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Home My WebLink About2022.07.26 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, July 26, 2022 Teleconference Meeting Notice 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, the Library Board of Trustees Meeting will be conducted by teleconference only pursuant to the provisions of the -25-20 and N- 29-20 issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act and pursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we will proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. Meeting link: https://ssf-net.zoom.us/j/86016485801?pwd=VWRDOGJ1eG5QNm9qZVQ0cjk2TUYwQT09 Dial in from a phone: +1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 860 1648 5801 Passcode: 504027 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment on the subject line of your email. California law prevents the Board of Trustees from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President MARY GIUSTI Vice President LIRU CHIN Secretary HECTOR CAMACHO Member CLAIRE RAMSEY Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, July 26, 2022 Teleconference Meeting Notice (instructions on cover sheet) 6:00 PM I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF MINUTES: June 28, 2022 Library Board Meeting IV. PUBLIC COMMENTS (limited to 3 minutes per speaker) V. VI. COMMUNICATIONS a) Circulation, Reference Questions & Literacy Services Statistics (Attachment #1) b) Library Articles, Issues & Programs (Attachment #2) c) Board Attendance Chart (Attachment #3) VII. OLD BUSINESS a) Library | Parks and Recreation Center Update VIII. NEW BUSINESS a) Discussion and Motion to Amend the Library Use Policy (NB-1) b) Discussion and Motion to Amend the Materials Selection, Deselection and Access Policy (NB- 2) IX. AGENDA BUILDING for August 23, 2022 meeting a) Pending Amended Policy - Library Bulletin Board and Free Literature Policy b) Library | Parks and Recreation Center room names still in process c) Pending VITA Update Karla Bourdon, Literacy Services Manager X. FEATURED ANNOUNCEMENTS a) Every Saturday from July through August, SSFPL is providing the community of South San Francisco with FREE COVID-19 Test Kits. While supplies last at the Grand Avenue Library. b) The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. The August book club selection is The Bohemians by Jasmin Darznik. Please email [email protected] for the Zoom link. st c) session online on Monday, August 1 at 6:30 PM. South San Francisco is proud to be working with BiblioBoard, a digital library that features self-published e-books. For more information, check out our Writing Resources page. Registration is required! d) Celebrate -dye. Bring your own cotton t-shirt and take home a groovy design to wear back to school! No registration is required. Please note that this program will take place outdoors on Saturday, th August 6, 2:00 PM, and may be postponed in the event of rain. XI. GOOD AND WELFARE XII. ADJOURNMENT XIII. NEXT MEETING: Date and Time: Tuesday, August 23, 2022 6:00 pm Place: Virtual on ZOOM South San Francisco Public Library Board of Trustees MeetingMinutes June 28, 2022Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE s Library Trustees present:Mary Giusti,Liru Chin,and Claire Ramsey.Library Library Library SSStaff present: taff present: taff present: Valerie Sommer, Library Director;andElia Moreno,Administrative Assistant II;Administrative Assistant II;Administrative Assistant II; e t APPROVAL OF MINUTES u Motion to approve the minutesas presentedfromtheMay24,,,2022,2022,2022,meeting meeting meeting was madeby Liru Chin Secretary andsecondedby Claire Ramsey, Board Member.by Claire Ramsey, Board Member.by Claire Ramsey, Board Member.Roll call vote: Yes: Vice Roll call vote: Yes: Vice Roll call vote: Yes: Vice n i President, Mary Giusti; Secretary, Liru Chin; and Board Member, Claire Ramsey. Absent: President, Mary Giusti; Secretary, Liru Chin; and Board Member, Claire Ramsey. Absent: President, Mary Giusti; Secretary, Liru Chin; and Board Member, Claire Ramsey. Absent: President, Diane Huddleston and Board Member, HectorCamacho.Camacho.Camacho. M PUBLIC COMMENTS dd ee COMMUNICATIONS: vv a)Circulation, Reference Questions, Reference Questions, Reference Questions&&&LiteracyServicesStatistics (Attachment #1) oo b)Library Articles, Issues & Programs (Attachment #2)Library Articles, Issues & Programs (Attachment #2)Library Articles, Issues & Programs (Attachment #2) rr c)BoardAttendance Chart (Attachment #3Attendance Chart (Attachment #3Attendance Chart (Attachment #3) Correction to attachment #3: Claire Ramsey absent Correction to attachment #3: Claire Ramsey absent Correction to attachment #3: Claire Ramsey absent May 24, 2022 Library Board of pp Trustees Meeting.Trustees Meeting.Trustees Meeting. pp OLD BUSINESSOLD BUSINESSOLD BUSINESS aa New Main Library and Parks & Recreation Community Center ProjectNew Main Library and Parks & Recreation Community Center ProjectNew Main Library and Parks & Recreation Community Center Project(LPR)Update The glass panel installation is nearly complete The glass panel installation is nearly complete The glass panel installation is nearly complete there are only 6 sections yet to be installed on the nn El Camino Real side of the building. Unfortunately, some of the glass panels were damaged upon El Camino Real side of the building. Unfortunately, some of the glass panels were damaged upon El Camino Real side of the building. Unfortunately, some of the glass panels were damaged upon delivery or during installation delivery or during installation delivery or during installation and arewaiting for replacements.Installation of utilities is in UU progress including fire suppression, water, electrical and more. progress including fire suppression, water, electrical and more. progress including fire suppression, water, electrical and more. Donor wall options are currently being explored, both, static displays,and possible digital options. Selection of FF&E is in progress; further specification of audio/ visual priorities, zoom connectivity prioritylocations and costs.Due ensure in time delivery for the opening of the building,including Library security gates and AMH system. Adjustments are being made to the landscape design to ensure plants do not obscure signage to the new building. South San Francisco Public Library Board of TrusteesPage 2MeetingMinutes June 28, 2022 NEW BUSINESS Discussion and Motion to Amend the Library Use Policy Agenda itemto discuss and amend the Library Use Policyhas been moved to the next Library Board of Trustees meeting on Tuesday, July 26, 2022. Discussion and Motion to Amend the Materials Selection, Deselection and Access PolicyDiscussion and Motion to Amend the Materials Selection, Deselection and Access PolicyDiscussion and Motion to Amend the Materials Selection, Deselection and Access Policy Agenda item to discuss and amend the Materials Selection, Deselection and Access Policy lection, Deselection and Access Policy lection, Deselection and Access Policy has been moved to the next Library Board of Trustees meeting on Tuesday, July 26, 2022.been moved to the next Library Board of Trustees meeting on Tuesday, July 26, 2022.been moved to the next Library Board of Trustees meeting on Tuesday, July 26, 2022. s AGENDA BUILDING e NewCommunity Civic Center Campus Update;Amended Library Use Policy and Library Library Use Policy and Library Library Use Policy and Library t Materials Selection,Deselectionand Access Policy updates;Library | Parks & Recreationibrary | Parks & Recreationibrary | Parks & RecreationRoom Names; Project Read VITA Program;Bulletin Board and Free Literature Free Literature Free Literature Policy updatePolicy updatePolicy update. u ANNOUNCEMENTS n i Holiday Schedule: All Library facilities, including Main and Grand Libraries and thAll Library facilities, including Main and Grand Libraries and thAll Library facilities, including Main and Grand Libraries and the Community rdth Learning Center, will be closed on Sunday, July 3Learning Center, will be closed on Sunday, July 3Learning Center, will be closed on Sunday, July 3and Monday, July 4and Monday, July 4and Monday, July 4in observance of Independence Day. M The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 P.M. The Julybook club selection is book club selection is book club selection is The Dutch HouseThe Dutch HouseThe Dutch HousebyAnn Patchett. ddddd Please email [email protected] the Zoom link.for the Zoom link.for the Zoom link. Learn about bats, live and up close! As part of our Summer Learning Challenge, NorCal Bats will Learn about bats, live and up close! As part of our Summer Learning Challenge, NorCal Bats will Learn about bats, live and up close! As part of our Summer Learning Challenge, NorCal Bats will ththth eeeee be making a virtual presentation on Saturday, July 9be making a virtual presentation on Saturday, July 9be making a virtual presentation on Saturday, July 9beginning at 2:00 PM. beginning at 2:00 PM. beginning at 2:00 PM. Register hereto learn about bats and their value in the natural world.about bats and their value in the natural world.about bats and their value in the natural world. vvvvv SSFPL is honored to, once again, partner with the San Mateo County History Museum for their SSFPL is honored to, once again, partner with the San Mateo County History Museum for their SSFPL is honored to, once again, partner with the San Mateo County History Museum for their annual Victorian Days Walking Tour! Learn the fascinating early histannual Victorian Days Walking Tour! Learn the fascinating early histannual Victorian Days Walking Tour! Learn the fascinating early hist ooooo rd main thoroughfare, Grand Avenue, on Saturday, July 23main thoroughfare, Grand Avenue, on Saturday, July 23main thoroughfare, Grand Avenue, on Saturday, July 23, 10:00 AM. Participants will first gather rrrrr at the Grand Avenue Library for a brief presentation before the tour. For more information, contact at the Grand Avenue Library for a brief presentation before the tour. For more information, contact at the Grand Avenue Library for a brief presentation before the tour. For more information, contact [email protected]@[email protected]. Please . Please . Please RSVP hereRSVP hereRSVP hereto participate. ppppp GOOD AND WELFAREGOOD AND WELFAREGOOD AND WELFARE ppppp aaaaa ADJOURNMENTADJOURNMENTADJOURNMENT nnnnn There being no further business, There being no further business, There being no further business, the meeting was adjourned at 6:14P.M. Respectfully Respectfully Respectfully Submitted: UUUUU Liru Chin, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director 3,873 34,46538,338 Jun-22 3,442 33,60337,045 May-22 ATTACHMENT 1 3,596 33,15536,751 Apr-22 4,130 34,94039,070 Mar-22 3,319 29,79833,117 Feb-22 Main LibraryGrand Avenue Combined Total 3,697 33,27736,974 Jan-22 3,339 31,79635,135 Dec-21 3,686 33,09036,776 Nov-21 June 2021 - June 2022 3,837 32,88536,722 Oct-21 South San Francisco Public Library 13 Month Circulation Statistics 4,332 34,38238,714 Sep-21 0 5,000 4,207 36,41240,619 45,00040,00035,00030,00025,00020,00015,00010,000 Aug-21 4,558 Jul-21 35,13739,695 3,991 32,62436,615 Jun-21 LocationMain LibraryGrand AvenueCombined Total 1 000000 ATTACHMENT Volunteers Total Volunteers Program # of ADULT Volunteers# of total hours (adult)# of MINOR Volunteers# of total hours (minor)Total # VolunteersTotal Volunteer Hours 000 20 772772248268 # hours Total 0003 10 0.53.5 124134 # hours Literacy Services # Attended Age 12-18 Monthly Statistics - June 00620 15211012 772772 # Attended # programs Age 5-11 Youth Totals Collaboration Total CLC Programs Total Community Learning Center CLC Adult Programs Youth - CLC Programs Attendance Collaborations Homework ClubTeen Work Exp ProgramUnemployment LabAdult ClassesCreative CenterTutoringReferalsFamilias FuertesWider Circle/ Computer Training 1 00 949781 122104 ATTACHMENT # of 498 Attendees 93 119513 > 5 131 # Children 0 59474541 1515 0-5 192 Learners # Children 9 54363937 # 1515 175 Adults Tutors 6858953945 0000 8080 # of 305 TOTAL Materials Tutoring TOTAL 3 # 3# 2020 appt Online 0 4433 6088 # 146088 Hours # Calls Literacy Services in person Volunteer 20 44333 Monthly Statistics - June 14 2# 1714 # of# of Programs Programs Volunteers TotalTotal Total PROJECT READ Adult Programs Family Programs Volunteer Statistics Detail Learning Wheels - SSFLearning Wheels - San BrunoLearning Wheels - ColmaLearning Wheels - Daly CityMy First Years SSFMy First Years Virtual - SSF/SB/DCBooks and FamiliesTutoring/ outreachVITATutorsVIT A 1 15174915 Total Registrants ATTACHMENT Target Audience Adult (19+)Adult (19+)Juv (0-5)Juv (0-5)Juv (0-5)Juv (6-11)Adult (19+)Adult (19+)Adult (19+)Adult (19+)Adult (19+)Adult (19+)Adult (19+)Adult (19+)Adult (19+) Type of Program General (all ages)General (all ages)General (all ages)General (all ages)General (all ages)LiteracyDigital LiteracyDigital LiteracyESL+Digitalk LiteracyDigital LiteracyDigital LiteracyDigital LiteracyChildresns servesCollaborationCollaboration+ Digital LitAdult Tutoring Staff Host FrancesFrancesFrancesFrancesFrancesMary AnnXochitlXochitlXochitlXochitlXochitlXochitlXochitlXochitlXochitlSilvia 2800 978194383518331050 122104772 attendance) # of Participants (total Program TypeIn-Person, OnsiteLive-VirtualIn-Person, OffsiteIn-Person, OffsiteIn-Person, OffsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteLive-VirtualIn-Person, OnsiteOther (describe in Notes) 33443442344001 2016 Days JuneJuneJuneJuneJuneJuneJuneJuneJuneJuneJuneJuneJuneJuneJuneJune Date/Time Content Title My First Years In PersonMy First Years VirtualLW SSFLW San BrunoLW ColmaHomework Club ProgramBasic English WorkshopCitizenship WorkshopEnglish TutoringBasic Computer ClassBasic English LabComputer TutoringCreative CenterFamilias FuertesCollaboration: Computer tutoringPR Literacy Tutoring ATTACHMENT 2 ATTACHMENT 2 ATTACHMENT 2 APPAP June'22 3 PPPPA May'22 ATTACHMENT PPPPP Apr'22 PPPPP Mar'22 PPPPP Feb'22 PPPPP Jan'22 N/AN/AN/AN/AN/A Dec'21 PPPPP Nov'21 PPPPP Oct'21 PPPPP Sep'21 PPPPP Aug'21 PPPPP July'21 PPPPP June'21 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES June 2021 to June 2022 NAMEHector CamachoLiru ChinMary GiustiDiane HuddlestonClaire RamseyA = AbsentP = Present ATTACHMENT NB-1 DRAFT - Marked Changes ATTACHMENT NB-1 DRAFT - Marked Changes ATTACHMENT NB-1 DRAFT - Marked Changes ATTACHMENT NB-1 DRAFT - Marked Changes ATTACHMENT NB-1 DRAFT - Unmarked Changes ATTACHMENT NB-1 DRAFT - Unmarked Changes ATTACHMENT NB-1 DRAFT - Unmarked Changes ATTACHMENT NB-1 DRAFT - Unmarked Changes ATTACHMENT NB-1 Amended 2020.04.28 ATTACHMENT NB-1 Amended 2020.04.28 ATTACHMENT NB-1 Amended 2020.04.28 ATTACHMENT NB-2 DRAFT - Marked Changes ATTACHMENT NB-2 DRAFT - Marked Changes ATTACHMENT NB-2 DRAFT - Unmarked Changes ATTACHMENT NB-2 DRAFT - Unmarked Changes ATTACHMENT NB-2 AMENDED 2020.05.26