HomeMy WebLinkAbout03.09.22@600 Regular CCWednesday, March 9, 2022
6:00 PM
City of South San Francisco
P.O. Box 711
South San Francisco, CA
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
City Council
Regular Meeting Agenda
HYBRID IN-PERSON/VIRTUAL MEETING
March 9, 2022City Council Regular Meeting Agenda
HYBRID IN-PERSON/VIRTUAL MEETING NOTICE
The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff
and the public while allowing for public participation.
Councilmembers Coleman, Flores and Addiego, Vice Mayor Nicolas and Mayor Nagales and essential City
staff may participate via Teleconference.
Pursuant to Ralph M. Brown Act, Government Code Section 54953, all votes shall be by roll call due to
council members participating by teleconference.
The City Council may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021).
Under the amended rules, the City will not provide a physical location for members of the public to participate
in the teleconference meeting.
American Disability Act:
The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with
Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South
San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief
description of the requested materials, and preferred alternative format service at least 72-hours before the
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Accommodations: Individuals who require special assistance of a disability -related modification or
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City Clerk by email at all-cc@ssf.net, 72-hours before the meeting.
Notification in advance of the meeting will enable the City of South San Francisco to make reasonable
arrangements to ensure accessibility to the meeting.
Page 2 City of South San Francisco Printed on 4/18/2022
March 9, 2022City Council Regular Meeting Agenda
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Page 3 City of South San Francisco Printed on 4/18/2022
March 9, 2022City Council Regular Meeting Agenda
PEOPLE OF SOUTH SAN FRANCISCO
The City Council's regular meetings are held on the second and fourth Wednesday of each month at 6:00 p.m.
MARK NAGALES, Mayor (District 2)
BUENAFLOR NICOLAS, Vice Mayor (At-Large)
JAMES COLEMAN, Councilmember (District 4)
EDDIE FLORES, Councilmember (At-Large)
MARK ADDIEGO, Councilmember (At-Large)
ROSA GOVEA ACOSTA, City Clerk
FRANK RISSO, City Treasurer
MIKE FUTRELL, City Manager
SKY WOODRUFF, City Attorney
In accordance with California Government Code Section 54957.5, any writing or document that is a public
record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular
meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If,
however, the document or writing is not distributed until the regular meeting to which it relates, then the
document or writing will be made available to the public at the location of the meeting, as listed on this
agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080.
Page 4 City of South San Francisco Printed on 4/18/2022
March 9, 2022City Council Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
ANNOUNCEMENTS FROM STAFF
PRESENTATIONS
Presentation regarding the Promotores Program and Promotores Team: Marisol
Durand, Ernest Garcia, and Hildebrando Romero. (Tamiko Huey, Management
Fellow)
1.
Proclamation recognizing March as Women’s History Month. (Mark Nagales, Mayor)2.
Proclamation celebrating Irish-American Heritage Month. (Mark Nagales, Mayor)3.
PUBLIC COMMENTS
Comments received by the deadline will be included as part of the meeting record but will not be read aloud
during the meeting.
The Public Comment portion of the meeting is reserved for persons wishing to address the Council on any
matter NOT on the agenda. Comments on agenda items will be taken when that item is called. If joining the
conference by phone you may raise your hand by dialing *9 and *6 to unmute.
State law prevents Council from responding to public comments or taking action on matters not on the agenda .
The Council may refer comments to staff for follow -up. Speakers are limited to three minutes. If there appears
to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for
public comments (Gov. Code sec. 54954.3.(b)(1).). Speakers that are not in compliance with the City
Council's rules of decorum will be muted.
COUNCIL COMMENTS/REQUESTS
CONSENT CALENDAR
Motion to approve the Minutes for the meetings of February 16, 2022 and February
23, 2022.
4.
Page 5 City of South San Francisco Printed on 4/18/2022
March 9, 2022City Council Regular Meeting Agenda
Report regarding a resolution authorizing the acceptance of $7,911.04 in grant funding
from the Department of Justice for soft armor vests for South San Francisco Police
Department and approving Budget Amendment 22.051. (Ken Chetcuti, Police
Lieutenant)
5.
Resolution authorizing the acceptance of $7,911.04 in grant funding from the
Department of Justice for soft armor vests for the South San Francisco Police
Department and approving Budget Amendment 22.051.
5a.
Report regarding the consideration of a resolution appropriating $1,133,732 in grant
funding from the U.S. Department of Commerce’s Economic Development
Administration, through budget amendment number 22.054, towards services provided
by Renaissance Entrepreneurship Center located at the Economic Advancement
Center in South San Francisco, and authorizing the City Manager to execute the
administration of the grant. (Ernesto Lucero, Economic Development Coordinator)
6.
Resolution approving the appropriation of grant funding in the amount of $1,133,732
from the U.S. Department of Commerce’s Economic Development Administration,
through budget amendment number 22.054 towards services provided by Renaissance
Entrepreneurship Center located at the Economic Advancement Center in South San
Francisco, and authorizing the City Manager to execute the administration of the grant.
6a.
Report regarding a resolution awarding a construction contract to McGuire and Hester
for the Caltrain Access & Bay Trail Gap Closure Project (No. ST2003) in an amount
not to exceed $565,646, authorizing a total construction contract authority budget of
$650,493. (Jason Hallare, Senior Civil Engineer; Jeffrey Chou, Associate Civil
Engineer)
7.
Resolution awarding a construction contract to McGuire and Hester of Alameda,
California for the Caltrain Access & Bay Trail Gap Closure Project (No. ST2003, Bid
No. 2668) in an amount not to exceed $565,646.00, authorizing a total construction
contract authority budget of $650,493.00, and authorizing the City Manager to execute
the agreement on behalf of the City
7a.
PUBLIC HEARING
Report regarding a fifth public hearing to receive a report from the city’s demographer,
National Demographic Corporation (NDC) on the redistricting process to consider
adoption and introduction of an ordinance for a voting district map for the City of
South San Francisco. (Rosa Govea Acosta, City Clerk and Kristen Parks, National
Demographics Corporation)
8.
Page 6 City of South San Francisco Printed on 4/18/2022
March 9, 2022City Council Regular Meeting Agenda
An Ordinance amending South San Francisco Municipal Code Chapter 2.16 Municipal
Elections adopting a map describing voting district boundaries to for five council
districts.
8a.
Report regarding holding a Public Hearing on the City’s housing, community, and
economic development needs for the Fiscal Year 2022-2023 One Year Action Plan
and providing direction to the Community Development Block Grant Subcommittee
regarding funding priorities. (Heather Ruiz, Management Analyst II)
9.
ADMINISTRATIVE BUSINESS
Report regarding a resolution approving a consulting services agreement with ELS
Architecture and Urban Design of Berkeley, California for the Orange Memorial Park
Aquatic Center Project (Project No. pk2201) in an amount not to exceed $2,936,542,
authorizing the City Manager to execute the agreement, and authorizing a total budget
including contingency for a total not to exceed $3,320,197. (Philip Vitale, Deputy
Director of Capital Projects)
10.
Resolution approving a consulting services agreement with ELS Architecture and
Urban Design of Berkeley, California for the Orange Memorial Park Aquatic Center
Project (Project No. pk2201) in an amount not to exceed $2,936,542, authorizing the
City Manager to execute the agreement, and authorizing a total budget of $3,320,197.
10a.
Report regarding approval by the City of South San Francisco of a resolution
authorizing the issuance of bonds to refund and prepay certain Pension Obligations of
the City and authorizing judicial validation proceedings relating to the issuance of such
bonds. (Jason Wong, Acting Director of Finance)
11.
Resolution of the City Council of the City of South San Francisco authorizing the
issuance of bonds to refund and prepay certain Pension Obligations of the City;
approving the Form and Authorizing the Execution of a Trust Agreement and Bond
Purchase Agreement; authorizing Judicial Validation proceedings relating to the
Issuance of such Bonds; and approving Additional Actions Related Thereto.
11a.
Report regarding an ordinance amending Title 14, Chapter 14.14, Section14.14.190 of
the South San Francisco Municipal Code to require sewer lateral inspection and
correction upon property transfer due to a sale. (Eunejune Kim, Director of Public
Works and Dave Bockhaus, Deputy Director of Public Works)
12.
An ordinance amending Title 14, Chapter 14.14, Section 14.14.190 of the South San
Francisco Municipal Code to require sewer lateral inspection and correction upon
property sale
12a.
Page 7 City of South San Francisco Printed on 4/18/2022
March 9, 2022City Council Regular Meeting Agenda
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
CLOSED SESSION
Conference with Labor Negotiators
(Pursuant to Government Code Section 54957.6)
Agency designated representatives: Mike Futrell, City Manager; Leah Lockhart,
Director of Human Resources, Donna Williamson and Lisa Charbonneau, Liebert
Cassidy Whitmore
Employee organizations: AFSCME Local 829, IUOE Local 39, IAFF Local 1507,
Police Association, Public Safety Managers, Teamsters Local 856 - Confidential,
Teamsters Local 856 - Mid-management
Unrepresented employees: Executive Management
13.
ADJOURNMENT
Page 8 City of South San Francisco Printed on 4/18/2022
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-147 Agenda Date:3/9/2022
Version:1 Item #:1.
Presentation regarding the Promotores Program and Promotores Team: Marisol Durand, Ernest Garcia, and
Hildebrando Romero. (Tamiko Huey, Management Fellow)
City of South San Francisco Printed on 4/18/2022Page 1 of 1
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C i t y o f S o u t h S a n F r a n c i s c o
2 0 2 2
THE PROMOTORES
PROGRAM WORK
PLAN:
THE GATEWAY TO
EQUITY IN SOUTH SAN
FRANCISCO
TABLE OF CONTENTSI . I N T R O D U C T I O N
A b o u t P r o m o t o r e s
W h y P r o m o t o r e s i n S S F
F r a m e w o r k
3
4
5
6
7
8 &9
1 0
I I .P R O G R A M A C T I V I T I E S
D e f i n e G o a l s
O b j e c t i v e s
P r o g r a m A c t i v i t i e s a n d S e r v i c e s
I I I . S T A F F I N G
P r o m o t o r e s T r a i n i n g
P R O M O T O R E S S S F
1 1
1 2
1 3
I V . P R O G R A M E V A L U A T I O N
D a t a a n d F e e d b a c k
S h a r i n g D a t a & C l o s i n g G a p s
C o n c l u s i o n
Promotores, or Community Health
Workers, are members of the community
who are involved in championing health
and social services in their own
communities. They bridge communities
to tangible services, provide support and
peer education, and are fully vested in
improving the overall well-being of their
community. Promotores’ work is often
described as servicio de corazón – service
from the heart.
“Promotores improve
the health of their
communities by linking
their neighbors to
health care and social
services, by educating
their peers about
disease and injury
prevention, by working
to make available
services more
accessible, and by
mobilizing their
communities to create
positive change.” - MHP
Salud
About Promotores
Approximately one-third of South San Francisco’s population is LatinX.
Promotores are uniquely qualified individuals who have the ability to meet this
population where they are in terms of culture, language, mutual
understanding, and empathy.
The South San Francisco Commission on Racial and Social Equity Action plan
outlined the need for a promotores program that will expand linkage and
navigation support for priority populations and build trust between
community members and the City. This includes recruiting Promotores from
the community that are culturally responsive and proactive, creating trust and
connections among residents, and developing community relationships.
Promotores in SSF will function as peer health educators that provide valuable
resources and education to the community, while also acting as a liaison
between health and social services for the people. As members of the
communities they serve, they will be able to bring their valuable insights and
knowledge of local norms and culture to the City and advocate for them.
Promotores in South
San Francisco
In the United States, native or monolingual Spanish-
speaking Latinos are more likely than English speakers
to experience barriers to navigating social service
systems. This disparity stems from lack of adequate
translation support, citizenship status, and fear of
discriminatory policies.
The promotores program has every intention of improving the health and
overall well-being of South San Francisco residents. Aside from bridging the
community with resources and services, our program aims to be crafted and
molded to fit the needs of the community it serves. Every year an evaluation
will be made using data collected during the fiscal year to identify gaps in
service and produce changes the community wants to see. Feedback from the
community is always welcomed and is a pivotal part of the program.
Framework
These goals proudly align with the Commission on Racial & Social Equity
recommendations as outlined in the Action Plan as stated in Strategy 3.1.
Promotores SSF
Goal 1
Goal 2
Goal 3
Inform, educate, and empower
the community though targeted
outreach and education efforts.
Ensure culturally and
linguistically appropriate
approaches are used in civic
engagement opportunities.
Increase use of supportive
services by residents of color.
Goals
Program design & Planning
OBJECTIVE 3: REDUCE DOCUMENTATION TO INCREASE ACCESS
TO SERVICES
Minimizing the documentation required to access supportive services (e.g.,
driver's license, lease, pay stubs) to reduce barriers to seeking and utilizing
services, including eliminating requirements whenever possible.
OBJECTIVE 2: EXPAND AND TARGET OUTREACH TO HARD-TO-REACH
POPULATIONS
Encourage open-dialogue and provide opportunities to inform people of color and
other historically disenfranchised community members in South San Francisco about
the range of supportive services and resources that exist, as well as helping people
connect with specific resources.
OBJECTIVE 1: BUILD ON WORK DONE DURING THE COVID-19PANDEMIC
The City of South San Francisco has focused on providing essential
resources to low-income families and communities of color that are
disproportionately impacted by COVID-19. The promotores program will
build on lessons learned to continue to best meet emerging needs of low-
income families of color in the city.
OBJECTIVE 4: FOCUS ON TRACKING PROGRESS AND IMPACT
Track the demographics of program participants and resources utilized
and the outcomes that result from accessing these services in order to
track change and impact over time. Conduct a needs assessment to
identify gaps in service and make recommendations to the City to fill these
gaps.
Program design & Planning
Objectives
1
2
3
4
These objectives proudly align with the Commission on Racial & Social Equity
recommended considerations from the Action Plan as stated in Strategy 3.
Culturally and linguistically-competent system navigation and health
education
Strengthen communication between communities and health and human
service agencies
Outreach and community mobilization
Capacity building among residents and health and human services
Cultural mediation
Health promotion
Informal counseling
Community-based advocacy
Participation in research and evaluation
Support in COVID-19 response strategies
The activities of Promotores vary from program to program based on their
training, roles, and responsibilities. South San Francisco's Promotores are
frontline community health workers. This intermediary role links health and
social services to the community and facilitates access to services while also
improving the quality and experience of service delivery. SSF Promotores can
provide:
Promotores SSF
Program Activities
"The quality that makes Promotores
uniquely effective is their ability to
establish profound relationships
based on mutual understanding,
respect, and empathy. By cultivating
meaningful relationships,
Promotores build community trust,
the foundation for engagement in a
process of community
transformation". -
Vision y Compromismo, The Promotor
Model
Promotores SSF
Program Services
Promotores may go door-to-door meeting residents and families to identify their
unique needs and connect them with services. These services may include access
to healthcare, housing assistance, job training and career development, food,
education resources, community events, legal aid, transportation access, and more.
Promotores can also meet with residents one on one to assist scheduling an
appointment, following up to a referral, or help navigate using a computer or
zoom. These services begin with a community contact record. A community
contact record is an electronic record that documents an encounter between the
Promotor(a) and another individual regarding a health topic or social service.
During this contact, the Promotor(a) may provide information about a service, a
referral to a program or organization, or other forms of support. The information
recorded is confidential and serves as a central communication tool between
Promotores to promote legible and accurate information to individuals.
Promotores may also conduct group education sessions or workshops. These are
community oriented classes that teach common strategies to promote positive
changes in lifestyle behaviors. These planned presentations are organized by the
Promotor(a) on a particular topic of interest to community members. Topics can
range from how to send an email to stress management.
"A community is a place
where every person knows
that they can have a say in
what is happening, every
person knows how to make
themselves heard and is
respected for their
contribution and every
person listens to
understand".
- Anonymous
Each Promotor(a) undergoes an initial training upon hire and ongoing
training that is delivered on a monthly basis through the fiscal year.
These trainings are meant to amplify their skills and equip them with the
knowledge and tools to deliver the best quality of service to the
community.
Training
Promotores(as) Training
As outlined in the Action Plan,
Promotores will undergo
ongoing trainings to ensure
they are knowledgeable about
requirements to access and
navigate services and service
systems. These trainings will
enhance the quality of service
delivered to the community.
The Community Navigator
Management Fellow will be
responsible for creating and
implementing a training
schedule for the entire duration
of the program.
Ongoing Training
Think Cultural Health Program
Sponsored by the Office of Minority
Health, U.S Department of Health &
Human Services, this e-learning program
is intended to teach Promotores how to
promote individual-level and
community-level changes toward good
health.
El Sol
This 50 hour policy and advocacy
program trains Promotores as advocates
to address inequalities in institutional
policies and enhance local capacity to
engage residents in a culturally
respectful process to promote
community health.
SSF System navigation training
In person internal training where
Promotores will learn how to make
referrals, best practices for community
engagement, and other city level
operations.
Number of daily residents
served
Neighborhoods served
Number of referrals made
Service utilization rates
The data and feedback collected
during the Promotores program
will be used to identify gaps in
service, highlight success, and
make future recommendations
to better shape the program to
fit the needs of the community.
Data will be collected from the
individual health education
records and can include any of
the following:
Aside from the data collected
from the individual health
education records, data will also
be collected and analyzed
routine evaluation forms and
surveys from the community.
All data tells a
story, and we want
to know the story
of our community.
Program Evaluation
Data and Feedback
These evaluation forms will be filled out by the community to provide the
space for residents to share their experiences and interaction with the
promotores and the overall program. The data and feedback will be
analyzed by the Community Navigators Management Fellow and will be
included in a final report. This report will demonstrate what was
accomplished, acknowledge any challenges, and make recommendations
on how to improve program experience and continue the work
accomplished by the program.
The final written report will be available and published to the City's website by
the end of January 2023. The components of the report will include the
following:
Promotores Work
Description of the work
accomplished
Highlights of novel projects and
group education sessions
Program Evaluation
Referrals and
Follow-up
Numbers and descriptions of
referrals
Results of follow-up describing
what percentage of referrals
resulted in care
Outcome Objectives
Describe how objectives were
reached and the methods used
to reach them
Identify challenges
Summarize results of the
program
Special Projects or
Events
Community Events
Special outreach programs
Sharing Data & Closing Gaps in Service
Feedback from
Community Members
Summary of evaluations or
focus groups
Testimonials from the
community members and
quotes
Overall Impact &
Recommendations
A summary of the impact the
program had on the
community
Changes for next program
cycle
The Promotores program thoughtfully aligns with the strategies and
considerations from the Racial and Social Equity Commission. This program's
primary focus is to service the residents of South San Francisco in any way that
they can.
Program Evaluation
Conclusion
Monday 10:00 AM – 3:00 PM; 6:00 PM – 7:30 PM
Tuesday 10:00 AM – 3:00 PM; 6:00 PM – 7:30 PM
Wednesday 6:00 PM – 7:30 PM
Thursday 2:00 PM – 7:30 PM
Friday 8:00 AM – 7:30 PM
Saturday 8:00 AM – 3:00 PM
Sunday 1:00 PM – 3:00 PM
Contact Us!
Please feel free to reach out to our team at promotores@ssf.net
H o u r s o f O p e r a t i o n
Promotoresin South San Francisco
Promotores Program
Tamiko Huey, Management Fellow
Marisol Durand, Promotora
Hilde Romero, Promotor
Ernest Garcia, Promotor
March 9, 2022
Phases of Development
Action Date Racial and Social Equity Action Plan
Identification August 2020 –August 2021
•Target resources and support to residents of color to reduce gaps created by
structural inequities (Goal 3, Action Plan).
Planning July 2021 •Hire a management fellow to carry out the action plan (Strategy 1.1, Action
Plan).
Recruitment September –December 2021 •Recruit and hire diverse and responsive promotores (Consideration 1, Action
Plan).
Training March 2022 -ongoing •Provide ongoing training for promotores (Consideration 2, Action Plan).
Implementation March 22 –ongoing
•Reduce documentation to increase access to services (Consideration 3,
Action Plan ).
•Increase trust between community members and South San Francisco City
services (Consideration 4, Action Plan).
•Address fear and stigma related to accessing services (Consideration 5,
Action Plan).
•Expand and target outreach to hard-to reach populations (Consideration 6,
Action Plan).
2
Goals
3
1.Inform, educate, and empower the community
though targeted outreach and education efforts.
2.Ensure culturally and linguistically
appropriate approaches are used in civic
engagement opportunities.
3.Increase use of supportive services by
residents of color.
These goals proudly align with the Commission on
Racial & Social Equity recommendations as outlined
in the Action Plan as stated in Strategy 3.1-3.4.
Introduction to the program
SSF Promotores can provide:
•Culturally and linguistically-competent system navigation and health
education
•Strengthen communication between communities and health and human
service agencies
•Outreach and community mobilization
•Capacity building among residents and health and human services
•Cultural mediation
•Health promotion
•Informal counseling
•Community-based advocacy
•Participation in research and evaluation
•Support in COVID-19 response strategies
4
Juntos Podemos!
❖Mother
❖Medical Assistant & CNA Certified
❖Resident since 2002
❖Languages Spoken: English and Spanish
Marisol Durand
Juntos Podemos!
❖Census Outreach
❖Born in Nicaragua
❖Resident since 2005
❖Languages Spoken: English and Spanish
Hilde Romero
Juntos Podemos!
❖SSF Library
❖Attended Sunshine Gardens, Parkway Heights Middle
School, and South San Francisco High School
❖Languages Spoken: English and Spanish
Ernest Garcia
“Promotores are members of the community who are
involved in championing health and social services in their
own communities. They bridge communities to tangible
services, provide support and peer education , and are
fully vested in improving the overall well -being of their
community. Promotores ’ work is often described as
servicio de corazón –service from the heart.
Thank you!Questions?
Contact us:
Promotores@ssf.net
Monday 10:00 AM –3:00 PM; 6:00 PM –7:30 PM
Tuesday 10:00 AM –3:00 PM; 6:00 PM –7:30 PM
Wednesday 6:00 PM –7:30 PM
Thursday 2:00 PM –7:30 PM
Friday 8:00 AM –7:30 PM
Saturday 8:00 AM –3:00 PM
Sunday 1:00 PM –3:00 PM
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-182 Agenda Date:3/9/2022
Version:1 Item #:2.
Proclamation recognizing March as Women’s History Month.(Mark Nagales, Mayor)
City of South San Francisco Printed on 4/18/2022Page 1 of 1
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Dated: March 9, 2022
RECOGNITION OF MARCH AS WOMEN’S HISTORY MONTH
March 9, 2022
WHEREAS, Women of every race, class, and ethnic background have made historic
contributions to the growth and strength all over the world in countless recorded and unrecorded
ways; and
WHEREAS, Women have played and continue to play critical economic, cultural, and social
roles in every sphere of life by constituting a significant portion of the labor force working inside and
outside of the home; and
WHEREAS, Women have played a unique role throughout the history of the United States of
America by providing the majority of the volunteer labor force; and
WHEREAS, Women were particularly important in the establishment of early charitable,
philanthropic, and cultural institutions in the United States of America; and
WHEREAS, Women of every race, class, and ethnic background served as early leaders in
the forefront of every major progressive social change movement; and
WHEREAS, Women have served our country courageously in the military; and
WHEREAS, Women have been leaders, not only in securing their own rights of suffrage and
equal opportunity, but also in the abolitionist movement, the emancipation movement, the industrial
labor movement, the civil rights movement, and other movements, especially the peace movement,
which created a more fair and just society for all; and
WHEREAS, despite these contributions, the role of American women in history has been
consistently overlooked and undervalued, in the literature, teaching and study of American history.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San
Francisco does hereby proclaim March as Women’s History Month.
________________________________
Mark Nagales, Mayor
________________________________
Buenaflor Nicolas, Vice Mayor
________________________________
Mark Addiego, Councilmember
________________________________
James Coleman, Councilmember
________________________________
Eddie Flores, Councilmember
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-183 Agenda Date:3/9/2022
Version:1 Item #:
Proclamation celebrating Irish-American Heritage Month.(Mark Nagales, Mayor)
City of South San Francisco Printed on 4/18/2022Page 1 of 1
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Dated: March 9, 2022
RECOGNITION OF MARCH AS IRISH-AMERICAN HERITAGE MONTH
March 9, 2022
WHEREAS, during the 18th and 19th centuries, individuals of Irish heritage migrated across
the Atlantic in pursuit of opportunity; and
WHEREAS, South San Francisco is home to thousands of residents of Irish ancestry,
descendants of Irish settlers; and
WHEREAS, Irish-American Heritage Month is celebrated to honor the achievements and
contributions of Irish immigrants and their descendants living in the United States; and
WHEREAS, Irish-American Heritage Month was first celebrated in 1991; and
WHEREAS, Irish-Americans became the soldiers who won American independence, died to
preserve our Union, and fought in every battle since to defend America and its values; and
WHEREAS, Irish-American descendants have greatly influenced all aspects of life, including
education, the arts, public safety, firefighting, the military, science, agriculture, business, industry,
athletic, and public service, including the presidency; and
WHEREAS, this month and throughout the year, the City of South San Francisco is proud to
celebrate the contributions of Irish Americans and to encourage citizens to learn more about the
pivotal role Irish Americans played and continue to play in the history of the City of South San
Francisco, the State of California, and the Country of the United States of America; and
WHEREAS, the month of March provides many excellent opportunities to acknowledge the
outstanding achievements of our thriving Irish-American community.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San
Francisco does hereby proclaim March as Irish-American Heritage Month.
________________________________
Mark Nagales, Mayor
________________________________
Buenaflor Nicolas, Vice Mayor
________________________________
Mark Addiego, Councilmember
________________________________
James Coleman, Councilmember
________________________________
Eddie Flores, Councilmember
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-165 Agenda Date:3/9/2022
Version:1 Item #:4.
Motion to approve the Minutes for the meetings of February 16, 2022 and February 23, 2022.
City of South San Francisco Printed on 4/18/2022Page 1 of 1
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CALL TO ORDER Mayor Nagales called the meeting to order at 6:00 p.m.
ROLL CALL Councilmember Addiego, present
Councilmember Coleman, present
Councilmember Flores, present
Vice Mayor Nicolas, present
Mayor Nagales, present
AGENDA REVIEW
No changes.
PUBLIC COMMENTS
None.
ADMINISTRATIVE BUSINESS
1. Report regarding recommendation to establish Citywide Wireless Utility to address Digital
Equity (Tony Barrera, Director of Information Technology)
Information Technology Director Barrera provided an overview of the project and indicated that the
department issued a Request for Proposal (RFP) to conduct a Broadband and Wireless Feasibility
Study as part of a city initiative to bridge the digital gap. Technology and Trends, Policy Analysis,
Service and Infrastructure Analysis, Site and Market Analysis, Needs Assessment and Outreach,
and Utility Formation Study were all included in the RFP's scope of work. Based on their findings,
the selected consultant would produce a strategic technological implementation strategy for
broadband and public Wi-Fi infrastructure. In South San Francisco, the strategy would assess
demand and need for gigabit broadband services among communities of need. Jory Wolf, Project
Executive with Magellan Advisors, provided an overview of their findings and recommendations.
Preston Young, Project Manager, discussed technical innovations of the projects and the proposed
Pilot Public Wi-Fi Network in the downtown area.
Councilmember Addiego requested clarification with the Zone 2 proposed Wi-Fi area. Information
Technology Director Barrera provided an overview of the Zone 2 area and noted that the area is
included based on the 2020 census data received for this census block.
MINUTES
SPECIAL MEETING
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
WEDNESDAY, FEBRUARY 16, 2022
6:00 p.m.
Teleconference via Zoom
The City Council may meet by teleconference, consistent with the Brown Act as amended
by AB 361 (2021. Under the amended rules, the City will not provide a physical location
for members of the public to participate in the teleconference meeting.
SPECIAL CITY COUNCIL MEETING FEBRUARY 16, 2022
MINUTES PAGE 2
Mayor Nagales inquired about Wi-Fi services in the Westborough neighborhoods and noted the lack
of providers for the area. He asked if Digital Inclusion Fees are standard amongst other local
government agencies. Project Executive Wolf indicated that he was not aware of other agencies but
suggested that the state and federal government offer grant funding for Digital Inclusion programs
and encouraged the city to work with community stakeholders to assist with infrastructure needs
and support. Information Technology Director Barrera noted that Comcast and Wave offer low-
income internet services for a monthly fee of $10.00.
Councilmember Addiego noted that the city collected Franchise Fees and suggested that the Budget
Sub-committee explore allocating those fees to expand the pilot program potentially.
Councilmember Flores requested clarification on the proposed bandwidth and Wi-Fi access points.
Project Executive Jory Wolf and Information Technology Barrera provided an overview of the
proposed technology.
Councilmember Coleman requested clarification on the advantages and disadvantages of using an
ISP. Project Executive Jory Wolf explained the proposed technology.
Vice Mayor Nicolas expressed her support of the project and noted that providers are limited
throughout certain city areas. Project Executive Jory Wolf provided clarification of the providers
available in the area.
PUBLIC COMMENTS
The following individuals provided public comment:
• Leah Taylor
• Oscar
• Rick
• Henrick Chang
A consensus of the Council to continue with the project and close the Digital Divide.
2. Report regarding an analysis of the City of South San Francisco’s Inclusionary Housing
Ordinance and incentives to provide additional affordable housing units. (Julie Barnard,
Acting Deputy Director of Economic and Community Development)
Acting Deputy Director of Economic and Community Development Barnard presented the report
following the City Council's interest in revising the City's inclusionary housing policy. She noted
that while the State Density Bonus helps deliver more housing units, it results in a development
with a low proportion of affordable units than the City's inclusionary requirement of 15%.
Staff reviewed possible incentives that could encourage developers to build more affordable homes
than required. Staff hired BAE Urban Economics as a consultant to advise the city on the benefits
and drawbacks of offering incentives or concessions to raise the overall number of inclusionary
units. She noted that Council specifically asked that parking regulations be reduced and waive costs.
As a policy intervention, the Council expressed interest in considering an affordable housing
overlay. In exchange for providing a specified degree of affordability, affordable housing overlays
allow developers to create multi-family housing more readily in specific regions. South San
SPECIAL CITY COUNCIL MEETING FEBRUARY 16, 2022
MINUTES PAGE 3
Francisco already allows medium and high-density housing in highly desirable locations - such as
near transit and job centers - and requires a minimum level of affordability in all residential
developments over five units. A housing overlay district would have little impact on how housing is
permitted in the city.
South San Francisco has also supported affordable housing by establishing exemptions that
streamline project approvals at no cost to developers. South San Francisco has identified potential
housing sites around the city as part of its General Plan update and is taking steps to encourage
affordable housing through land-use rules. To guarantee compatibility with state law requiring faster
approval of housing projects, maximum densities without needed community benefit contributions,
lower parking ratios, and less discretionary processes are all planned for new housing. The staff
does not believe that a traditional overlay is necessary for South San Francisco. The consultant
analysis of incentives that could encourage a developer to provide more affordable units as a
percentage of their citywide development is, in essence, an affordable housing overlay. These
incentives aim to increase the availability of affordable housing while also allowing developers to
be more flexible in their planning. The State Density Bonus and the city's existing Inclusionary
Housing Ordinance are available to developers in the City of South San Francisco to help them
enhance densities.
Mayor Nagales noted his support for reducing parking for projects near transportation hubs to bring
more affordable housing units to assist the city in meeting the Regional Housing Needs Allocation
(RHNA) numbers. Acting Deputy Director of Economic and Community Development Barnard
provided an overview of the city's affordable housing units. Director of Economic and Community
Development Selander provided clarification of the RHNA requirements.
Councilmember Addiego expressed his concern with the proposed project. Councilmember
Coleman encouraged staff to explore reduced parking requirements while ensuring labor
requirements are met for all proposed projects. Acting Deputy Director of Economic and
Community Development Barnard explained the current parking requirements.
Vice Mayor Nicolas encouraged staff to keep parking requirements, expressed her concern with the
loss of Impact Fees, and noted the benefits to the community. Councilmember Flores concurred
with Vice Mayor Nicolas and expressed his desire to address traffic congestion and alternative
transit options.
The following individuals provided public comment:
• Javi
• Rick
• Jordan Grimes – Peninsula for Everyone
• Jennifer Garstang
Acting Deputy Director of Economic and Community Development Barnard indicated that staff
would continue to explore Options 1, 3, and 4. Once complete, the team will return to Council and
present their findings, approximately summer 2022.
3. City Council study session to consider a potential ballot measure authorizing the City of
South San Francisco to develop, construct, or acquire affordable, low-rent housing units
pursuant to Article XXXIV of the California Constitution and to provide direction to staff.
(Sky Woodruff, City Attorney and Nell Selander, Director, Economic & Community
Development Department)
SPECIAL CITY COUNCIL MEETING FEBRUARY 16, 2022
MINUTES PAGE 4
Assistant City Attorney Claire Lai provided an overview of a prospective ballot initiative
authorizing the City of South San Francisco to develop, construct, or obtain affordable, low-rent
housing units pursuant to Article XXXIV of the California Constitution will be discussed at a City
Council study session. Article XXXIV of the California Constitution (often known as "Article 34")
was approved as Proposition 10 in 1950 and became law in 1976 under Health and Safety Code
section 37000 et seq. It necessitates previous voter approval before any federal, state, or local
government agency can build, construct, or acquire certain types of low-income housing
developments in that city. While Article 34's scope is broad, statutory exemptions exempt certain
projects from voter approval and stipulate that certain public entity acts are not deemed to create,
construct, or acquire a low-rent housing project.
Staff developed an approach to a potential Article 34 measure and prepared a draft ballot measure
question based on feedback from the City Council at previous study sessions. Rather than allowing
a predetermined number of units to be built each year, the draft ballot question would allow the city
to develop, construct, or acquire a number of units equal to 1% of the total number in the city from
year to year over thirty years. If approved by the voters, the city would be authorized to develop,
construct, or acquire low-rent housing for thirty (30) years. An ordinance addressing the approach's
specifics would be included in the bill.
For putting the proposed initiative on the ballot for the June 2022 Statewide Election, the San Mateo
County Elections Office has offered a high-cost estimate of $206,000 and a low-cost estimate of
$172,000, respectively.
Councilmember Coleman expressed his support of building city-owned and operated housing units
to maximize community benefits. He supported placing the measure on the ballot and inquired
about the cost of putting it in the November 2022 election. City Manager Futrell indicated that City
Clerk Govea Acosta would reach out to the County of San Mateo Elections office to solicit an
estimated cost but noted that the cost would be relatively lower.
Councilmember Addiego expressed his support of the proposed ballot and noted the importance of
the project and the city's commitment to the community.
Vice Mayor Nicolas expressed support for placing the measure on the November 2022 ballot and
her concern with managing the housing.
Councilmember Flores concurred with Councilmember Coleman, including families, people with
disabilities, and veterans, and agreed to move the ballot to the November 2022 election.
Mayor Nagales expressed his support for placing the ballot on the November 2022 election and
requested clarification on the rollover number of units. Director of Economic and Community
Development Selander provided an overview of the RHNA numbers and property acquisition.
The following individual submitted eComment:
• Roderick Bovee
The following individuals provided public comment:
• Javi
• Rick
• Ethan Mizzi
SPECIAL CITY COUNCIL MEETING FEBRUARY 16, 2022
MINUTES PAGE 5
• Jennifer Garstang
• Alex Melendrez – Peninsula for Everyone
• Leah Taylor – South San Francisco Housing Authority
• Denton Murphy
• Jordan Grimes – Peninsula for Everyone
Councilmember Addiego encouraged the community to participate in the conversation and share
their concerns with their neighborhoods and expand communication. At the request of Vice Mayor
Nicolas, Director of Economic and Community Development Selander provided an overview of the
methodology used to determine the proposed 1%.
A consensus of the Council to move forward with the ballot and place in the November 2022
election. City Manager Futrell indicated that staff would update the ballot measure language to
reflect a change in the election date. The item will be brought to Council in August 2022 for formal
approval.
ADJOURNMENT
Being no further business Mayor Nagales adjourned the meeting at 8:23 p.m.
Submitted by: Approved by:
Rosa Govea Acosta, MMC, CPMC Mark Nagales
City Clerk Mayor
Approved by the City Council: / /
CALL TO ORDER Mayor Nagales called the meeting to order at 6:01 p.m.
ROLL CALL Councilmember Addiego, present
Councilmember Coleman, present
Councilmember Flores, present
Vice Mayor Nicolas, present
Mayor Nagales, present
AGENDA REVIEW
No changes.
ANNOUNCEMENTS FROM STAFF
City Manger Futrell informed the community about the free COVID-19 testing site at 616 Linden
Avenue (Monday-Friday) is still available, registration requested, but not required. COVID-19
vaccines and booster shots are available at the County Health Clinic located in the corner of Spruce
and Grand Avenue (Thursday or Friday). Members of the public can view additional information on
the city’s website at ssf.net.
PRESENTATIONS
1. Proclamation celebrating February as National Youth Leadership Month. (Mark Nagales,
Mayor)
Mayor Nagales read into the record a proclamation celebrating February as National Youth
Leadership Month. Ethan Mizzi, Chairperson of the Youth Commission accepted the proclamation
and thanked Council for the recognition.
2. Proclamation recognizing Merck’s Carbon Zero success. (Mark Nagales, Mayor)
Councilmember Flores read into the record a proclamation recognizing Merck’s Carbon Zero success.
Kim Samayoa, Merck Operations Manager accepted the proclamation on behalf of Merck and
thanked Council for the recognition.
MINUTES
REGULAR MEETING
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
WEDNESDAY, FEBRUARY 23, 2022
6:00 p.m.
Hybrid In-Person/Virtual via Zoom
The City Council may meet by teleconference, consistent with the Brown Act as
amended by AB 361 (2021. Under the amended rules, the City will not provide a
physical location for members of the public to participate in the teleconference
meeting.
REGULAR CITY COUNCIL MEETING FEBRUARY 23, 2022
MINUTES PAGE 2
3. Certificate celebrating the 40th anniversary of the Basque Cultural Center. (Mark Nagales,
Mayor)
Councilmember Addiego read into the record a certificate celebrating the 40th anniversary of the
Basque Cultural Center. Joe Goyhenetche accepted the certificate on behalf of the Basque Cultural
Center and thanked Council for the recognition.
PUBLIC COMMENTS
The following individuals provided public comment:
• Liz Taylor
COUNCIL COMMENTS
Councilmember Coleman discussed improving traffic safety on Spruce Avenue. He asked that staff
look into doing a traffic study to help reduce speeding vehicles.
Councilmember Flores was concerned how dark some areas in the downtown and old town were. He
asked staff to examine and perhaps due an analysis to find ways to brighten the area. He also
announced that the San Mateo County Board of Supervisors was conducting an inclusionary survey
for immigrants that would help shape services and resources to immigrants. They are offering a $10
gift card of their choice upon completion.
Councilmember Addiego attended a dinner for the Italian Catholic Federation. He announced that the
BioMed Realty Project celebrated their phase 5 groundbreaking ceremony today.
Vice Mayor Nicolas called for all young artists between the ages of 13-18 to participate for the Sister
Cities International Art Contest. She informed the community about a scholarship offered by the
Chamber of Commerce with a March 1st deadline for all high school senior residents. She requested
Council adjourn the meeting in memory of Rafael Gomez, Crisostomo Buenavista, and Joan
Lopiccolo.
Mayor Nagales reminded the community about the Housing Is Key state program that helps people
struggling to pay rent. It allows for 100% of the back rent to be paid. He asked staff to mention the
program in the next newsletter. Mayor Nagales asked staff to have a conversation about potentially
having dedicated bike lanes throughout South San Francisco.
PUBLIC HEARING
Public hearing opened: 6:31 p.m.
12. Report regarding a third public hearing to receive a report from the city’s demographer,
National Demographic Corporation (NDC) regarding the redrawing of district maps for the
City of South San Francisco. (Rosa Govea Acosta, City Clerk and Kristen Parks, National
Demographics Corporation)
Kristen Parks, National Demographics Corporation presented the report and provided an overview of
the draft maps that had been submitted as part of redistricting. Councilmember Flores stated that the
revisions from Map 102a showed 1% less deviation than the current map. He believed with the lower
REGULAR CITY COUNCIL MEETING FEBRUARY 23, 2022
MINUTES PAGE 3
deviation from Map 102a, it would give the city some cushion for the next 10 years.
Vice Mayor Nicolas stated one of the goals was to minimize the changes in election cycles which she
believed could be accomplished with maintaining the current map. She was concerned of confusing
residents with a new redistricting map, especially those that were just getting used to the current map.
Councilmember Addiego advised that he prefers to maintain the current map and not divide the
Linden Avenue neighborhood between two districts.
Councilmember Coleman doesn’t see any problems with the current map but was also open to some
minor modifications. He believed changing the current map wouldn’t confuse the voters since
Districts 1, 3 and 5 had not voted on a council member. He stated that he would like to hear from the
community and provide some feedback.
Mayor Nagales shared that he had not heard from the community in terms of what direction they want
to go and believed that was very important feedback to receive. He found it difficult to make changes
to the current map without community feedback. Mayor Nagales inquired whether there was enough
time to really push out to get comments from the community before the deadline.
Ms. Parks believed council had sufficient time as council only needed to adopt the ordinance by the
April 17th deadline.
City Clerk Acosta stated the deadline to submit the GIS map or shape file to San Mateo County
Elections Office is April 18 to make the November 2022 election. She advised that the date is critical,
the county has emphasized, because most of the cities in the Bay Area were transitioning either
redistricting or adopting their maps.
The following individuals provided public comment:
Tom Luciani
Council directed staff to do some aggressive outreach to promote to the community the public hearing
to adopt a map at the next regular meeting on March 9, 2022.
CONSENT CALENDAR
The City Clerk duly read the Consent Calendar, after which Council voted and engaged in discussion
of specific item as follows. Items No. 8 and 10 were pulled by Mayor Nagales and Councilmember
Addiego for further discussion.
4. Motion to approve the Minutes for the meetings of February 9, 2022.
5. Report regarding Resolution 24-2022 authorizing the acceptance of $32,428 in San Mateo
County Measure K funds via the Peninsula Library system to support the Library’s Summer
Learning Challenge 2022, and approving Budget Amendment 22.049. (Valerie Sommer,
Library Director)
6. Report regarding Resolution 25-2022 approving the filing of a grant application for the State
of California’s Land and Water Conservation Fund grant program for a total award amount
not to exceed $830,000 for acquisition of the parcels located at 616 and 700 Linden Avenue
for parkland development, and acceptance of grant funding if awarded. (Greg Mediati,
REGULAR CITY COUNCIL MEETING FEBRUARY 23, 2022
MINUTES PAGE 4
Director of Parks and Recreation)
7. Report regarding Resolution 26-2022 authorizing the acceptance of $50,000 in grant funding
from Genentech to support City Hall’s 101st Birthday Concert which was held on September
25, 2021, and amending the City’s Non-departmental Fund in the Fiscal Year 2021-22
Operating Budget pursuant to budget amendment #22.046. (Ashley Crociani, Policy Analyst)
8. Report regarding Resolution 27-2022 amending an existing services agreement with Bigbelly
Solar, LLC by an amount of $120,000 for a total not to exceed amount of $270,000 for the
lease, software, and installation of ten (10) additional dual-stream trash and recycling
receptacles, with a term end date of November 3, 2025. (Marissa Garren, Management
Analyst I)
9. Report regarding Resolution 28-2022 to continue conducting City Council and advisory body
meetings remotely due to health and safety concerns for the public and making related
findings. (Sky Woodruff, City Attorney)
10. Report regarding Resolution 29-2022 awarding a construction contract to Golden Bay
Construction, Inc. of Hayward, California for the West Orange Avenue and Hillside
Boulevard Pedestrian Crossing Enhancements Project (No. TR2001, Bid No. 2655) in an
amount not to exceed $167,756, authorizing a total construction contract authority budget of
$201,307, and authorizing the City Manager to execute the agreement on behalf of the City.
(Jeffrey Chou, Associate Civil Engineer)
11. Report regarding Ordinance 1630-2022 adding Chapter 2.85 to Title 2 of the South San
Francisco Municipal Code to create a Commission on Equity and Public Safety (Sky Woodruff,
City Attorney, and Amy Ferguson, Management Fellow)
Item No. 8: Councilmember Addiego requested staff to help the public understand why the city was
moving from traditional trash cans to something high tech. City Manager Futrell stated the city had
an agreement with Scavengers to pick up trash on certain days throughout the city. The traditional
trash cans are small and fill up quickly before trash pickup day. Rather than wait until trash day, Public
Works had been sending its employees out to empty the trash cans in the interim. The new trash cans,
which are solar operated, have a compactor to compact the trash inside the can and can hold multiple
days’ worth of trash until trash pickup day. This would allow Public Works employees to properly use
their skills in more impactful areas.
Management Analyst Garren stated the main reason why they were focusing on downtown was
because the trash cans receive a good amount of use that causes trash to overflow onto the sidewalks.
She stated they were exploring other areas of town to expand the program.
Item No. 10: Mayor Nagales asked staff to explain the enhancements of the project. City Manager
Futrell and Public Works Director/City Engineer Kim went over the pedestrian safety measures and
traffic enhancements to make that those roads safer for South San Francisco and Colma residents.
Motion — Councilmember Addiego /Second – Vice Mayor Nicolas: To approve Consent Calendar,
by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and
Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None.
REGULAR CITY COUNCIL MEETING FEBRUARY 23, 2022
MINUTES PAGE 5
ADMINISTRATIVE BUSINESS
14. Report regarding Resolution No. 31-2022 awarding a construction contract to MCK Services,
Inc. for the 2022 West Pavement Rehabilitation Project (No. st2204, Bid No. 2664) in an
amount not to exceed $9,479,132.30, authorizing a total construction contract authority budget
of $10,479,132.30. (Angel Torres, Senior Civil Engineer)
Senior Civil Engineer Torres presented the report and provided an overview of the various pavement
rehabilitation projects. Mayor Nagales inquired about materials used such as rubberized hot mix
asphalt in terms of environmental standards. Senior Civil Engineer Torres stated rubberized hot mix
asphalt was a new product that was being promoted by the state in ways of grants to promote the use,
but was more expensive to purchase and install. He stated that the product was acceptable in terms of
environmental standards and had been used on other projects in South San Francisco.
Public Works Director/City Engineer Kim stated it was an accepted standard and considered
environmentally conscious because it made use of scrap rubber tires rather than landfill. It also lasted
longer, was resistant to cracking, and quieter.
Councilmember Flores inquired about the 10% contingency. Senior Civil Engineer Torres stated this
project being a high dollar value, they reduced the contingency to 10% whereas low dollar value
projects could have a contingency of 20%-25%.
Motion – Councilmember Addiego / Second – Councilmember Flores: To adopt Resolution No.31-
2022 awarding a construction contract to MCK Services, Inc. for the 2022 West Pavement
Rehabilitation Project (No. st2204, Bid No. 2664) in an amount not to exceed $9,479,132.30,
authorizing a total construction contract authority budget of $10,479,132.30, by roll call vote: AYES:
Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS:
None; ABSENT: None; ABSTAIN: None.
13. Report regarding Resolution No. 30-2022 the Annual Comprehensive Financial Report for
fiscal year ended June 30, 2021, mid-year update for fiscal year ending June 30, 2022, and
additional appropriation considerations. (Janet Salisbury, Director of Finance)
Director of Finance Salisbury presented the report and provided an overview of the financial
report. Mayor Nagales praised the hard work of the Mental Health Clinician and stated that he would
like the position a permanent fixture in the budget.
Councilmember Addiego inquired about the Parks and Recreation Vehicle Replacement fund
adjustment stating there was a plan to electrify part of the fleet and asked staff for clarification. Parks
Director Mediati stated most of these vehicles were smaller route trucks like Ford Rangers. EV trucks
would largely not be commercially available for fleets probably until 2023. Two of the trucks would
be specialized tree trucks with large boom arms and staff would be looking for hybrid options. He
shared the council’s values in moving away from traditional combustion engines.
Councilmember Addiego stated council had some big policy decisions moving forward such as the
20% General Fund Reserves. He suggested putting some of that money to work and would consider
lowering the percentage of the General Fund Reserves.
REGULAR CITY COUNCIL MEETING FEBRUARY 23, 2022
MINUTES PAGE 6
Council thanked Director of Finance Salisbury for all her great work during her time with the City of
South San Francisco and wished her the best in her future endeavors.
Motion – Vice Mayor Nicolas / Second - Councilmember Coleman: To approve Resolution
Resolution No. 30-2022 the Annual Comprehensive Financial Report for fiscal year ended June 30,
2021, mid-year update for fiscal year ending June 30, 2022, and additional appropriation
considerations, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor
Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None.
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
15. City Council to confirm by motion the re-appointment of City Manager Mike Futrell to the
Colma Creek Citizens Advisory Committee for another 4-year term. Current second term
expires March 31, 2022. (Mike Futrell, City Manager)
City Manager Futrell discussed the duties of the Colma Creek Citizens Advisory Committee and was
happy to continue in that role if council decided for him to do so.
Motion – Councilmember Addiego / Second - Councilmember Coleman: To confirm by motion the
re-appointment of City Manager Mike Futrell to the Colma Creek Citizens Advisory Committee for
another 4-year term. Current second term expires March 31, 2022, by roll call vote: AYES:
Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS:
None; ABSENT: None; ABSTAIN: None.
ADJOURNMENT
Being no further business Mayor Nagales adjourned the meeting at 8:53 p.m. in memory of Rafael
Gomez, Crisostomo Buenavista, and Joan Lopiccolo.
Submitted by: Approved by:
Gabriel Rodriguez Mark Nagales
Deputy City Clerk Mayor
Approved by the City Council: / /
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-120 Agenda Date:3/9/2022
Version:1 Item #:5.
Report regarding a resolution authorizing the acceptance of $7,911.04 in grant funding from the Department of
Justice for soft armor vests for South San Francisco Police Department and approving Budget Amendment
22.051. (Ken Chetcuti, Police Lieutenant)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the acceptance of $7,911.04 in
grant funding from the Department of Justice for soft armor vests for the South San Francisco Police
Department and approving Budget Amendment 22.051.
BACKGROUND/DISCUSSION
The Police Department provides soft armor vests to all officers to improve safety.Armored vests reduce the
risks and hazards associated with police work. The vests are on a five-year replacement cycle.
In June 2021,Staff applied for a grant through the Department of Justice (DOJ)Bulletproof Vest Partnership
(BVP)for soft armor vests in the amount of $15,822.07.The Police Department was awarded 50%of the
amount in October 2021.The BVP award of $7,911.04 will be used to reimburse the City the cost of soft armor
vests purchased from April 2021 continuing through August 31, 2023.
FISCAL IMPACT
Budget Amendment 22.051 accepts $7,911.04 in grant funding for the purpose of soft armor vest.The funding
source is the Department of Justice Bulletproof Vest Partnership.
RELATIONSHIP TO STRATEGIC PLAN
Acceptance of this meets the Strategic Goals #3:Public Safety by rendering skilled police,fire and emergency
service management.
CONCLUSION
Adoption of this resolution will allow the City to accept $7,911.04 from the Department of Justice Bulletproof
Vest Partnership and amend the Police Department’s operating budget for Fiscal Year 2021-2022 by approving
Budget Amendment 22.051.
City of South San Francisco Printed on 4/18/2022Page 1 of 1
powered by Legistar™
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-121 Agenda Date:3/9/2022
Version:1 Item #:5a.
Resolution authorizing the acceptance of $7,911.04 in grant funding from the Department of Justice for soft
armor vests for the South San Francisco Police Department and approving Budget Amendment 22.051.
WHEREAS,the Police Department applied for a grant through the Department of Justice Bulletproof Vest
Partnership for soft armor vests for $15,822.07; and
WHEREAS,the Department of Justice Bulletproof Vest Partnership has awarded the City $7,911.04 in grant
funding for soft armor vests for the Police Department; and
WHEREAS,the grant funds will be used to augment the operating budget of the Police Department for Fiscal
Year (FY) 2021-2022; and
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby
accept $7,911.04 in grant funding from the Department of Justice Bulletproof Vest Partnership and approve
Budget Amendment 22.051 to amend the Police Department’s FY 2021-2022 Operating Budget in order to
reflect an increase of $7,911.04.
BE IT FURTHER RESOLVED, that the City Council does hereby approve Budget Amendment 22.051.
BE IT FURTHER RESOLVED,that the City Manager is hereby authorized to execute a grant agreement and
any other necessary documents on behalf of the City to carry out the intent of this resolution,subject to
approval as to form by the City Attorney.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-161 Agenda Date:3/9/2022
Version:1 Item #:6.
..Title
Report regarding the consideration of a resolution appropriating $1,133,732 in grant funding from the U.S.
Department of Commerce’s Economic Development Administration,through budget amendment number
22.054,towards services provided by Renaissance Entrepreneurship Center located at the Economic
Advancement Center in South San Francisco,and authorizing the City Manager to execute the administration
of the grant. (Ernesto Lucero, Economic Development Coordinator)
RECOMMENDATION
Staff recommends that the City Council adopt a resolution:
1.Approving a total appropriation of $1,133,732 in grant funding from the U.S.Department of
Commerce’s Economic Development Administration,through budget amendment number 22.054
to fund services provided by Renaissance Entrepreneurship Center located at the Economic
Advancement Center in South San Francisco; and
2.Authorizing the City Manager to execute any agreements or documents pertaining to the
administration of the grant funding.
BACKGROUND
On August 4,2021 staff applied for grant funding from the U.S.Department of Commerce’s Economic
Development Administration (EDA)that would support small business technical assistance services offered by
Renaissance Entrepreneurship Center (Renaissance)at the Economic Advancement Center (EAC)in South San
Francisco.
The competitive grant derives from American Rescue Plan funds that were distributed to the EDA Economic
Adjustment Assistance (EAA) Program.
On March 11,2021,President Joseph R.Biden signed the American Rescue Plan into law.This legislation was
designed to enable all Americans to respond to and recover from the impacts of COVID-19.Under the
American Rescue Plan,EDA was allocated $3 billion in supplemental funding to assist communities
nationwide in their efforts to build back better by accelerating the economic recovery from the coronavirus
pandemic and building local economies that will be resilient to future economic shocks.With an emphasis on
equity,EDA investments made under the American Rescue Plan directly benefit previously underserved
communities impacted by COVID-19.
On February 17,2022 the City was notified that the EDA had approved the full amount of the requested grant
funds in the amount of $1,133,732 providing funding that will support two years of operations and services for
small business and entrepreneurship support from Renaissance.(Attachment 1)is the EDA Award Letter
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File #:22-161 Agenda Date:3/9/2022
Version:1 Item #:6.
small business and entrepreneurship support from Renaissance.(Attachment 1)is the EDA Award Letter
received.
DISCUSSION
Renaissance is a current service provider for small business and entrepreneurship support under an approved
contract with the City.Through the City contract,services are available to small businesses and entrepreneurs
from South San Francisco.A subsequent contribution of $200,000 from San Mateo County expanded the
services offered by Renaissance to North San Mateo County communities,which include Daly City,Pacifica,
Colma,San Bruno,Millbrae,and Brisbane.The EDA grant will now ensure the services remain offered to all of
North San Mateo County, and will be offered from the EAC in South San Francisco.
The funding supports 2 years of program operations at 80%, including a portion of lease and operating
expenses for the EAC, annual contracts with Renaissance, as well as a portion of City staff time administering
the grant. In total, the EDA grant consists of a total of $1,417,164, which includes $1,133,732 from the EDA,
and $283,432 in matching funds from the City. The City matching funds were appropriated by the City Council
on April 14, 2021 as part of the launch of services for the EAC.
The expansion of services will benefit low and moderate income, and previously underserved populations by
providing technical assistance to emerging and small businesses in North San Mateo County. Programs offered
by Renaissance at the EAC will include business training classes, technology workshops, and website
development instruction. The grant funding is expected to create 372 jobs, retain 748 jobs, and generate $43.7
million in private investment.
CONCLUSION
This report provides the Council with a resolution for approval that would take action on the following items:
1.Approves a total appropriation of $1,133,732 in grant funding from the U.S.Department of
Commerce’s Economic Development Administration,through budget amendment number 22.054
to fund services provided by Renaissance Entrepreneurship Center located at the Economic
Advancement Center in South San Francisco; and
2.Authorizes the City Manager to execute any agreements or documents pertaining to the
administration of the grant funding.
Attachments:
1.EDA Award Letter
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-162 Agenda Date:3/9/2022
Version:1 Item #:6a.
Resolution approving the appropriation of grant funding in the amount of $1,133,732 from the U.S.Department
of Commerce’s Economic Development Administration,through budget amendment number 22.054 towards
services provided by Renaissance Entrepreneurship Center located at the Economic Advancement Center in
South San Francisco, and authorizing the City Manager to execute the administration of the grant.
WHEREAS,on August 4,2021,the City applied for grant funding from the U.S.Department of Commerce’s
Economic Development Administration (EDA)in the amount of $1,133,732 to support small business and
entrepreneurship technical assistance offered by Renaissance Entrepreneurship Center (Renaissance)at the
Economic Advancement Center (EAC) in South San Francisco; and
WHEREAS, Renaissance applied as a co-applicant with the City grant application; and
WHEREAS,the name of the center,located at 366 Grand Avenue,was officially named the Economic
Advancement Center in late Summer of 2021; and
WHEREAS,on February 17,2022 the City received notice that the grant was approved for the full amount of
$1,133,732 for a two year period for small business and entrepreneurship support services through Renaissance,
which includes services contracts,operations at the EAC,and a portion of City staff time to administer the
grant; and
WHEREAS,the purpose of the grant is to expand services to small businesses and entrepreneurs in North San
Mateo County to include Daly City,Pacifica,Colma,San Bruno,Millbrae,Brisbane,in addition to South San
Francisco; and
WHEREAS,the total grant amount of $1,133,732 will fund 80%of the project,with 20%from City-
appropriated funding in the amount of $283,432, for a total project amount of $1,417,164; and
WHEREAS,programs offered by Renaissance at the EAC will include business training classes,technology
workshops,and website development instruction.The grant funding is expected to create 372 jobs,retain 748
jobs, and generate $43.7 million in private investment.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City
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File #:22-162 Agenda Date:3/9/2022
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Council hereby takes the following actions:
1.The foregoing recitals are true and correct and incorporated herein as part of this Resolution.
2.Approves a total appropriation of $1,133,732 in grant funding from the U.S.Department of Commerce’s
Economic Development Administration to fund services provided by Renaissance Entrepreneurship
Center located at the Economic Advancement Center in South San Francisco with budget amendment
number 22.054.
3.Authorizes the City Manager to execute any agreements or documents pertaining to the administration
of the grant funding, subject to approval by the City Attorney.
4.Authorizes the Finance Director,or their designee,to take all necessary budgetary actions to carry out
the intent of this Resolution, which will straddle appropriations across multiple City fiscal years.
5.Authorizes the City Manager to take any other related actions necessary to carry out the intent of this
Resolution.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-25 Agenda Date:3/9/2022
Version:1 Item #:7.
Report regarding a resolution awarding a construction contract to McGuire and Hester for the Caltrain Access
&Bay Trail Gap Closure Project (No.ST2003)in an amount not to exceed $565,646,authorizing a total
construction contract authority budget of $650,493.(Jason Hallare,Senior Civil Engineer;Jeffrey Chou,
Associate Civil Engineer)
RECOMMENDATION
Staff recommends the City Council adopt a resolution awarding a construction contract to McGuire and
Hester of Alameda,California for the Caltrain Access &Bay Trail Gap Closure Project (No.ST2003,Bid
No.2668)in an amount not to exceed $565,646,authorizing a total construction contract authority
budget of $650,493, and authorizing the City Manager to execute the agreement on behalf of the City.
BACKGROUND/DISCUSSION
The Caltrain Access &Bay Trail Gap Closure Project (Project)will construct pedestrian and bicycle
improvements along East Grand Avenue to connect the East Plaza of the new South San Francisco Caltrain
station to the areas of East Grand Avenue &Gateway Boulevard and East Grand Avenue &Forbes
Boulevard/Harbor Way.
The East Grand Avenue and Grand Avenue intersection will be reconstructed to improve bicycle and pedestrian
safety.These improvements include eliminating the “slip lane”that provides a free right turn movement at the
southeast corner,enhanced pavement markings,and reducing pedestrian crossing distance across East Grand
Avenue.
Along East Grand Avenue heading east from the intersection of East Grand Avenue and Grand Avenue,the
roadway will be improved to add buffered Class II bike lanes with plastic channelizers and green lane transition
markings in both directions through the East Grand Avenue & Harbor Way/Forbes Avenue intersection.
The Project will close a significant gap in the City’s Bicycle and Pedestrian Master Plan.It will improve safety
for all users through a combination of off-street bicycle and pedestrian paths,intersection,traffic signal,and on-
road bicycle lanes improvements.
Staff previously submitted this Project for the Transportation Development Act Article 3 (TDA3)Pedestrian
and Bicycle Program and was awarded state grant funding in the amount of $400,000 for the Project's
construction and construction engineering phases.
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File #:22-25 Agenda Date:3/9/2022
Version:1 Item #:7.
Overview of City’s Procurement Process
The City’s procurement process is governed by both state and local law.State law requires contracts for
construction to be competitively bid pursuant to a set of specific,established rules.In particular,the City is
required to award construction contracts to the “lowest responsible bidder”after providing notice in
accordance with law. (Pub. Contract Code §§ 20162, 20164.)
However,in awarding contracts for the purchase of professional services,equipment and supplies,the City has
some latitude.State law requires the City to adopt regulations and policies to govern such service and supplies
procurement,but otherwise provides the City flexibility in determining relevant requirements as long as they
are consistent with applicable state law.(Gov.Code §54202.)Chapter 4.04 of the Municipal Code and the
City’s Purchasing Procedures (Administrative Instruction Section IV,No.1)govern the City’s purchasing
policies and contract procurement processes.
The City’s purchasing ordinance distinguishes between three primary types of procurement methods as follows:
1.Competitive Bidding for Construction Projects
Public projects are specifically defined under the Public Contract Code,and generally involve any
construction project that is paid with public funds or those projects involving improvements,
demolition or other work on public property or facility.Public projects are required to be procured
through competitive bidding and the City must award the contract to the lowest bidder whose bid
complies with all of the City’s solicitation requirements and demonstrates that the bidder is able to
perform the work.Under the City’s policy,different levels of competitive bidding are required
depending on the dollar limit of the underlying Project.
For these contracts,cost is generally the sole determining factor,and the lowest responsible bidder is
awarded the Project even if another bidder appears to be more skilled but is more expensive.
2.Open Market Procedures for Vendors (Supplies and Equipment)
Open Market Procedures is the City’s vendor selection process for purchase of goods,supplies,and
professional services.These rules do not apply to,and may not be used for public construction
projects.
Contracts for the purchase of goods and services that exceed $10,000 requires staff to utilize open
market procedures.If the contract is $25,000 or less,staff must obtain at least three quotes,which are
informal offers to perform work at a stated price.If the contract is greater than $25,000,staff will be
required to solicit the Project,such as issuing a Request for Proposals (“RFPs”)and obtain at least
three written responses.
Under this vendor selection process,cost can be only one factor in determining which vendor the
City will ultimately select for services,equipment,or supplies.This requirement is similarly reflected
under SSFMC § 4.04.080.
Thus,when utilizing the open market vendor selection process,the City is focused on the skill,City of South San Francisco Printed on 4/18/2022Page 2 of 5
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Thus,when utilizing the open market vendor selection process,the City is focused on the skill,
ability,and expertise of the entity or person to be able to provide the service,equipment,or goods to
the City.The selection is based on competence,professional qualifications,and overall value to the
City with cost being only one factor in the determination of an award.
Federally Funded Procurements for Vendors (Supplies and Equipment)
Contracts that receive federal funding are required to incorporate and comply with additional terms
and conditions.The City’s Purchasing Procedures also provide guidance on procuring supplies and
equipment contracts that are federally funded.Federally funded procurements also require a written
procedure for conducting evaluations and for selecting recipients and awarding the contract to the
responsible McGuire and Hester whose proposal is most advantageous to the City with price being
only one factor.It is also important to note that federally funded procurements do not include state or
local geographical preferences unless specifically authorized by federal law.Each evaluation is a non-
discrimination and equal opportunity for all vendors.
3.Open Market Procedures for Architectural and Engineering (A&E) Professional Services
For certain professional services such as architectural,engineering,environmental,land surveying,or
construction project management,the Government Code also specifically requires that such services
not be awarded solely based on price,but instead based on demonstrated competence.(Gov.Code §
4526.)Both the state law provision and the City’s policy reflect the legislative view that when
acquiring such services,the City does not necessarily receive the best value when it pays the lowest
price. (See e.g., California Attorney General Op. No. 94-819 (February 9, 1995)).
Current Project: Caltrain Access & Bay Trail Gap Closure Project, ST2003, Bid No. 2668
This Project falls under Procurement Type 1: Competitive Bidding for Construction Projects.
Staff advertised a notice inviting bids for the Project on February 1,2022,and February 7,2022.On February
24,2022,staff received ten (10)bid proposals in response to the notice inviting bids.Staff reviewed all bid
proposals and identified that the lowest responsible bidder was McGuire and Hester of Alameda,California.
Staff has verified the low bidder’s current contractor’s license with the California State Licensing Board and
found it to be in good standing.
The Project was advertised with a “Base Bid”,“Alternative Bid No.1”,“Alternative Bid No.2”and “Alternative
Bid No.3” schedules. Description of alternative schedules as follows:
·“Alternative Bid No.1”schedule is for the optional bid to reconstruct the ADA curb ramp at Poletti
Way.
·“Alternative Bid No.2”schedule is for the optional bid of modifying the lighting systems along the East
Grand Avenue.
·“Alternative Bid No.3”schedule is for the optional bid to reconstruct the bicycle and pedestrian path
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File #:22-25 Agenda Date:3/9/2022
Version:1 Item #:7.
along East Grand Avenue.
The award of a contract selection is based on the lowest responsive bid for only the Base Bid schedule.
The following is a summary of all bids received:
Contractor "Base Bid"
Schedule
Results
"Alternative
Bid No.1"
Schedule
Results
"Alternative
Bid No.2"
Schedule
Results
"Alternative
Bid No.3"
Schedule
Results
McGuire and Hester $565,646.00 $74,004.00 $49,500.00 $253,756.00
Interstate Grading & Paving, Inc $627,812.50 $53,370.00 $55,000.00 $304,840.00
Gordon N. Ball, Inc $698,636.00 $82,590.00 $108,700.00 $503,630.00
RK Engineering, Inc $710,140.00 $92,364.00 $90,000.00 $366,010.00
Golden Bay Construction, Inc $710,192.75 $50,975.00 $50,125.00 $383,891.00
Sposeto Engineering, Inc $769,282.50 $65,546.00 $49,250.00 $393,991.00
Galeb Paving Inc $841,466.00 $52,569.00 $50,100.00 $407,365.00
Ray's Electric $865,580.00 $72,690.00 $40,000.00 $374,689.00
CF Contracting, Inc $898,830.00 $78,343.00 $66,365.00 $374,382.00
Kerex Engineering, Inc $965,593.00 $72,500.00 $57,709.00 $362,800.00
Engineer’s Estimate (by Mark
Thomas)
$878,508.00 $54,564.00 $50,000.00 $232,035.00
Staff recommends awarding the Base Bid schedule to McGuire and Hester and not the alternative bid schedules
as the proposed development at 121 East Grand Ave will construct improvements at these alternative bid
locations.
The project construction budget is:
Construction Contract $ 565,646.00
Construction Contingency (15%)$ 84,847.00
Total Project Construction Budget $ 650,493.00
The construction contingency will be used for any additional costs related to design changes during the
construction operations.
There are no Disadvantaged Business Enterprise (DBE)requirements,as no federal funds are being utilized on
the Project.
FISCAL IMPACT
This Project (CIP No.ST2003)is included in the City of South San Francisco’s fiscal year 2021-2022 Capital
Improvements Program.There are sufficient funds in FY 2021-2022 to cover the total construction contract
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Improvements Program.There are sufficient funds in FY 2021-2022 to cover the total construction contract
costs.
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by
maintaining and improving infrastructure to serve the public.
CONCLUSION
Awarding the construction contract to McGuire and Hester of Alameda,California,for the Caltrain Access &
Bay Trail Gap Closure Project will improve pedestrian and bicycle connections from the East Plaza of the new
South San Francisco Caltrain Station to East Grand Avenue and the East of 101 area.
Attachments:
1.Project Vicinity Map
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-26 Agenda Date:3/9/2022
Version:1 Item #:7a.
Resolution awarding a construction contract to McGuire and Hester of Alameda,California for the Caltrain
Access &Bay Trail Gap Closure Project (No.ST2003,Bid No.2668)in an amount not to exceed $565,646.00,
authorizing a total construction contract authority budget of $650,493.00,and authorizing the City Manager to
execute the agreement on behalf of the City
WHEREAS,the Caltrain Access &Bay Trail Gap Closure Project (“Project”)will improve pedestrian and
bicycle connections from the East Plaza of the new South San Francisco Caltrain Station to East Grand Avenue
and the East of 101 area; and
WHEREAS,the City issued a notice inviting bids for the project on February 1,2022,and February 7,2022,
and on February 24, 2022, staff received ten (10) bid proposals in response; and
WHEREAS,McGuire and Hester of Alameda,California was the lowest responsible bidder and provided
competitive unit prices; and
WHEREAS,staff recommends awarding the construction contract to McGuire and Hester of Alameda,
California in an amount not to exceed $565,646, which is the total for the base bid with no bid alternates; and
WHEREAS,staff also requests the City Council to authorize a construction contract authority budget of
$565,646, with additional $84,847 contingency, totaling a construction budget of $650,493 for the Project; and
WHEREAS,the Project is included in the City of South San Francisco’s fiscal year 2021-22 Capital
Improvement Program (Project No.ST2003)with sufficient funds in FY 2021-2022 to cover the initial
construction costs through the end of the current fiscal year; and
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby awards a construction contract,a draft of which is attached hereto and incorporated herein as
Exhibit A,for the Caltrain Access &Bay Trail Gap Closure Project to McGuire and Hester of Alameda,
California,in an amount not to exceed $565,646 conditioned on McGuire and Hester’s timely execution of the
Project contract and submission of all required documents,including but not limited to,certificates of insurance
and endorsement, in accordance with the Project documents.
BE IT FURTHER RESOLVED the City Council authorizes a total construction contract authority budget of
$650,493 and authorizes the City Manager to utilize unspent amount of the total Project budget,if necessary,
towards additional construction contingency budget.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the construction contract
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File #:22-26 Agenda Date:3/9/2022
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BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the construction contract
in substantially the same form as Exhibit A and any other related documents on behalf of the City upon timely
submission by McGuire and Hester of the signed contract and all other documents,subject to approval by the
City Attorney.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related
actions consistent with the intention of the resolution.
*****
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Page A-1 of 12
DRAFT AGREEMENT FOR PUBLIC IMPROVEMENTS
THIS AGREEMENT made and entered into this ____, day of _______, _____, between the
CITY OF SOUTH SAN FRANCISCO, a municipal corporation and political subdivision of the State of
California, hereinafter called “CITY”, and MCGUIRE AND HESTER, Inc., hereinafter called
“CONTRACTOR”1.
W I T N E S S E T H:
WHEREAS, City has taken appropriate proceedings to authorize construction of the public work
and improvements herein provided and execution of this contract.
WHEREAS, a notice was duly published for bids for the contract for the improvements
hereinafter described.
WHEREAS, on _______________, notice duly given, the City Council (“Council”) of said City
awarded the contract for the construction of the improvements hereinafter described to the Contractor,
which Contractor said Council found to be the lowest responsible bidder for said improvements.
WHEREAS, City and Contractor desire to enter into this agreement for the construction of said
improvements pursuant to the terms, definitions, and conditions set forth in the General Provisions and
other Contract Documents.
IT IS AGREED as follows:
1. Scope of Work. Contractor shall perform the Work described briefly as follows:
The Work consists of the furnishing of all labor, materials, tools, equipment, and services necessary for
the construction of the CALTRAIN ACCESS AND BAY TRAIL GAP CLOSURE PROJECT; in
accordance with the Contract Documents.
Also included are any such other items or details not mentioned above that are required by the
Contract Documents, which are to be constructed or furnished and installed as shown on the plans, as
specified herein and as directed by the Engineer.
The aforementioned improvements are further described in the "Contract Documents" hereinafter
referred to.
2. The Contract Documents. The complete Contract consists of the following documents:
(A) Notice Inviting Bids
(B) Part I – Submitted Proposal (as accepted)
(C) This Agreement, including Contractor’s Payment Bond, Faithful Performance
Bond and Guaranty Bond.
(D) Part II – General Conditions
1. 1The term "Contractor" as used herein is employed without distinction as to either number or gender and shall
include whenever the context shall permit all agents, representatives, employees, servants, subcontractors and
business or social invitees.
Page A-2 of 9
(E) Part III – Special Provisions: Special Conditions and Technical Specifications,
including State Standard Specifications dated 2018, sections 10-99, as revised in Revised
Standard Specifications (RSS) dated April 17, 2020
(F) Part IV – Project Plans dated January 14, 2022
(G) Administrative subsections of the State Standard Specifications dated 2018, as
specifically referenced in contract Parts I-IV and as revised in RSS dated April 17, 2020.
All rights and obligations of City and Contractor are fully set forth and described in the contract
documents.
All of the above-named documents are intended to cooperate, so that any work called for in one
and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said
documents. The documents comprising the complete contract will hereinafter be referred to as “the
Contract Documents.”
3. Equipment - Performance of Work. Contractor shall furnish all tools, equipment,
apparatus, facilities, labor, and materials necessary to perform and complete in a good and workmanlike
manner the Work of general construction as called for, and for the manner designated in, and in strict
conformity with, the plans and specifications for said Work entitled:
CALTRAIN ACCESS AND BAY TRAIL GAP CLOSURE PROJECT
The equipment, apparatus, facilities, labor, and materials shall be furnished and said Work
performed and completed as required in said plans and specifications under the direction and supervision
and subject to the approval of the Engineer of said City or the Engineer’s designated assistant.
4. Contract Price. City shall pay, and Contractor shall accept, in full payment for the Work
agreed to be done the sum of Five Hundred Sixty-Five Thousand Six Hundred Forty-Six Dollars
($565,646.00). Said price is determined by the lump sum price contained in Contractor's bid proposal
(“Bid”). The lump sum price and unit prices are set forth in the completed Bid forms attached hereto and
made a part hereof as if set forth herein verbatim. In the event work is performed or materials furnished
in addition to those set forth in Contractor's bid and the specifications herein, such work and materials
will be paid for at the unit prices therein contained. Said amount shall be paid in installments as
hereinafter provided.
5. Rights of City to Increase Working Days. If such Work is not completed within the time
specified, the Engineer shall have the right to increase the number of working days in the amount it may
determine will best serve the interest of the City. If it desires to increase said number of working days, it
shall have the further right to charge to Contractor and deduct from the final payment for the Work the
actual cost of engineering, inspection, superintendence, and other overhead expenses which are directly
chargeable to Contractor and which accrue during the period of such extension, except that the cost of the
final service and preparation of the final estimates shall not be included in such charges, provided,
however, that no extension of time for the completion of such Work shall be allowed unless at least
twenty (20) calendar days prior to the time herein fixed for the completion thereof or the time fixed by the
Engineer for such completion as extended, Contractor shall have filed application for extension thereof, in
writing with the Engineer.
6. Option of City to Terminate Agreement in Event of Failure to Complete Work. If at any
time in the opinion of the Engineer, the Contractor has refused or failed to prosecute the Work or any
severable part thereof, with such diligence as will insure its work, or any completion within the time
Page A-3 of 9
specified, or any extensions thereof, or shall have failed to complete said work within such time, or if
Contractor should be adjudged a bankrupt, or if Contractor should make a general assignment for the
benefit of Contractor's creditors, or if a receiver should be appointed in the event of Contractor's
insolvency, or if Contractor, or any Subcontractor, should violate any of the provisions of this Agreement,
the Engineer may give written notice to Contractor, and Contractor's sureties of its intention to terminate
this Agreement, such notice to contain the reasons for such intention to terminate this Agreement, and
unless within five calendar (5) days after the serving of such notice, such violation shall cease and
satisfactory arrangements for the correction thereof be made, this Agreement may, at the option of City,
upon expiration of said time, cease and terminate. Any excess of cost arising therefrom over and above
the contract price will be charged against the Contractor and the Contractor’s sureties who will be liable
therefore. In the event of such termination, all money due the Contractor or retained under the terms of
this contract shall be forfeited to the City; but such forfeiture will not release the Contractor or the
Contractor’s sureties from liability or failure to fulfill the contract. The Contractor and the Contractor’s
sureties will be credited with the amount of money so forfeited toward any excess of cost over and above
the contract price, arising from the suspension termination of the operations of the contract and the
completion of the Work by the City as above provided, and the Contractor will be so credited with any
surplus remaining after all just claims for such completion have been paid.
In the determination of the question whether there has been any such noncompliance with the
contract as to warrant the suspension termination or annulment thereof, the decision of the Engineer shall
be binding on all parties to the contract.
7. Termination of Contract for Convenience. The City also reserves the right to terminate
the contract at any time upon a determination by the Engineer in the Engineer's sole discretion that
termination of the contract is in the best interest of the City. If the City elects to terminate the contract for
convenience, the termination of the contract and the total compensation payable to the Contractor shall be
governed by the following:
(A) The City will issue the Contractor a written notice signed by the Engineer,
specifying that the contract is terminated. Upon receipt of said written notice, the Contractor will be
relieved of further responsibility for damage to the Work (excluding materials) as specified in Section
VII-17, "Contractor's Responsibility for the Work," of the General Conditions and, except as otherwise
directed in writing by the Engineer, the Contractor shall:
(1) Stop all work under the contract except that specifically directed to be completed prior to
acceptance.
(2) Perform work the Engineer deems necessary to secure the project for termination.
(3) Remove equipment and plant from the site of the Work.
(4) Take such action as is necessary to protect materials from damage.
(5) Notify all subcontractors and suppliers that the contract is being terminated and that their
contracts or orders are not to be further performed unless otherwise authorized in writing by the
Engineer.
(6) Provide the Engineer with an inventory list of all materials previously produced,
purchased or ordered from suppliers for use in the Work and not yet used in the Work, including
its storage location, and such other information as the Engineer may request.
Page A-4 of 9
(7) Dispose of materials not yet used in the Work as directed by the Engineer. It shall be the
Contractor's responsibility to provide the City with good title to all materials purchased by the
City hereunder, including materials for which partial payment has been made as provided in
Section IX-2, “Progress Payments,” of the General Conditions and with bills of sale or other
documents of title for such materials.
(8) Subject to the prior written approval of the Engineer, settle all outstanding liabilities and
all claims arising out of subcontracts or orders for materials terminated hereunder. To the extent
directed by the Engineer, the Contractor shall assign to the City all the right, title, and interest of
the Contractor under subcontracts or orders for materials terminated hereunder.
(9) Furnish the Engineer with the documentation required to be furnished by the Contractor
under the provisions of the contract, including, on projects as to which Federal and State funds
are involved, all documentation required under the Federal and State requirements included in the
contract.
(10) Take such other actions as the Engineer may direct.
(B) Acceptance of the contract as hereinafter specified shall not relieve the
Contractor of responsibility for damage to materials. The Contractor shall continue to be responsible for
damage to materials after issuance of the Notice of Termination, except as follows:
(1) The Contractor’s responsibility for damage to materials for which partial payment has
been made as provided in Section IX-2, “Progress Payments,” of the General Conditions and for
materials furnished by the City for use in the Work and unused shall terminate when the Engineer
certifies that such materials have been stored in the manner and at the locations the Engineer has
directed.
(2) The Contractor’s responsibility for damage to materials purchased by the City subsequent
to the issuance of the notice that the contract is to be terminated shall terminate when title and
delivery of such materials has been taken by the City.
(3) When the Engineer determines that the Contractor has completed the Work under the
contract directed to be completed prior to termination and such other work as may have been
ordered to secure the project for termination, the Contractor will recommend that the Engineer
formally accept the contract to the extent performed, and immediately upon and after such
acceptance by the Engineer, the Contractor will not be required to perform any further Work
thereon and shall be relieved of the Contractor's contractual responsibilities for injury to persons
or property which occurs after the formal acceptance of the project by the Engineer.
(C) Termination of the contract shall not relieve the surety of its obligation for any
just claims arising out of the work performed.
(D) The total compensation to be paid to the Contractor shall be determined by the
Engineer on the basis of the following:
(1) The reasonable cost to the Contractor, without profit, for all work performed under the
contract, including mobilization, demobilization and work done to secure the project for
termination. In determining the reasonable cost, deductions will be made for the cost of materials
Page A-5 of 9
to be retained by the Contractor, amounts realized by the sale of materials, and for other
appropriate credits against the cost of the work. When, in the opinion of the Engineer, the cost of
a contract item of work is excessively high due to costs incurred to remedy or replace defective or
rejected work, the reasonable cost to be allowed will be the estimated reasonable cost of
performing such work in compliance with the requirements of the plans and specifications and the
excessive actual cost shall be disallowed.
(2) A reasonable allowance for profit on the cost of the work performed as determined under
Subsection (1), provided the Contractor establishes to the satisfaction of the Engineer that it is
reasonably probable that the Contractor would have made a profit had the contract been
completed and provided further, that the profit allowed shall in no event exceed four (4) percent
of said cost.
(3) The reasonable cost to the Contractor of handling material returned to the vendor,
delivered to the City, or otherwise disposed of as directed by the Engineer.
(4) A reasonable allowance for the Contractor’s administrative costs in determining the
amount payable due to termination of the contract.
(5) A reasonable credit to the City for defective or incomplete work not corrected.
All records of the Contractor and subcontractors necessary to determine compensation in
accordance with the provisions of this Section 5 shall be open to inspection or audit by representatives of
the City at all times after issuance of the Notice of Termination and for a period of three (3) years,
thereafter, and such records shall be retained for that period.
After acceptance of the Work by the Engineer, the Engineer may make payments on the basis of
interim estimates pending issuance of the Final Estimate in accordance with Section IX-7, “Final
Payment,” of the General Conditions when, in the Engineer's opinion, the amount thus paid, together with
all amounts previously paid or allowed, will not result in total compensation in excess of that to which the
Contractor will be entitled. All payments, including payment upon the Final Estimate shall be subject to
deduction for prior payments and amounts, if any, to be kept or retained under the provisions of the
contract.
If this contract is terminated by the City for cause, and it is later determined that the proper basis
for a termination for cause did not exist, the termination shall be deemed to have been a termination for
convenience and governed by the terms of this contract dealing with such termination.
If the contract is terminated by the City for cause or convenience, such termination shall neither
act as a waiver by the City of its right to require the Contractor to correct defects in the Work performed
by the Contractor nor void any warranties applicable to the Work performed under the contract.
The provisions of this Section 5 shall be included in all subcontracts.
In the event of conflict between the termination provisions of this Section 8 and any other
provision or the contract, this Section 5 shall prevail.
8. Performance by Sureties. In the event of any termination as herein before provided, City
shall immediately give written notice thereof to Contractor and Contractor's sureties and the sureties shall
have the right to take over and perform the Agreement, provided, however, that if the sureties, within five
(5) working days after giving them said notice of termination, do not give the City written notice of their
Page A-6 of 9
intention to take over the performance of the Agreement and do not commence performance thereof
within five (5) working days after notice to the City of such election, City may take over the Work and
prosecute the same to completion by contract or by any other method it may deem advisable, for the
account, and at the expense, of Contractor, and the sureties shall be liable to City for any excess cost or
damages occasioned City thereby; and, in such event, City may, without liability for so doing, take
possession of and utilize in completing the Work such materials, appliances, plant, and other property
belonging to Contractor as may be on the site of the Work and necessary therefore. Should Contractor
contract in an individual capacity, the surety bond shall contain the following provision: “Should
Contractor contract in the Contractor’s individual capacity, the death of the Contractor shall not relieve
the surety of its obligations.”
9. Hold-Harmless Agreement and Contractor's Insurance. Contractor agrees to, and shall,
hold City, its elective and appointive boards, officers, agents, and employees harmless from any liability
for damage or claims for damage for personal injury, including death, as well as from claims for property
damage which may arise from Contractor's or any of Subcontractor's operations under this Agreement,
whether such operations be by Contractor or by any Subcontractor or Subcontractors, or by any one or
more persons directly or indirectly employed by, or acting as agent for, Contractor or any Subcontractor
or Subcontractors. Contractor agrees to, and shall, defend City and its elective and appointive boards,
officers, agents, and employees from any suits or actions at law or in equity for damages caused, or
alleged to have been caused, by reason of any of the aforesaid operations, provided as follows:
(A) The City does not, and shall not, waive any rights against Contractor which it may have
by reason of the aforesaid hold-harmless agreement, because of the acceptance by City, or the
deposit with City by Contractor, of any of the insurance policies hereinafter described in
Paragraph 15, “Insurance” hereof.
(B) That the aforesaid hold-harmless agreement by Contractor shall apply to all damages and
claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of
the aforesaid operations of Contractor or any Subcontractor, regardless of whether or not such
insurance policies shall have been determined to be applicable to any of such damages or claims
for damages.
10. Insurance. The Contractor shall take out and maintain during the life of this Agreement
the following policies of insurance:
(A) Workers' Compensation and Employers' Liability Insurance providing full
statutory coverage.
In signing this Agreement, the Contractor makes the following certification, required by
Section 1861 of the California Labor Code:
"I am aware of the provisions of Section 3700 of the California Labor Code which
require every employer to be insured against liability for Workers' Compensation
or to undertake self-insurance in accordance with the provisions of that Code, and
I will comply with such provisions before commencing the performance of the
work of this contract".
(B) Comprehensive General Liability Insurance.
Public Liability Insurance (includes premises, elevator - if applicable, products,
completed operations, personal injury and contractual):
Page A-7 of 9
(1) Bodily Injury Liability:
$ 500,000 each person $1,000,000 each occurrence
(2) Property Damage Liability [includes XCU (explosion, collapse, and underground
damage); water damage and broad form property damage or third party liability]:
$ 500,000 per occurrence
(C) Comprehensive Automobile Liability Insurance (includes owned, non-owned,
and hired vehicles):
(1) Bodily Injury Liability:
$ 500,000 per person $1,000,000 each occurrence
(2) Property Damage Liability:
$ 500,000 each occurrence
(D) It is agreed that the insurance required by Subsections B and C, in an aggregate
amount of not less than ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1,500,000), shall
be extended to include as additional insured the City of South San Francisco, its elective and appointive
boards, commissions, officers, agents, employees, with respect to operations performed by the Contractor,
as described herein. Evidence of this insurance described above shall be provided to City upon execution
of this Agreement and shall be subject to approval of the City Attorney as to form, amount, and carrier.
The policy of insurance shall also contain a provision indicating that such insurance shall not be reduced
or cancelled except upon thirty (30) calendar days written notice to City. In addition, the following
endorsement shall be made on said policy of insurance:
"The following are named as additional insured on the above policies: The City of South
San Francisco, its elective and appointive boards, officers, agents, and employees."
"Notwithstanding any other provision in this policy, the insurance afforded hereunder to
the City of South San Francisco shall be primary as to any other insurance or re-insurance
covering or available to the City of South San Francisco, and such other insurance or
reinsurance shall not be required to contribute to any liability or loss until and unless the
approximate limit of liability afforded hereunder is exhausted."
The above requirements that the City be named as additional insured, that the insurance
shall be primary to any other, and that the insurance not be cancelled without notice, shall be provided in
the form of an endorsement signed by an authorized representative of the insurance company providing
coverage, who shall declare his or her authority to sign on behalf of the insurer.
11. Proof of Carriage of Insurance. Contractor shall furnish City through the Engineer,
concurrently with the execution hereof, with satisfactory proof of carriage of the insurance required and
that each carrier shall give City at least thirty (30) calendar days prior notice of the cancellation or change
of any policy during the effective period of this contract. Further, if the Contractor’s insurance policy
includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s
liability, or which has the effect of providing that payments of the self-insured retention by others,
including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions
Page A-8 of 9
must be modified by special endorsement so as to not apply to the additional insured coverage required by
this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-
insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the
certificates of insurance must note whether the policy does or does not include any self-insured retention
and also must disclose the deductible.
12. Provisions Cumulative. The provisions of this Agreement are cumulative, and in addition
to and not in limitation of, any other rights or remedies available to City.
13. Notices. All notices shall be in writing and delivered in person or transmitted by certified
mail, postage prepaid.
Notices required to be given to City shall be addressed as follows:
City Clerk
City Hall, 400 Grand Avenue
South San Francisco, California 94080
Notices required to be given to Contractor shall be addressed as follows:
_________________________________________________________________________
_________________________________________________________________________
Notices required to be given sureties of Contractor shall be addressed as follows:
_________________________________________________________________________
Notices required to be given to the Escrow Agent of Contractor, if any, shall be addressed as
follows:
_________________________________________________________________________
14. Interpretation. As used herein, any gender includes each other gender, the singular
includes the plural, and vice versa.
Page A-9 of 9
IN WITNESS WHEREOF, two (2) identical counterparts of this Agreement, consisting of twelve (12)
pages (being pages A-1 through A-12), each of which counterparts shall for all purposes be deemed an
original of said Agreement, have been duly executed by the parties hereinabove named, on the day and
year first hereinabove written.
CITY OF SOUTH SAN FRANCISCO:
A Municipal Corporation
By: ______________________________
Mike Futrell, City Manager
ATTEST
__________________________________
City Clerk
APPROVED AS TO FORM
__________________________________
City Attorney
CONTRACTOR:
__________________________________
By: _______________________________
(If Contractor is an individual, so state. If
Contractor is a Corporation, a corporate seal or
signatures of the President or Vice President and
the Secretary Treasurer are required).
ATTEST
__________________________________
By: _______________________________
ATTACHMENT A
ESCROW AGREEMENT FOR
SECURITY DEPOSITS IN LIEU OF RETENTION
THIS ESCROW AGREEMENT is made and entered into by and between the City of South
San Francisco whose address is 400 Grand Ave., P.O. Box 711, South San Francisco, CA 94083,
hereinafter referred to as "City," and ________________________________________,whose address
is ___________________________________________________________, hereinafter called
“Contractor” and ______________________________________________________________,whose
address is ___________________________________________________________, hereinafter called
“Escrow Agent.”
For the consideration hereinafter set forth, the Owner, Contractor, and Escrow Agent agree as follows:
1. Pursuant to Section 22300 of the Public Contract Code of the State of California,
Contractor has the option to deposit securities with Escrow Agent as a substitute for retention earnings
required to be withheld by Owner pursuant to the Construction Contract entered into between the
Owner and Contractor for __________________ in the amount of _______________dollars ($_____)
dated ___________ (hereinafter referred to as the “Contract”). Alternately, on written request of the
Contractor, the Owner shall make payments of the retention earnings directly to the Escrow Agent.
When the Contractor deposits the securities as a substitute for Contract earnings, the Escrow Agent
shall notify the Owner within 10 working days of the deposit. The market value of the securities at
the time of the substitution shall be at least equal to the cash amount then required to be withheld as
retention under the terms of the Contract between the Owner and Contractor. Securities shall be held
in the name of _______________, and shall designate the Contractor as the beneficial owner.
2. The Owner shall make progress payments to the Contractor for those funds which
otherwise would be withheld from progress payments pursuant to the Contract provisions, provided
that the Escrow Agent holds securities in the form and amount specified above.
3. When the Owner makes payment of retentions earned directly to the Escrow Agent,
the Escrow Agent shall hold them for the benefit of the Contractor until the time that the escrow
created under this contract is terminated. The Contractor may direct the investment of the payments
into securities. All terms and conditions of this agreement and the rights and responsibilities of the
parties shall be equally applicable and binding when the Owner pays the Escrow Agent directly.
4. Contractor shall be responsible for paying all fees for the expenses incurred by
Escrow Agent in administering the Escrow Account and all expenses of the Owner. These expenses
and payment terms shall be determined by the Owner, Contractor, and Escrow Agent.
5. The interest earned on the securities or the money market accounts held in escrow
and all interest earned on that interest shall be for the sole account of Contractor and shall be subject
to withdrawal by Contractor at any time and from time to time without notice to the Owner.
6. Contractor shall have the right to withdraw all or any part of the principal in the
Escrow Account only by written notice to Escrow Agent accompanied by written authorization from
the Owner to the Escrow Agent that Owner consents to the withdrawal of the amount sought to be
withdrawn by Contractor.
7. The Owner shall have a right to draw upon the securities in the event of default by
the Contractor. Upon seven day’s written notice to the Escrow Agent from the Owner of the default,
the Escrow Agent shall immediately convert the securities to cash and shall distribute the cash as
instructed by the Owner.
8. Upon receipt of written notification from the Owner certifying that the Contract is
final and complete, and that the Contractor has complied with all requirements and procedures
applicable to the Contract, Escrow Agent shall release to Contractor all securities and interest on
deposit less escrow fees and charges of the Escrow Account. The escrow shall be closed immediately
upon disbursement of all moneys and securities on deposit and payments of fees and charges.
9. Escrow Agent shall rely on the written notifications from the Owner and the
Contractor pursuant to Sections (5) to (8), inclusive, of this Agreement, and the Owner and Contractor
shall hold Escrow Agent harmless from Escrow Agent’s release and disbursement of the securities and
interest as set forth above.
10. The names of the persons who are authorized to give written notice or to receive
written notice on behalf of the Owner and on behalf of Contractor in connection with the foregoing,
and exemplars of their respective signatures are as follows:
On behalf of Owner: On behalf of Contractor:
__________________________________ __________________________________
Title Title
__________________________________ __________________________________
Name Name
__________________________________ __________________________________
Signature Signature
__________________________________ __________________________________
Address Address
On behalf of Escrow Agent:
__________________________________
Title
__________________________________
Name
__________________________________
Signature
__________________________________
Address
At the time the Escrow Account is opened, the Owner and Contractor shall deliver to the
Escrow Agent a fully executed counterpart of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement by their proper officers
on the date first set forth above.
Owner: Contractor:
__________________________________ __________________________________
Title Title
__________________________________ __________________________________
Name Name
__________________________________ __________________________________
Signature Signature
Approved as to form: Attest:
_____________________________________ __________________________________
City Attorney Date City Clerk
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-174 Agenda Date:3/9/2022
Version:1 Item #:8.
Report regarding a fifth public hearing to receive a report from the city’s demographer,National Demographic
Corporation (NDC)on the redistricting process to consider adoption and introduction of an ordinance for a
voting district map for the City of South San Francisco.(Rosa Govea Acosta,City Clerk and Kristen Parks,
National Demographics Corporation)
RECOMMENDATION
It is recommended that the City Council:(1)conduct a fifth public hearing to receive public input on
district boundaries (2)receive a presentation from the City’s demographer,National Demographic
Corporation,on the current map and publicly submitted map considered for adoption;and (3)select
either the City’s current District Map 109,or the publicly submitted District Map 102a,and introduce an
ordinance adopting a District Map of the voting district boundaries.
BACKGROUND/DISCUSSION
Every ten years,cities with by-district election systems must use new census data to review and,if needed,
redraw district lines to reflect how local populations have changed.This process,called redistricting,ensures all
districts have nearly equal population.The redistricting process for the City of South San Francisco must be
completed by April 17, 2022.
The city adopted its current district boundaries on July 11,2018,based on 2010 census data as required by law.
Once the data is evaluated,and if found to be imbalanced,the city must redraw districts in compliance with the
FAIR MAPS Act adopted by the California legislature as AB 849 and took effect January 1, 2020.
On April 22,2021,the city entered into an agreement with National Demographics Corporation (NDC)to guide
and support the City Council through the redistricting process.NDC presented the information to Council on
June 9,2021,and on June 23,2021,the City Council chose to continue the redistricting process without a
commission.The City Council held the first public hearing on July 14,2021.On October 13,2021,NDC
presented the 2020 final Census Data for the City of South San Francisco.
On Wednesday,December 1,2021,a Community Redistricting Workshop and second public hearing,was held
at the Municipal Services Building,33 Arroyo Drive and via Zoom to provide the public with an opportunity to
participate,provide input,and learn how to use the mapping tools.At the workshop the City’s demographer
consultant,NDC,provided a demonstration on the use of the mapping tool and allowed participants to provide
feedback regarding current district boundaries.The map submission deadline was Tuesday,January 18,2022.
The third public hearing was held on January 26,2022,to receive community input regarding district
boundaries.
At the February 23,2022,fourth public hearing,the City Council received a presentation from NDC regarding
the federal and state criteria for redistricting,including a review of the city's current district map (Map 109),
determined to be population balanced.In addition,NDC reviewed Map 102 submitted by a member of the
public for the City Council to consider,however after further discussion,the Council provided feedback and
City of South San Francisco Printed on 4/18/2022Page 1 of 3
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File #:22-174 Agenda Date:3/9/2022
Version:1 Item #:8.
requested that NDC revise Map 102 and solicit public input.
As a result,NDC provided revised Map 102a.The city's current Map 109 and Map 102a were published on the
city's website on Monday,February 28,2022,for community input.The City Council will now consider
selection of a map for adoption,either the current district map (Map 109)without any changes or the publicly
submitted map (Map 102a).The district map selected by the City Council will be in effect for the November
2022 election.
Under the Act,the council must draw and adopt boundaries using the following criteria in the listed order of
priority (Elec. Code §21601) for general law cities:
1. Comply with federal requirements of equal population and the Voting Rights Act.
2. Geographically contiguous.
3. Undivided neighborhoods and “communities of interest”.
4. Easily identifiable boundaries.
5. Compact (do not bypass one group of people to get to a more distant group of people).
6. Shall not favor or discriminate against a political party.
By law,the city must hold at least four public hearings,at an affixed time,to inform the public about the
process and solicit community member input before adopting a final map:
·At least one public hearing before Council draws a map;
·At least two public hearings must happen after Council draws a map;
·At least one hearing, or workshop/community meeting, must be held on a Saturday or Sunday.
The public is requested to provide input regarding communities of interest and other local factors that should be
considered while drafting district maps.A community of interest under the relevant Elections Code for cities
(Section 21601(c),21621(c))is a “population that shares common social or economic interests that should be
included within a single district for purposes of its effective and fair representation.”Possible features defining
community of interest might include, but are not limited to:
· School attendance areas;
· Natural dividing lines such as major roads, hills, or highways;
· Areas around parks and other neighborhood landmarks;
· Common issues, neighborhood activities, or legislative/election concerns; and
· Shared demographic characteristics, such as:
-Similar levels of income, education, or linguistic isolation;
-Languages spoken at home; and
-Single-family and multi-family housing unit areas.
PROPOSED REDISTRICTING SCHEDULE
Date Details
March 9, 2022 5th Public Hearing to discuss and select District map
March 23, 2022 Second Reading of Ordinance Adopting District Map
November 8, 2022 Conduct District Election for Districts 1, 3, and 5
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File #:22-174 Agenda Date:3/9/2022
Version:1 Item #:8.
Date Details
March 9, 2022 5th Public Hearing to discuss and select District map
March 23, 2022 Second Reading of Ordinance Adopting District Map
November 8, 2022 Conduct District Election for Districts 1, 3, and 5
Community members that require translation services,including American Sign Language,may solicit these
services in advance (72-hours) to the City Clerk's office.
MAPPING TOOLS
Draft maps were due on Tuesday,January 18,2022.A total of four maps were submitted for Council’s
consideration and posted to the city’s Redistricting website for public viewing.
NEXT STEPS
The City Council will conduct the second reading of the ordinance adopting district map on
March 23, 2022.
RELATIONSHIP TO STRATEGIC PLAN
The City’s Redistricting efforts will promote community participation and strengthen collaboration with County
partners by contributing to the City’s Strategic Plan Priority
No. 6 - Community Connections.
FISCAL IMPACT
There is no fiscal impact associated with holding this public hearing.
CONCLUSION
It is recommended that the City Council:(1)conduct a fifth public hearing to receive public input on district
boundaries (2)receive a presentation from the City’s demographer,National Demographic Corporation,on the
current map and publicly submitted map considered for adoption;and (3)select either the City’s current District
Map 109,or the publicly submitted District Map 102a,and introduce an ordinance adopting a District Map of
the voting district boundaries.
Attachments:
Attachment 1:Current District Map 109
Attachment 2:Public Map 102a
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21345Point SanBruno ParkParadiseValley ParkAn FranciscoCivic CtrParkSanFranciscoInternationalOrangeMemorial PkPlaygroundCaliforniaGolf Club ofSanFranciscoBrentwoodParkSellick ParkWinstonManor ParkClay AvenueParkWest BoroughParkCallan ParkC o lm a C rkC o l m a C r k
280380Colma CrkSan Francisco Bay821011013582C allan BlvdGreendale DrClay AveHickey BlvdShannon D rW ex fo rd A veG ellert B lvdAvalon DrAlta Vista DrWildwood DrFrancisco DrS Magnolia AveJ u n ip e ro S e rra B lv d
L om itas A veDel Monte AveArroyo DrCamaritas AveMission RdGardenside AveEvergreen DrSequoia AveArlington DrW O range A veHolly AveMiller AveChestnut AveEucalyptus AveOrange AveTamarack LnPark WayCrestwood DrMorningside AveHillside BlvdS Spruce AveSan Mateo AveS Linden AveS A irp o rt B lv dUtah AveS Canal StGrand AveRailroad AveS Maple Ave2nd LnSpruce AveFranklin AveAirport BlvdArmour AveRandolph AveLarch AveIrving StGateway BlvdC h ap m an A veForbes BlvdAllerton AveOyster Point BlvdCouncil-PreferredMap 109 RenumberedNational Demographics Corporation, June 20, 2018South San Francisco2018 Districting2020 Elections: Districts 2 and 42022 Elections: Districts 1, 3 and 5Map layers109 RenumberedCensus BlockWater AreaStreetsLandmark AreaPipeline/Power LineRailroadRiverAttachment 1
District 1 2345Total
Ideal Total Pop 12,787 13,259 12,388 12,796 12,402 63,632
Deviation from ideal 61 533 -338 70 -324 871
% Deviation 0.48% 4.19% -2.66% 0.55% -2.55% 6.84%
% Hisp 31% 10% 42% 26% 62% 34%
% NH White 24% 13% 22% 37% 13% 22%
% NH Black 3% 4% 2% 2% 2% 3%
% Asian-American 38% 69% 30% 31% 18% 37%
Total 9,299 10,033 8,570 10,582 6,297 44,781
% Hisp 29% 9% 28% 23% 51% 26%
% NH White 29% 14% 29% 42% 16% 27%
% NH Black 1% 4% 3% 1% 5% 3%
% Asian/Pac.Isl.40% 72% 39% 34% 27% 44%
Total 6,788 6,698 6,064 7,484 4,705 31,739
% Latino est.34% 27% 40% 29% 50% 35%
% Spanish-Surnamed 31% 24% 36% 26% 45% 31%
% Asian-Surnamed 13% 24% 13% 10% 11% 14%
% Filipino-Surnamed 8% 14% 6% 7% 5% 8%
% NH White est.42% 27% 37% 53% 24% 38%
% NH Black 2% 8% 3% 1% 8% 4%
Total 5,222 4,981 4,565 5,872 3,446 24,086
% Latino est.34% 27% 40% 29% 50% 35%
% Spanish-Surnamed 31% 24% 36% 26% 45% 31%
% Asian-Surnamed 12% 24% 12% 9% 11% 14%
% Filipino-Surnamed 8% 13% 6% 7% 5% 8%
% NH White est.43% 28% 38% 54% 24% 39%
% NH Black 2% 8% 3% 1% 7% 4%
Total 2,177 2,035 2,003 2,802 1,304 10,321
% Latino est.28% 23% 32% 23% 43% 28%
% Spanish-Surnamed 25% 21% 29% 20% 39% 25%
% Asian-Surnamed 10% 23% 10% 6% 10% 12%
% Filipino-Surnamed 6% 11% 4% 5% 4% 6%
% NH White est.52% 36% 49% 63% 38% 50%
% NH Black est.4% 6% 3% 3% 5% 4%
ACS Pop. Est.Total 13,569 13,666 12,721 14,200 12,353 66,509
age0-19 21% 20% 24% 20% 25% 22%
age20-60 58% 55% 58% 55% 58% 57%
age60plus 21% 25% 19% 25% 16% 21%
immigrants 35% 46% 40% 33% 47% 40%
naturalized 65% 79% 59% 80% 48% 66%
english 49% 43% 42% 51% 27% 43%
spanish 21% 5% 34% 18% 52% 25%
asian-lang 24% 43% 18% 21% 15% 25%
other lang 6% 9% 6% 10% 6% 7%
Language Fluency Speaks Eng. "Less
than Very Well"19% 22% 25% 17% 32% 23%
hs-grad 54% 49% 48% 57% 51% 52%
bachelor 26% 33% 26% 24% 16% 25%
graduatedegree 7% 8% 6% 7% 8% 7%
Child in Household child-under18 27% 30% 31% 30% 33% 30%
Pct of Pop. Age 16+ employed 65% 62% 67% 63% 67% 65%
income 0-25k 12% 8% 12% 14% 15% 12%
income 25-50k 13% 12% 14% 16% 21% 15%
income 50-75k 17% 16% 19% 10% 18% 16%
income 75-200k 49% 50% 44% 47% 40% 46%
income 200k-plus 10% 15% 11% 13% 7% 11%
single family 62% 74% 67% 79% 61% 69%
multi-family 38% 26% 33% 21% 39% 31%
rented 42% 23% 48% 29% 61% 40%
owned 58% 77% 52% 71% 39% 60%
Total population data from the 2010 Decennial Census.
Surname-based Voter Registration and Turnout data from the California Statewide Database.
Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount
estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and
other demographics from the 2012-2016 American Community Survey and Special Tabulation 5-year data.
Housing Stats
Household Income
Education (among those
age 25+)
Total Pop
South San Francisco - Council-Preferred Map 109 Renumbered
Language spoken at home
12,726
Immigration
Citizen Voting Age Pop
Age
Voter Registration (Nov
2016)
Voter Turnout (Nov
2016)
Voter Turnout (Nov
2014)
Attachment 2
District 1 2 3 4 5 Total
2020 2020 Census (Adjusted)13,097 13,486 12,933 13,088 13,580 66,184
Deviation from ideal -140 249 -304 -149 343 647
% Deviation -1.06% 1.88% -2.30% -1.12% 2.59% 4.89%
% Hisp 30% 11% 40% 26% 56% 33%
% NH White 20% 12% 19% 29% 11% 18%
% NH Black 2% 3% 2% 1% 2% 2%
% Asian-American 44% 71% 34% 39% 25% 43%
Total 9,540 9,733 9,934 11,050 6,823 47,081
% Hisp 25% 10% 38% 23% 48% 28%
% NH White 30% 13% 23% 38% 14% 25%
% NH Black 1% 5% 1% 2% 5% 3%
% Asian/Pac.Isl.42% 70% 35% 37% 32% 44%
Total 7,761 8,183 7,131 8,774 5,943 37,792
% Latino est.33% 27% 37% 29% 49% 34%
% Spanish-Surnamed 30% 25% 34% 26% 45% 31%
% Asian-Surnamed 16% 26% 15% 13% 13% 17%
% Filipino-Surnamed 9% 14% 7% 8% 5% 9%
% NH White est.43% 27% 41% 51% 25% 38%
% NH Black 1% 8% 2% 2% 9% 4%
Total 4,316 4,206 3,951 5,289 2,719 20,481
% Latino est.31% 26% 36% 27% 49% 32%
% Spanish-Surnamed 29% 24% 33% 25% 46% 30%
% Asian-Surnamed 13% 25% 13% 10% 10% 14%
% Filipino-Surnamed 8% 14% 6% 7% 5% 8%
% NH White est.48% 28% 45% 56% 28% 43%
% NH Black 1% 9% 2% 2% 8% 4%
Total 6,450 6,683 5,798 7,407 4,641 30,979
% Latino est.33% 27% 37% 28% 48% 34%
% Spanish-Surnamed 30% 24% 34% 26% 44% 31%
% Asian-Surnamed 16% 27% 15% 12% 13% 17%
% Filipino-Surnamed 9% 14% 7% 8% 5% 9%
% NH White est.43% 26% 41% 52% 25% 39%
% NH Black est.1% 8% 2% 2% 9% 4%
ACS Pop. Est.Total 13,160 13,504 14,276 14,172 12,467 67,579
age0-19 20% 17% 23% 18% 26% 21%
age20-60 57% 54% 56% 56% 57% 56%
age60plus 23% 28% 21% 26% 18% 23%
immigrants 35% 52% 40% 32% 42% 40%
naturalized 72% 77% 69% 79% 56% 71%
english 53% 37% 39% 56% 30% 43%
spanish 17% 8% 34% 12% 48% 23%
asian-lang 25% 48% 21% 23% 17% 27%
other lang 4% 7% 5% 9% 6% 6%
Language Fluency Speaks Eng. "Less
than Very Well"18% 24% 24% 14% 32% 22%
hs-grad 41% 33% 42% 45% 48% 42%
bachelor 29% 34% 25% 26% 16% 26%
graduatedegree 11% 12% 8% 10% 6% 9%
Child in Household child-under18 26% 31% 34% 28% 41% 32%
Pct of Pop. Age 16+employed 71% 67% 68% 70% 71% 69%
income 0-25k 8% 4% 10% 11% 14% 9%
income 25-50k 11% 13% 9% 10% 17% 12%
income 50-75k 10% 12% 17% 11% 14% 13%
income 75-200k 52% 48% 48% 47% 44% 48%
income 200k-plus 19% 24% 16% 21% 11% 19%
single family 63% 72% 70% 81% 58% 69%
multi-family 37% 28% 30% 19% 42% 31%
rented 41% 21% 46% 32% 58% 39%
owned 59% 79% 54% 68% 42% 61%
Total population data from the California adjustment to the 2020 Decennial Census. Surname-based Voter Registration and Turnout data from the
California Statewide Database. Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population
Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age,
Immigration, and other demographics from the 2015-2019 American Community Survey and Special Tabulation 5-year data.
Housing Stats
Household Income
Education (among those
age 25+)
2020 Total Pop
South San Francisco - Current Districts - 2020 Census Adjusted
Language spoken at home
Immigration
Citizen Voting Age Pop
Age
Voter Registration (Nov
2020)
Voter Turnout (Nov
2018)
Voter Turnout (Nov
2020)
Agenda Item 8. 22-174 Report regarding a fifth public hearing to receive a report from the city's demographer, National Demographic Corporation (NDC) on the redistricting process to consider adoption and introduction of an ordinance for a voting district map for the City of South San Francisco. (Rosa Govea Acosta, City Clerk and Kristen Parks, National Demographics Corporation)
Legislation Text Attachment 1 - Map 109.pdf Attachment 2 - Map 102a.pdf
1 Public Comment
Brittany Burgo at March 09, 2022 at 11:19am PST
Oppose
Good Evening,
My name is Brittany Burgo. I have lived in South San Francisco for 20 years. I have lived in
three out of the five districts within my time being here and I feel that each neighborhood is
unique in their own way. I believe that the current map (Map 109) is a great balance of the
SSF Community and it should not be changed. I currently live in the Old Town area and I feel
that the new proposed map (Map 102a) would separate our familia. If there were to be a
change, I believe many members of the community would become more under-represented.
I hope you take my comment into consideration. Thank you so much for your time.
March 9, 2022 1
Redistricting Public Hearing #5
Kristen Parks, National Demographics Corp.
City of South San Francisco
March 9, 2022 2
Date Event
April 11, 2018 Council passed resolution to change to district elections
July 11, 2018 Council passed ordinance approving new district boundaries
2020 First by-district elections in two districts (2 & 4)
2021 -2022 Districts must be reviewed following 2020 Census
Nov. 2022 First by-district elections in remaining three districts
South San Francisco’s Transition to Districts
3
Current District Map (2018)
4
Current Districts Are “Population Balanced”
District 1 2 3 4 5 Total
2020 Census
Total Population 13,097 13,486 12,933 13,088 13,580 66,184
Deviation from ideal*-140 249 -304 -149 343 647
% Deviation -1.06%1.88%-2.30%-1.12%2.59%4.89%
2020 Total Pop.
% Hisp 30%11%40%26%56%33%
% NH White 20%12%19%29%11%18%
% NH Black 2%3%2%1%2%2%
% Asian-American 44%71%34%39%25%43%
Citizen Voting Age
Pop
Total 9,540 9,733 9,934 11,050 6,823 47,081
% Hisp 25%10%38%23%48%28%
% NH White 30%13%23%38%14%25%
% NH Black 1%5%1%2%5%3%
% Asian/Pac.Isl.42%70%35%37%32%44%
Language spoken
at home
english 53%37%39%56%30%43%
spanish 17%8%34%12%48%23%
asian-lang 25%48%21%23%17%27%
other lang 4%7%5%9%6%6%
Child in Household child-under18 26%31%34%28%41%32%
Housing Stats
single family 63%72%70%81%58%69%
multi-family 37%28%30%19%42%31%
rented 41%21%46%32%58%39%
owned 59%79%54%68%42%61%
*Ideal District Size: Each district must contain about 13,326 people
March 9, 2022 5
Redistricting Timeline
Date Event
July 14, 2021 1st Public Hearing
August 12,2021 Census Bureau released 2020 population counts
September 27, 2021 California released official adjusted population data
December 1, 2021 2nd Public Hearing/Community Workshop
January 18, 2022 Deadline for public map submissions
January 26, 2022 3rd Public Hearing
February 23, 2022 4th Public Hearing
March 9, 2022 5th Public Hearing to select preferred map
April 17, 2022 Legal deadline to adopt new map
February 23, 2022 6
Legal Requirements & Other Goals
1.Ensure geographic
contiguity
2.Minimize division
of neighborhoods
& “communities
of interest”
3.Create easily
identifiable
boundaries
4.Maintain
compactness
Do not “favor or
discriminate against
a political party”
Ensure equal
population
Comply with
federal Voting
Rights Act
Prevent racial
gerrymandering
3. Other Goals2. California Law
May include…
•Minimize
changes to
election cycles
•Preserve core
of existing
districts
1. Federal Law
Do not bypass a
nearby population
to take in a more
distant population
* Total population
deviation < 10%
March 9, 2022
Draft Maps (5)
MAP POP. DEVIATION BALANCED?
Public Map 101 5.19%
Public Map 102 3.25%
Public Map 103 3.88%
Public Map 104 1.44%
NDC Map 102a 3.71%
NDC Map 102a
REVISED*3.98%
Current Map*4.89%
7
*Council Preferred
NDC Map
102a
8
District 1 2 3 4 5 Total
Census 2020
Adjusted
Total Pop 13,129 13,486 13,502 13,056 13,011 66,184
Deviation from ideal -108 249 265 -181 -226 491
% Deviation -0.82%1.88%2.00%-1.37%-1.71%3.71%
Citizen Voting
Age Pop
Total 9,568 9,733 9,837 11,023 6,920 47,081
% Hisp 24%10%38%24%48%28%
% NH White 31%13%22%37%16%25%
% NH Black 1%5%2%2%5%3%
% Asian/Pac.Isl.43%70%37%36%29%44%
NDC Map
102a
REVISED
9
District 1 2 3 4 5 Total
Census 2020
Adjusted
Total Pop 13,129 13,486 12,993 13,056 13,520 66,184
Deviation from ideal -108 249 -244 -181 283 527
% Deviation -0.82%1.88%-1.84%-1.37%2.14%3.98%
Citizen Voting
Age Pop
Total 29.10%11%42%27%54%33%
% Hisp 20%12%18%29%12%18%
% NH White 2%3%2%1%2%2%
% NH Black 44%71%34%38%25%43%
% Asian/Pac.Isl.9,568 9,733 9,973 11,023 6,784 47,081
10
Current
Districts
District 1 2 3 4 5 Total
2020 2020 Census (Adjusted)13,097 13,486 12,933 13,088 13,580 66,184
Deviation from ideal -140 249 -304 -149 343 647
% Deviation -1.06%1.88%-2.30%-1.12%2.59%4.89%
Citizen Voting Age
Pop
Total 9,540 9,733 9,934 11,050 6,823 47,081
% Hisp 25%10%38%23%48%28%
% NH White 30%13%23%38%14%25%
% NH Black 1%5%1%2%5%3%
% Asian/Pac.Isl.42%70%35%37%32%44%
March 9, 2022 11
For More Information
Email: redistricting@ssf.net
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-175 Agenda Date:3/9/2022
Version:1 Item #:8a.
An Ordinance amending South San Francisco Municipal Code Chapter 2.16 Municipal Elections adopting a
map describing voting district boundaries to for five council districts.
WHEREAS, California Elections Code Section 21601 requires that following each decennial federal census,
and using that census as a basis, the City Council shall, if necessary, adjust the boundaries of any or all of the
Council districts of the City so that the districts shall be as nearly equal in population as may be and shall
comply with the applicable provisions of federal and state legal or other requirements; and
WHEREAS, the City of South San Francisco supports the full participation of all citizens in electing
councilmembers; and
WHEREAS, on October 13, 2021, the California Statewide Database provided the City of South San Francisco
(“City”) with an official population estimate of 66,184; and
WHEREAS, throughout the foregoing process, the City engaged in public outreach and engagement, as
required by California Elections Code Section 21608; and
WHEREAS, on July 14, 2021, pursuant to California Elections Code Section 21627.1, the City Council held
the first public hearing on the redistricting process where the public was invited to provide input for the
redrawing of election district boundaries; and
WHEREAS, on December 1, 2021, pursuant to California Elections Code Section 21627.1, the City Council
held the second public hearing to receive input from the public; and
WHEREAS, on December 1, 2021, the City conducted a Redistricting Community Workshop via Zoom and in-
person, where the public was invited to learn about the redistricting process, the mapping tools and to provide
input on communities of interest; and
WHEREAS, on January 26, 2022, pursuant to California Elections Code Section 21627.1, the City Council
held the third public hearing to receive input from the public, review four submitted maps and the current map;
and
WHEREAS, on February 23, 2022, pursuant to California Elections Code Section 21627.1, the City Council
held the fourth public hearing to receive input from the public, review one publicly submitted map and the
current map; and
WHEREAS, on March 9, 2022, pursuant to California Elections Code Section 21627.1, the City Council held
the fifth public hearing to receive input from the public, review one publicly submitted map and the current
map to select a district map for adoption; and
WHEREAS, throughout the foregoing process, the City engaged in a significant amount of public outreach and
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File #:22-175 Agenda Date:3/9/2022
Version:1 Item #:8a.
engagement above and beyond the public hearings and other procedures required by California Elections Code
Section 10010, including but not limited to providing interpreter services at all public meetings, translating
materials into Spanish, Tagalog, and Simplified Chinese, mailing postcards to all households in the City,
hosting map drawing workshops, soliciting public input through fliers and social media; and
WHEREAS, the City Council now desires to adopt the map as attached hereto describing the boundaries of
each City Council district in the city.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO DOES HEREBY
ORDAIN AS FOLLOWS:
SECTION 1. The City Council finds that all recitals are true and correct and are incorporated herein by this
reference.
SECTION 2. A map depicting the boundaries of the five City Council districts following the 2020 federal
decennial census in accordance with California Elections Code Section 21601 is attached as Exhibit A and
hereby adopted and incorporated by reference.
SECTION 3.[IF NO CHANGES TO DISTRICT BOUNDARIES] Figure 2.16.030(A) in the South San
Francisco Municipal Code is hereby affirmed and retained because no changes have been made to the map
depicting the boundaries of the five City Council districts following the 2020 federal decennial census in
accordance with California Elections Code Section 21601.
OR
[IF MAP 102A IS ADOPTED]Section 2.16.030 of the South San Francisco Municipal Code is hereby amended
to replace Figure 2.16.030(A) with the map attached as Exhibit A.
SECTION 4.Severability
If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the
remainder of the ordinance and the application of such provision to other persons or circumstances shall not be
affected thereby.
SECTION 5.Publication and Effective Date
Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be prepared
by the City Attorney. At least five (5) days prior to the Council meeting at which this Ordinance is scheduled to
be adopted, the City Clerk shall (1) publish the Summary, and (2) post in the City Clerk’s Office a certified
copy of this Ordinance. Within fifteen (15) days after the adoption of this Ordinance, the City Clerk shall (1)
publish the summary, and (2) post in the City Clerk’s Office a certified copy of the full text of this Ordinance
along with the names of those City Council members voting for and against this Ordinance or otherwise voting.
This Ordinance shall become effective thirty (30) days from and after its adoption.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-14 Agenda Date:3/9/2022
Version:1 Item #:9.
Report regarding holding a Public Hearing on the City’s housing,community,and economic
development needs for the Fiscal Year 2022-2023 One Year Action Plan and providing direction to
the Community Development Block Grant Subcommittee regarding funding priorities.(Heather Ruiz,
Management Analyst II)
RECOMMENDATION
Staff recommends that the City Council hold a public hearing and receive public testimony on the City’s
housing,community,and economic development needs for the Fiscal Year 2022-2023 (FY 22-23)Annual
Action Plan and provide direction to the Community Development Block Grant (CDBG)Subcommittee
regarding funding priorities.
BACKGROUND/DISCUSSION
The U.S.Department of Housing and Urban Development (HUD)requires local jurisdictions to prepare an
Annual Action Plan (Action Plan)for the upcoming FY 22-23,in order to receive funds through the
Community Development Block Grant Program.As part of the development of the Action Plan,the City is
required to hold two public hearings.
The purpose of the March 9,2022 public hearing is to obtain citizens’views on housing,community,and
economic development needs which will inform the Action Plan.Additionally,for those non-profit
organizations seeking CDBG funds,they may use this public hearing to make brief comments to City Council
regarding their programs.The City Council can take this opportunity to ask the non-profit organizations
questions regarding their proposed activities and to give direction to the CDBG Subcommittee on funding
priorities.
The second public hearing is scheduled for April 27,2022.At this meeting,Council will consider adopting the
FY 2022-23 Action Plan and make final recommendations on CDBG funding allocations.
DISCUSSION
Funds Available for FY 22-23
At present,the City has not been notified of the entitlement allocation for FY 22-23.Typically,staff
and Council identify their priorities and draft a budget with the assumption that the City will receive
the same amount as the previous year.The City of South San Francisco received $508,064 in FY 21-
22;however,with the great shift in budget priorities and regulations at the federal level it has been
extremely difficult to anticipate what the FY 22-23 budget will include for entitlement cities.
Usually,at this stage in drafting the Action Plan,the CDBG Subcommittee and Council can provide
preliminary funding allocations to public service sub-recipients and programs.Given the extent of
uncertainty surrounding the City’s grant entitlement,Program Income (PI)and HUD regulations,
Council are requested to provide general feedback to the Subcommittee and staff regarding their
priorities.
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File #:22-14 Agenda Date:3/9/2022
Version:1 Item #:9.
Pursuant to federal spending limitations,a total of 15%of the entitlement amount plus 15%of prior
year Program Income (from FY 21-22)may be allocated to nonprofit organizations for public service
activities.The amount available for public service is undetermined at this point,but in the past,has
been approximately $80,000 per year.
CDBG administration costs (i.e.the cost of City staff time to administer the grant)also have a
mandated spending limitation of 20%of the entitlement amount plus 20%of estimated current year
Program Income (from FY 21-22).This line item’s spending limits are mandated by congressional
statute and may not be exceeded with CDBG funds.
CDBG Programs
The following is a summary of currently funded activities under the CDBG program.
Public Services
The City issued a Notice of Funding Availability (NOFA)for FY 22-23 CDBG funds for public services,fair
housing,minor home repair,housing activities,capital improvements,and public facility projects on December
6,2021.The applications were made available online from December 6,2021 to January 13,2022.
Additionally,an invitation to submit proposals was posted on the City’s website,published in the San Mateo
Daily Journal,and an email notification was sent to the City’s community service providers list.A Technical
Assistance Workshop was also held for any agencies unfamiliar with City Data Services and required training
on how to submit an application.
FY 22-23 is the start of a new two-year cycle.Those organizations (or grantees)that are approved for grant
funding this first year will need to submit a renewal application the second year.Attachment 1 includes
a summary of prior year funding distribution and FY 22-23 funding requests.Attachment 2 includes the
applications as submitted.
In FY 20-21,in response to the concerns regarding income verification processes and to fund fewer
Public Service grantees at a higher level to maximize their impact,as directed by HUD,several
grantees were funded through the City’s Housing fund (Fund 205)instead of CDBG.These grantees
included HIP Housing,Legal Aid,United Way Bay Area,and Life Moves in which their programs
provided services such as shelters,transitional housing,and housing referrals.United Way Bay Area
decided not to apply for grant funding this year.
In addition to CDBG funding,the City received CDBG-CV funds in 2020 to prevent,prepare for,and
respond to the spread of COVID-19 pandemic.These funds have since been used for programs such
as economic development,digital divide,public service and facilities upgrade.Two of the 18
applicants for public services received CDBG-CV grant funding,Peninsula Volunteers and
Renaissance Entrepreneurship Center.
All other non-profits that received CDBG funding from the City in FY 20-21 submitted applications for FY 22-
23 funding. The non-profits that submitted applications this year for CDBG funding are listed below:
·CORA
·Friends for Youth
·Health Mobile
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File #:22-14 Agenda Date:3/9/2022
Version:1 Item #:9.
·HIP Housing
·Legal Aid Society of San Mateo County
·Life Moves
·Ombudsman Services of San Mateo County
·Peninsula Family Service
·Peninsula Volunteers (Meals on Wheels)
·Rape Trauma Services Center
·Samaritan House
·Star Vista
·Life Moves
·Renaissance Entrepreneurship Center
·CID
·El Concilio of San Mateo County
·Rebuilding Together Peninsula
·Project Sentinel*
*HOME Administrative Funds applicant
The City received two new public service applications from Health Mobile and Peninsula Family service.
Health Mobile was CDBG funded from 2004 to 2017.
Fair Housing
The City has targeted the HOME Administrative funds it receives from the County for fair housing activities
since the CDBG regulations require the City to affirmatively further fair housing.Fair housing activities may
only be funded from administration or public service type funds.In FY 20-21,the HOME Administrative funds
were allocated to Project Sentinel,a non-profit fair housing provider.Project Sentinel has submitted an
application for this cycle.
City Sponsored Housing Rehabilitation Loan Program
The Housing Rehabilitation Loan Program assists low and moderate-income homeowners with housing loans
and/or grants to rehabilitate their homes.This program demonstrates the City’s commitment to maintaining
affordable housing and anti-blight and anti-displacement efforts.The Housing Rehabilitation Loan Program is
being modified to improve efficiency and to reduce administrative cost.Staff is currently working with other
members of the CDBG cohort of entitlement cities to improve this process.
Debris Box Vouchers
Debris Box Vouchers are issued to clear code violations and for emergencies.Debris box vouchers are targeted
for the cleanup of conditions that affect the health, safety, or appearance of properties.
Emergency Home Repair Vouchers
Emergency Home Repair Vouchers are provided as grants of up to $5,500 for qualifying homeowners.These
vouchers apply to minor home repairs and minor code violations,such as broken sewer lines,water heater
replacement,roof repairs,broken windows,etc.These grants have no fees or charges except any required
permit fees. The homeowner is responsible for any costs beyond the grant amount.
Public Improvement Programs
For the Public Improvements,for FY 21-22,approximately $223,000 of CDBG funding is being usedCity of South San Francisco Printed on 4/18/2022Page 3 of 4
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File #:22-14 Agenda Date:3/9/2022
Version:1 Item #:9.
For the Public Improvements,for FY 21-22,approximately $223,000 of CDBG funding is being used
to expand public Wi-Fi on Linden Avenue and make improvements to the Downtown Breezeway,
which support safety improvements,ADA accessibility,and improves existing public facilities that
serve the CDBG Service Areas.Such additional projects could include updating and improving
lighting to address safety concerns in the public right of way;improving public pathway
improvements, or ADA access improvements.
FISCAL IMPACT
There is no fiscal impact on the General Fund to hold this Public Hearing.For the City to allocate federal funds,
two Public Hearings must be held.This is the first of two hearings.At a subsequent City Council meeting,
Council will be asked to consider adopting the Annual Action Plan following the second Public Hearing.
RELATIONSHIP TO STRATEGIC PLAN
By completing the HUD-mandated public process,including the required Annual Action Plan,the City will be
able to secure its allocation of CDBG funds for the coming year.This,in turn will advance several components
of the City’s Strategic Plan, in particular:
·Provide funding for social services and public projects to support residents (Strategic Plan Priority #2
Quality of Life)
·Help fund non-profits that work to address various affordable housing-related issues (Initiative 2.3 -
Promote a balanced mix of housing options)
·Shift the financial burden away from the City’s General Fund by securing Federal grant funds (Priority
Area 3 Financial Stability)
·Partner with non-profits that provide information to local residents and help strengthen community
relationship (Priority Area 6 Community Connections)
CONCLUSION
It is recommended that the City Council conduct a public hearing,receive testimony on the City’s housing,
community,and economic development needs for the Annual Action Plan,and provide direction to the CDBG
Subcommittee regarding funding priorities.
Attachments:
1.FY 22-23 Grant Allocation Requests
2.FY 22-23 Sub-recipient Applications
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ATTACHMENT 1
Organization Program
FY 21-22
Amount
Received
FY 22-23
Amount
Requested
1
2 CORA CORA Emergency Shelter Program 10,200$ 21,500$
3 Friends for Youth Mentoring for youth 5,660$ 14,500$
4 Life Moves Shelter Operations CDBG 25,000$ 26,250$
5
Legal Aid Society of San Mateo
County Homesavers 12,300$ 12,300$
6 HIP Housing Home Sharing Program 12,000$ 12,000$
7
Ombudsman Services of San Mateo
County, Inc.
Advocacy services to elderly and
developmentally disabled individuals 20,000$ 20,000$
8 Rape Trauma Services Center Sexual Assault Services 15,000$ 15,000$
9 Samaritan House Safe Harbor 16,000$ 18,000$
10 StarVista Transitional Housing 11,000$ 11,000$
11 Health Mobile Free Mobile Clinic New 15,000$
12 Peninsula Family Service Childcare Program New 20,000$
13 Subtotal 127,160$ 185,550$
14 $ 72,000
15
16
17 Peninsula Volunteers Meals on Wheels 40,000$ 40,000$
18 Renaissance Entrepreneurship
Business Training for Low-income
English and Spanish Speaking Men and
Women 25,000$ 25,000$
19 Subtotal 65,000$ 65,000$
20 172,878$
21
22
23 CID Housing Accessibility Modification 10,000$ 10,000$
24 El Concilio of San Mateo County Peninsula Minor Home Repair 27,000$ 37,500$
25 Rebuilding Together Peninsula National Rebuilding Day 15,750$ 15,750$
26 Rebuilding Together Peninsula Safe at Home 55,000$ 55,000$
27 Subtotal 107,750$ 118,250$
28 $ 108,000
29
30 Organization Program
FY 21-22
FY 22-23
Amount
Requested
31
32 Project Sentinel Fair Housing 14,842$ 14,396$
33 $ 12,000
34
35 Total Funds Requested 383,196$
36 Total Estimated Funds Available 364,878$
37 ** Pending input from CDBG Subcommittee
FY 22-23 Applications and Recommendations Worksheet
Community Development Block Grant
CDBG- Category 1: PUBLIC SERVICE GRANTS
Estimated CDBG Funds Available for Public Service Activities*:
HOME FUNDS: FAIR HOUSING ACTIVITIES
Total Estimated HOME Funds Available for Fair Housing Activities:
Estimated CDBG Funds Available for Minor Home Repair Programs:
CDBG-CV Category 2: PUBLIC SERVICE GRANTS
Estimated CDBG-CV Funds Available for Public Service Activities*:
CDBG- Category 3: MINOR HOME REPAIR PROGRAMS
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Center for Independence of Individuals with Disabilities
2. Project Title: Housing Accessibility Modifications (HAM)
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
Redwood City $15,000 15% 9 17% $1,666.67
City of San Mateo $20,000 20% 14 26% $1,428.57
County of San Mateo $55,000 55% 26 48% $2,115.38
South San Francisco $10,000 10% 5 9% $2,000.00
Total $100,000 100% 54 100% $1,851.85
Grant Funded Programs:
We are applying for a Minor Home Repair Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed
benefit status is required):
Abused children Homeless persons
Victims of domestic violence Illiterate adults
Elderly persons/seniors (age 62+) Persons living with AIDS
Severely disabled adults
Migrant farm workers
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
All Home Accessibility Modification (HAM) consumers/applicants must meet the income requirements for either the
extremely low, very low, and low income categories. Services are only available to individuals and families with
functional limitations. CID requires all applicants to complete an intake to verify that they qualify under the terms
stated under each grant agreement, as well as the policies necessary for consumers of an Independent Living
Center (e.g. Disabilities, income requirements, and needs) to become more independent. When more than self
verification is required under a specific grant and policy and stipulation, we gather all pertinent income information
prior to starting modification to any households. Examples of acceptable forms of income verification include: W-2
from prior years, recent payroll stubs (3 months), copies of SSI award letters, AFDC award letters etc.
3. Project Address: 2001 Winward Way, Suite 103 City: San Mateo Zip: 94404-2499
4. Provide a one sentence project summary:
The Housing Accessibility Modification (HAM) program will provide modifications to homes of persons with
disabilities to improve accessibility and increase safety.
Organization Address: 2001 Winward Way, Suite 103 City: San Mateo Zip: 94404-2499
Organization Phone: 650-645-1780 Website:
http://www.cidsanmateo.org/
Type of Applicant: Non-Profit Our agency serves:
5. Contact Person / Project
Administrator:Name: Paul Cruz Title: Program Manager Telephone: 650-
645-1780, Ext. 112
Contact Email: paulc@cidsanmateo.org;Fax: 650-645-1785
6. Name of Agency Director: Donna Reed
7. Fiscal Officer:Name: Tsegereda Andarge Email:Telephone: 650-
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tsegeredat@cidsanmateo.org645-1780 Ext. 111
Fiscal Officer Address: 2001 Winward Way, Suite 103 City: San Mateo Zip: 94404-2499
8. Authorized Signatory:Name: Donna Reed Email:
donnar@cidsanmateo.org
Telephone: 650-
645-1780 Ext 113
Authorized Signatory
Address: 2001 Winward Way, Suite 103 City: San Mateo Zip: 94404-2499
9. Please provide days and hours of regularly scheduled operation:
Office Hours are Monday - Friday from 9 am - 5 pm.
10. DUNS Number: 049014111 Federal EIN/TIN Number: 94-2581080
11. HUD Activity: Choose the HUD activity that most closely matches your service:
14A - Rehab: Single-Unit Residential
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
Accessible, affordable housing is a major concern for people with disabilities in San Mateo County. A recent
government report showed that San Mateo County ranks the least affordable housing market in the state with 12%
of its residents able to purchase a home (SF is at 14%). The major emphasis in CID's housing efforts is our
Housing Accessibility Program (HAM). Through the HAM Program, CID installs ramps, hand rails, grab bars,
vertical lifts, and other modifications to make homes accessible. These modifications assist people with disabilities
to remain at home or move back into their homes with greater independence, preventing the need to move into a
skilled nursing or other institutional care facility. CID cooperates with cities and the County housing agencies in San
Mateo County to increase then number of accessible and affordable housing.
Our key objective for all cities is to provide home modifications for extremely low, very low, and low income
individuals with disabilities living in San Mateo County. Our priorities are to provide individuals with disabilities who
have low resources the opportunity to become more independent in their homes through modifications that will
keep them safe in their homes.
13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for
each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Determination of need for each specific jurisdiction that we are applying for funds is based on past performances
of the agency, demands identified by request, and similar programs within a specific jurisdictional area. Additionally,
we audit our organization on key demographic of nationality and diverse population of services provided and
outreach to different communities.
Population: The target population is individuals with disabilities. According to 2010 Census data, 18.9% of
Redwood City residents have disabilities. Additional increase projection in the future occurring with the growing
elderly community.
Areas: The targeted area is all residential households within the Redwood city limits that are low, very low, and
extremely low income level.
'Redwood City QuickFacts from the US Census Bureau.' San Mateo (city) QuickFacts from the US Census Bureau.
N.p., n.d. Web. 21 Jan. 2016
13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Determination of need for each specific jurisdiction that we are applying for funds is based on past performances
of the agency, demands identified by request, and similar programs within a specific jurisdictional area. Additionally,
we audit our organization on key demographic of nationality and diverse population of services provided and
outreach to different communities.
Population: The target population is individuals with disabilities living in the City of San Mateo. According to 2010
Census data, 15% of the City of San Mateo residents have disabilities. Additional increase projection in the future
occurring with the growing elderly community.
Areas: The targeted area is all residential households within the San Mateo city limits that are low, very low, and
extremely low income level.
'City of San Mateo QuickFacts from the US Census Bureau.' San Mateo (city) QuickFacts from the US Census
Bureau. N.p., n.d. Web. 21 Jan. 2016
13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Determination of need for each specific jurisdiction that we are applying for funds is based on past performances
of the agency, demands identified by request, and similar programs within a specific jurisdictional area. Additionally,
we audit our organization on key demographic of nationality and diverse population of services provided and
outreach to different communities.
Population: The target population is individuals with disabilities living in the County of San Mateo. According to
2010 Census data, 19.8% of residents of the County of San Mateo have disabilities. Additional increase projection
in the future occurring with the growing elderly community.
Areas: All residential households within the San Mateo County limits that are low, very low, and extremely low
income level.
'County of San Mateo QuickFacts from the US Census Bureau.' San Mateo (city) QuickFacts from the US Census
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Bureau. N.p., n.d. Web. 21 Jan. 2016
13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Determination of need for each specific jurisdiction that we are applying for funds is based on past performances
of the agency, demands identified by request, and similar programs within a specific jurisdictional area. Additionally,
we audit our organization on key demographic of nationality and diverse population of services provided and
outreach to different communities.
Population: The target population is individuals with disabilities living in South San Francisco. According to 2010
Census data, 17.75% of South San Francisco residents have disabilities. Additional increase projection in the
future occurring with the growing elderly community.
Areas: All residential households within the South San Francisco city limits that are low, very low, and extremely
low income level.
'South San Francisco (city) QuickFacts from the US Census Bureau.' San Mateo (city) QuickFacts from the US
Census Bureau. N.p., n.d. Web. 21 Jan. 2016
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
Our Home Accessibility Modification (HAM) Program is continuously monitored throughout the fiscal year to
ensure that projected timelines and milestones are met. In the beginning of each fiscal year, we evaluate the
amount of funding that is allotted for each individual city and/or county to set monthly and quarterly milestones to
be met regarding spending and the number of consumers to be served in order to reach our annual program goals.
After each monthly review, we evaluate progress toward our annual goal and which cities and/or county may be
lacking in consumer requests. We will schedule outreaches in the target areas to increase community awareness of
our organization and the HAM program. All our HAM project goals are set, achievable, measurable, time limited,
and clearly stated on our work plans for each project.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
CID provides quality satisfaction surveys for all Home Accessibility Modification Program clients served in order to
monitor the services provided. We gauge our program success by our consumers' satisfaction, as well as reaching
milestones set in the grant stipulations, including the number of individuals households served, the number and
type of modifications provided, and diversity of consumers served. Increased independence is provided through
installation of grab bars in a bathroom so that an individual can shower without care attendants or the installation of
a ramp so that an individual can move in and out freely without assistance. These modifications essentially prevent
individuals from having to be institutionalized and allows them to live more independently in their home and
community.
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
We currently collaborate with Home Safety Services and EVator as contractors who install the modifications.
Additionally, we work closely with various community organizations and local senior centers for outreach and
referrals. A few of those partners include Samaritan House, The Villa Senior Living, Menlo Park, San Bruno, South
San Francisco Senior Centers and the Mental Health Association. In 2022, CID is looking to enhance its
partnership on the Institute on Aging to build a cross-referral partnership.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
Trends show that the number of older adults and individuals with disabilities in San Mateo County could increase
by 30-40% by 2020 (Lisa et all). As an Independent Living Center serving individuals of all ages and disabilities, we
are seeing an increase in the needs for our Home Accessibility Modification Program, as well as our AT
Department (e.g Stairlifts). Without these funds, our HAM program would not be able to provide home accessibility
modifications for as many residents as previously served, as other funding sources cover administration costs, but
will not cover materials and supplies for the program. Without these funds there could be an increase of individuals
will no longer be able to live independently in their homes, and consequently stripped of their independence. It
could also potentially put a financial strain on the individuals family, county, and state due to high cost of
institutionalization. As a Center, our HAM program is the most vital to the San Mateo County community and
without these funds we would inevitably lose staff and lose one of our most valued and long standing programs in
the community.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
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Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 11 11 11 11
Redwood City 9 9 9 9
City of San Mateo 14 14 14 14
County of San Mateo 26 26 26 26
South San Francisco 5 5 5 5
Totals 65 65 65 65
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other Disabled
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity Redwood City
Population
Redwood City
% by Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 74,402 100%10 100%
White and not Hispanic 40,656 54.64% 5 50.00%
White and Hispanic 23,557 31.66% 1 10.00%
Asian 6,715 9.03% 2 20.00%
African American 1,916 2.58% 0 0.00%
Pacific Islander 663 0.89% 0 0.00%
Native American 384 0.52% 0 0.00%
Other 1,511 2.03% 2 20.00%
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100%9 100%
White and not Hispanic 45,240 46.54% 3 33.33%
White and Hispanic 25,815 26.56% 2 22.22%
Asian 18,153 18.67% 0 0.00%
African American 2,099 2.16% 4 44.44%
Pacific Islander 1,937 1.99% 0 0.00%
Native American 140 0.14% 0 0.00%
Other 3,823 3.93% 0 0.00%
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%7 100%
White and not Hispanic 23,760 37.34% 2 28.57%
White and Hispanic 21,645 34.02% 0 0.00%
Asian 23,293 36.61% 3 42.86%
African American 1,625 2.55% 0 0.00%
Pacific Islander 1,111 1.75% 0 0.00%
Native American 395 0.62% 0 0.00%
Other 9,598 15.08% 2 28.57%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
Based on the statistical analysis of people served by CID and race and ethnicity average of each city (Redwood
City, SSF, and City of San Mateo) continued outreach is needed to reach Asian and Hispanic communities in all 3
demographic areas. In 2022, CID will be employing more targeted social media outreach as well as community
education on the HAM program.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
The majority of our administrative costs are funded by the Department of Rehabilitation (DOR) revenue. As of
date, we have already allocated funding from DOR to help fund support staff to help coordinate the modification of
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jobs, contractors, billing, and additional administrative duties associated with the HAM program.
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
HAM Coordinator Rachel Aceberos Coordination of all HAM projects Background in Program
Coordination
Fiscal Manager Tsgereda Andarge Fiscal Management for entire
organization
Background in Fiscal
Management
PROPOSED PROGRAM BUDGET FOR FY 2022-23
Redwood City City of San Mateo County of San
Mateo
South San
Francisco Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested %Requested %Requested %Requested Pgm%Requested
Labor
Finance Manager $65,000 10% $6,500 18% $1,200 23% $1,500 46% $3,000 12% $800 100%$6,500
Taxes/Benefits $0 $0 $0 $0 $0 $0 $0
Operations/Maintenance
Materials/Contractor $93,500 100% $93,500 15% $13,800 20% $18,500 56% $52,000 10% $9,200 100%$93,500
Administration $0 $0 $0 $0 $0 $0 0% $0
TOTAL $158,500 63%$100,000 15%$15,000 20%$20,000 55%$55,000 10%$10,000 100%$100,000
Number of Individual Beneficiaries 9 14 26 5 54
Cost per Individual $1,666.67 $1,428.57 $2,115.38 $2,000.00 $1,851.85
For the City of Redwood City ONLY, answer the following:
1. Funding Criteria:
1. Affordable Housing: Acquisition of sites for affordable housing, new construction of affordable housing,
conversion of existing housing to affordable, acquisition and rehabilitation of rental housing (includes special
needs housing).
2. Marketing/Advertising
a. Check all of the following methods your agency utilizes to promote and advertise your programs and services:
Flyers/brochures
Website
CIP (Handbook/Database)
Outreach presentations to service providers
Outreach presentations to public
PSA’s
Social Media - Please list:
b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are
they available in?
Brochures are available in Spanish and English. Large print or braille materials are available upon request.
Languages spoken in the office: Tagalog, Spanish, and Arabic.
c. How and where are the materials distributed?
Material for our Home Accessibility Modification (HAM) program are prominently displayed in the lobby of our Main
Office (San Mateo) and our Branch Office (San Bruno). Additionally, when an individual conducts an intake for any
of our programs, they are given an overview and materials for the HAM program as well. During all outreaches to
different community partners in San Mateo County, we distribute pamphlets describing the services at our center.
Some of our common targets for outreaches for the HAM program are: hospitals, Occupational Therapists,
Physical Therapists, Social Workers, teachers, and organizations that are specifically geared towards diverse
groups. Staff also frequently participate in senior information and health fairs and other resource fairs to distribute
HAM materials directly to community members who could benefit from the program.
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3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/21.
Our program helps individuals in the community through home modifications or using Assitive technology (e.g stair
lifts). These efforts assist us to maintain people's independence and safety, while fostering community integration.
As a result of our program, going to the grocery story, getting to work or to a doctor's appointment becomes
possible. One of the biggest impact we have through this program is helping individuals remain in their homes as
well as return home form institutional settings by providing structural improvements that give power and
independence back to the consumer.
b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least
one concrete example from the people served in FY/21:
Karin called in hopes of getting some help for her elderly parents. Mr. and Mrs. Boyle are in their 80s and they
have very poor mobility. They needed a standard stair-lift to help them get up and down the long flight of stairs in
their home. The stairs were a serious fall risk for the both of them. CID's HAM Program was able to provide a
stair-lift and now Mr. and Mrs. Boyle can go up and down independently using the stair lift and continue to live
independently in their home in San Mateo.
Attachments
1. Resolution authorizing application and
designation of signatory, by the Board of
Directors
Board_Resolution_-_City_of_Redwood_City_-_January_2020.pdf
Board_Resolution_-_City_of_San_Mateo_-_January_2020.pdf
Board_Resolution_-_County_of_San_Mateo_-_January_2020.pdf
Board_Resolution_-_South_San_Francisco_-_January_2020.pdf
Note_on_Updated_Board_Resolution.pdf
2. Proof of 501(c)3 / tax-exempt status Attachment_2._CID_-_501c3_Status.pdf
3. By-laws Attachment_3._CID_-_ByLaws.pdf
4. Articles of Incorporation Attachment_4._CID_-_Articles_of_Incorporation.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board
term
Current_Board_of_Directors_List_.pdf
6. Organizational chart for entire organizationOrganizational_Chart_1-12-2022.pdf
7. Certified financial audit no more that 1
fiscal year old, prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for entities
that receive more than $750,000 in federal
funding) OR
A letter from your Executive Director or
Chief Financial Officer certifying that
agency does not receive more than
$750,000 in federal funds and is not
subject to the Single Audit.
CID_FYE_9_30_20_Audit_Report.pdf
8. The following are required:
Current (FY21-22) Agency Operating
Budget
Proposed (FY22-23) Agency Operating
Budget
Agency_Budget._FY21-22._12-31..pdf
Proposed_Agency_Budget._FY22-23..pdf
CDBG_Program_Operating_Budget_FY21-22.pdf
9. Mission Statement CID_-_Mission_Statement.pdf
10. Non-discrimination policy for Staff and
Clients
CID_-_Non-discrimination_Policy_for_Staff_and_Clients.pdf
11. Reasonable Accommodations Policy for
Staff and Clients
CID_-
_Reasonable_Accommodations_Policy_for_Staff_and_Clients.pdf
12. Conflict of Interest Policy. (If not
available, please indicate when you will submit)
CID_-_Conflict_of_Interest_Policy.pdf
13. Other -
If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Paul Cruz
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Date Signed 02/15/2022
City/County Accepted Signature Heather Ruiz
Date Signed 02/03/2022
Initially submitted: Jan 13, 2022 - 16:01:05
Returned to Draft 02-10-2022 by Redwood City
Reason: Can you please make sure to fill out the number of clients proposed to be served?
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Community Overcoming Relationship Abuse (CORA)
2. Project Title: CORA Safe House (Emergency Shelter) Program
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Persons Served
% of Persons
Served
Total $
Per Persons
Redwood City $20,000 1% 10 13% $2,000.00
County of San Mateo $50,000 2% 60 79% $833.33
South San Francisco $21,500 1% 6 8% $3,583.33
Total $91,500 4% 76 100% $1,203.95
Grant Funded Programs:
We are applying for a Public Services Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed
benefit status is required):
Abused children Homeless persons
Victims of domestic violence Illiterate adults
Elderly persons/seniors (age 62+) Persons living with AIDS
Severely disabled adults
Migrant farm workers
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
All of our clients are presumed eligible, based on their status as 'battered spouses' -- see 24 CFR 570.483(b)(2)(ii)
(A): https://www.law.cornell.edu/cfr/text/24/570.483.
3. Project
Address: Suppressed City: Suppressed Zip: 94403-1814
4. Provide a one sentence project summary:
To provide operating assistance for CORA's Safe Houses (emergency shelters) providing victims and survivors of
domestic violence and their children with a confidential and safe living environment for up to six months.
Organization
Address: 2211 Palm Avenue City: San Mateo Zip: 94403-1814
Organization
Phone: 650-652-0800 Website:
http://www.corasupport.org/
Type of Applicant: For Profit Our agency serves: Persons
5. Contact
Person / Project
Administrator:
Name: Cindy Kilpatrick Title: Grants & Contracts
Manager Telephone: 650-652-0800
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Contact Email: cindyk@corasupport.org Fax: 650-652-0808
6. Name of
Agency
Director:
Karen Ferguson
7. Fiscal Officer:Name: Rupinder Mahli, CFO Email:
Rupinderm@corasupport.orgTelephone: 650-652-0800
Fiscal Officer
Address: 2211 Palm Ave.City: San Mateo Zip: 94403-1814
8. Authorized
Signatory:Name: Karen Ferguson, CEO Email:
Karenf@corasupport.org Telephone: 650-652-0800
Authorized
Signatory
Address:
2211 Palm Ave.City: San Mateo Zip: 94403-1814
9. Please provide days and hours of regularly scheduled operation:
CORA's Community Office is open 9:00AM to 5:00PM Monday through Friday, except for holidays. However,
CORA's hotline is answered by a trained crisis counselor 24 hours a day, 365 days a year. CORA's safe houses
also are in operation 24 hours a day, 365 days a year.
10. DUNS Number: 015862386 Federal EIN/TIN Number: 94-248118
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05G - Battered and Abused Spouses
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
This project requests continued support for CORA's Safe Houses serving survivors of domestic violence and their
children. CORA’s Safe Houses are part of the agency’s overall effort to progressively engage clients at risk of
homelessness. From hotel vouchers to 3-year housing vouchers, CORA prevents homelessness, providing
customized levels of assistance that preserve the most expensive interventions for households with the most
severe barriers to housing. Funds will support CORA’s client advocates who provide clients at the Safe Houses
with the support and opportunities they need to set and attain their goals. A primary goal of Safe House staff is to
help clients build into their lives safety and self-sufficiency so they are less likely to need emergency
services.Toward this end, staff use a trauma-informed model of service, which means incorporating an
understanding of the impact of trauma into all aspects of service. Using a trauma-informed approach provides a
proven framework for assisting survivors in strengthening their own psychological capacities so they can rebuild
their lives.
PROGRAM OBJECTIVES:
-80% of CORA's Safe House Program clients will demonstrate an increase in self-sufficiency, improving the client’s
ability to re-build a life free from abuse.
-80% of clients that complete the Safe House Program will transition into safe housing.
13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for
each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Our target population to be served are victims and survivors of domestic violence, including the children of those
who have been subjected to domestic violence. Our clients are San Mateo County residents. Domestic violence
continues to be a pervasive social problem impacting all social, economic, and cultural groups and has life-
changing consequences in the lives of victims and their families. One way CORA determines the need by
city/Jurisdiction is through its most recent data on requests for service. For example, during the program year
2020-21, CORA received more than 10,347 calls for domestic violence assistance from San Mateo County
residents, including through our local police departments and legal hotline. Among clients, 12% came from
Redwood City, second only to the City of San Mateo. The actual number of residents from specific cities that will
ultimately be housed in a CORA Safe House in any given year is dependent on a number of factors outside of
CORA's control, including the willingness of the survivor to leave his/her home for CORA's Safe House, openings
in CORA’s Safe Houses when a resident from a particular city calls, and the clients’ need for a CORA Safe House.
We also look at historical trends at the agency; understanding that Safe House statistics vary from year-to-year,
estimates for services are based on a reasonable assessment of these factors. The results of these considerations
are listed in our answer to question 18.
13B. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your
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program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Our target population to be served are victims and survivors of domestic violence, including the children of those
who have been subjected to domestic violence. Our clients are San Mateo County residents. Domestic violence
continues to be a pervasive social problem impacting all social, economic, and cultural groups and has life-
changing consequences in the lives of victims and their families. One way CORA determines the need by
city/Jurisdiction is through its most recent data on requests for service. For example, during the program year
2020-2021, CORA received more than 10,347 calls for domestic violence assistance from San Mateo County
residents, including through our local police departments and legal hotline. Among clients, 35% came from the
County of San Mateo’s non-entitlement cities. The actual number of residents from specific cities that will ultimately
be housed in a CORA Safe House in any given year is dependent on a number of factors outside of CORA's
control, including the willingness of the survivor to leave his/her home for CORA's Safe House, openings in CORA’s
Safe Houses when a resident from a particular city calls, and the clients’ need for a CORA Safe House. We also
look at historical trends at the agency; understanding that Safe House statistics vary from year-to-year, estimates
for services are based on a reasonable assessment of these factors. The results of these considerations are listed
in our answer to question 18.
13C. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Our target population to be served are victims and survivors of domestic violence, including the children of those
who have been subjected to domestic violence. Our clients are San Mateo County residents. Domestic violence
continues to be a pervasive social problem impacting all social, economic, and cultural groups and has life-
changing consequences in the lives of victims and their families. One way CORA determines the need by
city/Jurisdiction is through its most recent data on requests for service. For example, during the program year
2020-2021, CORA received more than 10,347 calls for domestic violence assistance from San Mateo County
residents, including through our local police departments and legal hotline. Among clients, 10% came from South
San Francisco. The actual number of residents from specific cities that will ultimately be housed in a CORA Safe
House in any given year is dependent on a number of factors outside of CORA's control, including the willingness
of the survivor to leave his/her home for CORA's Safe House, openings in CORA’s Safe Houses when a resident
from a particular city calls, and the clients’ need for a CORA Safe House. We also look at historical trends at the
agency; understanding that Safe House statistics vary from year-to-year, estimates for services are based on a
reasonable assessment of these factors. The results of these considerations are listed in our answer to question
18.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
CORA has operated its Safe House continuously since 1978, therefore the program will continue into the new
CDBG program year without interruption. As we requested significantly less funding than what it costs to serve
each jurisdiction, we anticipate invoicing for funds within the first two to three quarters for each jurisdiction.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
CORA's goal is to make sure that when someone calls in need, we are able to provide appropriate services. In a
typical year, with no COVID restrictions in place, for Safe House clients, success is determined by assessing how
clients are able to commit to the self-sufficiency and safety plan they develop with Safe House staff and are able to
access appropriate resources to move into a safe and secure environment. Assessments are taken during intake
and exit. We track populations served (as listed in our answer to question 18) through our agency's relational
database, Apricot. To manage Apricot, CORA employs a full time Data Analyst who provides outcome reports to
funders and to our agency for program improvement. CORA’s evaluation efforts are built on a third-party evaluation
project that examined the impact and effectiveness of its programs. This project developed outcome tools that were
aligned with the Domestic Violence Evidence Project’s theory of change (www.DVevidenceproject.org),
implementable in CORA’s program structures, and compatible with the agency’s database, while also increasing
CORA’s ongoing capacity to conduct evaluation of its programs. In FY 20-21, due to COVID, CORA focused its
work on ensuring clients exited to a safe living environment. In FY 21, 100% of CORA clientswho chose to disclose
exit destination, moved to a safe living environment; 33% of clients did not disclose.
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
CORA's collaborative work spans 3 categories:
Adjunct Services: To ensure clients have the best opportunity to heal and rebuild, CORA works with individuals,
other non-profits, government entities, and the private sector to increase the effectiveness and impact of its work.
For Safe Houses clients we provide food, clothing, access to benefits, life skills, transportation, and more. CORA
has also created partnerships with local landlords by cultivating relationships with those amenable to renting their
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properties to CORA clients. Additionally, CORA works closely with local legal service providers to coordinate rather
than duplicate services, and has established referral protocols with agencies to fulfill survivors’ legal needs that are
outside the scope of CORA’s services.
Advocacy and Systems Change: CORA is part of a larger network of DV agencies through the California
Partnership to End Domestic Violence. CORA staff also represent us on various County committees including: the
Domestic Violence Council, the Death Review Team, the Legal Process Committee, Coordinated Response
Committee, and the Continuum of Care Steering Committee.
Community Education: CORA partners with local schools through presentations and activities to engage students
and teachers in identifying and preventing domestic (and dating) violence. CORA coordinates its outreach through
a number of other agencies, including community centers, doctors' offices, and legal aid agencies.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
Domestic violence (DV) and its far-reaching social consequences continue to plague all social, economic,
educational, and cultural groups. In the Bay Area, this demand is complicated by the decreasing attainability of
affordable housing. This places a special burden on DV victims and survivors, who many times are financially
dependent on their abuser and cannot afford homes of their own, forcing them to choose between homelessness
and staying with the abuser. Many have chosen homelessness. The 2019 San Mateo County One Day Homeless
Count found that 12% of unsheltered homeless respondents report experiencing DV. Meanwhile, others have
chosen to stay with their abuser. This means that survivors, already dealing with the trauma of an abusive
relationship, now face serious challenges related to their safety and stability, often leading to more complex mental
health challenges.
Without CDBG funding, consequences could include programmatic cutbacks, including a reduction of Safe House
staff hours, which could significantly impact our clients’ journey toward healthy and safe lives. The demand for
CORA's services continues to exceed the agency’s capacity at the same time as local foundations move away from
supporting safety net services. Due to COVID, CORA has found that many funders are re-focusing priorities. For
example, one funder changed their priorities to education versus safety net services.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 0 0 0 0
Redwood City 10 5 10 5
City of San Mateo 0 0 0 0
County of San Mateo 60 40 60 40
South San Francisco 6 3 6 3
Totals 76 48 76 48
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other Victims/survivors of domestic violence
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity Redwood City Redwood City Low Income by Your Program %
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Population % by Ethnicity Ethnicity served
by your Program
by Ethnicity
Total 74,402 100%13 100%
White and not Hispanic 40,656 54.64% 1 7.69%
White and Hispanic 23,557 31.66% 3 23.08%
Asian 6,715 9.03% 0 0.00%
African American 1,916 2.58% 0 0.00%
Pacific Islander 663 0.89% 0 0.00%
Native American 384 0.52% 0 0.00%
Other 1,511 2.03% 9 69.23%
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%16 100%
White and not Hispanic 23,760 37.34% 2 12.50%
White and Hispanic 21,645 34.02% 0 0.00%
Asian 23,293 36.61% 5 31.25%
African American 1,625 2.55% 1 6.25%
Pacific Islander 1,111 1.75% 0 0.00%
Native American 395 0.62% 0 0.00%
Other 9,598 15.08% 8 50.00%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
CORA uses a range of outreach strategies to reach the diverse population of San Mateo County including
distributing and/or displaying multi-lingual pamphlets/posters in public places such as bus stops, community
centers, malls, doctors' offices, courthouses, and legal aid agencies. Many of our outreach documents are
translated into Spanish, and we translated several of them into Tagalog and Chinese as well, to reflect the three
languages most spoken within San Mateo County (after English).
CORA's community education team conducts presentations, workshops, and tables events in a variety of
community settings around the County, including local high schools and junior colleges, local health centers,
homeless shelters and legal support agencies to ensure any particular community is made aware of resources and
has access to support.
CORA's bilingual website provides resources and contact information to its bilingual support groups and other
programs.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
CORA depends upon a broad base of support from city and county agencies, grants from foundations and
corporations, and individual donations to maintain its services. In addition, we partner with several state and federal
agencies to cover costs of our programs. CORA has been successful in the past at leveraging funds from the
County of San Mateo, the California Governor’s Office of Emergency Services, and the Department of Justice. We
expect continued support from these sources. As is typical this time of the year, about half the funding CORA
requires for this program is already committed for 2021-2022, another third needed is out for consideration and is
expected to yield needed support and the balance of funds are still to be raised through individual donors, events
and foundation grants. CORA’s fundraising efforts are led by our development team which includes a Development
Manager, Grants and Contracts Manager and Development Officer. Recent trends show that our fundraising efforts
have stayed strong despite persistent COVID restrictions. Contribution and foundation income have increased 7%
from $1,635,000 for FY2021 to $1,750,000 for FY2022.
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
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Client Advocate Daisy Manriquez Intake and case management Staff member since August
2021;B.A. Psychology,
CSULB; 40 Hour certificate
Oct. 2020
Housing Services
Coordinator Kaitlin Chang Oversees Client Advocates
Staff member since June
2019; B.S. Sociology,
SFSU; 40 Hour training
Senior Advocate Alma Valencia Oversees Client Advocates (intake and
case management)
Staff member since
February 2019; B.S. Justice
Studies, SJSU; 40 Hour
training
PROPOSED PROGRAM BUDGET FOR FY 2022-23
Redwood City County of San
Mateo
South San
Francisco Total Jurisdictions
Budget Line
Item
Agency
Total Pgm%Program
Total %Requested %Requested %Requested Pgm%Requested
Labor
Salaries/Wages $3,381,429 12% $408,887 0% $0 9% $35,790 0% $0 9%$35,790
Taxes/Benefits $814,492 15%$125,392 0% $0 8% $9,665 0% $0 8%$9,665
Supplies
Office Supplies $23,810 13% $3,035 0% $0 0% $0 0% $0 0%$0
Program
Supplies $22,680 13% $2,891 0% $0 0% $0 0% $0 0%$0
Materials
Direct Client
Assistance
Expenses
$1,525,118 89% $1,354,461 0% $0 0% $0 0% $0 0%$0
Direct Program
Operating
Expenses,
including Lisa's
House
$208,953 49% $101,721 7% $7,136 0% $0 13% $13,636 20%$20,772
Operations/Maintenance
Occupancy $301,280 13% $38,402 22% $8,546 0% $0 17% $6,500 39%$15,046
Office
Expenses $153,090 13% $19,514 13% $2,500 0% $0 0% $0 13%$2,500
Staff
Mileage/Training $40,500 13% $5,162 0% $0 0% $0 0% $0 0%$0
Administration $679,401 13%$86,597 2% $1,818 5% $4,545 2% $1,364 9% $7,727
TOTAL $7,150,753 30%$2,146,062 1%$20,000 2%$50,000 1%$21,500 4%$91,500
Number of Individual Beneficiaries 10 60 6 76
Cost per Individual $2,000.00 $833.33 $3,583.33 $1,203.95
For the City of Redwood City ONLY, answer the following:
1. Funding Criteria:
2. Homeless Assistance Activities: Provision of fair housing counseling services, provision of legal intervention
to prevent homelessness, provision of operation funds for shared housing, emergency shelter and transitional
housing and related services for homeless and those at risk of homelessness, youth and single persons.
2. Marketing/Advertising
a. Check all of the following methods your agency utilizes to promote and advertise your programs and services:
Flyers/brochures
Website
Phone book listing
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CIP (Handbook/Database)
Outreach presentations to service providers
Outreach presentations to public
PSA’s
b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are
they available in?
Our flyers/brochures and outreach presentations to service providers and the public are provided in both Spanish
and English. Additionally, last year, we translated several of our marketing materials (brochures, community
posters, mall ads, and social media communications) into Tagalog and Chinese. Presentations are provided in
English or Spanish, depending on the needs of the group requesting our presentation.
c. How and where are the materials distributed?
Materials are distributed through CORA’s family of partners (some of whom are identified above in our answer to
question 16). Another main way of distributing materials is through San Mateo County’s Kaiser facilities. As Kaiser
is committed to ending domestic violence, it stocks CORA’s brochures in its facilities and partners very closely with
CORA in providing outreach to its staff about domestic violence and CORA’s services.
3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/21.
In FY20/21, CORA provided emergency safe house to 71 adults and 87 children. 100% of clients that chose to
disclose exit destination exited to a safe environment, 33% did not disclose exit destination.
Many of our clients are more successful at obtaining safer housing options via home-sharing programs,
transitional housing programs, and/or by relocating to other areas. We have also extended many clients past the
eight-week program stay due to the Rapid Rehousing opportunity coordinated by Abode Services.
Other accomplishments for FYE20/21:
- Closer collaboration with CES (Samaritan House), by instituting a monthly meeting attended by CORA's shelter,
hotline and mental health team. This has resulted in smoother inter-agency referrals.
- Partnership with Samaritan House to increase diversity of food for shelter clients. Heretofore, CORA has picked
up what was available at Second Harvest and then purchased food at the local grocery store to fill in other grocery
items. Now, thanks to Samaritan House, CORA is able to secure what is missing directly from them every week,
including hot meals as needed.
- The County of San Mateo partnered with CORA to distribute Emergency Housing Vouchers. Thanks to this
partnership, we were able to secure EHV's for 10 CORA clients and their children.
b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least
one concrete example from the people served in FY/21:
Vanessa* had to flee from her abuser with her small child in September of 2021. She was placed temporarily in
one of our safe homes while an advocate worked with her to find permanent safe housing. Vanessa is a very
hardworking individual and strongly motivated to keep moving forward for herself and her child. She soon found
two jobs, which put her on a path to financial independence. In November of 2021, she was granted housing
assistance through one of our programs and moved into a spacious one-bedroom apartment in the same city as
her jobs and her child’s daycare. Vanessa was so grateful for this new opportunity. Whether she needed food,
clothes, job seeking help, legal advocacy, or housing support, CORA was there with the help she needed to start
over. With CORA’s housing assistance she continues to rebuild her life, professionally, emotionally and socially.
We are so proud of Vanessa for overcoming very challenging obstacles in order to make a better life for herself
and her child.
*name of the client was changed to protect confidentiality.
Attachments
1. Resolution authorizing application and designation of
signatory, by the Board of Directors
CORA_safe_house_Board_Resolution_2021-
2022.pdf
2. Proof of 501(c)3 / tax-exempt status 2._501c3letter.pdf
3. By-laws 3._Bylaws_032712_-
_COMPLETE_and_SIGNED.pdf
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4. Articles of Incorporation 4._Articles_of_incorporation.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board term
CORA_Board_Roster_FY_21-22.pdf
6. Organizational chart for entire organization CORA_org._chart_2021.pptx
7. Certified financial audit no more that 1 fiscal year old,
prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for entities that receive more
than $750,000 in federal funding) OR
A letter from your Executive Director or Chief Financial
Officer certifying that agency does not receive more than
$750,000 in federal funds and is not subject to the Single
Audit.
CORA_16_FINAL_FS.pdf
CORA_FY20_Audit_Report-_Final.pdf
8. The following are required:
Current (FY21-22) Agency Operating Budget
Proposed (FY22-23) Agency Operating Budget
CORA_Agency_Budget_by_Dept_FY21-
22.xlsx
CORA_FY_23_Proposed_Agency_Budget.xlsx
9. Mission Statement 9._Mission_Statement.pdf
10. Non-discrimination policy for Staff and Clients 10._Nondiscrimination_Policy.pdf
11. Reasonable Accommodations Policy for Staff and Clients
11._Reasonable_Accommodations_-
_Client.pdf
11._Reasonable_Accommodations_-_Staff.pdf
12. Conflict of Interest Policy. (If not available, please indicate
when you will submit)
12._Code_of_Conduct_-_COI_highlighted.pdf
13. Other -
If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Karen Ferguson, CEO
Date Signed 01/13/2022
Initially submitted: Jan 13, 2022 - 12:19:39
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: El Concilio of San Mateo County
2. Project Title: Peninsula Minor Home Repair
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
Redwood City $35,000 20% 9 20% $3,888.89
City of San Mateo $15,000 9% 7 15% $2,142.86
County of San Mateo $55,000 32% 20 43% $2,750.00
South San Francisco $37,500 22% 10 22% $3,750.00
Total $142,500 82% 46 100% $3,097.83
Grant Funded Programs:
We are applying for a Minor Home Repair Program
CDBG National Objective Eligibility - How are you serving low income populations?
Minor home repairs for low income households whose incomes are verified.
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
Income verification is a standard requirement for all ESCMC programs. The income thresholds for the PMHR and
Low Income Home Upgrade programs are consistent with San Mateo County and entitlement cities standards. We
require documented proof of income for all programs, such as the Energy Savings Assistance program, which has
strict qualification and income verification requirements. For PMHR program, we require the two most current
proofs of income (pay check stubs or proof of amount given to applicant by Social Security, Disability or
unemployment). A proof of ownership waiver needs to be signed by owner. Ownership of the home is verified by
checking with the County Assessor's office. If the name on this waiver is different than the name that the house is
under, the application will not be approved. Renters can apply but must have the property owner waiver signed by
the owner of the house or apartment. All documents collected go into customer files and are available for review at
all times. Along with maintaining appropriate documentation for new customers, the PMHR program will leverage
existing documents on file and in ESCMC's database to ensure appropriate income verification is documented and
maintained for all PMHR customers.
3. Project Address: 3180 Middlefield Road City: Redwood City Zip: 94063-3762
4. Provide a one sentence project summary:
ECSMC proposes to continue providing minor home repair services to residents of San Mateo County enabling
extremely low, very low, low and fixed income residents who do not initially qualify for all of the Energy Savings
Assistance and electrification benefits and receive more energy and water conservation solutions, as well as
address de-carbonation and climate change.
Organization
Address: 3180 Middlefield Road City: Redwood City Zip: 94063-3762
Organization Phone: 650-373-1080 Website: www.el-
concilio.com
Type of Applicant: Non-Profit Our agency serves:
5. Contact Person /
Project
Administrator:
Name: Joaquin Narvaez Title: PMHR Manager Telephone: 650-918-9553
Contact Email: joaquinn75@yahoo.com Fax: 650-373-1090
6. Name of Agency
Director: Ortensia Lopez
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7. Fiscal Officer:Name: Louis Briones Email:
lbriones@brionesint.comTelephone: 510-708-4400
Fiscal Officer
Address: 3180 Middlefield Road City: Redwood City Zip: 94063-3762
8. Authorized
Signatory:Name: Ortensia Lopez Email: or10sia@aol.com Telephone: 650-373-1080
Authorized Signatory
Address: 3180 Middlefield Road City: Redwood City Zip: 94063-3762
9. Please provide days and hours of regularly scheduled operation:
Monday through Friday 8AM-5PM
10. DUNS Number: 94-6525250 Federal EIN/TIN Number: 94-2772110
11. HUD Activity: Choose the HUD activity that most closely matches your service:
14F - Energy Efficiency Improvements
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
The unique feature and benefit of the PMHR program is ECSMC’s holistic approach and considerable experience
in providing home repair services to Extremely Low Income (ELI), Very Low Income (VLI) and Low Income (LI)
residents including those on a fixed income. The PMHR program objectives are providing cost-effective minor
home repair improvements/repairs focusing on:
• health and safety,
• housing quality standards,
• increasing energy/water conservation,
• making more homes eligible for energy/water weatherization improvements that would otherwise not be
completed,
• and/or access modifications.
The key priorities of the PMHR program are to focus on its target audience on households who:
• need but are unaware of programs available to improve their homes through minor home repairs,
• may be eligible for low-cost installation of energy/water conservation solutions, and
• would benefit significantly from reducing monthly energy/household water expenses.
Under the PMHR program, the services provided to eligible homes include (but are not limited to):
• Attic insulation.
• Water heater wrapping
• Carbon monoxide/fire alarm inspections/installation
• Repair/replace heating, ventilation, and air condition (HVAC)
• Natural gas appliance testing
• Refrigerator replacement
• Water leak testing
• Energy audits/concurrent energy education
• Quality control inspections
• Repair/replace doors, windows, fences
• Weatheri
13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for
each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The PMHR program is in line with Redwood City's affordable housing priorities of preserving existing rental
housing and improving he condition of existing housing. Continyul need for PMHR program is based on our
experiences; as a contractor for PG&E's ESA program and PCE's Low Income Home Upgrade. Our specialists
conduct minor home repairs such as broken or moldy windows or lack of accessibility modifications such as safety
hand rails, which are unsuitable and unsafe, especially for children or t he elderly. Our target population of ELI/LI/LI
and fixed income households cannot make these minor home repairs due to health conditions and/or financial
reasons. Rebuilding Together Peninsula offers similar minor home repair services improving the conditions of
existing housing within the city. However, such programs are limited to specific jurisdictions and do not have the
necessary resources to meet all of the needs within Redwood City. The city's population is 84,292 (2020 US
census est) with 9% living in poverty. and 12.7% seniors. In addition to improving safety, potential energy/water
conservation measures yield savings in monthly utility bills, which in turn help provide economic opportunities by
providing discretionary funds for families who are economically disadvantaged. Of Redwood City households, 34%
are foreign born and 46.4% speak a non-English language, making PMHR's multilingual (English, Spanish,
Chinese) and culturally-sensitive staff a great asset.
13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The PMHR program is in line with City of San Mateo’s affordable housing priorities of preserving existing rental
housing and improving the condition of existing housing. Continual need for PMHR program IS based on our
experiences; as a contractor for PG&E’s ESA program and Low Income Home Upgrade.. Our specialists conduct
minor home repairs such as broken or moldy windows, or a lack of accessibility modifications such as safety hand
rails, which are unsuitable and unsafe, especially for children or the elderly. Our target population of ELI/VLI/LI and
fixed income households cannot make these minor home repairs due to health conditions and/or financial reasons.
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Rebuilding Together Peninsula offers similar minor home repair services improving the condition of existing housing
within the city. However, such programs are limited to specific jurisdictions and do not have the necessary
resources to meet all of the needs within San Mateo. The city’s population is 103,959 (2016 US Census est.) with
6.6% living below poverty level. In addition to improving safety, potential energy/water conservation measures yield
savings in monthly utility bills, which in turn help to provide economic opportunities by providing discretionary funds
for families who are economically disadvantaged. Of City households, 44.9% speak a non-English language,
making PMHR’s multilingual (English, Spanish, Chinese, Tagalog, Tongan, Russian) and culturally-sensitive staff
are a great asset.
13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The PMHR program is in line with the County’s Consolidated Plan, supporting decent, affordable housing, suitable
living environments, and economic opportunities. The continual need for PMHR program is based on our
experiences; as a contractor for PG&E’ (ESA) program and Low Income Home Upgrade. Our specialists conduct
minor home repairs such as broken or moldy windows, or a lack of accessibility modifications such as safety hand
rails, which are unsuitable and unsafe, especially for children or the elderly. Our target population of ELI/VLI/LI and
fixed income households cannot make these minor home repairs due to health conditions and/or financial reasons.
Rebuilding Together Peninsula offers similar minor home repair services improving the condition of existing housing
within the County of San Mateo. However, such programs are limited to specific jurisdictions and do not have the
necessary resources to meet all of the needs within San Mateo. The county’s population is 764,797 (2016 US
Census est.) with 7.9% living below poverty level. In addition to improving safety, potential energy/water
conservation measures yield savings in monthly utility bills, which in turn help to provide economic opportunities by
providing discretionary funds for families who are economically disadvantaged. Of County households, 46.5%
speak a non-English language, making PMHR’s multilingual (English, Spanish, Chinese, Tagalog, Tongan,
Russian) and culturally-sensitive staff are a great asset.
13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
PMHR program is in line with South San Francisco’s (SSF) affordable housing priorities of preserving existing
rental housing and improving the condition of existing housing. The continual need for the PMHR program is based
on our experiences; as a contractor for PG&E’s (ESA) and Low Income home Upgrade programs.. Our specialists
conduct minor home repairs such as broken or moldy windows, or a lack of accessibility modifications such as
safety hand rails, which are unsuitable and unsafe, especially for children or the elderly. Our target population of
ELI/VLI/LI and fixed income households cannot make these minor home repairs due to health conditions and/or
financial reasons. Rebuilding Together Peninsula offers similar minor home repair services improving the condition
of existing housing within the city. However, such programs are limited to specific jurisdictions and do not have the
necessary resources to meet all of the needs within SSF. The city’s population is 66,980 (2016 US Census est.)
with 8% living below poverty level. In addition to improving safety, potential energy/water conservation measures
yield savings in monthly utility bills, which in turn help to provide economic opportunities by providing discretionary
funds for families who are economically disadvantaged. Of SSF households, 57.3% speak a non-English language,
making PMHR’s multilingual (English, Spanish, Chinese, Tagalog, Tongan, Russian) and culturally-sensitive staff
are a great asset
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
Quarter 1:
• Preparation, negotiation and execution of contract.
• Review administrative protocols/staff training update.
• Generate PMHR customer leads.
• Contacting residents who did not qualify for ESA due to minor home repair needs.
• Implement Environmental review process.
• Quarterly expense review and report.
Quarter 2:
• Submit Q1 report.
• Validate monthly home repair completions/QA paperwork.
• Assess materials and labor actuals.
• Adjust service forecast and/or staffing assumptions.
• Produce mid-term production reports.
• Quarterly expense review and report.
Quarter 3:
• Submit Q2 report.
• Monitor progress and results/QA paperwork .
• Identify any operational modification needs.
• Quarterly expense review and report.
Quarter 4:
• Submit Q3 report.
• Complete remaining contract commitments/QA paperwork.
• Assess actual vs. forecasted expenses.
• Reassess program and staffing needs.
• Quarterly expense review and report.
• Review outcomes/prepare and submit year-end report.
We will review our numbers quarterly and adjust outreach efforts accordingly. Pending funding requests, the total
number of units the FY22/23 PMHR program targets (with quarterly reassessments) are:
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• San Mateo County: 20 households
• San Mateo City:7 households
• So San Francisco: 10 households.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
FY22-23 PMHR program goals are:
• provide cost-effective home repair/improvements focusing on home safety and energy conservation through
weatherization and electrification
• increase awareness/participation of ELI/VLI/LI minor home repair programs
• provide “Green Job” opportunities through job training, internships and placement of residents in PMHR related
training/employment
The success of PMHR will be measured by:
• # of homes receiving repairs that will improve home safety and comfort
• # of ELI/VLI/LI homes with PMHR completed enabling ESA qualification
• # of trainees who learn skills that make them job/certification ready
• Ability to complete repairs within budget and timeline
20/21 we only completed 23 households, with 49% elderly, 49% female head of household, and 17% disabled (San
Mateo County 19, San Mateo 3, and So San Francisco due to COVID-19. First two quarters of FY21-22, we
provided PMHR services to 9 households and have enrolled and assessed an additional 30 units to-date for
electrification program. Coordination of work is a challenge for now. We continue to face the challenges regarding
income threshold documentation. Also, the high number of renters requesting assistance has impacted our service
numbers. We continue to communicate with both city and county housing staff to overcome these obstacles.
Pending funding requests, the total number of units the FY22-23 PMHR program targets (with quarterly
reassessments) are:b
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
PG&E has contracted ECSMC for the past 14 years, providing us with extensive experience in reaching ELI/VLI/LI
and fixed income residents, conducting energy usage assessments and arranging to install energy conservation
and weatherization solutions as part of the Energy Savings Assistance Program. This partnership has helped
ECSMC establish a positive reputation as an installation and repair service provider to ELI/VLI/LI households and
has helped build a large customer base within the community. ECSMC also partners with governmental entities
such as San Mateo County Energy Watch, performing outreach for the residential portion of the program and
performing energy audits and handles quality-control inspections. We continue collaborating with Rebuilding
Together, San Mateo Energy Watch, HEAP, Solar oversight and other providers that provide similar services to
provide added services for our customers. ECSMC also partners with a number of community based organizations
(CBO’s) and government entities over the years, such as the Chicana Latina Foundation, San Mateo County
Behavioral Health and Alcohol, Tobacco and Other Drugs program, One East Palo Alto, Free At Last, Nuestra
Casa, Ecumenical Hunger Project, For Youth By Youth, San Mateo County Health Services Agency, JobTrain,
Ravenswood Family Health Center, Voices of Recovery, and Second Harvest, that serve the area to increase the
visibility of the PMHR program, along with our many other programs for ELI/VLI/LI residents.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
Last 10 years, grant funding has helped underwrite cost of PMHR program materials and labor, and a portion of
the administrative costs related to program administration/management. These funds allow ECSMC to continue
providing minor home repairs to residents homes who do not initially meet eligibility requirements for all
energy/water conservation installments and now electrification conversion: because of required minor home
repairs. Minor home repairs such as broken or moldy windows and faulty electrical work make these living
environments unsuitable, especially for children or the elderly. ELI/VLI/LI households are unable to make these
minor home repairs due to health conditions and/or financial reasons, and do not have the means to perform this
work without assistance, resulting in a lost opportunity to receive maximum energy/water conservation services. By
helping homes to become qualified for energy/ and water efficiencies, conservation, ELI/VLI/LI residents can realize
necessary expense savings to help improve their quality of life. Without these funds, ECSMC would not be able to
justify leveraging other limited funding and program resources to supplement the PMHR program, and would be
forced to discontinue the PMHR program, resulting in a lost opportunity for ELI/VLI/LI and fixed income San Mateo
County, and cities of Redwood, San Mateo and South San Francisco, residents. Added measure of Electrification
conversion will addresses de-carbonation and climate change.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
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Jurisdiction a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 0 0
Redwood City 28 9 28 9
City of San Mateo 25 7 25 7
County of San Mateo 60 20 60 20
South San Francisco 30 10 30 10
Totals 143 46 143 46
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other ELI/VLI/LI
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity Redwood City
Population
Redwood City
% by Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 74,402 100%0 100%
White and not Hispanic 40,656 54.64%
White and Hispanic 23,557 31.66%
Asian 6,715 9.03%
African American 1,916 2.58%
Pacific Islander 663 0.89%
Native American 384 0.52%
Other 1,511 2.03%
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100%12 100%
White and not Hispanic 45,240 46.54% 12 100.00%
White and Hispanic 25,815 26.56% 0 0.00%
Asian 18,153 18.67% 0 0.00%
African American 2,099 2.16% 0 0.00%
Pacific Islander 1,937 1.99% 0 0.00%
Native American 140 0.14% 0 0.00%
Other 3,823 3.93% 0 0.00%
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%8 100%
White and not Hispanic 23,760 37.34% 1 12.50%
White and Hispanic 21,645 34.02% 2 25.00%
Asian 23,293 36.61% 2 25.00%
African American 1,625 2.55% 0.00%
Pacific Islander 1,111 1.75% 3 37.50%
Native American 395 0.62% 0 0.00%
Other 9,598 15.08% 0 0.00%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
A unique feature of the ECSMC's program is the multicultural staff. The ECSMC staff is multilingual beyond
English (Spanish, Chinese, Tagalog, Tongan and Russian) and many come from households with limited income
levels and live in the communities we serve as well. Which helps build a rapport with households that are often
hesitant to contact non community-based providers due to cultural, linguistic barriers and document staus. In
addition to privacy concerns. In South San Francisco, the percentage of households where a language other than
English is spoken is 57.3%, in the County of San Mateo, 46.5%, City of San Mateo, 44.9%,and Redwood City
46,4% making PMHR’s multilingual staff a great asset in reaching a broad customer base. ECSMC attributes its
success to working with all ethnic groups within the community to our organization’s use of a family centered,
community based, and culturally focused model.
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We continue on-going collaborative work with Rebuilding Together Peninsula, San Mateo Energy Watch, HEAP,
Solar oversight and other providers that provide similar services. This leverages and/or provides added services for
our customers. We will continue outreach efforts and partnering with CBO’s and government entities to increase
the visibility of the PMHR program for ELI/VLI/LI
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
PG&E has contracted ECSMC for the past 17 years. providing us with extensive experience in reaching ELI/VLI/LI
and fixed income residents, conducting energy usage assessments and arranging to install energy conservation
and weatherization solutions as part of the Energy Savings Assistance Program. Our Specialists have direct
contact with ELI/VLI/LI residents (including in their native language) as they verify income eligibility, assess the
conditions of income eligible housing units, and perform energy audits. With the PMHR program, our specialists are
able to perform these minor home repairs, enabling households who otherwise wouldn’t qualify, to become eligible
for the ESA Program and electrification realize energy savings.
Fundraising efforts and additional sources of revenue for this project include:
$1M contract committed through June 2022 and will be revisited for July 1, through December 2026) with
PG&E/Richard Heath & Associates and Resource Innovations provide energy education, enrollment in 20%
discount on energy bills and conservation solutions for 1,500 residents of San Mateo County,
•$200,000 contract (committed through December, 2024) with PCE/Richard Heath & Associates for 2022 to provide
electrification conversion for 200 homes.
•$80,000 contract (already committed) with Self-Help for the Elderly/CPUC to provide Outreach, Consumer
Education Workshops and Dispute Resolutions and PCE outreach and education contract for 2022.
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Executive Director Ortensia Lopez ECSMC Executive Director. Overall
management of PMHR program.
Executive Director of
ECSMC for over 25 years
and 36 years of executive
positions in non-profit
sector.
Peninsula Minor Home
Repair Program
Supervisor/National
Gas Appliance
Technician
(NGAT)/Team Leader
Lead Weatherization
Joaquin Narvaez
As supervisor, oversees the minor home
repair programsand ensures
coordination, quality assurance and
documentation activities. Performs minor
home repairs, natural gas appliance
testing, duct testing, combustible
appliance services, blower door and
weatherization services. Oversees
coordiantes electrification conversion
services for Low-Income Home Upgrade
program
9 years, lead crew member.
Graduate of Fire Fighter
academy, certified
Emergency Medical
Technician. Has General
Conractors license, OSHA -
Asbestos - Lead - Natural
Gas Appliance Technician,
Duct Testing - Combustible
Appliance Services - Blower
Door - Weatherization.
training for electrical license.
Minor Home Repair
Specialist Marco Romo
Performs minor home repairs, duct
testing, combustible appliance services,
blower door and weatherization services.
3 years weatherization,
minor home repair.
Certifications: -OSHA - Lead
- Duct Testing - Combustible
Appliance Services - Blower
Door - Weatherization.
Administrative
Assistant Jennifer McCray
Environmental review process to San
Mateo County and entitlement cities.
Income verification review, data entry,
schedule appointments, quality
assurance checks, complete paperwork
Bachelor of Arts Degree.
Over 7 years with ECSMC.
Accountant Louie Briones
Fiscal billing and financial
reporting.payroll allocations accounts
payable, accounts receiveable, bank
reconciliations, funder reports, monthly
financial statements, budgets, audit
schedules, year tax schedules,
preparation of 1099 formsand working
with management and board as needed
basis.
ECSMC accountant for 1.5
years. Briones has
additional clientele in San
Mateo County, as well as
clients throughout the bay
area, Southern Caliornia,
New York and Washington
D.C.
Minor Home Repair
Specialist Adrien Atencio Performs minor home repair and
weatherization services
6 months. with ECSMC.
HVAC certificationk, home
repair experinces 5 years.
PROPOSED PROGRAM BUDGET FOR FY 2022-23
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Redwood City City of San Mateo County of San
Mateo
South San
Francisco
Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested %Requested %Requested %Requested Pgm%Requested
Labor
Accountant $36,000 10% $3,600 18% $648 12% $432 40% $1,440 20% $720 90%$3,240
Case Manager $41,600 25% $10,400 20% $2,080 10% $1,040 40% $4,160 20% $2,080 90%$9,360
Weatherization Lead $58,240 35% $20,384 23% $4,688 12% $2,446 35% $7,134 20% $4,077 90%$18,345
Weatherization
Crew $47,840 30% $14,352 25% $3,588 10% $1,435 35% $5,023 20% $2,870 90%$12,916
Weatherization
Crew $41,600 30% $12,480 25% $3,120 10% $1,248 35% $4,368 20% $2,496 90%$11,232
Weatherization
Crew $41,600 30% $12,480 0% 0% 0% 0% 0%$0
Enrollment
Specialist $1,150 96% $1,100 0% 0% 0% 0% 0%$0
Taxes/Benefits $73,861 25%$18,465 18% $3,324 12% $2,216 40% $7,386 20% $3,693 90%$16,619
Supplies
Construction
Materials $230,000 35% $80,500 22% $17,552 8% $6,183 32% $25,489 27% $21,564 88%$70,788
Operations/Maintenance
Other Personnel
Cost $436,593 0% 0% 0% 0% 0% 0%$0
Other Expenses $189,912 0% 0% 0% 0% 0% 0%$0
Administration 0% $0
TOTAL $1,198,396 14%$173,761 20%$35,000 9%$15,000 32%$55,000 22%$37,500 82%$142,500
Number of Individual Beneficiaries 9 7 20 10 46
Cost per Individual $3,888.89 $2,142.86 $2,750.00 $3,750.00 $3,097.83
For the City of Redwood City ONLY, answer the following:
1. Funding Criteria:
5. Economic Development: Job creation and intervention programs that create actual jobs for low income
residents.
2. Marketing/Advertising
a. Check all of the following methods your agency utilizes to promote and advertise your programs and services:
Flyers/brochures
Website
CIP (Handbook/Database)
Outreach presentations to service providers
Outreach presentations to public
PSA’s
b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are
they available in?
Flyers Available in Spanish, Chinese and Pacific Islanders.
c. How and where are the materials distributed?
Materials are distributed through events, website, one-on-one, community faith based events. and mailings.
3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/21.
FY 20/21 we were only able to complete 23 households, with 49% elderly, 49% female head of household, and
17% disabled (San Mateo County 19, San Mateo 3, and So San Francisco due to Shelter In Place COVID-
19.ordinance.
b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least
one concrete example from the people served in FY/21:
San Mateo County resident was first introduced to El Concilio when he was enrolled in PG&E's Energy Savings
Assistance Program. He received new light fixtures, door weather stripping, gaskets for his outlets, shower heads,
faucet aerators and wall repair to make his home energy efficient and enrolled in 20% discount. He was in need of
an oven as well but the ESA program does not provide oven replacement so El Concilio suggested he enroll in the
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San Mateo County Peninsula Minor Home Repair Program. Through this he received glass replacement on his
broken windows, oven replacement, door weather stripping, gate repair and installation of new furnace registers.
He was so grateful for both of these programs because his income is so low that he would have not been able to
cover the costs of these repairs
Attachments
1. Resolution
authorizing application
and designation of
signatory, by the Board of
Directors
Attach_1_El_Concilio_Bd_Resolution.pdf
1_Board_Resolution.pdf
2. Proof of 501(c)3 /
tax-exempt status
Attach_2_El_Concilio_501_c3_ltr.pdf
Att_2_ECSMC__501c3.pdf
3. By-laws Attach_3_El_Concilio_Bylaws.pdf
Att_3_ECSMC_Bylaws.pdf
4. Articles of
Incorporation
Attach_4_El_Concilio_Articles_of_Incorp.pdf
Att__4_ECSMC_Articles_of_Incorp.pdf
5. Board roster,
including:
Name, Company,
Years on Board
Meeting dates for
previous 12 months
Number of years
allowed for each
board term
Attach_5_El_Concilio_Board_Roster.pdf
5_Board_Roster_2.pdf
5_2_Meeting_dates_2021.2.pdf
5_Board_Terms.pdf
6. Organizational chart
for entire organization
Attach__6_El_Concilio_Orgchart.fmp12
6_EC_Org__chart.pdf
7. Certified financial
audit no more that 1 fiscal
year old, prepared by a
CPA, and:
Management letters
(if applicable)
A-122 and A-133
Single Audit (for
entities that receive
more than
$750,000 in federal
funding) OR
A letter from your
Executive Director
or Chief Financial
Officer certifying
that agency does
not receive more
than $750,000 in
federal funds and is
not subject to the
Single Audit.
Attach_7_El_Concilio_FYE_6-30-15_Audit.pdf
7_1_CPA_audit_response.signed.pdf
7_2_management_letter.signed.pdf
8. The following are
required:
Current (FY21-22)
Agency Operating
Budget
Proposed (FY22-
23) Agency
Operating Budget
Attach_8_El_Concilio_Current_OP_FY_17-18__Proposed_FY_18-
19_OP__BUDGETS.xlsx
FY_21-22_Budg_1-13-2022.1.xlsx
CDBG-Proj.Budg.22-23_1-13-2022.1.xlsx
9. Mission Statement Attach_9_Mission_Statement_El_Concilio.docx
Att_9_ECSMC_Mission_Statement.docx
10. Non-discrimination
policy for Staff and Clients
Attach_10_El_Concilio_Non-Discrimination_Policy_for_Staff_and_Clients.pdf
Att_10_ECSMC_Non-Discrimination_Policy_for_Staff_and_Clients.pdf
11. Reasonable Attach_11_El_Concilio_Reasonable_Accommodations_Policy_for_Staff_and_Clients.pdf
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Accommodations Policy
for Staff and Clients
Att_11_ECSMC_Reasonable_Accommodations_Policy_for_Staff_and_Clients.pdf
12. Conflict of Interest
Policy. (If not available,
please indicate when you
will submit)
Attach_12_El_Concilio_Conflict_of_Interest_Policy.pdf
Att_12_ECSMC_Conflict_of_Interest_Policy.pdf
13. Other - xyz
Download All Attachments
Program Manager Signature Ortensia Lopez
Date Signed 01/18/2022
Initially submitted: Jan 13, 2022 - 16:58:25
Returned to Draft 01-14-2022 by Redwood City
Reason: Can you please make sure all the sections are filled out?
13A and 3 and 3B are blank
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Friends for Youth
2. Project Title: Friends for Youth Mentoring Services
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
City of San Mateo $19,500 3% 192 19% $101.56
County of San Mateo $34,000 6% 726 73% $46.83
South San Francisco $14,500 2% 70 7% $207.14
Total $68,000 11% 988 100% $68.83
Grant Funded Programs:
We are applying for a Public Services Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to low income clients verified through income documentation.
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
In our application and initial interview we ask parents to self-disclose their income level and we can ask for income
verification through tax returns or paystubs.
Evidence of public benefits: We ask families if they are enrolled in the free and reduced lunch program on the
program, for proof of public benefits and we can also cross reference and verify this with their schools and school
districts.
3. Project
Address: 3460 W Bayshore Rd, Suite 203 City: Palo Alto Zip: 94303-4227
4. Provide a one sentence project summary:
Friends for Youth (FFY) provides quality mentoring relationships and support services to underserved, vulnerable
youth through community-based 1-to-1 mentoring, school-based group mentoring, and wraparound, holistic
services thorough our Whole Health for Youth coalition which provides prevention and early intervention programs
for the whole family.
Organization
Address: 3460 W Bayshore Rd, Suite 203 City: Palo Alto Zip: 94303-4227
Organization
Phone: 6503684464 Website:
www.friendsforyouth.org
Type of Applicant: Non-Profit Our agency serves:
5. Contact Person
/ Project
Administrator:
Name: Cecilia Chu Title: Executive Director Telephone: 6503694464
Contact Email: cecilia@friendsforyouth.org Fax:
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6. Name of
Agency Director: Cecilia Chu
7. Fiscal Officer:Name: Karen Wilmer Email:
karen@friendsforyouth.org Telephone: 650
Fiscal Officer
Address: 3460 W Bayshore Rd, Suite 203 City: Palo Alto Zip: 94303-4227
8. Authorized
Signatory:Name: Cecilia Chu Email:
cecilia@friendsforyouth.orgTelephone: 6503684464
Authorized
Signatory Address: 3460 W Bayshore Rd, Suite 203 City: Palo Alto Zip: 94303
9. Please provide days and hours of regularly scheduled operation:
Mondays, Tuesdays, Wednesdays, Thursdays, Fridays from 9am until 5pm
10. DUNS Number: 19-450-2985 Federal EIN/TIN Number: 94-2961034
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05O - Mental Health Services
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
Since 1979, Friends for Youth has been the recognized gold standard for 1-to-1 mentoring, matching
disenfranchised youth with a caring adult mentor. Mentoring plays a vital role in holistic case management and can
build bridges between communities, identify unmet needs, and connect youth and families to basic needs as well
as more intensive lifesaving services through warm handoffs and referrals with our Whole Health for Youth
partners. We have made more than 3000 matches to date with over 90% completing the full one-year program (33-
67% for similar programs). In 2016, we launched a school-based group program to address rising dropout rates for
low-income, BIPOC 9th graders in our local Santa Mateo County communities. We set out to prove that if youth
had at least one positive relationship at school -- they would stay engaged and remain in school. 100% of our kids
stay in school while in our program and many of our mentors return year after year to stay with their students
through elementary to middle and high school transitions. We have since expanded into 10 other Peninsula schools
and are now serving 3 school districts. This school year in particular, we see the vast need for connection from our
students, who oftentimes feel isolated in their homes and school systems. We serve low-income to very low-income
BIPOC families, with many single parent households, partnering closely with local schools and nonprofits, with
intentional focus in SSF and NFO.
13A. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The majority of youth referred to our program from San Mateo reside in East San Mateo. Even before the
pandemic, this area's youth have the highest need in the 91-100 percentile (Healthy San Mateo County’s Youth
Need Index, 2014-2017 data). The data also identifies San Mateo as a “hot spot” for behavioral health clients
(2017). Since the pandemic began, rates of psychological distress among young people, including symptoms of
anxiety, depression, and other mental health disorders, have only increased. Recent research covering 80,000
youth globally found that depressive and anxiety symptoms doubled during the pandemic, with 25% of youth
experiencing depressive symptoms and 20% experiencing anxiety symptoms. In early 2021, emergency
department visits in the United States for suspected suicide attempts were 51% higher for adolescent girls and 4%
higher for adolescent boys compared to the same time period in early 2019. Moreover, pandemic-related measures
reduced in-person interactions among children, friends, social supports, and professionals such as teachers,
school counselors, pediatricians, and child welfare workers. This made it harder to recognize signs of child abuse,
mental health concerns, and other challenges (US Surgeon General’s Advisory, 2021).
13B. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
In 2021, San Mateo County issued a health alert highlighting the pandemic’s impact on mental health, showing
that clinicians are reporting a substantial increase in youth and young adults with significant mental health issues
and more cases of substance use. It also showed that referrals to behavioral health clinicians in primary care has
increased for youth by 100%. There was already a high need for increased adult support in San Mateo County
before the pandemic, with 14.4% per 1,000 youth having been hospitalized for a mental health issue (Kidsdata.org
2018) and 38.8% of families living below the Self-Sufficiency Standard for California (Kidsdata.org 2016). The
families we serve are from very low to extremely low-income households and face challenges such as housing
instability and homelessness, domestic violence, barriers to access, immigration status, behavioral health issues,
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and legal involvement. The 2021 Surgeon General’s Advisory shows that children with multiple risk factors, such as
those we serve in SMC, can put them at higher risk for mental health challenges, but they are treatable and
preventable with proper support, such as the healthy relationships and access to mental health care services that
our holistic services can provide. Research shows that social connections like mentoring provide life-saving
benefits, like improving body mass index numbers, decreasing cardiovascular mortality, decreasing depressive
symptoms, and improving overall mental health.
13C. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The youth we serve in South San Francisco are from very low to extremely low-income households, and face
challenges such as housing instability, homelessness, domestic violence, immigration issues, and behavioral health
issues. In San Mateo County’s Community Collaborative for Children’s Success (CCCS) 2019 assessment of
South San Francisco, 31% of youth reported that they have never or rarely “talked to a supportive adult about what
they are thinking or feeling.” During the pandemic, youth depressive and anxiety symptoms doubled, and in early
2021, ER visits in the U.S. for suspected suicide attempts were 51% higher for adolescent girls and 4% higher for
adolescent boys compared to 2019. Pandemic-related measures made it harder to spot signs of child abuse,
mental health concerns, and other challenges (Surgeon General Advisory, 2021). No other programs in South San
Francisco offer the same kind of 1-to-1 mentoring or school-based group mentoring for marginalized youth. We
focus on socio-emotional support, with intensive mentor screening and case management. Other programs focus
on tutoring, narrower age ranges, and populations, or are after-school specific. Research shows that social
connections like mentoring provide life-saving benefits, like decreasing depressive symptoms and improving overall
mental health, while social isolation can increase depressive symptoms as well as mortality (American Journal of
Lifestyle Medicine, 2017).
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
JUNE 2022
Recruitment and Outreach
1-to-1 Mentoring Cohort 01 Match
JULY 2022
Planning meeting with all community school coordinators
AUGUST 2022
Recruitment and Outreach
Group Mentoring Program Orientation at school and community sites
SEPT 2022
1-to-1 Mentoring Cohort 02 Match
Start Group Mentoring Programs
DEC 2022
1-to-1 Mentoring Cohort 03 Match
End of year survey for group mentees
End of year evaluation survey for 1-to-1 mentors and mentees
End of year career field trip for group mentees End of year group activity for 1-to-1 mentees
JAN 2023
return to group sessions weeks 13-24 SEL curriculum
FEB 2023
1-to-1 referral partner check ins
MAR 2023
1-to-1 Mentoring Cohort 04 Match
1-to-1 mentee recruitment and outreach
APRIL 2023
referral partner presentations
MAY 2023
recruitment for 1-to-1 group mentors referrals for students to summer programs
JUN 2023
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celebration to the end of the 2020-2021 school year end of year outcome evaluation
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
Success is 300 new mentees and their families served across our programs with a +90% completion rate for
mentorships; a total impact of 1200 individuals. We use community-based research to evaluate how mentoring,
staff support and curriculum are going. Our program is iterative, constantly undergoing improvement while staying
agile and sensitive to our communities' needs.
100% recommend this program for other students
100% want to be a part of this program next year
100% feel their mentors help them find positive ways to deal with challenging issues & emotions
100% feel they have someone who supports them in developing their interests & strengths
100% feel the program has helped them feel more connected to their school
96% feel they have someone they can count on for help
Mentee Fernando:
I'm from North Fair Oaks and based on my experiences growing up I believe mentorship is very important for
marginalized kids. Mentorship helped me overcome how I thought about myself. When I was attending Kennedy,
teachers said that I was a gang member, a statistic, an inmate, and some even told me I would end up dying.
Getting constantly told negative things made me believe them. Mentorship helped me see my potential and
become who I am today. I'm at Menlo College on a full ride interning at Slalom, a consulting firm FFY connected
me with. My sister has a mentor, Connie, who she loves. FFY is awesome because they provided us with positive
role models.'
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
Friends for Youth is the backbone agency of the Whole Health for Youth (WHY) Initiative, a collective of small,
local, grassroots nonprofits run by leadership with lived experiences in the Redwood City, North Fair Oaks
communities. The goal of the WHY Initiative is to prove that by working together, nonprofits can reduce duplicative
services, increase access and field expertise, multiply their impact and serve communities holistically with more
breadth and depth. We aim to dismantle the Nonprofit Industrial Complex
(https://communitycentricfundraising.org/2020/08/10/nonprofit-industrial-complex-101-a-primer-on-how-it-upholds-
inequity-and-flattens-resistance/). Nonprofit collectives have the power to reduce toxic competition and white
supremacist values, multiplying their impact two or threefold. As part of the undergoing strategic planning process
for the collective, WHY partners are intentionally making community voice a value and incorporating roundtables
with youth and families themselves to not only be a part of the process, but to have a voice in decision making.
Whole Health for Youth partners include Siena Youth Center, Police Activities League, StarVista, and One Life
Counseling. Supporting partners include Redwood City Together, Peninsula Conflict Resolution Center and the
Edgewood TAY Center.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
We are dealing with a mental health pandemic on top of the COVID-19 virus. The youth we serve are not only 2
years behind academically, but they are also 2 years behind in maturity and development. We are seeing incredibly
self-conscious youth with social anxiety, finding it difficult to connect to their peers and to others in their
communities.
We are also finding that kids and their families are not accessing therapeutic services, either due to language
barriers, not knowing about them, or feeling uncomfortable with new programs and providers. This is why the
wraparound services that our mentoring programs provide are so essential–supporting families with trainings,
mental health services, and community events. With additional funding we could match more youth on our 1-to-1
program wait list, expand our school-based program to a new school, and expand the services of our mental health
and wellness coalition.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
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regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 48 12 49 13
Redwood City 224 56 247 79
City of San Mateo 108 45 192 57
County of San Mateo 652 163 726 237
South San Francisco 68 17 70 19
Totals 1,100 293 1,284 405
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100%42 100%
White and not Hispanic 45,240 46.54% 1 2.38%
White and Hispanic 25,815 26.56% 32 76.19%
Asian 18,153 18.67% 0 0.00%
African American 2,099 2.16% 4 9.52%
Pacific Islander 1,937 1.99% 0 0.00%
Native American 140 0.14% 0 0.00%
Other 3,823 3.93% 5 11.90%
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%16 100%
White and not Hispanic 23,760 37.34% 3 18.75%
White and Hispanic 21,645 34.02% 12 75.00%
Asian 23,293 36.61% 0.00%
African American 1,625 2.55% 0.00%
Pacific Islander 1,111 1.75% 0.00%
Native American 395 0.62% 0.00%
Other 9,598 15.08% 1 6.25%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
In our collaborative, we are interested in partnering with agencies that serve indigenous, LGBTQIA+, and Pacific
Islander populations. We have staff on our team that identify in these minority groups, who can and will improve
affirmative outreach efforts.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
Peninsula Healthcare District $25,000
Sequoia Healthcare District $100,000
Chan Zuckerberg Initiative $25,000 over 2 years
PwC ReImagine Grant $25,000
City of Sunnyvale $15,000
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Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Executive Director Cecilia Chu
Program Management, Evaluations and
Analysis, MSW Graduate Student Intern
Program
Masters of Social Work,
Columbia University B.S.
Environmental Sciences,
UC Berkeley B.A. Art, UC
Berkeley Minor in
Education, UC Berkeley
SIFI-certified Field
Instructor, 10+ years of
youth development
experience, Associate
Social Worker and LCSW-
candidate
Program Manager Danny Almanza 1-to-1 Mentoring Program and Waitlist
Program
B.A. in Kinesiology with an
emphasis on Sport &
Recreation Management, 7+
years working with youth
and underserved
populations, obtained
multiple soccer coaching
licenses, and played for two
semi-pro soccer teams
(Napa Valley 1839 FC &
JASA Redwood City),
Americorps CalPREP
Fellow, Spanish-speaker
Sr. Program
Coordinator Jasmine Cardenas School-based Group Program and SEL
curriculum
B.A. Sociology, trained in
Mental Health First Aid, 6+
years of youth development
experience, Spanish-
speaker
Partnerships
Coordinator Michael Solorio
Whole Health for Youth Initiative,
collaboratives and community
partnerships
B.A. Materials Science ,
Stanford University, former
Program Coordinator 3+
years in community
partnerships
Program Coordinator Yanhia Crespin
School-based Group Program
Facilitation, Mentor Recruitment, Case
Management, Whole Health for Youth
events and outreach
5+ years of youth
development experience,
Child Development studies,
Certified in Conflict
Mediation, Spanish-speaker
Program Associate Fany Villalobos
Assistance with School-based Group
Program Facilitation, Whole Health for
Youth events and outreach
A.D. Criminal Justice 3+
years of youth development
experience, San Mateo
Native, Spanish-speaker
PROPOSED PROGRAM BUDGET FOR FY 2022-23
City of San
Mateo
County of San
Mateo
South San
Francisco
Total
Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested %Requested %Requested Pgm%Requested
Labor
Program Manager $65,000 100% $65,000 5% $3,000 8% $5,000 3% $2,000 15%$10,000
Sr. Program Coordinator $55,000 91% $50,000 4% $2,000 6% $3,000 3% $1,500 13%$6,500
Partnership Coordinator $55,000 82% $45,000 2% $1,000 4% $2,000 2% $1,000 9%$4,000
Program Associate $38,000 92% $35,000 3% $1,000 6% $2,000 3% $1,000 11%$4,000
Program Coordinator $45,000 89% $40,000 2% $1,000 5% $2,000 2% $1,000 10%$4,000
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CEO $110,000 32% $35,000 3% $1,000 6% $2,000 3% $1,000 11%$4,000
Associate Director $75,000 27% $20,000 0% 0% 0% 0%$0
Taxes/Benefits $110,750 64%$70,625 1% $1,000 3% $2,000 1% $1,000 6%$4,000
Supplies
Mentor Screening/Training $15,000 100% $15,000 13% $2,000 20% $3,000 7% $1,000 40%$6,000
Mentorship Activities $20,000 100% $20,000 10% $2,000 20% $4,000 5% $1,000 35%$7,000
Mentor
Recruitment/Management $10,000 100% $10,000 15% $1,500 25% $2,500 10% $1,000 50%$5,000
Partnership Activities $20,000 70% $14,000 14% $2,000 21% $3,000 7% $1,000 43%$6,000
Materials
Program Curriculum/Materials $12,000 100% $12,000 8% $1,000 12% $1,500 8% $1,000 29%$3,500
Operations/Maintenance
Rent $35,000 80% $28,000 0% 0% 0% 0%$0
Computer/Equipment/Telephone $25,000 60% $15,000 7% $1,000 13% $2,000 7% $1,000 27%$4,000
Office/Meetings Expense $12,000 42% $5,000 0% 0% 0% 0%$0
Partnership Allocation $100,000 75% $75,000 0% 0% 0% 0%$0
Volunteer Insurance $5,000 100% $5,000 0% 0% 0% 0%$0
Administration $105,467 47%$50,000 0% 0% 0% 0% $0
TOTAL $913,217 67%$609,625 3%$19,500 6%$34,000 2%$14,500 11%$68,000
Number of Individual Beneficiaries 192 726 70 988
Cost per Individual $101.56 $46.83 $207.14 $68.83
Attachments
1. Resolution authorizing application and
designation of signatory, by the Board of
Directors
SMC_and_Sunnyvale_Authorization_Document.doc
2. Proof of 501(c)3 / tax-exempt status FFY_501c3_tax_exempt_letter.pdf
3. By-laws 2016-FINAL-BYLAW-REV_JAN_2020.docx
4. Articles of Incorporation FFY_Articles_of_Incorporation.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board
term
Board_of_Directors_Roster_8-21.docx
6. Organizational chart for entire
organization
2022_FFY_Organizational_Chart.pdf
7. Certified financial audit no more that 1
fiscal year old, prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for
entities that receive more than $750,000
in federal funding) OR
A letter from your Executive Director or
Chief Financial Officer certifying that
agency does not receive more than
$750,000 in federal funds and is not
subject to the Single Audit.
_FFY_FY_20-21_CPA_Financials_.pdf
8. The following are required:
Current (FY21-22) Agency Operating
Budget
Proposed (FY22-23) Agency Operating
Budget
FFY_FY21-22_Agency_Budget_w_Funding_Sources_.pdf
9. Mission Statement FFY_Mission_Statement.png
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10. Non-discrimination policy for Staff and
Clients
FFY_Non-Discrimination_Policy_2017.pdf
11. Reasonable Accommodations Policy for
Staff and Clients
FFY_Accessibiity_Policy_.pdf
12. Conflict of Interest Policy. (If not
available, please indicate when you will submit)
2020-
21_Mentoring_Programs_End_of_Year_Outcome_Evaluation_2.pdf
13. Other - 2020-21 Annual Program
Report
Download All Attachments
Program Manager Signature Cecilia Chu
Date Signed 01/13/2022
Initially submitted: Jan 13, 2022 - 16:35:49
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Health Mobile
2. Project Title: Free Dental Care for Seniors, homeless and Low Income Families
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
South San Francisco $15,000 100% 80 100% $187.50
Total $15,000 100% 80 100% $187.50
Grant Funded Programs:
We are applying for a Public Services Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed
benefit status is required):
Abused children Homeless persons
Victims of domestic violence Illiterate adults
Elderly persons/seniors (age 62+) Persons living with AIDS
Severely disabled adults
Migrant farm workers
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
We plan to provide free dental care to under served population of South San Francisco; seniors, homeless, low
income families. Third party documentation i.e. homeless shelters, free
and reduced lunch at school, and/or clients own statements are acceptable documentations.
3. Project Address: 398 B Street City: South San
Francisco Zip: 94080-4423
4. Provide a one sentence project summary:
Providing free and comprehensive dental care to seniors, homeless and low income families.
Organization
Address: 1659 Scott Blvd # 4 City: Santa Clara Zip: 95050-4489
Organization Phone: 4083905893 Website:
Type of Applicant: Our agency serves:
5. Contact Person /
Project
Administrator:
Name: mike reza Title: Telephone: 4083905893
Contact Email: healthmobile@gmail.com Fax:
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6. Name of Agency
Director: Alireza Parhizkari DDS
7. Fiscal Officer:Name: mike reza Email:
healthmobile@gmail.comTelephone: 4083905893
Fiscal Officer
Address: 1659 Scott Blvd # 170 City: Santa Clara Zip: 95050
8. Authorized
Signatory:Name: Mike Reza Email:
healthmobile@gmail.comTelephone: 4083905893
Authorized Signatory
Address: 1659 Scott Blvd # 170 City: Santa Clara Zip: 95050
9. Please provide days and hours of regularly scheduled operation:
Monday-Friday from 9am -5pm
10. DUNS Number: 938737827 Federal EIN/TIN Number: 31-1658149
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05M - Health Services
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
Health Mobile provides onsite healthcare services to under served population of the greater Bay Area since 1999.
Under served populations are in dire need of comprehensive dental care services and they can not afford it.
Seniors, low-income families and homeless are the three targeted populations. The adult dental care service is not
covered by government sponsored insurance plan i.e Medicare and Medicaid partially cover some dental care
services to low-income families. Due to the high cost of living of the Bay Area, it is not feasible for Medicaid
providers to provide dental care for Medicaid fees. Ironically, the under served population is in dire need of dental
care services due to aging and years of neglect. Some of these under served population will self medicaid, and
eventually go to emergency rooms. The majority suffer. We plan to provide free, comprehensive dental care at
school sites for low-income, children during school hours and provide free dental to their families. The low-income
families have transportation challenges and can not afford to take a day off work to take their child to a dentist. We
go to them. All they need to do is to sign the parental consent form (as they have to do in any clinic), we provide
free comprehensive dental care for those that are otherwise be left untreated.
13. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The need for dental services among low-income children in South San Francisco parallels the need across the
State. A report of the Dental Health Foundation highlights what happens to children without access to dental care:
“Among school-age children in the U.S., 25% experience 75% of the tooth decay. That 25% typically represents
children who are from economically or socially disadvantaged families, children who have some type of disabling
condition, or children who experience other barriers to preventive and treatment services.” Lack of preventive
dental care can lead to more serious oral health problems in the future, cause severe pain that leads to school
absences, and contribute to poor self-esteem. A preliminary assessment of students at South San Francisco
Unified School District indicated that most of the young people had never seen a dentist. Of the 164 students pre-
screened, 100% require follow-up dental care. For example, 89% need four or more fillings, 16% need root canals
(because cavities have not been filled), and 12% need at least one extraction. According to information released by
the Coalition for Oral Health, based on a Center for Disease Control report, every dollar invested in preventive
dental care saves between $8 and $50 in more costly care. Therefore, the dollar impact of a $15,000 CDBG grant
will range between $120,000 to $750,000
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
If funded we coordinate with San Francisco School district to obtain parental consents. Upon receiving parental
consent we will schedule service days. It takes about two to three months to obtain parental consents. Depending
on schools' schedule it takes a mouth or so to set up first service day.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
1.Following Health Mobile services, patients will experience no tooth decay.
2.Each patient will establish a healthy oral hygiene routine.
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3.Although not measurable, each patient's visit to the Health Mobile will produce increased self-worth, a bright
smile, and an increased sense of self-esteem.
Evaluation measures include:•Analysis of patient’s progress: This will show how many patients follow oral hygiene
instructions and are free of tooth decay. Health Mobile will evaluate oral hygiene every six months.•Follow up
surveys: Staff conducts six-month follow up surveys of patients who have received dental treatment. •There will be
presentations of the “analysis of patient’s progress” and “follow up surveys” at staff meetings.
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
With the financial support from CDBG we have been providing free dental care for under served population for the
last ten years(with exception of the last two years), Thank you. South San Francisco School District is our partner
in this project. They collect parental consents and schedule our visits at various schools.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
Health Mobile has been providing free dental care for under served population since 1999. We thought we have
seen it all. But last year and half with COVID-19 was the year like no other. The under served population is
vulnerable. Other providers have busy often crowded waiting rooms, we provide care at our state-of-the-art mobile
clinics, seniors and low-income adults are seeking our services because we provide care one-patient-at-the-clinic-
at the time. Our private mobile clinic is safe. If we get funded, it would be a great news to the under served
population of South San Francisco.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City
Redwood City
City of San Mateo
County of San Mateo
South San Francisco 35 35 80 80
Totals 35 35 80 80
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other seniors
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%64 100%
White and not Hispanic 23,760 37.34% 0.00%
White and Hispanic 21,645 34.02% 34 53.12%
Asian 23,293 36.61% 10 15.62%
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African American 1,625 2.55% 2 3.12%
Pacific Islander 1,111 1.75% 1 1.56%
Native American 395 0.62% 0.00%
Other 9,598 15.08% 17 26.56%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
Imagine you are a senior with a toothache and no insurance. You are in pain and can not afford to see a dentist.
Now imagine there is a mobile clinic coming to your neighborhood providing free, comprehensive dental care.
Imagine you are a wage-earner and your child has a toothache, you can not take a day off to take your kid to
dentist. Now imaging, a mobile dental clinic provides free dental care at school and all you have to do is to sign the
parental consent form.
Imagine you have been unemployed for the last two years. You are looking for a job and staying in shelter. You
have a toothache. Now imagine a mobile clinic provides free dental care in the area.
As you see, we do not need to reach out, they are all waiting for us to get funded.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
Our program is very well received by foundations, elected officials, state and federal organizations. and most
importantly by our patients.
A local municipality funding will encourage others to support our program. Obviously we need more than $15,000
to provide free dental care to all underserved population, your funding give us the stamp of approval.
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
CEO Alireza Parhizkari Oversees the total operation DDS
Treating Dentist Bahar Jahanian Provides dental treatments DDS
Clinic Manager Mina Tuiali Manages the clinic RDA
Dental Assistant Sara Smith Assisting treating dentist DA
Dental Assistant Ismael Aguilar Greeting patients DA
PROPOSED PROGRAM BUDGET FOR FY 2022-23
South San
Francisco Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested Pgm%Requested
Labor
Treating Dentist $120,000 4% $5,000 100% $5,000 100%$5,000
Clinic manager $60,000 5% $3,000 100% $3,000 100%$3,000
Dental Assistant ! $45,000 7% $3,000 100% $3,000 100%$3,000
Dental Assistant 2 $45,000 7% $3,000 100% $3,000 100%$3,000
Taxes/Benefits $0
Supplies
Dental supply $48,000 2% $1,000 100% $1,000 100%$1,000
Administration 0% $0
TOTAL $318,000 5%$15,000 100%$15,000 100%$15,000
Number of Individual Beneficiaries 80 80
Cost per Individual $187.50 $187.50
Attachments
1. Resolution authorizing application and designation of Authorizing_for_SSF_2022.pdf
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signatory, by the Board of Directors
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board term
Health_Mobile_Board_Member_2022_SSF.docx
6. Organizational chart for entire organization Organization_Chart.xls
7. Certified financial audit no more that 1 fiscal year old,
prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for entities that receive more
than $750,000 in federal funding) OR
A letter from your Executive Director or Chief Financial
Officer certifying that agency does not receive more than
$750,000 in federal funds and is not subject to the Single
Audit.
AuditReport2020-2021.pdf
Limited_fund_SSF.pdf
8. The following are required:
Current (FY21-22) Agency Operating Budget
Proposed (FY22-23) Agency Operating Budget
Budget_for__2022-2023.xlsx
Budget_for__2021.xlsx
9. Mission Statement MISSION_STATEMENT.doc
10. Non-discrimination policy for Staff and Clients nondiscrimination_policy.doc
11. Reasonable Accommodations Policy for Staff and Clients Reasonable_Accommodations_Policy.docx
12. Conflict of Interest Policy. (If not available, please indicate
when you will submit)
conflictinterestpolicy2015.pdf
13. Other -
If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Mike Reza
Date Signed 01/13/2022
Initially submitted: Jan 13, 2022 - 08:26:38
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Human Investment Project (HIP Housing)
2. Project Title: Home Sharing Program
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
South San Francisco $12,000 0% 8 100% $1,500.00
Total $12,000 0% 8 100% $1,500.00
Grant Funded Programs:
We are applying for a Public Services Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to low income clients verified through income documentation.
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
As a requirement of participation in the program, applicants must provide documentation of their source(s) of
income, including: paycheck stubs, bank statements, tax returns, income award letters, confirmation of support
from family or other sources, etc. Additionally, applicants sign an Income Documentation form confirming their
source(s) of income and annual income amount.
3. Project
Address: 800 S. Claremont #210 City: San Mateo Zip: 94402-1450
4. Provide a one sentence project summary:
HIP Housing’s Home Sharing Program interviews and screens individuals who are searching for a housemate, and
struggling renters who are searching for an affordable place to live, and matches them in affordable home sharing
arrangements, while also providing housing assistance and resources to low-income individuals and families
throughout San Mateo County.
Organization
Address: 800 S. Claremont #210 City: San Mateo Zip: 94402-1450
Organization
Phone: 650-348-6660 Website:
http://www.hiphousing.org/
Type of Applicant: Non-Profit Our agency serves:
5. Contact Person
/ Project
Administrator:
Name: Laura Fanucchi Title: Director of Programs Telephone: 650-348-6660
Contact Email: lfanucchi@hiphousing.org Fax:
6. Name of
Agency Director: Kate Comfort Harr
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7. Fiscal Officer:Name: Ghion Dessie Email:
gdessie@hiphousing.org Telephone: 650-348-6660
Fiscal Officer
Address: 800 S. Claremont #210 City: San Mateo Zip: 94402-1450
8. Authorized
Signatory:Name: Kate Comfort Harr Email:
kcomfort@hiphousing.org Telephone: 650-348-6660
Authorized
Signatory Address: 800 S. Claremont #210 City: San Mateo Zip: 94402-1450
9. Please provide days and hours of regularly scheduled operation:
Our business hours are 8:30 am to 5:00 pm, Monday through Friday.
10. DUNS Number: 120811997 Federal EIN/TIN Number: 94-2154614
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05 - Public Services
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
HIP Housing’s Home Sharing Program prevents homelessness, counters displacement, and creates new
affordable housing in South San Francisco and across San Mateo County by matching people who have space in
their home to share, with people who are searching for an affordable place to live. This innovative program enables
low-income workers to live in South San Francisco, while also helping renters and those with special needs to
remain in their home.
Program activities include: interviewing and screening applicants for the Home Sharing Program; checking
references; documenting income; generating home sharing referrals for active clients; guiding clients through the
process of interviewing and screening potential housemates and completing a Living Together Agreement; and
providing mediation services and ongoing support after a home sharing match is made.
With your support in FY 2022-2023, Home Sharing staff will:
Provide housing assistance and community resources to 100-120 individuals who contact our agency for
information.
Interview, screen, and provide housing assistance to 60-80 people who live or work in South San Francisco who
are in need of a home sharing arrangement.
Place 7 individuals in a new home sharing arrangement.
Provide ongoing follow-up support to 30 residents who entered home sharing matches in previous years.
13. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The City of South San Francisco is a global hub for biotechnology and innovation. Yet, the housing supply in the
City has not kept pace with job growth or the Peninsula’s high cost of living. The average rent for an apartment in
South San Francisco is $2,832 per month, according to Rentcafé.com. An employee earning minimum wage in the
City would need to work 173 hours in a month just to afford this price.
HIP Housing’s Home Sharing Program provides a practical, affordable housing alternative for South San Francisco
residents. In FY 2020-2021, program staff:
Provided housing assistance and community resources to 92 individuals in South San Francisco who contacted
our agency for information.
Interviewed, screened, and provided housing assistance to 73 South San Francisco residents and 12 individuals
working in the City.
Placed 18 individuals in a new home sharing arrangement in South San Francisco.
Provided ongoing follow-up support to 40-50 clients who entered into home sharing matches in previous years.
With your continued support in FY 2022-2023, HIP Housing’s Home Sharing Program will help make South San
Francisco a place where everyone can live, work, and thrive.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
Please note that all program activities are ongoing during the year.
1.) Respond to inquiries received via phone or email: 10-12 inquiries/month
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2.) Interview, screen, and process client applications: 5-6 applications/month from residents of and persons who
work in South San Francisco
3.) Search for and provide housemate referrals and community resource information: weekly
4.) Create and send out an e-blast that includes affordable housing waitlist openings and other community
resources: 4 times a month
5.) Match income-eligible Home Providers and Home Seekers in a home sharing arrangement: 1-2/month
6.) Facilitate the completion of a Living Together Agreement: 1-2/month
7.) Contact matched Home Sharing clients to provide support, mediation, or connection to community resources: 1-
2/month
8.) Conduct community outreach to raise awareness of the program: 2-3 activities in South San Francisco per
month
Expenses are billed quarterly and we disburse funds by the end of the fiscal year.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
The Home Sharing Program is evaluated based on the:
Number of clients and households served
Number of intake calls and referrals provided
Number of clients placed in home sharing arrangements
Income level of matched clients
Affordability of housing
Length of time client remains in a home sharing arrangement
Year-to-date goals include:
1.) Responded to 62 inquiries from South San Francisco residents
2.) Interviewed, screened, and processed 68 client applications
3.) Searched for and provided housemate referrals and community resource information
4.) Created and sent out 24 e-blasts that included affordable housing waitlist openings and other community
resources
5.) Matched 3 income-eligible Home Providers and Home Seekers in a home sharing arrangement
6.) Facilitated the completion of 2 Living Together Agreements
7.) Contacted 32 matched Home Sharing clients on a quarterly basis to provide support, mediation, or connection
to community resources
8.) Conducted community outreach:
a. Home Sharing flyers posted at and emailed to: FedEx, Gunther’s Restaurant, Warm Solutions, City Clerk,
libraries, YMCA, South San Francisco school districts, faith-based organizations, Magnolia Senior Center, City
Council
b. Networking events attended: HOPE IAC, New Beginnings Coalition, Redwood City Interagency Forum, Pacifica
Collaborative, Daly City Partnership, San Mateo County Office of
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
Finding a safe, affordable place to live is only one piece of the puzzle for our clients. We have built strong
partnerships with a number of organizations that provide a wide variety of resources to those we serve. We, in turn,
provide affordable housing information, resources, and opportunities to individuals and families referred to us by
other agencies.
We receive Home Sharing Program client referrals from: Able Works, CORE Community Centers, Life Moves,
JobTrain, San Mateo County School and Community College Districts, San Mateo County Housing Authority and
Human Resource Department, and Star Vista.
Other programs we work closely with include:
• Cal State East Bay and Eastside College Preparatory School – provide interns
• CORE Community Centers – provide rent assistance, shelter referrals, etc.
• Legal Aid and Project Sentinel – provide legal advice regarding notices to move, rent disputes, etc.
• Peninsula Conflict Resolution Center – provides conflict resolution training for Home Sharing Coordinators
• Life Moves – provides housing resources for shelter clients and Life Moves staff
• smchousingsearch.org – post information about HIP Housing’s Home Providers
We also partner with the County Office of Education to advertise housing opportunities for educators by providing
content for a webpage on the SMCOE website.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
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service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
This fiscal year, South San Francisco residents have cited high housing and motel costs, homelessness, the need
to live close to medical providers or work, overcrowded living conditions, and safety as reasons to home share. A
high percentage of Home Seekers need to move from their current housing because their landlord sold the home
and left the area, or because the client’s room was needed by a family member. This scenario is especially difficult
for older adults who have been in stable housing for years, but are suddenly plunged into a challenging housing
market.
An unusually high number of older adults have passed away this year, some of whom have been home sharing
through our program for over 20 years. Anecdotally, we know that through home sharing, these older adults were
able to age in place, while also receiving companionship and a sense of security.
With funding from the City of South San Francisco, HIP Housing will:
Provide housing assistance and community resources to 100-120 individuals who contact our agency for
information.
Interview, screen, and provide housing assistance to 60-80 people who live or work in South San Francisco who
are in need of a home sharing arrangement.
Place 7 individuals in a new home sharing arrangement.
Provide ongoing follow-up support to 30 residents who entered home sharing matches in previous years.
The impact of our Home Sharing Program in South San Francisco wil
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 6 5 8 7
Redwood City 7 6 9 8
City of San Mateo 14 13 16 15
County of San Mateo 30 20 36 24
South San Francisco 7 6 8 7
Totals 64 50 77 61
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other Homeless, At-risk of becoming homeless, Seniors
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%7 100%
White and not Hispanic 23,760 37.34% 4 57.14%
White and Hispanic 21,645 34.02% 0.00%
Asian 23,293 36.61% 0.00%
African American 1,625 2.55% 0.00%
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Pacific Islander 1,111 1.75% 2 28.57%
Native American 395 0.62% 0.00%
Other 9,598 15.08% 1 14.29%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
To ensure that our programs are informed by the populations we serve, we conduct multiple client surveys that
provide insight into which aspects of our programs work well and where we can improve. Additionally, our agency is
always searching for opportunities that will enable us to share information about our programs with a broader
audience via outreach activities to all ethnic and racial groups in San Mateo County. Outreach activities include:
Posted program information at the WTU 1555 Latino Caucus
Staff member Laura Moya serves on the Latin X Oye Conference committee
Presented to members of the New Beginnings Coalition
Held an in-service training with the San Mateo County Aging & Adult Services Oasis Program
Networked with Anamatangi Polynesian Voices and the Center for the Independence of Persons with Disabilities
Additionally, Home Sharing Program materials are available in Spanish, English, Mandarin, Cantonese, and
Tagalog.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
HIP Housing operates on a robust and sustainable earned-income model, which allows us to generate a
substantial amount of our income through property development and management fees, as well as rent. Today, we
generate enough earned income to cover all of our administrative costs.
For FY 2021-2022 to date, we have received support from municipal governments across San Mateo County, as
well as foundations and corporations, including:
General Support:
Atkinson Foundation: $15,000
Bank of America: $30,000
BBVA: $5,000
Chan Zuckerberg Initiative: $62,500
David and Lucile Packard Foundation: $75,000
Leslie Family Foundation: $1,000
Mervyn L. Brenner Foundation: $1,500
Sobrato Family Foundation: $90,000
Wells Fargo: $15,000
YWCA of the Peninsula: $15,000
Home Sharing Program:
Bank of the West: $25,000
Mills Peninsula: $35,000
MUFG Union Bank: $7,500
Self Sufficiency Program:
Community Foundation of San Carlos: $6,000
JH Robbins Foundation: $5,000
Sobrato Family Foundation: $150,000
Sunlight Giving: $50,000
At present, we are in the middle of an extraordinarily successful Annual Appeal. In May, we plan a return to our in-
person annual fundraising gala, after a two-year hiatus made necessary by the pandemic. Finally, we are
considering launching
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Director of Programs Laura Fanucchi Oversees the activities of the Home
Sharing Program, including: staffing,
Laura has been part of the
HIP Housing team since
1992. She holds a
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training, volunteer coordination, reporting,
and outreach.
Bachelor ’s degree in
psychology from the
University of San Francisco,
and is a graduate of the
Chamber Leadership
Program and Nonprofit
Management Institute. She
is currently Vice President of
the National Shared
Housing Resource Center.
Home Sharing
Program Manager Laura Moya
Manages Home Sharing staff and special
outreach and collaboration for the
program, and provides support.
Laura holds a BA in
Hispanic Studies with a
Multicultural Studies
concentration. She is a
graduate of a 40-hour
domestic violence training
program, as well as
Toastmasters, the Engaged
Latina Leadership Activists
(ELLA) Program, and the
Chamber Leadership
Program. She is also a
member of the Latina
Coalition of Silicon Valley
and a mentor for the ELLA
Program. Laura is bilingual
in Spanish and English.
Senior Home Sharing
Coordinator (South
County)
Barbara Liedtke
Coordinates South County Home Sharing
activities and conducts outreach for the
area. Provides counseling for clients.
Supervises and provides support to the
North County Home Sharing Coordinator.
Barbara has nearly 30 years
of experience in social work.
She holds a BA from San
Francisco State University
and completed graduate
coursework at Universidad
Iberomericana in Santo
Domingo. She is trilingual in
English, Spanish, and
German.
Senior Home Sharing
Coordinator (Mid-
County)
Debra Smith
Coordinates Mid-County County Home
Sharing activities and conducts outreach
for the area. Provides counseling for
clients. Supervises and provides support
to the Coastside Home Sharing
Coordinator.
Debra has nearly 20 years
of experience as a Home
Sharing Coordinator. She is
a graduate of the Chamber
Leadership Program and a
Notary Public.
Coastside Home
Sharing Coordinator Dania Delgadillo
Coordinates Coastside Home Sharing
activities and conducts outreach for the
area. Provides counseling for clients.
Dania holds Bachelor’s and
Master ’s degree in Social
Work from San Jose State
University, and has been
part of the Home Sharing
team since 2015. She is
bilingual in English and
Spanish.
North County Home
Sharing Coordinator
Esperanza
Jacuinde
Coordinates North County Home Sharing
activities and conducts outreach for the
area. Provides counseling for clients.
Esperanza joined the Home
Sharing team in January
2020. She holds a
Bachelor ’s degree in
Criminal Justice. She has
six years of experience
working with foster youth as
an independent living skills
case manager, facility
manager, and residential
program manager. She is
bilingual in English and
Spanish.
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PROPOSED PROGRAM BUDGET FOR FY 2022-23
South San
Francisco
Total
Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested Pgm%Requested
Labor
North County Coordinator
(EJ) $57,779 100% $57,779 8% $4,514 8%$4,514
Office Manager & Program
Assistant (SK & BR) $62,121 100% $62,121 2% $1,043 2%$1,043
South County Coordinator
(BL) $74,574 100% $74,574 2% $1,165 2%$1,165
Coastside Coordinator (DD) $60,707 100% $60,707 0% $148 0%$148
Accounting/Audit/Controlling $128,928 100% $128,928 1% $1,500 1%$1,500
Program Director $110,033 100% $110,033 0% $529 0%$529
Other Staff Salaries $1,251,911 99% $1,245,112 0% $2,047 0%$2,047
Taxes/Benefits $388,226 98%$380,614 0% $1,054 0%$1,054
Administration $1,082,577 98%$1,061,350 0% $0 0% $0
TOTAL $3,216,856 99%$3,181,218 0%$12,000 0%$12,000
Number of Individual Beneficiaries 8 8
Cost per Individual $1,500.00 $1,500.00
Attachments
1. Resolution authorizing application and designation of
signatory, by the Board of Directors
2021-22_HIP_Housing_Signer_Resolution.pdf
2. Proof of 501(c)3 / tax-exempt status IRS_Determination_Letter_June_7_2006.pdf
3. By-laws HIP_Housing_Bylaws.pdf
4. Articles of Incorporation HIP_Housing_Articles_of_Incorporation.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board term
HIP_Housing_FY_2021-
2022_Board_of_Directors.docx
6. Organizational chart for entire organization HIP_Housing_Org_Chart_1-2-22.pdf
7. Certified financial audit no more that 1 fiscal year old,
prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for entities that receive
more than $750,000 in federal funding) OR
A letter from your Executive Director or Chief Financial
Officer certifying that agency does not receive more than
$750,000 in federal funds and is not subject to the Single
Audit.
Human_Investment_Project_Inc._HIP_Housing_6-
30-21_DRAFT_Audit.pdf
Kate_Comfort_Harr_audit_certification_letter.pdf
8. The following are required:
Current (FY21-22) Agency Operating Budget
Proposed (FY22-23) Agency Operating Budget
HIP_Programs_Budget_21-22_and_22-23.xlsx
9. Mission Statement Mission_Statement.docx
10. Non-discrimination policy for Staff and Clients Non-Discrimination_Policy.docx
11. Reasonable Accommodations Policy for Staff and
Clients
Reasonable_Accomodations_Policy.docx
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12. Conflict of Interest Policy. (If not available, please
indicate when you will submit)
13. Other -
Download All Attachments
Program Manager Signature Katherine Goodman
Date Signed 01/12/2022
Initially submitted: Jan 12, 2022 - 08:53:45
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Legal Aid Society of San Mateo County
2. Project Title: HomeSavers Preserving Affordable Housing
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
City of San Mateo $17,300 1% 250 31% $69.20
County of San Mateo $25,000 2% 375 47% $66.67
South San Francisco $12,300 1% 175 22% $70.29
Total $54,600 4% 800 100% $68.25
Grant Funded Programs:
We are applying for a Public Services Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to low income clients verified through income documentation.
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
All Legal Aid SMC clients are required to complete a declaration of household income, which they must sign under
penalty of perjury, either on a paper intake form or electronically through the online intake system. We request that
clients bring source documentation of income for all household members, if they have it, to their intake interview, or
upload documentation to the online intake system. Documentation provided can include recent bank statements or
tax returns, two consecutive paycheck records from an employer, a statement of benefits from a government
agency, or proof of receipt of a government benefit (such as MediCal or EBT card). Clients who are unable to
upload source documents complete an income self-certification. Client income declarations, documentation, and
self-certifications are maintained in the electronic case file.
3. Project Address: 330 Twin Dolphin Drive,
Suite 123 City: Redwood City Zip: 94065-1455
4. Provide a one sentence project summary:
Legal assistance to people threatened with losing their homes or living in substandard conditions with the goals of
keeping people in their homes; preventing homelessness through the enforcement of legal rights, in and out of
court; and remedying substandard living conditions through advocacy.
Organization Address: 330 Twin Dolphin Drive,
Suite 123 City: Redwood City Zip: 94065-1455
Organization Phone: 650-558-0915 Website:
www.legalaidsmc.org
Type of Applicant: Non-Profit Our agency serves:
5. Contact Person /
Project
Administrator:
Name: Allison Marseille Title: Director of Operations Telephone: 650-517-8916
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Contact Email: amarseille@legalaidsmc.org Fax: 650-517-8973
6. Name of Agency
Director: M. Stacey Hawver
7. Fiscal Officer:Name: Allison Marseille Email:
amarseille@legalaidsmc.org Telephone: 650-517-8916
Fiscal Officer Address: 330 Twin Dolphin Drive,
Suite 123 City: Redwood City Zip: 94065-1455
8. Authorized
Signatory:Name: M. Stacey Hawver Email:
mshawver@legalaidsmc.org Telephone: 650-517-8917
Authorized Signatory
Address:
330 Twin Dolphin Drive,
Suite 123 City: Redwood City Zip: 94065-1455
9. Please provide days and hours of regularly scheduled operation:
Legal Aid SMC is open regularly from 9:00 am to 12 noon and 1:00 pm to 5:00 pm, Monday through Friday.
10. DUNS Number: 034237727 Federal EIN/TIN Number: 94-1451894
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05C - Legal Services
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
Program Objective: The Legal Aid Society of San Mateo County keeps low-income tenants in their affordable
homes by defending them against illegal and unfair evictions through in-court representation and assistance and
out-of-court advocacy. We provide legal representation, advocacy, advice and other services to approximately 50
households per month, and answer dozens of tenant questions through phone consultations each week. In FY 21-
22, Legal Aid SMC played a critical role in helping tenants avoid eviction and other illegal activity by navigating
newly enacted complex laws intended to prevent displacement due to COVID-19 financial impacts.
Key Priorities: Legal Aid SMC strives to provide low-income clients with legal representation, advocacy, or the
knowledge and practical assistance they need to more effectively advocate for themselves and their families with
the goal of preserving their affordable housing and preventing them from becoming homeless or being displaced
from their community.
Specific Activities: Legal Aid SMC attorneys, project staff, and trained pro bono attorneys represent clients in court,
advocate for their legal rights out of court, consult one-on-one with clients to answer questions, provide legal
advice, help with the completing of legal paperwork, and explain what to expect in the county’s housing courts.
Legal Aid SMC is also able to aggregate eviction data to track trends and impacts in specific cities.
13A. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
During the pandemic, tenants were protected by the newly passed Tenant Protection Act of 2019 and laws that
extended its protections to many tenants otherwise excluded. Other laws and programs were passed to prevent
evictions for non-payment of rent caused by COVID-related financial hardship. These laws were effective so long
as they were in place and there were attorneys and others to enforce them. However, over the past six months, a
number of these tenant protections have expired while some are ongoing. Thus, there has been an expected
increase in attempts to evict low-income tenants even though they are still financially impacted by the pandemic.
Tenant protections, like all laws, are only effective when there are attorneys to enforce them. Utilization of available
tenant protections is also dependent on tenants’ knowledge of their rights and ability to assert them. All of this
makes access to legal services all the more important in the coming year. Since many eviction protections expired
on September 30, 2021, we have seen a steady increase in eviction cases. In the three months since these
protections ended, Legal Aid SMC attorneys saw a 63% increase in eviction cases for residents of San Mateo
compared to the previous quarter.
13B. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
During the pandemic, tenants were protected by the newly passed Tenant Protection Act of 2019 and laws that
extended its protections to many tenants otherwise excluded. Other laws and programs were passed to prevent
evictions for non-payment of rent caused by COVID-related financial hardship. These laws were effective so long
as they were in place and there were attorneys and others to enforce them. However, over the past six months, a
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number of these tenant protections have expired while some are ongoing. Thus, there has been an expected
increase in attempts to evict low-income tenants even though they are still financially impacted by the pandemic.
Tenant protections, like all laws, are only effective when there are attorneys to enforce them. Utilization of available
tenant protections is also dependent on tenants’ knowledge of their rights and ability to assert them. All of this
makes access to legal services all the more important in the coming year. Since many eviction protections expired
on September 30, 2021, we have seen a steady increase in eviction cases. In the three months since the
moratorium ended, Legal Aid SMC attorneys saw a 28% increase in eviction cases for residents of San Mateo
County compared to the previous quarter.
13C. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The median rent in South San Francisco is $1,751/month (Get Healthy San Mateo County, Healthy Housing Data),
yet the median annual income of Legal Aid SMC's housing clients in South San Francisco last year was just
$18,000. For these families, a market-rate apartment is out of reach and the cost of moving prohibitive. It is critical
that these families maintain their current housing whenever possible, and the primary factor that influences this
outcome is timely legal help in defending an eviction.
During the pandemic, tenants were protected by the newly passed Tenant Protection Act of 2019 and laws that
extended its protections to many tenants otherwise excluded. Other laws and programs were passed to prevent
evictions for non-payment of rent caused by COVID-related financial hardship. These laws were effective so long
as they were in place and there were attorneys and others to enforce them. However, over the past six months, a
number of these tenant protections have expired while some are ongoing. Thus, there has been an expected
increase in attempts to evict low-income tenants even though they are still financially impacted by the pandemic.
Tenant protections, like all laws, are only effective when there are attorneys to enforce them. Utilization of available
tenant protections is also dependent on tenants’ knowledge of their rights and ability to assert them. All of this
makes access to legal services all the more important in the coming year.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
This work is ongoing. Legal Aid SMC can begin utilizing CDBG funds immediately to provide free legal services to
low-income tenants. Staffing and infrastructure to support this work is already in place with capacity to improve our
outreach with added financial support. Currently, our in-person clinics have been replaced with virtual clinics and
phone intakes supported by an intake app that allows for secure document sharing and form completion. We
anticipate offering in-person clinics when it is safe to do so, but the timing of this remains uncertain.
During FY 22-23, Legal Aid SMC proposes to assist 320 low-income tenant households from San Mateo, South
San Francisco, and County jurisdictions. This goal is reasonable based on client demographic information from
past programmatic years and given the demonstrated need for these services.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
Legal Aid SMC is committed to utilizing both internal and external data to evaluate its programs. We measure
success by the number of households we are able to serve, as well as by the number of cases that result in a
favorable outcome for the client. We also work to reduce the number of unlawful detainer (UD) cases that result in
a default judgment by the court. A default judgment is entered when a tenant fails to respond, responds incorrectly,
or responds too late to a UD, and can mean that the tenants are rapidly displaced from their home. In some cases,
a household may be evicted in as little as five days after a default judgment. We will track the number of housing
clinic clients who come to us with unlawful detainers and the number of Answers to UDs that we prepare for clients,
compared to the total number of UD Answers and defaults throughout the County.
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
Legal Aid SMC partners with San Mateo Superior Court and Community Legal Services in East Palo Alto to
ensure that self-represented litigants in eviction proceedings have access to pro bono assistance at essential
points of the legal process, including preparation of paperwork by Legal Aid SMC at the outset of the case and
assistance with settlement negotiations by Community Legal Services at subsequent court dates. We work with
other community organizations like Faith In Action and Project Sentinel to provide outreach and comprehensive
services to low-income individuals and families facing housing issues. Through active collaboration, client referrals,
and targeted partnerships that address specific needs in the community, Legal Aid SMC and its partners work to
maximize resources and community impact while eliminating duplication of services.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
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not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
The passage of the Tenant Protection Act in 2019 resulted in the statewide implementation of rent-increase caps
and just cause eviction protections. Then during the pandemic, laws and programs were implemented to prevent
evictions for non-payment of rent where the tenants are financially impacted by COVID. In short, more laws exist
now to protect tenants, but the total legal landscape is much more complicated. One illustration is the Judicial
Council form tenants use to respond to an eviction lawsuit that increased from 2 to 5 pages in length. There is an
increased need for representation, advocacy, outreach and education for San Mateo County tenants. Prior to the
implementation of just cause eviction protections, the high rate of 'no fault' evictions in San Mateo County was
difficult to oppose. The new laws change this eviction mechanism and give tenants an opportunity to fight back if
they have legal assistance. Legal Aid SMC works closely with regional and statewide legal networks to ensure that
the TPA laws are enforced, and with local community partners like CLSEPA, to develop a network for access to
critical representation, advocacy and information.
CDBG funding is an important part of the HomeSavers funding infrastructure. Without this resource, we would seek
funding from other sources. Other funders may have goals and priorities that differ from those of CDBG.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 188 75 188 75
Redwood City 0 0 0 0
City of San Mateo 250 100 250 100
County of San Mateo 375 150 375 150
South San Francisco 175 70 175 70
Totals 988 395 988 395
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100%468 100%
White and not Hispanic 45,240 46.54% 221 47.22%
White and Hispanic 25,815 26.56% 180 38.46%
Asian 18,153 18.67% 29 6.20%
African American 2,099 2.16% 15 3.21%
Pacific Islander 1,937 1.99% 6 1.28%
Native American 140 0.14% 0 0.00%
Other 3,823 3.93% 17 3.63%
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
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Total 63,632 100%276 100%
White and not Hispanic 23,760 37.34% 119 43.12%
White and Hispanic 21,645 34.02% 112 40.58%
Asian 23,293 36.61% 5 1.81%
African American 1,625 2.55% 9 3.26%
Pacific Islander 1,111 1.75% 4 1.45%
Native American 395 0.62% 6 2.17%
Other 9,598 15.08% 21 7.61%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
Legal Aid SMC serves low-income residents of San Mateo County. Our client demographics more closely
resemble that of individuals at or below 125% of the poverty level living in San Mateo County rather than the
demographics of each city's population. Legal Aid SMC continues to work to provide services for low-income
residents of all races and ethnicities, but specifically focuses on providing culturally and linguistically appropriate
services to serve the significant low-income Hispanic populations in the City of San Mateo and South San
Francisco.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
Legal Aid SMC has a successful development program that has allowed it to secure program funding from an
annual campaign, targeted major donor solicitations, and an annual luncheon and golf tournament. In addition,
Legal Aid SMC has been successful in obtaining grants and contracts to support its work from a number of
foundations and local government agencies. For the FY 2022-23 fiscal year, in addition to any CDBG funding
awarded, we anticipate receiving support for the HomeSavers program from the State Bar of California Trust Fund
Program ($75,284 Homelessness Prevention Fund received for 7/1/2022 - 6/30/2023; $25,104 IOLTA grant
received for 7/1/2022 - 12/31/2022), Chan Zuckerberg Initiative ($100,000 for rental assistance for clients), City of
Redwood City HSFA (applied for $15,000), CDBG-CV (COVID eviction defense $395,013 for 7/1/2022 -
11/30/2022), eviction defense funding from the San Mateo County Department of Housing (anticipate $97,000 for
7/1/2022 - 12/31/2022), and Equal Justice Works ($50,000 for 7/1/2022 - 6/30/2023).
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Directing Attorney To be hired Oversee project; provide direct legal
services to housing clients
Interim Directing
Attorney/Director of
Litigation
David Carducci Oversee project; provide direct legal
services to housing clients
Member of the California
State Bar; J.D., 1991
Staff Attorney Shane Sagisi Provide direct legal services to housing
clients
Member of the California
State Bar; J.D., 2018
Staff Attorney Dustin Helmer Provide direct legal services to housing
clients
Member of the California
State Bar; J.D., 2014
EJW Fellow Shaunita Hampton Provide direct legal services to housing
clients J.D., 2021
Senior Project
Coordinator Maria Chatterjee
Interpret for Spanish-speaking clients;
provide written translation for litigation
cases; maintain litigation case records
Masters Degree; Spanish
fluency
Project Coordinator Evelyn Benitez
Screen clients; schedule appointments;
interpret for Spanish-speaking clients;
provide information and referrals to
clients; translate self-help and outreach
materials into Spanish
B.A.; Spanish fluency
Project Coordinator Daniela Guillen
Screen clients, schedule appointments;
interpret for Spanish-speaking clients;
provide information and referrals to
clients; organize and track distribution of
rental assistance funds to qualified clients
Paralegal certification;
Spanish fluency
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PROPOSED PROGRAM BUDGET FOR FY 2022-23
City of San Mateo County of San
Mateo
South San
Francisco Total Jurisdictions
Budget Line
Item
Agency
Total Pgm%Program
Total %Requested %Requested %Requested Pgm%Requested
Labor
Directing
Attorney $120,841 100% $120,841 1% $1,000 2% $2,000 0% $0 2%$3,000
Interim Directing
Attorney/Director
of Litigation
$120,841 100% $120,841 6% $7,000 9% $10,500 3% $4,000 18%$21,500
Staff Attorney $77,875 100% $77,875 4% $3,000 3% $2,300 3% $2,500 10%$7,800
Staff Attorney $87,599 100% $87,599 3% $2,570 5% $4,700 3% $2,770 11%$10,040
Other Staff $2,392,844 10% $249,369 0% $0 0% $0 0% $0 0%$0
Taxes/Benefits $775,000 25%$190,392 1% $2,000 2% $3,000 1% $1,800 4%$6,800
Supplies
Office Supplies,
Printing,
Postage
$34,000 25% $8,469 0% $0 0% $0 0% $0 0%$0
Materials
Publications,
Training, Travel $32,000 26% $8,469 0% $0 0% $0 0% $0 0%$0
Operations/Maintenance
Occupancy $67,244 24% $16,091 0% $0 0% $0 0% $0 0%$0
Technology,
Phone,
Equipment
$120,320 24% $28,795 0% $0 0% $0 0% $0 0%$0
Other Operating
Costs $18,000 24% $4,235 0% $0 0% $0 0% $0 0%$0
Contract
Services $1,730,000 30% $525,049 0% $0 0% $0 0% $0 0%$0
De Minimus
10% Indirect
Cost Rate (for
Federal Awards)
$20,860 100% $20,860 8% $1,730 12% $2,500 6% $1,230 26%$5,460
Administration $124,820 21%$26,497 0% $0 0% $0 0% $0 0% $0
TOTAL $5,722,244 26%$1,485,382 1%$17,300 2%$25,000 1%$12,300 4%$54,600
Number of Individual Beneficiaries 250 375 175 800
Cost per Individual $69.20 $66.67 $70.29 $68.25
Attachments
1. Resolution
authorizing application
and designation of
signatory, by the Board
of Directors
LASSMC_funding_resolution_2022.pdf
2. Proof of 501(c)3 /
tax-exempt status
LASSMC_IRS_501c3_Letter_2003.PDF
3. By-laws LASSMC_ByLaws_updated_09.13.2011.pdf
4. Articles of
Incorporation
LASSMC_Articles_of_Incorporation.pdf
5. Board roster,
including:
Name, Company,
Years on Board
Meeting dates for
previous 12
months
LASSMC_Board_of_Directors_2022_with_start_date.pdf
LASSMC_2021_Board_Meeting_Schedule.pdf
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Number of years
allowed for each
board term
6. Organizational
chart for entire
organization
LASSMC_OrgChart_November_2021.pdf
7. Certified financial
audit no more that 1
fiscal year old, prepared
by a CPA, and:
Management
letters (if
applicable)
A-122 and A-133
Single Audit (for
entities that
receive more
than $750,000 in
federal funding)
OR
A letter from your
Executive
Director or Chief
Financial Officer
certifying that
agency does not
receive more
than $750,000 in
federal funds and
is not subject to
the Single Audit.
LASSMC_Audit_Report_FY2021.pdf
LASSMC_Certification_for_No_Single_Audit_Needed.pdf
8. The following are
required:
Current (FY21-
22) Agency
Operating
Budget
Proposed (FY22-
23) Agency
Operating
Budget
LASSMC_Budget_FY2022_for_Grants.pdf
LASSMC_Projected_Budget_FY_2023_for_Grants.pdf
9. Mission
Statement
LASSMC_Mission_and_Vision_Statements.pdf
10. Non-
discrimination policy for
Staff and Clients
LASSMC_Equal_Employment_Opportunity_and_Reasonable_Accommodations_Policy.pdf
11. Reasonable
Accommodations Policy
for Staff and Clients
LASSMC_Equal_Employment_Opportunity_and_Reasonable_Accommodations_Policy.pdf
12. Conflict of
Interest Policy. (If not
available, please
indicate when you will
submit)
LASSMC_Conflict_of_Interest_Policy.pdf
13. Other -
If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Allison Marseille
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Date Signed 01/13/2022
Initially submitted: Jan 13, 2022 - 15:49:59
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: LifeMoves
2. Project Title: Shelter Operations CDBG
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
Redwood City $18,100 1% 400 31% $45.25
City of San Mateo $18,500 1% 210 16% $88.10
County of San Mateo $42,800 2% 600 46% $71.33
South San Francisco $26,250 1% 100 8% $262.50
Total $105,650 6% 1,310 100% $80.65
Grant Funded Programs:
We are applying for a Public Services Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed
benefit status is required):
Abused children Homeless persons
Victims of domestic violence Illiterate adults
Elderly persons/seniors (age 62+) Persons living with AIDS
Severely disabled adults
Migrant farm workers
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
To determine client income eligibility for our programs, upon intake, LifeMoves Case Managers verify household
income by reviewing income tax returns, W-2 forms, payroll check stubs, employment verification letters, or—in the
absence of documentation—direct contact with the employer. Should the client receive government assistance, we
request a “notice of action” letter indicating amount awarded. In addition, a follow-up phone call is made to the
benefits analyst to verify the amount stated. If client income changes, they are required to submit updated
verification of income. Income certification is available on file for all LifeMoves clients and is available for review
upon request.
3. Project Address:
First Step – 325 Villa
Terrace; Redwood
Family – 110 Locust
Street; Haven Family –
260 Van Buren Road,
Maple Street – 1580A
Maple Street; Family
Crossroads – 50
Hillcrest Drive
City: San Mateo, Redwood City,
Menlo Park, Daly City Zip: 94401-2218
4. Provide a one sentence project summary:
LifeMoves is requesting funding to support interim housing programs and comprehensive supportive services for
homeless families and individuals from across San Mateo County.
Organization
Address: 181 Constitution Drive City: Menlo Park Zip: 94025-1106
Organization Phone: 650-685-5880 Website: www.lifemoves.org
Type of Applicant: Non-Profit Our agency serves:
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5. Contact Person /
Project
Administrator:
Name: Jacob Stone;
Jeannie Leahy
Title: Senior Director, SMC Shelter
and Services; Director, Contracts &
Grants
Telephone: 650-685-5880
Contact Email: jstone@lifemoves.org;
jleahy@lifemoves.org Fax:
6. Name of Agency
Director: Aubrey Merriman
7. Fiscal Officer:Name: Paul Simpson Email: paul@lifemoves.org Telephone: 650-685-5880
Fiscal Officer
Address: 181 Constitution Drive City: Menlo Park Zip: 94025-1106
8. Authorized
Signatory:
Name: Aubrey
Merriman Email: amerriman@lifemoves.org Telephone: 650-685-5880
Authorized Signatory
Address: 181 Constitution Drive City: Menlo Park Zip: 94025-1106
9. Please provide days and hours of regularly scheduled operation:
LifeMoves interim shelters in San Mateo County (First Step for Families, Redwood Family House, Haven Family
House, Maple Street Shelter, Coast House, and Family Crossroads) operate 365 days per year, 24 hours per day.
10. DUNS Number: 792738726 Federal EIN/TIN Number: 77-0160469
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05 - Public Services
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
The LifeMoves mission is to provide shelter and supportive services that create opportunities for homeless families
and individuals to return to stable housing and long-term self-sufficiency. At all six LifeMoves San Mateo County
sites, shelter staff work with clients to develop the skills they need to transform their lives and build lasting solutions
to homelessness. All clients work with Case Managers to create and execute concrete plans to secure jobs, find
child care, locate housing, and other components needed to create a sustainable lifestyle and prevent future
homelessness. In addition to meeting with their Case Manager, clients attend life skills workshops and adhere to
key practices (e.g. a savings program) to help them regain self-sufficiency. Workshop curricula include: effective
search strategies for employment and housing, financial literacy training, and parenting skills. Additional onsite
services include behavioral health (for adults and children), health care referrals, and substance abuse treatment
support.
FY 22/23 objectives: LifeMoves will serve 600 Urban San Mateo County residents in our six interim housing
programs. 80% of families completing an interim housing program will secure stable housing and 20% will maintain
or increase their income. 50% of single adults completing an interim housing program will secure stable housing
and 15% will maintain or increase their income.
13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for
each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
LifeMoves has been working with homeless individuals in San Mateo County since 1973. The need for these
services was well established then and--despite the successes of the LifeMoves programs over the past four
decades—that need is all the more pressing today. San Mateo County unemployment, underemployment, and low
wages continue to conspire with the extremely high and ever-rising housing costs in the region to make it ever
more difficult for working families and individuals to have the resources needed for permanent housing and a stable
home life.
Our two sites located in Redwood City — Maple Street Shelter, for singles, and Redwood Family House, for
families with children — both have long histories of serving their target populations: homeless families and
individuals within Redwood City. We also provide services locally at Family Crossroads in Daly City, First Step for
Families in San Mateo, Haven Family House in Menlo Park, and Coast House in Half Moon Bay, as clients are
assigned to shelter through the County's Coordinated Entry System (CES). As the largest provider of homeless
services in San Mateo County, LifeMoves provides a valuable service to the community by helping families and
individuals secure stable housing. LifeMoves has a wealth of data on its own programs that clearly demonstrate
both the ongoing need for services and the success of the LifeMoves programs at addressing that need.
13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
LifeMoves has been working with homeless individuals in San Mateo County since 1973. The need for these
services was well established then and--despite the successes of the LifeMoves programs over the past four
decades—that need is all the more pressing today. San Mateo County unemployment, underemployment, and low
wages continue to conspire with the extremely high and ever-rising housing costs in the region to make it ever
more difficult for working families and individuals to have the resources needed for permanent housing and a stable
home life.
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Our shelter in the City of San Mateo, First Step for Families, has a long history of serving its target population:
homeless families with children. We also provide services at locally Family Crossroads in Daly City, Maple Street
Shelter in Redwood City, Haven Family House in Menlo Park, Coast House in Half Moon Bay, and Redwood Family
House in Redwood City. Clients are assigned to shelter through the County's Coordinated Entry System (CES), so
residents of City of San Mateo may be served at shelters in other cities. As the largest provider of homeless
services in San Mateo County, LifeMoves provides a valuable service to the community by helping families and
individuals secure stable housing. LifeMoves has a wealth of data on its own programs that clearly demonstrate
both the ongoing need for services and the success of the LifeMoves programs at addressing that need.
13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
LifeMoves has been working with homeless individuals in San Mateo County since 1973. The need for these
services was well established then and--despite the successes of the LifeMoves programs over the past four
decades—that need is all the more pressing today. San Mateo County unemployment, underemployment, and low
wages continue to conspire with the extremely high and ever-rising housing costs in the region to make it ever
more difficult for working families and individuals to have the resources needed for permanent housing and a stable
home life.
Our six sites in San Mateo County—Family Crossroads in Daly City, First Step for Families in San Mateo, Maple
Street Shelter in Redwood City, Haven Family House in Menlo Park, Coast House in Half Moon Bay, and Redwood
Family House in Redwood City—all have long histories of serving their target populations: homeless families and
individuals in their areas. As the largest provider of homeless services in San Mateo County, LifeMoves provides a
valuable service to the community by helping families and individuals secure stable housing. LifeMoves has a
wealth of data on its own programs that clearly demonstrate both the ongoing need for services and the success of
the LifeMoves programs at addressing that need.
13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
LifeMoves has been working with homeless individuals in San Mateo County since 1973. The need for these
services was well established then and--despite the successes of the LifeMoves programs over the past four
decades—that need is all the more pressing today. San Mateo County unemployment, underemployment, and low
wages continue to conspire with the extremely high and ever-rising housing costs in the region to make it ever
more difficult for working families and individuals to have the resources needed for permanent housing and a stable
home life.
Our six sites in San Mateo County—Family Crossroads in Daly City, First Step for Families in San Mateo, Maple
Street Shelter in Redwood City, Haven Family House in Menlo Park, Coast House in Half Moon Bay, and Redwood
Family House in Redwood City—all have long histories of serving their target populations: homeless families and
individuals in their areas. Residents of South San Francisco who need shelter will be assigned to the nearest
appropriate shelter through the County's Coordinated Entry System (CES). As the largest provider of homeless
services in San Mateo County, LifeMoves provides a valuable service to the community by helping families and
individuals secure stable housing. LifeMoves has a wealth of data on its own programs that clearly demonstrate
both the ongoing need for services and the success of the LifeMoves programs at addressing that need.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
LifeMoves shelter programs are all fully operational now and fully ready to accept clients at any time for the
upcoming 2022-23 Fiscal Year. The project has dedicated staff and supervision along with the processes and
procedures in place to start aiding clients immediately upon contract execution.
As a long-time CDBG/HUD grantee with no outstanding issues, LifeMoves is experienced with the robust reporting,
draw-down, and HMIS requirements for public contracts. LifeMoves is equipped and prepared to manage the data
and financial requirements to expend funds in a timely manner while meeting the project goals.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
To ensure that all outcomes are met, LifeMoves follows a robust performance measurement protocol. To evaluate
our programs, complete records of LifeMoves client outcomes and demographics are entered into the Homeless
Management Information System (HMIS), a county-wide system, tracks the services each client receives. In
addition, LifeMoves maintains a customized Salesforce database (Voyager) that provides additional data and
capabilities to provide further information to Case Managers, and allow for more in-depth program analysis by our
Learning and Compliance team. Additionally, LifeMoves solicits feedback at regular intervals from program
participants through weekly house meetings, case management sessions, and open-ended surveys. Additionally,
all clients are asked to complete client satisfaction surveys upon graduation from the program.
Currently, LifeMoves first and second quarter reports demonstrate that the current shelter operations program is
well positioned to meet its FY 2021-22 objective to serve 995 San Mateo County residents. In the first two quarters
of the fiscal year, the project served more than half of the annual number of individuals we expect to serve over the
entire year.
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16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
Collaboration is a key component of LifeMoves programming and enables LifeMoves to provide enhanced
services and resources to our vulnerable clients, without unnecessary duplication of cost and effort. The diversity of
LifeMoves partnerships enable our clients to receive a wide variety of support to help them meet all of their needs,
be it mental health treatment, job training, child care or legal aid.
LifeMoves works in deep partnership with organizations which serve homeless and low-income populations in San
Mateo County including Second Harvest Food Bank, Loaves and Fishes, Mid-Peninsula Housing, Samaritan
House, Peninsula Family Service, San Mateo County Behavioral Health and Recovery Services, HIP Housing,
Legal Aid Society, and the Society of Saint Vincent de Paul.
Additionally, LifeMoves makes referrals to County medical, dental and mental health clinics, vocational support, and
numerous other social services offered within the community.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
Homelessness continues to be a significant problem in the Bay Area, including in San Mateo County. The rising
cost of housing continues to exacerbate the ability of lower income individuals and families finding and maintaining
suitable housing. Per orders from San Mateo County, we have reduced capacity at many of our shelters due to the
COVID-19 pandemic, and clients have been staying longer due to increased difficulties in obtaining housing during
the pandemic, resulting in some reductions in our ability to serve the same numbers of clients as before the
pandemic.
LifeMoves needs the financial support of the community to not only achieve our intended outcomes, but to continue
to conduct important and highly impactful work to help those most in need in our community. Without funding for the
project, LifeMoves would be forced to scale back services for clients in Urban San Mateo County, leaving a
vulnerable population without critical housing and supportive services. This could potentially increase
homelessness in San Mateo County.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 80 80
Redwood City 400 400
City of San Mateo 210 210
County of San Mateo 600 600
South San Francisco 100 100
Totals 1,390 0 1,390 0
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity Redwood City
Population
Redwood City
% by Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 74,402 100%663 100%
White and not Hispanic 40,656 54.64% 181 27.30%
White and Hispanic 23,557 31.66% 185 27.90%
Asian 6,715 9.03% 26 3.92%
African American 1,916 2.58% 163 24.59%
Pacific Islander 663 0.89% 61 9.20%
Native American 384 0.52% 20 3.02%
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Other 1,511 2.03% 27 4.07%
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100%402 100%
White and not Hispanic 45,240 46.54% 80 19.90%
White and Hispanic 25,815 26.56% 176 43.78%
Asian 18,153 18.67% 15 3.73%
African American 2,099 2.16% 63 15.67%
Pacific Islander 1,937 1.99% 49 12.19%
Native American 140 0.14% 12 2.99%
Other 3,823 3.93% 7 1.74%
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%181 100%
White and not Hispanic 23,760 37.34% 42 23.20%
White and Hispanic 21,645 34.02% 82 45.30%
Asian 23,293 36.61% 11 6.08%
African American 1,625 2.55% 17 9.39%
Pacific Islander 1,111 1.75% 15 8.29%
Native American 395 0.62% 7 3.87%
Other 9,598 15.08% 7 3.87%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
LifeMoves serves a diverse population. Of the clients LifeMoves served in San Mateo County shelter programs
last year, 60% were White, 20% were Black, 3% were Native American, 4% were Asian, 10% were Native
Hawaiian/Pacific Islander, and 3% were multiracial or other. Additionally, 45% of individuals identified as being of
Hispanic ethnicity. To improve affirmative outreach, the LifeMoves Homeless Outreach Team also identifies and
engages clients by distributing printed program information and developing relationships with individuals that may
be underserved by LifeMoves programs.
With this diverse clientele, cultural competency is an integral part of LifeMoves training. LifeMoves contracts with a
licensed clinical psychologist to provide a mandatory, semi-annual training to all LifeMoves staff on integrating
multiculturalism into organizational practices. After program intake, LifeMoves makes every effort to ensure all
individuals regardless of race, ethnicity or sexual orientation feel safe and accepted.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
LifeMoves has decades of experience planning, implementing, and administering effective and efficient programs
helping homeless families and individuals regain self-sufficiency and exit homelessness. LifeMoves is experienced
at leveraging grant funding so services are cost-efficient and effective. Today, through a full spectrum of publicly-
(federal, state, county, and city) and privately-funded programs located throughout San Mateo and Santa Clara
Counties, LifeMoves provides cold-weather emergency shelters, short- and longer-term interim housing, permanent
supportive housing, and follow-up services for more than 6,000 people annually. LifeMoves enjoys a long and
successful track-record of effectively managing facilities, contracts, and services, including a rental assistance
program and motel voucher emergency shelter program.
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Vice President of
Programs and
Services
Brian Greenberg Manages all shelter and housing
programs and direct services personnel
Licensed psychologist with
over 25 years of experience
developing and managing
behavioral health and
housing programs
Senior Director, San
Mateo County Shelters
& Services
Jacob Stone
Supervises program directors to ensure
high quality program delivery and
evaluates program performance
BS from Quincy University.
7+ years of management
experience at IVSN. Former
Program Director of First
Step for Families
Program Director,
Maple Street
Donna Miller Responsible for the day to day
management and operation of shelter
program. Ensures maintenance of a
Background in behavioral
health and substance use
treatment. 12+ years of
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clean, safe, and supportive environment
for clients and staff
relevant nonprofit
experience.
Program Director,
Haven Family House Gagan Sandhu
Responsible for the day to day
management and operation of shelter
program. Ensures maintenance of a
clean, safe, and supportive environment
for clients and staff
BS from UC Irvine, MS from
CSU Los Angeles. 15+
years of relevant nonprofit
experience.
Program Director, First
Step for Families Sandra Luque
Responsible for the day to day
management and operation of shelter
program. Ensures maintenance of a
clean, safe, and supportive environment
for clients and staff
BA from San Francisco
State University. Currently
completing MA at Notre
Dame de Namur. 6 years of
nonprofit experience.
Program Director,
Redwood Family
House Family
Crossroads
Rebecca
Hernandez
Responsible for the day to day
management and operation of shelter
program. Ensures maintenance of a
clean, safe, and supportive environment
for clients and staff
BA from UC San Diego. 6
years of nonprofit
experience.
Program Director,
Coast House Anna Kelleher
Responsible for the day to day
management and operation of shelter
program. Ensures maintenance of a
clean, safe, and supportive environment
for clients and staff
BA from New College of
San Francisco, Masters of
Social Work from San
Francisco State University,
and 15 years of experience
working with nonprofits.
PROPOSED PROGRAM BUDGET FOR FY 2022-23
Redwood City City of San
Mateo
County of San
Mateo
South San
Francisco Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested %Requested %Requested %Requested Pgm%Requested
Labor
Program Directors $1,748,836 5% $88,476 14% $12,011 4% $3,354 0% $0 0% 17%$15,365
Case Managers $7,807,450 4% $344,919 0% 0% 2% $7,760 1% $4,759 4%$12,519
Children's Services
Coordinator $490,796 0% $0 $0 $0
Other Labor $2,251,487 0% $0 $0 $0
Taxes/Benefits $3,182,402 5%$160,357 3% $4,444 1% $1,241 2% $2,871 1% $1,761 6%$10,317
Supplies
Client Assistance $8,327,311 0% $0 0% 0% 0% $0 0% 0%$0
Other Direct Costs $1,983,032 0% $0 0% 0% 0% $0 0% 0%$0
Operations/Maintenance
Operations/Maintenance $14,272,586 7% $1,035,176 0% 1% $12,223 3% $28,278 2% $17,344 6%$57,845
Administration $5,034,354 4%$208,239 1% $1,645 1% $1,682 2% $3,891 1% $2,386 5% $9,604
TOTAL $45,098,254 4%$1,837,167 1%$18,100 1%$18,500 2%$42,800 1%$26,250 6%$105,650
Number of Individual Beneficiaries 400 210 600 100 1,310
Cost per Individual $45.25 $88.10 $71.33 $262.50 $80.65
For the City of Redwood City ONLY, answer the following:
1. Funding Criteria:
2. Homeless Assistance Activities: Provision of fair housing counseling services, provision of legal intervention
to prevent homelessness, provision of operation funds for shared housing, emergency shelter and transitional
housing and related services for homeless and those at risk of homelessness, youth and single persons.
2. Marketing/Advertising
a. Check all of the following methods your agency utilizes to promote and advertise your programs and services:
Flyers/brochures
Website
CIP (Handbook/Database)
Outreach presentations to service providers
Outreach presentations to public
Social Media - Please list:
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b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are
they available in?
Outreach to service providers and the public, as well as flyers and brochures, are available in Spanish.
c. How and where are the materials distributed?
Outreach materials to the public are distributed at least weekly by the LifeMoves Homeless Outreach Team. We
also supply brochures and flyers to our community partners on request.
3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/21.
In flscal year 2020/21, LifeMoves successfully provided services to numerous individuals and families
experiencing homelessness in San Mateo County. We provided not only the basic needs of food, clothing, and
shelter, but also a variety of free, on-site services designed to assist clients in regaining housing and stability, such
as regular case management, behavioral health services, meetings with employment and housing specialists, and
children's programming. One of our major accomplishments for the year was assuming management and
operations of the new ' Coast House' shelter in Half Moon Bay, our first shelter in the County's coastside region,
where individuals experiencing homelessness were previously underserved. We assisted more than 1,300 clients
in San Mateo County during the past fiscal year, and we were successful in returning many of them to housing;
approximately 90% of families in our SMC shelter programs, and 42% of single adults, exited our programs to
stable housing.
b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least
one concrete example from the people served in FY/21:
A recent story from our First Step for Families site illustrates the significant impact that LifeMoves programming
can have. Our client “Sara” entered First Step in June 2020, accompanied by her mother, her teenaged sister, and
her two-year-old son. The First Step program director noted that Sara and her family “had all the obstacles you
can imagine.” They had come from Brazil and were undocumented; the adult family members were unemployed
and had no savings; and Sara had a previous eviction on her rental record. Since the family was not receiving any
services or benefits, their First Step case manager immediately worked to connect them to CalWORKs and
CalFresh benefits and to childcare providers. The family also worked closely with the employment specialist,
housing specialist, and behavioral health provider on-site at First Step. During their time in the program, the adult
family members worked for Instacart and Lyft and were able to save $9,000 toward their future housing and
stability. Sara and her sister both enrolled in community college and worked to address their immigration status,
eventually receiving work permits and Social Security numbers. The family stayed at First Step for over a year,
and while they expressed frustration at seeing other clients come and go during this time period, they never gave
up on their goals. In August 2021 they received a rapid rehousing subsidy through Abode Services, our frequent
collaborator, and today they are housed in San Jose.
Attachments
1. Resolution authorizing application and
designation of signatory, by the Board of Directors
Authorizing_Resolution_021016.pdf
2. Proof of 501(c)3 / tax-exempt status LifeMoves_501c3.pdf
3. By-laws LifeMoves_ByLaws_041316.pdf
4. Articles of Incorporation LifeMoves_Articles_of_Incorporation.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board term
LifeMoves_Board_Terms.pdf
LifeMoves_2021_BOD_Roster_with_Years_011222.pdf
LifeMoves_2021_BOD_and_EC_Calendar.pdf
LifeMoves_2022_BOD_and_EC_Calendar.pdf
6. Organizational chart for entire organization LifeMoves_Org_Chart_120121.pdf
7. Certified financial audit no more that 1 fiscal
year old, prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for entities that
receive more than $750,000 in federal funding)
OR
A letter from your Executive Director or Chief
Financial Officer certifying that agency does not
receive more than $750,000 in federal funds
and is not subject to the Single Audit.
LifeMoves_FY21_Single_Audit_govt_only_-
__Final_11115.pdf
8. The following are required:
Current (FY21-22) Agency Operating Budget
Proposed (FY22-23) Agency Operating Budget
LifeMoves_FY23_Budget_Not_Available.pdf
LifeMoves_-_FY22_Budget_062421.pdf
LifeMoves_FY22_Budget_RWC_Only.pdf
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9. Mission Statement LifeMoves_Mission_Statement.pdf
10. Non-discrimination policy for Staff and Clients LifeMoves_Non-Discrimination_Policy.pdf
11. Reasonable Accommodations Policy for Staff
and Clients
LifeMoves_Reasonable_Accomodations_Policy_011317.pdf
12. Conflict of Interest Policy. (If not available,
please indicate when you will submit)
LM_2017_Conflict_of_Interest_Policy.pdf
13. Other -
If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Jeannie Leahy
Date Signed 01/13/2022
Initially submitted: Jan 13, 2022 - 10:45:55
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Ombudsman Services of San Mateo County, Inc
2. Project Title: Ombudsman Services of San Mateo County, Inc
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
City of San Mateo $25,000 3% 1,909 69% $13.10
South San Francisco $20,000 2% 839 31% $23.84
Total $45,000 5% 2,748 100% $16.38
Grant Funded Programs:
We are applying for a Public Services Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to low income clients verified through income documentation.
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
OSSMC receives it funding from Federal government, state government which is sent to San Mateo County and
then sent to OSSMC via contracts. We also receive funding from private grants, general donations, fundraisers
when able, stocks and estate planning. The residents we serve in long term facilities received great benefits from
the Ombudsman Program. We are the eyes , hears and the voice for each resident in the facility they live in.
Without this program, the resident would not have anyone protecting them and their needs.
3. Project Address: 1455 Madison Avenue City: Redwood City Zip: 94061-1549
4. Provide a one sentence project summary:
We are the only program wholly dedicated and legally mandated to advocate for the dignity and quality of life of
people living in licensed long term care facilities.
Organization
Address: 1455 Madison Avenue City: Redwood City Zip: 94061-1549
Organization Phone: 650 780 5707 Website: www.ossmc.org
Type of Applicant: Our agency serves:
5. Contact Person /
Project
Administrator:
Name: Bernadette Mellott Title: Executive Director Telephone: 650 780 5702
Contact Email: berniemellott@ossmc.org Fax: 650-364-5399
6. Name of Agency
Director: Bernadette Mellott
7. Fiscal Officer:Name: Cindy Safe Email: info@ossmc.org Telephone: 650 780 5707
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Fiscal Officer
Address:
1455 Madison Avenue City: Redwood city Zip: 94061
8. Authorized
Signatory:Name: Bernadette Mellott Email:
berniemellott@ossmc.org Telephone: 650-780-5702
Authorized Signatory
Address: 1455 Madison Ave.City: Redwood City Zip: 94061-1549
9. Please provide days and hours of regularly scheduled operation:
WE are open Monday through Friday from 8:30 am to 4:00pm. There is also a statewide Ombudsman toll free
24 hr. crisisline 1-800-231-4024 to call.
10. DUNS Number: 178766965 Federal EIN/TIN Number: 943397402
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05A - Senior Services
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
The Ombudsman is there to advocate and support all residents in long term care facilities. WE make unannounced
visits to residential care facilities once a month and to the SNF (Nursing Homes) we go once a week and
sometimes more depending on the situation to insure quality of care, and quality of life with dignity. The
Ombudsman investigates financial abuse, sexual abuse and physical abuse. In addition to what I have just
mentioned, we support residents, their families, and the facilities in accessing community resources.
13A. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The population we serve in the city of San Mateo are licensed long term care facilities within the boundaries of the
city of San Mateo. Presently there are 122 facilities with 1909 residents in the city that we presently visit and
monitor. These include RCFEs (assisted living) SNFs (skilled nursing homes) and ICFs,(homes for the mentally
and physically impaired individuals) along with the Adult Day Programs.
You will find the current list of long term care licensed facilities in San Mateo County on the Community Care
Licensing website that the Ombudsman Program visit and monitor. The list is updated once a year for the public to
view if interested.
There is no other program in San Mateo County that provides the services we do. Our program is a federal
mandated program that each state in the United States is required to have. The state then contracts with the
different counties to operate the program or contracts with a non-profit to be responsible which is what San Mateo
County does with OSSMC.
13B. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The population we serve in the South San Francisco are licensed long term care facilities within the boundaries of
SSF. Presently there are 63 facilities with 839 residents in the city that we presently visit and monitor. These
include RCFEs (assisted living) SNFs (skilled nursing homes) and ICFs,(homes for the mentally and physically
impaired individuals) along with the Adult Day Programs.
You will find the current list of long term care licensed facilities in San Mateo County on the Community Care
Licensing website that the Ombudsman Program visit and monitor. the list is updated once a year for the public to
view if interested.
There is no other program in San Mateo County that provides the services we do. Our program is a federal
mandated program that each state in the United States is required to have. The state then contracts with the
different counties to operate the program or contracts with a non-profit to be responsible which is what San Mateo
County does with OSSMC.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
Both the city of San Mateo and South San Francisco require quarterly invoicing along with OSSMC's quarterly
report. This quarterly reports includes number of residents visited-monitored, complaints, age, income, ethnicity,
and sex. All of this data is required on our invoicing.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
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Each city that we receive a CDBG grant from requires the same data for invoicing. OSSMC is required to enter all
data and cases into a software program that is connected to the State and it is called ODIN. This software will give
us any information that is needed for our quarterly reports for each city. Each Ombudsman is required to enter all
the data they have regarding each resident they visit per day or week or monthly. Our goals of visiting the RDFEs
and SNFs in each city have been met and continue to be met.
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
OSSMC collaborates with Institute on Aging, Safe Harbor, Community Care Licensing, San Mateo Oral Health,
San Mateo County Commission on Aging, California Department of Public Health, California Department of Social
Services, State Ombudsman Office, Police Departments, Ault Protective Services, the District Attorneys Office, and
Legal Aid.
OSSMC works with all of these agencies because of the complex nature of each resident's needs. We advocate for
each resident and each person has a different need. The needs go from , the water is not cold enough to some one
is taking money out of my checking account. WE investigate these claims and they ar entered into ODIN and
sometimes we have the police involved. WE work very hard to get resolution for each case.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
The impact our program has on the city of San Mateo and South San Francisco is that each of these cities are
assured that the residents in the licensed facilities in each city have the Ombudsman to advocate, educate and
empower each person all the time. WE believe everyone deserves to be seen, heard, valued and supported so
they can have the best quality of life in the long term care facilities. The funds received from each city helps with
the cost of the program and to help with the salaries of our staff.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City
Redwood City
City of San Mateo 1,909 1,909 1,909 1,909
County of San Mateo
South San Francisco 839 839 839 839
Totals 2,748 2,748 2,748 2,748
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100%416 100%
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White and not Hispanic 45,240 46.54% 190 45.67%
White and Hispanic 25,815 26.56% 0 0.00%
Asian 18,153 18.67% 12 2.88%
African American 2,099 2.16% 9 2.16%
Pacific Islander 1,937 1.99% 10 2.40%
Native American 140 0.14% 0 0.00%
Other 3,823 3.93% 195 46.88%
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%169 100%
White and not Hispanic 23,760 37.34% 110 65.09%
White and Hispanic 21,645 34.02% 0 0.00%
Asian 23,293 36.61% 30 17.75%
African American 1,625 2.55% 12 7.10%
Pacific Islander 1,111 1.75% 0 0.00%
Native American 395 0.62% 0 0.00%
Other 9,598 15.08% 17 10.06%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
OSSMC serves all residents in the licensed long term care facilities in the city of San Mateo and South San
Francisco regardless of any specific population, age or income.
We also have Ombudsmen with diversity in languages and cultural backgrounds to help serve our residents.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
For the '21-'22 year we have received funds from San Mateo County Title 111B, title V11A, General Funds,
CARES ACT, State Funds, Measure K Funds, Grants from Burlingame, Foster City, Town of Colma, Peninsula
Healthcare District, Sequoia Healthcare District, Holiday Appeal, Board Gifts, General Donations, Volunteer
Recognition Luncheon, Gellert Foundation, Palo Alto Community Fund, Safeway Foundation, Woodlawn
Foundation, Atkinson Foundation and Touchpoint Foundation. We also have in-kind volunteers hours valued at
$115,000.
For the '22-'23 year the only funds we have committed are the Measure K Funds and the Peninsula Healthcare
Funds and the Sequoia Healthcare Funds. WE will start to received other committed funds starting in April of 2022
for '2022-2023.
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Executive Director Bernadette Mellott Responsible for Ombudsman Services
Program
30 years plus experience
and MPA
Program Manager Kirsten Irgens-
Moller Oversee' the Regional Supervisors 7 years at OSSMC plus
MSW degree
Bookkeeper Linda Manzon In charge of finances 20 years plus experience
Office Manager Jenny Lockwood Admin and Office Duties 12 years of experience
Regional Supervisor Nicki Manski Supervisor's Field Ombudsmen in South
County 16 years of experience
Regional Supervisor Betty Frayman-Kori Supervisor's field Ombudsmen in North
County 7 years of experience
Regionel Supervisor Vicki Cormack Supervisor's field Omudsmen in Central
County 20 years of experience
Volunteer Coordinator Patty Hovik Trains our volunteers to become field
Ombudsmen 25 plus years of experience
Abuse Specialist Bill Rodenspiel Monitors and visits all disable facilities-
menta; and physical Retired police officer
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Ombudsman Alan Kornfield Monitors and visits facilities as assigned Former volunteer
Ombudsman
Data Entry person Mary Ann Gage Enters our data in ODIN Former volunteer and 10
years experience
PROPOSED PROGRAM BUDGET FOR FY 2022-23
City of San Mateo South San
Francisco Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested %Requested Pgm%Requested
Labor
Redwood City $78,011 100% $78,011 0% 0% 0%$0
San Mateo
Ombudsman $76,650 100% $76,650 33% $25,000 0% 33%$25,000
other Staff $392,935 100% $392,935 0% 0% 0%$0
South San Francisco $44,566 100% $44,566 0% 45% $20,000 45%$20,000
Abuse Specialist $47,695 0% $0
Taxes/Benefits $77,320 100%$77,320 0% 0% 0%$0
Supplies
$0 0% 0% 0%$0
0% 0% 0%$0
Materials
Printing & Repo $7,000 100% $7,000 0% 0% 0%$0
0% 0% 0%$0
0% 0% 0%$0
0% 0% 0%$0
Operations/Maintenance
fundraising $47,900 100% $47,900 0% 0% 0%$0
Marketing and PR $3,500 100% $3,500 0% 0% 0%$0
Employee Indirect
EXP. $16,250 100% $16,250 0% 0% 0%$0
Board Exp. $3,000 100% $3,000 0% 0% 0%$0
Facilities and
Equipment $23,660 100% $23,660 0% 0% 0%$0
financial Exp $26,594 100% $26,594 0% 0% 0%$0
Insurance $5,215 100% $5,215 0% 0% 0%$0
Office Exp $13,500 100% $13,500 0% 0% 0%$0
Program Exp $59,655 100% $59,655 0% 0% 0%$0
In Kind Vol Hrs. $115,000 100% $115,000 0% 0% 0%$0
Administration 0% $0
TOTAL $1,038,451 95%$990,756 3%$25,000 2%$20,000 5%$45,000
Number of Individual Beneficiaries 1,909 839 2,748
Cost per Individual $13.10 $23.84 $16.38
Attachments
1. Resolution authorizing application and
designation of signatory, by the Board of Directors
Board__Resolution_Signed.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board
term
Board_Information.-Years_of_Service_docx.docx
6. Organizational chart for entire organization OSSMC_Org_Chart_7-9-21_.pptx
Audit_20-21.pdf
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7. Certified financial audit no more that 1 fiscal
year old, prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for entities
that receive more than $750,000 in federal
funding) OR
A letter from your Executive Director or
Chief Financial Officer certifying that agency
does not receive more than $750,000 in
federal funds and is not subject to the
Single Audit.
8. The following are required:
Current (FY21-22) Agency Operating
Budget
Proposed (FY22-23) Agency Operating
Budget
Approved_21-22_Budget_v2.pdf
DRAFT_Budget_FY22-23.xlsx
9. Mission Statement Mission_Statement_on_Letterhead.pdf
10. Non-discrimination policy for Staff and
Clients
Non-Discrimination_Policy.pdf
11. Reasonable Accommodations Policy for
Staff and Clients
Non_Discrimination__Reasonable_Accommodation_Policy.docx
12. Conflict of Interest Policy. (If not available,
please indicate when you will submit)
Conflict_of_Interest_Form.pdf
13. Other -
Download All Attachments
Program Manager Signature Bernadette Mellott
Date Signed 02/04/2022
Initially submitted: Jan 19, 2022 - 11:06:19
Returned to Draft 01-27-2022 by South San Francisco
Reason: Please complete the 'Budget/Client Summary' and 'PROPOSED PROGRAM BUDGET FOR FY 2022-23'. Please explain how elderly persons
are a presumed benefit in the 'Income Verification' section. Also, please attach your Conflict of Interest Policy.
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Peninsula Family Service
2. Project Title: Leo J. Ryan Child Development Center and Club Leo Afterschool Program
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
South San Francisco $20,000 2% 42 100% $476.19
Total $20,000 2% 42 100% $476.19
Grant Funded Programs:
We are applying for a Public Services Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to low income clients verified through income documentation.
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
Families enrolling 30 students in Leo J. Ryan Early Learning Center (ages 3-5) provide income verification to staff
through paystubs, and banking history information. 48 Club Leo members are school age which is 5-11 years and
are students at Sunshine Gardens Elementary School which is a Title 1 school and the vast majority are extremely
low income. We obtain the most recent 4 paychecks from all jobs are collected and averaged, then extended to
determine the total yearly income. This information is also verified by the FEC by contact with the employers. If the
source is self-employment, a self-certification document must be signed. All of tis information is stored in the Family
File, on site.
3. Project
Address: 1200 Miller Ave City: South San Francisco Zip: 94080-
2079
4. Provide a one sentence project summary:
Leo J. Ryan Early Learning Center seeks support for our students and teachers as they navigate the second year
of the pandemic.
Organization
Address: 24 Second Ave City: San Mateo Zip: 94401-
3828
Organization
Phone: 4153855017 Website: www.peninsulafamilyservice.org
Type of Applicant: Our agency serves:
5. Contact
Person /
Project
Administrator:
Name: Maureen Harrington Title: Grants Manager Telephone:
4153855017
Contact Email: mharrington@peninsulafamilyservice.orgFax:
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6. Name of
Agency
Director:
Heather Cleary
7. Fiscal
Officer:
Name: Inessa Shishmanyan; Heather
Cleary
Email:
ishishmanyan@peninsulafamilyservice.org;
hcleary@peninsulafamilyservice.org
Telephone:
650-403-
4300 x 4610
Fiscal Officer
Address: 24 Second Ave City: San Mateo Zip: 94401-
3828
8. Authorized
Signatory:Name: Maureen Harrington Email:
mharrington@peninsulafamilyservice.org
Telephone:
4153855017
Authorized
Signatory
Address:
24 Second Ave City: San Mateo Zip: 94401-
3828
9. Please provide days and hours of regularly scheduled operation:
M-F 7-6
10. DUNS Number: Federal EIN/TIN Number: 94-1186169
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05D - Youth Services
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
Peninsula Family Service is seeking general support for the Leo J. Ryan Early Learning Center located on the
campus of Sunshine Gardens Elementary School in South San Francisco. The program provides care to over 30
low income children with family engagement and support as well with food, housing, banking and support for
mental health, mutigenerational living issues as well.
13. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Leo J. Ryan Early Learning Center provides safe learning space for over 30 children. We provide healthy and
nutritious meals, supportive nurturing classrooms and outdoor learning, gardening and play time. The classrooms
and teachers are doing their best to maintain high levels of Covid-19 safety so as to continue being open with no
interruptions so parents and families can continue to work. The children are primarily from low income, South San
Francisco families and homes who are mostly dual language speakers, many of whom are immigrants and
represent populations of color. Our Club Leo students are from a Title 1 school with a significant portion of the
student population ages 5-12 receiving free meals through the Federal Food Program. Leo J. Ryan Child
Development Center serves 30 children ages 3-5 preschool children. We provide high quality early learning, family
engagement, support services and a variety of learning and behavior assessments and interventions. We serve 48
children in our afterschool Club Leo Program. Data from Federal Head Start intake and enrollment forms, and US
Census, 2020, SSFUSD and Club Leo enrollment forms.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
The funds will support teachers salary at Leo J. Ryan Early Learning Center's 30 children and Club Leo's
Afterschool program for 48 children and will be expended within the budget timeline. Peninsula Family Service will
use the fund teachers' salaries so as to provide safe and supportive childcare and afterschool care.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
We will measure the success of the program by maintaining open classrooms that are at classroom capacity for
Early Learning and Club Leo students. Another measure will be the daily attendance and number of children
receiving healthy, nutritious meals each school day.
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
Leo J. Ryan Early Learning Center and Club Leo is housed on the Sunshine Gardens Elementary School Campus
so we collaborate with the leadership of both the school and South San Francisco Unified School District.
Peninsula Family Service also collaborates with The Big Lift and First 5.
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17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
The impact of the funding would help to ensure teachers are in the classroom, paid a living wage and providing
professional development so our students are engaging in the highest level of an education possible with support
for homework club, reading and nutritious meals. The impact is that children will be in a safe, nurturing environment
including after school care.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 14 34 29 48
Redwood City 0 0 0 0
City of San Mateo 5 5 3 3
County of San Mateo 78 136 78 136
South San Francisco 62 75 42 58
Totals 159 250 152 245
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%62 100%
White and not Hispanic 23,760 37.34% 4 6.45%
White and Hispanic 21,645 34.02% 46 74.19%
Asian 23,293 36.61% 7 11.29%
African American 1,625 2.55% 1 1.61%
Pacific Islander 1,111 1.75% 1 1.61%
Native American 395 0.62% 3 4.84%
Other 9,598 15.08% 0 0.00%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
Peninsula Family Service outreaches our services in a variety of ways like in school and childcare directories and
are open to trying new avenues like churches, social media channels and the like.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
Peninsula Family Service continues to work to raise funds for this site. Genentech provided a $10,000 grant to
remove our playground's play structure. We are also creating Amazon wish lists to help enhance materials in the
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classroom with new books and science materials.
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Site Supervisor Paivi Lane Site Supervisor, teacher
Extensive education and
management experience,
MS in Curriculum and Early
Childhood Education
CEO Heather Cleary Leadership MBA
PROPOSED PROGRAM BUDGET FOR FY 2022-23
South San
Francisco Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested Pgm%Requested
Labor
Salaries $8,655,435 9% $772,227 2% $13,130 2%$13,130
$0
Taxes/Benefits $3,094,403 7%$231,668 2% $4,070 2%$4,070
Supplies
$806,325 11% $85,671 0% 0%$0
Materials
$682,945 2% $12,172 0% 0%$0
Operations/Maintenance
$561,399 16% $87,228 0% 0%$0
Administration $1,484,156 9%$132,170 2% $2,800 2% $2,800
TOTAL $15,284,663 9%$1,321,136 2%$20,000 2%$20,000
Number of Individual Beneficiaries 42 42
Cost per Individual $476.19 $476.19
Attachments
1. Resolution authorizing application and
designation of signatory, by the Board of Directors
Peninsula_Family_Service_HC.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board term
8aa._2021_Governing_Board_Meeting_Schedule.pdf
2022_Board_Affiliations.pdf
6. Organizational chart for entire organization Peninsula_Family_Service_Organization_Chart_1.21.19.pptx
7. Certified financial audit no more that 1 fiscal
year old, prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for entities that
receive more than $750,000 in federal funding)
OR
A letter from your Executive Director or Chief
Financial Officer certifying that agency does
not receive more than $750,000 in federal
funds and is not subject to the Single Audit.
Revenue__Expenses_-_FY_2020-2021.pdf
Peninsula_Family_Service_Jun21AR_-_Final.pdf
agency_operating_budget__fy2021-2022.pdf
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8. The following are required:
Current (FY21-22) Agency Operating Budget
Proposed (FY22-23) Agency Operating
Budget
agency_operating_budget_fy2021-2022.pdf
Revenue__Expenses_-_FY_2020-2021.pdf
agency_operating_forecast__fy2022-2023.pdf
9. Mission Statement Peninsula_Family_Service_Mission.docx
10. Non-discrimination policy for Staff and Clients PFS_Non_Disc.png
11. Reasonable Accommodations Policy for Staff
and Clients
PFS_Reasonable_Accom.PNG
12. Conflict of Interest Policy. (If not available,
please indicate when you will submit)
PFS_Conflict_of_Interest.PNG
13. Other -
If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Maureen Harrington
Date Signed 02/11/2022
Initially submitted: Jan 13, 2022 - 16:09:57
Returned to Draft 02-09-2022 by South San Francisco
Reason: Please revise and elaborate on the impact CDBG funding will have on the services towards students you are serving.
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Peninsula Volunteers, Inc. (PVI)
2. Project Title: Meals on Wheels CDBG-CV
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
South San Francisco $40,000 2% 80 100% $500.00
Total $40,000 2% 80 100% $500.00
Grant Funded Programs:
We are applying for a Public Services Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed
benefit status is required):
Abused children Homeless persons
Victims of domestic violence Illiterate adults
Elderly persons/seniors (age 62+) Persons living with AIDS
Severely disabled adults
Migrant farm workers
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
PVI Meals on Wheel service is provided to 'presumed benefit' groups---elderly persons/seniors and severely
disabled adults.
3. Project Address: 800 Middle Avenue City: Menlo Park
Zip:
94025-
5121
4. Provide a one sentence project summary:
PVI Meals on Wheels is a vital safety net service providing hot, nutritious home-delivered meals to qualified
homebound seniors and adults less than 60 years old with disabilities, residing in San Mateo County (Daly City -
Menlo Park); CDBG funds will be used to cover the unfunded portion of the cost of providing these meals to
residents of South San Francisco.
Organization Address: 800 Middle Avenue City: Menlo Park
Zip:
94025-
5121
Organization Phone: 650-326-0665 Website:
http://penvol.org/mealsonwheels/index.html
Type of Applicant: Our agency serves:
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5. Contact Person /
Project Administrator:
Name: Jos bols Title: Director Telephone:
650-326-
0665, ext.
5031
Contact Email: jbols@penvol.org Fax:
6. Name of Agency
Director: Peter Olson
7. Fiscal Officer:Name: Joseph Christian Email: jchristian@penvol.org
Telephone:
650-326-
0665, ext.
5003
Fiscal Officer Address: 800 Middle Ave.City: Menlo Park
Zip:
94025-
5121
8. Authorized
Signatory:Name: Peter Olson Email: polson@penvol.org
Telephone:
650-326-
0665
Authorized Signatory
Address: 800 Middle Ave.City: Menlo Park
Zip:
94025-
5121
9. Please provide days and hours of regularly scheduled operation:
Meals on Wheels office hours are Monday through Friday, 7:30-4:30 except for major holidays. Meals on Wheels
staff works from 5:00 a.m. to 4:30 p.m. to prepare, pack, and deliver the meals. Delivery service operates Monday
through Friday with extra meals delivered to cover holidays and some weekend meals for qualified individuals.
10. DUNS Number: 02-002-2778 Federal EIN/TIN Number: 94-1294939
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05A - Senior Services
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
The goal of PVI Meals on Wheels is to increase food security and access to nutritious food, keeping older adults
and adults with disabilities well-nourished, healthy, and living independently in their own homes. PVI MOW is the
sole provider of Meals on Wheels in South San Francisco.
Specific objectives 1) MOW supports healthy aging in place, delivering five nutritious meals weekly to homebound,
isolated older adults, many of whom are frail, recovering from hospitalization, or are disabled. 2) MOW increases
food security and access to nutritious food by providing home-delivered meals with additional meals provided for
holidays and weekends to in need clients. The meals provide at least one-third of an older adult’s daily
recommended nutritional intake and are prepared with strict nutritional oversight. 3)MOW increases knowledge of,
and referral to, health and long-term services and supports. Additionally, MOW reduces isolation through the face-
to-face deliveries made by a caring driver who also conducts well-being checks. The MOW team conducts
assessments upon enrollment followed by quarterly re-assessments, with referral to other resources as
appropriate. During COVID restrictions all initial intakes and reassessments have been conducted by phone
instead of in person.
13. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
PVI Meals on Wheels provided 17,000 home-delivered meals to 119 qualified South San Francisco clients in
FY2021, documented in the PVI ServTracker system. Seniors and people with disabilities have been greatly
impacted by the COVID pandemic, increasing food insecurity and isolation. The resulting need for the most
vulnerable to stay at home, has increased demand. County-wide, during FY21, PVI MOW served 1,045 individuals
with 178,886 home-delivered meals, an unprcedented number.
San Mateo County has an older population compared to many other California counties, and seniors continue to
desire to age in place. 17% of South San Francisco’s population are seniors, over 10,000 individuals, 5% of the
city’s population is living with a disability and 7% live in poverty. (U.S. Census, 2020) For Meals on Wheels,
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although there is no income limit, meal recipients in San Mateo County are predominantly low-income. 93% have
household incomes below $50,000 a year, 76% have household incomes less than $35,000, and 67% have
household incomes below $25,000, while the median income in South San Francisco is $105,459. By the year
2030 in San Mateo County, 1 out of 4 residents will be over 65; the number of adults over 65 will increase by 72%,
the number of people over 85 will increase to two and a half times the current number. (HUD, State of California,
San Mateo County, U.S. Census 2020). The demand for Meals on Wheels will continue to increase.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
PVI Meals on Wheels in an on-going program, with many recipients remaining on the program for many years. The
CDBG funds will be used to help sustain the program for South San Francisco clients. During the last fiscal year,
119 South San Francisco residents received home-delivered meals through PVI MOW. PVI Meals on Wheels has
been in operation since 1977.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
Program success will be measured by numbers of South San Francisco clients served, how many meals are
delivered, and re-assessment of need every six months, confirming that they remain living in their own homes. An
annual survey of clients will be conducted to determine if other program goals are accomplished, including self-
reporting on if the program has helped to improve their health and if being on the program has an impact on the
nutritional value of the food they eat.
Year to date, 78 clients have been served and continue on the program, with 11,000 meals delivered.
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
PVI collaborates widely and strategically. Sequoia Healthcare District and Peninsula Health Care District assist
financially in serving residents of their respective districts. San Mateo County Aging and Adult Services contracts
with Meals on Wheels and Rosener House for Older Americans Act funding. The City of Menlo Park provides some
financial assistance to PVI programs, and the City of Redwood City assists with Meals on Wheels. Meals on
Wheels partners with the Meals on Wheels Association of America, Facebook, the Silicon Valley Community
Foundation, San Bruno Community Foundation, the City of Colma, the Jewish Community Federation, and various
local and national foundations. Organizations providing financial assistance are critical to the sustainability of
MOW.
A collaboration with the Second Harvest Food Bank provides donated food items to MOW. A collaboration with the
Samuel Merritt University nursing program provides additional help with assessments and phone calls for MOW
clients. All these collaborations increase our homebound clientele’s access to various social services throughout
the county and directly support their ability to remain living independently in the community.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
The most significant trend to affect Meals on Wheels is the increasing population of seniors and their desire to age
in place. The COVID pandemic has amplified this trend of desiring to remain in one’s home. MOW is often the only
thing enabling clients to remain in their homes rather than needing to move to costly higher levels of care such as
assisted living or nursing homes. Some clients receive weekend meals with their Friday meal as they lack support
and are most at risk of malnutrition. The average age of Meals on Wheels clients is 85, and many have several
chronic health conditions.
Without the South San Francisco CDBG funds, it would be more difficult to serve all the seniors and adults with
disabilities in need of the MOW service. It would also be more difficult to leverage funds from other sources.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
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regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City
Redwood City
City of San Mateo
County of San Mateo
South San Francisco 80 80
Totals 80 0 80 0
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%100 100%
White and not Hispanic 23,760 37.34% 54 54.00%
White and Hispanic 21,645 34.02% 13 13.00%
Asian 23,293 36.61% 16 16.00%
African American 1,625 2.55% 9 9.00%
Pacific Islander 1,111 1.75% 1 1.00%
Native American 395 0.62% 1 1.00%
Other 9,598 15.08% 6 6.00%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
PVI Meals on Wheels serves seniors and people with disabilities who apply for the program and qualify under the
criteria set by San Mateo County Aging and Adult Services for federal Older Americans Act funding, that is, that
they are 60 years old or over, or they are under 60 and disabled, AND they cannot shop or cook for themselves
and have no reliable help to do so. Outreach is conducted through social workers, faith congregations, media
outlets, and by direct mail. Meals on Wheels staff includes people who speak Spanish. PVI will continue to work to
improve outreach to undeserved communities to help make more people aware of the services of Meals on
Wheels.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
Before the COVID pandemic, PVI held three annual fundraising events during the year, the annual Dine-Out for
Meals on Wheels where local restaurants would share a percentage of their income for one day with Meals on
Wheels, the annual Author ’s Salon, with a luncheon and noted authors as speakers, and the Baubles, Bangles &
Bags luncheon and auction. These in-person events were either cancelled or moved on-line with limited success,
with a return to in-person for an event in November 2021, which raised over $100,000 for MOW.
The contract with Aging and Adult Services for Older Americans Act funds is a major source of income for MOW,
with a contracted amount for this year of $1,106,750, covering about 60% of the MOW expense. Donations from
other funding sources this year include the Sequoia Healthcare District ($100,000), the Peninsula Health Care
District ($75,000), Woodlawn Foundation ($35,000), San Bruno Community Foundation ($25,000).
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Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Program Director Jos Bols Overall direction for MOW Education and experience
Program Manager,
Assessment Nate Moneda Provides direction to assessment office Educatio and experience
Program Manager,
Operations Graciela Hernandez Oversees packing and logistics Experience on the job
Chef Ahmad Williams Proper menu planning and quality Training and experience
Delivery Driver Jeff Nugent Lead Driver Our most senior driver
Ops Coordinator Nikki Myoraku Admin and stand in for Program Manager Education and on the job
training
PROPOSED PROGRAM BUDGET FOR FY 2022-23
South San
Francisco Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested Pgm%Requested
Labor
Salaries $3,173,384 32% $1,029,399 0% $2,500 0%$2,500
Other Salary $24,242 0% $0 $0
Taxes/Benefits $721,193 23%$164,832 0% 0%$0
Supplies
Packing Supplies $735,034 17% $122,546 2% $2,000 2%$2,000
Materials
Food $125,043 100% $125,043 28% $35,500 28%$35,500
Operations/Maintenance
Mileage $45,672 98% $44,558 0% $0 0%$0
All Other $981,634 100% $981,634 0% 0%$0
Administration $0 0% $0
TOTAL $5,806,202 43%$2,468,012 2%$40,000 2%$40,000
Number of Individual Beneficiaries 80 80
Cost per Individual $500.00 $500.00
Attachments
1. Resolution authorizing application and designation of
signatory, by the Board of Directors
SSF_CDBG_resolution_.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board term
PVI_2021-
22__Board_of_Directors_w_yrs_of_service.pdf
6. Organizational chart for entire organization PVI_Organizational_Chart_080620_v18.pdf
7. Certified financial audit no more that 1 fiscal year old,
prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for entities that receive more
than $750,000 in federal funding) OR
A letter from your Executive Director or Chief Financial
Officer certifying that agency does not receive more than
$750,000 in federal funds and is not subject to the Single
Audit.
PVI_FY0620_audit_report_and_FS_-
signed.pdf
PVI_Organization_Budget_FY_22.pdf
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8. The following are required:
Current (FY21-22) Agency Operating Budget
Proposed (FY22-23) Agency Operating Budget
PVI_Organizational_Budget_2022-23.xlsx__-
__Read-Only__-__Repaired.pdf
9. Mission Statement PVI_Mission_and_Vision_1-7-22.docx
10. Non-discrimination policy for Staff and Clients Non-discrimination__Accomadation_policy.pdf
11. Reasonable Accommodations Policy for Staff and Clients Non-discrimination__Accomadation_policy.pdf
12. Conflict of Interest Policy. (If not available, please indicate
when you will submit)
PVI_conflict_statement.pdf
13. Other -
If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Johannes Bols
Date Signed 02/10/2022
Initially submitted: Jan 13, 2022 - 15:11:14
Returned to Draft 02-04-2022 by South San Francisco
Reason: Please attach the Conflict of Interest Policy.
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Project Sentinel, Inc.
2. Project Title: Fair Housing
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
Redwood City $15,000 8% 14 18% $1,071.43
City of San Mateo $25,000 14% 24 31% $1,041.67
County of San Mateo $35,000 19% 26 33% $1,346.15
South San Francisco $14,396 8% 14 18% $1,028.29
Total $89,396 49% 78 100% $1,146.10
Grant Funded Programs:
We are applying for a Fair Housing Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to low income clients verified through income documentation.
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
Documentation of residency, income level, and ethnicity is by self-certification upon complaint in-take. Project
Sentinel staff explain to callers that services are provided regardless of income level or race and that the
effectiveness of our services is dependent on accuracy of data provided by the client. Clients are asked to provide
copies of income verification such as tax returns, pay stubs, social security correspondence, EDD reports. All client
files are stored in an Access database, which enables the agency to track and compile data quickly and accurately.
Project Sentinel staff use an Income Calculation and Verification Form which collects the following data:
relationship to each other, ages, income level, and form of income verification. This form is used for determining
client income status.
3. Project Address: 1615 Hudson St., Ste A City: Redwood City Zip: 94061-2907
4. Provide a one sentence project summary:
Throughout San Mateo County Project Sentinel provides comprehensive fair housing services of proactive
community outreach and education to home seekers, in place residents and housing providers as well as reactive
complaint investigations seeking remedies for victims of housing discrimination.
Organization
Address: 1490 El Camino Real City: Santa Clara Zip: 95050-4609
Organization Phone: 650-321-6291 Website:
www.housing.org
Type of Applicant: Non-Profit Our agency serves:
5. Contact Person /
Project
Administrator:
Name: Molly Current Title: Fair Housing
Director Telephone: 408-907-4662
Contact Email: mcurrent@housing.org Fax:
6. Name of Agency
Director: Ann Marquart
7. Fiscal Officer:Name: Deanne Caraballo Email:
Deannec@healthtrust.orgTelephone: 408-513-8763
Fiscal Officer
Address: 1631 Willow Street, Ste. 200 City: San Jose Zip: 95125-2108
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8. Authorized
Signatory:Name: Ann Marquart Email:
amarquart@housing.org Telephone: 408-470-3739
Authorized Signatory
Address: 1490 El Camino Real City: Santa Clara Zip: 95050-4609
9. Please provide days and hours of regularly scheduled operation:
Monday through Friday from 9 AM to 5:00 PM, with telephone intake from 9 AM to 4:00 PM. 'After-hours' work is
scheduled as needed and by appointment.
10. DUNS Number: 781326608 Federal EIN/TIN Number: 77-0266612
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05J - Fair Housing Activities-Subj.to Pub.Serv.Cap
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
To combat illegal housing discrimination and ensure civil rights protection, Project Sentinel provides
comprehensive fair housing services of complaint investigation, consultation, information and referral, and
community outreach and education. Fair housing investigations that reveal evidence of illegal discrimination are
addressed through education, conciliation, HUD or DFEH filings, and private litigation. Information and referral
services link callers with the most appropriate resources. Education and outreach activities increase the general
population and target groups' awareness of the existence and benefits of fair housing. Housing providers
(landlords, property managers) are provided with literature and educational workshops on fair housing compliance.
These services help create and maintain healthy communities and assist San Mateo County, San Mateo City,
Redwood City and South San Francisco to comply with HUD's directive to affirmatively further fair housing.
Proposed services will be delivered from Project Sentinel's Redwood City office, Monday through Friday from 9 AM
to 5:00 PM, with telephone intake from 9 AM to 4 PM. 'After-hours' work is scheduled as needed and by
appointments. There is no difference in the fair housing services provided to each jurisdiction except for quantity
and that is set by funding level. Regardless of funding level no one is denied service.
Complaints are investigated by testing, interviews, surveys, and document review.
13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for
each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Fair and equal access to housing is a primary civil right of all people and is a requirement of HUD for the receipt of
federal funding. Fair housing services will benefit those of protected status as well as the community as a whole
producing integrated, healthy communities. Victims of housing discrimination are often among the poorest and
most underserved residents of our community. Redwood City's demographics show 31% of the population are
Hispanics. The linguistic, cultural, mental, and physical barriers that contribute to discrimination often prevent
victims from perceiving, understanding, and addressing discriminatory treatment. The Covid 19 pandemic has
made it harder for low income tenants to address discriminatory treatment. Project Sentinel will combat barriers to
fair housing by reaching out directly to target populations. Continued education must be available to housing
providers, home seekers, and the community at large on the rights and responsibilities of developing and
maintaining a balanced and integrated community. Fair housing encompasses all forms of housing with the majority
of complaints coming from renters. The harsh rental housing market (49% renters in Redwood City City) and new
laws with protections for Section 8 and veterans require more fair housing involvement. Those with disabilities,
families with children and foreign-born experience a higher incident rate of housing problems which fair housing
needs to address.
13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Fair and equal access to housing is a primary civil right of all people and is a requirement of HUD for the receipt of
federal funding. Fair housing services will benefit those of protected status, producing integrated, healthy
communities for all residents in the City of San Mateo. Victims of housing discrimination are often among the
poorest and most underserved residents of our community. The linguistic, cultural, mental, and physical barriers
that contribute to discrimination often prevent victims from perceiving, understanding, and addressing
discriminatory treatment. The Covid 19 pandemic has made it harder for low income tenants to address
discriminatory treatment. Project Sentinel will combat barriers to fair housing by reaching out directly to target
populations. Continued education must be available to housing providers, home seekers, and the community at
large on the rights and responsibilities of developing and maintaining a balanced and integrated community. Fair
housing encompasses all forms of housing with the majority of complaints coming from renters. The harsh rental
housing market (47.8% renters in San Mateo City)and new laws with protections for Section 8 and veterans require
more fair housing involvement. Those with disabilities, families with children and foreign-born experience a higher
incident rate of housing problems which fair housing needs to address.
13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Fair and equal access to housing is a primary civil right of all people and is a requirement of HUD for the receipt of
federal funding. Fair housing services will serve those of protected status,
producing integrated, healthy communities for the benefit of all in San Mateo County. Victims of housing
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discrimination are often among the poorest and most underserved residents of our
community. The linguistic, cultural, mental, and physical barriers that contribute to discrimination often prevent
victims from perceiving, understanding, and addressing discriminatory
treatment. The Covid 19 pandemic has made it harder for low income tenants to address discriminatory treatment.
Project Sentinel will combat barriers to fair housing by reaching out directly to target populations. Continued
education must be available to housing providers, home seekers, and the community at large on the rights and
responsibilities of developing and maintaining a balanced and integrated community. Fair housing encompasses all
forms of housing with the majority of complaints coming from renters. The harsh rental housing market (40%
renters in San Mateo County) and new laws with protections for Section 8 and veterans require more fair housing
involvement. Those with disabilities, families with children and foreign-born experience a higher incident rate of
housing problems which fair housing needs to address.
13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Fair and equal access to housing is a primary civil right of all people and is a requirement of HUD for the receipt of
federal funding. Fair housing services will benefit those of protected status,
producing integrated, healthy communities. Victims of housing discrimination are often among the poorest and
most underserved residents of our community. South San Francisco's demographics show 34% of the population
are Hispanics, 36% Asian, 43% foreign-born an 60% speak a language other than English at home. The linguistic,
cultural, mental, and physical barriers that contribute to discrimination often prevent victims from perceiving,
understanding, and addressing discriminatory treatment. The Covid 19 pandemic has made it harder for low
income tenants to address discriminatory treatment. Project Sentinel will combat barriers to fair housing by
reaching out directly to target populations. Continued education must be available to housing providers and home
seekers on their respective rights and responsibilities. Fair housing encompasses all forms of housing with the
majority of complaints coming from renters. The harsh rental housing market (39% renters in South San Francisco)
and new laws with protections for Section 8 and veterans require more fair housing involvement. Those with
disabilities, families with children and foreign-born experience a higher incident rate of housing problems which fair
housing needs to address.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
All program services of I&R, consultations, complaint counseling and investigation, community outreach and
education are on-going. Reimbursement requests are based on direct service hours recorded on daily timesheets.
Staff time spent on any one jurisdiction will vary based on caseload demands but can be controlled by increasing or
decreasing outreach to comply with budget
requirements and timely draws. All Project Sentinel staff are acutely aware of time management and the need to
plan and track time expenditures and to achieve reasonable contract goals. There are time periods we charge staff
time to the federal contracts for work performed in the jurisdictions. This will result in fewer charges to the
jurisdictions for those time periods.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
Staff members are assigned specific numerical contract goals to achieve such as incoming calls, case processing
and outreach events. Each staff member consults with the director of fair housing regarding progress in meeting
these numerical goals. Project Sentinel's fair housing director reviews work performance to ensure satisfactory
quality and quantity. Project Sentinel has been providing comprehensive fair housing services for many years and
has successfully complied with all contract terms over the years.
Quantitative: Case files will confirm fair housing investigation assistance as well as tangible outcomes. We follow
complaints beyond the investigation stage to final resolution. Phone logs will record information and referral
services as well as how callers learned of the service to help shape future outreach efforts. Participant sign-in
sheets will confirm attendance at outreach
presentations.
Qualitative: Process surveys solicit feed back on educational presentations and pre/post tests demonstrate the
effectiveness of trainings and presentations by measuring whether the participants' knowledge was increased.
Information on enforcement activity as well as outreach and education work efforts are submitted to the jurisdiction
in quarterly reports
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
Project Sentinel collaborates with a wide range of groups and grassroots community organizations to promote fair
housing and to reach protected households and individuals. We believe it is important to educate 'front line'
providers on what fair housing is, how to recognize a complaint, and how to make an effective enforcement referral.
The more the staff at other social service agencies understand what fair housing is, the better they can serve their
clientele with a referral to Project Sentinel. Collaborations for enhanced staff training for effective referrals include:
Shelter Network (education, referrals), Caminar (referrals), Center for Independence of the Disabled (education,
referrals)•Legal Aid of San Mateo (referrals), AARP (education, referrals), StarVista (education, referrals), Sunset
Project (education, referrals) and Swords to Plowshares (education referrals).
Project Sentinel is an active member of the San Mateo Housing Advocates Quarterly Meeting (SMHAQM). This
collaborative includes the Legal Aid Society of San Mateo County, the Stanford Law Clinic, and Community Legal
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Services in East Palo Alto. We are working to coordinate our organizations’ services, as well as strategize about
housing equality as it relates to community planning.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
Project Sentinel provides fair housing services throughout San Mateo County based on financial support from
each entitlement as well as HUD. Without entitlement money, our services would be severely restricted and likely
unable to meet all needs.
Trends: The pandemic has caused an increase in calls regarding certain protected categories: sex, domestic
violence and housing providers not understanding that victims have fair housing rights and familial status where
children have been at home for school and housing providers are not used to the full time presence of children and
their normal behavior. We also have the added protected categories of Section 8 protection and criminal history.
HUD has recently authorized the use of federal funds to combat source of income discrimination. Small Mom and
Pop housing providers need education about these new laws so they can avoid costly mistakes.
The projected beneficiary numbers provided in 18. below reflect only investigated enforcement cases. Counseling,
consultation and community outreach beneficiary numbers are not included.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 13 5 14 6
Redwood City 13 5 14 6
City of San Mateo 23 9 24 10
County of San Mateo 25 12 26 13
South San Francisco 13 5 14 6
Totals 87 36 92 41
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other Disability
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity Redwood City
Population
Redwood City
% by Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 74,402 100%13 100%
White and not Hispanic 40,656 54.64% 9 69.23%
White and Hispanic 23,557 31.66% 4 30.77%
Asian 6,715 9.03% 0.00%
African American 1,916 2.58% 0.00%
Pacific Islander 663 0.89% 0.00%
Native American 384 0.52% 0.00%
Other 1,511 2.03% 0.00%
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100%23 100%
White and not Hispanic 45,240 46.54% 10 43.48%
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White and Hispanic 25,815 26.56% 5 21.74%
Asian 18,153 18.67% 5 21.74%
African American 2,099 2.16% 0.00%
Pacific Islander 1,937 1.99% 0.00%
Native American 140 0.14% 3 13.04%
Other 3,823 3.93% 0.00%
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%25 100%
White and not Hispanic 23,760 37.34% 16 64.00%
White and Hispanic 21,645 34.02% 7 28.00%
Asian 23,293 36.61% 2 8.00%
African American 1,625 2.55% 0.00%
Pacific Islander 1,111 1.75% 0.00%
Native American 395 0.62% 0.00%
Other 9,598 15.08% 0.00%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
Project Sentinel makes presentations to the staff and/or clientele of other social service agencies to explain what
fair housing is and how to make an effective referral. In fiscal year 2022-2023 we plan to expand the number of
agencies we reach out to. These presentations target agencies that serve low income tenants with assistance that
is different from what Project Sentinel provides. We consult with many of these agencies for ideas on how to
effectively reach the target population and how to present educational information. We will continue to use various
forms of social media. Educational material has been translated into Spanish, Chinese, Vietnamese, Tagalog, and
Korean.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
Project Sentinel has historically been able to augment local CDBG funding for fair housing with separate federal
grants contributing approximately 30-35% of the agency’s annual fair housing budget. We were awarded a three (3)
year HUD enforcement grant this past September, thus this leverage is secure for the next three years. San Mateo
County can expect a contribution of $15,500; San Mateo City $10,273; South San Francisco $5,900; Redwood City
$6,500 and Daly City $6,500. We provide fee generating fair housing training to housing providers. Project Sentinel
is able to secure in-kind contributions from attorneys for case consultation and for legal representation.
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Executive Director Carole Conn Management of the agency 30 years of non profit
administration
Fair Housing Director Molly Current Management of fair housing services Attorney, 10 years in fair
housing service delivery
Fair Housing
Coordinator Ana Andrade
Investigates complaints and provides
outreach. Will provide legal advice and
representation
3 years fair housing
experience, Spanish
speaking
Senior Fair Housing
Coordinator Elizabeth Sanchez
Investigates complaints and provides
outreach. Will provide legal advice and
representation
3 years fair housing
experience, Spanish
speaking
Enforcement and
Litigation Director Lark Ritson
Assists with the review of cases for
enforcement and represents
complainants and the agency in litigation
Law degree, member of the
California Bar
Fair Housing Outreach
Coordinator Ayah Refai Ahmed Provides support and conducts
community outreach
1 and a half years fair
housing experience, Dean's
List, Magna Cum Laude San
Jose State University
Senior Fair Housing
Intake Counselor Mirna Arriaga Screens incoming calls for complaint
intake
3 years fair housing
experience, Spanish
speaking
Fair Housing Staff
Attorney Daniel Williams
Investigates complaints and provides
outreach. Will provide legal advice and
representation
Law degree, member of the
California Bar, 2 years with
Project Sentinel
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Senior Civil Rights
Investigations
Coordinator
Mia Hernandez Investigates complaints and provides
outreach
3 years fair housing
experience, Spanish
speaking
Fair Housing Intake
Counselor Jaslynn Wygal Screens incoming calls for complaint
intake
4 months fair housing
experience, BA in Liberal
Studies from San Jose State
University
Senior Staff Attorney Devin Fathi
Investigates complaints and provides
outreach. Will provide legal advice and
representation
Law degree, member of the
Cal, new to Project
Sentinelifornia Bar
PROPOSED PROGRAM BUDGET FOR FY 2022-23
Redwood City City of San Mateo County of San
Mateo
South San
Francisco Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested %Requested %Requested %Requested Pgm%Requested
Labor
Executive Director $160,000 17% $27,000 2% $505 3% $800 2% $500 1% $300 8%$2,105
Fair Housing Director $85,000 7% $5,800 12% $700 17% $1,000 45% $2,600 26% $1,500 100%$5,800
Fair Housing Staff $592,272 9% $52,300 17% $9,100 29% $15,000 37% $19,600 16% $8,600 100%$52,300
Indirect Cost Rate
(20.8%) $549,277 2% $12,522 17% $2,143 28% $3,495 38% $4,721 17% $2,163 100%$12,522
Taxes/Benefits $398,797 3%$10,235 17% $1,752 28% $2,856 38% $3,859 17% $1,768 100%$10,235
Supplies
Office Supplies $17,100 36% $6,121 0% 0% 3% $200 0% 3%$200
Operations/Maintenance
Occupancy $61,483 33% $20,148 4% $800 5% $1,011 7% $1,500 0% 16%$3,311
Communications $70,600 32% $22,853 0% 1% $320 4% $840 0% 5%$1,160
Travel $4,150 35% $1,472 0% 7% $100 5% $80 0% 12%$180
Testers $3,000 100% $3,000 0% 4% $126 3% $100 2% $65 10%$291
Printing & Postage $30,518 38% $11,449 0% 0% 3% $400 0% 3%$400
Equipment
Maintenance $28,629 31% $8,836 0% 3% $292 7% $600 0% 10%$892
Administration 0% $0
TOTAL $2,000,826 9%$181,736 8%$15,000 14%$25,000 19%$35,000 8%$14,396 49%$89,396
Number of Individual Beneficiaries 14 24 26 14 78
Cost per Individual $1,071.43 $1,041.67 $1,346.15 $1,028.29 $1,146.10
For the City of Redwood City ONLY, answer the following:
1. Funding Criteria:
3. Human Services: Basic Human Needs are activities that are vital for survival and not just an improvement to
the quality of life, regardless of income. For example, emergency food programs are essential to survival.
Coordination of a volunteer program is an improvement to the quality of life.
2. Marketing/Advertising
a. Check all of the following methods your agency utilizes to promote and advertise your programs and services:
Flyers/brochures
Website
CIP (Handbook/Database)
Outreach presentations to service providers
Outreach presentations to public
PSA’s
Social Media - Please list:
b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are
they available in?
Languages for most fair housing educational and outreach documents: Spanish, Mandarin, Vietnamese, Tagalog,
and several other Asian languages. The educational documents include tri fold brochures that have been
developed for each of the state and federal protected categories. We have also published a fair housing manual
for housing providers that is available in English and Chinese. We have a bilingual staff member who gives
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outreach presentations in Spanish to both service providers and to the public.
c. How and where are the materials distributed?
Educational material is distributed at outreach events, to various sites for public display (municipal offices),
businesses such as laundromats and grocery stores bulletin boards. Other social service agencies will help
distribute the literature. We have also used direct mail. The educational material is available on the agency
website. Prior to the pandemic we would staff a display table at community fairs and events. We will return to in
person outreach when the public health directives allow such activities.
3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/21.
During fiscal year 2020-2021 Project Sentinel conducted 6 investigations for 18 people, provided information,
referral and consultations to 41 persons and hosted 15 outreach events reaching 80 people for a total of 139
people. Three of the Zoom workshops were part of a Fair Housing Symposium which brought together civil rights
advocates and fair housing experts to dissect and discuss a wide range of fair housing topics: 1. Public Policy,
Gender & Sex Discrimination; 2. Fair Housing Protections for Families; 3. Know Your Fair Housing Rights (basic
introduction).
Some of the consultations this year dealt with the fairly new expansion of California law where the protected
category of Source of Income now includes “voucher holders.” It should be noted that HUD has authorized the use
of federal funds to investigate source of income discrimination.
b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least
one concrete example from the people served in FY/21:
1. Project Sentinel helped a 91 year-old at a senior retirement home who needed to break her lease early to go
into assisted living due to her disabilities. Her landlord required her to submit a 60 day notice to break her tenancy
and to pay penalties, but she needed extensive care much sooner than that. We helped her with a reasonable
accommodation request to waive the 60 day period and avoid penalties. This allowed her to access needed
medical care without the stress of waiting out her lease.
2. A long term tenant with 8 years tenure was threatened with loosing their housing due to complaints from a new
neighbor regarding their 5 year old son causing noise while playing outside. The landlord suggested that the 5
year old not play outside. Project Sentinel conciliated the dispute by educating both the resident and housing
provider about fair housing/familial status protections.
3. An individual with disabilities applied to rent an affordable housing unit and was told that she was required to
sign an addendum stating that she did not need the handicap accessible features of the unit. Project Sentinel
conciliated the dispute by educating the property management on disability discrimination, The individual was then
allowed to submit her application and secure the unit without signing the addendum.
Attachments
1. Resolution authorizing application and designation of
signatory, by the Board of Directors
Board_Resolution_Authorizing_AM_1.19.21-
signed.pdf
2. Proof of 501(c)3 / tax-exempt status CA_Tax_Exempt_Letter_1.20.17.pdf
3. By-laws Exhibit_E_-_By-Laws.pdf
4. Articles of Incorporation Exhibit_D_-_Articles_of_Incorporation.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board term
Board_Roster_21-22_rev_9-14-21.docx
Board_Meeting_Dates_for_previous_12_Months.docx
6. Organizational chart for entire organization 2021_PS_Organization_Chart_rev11.01.2021.pdf
7. Certified financial audit no more that 1 fiscal year old,
prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for entities that receive
more than $750,000 in federal funding) OR
A letter from your Executive Director or Chief
Financial Officer certifying that agency does not
receive more than $750,000 in federal funds and is
not subject to the Single Audit.
2.__Project_Sentinel_Inc._-
_Audited_Financial_Statements_063020.pdf
8. The following are required:
Current (FY21-22) Agency Operating Budget
Proposed (FY22-23) Agency Operating Budget
PS_Budget_FY_21-22_MASTER_v.5.pdf
PS_Budget_FY_21-22_MASTER_draft_v.5_RWC.pdf
PS_Proposed_Budget_FY_22-23.pdf
9. Mission Statement MISSION_STATEMENT.doc
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10. Non-discrimination policy for Staff and Clients Statement_of_Policy_Non-Discrimination.doc
11. Reasonable Accommodations Policy for Staff and
Clients
reasonable_accommodation_statement.doc
12. Conflict of Interest Policy. (If not available, please
indicate when you will submit)
Conflict_of_Interest_Policy.doc
13. Other -
If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Sara Cottrell
Date Signed 01/14/2022
Initially submitted: Jan 13, 2022 - 13:20:18
Returned to Draft 01-13-2022 by Redwood City
Reason: Can you please attach the proposed FY22-23 budget and the conflict of interest policy?
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Rape Trauma Services: A Center for Healing and Violence Prevention
2. Project Title: Sexual Abuse Services for Children and Youth
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
Redwood City $15,000 2% 80 33% $187.50
City of San Mateo $15,000 2% 80 33% $187.50
South San Francisco $15,000 2% 80 33% $187.50
Total $45,000 7% 240 100% $187.50
Grant Funded Programs:
We are applying for a Public Services Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed
benefit status is required):
Abused children Homeless persons
Victims of domestic violence Illiterate adults
Elderly persons/seniors (age 62+) Persons living with AIDS
Severely disabled adults
Migrant farm workers
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
The Sexual Abuse Services Program for Children and Youth provides direct services to child abuse survivors from
infancy through 17 years of age. As abused children is a 'presumed benefit' group income verification is not
required. RTS verifies the presumed benefit status by completing a Client Contact Data Form for each child served.
The form is used to collect detailed information about the types of trauma/abuse suffered, the services requested
and provided, follow-up services provided and the age, gender, and ethnicity of each survivor. Client Contact Data
forms are kept in a locked cabinet. RTS has kept all data forms from the beginning of the agency (27 years).
RTS reports by 'individuals' rather than 'households' as to comply with our legal responsibilities to confidentiality.
Due to legal restrictions, RTS is unable to actively seek and record information regarding personal affiliations
between clients; we are therefore unable to report victims who share living spaces as 'households' as to preserve
the confidentiality of all clients.
3. Project
Address: 1860 El Camino Real, Suite 406 City: Burlingame Zip: 94010-3117
4. Provide a one sentence project summary:
The Sexual Abuse Services Program for Children and Youth provides mental health services to address the
multiple healing needs of child survivors of sexual violence including: crisis intervention, individual and group
counseling, advocacy, medical/legal and forensic accompaniment, and information and referrals.
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Organization
Address: 1860 El Camino Real, Suite 406 City: Burlingame Zip: 94010-3117
Organization
Phone: 650-652-0598 Website:
rapetraumaservices.org
Type of Applicant: Non-Profit Our agency serves:
5. Contact
Person /
Project
Administrator:
Name: Emily Abrams Title: Executive Director Telephone: 650-652-0598 x14
Contact Email: emily@rapetraumaservices.org Fax: 650-652-0596
6. Name of
Agency
Director:
Emily Abrams
7. Fiscal
Officer:Name: Lorry Thomas Email:
Lorry@rapetraumaservices.org Telephone: 650-652-0598
Fiscal Officer
Address: 1860 El Camino Real, Suite 406 City: Burlingame Zip: 94010
8. Authorized
Signatory:Name: Emily Abrams Email:
emily@rapetraumaservices.org Telephone: 650-652-0598
Authorized
Signatory
Address:
!860 El Camino Real, Suite 406 City: Burlingame Zip: 94010
9. Please provide days and hours of regularly scheduled operation:
RTS’ crisis intervention services (crisis counseling, advocacy, accompaniment, information and referrals) are
available 24-hours a day. Counseling is scheduled to meet the needs of clients and families. In addition to Monday
- Friday 8:30 am - 5:30 pm hours, sessions are available in the early mornings, evenings and on weekends.
10. DUNS Number: 876425245 Federal EIN/TIN Number: 94-3215045
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05N - Abused and Neglected Children
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
RTS aims to help child abuse survivors learn the skills needed to heal from sexual abuse, decrease the likelihood
of Post-Traumatic Stress Disorder, develop the tools to be supportive of their healing, and prevent continued or
future abuse. RTS’ program clearly matches many HUD activities by providing Basic Human Needs to Abused
Children. RTS provides child abuse survivors with Advocacy & Accompaniment, Crisis Intervention, Counseling,
Information, Referrals, and Violence Prevention.
The Polaris Project, the human trafficking crisis line, identified San Mateo County as a 'Human Trafficking Hotspot'
Child Sexual Exploitation is a form of child abuse in itself, but the #1 risk factor for being sexually exploited is being
a survivor of childhood sexual abuse.
In 2021, RTS provided 394 child abuse victims with crisis intervention, accompaniment & advocacy during forensic
medical exams & interviews. RTS provides children with emotional support, answers questions, and makes sure
survivors understand what is happening and that their rights are protected under the law. Counselors are trained to
provide services to youth of all ages. RTS works with police to ensure victims receive information about ongoing
RTS services. RTS provides children with individual and group therapy to help break the isolation that is common
among survivors – especially children. RTS provides zoom or in-person violence prevention workshops to “At-Risk”
youth at schools in RWC, SSF & SM
13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for
each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The National Crime survey reports 1-in-3 girls and 1-in-6 boys will be sexually abused by the time they are 18. The
San Mateo County Grand Jury discovered “everyday a child in SM County is sexually abused.” The housing crisis
in our County has created a dire situation for low- and moderate-income families. Needing more people to fill rooms
and multiple jobs for rent, while often living with strangers or acquaintances (who are sometimes responsible for
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childcare), has impacted the number of child sex abuse reports (HUD, 2015). Last year, RTS provided crisis
intervention to 394 victims of child sexual abuse. COVID decreased the number of cases but raised the needs of
the families we serve. 82 of these children live in Redwood City, range in age from infancy to 17, and are low-
income. Children who are sexually abused often exhibit emotional, cognitive, and behavioral problems, such as
depression, suicidal behavior, difficulty in school, use of alcohol & drugs, & early sexual activity. RTS is a place
where survivors find support. The ability to heal from past trauma is fundamental to a child's safety and well-being;
for 27 years RTS has provided services to the target group - child victims of sexual abuse.
RTS is the only agency in San Mateo County that responds 24-hours a day to law enforcement, the Keller Center
and the Child Advocacy Center when a child has been identified as a victim of sexual violence.
13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The National Crime survey reports 1-in-3 girls and 1-in-6 boys will be sexually abused by the time they are 18. The
San Mateo County Grand Jury discovered “everyday a child in SM County is sexually abused.” The housing crisis
in our County has created a dire situation for low- and moderate-income families. Needing more people to fill rooms
and multiple jobs for rent, while often living with strangers or acquaintances (who are sometimes responsible for
childcare), has impacted the number of child sex abuse reports (HUD, 2015). Last year, RTS provided crisis
intervention to 394 victims of child sexual abuse. COVID decreased the number of cases but raised the needs of
the families we serve. 82 of these children live in San Mateo, range in age from infancy to 17 and are low-income.
Children who are sexually abused often exhibit emotional, cognitive, and behavioral problems, such as depression,
suicidal behavior, difficulty in school, use of alcohol & drugs, & early sexual activity. RTS is a place where survivors
find support. The ability to heal from past trauma is fundamental to a child's safety and well-being; for 27 years RTS
has provided services to the target group - child victims of sexual abuse.
RTS is the only agency in San Mateo County that responds 24-hours a day to law enforcement, the Keller Center
and the Child Advocacy Center when a child has been identified as a victim of sexual violence.
13C. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
The National Crime survey reports 1-in-3 girls and 1-in-6 boys will be sexually abused by the time they are 18. The
San Mateo County Grand Jury discovered “everyday a child in SM County is sexually abused.” The housing crisis
in our County has created a dire situation for low- and moderate-income families. Needing more people to fill rooms
and multiple jobs for rent, while often living with strangers or acquaintances (who are sometimes responsible for
childcare), has impacted the number of child sex abuse reports (HUD, 2015). Last year, RTS provided crisis
intervention to 394 victims of child sexual abuse. COVID decreased the number of cases but raised the needs of
the families we serve. 80 of these children live in South San Francisco, range in age from infancy to 17, and are
low-income. Children who are sexually abused often exhibit emotional, cognitive, and behavioral problems, such as
depression, suicidal behavior, difficulty in school, use of alcohol & drugs, & early sexual activity. RTS is a place
where survivors find support. The ability to heal from past trauma is fundamental to a child's safety and well-being;
for 27 years RTS has provided services to the target group - child victims of sexual abuse.
RTS is the only agency in San Mateo County that responds 24-hours a day to law enforcement, the Keller Center
and the Child Advocacy Center when a child has been identified as a victim of sexual violence.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
The Sexual Abuse Services Program for Children and Youth is an ongoing program in which individuals seek
needed services at any time throughout the year. Activities and staff are in place to implement all aspects of the
program.
By the end of the Fiscal Year, RTS will provide:
80 Child Abuse survivors in Redwood City with
-Crisis Intervention
- Advocacy and Accompaniment services
- In person or virtual counseling (individual or group)
80 Child Abuse survivors in the City of San Mateo with
-Crisis Intervention
- Advocacy and Accompaniment services
- In person or virtual counseling (individual or group)
80 Child Abuse survivors in the City of South San Francisco with
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-Crisis Intervention
- Advocacy and Accompaniment services
- In person or virtual counseling (individual or group)
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
A variety of measures are used to evaluate services. The Client Contact Data Form is completed for all clients. It
collects detailed information about the services requested and provided, types of trauma/abuse suffered,
demographics, and follow-up services provided.
RTS holds weekly meetings to review individual cases, provide assessment, and assign cases. This process allows
program staff to track the number of services provided to city residents and evaluate a client's ability to identify and
address immediate and long-term trauma needs as well as gauge if a client has gained skills needed for healing,
an understanding of services, and/or received appropriate referral information.
Accomplishments to date (From July 1, 2021 - December 31, 2021):
RTS has provided crisis intervention services to 46 child abuse victims living in Redwood City - 56.75% of the
yearly goal.
RTS has provided crisis intervention services to 49 child abuse victims living in San Mateo - 61.25% of the yearly
goal.
RTS has provided crisis intervention services to 46 child abuse victims living in South San Francisco - 58.22% of
the yearly goal.
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
Children and teens who have suffered sexual trauma have a high likelihood of needing other services. RTS works
with organizations throughout the County to assure survivors receive all necessary services (housing and basic
needs, teen pregnancy prevention, substance abuse, mental health, Child Protective Services). RTS is a member
of the County Sexual Assault Task Force & Multidisciplinary Interview Team to create better understanding
regarding child victim issues, provide training, and enhance the coordination and cooperation of all parties involved
(law enforcement, medical personnel, DA, and Victim Services). RTS works with City and County Police
Departments. We are called in during an investigation to facilitate useful communication, supporting the creation of
an environment that minimizes re-traumatization. RTS' role is to support the child victim, provide basic legal-
medical information, and answer questions.
RTS addresses prevention by providing education programs in high schools. 40% of students reach out for further
information, advocacy, and/or counseling.
RTS is an active member of San Mateo County's Child Abuse Prevention Council, Multi-Disciplinary Interview
Committee, Commercial Sexual Exploitation of Children Steering Committee and Prison Rape Elimination Act
weekly team meetings.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
Each year, new children reach out in need of victim services. Funding allows us to meet this demand. RTS
provides a large percentage of direct services to Latino/a children. We continue to implement expanded counseling
& advocacy to children by providing additional counseling groups. Our numbers indicate a high percentage of low-
income clients. Additionally, funding allows RTS to provide outreach campaigns to at-risk communities. Through
our Bilingual Services, RTS focuses outreach to underserved populations actively targeting people that have limited
resources to receive services elsewhere. An ongoing trend is the increasing number of children seeking services
who are victims of CSEC (Commercial Sexual Exploitation of Children). CSEC includes the prostitution of children,
child pornography, child sex tourism & other forms of transactional sex where a child engages in sexual activities to
have key needs fulfilled, such as food, shelter or access to education. Providing services to these children is often
difficult, it is very time consuming and often hard to coordinate due to the presence of the justice system.
Without funds, RTS would initiate a waiting list for counseling, fewer school communities would receive services,
some child victims may not receive accompaniment support during forensic exams/interviews, & fewer residents
would receive information needed to make important & informed decisions.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
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by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 50 0 50 0
Redwood City 80 0 80 0
City of San Mateo 80 0 80 0
County of San Mateo 120 0 120 0
South San Francisco 80 0 80 0
Totals 410 0 410 0
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity Redwood City
Population
Redwood City
% by Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 74,402 100%82 100%
White and not Hispanic 40,656 54.64% 14 17.07%
White and Hispanic 23,557 31.66% 26 31.71%
Asian 6,715 9.03% 9 10.98%
African American 1,916 2.58% 5 6.10%
Pacific Islander 663 0.89% 2 2.44%
Native American 384 0.52% 0 0.00%
Other 1,511 2.03% 26 31.71%
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100%82 100%
White and not Hispanic 45,240 46.54% 12 14.63%
White and Hispanic 25,815 26.56% 30 36.59%
Asian 18,153 18.67% 17 20.73%
African American 2,099 2.16% 4 4.88%
Pacific Islander 1,937 1.99% 3 3.66%
Native American 140 0.14% 0 0.00%
Other 3,823 3.93% 16 19.51%
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%80 100%
White and not Hispanic 23,760 37.34% 12 15.00%
White and Hispanic 21,645 34.02% 26 32.50%
Asian 23,293 36.61% 23 28.75%
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African American 1,625 2.55% 3 3.75%
Pacific Islander 1,111 1.75% 4 5.00%
Native American 395 0.62% 0 0.00%
Other 9,598 15.08% 12 15.00%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
RTS is committed to making programs accessible by minimizing cultural, geographic, and economic barriers to
participation. Staff is trained to be culturally sensitive to the needs of individuals and groups that have experienced
oppression. Bilingual multicultural staff provide outreach to residents and specifically to the Latino immigrant
community. Presentations are given where there is a high likelihood of contact with survivors or potential victims. In
2021, RTS created a 2+ minute video highlighting services provided through RTS' Sexual Abuse Program which is
featured on our agency website home page and was distributed to all high schools in San Mateo County. The video
is in English with Spanish subtitles.
Whites are underrepresented in RTS client pool because as a nonprofit agency with no cost counseling and
support services, low-income and other underserved communities (i.e., non-White populations) overwhelmingly
utilize RTS' programs due to a lack of resources to receive support elsewhere.
RTS has a community outreach plan which targets underserved communities and sends program materials to over
75 agencies throughout San Mateo County and beyond, for example Native American Health Center, LGBT
Community Center, StarVista, Kaiser Permanente (Redwood City, South San Francisco and San Mateo Medical
Office) San Mateo County Human Services Agencies, and Asian American Recovery Services.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
RTS receives an ongoing Rape Crisis Grant from CalOES - the funding amount is $220,000 for the Sexual Abuse
Services Program for Children and Youth and ongoing funding from Child Abuse Treatment Center from CalOES in
the amount of $170,000. RTS receives $95,000 from The San Mateo County Victim Servies for Child Abuse
Prevention and Intervention.
RTS has received current funding from Pinpoint Foundation ($40,000) and Kaiser Permanente ($50,000). We will
re-apply to these sources for the upcoming fiscal year and apply to additional Corporations and Foundations. A
financial commitment from San Mateo, Redwood City, and South San Francisco lends additional credibility to our
requests from all types of funders. When approaching business owners and city residents it has been helpful to
discuss ongoing city support.
RTS has continued its Non-profit membership of the RWC/SM Chamber of Commerce and speaks to and receives
support from several service organizations (Rotary, Kiwanis, Lions, Soroptimist) throughout the county.
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Executive Director Emily Abrams
Provides training and mentoring to staff
and volunteers, provides crisis
intervention, individual counseling, and
facilitates direct services to children and
families. Provides oversight of all
program activities.
Founding member of RTS.
27 years experience
working in Sexual Assault
Movement. CA State
Certified Sexual Assault
Counselor.
Deputy Director Lorry Thomas
Provides Direct Services (counseling,
advocacy, accompaniment, information
and referrals) and coordinates and
implements services and programs to At
Risk Youth.
Has worked in the field of
sexual assault and domestic
violence for 7 years.
Advocate and Educator
specially trained to work
with youth and families. CA
State Certified Sexual
Assault Counselor.
Bilingual Family
Advocate
Melissa Doty Provides crisis intervention, advocacy
and accompaniment to children and
families during forensic interviews at the
Child Advocacy Center as part of the
Has worked in the field of
sexual assault for 4 years.
She understands the
dynamics and needs that
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County response to child sexual abuse
cases. She facilitates direct services to
Spanish speaking community members.
the Latinx community has in
accessing services and is
sensitive to these
challenges. A trained sexual
assault counselor with
experience providing
workshops, case
management, advocacy,
and support to children and
families. CA State Certified
Sexual Assault Counselor.
PROPOSED PROGRAM BUDGET FOR FY 2022-23
Redwood City City of San Mateo South San
Francisco Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested %Requested %Requested Pgm%Requested
Labor
Executive Director $152,880 35% $54,000 0% $0 0% $0 0% $0 0%$0
Program Director $114,200 26% $30,000 0% $0 0% $0 0% $0 0%$0
Deputy Director $91,000 49% $45,000 0% $0 0% $0 0% $0 0%$0
Bilingual Family
Advocate $61,000 75% $46,000 7% $3,000 7% $3,000 7% $3,000 20%$9,000
Bilingual Lead
Advocate/CSEC
Coordinator
$61,000 75% $46,000 3% $1,500 3% $1,500 3% $1,500 10%$4,500
Bilingual
Educator/Trauma
Counselors
$58,000 34% $20,000 0% $0 0% $0 0% $0 0%$0
Volunteer
Coordinator $77,000 51% $39,000 4% $1,500 4% $1,500 4% $1,500 12%$4,500
Prevention
Educators (3 staff
members)
$182,600 33% $60,000 0% $0 0% $0 0% $0 0%$0
Advocates/Trauma
Counselors (3 staff
members)
$161,500 32% $52,000 10% $5,000 10% $5,000 10% $5,000 29%$15,000
Trauma Therapists
(2 staff members) $125,300 43% $54,000 2% $1,000 2% $1,000 2% $1,000 6%$3,000
Intake and
Assessment
Specialist
$62,000 48% $30,000 0% $0 0% $0 0% $0 0%$0
Clinical Supervisor $20,000 50% $10,000 0% $0 0% $0 0% $0 0%$0
Accountant/Book
Keeper $25,500 27% $7,000 0% $0 0% $0 0% $0 0%$0
Taxes/Benefits $252,226 38%$96,000 0% $0 0% $0 0% $0 0%$0
Supplies
Office Supplies $7,500 27% $2,000 0% $0 0% $0 0% $0 0%$0
Equipment and
Maintance $6,000 25% $1,500 0% $0 0% $0 0% $0 0%$0
Materials
Postage and
Delivery $7,500 47% $3,500 0% $0 0% $0 0% $0 0%$0
Printing and
Reproduction $7,000 43% $3,000 0% $0 0% $0 0% $0 0%$0
Operations/Maintenance
Occupncy $103,200 45% $46,000 7% $3,000 7% $3,000 7% $3,000 20%$9,000
Telephone and
Communication $29,500 41% $12,200 0% $0 0% $0 0% $0 0%$0
Local Travel $8,000 19% $1,500 0% $0 0% $0 0% $0 0%$0
Training/Workshops $2,000 25% $500 0% $0 0% $0 0% $0 0%$0
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General Liability
Insurance
$3,200 50% $1,600 0% $0 0% $0 0% $0 0%$0
Membership Dues $2,000 50% $1,000 0% $0 0% $0 0% $0 0%$0
Administration $27,282 40%$11,000 0% $0 0% $0 0% $0 0% $0
TOTAL $1,647,388 41%$672,800 2%$15,000 2%$15,000 2%$15,000 7%$45,000
Number of Individual Beneficiaries 80 80 80 240
Cost per Individual $187.50 $187.50 $187.50 $187.50
For the City of Redwood City ONLY, answer the following:
1. Funding Criteria:
3. Human Services: Basic Human Needs are activities that are vital for survival and not just an improvement to
the quality of life, regardless of income. For example, emergency food programs are essential to survival.
Coordination of a volunteer program is an improvement to the quality of life.
2. Marketing/Advertising
a. Check all of the following methods your agency utilizes to promote and advertise your programs and services:
Flyers/brochures
Website
Phone book listing
CIP (Handbook/Database)
Outreach presentations to service providers
Outreach presentations to public
PSA’s
Social Media - Please list:
b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are
they available in?
All RTS materials are printed two sided in English and Spanish. Outreach presentations are provided in either
English or Spanish. Radio and TV announcements are provided on English and Spanish stations.
In 2021, RTS created a 2+ minute video highlighting services provided through the Sexual Abuse Program. The
video was done in English and provides Spanish subtitles. The video is featured on the RTS agency website
home page and was distributed to all high schools in the Sequoia Union High School District.
c. How and where are the materials distributed?
Materials are sent to over 75 agencies that target underserved populations, for example Native American Health
Center, LGBT Community Center, StarVista, Kaiser Permanente (Redwood City, South San Francisco and San
Mateo Medical Office) San Mateo County Human Services Agencies, and Asian American Recovery Services.
Materials are distributed at each Police Station in the county, The District Attorney's office, The Keller Center,
schools, libraries, and other social service agencies. Outreach presentations are provided throughout San Mateo
County with a concentrated effort in low-income communities.
3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/21.
During FY 20/21, RTS provided support services to 82 abused children living in RWC ranging in age from 1 to 17
years. The first point of contact for these children was from the child's school, RWC police department, or at the
Keller Center where a Sexual Assault counselor provided virtual accompaniment and advocacy services during
the forensic medical exam and/or legal interview.
RTS provided At-Risk Youth services via zoom at Redwood High School, Sequoia High School, McKinley Middle
School, and Garfield Community School. RTS Educators provided Ending Cycles of Violence workshops to
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students throughout Redwood City.
RTS staff provided professional trainings for members of the Multidisciplinary Interview Committee (MDIC) and
SART teams. Police officers, nurses, social workers, deputy district attorneys, and victim witness advocates were
provided with the latest research on child sexual violence and were given tips on how to engage youth in dialogue
about healthy sexuality and help to prevent sexual and dating violence.
RTS provided specialized training to Redwood City Police Officers aimed at working specifically with child
survivors of Sexual Abuse.
b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least
one concrete example from the people served in FY/21:
“Marco” a 12-year-old boy from Redwood City disclosed sexual abuse by a family member to his parents. His
parents reached out to RTS, not knowing the steps to take, especially during Shelter In Place. Marco’s parents
were concerned about reporting in a hospital, as another of their children is immuno-suppressed. RTS contacted
the Nurse Practitioner at the Keller Center, who was able to connect with the family, walk them through the
COVID-19 protocol and reassure the safety of a medical-legal exam. RTS connected with Marco and his parents
via zoom before and after the exam and a subsequent forensic interview at Redwood City Police Department.
Marco’s parents have discussed counseling, and initially wanted to wait until in-person services resumed. RTS
continued to follow-up with the family, and after six months, Marco and family began tele-health services with an
RTS Therapist.
RTS reaches out to all parents after forensic interviews and medical-legal exams. Many express interest in
counseling and support groups. A support group for parents was offered in Summer 2021; interest was high, but
parents were stretched beyond their limits. As children returned to in-person learning, parent bandwidth increased.
RTS held seven group sessions via zoom in the Fall of 2021 with up to 8 parents participating each week. Each of
them felt an increase in knowledge, a decrease in their stress levels and a sense of community and comfort at the
end of the group.
Attachments
1. Resolution authorizing application and designation of
signatory, by the Board of Directors
RTS_Board_Resolution_2022.doc
2. Proof of 501(c)3 / tax-exempt status Rape_Trauma_Services_IRS_Tax_Exempt_Letter.pdf
3. By-laws RTS_BYLAWS.pdf
4. Articles of Incorporation RTS_articles_of_incorporation.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board term
RTS_BOARD_LIST_2021_23.pdf
RTS_Board_Meeting_Dates_FY21_22.pdf
6. Organizational chart for entire organization Org_Chart_2022.docx
7. Certified financial audit no more that 1 fiscal year old,
prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for entities that receive
more than $750,000 in federal funding) OR
A letter from your Executive Director or Chief Financial
Officer certifying that agency does not receive more
than $750,000 in federal funds and is not subject to
the Single Audit.
Audit_June_2021.pdf
8. The following are required:
Current (FY21-22) Agency Operating Budget
Proposed (FY22-23) Agency Operating Budget
Current_Agency_budget_2021_22.pdf
Proposed_Agency_Budget_2022_23.pdf
9. Mission Statement RTS_Mission_Statement.pdf
RTS_Non_Discrimination_Policy.pdf
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10. Non-discrimination policy for Staff and Clients
11. Reasonable Accommodations Policy for Staff and
Clients
RTS_Reasonable_Accommodations_Policy.pdf
12. Conflict of Interest Policy. (If not available, please
indicate when you will submit)
RTS_Conflict_of_Interest_Policy.pdf
13. Other -
Download All Attachments
Program Manager Signature Emily Abrams
Date Signed 01/11/2022
Initially submitted: Jan 11, 2022 - 18:09:27
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Renaissance Entrepreneurship Center
2. Project Title: Creating Economic Opportunity for Low-Income Redwood City, City of San
Mateo, and County of San Mateo Women and Men
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
Redwood City $50,000 11% 80 27% $625.00
City of San Mateo $25,000 5% 50 17% $500.00
County of San Mateo $45,000 10% 120 40% $375.00
South San Francisco $25,000 5% 50 17% $500.00
Total $145,000 32% 300 100% $483.33
Grant Funded Programs:
We are applying for a Microenterprise Assistance Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to low income clients verified through income documentation.
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
Each client entering Renaissance Entrepreneurship Center (Renaissance) completes, dates and signs an intake
form that includes information on household and personal income, address and date of birth. We require clients to
provide documentation to demonstrate their financial need by submitting tax returns, pay stubs and/or
unemployment verification. Renaissance uses Housing and Urban Development (HUD) income guidelines to
determine if a client is classified as low-income. We keep all required documents on file.
3. Project Address: 1848 Bay Road City: East Palo Alto Zip: 94303-1311
4. Provide a one sentence project summary:
With support from the City of Redwood City, City of San Mateo, City of South San Francisco and County of San
Mateo, Renaissance Peninsula will support 200 low-income English- and Spanish-speaking women and men: 60 in
Redwood City; 30 in the City of San Mateo; 30 in the City of South San Francisco; and 80 in the County of San
Mateo, with customized small business training, one-on-one consulting, and access to capital, resources and
networks to assist them in starting and growing their own sustainable small businesses.
Organization Address: 275 5th Street City: San Francisco Zip: 94103-4117
Organization Phone: 415-541-8580 Website:
www.rencenter.org
Type of Applicant: Non-Profit Our agency serves:
5. Contact Person /
Project
Administrator:
Name: Timothy Russell Title: Program Director Telephone: 650-321-2193 x1102
Contact Email: trussell@rencenter.org Fax:
6. Name of Agency
Director: Sharon Miller
7. Fiscal Officer:Name: Doug House Email:
dhouse@rencenter.orgTelephone: 415-348-6259
Fiscal Officer Address: 275 5th Street City: San Francisco Zip: 94103-4117
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8. Authorized
Signatory:Name: Sharon Miller Email:
sharon@rencenter.org Telephone: 415-348-6243
Authorized Signatory
Address: 275 5th Street City: San Francisco Zip: 94103-4117
9. Please provide days and hours of regularly scheduled operation:
Renaissance’s offices in East Palo Alto and South San Francisco are generally open (currently virtually) Monday -
Friday, 9:00 a.m. – 5:00 p.m, with evening and weekend hours for scheduled training classes, workshops, one-on-
one consultations and special events. During the pandemic, we moved all programs and services online and will be
moving to a hybrid model as it becomes safe to do so. We look forward to holding our classes for the City of
Redwood City at: Sobrato Center for Nonprofits in Redwood Shores, City of Redwood City Library and Sequoia
Adult School, during evening and weekend hours. County of San Mateo classes will be offered during regular,
evening and weekend hours at our office in East Palo Alto and off-site at local public libraries and community
spaces made available by our community partners. City of San Mateo classes will be offered at the local libraries
and community spaces made available by our community partners, and City of South San Francisco classes will be
held at our new office, the North County Business Resource Center, in South San Francisco, as well as at the
South San Francisco Public Library.
10. DUNS Number: 054629282 Federal EIN/TIN Number: 94-2793122
11. HUD Activity: Choose the HUD activity that most closely matches your service:
18C - Micro-Enterprise Assist
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
Deliver English- and Spanish- language small business training and support services to empower low-income
women and men with the skills, resources, and networks to launch and grow their own businesses including:
Training Classes: Practical, intensive, hands-on training classes. Clients graduate with technical and soft skills, a
written plan, confidence and a network of like-minded entrepreneurs
Orientation: One-hour sessions with overview of Renaissance’s trainings and services
Start Smart: 4-session,12-hour class helps clients determine feasibility of business ideas
Business Prep: 10-week, 30-hour class provides clients with fundamentals of finance, marketing, management and
operations
Business of Child Care: 4-week, 12-hour class addresses industry specific requirements of child care businesses
Pop-Up Accelerator: 4-week, 12-hour class teaches clients how to conduct temporary sales and grassroots
marketing
Marketing and Social Media Bootcamps: 6-8 hour classes teach clients how to utilize tools for advertising their
businesses
Business Prep for Women and Start Smart for Women: Augments Business Prep and Start Smart classes with
women’s empowerment training
Workshops: Trainings in technology, marketing and finance complement our classes
One-on-One Consulting: Individual customized support and guidance to assist in business launch and growth and
help become better financial managers
Capital Access - Support grant opportunities and loans br
13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for
each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
No event in US history has had such a destructive impact on small businesses as the pandemic. According to the
US Bureau of Labor Statistics, the number of active small business owners fell by 22% during the first three months
of the pandemic and minority-owned businesses suffered the most. Latinx-owned businesses experienced a 32%
decrease, immigrant-owned businesses dropped by 36% and female-owned businesses suffered a 25% loss.
Nearly half (46%) of Redwood City residents are low-income. Small business ownership offers one of the surest
routes to economic mobility for low-income persons, women, immigrants, people of color, seniors, and formerly
incarcerated persons. Small businesses create employment for business owners and other residents, build assets,
fill commercial vacancies, and promote local economic vitality. While 35.4% of Redwood City residents are
Hispanic/Latino (Census 2021 Est.), only 33.8% of businesses are minority-owned (Census 2012). While 50.2% of
the Redwood City population are women (Census 2021), only 37.6% of businesses are women-owned (Census
2021). Renaissance clients in Redwood City are: 79% Hispanic/Latino; 79% people of color; 68% women; and 97%
are extremely low- to moderate-income (Renaissance, 2021). Renaissance is the only organization offering
comprehensive, customized entrepreneurship training for English- and Spanish-speaking low-income women and
men that supports emerging entrepreneurs from idea feasibility to business planning & lau
13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
No event in US history has had such a destructive impact on small businesses as the pandemic. According to the
US Bureau of Labor Statistics, the number of active small business owners fell by 22% during the first three months
of the pandemic and minority-owned businesses suffered the most. Latinx-owned businesses experienced a 32%
decrease, immigrant-owned businesses dropped by 36% and female-owned businesses suffered a 25% loss.
50% of the City of San Mateo residents are low-income (City of San Mateo Consolidated Plan 2015-2017) and
25.1% are Hispanic/Latino (US Census, 2021 Estimate). Small business ownership offers one of the surest routes
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to economic mobility for low-income persons, women, immigrants, people of color, people with disabilities, seniors,
and formerly incarcerated persons. Small businesses create employment for the business owners themselves and
local residents, build assets, fill commercial vacancies, and promote local economic vitality. While 50% of the City
of San Mateo population are women (US Census, 2021 EST.), only 35% of businesses are women-owned (US
Census, 2012).
The US Small Business Administration San Mateo Small Business Development Center (SBDC) provides
individual consulting services to existing businesses, but does not target the specific needs of low-income women
and men or aspiring (pre-start) entrepreneurs.
13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
No event in US history has had such a destructive impact on small businesses as the pandemic. According to the
US Bureau of Labor Statistics, the number of active small business owners fell by 22% during the first three months
of the pandemic and minority-owned businesses suffered the most. Latinx-owned businesses experienced a 32%
decrease, immigrant-owned businesses dropped by 36% and female-owned businesses suffered a 25% loss.
Economic inequality in the Bay Area, and Silicon Valley in particular, is growing at unprecedented rates. San Mateo
County has a Gini Coefficient of 0.46, one of the highest among Bay Area counties, indicating it has one of the
highest inequalities of the 9-county region. While the median income for the County is $105,667 it ranges from
$240,000 in Atherton to $50,000 in East Palo Alto. 60% of San Mateo County identify as people of color and 25%
identify as Latino. (Get Healthy SMC.org and US Census Bureau 2013-2017 American Community Survey 5-
year)). Renaissance Mid-Peninsula serves residents of the County of San Mateo who are most in need: 88% are
extremely-low to moderate-income; 7060% of San Mateo County identify as% women; 45% Hispanic/Latino; 30%
Pacific Islander and Asian; 17% Black/African American; and 38% Caucasian.
13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
South San Francisco is the birthplace of biotech and it is also one of the most racially diverse communities in the
Peninsula. 40.8% of the population is of Asian or Pacific Islander descent, with large populations of Filipino and
Chinese, 34.5% are Caucasian, and 33.3% are Latino/Hispanic. 40.3% of residents were born outside of the
country. Despite the high median household income citywide ($105,549), the highest income areas are at $133,906
and the lowest at $71,506 (US Census Bureau, 2019). Through Q2, Renaissance Peninsula served South San
Francisco residents who are most in need: 83% are extremely-low to moderate-income; 60% women; 50%
Hispanic/Latino; 14% Pacific Islander and Asian; 21% Black/African American; 39% Caucasian and 25% Other.
In addition to Renaissance’s entrepreneurship programs and services, the Bay Area Entrepreneur Center of
Skyline College is a business incubator/accelerator and resource center that offers individuals the information,
access and support to grow their current business or business idea. Renaissance refers clients who may benefit
from the Bay Area Entrepreneur Center of Skyline College to their program; however, we are the only organization
offering comprehensive, customized entrepreneurship training and support for English- and Spanish-speaking low-
income women and men from the idea-feasibility to the business planning, launch and growth stages.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
Redwood City
Q1 6 Peninsula Orientations (3 ENG/3 ESP) and 2 Start Smart classes (ENG/ESP)
Q2 6 Peninsula Orientations (3 ENG/3 ESP), 2 Start Smart classes (ENG/ESP), and 2 Business Prep classes
(ENG/ESP)
Q3 6 Peninsula Orientations (3 ENG/3 ESP) and 2 Start Smart classes (ENG/ESP)
Q4 6 Peninsula Orientations (3 ENG/3 ESP) 2 Start Smart classes (ENG/ESP), and 2 Business Prep classes
(ENG/ESP)
City of San Mateo
Q1 4 Peninsula Orientations (2 ENG/2 ESP), 2 Start Smart classes (ENG/ESP)
Q2 2 Business Prep classes (ENG/ESP)
Q3 4 Peninsula Orientations (2 ENG/2 ESP), 2 Start Smart classes (ENG/ESP)
Q4 2 Business Prep classes (ENG/ESP)
County of San Mateo
Q1 6 Peninsula Orientations (3 ENG/3 ESP) and 2 Start Smart classes (ENG/ESP), and 1 Business of Childcare
class (ESP)
Q2 6 Peninsula Orientations (3 ENG/3 ESP), 2 Start Smart classes (ENG/ESP), 2 Business Prep classes
(ENG/ESP), and 1 Business of Childcare class (ENG)
Q3 6 Peninsula Orientations (3 ENG/3 ESP) and 2 Start Smart classes (ENG/ESP), and 1 Business of Childcare
class (ESP)
Q4 6 Peninsula Orientations (3 ENG/3 ESP), 2 Start Smart classes (ENG/ESP) and 2 Business Prep class
(ENG/ESP), and 1 Business of Childcare class (ESP)
City of South San Francisco
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Q1 4 Peninsula Orientations (2 ENG/2 ESP) and 2 Start Smart classes (ENG/ESP)
Q2 2 Business Prep classes (ENG/ESP)
Q3 4 Peninsula Orientations (2 ENG/2 ESP) and 2 Start Smart classes (ENG/ESP
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
In FY 2022-2023, Renaissance Mid-Peninsula will serve 200 low-income entrepreneurial English- and Spanish-
speaking women and men: 60 from Redwood City; 30 from the City of San Mateo; 30 from the City of South San
Francisco; and 80 from the County of San Mateo who will start and grow 54 businesses: 15 in Redwood City, 12 in
the City of San Mateo, 12 in South San Francisco, and 15 in the County of San Mateo; and create 83 jobs: 22 jobs
in Redwood City; 18 jobs in the City of San Mateo; 18 jobs in the City of South San Francisco and 25 jobs in the
County of San Mateo, including the business owners themselves. Renaissance Peninsula is on track to achieve
our FY 2021-2022 objectives. As of the 2nd quarter, we have served 43 of the 60 anticipated low-income residents
of Redwood City, 108 of the anticipated 80 low-income residents of the County of San Mateo, 35 of the anticipated
30 in the city of San Mateo, and 40 of the 30 anticipated low-income residents of South San Francisco.
Renaissance measures the success of our program by tracking client progress through our outcomes tracker,
VistaShare. Each client entering Renaissance completes an intake form to provide baseline financial and
demographic information, along with their goals for enrolling in Renaissance. We then track client progress and
changes in their personal or business circumstances as a result of receiving our services. We also conduct
evaluations at the completion of services delivered to receive client feedback.
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
Renaissance has been building strong relationships with community-serving organizations throughout the County
of San Mateo for over 15 years. Renaissance partners with the South San Francisco Public Library, the Daly City
Public Library and the San Mateo County Library to provide off-site trainings at their facilities; and with various
community institutions including core services agencies, places of worship, chambers of commerce, and
community centers who conduct outreach to community members. We partner with the Lawyers' Committee for
Civil Rights (LCCR) and the San Francisco Community Business Law Center to offer legal support services to our
clients. Renaissance collaborates with CLSEPA, Nuestra Casa, Project WeHope, San Mateo Credit Union, and
Community Financial Resources (CFR) to offer Secure Futures/Futuros Seguros, our financial education and
savings program.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
For-profits in Silicon Valley offer business accelerators for entrepreneurs in the tech sector, but few resources are
available to low-income women and men committed to launching and growing more traditional small businesses.
The generous partnership and support of Redwood City, the City of San Mateo, the City of South San Francisco
and the County of San Mateo will enable Renaissance to provide low-income English- and Spanish-speaking
women and men with small business training, one-on-one consulting, and access to resources and networks
needed to launch and grow successful businesses. Without this support we could only serve minimal numbers of
clients in these areas, resulting in a significantly lower number of businesses that can rebuild, launch and grow.
Fifty percent of all small businesses fail within five years (U.S. Bureau of Labor Statistics); whereas 95% of clients
who come to Renaissance in business, stay in business. Government support also enables Renaissance to attract
additional funds from foundations and corporations.
The COVID Pandemic has challenged both new and established businesses. To help sustain businesses through
this crisis services include: increasing access to EIDL and PPP and local grants and loans, providing new market
opportunities for outdoor markets, helping businesses pivot operations to meet customer and employee COVID
safety requirements, launching or expanding e-commerce, and helping grow “side hustles” to help increase income
continu
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 0 0 0 0
Redwood City 60 60 80 80
City of San Mateo 30 30 50 50
County of San Mateo 80 80 120 120
South San Francisco 30 30 50 50
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Totals 200 200 300 300
19. c. Micro-Enterprose Please complete the following table for your project:
Jurisdiction Low Income
Jobs Created
Total
Jobs Created
# of New
Businesses
Assisted
# of Existing
Businesses Assisted
Redwood City 22 22 6 9
City of San Mateo 18 18 5 7
County of San Mateo 25 25 6 9
South San Francisco 18 18 5 7
Totals 83 83 22 32
20. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other
21. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity Redwood City
Population
Redwood City
% by Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 74,402 100%74 100%
White and not Hispanic 40,656 54.64% 18 24.32%
White and Hispanic 23,557 31.66% 39 52.70%
Asian 6,715 9.03% 7 9.46%
African American 1,916 2.58% 2 2.70%
Pacific Islander 663 0.89% 0 0.00%
Native American 384 0.52% 0 0.00%
Other 1,511 2.03% 8 10.81%
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100%78 100%
White and not Hispanic 45,240 46.54% 26 33.33%
White and Hispanic 25,815 26.56% 26 33.33%
Asian 18,153 18.67% 17 21.79%
African American 2,099 2.16% 5 6.41%
Pacific Islander 1,937 1.99% 1 1.28%
Native American 140 0.14% 1 1.28%
Other 3,823 3.93% 2 2.56%
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%236 100%
White and not Hispanic 23,760 37.34% 48 20.34%
White and Hispanic 21,645 34.02% 89 37.71%
Asian 23,293 36.61% 43 18.22%
African American 1,625 2.55% 32 13.56%
Pacific Islander 1,111 1.75% 4 1.69%
Native American 395 0.62% 4 1.69%
Other 9,598 15.08% 16 6.78%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
In all locations we use social media in English and Spanish to post our events, classes, and mixers. We display
brochures and flyers in strategic locations like City Hall, libraries, core services agencies, and community centers.
Our website provides information on our programs, including course descriptions, a schedule of classes and
available services to target our clients. Redwood City: Work with partners to distribute promotional materials and
present, table, and network at community events; anchor institutions such as churches and food distribution
centers to build trust with the undocumented community; banks and credit unions who are looking to invest in
undocumented community through ITIN banking. City of San Mateo - Work with the Multicultural and Dream Center
to reach undocumented. We canvas business districts and connect with proprietors on a 1:1 basis to identify
businesses owned by our target population. County of San Mateo - Network at community events to showcase our
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services to the underserved, homeless, and the formerly incarcerated. In East Palo Alto. We promote temporary
markets based on home based businesses to build community support and ownership in the local economy. In East
Menlo Park we are partnering with churches and local businesses to host pop up markets to help entrepreneurs
start businesses and build a business community and local food traffic. SSF - We use English- and Spanish-
language television, radio and print media, to engage new clients.
22. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
Renaissance has a diverse funding base that is comprised of: 35% government; 22% corporations; 17%
foundations; 14% earned income; 6% special events; 4% individuals; and 2% other. Renaissance’s Mid-Peninsula
FY2022 funders included:
Sobrato Foundation $250,000 - committed
Chan Zuckerberg Initiative - $100,000/over 2 years - committed
Sand Hill Foundation - $150,000/2 years - committed
Silicon Valley Community Foundation (donor advised fund) $50,000 - committed
Sand Hill Foundation $
Facebook $50,000 - committed
Palo Alto Community Fund $10,000 -committed
Atkinson Foundation $5,000 - committed
City of South San Francisco, designated for the South San Francisco Business Resource Center - $467,000 -
committed
US SBA - $325,000 for operation of the San Mateo County Small Business Development Center - $325,000 -
committed
We anticipate that these funders will be renewing their support for FY 2022 and FY 2023.
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
CEO Sharon Miller Strategic oversight and direction
21 years overseeing growth
of Renaissance into a
regional organization
Program Director Timothy Russell
Oversight and management of
Renaissance Mid-Peninsula program
operations, client services, evaluation,
and administration
Expanded Renaissance
programs throughout the
County of San Mateo,
launched East Palo Alto’s
first small business
incubator, and introduced
women-focused classes on
the Peninsula
Program Manager Amanda Anthony
Manage programs and deliverables in
South San Francisco and the Northern
part of San Mateo County
Master’s degree inof Public
Policy, TEFL certificate, 5
years as a business owner
Program Manager Alok Gupta
Manage programs and deliverables in
San Mateo, Redwood City and the
southern part of San Mateo County
MBA, 5 years in small
business entrepreneurship,
15 years in high tech and
high tech entrepreneurship
Program Coordinator Teresa Perez Client outreach, services, training and
partner coordination
Bilingual/bicultural
administrative professional
with 2 years experience
workin with low-income
women and men
entrepreneurs in San Mateo
County
Data & Evaluation
Coordinator Abby Feder Data entry, client tracking and database
maintenance
Stanford BA in Science,
Technology, and Society, 1.5
years of non-profit data
administration
Finance Director Douglas House
Finance oversight and direction,
compliance monitoring, financial report
review
MBA, Finance/Accounting.
30+ years
accounting/finance
experience with 15+ years'
in non-profit
Accounting Manager Joseph Sigman Prepares and submits financial reports MBA, Accounting
Certificate, 4 years non-
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profit accounting experience
PROPOSED PROGRAM BUDGET FOR FY 2022-23
Redwood City City of San
Mateo
County of San
Mateo
South San
Francisco Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested %Requested %Requested %Requested Pgm%Requested
Labor
Program Director $108,000 37% $39,500 38% $15,000 15% $6,000 32% $12,500 15% $6,000 100%$39,500
Finance Director $112,100 2% $2,000 25% $500 25% $500 25% $500 25% $500 100%$2,000
Program Manager $85,000 32% $27,600 29% $8,000 21% $5,800 29% $8,000 21% $5,800 100%$27,600
Program Coordinator $62,000 21% $13,000 38% $5,000 15% $2,000 31% $4,000 15% $2,000 100%$13,000
Data & Evaluation
Coordinator $66,000 9% $6,200 32% $2,000 19% $1,200 29% $1,800 19% $1,200 100%$6,200
$0
Taxes/Benefits $358,448 5%$19,426 35% $6,710 18% $3,410 30% $5,896 18% $3,410 100%$19,426
Operations/Maintenance
Consultants/Instructors $678,000 18% $120,000 8% $10,000 4% $4,750 8% $10,000 4% $4,750 25%$29,500
Travel $25,200 16% $4,000 7% $290 2% $90 1% $54 2% $90 13%$524
Other Direct
Expenses/Overhead $2,126,540 10% $220,950 1% $2,500 1% $1,250 1% $2,250 1% $1,250 3%$7,250
Administration $40,000 8%$3,000 0% $0 0% 0% $0 0% $0 0% $0
TOTAL $3,661,288 12%$455,676 11%$50,000 5%$25,000 10%$45,000 5%$25,000 32%$145,000
Number of Individual Beneficiaries 80 50 120 50 300
Cost per Individual $625.00 $500.00 $375.00 $500.00 $483.33
For the City of Redwood City ONLY, answer the following:
1. Funding Criteria:
5. Economic Development: Job creation and intervention programs that create actual jobs for low income
residents.
2. Marketing/Advertising
a. Check all of the following methods your agency utilizes to promote and advertise your programs and services:
Flyers/brochures
Website
Phone book listing
CIP (Handbook/Database)
Outreach presentations to service providers
Outreach presentations to public
PSA’s
b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are
they available in?
All of our marketing materials are available in both English and Spanish, including flyers, brochures, SMC Connect
listings, and social media content, as well as public presentations, and radio/TV/print interviews.
c. How and where are the materials distributed?
In addition to online outlets (including our website, newsletter, Facebook, Instagram,Twitter, LinkedIn, and SMC
Connect), we distribute program and class flyers and promotional materials at all of our programs and services,
partner organizations, and key community locations including City Hall, public libraries, and community centers.
We also provide program materials at presentation tables at various community events.
3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/21.
For FY 2020-21 our goal was to serve 60 low-income women and men from Redwood City, 30 from the City of
San Mateo, 80 from the County of San Mateo, and 30 from South San Francisco.
We served 74 low-income women and men in Redwood City, 74 in the City of San Mateo and 236 in the County of
San Mateo. In Redwood City, we worked with clients that launched and grew 39 businesses and created 11 jobs,
including the business owners themselves. We helped these businesses obtain $1,075,000 in much needed
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business capital. In San Mateo clients launched and grew 43 businesses and created 8 jobs, including the
business owners themselves. We helped these businesses obtain $760,000 in much needed business capital. In
the County of San Mateo, we worked with clients that launched or grew 145 businesses and created 75 jobs,
including the business owner themselves. We helped these businesses obtain $935,855 in much needed
business capital.
b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least
one concrete example from the people served in FY/21:
According to a 2019 independent evaluation conducted by the Aspen Institute’s FIELD program’s Entrepreneur
Tracker, one year after Renaissance clients complete a minimum of 10 hours of service (pre-COVID):
54% of clients who came to Renaissance in the pre-start stage launched their businesses
95% of clients who came to Renaissance in business, stayed in business
The median gross revenue of clients who are in business full-time (after one year) is $114,470
50% of Renaissance businesses employ 2 or more individuals
98% highly valued our services and
94% stated: 'It would not have been possible to start or sustain a business without participating in Renaissance's
programs.'
James Burrell is the owner of Burrell’s Hair Cutting Place on Grand Avenue in South San Francisco. A veteran,
James has run his barbershop for more than 2 decades and had been struggling since the first COVID shutdown.
Many of his clients, who were employees of the biotech sector in South San Francisco, had moved or were
working remotely from other places. James had no online presence and did not know what to do to make his
business more visible to potential clients. Renaissance met with him and helped him apply for the $2,500 San
Mateo County Digital Tools and Technology Grant, provided him a Chromebook, and built him an attractive
website, burrellshair.com, that he can use to advertise his business more effectively.
Attachments
1. Resolution authorizing application and designation of
signatory, by the Board of Directors
Resolution_San_Mateo_County_01.04.2022_1.pdf
2. Proof of 501(c)3 / tax-exempt status 2._IRS_Determination_Letter.pdf
3. By-laws 3._By-Laws.pdf
4. Articles of Incorporation 4._Articles_of_Incorporation.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board term
_Board_Roster_wterms_01.03.22.docx.pdf
6. Organizational chart for entire organization Renaissance_Organization_Chart_Jan_2022.pdf
7. Certified financial audit no more that 1 fiscal year old,
prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for entities that receive
more than $750,000 in federal funding) OR
A letter from your Executive Director or Chief Financial
Officer certifying that agency does not receive more
than $750,000 in federal funds and is not subject to the
Single Audit.
Renaissance_2020_Financial_Statements_Final.pdf
8. The following are required:
Current (FY21-22) Agency Operating Budget
Proposed (FY22-23) Agency Operating Budget
2021_Org-Wide_Budget_FINAL.pdf
_2022_Org_Wide_Budget__-_Sheet1.pdf
9. Mission Statement RenCenter_Mission_Jan_2022.pdf
10. Non-discrimination policy for Staff and Clients 10._Non-Discrimination_Policy.pdf
11. Reasonable Accommodations Policy for Staff and
Clients
11._Reasonable_Accommodations_Policy.pdf
12. Conflict of Interest Policy. (If not available, please
indicate when you will submit)
12._Conflict_of_Interest_Policy.pdf
13. Other -
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If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Tim Russell
Date Signed 01/13/2022
Initially submitted: Jan 13, 2022 - 16:14:30
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Rebuilding Together Peninsula
2. Project Title: National Rebuilding Day (NRD) - Home Rehab Program (2022-23)
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
Redwood City $20,540 4% 3 15% $6,846.67
City of San Mateo $50,000 11% 6 30% $8,333.33
County of San Mateo $34,000 7% 8 40% $4,250.00
South San Francisco $15,750 3% 3 15% $5,250.00
Total $120,290 26% 20 100% $6,014.50
Grant Funded Programs:
We are applying for a Minor Home Repair Program
CDBG National Objective Eligibility - How are you serving low income populations?
Minor home repairs for low income households whose incomes are verified.
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
RTP’s National Rebuilding Day home repair program currently uses 80% AMI (Area Median Income) as its guide
for income eligibility. Applicants are required to provide proof of gross monthly income for all individuals 18 and
over living in the home, including renters. Income sources include: salaries, SSI or SSD, social security,
alimony/child support, interest and dividends, pensions and annuities, rental income, and any other possible
sources of income. The preferred documentation to prove income is the most recent income tax return (first two
pages only) for each adult in the household. Alternatively, we ask each adult to submit as many of the following
documents as possible: last three bank statements, two pay stubs, social security award letter, SSI or SSDI
statement and rent checks.
3. Project
Address: 841 Kaynyne Street City: Redwood City
Zip:
94063-
3033
4. Provide a one sentence project summary:
National Rebuilding Day (NRD) - Home Rehabilitation program is a volunteer-driven home repair program, held
twice per year, that brings together about 1,000 volunteers together on behalf of dozens of low-income
homeowners, ensuring that every neighbor we serve has one of the most critical of human needs met -- a safe and
healthy home.
Organization
Address: 841 Kaynyne Street City: Redwood City
Zip:
94063-
3033
Organization
Phone: 650-366-6597 Website: www.RTPeninsula.org
Type of Applicant: Our agency serves:
5. Contact
Person /
Project
Administrator:
Name: Josh Woodruff Title: Program Manager
Telephone:
650-366-
6597 x226
Contact Email:
josh.w@rebuildingtogetherpeninsula.org,
greg@rebuildingtogetherpeninsula.org,
development@rebuildingtogetherpeninsula.org
Fax: 650.366.9053
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6. Name of
Agency
Director:
Melissa Lukin
7. Fiscal
Officer:Name: Jan Sager Email: jan.sager1@gmail.com
Telephone:
650-366-
6597
Fiscal Officer
Address: 841 Kaynyne Street City: Redwood City
Zip:
94063-
3033
8. Authorized
Signatory:Name: Melissa Lukin Email:
melissa@rebuildingtogetherpeninsula.org
Telephone:
650-366-
6597
Authorized
Signatory
Address:
841 Kaynyne Street City: Redwood City
Zip:
94063-
3033
9. Please provide days and hours of regularly scheduled operation:
Monday to Friday, 8am to 5pm. Closed for lunch from 12pm to 1pm.
10. DUNS Number: 11-399-5612 Federal EIN/TIN Number: 94-3106209
11. HUD Activity: Choose the HUD activity that most closely matches your service:
14A - Rehab: Single-Unit Residential
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
RTP’s National Rebuilding Day (NRD) - Home Rehabilitation program leverages the collaborative support of
volunteers, financial sponsors, and in-kind donations to deliver major critical repairs to low-income homeowners
that lack the financial means and technical expertise to address the repair issues plaguing their health and safety.
NRD’s main objective is that the homes owned by our low-income neighbors are dry, clean, pest-free, ventilated,
safe, contaminant-free, maintained, thermally controlled, accessible, and affordable (the National Center for
Healthy Housing’s ten Principles of Healthy Homes).
Activities:
1. Low-income homeowner completes repair application.
2. RTP conducts a comprehensive Home Safety Assessment which assesses the health and safety repairs needed
based on the ten Principles of Healthy Homes.
3. RTP develops a scope of work which provides a plan for how the health and safety repairs will be completed.
4. Homeowner is paired with a volunteer Construction Captain who prepares the home for the work to be done on
NRD.
5. Repair and home modifications are completed by a team volunteers on NRD, either 10/15/2022 and 4/29/2023.
6. Final project review and survey collection which assesses the impact of our work on the homeowner's health and
safety.
Priorities by jurisdiction:
NRD 2022-23 will repair 3 homes in Redwood City, 6 homes in the City of San Mateo, 3 homes in South San
Francisco and 8 homes in the county.
13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for
each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
NEED:
Redwood City (RWC) needs a free home repair program for its low-income neighbors. Since RWC has limited
affordable housing (median RWC home price is $1,872,547 up 15% in the last year, Zillow, Dec. 2021) it, like many
cities on the peninsula, would benefit from preserving its current affordable housing stock. Given that the San
Francisco Bay Area boasts the third highest construction costs in the world (International Construction Market
Survey, 2021) and construction costs have climbed during the COVID-19 crisis, many of RWC’s low-income
homeowners can’t afford to keep their homes in good repair. Combine this with the fact that 77% of seniors desire
to age-in-place (AARP 2021) and that falls are the leading cause of injury for older adults (Source: CDC), RWC’s
elderly low-income homeowners need access to free home repairs and safety modifications.
AREA SERVED:
Since our Fiscal Year 2009-10, RTP has provided 278 RWC homeowners with free home repair services. NRD
serves low-income homeowners across the city.
TARGET POPULATION:
NRD provides critical health and safety repairs to low-income homeowners with a focus on homes with seniors,
veterans, people with disabilities, and families with children.
SIMILAR PROGRAMS:
The Center for Independence of the Disabled provides home modifications for disabled persons. RTP serves all
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low-income homeowners and with 30 years of experience is the leading home repair program in the county.
13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
NEED:
The City of San Mateo (SM) needs a free home repair program for its low-income neighbors. Since SM has limited
affordable housing (median SM home price is $1,668,660, up 13.6% in the last year, Zillow, Dec. 2021) it, like many
cities on the peninsula, would benefit from preserving its current affordable housing stock. Given that the San
Francisco Bay Area boasts the third highest construction costs in the world (International Construction Market
Survey, 2021) and construction costs have climbed during the COVID-19 crisis, many of SM’s low-income
homeowners can’t afford to keep their homes in good repair. Combine this with the fact that 77% of seniors desire
to age-in-place (AARP 2021) and that falls are the leading cause of injury for older adults (Source: CDC), SM
residents need access to free home repairs and safety modifications.
AREA SERVED:
Since our Fiscal Year 2009-10, RTP has provided 194 City of San Mateo homeowners with free home repair
services. NRD serves low-income homeowners across the city.
POPULATION:
NRD provides health and safety repairs to low-income homeowners with a focus on homes with seniors, veterans,
people with disabilities, and families with children.
SIMILAR PROGRAMS:
The Center for Independence of the Disabled provides home modifications for disabled persons. RTP serves all
low-income homeowners and with 30 years of experience is the leading home repair program in the county.
13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
NEED:
The County of San Mateo (County) needs a free home repair program for its low-income neighbors. Since the
County has limited affordable housing (median home price is $1,630,024, up 14% in the last year, Zillow, Dec.
2021) it, like many cities on the peninsula, would benefit from preserving its current affordable housing stock. Given
that the San Francisco Bay Area boasts the third highest construction costs in the world (International Construction
Market Survey, 2021) and construction costs have climbed during the COVID-19 crisis, many of the County’s low-
income homeowners can’t afford to keep their homes in good repair. Combine this with the fact that 77% of seniors
desire to age-in-place (AARP 2021) and that falls are the leading cause of injury for older adults (Source: CDC),
the County’s elderly, low-income homeowners need access to free home repairs and safety modifications.
AREA SERVED:
Since our Fiscal Year 2009-10, RTP has provided 1,566 County homeowners with free home repairs. We serve
low-income homeowners across the County.
TARGET POPULATION:
NRD provides critical health and safety repairs to low-income homeowners with a focus on homes with seniors,
veterans, people with disabilities, and families with children
SIMILAR PROGRAMS:
RTP is the leading home repair program in the County. Habitat for Humanity's home repair program only serves
East Palo Alto. The Center for Independence of the Disabled only serves the disabled.
13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
NEED:
South San Francisco (SSF) needs a free home repair program for its low-income neighbors. Since SSF has limited
affordable housing (median home price is $1,291,340, up 14.7% in the last year, Zillow, Dec. 2021) it, like many
cities on the peninsula, would benefit from preserving its current affordable housing stock. Given that the San
Francisco Bay Area boasts the third highest construction costs in the world (International Construction Market
Survey, 2021) and construction costs have climbed during the COVID-19 crisis, many of SSF’s low-income
homeowners can’t afford to keep their homes in good repair. Combine this with the fact that 77% of seniors desire
to age-in-place (AARP 2021) and that falls are the leading cause of injury for older adults (Source: CDC), the
County’s elderly, low-income homeowners need access to free home repairs and safety modifications.
AREA SERVED:
Since our Fiscal Year 2009-10, RTP has provided 227 SSF homeowners with free home repair services. NRD
serves low-income homeowners across SSF.
TARGET POPULATION:
NRD provides critical health and safety repairs to low-income homeowners with a focus on homes with seniors,
veterans, people with disabilities, and families with children.
SIMILAR PROGRAMS:
The Center for Independence of the Disabled provides home modifications for disabled persons. RTP serves all
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low-income homeowners and with 30 years of experience is the leading home repair program in the county.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
Due to COVID, our National Rebuilding Day (NRD) program in 2020 and 2021 was performed on a rolling basis.
This was primarily due to the limited volunteering opportunities that we were able to offer. As we have now
implemented a “rolling” NRD for nearly two years and volunteering is starting to increase again, we have decided to
shift our model to better serve our volunteers and provide more timely repairs to homeowners. We will be holding
NRD twice this year, October 15, 2022 and April 29, 2023. This will allow volunteers to choose the time of year that
works best for them and allow our staff to provide better support by reducing the project management burden from
all projects in one day to half of the projects in October and half of the projects in April.
NRD 2022 to 2023 Timeline
FALL
July 2022: CDBG contracts awarded
July to Aug 2022: Site visits of homes
Sept 2022: Project selection and sponsor matching
Sept 2022: Captains' Kickoff Meeting
Sept to Oct 2022: Project planning, materials and supplies purchases, prep days
Oct 15, 2022: NRD about 15 sites
SPRING
Nov 2022 to Jan 2023: Site visits of homes
Jan 2023: Project selection and sponsor matching
Feb 2023: Captains' Kickoff Meeting
Mar 2023 to Apr 2023: Project planning, materials and supplies purchases, prep days
Apr 29, 2023: NRD - about 15 sites
May 2023 - June 2023: Project wrap up and evaluation
We will bill quarterly for staff time and materials
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
RTP conducts homeowner surveys to measure our success. In fiscal year 2020-21, RTP repaired over 135 homes
across its 3 programs. For homeowners surveyed:
100% reported that our work has made their home a safer place to live;
96% reported that repairs created a healthier home environment for themselves and their family;
87% reported that completed repairs will make it easier for them to maintain their home; and
80% reported feeling less likely to fall in their home since repairs (another 14% stated N/A).
RTP’s NRD program holds current contracts with each jurisdiction. We expect to meet all of our 2021-22
deliverables during National Rebuilding Day 2022 - to be held on April 30, 2022 - including 2 homes in Redwood
City, 4 in the City of San Mateo, and 3 in South San Francisco. In the County of San Mateo we will repair at least 8
homes and 5 community facilities during NRD 2022.
For our 2020-21 contracts, RTP’s NRD program met all of our deliverables by serving 3 homes in Redwood City, 4
homes in the City of San Mateo, 3 homes in South San Francisco and 9 homes in the County of San Mateo. NRD
2021 also repaired 5 community facilities (3 in Redwood City, 1 in City of San Mateo and 1 in Burlingame.)
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
For each NRD home repair project, RTP’s skilled staff provides support and training to a multidisciplinary volunteer
team. Each team consists of:
1. Construction Captain: coordinates the repair work, assists with the site inspection, evaluation, material
purchasing and volunteer assignments. Construction Captains work one-on-one with our NRD homeowners to
develop a scope of work that addresses the health and safety concerns of that individual project. Construction
Captains are skilled in home repair, and donate 40+ hours of volunteer time over two months to plan and prepare
repair projects for their homeowner.
2. Volunteer Captain: recruits and organizes volunteers at their rehabilitation site and assists the Construction
Captain in planning and managing the core group of helpers. Volunteer Captains contribute about 20 hours of
service to coordinate all the logistics for volunteers at each individual site on NRD.
3. Skilled Volunteers provide materials and skilled labor from assessment to completing projects like roofing and
plumbing. They are assigned to each site as needed.
4. Service Volunteers perform projects like carpentry projects, fire safety and accessibility modifications, debris
removal, interior and exterior painting, window or floor repairs, cleaning, landscaping, as well as moving furniture
and appliances.
5 Support Volunteers help with a variety of other tasks (e.g. hospitality on project days, accounting, technology,
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etc.)
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
RTP’s National Rebuilding Day program applies its expertise to address the following trends in our community: the
increasing lack of affordable housing, the rise of multi-generational living, our aging population and their desire to
age-in-place, and the extraordinary costs of repairs. We meet these challenges by rehabilitating and preserving
existing affordable housing. Many low-income families, especially seniors on fixed incomes, simply do not have the
resources to repair their home. Left unaddressed, minor home repairs can escalate into major issues that can leave
homeowners vulnerable to illness, physical harm, and even homelessness. RTP strengthens communities and
enhances self-sufficiency by ensuring that homes are safe and healthy and by empowering low-income
homeowners to invest their limited resources on other needs. RTP revitalizes whole neighborhoods and provides
long-lasting stability to them. Many of our clients have lived in their homes for generations and, as a result of our
work, they can live safely, age in place, and pass an affordable home down to the next generation.
Without funding, RTP will have to reduce the number of National Rebuilding Day repair projects and scale back the
scopes of work. Without adequate funding, our organization will have to leave more costly repairs undone, which in
turn means that we are not leaving our homeowners in truly safe and healthy environments. One of the most basic
needs for anyone is a safe and healthy home.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 0 0 0 0
Redwood City 0 3 0 3
City of San Mateo 0 6 0 6
County of San Mateo 0 8 0 8
South San Francisco 0 3 0 3
Totals 0 20 0 20
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other Low income homeowners
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity Redwood City
Population
Redwood City
% by Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 74,402 100%14 100%
White and not Hispanic 40,656 54.64% 2 14.29%
White and Hispanic 23,557 31.66% 8 57.14%
Asian 6,715 9.03% 3 21.43%
African American 1,916 2.58% 1 7.14%
Pacific Islander 663 0.89% 0 0.00%
Native American 384 0.52% 0 0.00%
Other 1,511 2.03% 0 0.00%
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100%11 100%
White and not Hispanic 45,240 46.54% 2 18.18%
White and Hispanic 25,815 26.56% 4 36.36%
Asian 18,153 18.67% 5 45.45%
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African American 2,099 2.16% 0 0.00%
Pacific Islander 1,937 1.99% 0 0.00%
Native American 140 0.14% 0 0.00%
Other 3,823 3.93% 0 0.00%
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%6 100%
White and not Hispanic 23,760 37.34% 1 16.67%
White and Hispanic 21,645 34.02% 0 0.00%
Asian 23,293 36.61% 3 50.00%
African American 1,625 2.55% 2 33.33%
Pacific Islander 1,111 1.75% 0 0.00%
Native American 395 0.62% 0 0.00%
Other 9,598 15.08% 0 0.00%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
Note: The data above is for all of the members of the household, not just the homeowner, as the race/ethnicity of
household members can differ from the homeowner. Because this program serves a handful of households in each
jurisdiction it is difficult to perfectly align with the city’s overall demographics. However, the data above shows the
populations served in each jurisdiction are predominated by underserved populations.
RTP conducts grassroots outreach including door-to-door outreach; direct mail; distributing information about
RTP’s home repair programs to nonprofit and government agencies; participating in community events; social
media campaigns; and presentations at local senior centers, churches, and other groups. RTP is trusted by our
neighbors in need. Our staff guides homeowners through the application and home repair process, providing
multilingual and culturally competent support. We hold our general contractor’s license and are experts in
navigating building code and permitting processes, thereby reducing barriers for low-income, often monolingual,
homeowners.
Of the population served last year by RTP:
100% of participants had low, very low, or extremely low income.
82% of the households had a senior living in the home.
73% of participants identified as a person of color.
70% of homeowners served have lived in their homes 20+ years.
61% of the households had a person with a disability living in the home.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
We could not accomplish our mission to repair homes, revitalize communities and rebuild lives without leveraging
the in-kind support from individuals, skilled volunteers, community organizations, and corporations.
RTP’s FY2022-23 National Rebuilding Day budget is $471,194. Of this amount, we expect 26% to come from
CDBG jurisdictions, 55% to come from sponsors, 12.5% to come from foundations, and 6.5% to come from
individual donors or special event revenue.
To provide an example of expected FY2022-23 revenue for NRD, below are details on secured and pending
funding for FY2021-22 NRD.
National Rebuilding Day FY2021-22 Secured and Pending Funding Sources:
Sponsorships (secured and expected by April 2022): $259,600
Secured CDBG contracts: $123,700
Foundations (secured and expected by April 2022): $58,350
Individual donor and special event revenue: $29,544
TOTAL NRD 2022 EXPECTED PROGRAM REVENUE: $471,194
It is important to note that the $471,194 is NRD cash budget only. We do not budget for in-kind materials, supplies
and labor. For NRD 2021, our volunteers contributed over $300,000 worth of in-kind materials and supplies.
For our organization, RTP is in a strong financial position. We hold $5M in assets. Our projected $1,826,377 annual
revenue comes from diverse streams: 21% from foundations, 17% from individuals, 14% from sponsorships, 29%
from government, 15% from special events and 4% other.
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
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Director of Programs Greg Bernard NRD program oversight, billing,
communication with the CDBG
jurisdictions, and managing half of the
NRD the sites on the NRD Day (Oct 15,
2022 and April 29, 2023). Managing sites
includes conducting previews, developing
scopes of work, getting permits, working
with the volunteer Construction Captain,
getting supplies, and ensuring the
volunteer Captain has all they need for a
successful repair day
20 years of experience as a
contractor
Project Manager Josh Woodruff
Homeowner interaction, contractor
negotiations, project wrap up, and
managing half of the sites on each NRD
Day (Oct 15, 2022 and April 29,2023).
Managing sites includes conducting
previews, developing scopes of work,
getting permits, working with the
volunteer Construction Captain, getting
supplies, and ensuring the volunteer
Captain has all they need for a successful
repair day.
oined RTP in 2018.
Experience as a small
business owner, Americorps
member with RTP, and
formerly employed by a
credit union.
PROPOSED PROGRAM BUDGET FOR FY 2022-23
Redwood City City of San
Mateo
County of San
Mateo
South San
Francisco
Total
Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested %Requested %Requested %Requested Pgm%Requested
Labor
Staff $673,427 31% $209,596 1% $2,054 2% $5,000 2% $3,400 1% $1,575 6%$12,029
Taxes/Benefits $224,476 31%$69,866 0% $205 1% $500 0% $340 0% $157 2%$1,202
Materials
Repairs and renovations (cash) $414,780 33% $137,584 12% $16,414 29% $39,955 20% $27,169 9% $12,586 70%$96,124
Operations/Maintenance
Operations/Outreach/Vollunteers $87,774 14% $12,282 0% $0 0% $0 0% $0 0% $0 0%$0
Administration $387,889 11%$41,867 4% $1,867 11% $4,545 7% $3,091 3% $1,432 26% $10,935
TOTAL $1,788,346 26%$471,195 4%$20,540 11%$50,000 7%$34,000 3%$15,750 26%$120,290
Number of Individual Beneficiaries 3 6 8 3 20
Cost per Individual $6,846.67 $8,333.33 $4,250.00 $5,250.00 $6,014.50
For the City of Redwood City ONLY, answer the following:
1. Funding Criteria:
1. Affordable Housing: Acquisition of sites for affordable housing, new construction of affordable housing,
conversion of existing housing to affordable, acquisition and rehabilitation of rental housing (includes special
needs housing).
2. Marketing/Advertising
a. Check all of the following methods your agency utilizes to promote and advertise your programs and services:
Flyers/brochures
Website
Phone book listing
CIP (Handbook/Database)
Outreach presentations to service providers
Outreach presentations to public
PSA’s
Social Media - Please list: local news (e.g. San Mateo Daily Journal), Direct Mail, door to door outreach
Other - Please describe: local news (e.g. San Mateo Daily Journal), Direct Mail, door to door outreach
b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are
they available in?
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All of RTP’s services and documents are provided in English and Spanish. If a homeowner requires another
language, RTP utilizes community partners that specialize with that population to serve as translators. In addition,
select marketing collateral is offered in multilingual formats including RTP’s main flyers, brochures and direct mail
pieces. RTP also conducts multilingual door- outreach and phone outreach.
c. How and where are the materials distributed?
In Redwood City, we make presentations and distribute materials to a variety of nonprofit, government and
community organizations (e.g. Fair Oaks & Veterans Memorial Community Centers, Redwood City Human Service
Agencies, and Peninsula Family Service). Through our NRD community facility repair program, RTP has
developed deep relationships with nonprofits throughout Redwood City that serve primarily low-income people
(e.g. Samaritan House Free Clinic, Kainos, StarVista, St. Francis Center, IHSD, schools and child care).
RTP’s National Rebuilding Day materials are distributed to low-income homeowners via: distributing fliers to low-
income homeowners (e.g. door hangers, fliers in Senior Centers’ grab and go lunches), direct mail using 'Leads
Please,' referrals from partner organizations, tabling at community events, making presentations to community
groups, social media campaigns, and more!
3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/21.
For 2020-2021, RTP’s National Rebuilding Day program’s goal was to serve 3 homes in Redwood City. We met
our goal by serving 3.
RTP conducts homeowner surveys to measure our success. In fiscal year 2020-21, RTP repaired over 135 homes
across its 3 programs. For homeowners surveyed:
100% reported that our work has made their home a safer place to live;
96% reported that repairs created a healthier home environment for themselves and their family;
87% reported that completed repairs will make it easier for them to maintain their home; and
80% reported feeling less likely to fall in their home since repairs (another 14% stated N/A).
b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least
one concrete example from the people served in FY/21:
Sometimes the best way to emphasize the impact that our National Rebuilding Day program can have on a life is
through a story:
Hank*, a veteran in his 70s, has lived in his Redwood City home for over 40 years. He now relies on a wheelchair
for mobility and since January 2021, had been confined to his home because there was no easy way for him to
navigate the stairs to the sidewalk.
RTP’s staff and volunteers from Provident Credit Union and Rosendin Electric companies were eager to help. In
just a few hours, they transformed Hank’s life and made it possible for him to reconnect with the community he
had sorely missed during this last year of isolation. As he came to the door and saw the team lining the ramp,
clapping for him, Hank’s face lit up. Tears flowed and there were smiles all around. Hank said, “You've given me
my freedom back!”
RTP’s commitment to ensuring a safe and healthy home for every person remains at the core of our work. Thank
you for partnering with RTP and helping our mission to “rebuild homes, revitalize communities and rebuild lives”
for our neighbors-in-need. Your generosity makes a significant impact in our community and gives hope to the
people who need it most.
*Name changed
Attachments
1. Resolution authorizing application and
designation of signatory, by the Board of
Directors
1._CDBG_bod_authorization_for_FY22-23_with_THJ_signature.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each
board term
5._Board_Roster_2021-22_1.5.22.pdf
6. Organizational chart for entire
organization
6._RTPOrgChart_11.2.21.pdf
7. Certified financial audit no more that 1
fiscal year old, prepared by a CPA, and:
Management letters (if applicable)
7._FINAL_FY19-
20_Audited_Financial_Statements_recd_3.23.21.pdf
7c._Single_Audit_Not_Required_letter.pdf
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A-122 and A-133 Single Audit (for
entities that receive more than
$750,000 in federal funding) OR
A letter from your Executive Director or
Chief Financial Officer certifying that
agency does not receive more than
$750,000 in federal funds and is not
subject to the Single Audit.
8. The following are required:
Current (FY21-22) Agency Operating
Budget
Proposed (FY22-23) Agency
Operating Budget
8a._RTP_Agency_Budget_FY21-22.pdf
8b._RTP_FY23_budget_for_CDBG.pdf
8c._FY22_RTP_National_Rebuilding_Day_budget.pdf
9. Mission Statement 9._RTP_Mission_Statement_1.8.21.pdf
10. Non-discrimination policy for Staff and
Clients
10._11._nondiscrimination_and_accomodations_updated_2.2019.pdf
11. Reasonable Accommodations Policy
for Staff and Clients
10._11._nondiscrimination_and_accomodations_updated_2.2019.pdf
12. Conflict of Interest Policy. (If not
available, please indicate when you will
submit)
12._confilct_of_interest_policy.pdf
13. Other -
If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Melissa Lukin
Date Signed 01/11/2022
City/County Accepted Signature Heather Ruiz
Date Signed 02/03/2022
Initially submitted: Jan 11, 2022 - 13:30:07
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Rebuilding Together Peninsula
2. Project Title: Safe at Home
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
Redwood City $20,540 4% 5 10% $4,108.00
City of San Mateo $20,000 4% 4 8% $5,000.00
County of San Mateo $125,000 27% 30 61% $4,166.67
South San Francisco $55,000 12% 10 20% $5,500.00
Total $220,540 48% 49 100% $4,500.82
Grant Funded Programs:
We are applying for a Minor Home Repair Program
CDBG National Objective Eligibility - How are you serving low income populations?
Minor home repairs for low income households whose incomes are verified.
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
RTP’s Safe at Home home repair program currently uses 80% AMI (Area Median Income) as its guide for income
eligibility. Applicants are required to provide proof of gross monthly income for all individuals 18 and over living in
the home, including renters. Income sources include: salaries, SSI or SSD, social security, alimony/child support,
interest and dividends, pensions and annuities, rental income, other income. The preferred documentation to prove
income is the most recent income tax return (first two pages only) for each adult in the household. Alternatively, we
ask each adult to submit as many of the following documents as possible: last three bank statements, two pay
stubs, social security award letter, SSI or SSDI statement, and rent checks.
3. Project
Address: 841 Kaynyne Street City: Redwood City
Zip:
94063-
3033
4. Provide a one sentence project summary:
RTP’s Safe at Home program provides critical health and safety related home repair needs for low-income
homeowners, including home safety modifications that allow low-income seniors to safely age in place by
eliminating the threat of injury or accident, particularly from falling.
Organization
Address: 841 Kaynyne Street City: Redwood City
Zip:
94063-
3033
Organization
Phone: 650-366-6597 Website: www.RTPeninsula.org
Type of Applicant: Non-Profit Our agency serves:
5. Contact
Person /
Project
Administrator:
Name: Greg Bernard Title: Construction Program Director
Telephone:
650-366-
6597 x228
Contact Email: greg@rebuildingtogetherpeninsula.org;
development@rebuildingtogetherpeninsula.orgFax: 650.366.9053
6. Name of
Agency
Director:
Melissa Lukin
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7. Fiscal
Officer:Name: Jan Sager Email: jan.sager1@gmail.com
Telephone:
650-366-
6597
Fiscal Officer
Address: 841 Kaynyne Street City: Redwood City
Zip:
94063-
3033
8. Authorized
Signatory:Name: Melissa Lukin Email:
melissa@rebuildingtogetherpeninsula.org
Telephone:
650-366-
6597
Authorized
Signatory
Address:
841 Kaynyne Street City: Redwood City
Zip:
94063-
3033
9. Please provide days and hours of regularly scheduled operation:
Monday to Friday, 8am to 5pm. Closed for lunch from 12pm to 1pm.
10. DUNS Number: 11-399-5612 Federal EIN/TIN Number: 94-3106209
11. HUD Activity: Choose the HUD activity that most closely matches your service:
14A - Rehab: Single-Unit Residential
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
Safe at Home Program (SAH) objectives:
1. Low-income homeowners, majority elderly and BIPOC, in San Mateo County have access to free home repair
services that enable them to live in a dry, clean, pest-free, ventilated, safe, contaminant-free, maintained, thermally
controlled, accessible, and affordable home (the National Center for Healthy Housing’s ten principles of healthy
homes).
2. Safety and health priorities identified in each home are addressed by our expert repair technician, skilled
volunteers and/or trusted sub-contractors.
3. Participants are equipped with the knowledge and tools necessary to identify health and safety hazards and
educated with maintenance tips to ensure the longevity of the repairs they receive.
ACTIVITIES:
Each homeowner receives 5 services over a 3 month period:
1. Homeowner application is reviewed by RTP staff.
2. Staff conduct a comprehensive Home Safety Assessment which assesses the repairs needed.
3. Staff develop a Home Safety Plan (aka scope of work) which details how the repairs will be completed.
4. Repairs and home safety modifications are completed by our experienced repair technicians and trusted
subcontractors.
5. Staff review the project and collect feedback through surveys to assess the impact of our work on the
homeowner.
Priorities by jurisdiction:
SAH will repair 5 homes in Redwood City, 4 homes in the City of San Mateo, 10 homes in South San Francisco and
30 in the county.
13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for
each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
NEED:
Redwood City (RWC) needs a free home repair program for its low-income neighbors. Since RWC has limited
affordable housing (median RWC home price is $1,872,547, up 15% in the last year, Zillow, Dec. 2021), it – like
many cities on the peninsula – would benefit from preserving its current affordable housing stock. Given that the
San Francisco Bay Area boasts the third highest construction costs in the world (International Construction Market
Survey, 2021) and construction costs have climbed during the COVID-19 crisis, many of RWC’s low-income
homeowners can’t afford to keep their homes in good repair. Combine this with the fact that 77% of seniors desire
to age-in-place (AARP 2021) and that falls are the leading cause of injury for older adults (Source: CDC), RWC’s
elderly low-income homeowners need access to free home repairs and safety modifications.
AREA SERVED:
Since our Fiscal Year 2009-10, RTP has provided 278 RWC homeowners with free home repair services. SAH
serves low-income homeowners across the city.
TARGET POPULATION:
SAH serves low-income homeowners with a focus on homes with seniors, veterans, people with disabilities, and
families with children.
SIMILAR PROGRAMS:
The Center for Independence of the Disabled provides home modifications for disabled persons. RTP serves all
low-income homeowners with a range of health and safety repairs. With 30+ years of experience, RTP is the
county's leading home repair program.
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13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
NEED:
The City of San Mateo (SM) needs a free home repair program for its low-income neighbors. Since SM has limited
affordable housing (median SM home price is $1,668,660, up 13.6% in the last year, Zillow, Dec. 2021) it, like many
cities on the peninsula, would benefit from preserving its current affordable housing stock. Given that the San
Francisco Bay Area boasts the third highest construction costs in the world (International Construction Market
Survey, 2021) and construction costs have climbed during the COVID-19 crisis, many of SM’s low-income
homeowners can’t afford to keep their homes in good repair. Combine this with the fact that 77% of seniors desire
to age-in-place (AARP 2021) and that falls are the leading cause of injury for older adults (Source: CDC), SM’s
elderly, low-income homeowners need access to free home repairs and safety modifications.
AREA SERVED:
Since 2009-10, RTP has provided 194 City of San Mateo homeowners with free home repair services. SAH serves
low-income homeowners across the city.
TARGET POPULATION:
SAH serves low-income homeowners with a focus on homes with seniors, veterans, people with disabilities, and
families with children.
SIMILAR PROGRAMS:
The Center for Independence of the Disabled provides home modifications for disabled persons. RTP serves all
low-income homeowners with a range of health and safety repairs. With 30+ years of experience, RTP is the
county's leading home repair program.
13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
NEED:
The County of San Mateo (County) needs a free home repair program for its low-income neighbors. Since the
County has limited affordable housing (median home price = $1,630,024, up 14% in the last year, Zillow, Dec.
2021) it, like many cities on the peninsula, would benefit from preserving its current affordable housing stock. Given
that the SF Bay Area boasts the third highest construction costs in the world (International Construction Market
Survey, 2021) and construction costs have climbed during the COVID-19 crisis, many of the County’s low-income
homeowners can’t afford to keep their homes in good repair. Combine this with the fact that 77% of seniors desire
to age-in-place (AARP 2021) and that falls are the leading cause of injury for older adults (Source: CDC), the
County’s elderly, low-income homeowners need access to free home repairs and safety modifications.
GEOGRAPHY:
Since our Fiscal Year 2009-10, RTP has provided 1,566 County homeowners with free home repairs. We serve
low-income homeowners across the County.
POPULATION:
SAH provides repairs to low-income homeowners with a focus on homes with seniors, veterans, people with
disabilities, and families with children.
SIMILAR PROGRAMS:
RTP’s 30 years of experience make us the leading home repair program in the County. Habitat for Humanity's
home repair program only serves East Palo Alto and the Center for Independence of the Disabled only serves the
disabled.
13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
NEED:
South San Francisco (SSF) needs a free home repair program for its low-income neighbors. Since SSF has limited
affordable housing (median home price is $1,291,340, up 14.7% in the last year, Zillow, Dec. 2021) it, like many
cities on the peninsula, would benefit from preserving its current affordable housing stock. Given that the San
Francisco Bay Area boasts the third highest construction costs in the world (International Construction Market
Survey, 2021) and construction costs have climbed during the COVID-19 crisis, many of SSF’s low-income
homeowners can’t afford to keep their homes in good repair. Combine this with the fact that 77% of seniors desire
to age-in-place (AARP 2021) and that falls are the leading cause of injury for older adults (Source: CDC), the
County’s elderly, low-income homeowners need access to free home repairs and safety modifications.
AREA SERVED:
Since our Fiscal Year 2009-10, RTP has provided 227 SSF homeowners with free home repair services. SAH
serves low-income homeowners across SSF.
TARGET POPULATION:
SAH serves low-income homeowners with a focus on homes with seniors, veterans, people with disabilities, and
families with children.
SIMILAR PROGRAMS:
While the Center for Independence of the Disabled provides home modifications for disabled persons, RTP serves
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all low-income homeowners with a range of health and safety repairs. With 30 years of experience, RTP is the
county’s leading home repair program.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
RTP’s Safe at Home program is fully operational and provides services on an ongoing basis. Each homeowner
receives five services over a three month period:
1. Homeowner completes an application which provides key information about the repairs needed.
2. RTP’s trained and experienced staff conduct a comprehensive Home Safety Assessment which assesses the
health and safety repairs needed based on the ten Principles of Healthy Housing.
3. In partnership with the homeowner, RTP’s staff develops a Home Safety Plan (aka scope of work) which
provides a detailed plan for how the critical health and safety repairs will be completed.
4. Repairs and home safety modifications are completed by our experienced repair technicians and trusted
subcontractors.
5. Final project review and survey collection which assesses the impact of our work on the homeowner's health and
safety.
RTP will submit invoices quarterly to ensure funds are spent in a timely manner.
SAH will serve at least the following number of homes by jurisdiction per year of the contract:
Redwood City: 5 homes per year
City of San Mateo: 4 homes per year
County: 30 homes per year
South San Francisco: 10 homes per year
Daly City: 5 homes per year
RTP would like to be considered for a two-year contract so that we can plan deliverables with confidence and
provide seamless services to the low-income populations that we serve.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
RTP conducts homeowner surveys to measure our success. In 2020-21, RTP repaired over 135 homes across its
3 programs. For homeowners surveyed:
100% reported that our work has made their home a safer place to live;
96% reported that repairs created a healthier home environment for themselves and their family;
87% reported that completed repairs will make it easier for them to maintain their home; and
80% reported feeling less likely to fall in their home since repairs (another 14% stated N/A).
RTP’s Safe at Home program holds contracts with each jurisdiction. In August 2021 one of our repair technicians
left to pursue another opportunity. Given how COVID has impacted the employment market, we knew it would be
difficult to fill that position. We contacted the jurisdictions and shared that we might only reach 70% of our FY21-22
goals as we are working with only one repair technician and increasing our use of subcontractors. The deliverables
in this proposal reflect this and our decision to hire a project specialist that can increase the efficiency of our
remaining technician.
Accomplishments to date (July 2021 to Dec 2021):
Redwood City: 5 homes served/in progress (original goal: 7, 70% = 5 homes)
City of San Mateo: 3 homes served/in progress (original goal: 12, 70% = 8 homes)
County: 32 homes served/in progress (original goal: 45, 70% = 31 homes)
South San Francisco: 8 homes served/in progress (original goal: 12, 70% = 8 homes)
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
RTP could not accomplish our mission without collaboration. SAH benefits from the agency’s partnerships with
trade unions, vendors, and corporations that supply volunteer labor and significant in-kind donations. For example,
RTP recently made presentations to the core service agencies in San Mateo County; the Mentorship, Discover, and
Inspire men's group; Samaritan House; neighborhood groups; International Brotherhood of Electrical Workers; the
pipefitters union; and the American Red Cross. We have also arranged discount materials and supplies from
Hayward Lumber, Master Plumbing and Ace Hardware. RTP is also building a partnership with Acterra to help
assist our clients in the East Palo Alto to North Fair Oaks area and with Peninsula Clean Energy in those areas
plus Belle Haven in Menlo Park. RTP also refers our clients to other programs that can assist them (e.g. Meals on
Wheels, El Concilio, and PG&E Low-Income Home Energy Assistance Program). We receive referrals for potential
Safe at Home applicants from city staff, county social workers and case managers, hospitals, and local nonprofit
agencies.
RTP also participates in collaborative local efforts to implement systemic change as they relate to achieving our
vision of safe and healthy housing for everyone. RTP has participated in the City of East Palo Alto’s 2nd
Unit/Reducing Displacement Task Force, the County's Fall Prevention Task Force, Thrive - The Alliance of
Nonprofit for San Mateo County, and more.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
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One of the most fundamental needs for any person is a safe and healthy home. On top of this basic need, RTP’s
Safe at Home program applies its expertise to address the following trends in our community: the limited supply of
affordable housing, the significant increase in the cost of housing in the last year, the multi-faceted impact of
COVID-19 on vulnerable populations and how it limits their ability to keep their home in good repair, our county’s
aging population and their desire to age-in-place, and the extraordinary costs of construction in our region.
We meet these challenges by rehabilitating and preserving existing affordable housing. Many low-income families,
especially seniors on fixed incomes, simply do not have the resources to repair their home. Left unaddressed,
minor home repairs can escalate into major issues that can leave homeowners vulnerable to illness, physical harm,
and even homelessness. RTP strengthens communities and enhances self-sufficiency by ensuring that homes are
safe and healthy and by empowering low-income homeowners to invest their limited resources on other needs.
RTP revitalizes neighborhoods by reducing blight and improving the housing stock. Many of our clients have lived
in their homes for generations and, as a result of our work, they can live safely, age in place, and pass an
affordable home down to the next generation.
Without funding, RTP will would reduce the number of repair projects or scale back scopes of work.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 0 5 0 5
Redwood City 0 5 0 5
City of San Mateo 0 4 0 4
County of San Mateo 0 30 0 30
South San Francisco 0 10 0 10
Totals 0 54 0 54
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other Low income homeowners
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity Redwood City
Population
Redwood City
% by Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 74,402 100%19 100%
White and not Hispanic 40,656 54.64% 3 15.79%
White and Hispanic 23,557 31.66% 15 78.95%
Asian 6,715 9.03% 1 5.26%
African American 1,916 2.58% 0 0.00%
Pacific Islander 663 0.89% 0 0.00%
Native American 384 0.52% 0 0.00%
Other 1,511 2.03% 0 0.00%
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100%12 100%
White and not Hispanic 45,240 46.54% 2 16.67%
White and Hispanic 25,815 26.56% 3 25.00%
Asian 18,153 18.67% 6 50.00%
African American 2,099 2.16% 1 8.33%
Pacific Islander 1,937 1.99% 0 0.00%
Native American 140 0.14% 0 0.00%
Other 3,823 3.93% 0 0.00%
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Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%26 100%
White and not Hispanic 23,760 37.34% 6 23.08%
White and Hispanic 21,645 34.02% 9 34.62%
Asian 23,293 36.61% 5 19.23%
African American 1,625 2.55% 0 0.00%
Pacific Islander 1,111 1.75% 0 0.00%
Native American 395 0.62% 2 7.69%
Other 9,598 15.08% 4 15.38%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
Note: The data above is for all of the members of the household, not just the homeowner, as the race/ethnicity of
household members can differ from the homeowner. Because this program serves a handful of households in each
jurisdiction it is difficult to perfectly align with the city’s overall demographics. However, the data above shows the
populations served in each jurisdiction are predominated by underserved populations.
RTP conducts grassroots outreach including door-to-door outreach; direct mail; distributing information about
RTP’s home repair programs to nonprofit and government agencies; participating in community events; social
media campaigns; and presentations at local senior centers, churches, and other groups. RTP is trusted by our
neighbors in need. Our staff guides homeowners through the application and home repair process, providing
multilingual and culturally competent support. We hold our general contractor ’s license and are experts in
navigating building code and permitting processes, thereby reducing barriers for low-income, often monolingual,
homeowners.
Of the population served last year by RTP:
100% of participants had low, very low, or extremely low income.
82% of the households had a senior living in the home.
73% of participants identified as a person of color.
70% of homeowners served have lived in their homes 20+ years.
61% of the households had a person with a disability living in the home.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
RTP’s FY23 Safe at Home Budget is $467,053. Of this amount, we expect 68% to come from government sources
and 32% to come from individuals, corporations and foundations.
To provide an example of expected FY23 revenue for the Safe at Home program, below are details on secured and
pending funding for the FY22 Safe at Home program.
Secured FY22 Safe at Home funding = $433,540:
County of San Mateo, $125,000
City of Palo Alto, $73,000
City of South San Francisco, $55,000
Sequoia Healthcare District, $50,000
City of San Mateo, $45,000
Peninsula Health Care District, $30,000
City of Redwood City, $20,540
City of Daly City, $20,000
Insurance Industry Charitable Foundation, $10,000
Umpqua Bank Foundation, $3,000
San Mateo County Association of Realtors, $2,000
Pending and Planned FY22 requests:
City of Menlo Park, $10,000
City of San Carlos, $12,000
Gellert Foundation, $10,000
Palo Alto Weekly Holiday Fund $5,000
Palo Alto Community Fund, $5,000
For our organization, RTP is in a strong financial position. We hold $5M in assets. Our projected $1,826,377 annual
revenue comes from diverse streams: 21% from foundations, 17% from individuals, 14% from sponsorships, 29%
from government, 15% from special events and 4% other.
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Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Director of Programs Greg Bernard
His main responsibilities are to preview
each applicant’s home, create a scope of
work for them and oversee project
management
20 years of experience as a
contractor
Project Manager Josh Woodruff
Manages client and vendor interaction for
SAH projects. Serves as the external
'face' of the organization with support of
staff in the background to complete work
at SAH repair sites.
Joined RTP in 2018.
Experience as a small
business owner, Americorps
member with RTP, and
formerly employed by a
credit union
Senior Repair
Technician Frank Tijerina
esponsible for doing the repairs and
modifications at homes and working with
subcontractors and vendors to complete
the necessary work at each home.
More than 20 years of
construction experience,
including carpentry,
plumbing, and electrical.
Program Coordinator Esmeralda
Rodriguez
Supports the Safe at Home team by
working with homeowners to complete
their applications, scheduling previews,
and conducting homeowner survey
12 years of nonprofit
experience serving
vulnerable populations.
Holds a bachelor’s degree
in Psychology.
Project Specialist to be hired
Performs day to day tasks to keep SAH
projects progressing. Responsible for
getting supplies on the job site, photos,
paperwork, etc. Support the Sr. Repair
Technician as needed on larger more
complicated projects
Key qualifications for this
position include (1) the
ability to respond effectively
to the needs of staff as well
as volunteers needing
varying levels of support. (2)
possessing a basic
understanding of and
experience in construction
(especially carpentry,
plumbing, electrical and
roofing) (3) strong follow
through skills and (4) ability
to excel in a team oriented,
small office environment
PROPOSED PROGRAM BUDGET FOR FY 2022-23
Redwood City City of San
Mateo
County of San
Mateo
South San
Francisco Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested %Requested %Requested %Requested Pgm%Requested
Labor
Director of Programs $103,000 46% $47,380 1% $500 1% $400 11% $5,000 3% $1,500 16%$7,400
Project Manager $66,000 40% $26,400 8% $2,000 2% $500 19% $5,000 20% $5,300 48%$12,800
Sr. Repair
Technician $75,000 71% $53,250 8% $4,000 8% $4,000 47% $25,000 15% $8,000 77%$41,000
Program
Coordinator $53,100 50% $26,550 2% $500 2% $500 24% $6,500 8% $2,000 36%$9,500
Project Specialist $40,000 20% $8,000 9% $700 8% $600 25% $2,000 31% $2,500 72%$5,800
Other Staff $373,225 1% $4,348 0% $0 0% $0 0% $0 0% $0 0%$0
Taxes/Benefits $187,578 29%$54,414 1% $770 1% $600 8% $4,350 4% $1,930 14%$7,650
Supplies
Mileage $13,790 27% $3,693 3% $100 8% $300 27% $1,000 14% $500 51%$1,900
Materials
Materials and
subcontractors $414,780 48% $198,665 5% $10,148 6% $11,282 33% $64,786 14% $28,320 58%$114,536
Administration $461,873 9%$41,353 4% $1,822 4% $1,818 27% $11,364 12% $4,950 48% $19,954
TOTAL $1,788,346 26%$464,053 4%$20,540 4%$20,000 27%$125,000 12%$55,000 48%$220,540
Number of Individual Beneficiaries 5 4 30 10 49
Cost per Individual $4,108.00 $5,000.00 $4,166.67 $5,500.00 $4,500.82
For the City of Redwood City ONLY, answer the following:
1. Funding Criteria:
1. Affordable Housing: Acquisition of sites for affordable housing, new construction of affordable housing,
conversion of existing housing to affordable, acquisition and rehabilitation of rental housing (includes special
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needs housing).
2. Marketing/Advertising
a. Check all of the following methods your agency utilizes to promote and advertise your programs and services:
Flyers/brochures
Website
Phone book listing
CIP (Handbook/Database)
Outreach presentations to service providers
Outreach presentations to public
PSA’s
Social Media - Please list: San Mateo Daily Journal, Direct Mail, door to door outreach
Other - Please describe: San Mateo Daily Journal, Direct Mail, door to door outreach
b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are
they available in?
All of RTP’s services and documents are provided in English and Spanish. If a homeowner requires another
language, RTP utilizes community partners that specialize with that population to serve as translators. In addition,
select marketing collateral is offered in multi-lingual formats including RTP’s main flyers, brochures and direct mail
pieces. RTP also conducts multilingual door-to-door outreach and phone outreach.
c. How and where are the materials distributed?
In Redwood City, we make presentations and distribute materials to a variety of nonprofit, government and
community organizations (e.g. Fair Oaks & Veterans Memorial Community Centers, Redwood City Human Service
Agencies, and Peninsula Family Service). Through our NRD community facility repair program, RTP has
developed deep relationships with nonprofits throughout Redwood City that serve primarily low-income people
(e.g. Samaritan House Free Clinic, Kainos, StarVista, St. Francis Center, IHSD, schools and child care).
RTP’s Safe at Home materials are distributed to low-income homeowners via: distributing fliers to low-income
homeowners (e.g. door hangers, fliers in Senior Centers’ grab and go lunches), direct mail using 'Leads Please,',
referrals from partner organizations, tabling at community events, making presentations to community groups,
social media campaigns, and more!
3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/21.
From July 2020 to June 2021, RTP’s Safe at Home’s program’s goal was to serve 7 homes in Redwood City. We
met our goal by serving 7 homes.
Program outcomes: From July 2020 to June 2021, Safe at Home served 105 households (with about 200
residents) with home repair services that ensured safe and healthy homes. For RTP satisfaction survey
participants surveyed over the last year:
98% reported that Rebuilding Together ’s work has made their home a safer place to live;
93% reported that completed repairs contributed to their overall health and a healthier home environment;
96% reported being able to move around their home with little to no difficulty after repairs (i.e. less likely to fall);
93% reported no falls or injuries since repairs were completed; and
90% indicated they plan to age in place.
b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least
one concrete example from the people served in FY/21:
The best way to emphasize the impact that our Safe at Home program is through a story:
Marla and Eric* have lived in their home in Redwood City since 1974 and qualify as Extremely Low Income per
HUD limits. Eric, who turns 83 this year, has unfortunately lost some of his mobility with age and often struggled to
make it up the front steps of their porch. Mala, worried that Eric would fall, asked the RTP staff if they could do
something to help make things safer for him. Our SAH technician installed new hand railings on either side of the
front steps and all along the porch – Marla was so relieved. In addition to adding hand railing, RTP also replaced
the range hood above their stove, installed new flood lights outside, reconnected their dryer ducting, and fixed the
light fixture above their breakfast table. These repairs, although technically minor in scope, have made a world of
difference for the family. Marla can now put her mind at ease as Eric goes in and out of the house, and the two
can continue to enjoy a comfortable and quiet life in the home that they love so much.
RTP’s commitment to ensuring a safe and healthy home for every person remains at the core of our work. Thank
you for partnering with RTP and helping in our mission to “rebuild homes, revitalize communities and rebuild lives”
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for our neighbors in need. Your generosity makes a significant impact in our community and gives hope to the
people who need it most.
*Names changed.
Attachments
1. Resolution authorizing application and
designation of signatory, by the Board of
Directors
1._CDBG_bod_authorization_for_FY22-23_with_THJ_signature.pdf
2. Proof of 501(c)3 / tax-exempt status 2._501c3.pdf
3. By-laws 3._By-laws_Resolution_11-17-11.pdf
4. Articles of Incorporation 4._Articles_of_Incorporation__original_and_amendments.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each
board term
5._Board_Roster_2021-22_1.5.22.pdf
6. Organizational chart for entire
organization
6._RTPOrgChart_11.2.21.pdf
7. Certified financial audit no more that 1
fiscal year old, prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for
entities that receive more than
$750,000 in federal funding) OR
A letter from your Executive Director or
Chief Financial Officer certifying that
agency does not receive more than
$750,000 in federal funds and is not
subject to the Single Audit.
7._FINAL_FY19-
20_Audited_Financial_Statements_recd_3.23.21.pdf
7c._Single_Audit_Not_Required_letter.pdf
8. The following are required:
Current (FY21-22) Agency Operating
Budget
Proposed (FY22-23) Agency
Operating Budget
8a._RTP_Agency_Budget_FY21-22.pdf
8b._RTP_FY23_budget_for_CDBG.pdf
8c._FY22_RTP_Safe_at_Home_budget.pdf
9. Mission Statement 9._RTP_Mission_Statement_1.8.21.pdf
10. Non-discrimination policy for Staff and
Clients
10._11._nondiscrimination_and_accomodations_updated_2.2019.pdf
11. Reasonable Accommodations Policy
for Staff and Clients
10._11._nondiscrimination_and_accomodations_updated_2.2019.pdf
12. Conflict of Interest Policy. (If not
available, please indicate when you will
submit)
12._confilct_of_interest_policy.pdf
13. Other -
If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Melissa Lukin
Date Signed 01/12/2022
City/County Accepted Signature Heather Ruiz
Date Signed 02/03/2022
Initially submitted: Jan 11, 2022 - 08:57:03
Returned to Draft 01-11-2022 by San Mateo County
Reason: RTD per Joy
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Returned to Draft 01-12-2022 by Redwood City
Reason: Hi, usually you request $20,540 but I see only $20,040- just wanted to check in and make sure there wasn’t a typo
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: Rebuilding Together Peninsula
2. Project Title: Safe at Home
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
Redwood City $20,540 4% 5 10% $4,108.00
City of San Mateo $20,000 4% 4 8% $5,000.00
County of San Mateo $125,000 27% 30 61% $4,166.67
South San Francisco $55,000 12% 10 20% $5,500.00
Total $220,540 48% 49 100% $4,500.82
Grant Funded Programs:
We are applying for a Minor Home Repair Program
CDBG National Objective Eligibility - How are you serving low income populations?
Minor home repairs for low income households whose incomes are verified.
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
RTP’s Safe at Home home repair program currently uses 80% AMI (Area Median Income) as its guide for income
eligibility. Applicants are required to provide proof of gross monthly income for all individuals 18 and over living in
the home, including renters. Income sources include: salaries, SSI or SSD, social security, alimony/child support,
interest and dividends, pensions and annuities, rental income, other income. The preferred documentation to prove
income is the most recent income tax return (first two pages only) for each adult in the household. Alternatively, we
ask each adult to submit as many of the following documents as possible: last three bank statements, two pay
stubs, social security award letter, SSI or SSDI statement, and rent checks.
3. Project
Address: 841 Kaynyne Street City: Redwood City
Zip:
94063-
3033
4. Provide a one sentence project summary:
RTP’s Safe at Home program provides critical health and safety related home repair needs for low-income
homeowners, including home safety modifications that allow low-income seniors to safely age in place by
eliminating the threat of injury or accident, particularly from falling.
Organization
Address: 841 Kaynyne Street City: Redwood City
Zip:
94063-
3033
Organization
Phone: 650-366-6597 Website: www.RTPeninsula.org
Type of Applicant: Non-Profit Our agency serves:
5. Contact
Person /
Project
Administrator:
Name: Greg Bernard Title: Construction Program Director
Telephone:
650-366-
6597 x228
Contact Email: greg@rebuildingtogetherpeninsula.org;
development@rebuildingtogetherpeninsula.orgFax: 650.366.9053
6. Name of
Agency
Director:
Melissa Lukin
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7. Fiscal
Officer:Name: Jan Sager Email: jan.sager1@gmail.com
Telephone:
650-366-
6597
Fiscal Officer
Address: 841 Kaynyne Street City: Redwood City
Zip:
94063-
3033
8. Authorized
Signatory:Name: Melissa Lukin Email:
melissa@rebuildingtogetherpeninsula.org
Telephone:
650-366-
6597
Authorized
Signatory
Address:
841 Kaynyne Street City: Redwood City
Zip:
94063-
3033
9. Please provide days and hours of regularly scheduled operation:
Monday to Friday, 8am to 5pm. Closed for lunch from 12pm to 1pm.
10. DUNS Number: 11-399-5612 Federal EIN/TIN Number: 94-3106209
11. HUD Activity: Choose the HUD activity that most closely matches your service:
14A - Rehab: Single-Unit Residential
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
Safe at Home Program (SAH) objectives:
1. Low-income homeowners, majority elderly and BIPOC, in San Mateo County have access to free home repair
services that enable them to live in a dry, clean, pest-free, ventilated, safe, contaminant-free, maintained, thermally
controlled, accessible, and affordable home (the National Center for Healthy Housing’s ten principles of healthy
homes).
2. Safety and health priorities identified in each home are addressed by our expert repair technician, skilled
volunteers and/or trusted sub-contractors.
3. Participants are equipped with the knowledge and tools necessary to identify health and safety hazards and
educated with maintenance tips to ensure the longevity of the repairs they receive.
ACTIVITIES:
Each homeowner receives 5 services over a 3 month period:
1. Homeowner application is reviewed by RTP staff.
2. Staff conduct a comprehensive Home Safety Assessment which assesses the repairs needed.
3. Staff develop a Home Safety Plan (aka scope of work) which details how the repairs will be completed.
4. Repairs and home safety modifications are completed by our experienced repair technicians and trusted
subcontractors.
5. Staff review the project and collect feedback through surveys to assess the impact of our work on the
homeowner.
Priorities by jurisdiction:
SAH will repair 5 homes in Redwood City, 4 homes in the City of San Mateo, 10 homes in South San Francisco and
30 in the county.
13A. Assessment of Need - Redwood City: Briefly describe how you determined the need for your program for
each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
NEED:
Redwood City (RWC) needs a free home repair program for its low-income neighbors. Since RWC has limited
affordable housing (median RWC home price is $1,872,547, up 15% in the last year, Zillow, Dec. 2021), it – like
many cities on the peninsula – would benefit from preserving its current affordable housing stock. Given that the
San Francisco Bay Area boasts the third highest construction costs in the world (International Construction Market
Survey, 2021) and construction costs have climbed during the COVID-19 crisis, many of RWC’s low-income
homeowners can’t afford to keep their homes in good repair. Combine this with the fact that 77% of seniors desire
to age-in-place (AARP 2021) and that falls are the leading cause of injury for older adults (Source: CDC), RWC’s
elderly low-income homeowners need access to free home repairs and safety modifications.
AREA SERVED:
Since our Fiscal Year 2009-10, RTP has provided 278 RWC homeowners with free home repair services. SAH
serves low-income homeowners across the city.
TARGET POPULATION:
SAH serves low-income homeowners with a focus on homes with seniors, veterans, people with disabilities, and
families with children.
SIMILAR PROGRAMS:
The Center for Independence of the Disabled provides home modifications for disabled persons. RTP serves all
low-income homeowners with a range of health and safety repairs. With 30+ years of experience, RTP is the
county's leading home repair program.
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13B. Assessment of Need - City of San Mateo: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
NEED:
The City of San Mateo (SM) needs a free home repair program for its low-income neighbors. Since SM has limited
affordable housing (median SM home price is $1,668,660, up 13.6% in the last year, Zillow, Dec. 2021) it, like many
cities on the peninsula, would benefit from preserving its current affordable housing stock. Given that the San
Francisco Bay Area boasts the third highest construction costs in the world (International Construction Market
Survey, 2021) and construction costs have climbed during the COVID-19 crisis, many of SM’s low-income
homeowners can’t afford to keep their homes in good repair. Combine this with the fact that 77% of seniors desire
to age-in-place (AARP 2021) and that falls are the leading cause of injury for older adults (Source: CDC), SM’s
elderly, low-income homeowners need access to free home repairs and safety modifications.
AREA SERVED:
Since 2009-10, RTP has provided 194 City of San Mateo homeowners with free home repair services. SAH serves
low-income homeowners across the city.
TARGET POPULATION:
SAH serves low-income homeowners with a focus on homes with seniors, veterans, people with disabilities, and
families with children.
SIMILAR PROGRAMS:
The Center for Independence of the Disabled provides home modifications for disabled persons. RTP serves all
low-income homeowners with a range of health and safety repairs. With 30+ years of experience, RTP is the
county's leading home repair program.
13C. Assessment of Need - County of San Mateo: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
NEED:
The County of San Mateo (County) needs a free home repair program for its low-income neighbors. Since the
County has limited affordable housing (median home price = $1,630,024, up 14% in the last year, Zillow, Dec.
2021) it, like many cities on the peninsula, would benefit from preserving its current affordable housing stock. Given
that the SF Bay Area boasts the third highest construction costs in the world (International Construction Market
Survey, 2021) and construction costs have climbed during the COVID-19 crisis, many of the County’s low-income
homeowners can’t afford to keep their homes in good repair. Combine this with the fact that 77% of seniors desire
to age-in-place (AARP 2021) and that falls are the leading cause of injury for older adults (Source: CDC), the
County’s elderly, low-income homeowners need access to free home repairs and safety modifications.
GEOGRAPHY:
Since our Fiscal Year 2009-10, RTP has provided 1,566 County homeowners with free home repairs. We serve
low-income homeowners across the County.
POPULATION:
SAH provides repairs to low-income homeowners with a focus on homes with seniors, veterans, people with
disabilities, and families with children.
SIMILAR PROGRAMS:
RTP’s 30 years of experience make us the leading home repair program in the County. Habitat for Humanity's
home repair program only serves East Palo Alto and the Center for Independence of the Disabled only serves the
disabled.
13D. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your
program for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s)
served. Please state the source(s) and date(s) of information. Identify any similar programs in the community.
NEED:
South San Francisco (SSF) needs a free home repair program for its low-income neighbors. Since SSF has limited
affordable housing (median home price is $1,291,340, up 14.7% in the last year, Zillow, Dec. 2021) it, like many
cities on the peninsula, would benefit from preserving its current affordable housing stock. Given that the San
Francisco Bay Area boasts the third highest construction costs in the world (International Construction Market
Survey, 2021) and construction costs have climbed during the COVID-19 crisis, many of SSF’s low-income
homeowners can’t afford to keep their homes in good repair. Combine this with the fact that 77% of seniors desire
to age-in-place (AARP 2021) and that falls are the leading cause of injury for older adults (Source: CDC), the
County’s elderly, low-income homeowners need access to free home repairs and safety modifications.
AREA SERVED:
Since our Fiscal Year 2009-10, RTP has provided 227 SSF homeowners with free home repair services. SAH
serves low-income homeowners across SSF.
TARGET POPULATION:
SAH serves low-income homeowners with a focus on homes with seniors, veterans, people with disabilities, and
families with children.
SIMILAR PROGRAMS:
While the Center for Independence of the Disabled provides home modifications for disabled persons, RTP serves
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all low-income homeowners with a range of health and safety repairs. With 30 years of experience, RTP is the
county’s leading home repair program.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
RTP’s Safe at Home program is fully operational and provides services on an ongoing basis. Each homeowner
receives five services over a three month period:
1. Homeowner completes an application which provides key information about the repairs needed.
2. RTP’s trained and experienced staff conduct a comprehensive Home Safety Assessment which assesses the
health and safety repairs needed based on the ten Principles of Healthy Housing.
3. In partnership with the homeowner, RTP’s staff develops a Home Safety Plan (aka scope of work) which
provides a detailed plan for how the critical health and safety repairs will be completed.
4. Repairs and home safety modifications are completed by our experienced repair technicians and trusted
subcontractors.
5. Final project review and survey collection which assesses the impact of our work on the homeowner's health and
safety.
RTP will submit invoices quarterly to ensure funds are spent in a timely manner.
SAH will serve at least the following number of homes by jurisdiction per year of the contract:
Redwood City: 5 homes per year
City of San Mateo: 4 homes per year
County: 30 homes per year
South San Francisco: 10 homes per year
Daly City: 5 homes per year
RTP would like to be considered for a two-year contract so that we can plan deliverables with confidence and
provide seamless services to the low-income populations that we serve.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
RTP conducts homeowner surveys to measure our success. In 2020-21, RTP repaired over 135 homes across its
3 programs. For homeowners surveyed:
100% reported that our work has made their home a safer place to live;
96% reported that repairs created a healthier home environment for themselves and their family;
87% reported that completed repairs will make it easier for them to maintain their home; and
80% reported feeling less likely to fall in their home since repairs (another 14% stated N/A).
RTP’s Safe at Home program holds contracts with each jurisdiction. In August 2021 one of our repair technicians
left to pursue another opportunity. Given how COVID has impacted the employment market, we knew it would be
difficult to fill that position. We contacted the jurisdictions and shared that we might only reach 70% of our FY21-22
goals as we are working with only one repair technician and increasing our use of subcontractors. The deliverables
in this proposal reflect this and our decision to hire a project specialist that can increase the efficiency of our
remaining technician.
Accomplishments to date (July 2021 to Dec 2021):
Redwood City: 5 homes served/in progress (original goal: 7, 70% = 5 homes)
City of San Mateo: 3 homes served/in progress (original goal: 12, 70% = 8 homes)
County: 32 homes served/in progress (original goal: 45, 70% = 31 homes)
South San Francisco: 8 homes served/in progress (original goal: 12, 70% = 8 homes)
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
RTP could not accomplish our mission without collaboration. SAH benefits from the agency’s partnerships with
trade unions, vendors, and corporations that supply volunteer labor and significant in-kind donations. For example,
RTP recently made presentations to the core service agencies in San Mateo County; the Mentorship, Discover, and
Inspire men's group; Samaritan House; neighborhood groups; International Brotherhood of Electrical Workers; the
pipefitters union; and the American Red Cross. We have also arranged discount materials and supplies from
Hayward Lumber, Master Plumbing and Ace Hardware. RTP is also building a partnership with Acterra to help
assist our clients in the East Palo Alto to North Fair Oaks area and with Peninsula Clean Energy in those areas
plus Belle Haven in Menlo Park. RTP also refers our clients to other programs that can assist them (e.g. Meals on
Wheels, El Concilio, and PG&E Low-Income Home Energy Assistance Program). We receive referrals for potential
Safe at Home applicants from city staff, county social workers and case managers, hospitals, and local nonprofit
agencies.
RTP also participates in collaborative local efforts to implement systemic change as they relate to achieving our
vision of safe and healthy housing for everyone. RTP has participated in the City of East Palo Alto’s 2nd
Unit/Reducing Displacement Task Force, the County's Fall Prevention Task Force, Thrive - The Alliance of
Nonprofit for San Mateo County, and more.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
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One of the most fundamental needs for any person is a safe and healthy home. On top of this basic need, RTP’s
Safe at Home program applies its expertise to address the following trends in our community: the limited supply of
affordable housing, the significant increase in the cost of housing in the last year, the multi-faceted impact of
COVID-19 on vulnerable populations and how it limits their ability to keep their home in good repair, our county’s
aging population and their desire to age-in-place, and the extraordinary costs of construction in our region.
We meet these challenges by rehabilitating and preserving existing affordable housing. Many low-income families,
especially seniors on fixed incomes, simply do not have the resources to repair their home. Left unaddressed,
minor home repairs can escalate into major issues that can leave homeowners vulnerable to illness, physical harm,
and even homelessness. RTP strengthens communities and enhances self-sufficiency by ensuring that homes are
safe and healthy and by empowering low-income homeowners to invest their limited resources on other needs.
RTP revitalizes neighborhoods by reducing blight and improving the housing stock. Many of our clients have lived
in their homes for generations and, as a result of our work, they can live safely, age in place, and pass an
affordable home down to the next generation.
Without funding, RTP will would reduce the number of repair projects or scale back scopes of work.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 0 5 0 5
Redwood City 0 5 0 5
City of San Mateo 0 4 0 4
County of San Mateo 0 30 0 30
South San Francisco 0 10 0 10
Totals 0 54 0 54
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other Low income homeowners
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity Redwood City
Population
Redwood City
% by Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 74,402 100%19 100%
White and not Hispanic 40,656 54.64% 3 15.79%
White and Hispanic 23,557 31.66% 15 78.95%
Asian 6,715 9.03% 1 5.26%
African American 1,916 2.58% 0 0.00%
Pacific Islander 663 0.89% 0 0.00%
Native American 384 0.52% 0 0.00%
Other 1,511 2.03% 0 0.00%
Race & Ethnicity
City of San
Mateo
Population
City of San
Mateo % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 97,207 100%12 100%
White and not Hispanic 45,240 46.54% 2 16.67%
White and Hispanic 25,815 26.56% 3 25.00%
Asian 18,153 18.67% 6 50.00%
African American 2,099 2.16% 1 8.33%
Pacific Islander 1,937 1.99% 0 0.00%
Native American 140 0.14% 0 0.00%
Other 3,823 3.93% 0 0.00%
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Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%26 100%
White and not Hispanic 23,760 37.34% 6 23.08%
White and Hispanic 21,645 34.02% 9 34.62%
Asian 23,293 36.61% 5 19.23%
African American 1,625 2.55% 0 0.00%
Pacific Islander 1,111 1.75% 0 0.00%
Native American 395 0.62% 2 7.69%
Other 9,598 15.08% 4 15.38%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
Note: The data above is for all of the members of the household, not just the homeowner, as the race/ethnicity of
household members can differ from the homeowner. Because this program serves a handful of households in each
jurisdiction it is difficult to perfectly align with the city’s overall demographics. However, the data above shows the
populations served in each jurisdiction are predominated by underserved populations.
RTP conducts grassroots outreach including door-to-door outreach; direct mail; distributing information about
RTP’s home repair programs to nonprofit and government agencies; participating in community events; social
media campaigns; and presentations at local senior centers, churches, and other groups. RTP is trusted by our
neighbors in need. Our staff guides homeowners through the application and home repair process, providing
multilingual and culturally competent support. We hold our general contractor ’s license and are experts in
navigating building code and permitting processes, thereby reducing barriers for low-income, often monolingual,
homeowners.
Of the population served last year by RTP:
100% of participants had low, very low, or extremely low income.
82% of the households had a senior living in the home.
73% of participants identified as a person of color.
70% of homeowners served have lived in their homes 20+ years.
61% of the households had a person with a disability living in the home.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
RTP’s FY23 Safe at Home Budget is $467,053. Of this amount, we expect 68% to come from government sources
and 32% to come from individuals, corporations and foundations.
To provide an example of expected FY23 revenue for the Safe at Home program, below are details on secured and
pending funding for the FY22 Safe at Home program.
Secured FY22 Safe at Home funding = $433,540:
County of San Mateo, $125,000
City of Palo Alto, $73,000
City of South San Francisco, $55,000
Sequoia Healthcare District, $50,000
City of San Mateo, $45,000
Peninsula Health Care District, $30,000
City of Redwood City, $20,540
City of Daly City, $20,000
Insurance Industry Charitable Foundation, $10,000
Umpqua Bank Foundation, $3,000
San Mateo County Association of Realtors, $2,000
Pending and Planned FY22 requests:
City of Menlo Park, $10,000
City of San Carlos, $12,000
Gellert Foundation, $10,000
Palo Alto Weekly Holiday Fund $5,000
Palo Alto Community Fund, $5,000
For our organization, RTP is in a strong financial position. We hold $5M in assets. Our projected $1,826,377 annual
revenue comes from diverse streams: 21% from foundations, 17% from individuals, 14% from sponsorships, 29%
from government, 15% from special events and 4% other.
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Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Director of Programs Greg Bernard
His main responsibilities are to preview
each applicant’s home, create a scope of
work for them and oversee project
management
20 years of experience as a
contractor
Project Manager Josh Woodruff
Manages client and vendor interaction for
SAH projects. Serves as the external
'face' of the organization with support of
staff in the background to complete work
at SAH repair sites.
Joined RTP in 2018.
Experience as a small
business owner, Americorps
member with RTP, and
formerly employed by a
credit union
Senior Repair
Technician Frank Tijerina
esponsible for doing the repairs and
modifications at homes and working with
subcontractors and vendors to complete
the necessary work at each home.
More than 20 years of
construction experience,
including carpentry,
plumbing, and electrical.
Program Coordinator Esmeralda
Rodriguez
Supports the Safe at Home team by
working with homeowners to complete
their applications, scheduling previews,
and conducting homeowner survey
12 years of nonprofit
experience serving
vulnerable populations.
Holds a bachelor’s degree
in Psychology.
Project Specialist to be hired
Performs day to day tasks to keep SAH
projects progressing. Responsible for
getting supplies on the job site, photos,
paperwork, etc. Support the Sr. Repair
Technician as needed on larger more
complicated projects
Key qualifications for this
position include (1) the
ability to respond effectively
to the needs of staff as well
as volunteers needing
varying levels of support. (2)
possessing a basic
understanding of and
experience in construction
(especially carpentry,
plumbing, electrical and
roofing) (3) strong follow
through skills and (4) ability
to excel in a team oriented,
small office environment
PROPOSED PROGRAM BUDGET FOR FY 2022-23
Redwood City City of San
Mateo
County of San
Mateo
South San
Francisco Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested %Requested %Requested %Requested Pgm%Requested
Labor
Director of Programs $103,000 46% $47,380 1% $500 1% $400 11% $5,000 3% $1,500 16%$7,400
Project Manager $66,000 40% $26,400 8% $2,000 2% $500 19% $5,000 20% $5,300 48%$12,800
Sr. Repair
Technician $75,000 71% $53,250 8% $4,000 8% $4,000 47% $25,000 15% $8,000 77%$41,000
Program
Coordinator $53,100 50% $26,550 2% $500 2% $500 24% $6,500 8% $2,000 36%$9,500
Project Specialist $40,000 20% $8,000 9% $700 8% $600 25% $2,000 31% $2,500 72%$5,800
Other Staff $373,225 1% $4,348 0% $0 0% $0 0% $0 0% $0 0%$0
Taxes/Benefits $187,578 29%$54,414 1% $770 1% $600 8% $4,350 4% $1,930 14%$7,650
Supplies
Mileage $13,790 27% $3,693 3% $100 8% $300 27% $1,000 14% $500 51%$1,900
Materials
Materials and
subcontractors $414,780 48% $198,665 5% $10,148 6% $11,282 33% $64,786 14% $28,320 58%$114,536
Administration $461,873 9%$41,353 4% $1,822 4% $1,818 27% $11,364 12% $4,950 48% $19,954
TOTAL $1,788,346 26%$464,053 4%$20,540 4%$20,000 27%$125,000 12%$55,000 48%$220,540
Number of Individual Beneficiaries 5 4 30 10 49
Cost per Individual $4,108.00 $5,000.00 $4,166.67 $5,500.00 $4,500.82
For the City of Redwood City ONLY, answer the following:
1. Funding Criteria:
1. Affordable Housing: Acquisition of sites for affordable housing, new construction of affordable housing,
conversion of existing housing to affordable, acquisition and rehabilitation of rental housing (includes special
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needs housing).
2. Marketing/Advertising
a. Check all of the following methods your agency utilizes to promote and advertise your programs and services:
Flyers/brochures
Website
Phone book listing
CIP (Handbook/Database)
Outreach presentations to service providers
Outreach presentations to public
PSA’s
Social Media - Please list: San Mateo Daily Journal, Direct Mail, door to door outreach
Other - Please describe: San Mateo Daily Journal, Direct Mail, door to door outreach
b. Which of the above marketing/advertising materials are available in multi-langual form and which languages are
they available in?
All of RTP’s services and documents are provided in English and Spanish. If a homeowner requires another
language, RTP utilizes community partners that specialize with that population to serve as translators. In addition,
select marketing collateral is offered in multi-lingual formats including RTP’s main flyers, brochures and direct mail
pieces. RTP also conducts multilingual door-to-door outreach and phone outreach.
c. How and where are the materials distributed?
In Redwood City, we make presentations and distribute materials to a variety of nonprofit, government and
community organizations (e.g. Fair Oaks & Veterans Memorial Community Centers, Redwood City Human Service
Agencies, and Peninsula Family Service). Through our NRD community facility repair program, RTP has
developed deep relationships with nonprofits throughout Redwood City that serve primarily low-income people
(e.g. Samaritan House Free Clinic, Kainos, StarVista, St. Francis Center, IHSD, schools and child care).
RTP’s Safe at Home materials are distributed to low-income homeowners via: distributing fliers to low-income
homeowners (e.g. door hangers, fliers in Senior Centers’ grab and go lunches), direct mail using 'Leads Please,',
referrals from partner organizations, tabling at community events, making presentations to community groups,
social media campaigns, and more!
3. Program Outcomes: a. Please describe the accomplishments of program goals for FY/21.
From July 2020 to June 2021, RTP’s Safe at Home’s program’s goal was to serve 7 homes in Redwood City. We
met our goal by serving 7 homes.
Program outcomes: From July 2020 to June 2021, Safe at Home served 105 households (with about 200
residents) with home repair services that ensured safe and healthy homes. For RTP satisfaction survey
participants surveyed over the last year:
98% reported that Rebuilding Together ’s work has made their home a safer place to live;
93% reported that completed repairs contributed to their overall health and a healthier home environment;
96% reported being able to move around their home with little to no difficulty after repairs (i.e. less likely to fall);
93% reported no falls or injuries since repairs were completed; and
90% indicated they plan to age in place.
b. In what ways has your program made a difference in the lives of the people you serve? Please provide at least
one concrete example from the people served in FY/21:
The best way to emphasize the impact that our Safe at Home program is through a story:
Marla and Eric* have lived in their home in Redwood City since 1974 and qualify as Extremely Low Income per
HUD limits. Eric, who turns 83 this year, has unfortunately lost some of his mobility with age and often struggled to
make it up the front steps of their porch. Mala, worried that Eric would fall, asked the RTP staff if they could do
something to help make things safer for him. Our SAH technician installed new hand railings on either side of the
front steps and all along the porch – Marla was so relieved. In addition to adding hand railing, RTP also replaced
the range hood above their stove, installed new flood lights outside, reconnected their dryer ducting, and fixed the
light fixture above their breakfast table. These repairs, although technically minor in scope, have made a world of
difference for the family. Marla can now put her mind at ease as Eric goes in and out of the house, and the two
can continue to enjoy a comfortable and quiet life in the home that they love so much.
RTP’s commitment to ensuring a safe and healthy home for every person remains at the core of our work. Thank
you for partnering with RTP and helping in our mission to “rebuild homes, revitalize communities and rebuild lives”
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for our neighbors in need. Your generosity makes a significant impact in our community and gives hope to the
people who need it most.
*Names changed.
Attachments
1. Resolution authorizing application and
designation of signatory, by the Board of
Directors
1._CDBG_bod_authorization_for_FY22-23_with_THJ_signature.pdf
2. Proof of 501(c)3 / tax-exempt status 2._501c3.pdf
3. By-laws 3._By-laws_Resolution_11-17-11.pdf
4. Articles of Incorporation 4._Articles_of_Incorporation__original_and_amendments.pdf
5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each
board term
5._Board_Roster_2021-22_1.5.22.pdf
6. Organizational chart for entire
organization
6._RTPOrgChart_11.2.21.pdf
7. Certified financial audit no more that 1
fiscal year old, prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for
entities that receive more than
$750,000 in federal funding) OR
A letter from your Executive Director or
Chief Financial Officer certifying that
agency does not receive more than
$750,000 in federal funds and is not
subject to the Single Audit.
7._FINAL_FY19-
20_Audited_Financial_Statements_recd_3.23.21.pdf
7c._Single_Audit_Not_Required_letter.pdf
8. The following are required:
Current (FY21-22) Agency Operating
Budget
Proposed (FY22-23) Agency
Operating Budget
8a._RTP_Agency_Budget_FY21-22.pdf
8b._RTP_FY23_budget_for_CDBG.pdf
8c._FY22_RTP_Safe_at_Home_budget.pdf
9. Mission Statement 9._RTP_Mission_Statement_1.8.21.pdf
10. Non-discrimination policy for Staff and
Clients
10._11._nondiscrimination_and_accomodations_updated_2.2019.pdf
11. Reasonable Accommodations Policy
for Staff and Clients
10._11._nondiscrimination_and_accomodations_updated_2.2019.pdf
12. Conflict of Interest Policy. (If not
available, please indicate when you will
submit)
12._confilct_of_interest_policy.pdf
13. Other -
If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Melissa Lukin
Date Signed 01/12/2022
City/County Accepted Signature Heather Ruiz
Date Signed 02/03/2022
Initially submitted: Jan 11, 2022 - 08:57:03
Returned to Draft 01-11-2022 by San Mateo County
Reason: RTD per Joy
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Returned to Draft 01-12-2022 by Redwood City
Reason: Hi, usually you request $20,540 but I see only $20,040- just wanted to check in and make sure there wasn’t a typo
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Consolidated Community Funding Application
Redwood City, San Mateo County, and S. San Francisco
Application for New Funding for FY 2022-23
GENERAL INFORMATION
1. Organization Name: StarVista
2. Project Title: Transitional Housing Placement Plus (THP+)
We are applying for funding from:
Redwood City City of San Mateo South San Francisco County of San Mateo
Budget/Client Summary (Auto-populated from Budget, below)
Jurisdictions
receiving this application
Amount
Requested
% of Program
Budget
Proposed # of
Served % of Served Total $
Per
South San Francisco $11,000 1% 13 100% $846.15
Total $11,000 1% 13 100% $846.15
Grant Funded Programs:
We are applying for a Public Services Program
CDBG National Objective Eligibility - How are you serving low income populations?
Service to "presumed benefit" groups listed below (income verification not required, but verification of presumed
benefit status is required):
Abused children Homeless persons
Victims of domestic violence Illiterate adults
Elderly persons/seniors (age 62+) Persons living with AIDS
Severely disabled adults
Migrant farm workers
Income Verification: Describe how you obtain, verify, and maintain proof of income and presumed benefit status.
Third party documentation or client signatures on the certification forms must be available on file for review at all
times.
Upon entry into the THP+ Program, clients must provide proof of their status as a former foster youth. Youth
typically learn of the program at their AB-12 transition out of foster care meeting or will often times self-refer. A
qualifying program requirement is that youth complete 30 hours of productivity per week. This may include school
enrollment, employment, and/or mental health services.
3. Project
Address: 701 Grand Ave City: South San
Francisco Zip: 94080-2553
4. Provide a one sentence project summary:
StarVista’s Transitional Housing Placement Plus program provides subsidized apartments in South San Francisco
and case management services for emancipated foster youth aged 18-25, in addition to essential life skills training
and assistance finding employment or attending school.
Organization
Address: 610 Elm Street Suite 212 City: San Carlos Zip: 94070-3070
Organization
Phone: 650-591-9623 Website: star-
vista.org
Type of Applicant: Non-Profit Our agency serves:
5. Contact Name: Daryl Tilghman; Alyssa Canfield;Title: Department Telephone: 650-591-9623
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Person /
Project
Administrator:
Lauren Heminez Director; Program
Manager; Grants
Manager
Contact Email:
daryl.tilghman@star-vista.org;
alyssa.canfield@star-vista.org;
Lauren.Heminez@star-vista.org;
grants@star-vista.org
Fax: 650-591-9750
6. Name of
Agency
Director:
Sara Larios Mitchell, Ph.D.
7. Fiscal
Officer:
Name: Dianette Washer; Jill Kingery, AR
Director
Email: dwasher@star-
vista.org;
jill.kingery@star-
vista.org
Telephone: 650-591-9623
Fiscal Officer
Address: 610 Elm Street, Suite 212 City: San Carlos Zip: 94070-3070
8. Authorized
Signatory:Name: Sara Larios Mitchell
Email:
smitchell@star-
vista.org
Telephone: 650-591-9623
Authorized
Signatory
Address:
610 Elm Street, Suite 212 City: San Carlos Zip: 94070-3070
9. Please provide days and hours of regularly scheduled operation:
Apartments are available to residents 24/7. Staff are typically on-site (hours/days may vary):
Monday 10pm-8am
Tuesday 10pm-8am
Thursday 10pm-8am
Friday 10pm-8am
Saturday 10pm-8am
10. DUNS Number: 165376799 Federal EIN/TIN Number: 94-3094966
11. HUD Activity: Choose the HUD activity that most closely matches your service:
05D - Youth Services
12. Project Specific Narrative: Provide a narrative description of the specific activities to be carried out with the
requested funds. This should also include program objectives and key priorities for each specific jurisdiction.
We seek funds for our Transitional Housing Placement Plus (THP+) program that serves emancipated foster youth
aged 18-24. THP+ is part of StarVista’s family of Youth Safety Net programs, which collectively have a goal of
helping youth to overcome homelessness. THP+ helps former foster youth attain stable housing, optimal health,
education, employment, and caring, supportive relationships. THP+ intensively serves about 18 youth each year,
including parenting youth. It provides a safe haven and stable living accommodations for up to two years in –
among other options – a three-unit apartment complex in South San Francisco.
THP+ counselors provide:
- Basic Life Skill Building: consumer education, budgeting, credit use, housekeeping, food planning and
preparation, parenting skills.
- Educational opportunities: GED preparation, post-secondary training, vocational education.
- Assistance in Job Preparation/Attainment: career counseling and job placement.
THP+ also helps with interpersonal skill building to enhance young people’s abilities to establish positive
relationships with peers and adults, make decisions, manage stress, and mental health and physical health care.
To build financial self-sufficiency, youth are provided with a matched savings account they receive upon completion,
a stipend for groceries and transportation vouchers.
13. Assessment of Need - South San Francisco: Briefly describe how you determined the need for your program
for each specific jurisdiction that you are applying for funds. Identify target population(s) and area(s) served.
Please state the source(s) and date(s) of information. Identify any similar programs in the community.
Designed for emancipated foster youth, THP+ is the only program of its kind and is vital to the South San
Francisco community. Homeless and former foster youth are at increased risk for a variety of mental health
problems, and youth with foster care history are more likely to experience homelessness at an earlier age as well
as remain homeless for a longer period of time. Often victims of abuse or neglect, these youth can't return to their
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families but are also not equipped to live on their own. They have to work to support themselves, often without
having a high school degree. They have to seek their own role models rather than leaning on parents. Many use
drugs or participate in survival sex for food or shelter. Our THP+ program offers safe and stable housing,
independent living skills training, and supportive services to help youth stay in and complete high school, access
health care, obtain job training, and receive mental health support. We help them break the cycle of youth
homelessness, connect to community resources, and achieve personal economic stability. Research has shown
that 82% of youth who enter transitional living programs like ours make the transition to positive independent living
rather than to homelessness. The Corp for Supportive Housing and the John Burton Foundation have also
established that supportive housing and independent living skills training are effective and necessary in assisting
these youth in making successful transitions to independence.
14. Timeline: Provide a brief timetable for project implementation and achievement of projected goals and how you
plan to expend your funds in a timely manner by the end of the fiscal year.
THP+ is an ongoing program that operates year-round and will not require any startup time for implementation.
StarVista has a lengthy track record of efficient spend-down of CDBG and other funding. If awarded, StarVista will
draw down CDBG funding each month, for 10 months, consistent with actual expenses incurred. THP+ has a
strong history of meeting projected goals and anticipates a continued level of service excellence in 2022-2023.
15. Evaluation: Briefly describe how you will determine and measure the success of your program and whether or
not program goals were met? If your program is currently receiving grant funds please describe accomplishments
of goals to date.
Evaluation methods to measure success include pre/post-surveys around youth development asset gains; Ansell-
Casey Life Skills assessments; client self-evaluations and clinicians' assessments of client progress. Most of our
direct service measures are tracked through the national Runaway and Homeless Youth Management Information
System (RHYMIS). We also evaluate success through our internal data monitoring and evaluation. Data on
participants' progress towards education and work goals are noted in individual case files and in our database for
tracking against annual goals. Client data is collected and stored in Efforts to Outcomes (ETO) software. ETO is a
secure, web-based performance management database that is accessed for tracking and reporting purposes. In
2020-2021, the following outcomes were achieved: 91% of participants maintained/stabilized housing (goal: 75%),
100% of youth were attending/school or utilizing staff/resources toward academic achievement (goal: 88%), 100%
of participants were connected to community resources around food, legal services, financial aid, IDA banking, and
more (goal: 95%).
16. Collaboration: Describe partnerships with other organizations/agencies, the nature of the partnership, and
how it relates to the proposed project.
As mentioned, our THP+ program is the only one of its kind in San Mateo County. Youth served by THP+ face
many challenges and their need for support extends beyond services provided by StarVista. We are fortunate to
collaborate with numerous partners to provide services for our clients. In addition to educational agencies
(community colleges, Guardian Scholar's Programs) and vocational programs like JobTrain, these include Project
Outlet in Mountain View, which support LGBTQ youth; Freedom House (for survivors of human trafficking), Asian
American Recovery Services, the Youth Bereavement Program, Sequoia Counseling Services, the Rape Trauma
Center, CORA (Community Overcoming Relationship Abuse), Standing Against Global Exploitation (SAGE), which
works with youth traumatized by sexual exploitation and prostitution; El Centro Substance Abuse Services, Al-Anon
family groups, Friends for Youth Mentoring Services, and the Youth Services Bureau. We connect you to health
providers such as San Mateo Medical Center, Keller Center Family Violence Intervention Center and Daly City
Youth Health Center, and food and shelter services such as Second Harvest Food Bank and Samaritan House.
17. Impact: : Discuss any general trends and conditions that have affected or impacted your service levels or
service populations. For New Applicants – describe what these funds would allow your agency to do that you may
not be able to do now. For Continuing Applicants – describe how your program would be impacted without these
funds.
Since the COVID-19 pandemic emerged, many of our youth have struggled to transition to online learning and
obtain/maintain employment. As a result, youth are in much higher need of essentials such as food allowance,
transportation support, instructions on encouraging overall health and well-being and other necessities such as
diapers for those with children. With a partnership with iFoster, 30 youth received Chromebook laptops and cell
phones with unlimited talk, text and data. This has been extremely helpful in ensuring that youth are able to remain
connected to their supports and are able to continue their education. The Transitional Youth Services team has
increased communication via text, phone calls and video chats, and also sending out weekly emails containing
important resource information. For youth residing in our Single Site housing model, we have increased funding to
accommodate an increase in food and transportation allowance. We are predicting long-lasting effects of the virus
that could impact stable housing, homeless prevention, food insecurity, job security and higher education.
Additional funding would be used to sustain our current level of support and to properly compensate on-site staff
through a wellness differential.
18. Project Beneficiaries/Quantifiable Measurement: Indicate the expected number of beneficiaries to be served
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by the program. For each response below please indicate both the number of households and number of
individuals. Refer to the San Mateo County Income Limits.
a. Indicate the total number of low-income beneficiaries you expect to serve with this program for each
jurisdiction application for funding. *Low-income is 80% of Area Median Income or below. See AMI table
b. Indicate the total number of beneficiaries you expect to serve with this program in each jurisdiction -
regardless of income.
Jurisdiction
a. Number of low-income beneficiaries
to be served per grant jurisdiction
application. **Low-income** is 80% of
Area Median Income or below.
b. All beneficiaries to be served per
grant jurisdiction application
regardless of income
Persons Households Persons Households
Daly City 0 0 0 0
Redwood City 8 8 8 8
City of San Mateo 0 0 0 0
County of San Mateo 16 16 16 16
South San Francisco 13 13 13 13
Totals 37 37 37 37
19. Populations Served: Check the boxes below if they describe a significant population served by your program.
These categories are not considered "presumed benefit" by HUD, and require income verification.
Persons exiting incarceration
Low-income youth
Other
20. Affirmative Outreach:
a. Use the demographics from your previous program year to provide an analysis of the population you serve
relative to the demographics in the table. NOTE: If you are a new applicant please provide your best estimation.
Race & Ethnicity
South San
Francisco
Population
South San
Francisco % by
Ethnicity
Low Income by
Ethnicity served
by your Program
Your Program %
by Ethnicity
Total 63,632 100%10 100%
White and not Hispanic 23,760 37.34% 0 0.00%
White and Hispanic 21,645 34.02% 4 40.00%
Asian 23,293 36.61% 2 20.00%
African American 1,625 2.55% 3 30.00%
Pacific Islander 1,111 1.75% 0 0.00%
Native American 395 0.62% 0 0.00%
Other 9,598 15.08% 1 10.00%
b. Based on the percentages that you indicate your organization served describe your efforts to improve affirmative
outreach to groups that may be underserved by your program and the result of your efforts:
We use various strategies to ensure that we reach all ethnic backgrounds. This includes recruiting a diverse group
of student and adult volunteers; actively recruiting for bilingual and Spanish-speaking volunteers; maintaining
strong relationships with community-based workers; having materials available in Spanish as well as English; and
maintaining an up-to-date list of Spanish-speaking referral resources so that clients can receive services in their
own language. Many staff and volunteers are bilingual. We work with the Lifeline Spanish language network to
meet their requirements for sharing Bay Area calls and having a dedicated Spanish line. We have served the
community for over three decades by addressing issues that disproportionately affect the health and well-being of
children, youth and families in the lower socioeconomic strata, those without insurance and those from
communities of color. According to KidsData.org, the majority of children in San Mateo County’s foster care system
identified as Latinx or African American, and the majority of those we served last fiscal year identified as one of
those two ethnicities.
21. Leveraging: Describe your fundraising efforts and additional sources of revenue for this project and your
organization. Please state whether any of these fund sources are already committed and in what amount.
Our Youth Supportive Housing programs have been in existence for over 30 years and have additional funding
supports in place to continue to sustain the program after funding from CDBG ends. StarVista is a large
multiservice agency with a diversified funding base and over 55 years of experience in maintaining programs as
grant sources change. We have had the opportunity to implement numerous grants over the years, allowing an
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array of creative and effective services, including receiving consecutive years of federal grants from the Family and
Youth Services bureau. At this point in the year, our FY2022-23 funding renewal commitments have not yet been
confirmed, but we are happy to provide additional information once received.
Staff List
List below key staff members who work on this program
Position Title Name of Staff
Person Job Responsibilities Qualifications
Associate Department
Director Dr. Daryl Tilghman
Supervise Program Manager; Ensure
high quality programming; Evaluate
programs
Doctorate in Clinical
Psychology
Program Manager Alyssa Canfield
Supervise staff and counselors, program
development, data collection and
reporting; Direct client care
Bachelor's Degree in
Criminal Justice
PROPOSED PROGRAM BUDGET FOR FY 2022-23
South San
Francisco Total Jurisdictions
Budget Line Item Agency
Total Pgm%Program
Total %Requested Pgm%Requested
Labor
Total Staff $9,912,500 4% $398,610 2% $8,800 2%$8,800
Taxes/Benefits $1,982,500 5%$107,625 2% $2,200 2%$2,200
Supplies
Program Supplies $68,000 6% $4,235 0% 0%$0
Materials
Office Supplies $81,100 4% $3,190 0% 0%$0
Operations/Maintenance
Client Costs $945,500 73% $690,220 0% 0%$0
Employee Related
Expenses $109,500 4% $4,400 0% 0%$0
Facilities &
Equipment: Office
Rent, Maintenance,
Utilities, Storage
$1,331,800 1% $17,000 0% 0%$0
Telephone, Postage,
Printing, IT
Hardware/Software
$432,100 1% $5,000 0% 0%$0
Professional
Services & Fees $299,000 0% 0% 0%$0
Insurance $84,000 0% 0% 0%$0
Other/Miscellaneous $179,800 3% $5,500 0% 0%$0
Administration $1,636,800 8%$123,580 0% 0% $0
TOTAL $17,062,600 8%$1,359,360 1%$11,000 1%$11,000
Number of Individual Beneficiaries 13 13
Cost per Individual $846.15 $846.15
Attachments
1. Resolution authorizing application and
designation of signatory, by the Board of Directors
Board_resolution_attachment_delay_SSF_CDBG_FYE23.pdf
2. Proof of 501(c)3 / tax-exempt status 501c3_StarVista.pdf
3. By-laws Attachment_3._Starvista_Bylaws.pdf
4. Articles of Incorporation Articles_of_Incorporation_StarVista.pdf
Board_Roster_Terms_and_Meeting_Schedule.pdf
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5. Board roster, including:
Name, Company, Years on Board
Meeting dates for previous 12 months
Number of years allowed for each board term
6. Organizational chart for entire organization StarVista_Org_Chart_Feb_2021_3.pdf
7. Certified financial audit no more that 1 fiscal
year old, prepared by a CPA, and:
Management letters (if applicable)
A-122 and A-133 Single Audit (for entities that
receive more than $750,000 in federal
funding) OR
A letter from your Executive Director or Chief
Financial Officer certifying that agency does
not receive more than $750,000 in federal
funds and is not subject to the Single Audit.
StarVista_Audit_19-20_2.pdf
StarVista_Single_Audit_19-20.pdf
8. The following are required:
Current (FY21-22) Agency Operating Budget
Proposed (FY22-23) Agency Operating
Budget
FY21-22_Approved_StarVista_Budget_2.pdf
2022-23_Agency_Proposed_Budget_Summary.pdf
9. Mission Statement StarVista_Mission_and_Values.pdf
10. Non-discrimination policy for Staff and Clients Non-Discrimination_Policy.pdf
11. Reasonable Accommodations Policy for Staff
and Clients
Reasonable_Accommodation_Policy.pdf
12. Conflict of Interest Policy. (If not available,
please indicate when you will submit)
Conflict_of_Interest_Policy.pdf
13. Other -
If you would like all the attachments downloaded into your Dropbox folder, please contact CDS
Program Manager Signature Lauren Heminez
Date Signed 01/12/2022
City/County Accepted Signature Heather Ruiz
Date Signed 02/04/2022
Initially submitted: Jan 12, 2022 - 19:38:51
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-901 Agenda Date:3/9/2022
Version:1 Item #:10.
Report regarding a resolution approving a consulting services agreement with ELS Architecture and Urban
Design of Berkeley,California for the Orange Memorial Park Aquatic Center Project (Project No.pk2201)in
an amount not to exceed $2,936,542,authorizing the City Manager to execute the agreement,and authorizing a
total budget including contingency for a total not to exceed $3,320,197.(Philip Vitale,Deputy Director of
Capital Projects)
RECOMMENDATION
It is recommended that the City Council adopt a resolution approving a consulting services agreement
with ELS Architecture and Urban Design of Berkeley,California for the Orange Memorial Park Aquatic
Center Project (Project No.pk2201)in an amount not to exceed $2,936,542,and authorizing the City
Manager to execute the agreement.
BACKGROUND/DISCUSSION
Orange Pool is South San Francisco’s only indoor municipal swimming pool.Opened in 1970,it continues to
serve as a community-wide destination for residents of all ages.The pool,which prior to the COVID-19
pandemic was in operation year-round,seven days a week,offers critical life-skill/safety learn-to swim
programs, recreation, fitness, therapy, health, and wellness activities.
Prior to the pandemic,public demand for aquatic programs has grown year over year,well beyond the pool’s
capacity.There were a total of 4,124 spaces requested on waiting lists for swimming classes and programs in
2019, which represents 1,112 unduplicated individuals, many of whom were on multiple waiting lists.
Annual Maintenance Costs
Operational costs are approximately $150,000 -$200,000 per year in personnel and materials for maintenance
of the pool systems,not including daily custodial work,which is approximately an additional $50,000 per year.
This does not include periodic capital improvement costs for various repairs that have been made over the
years,such as replacing the pool’s plaster and ceramic tile bottom,locker and fixture replacement,HVAC
systems,etc.However,budget requests in recent years for significant renovations have not moved forward,
pending a decision on the future of the building.
Facility Description/Existing Conditions
The one-story building has a floor area of approximately 11,500 square feet,and contains a lobby,a 25-yard
long six-lane swimming pool,locker rooms,staff offices,and mechanical room.Constant maintenance and
ongoing repairs have certainly been made during the pool’s 51-year history,and much effort is expended to
keep the pool as functional and pleasant as possible.However,high humidity,chlorine vapors,and heavy public
use create a very harsh environment.Since its construction,the facility has not undergone any major
rehabilitation.Today,the deteriorated condition is obvious upon even casual observation.Issues include
crumbling and worn finish materials,dry-rotted wood,rusting steel structural and non-structural elements,
deteriorated light fixtures,cracked,uneven and sometimes slippery floors,corroded aluminum window sashes,
and large expanses of non-safety glass.Nearly every architectural element and mechanical/electrical system in
the pool is due for replacement, except for the filters, which were recently replaced.
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File #:21-901 Agenda Date:3/9/2022
Version:1 Item #:10.
In recognition of these conditions,and the fact that the typical life expectancy of an indoor aquatic facility is 40
-50 years,a professional feasibility study was conducted in 2016 by Marcy Wong Donn Logan Architects.Due
to the size of the document,it has not been attached to this report,but is available for review in the City
Manager’s office.The study’s conclusions,architectural concept design studies,and preliminary rough-order-of
-magnitude (ROM)opinions of probable costs are based upon findings from a number of sources,including
industry experts.Interviews were taken with Parks and Recreation personnel and other city staff.Comments
were solicited and documented at several public forums.Input from Orange Pool users and community
members was taken via survey forms.Multiple site visits were made by the consultant team for the purpose of
technical condition assessments of the existing facility,and remediation recommendations.The existing
facility’s spatial layout and square foot areas were assessed.A space program for a renovated or new pool was
developed based on all of these sources.
The consultant team examined all structural and architectural systems,including mechanical,lighting,
plumbing,floor and wall finishes,water treatment systems,and windows and glazing.The report confirms that
the building’s design and construction are typical of the late 1960’s to early 1970’s.By today’s standards,
Orange Pool’s architectural,structural and other building systems are significantly below current building code
requirements and building owner expectations for seismic resistance,energy efficiency,water efficiency,indoor
air quality and comfort,architectural lighting,room acoustics,ADA accessibility,daylight control,
sustainability,and a range of family/user accommodations.The existing facility needs to be brought into
compliance with California Title 24 and federal ADA requirements for accessibility and energy efficiency.The
building design is well over a dozen code editions behind current applicable building code standards.
Typical of 1970’s construction,the building is not energy efficient.The exterior curtain walls and storefronts
have the original single glazed windows in aluminum frames.The majority of the building is comprised of
uninsulated CMU walls and concrete slab floors.The building’s lighting and electrical systems,mechanical
units and plumbing systems do not meet current water and energy conservation standards.
Timing for Replacement
Despite the City’s attentive custodianship of the building,overall,the building’s age and heavy use have
resulted in very worn condition of the shell and interior.As noted previously,virtually every observable
component and system named above is part of the original construction and is well beyond the point of meriting
replacement.
Based on a recent review of the feasibility study,and the known condition of systems in place to date,staff
expects the facility will need to be closed within the next 0 to 5 years unless there is significant capital
investment or wholesale replacement.
Options for Replacement or Renovation
After detailed analysis of existing conditions and community demand,the consultants drafted three scenarios
for replacement or rehabilitation of the existing pool facility, as summarized below.
·Scenario A - Renovate the Existing Orange Pool Facility ($10,522,275 as of 2017)
·Scenario B - Construct a Separate New Warm Pool Facility ($21,380,835 as of 2017)
·Scenario C - Construct a New Two-Pool Facility ($22,363,600 as of 2017)
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Scenario C envisions demolishing Orange Pool and constructing a new facility.The new natatorium includes
both a lap pool and a warm water teaching pool.The bathhouse has the possibility of being two stories.This
approach has the most advantages of any of the scenarios:
1.The facility layout can be designed for maximum functional efficiency
2.A new facility with both pools in one natatorium does not require redundant staffing
3.A well-designed new facility with two pools can simplify facility and security management
4.A modern aquatics center can be designed with ancillary spaces that are ideal for modern families with
two working parents and young children
5.A new facility will be designed to be ADA accessible,environmentally healthy,energy efficient,
sustainably designed, architecturally inviting, and seismically safe
6.Razing the existing facility and building a ground-up facility allows park master planning options
7.A new facility reduces the likelihood of unforeseen expenses that occur in renovation projects
8.This scenario has the highest benefit to cost ratio
It is important to note that the 2017 pool feasibility study only contemplated construction of a new aquatics
center at its current location. The concepts developed through the feasibility study are illustrative.
Location Options for Aquatic Center Replacement
In April 2021 staff presented to the Budget Sub-Committee the 2017 Wong and Logan Feasibility Study with
recommendation of the construction of a new two-pool facility.In May 2021 staff engaged Group4 Architects
from the City’s on-call architecture firm list to explore alternative Aquatic Center locations within Orange Park
and validate construction costs.
Working from the two-pool facility approach identified in the Wong and Logan study,Group4 refined the
program to include an 8-lane/25-meter pool,separate teaching pool,swimmer’s lounge,rentable multi-
use/party room,staff and pool director offices,locker rooms and support spaces for mechanical equipment
within a 28,500 square foot single-story facility.
With input from staff and Callander Associates,the consultant developing the Orange Park Master Plan,
Group4 assessed Orange Memorial Park to identify six (6)alternative pool locations.See Attachment 3,Site
Options.Using an evaluation matrix that considered the facility,site,capital costs and operational costs for
each of the 6 alternative locations as well as the current location were evaluated by staff.
The corner of Tennis Drive and West Orange Avenue was identified as the best alternative location for a new
facility for several reasons:
1.Comparable cost to current location
2.Offers high visibility to those passing by and entering the park
3.Convenient access with connection to both West Orange Avenue and Tennis Drive
4.Opportunity to utilize the existing parking lot north of Tennis Drive
5.Good solar orientation with a wall of glass to the South and views across the lawn
6.Synergy between park buildings and elements
7.Opportunity to relocate the Veterans Memorial into an accessible plaza space
8.Minimal disruption to operations anticipated,phased construction will allow the existing pool to remain
operational during construction of new facility with minimal closure due to move,commissioning
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and training
The attached presentation includes a diagrammatic plan of the building,plaza and parking layout along with a
conceptual rendering of the Aquatic Facility.A new facility could be designed to complement the architecture
of the Fernekes Recreation Building, and create a campus feel to this quadrant of the park.
Aquatic Center Project Duration and Timing of Expenditures
With a projected total project budget of $33.75 million,including escalation of 4%per year to mid-construction
of Q3 2023,the overall project cost would be similar for a new facility were it to be constructed in the existing
location or at the proposed Tennis Drive and West Orange Ave. location.
In September 2021 staff presented the Group4 feasibility study and funding strategy noted above to the City
Council Budget Subcommittee.The Budget Subcommittee supported the pool relocation to Tennis Drive at
West Orange Ave.In October 2021 staff held a study session with City Council with a similar presentation.At
the direction of City Council,staff has moved forward with programming and planning,soliciting Request for
Proposals for Architecture and Design Services of a new aquatic center.
Staff issued a Request for Proposals (RFP)on the ProcureNow website on November 24,2021.Proposals were
due on December 15,2021,and seven firms submitted.One proposal did not meet the basic proposal
requirements and was disqualified.
A&E Profession Services Base Fee Optional Services Total Cost
Barker Rinker Seacat Architecture $2,329,570 $152,390 $2,481,960
ELS Architecture and Urban Design $2,810,088 $2,810,088
Group4 Architecture Research + Planning $2,931,000 $175,000 $3,106,000
Marcy Wong Donn Logan $4,364.368 $4,364,368
WRNS Studio $3,696,870 $51,220 $3,748,090
The six proposals were reviewed by a panel of six consisting of the Assistant City Manager,Parks and
Recreation Director,Recreation Manager,Recreation Supervisor,Acting Aquatics Supervisor,Parks Division
Manager and Capital Projects Deputy Director.Attached to this report is the proposal evaluation criteria and
scoring.
The three firms with the highest scores,ELS,Group4 and WRNS,were invited to participate in interviews.
Interviews were conducted virtually on Monday January 24,2022.The interview panel was composed of the
Assistant City Manager,Parks and Recreation Director,Recreation Manager,Recreation Supervisor,Acting
Aquatics Supervisor,Parks Division Manager,Facilities Manager and Capital Projects Deputy Director
providing scores.A technical panel composed of the South San Francisco Principal Engineer and General
Manager of Hayward Area Recreation &Park District (formerly the Aquatics Manager for the City and County
of San Francisco),provided comments but did not score the interviews.Attached to this report is the interview
evaluation criteria and scoring.
Based on interview rankings and discussion,staff requested references and site tours of completed aquatic
facilities of the two highest ranking teams: ELS and Group4.
Staff toured the following facilities:
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·Balboa Pool - San Francisco, CA
·Cañada College Wellness and Aquatic Center - Redwood City, CA
·The Boulevard - Dublin, CA
·Apex Center - McKinney, TX (virtual tour)
After reviewing the proposal,interviews,site tours and reference feedback,staff found the ELS team
qualifications,which includes a five-time Olympic gold medalist in swimming,and project experience which
includes several municipal pool projects,would be most applicable to the Orange Memorial Park Aquatic
Center project.
FISCAL IMPACT
This project is included in the City of South San Francisco’s Fiscal Year 2021-22 Capital Improvement
Program.It is staff’s intention to go to the bond market and procure funds for this project.The sale is planned
for August 2022 with the intention of having the funding available in time for meeting the payment
requirements to the consultant.The current CIP budget utilizes $1,200,000 from Infrastructure Reserves to
fund the project through August 2022.
Design Consulting Services with ELS $2,936,543
Design Contingency (10%)$293,654
Total Project Design Funding $3,320,197
Available Project Budget $1,200,000
RELATIONSHIP TO STRATEGIC PLAN
Approval of this action will contribute to the City’s Strategic Plan.It aligns with Priority #2,which is focused
on enhancing quality of life by building and maintaining a sustainable city,making our city a great place to
live, learn and play.
CONCLUSION
Staff recommends the City Council adopt a resolution authorizing the City Manager to execute a consulting
services agreement with ELS Architecture and Urban Design based on their qualifications,experience,
references and understanding of the project.
Attachments:
1.Presentation for City Council
2.ELS Proposal
3.Proposal Evaluation Criteria and Scoring
4.Interview Evaluation Criteria and Scoring
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Orange Memorial Park
Aquatic Center
City Council Meeting
Wednesday, March 9, 2022
•Pool over 50 years old
•Undersized for programmatic needs
•Over 100,000 visits annually
•325 -600 users per day
•4,124 spaces requested on waiting lists
BACKGROUND
•Staff expects the facility will need to be closed within the
next 0-5 years unless there is significant capital investment
or wholesale replacement
ORANGE POOL: FACILITY DESCRIPTION/EXISTING CONDITIONS
2017 FEASIBILITY STUDY
5
P
Memorial
2021 SITE OPTION STUDY
6
2021 SITE OPTION STUDY
7
•Construct a new 28,500 sf facility
•Two indoor pools
•Cool-water lap pool
•Warm-water teaching/therapy pool
•Rentable Multi-use/Party room
•Swimmer's Lounge
•Maintain operation of existing pool throughout
construction of the new pool facility
PROJECT CONCEPT
8
Overall Project Budget
Soft Costs (design, permits, fees)$8,000,000
Hard Costs (construction)$26,000,000
Total Budget $34,000,000
Overall Project Schedule
Programming and Planning July 2021 –March 2022
Design April –December 2022
Bid January –March 2023
Construction April 2023 –September 2024
Close-Out October –December 2024
BUDGET & SCHEDULE
9
CONSULTANT SELECTION
Competitive Selection Process
•Proposal Review
•Interviews (ELS, Group4 and WRNS)
•Site Tours of Completed Projects
Selection Panel
•Sharon Ranal, Assistant City Manager
•Greg Mediati , Parks and Recreation Director
•Jacob Gilchrist, Director Capital Projects *
•Matthew Rubel,Principal Engineer *
•Philip Vitale, Deputy Director of Capital Projects
•Angela Duldulao,Recreation Manager
•Devin Stenhouse,Recreation Supervisor
•Brian Noce,Acting Aquatics Director
•Joshua Richardson,Parks Division Manager
•Brian Crume,Facilities Manager
•James Wheeler, General Manager of the Hayward
Area Recreation Department *
* Technical Non -Voting Panel Members
10
CONSULTANT SELECTION
ELS of Berkeley offered qualification and services most responsive to the
City's project.
•Work Scope Details (community & stakeholder engagement,scheduling controls)
•Qualifications & Experience (aquatic design, engineering, municipal projects, Olympian
swimmer)
East Oakland Sports Center & Natatorium
Oakland, CA
Balboa Park Natatorium
San Francisco, CA
Cañada College Wellness & Aquatic Center
Redwood City, CA
11
ELS PROJECT TEAM
•Prime Architect ELS
•Aquatic Consultant Aquatic Design Group
•Landscape Architect SWA
•Civil Engineer BKF
•Mechanical Engineer Guttmann & Blaevoet
•Cost Estimator Mack5
12
STAFF RECOMMENDATION
Staff recommends the City Council adopt a resolution
authorizing the City Manager to execute a consulting services
agreement with ELS of Berekely in the amount not to
exceed $2,936,543 based on their qualifications, experience,
references and understanding of the project.
THANK YOU
BERKELEY | 510.549.29292040 Addison StreetBerkeley, CA 94704
elsarch.com SACRAMENTO | 916.301.4411800 Howe Avenue, Suite 330Sacramento, CA 95825
LOS ANGELES | 213.348.1155950 S. Grand Avenue, Suite 400Los Angeles, CA 90015
December 15, 2021
Philip Vitale, Project Manager
City of South San Francisco
Capital Projects
550 North Canal Street
South San Francisco, CA 94080
philip.vitale@ssf.net
650.877.8548
SUBJECT: RESPONSE TO REQUEST FOR PROPOSALS FOR PROFESSIONAL ARCHITECTURAL &
ENGINEERING DESIGN SERVICES FOR THE ORANGE MEMORIAL PARK AQUATIC CENTER
PK 2201
Dear Mr. Vitale and Selection Committee:
ELS Architecture and Urban Design (ELS) is pleased to submit our qualifications and fee proposal for the Orange
Memorial Park Aquatic Center project. We are excited about the prospect of collaborating with South San Francisco’s
community and City officials on delivering a vibrant new community recreation resource. This new aquatic center is a
profound opportunity to expand the City’s offerings and benefit public wellness by providing new aquatics and wellness
programming that will build upon the important Orange Memorial Park asset. Following the completion of the Stormwater
Recapture Project, the subsequent new sports fields, the redesign of the current aquatic center site, and the delivery of
a new aquatic center, Orange Memorial Park will provide abundant delight, health and wellness through this century and
beyond. Designing this new aquatic center for South San Francisco will require a creative response that must integrate
the future planning of Orange Memorial Park into Colma Creek, the site’s neighborhood character (at the intersection of
Tennis Drive and Orange Avenue), sustainability mandates, user identity, and the goals of the larger South San Francisco
community.
Previous study efforts clearly indicate that much important research, community outreach, programming and planning
have been invested to date in the future Orange Memorial Park Aquatic Center. We look forward to confirming the main
points of this work through discussions with City leadership and staff. Based upon feedback from these sessions, we
are prepared to launch a robust three-part community workshop series, under the Phase I effort of our services, aimed
at developing a consensus concept plan that will win the city council’s approval. During the subsequent six phases of
our services, we will dig further into design development that leads to the delivery of a new aquatics center for multiple
generations of South San Francisco residents. We are a firm that is steeped in the design practices of our region’s
aquatics, community and recreation projects. We bring an award-winning, ecologically-minded approach to work for
communities all along the Peninsula, with work that reflects our love of Northern California’s unique and diverse culture
and environment.
While the coronavirus has impacted all our lives and turned so many of us toward digital environments, we foresee
a design process that offers an opportunity to re-group and create architecture that will firmly re-establish “place,”
embodying for users the goals and ideals of the new Orange Memorial Park Aquatic Center.
ELS proposes a Core Team of architects, designers and engineers that will provide the vision, leadership, and technical
skills required to realize the opportunities of this site and program. ELS, an acknowledged national leader in the design,
management, sustainability, and technical delivery of aquatics, recreation and wellness centers, will provide Clarence
Mamuyac, Jr., FAIA, LEED AP BD+C, as Project Manager; Kim-Van Truong, AIA, LEED AP BD+C, Assoc. DBIA, as Project
Architect; Anthony Grand, AIA, LEED AP BD+C, as Project Designer; John How, AIA, LEED AP BD+C, as Project Captain
and Construction Administration Lead; Danwei Wang as Digital Design Leader; Tracy Chan, Assoc. AIA, as BIM Leader; and
1. Introductory Letter200+
projects recognized for design and technical excellence
Dana Vollmer-Grant, Assoc. AIA, WELL AP, CBSM, 5X Olympic Gold Medalist, as Recreation Programming Specialist.
This core team has a successful history of working together to achieve planning and design excellence for multiple
municipalities across California. Each of us has specialized in designing aquatic, recreation, and wellness projects
and implementing complex programs on challenging sites since our respective starts at ELS, now totaling 200+ years
of combined experience. Also joining this core team are Aquatic Design Group (Aquatic Consultant), Forell | Elsesser
(Structural), Guttmann & Blaevoet (MEP/FP/LV), BKF (Civil), SWA (Landscape Architecture), Salter (Acoustical), and
SGH (Building Envelope) all of whom have shared in our 30-year portfolio of aquatics, recreation, and wellness center
design excellence. We are confident that the ELS team, in collaboration with you and your colleagues, will deliver an
exciting community resource through an inclusive process, resulting in an Orange Memorial Park Aquatic Center that
provides valuable, fun community use for decades to come.
We will work with you to realize the following project goals to the City:
• create a unified, identifiable “place” that is welcoming, transparent and conducive to casual interaction
and efficiently directs users to a variety of aquatics activities and special programs;
• leverage opportunities for sharing and economizing facilities and resources within Orange Memorial
Park;
• reflect the distinct and diverse culture of the South San Francisco community and the neighborhood
context of Orange Memorial Park through the site plan and massing, while delivering on the program
goals of the Needs Assessment;
• honor the history and design of the Orange Memorial Park, Colma Creek, the new Stormwater
Recapture project, and their connection to surrounding neighborhood;
• meet the City’s schedule and $34MM total project budget (Design and Construction); and
• create a sustainable, resilient, energy efficient, and post-pandemic-ready aquatic center that is guided
by the standards of USGBC’s LEED program and the WELL Health-Safety Rating system – all while
maintaining budget and schedule.
Thank you for this opportunity to express our interest in working with the City of South San Francisco on this important
community endeavor. We look forward to the opportunity to present our qualifications either in person or via ZOOM,
whichever the City’s preference may be. Here’s to the fun, excitement, construction, and grand opening ahead!
Sincerely,
ELS ARCHITECTURE AND URBAN DESIGN
Clarence D. Mamuyac, Jr., FAIA, LEED AP BD+C
President/CEO
Serving as Project Manager/Project Principal
cmamuyac@elsarch.com | O: 510.549.2929 | M: 510.684.1159
ELS acknowledges the receipt of Addendum #1 posted on December 3, 2021, and has reviewed the Questions and
Answers posted to ProcureNow.
December 15, 2021
Mr. Philip Vitale, City of South San Francisco
THE CITY OF SOUTH SAN FRANCISCO WILL ONLY
CONSIDER SUBMITTALS FROM CONSULTANTS
THAT DEMONSTRATE THEY HAVE SUCCESSFULLY
COMPLETED COMPARABLE PROJECTS. THESE
PROJECTS MUST ILLUSTRATE THE QUALITY, TYPE, AND
PAST PERFORMANCE OF THE PROJECT TEAM. INCLUDE
SUB-CONSULTANTS AND A DESCRIPTION OF THEIR
PROPOSED SERVICES WHERE APPLICABLE. SUBMITTALS
SHALL INCLUDE A DETAILED DESCRIPTION OF THREE (3)
PROJECTS WITHIN THE PAST FIVE (5) YEARS.
ELS Architecture and Urban Design is an award-winning
architectural practice with a 50-year tradition in design for
the public realm. ELS has long been one of the Architect 50,
Architect Magazine’s prestigious list of the top 50 firms in
the U.S. for business, design and sustainability, and is among
Architectural Record’s Top 300 Architecture Firms for 2021.
ELS has a long history of designing civic aquatic, recreation
and community spaces that respond to and enliven their
surroundings, becoming an integral part of their communities.
Our design approach is rooted in the belief that recreation,
sports, and fitness play a significant role in the lives of
communities, building discipline and teamwork skills, improving
health, and strengthening community bonds. We have a strong
passion for creating safe, well-designed community projects
that become the heart of the communities they serve.
Believing that high-quality projects can inspire and elevate
their surroundings, we design buildings that inspire renewed
participation, encourage interaction, and support wellness
and personal achievement among the community and users.
We have extensive experience in the design and construction
of award-winning municipal aquatic facilities. These include
the Elk Grove Civic Aquatic Center, San Francisco’s Balboa
Park Pool, the East Oakland Sports Center, the Berkeley High
School Natatorium, the Morgan Hill Aquatics Center, and
Pleasanton’s Dolores Bengtson Aquatic Center. Lastly, our
all-electric, LEED Platinum-targeted aquatic and community
centers for the cities of Mountain View, Redwood City and
Millbrae are direct precedents for deep-green projects.
We are also redesigning the International Swim Center (ISC) in
Santa Clara, one of the premier competitive aquatics venues in
the U.S. and one of the selected sites for USA Swimming’s TYR
Grand Prix Series. The new ISC includes several community
recreation features and is targeting LEED Platinum. And
finally, we are excited about the recent openings of two new
state-of-the-art aquatic and recreation centers: the $110MM
Cañada College Wellness and Aquatic Center in Redwood City
and the $35MM Miwok Student Wellness and Aquatic Center
for College of Marin in Novato.
ELS has been recognized with more than 200 awards and
honors, including awards from the American Institute of
Architects, the California Park and Recreation Society, the
California Preservation Foundation, the National Trust for
Historic Preservation, and Athletic Business.
A California Certified Green Business and participant of AIA’s
2030 Commitment to reduce the operational energy use of
our buildings, ELS is committed to sustainable design solutions
that respect their environmental and social context, achieve
architectural and technical excellence, and create places that
celebrate and enhance the experience of urban life.
The following subconsultants have been invited to pursue
the project with ELS based on relationships and trust that we
have built over numerous similar collaborations over the past
30 years: Aquatic Design Group (Aquatic Consultant), Forell
| Elsesser (Structural), Guttmann & Blaevoet (MEP/FP/LV),
BKF (Civil), SWA (Landscape Architecture), Salter (Acoustical),
and SGH (Building Envelope). These firms are leaders in their
field and have shared in our 30-year portfolio of aquatics,
recreation, and wellness center design excellence.
Recent Public Sector Aquatic Centers
East Oakland Sports Center & Natatorium
City of Oakland
Elk Grove Civic Aquatics Center
City of Elk Grove
Balboa Park Natatorium
City of San Francisco
Berkeley High School Natatorium
Berkeley Unified School District
Redwood City Senior Center and YMCA Aquatics Center
City of Redwood City and YMCA of Silicon Valley
Cañada College Wellness & Aquatic Center
San Mateo County Community College District
Please see the following project sheets for detailed descriptions
on the projects listed above.
| 1
2. Consultant Qualifications & Experience$500MM+construction value of california community aquatics and recreation centers designedby
One of the few LEED Silver-certified natatoria
in the U.S. for underserved populations,
the new community sports, recreation,
and aquatics center is a project for social
and environmental change in East Oakland.
Designed as a composition of glass and
metal-clad forms, the complex provides visual
interest, captures natural light, and controls
solar gain. The recently-completed Phase I
features a natatorium with an indoor leisure
and lap pool, a dance and aerobics studio, a
fitness center, a learning and media center,
1. East Oakland Sports Center & Natatorium
Oakland, CA
and a community gathering space. The
project has been honored with an AIA
East Bay Design Merit Award, an AIA San
Francisco Citation Award, and as Athletic
Business’ Facility of Merit.
1. East Oakland Sports Center & Natatorium
Oakland, CA
Contracting Agency: City of Oakland, Councilmember
Larry Reid, 510.238.7007, lreid@oaklandnet.com
Date: 2016 Construction Completed
Construction Cost: $20MM
Contact: Clarence Mamuyac, Principal and Project
Manager, cmamuyac@elsarch.com, 510.684.1159
Outcome: Excellent
2 | | 3
This new aquatics center fills a clear need in its
surrounding area. It has become a vital force in the
region’s athletic and recreational programming, drawing
all abilities, economic backgrounds and ages. The
youngest visitors have a splash pad and a fun-water
pool; competitive swimmers no longer drive an hour to
train in a 50-meter pool; and a six-lane lap pool gives
students a chance to learn and engage. Elders and the
disabled benefit from multiple pool types and varieties
of water therapy. A community room facilitates
further social connections. Located just south of
Sacramento, Elk Grove frequently experiences summer
high temperatures of more than 100 degrees, which
meant that providing shade for the facility’s users was
crucial. ELS bisected the one-story 13,000-square-
foot complex with a 400-foot-long white steel trellis
shade structure. The trellis defines the entry, provides
shelter from the sun for those waiting in the entrance
2. Elk Grove Civic Aquatic Center
Elk Grove, CA
queue outside the aquatics center, and offers
shade along the lap pool on the at-grade deck
and the 50-meter pool on the lower deck. Large
stepped terraces on two sides of the 50-meter
pool lead to the lower deck and double as seating
for spectators during events. The project has
been honored with awards from AIA East Bay and
California Park and Recreation Society, among
others.
2. Elk Grove Civic Aquatic Center
Elk Grove, CA
Contracting Agency and PM: City of Elk Grove, Alvin
Wong, Former City Architect, 916.936.6183
Date: 2018 Construction Completed
Construction Cost: $21MM
Contact: Clarence Mamuyac, Principal and Project
Manager, cmamuyac@elsarch.com, 510.684.1159
Outcome: Excellent
| 5
3. Balboa Park Natatorium
San Francisco, CA
natural daylight throughout the entry wing
and natatorium, with windows that facilitate
views of the park, and of the activity
within the building. The project has been
recognized with design awards from AIA
San Francisco and California Preservation
Foundation.
Contracting Agency and PM: City & County of San
Francisco, Toks Ajike, Dir Plng & Cpt Mgmt, 415.831.2700
Date: 2019 Construction Completed
Construction Cost: $12MM
Contact: Clarence Mamuyac, Consulting Principal,
cmamuyac@elsarch.com, 510.684.1159
Outcome: Excellent
3. Balboa Park Natatorium
San Francisco, CA
For this historic pool building, ELS designed
essential repairs, upgraded structural,
seismic, and environmental systems, pool
improvements, and enhanced the overall
user experience. A new inviting entry was
defi ned by a contemporary metal canopy,
curving accessible ramp and terraced stairs,
welcoming the community into the building.
The team reconfi gured the locker and
changing rooms and administrative space to
carve out room for a new, 800-square-foot
community area for events and children’s
parties that is accessible even when the
natatorium is closed. The design provides
6 | | 7
4. Berkeley High School Natatorium
Berkeley, CA
The new recreation and athletics complex
at Berkeley High School enlivens the urban
campus and encourages after-hours use by
students and community members. Located
on a narrow site at the edge of campus, the
addition completes a central quadrangle
envisioned in the school’s 1930s-era master
plan. It includes a 25M x 25 yd natatorium, a
gymnasium, dance studios, a student union
and dining hall, a library, offices, and a college
counseling center. ELS designed the addition
to take maximum advantage of daylight,
exceeding state energy standards. The gym
and pool areas feature large clerestory
windows and the north side of the library’s
reading room is fully glazed. The project also
4. Berkeley High School Natatorium
Berkeley, CA
emphasized recycled and renewable
materials, low-emission glazing, and the use
of energy-efficient equipment. The project
has been honored with an AIA California/
CASH Award of Excellence and an AIA East
Bay Award for Design Excellence.
Contracting Agency and PM: Berkeley Unifi ed School
District, Jack McLaughlin, Former Superintendent,
775.690.8302
Date: 2004 Construction Completed
Construction Cost: $26MM
Contact: Clarence Mamuyac, Principal and Project
Manager, cmamuyac@elsarch.com, 510.684.1159
Outcome: Excellent | 9
This new LEED-Platinum, ZNE-targeted
Senior Center and Aquatics Center will be
an inter-generational complex providing
additional programmed spaces, adding new
green space, and serving as a critical essential
services building aimed to be resilient, self-
sustaining, and off-grid. It will include a
gymnasium, a health and wellness center,
multiple swimming pools, multipurpose rooms
for multi-generational programs and events,
a 400-seat theater, childcare, locker rooms,
a kitchen, garden space, and a technology
hub, and will be completely accessible. The
transparent design brings in more natural
light and gives the building a more welcoming
tone by allowing passers-by to see inside and
5. Redwood City Senior Center and
YMCA Aquatics Center
Redwood City, CA
watch the programmed activities bustle
away. Environmentally conscious features
include innovative solar chimneys, which
are exposed above the roofline to inspire
curiosity about how these passively cooled
and ventilated buildings operate. The
project received the 2021 Peninsula Clean
Energy All-Electric Leadership Award.
Contracting Agency and PM: City of Redwood City
and YMCA of Silicon Valley, Christopher Beth, Director,
Parks, Rec and Community Services, 415.480.7253
Date: 2022 Estimated Completion (in Construction)
Construction Cost: $90MM
Contact: Clarence Mamuyac, Principal and Project
Manager, cmamuyac@elsarch.com, 510.684.1159
Outcome: Excellent | 11
12 | | 13
Cañada College’s new LEED Gold-certified
Wellness and Aquatics Center replaces a
1967-built gym. Uniting kinesiology, athletics
and dance facilities into a dynamic, holistic
home for wellness, the center helps students
advance in movement studies, competitive
sports, and fitness. The facility includes
two pools, basketball/volleyball courts with
retractable bleachers, a weight room, dance
studios, cafe, and locker room facilities for the
men’s and women’s basketball and volleyball
teams. It will offer a membership option for
the general public, making it the only public
pool available in Redwood City. Cantilevered
30 feet over its hillside location, the facility
is marked by a three-story-translucent
6. Cañada College Wellness & Aquatic Center
Redwood City, CA
“lightbox” that provides natural light by day
and illuminates the core by night. Located
in a Wildland-Urban Interface, the building
uses discreet fire-safety solutions including
infrared-flame detectors. This project
has received awards from AIA East Bay,
Community College Facility Coalition, Silicon
Valley Business Journal, and ENR California.
Contracting Agency and PM: San Mateo County CCD,
Jack Herbert, Director Construction Management
Services, herbertj@smccd.edu, 510.910.4536
Date: 2021 Construction Completed
Construction Cost: $110MM
Contact: Clarence Mamuyac, Principal and Project
Manager, cmamuyac@elsarch.com, 510.684.1159
Outcome: Excellent
6. Cañada College Wellness & Aquatic Center
Redwood City, CA
Dana Vollmer-Grant
Assoc. AIA, WELL AP, CBSM
5x Olympic Gold Medalist
ELS
Aquatics Programmer & WELL
Building Specialist, Associate
Kim-Van Truong
AIA, LEED AP BD+C,
Assoc. DBIA
ELS
Project Architect
Associate Principal
Clarence D. Mamuyac, Jr.
FAIA
LEED AP BD+C
ELS
Project Manager/
Principal
President/CEO
Emilio Ponce
LEED
Green Associate
ELS
Green Building
Specialist
Anthony Grand
AIA
LEED AP BD+C
ELS
Project Designer
Associate Principal
John How
AIA
LEED AP BD+C
ELS
Project Captain and CA Lead
Associate
Danwei Wang
Assoc. AIA
ELS
Design Specialist
Associate
Tracy Chan
Assoc. AIA
ELS
BIM Leader
Associate
ELS Firm Diversity + JUST Organization
City of South San Francisco
Project Lead/Contact
Community of Stakeholders
CONSULTANTS
Construction Cost
Estimating
and
Quantity Surveying
Cynthia Madrid, CPE
Cost
Mack 5
ELS is a minority-owned business, and
our ownership includes both minority
and women partners as well as man-
agement at senior levels. ELS is the
very fi rst organization in California to
be named a JUST 2.0 organization by
the International Living Future Institute;
the JUST label represents our commit-
ment to social equity, transparency,
and diversity in our practice. With
our diverse staff of designers, we are
committed to diversity in our business
practices particularly as it refl ects the
communities that we serve.
Ecological Park Design,
Site Utilities
and
Acoustics
Marco Esposito, RLA
Landscape Architect
SWA
John Lamon, PE
Civil Engineer
BKF
Jason Duty, PE
Acoustics
Salter
Integrated Deep Green
Pool
and
Building Engineering
Dennis Berkshire
Aquatics Consultant
Aquatic Design Group
Allen Nudel, SE
Structural Engineer
Forell | Elsesser
Gurdaver Singh, PE
Managing MEP Engineer
MEP, Fire Protection and
Low Voltage
Guttmann & Blaevoet
LEED Administration
Commissioning
and
Building Envelope
Rick Unvarsky
LEED Commissioning Agent
Unvarsky Consulting
Jonathan Stafford, PE
Building Envelope
SGH
Fire, Life Safety
and
Accessibility
Code
Steven Winkel, FAIA, PE,
CASp
Building Code
Preview Group
Key Staff Location
ELS Architecture and Urban Design
2040 Addison Street
Berkeley, CA 94704
elsarch.com | 510.549.2929
For all team member resumes,
please see the following pages.
| 27
5. Proposed Staffing5,000+public presentations enthusiastically delivered by to city councils and community groups on a path to consensus
Orange Memorial Park Aquatic Center ‐ City of South San Francisco
PROPOSED STAFFING AND FEE MATRIX
December 15, 2021
PHASE 1: Conceptual DesignPHASE 2: Schematic DesignPASE 3: Design DevelopmentPASE 4: Construction DocumentsPHASE 5: Permitting and Bid AwardPHASE 6 & 7: Constsruction Administration and CloseoutPersonnel Title Hours Total Hours Rate Fee
Architecture and Interior Design ‐ ELS architecture and Urban Design
C. Mamuyac Principal/Project Manager 100 96 36 36 3.6 20 291.6 300.00$ 87,480.00$
K. Truong Project Architect 200 320 720 720 80 300 2340 180.00$ 421,200.00$
A. Grand Project Designer 200 320 180 180 80 0 960 170.00$ 163,200.00$
Staff 1 Staff 1 200 320 720 720 0 1600 3560 150.00$ 534,000.00$
Staff 2 Staff 2 200 320 540 720 0 1,000 2780 125.00$ 347,500.00$
Staff 3 Staff 3 200 160 360 432 0 0 1,152 110.00$ 126,720.00$
Total 1,100 1,536 2,556 2,808 164 2,920 11,084 1,680,100.00$
Aquatics Consulting ‐ Aquatic Design Group
Dennis Berkshire Aquatics Principal‐in‐Charge 4 12 24 24 8 4 76 215.00$ 16,340.00$
Justin Caron Aquatics Project Principal 1 2 4 4 2 13 215.00$ 2,795.00$
Greg Ferrell, AIA Aquatics Principal Architect 2 6 10 12 30 215.00$ 6,450.00$
Scott Ferrell, AIA Aquatics Project Architect 6 12 16 34 195.00$ 6,630.00$
Greg Cannon Construction Observation 6 32 38 175.00$ 6,650.00$
Norma Villegas Designer 2 18 42 60 122 135.00$ 16,470.00$
Alejandro Pinnick Designer 13 24 42 79 135.00$ 10,665.00$
Cara Johnson Administrative 1 1 6 1 1 10 80.00$ 800.00$
Total 9 58 117 164 17 37 402 66,800.00$
Landscape Architecture and Irrigation Design ‐ SWA
Marco Esposito Principal 80 60 40 48 4 20 252 260.00$ 65,520.00$
Zach Davis Associate Principal 20 70 80 90 4 20 284 170.00$ 48,280.00$
Shaun Loomis Associate 0 0 20 24 8 120 172 130.00$ 22,360.00$
Total 100 130 140 162 16 160 708 136,160.00$
Civil Engineering ‐ BKF
John Lamon Associate 10 17 23 32 16 20 118 230.00$ 27,140.00$
Steven Reynolds Project Manager 16 32 36 60 32 64 240 224.00$ 53,760.00$
Abe Rashid Project Engineer 20 22 100 150 24 40 356 169.00$ 60,164.00$
Total 46 71 159 242 72 124 714 141,064.00$
Structural Engineering ‐ Forell Elsesser
Allen Nudel Principal 4 16 24 72 10 40 166 230.00$ 38,180.00$
Key Staff Engineer 6 62 100 310 40 220 738 190.00$ 140,220.00$
Other Staff BIM 0 40 80 120 8 0 248 130.00$ 32,240.00$
Total 10 118 204 502 58 260 1152 210,640.00$
MEP Engineering, Lighting Design, Low Voltage and Telecommunications ‐ Guttmann & Blaevoet
Gurdaver Singh PIC & MEOR 20 24 40 40 20 40 184 300.00$ 55,200.00$
Aashil Randive HVAC Engineer & PM 0 20 40 60 0 60 180 180.00$ 32,400.00$
Sean Blaevoet HVAC Engineer 0 24 8 8 0 0 40 180.00$ 7,200.00$
Justin Tungate Plumbing Engineer 8 30 63 80 8 72 261 180.00$ 46,980.00$
Kelley Lundquist Fire Protection Engineer 3 12 20 24 3 18 80 180.00$ 14,400.00$
Ahmad Ahmadzai Electrical Engineer 0 40 82 110 0 66 298 180.00$ 53,640.00$
Sebanti Banerjee Lighting Engineer 0 12 44 44 0 36 136 180.00$ 24,480.00$
John Moore Low‐voltage Principal 5 23 40 48 5 36 157 300.00$ 47,100.00$
John Moore Fire Alarm Principal 2 8 12 16 2 10 50 300.00$ 15,000.00$
Matt HargadonTitle‐24 00880420160.00$ 3,200.00$
Total 38 193 357 438 38 342 1406 299,600.00$
Acoustical Engineering ‐ Salter
Acoustics 20 20 22 4 16 82 250.00$ 20,500.00$
Total 0 20 20 22 4 16 82 20,500.00$
Roofing / Waterproofing / Exterior Envelope ‐ SGH
Jonathan Stafford Associate Principal 3 8 16 20 47 310.00$ 14,570.00$
Caroline Klatman Consulting Engineer 2 24 40 40 106 200.00$ 21,200.00$
Grant Kamin Project Consultant 4 4 24 16 48 165.00$ 7,920.00$
Total 0 9 36 80 0 76 201 43,690.00$
Specifications Writing ‐ Topflight
Richard T. Fiory Principal Specifier 0 12 8 24 2 4 50 202.00$ 10,100.00$
David Kelty Senior Specifier 0 48 39 153 10 38 288 175.00$ 50,400.00$
Louis Liu Assistant Specifier 0 8 12 24 6 12 62 135.00$ 8,370.00$
Total 0 68 59 201 18 54 400 68,870.00$
Cost Estimating ‐ mack5
Cynthia Madrid Senior Cost Manager 36 40 72 144 292 199.00$ 58,108.00$
Electrical Cost Planner 12 20 40 72 199.00$ 14,328.00$
MPFR Cost Planner 12 20 40 72 199.00$ 14,328.00$
Admin 2 2 2 4 10 90.00$ 900.00$
Total 38 66 114 228 0 0 446 87,664.00$
Code Consulting ‐ Preview Group
Steve Winkel 125 150 275 200.00$ 55,000.00$
Total 0 125 150 0 0 0 275 55,000.00$
GRAND TOTAL 1,341 2,394 3,912 4,847 387 3,989 16,870 2,810,088
STAFF AND FEE MATRIX
December 15, 2021
City of South San Francisco
Capital Projects
Jacob Gilchrist, Director
400 Grand Ave, South San Francisco, CA 94080
EVALUATION TABULATION
RFP No. pk2201
Orange Memorial Park Aquatic Center
RESPONSE DEADLINE: December 15, 2021 at 12:00 pm
Report Generated: Friday, February 25, 2022
PHASE 1 - PROPOSALS
EVALUATORS
Name Title
B Crume Program Manager
Angela Duldulao Recreation Manager
Jacob Gilchrist Director
Greg Mediati Deputy Director, Parks and Recreation
Brian Noce Acting Recreation Supervisor
Sharon Ranals Assistant City Manager/P&R Director
Devin Stenhouse Recreation Supervisor
Philip Vitale Deputy Director
EVALUATION TABULATION
RFP No. pk2201
Orange Memorial Park Aquatic Center
EVALUATION TABULATION
Request for Proposals - Orange Memorial Park Aquatic Center
Page 2
EVALUATION CRITERIA
Criteria Description Scoring Method Weight (Points)
Knowledge and Understanding Demonstrated understanding of the
RFP objectives and work
requirements. Identification of key
issues. Methods of approach, work
plan, and experience with similar
projects related to type of services.
Points Based 40 (40% of Total)
Management Approach and Staffing
Plan
Qualifications of project staff
(particularly key personnel such as the
project manager), key personnel’s
level of involvement in performing
related work and the team’s
experience in maintaining schedule.
Points Based 25 (25% of Total)
Qualifications of the Proposer Firm Experience with similar projects.
Technical experience in performing
work related to type of services;
record of completing work on
schedule; strength and stability of the
firm; technical experience and
strength and stability of proposed
subconsultants; demonstrated
communications quality and success;
and assessments by client references
as available.
Points Based 25 (25% of Total)
Presentation of a concise and
responsive proposal
Points Based 10 (10% of Total)
VENDOR SCORES BY EVALUATION CRITERIA – PROPOSALS
EVALUATION TABULATION
RFP No. pk2201
Orange Memorial Park Aquatic Center
EVALUATION TABULATION
Request for Proposals - Orange Memorial Park Aquatic Center
Page 3
Vendor Knowledge and
Understanding
Points Based
40 Points (40%)
Management Approach
and Staffing Plan
Points Based
25 Points (25%)
Qualifications of the
Proposer Firm
Points Based
25 Points (25%)
Presentation of a concise
and responsive proposal
Points Based
10 Points (10%)
Total Score
(Max Score 100)
Barker Rinker Seacat
Architecture
33.8 21.2 20.2 8 83.17
ELS Architecture and
Urban Design
37 22.7 22.5 9 91.17
Group 4 Architecture
Research + Planning
35 22 20.8 8.7 86.5
Marcy Wong Donn Logan 32.2 19.2 19.3 7.5 78.17
WRNS Studio 37.2 21.2 21.7 8.5 88.5
City of South San Francisco
Capital Projects
Jacob Gilchrist, Director
400 Grand Ave, South San Francisco, CA 94080
EVALUATION TABULATION
RFP No. pk2201
Orange Memorial Park Aquatic Center
RESPONSE DEADLINE: December 15, 2021 at 12:00 pm
Report Generated: Friday, February 25, 2022
PHASE 2 - INTERVIEWS
EVALUATORS
Name Title
B Crume Program Manager
Angela Duldulao Recreation Manager
Greg Mediati Deputy Director, Parks and Recreation
Brian Noce Acting Recreation Supervisor
Sharon Ranals Assistant City Manager/P&R Director
Joshua Richardson Parks Manager
Devin Stenhouse Recreation Supervisor
Philip Vitale Deputy Director
EVALUATION TABULATION
RFP No. pk2201
Orange Memorial Park Aquatic Center
EVALUATION TABULATION
Request for Proposals - Orange Memorial Park Aquatic Center
Page 2
EVALUATION CRITERIA
Criteria Description Scoring Method Weight (Points)
1. Sustainability and Design
Excellence: Balancing beauty and
durability
The Orange Memorial Park Swimming
Pool is one of the most popular City-
owned amenities in SSF. How would
your team help us balance beauty and
durability in the new Aquatic Center?
0-10 Points 10 (7.7% of Total)
2. Sustainability and Design
Excellence: SSF unique attributes
What do you see as unique attributes
of South San Francisco, and how
would you integrate those into the
aquatic center design?
0-10 Points 10 (7.7% of Total)
3. Sustainability and Design
Excellence: Context of the larger park
Orange Memorial Park is the heart of
South San Francisco as the focal point
of team sports, community gatherings,
events, and recreation. How would
your team plan to integrate the
aquatic center within the context of
the larger community park?
0-10 Points 10 (7.7% of Total)
4. Sustainability and Design
Excellence: Sustainability certifications
What experience do you have with
LEED and other sustainability
certifications for pools/aquatic
centers?
0-10 Points 10 (7.7% of Total)
5. Sustainability and Design
Excellence: All-electric pool/aquatic
center
The City of South San Francisco is
moving away from natural gas in new
construction. Please describe the
considerations and processes involved
to design, maintain and operate an all-
electric pool/aquatic center.
0-10 Points 10 (7.7% of Total)
EVALUATION TABULATION
RFP No. pk2201
Orange Memorial Park Aquatic Center
EVALUATION TABULATION
Request for Proposals - Orange Memorial Park Aquatic Center
Page 3
Criteria Description Scoring Method Weight (Points)
6. Innovation in Aquatic Center
Design: Emerging trends in aquatic
recreation
What do you see as emerging trends
in aquatic recreation, and how would
you integrate them into a more
traditional pool complex?
0-10 Points 10 (7.7% of Total)
7. Innovation in Aquatic Center
Design: Equipment replacement and
maintenance
How do you propose we design an
innovative pool system yet utilize
equipment that will remain readily
available for replacement and
maintenance?
0-10 Points 10 (7.7% of Total)
8. Innovation in Aquatic Center
Design: In-house operated and
maintained systems
We currently conduct general
maintenance of our pool system. How
would you design a system that can be
maintained and operated in-house?
0-10 Points 10 (7.7% of Total)
9. Public Project Experience:
Community Engagement
The City of South San Francisco is a
strong proponent of inclusiveness of
race, gender, sexual orientation,
disabilities, and socioeconomic
background in all aspects of the
community. How would you structure
community engagement to reach
diverse populations, and how have
you addressed community
engagement during COVID?
0-10 Points 10 (7.7% of Total)
10. Public Project Experience:
Competing desires
What experience do you have working
with community interest groups (swim
teams, seniors, youth, etc.) with
competing desires? Please describe
your strategies used to find common
ground amongst these groups?
0-10 Points 10 (7.7% of Total)
EVALUATION TABULATION
RFP No. pk2201
Orange Memorial Park Aquatic Center
EVALUATION TABULATION
Request for Proposals - Orange Memorial Park Aquatic Center
Page 4
Criteria Description Scoring Method Weight (Points)
11. Public Project Experience: Various
stakeholder influences
There is an expectation that the
design team will present iterations of
the designs to several stakeholder
groups. In your experience, how do
City Councils, Commissions, and
various stakeholders influence the
design? How would you help us
consider these influences when
designing the aquatic center?
0-10 Points 10 (7.7% of Total)
12. Budget: Escalation Construction costs in the Bay Area
have been increasing rapidly in recent
years. How would you approach
design to account for escalation? And
how would you reconcile stakeholder
desires/wants with the project budget
while accounting for escalation?
0-10 Points 10 (7.7% of Total)
13. Budget: Fee If we ask you to sharpen your pencil,
how would you approach reducing
your overall fee?
0-10 Points 10 (7.7% of Total)
EVALUATION TABULATION
RFP No. pk2201
Orange Memorial Park Aquatic Center
EVALUATION TABULATION
Request for Proposals - Orange Memorial Park Aquatic Center
Page 5
Vendor 11. Public Project Experience:
Various stakeholder influences
0-10 Points
10 Points (7.7%)
12. Budget: Escalation
0-10 Points
10 Points (7.7%)
13. Budget: Fee
0-10 Points
10 Points (7.7%)
Total Score
(Max Score 130)
ELS Architecture and Urban
Design
8.4 8 7 108.13
Group 4 Architecture
Research + Planning
7.9 8.3 8.5 105.88
WRNS Studio 7.4 7.9 7.3 100
Barker Rinker Seacat
Architecture
Excluded
0 0 0 0
Marcy Wong Donn Logan
Excluded
0 0 0 0
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-902 Agenda Date:3/9/2022
Version:1 Item #:10a.
Resolution approving a consulting services agreement with ELS Architecture and Urban Design of Berkeley,
California for the Orange Memorial Park Aquatic Center Project (Project No.pk2201)in an amount not to
exceed $2,936,542,authorizing the City Manager to execute the agreement,and authorizing a total budget of
$3,320,197.
WHEREAS,Orange Memorial Park is a multiuse park located in the heart of South San Francisco with an
aging pool; and
WHEREAS,in September 2021,staff presented to the Budget Subcommittee funding strategies and the
proposed replacement of Orange Pool with an Aquatic Center, possibly at a new location within the park; and
WHEREAS,in October 2021,staff presented to City Council funding strategies and the proposed replacement
of Orange Pool with an Aquatic Center, possibly at a new location within the park; and
WHEREAS,on November 24,2021,Staff advertised a Request for Proposals (RFP)for consultant services to
provide architectural/engineering design and community facilitation for a new Aquatic Center at Orange
Memorial Park; and
WHEREAS,the project is included in the City of South San Francisco's Fiscal Year 2021-22 Capital
Improvement Program (Project No. pk2201).
WHEREAS,the City received five qualified responses to the RFP and,upon evaluation by a selection panel
and negotiation with the top-score respondent,City staff recommends selecting ELS Architecture and Urban
Design of Berkeley, California for the work and enter into a consulting services agreement with that firm.
NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City
Council hereby approves a consulting services agreement,attached herewith and incorporated herein as Exhibit
A,with ELS Architecture and Urban Design of Berkeley,California in an amount not to exceed $2,936,542,
conditioned on the consultant’s timely execution of the consulting services agreement and submission of all
required documents,including but not limited to,certificates of insurance and endorsements,in accordance
with the Project documents.
BE IT FURTHER RESOLVED that the City Council approves,if necessary,an amendment to the consulting
agreement in an amount not to exceed $293,654 should the contingency amount be necessary to be awarded to
complete the project as identified in the staff report.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in
substantially the same form as Exhibit A and to execute any other related documents on behalf of the City uponCity of South San Francisco Printed on 4/18/2022Page 1 of 2
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File #:21-902 Agenda Date:3/9/2022
Version:1 Item #:10a.
substantially the same form as Exhibit A and to execute any other related documents on behalf of the City upon
timely submission by ELS Architecture and Urban a signed contract and all other necessary documents,subject
to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other required actions
consistent with the intent of this resolution, that do not materially increase the City’s obligations.
*****
City of South San Francisco Printed on 4/18/2022Page 2 of 2
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CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF SOUTH SAN FRANCISCO AND
ELS dba ELS ARCHITECTURE AND URBAN DESIGN
ORANGE MEMORIAL PARK AQUATIC CENTER PK2201
THIS AGREEMENT for consulting services is made by and between the City of South San Francisco
(“City”) and ELS dba ELS Architecture and Urban Design (“Consultant”) (together sometimes referred to as
the “Parties”) as of March 9, 2022 (the “Effective Date”).
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall
provide to City the services described in the Scope of Work attached hereto and incorporated herein as
Exhibit A, at the time and place and in the manner specified therein. In the event of a conflict in or
inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on December 31, 2024, the date of completion specified in Exhibit A, and Consultant
shall complete the work described in Exhibit A on or before that date, unless the term of the
Agreement is otherwise terminated or extended, as provided for in Section 8. The time
provided to Consultant to complete the services required by this Agreement shall not affect
the City’s right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all work required by this Agreement in
a substantial, first-class manner and shall conform to the standards of quality normally
observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any time
during the term of this Agreement, desires the reassignment of any such persons, Consultant
shall, immediately upon receiving notice from City of such desire of City, reassign such
person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance provided
in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed Two Million
Nine-Hundred Thirty-Six Thousand Five Hundred Forty-Two Dollars and Zero Cents ($2,936,542.00)
notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule,
attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay
Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein.
The payments specified below shall be the only payments from City to Consultant for services rendered
pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except
as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by
more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant’s estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the
term of this Agreement, based on the cost for all services performed and reimbursable costs
incurred prior to the invoice date. Invoices shall contain all the following information:
Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice,
etc.);
The beginning and ending dates of the billing period;
A task summary containing the original contract amount, the amount of prior billings,
the total due this period, the balance available under the Agreement, and the
percentage of completion;
At City’s option, for each work item in each task, a copy of the applicable time entries
or time sheets shall be submitted showing the name of the person doing the work,
the hours spent by each person, a brief description of the work, and each
reimbursable expense;
The total number of hours of work performed under the Agreement by each
employee, agent, and subcontractor of Consultant performing services hereunder;
Consultant shall give separate notice to the City when the total number of hours
worked by Consultant and any individual employee, agent, or subcontractor of
Consultant reaches or exceeds eight hundred (800) hours within a twelve (12)-
month period under this Agreement and any other agreement between Consultant
and City. Such notice shall include an estimate of the time necessary to complete
work described in Exhibit A and the estimate of time necessary to complete work
under any other agreement between Consultant and City, if applicable.
The amount and purpose of actual expenditures for which reimbursement is sought;
The Consultant’s signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City shall
have thirty (30) days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant. Each invoice shall include all expenses and actives performed
during the invoice period for which Consultant expects to receive payment.
2.3 Final Payment. City shall pay the five percent (5%) of the total sum due pursuant to this
Agreement within sixty (60) days after completion of the services and submittal to City of a
final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this
Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make no
payment for any extra, further, or additional service pursuant to this Agreement. In no event
shall Consultant submit any invoice for an amount in excess of the maximum amount of
compensation provided above either for a task or for the entire Agreement unless the
Agreement is modified prior to the submission of such an invoice by a properly executed
change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto and incorporated herein
as Exhibit B.
2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by
this Agreement outside consultants beyond those listed in the attached matrix; expense of
transportation and living expenses in connection with out-of-town travel, as authorized by
the Client; reproduction and photography; postage, shipping, and delivery; fees paid for
securing approval of authorities having jurisdiction over the project; professional renderings
and models as requested by the Client. Reimbursable expenses shall not exceed One
Hundred Twenty-Six Thousand Four Hundred Fifty Four Dollars ($126,454.00) which is
included in the total compensation not to exceed amount. Expenses not listed above are not
chargeable to City. Reimbursable expenses are included in the total amount of
compensation provided under Section 2 of this Agreement that shall not be exceeded.
2.7 Payment of Taxes; Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes. To
be exempt from tax withholding, Consultant must provide City with a valid California
Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall
be attached hereto and incorporated herein as Exhibit C. Unless Consultant provides City
with a valid Form 590 or other valid, written evidence of an exemption or waiver from
withholding, City may withhold California taxes from payments to Consultant as required by
law. Consultant shall obtain, and maintain on file for three (3) years after the termination of
this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all
subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-
California resident subcontractor and shall submit written documentation of compliance with
Consultant’s withholding duty to City upon request.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
2.10 False Claims Act. Presenting a false or fraudulent claim for payment, including a change
order, is a violation of the California False Claims Act and may result in treble damages and
a fine of five thousand ($5,000) to ten thousand dollars ($10,000) per violation.
2.11 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of
laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be not
less than the prevailing rate for a day’s work in the same trade or occupation in the locality
within the state where the work hereby contemplates to be performed as determined by the
Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section
1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any
subcontractor shall receive the wages herein provided for. The Consultant shall pay two
hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as
may be amended, per day penalty for each worker paid less than prevailing rate of per diem
wages. The difference between the prevailing rate of per diem wages and the wage paid to
each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from responsibility
for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code
Sections 1770 1775. The City will not recognize any claim for additional compensation
because of the payment by the Consultant for any wage rate in excess of prevailing wage
rate set forth. The possibility of wage increases is one of the elements to be considered by
the Consultant.
a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the
Consultant shall post at appropriate conspicuous points at the site of the project a schedule
showing all determined prevailing wage rates for the various classes of laborers and
mechanics to be engaged in work on the project under this contract and all deductions, if
any, required by law to be made from unpaid wages actually earned by the laborers and
mechanics so engaged.
b. Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll
record, showing the name, address, social security number, work week, and the actual per
diem wages paid to each journeyman, apprentice, worker, or other employee employed by
the Consultant in connection with the public work. Such records shall be certified and
submitted weekly as required by Labor Code Section 1776.”
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost
and expense, provide all facilities and equipment that may be necessary to perform the services required by
this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section,
and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and
amounts of insurance listed below against claims for injuries to persons or damages to property that may
arise from or in connection with the performance of the work hereunder by the Consultant and its agents,
representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall
provide proof satisfactory to City of such insurance that meets the requirements of this section and under
forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to
the City. Consultant shall maintain the insurance policies required by this section throughout the term of this
Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow
any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required
herein for the subcontractor(s). Consultant shall maintain all required insurance listed herein for the duration
of this Agreement.
4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory
Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all
persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation
Insurance and Employer’s Liability Insurance shall be provided with limits of not less than
$1,000,000 per accident. In the alternative, Consultant may rely on a self-insurance program
to meet those requirements, but only if the program of self-insurance complies fully with the
provisions of the California Labor Code. Determination of whether a self-insurance program
meets the standards of the Labor Code shall be solely in the discretion of the Contract
Administrator, as defined in Section 10.9. The insurer, if insurance is provided, or the
Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation
against the City and its officers, officials, employees, and volunteers for loss arising from
work performed under this Agreement.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this Agreement
in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence,
combined single limit coverage for risks associated with the work contemplated by
this Agreement. If a Commercial General Liability Insurance or an Automobile
Liability form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under this
Agreement, including the use of owned and non-owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 or GL 0002 (most recent editions) covering comprehensive General
Liability Insurance and Services Office form number GL 0404 covering Broad Form
Comprehensive General Liability on an “occurrence” basis. Automobile coverage
shall be at least as broad as Insurance Services Office Automobile Liability form CA
0001 (most recent edition). No endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the insurance
coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
b. Any failure of Consultant to comply with reporting provisions of the policy
shall not affect coverage provided to City and its officers, employees,
agents, and volunteers.
4.3 Professional Liability Insurance.
4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for
the period covered by this Agreement professional liability insurance for licensed
professionals performing work pursuant to this Agreement in an amount not less
than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’
errors and omissions. Any deductible or self-insured retention shall not exceed ONE
HUNDRED AND FIFTY THOUSAND DOLLARS ($150,000) per claim.
4.3.2 Claims-made limitations. The following provisions shall apply if the professional
liability coverage is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be provided
for at least five (5) years after completion of the Agreement or the work, so
long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant shall purchase an extended period coverage
for a minimum of five (5) years after completion of work under this
Agreement or the work. The City shall have the right to exercise, at the
Consultant’s sole cost and expense, any extended reporting provisions of
the policy, if the Consultant cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
for review prior to the commencement of any work under this Agreement.
4.3.3 Additional Requirements. A certified endorsement to include contractual liability
shall be included in the policy
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with
insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all policies delivered to
Consultant by the insurer, including complete copies of all endorsements attached
to those policies. All copies of policies and certified endorsements shall show the
signature of a person authorized by that insurer to bind coverage on its behalf. If the
City does not receive the required insurance documents prior to the Consultant
beginning work, this shall not waive the Consultant’s obligation to provide them. The
City reserves the right to require complete copies of all required insurance policies
at any time.
4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement
shall be attached to all insurance obtained pursuant to this Agreement stating that
coverage shall not be suspended, voided, canceled by either party, or reduced in
coverage or in limits, except after thirty (30) days' prior written notice by certified
mail, return receipt requested, has been given to the City. In the event that any
coverage required by this section is reduced, limited, cancelled, or materially
affected in any other manner, Consultant shall provide written notice to City at
Consultant’s earliest possible opportunity and in no case later than ten (10) working
days after Consultant is notified of the change in coverage.
4.4.4 Additional insured; primary insurance. City and its officers, employees, agents,
and volunteers shall be covered as additional insureds with respect to each of the
following: liability arising out of activities performed by or on behalf of Consultant,
including the City’s general supervision of Consultant; products and completed
operations of Consultant, as applicable; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant in the course
of providing services pursuant to this Agreement. The coverage shall contain no
special limitations on the scope of protection afforded to City or its officers,
employees, agents, or volunteers.
A certified endorsement must be attached to all policies stating that coverage is
primary insurance with respect to the City and its officers, officials, employees, and
volunteers, and that no insurance or self-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain
the approval of City for the self-insured retentions and deductibles before beginning
any of the services or work called for by any term of this Agreement. Further, if the
Consultant’s insurance policy includes a self-insured retention that must be paid by
a named insured as a precondition of the insurer’s liability, or which has the effect
of providing that payments of the self-insured retention by others, including
additional insureds or insurers do not serve to satisfy the self-insured retention, such
provisions must be modified by special endorsement so as to not apply to the
additional insured coverage required by this agreement so as to not prevent any of
the parties to this agreement from satisfying or paying the self-insured retention
required to be paid as a precondition to the insurer’s liability. Additionally, the
certificates of insurance must note whether the policy does or does not include any
self-insured retention and also must disclose the deductible.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting”
policy limit.
4.4.8 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverage, scope, limits, and forms of
such insurance are either not commercially available, or that the City’s interests are
otherwise fully protected.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or
maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant’s breach:
a. Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
b. Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
c. Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent
permitted by law, Consultant shall, to the fullest extent allowed by law, with respect to all Services performed
in connection with this Agreement, indemnify, defend with counsel selected by the City, and hold harmless
the City and its officials, officers, employees, agents, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury,
loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance
(“Claims”), to the extent caused, directly or indirectly, in whole or in part, by the willful misconduct or negligent
acts or omissions of Consultant or its employees, subcontractors, or agents. The foregoing obligation of
Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly
from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers
and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to
the injury, loss of life, damage to property, or violation of law.
5.1 Insurance Not in Place of Indemnity. Acceptance by City of insurance certificates and
endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold
harmless clause shall apply to any damages or claims for damages whether or not such
insurance policies shall have been determined to apply. By execution of this Agreement,
Consultant acknowledges and agrees to the provisions of this Section and that it is a
material element of consideration.
5.2 PERS Liability. In the event that Consultant or any employee, agent, or subcontractor of
Consultant providing services under this Agreement is determined by a court of competent
jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for
enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold
harmless City for the payment of any employee and/or employer contributions for PERS
benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for
the payment of any penalties and interest on such contributions, which would otherwise be
the responsibility of City.
5.3 Third Party Claims. With respect to third party claims against the Consultant, the
Consultant waives any and all rights of any type of express or implied indemnity against the
Indemnitees.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant only insofar as the results of Consultant's services rendered pursuant
to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however,
otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all
claims to, any compensation, benefit, or any incident of employment by City, including but
not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all federal, state and local laws and regulations applicable to the performance of the work
hereunder. Consultant’s failure to comply with such law(s) or regulation(s) shall constitute a
breach of contract.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors shall
comply with all applicable rules and regulations to which City is bound by the terms of such
fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its
employees, agents, and any subcontractors have all licenses, permits, qualifications, and
approvals, including from City, of whatsoever nature that are legally required to practice their
respective professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Consultant and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis
of a person’s race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any employee,
applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient
of, or applicant for any services or programs provided by Consultant under this Agreement.
Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and
requirements related to equal opportunity and nondiscrimination in employment, contracting,
and the provision of any services that are the subject of this Agreement, including but not
limited to the satisfaction of any positive obligations required of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement for cause upon thirty (30) days’ written notice to City
and shall include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of notice of termination; City, however, may condition
payment of such compensation upon Consultant delivering to City all materials described in
Section 9.1.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require
Consultant to execute a written amendment to this Agreement, as provided for herein.
Consultant understands and agrees that, if City grants such an extension, City shall have no
obligation to provide Consultant with compensation beyond the maximum amount provided
for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall
have no obligation to reimburse Consultant for any otherwise reimbursable expenses
incurred during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant’s unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not assign or subcontract any
portion of the performance contemplated and provided for herein, other than to the
subcontractors noted in the proposal, without prior written approval of the Contract
Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions
of this Agreement allocating liability between City and Consultant shall survive the
termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City’s remedies shall include, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished
by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work described
in Exhibit A that is unfinished at the time of breach and the amount that City would
have paid Consultant pursuant to Section 2 if Consultant had completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models,
charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records,
files, or any other documents or materials, in electronic or any other form, that Consultant
prepares or obtains pursuant to this Agreement and that relate to the matters covered
hereunder shall be the property of the City. Consultant hereby agrees to deliver those
documents to the City upon termination of the Agreement. It is understood and agreed that
the documents and other materials, including but not limited to those described above,
prepared pursuant to this Agreement are prepared specifically for the City and are not
necessarily suitable for any future or other use. City and Consultant agree that, until final
approval by City, all data, plans, specifications, reports and other documents are confidential
and will not be released to third parties without prior written consent of both Parties except
as required by law.
9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of
account, invoices, vouchers, canceled checks, and other records or documents evidencing
or relating to charges for services or expenditures and disbursements charged to the City
under this Agreement for a minimum of three (3) years, or for any longer period required by
law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of the
City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds ten thousand ($10,000.00), the Agreement shall
be subject to the examination and audit of the State Auditor, at the request of City or as part
of any audit of the City, for a period of three (3) years after final payment under the
Agreement.
9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All
responses to a Request for Proposals (RFP) or invitation to bid issued by the City become
the exclusive property of the City. At such time as the City selects a bid, all proposals
received become a matter of public record, and shall be regarded as public records, with the
exception of those elements in each proposal that are defined by Consultant and plainly
marked as “Confidential,” "Business Secret" or “Trade Secret."
The City shall not be liable or in any way responsible for the disclosure of any such proposal
or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business
Secret," or if disclosure is required under the Public Records Act.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish
that the information that a prospective bidder submits is a trade secret. If a request is made
for information marked "Trade Secret" or "Business Secret," and the requester takes legal
action seeking release of the materials it believes does not constitute trade secret
information, by submitting a proposal, Consultant agrees to indemnify, defend and hold
harmless the City, its agents and employees, from any judgment, fines, penalties, and award
of attorneys’ fees awarded against the City in favor of the party requesting the information,
and any and all costs connected with that defense. This obligation to indemnify survives the
City's award of the contract. Consultant agrees that this indemnification survives as long as
the trade secret information is in the City's possession, which includes a minimum retention
period for such documents.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including arbitration or an
action for declaratory relief, to enforce or interpret the provision of this Agreement, the
prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief
to which that Party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either Party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the state
courts of California in the County of San Mateo or in the United States District Court for the
Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision
of this Agreement shall not void or affect the validity of any other provision of this Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies,
and other printed material on recycled paper to the extent it is available at equal or less cost
than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place Consultant
in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at
California Government Code Section 81000, et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this Agreement
that would violate California Government Code Sections 1090, et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve (12) months,
Consultant warrants that it did not participate in any manner in the forming of this Agreement.
Consultant understands that, if this Agreement is made in violation of Government Code
§1090, et seq., the entire Agreement is void and Consultant will not be entitled to any
compensation for services performed pursuant to this Agreement, including reimbursement
of expenses, and Consultant will be required to reimburse the City for any sums paid to the
Consultant. Consultant understands that, in addition to the foregoing, it may be subject to
criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be
disqualified from holding public office in the State of California.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by Philip Viltale, Deputy
Director of Capital Projects ("Contract Administrator"). All correspondence shall be directed
to or through the Contract Administrator or his or her designee.
10.10 Notices. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when
received if personally delivered; (ii) when received if transmitted by telecopy, if received
during normal business hours on a business day (or if not, the next business day after
delivery) provided that such facsimile is legible and that at the time such facsimile is sent the
sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a
domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv)
upon receipt, if sent by certified or registered mail, return receipt requested. In each case
notice shall be sent to the respective Parties as follows:
Consultant
ELS, dba ELS Architecture and Urban Design
2040 Addison Street
Berkeley, CA 94704
City
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
10.11 Professional Seal. Where applicable in the determination of the contract administrator, the
first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
_________________________________________
Seal and Signature of Registered Professional with
report/design responsibility.
10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated
herein as Exhibits A, B, and C represents the entire and integrated agreement between City
and Consultant and supersedes all prior negotiations, representations, or agreements, either
written or oral pertaining to the matters herein.
Exhibit A Scope of Services
Exhibit B Compensation Schedule
Exhibit C California Franchise Tax Board form 590
10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other
electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with
other signed counterpart, shall constitute one Agreement, which shall be binding upon and
effective as to all Parties.
10.14 Construction. The headings in this Agreement are for the purpose of reference only and
shall not limit or otherwise affect any of the terms of this Agreement. The parties have had
an equal opportunity to participate in the drafting of this Agreement; therefore any
construction as against the drafting party shall not apply to this Agreement.
10.15 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the Parties
hereto with no intent to benefit any non-signatory third parties.
[SIGNATURES ON FOLLOWING PAGE]
The Parties have executed this Agreement as of the Effective Date.
CITY OF SOUTH SAN FRANCISCO ELS
____________________________ ______________________________
Mike Futrell, City Manager
Attest:
____________________________
City Clerk
Approved as to Form:
____________________________
City Attorney
2729964.1
February 16, 2022
Mr. Philip Vitale, Project Manager
City of South San Francisco
Capital Projects
550 North Canal Street
South San Francisco, CA 94080
Subject: FEE PROPOSAL FOR PROFESSIONAL ARCHITECTURAL & ENGINEERING
DESIGN SERVICES FOR THE ORANGE MEMORIAL PARK AQUATIC CENTER
PK 2201
Dear Mr. Vitale:
ELS Architecture and Urban Design is pleased to submit our revised proposed fees to
provide professional design services for a new Orange Memorial Park Aquatic Center.
This proposal includes our assumptions; our fees broken down by Phases 1 - 7, by
discipline and work effort; our description of reimbursable expenses; our list of potential
additional services; and our list of exclusions/provisions.
ASSUMPTIONS
PROJECT BUDGET
Total Project Budget $34,000,000
Assumed Direct Construction Cost $25,500,000
(For the purposes of fee determination)
DESIGN SCHEDULE
Per the schedule we have included in our response to the Request of Proposals
PROJECT SCOPE
Per the RFP, addendum, and questions/answers received to date, as well as any
qualifiers below.
PROFESSIONAL DESIGN FEES
We are proposing a Basic Services Lump Sum Fee, to be invoiced monthly, on a
percentage complete basis. The lump sum amount is $2,936,542.00 (Two Million, Nine-
Hundred and Thirty-Six Thousand, Five Hundred and Forty-Two Dollars and Zero Cents),
EXHIBIT A
which includes a budget for Reimbursable Expenses in the amount of $126,454.00. Please
see attached Fee Matrix for a breakdown of our fees by phase, discipline, and staff.
REIMBURSABLE EXPENSES
Reimbursable expenses shall be billed at cost times 1.1 and shall include actual
expenditures made in the interest of the project, in the following categories:
1. Outside consultants beyond those listed in the attached matrix
2. Expense of transportation and living expenses in connection with out-of-town
travel, as authorized by the Client
3. Reproduction and photography
4. Postage, shipping, and delivery
5. Fees paid for securing approval of authorities having jurisdiction over the project
6. Professional renderings and models as requested by the Client
Pursuant to our recent email correspondence, we have established $126,454.00 as a
budget for reimbursable expenses. This budget is included within our Basic Services
Lump Sum Fee previously stated. We understand that if the reimbursables budget needs
to be increased, upon mutual agreement by the City and ELS, the increase will occur via
an Additional Services Request.
POTENTIAL ADDITIONAL SERVICES
1. Project scope in addition to that described in the RFP, or scope that is
mentioned in the RFP, but from our perspective requires additional
information.
2. Work by consultants who have been identified as ELS Team members, but
whose scope and fees will be submitted later once scope is further
defined.
3. Work and scope to be performed by any consultants not included in the
fee matrix.
4. Site and improvements that exceed the project budget as stated above.
5. Work area beyond the Project Limits defined in the RFP.
6. Expedited Schedule, including fast-tracked, multiple early bid and
construction packages.
EXHIBIT A
7. Negotiating entitlement agreements, variances with city agencies, and
design review approval submittals and presentations are to be provided as
an additional service.
8. LEED documentation and certification effort, above and beyond the
Schematic Design phase analysis. A proposal to provide registration and
certification documentation with the US Green Building Council can be
provided upon request.
9. Preparing phased construction documents requiring issuance of separate
multiple packages.
10. Providing professional renderings or models, and ELS effort required to
coordinate with special rendering or model-making consultants. ELS will
provide, as part of basic services, three renderings of the project.
11. Building code variances or modifications, if required, will be provided as an
additional service.
12. Preparing Project Record Drawings, As-Built Drawings, and/or As-Built BIM
documentation.
13. Increase in Reimbursable Expenses beyond the $126,454.00 budget.
EXCLUSIONS/PROVISIONS
The following items of work are excluded from our services:
1. Removal of hazardous materials.
2. CEQA or any services related to CEQA-based studies.
3. Site, boundary, utility, and topographic survey, as these services are not
covered by our professional practice insurance policy.
4. Geotechnical analysis and soils report, as these services are not covered
by our professional practice insurance policy.
5. Obtaining and paying for construction permits.
6. ADA and/or access compliance survey of existing conditions.
Unless otherwise provided, ELS and its Consultants shall have no responsibility for
the discovery, presence, handling, removal, or disposal of, or exposure of persons
to, hazardous materials in any form at the Project site, including but not limited to
asbestos, asbestos products, polychlorinated biphenyl (PCB), or other toxic
substances.
EXHIBIT A
We look forward to participating in the next steps of your process. Should you
have any questions, or require any additional information regarding our fees,
please do not hesitate to contact me at cmamuyac@elsarch.com, (O)510.549.2929
or (M)510.684.1159.
Respectfully Submitted,
ELS ARCHITECTURE AND URBAN DESIGN
Clarence D. Mamuyac, Jr., FAIA, LEED AP BD+C, NCARB
Project Manager/Principal
Attachment: Staff and Fee Matrix dated 12.15.2021
EXHIBIT A
Orange Memorial Park Aquatic Center ‐ City of South San Francisco
PROPOSED STAFFING AND FEE MATRIX
December 15, 2021
PHASE 1: Conceptual DesignPHASE 2: Schematic DesignPASE 3: Design DevelopmentPASE 4: Construction DocumentsPHASE 5: Permitting and Bid AwardPHASE 6 & 7: Constsruction Administration and CloseoutPersonnel Title Hours Total Hours Rate Fee
Architecture and Interior Design ‐ ELS architecture and Urban Design
C. Mamuyac Principal/Project Manager 100 96 36 36 3.6 20 291.6 300.00$ 87,480.00$
K. Truong Project Architect 200 320 720 720 80 300 2340 180.00$ 421,200.00$
A. Grand Project Designer 200 320 180 180 80 0 960 170.00$ 163,200.00$
Staff 1 Staff 1 200 320 720 720 0 1600 3560 150.00$ 534,000.00$
Staff 2 Staff 2 200 320 540 720 0 1,000 2780 125.00$ 347,500.00$
Staff 3 Staff 3 200 160 360 432 0 0 1,152 110.00$ 126,720.00$
Total 1,100 1,536 2,556 2,808 164 2,920 11,084 1,680,100.00$
Aquatics Consulting ‐ Aquatic Design Group
Dennis Berkshire Aquatics Principal‐in‐Charge 4 12 24 24 8 4 76 215.00$ 16,340.00$
Justin Caron Aquatics Project Principal 1 2 4 4 2 13 215.00$ 2,795.00$
Greg Ferrell, AIA Aquatics Principal Architect 2 6 10 12 30 215.00$ 6,450.00$
Scott Ferrell, AIA Aquatics Project Architect 6 12 16 34 195.00$ 6,630.00$
Greg Cannon Construction Observation 6 32 38 175.00$ 6,650.00$
Norma Villegas Designer 2 18 42 60 122 135.00$ 16,470.00$
Alejandro Pinnick Designer 13 24 42 79 135.00$ 10,665.00$
Cara Johnson Administrative 1 1 6 1 1 10 80.00$ 800.00$
Total 9 58 117 164 17 37 402 66,800.00$
Landscape Architecture and Irrigation Design ‐ SWA
Marco Esposito Principal 80 60 40 48 4 20 252 260.00$ 65,520.00$
Zach Davis Associate Principal 20 70 80 90 4 20 284 170.00$ 48,280.00$
Shaun Loomis Associate 0 0 20 24 8 120 172 130.00$ 22,360.00$
Total 100 130 140 162 16 160 708 136,160.00$
Civil Engineering ‐ BKF
John Lamon Associate 10 17 23 32 16 20 118 230.00$ 27,140.00$
Steven Reynolds Project Manager 16 32 36 60 32 64 240 224.00$ 53,760.00$
Abe Rashid Project Engineer 20 22 100 150 24 40 356 169.00$ 60,164.00$
Total 46 71 159 242 72 124 714 141,064.00$
Structural Engineering ‐ Forell Elsesser
Allen Nudel Principal 4 16 24 72 10 40 166 230.00$ 38,180.00$
Key Staff Engineer 6 62 100 310 40 220 738 190.00$ 140,220.00$
Other Staff BIM 0 40 80 120 8 0 248 130.00$ 32,240.00$
Total 10 118 204 502 58 260 1152 210,640.00$
MEP Engineering, Lighting Design, Low Voltage and Telecommunications ‐ Guttmann & Blaevoet
Gurdaver Singh PIC & MEOR 20 24 40 40 20 40 184 300.00$ 55,200.00$
Aashil Randive HVAC Engineer & PM 0 20 40 60 0 60 180 180.00$ 32,400.00$
Sean Blaevoet HVAC Engineer 0 24 8 8 0 0 40 180.00$ 7,200.00$
Justin Tungate Plumbing Engineer 8 30 63 80 8 72 261 180.00$ 46,980.00$
Kelley Lundquist Fire Protection Engineer 3 12 20 24 3 18 80 180.00$ 14,400.00$
Ahmad Ahmadzai Electrical Engineer 0 40 82 110 0 66 298 180.00$ 53,640.00$
Sebanti Banerjee Lighting Engineer 0 12 44 44 0 36 136 180.00$ 24,480.00$
John Moore Low‐voltage Principal 5 23 40 48 5 36 157 300.00$ 47,100.00$
John Moore Fire Alarm Principal 2 8 12 16 2 10 50 300.00$ 15,000.00$
Matt HargadonTitle‐24 00880420160.00$ 3,200.00$
Total 38 193 357 438 38 342 1406 299,600.00$
Acoustical Engineering ‐ Salter
Acoustics 20 20 22 4 16 82 250.00$ 20,500.00$
Total 0 20 20 22 4 16 82 20,500.00$
Roofing / Waterproofing / Exterior Envelope ‐ SGH
Jonathan Stafford Associate Principal 3 8 16 20 47 310.00$ 14,570.00$
Caroline Klatman Consulting Engineer 2 24 40 40 106 200.00$ 21,200.00$
Grant Kamin Project Consultant 4 4 24 16 48 165.00$ 7,920.00$
Total 0 9 36 80 0 76 201 43,690.00$
Specifications Writing ‐ Topflight
Richard T. Fiory Principal Specifier 0 12 8 24 2 4 50 202.00$ 10,100.00$
David Kelty Senior Specifier 0 48 39 153 10 38 288 175.00$ 50,400.00$
Louis Liu Assistant Specifier 0 8 12 24 6 12 62 135.00$ 8,370.00$
Total 0 68 59 201 18 54 400 68,870.00$
Cost Estimating ‐ mack5
Cynthia Madrid Senior Cost Manager 36 40 72 144 292 199.00$ 58,108.00$
Electrical Cost Planner 12 20 40 72 199.00$ 14,328.00$
MPFR Cost Planner 12 20 40 72 199.00$ 14,328.00$
Admin 2 2 2 4 10 90.00$ 900.00$
Total 38 66 114 228 0 0 446 87,664.00$
Code Consulting ‐ Preview Group
Steve Winkel 125 150 275 200.00$ 55,000.00$
Total 0 125 150 0 0 0 275 55,000.00$
GRAND TOTAL 1,341 2,394 3,912 4,847 387 3,989 16,870 2,810,088
STAFF AND FEE MATRIX
December 15, 2021
EXHIBIT B
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-177 Agenda Date:3/9/2022
Version:1 Item #:11.
Report regarding approval by the City of South San Francisco of a resolution authorizing the issuance of bonds to
refund and prepay certain Pension Obligations of the City and authorizing judicial validation proceedings relating to
the issuance of such bonds.(Jason Wong,Acting Director of Finance)
RECOMMENDATION
Staff requests that the City Council of the City of South San Francisco consider this administrative step by
adopting a Resolution authorizing the issuance of bonds to refund and prepay certain Pension Obligations of
the City;approving the Form and Authorizing the Execution of a Trust Agreement and Bond Purchase
Agreement;authorizing Judicial Validation proceedings relating to the Issuance of such Bonds;and
approving Additional Actions Related Thereto.
BACKGROUND/DISCUSSION
Background.The City has two retirement plans (Miscellaneous and Safety)and three benefit tiers for each plan
(Classic Tier 1,Classic Tier 2,and PEPRA-Public Employees’Pension Reform Act,which took effect in January
2013):
1)Miscellaneous
a.Classic Tier 1: 2.7% @ 55
b.Classic Tier 2: 2.0% @ 60
c.PEPRA: 2.0% @ 62
2)Safety
a.Classic Tier 1: 3.0% @ 50
b.Classic Tier 2: 3.0% @ 55
c.PEPRA: 2.7% @ 57
The City is a contracting member of CalPERS and,as such,the City is obligated to make certain payments to
CalPERS each year.The City’s annual pension obligations are comprised of two primary components:1)Normal
Costs and 2)Unfunded Accrued Liability (“UAL”)Payments.Normal Costs represent the pension benefits earned
by current employees during the fiscal year and are set by CalPERS as a percentage of payroll.
The UAL Payments are the annual dollar amounts needed to fund past service credit earned for (active or retired)
members,as of the current valuation date.The UAL is equal to the difference between the present value of benefits
earned to date,less the current market value of the assets.As of the most recent Actuarial Valuation (dated as of
June 30,2020),the City’s UAL was equal to approximately $220 million.CalPERS provides for a fixed dollar
repayment of this past due amount over time at an “interest rate”equal to CalPERS’investment target,or Discount
Rate (which is currently 6.8%).As of the June 30,2020 Valuation Date,the City’s UAL Payment for Fiscal Year
2022-23 is projected to be $18.3 million and will continue to increase until Fiscal Year 2030-31 when it peaks at
$24.7 million.
The UAL is a dynamic liability,and the City should anticipate that its UAL will fluctuate as a result of everchanging
variables.Each year,CalPERS adjusts the UAL to account for investment performance,changes in assumptions or
methodology,demographic changes,and payroll/salary adjustments.Given that these annual adjustments can be
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methodology,demographic changes,and payroll/salary adjustments.Given that these annual adjustments can be
significant,CalPERS establishes a long-term fixed dollar repayment schedule for each new adjustment.In the case
where CalPERS’return exceeds the investment target or Discount Rate,CalPERS provides a “credit”(reflected by
negative numbers) against the existing payment schedule.
For Fiscal Year 2020-21,CalPERS reported a 21.3%investment return (well above its 7.0%target or Discount Rate
for such fiscal year),which will provide a significant credit to the City’s UAL Payment schedule (a portion of which
will be offset by the lowering of the Discount Rate from 7.0%to 6.8%).It is estimated that the City’s UAL will be
approximately $174 million,as of June 30,2021,after factoring in the net credit.While this is good news,the
City’s UAL remains an important issue to address.Even with the projected net credit,the City’s retirement funds
are estimated to be only 72%funded.Moreover,CalPERS’Fiscal Year 2021-22 year-to-date investment return is
below its target/Discount Rate,and the City should expect that a new adjustment will be reflected in its Actuarial
Valuation as of June 30, 2022.
City Council Study Session.On October 26,2021,the Finance Department staff and UFI (the City’s municipal
advisor for pension obligation funding strategies),gave a presentation to the City Council that included the
following agenda topics:
·Background -Staff provided an overview of the credit concerns related to the City’s pension liability,past
efforts by the City to address pension,and staff recommendation to develop a formal written policy to
address pension.
·Understanding City’s Pension Liability -Staff and UFI reviewed the composition of the City’s pension
fund,the City’s UAL as of its June 30,2020 Actuarial Report,its funded ratio for the Miscellaneous and
Safety Plans compared to peers,UAL amortization bases and payment schedule,and anticipated CalPERS
adjustments for June 30, 2021.
·Pension Obligation Funding Strategies -UFI reviewed various pension obligation funding strategies,
implementation of these strategies based on cost of capital,applying the City’s $5.5 million pension reserve
towards paying down a portion of the City’s UAL, and Section 115 Trusts.
·Pension Obligation Bonds (“POBs”)-UFI reviewed the economics of POBs,recent POB issuance trends,
POBs 1.0 versus POBs 2.0,a hypothetical POB scenario for the City,and a selected case study
demonstrating how various factors influence the outcome of POBs.
·Conclusion and Q&A -Staff provided concluding remarks and potential next steps for the City Council to
consider,including offering follow-up with the City Council on the topics of the Study Session.Staff also
recommended returning to the City Council at a future date for formal direction and authorization to
undertake judicial validation proceedings,which is the next step in making POBs available as a “tool in the
toolbox” but does not commit the City to the sale of POBs.
At the conclusion of the Study Session,the City Council expressed interest in staff following up on the topics of the
Study Session and directed staff to return to the City Council at a future date for consideration of authorizing judicial
validation proceedings for the issuance of POBs.
Judicial Validation Proceedings.Under the California Constitution,a city may not incur debt for any purpose that
exceeds the income and revenue for any particular year without voter approval (the “Constitutional Debt Limit”)
unless such debt qualifies for an exception under California law.There are three exceptions to the Constitutional
Debt Limit,including an exception for obligations imposed by law.Under this exception,cities are not required to
obtain voter approval to finance obligations that they are legally required to pay.POBs payable from the general
fund of a city rely on this exception.Before a city can access the public capital markets to sell POBs in reliance of
this exception,a city must approve the issuance of POBs and undertake a judicial validation to obtain a court
judgment.By undertaking the judicial validation process,a city may obtain a court judgment that a city’s pension
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judgment.By undertaking the judicial validation process,a city may obtain a court judgment that a city’s pension
costs are obligations that the city is legally required to pay and that the issuance of POBs refinances that obligation
imposed by law.
The judicial validation proceedings require a sequential process that can take 90 to 180 days:
1.City Council passes a resolution authorizing the sale of pension obligation bonds
2.File Validation Action with Superior Court of San Mateo County
3.Receive Order for Publication of Summons from the Court
4.Publish notice in local publication of general circulation once a week for three consecutive weeks
5.Waiting period to file petition - minimum of 10 days
6.Clerk enters hearing for a default judgement and schedules a hearing
7.Hearing for default judgement
8.30-day Appeal Period
Adoption of Resolution.Today’s recommended action allows the City to take the next step in making POBs
available as a “tool in the toolbox”without committing the City to the sale of POBs.The resolution accomplishes
the following:
1)Appoints The Bank of New York Mellon Trust Company,N.A.,as the trustee and approves the substantially
final form of Trust Agreement that describes the material provisions and parameters of each series of POBs
and authorizes certain officers (“Authorized Officers”)to make changes as deemed required and to execute
and deliver the Trust Agreement;
2)Authorizes the issuance of Taxable Pension Obligation Bonds (the “Bonds”),subject to the terms and
conditions set forth in the Trust Agreement,provided that:1)the principal amount of the Bonds does not
exceed the lesser of $221.5 million or the sum of the City’s remaining UAL plus the annual required pension
costs due and payable to CalPERS within 18 months of the issuance of the Bonds (the “Current Obligation”)
plus costs of issuance of the POBs;2)the issuance of the Bonds results in net present value savings to the
City as determined by Authorized Officers;3)the Bonds do not mature later than the last date through which
CalPERS has determined for the amortization of the City’s UAL;and 4)the Underwriter’s discount for the
purchase of the Bonds will not exceed 0.50% of the principal amount of the Bonds;
3)Authorizes the issuance of one or more series of additional POBs in the future,provided that:1)the
principal amount of each series of POBs does not exceed the City’s remaining UAL plus the Current
Obligation plus costs of issuance of the POBs;2)the issuance of each series of POBs results in net present
value savings to the City as determined by Authorized Officers;and 3)each series of POBs does not mature
later than the last date through which CalPERS has determined for the amortization of the City’s UAL.
4)Authorizes Authorized Officers to select one or more Underwriters and approves the substantially final form
of the Bond Purchase Agreement specifying the terms and conditions upon which each series of POBs
would be sold to the Underwriter(s);
5)Authorizes Authorized Officers to negotiate and execute bond insurance and a debt service reserve fund
insurance policy for the Bonds, if economical, and any other documents necessary to issue the Bonds;
6)Authorizes the City Attorney and Stradling Yocca Carlson &Rauth (Bond Counsel)to prepare and file all
proceedings required for judicial validation of the POBs;
7)Directs staff to work with the financing team to prepare the remaining required financing documents (i.e.,
Preliminary Official Statement,Continuing Disclosure Agreement,documents required by CalPERS)and
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bring such documents to the City Council for final approval before the sale of POBs.
If the City Council adopts the resolution,the City Attorney and Bond Counsel plans to file the validation action with
the Superior Court of San Mateo County on or about March 10th.As mentioned previously,judicial validation
proceedings can take anywhere from 90 to 180 days.In the meantime,staff will work with Bond Counsel and UFI
(on a contingent basis)to select Underwriter(s)and prepare remaining financing documents to bring back to the City
Council for approval at a future date, should it be deemed prudent to move forward with the issuance of the Bonds.
Ongoing Planning and Analysis.With pension costs being one of the largest cost drivers in public agencies today,
staff recognizes that any one strategy would not comprehensively address these costs.During the judicial validation
process,staff will work with UFI to conduct one-on-one meetings with council members to do a deep dive of
pension related issues.Staff and UFI will present a Pension Obligation Funding Plan/Policy for City Council
consideration that involves multiple strategies for continued management of the City’s pension costs.In order to
further evaluate the issuance of POBs as one of these strategies,staff and UFI will present various POB structuring
options, risk analysis, and market updates to the City Council.
FISCAL IMPACT
Staff estimates a cost of approximately $25,000 to draft documents for the validation process and filing fees.In
accordance with California Government Code Section 5852.1,good faith estimates for the Bonds are provided as
Exhibit A to the attached resolution.
RELATIONSHIP TO STRATEGIC PLAN
Adoption of this resolution will authorize the issuance of the Bonds (subject to the City Council’s future approval of
the additional financing documents described above)and the judicial validation proceedings for the issuance of
POBs to refund and prepay certain Pension Obligations of the City.This action is the next step in making POBs
available as a “tool in the toolbox”to help address the City’s pension obligations.The approval would meet the
City’s Strategic Plan Priority Area 3 - Financial Stability.
CONCLUSION
Despite positive actions taken by the City to address and manage its pension obligations,and despite the expectation
of a significant net credit to the City’s UAL as of June 30,2021,the City’s retirement plans are estimated to be only
72%funded.Developing a plan to address pension costs is critical to maintaining the City’s financial stability into
the future.POBs may or may not be utilized as one of the strategies for addressing the City’s UAL.Authorizing
judicial validation proceedings for their issuance is the next step in making POBs available as a strategy but does not
commit the City to the sale of POBs.Therefore,staff recommends that the City Council approve the resolution that
will authorize the issuance of the Bonds (subject to the City Council’s future approval of the additional financing
documents described above) and the judicial validation proceedings for the issuance of POBs.
ATTACHMENTS
1.Trust Agreement
2.Bond Purchase Agreement
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TRUST AGREEMENT
by and between
CITY OF SOUTH SAN FRANCISCO
and
THE BANK OF NEW YORK MELLON TRUST COMPANY, N.A.,
as Trustee
Dated as of _______ 1, 2022
Relating to
$____________
CITY OF SOUTH SAN FRANCISCO
2022 TAXABLE PENSION OBLIGATION BONDS
TABLE OF CONTENTS
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ARTICLE I
DEFINITIONS; INTERPRETATION
Section 1.01 Certain Defined Terms .............................................................................................. 1
Section 1.02 Other Definitional Provisions .................................................................................... 9
ARTICLE II
THE BONDS
Section 2.01 Issuance of Bonds; Form; Dating .............................................................................. 9
Section 2.02 Description of the Bonds ......................................................................................... 10
Section 2.03 Interest on the Bonds ............................................................................................... 10
Section 2.04 Medium of Payment ................................................................................................ 11
Section 2.05 Form ......................................................................................................................... 11
Section 2.06 Additional Bonds ..................................................................................................... 11
ARTICLE III
EXECUTION, AUTHENTICATION AND EXCHANGE OF BONDS; BOOK ENTRY BONDS
Section 3.01 Execution and Authentication; Registration ............................................................ 11
Section 3.02 Transfer or Exchange of Bonds ............................................................................... 12
Section 3.03 Book-Entry Bonds ................................................................................................... 13
Section 3.04 Mutilated, Lost, Stolen or Destroyed Bonds ........................................................... 14
Section 3.05 Destruction of Bonds ............................................................................................... 15
Section 3.06 Temporary Bonds .................................................................................................... 15
ARTICLE IV
REDEMPTION OF BONDS
Section 4.01 Notices to Trustee; Notices to Bondholders; Notices to DTC ................................. 15
Section 4.02 Optional Redemption of Bonds ............................................................................... 16
Section 4.03 Mandatory Sinking Fund Redemption of Bonds ..................................................... 16
Section 4.04 Make-Whole Optional Redemption of Bonds ......................................................... 17
Section 4.05 Payment of Bonds Called for Redemption; Effect of Redemption Call .................. 18
Section 4.06 Selection of Bonds for Redemption; Bonds Redeemed in Part ............................... 19
ARTICLE V
APPLICATION OF PROCEEDS; SOURCE OF PAYMENT OF BONDS
Section 5.01 Application of Proceeds ........................................................................................... 20
Section 5.02 Sources of Payment of Bonds; Semi-Annual Payments by the City ....................... 20
ARTICLE VI
CREATION OF CERTAIN FUNDS AND ACCOUNTS
Section 6.01 Creation of Costs of Issuance Fund ......................................................................... 20
Section 6.02 Creation of Revenue Fund and Certain Accounts ................................................... 21
Section 6.03 Creation of Redemption Fund ................................................................................. 21
Section 6.04 Moneys Held in Redemption Fund .......................................................................... 22
Section 6.05 Unclaimed Moneys .................................................................................................. 22
TABLE OF CONTENTS
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ARTICLE VII
CONCERNING PAYING AGENT
Section 7.01 Paying Agent; Appointment and Acceptance of Duties .......................................... 22
Section 7.02 Paying Agent - General Responsibilities ................................................................. 22
Section 7.03 Certain Permitted Acts ............................................................................................. 23
Section 7.04 Resignation or Removal of Paying Agent and Appointment of Successor ............. 23
ARTICLE VIII
COVENANTS OF THE CITY
Section 8.01 Payment of Principal and Interest ............................................................................ 23
Section 8.02 Performance of Covenants by City; Authority; Due Execution .............................. 24
Section 8.03 Instruments of Further Assurance ............................................................................ 24
Section 8.04 No Inconsistent Action ............................................................................................ 24
Section 8.05 No Adverse Action .................................................................................................. 24
Section 8.06 Maintenance of Powers ............................................................................................ 24
Section 8.07 Covenants of City Binding on Successors ............................................................... 24
Section 8.08 Trust Agreement to Constitute a Contract ............................................................... 25
Section 8.09 City to Perform Pursuant to Continuing Disclosure Certificate .............................. 25
ARTICLE IX
INVESTMENTS
Section 9.01 Investments Authorized ........................................................................................... 25
Section 9.02 Reports ..................................................................................................................... 26
Section 9.03 Valuation and Disposition of Investments ............................................................... 26
Section 9.04 Application of Investment Earnings ........................................................................ 26
ARTICLE X
DEFEASANCE
Section 10.01 Discharge of Bonds; Release of Trust Agreement ................................................... 26
Section 10.02 Bonds Deemed Paid ................................................................................................. 27
ARTICLE XI
DEFAULTS AND REMEDIES
Section 11.01 Events of Default ..................................................................................................... 27
Section 11.02 Remedies.................................................................................................................. 28
Section 11.03 Restoration to Former Position ................................................................................ 28
Section 11.04 Bondholders’ Right to Direct Proceedings on their Behalf ..................................... 28
Section 11.05 Limitation on Bondholders’ Rights to Institute Proceedings ................................... 29
Section 11.06 No Impairment of Right to Enforce Payment .......................................................... 29
Section 11.07 Proceedings by Trustee Without Possession of Bonds ............................................ 29
Section 11.08 No Remedy Exclusive ............................................................................................. 29
Section 11.09 No Waiver of Remedies ........................................................................................... 29
Section 11.10 Application of Moneys ............................................................................................ 30
Section 11.11 Severability of Remedies ......................................................................................... 30
Section 11.12 Additional Events of Default and Remedies............................................................ 30
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ARTICLE XII
TRUSTEE; REGISTRAR
Section 12.01 Acceptance of Trusts ............................................................................................... 31
Section 12.02 Duties of Trustee ...................................................................................................... 31
Section 12.03 Rights of Trustee ...................................................................................................... 32
Section 12.04 Individual Rights of Trustee .................................................................................... 34
Section 12.05 Trustee’s Disclaimer ................................................................................................ 34
Section 12.06 Notice of Defaults .................................................................................................... 34
Section 12.07 Compensation of Trustee ......................................................................................... 34
Section 12.08 Eligibility of Trustee ................................................................................................ 34
Section 12.09 Replacement of Trustee ........................................................................................... 35
Section 12.10 Successor Trustee or Agent by Merger.................................................................... 35
Section 12.11 Registrar ................................................................................................................... 35
Section 12.12 Other Agents ............................................................................................................ 35
Section 12.13 Several Capacities .................................................................................................... 36
Section 12.14 Accounting Records and Reports of Trustee ........................................................... 36
Section 12.15 No Remedy Exclusive ............................................................................................. 36
ARTICLE XIII
MODIFICATION OF THIS TRUST AGREEMENT
Section 13.01 Limitations ............................................................................................................... 36
Section 13.02 Supplemental Agreements Not Requiring Consent of Bondholders ....................... 36
Section 13.03 Supplemental Agreement Requiring Consent of Bondholders ................................ 37
Section 13.04 Effect of Supplemental Agreements ........................................................................ 38
Section 13.05 Supplemental Agreements to be Part of this Trust Agreement ............................... 38
ARTICLE XIV
MISCELLANEOUS PROVISIONS
Section 14.01 Parties in Interest ..................................................................................................... 38
Section 14.02 Severability .............................................................................................................. 38
Section 14.03 No Personal Liability of City Officials; Limited Liability of City to
Bondholders ............................................................................................................. 38
Section 14.04 Execution of Instruments; Proof of Ownership ....................................................... 39
Section 14.05 Governing Law; Venue ............................................................................................ 39
Section 14.06 Notices ..................................................................................................................... 39
Section 14.07 Holidays ................................................................................................................... 40
Section 14.08 Captions ................................................................................................................... 40
Section 14.09 Counterparts ............................................................................................................. 41
Signatures ............................................................................................................................... S-1
EXHIBIT A FORM OF BOND .................................................................................................. A-1
EXHIBIT B FORM OF REQUISITION .................................................................................... B-1
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TRUST AGREEMENT
This TRUST AGREEMENT is dated as of _______ 1, 2022, and is made by and between
the CITY OF SOUTH SAN FRANCISCO, a municipal corporation duly organized and validly
existing under and pursuant to the Constitution and the laws of the State of California (the “City”),
and THE BANK OF NEW YORK MELLON TRUST COMPANY, N.A. a national banking
association organized and existing under the laws of the United States of America, as trustee (the
“Trustee”).
RECITALS
WHEREAS, the City is a member of the California Public Employees’ Retirement System
(“PERS”) and, as such, is obligated by the Public Employees’ Retirement Law, constituting Part 3 of
Division 5 of Title 2 of the California Government Code (the “Retirement Law”), and the contract
between the Board of Administration of PERS and the City Council of the City, effectiv e
___________ (as amended, the “PERS Contract”), to make contributions to PERS to (a) fund
pension benefits for its employees who are members of PERS, (b) amortize the unfunded actuarial
liability with respect to such pension benefits, and (c) appropriate funds for the purposes described in
(a) and (b); and
WHEREAS, the City is authorized pursuant to Articles 10 and 11 (commencing with Section
53570) of Chapter 3 of Division 2 of Title 5 of the California Government Code (the “Refunding
Law”) to issue bonds for the purpose of refunding certain evidences of indebtedness of the City,
including the requirements imposed by the Retirement Law and PERS Contract described in the first
whereas clause above; and
WHEREAS, the City has determined to issue its $____________ City of South San
Francisco 2022 Taxable Pension Obligation Bonds (the “Bonds”), pursuant to and secured by this
Trust Agreement providing for the issuance of the Bonds, all in the manner provided herein, to
refund the City’s unamortized, unfunded accrued actuarial liability with respect to pension benefits
under the Retirement Law (the “Unfunded Liability”), to prepay all or a portion of the City’s annual
required retirement contribution that is due and payable within 18 months of the issuance of the
Bonds (the “Current Obligation”), and to pay the Costs of Issuance (as defined herein), including
underwriter’s discount and any original issue discount;
NOW THEREFORE, the City and the Trustee agree as follows, each for the benefit of the
other and the benefit of holders of the Bonds (as defined below) issued in accordance with this Trust
Agreement.
ARTICLE I
DEFINITIONS; INTERPRETATION
Section 1.01 Certain Defined Terms. The terms defined in this Article I shall, for all
purposes of this Trust Agreement, have the meanings specified unless the context clearly requires
otherwise.
“Account” means any account established pursuant to this Trust Agreement.
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“Additional Bonds” means bonds issued in accordance with Section 2.06 hereof.
“Annual Debt Service” means, for any Bond Year, the sum of the aggregate amount of
principal required to be paid on the Bonds during such Bond Year either at maturity or pursuant to a
mandatory sinking fund payment and the interest due on the Bonds on each In terest Payment Date
during such Bond Year.
“Authorized City Representative” means the Mayor, or such other member of the City
Council as the Mayor may designate, the City Manager, the Assistant City Manager (or any interim
Assistant City Manager), and the Director of Finance, or any officer authorized to act on their
respective behalf.
“Authorized Denominations” means $5,000 and any integral multiple thereof.
“Beneficial Owner” means, whenever used with respect to a Bond, the person in whose
name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records of
such Participant or such person’s subrogee.
“Bond” or “Bonds” means the bonds issued under this Trust Agreement and designated as
“City of South San Francisco 2022 Taxable Pension Obligation Bonds.”
“Bond Counsel” means (a) Stradling Yocca Carlson & Rauth, a Professional Corporation, or
(b) another firm of attorneys nationally recognized as experts in the area of municipal finance who
are familiar with the transactions contemplated under this Trust Agreement and acceptable to the
City.
“Bond Interest Account” means the Account of that name established within the Revenue
Fund pursuant to Section 6.02(a) hereof.
“Bond Principal Account” means the Account of that name establishe d within the Revenue
Fund pursuant to Section 6.02(a) hereof.
“Bond Year” means the twelve-month period commencing on each [August] 2 and ending
on the next succeeding [August] 1, except that the first Bond Year shall commence on the Closing
Date and end on [August] 1, 20__.
“Book-Entry Bonds” means the Bonds held by DTC (or its nominee) as the registered owner
thereof pursuant to the terms and provisions of Section 3.03 hereof.
“Business Day” means a day (a) other than a day on which banks located in the City of New
York, New York or the cities in which the respective Principal Office of the Trustee or any Paying
Agent are located, are required or authorized by law or executive order to close, and (b) on which the
New York Stock Exchange is open.
“Closing Date” means __________, 2022.
“Consultant” means the accountant, attorney, consultant, municipal finance consultant or
investment banker, or firm thereof, retained by the City to perform acts and carry out the duties
provided for such Consultant in this Trust Agreement. Such accountant, attorney, consultant,
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municipal finance consultant or investment banker, or firm thereof, shall be nationally recognized
within its profession for work of the character required.
“Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate
executed and delivered by the City and acknowledged and accepted by the dissemination agent listed
therein, dated __________, 2022, as originally executed and as it may be amended from time to time
in accordance with the terms thereof.
“Costs of Issuance” means all costs and expenses incurred by the City in connection with the
issuance of the Bonds, the refunding of the Unfunded Liability and the funding of the Current
Obligation, including, but not limited to, out-of-pocket expenses of the City, costs and expenses of
printing and copying documents and the Bonds and the fees, costs and expenses of Rating Agencies,
credit providers or enhancers, the Trustee, counsel to the Trustee, Bond Counsel, the verification
agent, accountants, municipal finance consultant, disclosure counsel and other consultants and the
premium for any municipal bond insurance and surety bond insurance.
“Current Obligation” has the meaning assigned that term in the Recitals of this Trust
Agreement.
“Defeasance Securities” means any of the following: (a) non-callable direct obligations of
the United States of America (“Treasuries”), (b) evidence of ownership of proportionate interests in
future interest and principal payments on Treasuries held by a bank or trust company as custodian ,
under which the owner of the investment is the real party in interest and has the right to proceed
directly and individually against the obligor and the underlying Treasuries are not available to any
person claiming through the custodian or to whom the c ustodian may be obligated, and (c) pre-
refunded municipal obligations rated “AAA” and “Aaa” by S&P and Moody’s, respectively (or any
combination thereof), which shall be authorized to be used to effect defeasance of the Bonds.
“DTC” means The Depository Trust Company, a limited-purpose trust company organized
under the laws of the State of New York, and its successors and assigns.
“Event of Default” means any occurrence or event specified in Section 11.01 hereof.
“Fiduciary” or “Fiduciaries” means the Trustee, any Paying Agent, or any or all of them, as
may be appropriate.
“Fiscal Year” means the period beginning on July 1 of each given year and ending on
June 30 of the immediately subsequent year, or such other period as the City designates as its fiscal
year.
“Fitch” means Fitch Ratings, Inc., its successors and assigns.
“Fund” means any fund established pursuant to this Trust Agreement.
“Holder,” or “Bondholder,” “owner” or “registered owner” means the registered owner of
any Bonds, including DTC or its nominee as the sole registered owner of Book-Entry Bonds.
“Information Services” shall mean the Municipal Securities Rulemaking Board Electronic
Municipal Market Access (EMMA) system accessible at the emma.msrb.org website; and, in accordance
with then current guidelines of the Securities and Exchange Commission, such other services providing
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information with respect to called bonds as the City may designate in a written request of an Authorized
City Representative delivered to the Trustee.
“Interest Payment Date” means [February] 1 and [August] 1 of each year commencing
__________ 1, 20__.
“Investment Agreement” means an investment agreement supported by appropriate
opinions of counsel; provided the provider thereof or the guarantor thereof is rated, at the time of
execution, equal to at least “A+” or “A1” by S&P or Moody’s, respectively.
“Mail” means by first-class United States mail, postage prepaid.
“Moody’s” means Moody’s Investors Service, Inc., a corporation organized and existing
under the laws of the State of Delaware, and its successors and assigns, except if such corporation
shall be dissolved or liquidated or shall no longer perform the functions of a securities rating agency,
then “Moody’s” shall be deemed to refer to any other nationally recognized rating agency selected by
the City.
“Opinion of Bond Counsel” means a written opinion of Bond Counsel.
“Outstanding,” with respect to the Bonds, means all Bonds which have been authenticated
and delivered under this Trust Agreement, except:
(a) Bonds canceled or purchased by the Trustee for cancellation or delivered to
or acquired by the Trustee for cancellation and, in all cases, with the intent to extinguish the debt
represented thereby.
(b) Bonds deemed to be paid in accordance with Section 10.02 hereof.
(c) Bonds in lieu of which other Bonds have been authenticated under
Sections 3.02 and 3.04 hereof.
(d) Bonds that have become due (at maturity, on redemption, or otherwise) and
for the payment of which sufficient moneys, including interest accreted or accrued to the due date,
are held by the Trustee or a Paying Agent.
(e) For purposes of any consent or other action to be taken by the Holders of a
specified percentage of Bonds Outstanding under this Trust Agreement, Bonds held by or for the
account of the City or by any person controlling, controlled by or under common control with the
City, unless such Bonds are pledged to secure a debt to an unrelated party, in which case such Bonds
shall, for purposes of consents and other Bondholder action, be deemed to be Outstanding and owned
by the party to which such Bonds are pledged. Nothing herein shall be deemed to prevent the City
from purchasing Bonds from any party out of any funds available to the City. Upon request of the
Trustee, the City shall specify in a certificate to the Trustee those Bonds disqualified pursuant to this
Section and the Trustee may conclusively rely on such certificate.
“Participant” means the participants of DTC which include securities brokers and dealers,
banks, trust companies, clearing corporations and certain other organizations.
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“Paying Agent” means any paying agent for the Bonds, or successor thereto, appointed by
the City pursuant to Sections 7.01 or 7.02 hereof, and any successor appointed pursuant to
Section 7.04 hereof.
“Permitted Investments” means any of the following to the extent then permitted by the
general laws of the State of California:
(1) (a) Direct obligations (other than an obligation subject to variation in
principal repayment) of the United States of America (“United States Treasury Obligations”),
(b) obligations fully and unconditionally guaranteed as to timely payment of principal and interest by
the United States of America, (c) obligations fully and unconditionally guaranteed as to timely
payment of principal and interest by any agency or instrumentality of the United States of America
when such obligations are backed by the full faith and credit of the United States of America, or
(d) evidences of ownership of proportionate interests in future interest and principal payments on
obligations described above held by a bank or trust company as custodian, under which the owner of
the investment is the real party in interest and has the right to proceed directly and individually
against the obligor and the underlying government obligations are not available to any person
claiming through the custodian or to whom the custodian may be obligated (collectively “United
States Obligations”). These include, but are not necessarily limited to:
-U.S. Treasury obligations
All direct or fully guaranteed obligations
-Farmers Home Administration
Certificates of beneficial ownership
-General Services Administration
Participation certificates
-U.S. Maritime Administration
Guaranteed Title XI financing
-Small Business Administration
Guaranteed participation certificates
Guaranteed pool certificates
-Government National Mortgage Association (GNMA)
GNMA-guaranteed mortgage-backed securities
GNMA-guaranteed participation certificates
-U.S. Department of Housing & Urban Development
Local authority bonds
-Washington Metropolitan Area Transit Authority
Guaranteed transit bonds
(2) Federal Housing Administration debentures.
(3) The listed obligations of government-sponsored agencies which are not
backed by the full faith and credit of the United States of America:
-Federal Home Loan Mortgage Corporation (FHLMC)
Participation certificates (excluded are stripped mortgage securities which
are purchased at prices exceeding their principal amounts)
Senior debt obligations
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-Farm Credit Banks (formerly: Federal Land Banks, Federal intermediate
Credit Banks and Banks for Cooperatives)
Consolidated systemwide bonds and notes
-Federal Home Loan Banks (FHL Banks)
Consolidated debt obligations
-Federal National Mortgage Association (FNMA)
Senior debt obligations
Mortgage-backed securities (excluded are stripped mortgages securities
which are purchased at prices exceeding their principal amounts)
-Financing Corporation (FICO)
Debt obligations
-Resolution Funding Corporation (REFCORP)
Debt obligations
- Federal Agricultural Mortgage Corporation (Farmer Mac)
Debt obligations
(4) Bank deposit products, unsecured certificates of deposit (including those
placed by a third party pursuant to an agreement between the City and the Trustee), trust funds, trust
accounts, overnight banking deposits, interest bearing deposits, interest bearing money market
accounts, time deposits, demand deposits, and bankers’ acceptances (having maturities of not more
than 30 days) of any bank (including the Trustee and any affiliate) the short-term obligations of
which are rated “A-1” or “A-2” without regard to qualifier by a nationally recognized rating agency
service.
(5) Deposits the aggregate amount of which are fully insured by the Federal
Deposit Insurance Corporation (FDIC), in banks, including the Trustee and its affiliates, which have
capital and surplus of at least $5 million.
(6) Commercial paper (having original maturities of not more than 270 days)
rated, at the time of purchase, “A-1” or better by S&P or “Prime-1” by Moody’s.
(7) Money market mutual funds rated “AAm” or “AAm-G” by a nationally
recognized rating agency service, or better (including those for which the Trustee or its affiliates
receives and retains a fee for services provided to the fund, whether as a custodian, transfer agent,
investment advisor or otherwise) but excluding such funds with a floating net asset value.
(8) Investments in repurchase agreements which comply with the requirements of
California Government Code Section 53601(j) pursuant to which the seller will repurchase
the securities on or before a specified date and for a specified amount and will deliver the
underlying securities to the Trustee by book entry, physical delivery, or by third party
custodial agreement. The term “securities,” for the purpose of repurchase agreements, means
securities of the same issuer, description, issue date and maturity.
Repurchase agreements are required to be collateralized by securities or cash
authorized under California Government Code Section 53601(j)(2) as described below:
(a) To anticipate market changes and provide a level of security for all
repurchase agreement transactions, the market value of securities that underlie a
repurchase agreement shall be valued at 102% or greater for U .S. securities listed in
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paragraph (1) above and 105% for U.S. Government Agency securities listed in
paragraph (3) above, of the funds borrowed against those securities and the value
shall be adjusted no less frequently than weekly. Since the market valu e of the
underlying securities is subject to daily market fluctuations, the investments in
repurchase agreements shall be in compliance if the value of the underlying securities
is brought back up to 102% or 105%, as applicable, no later than the next busi ness
day.
(b) Collateral will be limited to U.S. Treasury securities listed in
paragraph (1) above and U.S. Government Agency securities listed in paragraph (3)
above. Collateral will be held by an independent third party with whom the Trustee
has a current custodial agreement. A clearly marked evidence of ownership
(safekeeping/custody receipt) must be supplied to the Trustee and retained. The
Trustee retains the right to substitute or grant substitutions of collateral.
(9) State Obligations:
(a) Direct general obligations of any state of the United States or any
subdivision or agency thereof to which is pledged the full faith and credit of a state
the unsecured general obligation debt of which is rated “A2” by Moody’s or “A+” by
S&P or Fitch, or better, or any obligation fully and unconditionally guaranteed by any
state, subdivision or agency whose unsecured general obligation debt is so rated.
(b) Direct, general short-term obligations of any state agency or
subdivision described in (a) above and rated “A-1+” by S&P or “F1+” by Fitch or
“Prime-1” by Moody’s.
(c) Special Revenue Bonds (as defined in the United States Bankruptcy
Code) of any state, state agency or subdivision described in (a) above and rate d “A+”
or better by S&P or Fitch or “Aa” or better by Moody’s.
(10) Local Agency Investment Fund of the State of California.
(11) Investment Agreements.
(12) Pre-refunded municipal obligations rated “AAA” by S&P or Fitch or “Aaa”
by Moody’s meeting the following requirements:
(a) the municipal obligations are (1) not subject to redemption prior to
maturity or (2) the trustee for the municipal obligations has been given irrevocable
instructions concerning their call and redemption and the issuer of the municipal
obligations has covenanted not to redeem such municipal obligations other than as set
forth in such instructions;
(b) the municipal obligations are secured by cash or United States
Treasury Obligations which may be applied only to payment of the principal of,
interest and premium on such municipal obligations;
(c) the principal of and interest on the United States Treasury Obligations
(plus any cash in the escrow) has been verified by the report of independent certified
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public accountants to be sufficient to pay in full all principal of, intere st, and
premium, if any, due and to become due on the municipal obligations
(“Verification”);
(d) the cash or United States Treasury Obligations serving as security for
the municipal obligations are held by an escrow agent or trustee in trust for owners of
the municipal obligations;
(e) no substitution of a United States Treasury Obligation shall be
permitted except with another United States Treasury Obligation and upon delivery
of a new Verification; and
(f) the cash or United States Treasury Obligations are not available to
satisfy any other claims, including those by or against the trustee or escrow agent.
The Trustee shall have no responsibility to monitor the ratings of Authorized Investments
after the initial purchase of such Authorized Investments.
“PERS” means the California Public Employees’ Retirement System.
“PERS Contract” has the meaning assigned that term in the Recitals to this Trust
Agreement.
“Principal Office of the Trustee” means the office of the Trustee at the address set forth in
Section 14.06 of this Trust Agreement, or such other office designated by the Trustee, except that
with respect to presentation of Bonds for payment or for registration of transfer and exchange such
term shall mean the office or agency of the Trustee at which, a t any particular time, its corporate trust
agency business shall be conducted.
or such other office designated by the Trustee.
“Rating Agencies” means Moody’s, S&P and Fitch.
“Rating Category” means (a) with respect to any long-term rating category, all ratings
designated by a particular letter or combination of letters, without regard to any numerical modifier,
plus or minus sign or other modifier and (b) with respect to any short-term or commercial paper
rating category, all ratings designated by a partic ular letter or combination of letters and taking into
account any numerical modifier, but not any plus or minus sign or other modifier.
“Record Date” means the fifteenth day of each calendar month preceding any Interest
Payment Date, regardless of whether such day is a Business Day.
“Redemption Fund” means the Fund of that name established pursuant to Section 6.03
hereof.
“Refunding Law” has the meaning assigned that term in the Recitals to this Trust
Agreement.
“Registrar” means, for purposes of this Trust Agreement, the Trustee or its successor or
assignee.
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“Representation Letter” means the Letter of Representations from the City to DTC with
respect to the Bonds.
“Requisition” or “Written Requisition” means a Requisition or Written Requisition,
substantially in the form of Exhibit B hereto.
“Responsible Officer” means an officer of the Trustee assigned by the Trustee to administer
this Trust Agreement.
“Retirement Law” has the meaning assigned that term in the Recitals to this Trust
Agreement.
“Revenue Fund” means the Fund of that name established pursuant to Section 6.02 hereof.
“S&P” means S&P Global Ratings, LLC, a Standard & Poor’s Financial Services LLC
business, a limited liability company organized and existing under the laws of the State of Delaware
and its successors and assigns, except if such company shall be dissolved or liquidated or shall no
longer perform the functions of a securities rating agency, then “S&P” shall be deemed to refer to
any other nationally recognized rating agency selected by the City.
“Securities Depositories” means any of The Depository Trust Company or, in accordance
with then-current guidelines of the Securities and Exchange Commission, such other securities
depositories, or if no such depositories, as the City may indicat e in a certificate of the City delivered
to the Trustee.
“State” means the State of California.
“Total Bond Obligation” means, as of any date of calculation, the aggregate principal
amount of the Bonds then Outstanding.
“Trust Agreement” means this Trust Agreement dated as of _____ 1, 2022 between the City
and the Trustee, as it may be amended, supplemented or otherwise modified from time to time.
“Trustee” means the entity named as such in the heading of this Trust Agreement until a
successor replaces it, and thereafter means such successor.
“Unfunded Liability” has the meaning assigned that term in the Recitals to this Trust
Agreement.
Section 1.02 Other Definitional Provisions. Except as otherwise indicated, references to
Articles and Sections are to the Articles and Sections of this Trust Agreement. Any of the terms
defined in Section 1.01 may, unless the context otherwise requires, be used in the singular or the
plural, depending on the reference.
ARTICLE II
THE BONDS
Section 2.01 Issuance of Bonds; Form; Dating. Bonds may be issued by the City under
the terms of this Trust Agreement only to refund the City’s Unfunded Liability under the PERS
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Contract and the Retirement Law, to fund the City’s Current Obligation, and to pay the Costs of
Issuance in connection with the issuance of the Bonds. The Bonds shall be designated “City of South
San Francisco 2022 Taxable Pension Obligation Bonds” and shall be issued in Authorized
Denominations. The Bonds shall be issued hereunder in the aggregate principal amount of
$____________. Interest on the Bonds shall be payable on each [February] 1 and [August] 1,
commencing _____ 1, 20__.
Section 2.02 Description of the Bonds. Each Bond shall be issued in fully registered
form and shall be numbered as determined by the Trustee. The Bonds shall be dated the Closing
Date. The Bonds shall be issued in Authorized Denominations; provided, however, that the Bonds
shall initially be Book-Entry Bonds.
The Bonds shall mature on the dates, in the principal amounts, and interest thereon shall be
computed at the rates, as shown below:
Maturity Date
([August] 1) Principal Amount Interest Rate
$ %
Section 2.03 Interest on the Bonds. Interest on each Bond of each maturity shall be
payable at the respective per annum rates set forth in Section 2.02 hereof and shall be payable on
each Interest Payment Date until maturity or earlier redemption, computed using a year of 360 days
comprised of twelve 30-day months. Interest on each Bond shall accrue from the Interest Payment
Date for the Bonds next preceding the date of authentication and delivery thereof, unless (i) such date
of authentication is an Interest Payment Date in which event interest shall be payable from such date
of authentication; (ii) it is authenticated after a Record Date and before the close of business on the
immediately following Interest Payment Date, in which event interest thereon shall be payable from
such Interest Payment Date; or (iii) it is authenticated prior to the close of business on the first
Record Date, in which event interest thereon shall be payable from the Closing Date; provided,
however, that if at the time of authentication of any Bond interest thereon is in default, interest
thereon shall be payable from the Interest Payment Date to which interest ha s previously been paid or
made available for payment or, if no interest has been paid or made available for payment, from the
Closing Date.
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Section 2.04 Medium of Payment. Principal, premium, if any, and interest on the Bonds
shall be payable in currency of the United States of America which at the time of payment is legal
tender for the payment of public and private debts. Payments of interest on any of the Bonds will be
made on each Interest Payment Date by check of the Trustee sent by Mail, or by wire transfer to a ny
Holder of $1,000,000 or more of Bonds, to the account specified by such Holder in a written request
delivered to the Trustee on or prior to the Record Date for such Interest Payment Date, to the Holder
thereof on the Record Date; provided, however, that payments of defaulted interest shall be payable
to the person in whose name such Bond is registered at the close of business on a special record date
fixed therefor by the Trustee which shall not be more than 15 days and not less than ten days prior to
the date of the proposed payment of defaulted interest. Payment of the principal of the Bonds upon
redemption or maturity will be made upon presentation and surrender of each such Bond, at the
Principal Office of the Trustee.
Section 2.05 Form. The Bonds shall be substantially in the form set forth in Exhibit A
attached hereto and by this reference incorporated herein. The Bonds may be printed, lithographed,
photocopied or typewritten and shall be in such Authorized Denominations as may be determined by
the City.
Section 2.06 Additional Bonds. From time to time, the City may enter into (i) one or
more other trust agreements or indentures and/or (ii) one or more agreements supplementing and/or
amending this Trust Agreement, for the purpose of providing for the issuance of Additional Bonds to
refund the Bonds, to refund all or any portion of any Unfunded Liability of the City under the PERS
Contract or to fund all or any portion of the Current Obligation of the City arising subsequent to the
issuance of the Bonds or any other obligations due by the City with respect to PERS. Such
Additional Bonds may be issued on a parity with the Bonds.
ARTICLE III
EXECUTION, AUTHENTICATION AND EXCHANGE OF BONDS;
BOOK ENTRY BONDS
Section 3.01 Execution and Authentication; Registration.
(a) The Bonds will be signed for the City with the manual or facsimile signature
of the Mayor of the City Council of the City. The City may deliver to the Trustee or its agent duly
executed Bonds for authentication from time to time by the Trustee or its agent as such Bonds may
be required. Bonds executed and so delivered and authenticated will be valid. In case any officer of
the City whose signature or whose facsimile signature shall appear on any Bonds shall cease to be
such officer before the authentication of such Bonds, such signature or the facsimile signature thereof
shall nevertheless be valid and sufficient for all purposes the same as if he or she had remained in
office until authentication. Also, if a person signing a Bond is the proper officer on the actual date of
execution, the Bond will be valid even if that person is not the proper officer on the nominal date of
action and even though, at the date of this Trust Agreement, such person was not such officer.
(b) A Bond will not be valid until the Trustee or its agent executes the certi ficate
of authentication on such Bond by manual signature. Such signature will be conclusive evidence that
such Bond has been authenticated under this Trust Agreement. The Trustee may appoint an
authenticating agent acceptable to the City to authenticate Bonds. An authenticating agent may
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authenticate Bonds whenever the Trustee may do so. Each reference in this Trust Agreement to
authentication by the Trustee includes authentication by such agent.
(c) Bonds may be presented at the Principal Office of the Tr ustee. The Registrar
will keep a register of such Bonds and of their transfer and exchange.
Section 3.02 Transfer or Exchange of Bonds. Subject to Section 3.03:
(a) All Bonds shall be issued in fully registered form. Upon surrender for
transfer of any Bond at the Principal Office of the Trustee, the Trustee shall deliver in the name of
the transferee or transferees a new fully authenticated and registered Bond or Bonds of Authorized
Denominations of the same maturity for the aggregate principal amount which the Bondholde r is
entitled to receive.
(b) All Bonds presented for transfer, redemption or payment shall be
accompanied by a written instrument or instruments of transfer or authorization for exchange, in
form and with guaranty of signature satisfactory to the City, duly e xecuted by the Bondholder or by
his or her duly authorized attorney. The Trustee also may require payment from the Bondholder of a
sum sufficient to cover any tax, or other governmental fee or charge that may be imposed in relation
thereto. Such taxes, fees and charges shall be paid before any such new Bond shall be delivered.
(c) Bonds delivered upon any transfer as provided herein, or as provided in
Section 3.04, shall be valid obligations of the City, evidencing the same debt as the Bond
surrendered, shall be secured by this Trust Agreement and shall be entitled to all of the security and
benefits hereof to the same extent as the Bond surrendered.
(d) The City, the Trustee and the Paying Agent shall treat the Bondholder, as
shown on the registration books kept by the Trustee, as the person exclusively entitled to payment of
principal, premium, if any, and interest with respect to such Bond and to the exercise of all other
rights and powers of the Bondholder, except that all interest payments will be made to the party who,
as of the Record Date, is the Bondholder.
(e) The Trustee shall not be required to register the transfer or exchange of any
Bond during the period in which the Trustee is selecting Bonds for redemption and any bond that has
been selected for redemption.
(f) The cost of printing Bonds and any services rendered or expenses incurred by the
Trustee in connection with any transfer or exchange shall be paid by the City.
(g) Prior to any transfer of the Bonds outside the book-entry system (including, but
not limited to, the initial transfer outside the book-entry system) the transferor shall provide or cause to be
provided to the Trustee all information necessary to allow the Trustee to comply with any applicable tax
reporting obligations, including without limitation any cost basis reporting obligations under Internal
Revenue Code Section 6045, as amended. The Trustee shall conclusively rely on the information
provided to it and shall have no responsibility to verify or ensure the accuracy of such informati on.
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Section 3.03 Book-Entry Bonds.
(a) Except as provided in paragraph (c) of this Section 3.03, the registered owner
of all of the Bonds shall be DTC and the Bonds shall be registered in the name of Cede & Co., as
nominee for DTC. Except as provided in paragraph (d) of this Section 3.03, payment of principal,
interest and premium, if any, for any Bonds registered in the name of Cede & Co. shall be made as
provided in the Representation Letter.
(b) The Bonds shall be initially issued in the form of a separate single
authenticated fully registered Bond for each separate stated maturity of the Bonds. The Trustee, the
Registrar and the City may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds
registered in its name for the purposes of payment of the princi pal or redemption price of, or interest
on, the Bonds, selecting the Bonds or portions thereof to be redeemed, giving any notice permitted or
required to be given to Bondholders under this Trust Agreement, registering the transfer of Bonds,
obtaining any consent or other action to be taken by Bondholders and for all other purposes
whatsoever, and neither the Trustee, the Registrar nor the City shall be affected by any notice to the
contrary. Neither the Trustee, the Registrar nor the City shall have any re sponsibility or obligation to
any Participant, any person claiming a beneficial ownership interest in the Bonds under or through
DTC or any Participant or any other person which is not shown on the registration books as being a
Bondholder, with respect to (i) the accuracy of any records maintained by DTC or any Participant,
(ii) the payment by DTC or any Participant of any amount in respect of the principal or redemption
price of or interest on the Bonds, (iii) any notice which is permitted or required to be given to
Bondholders under this Trust Agreement, (iv) the selection by DTC or any Participant of any person
to receive payment in the event of a partial redemption of the Bonds, or (v) any consent given or
other action taken by DTC as a Bondholder. The Trustee shall pay, from funds held under the terms
of this Trust Agreement or otherwise provided by the City, all principal or redemption price of and
interest on the Bonds only to DTC as provided in the Representation Letter and all such payments
shall be valid and effective to satisfy and discharge fully the City’s obligations with respect to the
principal or redemption price of and interest on the Bonds to the extent of the sum or sums so paid.
No person other than DTC shall receive authenticated Bonds evidencing the obligation of the City, to
make payments of principal or redemption price and interest pursuant to this Trust Agreement. Upon
delivery by DTC to the Trustee of written notice to the effect that DTC has determined to substitute a
new nominee in place of Cede & Co., and subject to the provisions herein with respect to Record
Dates, the name “Cede & Co.” in this Trust Agreement shall refer to such new nominee of DTC.
(c) In the event the City determines that it is in the best interest of the Benefi cial
Owners that they be able to obtain Bond certificates and notifies DTC, the Trustee and the Registrar
of such determination, then DTC will notify the Participants of the availability through DTC of Bond
certificates. In such event, the Trustee shall authenticate and the Registrar shall transfer and
exchange Bonds certificates as requested by DTC and any other Bondholders in appropriate amounts.
DTC may determine to discontinue providing its services with respect to the Bonds at any time by
giving notice to the City and the Trustee and discharging its responsibilities with respect thereto
under applicable law. Under such circumstances (if there is no successor securities depository), the
City and the Trustee shall be obligated to deliver Bond certifica tes as described in this Trust
Agreement. In the event Bond certificates are issued, the provisions of this Trust Agreement shall
apply to, among other things, the transfer and exchange of such certificates and the method of
payment of principal of and interest on such certificates. Whenever DTC requests the City and the
Trustee to do so, the Trustee and the City will cooperate with DTC in taking appropriate action after
reasonable notice (i) to make available one or more separate certificates evidencing the Bonds to any
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Participant having Bonds credited to its DTC account or (ii) to arrange for another securities
depository to maintain custody of certificates evidencing the Bonds.
(d) Notwithstanding any other provision of this Trust Agreement to the contrary,
so long as any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with
respect to the principal or redemption price of and interest on such Bonds and all notices with respect
to such Bonds shall be made and given, respectively, to DTC as provided in the Representation
Letter.
(e) In connection with any notice or other communication to be provided to
Bondholders pursuant to this Trust Agreement by the City or the Trustee with respect to any consent
or other action to be taken by Bondholders, the City or the Trustee, as the case may be, shall establish
a record date for such consent or other action and give DTC notice of such record date not less than
15 calendar days in advance of such record date to the extent possible. Notice to DT C shall be given
only when DTC is the sole Bondholder.
(f) If the City purchases, or causes the Trustee to purchase, any of the Bonds,
such purchase of Bonds shall be deemed to have occurred upon the purchase of beneficial ownership
interests in the Bonds from a Participant. Upon receipt by DTC of notice from the City and a
Participant that a purchase of beneficial ownership interests in the Bonds has been made by the City
from such Participant, DTC shall surrender to the Trustee the Bonds referenced in such n otice and, if
the principal amount referenced in said notice is less than the principal amount of the Bonds so
surrendered, the Trustee shall authenticate and deliver to DTC, in exchange for the Bonds so
surrendered, a new Bond or Bonds, as the case may be, in Authorized Denominations and in a
principal amount equal to the difference between (i) the principal amount of the Bonds so
surrendered and (ii) the principal amount referenced in said notice.
(g) Notwithstanding any provision herein to the contrary, the City and the
Trustee may agree to allow DTC, or its nominee, Cede & Co., to make a notation on any Bond
redeemed in part to reflect, for informational purposes only, the principal amount and date of any
such redemption.
(h) In the event that DTC notifies the City that it is discontinuing the book-entry
system for the Bonds, the City may either appoint another entity to hold the Bonds in book -entry
form or deliver Bond certificates to the beneficial owners or Participants, as directed by DTC.
Section 3.04 Mutilated, Lost, Stolen or Destroyed Bonds.
(a) In the event any Bond is mutilated or defaced but identifiable by number and
description, the City shall execute and the Trustee shall authenticate and deliver a new Bond of like
date, maturity and denomination as such Bond, upon surrender thereof to the Trustee; provided that
there shall first be furnished to the City and the Trustee proof satisfactory to the Trustee that the
Bond is mutilated or defaced. The Bondholder shall accompany the above with a deposit of money
required by the City for the cost of preparing the substitute Bond and all other expenses connected
with the issuance of such substitute. The City shall then cause proper record to be made of the
cancellation of the original, and thereafter the substitute shall have the validity of the original.
(b) In the event any Bond is lost, stolen or destroyed, the City may execute and
the Trustee may authenticate and deliver a new Bond of like date, maturity and denomination as that
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Bond lost, stolen or destroyed; provided that there shall first be furnished to the Trustee evidence of
such loss, theft or destruction satisfactory to the Trustee, together with indemnity satisfactory to it.
(c) The City and the Trustee shall charge the Holder of such Bond all transfer
taxes, if any, and their reasonable fees and expenses in this connection. All substitute Bonds issued
and authenticated pursuant to this Section shall be issued as a substitute and numbered, if numbering
is provided for by the Trustee, as determined by the Trustee. In the event any such Bond has matured
or has been called for redemption, instead of issuing a substitute Bond, the Trustee may pay the same
without surrender thereof upon receipt of indemnity satisfactory to the Trustee.
Section 3.05 Destruction of Bonds. Whenever any Outstanding Bonds shall be delivered
to the Trustee for cancellation pursuant to this Trust Agreement, upon payment of the principal
amount and interest represented thereby or for replacement pursuant to Section 3.04 or transfer
pursuant to Section 3.02, such Bond shall be canceled and destroyed by the Trustee and counterparts
of a certificate of destruction evidencing such destruction shall, upon the City’s request, be furnished
by the Trustee to the City.
Section 3.06 Temporary Bonds.
(a) Pending preparation of definitive Bonds, the City may execute and the
Trustee shall authenticate and deliver, in lieu of definitive Bonds and subject to the same limitation
and conditions, interim receipts, certificates or temporary bonds which shall be exchanged for the
Bonds.
(b) If temporary Bonds shall be issued, the City shall cause the definitive Bonds
to be prepared and to be executed and delivered to the Trustee, and the Trustee, upon presentation to
it of any temporary Bond, shall cancel the same and deliver in exchange therefor at the plac e
designated by the Bondholder, without charge to the Bondholder thereof, definitive Bonds of an
equal aggregate principal amount, of the same series, maturity and bearing interest at the same rate or
rates as the temporary Bonds surrendered. Until so exchanged, the temporary Bonds shall in all
respects be entitled to the same benefit and security of this Trust Agreement as the definitive Bonds
to be issued and authenticated hereunder.
ARTICLE IV
REDEMPTION OF BONDS
Section 4.01 Notices to Trustee; Notices to Bondholders; Notices to DTC.
(a) The City shall give the Trustee written notice of its intention to redeem Bonds
pursuant to this Section no less than 45 days prior to the proposed redemption date. Notice of
redemption shall be given by the Trustee, not less than 30 nor more than 60 days prior to the
redemption date: (i) in the case of Bonds not registered in the name of a Securities Depository or its
nominee, to the respective Holders of the Bonds designated for redemption at their addresses
appearing on the registration books of the Trustee; (ii) in the case of Bonds registered in the name of
a Securities Depository or its nominee, to such Securities Depository for such Bonds; and (iii) to the
Information Services. Notice of redemption to the Holders pursuant to (i) above sh all be given by
Mail at their addresses appearing on the registration books of the Trustee, or any other method agreed
upon by such Holder and the Trustee. Notice of redemption to the Securities Depositories pursuant
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to (ii) above and the Information Services pursuant to (iii) above shall be given by electronically
secure means, or any other method agreed upon by such entities and the Trustee.
(b) Each notice of redemption shall state the Bonds or designated portions thereof
to be redeemed, the date of redemption, the place of redemption, the redemption price, the CUSIP
number (if any) of the Bonds to be redeemed, the distinctive numbers of the Bonds of such maturity
to be redeemed and, in the case of Bonds to be redeemed in part only, the respective portions o f the
principal amount thereof to be redeemed, the original issue date, interest rate and stated maturity date
of each Bond to be redeemed in whole or part. Each such notice shall also state that on said date
there will become due and payable on each of t he Bonds to be redeemed the redemption price, and
redemption premium, if any, thereof, and that from and after such redemption date interest thereon
shall cease to accrue.
(c) Failure to give the notices described in this Section 4.01 or any defect therein
shall not in any manner affect the redemption of any Bonds. Any notice sent as provided herein will
be conclusively presumed to have been given whether or not actually received by the addressee.
(d) The City shall have the right to rescind any notice of optional redemption
previously sent pursuant to this Section 4.01. Any such notice of rescission shall be sent in the same
manner as the notice of redemption. Neither the City nor the Trustee shall incur any liability, to
Bond Owners, DTC, or otherwise, as a result of a rescission of a notice of redemption.
Section 4.02 Optional Redemption of Bonds. The Bonds maturing on or after [August]
1, 20__ may be redeemed at the option of the City from any source of funds on any date on or after
[August] 1, 20__ in whole or in part from such maturities as are selected by the City at a redemption
price equal to the principal amount to be redeemed, together with accrued interest to the date of
redemption, without premium.
Section 4.03 Mandatory Sinking Fund Redemption of Bonds. The Bonds maturing
[August] 1, 20__ (the “Term Bonds”) are subject to mandatory sinking fund redemption at a
redemption price equal to the principal amount thereof, plus accrued interest to the redemption date,
without premium. The Term Bonds shall be so redeemed on the fol lowing dates and in the following
amounts:
Redemption Date
([August] 1)
Principal
Amount
$
*
* Final maturity.
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On or before each [July 15] next preceding any mandatory sinking fund redemption date, the
Trustee shall proceed to select for redemption pro-rata from all Term Bonds subject to mandatory
sinking fund redemption at that time, an aggregate principal amount of such Term Bonds equal to the
amount for such year as set forth in the table above and shall call such Term Bonds or portions
thereof for redemption and give notice of such redemption in accordance with the terms of
Section 4.01. At the option of the City, to be exercised by deli very of a written certificate to the
Trustee, which shall include a revised sinking fund schedule on or before [June 1] next preceding any
mandatory sinking fund redemption date, it may (a) deliver to the Trustee for cancellation Term
Bonds or portions thereof (in the amount of an Authorized Denomination) of the stated maturity
subject to such redemption or (b) specify a principal amount of such Term Bonds or portions thereof
(in the amount of an Authorized Denomination) which prior to said date have been p urchased or
redeemed (otherwise than under the provisions of this Section 4.03) and canceled by the Trustee at
the request of the City and not theretofore applied as a credit against any mandatory sinking fund
redemption requirement. Each such Term Bonds or portion thereof so delivered or previously
redeemed shall be credited by the Trustee at 100% of the principal amount of the Term Bonds so
delivered to the Trustee by the City against the obligation of the City on such mandatory sinking fund
redemption date.
Section 4.04 Make-Whole Optional Redemption of Bonds. [The Bonds are subject to
redemption prior to [August] 1, 20__, at the option of the City, in whole or in part (and if in part in
any order of maturity selected by the City and within a maturity bearing interest at the same rate on a
pro-rata basis as described below), on any date at a redemption price (which shall be provided by the
Calculation Agent and may be conclusively relied upon by the Trustee) equal to the greater of:
(a) 100% of the principal amount of the Bonds to be redeemed; or
(b) the sum of the present value of the remaining scheduled payments of
principal and interest to the maturity date of such Bonds to be redeemed, not including any portion of
those payments of interest accrued and unpaid as of the date on which such Bonds are to be
redeemed, discounted to the date on which such Bonds are to be redeemed on a semi -annual basis,
assuming a 360-day year consisting of twelve 30-day months, at the Comparable Treasury Yield
(defined below) plus __ basis points,
plus, in each case, accrued interest on such Bonds to be redeemed to the redemption date.
For purposes of the foregoing, the following terms have the following meanings:
“Calculation Agent” means a commercial bank or an investment banking institution of
national standing that is a primary dealer of United States government securities in the United States
and designated by the City (which may be one of the institutions that served as an underwriter for the
Bonds).
“Comparable Treasury Issue” means the United States Treasury securi ty selected by the
Calculation Agent as having a maturity comparable to the remaining term to maturity of the Bonds
being redeemed that would be utilized, at the time of selection and in accordance with customary
financial practice, in pricing new issues o f corporate debt securities of comparable maturity to the
remaining term to maturity of the Bonds being redeemed.
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“Comparable Treasury Price” means, with respect to any date on which a Bond or portion
thereof is being redeemed, either (a) the average of five Reference Treasury Dealer quotations for the
date fixed for redemption, after excluding the highest and lowest such quotations, and (b) if the
Calculation Agent is unable to obtain five such quotations, the average of the quotations that are
obtained. The quotations will be the average, as determined by the Calculation Agent, of the bid and
asked prices for the Comparable Treasury Issue (expressed in each case as a percentage of principal
amount) quoted in writing to the Calculation Agent, at 5:00 p.m. New York City time on a date
selected by the Calculation Agent which is not less than three business days and not more than 20
business days preceding the date fixed for redemption.
“Comparable Treasury Yield” means the yield that represents the weekly ave rage yield to
maturity for the preceding week appearing in the most recently published statistical release
designated “H.15(519) Selected Interest Rates” under the heading “Treasury Constant Maturities,” or
any successor publication selected by the Calculation Agent that is published weekly by the Board of
Governors of the Federal Reserve System and that establishes yields on actively traded United States
Treasury securities adjusted to constant maturity, for the maturity corresponding to the remaining
term to maturity of the Bonds being redeemed. The Comparable Treasury Yield will be determined
no sooner than the third business day nor earlier than the twentieth calendar day preceding the
applicable date fixed for redemption. If the H.15(519) statistical release sets forth a weekly average
yield for United States Treasury securities that have a constant maturity that is the same as the
remaining term to maturity of the Bonds being redeemed, then the Comparable Treasury Yield will
be equal to such weekly average yield. In all other cases, the Comparable Treasury Yield will be
calculated by interpolation on a straight-line basis between the weekly average yields on the United
States Treasury securities that have a constant maturity (i) closest to and greater than the remaining
term to maturity of the Bonds being redeemed; and (ii) closest to and less than the remaining term to
maturity of the Bonds being redeemed. Any weekly average yields calculated by interpolation will
be rounded to the nearest 1/100th of 1%, with any figure of 1/200th of 1% or above being rounded
upward. If, and only if, weekly average yields for United States Treasury securities for the preceding
week are not available in the H.15(519) statistical release or any successor publication, t hen the
Comparable Treasury Yield will be the rate of interest per annum equal to the semiannual equivalent
yield to maturity of the Comparable Treasury Issue (expressed as a percentage of its principal
amount) equal to the Comparable Treasury Price (each as defined herein) as of the date fixed for
redemption.
“Reference Treasury Dealer” means a primary dealer of United States Government securities
in the United States (which may be one of the institutions that served as an underwriter for the
Bonds) appointed by the City and reasonably acceptable to the Calculation Agent.]
Section 4.05 Payment of Bonds Called for Redemption; Effect of Redemption Call.
(a) Upon surrender to the Trustee or the Trustee’s agent, Bonds called for
redemption shall be paid at the redemption price stated in the notice, plus interest accrued to the
redemption date.
(b) On the date so designated for redemption, notice having been given in the
manner and under the conditions provided herein relating to such Bonds as are to be redeemed and
moneys for payment of the redemption price being held in trust to pay the redemption price, the
Bonds so called for redemption shall become and be due and payable on the redemption date, interest
on such Bonds shall cease to accrue, such Bonds shall cease to be entitled to any lien, benefit or
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security under this Trust Agreement and the owners of such Bonds shall have no rights in respect
thereof except to receive payment of the redemption price and accrued interest to the redemption
date.
(c) Bonds which have been duly called for redemption under the provisions of
this Article IV and for the payment of the redemption price of which moneys shall be deposited in
the Redemption Fund or otherwise held in trust for the Holders of the Bonds to be redeemed, all as
provided in this Trust Agreement, shall not be deemed to be Outstanding under the provisions of this
Trust Agreement.
Section 4.06 Selection of Bonds for Redemption; Bonds Redeemed in Part. If less than
all of the Bonds are called for redemption, the City will designate the maturities fr om which the
Bonds are to be redeemed. For so long as the Bonds are registered in book entry form and DTC or a
successor securities depository is the sole registered owner of such Bonds, if fewer than all of such
Bonds of the same maturity and bearing the same interest rate are to be redeemed, the particular
Bonds to be redeemed shall be selected on a pro rata pass-through distribution of principal basis in
accordance with the operational arrangements of DTC then in effect, and if the DTC operational
arrangements do not allow for redemption on a pro rata pass-through distribution of principal basis,
all Bonds to be so redeemed will be selected for redemption in accordance with DTC procedures by
lot; provided further that any such redemption must be performe d such that all Bonds remaining
outstanding will be in authorized denominations.
In connection with any repayment of principal of the Bonds pursuant to the pass -through
distribution of principal as described above, the Paying Agent will direct DTC to make a pass-
through distribution of principal to the owners of the Bonds. A form of Pro Rata Pass-Through
Distribution of Principal Notice will be provided to the Trustee that includes a table of factors
reflecting the relevant scheduled redemption payments an d DTC’s applicable procedures, which are
subject to change.
For purposes of calculating pro rata pass-through distributions of principal, “pro rata” means,
for any amount of principal or interest to be paid, the application of a fraction to such amounts wh ere
(a) the numerator is equal to the amount due to the owners of the Bonds on a payment date, and
(b) the denominator is equal to the total original par amount of the Bonds.
It is the City’s intent that redemption allocations made by DTC with respect to t he Bonds be
made on a pro rata pass-through distribution of principal basis as described above. However, the
City cannot provide any assurance that DTC, DTC’s direct and indirect participants, or any other
intermediary will allocate the redemption of such Bonds on such basis.
If the Bonds are not registered in book-entry form and if fewer than all of the Bonds of the
same maturity and bearing the same interest rate are to be redeemed, the Bonds of such maturity and
bearing such interest rate to be redeemed will be selected on a pro rata basis, and the particular Bonds
of such maturity and bearing such interest rate to be redeemed will be selected by lot, provided that
any such redemption must be performed such that all Bonds remaining outstanding will be in
authorized denominations.
Upon surrender of a Bond to be redeemed in part, the Trustee will authenticate for the
registered owner a new Bond or Bonds of the same maturity and tenor equal in principal amount to
the unredeemed portion of the Bond surrendered.
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ARTICLE V
APPLICATION OF PROCEEDS;
SOURCE OF PAYMENT OF BONDS
Section 5.01 Application of Proceeds. The net proceeds of the sale of the Bonds received
by the Trustee, $______________ ($_______________ principal amount, less $__________
underwriter’s discount), shall be deposited by the Trustee as follows:
(i) the sum of $__________ shall be deposited into the Costs of Issuance
Fund;
(ii) [the sum of $__________ shall be transferred to PERS and used to
refund a portion of the Unfunded Liability relating to the City’s Miscellaneous Plan; and
(iii) the sum of $__________ shall be transferred to PERS and used to
refund a portion of the Unfunded Liability relating to the City’s Safety Plan.]
The City shall provide written payment instructions to the Trustee for the transfers above to
PERS, upon which the Trustee may conclusively rely.
The Trustee may establish and maintain for so long as is necessary one or more temporary
funds and accounts under this Trust Agreement, including but not limited to a temporary fund for
holding the proceeds of the Bonds.
Section 5.02 Sources of Payment of Bonds; Semi-Annual Payments by the City.
(a) The City shall provide for payment of principal or redemption price of and
interest on the Bonds from any source of legally available funds of the City. If any Bonds are
Outstanding, the City shall, no later than three Business Days preceding each Interest Payment Date
beginning _____ 1, 20__, deliver funds to the Trustee for deposit to the Revenue Fund in an
aggregate amount equal to the portion of the Annual Debt Service coming due on such Interest
Payment Date (less amounts on deposit in the Revenue Fund).
(b) The Bonds shall be obligations of the City payable from any lawfully
available funds, shall not be limited as to payment to any special source of funds of the City, and
shall be subject to appropriation in accordance with Section 8.01 hereof. The Bonds do not
constitute an obligation of the City for which the City is obligated to levy or pledge any form of
taxation or for which the City has levied or pledged any form of taxation.
ARTICLE VI
CREATION OF CERTAIN FUNDS AND ACCOUNTS
Section 6.01 Creation of Costs of Issuance Fund. There is hereby created a Fund to be
held by the Trustee designated “City of South San Francisco 2022 Taxable Pension Obligation
Bonds, Costs of Issuance Fund” (the “Costs of Issuance Fund”). Funds on deposit in the Costs of
Issuance Fund shall be used to pay or to reimburse the City for the payment of Costs of Issuance.
Amounts in the Costs of Issuance Fund shall be disbursed by the Trustee upon Written Requisition in
the form of Exhibit B executed by an Authorized City Representative. Each such Written Requisition
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shall be sufficient evidence to the Trustee of the facts stated therein and the Trustee shall have no duty to
confirm the accuracy of such facts.
At such time as the City delivers to the Trustee written notice that all Costs of Issuance have
been paid or otherwise notifies the Trustee in writing that no additional amounts from the Costs of
Issuance Fund will be needed to pay Costs of Issuance, the Trustee shall transfer all amounts then
remaining in the Costs of Issuance Fund to the Bond Interest Account of the City unless otherwise
directed by the City. At such time as no amounts remain in the Costs of Issuance Fund, such Fund
shall be closed.
Section 6.02 Creation of Revenue Fund and Certain Accounts. There is hereby created
a Fund to be held by the Trustee designated “City of South San Francisco 2022 Taxable Pension
Obligation Bonds, Revenue Fund” (the “Revenue Fund”). There are hereby created in the Revenue
Fund two separate Accounts designated “Bond Interest Account” and “Bond Principal Account”.
(a) All amounts received by the Trustee from the City in respect of interest
payments on the Bonds shall be deposited in the Bond Interest Account and shall be disbursed to the
applicable Bondholders to pay interest on the Bonds. All amounts held at any time in the Bond
Interest Account (including amounts deposited pursuant to Section 6.03) shall be held for the security
and payment of interest on the Bonds pursuant to this Trust Agre ement. If at any time funds on
deposit in the Bond Interest Account are insufficient to provide for the payment of such interest, the
City shall promptly deposit funds to such Account to cure such deficiency. On [August] 2 of each
year beginning in 20__, so long as no Event of Default has occurred and is continuing, the Trustee
shall transfer all amounts on deposit in the Bond Interest Account to the Revenue Fund to be used for
any lawful purpose.
(b) All amounts received by the Trustee from the City in respe ct of principal
payments on the Bonds shall be deposited in the Bond Principal Account and all amounts in the Bond
Principal Account will be disbursed to pay principal on the Bonds pursuant to this Trust Agreement.
If at any time funds on deposit in the Bond Principal Account are insufficient to provide for the
payment of such principal, the City shall promptly deposit funds to such Account to cure such
deficiency.
(c) The moneys in such Funds and Accounts shall be held by the Trustee in trust
and applied as herein provided and, pending such application, shall be subject to a lien and charge in
favor of the holders of the Bonds issued and Outstanding under this Trust Agreement and for the
further security of such holders until paid out or transferred as hereina fter provided.
Section 6.03 Creation of Redemption Fund. A Fund to be held by the Trustee is hereby
created and designated the “City of South San Francisco 2022 Taxable Pension Obligation Bonds,
Redemption Fund” (the “Redemption Fund”). All moneys deposited by the City with the Trustee
for the purpose of redeeming Bonds shall be deposited in the Redemption Fund. All amounts
deposited in the Redemption Fund shall be used and withdrawn by the Trustee solely for the purpose
of redeeming Bonds in the manner, at the times and upon the terms and conditions specified in this
Trust Agreement; provided that, at any time prior to giving such notice of redemption, the Trustee
shall, upon receipt of written instructions from an Authorized City Representative, apply such
amounts to the purchase of Bonds at public or private sale, as and when and at such prices (including
brokerage and other charges) as directed by the City.
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Section 6.04 Moneys Held in Redemption Fund. All moneys which shall have been
withdrawn from the Revenue Fund and deposited in the Redemption Fund for the purpose of paying
any of the Bonds hereby secured, either at the maturity thereof or upon call for redemption, shall be
held in trust for the respective Holders of such Bonds.
Section 6.05 Unclaimed Moneys. Any moneys which shall be set aside or deposited in
the Redemption Fund, the Bond Principal Account, the Bond Interest Account or any other Fund or
Account for the benefit of Holders of Bonds and which shall remain unclaimed by the Holders of
such Bonds for a period of one year after the date on which such Bonds shall have become due and
payable (or such longer period as shall be required by State law) shall be paid (without liability for
interest) to the City, and thereafter the Holders of such Bonds shall look only to the City for payment
and the City shall be obligated to make such payment, but only to the extent of the amounts so
received without any interest thereon, and the Trustee and any Paying Agent shall have no
responsibility with respect to any of such moneys.
ARTICLE VII
CONCERNING PAYING AGENT
Section 7.01 Paying Agent; Appointment and Acceptance of Duties. The City hereby
appoints the Trustee as the Paying Agent for the Bonds.
Section 7.02 Paying Agent - General Responsibilities.
(a) The City may at any time or from time to time appoint a different Paying
Agent or Paying Agents for the Bonds, and each Paying Agent, if other than the Trustee, shall be a
commercial bank with trust powers and shall designate to the City and the Trustee its principal office
and signify its acceptance of the duties and obligations imposed upon it hereunder by a written
instrument of acceptance delivered to the City under which each such Paying Agent will agree,
particularly:
(i) to hold all sums held by it for the payment of the principal of, and
premium or interest on, Bonds in trust for the benefit of the Bondholders until such sums shall be
paid to such Bondholders or otherwise disposed of as herein provided;
(ii) to keep such books and records as shall be consistent with industry
practice, to make such books and records available for inspection by the City and the Trustee at all
reasonable times upon reasonable prior notice; and
(iii) upon the request of the Trustee, to forthwith deliver to the Trustee all
sums so held by such Paying Agent.
(b) The Paying Agent shall perform the duties and obligatio ns set forth in this
Trust Agreement, and in particular shall hold all sums delivered to it by the Trustee for the payment
of principal or premium of and interest on the Bonds for the benefit of the Bondholders until such
sums shall be paid to such Bondholders or otherwise disposed of as herein provided.
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(c) In performing its duties hereunder, the Paying Agent shall be entitled to all of
the rights, protections and immunities accorded to the Trustee under the terms of this Trust
Agreement.
Section 7.03 Certain Permitted Acts. Any Fiduciary may become the owner of any
Bonds, with the same rights it would have if it were not a Fiduciary. To the extent permitted by law,
any Fiduciary may act as depositary for, and permit any of its officers or directors to act as a member
of, or in any other capacity with respect to, any committee formed to protect the rights of
Bondholders or to effect or aid in any reorganization growing out of the enforcement of the Bonds or
this Trust Agreement, whether or not any such committee shall r epresent the owners of a majority in
Total Bond Obligation of the Bonds then Outstanding.
Section 7.04 Resignation or Removal of Paying Agent and Appointment of Successor.
(a) Any Paying Agent may at any time resign and be discharged of the duties and
obligations created by this Trust Agreement in accordance with the provisions set forth in this Trust
Agreement for the removal of the Trustee by giving at least 60 days’ written notice to the City and
the other Fiduciaries. Any Paying Agent may be removed at any time upon 30 days prior written
notice by an instrument filed with such Paying Agent and the Trustee and signed by an Authorized
City Representative. Any successor Paying Agent shall be appointed by the City with the approval
of the Trustee and shall be a commercial bank with trust powers or trust company organized under
the laws of any state of the United States, having capital stock and surplus aggregating at least
$100,000,000, and willing and able to accept the office on reasonable and customary terms and
authorized by law to perform all the duties imposed upon it by this Trust Agreement.
(b) In the event of the resignation or removal of any Paying Agent, such Paying
Agent shall assign and deliver any moneys and Bonds, including authenticated Bonds, held by it to
its successor, or if there be no successor, to the Trustee. In the event that for any reason there shall
be a vacancy in the office of any Paying Agent, the Trustee shall act as such Paying Agent.
ARTICLE VIII
COVENANTS OF THE CITY
Section 8.01 Payment of Principal and Interest. The City covenants and agrees that it
will duly and punctually pay or cause to be paid the principal, premium, if any, and interest on every
Bond at the place and on the dates and in the manner specified herein and in the Bonds, according to
the true intent and meaning thereof, and that it will faithfully do and perform all covenants and
agreements contained herein and in the Bonds and the City agrees that time is of the essence of this
Trust Agreement. The obligations of the City under the Bonds, including t he obligation to make all
payments of principal, premium, if any, and interest when due, are absolute and unconditional,
without any right of set-off or counter claim.
The City shall in each Fiscal Year include in its budget a provision to provide funds in an
amount sufficient to pay the principal, premium, if any, and interest on the Bonds coming due in such
Fiscal Year, but only to the extent that such amounts exceed the amount of available funds then on
deposit in the Revenue Fund, and shall make annual appropriations for all such amounts. If such
principal, premium, if any, and interest on the Bonds coming due in any Fiscal Year exceeds the sum
of amounts budgeted in respect thereof together with amounts then on deposit in the Revenue Fund,
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then the City shall amend or supplement the budget to provide for such excess amounts. The
covenants contained in this Section shall be deemed to be and shall be duties imposed by law and it
shall be the duty of each and every public official of the City to take such action and do such things
as are required by law in the performance of the official duty of such officials to enable the City to
carry out and perform the covenants and agreements in this Trust Agreement agreed to be carried out
and performed by the City.
Section 8.02 Performance of Covenants by City; Authority; Due Execution. The City
covenants that it will faithfully perform at all times any and all covenants, undertakings, stipulations
and provisions contained in this Trust Agreement, in any and every Bond executed , authenticated and
delivered hereunder and in all of its proceedings pertaining hereto. The City covenants that it is duly
authorized under the Constitution and laws of the State to issue the Bonds.
Section 8.03 Instruments of Further Assurance. The City covenants that it will do,
execute, acknowledge and deliver, or cause to be done, executed, acknowledged and delivered such
further acts, instruments and transfers as the Trustee may reasonably request for the better assuring
and confirming to the Trustee all the rights and obligations of the City under and pursuant to this
Trust Agreement. The City shall, upon the reasonable request of the Trustee, from time to time
execute and deliver such further instructions and take such further action as may be reasonable and as
may be required to effectuate the purposes of this Trust Agreement or any provisions hereof;
provided, however, that no such instruments or actions shall pledge the full faith and credit or the
taxing powers of the State.
Section 8.04 No Inconsistent Action. The City covenants that no contract or contracts
will be entered into or any action taken by the City which shall be inconsistent with the provisions of
this Trust Agreement.
Section 8.05 No Adverse Action. The City covenants that it will not take any action
which will have a material adverse effect upon the rights of the Holders of the Bonds.
Section 8.06 Maintenance of Powers. The City covenants that it will at all times use its
best efforts to maintain the powers, functions, duties and obligations now reposed in it pursuant to
applicable law and will not at any time voluntarily do, suffer or permit any act or thing the effect of
which would be to hinder, delay or imperil either the payment of the indebtedness evidenced by any
of the Bonds or the performance or observance of any of the covenants herein contained.
Section 8.07 Covenants of City Binding on Successors.
(a) All covenants, stipulations, obligations and agreements of the City contained
in this Trust Agreement shall be deemed to be covenants, stipulations, obligations and agreements of
the City to the full extent authorized or permitted by law. If the powers or duties of the City shall
hereafter be transferred by amendment of any provision of the Constitution or any other law of the
State or in any other manner there shall be a successor to the City, and if such transfer shall relate to
any matter or thing permitted or required to be done under this Trust Agreement by the City, then the
entity that shall succeed to such powers or duties of the City shall act and be obligated in the place
and stead of the City as provided in this Trust Agreement, and all such covenants, stipulations,
obligations and agreements herein shall be binding upon such successor or successors thereof from
time to time and upon any officer, board, body, district, authority or commission to whom or to
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which any power or duty affecting such covenants, stipulations, obligations and agreements shall be
transferred by or in accordance with law.
(b) Except as otherwise provided in this Trust Agreement, all rights, powers and
privileges conferred and duties and liabilities imposed upon the City by the provisions of this Trust
Agreement shall be exercised or performed by the City or by such officers, board, body, district,
authority or commission as may be required by law to exercise suc h powers or to perform such
duties.
Section 8.08 Trust Agreement to Constitute a Contract. This Trust Agreement is
executed by the City for the benefit of the Bondholders and constitutes a contract with the
Bondholders.
Section 8.09 City to Perform Pursuant to Continuing Disclosure Certificate. The City
hereby covenants and agrees that it will comply with and carry out all of the provisions of t he
Continuing Disclosure Certificate. Notwithstanding any other provision of this Trust Agreement,
failure of the City to comply with the Continuing Disclosure Certificate shall not be considered an
Event of Default under this Trust Agreement; provided, however, the obligations of the City to
comply with the provisions of the Continuing Disclosure Certificate shall be enforceable by any
Participating Underwriter or any Holder of Outstanding Bonds, or by the Trustee on behalf of the
Holders of Outstanding Bonds; provided, further, that the Trustee shall not be required to take any
enforcement action whatsoever except at the written direction of the Holders of not less than a
majority in aggregate principal amount of the Bonds at the time Outstanding who shall have provided
the Trustee with security and indemnity to its satisfaction, including without limitation, attorney’s
fees and expenses. The Participating Underwriters’, Holders’ and Trustee’s rights to enforce the
provisions of the Continuing Disclosure Certificate shall be limited solely to a right, by action in
mandamus or for specific performance, to compel performance of the City’s obl igations under the
Continuing Disclosure Certificate. Notwithstanding the foregoing, the City shall be entitled to
amend or rescind the Continuing Disclosure Certificate to the extent permitted by law.
ARTICLE IX
INVESTMENTS
Section 9.01 Investments Authorized. Money held by the Trustee in any fund or account
hereunder shall be invested by the Trustee in Permitted Investments pending application as provided
herein solely at the prior written direction of an Authorized City Representative, filed with the
Trustee at least two Business Days in advance of the making of such investment, shall be registered
in the name of the Trustee where applicable, as Trustee and shall be held by the Trustee. In the
absence of written investment directions from an Authorized City Representative, the Trustee shall
hold such funds uninvested. The City shall direct the Trustee prior to 12:00 p.m. Pacific time on the
last Business Day before the date on which a Permitted Investment matures or is redeemed as to the
reinvestment of the proceeds thereof. In the absence of such direction, the Trustee shall invest in
investments authorized under clause (7) contained in the definition of “Permitted Investments.” The
Trustee may rely on the City’s certification in such investment instructions that such investments are
permitted by law and by any policy guidelines promulgated by the City. Money held in any fund or
account hereunder may be commingled for purposes of investment only.
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The Trustee may, with the prior written approval of an Authorized City Re presentative,
purchase from or sell to itself or any affiliate, as principal or agent, investments authorized by this
Section 9.01. The Trustee or any of its affiliates may act as agent in the making or disposing of any
investment and may act as sponsor or advisor with respect to any Permitted Investment. For
investment purposes, the Trustee may commingle the funds and accounts established hereunder, but
shall account for each separately.
The City acknowledges that to the extent regulations of the Comptro ller of the Currency or
other applicable regulatory entity grant the City the right to receive brokerage confirmations of
security transactions as they occur, the City specifically waives receipt of such confirmations to the
extent permitted by law. The Trustee will furnish the City with periodic cash transaction statements
which shall include details for all investment transactions made by the Trustee hereunder.
Section 9.02 Reports. The Trustee shall furnish at least quarterly to the City a report
(which may be in the form of the Trustee’s regular account statements) of all investments made by
the Trustee and of all amounts on deposit in each fund and account maintained hereunder.
Section 9.03 Valuation and Disposition of Investments. For the purpose of determining
the amount in any fund or account hereunder, all Permitted Investments shall be valued at the market
value thereof not later than [July 1] of each year. With the prior written approval of an Authorized
City Representative, the Trustee may sell, or present for redemption, any Permitted Investment so
purchased by the Trustee whenever it shall be necessary in order to provide money to meet any
required payment, transfer, withdrawal or disbursement from any fund or account hereunder, and the
Trustee shall not be liable or responsible for any loss resulting from such investment or sale, except
any loss resulting from its own negligence or willful misconduct. In making any valuations
hereunder, utilize any securities pricing services that may be available to it, including th ose within its
regular accounting system, and conclusively rely thereon.
Section 9.04 Application of Investment Earnings. Investments in any Fund or Account
shall be deemed at all times to be a part of such Fund or Account, an d any profit realized from such
investment shall be credited to such Fund or Account and any loss resulting from such investment
shall be charged to such Fund or Account. Interest earnings on investments in any Fund or Account
shall be deposited in the Bond Interest Account of the Revenue Fund.
ARTICLE X
DEFEASANCE
Section 10.01 Discharge of Bonds; Release of Trust Agreement. Bonds or portions
thereof (such portions to be in an Authorized Denomination) which have been paid in full or which
are deemed to have been paid in full shall no longer be entitled to the benefits of this Trust
Agreement except for the purposes of payment from moneys and Defeasance Securities. When all
Bonds which have been issued under this Trust Agreement have been paid in full or are deemed to
have been paid in full, and all other sums payable hereunder by the City, including all necessary and
proper fees, compensation and expenses of the Trustee and any Paying Agents, have been paid or are
duly provided for, then the Trustee shall cancel, discharge and release this Trust Agreement, shal l
execute, acknowledge and deliver to the City such instruments of satisfaction and discharge or
release as shall be requisite to evidence such release and such satisfaction and discharge and shall
assign and deliver to the City any amounts at the time sub ject to this Trust Agreement which may
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then be in the Trustee’s possession, except funds or securities in which such funds are invested and
held by the Trustee or the Paying Agents for the payment of the principal, premium, if any, and
interest on the Bonds.
Section 10.02 Bonds Deemed Paid.
(a) A Bond shall be deemed to be paid within the meaning of this Article X and
for all purposes of this Trust Agreement when (i) payment with respect thereto of the principal,
interest and premium, if any, either (1) shall have been made or caused to be made in accordance
with the terms of the Bonds and this Trust Agreement or (2) shall have been provided for, as certified
to the Trustee by a Consultant who is a certified public accountant, by irrevocably depositing with
the Trustee in trust and irrevocably setting aside exclusively for such payment: (x) moneys sufficient
to make such payment, and/or (y) Defeasance Securities maturing as to principal and interest in such
amounts and at such times as will insure the availability of sufficie nt moneys to make such payment,
and (ii) all necessary and proper fees, compensation and expenses of the Trustee and any Paying
Agents pertaining to the Bonds with respect to which such deposit is made shall have been paid or
provision made for the payment thereof. At such times as Bonds shall be deemed to be paid
hereunder, such Bonds shall no longer be secured by or entitled to the benefits of this Trust
Agreement, except for the purposes of payment from such moneys and Defeasance Securities.
(b) Notwithstanding the foregoing paragraph, no deposit under clause (i)(2) of
the immediately preceding paragraph shall be deemed a payment of such Bonds until (i) proper
notice of redemption of such Bonds shall have been given in accordance with Section 4.01, or in the
event such Bonds are not to be redeemed within the next succeeding 60 days, until the City shall
have given the Trustee irrevocable instructions to notify, as soon as practicable, the Holders of the
Bonds in accordance with Section 4.01, that the deposit required by clause (i)(2) above has been
made with the Trustee and that such Bonds are deemed to have been paid in accordance with this
Article X and stating the maturity or redemption date upon which moneys are to be available for the
payment of the principal of, premium, if any, and unpaid interest on such Bonds; or (ii) the maturity
of such Bonds.
ARTICLE XI
DEFAULTS AND REMEDIES
Section 11.01 Events of Default. Each of the following events shall constitute and is
referred to in this Trust Agreement as an “Event of Default”:
(a) a failure to pay the principal or premium, if any, on any of the Bonds when
the same shall become due and payable at maturity or upon redemption;
(b) a failure to pay any installment of interest on any of the Bonds when such
interest shall become due and payable;
(c) a failure by the City to observe and perform any covenant, condition,
agreement or provision (other than as specified in clauses (a) and (b) of this Section 11.01) contained
in the Bonds or in this Trust Agreement on the part of the City to be observed or performed, which
failure shall continue for a period of 60 days after written notice, specifying such failure and
requesting that it be remedied, shall have been given to the City by the Trustee; provided, however,
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that the Trustee shall be deemed to have agreed to an extension of such period if corrective action is
initiated by the City within such period; or
(d) if the City files a petition in voluntary bankruptcy, for the composition of its
affairs or for its corporate reorganization under any state or federal bankruptcy or insolvency law, or
makes an assignment for the benefit of creditors, or admits in writing to its insolvency or inability to
pay debts as they mature, or consents in writing to the appointment of a trustee or receiver for itself.
Upon its actual knowledge of the occurrence of any Event of Default, the Trustee shall
immediately give written notice thereof to the City.
Section 11.02 Remedies.
(a) Upon the occurrence and continuance of any Event of Default, the Trustee in
its discretion may, and shall upon t he written direction of the holders of a majority of the Total Bond
Obligation of the Bonds then Outstanding and, in each case, receipt of indemnity to its satisfaction, in
its own name and as the Trustee of an express trust:
(1) by mandamus, or other suit, action or proceeding at law or in equity,
enforce all rights of the Bondholders hereunder, as the case may be, and require the City to carry out
any agreements with or for the benefit of the Bondholders and to perform its or their duties under the
Refunding Law or any other law to which it is subject and this Trust Agreement; provided that any
such remedy may be taken only to the extent permitted under the applicable provisions of this Trust
Agreement;
(2) bring suit upon the defaulted Bonds;
(3) commence an action or suit in equity to require the City to account as
if it were the trustee of an express trust for the Bondholders; or
(4) by action or suit in equity enjoin any acts or things which may be
unlawful or in violation of the rights of the Bondholders hereunder.
(b) The Trustee shall be under no obligation to take any action with respect to
any Event of Default unless the Trustee has actual knowledge of the occurrence of such Event of
Default.
Section 11.03 Restoration to Former Position. In the event that any proceeding taken by
the Trustee to enforce any right under this Trust Agreement shall have been discontinued or
abandoned for any reason, or shall have been determined adversely to the Trustee, then the City, the
Trustee and the Bondholders shall be restored to their former pos itions and rights hereunder,
respectively, and all rights, remedies and powers of the Trustee shall continue as though no such
proceeding had been taken.
Section 11.04 Bondholders’ Right to Direct Proceedings on their Behalf. Anything in
this Trust Agreement to the contrary notwithstanding, Holders of a majority in Total Bond Obligation
shall have the right, at any time, by an instrument in writing executed and delivered to the Trustee, to
direct the time, method and place of conducting all remedial proceedings on their behalf available to
the Trustee under this Trust Agreement to be taken in connection with the enforcement of the terms
of this Trust Agreement or exercising any trust or power conferred on the Trustee by this Trust
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Agreement; provided that such direction shall not be otherwise than in accordance with the
provisions of the law and this Trust Agreement and that there shall have been provided to the Trustee
security and indemnity satisfactory to the Trustee against the costs, expenses and liabilities to be
incurred as a result thereof by the Trustee; provided further that the Trustee shall have the right to
decline to follow any such direction which in the opinion of the Trustee would be unjustly prejudicial
to Bondholders not parties to such direction.
Section 11.05 Limitation on Bondholders’ Rights to Institute Proceedings. No owner of
any Bond shall have the right to institute any suit, action or proceeding at law in equity, for the
protection or enforcement of any right or remedy under this Trust Agreement, or applicabl e law with
respect to such Bond, unless (a) such owner shall have given to the Trustee written notice of the
occurrence of an Event of Default; (b) the owners of not less than a majority in Total Bond
Obligation shall have made written request upon the Trustee to exercise the powers heretofore
granted or to institute such suit, action or proceeding in its own name; (c) such owner or said owners
shall have tendered to the Trustee reasonable indemnity against the costs, expenses and liabilities to
be incurred in compliance with such request; (d) the Trustee shall have refused or failed to comply
with such request for a period of 60 days after such written request shall have been received by and
said tender of indemnity shall have been made to, the Trustee and (e) the Trustee shall not have
received contrary directions from the owners of a majority in aggregate principal amount of the Total
Bonds Obligation.
Section 11.06 No Impairment of Right to Enforce Payment. Notwithstanding any other
provision in this Trust Agreement, the right of any Bondholder to receive payment of the principal of
and interest on such Holder’s Bond, on or after the respective due dates expressed therein, or to
institute suit for the enforcement of any such payment on or after such respective date, sh all not be
impaired or affected without the consent of such Bondholder.
Section 11.07 Proceedings by Trustee Without Possession of Bonds. All rights of action
under this Trust Agreement or under any of the Bonds secured hereby which are enforceable by the
Trustee may be enforced by it without the possession of any of the Bonds, or the production thereof
at the trial or other proceedings relative thereto, and any such suit, action or proceeding instituted by
the Trustee shall be brought in its name for the equal and rata ble benefit of the Bondholders, as the
case may be, subject to the provisions of this Trust Agreement.
Section 11.08 No Remedy Exclusive. No remedy herein conferred upon or reserved to the
Trustee or to Bondholders is intended to be exclusive of any other remedy or remedies, and each and
every such remedy shall be cumulative, and shall be in addition to every other remedy given
hereunder, or now or hereafter existing at law or in equity or by statute; provided, however, that any
conditions set forth herein to the taking of any remedy to enforce the provisions of this Trust
Agreement or the Bonds shall also be conditions to seeking any remedies under any of the foregoing
pursuant to this Section 11.08.
Section 11.09 No Waiver of Remedies. No delay or omission of the Trustee or of any
Bondholder to exercise any right or power accruing upon any default shall impair any such right or
power or shall be construed to be a waiver of any such default, or an acquiescence therein and every
power and remedy given by this Article XI to the Trustee and to the Bondholders, respectively, may
be exercised from time to time and as often as may be deemed expedient.
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Section 11.10 Application of Moneys.
(a) Any moneys received by the Trustee for the benefit of Bondholders, by any
receiver or by any Bondholder pursuant to any right given or action taken under the provisions of this
Article XI, after payment of the costs and expenses of the proceedings resultin g in the collection of
such moneys and of the fees, expenses, liabilities and advances incurred or made by the Trustee
(including without limitation reasonable fees and reasonable expenses of its attorneys), and any
outstanding fees and expenses of the Trustee shall be deposited in the Revenue Fund and all moneys
so deposited in the Revenue Fund during the continuance of an Event of Default shall be applied
(i) first, to the payment to the persons entitled thereto of all installments of interest then due on the
Bonds, with interest on overdue installments, if lawful, at the rate per annum borne by the Bonds, as
the case may be, in the order of maturity of the installments of such interest (if the amount available
for such interest installments shall not be sufficient to pay in full any particular installment of
interest, then to the payment ratably, according to the amounts due on such installment), and if the
amount available for such interest shall not be sufficient to make payment thereof, then to the
payment thereof ratably according to the respective aggregate amounts due and (ii) second, to the
payment to the persons entitled thereto of the unpaid principal, as applicable, of any of the Bonds
which shall have become due with interest on such Bonds at the ir respective rate from the respective
dates upon which they became due (if the amount available for such unpaid principal and interest
shall not be sufficient to pay in full Bonds due on any particular date, together with such interest,
then to the payment ratably, according to the amount of principal and interest due on such date, in
each case to the persons entitled thereto, without any discrimination or privilege among H olders of
Bonds), and, if the amount available for such principal and interest shall not be sufficient to make full
payment thereof, then to the payment thereof ratably according to the respective aggregate amounts
due.
(b) Whenever moneys are to be applied pursuant to the provisions of this
Section 11.10, such moneys shall be applied at such times, and from time to time, as the Trustee shall
determine, having due regard to the amount of such moneys available for application and the
likelihood of additional moneys becoming available for such application in the future. Whenever the
Trustee shall apply such funds, it shall fix the date (which shall be an Interest Payment Date unless it
shall deem another date more suitable) upon which such application is to be made and upon such date
interest on the amounts to be paid on such date shall cease to accrue. The Trustee shall give notice of
the deposit with it of any such moneys and of the fixing of any such date by Mail to all Bondholders
and shall not be required to make payment to any Bondholder until such Bonds shall be presented to
the Trustee for appropriate endorsement or for cancellation if fully paid.
Section 11.11 Severability of Remedies. It is the purpose and intention of this Article XI
to provide rights and remedies to the Trustee and the Bondholders which may be lawfully granted
under the provisions of applicable law, but should any right or remedy herein granted be held to be
unlawful, the Trustee and the Bondholders shall be entitled, as above set forth, to every other right
and remedy provided in this Trust Agreement and by applicable law.
Section 11.12 Additional Events of Default and Remedies. Subject to Article XIII hereof,
so long as any Bonds are Outstanding, the Events of Default and remedies as set forth in this
Article XI may not be supplemented with additional Events of Default and remedies as set fort h from
time to time in a supplemental agreement.
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ARTICLE XII
TRUSTEE; REGISTRAR
Section 12.01 Acceptance of Trusts. The Trustee hereby accepts and agrees to execute the
trusts specifically imposed upon it by this Trust Agreement, but only upon the additional terms set
forth in this Article XII, to all of which the City agrees and the respective Bondholders agree by their
acceptance of delivery of any of the Bonds.
Section 12.02 Duties of Trustee.
(a) If an Event of Default has occurred and is continuing, the Trustee shall
exercise its rights and powers and use the same degree of care and skill in their exercise as a prudent
person would exercise or use under the circumstances in the conduct of such person’s own affairs.
(b) Except during the continuance of an Event of Default:
(i) the Trustee need perform only those duties that are specifically set
forth in this Trust Agreement and no others; and
(ii) in the absence of negligence on its part, the Trustee may conclusively
rely, as to the truth of the statements and the correctness of the opinions expressed, upon certificates
or opinions furnished to the Trustee and conforming to the requirements of this Trust Agreement.
(c) The Trustee may not be relieved from liability for its own negligent action, its
own negligent failure to act or its own willful misconduct, except that:
(i) this paragraph does not limit the effect of paragraph (b) of this
Section 12.02;
(ii) the Trustee shall not be liable for any error of judgment made in good
faith by a Responsible Officer unless the Trustee was negligent in ascertaining the pertinent facts;
(iii) the Trustee shall not be liable with respect to any action it takes or
fails to take in good faith in accordance with a direction received by it from Bondholders or the City
in the manner provided in this Trust Agreement; and
(iv) no provision of this Trust Agreement shall require the Trustee to
expend or risk its own funds or otherwise incur any financial liability in the performance of any of its
duties hereunder or in the exercise of any of its rights or powers.
(d) Every provision of this Trust Agreement that in any way relates to the Trustee
is subject to all the paragraphs of this Section 12.02.
(e) The Trustee may refuse to perform any duty or exercise any right or power
unless it receives indemnity reasonably satisfactory to it against any loss, liability or expense.
(f) The Trustee shall not be liable for interest on any cash held by it except as the
Trustee may agree with the City.
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Section 12.03 Rights of Trustee.
(a) The recitals of facts contained herein and in the Bonds shall be taken as
statements of the City, and the Trustee assumes no responsibility for the correctness of the same
(other than the certificate of authentication of the Trustee on each Bond), and makes no
representations as to the validity or sufficiency of this Trust Agreement or of the Bonds or of any
Permitted Investment and shall not incur any responsibility in respect of any such matter, other than
in connection with the duties or obligations expressly assigned to or imposed upon it herein or in the
Bonds. The Trustee shall, however, be responsible for i ts representations contained in its certificate
of authentication on the Bonds. The Trustee shall not be liable in connection with the performance
of its duties hereunder, except for its own negligence, willful misconduct or breach of the express
terms and conditions hereof. The Trustee and its directors, officers, employees or agents may in
good faith buy, sell, own, hold and deal in any of the Bonds and may join in any action which any
Holder of a Bond may be entitled to take, with like effect as if the Trustee was not the Trustee under
this Trust Agreement.
(b) The Trustee may execute any of the trusts or powers hereof and perform the
duties required of it hereunder by or through attorneys, agents or receivers, and shall be entitled to
advice of counsel concerning all matters of trust and its duty hereunder, and the opinion of such
counsel shall be authorization for any action taken or not taken in reliance on such opinion, but the
Trustee shall not be answerable for the negligence or misconduct of any such attorney, agent or
receiver selected by it.
(c) No permissive power, right or remedy conferred upon the Trustee hereunder
shall be construed to impose a duty to exercise such power, right or remedy.
(d) The Trustee shall not be bound to make any investigation into the facts or
matters stated in any resolution, certificate, statement, instrument, opinion, report, notice, request,
direction, consent, order, bond, debenture, coupon or other paper or document but the Trustee, in its
discretion, may make such further inquiry or investigation into such facts or matters as it may see fit,
and, if the Trustee shall determine to make such further inquiry or investigation, it shall be entitled to
examine the books, records and premises of the City, personally or by agent or a ttorney.
(e) The Trustee shall not be responsible for the application or handling by the
City of any moneys transferred to or pursuant to any requisition or request of the City in accordance
with the terms and conditions hereof.
(f) Whether or not therein expressly so provided, every provision of this Trust
Agreement relating to the conduct or affecting the liability of or affording protection to the Trustee
shall be subject to the provisions of this Article XII.
(g) The Trustee shall be protected in acting upon any notice, resolution, request,
consent, order, certificate, report, facsimile transmission, electronic mail, opinion, note or other paper
or document believed by it to be genuine and to have been signed or presented by the proper party or
parties.
(h) The Trustee shall not be considered in breach of or in default in its
obligations hereunder or progress in respect thereto in the event of delay in the performance of such
obligations due to unforeseeable causes beyond its control and without its fault or negligence,
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including, but not limited to, Acts of God or of the public enemy or terrorists, acts of a government,
fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, earthquakes, explosion,
mob violence, riot, inability to procure or general sabotage or rationing of labor, equipment,
facilities, sources of energy, material or supplies in the open market, malicious mischief,
condemnation, and unusually severe weather or delays of suppliers or subcontractors due to such
causes or any similar event and/or occurrences beyond the control of the Trustee.
(i) The Trustee shall have no duty to review, verify or analyze any financial
statements furnished to it by the City and shall hold such financial statements solely as a repository
for the Holders. The Trustee shall not be deemed to have notice of any information contained therein
or any default or Event of Default that may be disclosed therein in any manner.
(j) The Trustee may rely conclusively upon the written directions of the City as
to the suitability and legality of the directed Permitted Investments.
(k) The Trustee shall not be deemed to have knowledge of any Event of Default
until a Responsible Officer shall have actual knowledge thereof or the Trustee shall have received
written notice thereof at the Principal Office of the Trustee.
(l) Whenever in the administration of its duties under this Trust Agreement the
Trustee shall deem it necessary or desirable that a matter be proved or established prior to taking or
suffering any action hereunder, such matter (unless other evidence in respect thereof be herein
specifically prescribed) may, in the absence of bad faith on the part of the Trustee, be deemed to be
conclusively proved and established by a written certificate of the City, and such certifi cate shall be
full warrant to the Trustee for any action taken or suffered under the provisions of this Trust
Agreement upon the faith thereof, but in its discretion the Trustee may, in lieu thereof, accept other
evidence of such matter or may require such additional evidence as to it may seem reasonable.
(m) The Trustee shall have the right to accept and act upon instructions, including
funds transfer instructions (“Instructions”) given pursuant to this Indenture and delivered using
Electronic Means (“Electronic Means” shall mean the following communications methods: e -mail,
facsimile transmission, secure electronic transmission containing applicable authorization codes,
passwords and/or authentication keys issued by the Trustee, or another method or system spe cified
by the Trustee as available for use in connection with its services hereunder); provided, however, that
the City shall provide to the Trustee an incumbency certificate listing officers with the authority to
provide such Instructions (“Authorized Officers”) and containing specimen signatures of such
Authorized Officers, which incumbency certificate shall be amended by the City whenever a person
is to be added or deleted from the listing. If the City elects to give the Trustee Instructions using
Electronic Means and the Trustee in its discretion elects to act upon such Instructions, the Trustee’s
understanding of such Instructions shall be deemed controlling. The City understands and agrees that
the Trustee cannot determine the identity of the actual sender of such Instructions and that the
Trustee shall conclusively presume that directions that purport to have been sent by an Authorized
Officer listed on the incumbency certificate provided to the Trustee have been sent by such
Authorized Officer. The City shall be responsible for ensuring that only Authorized Officers
transmit such Instructions to the Trustee and that the City and all Authorized Officers are solely
responsible to safeguard the use and confidentiality of applicable user and authorizati on codes,
passwords and/or authentication keys upon receipt by the City. The Trustee shall not be liable for any
losses, costs or expenses arising directly or indirectly from the Trustee’s reliance upon and
compliance with such Instructions notwithstanding such directions conflict or are inconsistent with a
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subsequent written instruction. The City agrees: (i) to assume all risks arising out of the use of
Electronic Means to submit Instructions to the Trustee, including without limitation the risk of the
Trustee acting on unauthorized Instructions, and the risk of interception and misuse by third parties;
(ii) that it is fully informed of the protections and risks associated with the various methods of
transmitting Instructions to the Trustee and that there may be more secure methods of transmitting
Instructions than the method(s) selected by the City; (iii) that the security procedures (if any) to be
followed in connection with its transmission of Instructions provide to it a commercially reasonable
degree of protection in light of its particular needs and circumstances; and (iv) to notify the Trustee
immediately upon learning of any compromise or unauthorized use of the security procedures.
Section 12.04 Individual Rights of Trustee. The Trustee in its individual or any other
capacity may become the owner or pledgee of Bonds and may otherwise deal with the City with the
same rights it would have if it were not Trustee. Any Paying Agent or other agent may do the same
with like rights.
Section 12.05 Trustee’s Disclaimer. The Trustee makes no representations as to the
validity or adequacy of this Trust Agreement or the Bonds, it shall not be accountable for the City’s
use of the proceeds from the Bonds paid to the City and it shall not be responsible for any statement
in any official statement or other disclosure document or in the Bonds other than its certificate of
authentication.
Section 12.06 Notice of Defaults. If an event occurs which with the giving of notice or
lapse of time or both would be an Event of Default, and if the event is continuing and if it is actually
known to the Trustee, the Trustee shall mail to each Bondholder notice of the event within 90 days
after it occurs. Except in the case of a default in payment or purchase on any Bonds, the Trustee may
withhold the notice to Bondholders if and so long as a committee of its Responsible Officers in good
faith determines that withholding the notice is in the interests of the Bondholders.
Section 12.07 Compensation of Trustee. The City shall from time to time, pay to the
Trustee reasonable compensation for its services and shall reimburse the Trustee for all its reasonable
advances and expenditures, including but not limited to advances to and fees and expenses of
independent appraisers, accountants, consultants, counsel, agents and attorneys-at-law or other
experts employed by it in the exercise and performance of its powers and duties hereunder. The
Trustee shall not otherwise have any claims or lien for payment of compensation for its services
against any other moneys held by it in the funds or accou nts established hereunder, except as
provided in Section 11.10, but may take whatever legal actions are lawfully available to it directly
against the City. To the extent permitted by applicable law, the City agrees to indemnify and save
the Trustee, its officers, employees, directors and agents, harmless against any costs, expenses,
claims or liabilities whatsoever, including, without limitation, fees and expenses of its attorneys, that
it may incur in the exercise and performance of its powers and duties hereunder which are not due to
its negligence or willful misconduct. The agreement contained in this Section shall survive the
payment of the Bonds, the discharge of this Trust Agreement and the appointment of a successor
trustee. When the Trustee incurs expenses or renders services after the occurrence of an Event of
Default, such expenses and the compensation for such services are intended to constitute expenses of
administration under any federal or state bankruptcy, insolvency, arrangement, moratorium ,
reorganization or other debtor relief law.
Section 12.08 Eligibility of Trustee. This Trust Agreement shall always have a Trustee
that is a trust company, a bank or association having trust powers and is organized and doing
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business under the laws of the United States or any state or the District of Columbia, is subject to
supervision or examination by United States, state or District of Columbia authority and has a
combined capital and surplus of at least $50,000,000 as set forth in its most recent published annual
report of condition.
Section 12.09 Replacement of Trustee.
(a) The Trustee may resign as trustee hereunder by notifying the City in writing
prior to the proposed effective date of the resignation. The H olders of a majority in Total Bond
Obligation of the Bonds may remove the Trustee by notifying the removed Trustee and may appoint
a successor Trustee with the City’s consent. The City may remove the Trustee, by notice in writing
delivered to the Trustee 30 days prior to the proposed removal date; provided, however, that the City
shall have no right to remove the Trustee during any time when an Event of Default has occurred and
is continuing unless (i) the Trustee fails to comply with the foregoing Section, (ii) the Trustee is
adjudged a bankrupt or an insolvent, (iii) the Trustee otherwise becomes incapable of acting or
(iv) the City determines that the Trustee’s services are no longer satisfactory to the City. No
resignation or removal of the Trustee under this Section shall be effective until a new Trustee has
taken office. If the Trustee resigns or is removed or for any reason is unable or unwilling to perform
its duties under this Trust Agreement, the City shall promptly appoint a successor Trustee.
(b) A successor Trustee shall deliver a written acceptance of its appointment to
the retiring Trustee and to the City. Immediately thereafter, the retiring Trustee shall transfer all
property held by it as Trustee to the successor Trustee, the resignation or removal of the retiring
Trustee shall then (but only then) become effective and the successor Trustee shall have all the rights,
powers and duties of the Trustee under this Trust Agreement. If a Trustee is not performing its duties
hereunder and a successor Trustee does not take office within 60 days after the retiring Trustee
delivers notice of resignation or the City delivers notice of removal, the retiring Trustee, the City or
the Holders of a majority in Total Bond Obligation of the Bonds may petition any court of competent
jurisdiction for the appointment of a successor Trustee.
Section 12.10 Successor Trustee or Agent by Merger. If the Trustee, any Paying Agent
or Registrar consolidates with, merges or converts into, or transfers all or substantially all its assets
(or, in the case of a bank or trust company, its corporate trust busine ss) to, another corporation, the
resulting, surviving or transferee corporation without any further act shall be the successor Trustee,
Paying Agent or Registrar.
Section 12.11 Registrar. The City shall appoint the Registrar for the Bonds and may from
time to time remove a Registrar and name a replacement upon notice to the Trustee. The City hereby
appoints the Trustee as Registrar. Each Registrar, if other than the Trustee, shall designate to the
Trustee, the Paying Agent, and the City its principal office and signif y its acceptance of the duties
imposed upon it hereunder by a written instrument of acceptance delivered to the City and the
Trustee under which such Registrar will agree, particularly, to keep such books and records as shall
be consistent with prudent industry practice and to make such books and records available for
inspection by the City, the Trustee, and the Paying Agent at all reasonable times.
Section 12.12 Other Agents. The City or the Trustee may from time to time appoint other
agents to perform duties and obligations under this Trust Agreement which agents may include, but
not be limited to, authenticating agents all as provided by resolution of the City.
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Section 12.13 Several Capacities. Anything in this Trust Agreement to the contrary
notwithstanding, the same entity may serve hereunder as the Trustee, Registrar and any other agent
as appointed to perform duties or obligations under this Trust Agreement or an escrow agreement, or
in any combination of such capacities, to the extent permitted by law.
Section 12.14 Accounting Records and Reports of Trustee.
(a) The Trustee shall at all times keep, or cause to be kept, proper books of
record and account in which complete and accurate entries shall be made of all transactions made by
it relating to the proceeds of the Bonds and all Funds and Acco unts established pursuant to this Trust
Agreement and held by the Trustee. Such books of record and account shall be available for
inspection by the City and any Bondholder, or his or her agent or representative duly authorized in
writing, upon reasonable prior notice, at reasonable hours and under reasonable circumstances.
(b) The Trustee shall file and furnish to the City and to each Bondholder who
shall have filed his or her name and address with the Trustee for such purpose (at such Bondholder’s
cost), on an annual basis (or, with respect to the City, such other interval that the City may request), a
complete financial statement (which may be its regular account statements and which need not be
audited) covering receipts, disbursements, allocation and application of moneys in any of the funds
and accounts established pursuant to this Trust Agreement for the preceding year.
Section 12.15 No Remedy Exclusive. No remedy herein conferred upon or reserved to the
City is intended to be exclusive of any other remedy or remedies , and each and every such remedy
shall be cumulative, and shall be in addition to every other remedy given hereunder, or now or
hereafter existing at law or in equity or by statute.
ARTICLE XIII
MODIFICATION OF THIS TRUST AGREEMENT
Section 13.01 Limitations. This Trust Agreement shall not be modified or amended in any
respect subsequent to the first delivery of fully executed and authenticated Bonds except as provided
in and in accordance with and subject to the provisions of this Article XIII.
Section 13.02 Supplemental Agreements Not Requiring Consent of Bondholders.
(a) The City may, from time to time and at any time, without the consent of or
notice to the Bondholders, execute and deliver supplemental agreements supplementing and/or
amending this Trust Agreement as follows:
(i) to cure any defect, omission, inconsistency or ambiguity in this Trust
Agreement;
(ii) to add to the covenants and agreements of the City in this Trust
Agreement other covenants and agreements, or to surrender any right or power reserved or conferred
upon the City, and which shall not adversely affect the interests of the Bondholders;
(iii) to confirm, as further assurance, any interest of the Trustee in and to
the Funds and Accounts held by the Trustee or in and to any other moneys, securities or funds of the
City provided pursuant to this Trust Agreement or to otherwise add security for the Bondholders;
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(iv) to comply with the requirements of the Trust Indenture Act of 1939,
as from time to time amended;
(v) to modify, alter, amend or supplement this Trust Agreement in any
other respect which, in the judgment of the City, is not materially adverse to the Bondholders;
(vi) to qualify the Bonds for a rating or ratings by any Rating Agency; and
(vii) to authorize the issuance of Additional Bonds in accordance with this
Trust Agreement.
(b) Before the City shall, pursuant to this Section 13.02, execute any
supplemental agreement there shall have been delivered to the City and the Trustee an Opinion of
Bond Counsel addressed to the City and the Trustee to the effect that such supplemental agreement
(i) is authorized or permitted by this Trust Agreement and the Refunding Law, and (ii) will, upon the
execution and delivery thereof, be valid and binding upon the City in accordance with its terms,
subject to the typical exceptions.
Section 13.03 Supplemental Agreement Requiring Consent of Bondholders.
(a) Except for any supplemental agreement entered into pursuant to
Section 13.02, the Holders of not less than a majority in Total Bond Obligation shall have the right
from time to time to consent to and approve the execution by the City of an y supplemental agreement
deemed necessary or desirable by the City for the purposes of modifying, altering, amending,
supplementing or rescinding, in any particular, any of the terms or provisions contained in this Trust
Agreement or in a supplemental agreement; provided, however, that, unless approved in writing by
the Holders of all the Bonds then Outstanding, nothing contained herein shall permit or be construed
as permitting (i) a change in the times, amounts or currency of payment of the principal of o r interest
on any Outstanding Bonds or (ii) a reduction in the principal amount or redemption price of any
Outstanding Bonds or the rate of interest thereon; and provided that nothing contained herein,
including the provisions of Section 13.03(b) below, shall, unless approved in writing by the Holders
of all the Bonds then Outstanding, permit or be construed as permitting (1) a preference or priority of
any Bond or Bonds over any other Bond or Bonds or (2) a reduction in the aggregate principal
amount of Bonds the consent of the Holders of which is required for any such supplemental
agreement. Nothing herein contained, however, shall be construed as making necessary the approval
by Holders of the execution of any supplemental agreement as authorized in Section 13.02.
(b) If at any time the City shall desire to enter into any supplemental agreement
for any of the purposes of this Section 13.03, the City shall cause notice of the proposed execution of
the supplemental agreement to be given by Mail to all Holders. Such notice shall briefly set forth the
nature of the proposed supplemental agreement and shall state that a copy thereof is on file at the
office of the City for inspection by all Holders.
(c) Within two weeks after the date of the first mailing of such noti ce, the City
may execute and deliver such supplemental agreement in substantially the form described in such
notice, but only if there shall have first been delivered to the City (i) the required consents, in writing,
of Holders and (ii) an Opinion of Bond Counsel addressed to the Trustee stating that such
supplemental agreement is authorized or permitted by this Trust Agreement and other applicable law,
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complies with their respective terms and, upon the execution and delivery thereof, will be valid and
binding upon the City in accordance with its terms.
(d) If Holders of not less than the percentage of Bonds required by this
Section 13.03 shall have consented to and approved the execution and delivery thereof as herein
provided, no Holders shall have any right to object to the adoption of such supplemental agreement,
or to object to any of the terms and provisions contained therein or the operation thereof, or in any
manner to question the propriety of the execution and delivery thereof, or to enjoin or restrain the
City from executing the same or from taking any action pursuant to the provisions thereof.
Section 13.04 Effect of Supplemental Agreements. Upon execution and delivery of any
supplemental agreement pursuant to the provisions of this Article XIII, this Trust Agreement and all
supplemental agreements shall be, and shall be deemed to be, modified and amended in accordance
therewith, and the respective rights, duties and obligations under this Trust Agreement and all
supplemental agreements of the City, the Trustee, th e Registrar, any Paying Agent and all Holders
shall thereafter be determined, exercised and enforced under this Trust Agreement and all
supplemental agreements, subject in all respects to such modifications and amendments.
Section 13.05 Supplemental Agreements to be Part of this Trust Agreement. Any
supplemental agreement adopted in accordance with the provisions of this Article XIII shall
thereafter form a part of this Trust Agreement or the supplemental agreement which they supplement
or amend, and all of the terms and conditions contained in any such supplemental agreement as to
any provision authorized to be contained therein shall be and shall be deemed to be part of the terms
and conditions of this Trust Agreement which they supplement or amend for any and all purposes.
ARTICLE XIV
MISCELLANEOUS PROVISIONS
Section 14.01 Parties in Interest. Except as herein otherwise specifically provided,
nothing in this Trust Agreement expressed or implied is intended or shall be construed to confer upon
any person, firm or corporation other than the City, the Paying Agent, the Trustee, and the
Bondholders any right, remedy or claim under or by reason of this Trust Agreement, this Trust
Agreement being intended to be for the sole and exclusive benefit of the City, the Paying Agent, the
Trustee and the Bondholders.
Section 14.02 Severability. In case any one or more of the provisions of this Trust
Agreement, or of any Bonds issued hereunder shall, for any reason, be held to be illegal or invalid,
such illegality or invalidity shall not affect any other provisions of th is Trust Agreement or of Bonds,
and this Trust Agreement and any Bonds issued hereunder shall be construed and enforced as if such
illegal or invalid provisions had not been contained herein or therein.
Section 14.03 No Personal Liability of City Officials; Limited Liability of City to
Bondholders.
(a) No covenant or agreement contained in the Bonds or in this Trust Agreement
shall be deemed to be the covenant or agreement of any present or future official, officer, agent or
employee of the City in their individual capacity, and neither the members of the City Council of the
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City nor any person executing the Bonds shall be liable personally on the Bonds or be subject to any
personal liability or accountability by reason of the issuance thereof.
(b) Except for the payment when due of the payments and the observance and
performance of the other agreements, conditions, covenants and terms required to be performed by it
contained in this Trust Agreement, the City shall not have any obligation or liability to the
Bondholders with respect to this Trust Agreement or the preparation, execution, delivery, transfer,
exchange or cancellation of the Bonds or the receipt, deposit or disbursement of the payments by the
Trustee, or with respect to the performance by the Trustee of any obligation required to be performed
by it contained in this Trust Agreement.
Section 14.04 Execution of Instruments; Proof of Ownership.
(a) Any request, direction, consent or other instrument in writing required or
permitted by this Trust Agreement to be signed or executed by Bondholders or on their behalf by an
attorney-in-fact may be in any number of concurrent instruments of similar tenor and may be signed
or executed by such Bondholders in person or by an agent or attorney-in-fact appointed by an
instrument in writing or as provided in the Bonds. Proof of the execution of any such instrument and
of the ownership of Bonds shall be sufficient for any purpose of this Trust Agreement and shall be
conclusive in favor of the Trustee with regard to any action taken by it under such instr ument if made
in the following manner:
(i) the fact and date of the execution by any person of any such
instrument may be proved by the certificate of any officer in any jurisdiction who, by the laws
thereof, has power to take acknowledgments within such jurisdiction, to the effect that the person
signing such instrument acknowledged before him the execution thereof, or by an affidavit of a
witness to such execution; and
(ii) the ownership of Bonds shall be proved by the registration books kept
under the provisions of Section 3.01 hereof;
(b) Nothing contained in this Section 14.04 shall be construed as limiting the
Trustee to such proof. The Trustee may accept any other evidence of matters herein stated which it
may deem sufficient. Any request, consent of, or assignm ent by any Bondholder shall bind every
future Bondholder of the same Bonds or any Bonds issued in lieu thereof in respect of anything done
by the Trustee or the City in pursuance of such request or consent.
Section 14.05 Governing Law; Venue. This Trust Agreement is made in the State under
the Constitution and laws of the State and is to be so construed. If any party to this Trust Agreement
initiates any legal or equitable action to enforce the terms of this Trust Agreement, to declare the
rights of the parties under this Trust Agreement or which relates to this Trust Agreement in any
manner, each such party agrees that the place of making and for performance of this Trust Agreement
shall be the City of South San Francisco, State of California, and the proper venue for any such
action is the Superior Court of the State of California, in and for the County of San Mateo.
Section 14.06 Notices.
(a) Any notice, request, direction, designation, consent, acknowledgment,
certification, appointment, waiver or other communication required or permitted by this Trust
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Agreement or the Bonds must be in writing except as expressly provided otherwise in this Tru st
Agreement or the Bonds.
(b) The Trustee shall give written notice to the Rating Agencies if at any time
(i) a successor Trustee is appointed under this Trust Agreement, (ii) there is any amendment to this
Trust Agreement, (iii) Bonds are to be redeemed pursuant to Section 4.02, (iv) notice of any
defeasance of the Bonds has been provided, or (v) if the Bonds shall no longer be Book-Entry Bonds.
Notice in the case of an event referred to in clause (ii) hereof shall include a copy of any such
amendment.
(c) Except as otherwise required herein, all notices required or authorized to be
given to the City, the Trustee and Paying Agent, and the Rating Agencies pursuant to this Trust
Agreement shall be in writing and shall be sent by registered or certified mail, postag e prepaid, to the
following addresses:
1. if to the City, to:
City of South San Francisco
400 Grand Avenue
South San Francisco, California 94080
Attention: City Manager
2. if to the Trustee and Paying Agent, to:
The Bank of New York Mellon Trust Company, N.A.
50 Fremont Street, Suite 3900
San Francisco, CA 94105
Attn: Corporate Trust Department
3. if to Rating Agencies, to:
[TO COME]
or to such other addresses as may from time to time be furnished to the parties, effective upon the
receipt of notice thereof given as set forth above.
Section 14.07 Holidays. If the date for making any payment or the last date for
performance of any act or the exercising of any right, as provided in this Trust Agreement, shall not
be a Business Day, such payment may, unless otherwise provided in this Trust Agreement be made
or act performed or right exercised on the next succeeding Business Day with the same force and
effect as if done on the nominal date provided in this Trust Agreement, and no interest shall accrue
for the period from and after such nominal date.
Section 14.08 Captions. The captions and table of contents in this Trust Agreement are for
convenience only and do not define or limit the scope or intent of any provisions or Sections of this
Trust Agreement.
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Section 14.09 Counterparts. This Trust Agreement may be signed in several counterparts,
each of which will be an original, but all of them together constitute the same instrument.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this Trust Agreement by their
officers thereunto duly authorized as of the date first above written.
CITY OF SOUTH SAN FRANCISCO
By:
City Manager
ATTEST:
City Clerk
THE BANK OF NEW YORK MELLON TRUST
COMPANY, N.A., as Trustee
By:
Authorized Officer
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EXHIBIT A
FORM OF BOND
Unless this Bond is presented by an authorized representative of The Depository
Trust Company, a New York corporation (“DTC”), to the City of South San
Francisco or its agent for registration of transfer, exchange, or payment, and any
Bond issued is registered in the name of Cede & Co. or in such other name as is
requested by an authorized representative of DTC (and any payment is made to
Cede & Co. or to such other entity as is requested by an authorized representative
of DTC), ANY TRANSFER, PLEDGE, OR OTHER USE HEREOF FOR VALUE
OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the
registered owner hereof, Cede & Co., has an interest herein.
No. ____ $_____________
CITY OF SOUTH SAN FRANCISCO
2022 TAXABLE PENSION OBLIGATION BONDS
Neither the faith and credit nor the taxing power of the State of California or any
public agency is pledged to the payment of the principal of, or interest on, this
Bond.
Maturity
Interest Rate
Per Annum
Dated
Date
CUSIP
NO.
[August] 1, ____ _____% ___________, 2022 __________
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT: _________________ DOLLARS
THE CITY OF SOUTH SAN FRANCISCO, a municipal corporation duly organized and
validly existing under and pursuant to the Constitution and the laws of the State of California, for
value received, hereby promises to pay to the registered owner named above or registered assigns, on
the maturity date specified above, the principal sum specified above together with interest on such
principal sum at the rates determined as herein pr ovided on each Interest Payment Date (hereinafter
defined) from the Interest Payment Date next preceding the date of authentication and delivery
thereof, unless (i) such date of authentication is an Interest Payment Date in which event interest
shall be payable from such date of authentication; (ii) it is authenticated after a Record Date and
before the close of business on the immediately following Interest Payment Date, in which event
interest thereon shall be payable from such Interest Payment Date; or (iii) it is authenticated prior to
the close of business on the first Record Date, in which event interest thereon shall be payable from
its Dated Date; provided, however, that if at the time of authentication of any Bond interest thereon is
in default, interest thereon shall be payable from the Interest Payment Date to which interest has
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previously been paid or made available for payment or, if no interest has been paid or made available
for payment, from its Dated Date. The principal hereof and premium, i f any, hereon are payable
when due upon presentation hereof at the Principal Office of The Bank of New York Mellon Trust
Company, N.A., as trustee (together with any successor as trustee under the Trust Agreement
(hereinafter defined), the “Trustee”), in lawful money of the United States of America.
This Bond is one of a duly authorized issue of City of South San Francisco 2022 Taxable
Pension Obligation Bonds (the “Bonds”) of the designation indicated on the face hereof. Said
authorized issue of Bonds is limited in aggregate principal amount as provided in the Trust
Agreement and consists or may consist of one or more series of varying denominations, dates,
maturities, interest rates and other provisions, as provided in the Trust Agreement, all issued and to
be issued pursuant to the provisions of Artic les 10 and 11 (commencing with Section 53570 of
Chapter 3 of Division 2 of Title 5 of the California Government Code (the “Refunding Law”). This
Bond is issued pursuant to the Trust Agreement dated as of _____ 1, 2022 by and between the City
of South San Francisco and the Trustee, providing for the issuance of the Bonds and setting forth the
terms and authorizing the issuance of the Bonds (said Trust Agreement as amended, supplemented or
otherwise modified from time to time being the “Trust Agreement”). Reference is hereby made to
the Trust Agreement and to the Refunding Law for a description of the terms on which the Bonds are
issued and to be issued, and the rights of the registered owners of the Bonds; and all the terms of the
Trust Agreement and the Refunding Law are hereby incorporated herein and constitute a contract
between the City and the registered owner from time to time of this Bond, and to all the provisions
thereof the registered owner of this Bond, by its acceptance hereof, consents and agrees. All
capitalized terms used herein and not otherwise defined shall have the meanings given such terms in
the Trust Agreement.
The City is required under the Trust Agreement to make payments on the Bonds fr om any
source of legally available funds. The City has covenanted to make the necessary annual
appropriations for such purpose.
The obligation of the City to make payments on the Bonds does not constitute an obligation
of the City for which the City is obligated to levy or pledge any form of taxation or for which the
City has levied or pledged any form of taxation.
This Bond is one of the Bonds described in the Trust Agreement.
Interest on Bonds
Interest shall be computed on the basis of a 360-day year consisting of twelve 30-day months.
The Bonds or the principal portion thereof called for redemption will cease to bear interest after the
specified redemption date, provided that notice has been given pursuant to the Trust Agreement and
sufficient funds for redemption are on deposit at the place of payment on the redemption date.
Redemption of Bonds
Optional Redemption. The Bonds maturing on or after [August] 1, 20__ may be redeemed
at the option of the City from any source of funds on any date on or after [August] 1, 20__ in whole
or in part from such maturities as are selected by the City at a redemption price equal to the principal
amount to be redeemed, together with accrued interest to the date of redemption, without premium .
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Mandatory Sinking Fund Redemption of Bonds. The Bonds maturing [August] 1, 20__
(the “Term Bonds”) are subject to mandatory sinking fund redemption at a redemption price equal to
the principal amount thereof, plus accrued interest to the redemption date, without premium. The
Term Bonds shall be so redeemed on the following dates and in the following amounts:
Redemption Date
([August] 1)
Principal
Amount
*
* Final maturity.
Make-Whole Redemption. The Bonds shall be subject to make -whole redemption on any
date as more fully set forth in the Trust Agreement.
Certain Defined Terms
“Interest Payment Date” means [February] 1 and [August] 1 of each year, commencing
__________ 1, 20__.
“Record Date” means the fifteenth day of each calendar month preceding any Interest
Payment Date, regardless of whether such day is a Business Day.
Other Provisions
The rights and obligations of the City and of the holders and registered owners of the Bonds
may be modified or amended at any time in the manner, to the extent, and upon the terms provided in
the Trust Agreement, which provide, in certain circumstances, for modifications and amendments
without the consent of or notice to the registered owners of the Bonds.
It is hereby certified and recited that any and all acts, conditions and things required to exist,
to happen and to be performed, precedent to and in the incurring of the indebtedness evidenced by
this Bond, and in the issuing of this Bond, do exist, have happened and have been performed in due
time, form and manner, as required by the Constitution and statutes of the State of California, and
that this Bond, is within every debt and other limit prescribed by the Constitution and the statutes of
the State of California, and is not in excess of the amount of Bonds permitted to be issued under the
Trust Agreement or the Refunding Law.
This Bond shall not be entitled to any benefit under the Trust Agreement, or become valid or
obligatory for any purpose, until the certificate of authentication hereon endorsed shall have been
manually signed by the Trustee.
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IN WITNESS WHEREOF, THE CITY OF SOUTH SAN FRANCISCO, a municipal
corporation duly organized and validly existing under and pursuant to the Constitution and the laws
of the State of California, has caused this Bond to be executed in its name and on its behalf by the
Mayor of the City Council, and attested by the City Clerk of the City, and this Bond to be dated as of
the Dated Date.
CITY OF SOUTH SAN FRANCISCO
By:
Mayor
ATTEST:
City Clerk
[FORM OF CERTIFICATE OF AUTHENTICATION AND REGISTRATION]
This is one of the Bonds described in the within -mentioned Trust Agreement and
authenticated the date set forth below.
Dated: ____________
THE BANK OF NEW YORK MELLON TRUST
COMPANY, N.A., as Trustee
By:
Authorized Signatory
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4887-3649-6396v5/200855-0006
[FORM OF LEGAL OPINION]
The following is a true copy of the opinion rendered by Stradling Yocca Carlson & Rauth, a
Professional Corporation, Newport Beach, California, in connection with the issuance of, and dated
as of the date of the original delivery of, the Bonds. A signed copy is on file in my office.
City Clerk of the City of South San Francisco
[FORM OF ASSIGNMENT]
For value received _____________________ hereby sells, assigns and transfers unto
__________________ (Tax I.D. No.: __________________) the within Bond and hereby
irrevocably constitute and appoints ____________________ attorney, to transfer the same on the
books of the City at the office of the Trustee, with full power of substitution in the premises.
NOTE: The signature to this Assignment must
correspond with the name on the face of the within
Registered Bond in every particular, without alteration
or enlargement or any change whatsoever.
Dated: _______________
Signature Guaranteed by:
NOTE: Signature must be guaranteed by an eligible
guarantor institution.
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EXHIBIT B
FORM OF REQUISITION
TO: [Trustee] City of South San Francisco Use Only
Request No. __
DISBURSEMENT REQUEST: REGARDING $__________ CITY OF SOUTH SAN FRANCISCO
2022 TAXABLE PENSION OBLIGATION BONDS
You are hereby requested to pay from the Costs of Issuance Fund established by the Trust Agreement
with respect to the above-referenced bonds, to the person, corporation or other entity desi gnated
below as Payee, the sum set forth below such designation, in payment of all ( ) or a portion ( ) of the
Costs of Issuance described below.
Name of Payee:
Address:
Amount: $____________
Method of Payment: ___________________
Service Provided:
The undersigned hereby certifies that:
(i) s/he is an Authorized City Representative;
(ii) this requisition for payment is in accordance with the terms and provisions of
Section 6.01 of the Trust Agreement;
(iii) each item to be paid with the requisitioned funds represents either incurred or due and
payable Costs of Issuance;
(iv) such Costs of Issuance have not been paid from other funds withdrawn from the
Costs of Issuance Fund; and
(v) to the best of the signatory’s knowledge no Event of Default has occurred and is
continuing under the Trust Agreement.
Dated: _____________ CITY OF SOUTH SAN FRANCISCO
By:
Name:
Title:
Stradling Yocca Carlson & Rauth
Draft dated March 3, 2022
4859-8398-4396v5/200855-0006
$_________
CITY OF SOUTH SAN FRANCISCO
2022 TAXABLE PENSION OBLIGATION BONDS
BOND PURCHASE AGREEMENT
___________, 2022
City of South San Francisco
400 Grand Avenue
South San Francisco, California 94080
Ladies and Gentlemen:
The undersigned ______________ (the “Underwriter”) offers to enter into this Bond Purchase
Agreement (this “Purchase Agreement”) with the City of South San Francisco, California (the
“City”), which, upon the acceptance by the City, will be binding upon the City and the Underwriter.
This offer is made subject to acceptance by the City by the execution of this Purchase Agreement and
delivery of the same to the Underwriter prior to 11:59 P.M., California time, on the date hereof, and,
if not so accepted, will be subject to withdrawal by the Underwriter upon notice delivered to the City
at any time prior to the acceptance hereof by the City. Capitalized terms used herein and not otherwise
defined shall have the meanings set forth in the Trust Agreement (defined herein).
Section 1. Purchase and Sale. Upon the terms and conditions and on the basis of the
representations, warranties and agreements herein set forth, the Underwriter hereby agrees to purchase
from the City, and the City hereby agrees to issue, sell and deliver to the Underwriter all (but not less
than all) of the City of South San Francisco 2022 Taxable Pension Obligation Bonds (the “Bonds”) in
the aggregate principal amount of $________. The Bonds shall be dated as of their date of delivery.
Interest on the Bonds shall be payable semiannually on [February] 1 and [August] 1 in each year,
commencing ________ 1, 20__ (each an “Interest Payment Date”) and will bear interest at the rates
and on the dates as set forth in Exhibit A hereto. The purchase price for the Bonds shall be $________
(which represents the principal amount of the Bonds in the amount of $________, less an Underwriter’s
discount of $________.
The Underwriter agrees to make a bona fide public offering of the Bonds at the initial offering
yields set forth in the Official Statement (defined herein); however, the Underwriter reserves the right
to make concessions to dealers and to change such initial offering yields as the Underwriter shall deem
necessary in connection with the marketing of the Bonds. The Underwriter agrees that, in connection
with the public offering and initial delivery of the Bonds to the purchasers thereof from the
Underwriter, the Underwriter will deliver or cause to be delivered to each purchaser a copy of the final
Official Statement prepared in connection with the Bonds, for the time period required under
Rule 15c2-12 promulgated under the Securities Exchange Act of 1934, as amended (“Rule 15c2-12”).
Terms defined in the Preliminary Official Statement, and to be set forth in the final Official Statement
are used herein as so defined.
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The City acknowledges and agrees that: (i) the purchase and sale of the Bonds pursuant to this
Purchase Agreement is an arm’s-length commercial transaction between the City and the Underwriter;
(ii) in connection therewith and with the discussions, undertakings and procedures leading up to the
consummation of such transaction, the Underwriter is and has been acting solely as a principal and is
not acting as a municipal advisor (as defined in section 15B of the Securities Exchange Act of 1934,
as amended), financial advisor or fiduciary; (iii) the Underwriter has not assumed an advisory or
fiduciary responsibility in favor of the City with respect to the offering contemplated hereby or the
discussions, undertakings and procedures leading thereto (irrespective of whether the Underwriter has
provided other services or is currently providing other services to the City on other matters); (iv) the
only obligations the Underwriter has to the City with respect to the transaction contemplated hereby
expressly are set forth in this Purchase Agreement; and (v) the City has consulted its own financial
and/or municipal, legal, accounting, tax, financial and other advisors, as applicable, to the extent it has
deemed appropriate.
Section 2. The Bonds. The Bonds are being issued pursuant to Articles 10 and 11
(commencing with section 53570) of Chapter 3 of Part 1 of Division 2 of Title 5 of the California
Government Code (the “Refunding Law”) and the Trust Agreement, dated as of ________ 1, 2022
(the “Trust Agreement”), between the City and The Bank of New York Mellon Trust Company, N.A.
as trustee (together with any successor as trustee under the Trust Agreement, the “Trustee”). The
Bonds shall be obligations of the City payable from any lawfully available funds, shall not be limited
as to payment to any special source of funds of the City and the payment thereof shall not be subject
to appropriation. The Bonds do not constitute an obligation of the City for which the City is obligated
to levy or pledge any form of taxation or for which the City has levied or pledged any form of taxation.
The Bonds otherwise shall be as described in the Preliminary Official Statement and the Official
Statement, the Refunding Law and the Legal Documents. The Underwriter ’s agreement to purchase
the Bonds from the City is made in reliance upon the City’s representations, covenants and warranties
and on the terms and conditions set forth in this Purchase Agreement.
The City is obligated by the Public Employees’ Retirement Law, constituting Part 3 of
Division 5 of Title 2 of the California Government Code (the “Retirement Law”), and the contract
between the Board of Administration of the California Public Employees’ Retirement System
(“PERS”), established under Government Code sections 20000 through 21500 of (the “Retirement
Law”), and the City Council of the City, effective ________ (as amended, the “PERS Contract”), to
make contributions to PERS to (a) fund pension benefits for its employees who are members of PERS,
(b) amortize the unfunded actuarial liability with respect to such pension benefits, and (c) appropriate
funds for the purposes described in (a) and (b). The City participates in two retirement plans (with
tiers within such plans) under the PERS Contract.
The proceeds of the Bonds will be used to: (i) refund the City’s unamortized unfunded accrued
liability (the “Unfunded Liability”) with respect to certain pension benefits under the Retirement Law,
(ii) to prepay all or a portion of the City’s annual required retirement contribution that is due and
payable within 18 months of the issuance of the Bonds (the “Current Obligation”) and (iii) pay certain
costs associated with the issuance and delivery of the Bonds.
Section 3. Public Offering. The Underwriter agrees to make an initial public offering of
all the Bonds at the public offering prices (or yields) set forth on Exhibit A attached hereto and
incorporated herein by reference. Subsequent to th e initial public offering, the Underwriter reserves
the right to change the public offering prices (or yields) as it deems necessary in connection with the
marketing of the Bonds, provided that the Underwriter shall not change the interest rates set forth on
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Exhibit A. The Bonds may be offered and sold to certain dealers at prices lower than such initial public
offering prices.
Section 4. The Official Statement. By its acceptance of this Purchase Agreement, the
City ratifies, confirms and approves of the use and dis tribution by the Underwriter prior to the date
hereof of the Preliminary Official Statement relating to the Bonds, dated _________, 2022 (including
the cover page, all appendices and all information incorporated therein and any supplements or
amendments thereto and as disseminated in its printed physical form or in electronic form in all respects
materially consistent with such physical form, the “Preliminary Official Statement”) that the City
has deemed “final” as of its date, for purposes of Rule 15c2-12 except for certain omissions permitted
to be omitted therefrom by Rule 15c2-12. The City hereby agrees to deliver or cause to be delivered
to the Underwriter, within seven (7) business days of the date hereof, copies of the final official
statement, dated the date hereof, relating to the Bonds (including all information previously permitted
to have been omitted by Rule 15c2-12, the cover page, all appendices, all information incorporated
therein and any amendments or supplements as have been approved by the City and the Underwriter
(the “Official Statement”)) in such quantity as the Underwriter shall reasonably request to comply
with Rule 15c2-12(b)(4) and the rules of the Municipal Securities Rulemaking Board (the “MSRB”).
To the extent required by applicable MSRB Rules, the City hereby confirms that it does not object to
distribution of the Official Statement in electronic form.
Section 5. Closing. At 8:00 a.m., California time, on __________, 2022 (the “Closing
Date”), or at such other time or date as the City and the Underwriter mutually agree upon, the City
shall deliver or cause to be delivered to the Trustee, and the Trustee shall deliver or c ause to be
delivered through the facilities of The Depository Trust Company, New York, New York (“DTC”),
the Bonds in definitive form, duly executed and authenticated. Concurrently with the delivery of the
Bonds, the City shall deliver the documents hereinafter mentioned at the offices of Stradling Yocca
Carlson & Rauth, a Professional Corporation, Newport Beach, California (“Bond Counsel”) or
another place to be mutually agreed upon by the City and the Underwriter. The Underwriter will accept
such delivery and pay the purchase price of the Bonds as set forth in Section 1 hereof by wire transfer
in immediately available funds. This payment for and delivery of the Bonds, together with the delivery
of the aforementioned documents referenced herein, is called the “Closing.”
The Bonds shall be registered in the name of Cede & Co., as nominee of DTC in denominations
of $5,000 and any integral multiple thereof as provided in the Trust Agreement, and shall be made
available to the Underwriter at least one (1) business day before the Closing for purposes of inspection
and packaging. The City acknowledges that the services of DTC will be used initially by the
Underwriter to permit the issuance of the Bonds in book-entry form, and agrees to cooperate fully with
the Underwriter in employing such services.
Section 6. Representations, Warranties and Covenants of the City. The City
represents, warrants and covenants to the Underwriter as follows.
(a) The City is a municipal corporation of the State of California (the “State”), duly
organized and validly existing pursuant to the Constitution and laws of the State.
(b) The City had full legal right, power and authority to adopt Resolution No. ____,
adopted by a majority of the City Council on ________, 2022 (the “Resolution”), and the City has, and
at the Closing Date will have, full legal right, power and authority (i) to execute and deliver the Trust
Agreement, the Continuing Disclosure Certificate relating to the Bonds (the “Continuing Disclosure
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Certificate”) and this Purchase Agreement (collectively, the “Legal Documents”), to perform its
obligations under the Legal Documents, and has by official action duly authorized and approved the
execution and delivery of, and the performance by the City of the obligations on its part contained in
the Legal Documents, (ii) to issue, sell and deliver the Bonds to the Underwriter as provided herein,
and (iii) to carry out, give effect to and consummate the transactions contemplated by the Legal
Documents and the Resolution.
(c) The City Council has duly and validly adopted the Resolution at a meeting of the City
Council duly noticed and at which a quorum was present, and the Resolution has not been modified or
amended and is in full force and effect, and has duly approved the execution and delivery of the Bonds
and the other Legal Documents, and the performance by the City of its obligations contained therein,
and the taking of any and all action as may be necessary to carry out, give effect to and consummate
the transactions contemplated by each of said documents.
(d) The Bonds and the other Legal Documents have been, on or before the Closing Date
will be, duly executed and delivered by the City, and, on the Closing Date, the Bonds, when
authenticated and delivered to the Underwriter in accordance with the Trust Agreement, and the other
Legal Documents will constitute legally valid and binding obligations, enforceable against the City in
accordance with their respective terms, except as such enforcement may be limited by ba nkruptcy,
insolvency, reorganization, moratorium, or similar laws or equitable principles relating to or limiting
creditors’ rights generally.
(e) The City is, and at the Closing Date will be, in compliance, in all respects, with the
Legal Documents.
(f) To the best of its knowledge, the City is not in breach of or default under any applicable
law or administrative regulation of the State or the United States of America or any applicable
judgment or decree or any loan agreement, indenture, bond, note, resolution, a greement or other
instrument to which the City is a party or is otherwise subject, and no event has occurred and is
continuing which, with the passage of time or the giving of notice, or both, would constitute a default
or an event of default under any such instrument, in each case which breach or default has or may have
a material adverse effect on the ability of the City to perform its obligations under the Legal
Documents.
(g) After due inquiry, except as may be required under blue sky or other securities laws of
any state, there is no consent, approval, authorization or other action by any governmental or regulatory
authority having jurisdiction over the City, other than the City Council, that has not been obtained that
is or will be required for the issuance and delivery of the Bonds or the consummation by the City of
the other transactions contemplated by the Trust Agreement.
(h) The adoption of the Resolution and the execution and delivery by the City of the Legal
Documents and the approval by the City of the Official Statement and compliance with the provisions
on the City’s part contained in the Legal Documents, will not conflict with, or result in a violation or
breach of, or constitute a default under, any law, administrative regulation, judgment, decree, loan
agreement, indenture, trust agreement, bond, note, resolution, agreement or other instrument to which
the City is a party or is otherwise subject to, which conflict, breach or default has or may have a material
adverse effect on the ability of the City to carry out its obligations under the Legal Documents, nor
will any such execution, delivery, adoption or compliance result in the creation or imposition of any
material lien, charge or other security interest or encumbrance of any nature whatsoever up on any of
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the properties or assets of City under the terms of any such law, administrative regulation, judgment,
decree, loan agreement, indenture, trust agreement, bond, note, resolution, agreement or other
instrument, except as provided by the Legal Documents.
(i) Prior to the date hereof, the City has provided to the Underwriter for its review the
Preliminary Official Statement, that the City has deemed final for purposes of Rule 15c2-12, has
approved the distribution of the Preliminary Official Statement an d the Official Statement, and has
duly authorized the execution and delivery of the Official Statement (including in electronic form).
The Preliminary Official Statement, at the date thereof, and as of the date hereof, did not and does not
contain any untrue statement of a material fact or omit to state any material fact necessary to make the
statements therein (other than the information relating to DTC and its book -entry system, as to which
no view is expressed), in light of the circumstances under which they were made, not misleading. As
of the date hereof and on the Closing, the Official Statement did not and will not contain any untrue
statement of a material fact or omit to state any material fact necessary to make the statements therein
(other than the information relating to DTC and its book -entry system, as to which no view is
expressed), in light of the circumstances under which they were made, not misleading.
(j) By official action of the City prior to or concurrently with the acceptance hereof, the
City has duly approved the distribution of the Preliminary Official Statement and the distribution of
the Official Statement (including in electronic form), and has duly authorized and approved the
execution and delivery of, and the performance by the City of the obligations on its part contained, in
the Legal Documents.
(k) The City will advise the Underwriter promptly of any proposal to amend or supplement
the Official Statement and will not effect or consent to any such amendment or supplement without
the consent of the Underwriter, which consent will not be unreasonably withheld. The City will advise
the Underwriter promptly of the institution of any proceedings known to it by any governmental
authority prohibiting or otherwise affecting the use of the Official Statement in connection with the
offering, sale or distribution of the Bonds.
(l) The financial statements relating to the receipts, expenditures and cash balances of the
City as of [June 30, 2021] as set forth in the Preliminary Official Statement and in the Official
Statement fairly represent the financial position and results of operations of the City as of the dates and
for the periods therein set forth in accordance with generally accepted accounting principles. Except
as disclosed in the Preliminary Official Statement, the Official Statement or otherwise disclosed in
writing to the Underwriter, there has not been any materially adverse change in the financial position
and results of operations of the City or in its operations since [June 30, 2021] and, except as disclosed
in the Preliminary Official Statement, the Official Statement or otherwise disclosed in writing to the
Underwriter, there has been no occurrence, circumstance or combination thereof which is reasonably
expected to result in any such materially adverse change.
(m) As of the time of acceptance hereof and as of the date of Closing, no action, suit,
proceeding, inquiry or investigation, at law or in equity, before or by any court, government agency,
public board or body, is pending or, to the knowledge of the City, threatened (i) in any way questioning
the corporate existence of the City or the titles of the officers of the City to their respective offices;
(ii) affecting, contesting or seeking to prohibit, restrain or enjoin the execution or delivery of any of
the Bonds, or in any way contesting or affecting the validity of the Bonds or the Legal Documents or
the consummation of the transactions contemplated thereby or contesting the power of the City to enter
into the Legal Documents; (iii) which may result in any material adverse change to the financial
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condition of the City or to its ability to make payment of principal or redemption price of and interest
on the Bonds when due; or (iv) contesting the completeness or accuracy of the Preliminary Official
Statement or the Official Statement or any supplement or amendment thereto or asserting that the
Preliminary Official Statement or the Official Statement contained any untrue statement of a material
fact or omitted to state any material fact re quired to be stated therein or necessary to make the
statements therein, in the light of the circumstances under which they were made, not misleading, and
there is no basis for any action, suit, proceeding, inquiry or investigation of the nature described in
clause (i) through (iv) of this sentence.
(n) To the extent required by law, the City will undertake, pursuant to the Continuing
Disclosure Certificate, to provide annual reports and notices of certain events. A description of this
undertaking is set forth in the Preliminary Official Statement and will also be set forth in the Official
Statement. Except as otherwise disclosed in the Preliminary Official Statement, the City has not failed
to comply in all material respects with any previous undertakings wit h regard to Rule 15c2-12 to
provide annual reports or notices of enumerated events in the past five years .
(o) Any certificate signed by any officer of the City authorized to execute such certificate
in connection with the issuance, sale and delivery of the Bo nds and delivered to the Underwriter shall
be deemed a representation and warranty of the City to the Underwriter as to the statements made
therein but not of the person signing such certificate.
(p) The City will promptly apply the proceeds of the Bonds to refund the Unfunded
Liability as of the date of issuance of the Bonds and to pay costs associated with the issuance and
delivery of the Bonds.
(q) During the period from the date hereof until the Closing Date, the City agrees to furnish
the Underwriter with copies of any documents it files with any regulatory authority which are
reasonably requested by the Underwriter.
(r) The City is not in material default, nor has the City been in material default at any time,
as to the payment of principal or interest with respec t to a material obligation issued by the City or
with respect to a material obligation guaranteed by the City as guarantor.
(s) As of the date hereof, the City does not have any revenue bonds, capital lease
obligations, installment payment obligations or othe r material financial obligation, nor other material
obligations secured by payments from the general fund of the City, except as disclosed in the
Preliminary Official Statement and the Official Statement.
(t) The default judgment dated __________, 2022 entered in favor of the City in
connection with City of South San Francisco v. All Persons Interested, etc. was duly entered, the appeal
period has run without any appeal having been filed, and the default judgment is in full force and effect .
(u) The City had, prior to the adoption of the Resolution, and has, in full force and effect,
a Debt Management Policy that complies with Government Code section 8855(i).
Section 7. Conditions to the Obligations of the Underwriter. The Underwriter has
entered into this Purchase Agreement in reliance upon the representations and warranties of the City
contained herein. The obligations of the Underwriter to accept delivery of and pay for the Bonds on
the date of the Closing shall be subject, at the option of the Underwriter, to the accuracy in all respects
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of the statements of the officers and other officials of the City, as well as authorized representatives of
the City Attorney, Bond Counsel, Disclosure Counsel and the Trustee made i n any certificates or other
documents furnished pursuant to the provisions hereof, to the performance by the City of its obligations
to be performed hereunder at or prior to the date of the Closing, and to the following additional
conditions:
(a) The representations, warranties and covenants of the City contained herein shall be
true, complete and correct at the date hereof and at the time of the Closing, as if made on the date of
the Closing;
(b) At the time of Closing, the Legal Documents shall be in full force a nd effect as valid
and binding agreements between or among the various parties thereto, and the Legal Documents and
the Preliminary Official Statement and the Official Statement shall not have been amended, modified
or supplemented except as may have been agreed to in writing by the Underwriter, and all such
reasonable actions as, in the opinion of Bond Counsel, shall reasonably deem necessary in connection
with the transactions contemplated hereby;
(c) At the time of the Closing, no default shall have occurred or be existing under the Legal
Documents, or any other agreement or document pursuant to which any of the City’s financial
obligations were executed and delivered, and the City shall not be in default in the payment of principal
or interest with respect to any of its financial obligations, which default would result in any material
adverse change to the financial condition of the City or adversely impact its ability to make payment
of principal or redemption price of and interest on the Bonds when due;
(d) In recognition of the desire of the City and the Underwriter to effect a successful public
offering of the Bonds, and in view of the potential adverse impact of any of the following events on
such a public offering, this Purchase Agreement shall be subject to termination in the absolute
discretion of the Underwriter by notification, in writing, to the City prior to delivery of and payment
for the Bonds, if at any time prior to such time, regardless of whether any of the following statements
of fact were in existence or known of on the date of this Purchase Agreement:
(i) there shall have occurred any outbreak or escalation of hostilities, declaration
by the United States of America of a national emergency or war or other calamity or crisis the effect
of which on financial markets is materially adverse such as to make it, in the sole judgment of the
Underwriter, impractical to proceed with the purchase or delivery of the Bonds as contemplated by the
Official Statement (exclusive of any amendment or supplement thereto); or
(ii) a general banking moratorium shall have been declared by federal, State or
New York authorities, or the general suspension of trading on any national securities exchange; or
(iii) any event shall occur which makes untrue any statement of a material fact or
results in an omission to state a material fact necessary to make the statements in the Preliminary
Official Statement and the Official Statement, in the light of the circumstances under which they were
made, not misleading, which event, in the reasonable opinion of the Underwriter would materially or
adversely affect the ability of the Underwriter to market the Bonds; or
(iv) any legislation, ordinance, rule or regulation shall be introduced in, or be
enacted by any governmental body, department or agency of the State, or a decision by any court of
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competent jurisdiction within the State shall be rendered which materially adversely affects the market
price of the Bonds; or
(v) the marketability of the Bonds or the market price thereof, in the reasonable
opinion of the Underwriter, has been materially adversely affected by an amendment to the
Constitution of the United States of America or by any legislation in or by the Congress of the United
States of America or by the State, or the amendment of legislation pending as of the date of this
Purchase Agreement in the Congress of the United States of America, or the recommendation to
Congress or endorsement for passage (by press release, other form of notice or otherwise) of legislation
by the President of the United States of America, the Treasury Department of the United States of
America, the Internal Revenue Service or the Chairman or ranking minority member of the Committee
on Finance of the United States Senate or the Committee on Ways and Means of the United States
House of Representatives, or the proposal for consideration of legislation by either such Committee or
by any member thereof, or the presentment of legislation for consideration as an option by either such
Committee, or by the staff of the Joint Committee on Taxation of the Congress of the United States of
America, or the favorable reporting for passage of legislation to either House of the Congress of the
United States of America by a Committee of such House to which such legislation has been referred
for consideration; or
(vi) an order, decree or injunction shall have been issued by any court of competent
jurisdiction, or order, ruling, regulation (final, temporary or proposed), official statement or other form
of notice or communication issued or made by or on behalf of the Securities and Exchange
Commission, or any other governmental agency having jurisdiction of the subject matter, to the effect
that: (i) obligations of the general character of the Bonds, or the Bonds, including any or all underlying
arrangements, are not exempt from registration under the Securities Act of 1933, as amended, or that
the Trust Agreement is not exempt from qualification under the Trust Indenture Act of 1939; or (ii) the
issuance, offering or sale of obligations of the general character of the Bonds, or the issuance, offering
or sale of the Bonds, including any or all underlying obligations, as contemplated hereby or by the
Preliminary Official Statement and the Official Statement, is or would be in violation of the federal
securities laws as amended and then in effect; or
(vii) legislation shall be introduced, by amendment or otherwise, or be enacted by
the House of Representatives or the Senate of the Congress of the United States of America, or a
decision by a court of the United States of America shall be rendered, or a stop order, ruling, regulation
or official statement by or on behalf of the Securities and Exchange Commission or other governmental
agency having jurisdiction of the subject matter shall be made or proposed, to the effect that the
issuance, offering or sale of obligations of the general character of the Bonds, as contemplated hereby
or by the Preliminary Official Statement and the Official Statement, is or would be in violation of any
provision of the Securities Act of 1933, as amended and as then in effect, or the Securities Exchange
Act of 1934, as amended and as then in effect, or the Trust Indenture Act of 1939, as amended and as
then in effect, or with the purpose or effect of otherwise prohibiting the issuance, offering or sale of
the Bonds or obligations of the general character of the Bonds, as contemplated hereby or by the
Preliminary Official Statement and the Official Statement; or
(viii) additional material restrictions not in force as of the date hereof shall ha ve been
imposed upon trading in securities generally by any governmental authority or by any national
securities exchange, which, in the Underwriter’s reasonable opinion, materially adversely affects the
marketability or market price of the Bonds; or
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(ix) the New York Stock Exchange, or other national securities exchange or
association or any governmental authority, shall impose as to the Bonds, or obligations of the general
character of the Bonds, any material restrictions not now in force, or increase material ly those now in
force, with respect to the extension of credit by or the charge to the net capital requirements of broker
dealers; or
(x) trading in securities on the New York Stock Exchange or the American Stock
Exchange shall have been suspended or limited or minimum prices have been established on either
such exchange which, in the Underwriter’s reasonable opinion, materially adversely affects the
marketability or market price of the Bonds; or
(xi) any rating of the Bonds or the rating of any general fund obligations of the City
shall have been downgraded or withdrawn by a national rating service, which, in the reasonable opinion
of the Underwriter, materially adversely affects the market price of the Bonds; or
(xii) any action shall have been taken by any government in respect of its monetary
affairs which, in the reasonable opinion of the Underwriter, has a material adverse effect on the United
States securities market, rendering the marketing and sale of the Bonds, or enforcement of sale
contracts with respect thereto impracticable; or
(xiii) the commencement of any action, suit or proceeding described in Section 6(m).
(e) At or prior to the Closing, the Underwriter shall receive or have received the following
documents, in each case to the reasonable satisfaction, in form and substance, of the Underwriter and
___________________, __________, California (“Underwriter’s Counsel”):
(i) a copy of the default judgment, dated ________, 2022, entered in favor of the
City in connection with City of South San Francisco v. All Persons Interested, etc., Case
No _____________ filed in the Superior Court of California, County of San Mateo;
(ii) all resolutions relating to the Bonds adopted by the City and certified by an
authorized official of the City, authorizing the execution and delivery of the Legal Documents and the
delivery of the Bonds and the Official Statement;
(iii) the Legal Documents duly executed and delivered by the respective parties
thereto, with only such amendments, modifications or supplements as may have been agreed to in
writing by the Underwriter; and
(iv) the approving opinion of Bond Counsel, dated the date of Closing and
addressed to the City, in substantially the form attached as Appendix __to the Preliminary Official
Statement and the Official Statement, together with a reliance letter thereon addressed to the
Underwriter;
(v) a supplemental opinion of Bond Counsel dated the date of Closing and
addressed to the Underwriter, to the effect that:
(A) the statements on the cover of the Official Statement and in the Official
Statement under the captions [“INTRODUCTION,” “THE BONDS,” “SECURITY AND SOURCE
OF PAYMENT FOR THE BONDS,” “VALIDATION,” and “TAX MATTERS,” and in
APPENDIX _ — “SUMMARY OF CERTAIN PROVISIONS OF THE TRUST AGREEMENT” and
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APPENDIX _ — “PROPOSED FORM OF BOND COUNSEL OPINION,”] and excluding any
material that may be treated as included under such captions and appendices by any cross -reference,
insofar as such statements expressly summarize provisions of the Bonds, the Trust Agreement, and
Bond Counsel’s final opinion relating to the Bonds, are accurate in all material respects as of the date
of Closing;
(B) this Purchase Agreement has been duly authorized, executed and
delivered by the City and is the valid, legal and binding agreement of the City enforceable in
accordance with its terms, except that the rights and obligations under the Purchase Agreement are
subject to bankruptcy, insolvency, reorganization, moratorium, fraudulent conveyance and other
similar laws affecting creditors’ rights, to the application of equitable principles if equitable remedies
are sought, to the exercise of judicial discretion in appropriate cases and to limitations on legal remedies
against public agencies in the State, and provided that no opinion is expressed with respect to any
indemnification or contribution provisions contained therein; and
(C) the Bonds are not subject to the registration requirements of the
Securities Act of 1933, as amended, and the Trust Agreement is exempt from qualification under the
Trust Indenture Act of 1939, as amended;
(vi) the Official Statement, executed on behalf of the City;
(vii) evidence that the rating on the Bonds is as described in the Official Statement;
(viii) a certificate, dated the date of Closing, signed by a duly authorized officer of
the City satisfactory in form and substance to the Underwriter to the effect that: (i) the representations,
warranties and covenants of the City contained in this Purchase Agreement are true and correct in all
material respects on and as of the date of Closing with the same effect as if made on the d ate of the
Closing by the City, and the City has complied with all of the terms and conditions of the Purchase
Agreement required to be complied with by the City at or prior to the date of Closing; (ii) to the best
of such officer’s knowledge, no event affecting the City has occurred since the date of the Official
Statement which should be disclosed in the Official Statement for the purposes for which it is to be
used or which is necessary to disclose therein in order to make the statements and information therein
not misleading in any material respect; (iii) the City is not in breach of or default under any applicable
law or administrative regulation of the State or the United States of America or any applicable
judgment or decree or any loan agreement, indenture, bond, note, resolution, agreement or other
instrument to which the City is a party or is otherwise subject, which would have a material adverse
impact on the City’s ability to perform its obligations under the Legal Documents, and no event has
occurred and is continuing which, with the passage of time or the giving of notice, or both, would
constitute such a default or an event of default under any such instrument; and (iv) no further consent
is required for inclusion of its audited financial statem ents in the Preliminary Official Statement and
the Official Statement;
(ix) an opinion dated the date of Closing and addressed to the Underwriter, the
Trustee and Bond Counsel, of the City Attorney of the City of South San Francisco, substantially in
the form attached as Exhibit B hereto;
(x) a letter of Stradling Yocca Carlson & Rauth, Newport Beach, California,
Disclosure Counsel to the City dated the date of Closing and addressed to the Underwriter substantially
to the effect that, on the basis of the information made available to them in the course of their
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participation in the preparation of the Preliminary Official Statement and the Official Statement as
Disclosure Counsel, but without having undertaken to determine or verify independently, or assuming
any responsibility for, the accuracy, completeness or fairness of any of the statements contained in the
Official Statement, no facts have come to the attention of the personnel in such firm directly involved
in rendering legal advice and assistance to the City in connection with the preparation of t he Official
Statement which caused them to believe that (A) the Preliminary Official Statement as of its date or as
of ________, 2022 (excluding therefrom financial, demographic and statistical data; forecasts,
projections, estimates, assumptions and expressions of opinions; statements relating to DTC, Cede &
Co. and the operation of the book-entry system; statements relating to the treatment of the Bonds or
the interest, discount or premium, if any, thereon or therefrom for tax purposes under the law of an y
jurisdiction; and the statements contained in the Preliminary Offic ial Statement under the caption
[“TAX MATTERS,”] and in [Appendix _ and Appendices _ through _] to the Preliminary Official
Statement; as to all of which they express no view) contained a ny untrue statement of a material fact
or omitted to state a material fact necessary in order to make the statements made therein, in the light
of the circumstances under which they were made, not misleading, except for such information as is
permitted to be excluded from the Preliminary Official Statement pursuant to Rule 15c2-12 of the
Securities Exchange Act of 1934, as amended, including but not limited to information as to pricing,
yields, interest rates, maturities, amortization, redemption provisions , debt service requirements,
Underwriter’s discount and CUSIP numbers or (B) the Official Statement as of its date or as of the
Closing Date (excluding therefrom financial, demographic and statistical data; forecasts, projections,
estimates, assumptions and expressions of opinions; statements relating to DTC, Cede & Co. and the
operation of the book-entry system, statements relating to the treatment of the Bonds or the interest,
discount or premium, if any, thereon or therefrom for tax purposes under the la w of any jurisdiction;
and the statements contained in the Offic ial Statement under the caption [“TAX MATTERS,”] and in
[Appendix _ and Appendices _ through _] to the Official Statement; as to all of which they express no
view) contained or contains any untrue statement of a material fact or omitted or omits to state a
material fact necessary in order to make the statements made therein, in the light of the circumstances
under which they were made, not misleading;
(xi) an opinion of counsel to the Trustee, addressed to the Underwriter and the City,
dated the date of the Closing, to the effect that:
(A) the Trustee is a national banking association duly organized and validly
existing under the laws of the United States of America, having full corporate power to undert ake the
trust created under the Trust Agreement;
(B) the Trust Agreement has been duly authorized, executed and delivered
by the Trustee and, assuming due authorization, execution and delivery by the other parties thereto, the
Trust Agreement constitutes the valid, legal and binding obligations of the Trustee enforceable in
accordance with their terms, except as enforcement thereof may be limited by bankruptcy, insolvency
or other laws affecting the enforcement of creditors’ rights generally and by the applicat ion of equitable
principles, if equitable remedies are sought;
(C) the Trustee has duly authenticated the Bonds upon the order of City;
(D) the Trustee’s actions in executing and delivering the Trust Agreement
are in full compliance with, and do not conflict with any applicable law or governmental regulation
and, to the best of such counsel’s knowledge, after reasonable inquiry with respect thereto, do not
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conflict with or violate any contract to which the Trustee is a party or any administrative or judicial
decision by which the Trustee is bound; and
(E) no consent, approval, authorization or other action by any
governmental or regulatory authority having jurisdiction over the banking or trust powers of the
Trustee that has not been obtained is or will be required for the execution and delivery of the Bond s
and the Trust Agreement or the consummation by the Trustee of its obligations under the Trust
Agreement.
(xii) a certificate, dated the date of Closing, signed by a duly authorized officer of
the Trustee satisfactory in form and substance to the Underwriter, t o the effect that:
(A) the Trustee is duly organized and existing as a national banking
association under the laws of the United States of America, having the full corporate power and
authority to enter into and perform its duties under the Trust Agreement;
(B) the Trustee is duly authorized to enter into the Trust Agreement and
has duly executed and delivered the Trust Agreement, and assuming due authorization and execution
by the City, the Trust Agreement is legal, valid and binding upon the Trustee and enforceab le against
such party in accordance with its terms;
(C) the Trustee has duly authenticated the Bonds under the Trust
Agreement and delivered the Bonds to or upon the order of the Underwriter;
(D) no consent, approval, authorization or other action by any
governmental or regulatory authority having jurisdiction over the banking or trust powers of the
Trustee that has not been obtained is required for the execution and delivery of the Bonds and the Trust
Agreement or the consummation by the Trustee of its obligations under the Trust Agreement; and
(E) to the knowledge of the undersigned, there is no action, suit,
proceeding, inquiry or investigation at law or in equity before or by any court or public body pending
or threatened against or affecting the Trustee, which would materially adversely impact the Trustee’s
ability to complete the transactions contemplated by the Trust Agreement .
(xiii) the preliminary and final forms required to be delivered to the California Debt
and Investment Advisory Commission pursuant to section 53583 of the Government Code of the State
of California and section 8855(i) and (j) of the Government Code;
(xiv) a copy of the executed Blanket Issuer Letter of Representations by and between
the City and DTC relating to the book-entry system;
(xv) an opinion of ____________, __________, California, as Underwriter’s
Counsel, in form and substance acceptable to the Underwriter;
(xvi) a Rule 15c2-12 certificate, dated the date of the Preliminary Official Statement
and executed by the City;
(xvii) such additional legal opinions, Bonds, proceedings, instruments or other
documents as the Underwriter or Underwriter’s Counsel may reasonably request.
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If the City shall be unable to satisfy the conditions to the obligations of the Underwriter to
purchase, accept delivery of and pay for the Bonds contained in this Purchase Agreement, this Purchase
Agreement shall terminate, and except as set forth in Section 9 hereof, neither the Underwriter nor the
City shall be under further obligation hereunder.
Section 8. Changes in Official Statement. Within 90 days after the Closing or within
25 days following the “end of the underwriting period” (as defined in Rule 15c2-12), whichever occurs
first, if any event relating to or affecting the Bonds, the Trustee, or the City shall occur as a result of
which it is necessary, in the reasonable opinion of the Underwriter, to amend or supplement the Official
Statement in order to make the Official Statement not misleading in any material respect in the light of
the circumstances existing at the time it is delivered to a purchaser, the City will forthwith prepare and
furnish to the Underwriter an amendment or supplement that will amend or supplement the Official
Statement so that it will not contain an untrue statement of a material fact or omit to state a mat erial
fact necessary in order to make the statements therein, in the light of the circumstances existing at the
time the Official Statement is delivered to purchaser, not misleading. The City shall cooperate with
the Underwriter in the filing by the Underwriter of such amendment or supplement to the Official
Statement with the MSRB. The Underwriter acknowledges that the “end of the underwriting period”
will be the date of Closing unless the Underwriter otherwise notifies the City in writing to the contrary.
Section 9. Expenses.
(a) Whether or not the Underwriter accepts delivery of and pays for the Bonds as set forth
herein, it shall be under no obligation to pay, and the City shall pay out of the proceeds of the Bonds
or any other legally available funds of the City, all expenses incidental to the performance of the City’s
obligations hereunder, including but not limited to the cost of printing and delivering the Legal
Documents to the Underwriter, the costs of printing and shipping and electronic distribution of the
Preliminary Official Statement and the Official Statement in reasonable quantities, the fees and
disbursements of the City, the Trustee and its counsel, Bond Counsel, Disclosure Counsel, City
Attorney, the City’s actuary, accountants, engineers, appraisers, e conomic consultants and any other
experts or consultants retained by the City in connection with the issuance and sale of the Bonds, rating
agency fees, advertising expenses, and any other expenses not specifically enumerated in paragraph (b)
of this section incurred in connection with the issuance and sale of the Bonds. The City shall pay out
of the proceeds of the Bonds, for any expenses incurred by the Underwriter on behalf of the City’s
employees and representatives which are incidental to implementing this Purchase Agreement,
including meals, transportation, and lodging of those employees and representatives.
(b) Whether or not the Bonds are delivered to the Underwriter as set forth herein, the City
shall be under no obligation to pay, and the Underwriter shall be responsible for and pay (which may
be included as an expense component of the Underwriter ’s discount), MSRB, CUSIP Bureau and
CDIAC fees and expenses to qualify the Bonds for sale under any “blue sky” laws, and all other
expenses incurred by the Underwriter in connection with its public offering and distribution of the
Bonds not specifically enumerated in paragraph (a) of this section, including the cost of preparing this
Purchase Agreement and other Underwriter documents, travel expenses and the fees and disbursements
of Underwriter’s Counsel.
Section 10. Notices. Any notice or other communication to be given to the Underwriter
under this Purchase Agreement may be given by delivering the same in writing to ______________,
Attention: ____________. Any notice or communication to be given to the City under this Purchase
Agreement may be given by delivering the same in writing to the City of South San Francisco, at the
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address first set forth above, Attention: City Manager. All notices or communications hereunder by
any party shall be given and served upon each other party.
Section 11. Parties in Interest. This Purchase Agreement is made solely for the benefit
of the City and the Underwriter (including the successors or assigns thereof) and no other person shall
acquire or have any right hereunder or by virtue hereof. All representations, warranties and agreements
of the City in this Purchase Agreement shall remain operative and in full force and effect regardless of
any investigation made by or on behalf of the Underwriter and shall survive the delivery of and
payment for the Bonds.
Section 12. Counterparts. This Purchase Agreement may be executed by the parties
hereto in separate counterparts, each of which when so executed and delivered shall be an original, but
all such counterparts shall together constitute but one and the same instrument.
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Section 13. Governing Law. This Purchase Agreement shall be governed by and
construed in accordance with the laws of the State.
[UNDERWRITER]
By:
Authorized Officer
Accepted:
CITY OF SOUTH SAN FRANCISCO
By:
City Manager
Time of Execution: ____:____
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EXHIBIT A
MATURITY SCHEDULE
Maturity Date
([August] 1) Principal Amount Interest Rate Yield
$ % %
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EXHIBIT B
FORM OF CITY ATTORNEY OPINION
________, 2022
City of South San Francisco
400 Grand Avenue
South San Francisco, California 94080
The Bank of New York Mellon Trust Company, N.A.
333 South Hope Street, Suite 2525
Los Angeles, CA 90071
City of South San Francisco
City of South San Francisco 2022 Taxable Pension Obligation Bonds
Ladies and Gentlemen:
I am the duly appointed City Attorney for the City of South San Francisco (the “City”) and I
have represented the City in connection with the issuance and sale by the City of $________ a ggregate
principal amount of its City of South San Francisco 2022 Taxable Pension Obligation Bonds (the
“Bonds”). I have examined and relied upon originals (or copies certified or otherwise identified to our
satisfaction) of such documents, records and ot her instruments as I deem necessary or appropriate for
the purposes of this opinion, including, without limitation: (i) those documents relating to the
existence, organization and operation of the City; (ii) Resolution Nos. ____ and ____, adopted by a
majority of the City Council of the City (the “City Council”) on ________, 2022 and ________, 2022,
respectively, relating to the Bonds (each a “Resolution” and collectively, the “Resolutions”); (iii) all
necessary documentation of the City relating to the au thorization, execution and delivery of the Trust
Agreement, dated as of _______ 1, 2022 (the “Trust Agreement”), between the City and The Bank of
New York Mellon Trust Company, N.A., as trustee; (iv) the default judgment dated ________, 2022,
entered in favor of the City in connection with City of South San Francisco v. All Persons Interested,
etc., Case No. _____________ filed in the Superior Court of California, County of San Mateo; (v) the
Purchase Agreement, dated ________, 2022 (the “Purchase Agreement”), executed by
_______________ (the “Underwriter”), and accepted by the City; (vi) the Preliminary Official
Statement, dated ________, 2022 (the “Preliminary Official Statement”), relating to the Bonds;
(vii) the Official Statement, dated ________, 2022 (the “Official Statement”), relating to the Bonds;
(viii) the Continuing Disclosure Certificate, dated ________, 2022 (the “Continuing Disclosure
Certificate”), of the City relating to the Bonds; and (ix) such other records, documents, certificates,
opinions, and other matters as are in our judgment necessary or appropriate to enable us to render the
opinions expressed herein. All capitalized terms used herein and not otherwise defined shall have the
meaning given to such terms as set forth in the Trust Agreement.
Based on the foregoing, I am of the opinion that:
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4859-8398-4396v5/200855-0006
(a) The City is a municipal corporation of the State of California (the “State”), duly
organized and validly existing pursuant to the Constitution and laws of the State.
(b) The Resolutions of the City approving and authorizing the issuance of the Bonds and
the execution and delivery of the Trust Agreement, the Purchase Agreement, and the Continuing
Disclosure Certificate (collectively, the “Legal Documents”) and approving an d authorizing the
delivery of the Official Statement and other actions of the City was duly adopted at meetings of the
governing body of the City which were called and held pursuant to law and with all public notice
required by law and at which a quorum was present and acting throughout, and the Resolutions are
now in full force and effect and has not been amended or superseded in any way.
(c) The Trust Agreement has been duly authorized, executed and delivered by the City
and, assuming due authorization, execution and delivery by the Trustee, the Trust Agreement
constitutes the legal, valid and binding agreement of the City, enforceable against the City in
accordance with its terms except as enforcement may be limited by bankruptcy, insolvency and other
laws affecting the enforcement of creditors’ rights and remedies in general, or by the application of
equitable principles if equitable remedies are sought.
(d) Except as disclosed in the Preliminary Official Statement and in the Official Statement,
there is no action, suit or proceeding pending and served on the City, or to the best of my knowledge,
threatened against the City to (i) restrain or enjoin the execution or delivery of the Legal Documents
(ii) in any way contesting or affecting the validity of the Legal Documents, the Resolution or the
authority of the City to enter into the Legal Documents, or (iii) in any way contesting or affecting the
powers of the City in connection with any action contemplated by the Official Statement, the
Resolutions or the Legal Documents.
(e) The execution and delivery of the Legal Documents and compliance with the
provisions thereof, do not and will not in any material respect conflict with or constitute on the part of
the City a breach of or default under any agreement or other instrument to which the City is a party or
by which it is bound or any existing law, regulation, court order or consent decree to which the City is
subject, which breach or default has or may have a material adverse effect on the ability of the Cit y to
perform its obligations under the Legal Documents.
(f) No authorization, approval, consent, or other order of the State or any other
governmental authority or agency within the State having jurisdiction over the City is required for the
valid authorization, execution, and delivery by the City of the Legal Documents.
This opinion is based on such examination of the laws of the State of California as I have
deemed relevant for the purposes of this opinion. I have not considered the effect, if any, of th e laws
of any other jurisdiction upon matters covered by this opinion. I have assumed the genuineness of all
documents and signatures, presented to me. I have not undertaken to verify independently, and have
assumed, the accuracy of the factual matters represented, warranted or certified in such documents. I
express no opinion as to the status of the Bonds, the interest thereon or the Legal Documents under
any federal securities laws or any state securities or “Blue Sky” law or any federal, state or loca l tax
law. Without limiting any of the foregoing, I express no opinion as to any matter other than as
expressly set forth above.
I am furnishing this opinion as City Attorney to the City. Except for the City, no attorney -
client relationship has existed or exists between me and the addressees hereof in connection with the
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Bonds or by virtue of this opinion. I disclaim any obligation to update this opinion. This opinion is
furnished to you solely in connection with the Bonds for your benefit and we are no t assuming any
professional responsibility to any other person whomsoever. This opinion is not to be used, circulated,
quoted or otherwise referred to for any other purpose.
Very truly yours,
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-178 Agenda Date:3/9/2022
Version:1 Item #:11a.
Resolution of the City Council of the City of South San Francisco authorizing the issuance of bonds to refund
and prepay certain Pension Obligations of the City;approving the Form and Authorizing the Execution of a
Trust Agreement and Bond Purchase Agreement;authorizing Judicial Validation proceedings relating to the
Issuance of such Bonds; and approving Additional Actions Related Thereto.
WHEREAS,the City of South San Francisco (the “City”)has previously adopted a retirement plan pursuant to
the Public Employees’Retirement Law,commencing with Section 20000 of the Government Code of the State
of California,as amended (the “Retirement Law”)and elected to become a contracting member of the
California Public Employees’ Retirement System (“PERS”); and
WHEREAS,the Retirement Law and the contract (as amended,the “PERS Contract”)effective September 1,
1945 between the Board of Administration of PERS and the City Council of the City (the “City Council”)
obligate the City to (i)make contributions to PERS to fund pension benefits for certain City employees,(ii)
make payments towards the unfunded actuarial liability with respect to such pension benefits under the
Retirement Law and the PERS Contract (the “Unfunded Liability”),and (iii)appropriate funds for the
foregoing purposes; and
WHEREAS,the City desires to authorize the issuance of its City of South San Francisco Taxable Pension
Obligation Bonds (the “Bonds”)pursuant to the provisions of Articles 10 and 11 of Chapter 3 of Part 1 of
Division 2 of Title 5 of the Government Code of the State of California,commencing with Section 53570 of
said Code (the “Bond Law”),in a maximum principal amount not to exceed that required to refund the
Unfunded Liability,to prepay all or a portion of the City’s annual required retirement contribution that is due
and payable to PERS within 18 months of the issuance of the Bonds (the “Current Obligation”),to pay
capitalized interest on the Bonds and to pay the costs of issuance of such Bonds,including the underwriter’s
discount and any original issue discount on such Bonds; and
WHEREAS,the City expects that the need may arise in the future to issue additional refunding bonds (the
“Additional Bonds”)pursuant to the Bond Law to refinance all or a portion of the then outstanding Unfunded
Liability and to fund the Current Obligation; and
WHEREAS,the Bonds will be issued under and secured by a Trust Agreement (such Trust Agreement,in the
form presented to this meeting,with such changes,insertions and omissions as are made pursuant to this
Resolution,being referred to herein as the “Trust Agreement”)by and between the City and The Bank of New
York Mellon Trust Company, N.A., as trustee; and
WHEREAS,the City has determined the advisability of filing an action to determine the validity of the Bonds,
the Additional Bonds and the Trust Agreement,and the actions proposed to be taken in connection therewith;
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File #:22-178 Agenda Date:3/9/2022
Version:1 Item #:11a.
and
WHEREAS,in compliance with Section 5852.1 of the Government Code of the State of California,the City
has obtained from its municipal advisor the required good faith estimates and such estimates are disclosed and
set forth in Exhibit A hereto; and
WHEREAS,all acts,conditions and things required by the laws of the State of California to exist,to have
happened and to have been performed precedent to and in connection with the consummation of the financing
authorized hereby do exist,have happened and have been performed in regular and due time,form and manner
as required by law,and the City is now duly authorized and empowered,pursuant to each and every
requirement of law,to consummate such financing for the purpose,in the manner and upon the terms herein
provided,
NOW, THEREFORE, the City of South San Francisco, does hereby resolve as follows:
1.The City Council of the City hereby finds and determines that the foregoing recitals are true and correct.
2.The issuance of the Bonds on the terms and conditions set forth in,and subject to the limitations specified in,the Trust
Agreement,is hereby authorized and approved.The Bonds shall be dated,shall bear interest at the rates,shall mature on the
dates,shall be issued in the form and shall have terms as provided in the Trust Agreement,as the same shall be completed in
accordance with this Resolution.The title of the Bonds may be changed to reflect the year in which the Bonds are issued,and
to reflect the appropriate series designation, as directed by the City Manager of the City or his or her designee.
3.The Trust Agreement,in substantially the form submitted to this meeting and made a part hereof as though set forth in full
herein,is hereby approved.The Mayor of the City,or such other member of the City Council as the Mayor may designate,the
City Manager,the Assistant City Manager,and the Director of Finance and any designee thereof (the “Authorized Officers”)
are,and each of them is,hereby authorized and directed,for and in the name of the City,to execute and deliver the Trust
Agreement in the form presented to this meeting,with such changes,insertions and omissions as the Authorized Officer
executing the same may require or approve,such requirement or approval to be conclusively evidenced by the execution of the
Trust Agreement by such Authorized Officer.The City Clerk of the City is hereby authorized and directed to attest the Trust
Agreement for and in the name and on behalf of the City.
4.The City hereby authorizes and approves the issuance of one or more series of Additional Bonds pursuant to the Bond Law,
as authorized by the Trust Agreement,from time to time,to refund all or a portion of the Unfunded Liability and fund the
Current Obligation,provided that the City Manager,or his or her designee,first certifies to the City Council in writing that
such actions will result in anticipated cost savings to the City.The City authorizes any one of the Authorized Officers,or their
designees,to execute and deliver one or more other trust agreements and/or one or more supplemental agreements
supplementing or amending the Trust Agreement and providing for the issuance of Additional Bonds (each an “Additional
Trust Agreement”);provided,however,that (i)each series of Additional Bonds shall be in a principal amount not to exceed the
sum of the Unfunded Liability of the City to PERS under the PERS Contract and the Retirement Law remaining unpaid on the
date of issuance of such Additional Bonds,the Current Obligation,and the costs of issuing the Additional Bonds,(ii)the
issuance of each series of Additional Bonds results in net present value savings to the City as determined by an Authorized
Officer at the time that each series of such Additional Bonds are issued,and (iii)the Additional Bonds shall not mature later
than the last date through which PERS has determined for the amortization of the Unfunded Liability of the City in accordance
with its current procedures.
Each Unfunded Liability refunded and Current Obligation funded by the Bonds and each series of Additional Bonds issued
pursuant to the Trust Agreement and each Additional Trust Agreement constitutes an obligation imposed by law,pursuant to the
Constitution and laws of the State of California and an obligation of the City not limited as to payment from any special source
of funds.The Unfunded Liability refunded and Current Obligation funded by the Bonds pursuant to the Trust Agreement and
each series of Additional Bonds pursuant to an Additional Trust Agreement shall not,however,constitute an obligation of the
City for which the City is obligated or permitted to levy or pledge any form of taxation or for which the City has levied or
pledged or will levy or pledge any form of taxation.
5.The form of the Bond Purchase Agreement (the “Bond Purchase Agreement”)by and between the City and the underwriter
of the Bonds to be selected as set forth herein (the “Underwriter”),as presented to this meeting and on file with the City Clerk,
and the sale of the Bonds to the Underwriter pursuant thereto upon the terms and conditions set forth therein,is hereby
approved,and subject to such approval and subject to the provisions hereof,the Authorized Officers,acting alone,are each
hereby authorized and directed to evidence the City’s acceptance of the offers made by the Bond Purchase Agreement by
executing and delivering the Bond Purchase Agreement in substantially said form,with any additions thereto (including the
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executing and delivering the Bond Purchase Agreement in substantially said form,with any additions thereto (including the
insertion of the name of the Underwriter selected for the Bonds,maturity dates,principal amounts,interest rates and
redemption provisions of the Bonds)and changes therein as any of the Authorized Officers executing the same may approve
and such matters as are authorized by this Resolution,such approval to be conclusively evidenced by the execution and
delivery thereof by any one of the Authorized Officers.The Authorized Officers are each authorized to take and any all
actions to select one or more underwriting banks to serve as Underwriter(s) for the Bonds.
6.The Authorized Officers are each authorized,on behalf of the City,to establish and determine (i)the final principal amount
of the Bonds,provided the aggregate initial principal amount of the Bonds shall not be greater than the lesser of (a)
$221,500,000 or (b)the sum of the City’s Unfunded Liability and Current Obligation as calculated by PERS or other actuary
selected by the Authorized Officer,together with the costs of issuing the Bonds as approved by such Authorized Officer,(ii)the
final interest rates on various maturities of the Bonds,provided that the issuance of the Bonds results in net present value
savings to the City as determined by an Authorized Officer at the time that the Bonds are sold,and that the maturity date of the
Bonds shall not be later than the last date through which PERS has determined for the amortization of the Unfunded Liability
of the City in accordance with its current procedures;and (iii)the Underwriter’s discount for the purchase of the Bonds,not to
exceed 0.50% of the principal amount of the Bonds.
7.The Authorized Officers are hereby authorized to negotiate and execute an insurance policy and/or a debt service reserve
fund insurance policy for the Bonds (and such other agreements that may be required by the insurer in connection therewith)if
it is determined that the policies will result in interest rate savings for the City,and to pay the insurance premium of such
policies from the proceeds of the issuance and sale of the Bonds.
8.The Bank of New York Mellon Trust Company, N.A. is hereby appointed to act as trustee under the Trust Agreement.
9.In order to determine the validity of the Bonds,the Additional Bonds,the Trust Agreement and the Additional Trust
Agreements,and the actions authorized hereby to be taken in connection therewith,the City Council hereby authorizes the City
Attorney,in concert with Stradling Yocca Carlson &Rauth,Bond Counsel,to prepare and cause to be filed and prosecuted to
completion all proceedings required for the judicial validation of the Bonds,the Additional Bonds,the Trust Agreement and the
Additional Trust Agreements in the Superior Court of San Mateo County,under and pursuant to the provisions of Sections 860
et seq.of the California Code of Civil Procedure.The City Council further authorizes the Authorized Officers and all other
officers,employees and agents of the City to take any and all actions,including the execution and delivery of appropriate
documentation, as may be required to conclude such judicial validation proceedings.
10.The Authorized Officers are,and each of them hereby is,authorized and directed to execute and deliver any and all
documents and instruments and to do and cause to be done any and all acts and things necessary or proper for carrying out the
transactions contemplated hereby,including,but not limited to,the preparation of an Official Statement (and a Preliminary
Official Statement)for use in connection with the offering and sale of the Bonds,the execution and delivery of a continuing
disclosure undertaking,and the execution and delivery of any documents required by PERS in order to complete the issuance
of the Bonds or Additional Bonds, the refunding of the Unfunded Liability and the funding of the Current Obligation.
11.All actions heretofore taken by the Authorized Officers and by any other officers,employees or agents of the City with
respect to the issuance of the Bonds,or in connection with or related to any of the agreements or documents referenced herein,
are hereby approved, confirmed and ratified.
12.This Resolution shall take effect immediately upon its passage.
*****
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EXHIBIT A
GOVERNMENT CODE SECTION 5852.1 DISCLOSURE
In compliance with Section 5852.1 of the California Government Code, the following
information consists of estimates that have been provided by Urban Futures, Inc., the City’s
Municipal Advisor in connection with the Bonds (the “Municipal Advisor”) and has been
represented by such party to have been provided in good faith:
(A) Principal Amount. The Municipal Advisor has informed the City that, based on
the City’s financing plan and current market conditions, its good faith estimate of the aggregate
principal amount of the Bonds to be sold is $221,500,000 (the “Estimated Principal Amount”).
(B) True Interest Cost of the Bonds. The Municipal Advisor has informed the City
that, assuming that the Estimated Principal Amount of the Bonds is sold, and based on market
interest rates prevailing at the time of preparation of such estimate, its good faith estimate of the
initial true interest cost in aggregate of the Bonds, which means the rate necessary to discount the
amounts payable on the respective principal and interest payment dates to the purchase price
received for the Bonds, is 4.12%.
(C) Finance Charge of the Bonds. The Municipal Advisor has informed the City that,
assuming that the Estimated Principal Amount of the Bonds is sold, and based on market interest
rates prevailing at the time of preparation of such estimate, its good faith estimate of the finance
charge for the Bonds, which means the sum of all fees and charges paid to third parties (or costs
associated with the Bonds), is $1,458,495.
(D) Amount of Proceeds to be Received. The Municipal Advisor has informed the
City that, assuming that the Estimated Principal Amount of the Bonds is sold, and based on
market interest rates prevailing at the time of preparation of such estimate, its good faith estimate
of the amount of proceeds expected to be received by the City for sale of the Bonds, less the
finance charge of the Bonds, as estimated above, and any reserves or capitalized interest paid or
funded with proceeds of the Bonds, is $220,041,505.
(E) Total Payment Amount. The Municipal Advisor has informed the City that,
assuming that the Estimated Principal Amount of the Bonds is sold, and based on market interest
rates prevailing at the time of preparation of such estimate, its good faith estimate of the total
payment amount, which means the sum total of all payments the City will make to pay debt
service on the Bonds, plus the finance charge for the Bonds, as described above, not paid with
the proceeds of the Bonds, calculated to the final maturity of the Bonds, is $319,528,448.
The foregoing constitute good faith estimates only. The principal amount of the Bonds,
the true interest cost of the Bonds, the finance charges thereof, the amount of proceeds received
therefrom and the total payment amount with respect thereto may differ from such good faith
estimates due to: (a) the actual date of the sale of the Bonds being different than the date
assumed for purposes of such estimates; (b) the actual principal amount of Bonds sold being
different from the estimated amount used for purposes of such estimates; (c) the actual
amortization of the Bonds being different than the amortization assumed for purposes of such
estimates; (d) the actual market interest rates at the time of sale of the Bonds being different than
those estimated for purposes of such estimates; (e) other market conditions; or (f) alterations in
the City’s financing plan, or a combination of such factors.
The actual date of sale of the Bonds and the actual principal amount of Bonds sold will
be determined by the City based on a variety of factors. The actual interest rates borne by the
Bonds will depend on market interest rates at the time of sale thereof. The actual amortization of
the Bonds will also depend, in part, on market interest rates at the time of sale thereof. Market
interest rates are affected by economic and other factors beyond the control of the City.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-342 Agenda Date:3/9/2022
Version:1 Item #:12.
Report regarding an ordinance amending Title 14,Chapter 14.14,Section14.14.190 of the South San Francisco
Municipal Code to require sewer lateral inspection and correction upon property transfer due to a sale.
(Eunejune Kim, Director of Public Works and Dave Bockhaus, Deputy Director of Public Works)
RECOMMENDATION
Staff recommends the City Council waive reading and introduce an ordinance amending the Municipal
Code to require sewer lateral inspection and correction upon property sale.
BACKGROUND/DISCUSSION
A sewer lateral pipe connects a building’s plumbing to the City’s sewer main.Contractors used Orangeburg
pipe for most of the sewer laterals built in the 1950s and 1960s.Manufacturers constructed an Orangeburg pipe
of heavy stock paper reinforced with tar.Typical Orangeburg pipe installations in the United States break easily
and have a designed fifty-year lifespan.
Public Works records show that approximately thirty-five percent of the City’s residences have sewer laterals
made of Orangeburg pipe.These pipes are prone to failure due to their limited lifespan.When sewer laterals
break, the resulting leak creates several adverse impacts for the property owner and the City, including:
·Infiltration: Rainwater seeps into the lateral and gets into the sewer main.
·Exfiltration: Raw sewage escapes the lateral and seeps into the ground, polluting the soil.
·Damage to the City’s sewer infrastructure:Faulty laterals place extra strain on the City’s sewer
mains, which results in chain reaction failures down the piping stream.
·Sewage back-ups:Sewage cannot leave the property and enter the sewer main,backing up into the
resident’s home.
·Environmental Damage:Faulty lateral infrastructure can cause sewage overflow spills into the San
Francisco Bay.
DISCUSSION
Amending the sewer lateral inspection ordinance further helps the City of South San Francisco comply with the
Federal Clean Water Act, protects new property owners, and safeguards the environment. The South San
Francisco Municipal Code currently requires inspection and correction of sewer laterals to issue specified
building permits. This proposed amendment will expand the circumstances under which inspection and
modification of sewer laterals require property owners to inspect their sewer laterals and perform identified
corrective work. If the lateral inspection shows that the sewer lateral is defective, the seller must have the
lateral repaired or replaced before the property’s transfer of ownership due to a sale. Since replacing a sewer
lateral is such a significant out-of-pocket expense, making necessary sewer later repairs saves the new owner
the unfortunate surprise of needing to replace the property’s sewer lateral upon move-in.
When drafting the ordinance, Public Works staff reviewed the point of sale ordinances of surrounding agencies.
City of South San Francisco Printed on 4/18/2022Page 1 of 2
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File #:21-342 Agenda Date:3/9/2022
Version:1 Item #:12.
The proposed ordinance closely mirrors the point of sale language in San Bruno’s sewer lateral ordinance. As
City Council will recall, San Bruno shares roughly twenty-five percent of the South San Francisco-San Bruno
Water Quality Control Plant. Regulators have indicated they would prefer the ordinances be consistent.
Public Works staff partnered with the San Mateo County Association of Realtors (SAMCAR) to ensure the
ordinance language is effective without hindering property sales. Through a series of collaborative meetings ,
staff and SAMCAR agreed on specific ordinance language that supports expedient real estate transactions while
protecting the environment and supporting our community.
FISCAL IMPACT
There is no fiscal impact on the Public Works Department budget.
RELATIONSHIP TO STRATEGIC PLAN
Amending the sewer lateral ordinance promotes public health environmental stewardship,protects homeowners
from unforeseen expenses,and ensures that the City of South San Francisco complies with the Clean Water Act.
Including point of sale language positively affects the quality of life for South San Francisco residents by
protecting public health and safety.
CONCLUSION
Several cities in San Mateo County and most throughout the Bay Area have a point of sale lateral ordinance.
Staff recommends that the City Council waive reading and introduce the attached ordinance,thereby improving
the quality of life for South San Francisco residents while protecting public health and safety.
Attachments:
1)Amendment to Sewer Lateral Ordinance
2)Staff PowerPoint presentation
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Point of SaleSewer Lateral Inspection OrdinanceCity of South San FranciscoCity Council Meeting – March 9, 2022
How the System WorksAlso flowing into the sewer system:• Business • Commercial • Office Parks• Manufacturers • Photo Shops • Hotels2
What is a Sewer Lateral?3
Exfiltration4
Orangeburg Pipe• Made of paper and tar• Popular in the 1950's and 1960's due to their low cost• Have a lifespan of less than 50 years• 35% of SSF residences have Orangeburg laterals• 45% of residences do not have City-approved cleanouts• 75% of businesses/industrial do not have City-approved cleanouts5
6Orangeburg Pipe
7New Sewer Lateral
8Why a Sewer Lateral Inspection Ordinance?• Major provisions:– Ensures compliance of the Federal Clean Water Act– Upon sale of a property, the seller will have the sewer lateral inspected – If lateral is found to be defective, owner will repair or replace it prior to sale– Protects public and environmental health
Presentation RecapBenefits of a Functional LateralProperly functioning laterals prevent infiltration:• Less chance for sewer backups and raw sewage spills • Protection of human health and the environment• Compliance with the Federal Clean Water ActRainwater infiltration into sewer line9
Questions and Discussion
1
Section 14.14.190 of the South San Francisco Municipal Code is hereby amended to add
subsection (d), to read as follows (additions shown in the underlined text):
Except as provided in Section 14.14.160(b), all building sanitary sewer laterals for those new or
existing buildings including, but not limited to, those serving residential, multiple residential,
commercial, and industrial properties that connect to the public sewer, shall perform the
necessary inspection to obtain a certificate of compliance as required in this chapter, at the
property owner’s expense when any of the following events occur:
(a) There is an application for a certificate of occupancy for a new building;
(b) A change of use of the house, building, property or other structure served from residential
to business, commercial, or other non-residential use; or from non-residential,
nonrestaurant, noncommercial, nonindustrial to a restaurant, commercial or industrial
uses;
(c) Upon repair or replacement of any portion of a building sewer lateral. (Ord. 1453 § 1,
2012)
(d) Inspection and Correction of Sewer Laterals upon Transfer of Title Due to a Sale
(1) For purposes of this subsection (d), sewer lateral shall have the same meaning as in
Section 14.14.020. Any modification to the sewer lateral shall be performed and
inspected under the requirements of this code and established City procedures.
(2) Whenever any property is to be transferred to or vested in any other person or entity
due to a sale, and that property includes any buildings or structures constructed more
than twenty-five (25) years prior to the date of transfer or vesting, the sewer lateral(s)
to that property shall be tested for infiltration, and all necessary repairs or
replacements performed to prevent all infiltration. All repair or replacement work
shall be approved by the City prior to the transfer of title.
(3) The inspection and correction of a sewer lateral pursuant to this subsection (d) shall
be completed before a residential property is to be transferred to, or vested in any
other person or entity, due to a sale, the property owner must, at their own expense,
conduct an inspection of the sanitary sewer lateral as required by this chapter. Any
subsequent repair or replacement work deemed necessary because of said inspection
shall be approved by the City prior to issuance of a certificate of compliance and
transfer of title.
For the residential properties identified in subsection (d), the property owner or their
designee shall, at their own expense, perform the following:
(a) Conduct a video inspection of the pipe in accordance with standards established
by the City and make such video available to the City for review.
2
(b) If the City’s review of the video determines that the sewer lateral is defective, the
property owner shall repair or replace the pipe to the satisfaction of the City in
accordance with all City standards prior to the transfer of such property due to a sale.
(c) Upon completion of the work in accordance with subsection (d) of this section, the
City shall issue a certificate of compliance.
(4) This subsection (d) shall not apply:
(a) To condominium or cooperative apartment buildings or the units within those
buildings, except as a condition to conversion to a condominium or cooperative
apartment building; or To properties that share a sanitary sewer lateral with
another property; or property transfers that do not involve the payment of a
county transfer tax; or
(b) For ten (10) years after acceptance of a test pursuant to this section if partial or no
repairs of the sewer lateral were required and any repairs were completed
pursuant to permit and inspection by the City; or
(c) For ten (10) years after inspection and approval by the City of completed
alterations to the sewer lateral, if alterations pursuant to a City permit were made
to the location of or connections to the sewer lateral following a test pursuant to
this section; or
(d) For twenty-five (25) years after acceptance of work if replacement of the
complete sewer lateral was performed; or
(5) The requirement to obtain a certificate of compliance prior to the transfer of title in no
way affects the legality of the transfer of title of the underlying property transaction. If a
certificate of compliance cannot be obtained prior to title transfer, the property owner,
buyer, or agent may request to the public works director or their designee, in writing, for
a time extension (time extension certificate) of up to one hundred eighty days in which to
perform the inspection, and/or repairs or replacement required by this chapter.
(a) The time extension certificate request shall be submitted to the City with the
required fee established by the master fee schedule.
(b) As a condition of issuance of a time extension certificate, funds in the amount
of ten thousand five hundred dollars are to be posted into an escrow account.
Notwithstanding the escrow deposit, property owners are responsible for the full
cost of sanitary sewer lateral compliance with City ordinance requirements, which
may exceed the ten thousand five hundred dollar escrow deposit. Once the
sanitary sewer lateral passes the required inspection and a certificate of
compliance is issued by the City, funds will be released in accordance with
escrow instructions.
3
(c) In the event that the work required by this chapter is not completed within one
hundred eighty days of issuance of the time extension certificate, or the work does
not meet the conditions required by this chapter, the escrow funds may be
forfeited following a hearing, as appropriate, and the current property owner will
be responsible for compliance with the requirements of this chapter. The City will
take possession of the forfeited escrow funds, and the current property owner
must affirmatively demonstrate that sewer lateral complies with this chapter prior
to requesting that the City consider release of the forfeited funds, less the City’s
costs, which may include costs of abatement. After the close of escrow, the
current property owner shall be responsible for all costs associated with
compliance with this chapter.
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:21-343 Agenda Date:3/9/2022
Version:1 Item #:12a.
An ordinance amending Title 14,Chapter 14.14,Section 14.14.190 of the South San Francisco Municipal Code
to require sewer lateral inspection and correction upon property sale
WHEREAS, Title 14, Chapter 14.14 relates to sewer lateral construction, maintenance, and inspection; and
WHEREAS,adequately constructed and maintained sewer laterals are essential to the health and safety of
residents and the environment; and
WHEREAS,the sale of property offers an ideal opportunity to inspect and correct sewer laterals to help ensure
a sound infrastructure and comply with the Federal Clean Water Act; and
WHEREAS,Chapter 14.14 currently requires inspections and corrections of sewer laterals in connection with
the issuance of specified building permits; and
WHEREAS,Section 14.14.190 pertains to additional triggering events to obtain a certificate of private sewer
lateral compliance; and
WHEREAS,the City Council wishes to amend South San Francisco Municipal Code Chapter 14.14,Section
14.14.190 to provide specific requirements for sewer lateral inspection upon the point of sale of property; and
WHEREAS, point of sale sewer lateral ordinances are in effect in other municipalities in San Mateo County.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO DOES HEREBY
ORDAIN AS FOLLOWS.
An ordinance amending Title 14,Chapter 14.14,Section 14.14.190 of the South San Francisco Municipal Code
to require sewer lateral inspection and correction upon property sale
WHEREAS, Title 14, Chapter 14.14 relates to sewer lateral construction, maintenance, and inspection; and
WHEREAS,adequately constructed and maintained sewer laterals are essential to the health and safety of
residents and the environment; and
WHEREAS,the sale of property offers an ideal opportunity to inspect and correct sewer laterals to help ensure
a sound infrastructure and comply with the Federal Clean Water Act; and
WHEREAS,Chapter 14.14 currently requires inspections and corrections of sewer laterals in connection with
the issuance of specified building permits; and
WHEREAS,Section 14.14.190 pertains to additional triggering events to obtain a certificate of private sewer
City of South San Francisco Printed on 4/18/2022Page 1 of 5
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File #:21-343 Agenda Date:3/9/2022
Version:1 Item #:12a.
WHEREAS,Section 14.14.190 pertains to additional triggering events to obtain a certificate of private sewer
lateral compliance; and
WHEREAS,the City Council wishes to amend South San Francisco Municipal Code Chapter 14.14,Section
14.14.190 to provide specific requirements for sewer lateral inspection upon the point of sale of property; and
WHEREAS, point of sale sewer lateral ordinances are in effect in other municipalities in San Mateo County.
NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO DOES HEREBY
ORDAIN AS FOLLOWS.
SECTION 1.Findings
The City Council finds that the foregoing recitals are true and correct and are incorporated into the Ordinance
by this reference.
SECTION 2.Amendmemts to the Municipal Code.
Section 14.14.190 of the South San Francisco Municipal Code is hereby amended to add subsection (d),to read
as follows (additions shown in underline text):
Except as provided in Section 14.14.160(b),all building sanitary sewer laterals for those new or existing
buildings including,but not limited to,those serving residential,multiple residential,commercial,and industrial
properties that connect to the public sewer,shall perform the necessary inspection to obtain a certificate of
compliance as required in this chapter, at the property owner’s expense when any of the following events occur:
(a) There is an application for a certificate of occupancy for a new building;
(b)A change of use of the house,building,property or other structure served from residential to business,
commercial,or other nonresidential use;or from nonresidential,nonrestaurant,noncommercial,
nonindustrial to restaurant, commercial or industrial uses;
(c) Upon repair or replacement of any portion of a building sewer lateral. (Ord. 1453 § 1,2012)
(d) Inspection and Correction of Sewer Laterals upon Transfer of Title Due to a Sale
(1)For purposes of this subsection (d),sewer lateral shall have the same meaning as in Section
14.14.020.Any modification to the sewer lateral shall be performed and inspected under the
requirements of this code and established City procedures.
(2)Whenever any property is to be transferred to or vested in any other person or entity due to a
sale,and that property includes any buildings or structures constructed more than twenty-five (25)
years prior to the date of transfer or vesting,the sewer lateral(s)to that property shall be tested for
infiltration,and all necessary repairs or replacements performed to prevent all infiltration.All repair
or replacement work shall be approved by the City prior to the transfer of title.
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File #:21-343 Agenda Date:3/9/2022
Version:1 Item #:12a.
(3)The inspection and correction of a sewer lateral pursuant to this subsection (d)shall be
completed before a residential property is to be transferred to,or vested in any other person or
entity,due to a sale,the property owner must,at their own expense,conduct an inspection of the
sanitary sewer lateral as required by this chapter.Any subsequent repair or replacement work
deemed necessary because of said inspection shall be approved by the City prior to issuance of a
certificate of compliance and transfer of title.
For the residential properties identified in subsection (d),the property owner or their designee shall,at
their own expense, perform the following:
(A)Conduct a video inspection of the pipe in accordance with standards established by the City
and make such video available to the City for review.
(B)If the City’s review of the video determines that the sewer lateral is defective,the property
owner shall repair or replace the pipe to the satisfaction of the City in accordance with all City
standards prior to the transfer of such property due to a sale.
(C)Upon completion of the work in accordance with subsection (d)of this section,the City shall
issue a certificate of compliance.
(4)This subsection (d) shall not apply:
(A)To condominium or cooperative apartment buildings or the units within those buildings,
except as a condition to conversion to a condominium or cooperative apartment building;or
To properties that share a sanitary sewer lateral with another property;or property transfers
that do not involve the payment of a county transfer tax; or
(B)For ten (10)years after acceptance of a test pursuant to this section if partial or no repairs
of the sewer lateral were required and any repairs were completed pursuant to permit and
inspection by the City; or
(C)For ten (10)years after inspection and approval by the City of completed alterations to the
sewer lateral,if alterations pursuant to a City permit were made to the location of or
connections to the sewer lateral following a test pursuant to this section; or
(D)For twenty-five (25)years after acceptance of work if replacement of the complete sewer
lateral was performed; or
(5)The requirement to obtain a certificate of compliance prior to the transfer of title in no way
affects the legality of the transfer of title of the underlying property transaction.If a certificate of
compliance cannot be obtained prior to title transfer,the property owner,buyer,or agent may
request to the public works director or their designee,in writing,for a time extension (time
extension certificate)of up to one hundred eighty days in which to perform the inspection,and/or
repairs or replacement required by this chapter.
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File #:21-343 Agenda Date:3/9/2022
Version:1 Item #:12a.
(A)The time extension certificate request shall be submitted to the City with the required fee
established by the master fee schedule.
(B)As a condition of issuance of a time extension certificate,funds in the amount of ten
thousand five hundred dollars are to be posted into an escrow account.Notwithstanding the
escrow deposit,property owners are responsible for the full cost of sanitary sewer lateral
compliance with City ordinance requirements,which may exceed the ten thousand five hundred
dollar escrow deposit.Once the sanitary sewer lateral passes the required inspection and a
certificate of compliance is issued by the City,funds will be released in accordance with escrow
instructions.
(C)In the event that the work required by this chapter is not completed within one hundred
eighty days of issuance of the time extension certificate,or the work does not meet the
conditions required by this chapter,the escrow funds may be forfeited following a hearing,as
appropriate,and the current property owner will be responsible for compliance with the
requirements of this chapter.The City will take possession of the forfeited escrow funds,and the
current property owner must affirmatively demonstrate that sewer lateral complies with this
chapter prior to requesting that the City consider release of the forfeited funds,less the City’s
costs,which may include costs of abatement.After the close of escrow,the current property
owner shall be responsible for all costs associated with compliance with this chapter.
SECTION 3.Severability.
If any section,subsection,sentence,clause,or phrase of this Ordinance is for any reason held to be invalid or
unconstitutional by a decision of any court of competent jurisdiction,such decision shall not affect the validity
of the remaining portions of this Ordinance.The City Council hereby declares that it would have passed the
Ordinance,and each and every section,subsection,sentence,clause,or phrase not declared invalid or
unconstitutional without regard to whether any portion of this Ordinance would be subsequently declared
invalid or unconstitutional.
SECTION 4. Publication and Effective Date.
Pursuant to the provisions of Government Code Section 36933,the City Attorney shall prepare a summary of
this Ordinance.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to be
adopted,the City Clerk shall (1)publish the Summary,and (2)post in the City Clerk’s Office a certified copy
of this Ordinance.Within fifteen (15)days after the adoption of this Ordinance,the City Clerk shall (1)publish
the summary,and (2)post in the City Clerk’s Office a certified copy of the full text of this Ordinance.This
Ordinance shall become effective thirty (30)days from and after its adoption but shall become operative ninety
(90 days from and after adoption.The requirements of this Ordinance for inspection and correction of sewer
laterals upon transfer of title due to a sale of property shall not apply before the operative date.
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File #:21-343 Agenda Date:3/9/2022
Version:1 Item #:12a.
*****
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:22-135 Agenda Date:3/9/2022
Version:1 Item #:13.
Conference with Labor Negotiators
(Pursuant to Government Code Section 54957.6)
Agency designated representatives: Mike Futrell, City Manager; Leah Lockhart, Director of Human Resources, Donna
Williamson and Lisa Charbonneau, Liebert Cassidy Whitmore
Employee organizations: AFSCME Local 829, IUOE Local 39, IAFF Local 1507, Police Association, Public Safety
Managers, Teamsters Local 856 - Confidential, Teamsters Local 856 - Mid-management
Unrepresented employees: Executive Management
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