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HomeMy WebLinkAbout2022-03-14 e-packet@3:00Monday, March 14, 2022 3:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA TELECONFERENCE MEETING Zoom Link: https://ssf-net.zoom.us/j/89422325346 Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda March 14, 2022Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda TELECONFERENCE MEETING NOTICE The Community Development Block Grant Standing Committee may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021). Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Vice Mayor Nicolas, Councilmember Coleman and essential City staff will participate via Teleconference. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COUNCIL MEMBERS PARTICIPATING BY TELECONFERENCE. MEMBERS OF THE PUBLIC MAY VIEW A VIDEO BROADCAST OF THE MEETING BY: Via Zoom: Join Zoom meeting https://ssf-net.zoom.us/j/89422325346 (Enter your email and name) Join by One Tap Mobile : US: +16699006833,,89422325346# or +12532158782,,89422325346# Join by Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 346 248 7799 or +1 669 900 6833 or 833 548 0276 (Toll Free) Webinar ID: 894 2232 5346 Page 2 City of South San Francisco Printed on 4/18/2022 March 14, 2022Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability-related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. Notification in advance of the meeting will enable the City of South San Francisco to make reasonable arrangements to ensure accessibility to the meeting. Call To Order. Roll Call. Agenda Review. Remote Public Comments - comments are limited to items on the Special Meeting Agenda. Speakers are allowed to speak on items on the agenda for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced subject to the Mayor ’s discretion to limit the total amount of time for public comments (Gov. Code sec. 54954.3.(b)(1).). Comments that are not in compliance with the City Council's rules of decorum may be summarized for the record if they are in writing or muted if they are made live. HOW TO SUBMIT WRITTEN PUBLIC COMMENT BEFORE THE MEETING Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 1:00 p.m. on the meeting date. Use the eComment portal by clicking on the following link: https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by Committee Members and staff. Comments received by the deadline will be included as part of the meeting record but will not be read aloud during the meeting. Page 3 City of South San Francisco Printed on 4/18/2022 March 14, 2022Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda HOW TO PROVIDE PUBLIC COMMENT DURING THE MEETING Members of the public who wish to provide comment during the meeting may do so by using the “Raise Hand” feature: • To raise your hand on a PC or Mac desktop/laptop, click the button labeled "Raise Hand” at the bottom of the window on the right side of the screen. Lower your hand by clicking the same button, now labeled “Lower Hand.” • To raise your hand on a mobile device, tap “Raise Hand” at the bottom left corner of the screen. The hand icon will turn blue, and the text below it will switch to say "Lower Hand" while your hand is raised. To lower your hand, click on “Lower Hand.” • To raise your hand when participating by telephone, press *9. • To toggle mute/unmute, press *6. Once your hand is raised, please wait to be acknowledged by the City Clerk, or designee, who will call on speakers. When called upon, speakers will be unmuted. After the allotted time, speakers will be placed on mute. MATTERS FOR CONSIDERATION Motion to approve the Minutes for the meeting of February 22, 2022.1. Study session regarding the Community Development Block Grant Fiscal Year 2022-2023 Annual Action Plan and Budget Allocation (Heather Ruiz, Management Analyst II) 2. Adjournment. Page 4 City of South San Francisco Printed on 4/18/2022 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-185 Agenda Date:3/14/2022 Version:1 Item #:1. Motion to approve the Minutes for the meeting of February 22, 2022. City of South San Francisco Printed on 4/18/2022Page 1 of 1 powered by Legistar™ Call to Order. Time: 3:32 p.m. Roll Call. PRESENT: Vice Mayor Nicolas and Councilmember Coleman AGENDA REVIEW None. REMOTE PUBLIC COMMENTS None. MATTERS FOR CONSIDERATION 1. Motion to approve the Minutes for the meeting of March 8, 2021. Motion - Councilmember Coleman / Second –Vice Mayor Nicolas: to approve the minutes. The motion carried unanimously. 2. Study session to review Community Development Block Grant applications and fiscal year 2022- 2023 budget allocation. (Heather Ruiz, Management Analyst II) Management Analyst Ruiz presented the study session and requested that the Community Development Block Grant (CDBG) Standing Committee review the grant applications received by the City and provide direction for the City’s Fiscal Year 2022-23 CDBG budget. The presentation focused on the overall MINUTES SPECIAL MEETING COMMUNITY DEVELOPMENT BLOCK GRANT STANDING COMMITTEE OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 TUESDAY, FEBRUARY 22, 2022 3:30 p.m. Teleconference via Zoom The City Council may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021. Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. CDBG STANDING COMMITTEE MEETING FEBRUARY 22, 2022 MINUTES PAGE 2 CDBG budget, which included public services, minor home repair programs, capital improvement programs, City sponsored activities, and administration. Vice Mayor Nicolas inquired about Health Mobile’s services and advised that dental care was usually included in low-income public assistance programs. Management Analyst Ruiz stated that Health Mobile provided a great service, however, in the past, struggled with receiving their reports and required documentation in a timely manner. Vice Mayor Nicolas queried why Rebuilding Together Safe at Home’s cost per project was higher than other jurisdictions. Management Analyst Ruiz suggested the CDBG Standing Committee ask the applicant as well as other questions they may have for any of the organizations requesting CDBG funding at the upcoming needs assessment hearing on March 9, 2022. Vice Mayor Nicolas inquired whether Individualized Education Program Collaborative applied for CDBG funding for Fiscal Year 2022-23 and recalled that they withdrew from receiving CDBG funding in Fiscal Year 2020-21. Management Analyst Ruiz confirmed that Individualized Education Program Collaborative did not apply for CDBG funding this round as they were not able to verify income in accordance with HUD regulations. ADJOURNMENT Being no further business, Vice Mayor Nicolas adjourned the meeting at 3:50 p.m. Submitted by: Approved by: Gabriel Rodriguez, Deputy City Clerk Flor Nicolas, Vice Mayor City of South San Francisco City of South San Francisco Approved by the CDBG Standing Committee: / / City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-13 Agenda Date:3/14/2022 Version:1 Item #:2. Study session regarding the Community Development Block Grant Fiscal Year 2022-2023 Annual Action Plan and Budget Allocation (Heather Ruiz, Management Analyst II) RECOMMENDATION Staff recommends that the Community Development Block Grant (CDBG)Subcommittee of the City Council provide feedback regarding the Fiscal Year 2022-2023 (FY 22-23)Annual Action Plan and budget. BACKGROUND The purpose of this study session is to receive feedback from the CDBG Subcommittee regarding the FY 22-23 Action Plan Budget. The U.S.Department of Housing and Urban Development (HUD)requires local jurisdictions to prepare an Annual Action Plan (Action Plan)for the upcoming FY 22-23,to receive funds through the Community Development Block Grant Program.As part of the development of the Action Plan,the City is required to hold two public hearings. The first public hearing was held at City Council on March 9,2022 to obtain citizens’views on housing, community,and economic development needs which will inform the Action Plan.Additionally,for those non- profit organizations seeking CDBG funds,they used this public hearing to make brief comments to City Council regarding their programs.At this meeting,Council provided direction to the CDBG Subcommittee to explore ways to fund all of the applicants to their maximum grant request.Staff has determined that there is a small gap of $12,500 between the requests made and the funding available. The second and final public hearing is scheduled for April 27,2022.At this meeting,Council will consider adopting the FY 22-23 Action Plan and make final recommendations on CDBG funding allocations. DISCUSSION At present,the City has not been notified of the entitlement allocation for FY 22-23.Typically,staff and Council identify their priorities and draft a budget with the assumption that the City will receive the same amount as the previous year.The City of South San Francisco received $508,064 in FY 21- 22;however,with the great shift in budget priorities and regulations at the federal level it has been extremely difficult to anticipate what the FY 22-23 budget will include for entitlement cities. Usually,at this stage in drafting the Action Plan,the CDBG Subcommittee and Council can provide preliminary funding allocations to public service sub-recipients and programs.Given the extent of uncertainty surrounding the City’s grant entitlement,Program Income (PI)and HUD regulations,staff recommends moving forward with an estimated budget of $450,000.Should the final funding allocation be 20 percent or higher or lower than anticipated,staff will return to the Subcommittee and/or City Council to revise the funding proposals, in accordance with HUD guidelines. The budget outlined in Attachment 1 includes the anticipated entitlement ($450,000),rollover funding City of South San Francisco Printed on 4/18/2022Page 1 of 4 powered by Legistar™ File #:22-13 Agenda Date:3/14/2022 Version:1 Item #:2. The budget outlined in Attachment 1 includes the anticipated entitlement ($450,000),rollover funding ($100,000),and program income ($30,000).Staff anticipates an estimated budget of $580,000.Note that the maximum percentage of dedicated funding for Public Services (15%)and Administrative Costs (20%) are HUD regulated formulas and cannot be adjusted. CDBG Programs The following is a summary of currently funded activities under the CDBG program. Public Services (Non-profits) ($185,050) CDBG FY2022-2023 Entitlement Funds ($72,000) In December 2021,the City invited public service agencies to apply for CDBG grant funding.These applications were due on Thursday,January 13,2022 and the City received 18 applications.The City received two new public service applications from Health Mobile and Peninsula Family service.Health Mobile was CDBG funded from 2004 to 2017.Cumulatively,the funding requests from all the public service agencies totaled $185,550. FY 22-23 is the start of a new two-year cycle.Those organizations (or grantees)that are approved for grant funding this first year will need to submit a renewal application the second year. In FY 20-21,in response to the concerns regarding income verification processes and to fund fewer Public Service grantees at a higher level to maximize their impact,as directed by HUD,several grantees were funded through the City’s Housing fund (Fund 205)instead of CDBG.These grantees included HIP Housing,Legal Aid,United Way Bay Area,and Life Moves in which their programs provided services such as shelters,transitional housing,and housing referrals.United Way Bay Area decided not to apply for grant funding this year.Considering feedback received from City Council at the March 9,2022 Public Hearing,staff recommends that CORA and Starvista also be funded by the City and not CDBG since they qualify for funding through alternative City funding sources,such as Fund 205 and the Permanent Local Housing Allocation (PLHA)funds.With the exception of El Concilio (discussed later in this report),this approach will allow the City to provide grants to all of the Public Service grantees that submitted an application at their maximum grant request..Therefore,the CORA,HIP Housing,Legal Aid,Life Moves,and Starvista will be funded by the City through Fund 205 or the PLHA. Staff propose utilizing the City’s General Fund to supplement the $12,500 funding request gap. To summarize the proposed budget is as follows: CDBG Public Service Funds:$72,000 City General Funds:$12,500 City Housing/PLHA Funds:$101,050 TOTAL:$185,550 CDBG-CV Funds ($68,000) In addition to CDBG funding,the City received CDBG-CV funds in 2020 to prevent,prepare for,and respond to the spread of COVID-19 pandemic.These funds have since been used for programs such as economic development,digital divide,public service and facilities upgrade.Two of the 18 applicants for public services received CDBG-CV grant funding,Peninsula Volunteers and Renaissance Entrepreneurship Center.Staff recommends that these organizations be funded through CDBG-CV. City of South San Francisco Printed on 4/18/2022Page 2 of 4 powered by Legistar™ File #:22-13 Agenda Date:3/14/2022 Version:1 Item #:2. HOME Funds ($12,000) The City also receives HOME funds from the County of San Mateo HOME consortium.CDBG regulations require that the City use HOME funding to affirmatively further fair housing and,these activities can only be funded from administration or public service funds.The City has not yet received notification from HUD or the County regarding the entitlement amount but has estimated the FY 2022-23 allocation to be $12,000.The City had only one applicant for this funding,Project Sentinel. Attachment 2 provides an overview with staff recommendations for the CDBG Subcommittee consideration and review. Minor Home Repair Programs ($108,000) Amounts to the Minor Home Repair,non-profits (CID,El Concilio and Rebuilding Together Peninsula) may be the highest and best use of the funding to support affordable housing.Providing the non- profits with higher funding amounts allow them to perform more efficiently.Consequently,there is also less drain on City staff time and resources.Staff regularly refer residents to these organizations when residents are not looking for loans or when the programs that the City has in place do not accommodate these residents’ needs. Staff recommends funding CID and Rebuilding Together at the same level for the National Rebuilding Day and Safe at Home Programs.However,it is recommended El Concilio’s grant amount and household served be reduced, which may help El Concilio with meeting a more attainable goal. City Sponsored Activities: Housing ($77,000) The City sponsored activities for housing include the debris box vouchers,emergency home repairs and the housing rehabilitation loan program.The housing rehabilitation loan program is currently being evaluated to help streamline the administration of loans and the construction process.Staff has been evaluating and pursuing a collaborative effort with other members of the CDBG San Mateo County Cohort to help minimize staff time and provide a cost effective approach to the administrative requirements for the rehabilitation loan programs. Based on interaction with residents as well as input from CDBG nonprofits,residents are hesitant to apply for such large loans. The following reasons have been provided: ·The rising cost of construction provides very limited options to rehabilitating a home. For example, the cost of updating electrical wiring for safety can exhaust all funds where in the past it would revitalize an entire home. ·There is a specific need only for roofing. ·There is hesitancy for residents to take on large loans on limited income despite low interest rates or deferred payments. ·Loans from $15,000 to $65,000 may be borrowed with a 0 to 3% annual interest rate. Given that the program,in its current structure,is not effective or competitive,staff is seeking recommendation from the Subcommittee on how funding for this program should be allocated/reallocated. Staff recommends retaining a small budget for the Housing Rehab Loan Program,as well as City of South San Francisco Printed on 4/18/2022Page 3 of 4 powered by Legistar™ File #:22-13 Agenda Date:3/14/2022 Version:1 Item #:2. continuing to fund Debris Box Vouchers and Emergency Home Repairs. Public Improvement Programs ($130,000) For the Public Improvements,for FY 21-22,approximately $223,000 of CDBG funding is being used to expand public Wi-Fi on Linden Avenue and make improvements to the Downtown Breezeway, which support safety improvements,ADA accessibility,and improves existing public facilities that serve the CDBG Service Areas.Such additional projects could include updating and improving lighting to address safety concerns in the public right of way;improving public pathways,or ADA access improvements.Staff recommends a budget of approximately $130,000 to finance similar public improvements in FY 22-23. FISCAL IMPACT Holding this study session has no fiscal impact on the General Fund. Funding recommendations made by the CDBG Standing Committee, if approved by the City Council, will have impacts to the CDBG budget and the City’s housing funds described above. RELATIONSHIP TO STRATEGIC PLAN By completing the HUD-mandated public process,including the required Annual Action Plan,the City will be able to secure its allocation of CDBG funds for the coming year.This,in turn will advance several components of the City’s Strategic Plan, in particular: ·Provide funding for social services and public projects to support residents (Strategic Plan Priority #2 Quality of Life) ·Help fund non-profits that work to address various affordable housing-related issues (Initiative 2.3 - Promote a balanced mix of housing options) ·Shift the financial burden away from the City’s General Fund by securing Federal grant funds (Priority Area 3 Financial Stability) ·Partner with non-profits that provide information to local residents and help strengthen community relationship (Priority Area 6 Community Connections) CONCLUSION Using the CDBG Subcommittee’s feedback,staff will incorporate the budget recommendations into the FY 22- 23 Action Plan and present again at the City Council CDBG Public Hearing on April 27, 2022. Attachments: 1.Budget FY 22-23 2.Recommendations Worksheet City of South San Francisco Printed on 4/18/2022Page 4 of 4 powered by Legistar™ CDBG FY 22-23 (Estimate) FY 21-22 (Actual) Entitlement Amount 450,000 508,064 Prior Years Uncommitted Funds (Estimated Rollover)100,000 80,000 Program Income Estimate 30,000 30,000 Total 580,000 618,064 CDBG-CV CDBG-CV CARES Act funds 172,878 692,000 HOME HOME Administrative Funds 12,000 14,842 ESTIMATED TOTAL FUNDS (ALL SOURCES)764,878 1,324,906 PUBLIC SERVICES Estimate Actual 15 % of FY 22-23 Entitlement 67,500 76,210 15% of Prior Year Program Income 4,500 14,390 Total Public Service Limit 72,000 90,600 CDBG ADMINISTRATION 20% of FY 22-23 Entitlement 90,000 101,613 20% of Estimated Current Year Program Income 6,000 6,000 Total Administration Limit 96,000 107,613 PUBLIC IMPROVEMENTS/PUBLIC FACILITIES Estimate Actual Public Improvements Projects 130,000 223,000 MINOR HOME REPAIR PROGRAMS 108,000 108,000 CITY SPONSORED ACTIVITIES Housing Rehabilitation Program 45,000 45,000 Debris Box Vouchers 2,000 2,000 Emergency Home Repairs 30,000 50,000 Total City Sponsored Activities 77,000 97,000 Total Non-Restricted Funds 315,000 428,000 NON-RESTRICTED CDBG FUNDS Attachment 1 Budget FY 2022-23 FUNDS AVAILABLE SPENDING LIMITS FOR CDBG FUNDS NOTE: All FY 22-23 Funds are estimates, final funding pending HUD allocations. Community Development Block Grant Program ATTACHMENT 2 Organization Program FY 21-22 Amount Received Mid-Year % Served FY 21-22 FY 22-23 Amount Requested Staff Recommendation CDBG Subcommittee Recommendation 1 2 Health Mobile Free Mobile Clinic New New 15,000$ 15,000$ 3 Peninsula Family Service Childcare Program New New 20,000$ 20,000$ 4 Friends for Youth Mentoring for youth 5,660$ 41%14,500$ 14,500$ 5 Rape Trauma Services Center Sexual Assault Services 15,000$ 58%15,000$ 15,000$ 6 Ombudsman Services of San Mateo County, Inc. Advocacy services to elderly and developmentally disabled individuals 20,000$ 40%20,000$ 20,000$ 7 84,500$ 84,500$ 8 $ 72,000 9 CORA CORA Emergency Shelter Program 10,200$ 150%21,500$ 21,500$ 10 HIP Housing Home Sharing Program 12,000$ 13%12,000$ 12,000$ 11 Samaritan House Safe Harbor 16,000$ 100%18,000$ 18,000$ 12 Life Moves Shelter Operations CDBG 25,000$ 42%26,250$ 26,250$ 13 Legal Aid Society of San Mateo County Homesavers 12,300$ 103%12,300$ 12,300$ 14 StarVista Transitional Housing 11,000$ 18%11,000$ 11,000$ 15 101,050$ 101,050$ 16 Subtotal 127,160$ 185,550$ 185,550$ 17 18 19 Peninsula Volunteers Meals on Wheels 40,000$ 960%40,000$ 40,000$ 20 Renaissance Entrepreneurship Business Training for Low-income English and Spanish Speaking Men and Women 25,000$ 53%25,000$ 25,000$ 21 Subtotal 65,000$ 65,000$ 65,000$ 22 172,878$ 23 24 25 CID Housing Accessibility Modification 10,000$ 60%10,000$ 10,000$ 26 El Concilio of San Mateo County Peninsula Minor Home Repair 27,000$ 14%37,500$ 27,000$ 27 Rebuilding Together Peninsula National Rebuilding Day 15,750$ 0%15,750$ 15,750$ 28 Rebuilding Together Peninsula Safe at Home 55,000$ 42%55,000$ 55,000$ 29 Subtotal 107,750$ 118,250$ 107,750$ 30 $ 108,000 31 32 Organization Program FY 21-22 FY 22-23 Amount Requested CDBG Subcommittee Recommendation 33 34 Project Sentinel Fair Housing 14,842$ 13%14,396$ 12,000$ 35 $ 12,000 36 37 Total Funds Requested 383,196$ 38 Total Estimated Funds Available 364,878$ PROPOSED HOUSING FUNDS GRANT AMOUNT FY 22-23 Applications and Recommendations Worksheet Community Development Block Grant CDBG- Category 1: PUBLIC SERVICE GRANTS Estimated CDBG Funds Available for Public Service Activities*: PROPOSED CDBG GRANT AMOUNT HOME FUNDS: FAIR HOUSING ACTIVITIES Total Estimated HOME Funds Available for Fair Housing Activities: Estimated CDBG Funds Available for Minor Home Repair Programs: CDBG-CV Category 2: PUBLIC SERVICE GRANTS Estimated CDBG-CV Funds Available for Public Service Activities*: CDBG- Category 3: MINOR HOME REPAIR PROGRAMS