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Home My WebLink About03.23.21 AgendaAGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, March23, 2021 Teleconference Meeting Notice 6:00PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, theLibraryBoard of Trustees Meetingwill be conductedby teleconference only pursuant tothe provisions of the Governor’sExecutiveOrder’s N-25- 20 andN-29-20issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act andpursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, wewillproceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. The public may listen tothis meeting viaZoom: Meeting link: https://ssf-net.zoom.us/j/83347950780?pwd=ZlRmSGZlKzgzNUxBMUxGemp1M05rdz09 Dial infrom aphone: 1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 833 4795 0780 Passcode: 632758 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing toaddress the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public commenton the subject line of your email. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on afuture Agenda for more comprehensive action or areport. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, itwill be ready for Board discussion oraction. DIANE HUDDLESTON President MARY GIUSTI Vice President LIRU CHIN Secretary HECTOR CAMACHO Member CLAIRE RAMSEY Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to aregular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public atthe location of the meeting, as listed on this agenda. The address ofCity Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday,March23, 2021 Teleconference Meeting Notice(instructions on cover sheet) 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.APPROVAL OF MINUTES:February 23,2021LibraryBoard Meeting IV.PUBLIC COMMENTS (limited to 3minutes per speaker) V.LIBRARY DIRECTOR’S REPORT VI.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VII.OLD BUSINESS a)New Main Library and Parks & Recreation Community Center Update b)Library Reopening Plans –Adam Elsholz, Assistant Library Director VIII.NEW BUSINESS a)Out ofSchool Program-Karla Bourdon, Literacy Services Manager and Mary Ann Cordova, Literacy Services Coordinator IX.AGENDA BUILDING X.FEATURED ANNOUNCEMENTS. a)Both South San Francisco Public Library locations have suspended walk-in services to minimize in-person contact due to COVID19.We are providing Curbside Pickup Services; book drops are open. Please visit our website for updates and further information: https://www.ssf.net/departments/library. b)Set up an appointment for Virtual Tech Drop-Into get all your technology related questions answered by staff through Zoom.If you want to set up an appointment,call and leave a voicemail at (650) 829 -3860.You can also request an appointment by sending an email [email protected] will contact you to set up a day and time. c)The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. This month’sselection is The Sun Also Risesby Ernest Hemingway. Please email [email protected] the Zoom link. d)In observance of Easter, there will be no Library phone, email or curbside pickup thservicesonSunday, April 4. XI.GOOD AND WELFARE XII.ADJOURNMENT XIII.NEXT MEETING:Dateand Time:Tuesday,April 27,2021,6:00pm Place:TBD SouthSanFrancisco PublicLibraryBoardofTrustees UnapprovedMinutes February 23, 2021Main Library Auditorium CALLTOORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE Library Trustees present:Diane Huddleston, Mary Giusti,Liru Chin, Hector Camacho, and Claire Ramsey.Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director;andElia Moreno, Administrative AssistantII.Guest: Kumkum Gupta. APPROVAL OFMINUTES Motion to approve the minutes fromtheJanuary 26, 2020meeting was made, seconded and approved as presented. PUBLIC COMMENTS KumkumGuptacommendsReferenceLibrarian,StacyLeinforthegreatvirtualprogram presentedbytheAsianArtMuseumonLunarNewYear.KumkumalsosuggeststheLibrary offerassistancetoresidentswithhelpregisteringforCOVIDvaccinesandprovidingvaccine information. DIRECTOR’SREPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLDBUSINESS New Main Library and Parks & Recreation Community Center Project Update Unfortunately, due to the pandemic, there will be no groundbreaking event for the new Main Library and Community Center.Preparation and digging for the building has begun. Furniture, Fixtures and Equipment (FF&E) phase is still in process for the project. Completion of the building is tentatively set for spring of 2023. Library Policies Chart Review The Library Board of Trustees reviewed the Library Policies chart. Amendments to policies will be put on hold to reflect necessary revisions due to the pandemic.Time permitting, the ID Required to Obtain Library Card Policy will be reviewed first. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –February 23, 2021 NEWBUSINESS Library Reopening Plans –Adam Elsholz, Assistant Library Director San Mateo County has moved into the red tier. A presentation was made by Assistant Library Director, Adam Elsholz, tothe Library Board of Trustees for Library reopening plans. State and County guidance will be used for all safety measures. Library service phases will be based on the tiers: Purple tier will allow for core services including curbside pickup and books by mail; Red tier will allow for the reopening of the computer lab at the Community Learning Center and a limited self-service holds lobby; Orange tier will allowfor reopening of printing stations, self- service lobby and browse by appointment; and the yellow tier will allow for browsing without an appointment. Out of School Program –Karla Bourdon, Literacy Services Manager & Mary Ann Cordova, Literacy ServicesCoordinator Presentation of the Out of School Program from Literacy Services staff has been postponed. AGENDA BUILDING NewCommunity Civic Center Campus Update; COVID-19 Response and Recovery Plans. ANNOUNCEMENTS Normal walk-in Library services and programs are suspended while County health orders in regards to the COVID-19 health emergency are in place. Virtual Tech Drop-In services are available through Zoom. To get all technology related questions answered by staff, set up an appointment, call and leave avoicemail at (650) 829-3860 or by sending an email to [email protected] thGirlsWhoCodeClubwillbeginWednesday, March 10via Zoom. Registration is now open thrdththththroughMarch8forgirlsin3–5grade or 6–12grade. Meetings will be held every thWednesdaywithaprojectshowcasefinaleonMay19. GOODAND WELFARE The Library Board of Trustees is very thankful and appreciative of the work Fernando Cordova did for the Community Learning Center, Project Read, tutors and for the City of South San Francisco for 18 years. ADJOURNMENT There being no further business, the meeting was adjourned at 6:38P.M. Respectfully Submitted: Liru Chin, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment2 DRAFT RECOGNITION OF NATIONAL LIBRARY WEEK IN APRIL March 24, 2021 WHEREAS, duringthepandemic, libraryworkerscontinuetoexceedtheircommunities’ demands andadaptresourcesandservicestomeettheirusers’ needsduringthesechallenging times; and WHEREAS,whether peoplevisitinpersonorvirtually, librariesofferendless opportunitiestotransformlivesthrougheducationandlifelongleaning; and WHEREAS, firstsponsored in1958, NationalLibraryWeekissponsoredbythe AmericanLibraryAssociation (ALA) andobservedinlibrariesacrossthecountryeachApril; and WHEREAS,thethemeforNationalLibraryWeek2021, “WelcometoYourLibrary,” promotestheideathatlibrariesextendfarbeyondthefourwallsofabuilding –andthat everyoneiswelcome tousetheirservices; and WHEREAS, whetherpeoplevisitinpersonorvirtually, librariesoffersopportunitiesfor everyonetoexplorenewworldsandbecometheirbestselvesthroughaccesstotechnology, multimediacontent, andeducationalprograms; and WHEREAS, libraries andlibrarians leadtheircommunities ininnovation, providing STEAMprogramming, Makerspaces, andaccessandtrainingfornewtechnologies; and WHEREAS,librariesarepioneerssupportingdemocracyandeffectingsocialchange, withacommitmenttoprovidingequitableaccesstoinformationforalllibraryusersregardlessof race, ethnicity, creed, ability, sexualorientation, genderidentityorsocioeconomicstatus; and WHEREAS,librariesleadinworkingwithdiversecommunities, includingpeopleof color, immigrants andpeoplewithdisabilities, offeringservices andeducationalresourcesthat transformcommunities, openminds, andpromoteinclusionanddiversity; and NOW, THEREFORE, BE IT RESOLVED,thattheCityCounciloftheCityofSouth SanFranciscodoesherebyproclaimApril4-10, 2021asNationalLibraryWeekandencourages allresidentstotakeadvantageofthewonderfulprograms, services, andresourcesatour libraries. MarkAddiego, Mayor MarkNagales, ViceMayor Buenaflor Nicolas, Councilmember JamesColeman, Councilmember EddieFlores, Councilmember Dated: March24, 2021 Attachment 2A Attachment 2CMJCSBSZ!SFDPWFSZ Nbsdi 3132GVOEJOH!TVNNBSZ Uif!Bnfsjdbo!Sftdvf!Qmbo!Bdu!pg!3132 Uif!%2/:!usjmmjpo!Bnfsjdbo!Sftdvf!Qmbo!Bdu!pg!3132!)BSQB*!qspwjeft!%311!njmmjpo!gps!uif!Jotujuvuf!pg! Nvtfvn!boe!Mjcsbsz!Tfswjdft!)JNMT*!boe!cjmmjpot!npsf!gps!mjcsbsz.fmjhjcmf!qsphsbnt-!jodmvejoh!pwfs!%8! cjmmjpo!gps!cspbecboe/!Mjcsbsjft!dbo!qptjujpo!uifntfmwft!opx!up!tffl!qpsujpot!pg!uijt!gvoejoh!uispvhi! nvmujqmf!diboofmt/! Sfmjfg!qspwjtjpot!ifmqgvm!up!uif!mjcsbsz!dpnnvojuz!jodmvef; JOTUJUVUF!PG!NVTFVN!BOE!MJCSBSZ!TFSWJDFT Uif!%311!njmmjpo!bmmpdbujpo!jt!uif!mbshftu!jodsfbtf!gps!JNMT!jo!uif!bhfodzt!36.zfbs!ijtupsz/!%289! njmmjpo!jt!bmmpdbufe!gps!tubuf!mjcsbsz!benjojtusbujwf!bhfodjft!po!b!qpqvmbujpo.cbtfe!gpsnvmb-!xjui! b!%3!njmmjpo!tubuf!njojnvn/!Jo!uif!dpnjoh!xfflt-!JNMT!xjmm!xpsl!xjui!tubuf!mjcsbsz!bhfodjft!up! FNFSHFODZ!DPOOFDUJWJUZ!GVOE Mjcsbsjft!bsf!fmjhjcmf!up!bqqmz!gps!uif!ofx!%8/!283!cjmmjpo!Fnfshfodz!Dpoofdujwjuz!Gvoe!uispvhi! uif!GDDt!F.sbuf!qsphsbn/!Qbsujdjqbujoh!mjcsbsjft!xjmm!sfdfjwf!211!qfsdfou!sfjncvstfnfou!gps!uif! dptu!pg!iputqput!boe!puifs!Xj.Gj!dbqbcmf!efwjdft-!npefnt-!spvufst-!mbqupqt-!ubcmfut!boe!tjnjmbs! efwjdft!up!mpbo!up!qbuspot/!BMB!xjmm!qspwjef!joqvu!evsjoh!uif!71.ebz!svmfnbljoh!qspdftt/ TUBUF!BOE!MPDBM!HPWFSONFOU npsf!uibo!%471!cjmmjpo!pg!fnfshfodz!bttjtubodf!up!tubuf-! ifbmui-!tbgfuz-!fevdbujpo-!boe!mjcsbsz!qsphsbnt/!Gps!tubuft!gbdjoh!mftt!ejsf!fdpopnjd!dpoejujpot-! BSQB!gvoet!qsftfou!bo!pqqpsuvojuz!gps!joopwbujwf!ofx!qsphsbnt!boe!sftpvsdft/!Bqqspyjnbufmz! 71!qfsdfou!pg!uif!%471!cjmmjpo!xjmm!hp!up!tubuft-!xjui!51!qfsdfou!hpjoh!up!mpdbm!boe!usjcbm! hpwfsonfout/! FEVDBUJPO!TUBCJMJ\[BUJPO!GVOE Gvoejoh!pg!%241!cjmmjpo!jt!jodmvefe!gps!fevdbujpo!dptut!bttpdjbufe!xjui!uif!tbgf!sfpqfojoh!pg! L.23!tdippmt-!ijsjoh!beejujpobm!tubgg-!sfevdjoh!dmbtt!tj{f-!npejgzjoh!tdippm!tqbdft-!boe!beesfttjoh! tuvefou-!bdbefnjd-!boe!nfoubm!ifbmui!offet/!Tdippmt!xjmm!cf!bmmpxfe!up!jowftu!jo!ufdiopmphz! boe!tvqqpsu!ejtubodf!mfbsojoh-!xjui!bu!mfbtu!31!qfsdfou!up!cf!vtfe!up!beesftt!mfbsojoh!mptt/! gfefsbm!hpwfsonfout!qsjnbsz!qsphsbn!gps!ijhi.qpwfsuz!tdippmt/ Attachment 2C IJHIFS!FEVDBUJPO Dpmmfhft!boe!jotujuvujpot!pg!ijhifs!fevdbujpo!xjmm!sfdfjwf!%51!cjmmjpo!up!efgsbz!qboefnjd.sfmbufe! dptut!boe!qspwjef!fnfshfodz!bje!up!tuvefout!up!dpwfs!fyqfotft!tvdi!bt!gppe-!ipvtjoh-!boe! dpnqvufs!frvjqnfou/!Bu!mfbtu!ibmg!pg!uif!%51!cjmmjpo!gps!ijhifs!fevdbujpo!nvtu!cf!efejdbufe!up! BEEJUJPOBM!QSPHSBN!GVOEJOH 246!njmmjpo!fbdi!gps!Obujpobm!Foepxnfout!gps!uif!Bsut!boe!Ivnbojujft!xjmm!tvqqpsu! tubuf!boe!sfhjpobm!bsut!boe!ivnbojujft!bhfodjft/!71!qfsdfou!pg!uif!gvoet!bsf!eftjhobufe! gps!ejsfdu!hsbout!fmjhjcmf!up!mjcsbsjft!boe!51!qfsdfou!gps!hsbout!boe!benjojtusbujpo!gps! tubuf!bsut!boe!ivnbojujft!bhfodjft/ 4:!cjmmjpo!gps!Dijme!Dbsf!boe!Efwfmpqnfou!Cmpdl!Hsbout!boe!Tubcjmj{bujpo!Gvoe!boe! 2!cjmmjpo!gps!Ifbe!Tubsu!bsf!qbsuofstijq!pqqpsuvojujft!gps!tdippm!boe!qvcmjd!mjcsbsjft/ 2!cjmmjpo!jt!bwbjmbcmf!gps!tubuf.mfwfm!bgufstdippm!boe!tvnnfs!qsphsbnt-!boe!%32/:! cjmmjpo!gps!qsphsbnt!bu!uif!mpdbm!mfwfm/ ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES