Loading...
HomeMy WebLinkAbout04.13.22@600 Regular CCWednesday, April 13, 2022 6:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council Regular Meeting Agenda HYBRID IN-PERSON/VIRTUAL MEETING April 13, 2022City Council Regular Meeting Agenda HYBRID IN-PERSON/VIRTUAL MEETING NOTICE The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Councilmembers Coleman, Flores and Addiego, Vice Mayor Nicolas and Mayor Nagales and essential City staff may participate via Teleconference. Pursuant to Ralph M. Brown Act, Government Code Section 54953, all votes shall be by roll call due to council members participating by teleconference. The City Council may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021). Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 72-hours before the meeting. Notification in advance of the meeting will enable the City of South San Francisco to make reasonable arrangements to ensure accessibility to the meeting. Page 2 City of South San Francisco Printed on 5/4/2022 April 13, 2022City Council Regular Meeting Agenda ZOOM LINK BELOW -NO REGISTRATION REQUIRED Join Zoom meeting https://ssf-net.zoom.us/j/89290419417 (Enter your email and name) Join by One Tap Mobile : US: +16699006833,,89290419417# or +13462487799,,89290419417# Join by Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 346 248 7799 or +1 669 900 6833 or 833 548 0276 (Toll Free) Webinar ID: 892 9041 9417 How to observe the Meeting (no public comment): 1) Local cable channel: Astound, Channel 26, Comcast, Channel 27, or AT&T, Channel 99 2) https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:00 p.m. on the meeting date. Use the eComment portal by clicking on the following link : https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. How to provide Public Comment during the City Council Meeting: 1) By Phone: (669) 900-6833. Webinar ID is 892 9041 9417. Click *9 to raise a hand to speak. Click *6 to unmute when called. By One tap mobile: US: +16699006833,,89290419417# or +13462487799,,89290419417# 2) Online at: https://ssf-net.zoom.us/j/89290419417 a. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. b. When the Clerk calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. c. When called, please limit your remarks to the time limit allotted. IN-PERSON: Please complete a Digital Speaker Card located at the entrance to the Council Chamber ’s. Be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. Page 3 City of South San Francisco Printed on 5/4/2022 April 13, 2022City Council Regular Meeting Agenda PEOPLE OF SOUTH SAN FRANCISCO The City Council's regular meetings are held on the second and fourth Wednesday of each month at 6:00 p.m. MARK NAGALES, Mayor (District 2) BUENAFLOR NICOLAS, Vice Mayor (At-Large) JAMES COLEMAN, Councilmember (District 4) EDDIE FLORES, Councilmember (At-Large) MARK ADDIEGO, Councilmember (At-Large) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer MIKE FUTRELL, City Manager SKY WOODRUFF, City Attorney In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Page 4 City of South San Francisco Printed on 5/4/2022 April 13, 2022City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS Presentation Recognizing Janice Chapman as the 2021 Laboratory Person of the Year Awarded by California Water Environment Association San Francisco Bay Section. (Brian Schumacker, Water Quality Control Plant Superintendent) 1. Presentation Recognizing the South San Francisco-San Bruno Water Quality Control Plant as the 2021 Medium-Size Plant of the Year Awarded by California Water Environment Association San Francisco Bay Section. (Brian Schumacker, Water Quality Control Plant Superintendent) 2. PUBLIC COMMENTS Comments received by the deadline will be included as part of the meeting record but will not be read aloud during the meeting. The Public Comment portion of the meeting is reserved for persons wishing to address the Council on any matter NOT on the agenda. Comments on agenda items will be taken when that item is called. If joining the conference by phone you may raise your hand by dialing *9 and *6 to unmute. State law prevents Council from responding to public comments or taking action on matters not on the agenda . The Council may refer comments to staff for follow -up. Speakers are limited to three minutes. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3.(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. COUNCIL COMMENTS/REQUESTS CONSENT CALENDAR Motion to approve the Minutes for the meetings of March 9, 2022 and March 16, 2022. 3. Page 5 City of South San Francisco Printed on 5/4/2022 April 13, 2022City Council Regular Meeting Agenda Report to accept the construction improvements of the Linden Ave Phase 2 and Spruce Ave Traffic Calming Improvements Project (st1602) (Angel Torres, Senior Civil Engineer). 4. Report regarding adoption of a resolution approving the first amendments to professional services agreements with JobTrain, and Renaissance Entrepreneurship Center, and accepting and appropriating funding contributions from a Congressional Federal Earmark and Genentech towards services offered at the Economic Advancement Center in South San Francisco. (Ernesto Lucero, Acting Deputy Director, Economic and Community Development Department) 5. Resolution approving the first amendments to professional services agreements with JobTrain, and Renaissance Entrepreneurship Center, and accepting and appropriating funding contributions from a Congressional Federal Earmark and Genentech towards services offered at the Economic Advancement Center in South San Francisco. 5a. Report regarding a resolution authorizing the acceptance of $18,267 in grant funding from the San Mateo County Summer 2022 Enrichment Grant Program to support Community Learning Center’s Summer Program, and approving Budget Amendment 22.057. (Karla Bourdon, Literacy Program Manager) 6. Resolution authorizing the acceptance of $18,267 in grant funding from the San Mateo County Summer 2022 Enrichment Grant Program to support Community Learning Center’s Summer Program, and approving Budget Amendment 22.057. 6a. Report regarding an extended learning summer program offered by the City of South San Francisco for students enrolled in the South San Francisco Unified School District’s Big Lift Summer School program at Spruce Elementary School, and amending the Parks and Recreation Department’s Fiscal Year 2021-22 and 2022-23 Operating Budgets pursuant to budget amendment #22-058. (Greg Mediati, Director of Parks and Recreation) 7. Resolution approving the proposed extended learning summer program offered by the City of South San Francisco for students enrolled in the South San Francisco Unified School District’s Big Lift Summer School program at Spruce Elementary School, and amending the Parks and Recreation Department’s Fiscal Year 2021-22 and 2022-23 Operating Budgets pursuant to budget amendment #22-058. 7a. Report regarding adoption of an Ordinance amending Title 8, Chapter 8.72 to the South San Francisco Municipal Code regulating the use of disposable food service ware by food facilities. (Christina Fernandez, Chief Sustainability Officer) 8. An ordinance amending Chapter 8.72 to Title 8 of the South San Francisco Municipal Code regulating the use of Disposable Food Service Ware by Food Facilities. 8a. Page 6 City of South San Francisco Printed on 5/4/2022 April 13, 2022City Council Regular Meeting Agenda ADMINISTRATIVE BUSINESS Report regarding a resolution authorizing the City Manager to execute of a professional services contract with CSG Consultants, Inc. of Foster City, California for construction management and inspection services for the 2022 West Pavement Rehabilitation Project (Project No. st2204) in an amount not to exceed $804,920 for a total budget of $924,920. (Angel Torres, Senior Civil Engineer) 9. Resolution authorizing the City Manager to execute a professional services contract with CSG Consultants, Inc. of Foster City, California for construction management and inspection services on the 2022 West Pavement Rehabilitation Project (Project No. st2204) in an amount not to exceed $804,920 for a total budget of $924,920. 9a. Report regarding adoption of a resolution creating an updated Citywide Façade and Tenant Improvement Grant Program in South San Francisco, and approval of Budget Amendment Number 22.062 appropriating $500,000 for the program. (Ernesto Lucero, Acting Deputy Director, Economic and Community Development Department) 10. Resolution approving Program Guidelines for an updated Citywide Façade and Tenant Improvement Grant Pilot Program, and appropriating $500,000 from the City General Fund Infrastructure Reserves towards the Program, with Budget Amendment #22.062. 10a. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS CLOSED SESSION Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency designated representatives: Mike Futrell, City Manager; Leah Lockhart, Director of Human Resources, Donna Williamson and Lisa Charbonneau, Liebert Cassidy Whitmore Employee organizations: AFSCME Local 829, IUOE Local 39, IAFF Local 1507, Police Association, Public Safety Managers, Teamsters Local 856 - Confidential, Teamsters Local 856 - Mid-management Unrepresented employees: Executive Management 11. Conference with Legal Counsel-Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case 12. Page 7 City of South San Francisco Printed on 5/4/2022 April 13, 2022City Council Regular Meeting Agenda Public Employee Performance Evaluation Title: City Manager 13. ADJOURNMENT Page 8 City of South San Francisco Printed on 5/4/2022 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-235 Agenda Date:4/13/2022 Version:1 Item #:1. Presentation Recognizing Janice Chapman as the 2021 Laboratory Person of the Year Awarded by California Water Environment Association San Francisco Bay Section.(Brian Schumacker, Water Quality Control Plant Superintendent) City of South San Francisco Printed on 4/8/2022Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-236 Agenda Date:4/13/2022 Version:1 Item #:2. Presentation Recognizing the South San Francisco-San Bruno Water Quality Control Plant as the 2021 Medium -Size Plant of the Year Awarded by California Water Environment Association San Francisco Bay Section. (Brian Schumacker, Water Quality Control Plant Superintendent) City of South San Francisco Printed on 4/8/2022Page 1 of 1 powered by Legistar™ City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-261 Agenda Date:4/13/2022 Version:1 Item #:3. Motion to approve the Minutes for the meetings of March 9, 2022 and March 16, 2022. City of South San Francisco Printed on 5/4/2022Page 1 of 1 powered by Legistar™ CALL TO ORDER Mayor Nagales called the meeting to order at 6:01 p.m. ROLL CALL Councilmember Addiego, present in Council Chambers Councilmember Coleman, present in Council Chambers Councilmember Flores, present in Council Chambers Vice Mayor Nicolas, present in Council Chambers Mayor Nagales, present in Council Chambers AGENDA REVIEW No changes. ANNOUNCEMENTS FROM STAFF City Manager Futrell informed the community about the free COVID-19 testing site at 616 Linden Avenue (Monday-Friday) was still available, registration requested, but not required. San Mateo County announced that they will stop the free testing program on March 31, 2022, given the dramatic drop in cases. PRESENTATIONS 1. Presentation regarding the Promotores Program and Promotores Team: Marisol Durand, Ernest Garcia, and Hildebrando Romero. (Tamiko Huey, Management Fellow) Management Fellow Huey provided a presentation regarding the Promotores Program and Promotores Team. Promotores Team members Marisol Durand, Hildebrando Romero, and Ernest Garcia thanked the City Council for the opportunity to serve the community. City Council welcomed the Promotores Team to the City. 2. Proclamation recognizing March as Women’s History Month. (Mark Nagales, Mayor) Vice Mayor Nicolas read into the record a proclamation recognizing March as Women’s History Month. Daniela Jonguitud, Chajinel Home Care Services accepted the proclamation and thanked Council for the recognition. MINUTES REGULAR MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO WEDNESDAY, MARCH 9, 2022 6:00 p.m. Hybrid In-Person/Virtual via Zoom The City Council may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021. Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. REGULAR CITY COUNCIL MEETING MARCH 9, 2022 MINUTES PAGE 2 3. Proclamation celebrating Irish-American Heritage Month. (Mark Nagales, Mayor) Mayor Nagales read into the record a proclamation celebrating Irish-American Heritage Month. He invited residents on March 11, 2022, at 4:00 p.m. in front of City Hall to celebrate Irish Heritage Month where there would be traditional Irish dancers and speakers. PUBLIC HEARING Public hearing opened: 6:31 p.m. 8. Report regarding a fifth public hearing to receive a report from the city’s demographer, National Demographic Corporation (NDC) on the redistricting process to consider adoption and introduction of an ordinance for a voting district map for the City of South San Francisco. (Rosa Govea Acosta, City Clerk and Kristen Parks, National Demographics Corporation) Kristen Parks, National Demographics Corporation presented the report and provided an overview of the draft maps that had been submitted as part of redistricting. Councilmember Addiego requested clarification on whether Pecks Lot was on District 5, including both sides of the street of Randolph Avenue on Map 102a. Ms. Parks confirmed that only one side of Randolph Avenue was designated as District 5 with the other side designated as District 3. She stated that both sides of Randolph Avenue could possibly be included in District 5. Councilmember Coleman suggested using El Camino Real as the dividing line between Districts 1 and 4 to maintain both sides of Alta Loma Drive in District 4. Ms. Parks advised that it could be possible depending on the shape of the census block. She advised that she would take a closer look at the data to see whether they can make the change. City Clerk Acosta stated the deadline to submit the GIS map or shapefile to San Mateo County Elections Office was April 18 to make the November 2022 election. She advised that the date was critical because most of the cities in the Bay Area were transitioning either redistricting or adopting their maps. The following individuals provided public comment: In-Person: Hermes Monzon Pedro Gonzalez Robert Ortiz Tom Carney Zoom Raised Hands: Finny Public hearing closed: 7:13 p.m. Vice Mayor Nicolas preferred to maintain the current map and not adopt the revised map. REGULAR CITY COUNCIL MEETING MARCH 9, 2022 MINUTES PAGE 3 Councilmember Flores inquired whether Map 102a Revised kept Old Downtown and Pecks Lot intact. Ms. Parks confirmed they would remain intact in District 5. Mayor Nagales was concerned about the timing of the adoption of the map with the new proposed changes. He recommended that the council approve the current map. Motion – Vice Mayor Nicolas / Second – Councilmember Addiego: To introduce and waive further reading of an Ordinance regarding a fifth public hearing to receive a report from the city’s demographer, National Demographic Corporation (NDC) on the redistricting process to consider adoption and introduction of an ordinance for a voting district map for the City of South San Francisco, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. PUBLIC COMMENTS Mark Leach Kimberly Morrison Rebeca Hernandez-Arcilla Marisa Jordan Anders Chippindale Martin Pinol Nancy Steidle Tristan K. Laura Gigi Erika Young Laura Armanino Rod Palmquist Devin Stenhouse COUNCIL COMMENTS Mayor Nagales was devastated over the war in Ukraine. He shared a story of a news report of a South San Francisco teacher being interviewed in front of City Hall with the colors of the Ukrainian flag being projected in the front of City Hall showing solidarity with the people of Ukraine. Mayor Nagales pointed out that there was also a Ukrainian flag hanging on the balcony at City Hall and would also be lighting the Christmas tree on Sign Hill with the colors of the Ukrainian flag. Councilmember Coleman discussed writing a letter in support of AB 2053 regarding the Social Housing Act to the legislature. He recommended all applicants to the recently created Commission on Equity and Public Safety go through the same screening before each council member appointed their choice to serve on the commission to be transparent and fair. Councilmember Addiego echoed the recommendation from Councilmember Coleman on the selection of commissioners. He also agreed with Mayor Nagales on the devastation happening in Ukraine. Vice Mayor Nicolas shared the sentiments over the war in Ukraine and their people. She congratulated all the 2022 South San Francisco Chamber of Commerce annual recognition awardees. Vice Mayor REGULAR CITY COUNCIL MEETING MARCH 9, 2022 MINUTES PAGE 4 Nicolas requested the meeting be adjourned in memory of Heath Kelly, Anastasio Flores Sr., Dayra Flores, Naimeeh Kaibni, and all the innocent victims in Ukraine. Vice Mayor Nicolas inquired about the plans for unused outdoor dining seating. City Manager Futrell stated the city was working with restaurants and had removed four outdoor dining parklets and they were still talking with remaining restaurants who would still like to keep them. He advised they would shift to what had been discussed with Council in the past, which was continuing the outdoor seating program but in a much more structured fashion, where there would be architectural and safety controls and they would pay a nominal annual fee. CONSENT CALENDAR 4. Motion to approve the Minutes for the meetings of February 16, 2022 and February 23, 2022. 5. Report regarding Resolution No. 32-2022 authorizing the acceptance of $7,911.04 in grant funding from the Department of Justice for soft armor vests for South San Francisco Police Department and approving Budget Amendment 22.051. (Ken Chetcuti, Police Lieutenant) 6. Report regarding the consideration of Resolution No. 33-2022 appropriating $1,133,732 in grant funding from the U.S. Department of Commerce’s Economic Development Administration, through budget amendment number 22.054, towards services provided by Renaissance Entrepreneurship Center located at the Economic Advancement Center in South San Francisco, and authorizing the City Manager to execute the administration of the grant. (Ernesto Lucero, Economic Development Coordinator) 7. Report regarding Resolution No. 34-2022 awarding a construction contract to McGuire and Hester for the Caltrain Access & Bay Trail Gap Closure Project (No. ST2003) in an amount not to exceed $565,646, authorizing a total construction contract authority budget of $650,493. (Jason Hallare, Senior Civil Engineer; Jeffrey Chou, Associate Civil Engineer) Motion — Councilmember Addiego /Second – Councilmember Coleman: To approve Consent Calendar, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. PUBLIC HEARING 9. Report regarding holding a Public Hearing on the City’s housing, community, and economic development needs for the Fiscal Year 2022-2023 One Year Action Plan and providing direction to the Community Development Block Grant Subcommittee regarding funding priorities. (Heather Ruiz, Management Analyst II) Public hearing opened: 8:01 p.m. Julie Barnard, Deputy Director of Economic and Community Development presented a report on the City’s housing, community, and economic development needs and requested direction from the Community Development Block Grant Subcommittee regarding funding priorities. REGULAR CITY COUNCIL MEETING MARCH 9, 2022 MINUTES PAGE 5 The following individuals provided public comment: Zoom Raised Hands: Laura Fanucchi, HIP Housing Shane Sagisi, Legal Aid Society Alyssa Canfield, StarVista Transitional Youth Services Tim Russell, Renaissance Entrepreneurship Center Cecilia Chu, Friends for Youth Bernie Mellott, Ombudsman Services Ortensia Lopez, El Concilio of San Mateo County Carole Conn, Project Sentinel Rachel Aceberos, Center for Independence of Individuals with Disabilities Lorry Thomas, Rape Trauma Services Jordan Seastrunk, Samaritan House Rebecca Hernandez, Family Crossroads Maureen Harrington, Peninsula Family Service Karen Ferguson, Community Overcoming Relationship Abuse Melissa Lukin, Rebuilding Together Peninsula Nate Moneda, Peninsula Volunteers, Inc. Mike Reza, Health Mobile Councilmember Addiego inquired whether there was a waiting list in South San Francisco for the Meals on Wheels program and whether they were able to satisfy the entire demand. He didn’t need an answer tonight but wanted to relay the question to the CDBG Standing Committee for their next meeting. Public hearing closed: 8:41 p.m. City Council thanked Deputy Director Barnard for all her hard work and wished her well in her future endeavors. ADMINISTRATIVE BUSINESS 10. Report regarding a resolution approving a consulting services agreement with ELS Architecture and Urban Design of Berkeley, California for the Orange Memorial Park Aquatic Center Project (Project No. pk2201) in an amount not to exceed $2,936,542, authorizing the City Manager to execute the agreement, and authorizing a total budget including contingency for a total not to exceed $3,320,197. (Philip Vitale, Deputy Director of Capital Projects) Deputy Director Vitale presented the report and provided an overview of the Orange Memorial Park Aquatic Center Project. Councilmember Addiego inquired whether the City’s warm water therapy pool was intended for people recovering from surgeries and other debilitating physical conditions. Deputy Director Vitale stated that the therapy pools could be used for recreation classes, Zumba classes, and physical therapy. Vice Mayor Nicolas shared she had benefited from hydrotherapy and advised there were senior citizens that currently use the pool for therapy. REGULAR CITY COUNCIL MEETING MARCH 9, 2022 MINUTES PAGE 6 Councilmember Coleman recommended the new pool have good ventilation to prevent the pool area from being too stuffy especially during swim competitions when there would be a good number of people in the pool. Councilmember Flores recommended staff receive feedback from the aquatic club members when they go out to receive community input. He suggested staff receive feedback from the community around Orange Park regarding the corner sign or maybe consider moving the sign directly in front of the proposed building. Mayor Nagales was excited about the possibilities the Orange Memorial Park Aquatic Center Project would bring to the residents in South San Francisco. He was honored to say South San Francisco could say they have a new pool, a new Civic Center Campus, and new playing fields. Motion – Vice Mayor Nicolas / Second – Councilmember Coleman: To adopt Resolution No.35-2022 approving a consulting services agreement with ELS Architecture and Urban Design of Berkeley, California for the Orange Memorial Park Aquatic Center Project in an amount not to exceed $2,936,542, authorizing the City Manager to execute the agreement, and authorizing a total budget of $3,320,197, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. 11. Report regarding approval by the City of South San Francisco of a resolution authorizing the issuance of bonds to refund and prepay certain Pension Obligations of the City and authorizing judicial validation proceedings relating to the issuance of such bonds. (Jason Wong, Acting Director of Finance) Acting Director of Finance Wong presented the report authorizing the issuance of bonds to refund and prepay certain pension obligations of the city and authorizing judicial validation proceedings relating to the issuance of such bonds. Motion – Councilmember Addiego / Second – Vice Mayor Nicolas: To approve Resolution No. 36-2022 authorizing the issuance of bonds to refund and prepay certain Pension Obligations of the City and authorizing judicial validation proceedings relating to the issuance of such bonds, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. 12. Report regarding an ordinance amending Title 14, Chapter 14.14, Section14.14.190 of the South San Francisco Municipal Code to require sewer lateral inspection and correction upon property transfer due to a sale. (Eunejune Kim, Director of Public Works and Dave Bockhaus, Deputy Director of Public Works) Director Kim presented the report regarding an ordinance amendment for Title 14, Chapter 14.14, Section 14.14.190 of the South San Francisco Municipal Code to require sewer lateral inspection and correction upon property transfer due to a sale. Councilmember Addiego stated he thought that this was the least the city could do at the point of sale. He suggested, if possible, for the city to proactively coordinate with neighborhoods where they might have been failures of a certain percentage, help identify the problem and move ahead with the projects in batches with no cost to the City. Director Kim stated staff could investigate programs for public bidding to get some unit prices to let the individual property owners take advantage of it. REGULAR CITY COUNCIL MEETING MARCH 9, 2022 MINUTES PAGE 7 Vice Mayor Nicolas inquired about the percentage of houses affected by failing sewer laterals. Director Kim advised that an estimated 35% of residents had Orangeburg sewer pipes in the city and were at risk of failing. Motion – Councilmember Coleman / Second – Councilmember Flores: To introduce an ordinance amending Title 14, Chapter 14.14, Section14.14.190 of the South San Francisco Municipal Code to require sewer lateral inspection and correction upon property transfer due to a sale, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS None. CLOSED SESSION Entered into Closed Session: 9:24 p.m. 13. Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency designated representatives: Mike Futrell, City Manager; Leah Lockhart, Director of Human Resources, Donna Williamson and Lisa Charbonneau, Liebert Cassidy Whitmore Employee organizations: AFSCME Local 829, IUOE Local 39, IAFF Local 1507, Police Association, Public Safety Managers, Teamsters Local 856 - Confidential, Teamsters Local 856 - Mid-management Unrepresented employees: Executive Management Resumed from Closed Session: 10:45 p.m. Report out of Closed Session by Mayor Nagales: Direction given to their labor negotiators. ADJOURNMENT Being no further business Mayor Nagales adjourned the meeting at 10:45 p.m. in memory of Heath Kelly, Anastasio Flores Sr., Dayra Flores, Naimeeh Kaibni, and all the innocent victims in Ukraine. Submitted by: Approved by: Gabriel Rodriguez Mark Nagales Deputy City Clerk Mayor Approved by the City Council: / / CALL TO ORDER Mayor Nagales called the meeting to order at 6:02 p.m. ROLL CALL Councilmember Addiego, present in Council Chambers Councilmember Coleman, present in Council Chambers Councilmember Flores, present in Council Chambers Vice Mayor Nicolas, present in Council Chambers Mayor Nagales, present in Council Chambers AGENDA REVIEW No changes. PUBLIC COMMENTS - Comments are limited to items on the Special Meeting Agenda. None. ADMINISTRATIVE BUSINESS 1. Report regarding a study session on a potential planning and design study to replace the City Hall Annex. (Jacob Gilchrist, Director of Capital Projects) Director of Capital Projects Gilchrist presented the report and indicated that the City Hall Annex was dedicated to the South San Francisco Police Station in 1949. The building has outlived its useful life and currently houses the offices of the Building, Engineering, and Planning divisions. The Annex has significant safety and code compliance deficiencies. The assessment does not recommend demolishing the building. Still, it suggests it may be challenging to modernize due to its construction methods and age-old construction methods that make it nearly impossible to renovate. There is evidence of failing structural reinforcement of a wall adjacent to the Annex storage room. HVAC controls, windows, and electrical services were rated as "poor," with 0-10 years remaining useful life. The building presents major issues regarding compliance with the Americans with Disabilities Act. Currently, it is not possible to walk from City Hall to the Library or the Annex via an accessible MINUTES SPECIAL MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO WEDNESDAY, MARCH 16, 2022 6:00 p.m. Hybrid In-Person/Virtual via Zoom Municipal Services Building 33 Arroyo Drive, South San Francisco The City Council may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021. Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. SPECIAL CITY COUNCIL MEETING MARCH 16, 2022 MINUTES PAGE 2 path of travel without using the sidewalk. Disabled community members must navigate significantly longer distances to travel from one building to another. As a staff space, the Annex is cramped and uncomfortable. The building is planning to convert two storage closets into office spaces. Already, staff turned one small conference area into a workspace. This study will include reviewing the needs of the divisions housed in the Annex. An initial budget of $3-$4 million would allow staff to proceed with the initial steps. If directed to proceed, staff would use the initial funding to complete the following tasks: Hire Design Team, Analyze and Assess Site, Develop Design Vision, Establish Building and Landscape Program. Staff would then present findings to the Council for further consideration and direction. The vision is to replace the 8,800-sf building with roughly 15,000 sf of space to accommodate the following departments: Engineering, Finance, Commerce, and Information Technology (potentially), and Planning. The vision is tentative, pending a review of existing conditions and historic preservation requirements. Director of Capital Projects Gilchrist stated that a preschool at this location could potentially accommodate 80-120 children. He indicated that staff targeted an overall project budget of $30-40 million. A study will seek to clarify the pedestrian circulation of the City Hall block, creating a beautiful and functional experience for residents and staff alike. Councilmember Addiego expressed his desire to have the future Annex building brought closer to Maple Avenue and accessible from Miller Avenue. He encouraged staff to be creative when redesigning the site. Director of Capital Projects Gilchrist provided an overview of the proposed integration of the Grand Avenue Library and City Hall. Vice Mayor Nicolas noted that the safety of staff and the public is crucial and suggested that staff address ADA compliance of the building. She expressed support for the project to make it more accessible and safer for the community. Councilmember Coleman inquired about staff relocation during construction and encouraged staff to be creative but match the existing architecture of City Hall and the Grand Avenue Library. In addition, he suggested including office space for nonprofit organizations. City Manager Futrell indicated staff would relocate to the downtown area. Councilmember Flores expressed his desire for the site to be more accessible to the community, especially regarding ADA compliance. He noted the importance of preserving the architecture of the building and encouraged staff to be creative with the office space. Mayor Nagales expressed his concern with the building's accessibility and possible use as a childcare site due to the traffic impacts and size. Director of Capital Projects Gilchrist provided an overview of the proposed daycare site. He acknowledged that ADA requirements exist and indicated that staff continues to address those challenges. City Manager Futrell highlighted the importance of the project but noted the limited staff bandwidth and funding. He indicated that the project could be prioritized if needed, given the Council's direction, and emphasized the project cost of $30-$40 million. Given the Council's recommendation, City Manager Futrell will continue to work with staff and bring the item back for the Council's consideration in the near future. SPECIAL CITY COUNCIL MEETING MARCH 16, 2022 MINUTES PAGE 3 2. Report regarding the status of the Child Care Master Plan and draft recommendations. (Kathleen White, Child Care Master Plan Consultant, Greg Mediati – Director of Parks and Recreation) Consultant Kathleen White presented the report and noted that the information would apprise the Council of the Parks and Recreation Department's Child Care Master Plan progress. The purpose of the Master Plan is to focus on improving and expanding the reach, quality, and impact of early childhood education programs, childcare, and youth services to guide operations and developments of child care centers and programs over the next ten years. Consultant White provided an overview of the Parent/Family survey responses and noted that affordability is a challenge, especially with the high cost of living. She discussed the impact of the COVID-19 pandemic on all childcare programs. Children who receive high-quality early care and education experiences are more likely to have advanced language, academic, and social skills. Out- of-school programs also have positive outcomes, including improved academic performance and work habits. Staff will incorporate the Council's input into the Child Care Master Plan. Mayor Nagales expressed concern with the parent survey results showing that the number one cause of parents missing work was lack of childcare. He noted that South San Francisco is the only city that collects Childcare Impact Fees to serve the community and address childcare needs. He suggested reviewing the City of Redwood City's ordinance that expands the number of childcare facilities with zoning amendments expanding location and permitting the development of large childcare homes by-right. Currently, the city allows small childcare centers that serve no more than eight children to operate by-right in any dwelling. It would align with legislation prohibiting cities from requiring use permits for large family childcare homes. Vice Mayor Nicolas noted the importance of providing childcare for working families and pointed out that the lack of childcare typically affects women. Consultant White provided an overview of the workforce development programs highlighting a program that would support parents seeking employment to obtain college courses and prerequisites needed to fill current teacher vacancies. Councilmember Flores thanked the staff for the report and inquired about several plan components. He requested information on the current funding of the Child Care Impact Fee and suggested using the Main Library as a potential childcare site once the Civic Campus is complete. Consultant White responded to inquiries and noted that the survey targeted parents of elementary students. The South San Francisco Unified School District distributed the survey to families via School Loop in English and Spanish. City Manager Futrell indicated that there is approximately $11.7 million of funding. Councilmember Flores noted the importance of partnering with the school district for future apprenticeship programs, such as the district's former workforce development program. He expressed support for forming a subcommittee to continue to discuss childcare needs concerns with the school district. Councilmember Coleman requested clarification on the daycare demand numbers and expressed support for a workforce development program that includes high school students due to the shortage of teachers nationwide. He inquired as to the average teacher salary in our district. Consultant White clarified the calculations and indicated that it had an allocation for commuters. She provided an overview of the salary calculations used and recognized the need for improvement. SPECIAL CITY COUNCIL MEETING MARCH 16, 2022 MINUTES PAGE 4 Mayor Nagales expressed support to continue to explore the future use of the Main Library, maximizing the space to ensure community needs are met. Councilmember Addiego suggested that staff pursue conversations with the district to begin work. City Manager Futrell indicated that staff would add the topic to the next liaison meeting. ADJOURNMENT Being no further business Mayor Nagales adjourned the meeting at 8:00 p.m. Submitted by: Approved by: Rosa Govea Acosta, MMC, CPMC Mark Nagales City Clerk Mayor Approved by the City Council: / / City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-125 Agenda Date:4/13/2022 Version:1 Item #:4. Report to accept the construction improvements of the Linden Ave Phase 2 and Spruce Ave Traffic Calming Improvements Project (st1602)(Angel Torres, Senior Civil Engineer). RECOMMENDATION It is recommended that the City Council,by motion,accept the construction improvements of the Linden Ave Phase 2 and Spruce Ave Traffic Calming Improvements Project (st1602)in accordance with plans and specifications (Total Construction Cost $1,354,775.12). BACKGROUND/DISCUSSION On September 9,2020,the City Council of South San Francisco awarded the Linden Ave Phase 2 and Spruce Ave Traffic Calming Improvements Project (st1602) to Golden Bay Construction, Inc. of Hayward. The intent of this project is to improve safety for pedestrians and bicyclists at key intersections along Spruce Avenue and along the Linden Avenue corridor,helping to mitigate conflicts with motor vehicles and encourage economic development.This will be accomplished by increasing driver awareness by installing traffic calming treatments such as curb extensions/bulb-outs,advanced stop bars at stop-controlled approaches,high reflectivity thermoplastic crosswalks,solar-powered rectangular rapid flashing beacons,adding state approved “green”color “sharrows”,and signage to increase awareness of the mixed-use bicycle and vehicle lanes.These features will also enhance pedestrian access to schools,transit stops and promote bicycle usage along the Linden Avenue corridor.The Linden Avenue Phase 2 and Spruce Ave Traffic Calming Improvements Project is the culmination of two separate City projects along this corridor,as described below and shown on Attachment 1 (Project Location Map).The projects was designed as one comprehensive project but was constructed in two phases. City Project st1601 Linden Avenue Phase 1 Traffic Calming Improvements,included work at two intersections, starting just south of Pine Avenue to just north of Aspen Avenue.That project was awarded a City/County Association of Governments (C/CAG)Transportation Development Act (TDA)grant.City Project st1602 Linden Avenue Phase 2 and Spruce Avenue Traffic Calming Improvements included work at three intersections, starting just south of Miller to just north of California,and along Spruce Avenue between Tamarack Lane and Maple Avenue which was awarded an Active Transportation Program (ATP) grant. The work completed consisted of installation of concrete curb extensions “bulb-outs”along both Spruce Avenue and Linden Corridor.The bulb-outs along Linden Ave included storm drain biofiltration (bioswale) areas with an irrigation system.The top section of the pavement at the intersections was milled and paved and finished with the application of high visibility “ladder”style crosswalks,new stop pavement markings and new green-back shared bike/vehicle lane pavement markings “sharrows”. The Engineering Division inspected the work and found the project to be complete in accordance with the contract documents as of July 9,2021.Project location map and construction photos are included as Attachments 1 and 2, respectively, of this staff report. FISCAL IMPACT The project is funded in the City of South San Francisco’s Fiscal Year 2020-21 Capital Improvement Program (Project No.st1602)with sufficient funds allocated to cover the Total Construction Budget.The program City of South San Francisco Printed on 4/16/2022Page 1 of 2 powered by Legistar™ File #:22-125 Agenda Date:4/13/2022 Version:1 Item #:4. (Project No.st1602)with sufficient funds allocated to cover the Total Construction Budget.The program includes $868,000 of ATP grant funds with the remaining funding coming from the General Fund,Measure A Gas Tax, and Road Maintenance and Rehab (SB1) funding sources. The total construction cost incurred for the project is summarized as follows: Projected Actual Construction Contract $1,094,883.00 $1,094,883.00 Construction Contingency (~20%)$ 219,000.00 $ 219,000.00 Increase to Contingency (~4.5%)$ 50,000.00 $ 40,892.12 Total Construction Budget $1,363,883.00 $1,354,775.12 RELATIONSHIP TO STRATEGIC PLAN Approval of this action will contribute to the City’s Strategic Plan Priority Area 2,Quality of Life Initiative 2.2 by rehabilitating existing streets and curb ramps and helping maintain existing City infrastructure. CONCLUSION Staff recommends acceptance of the project as complete.Upon acceptance,a Notice of Completion will be filed with the County of San Mateo Recorder’s office.At the end of the thirty-day lien period,the retention funds will be released to the contractor after the City receives one-year warranty bond. Attachments: 1.Project Location Map 2.Construction Photos 3.Presentation City of South San Francisco Printed on 4/16/2022Page 2 of 2 powered by Legistar™ City of South San Francisco, DPW – Engineering Division Linden Avenue Phase 2 and Spruce Ave Traffic Calming Improvements CIP ST1602, Federal Aid Project ATPL-5177(037) Attachment 1 – Project Location Map Phase 2 Phase 2 Phase 2 Phase 1 Intersection Traffic Calming Improvements Rectangular Rapid Flashing Beacon (RRFB)