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Home My WebLink AboutMinutes 2022-02-23 @6:00MINUTES 9 REGULAR MEETING ,n V O ,� -- - CITY COUNCIL CITY OF SOUTH SAN FRANCISCO WEDNESDAY, FEBRUARY 23, 2022 6:00 p.m. Hybrid In-PersonNirtual via Zoom The City Council may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021. Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. CALL TO ORDER Mayor Nagales called the meeting to order at 6:01 p.m. ROLL CALL Councilmember Addiego, present Councilmember Coleman, present Councilmember Flores, present Vice Mayor Nicolas, present Mayor Nagales, present AGENDA REVIEW No changes. ANNOUNCEMENTS FROM STAFF City Manger Futrell informed the community about the free COVID-19 testing site at 616 Linden Avenue (Monday -Friday) is still available, registration requested, but not required. COVID-19 vaccines and booster shots are available at the County Health Clinic located in the corner of Spruce and Grand Avenue (Thursday or Friday). Members of the public can view additional information on the city's website at ssf.net. PRESENTATIONS Proclamation celebrating February as National Youth Leadership Month. (Mark Nagales, Mayor) Mayor Nagales read into the record a proclamation celebrating February as National Youth Leadership Month. Ethan Mizzi, Chairperson of the Youth Commission accepted the proclamation and thanked Council for the recognition. 2. Proclamation recognizing Merck's Carbon Zero success. (Mark Nagales, Mayor) Councilmember Flores read into the record a proclamation recognizing Merck's Carbon Zero success. Kim Samayoa, Merck Operations Manager accepted the proclamation on behalf of Merck and thanked Council for the recognition. 3. Certificate celebrating the 40th anniversary of the Basque Cultural Center. (Mark Nagales, Mayor) Councilmember Addiego read into the record a certificate celebrating the 40th anniversary of the Basque Cultural Center. Joe Goyhenetche accepted the certificate on behalf of the Basque Cultural Center and thanked Council for the recognition. PUBLIC COMMENTS The following individuals provided public comment: • Liz Taylor COUNCIL COMMENTS Councilmember Coleman discussed improving traffic safety on Spruce Avenue. He asked that staff look into doing a traffic study to help reduce speeding vehicles. Councilmember Flores was concerned how dark some areas in the downtown and old town were. He asked staff to examine and perhaps due an analysis to find ways to brighten the area. He also announced that the San Mateo County Board of Supervisors was conducting an inclusionary survey for immigrants that would help shape services and resources to immigrants. They are offering a $10 gift card of their choice upon completion. Councilmember Addiego attended a dinner for the Italian Catholic Federation. He announced that the BioMed Realty Project celebrated their phase 5 groundbreaking ceremony today. Vice Mayor Nicolas called for all young artists between the ages of 13-18 to participate for the Sister Cities International Art Contest. She informed the community about a scholarship offered by the Chamber of Commerce with a March 1 st deadline for all high school senior residents. She requested Council adjourn the meeting in memory of Rafael Gomez, Crisostomo Buenavista, and Joan Lopiccolo. Mayor Nagales reminded the community about the Housing Is Key state program that helps people struggling to pay rent. It allows for 100% of the back rent to be paid. He asked staff to mention the program in the next newsletter. Mayor Nagales asked staff to have a conversation about potentially having dedicated bike lanes throughout South San Francisco. PUBLIC HEARING Public hearing opened: 6:31 p.m. 12. Report regarding a third public hearing to receive a report from the city's demographer, National Demographic Corporation (NDC) regarding the redrawing of district maps for the City of South San Francisco. (Rosa Govea Acosta, City Clerk and Kristen Parks, National Demographics Corporation) Kristen Parks, National Demographics Corporation presented the report and provided an overview of the draft maps that had been submitted as part of redistricting. Councilmember Flores stated that the revisions from Map 102a showed 1% less deviation than the current map. He believed with the lower REGULAR CITY COUNCIL MEETING FEBRUARY 23, 2022 MINUTES PAGE 2 deviation from Map 102a, it would give the city some cushion for the next 10 years. Vice Mayor Nicolas stated one of the goals was to minimize the changes in election cycles which she believed could be accomplished with maintaining the current map. She was concerned of confusing residents with a new redistricting map, especially those that were just getting used to the current map. Councilmember Addiego advised that he prefers to maintain the current map and not divide the Linden Avenue neighborhood between two districts. Councilmember Coleman doesn't see any problems with the current map but was also open to some minor modifications. He believed changing the current map wouldn't confuse the voters since Districts 1, 3 and 5 had not voted on a council member. He stated that he would like to hear from the community and provide some feedback. Mayor Nagales shared that he had not heard from the community in terms of what direction they want to go and believed that was very important feedback to receive. He found it difficult to make changes to the current map without community feedback. Mayor Nagales inquired whether there was enough time to really push out to get comments from the community before the deadline. Ms. Parks believed council had sufficient time as council only needed to adopt the ordinance by the April 17th deadline. City Clerk Acosta stated the deadline to submit the GIS map or shape file to San Mateo County Elections Office is April 18 to make the November 2022 election. She advised that the date is critical, the county has emphasized, because most of the cities in the Bay Area were transitioning either redistricting or adopting their maps. The following individuals provided public comment: Tom Luciani Council directed staff to do some aggressive outreach to promote to the community the public hearing to adopt a map at the next regular meeting on March 9, 2022. CONSENT CALENDAR The City Clerk duly read the Consent Calendar, after which Council voted and engaged in discussion of specific item as follows. Items No. 8 and 10 were pulled by Mayor Nagales and Councilmember Addiego for further discussion. 4. Motion to approve the Minutes for the meetings of February 9, 2022. 5. Report regarding Resolution 24-2022 authorizing the acceptance of $32,428 in San Mateo County Measure K funds via the Peninsula Library system to support the Library's Summer Learning Challenge 2022, and approving Budget Amendment 22.049. (Valerie Sommer, Library Director) Report regarding Resolution 25-2022 approving the filing of a grant application for the State of California's Land and Water Conservation Fund grant program for a total award amount not to exceed $830,000 for acquisition of the parcels located at 616 and 700 Linden Avenue for parkland development, and acceptance of grant funding if awarded. (Greg Mediati, REGULAR CITY COUNCIL MEETING FEBRUARY 23, 2022 MINUTES PAGE 3 Director of Parks and Recreation) 7. Report regarding Resolution 26-2022 authorizing the acceptance of $50,000 in grant funding from Genentech to support City Hall's 101st Birthday Concert which was held on September 25, 2021, and amending the City's Non -departmental Fund in the Fiscal Year 2021-22 Operating Budget pursuant to budget amendment #22.046. (Ashley Crociani, Policy Analyst) Report regarding Resolution 27-2022 amending an existing services agreement with Bigbelly Solar, LLC by an amount of $120,000 for a total not to exceed amount of $270,000 for the lease, software, and installation of ten (10) additional dual -stream trash and recycling receptacles, with a term end date of November 3, 2025. (Marissa Garren, Management Analyst I) 9. Report regarding Resolution 28-2022 to continue conducting City Council and advisory body meetings remotely due to health and safety concerns for the public and making related findings. (Sky Woodruff, City Attorney) 10. Report regarding Resolution 29-2022 awarding a construction contract to Golden Bay Construction, Inc. of Hayward, California for the West Orange Avenue and Hillside Boulevard Pedestrian Crossing Enhancements Project (No. TR2001, Bid No. 2655) in an amount not to exceed $167,756, authorizing a total construction contract authority budget of $201,307, and authorizing the City Manager to execute the agreement on behalf of the City. (Jeffrey Chou, Associate Civil Engineer) 11. Report regarding Ordinance 1630-2022 adding Chapter 2.85 to Title 2 of the South San Francisco Municipal Code to create a Commission on Equity and Public Safety (Sky Woodruff, City Attorney, and Amy Ferguson, Management Fellow) Item No. 8: Councilmember Addiego requested staff to help the public understand why the city was moving from traditional trash cans to something high tech. City Manager Futrell stated the city had an agreement with Scavengers to pick up trash on certain days throughout the city. The traditional trash cans are small and fill up quickly before trash pickup day. Rather than wait until trash day, Public Works had been sending its employees out to empty the trash cans in the interim. The new trash cans, which are solar operated, have a compactor to compact the trash inside the can and can hold multiple days' worth of trash until trash pickup day. This would allow Public Works employees to properly use their skills in more impactful areas. Management Analyst Garren stated the main reason why they were focusing on downtown was because the trash cans receive a good amount of use that causes trash to overflow onto the sidewalks. She stated they were exploring other areas of town to expand the program. Item No. 10: Mayor Nagales asked staff to explain the enhancements of the project. City Manager Futrell and Public Works Director/City Engineer Kim went over the pedestrian safety measures and traffic enhancements to make that those roads safer for South San Francisco and Colma residents. Motion — Councilmember Addiego /Second – Vice Mayor Nicolas: To approve Consent Calendar, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. REGULAR CITY COUNCIL MEETING FEBRUARY 23, 2022 MINUTES PAGE 4 ADMINISTRATIVE BUSINESS 14. Report regarding Resolution No. 31-2022 awarding a construction contract to MCK Services, Inc. for the 2022 West Pavement Rehabilitation Project (No. st2204, Bid No. 2664) in an amount not to exceed $9,479,132.30, authorizing a total construction contract authority budget of $10,479,132.30. (Angel Torres, Senior Civil Engineer) Senior Civil Engineer Torres presented the report and provided an overview of the various pavement rehabilitation projects. Mayor Nagales inquired about materials used such as rubberized hot mix asphalt in terms of environmental standards. Senior Civil Engineer Torres stated rubberized hot mix asphalt was a new product that was being promoted by the state in ways of grants to promote the use, but was more expensive to purchase and install. He stated that the product was acceptable in terms of environmental standards and had been used on other projects in South San Francisco. Public Works Director/City Engineer Kim stated it was an accepted standard and considered environmentally conscious because it made use of scrap rubber tires rather than landfill. It also lasted longer, was resistant to cracking, and quieter. Councilmember Flores inquired about the 10% contingency. Senior Civil Engineer Torres stated this project being a high dollar value, they reduced the contingency to 10% whereas low dollar value projects could have a contingency of 20%-25%. Motion — Councilmember Addiego / Second — Councilmember Flores: To adopt Resolution No.31- 2022 awarding a construction contract to MCK Services, Inc. for the 2022 West Pavement Rehabilitation Project (No. st2204, Bid No. 2664) in an amount not to exceed $9,479,132.30, authorizing a total construction contract authority budget of $10,479,132.30, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. 13. Report regarding Resolution No. 30-2022 the Annual Comprehensive Financial Report for fiscal year ended June 30, 2021, mid -year update for fiscal year ending June 30, 2022, and additional appropriation considerations. (Janet Salisbury, Director of Finance) Director of Finance Salisbury presented the report and provided an overview of the financial report. Mayor Nagales praised the hard work of the Mental Health Clinician and stated that he would like the position a permanent fixture in the budget. Councilmember Addiego inquired about the Parks and Recreation Vehicle Replacement fund adjustment stating there was a plan to electrify part of the fleet and asked staff for clarification. Parks Director Mediati stated most of these vehicles were smaller route trucks like Ford Rangers. EV trucks would largely not be commercially available for fleets probably until 2023. Two of the trucks would be specialized tree trucks with large boom arms and staff would be looking for hybrid options. He shared the council's values in moving away from traditional combustion engines. Councilmember Addiego stated council had some big policy decisions moving forward such as the 20% General Fund Reserves. He suggested putting some of that money to work and would consider lowering the percentage of the General Fund Reserves. REGULAR CITY COUNCIL MEETING FEBRUARY 23, 2022 MINUTES PAGE 5 Council thanked Director of Finance Salisbury for all her great work during her time with the City of South San Francisco and wished her the best in her future endeavors. Motion — Vice Mayor Nicolas / Second - Councilmember Coleman: To approve Resolution Resolution No. 30-2022 the Annual Comprehensive Financial Report for fiscal year ended June 30, 2021, mid -year update for fiscal year ending June 30, 2022, and additional appropriation considerations, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS 15. City Council to confirm by motion the re -appointment of City Manager Mike Futrell to the Colma Creek Citizens Advisory Committee for another 4 -year term. Current second term expires March 31, 2022. (Mike Futrell, City Manager) City Manager Futrell discussed the duties of the Colma Creek Citizens Advisory Committee and was happy to continue in that role if council decided for him to do so. Motion — Councilmember Addiego / Second - Councilmember Coleman: To confirm by motion the re -appointment of City Manager Mike Futrell to the Colma Creek Citizens Advisory Committee for another 4 -year term. Current second term expires March 31, 2022, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. ADJOURNMENT Being no further business Mayor Nagales adjourned the meeting at 8:53 p.m. in memory of Rafael Gomez, Crisostomo Buenavista, and Joan Lopiccolo. Submitte Gabri odriguez Deputy City Clerk Approved by the City Council: 3 / R / zozz REGULAR CITY COUNCIL MEETING MINUTES Approved by: %44!e-- Ami Mark Nagales Mayor FEBRUARY 23, 2022 PAGE 6