HomeMy WebLinkAbout03.08.2021 SP Minutes @1:00MINUTES
SPECIAL MEETING
COMMUNITY DEVELOPMENT
rA
BLOCK GRANT STANDING
c9LIF0RCOMMITTEE
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
MONDAY, MARCH 8, 2021
1:00 P.M.
Teleconference via Zoom
Community Development Block Grant Standing
Committee conducted this meeting in accordance with
California Governor Newsom's Executive Orders
N-29-20, N-63-20 and COVID-19 pandemic
protocols.
Call to Order.
Roll Call.
AGENDA REVIEW
None.
REMOTE PUBLIC COMMENTS
None.
MATTERS FOR CONSIDERATION
Time: 1:01 P.M.
PRESENT: Councilmember Nicolas and
Councilmember Coleman
Motion to approve the Minutes for the meeting of December 17, 2020.
Motion - Councilmember Coleman / Second —Councilmember Nicolas: to approve the minutes. The
motion carried unanimously.
2. Report regarding a study session to review renewal applications for Community Development
Block Grant (CDBG) funding and to provide direction for the CDBG Fiscal Year 2021-22
budget. (Kris Romasanta, Community Development Coordinator)
Coordinator Romasanta advised the purpose of the study session was to receive feedback from the CDBG
Standing Committee regarding the renewal application for public service grants included in the FY 21-22
Annual Action Plan (Action Plan) budget funded by CDBG and the City's Housing Trust Fund. The
Standing Committee's input and comments at this study session would inform the drafting of the CDBG
Action Plan.
Following this study session, two public hearings would be held by the City Council to comply with
HUD guidelines. On March 24, 2021, Council will hold a public hearing to assess the needs of the
community and hear presentations from various organizations seeking funding from the CDBG program.
Following that meeting, the draft Action Plan would be made available for public comment beginning on
March 29, 2021. City Council will hold a second public hearing on April 28, 2021, to receive public
comment on the draft Action Plan and consider it for approval. The final adopted FY 21-22 Action Plan
must be submitted to HUD by May 15, 2021.
The budget outlined was divided into three sections: A.) Funds Available, B.) Spending Limits for CDBG
Funds, and C.) Non -restricted CDBG Funds. Section A included the potential entitlement, rollover, and
program income; staff anticipated a final budget of $475,000. Section B were categories that have
spending limits. Public Services were capped at 15% of the budget, while CDBG administration was
limited to 20% of the budget. Note that these were HUD regulated formulas and could not be amended.
Section C addressed categories that did not have spending limits and those were City -Sponsored
Activities, capital improvements, economic development, and minor home repair programs.
Attachment 2 listed the FY 21-22 grant requests, the amount each organization received in FY 20-21, and
grantees' year-to-date performance. Staff recommended renewing all the grantees, except for IEP
Collaborative, at their respective requested amounts. New to CDBG, IEP Collaborative was unable to set
up the model originally presented in their proposal due to the pandemic. IEP Collaborative had
withdrawn their application due to the inability to serve clients one-on-one.
There were no changes in funding amount recommendations for grantees that applied for renewal under
the City Housing Fund grants. The grantees providing Minor Home Repair services requested the same
amounts that they were awarded in FY 20-21 for this upcoming financial year. Staff provided the
Standing Committee with the goals that the grantees set at the outset, as well as the actual number of
individuals served halfway through the FY 20-21 year. The funding awarded to these grantees for the
upcoming fiscal year, was subject to the Standing Committee's review and approval.
Councilmember Coleman inquired about Debris Box Vouchers. Coordinator Romasanta stated the
program provided qualifying residents with a large debris box to discard bulky items no longer needed.
Councilmember Nicolas queried whether the Emergency Home Repairs was provided by El Concilio of
San Mateo County. Coordinator Romasanta confirmed that their primary non-profit partners were El
Concilio of San Mateo County and Rebuilding Together Peninsula pertaining to minor home repair. The
Emergency Home Repairs program was not only with their grantees but also with contractors.
Contractors could be used as long as the resident submitted three bids from contractors and the City
would then choose the lowest bid. Coordinator Romasanta added that it was a possibility that Emergency
Home Repairs program could not meet their goal because of residents being reluctant to have people into
their homes to do work due to the COVID-19 pandemic.
Councilmember Nicolas recommended increasing the amount requested for Friends for Youth. Deputy
Director of Economic and Community Development Selandar suggested staff to check with the Friends
for Youth and confirm whether the agency had the capacity to administer an increase of funds and come
back to the Standing Committee.
CDBG STANDING COMMITTEE MEETING MARCH 8, 2021
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Councilmember Coleman inquired whether the federal funding could be used for the Irish Town Green
project. City Manager Futrell stated the City could use it for COVID-19 related programs to address
economic and health issues, critical water, sewer, and infrastructure needs. The City could also reuse it to
replace lost City revenue.
Parks Manager Richardson provided the Standing Committee members with an update of the Irish Town
Green project. Updates included building pathways to the current field, redoing the fencing around the
park to make it safe and ADA accessible. Future funding would provide planting and furnishing at the
project site.
Standing Committee members advised that they would prefer to wait until the federal funding was
received and look at it holistically with the needs of the City.
City Manager Futrell pointed out that last year the City put around $700,000 to the digital divide, which
the City was still in the process of spending and looking ahead of the $12,000,000 that the City may
receive, the draft showed $2,000,000 of that going to bridging the digital divide.
Motioned by Councilmember Nicolas and seconded by Councilmember Coleman to recommend the
budget as presented and specific action for the capital project. Approved unanimously.
City Manager Futrell stated he would forward the Standing Committee members with the draft of the
spending plan which goes far beyond the $12,000,000 including a healthy surplus in the City. He added
that staff had been working hard the last few weeks listing every potential project and program in the
City. Where and how to fund the projects over the next five years and then plugging in a spending plan
for the surplus.
ADJOURNMENT
Being no further business, Councilmember Nicolas adjourned the meeting at 1:44 p.m
Submitted by: Approved by:
Gabriel ri ez, ty City Clerk Flor Nicolas, Vice Mayor
City of South San Francisco City of South San Francisco
Approved by the CDBG Standing Committee: Z / ZZ / 202-2
CDBG STANDING COMMITTEE MEETING MARCH 8, 2021
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