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HomeMy WebLinkAbout2022.08.23 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, August 23, 2022 Teleconference Meeting Notice 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, the Library Board of Trustees Meeting will be conducted by teleconference only pursuant to the provisions of the -25-20 and N- 29-20 issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act and pursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we will proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. Meeting link: https://ssf-net.zoom.us/j/86016485801?pwd=VWRDOGJ1eG5QNm9qZVQ0cjk2TUYwQT09 Dial in from a phone: +1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 860 1648 5801 Passcode: 504027 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment on the subject line of your email. California law prevents the Board of Trustees from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President MARY GIUSTI Vice President LIRU CHIN Secretary HECTOR CAMACHO Member CLAIRE RAMSEY Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, August 23, 2022 Teleconference Meeting Notice (instructions on cover sheet) 6:00 PM I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF MINUTES: July 26, 2022 Library Board Meeting IV. PUBLIC COMMENTS (limited to 3 minutes per speaker) V. VI. COMMUNICATIONS a) Circulation, Reference Questions & Literacy Services Statistics (Attachment #1) b) Library Articles, Issues & Programs (Attachment #2) c) Board Attendance Chart (Attachment #3) VII. OLD BUSINESS a) Library | Parks and Recreation Center Update VIII. NEW BUSINESS a) Volunteer Income Tax Assistance (VITA) program update Karla Bourdon, Literacy Services Manager IX. AGENDA BUILDING for September 27, 2022 meeting a) Pending Amended Policy - Library Bulletin Board and Free Literature Policy b) Library | Parks and Recreation Center room names still in process X. FEATURED ANNOUNCEMENTS a) Holiday Schedule: All Library facilities, including both Main and Grand Avenue Libraries, and the thth Community Learning Center will be closed on Sunday, September 4 and Monday, September 5 in observance of Labor Day. b) Books Munchers Book Club, for ages 5 9, returns to Main Library! Read Dragon Masters: Rise of the Earth Dragon by Tracey West, and meet with us for a discussion and an activity on Monday, th September 8 at 4:00 PM. Please register at the Orange Ave Library children's desk, call 650- 829-3860, or email [email protected]. To place a book on hold, click here or go to bit.ly/3QpCUAm. c) Enjoy a relaxing afternoon with fun science! Join staff at the Main Library parking lot to th experiment with three science projects on Saturday, September 10 at 2:00 PM. Two Target gift cards will be drawn for lucky participants. Recommended for ages 12 18. d) The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. The September book club selection is Harlem Shuffle by Colson Whitehead. Please email [email protected] for the Zoom link. XI. GOOD AND WELFARE XII. ADJOURNMENT XIII. NEXT MEETING: Date and Time: Tuesday, September 27, 2022 6:00 pm Place: Virtual on ZOOM South San Francisco Public Library Board of Trustees MeetingMinutes July26, 2022Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE s Library Trustees present:Diane Huddleston, Mary Giusti,Liru Chin,and Claire RamseyClaire RamseyClaire Ramsey...Library Library Library Staff present: Valerie Sommer, Library Director;Adam Elsholz, Assistant Library Director;Adam Elsholz, Assistant Library Director;Adam Elsholz, Assistant Library Director;and e Elia Moreno,Administrative Assistant II. Guests: Alyssa Duri and Dan Quil. Guests: Alyssa Duri and Dan Quil. Guests: Alyssa Duri and Dan Quill.l.l. t APPROVAL OF MINUTES u Motion to approve the minutesas presentedfromtheJune222888,,,2022,2022,2022,meeting meeting meeting was madebyVice n i President, Mary Giusti, andsecondedbyLiru Chin,SecretarySecretarySecretary...All members in attendance were in All members in attendance were in All members in attendance were in favor. M PUBLIC COMMENTS dd ee COMMUNICATIONS: vv a)Circulation, Reference Questions, Reference Questions, Reference Questions&&&LiteracyServicesStatistics (Attachment #1) oo b)Library Articles, Issues & Library Articles, Issues & Library Articles, Issues & Programs (Attachment #2)Programs (Attachment #2)Programs (Attachment #2) rr c)BoardAttendance Chart (Attachment #3Attendance Chart (Attachment #3Attendance Chart (Attachment #3) pp OLD BUSINESSOLD BUSINESSOLD BUSINESS pp New Main Library and Parks & Recreation Community Center ProjectNew Main Library and Parks & Recreation Community Center ProjectNew Main Library and Parks & Recreation Community Center Project(LPR)Update The exterior glass/windows are fully installedThe exterior glass/windows are fully installedThe exterior glass/windows are fully installedand looking great! Interior infrastructure work is aa moving forwardmoving forwardmoving forward...SSStaff is taff is taff is currently providing feedback and selectionson shelving, workstations, and paint and paint and paint colors. Projected date for substantial completion is midcolors. Projected date for substantial completion is midcolors. Projected date for substantial completion is mid-June 2023. There will be lots nn of work after this date, incof work after this date, incof work after this date, including moving equipment and library books, DVDs and more to the new building, testing equipment, addressing building, testing equipment, addressing building, testing equipment, addressing punch listitems and more. Opening date may be UU scheduledscheduledscheduledfor Augustfor Augustfor August/September 2023. Tours for staff and Library Board members to view the new updates throughout the building will be arranged shortly. NEW BUSINESS Discussion and Motion to Amend the Library Use Policy The Library Board of Trustees discussed the revisions to the Library Use Policy. Board members decided to remove ortions of the Suspension Policy from the Library Use Policy, South San Francisco Public Library Board of TrusteesPage 2MeetingMinutes July26, 2022 maintainingreference to the Suspension Policy. Motion to approve the Library Use Policy as discussed from the July 26, 2022, meeting was made by Vice President, Mary Giusti, and seconded by Liru Chin, Secretary. All members in attendance were in favor. Discussion and Motion to Amend the Materials Selection, Deselection and Access Policy The Library Board of Trustees discussed the amended Materials Selection, Deselection and Access Policy. Motion to approve the amended Materials Selection, Deselection and Access Poliamended Materials Selection, Deselection and Access Poliamended Materials Selection, Deselection and Access Policy,cy,cy,as discussedfrom the July26, 2022, meeting was made by Claire Ramsey,Board MemberBoard MemberBoard Memberand and and seconded by Mary Giusti,Vice President. All members in attendance were in favor.. All members in attendance were in favor.. All members in attendance were in favor. s AGENDA BUILDING e NewCommunity Civic Center Campus Update;Library | Parks & Recreationibrary | Parks & Recreationibrary | Parks & RecreationRoom NamesRoom NamesRoom Names; t Project Read VITA Program;Bulletin Board and Free Literature Policy updatePolicy updatePolicy update... u ANNOUNCEMENTS n Every Saturday through August, SSFPL is providing the community of South San Francisco with Every Saturday through August, SSFPL is providing the community of South San Francisco with Every Saturday through August, SSFPL is providing the community of South San Francisco with i FREE COVID-19 Test Kits. While supplies last at the Grand Avenue Library.While supplies last at the Grand Avenue Library.While supplies last at the Grand Avenue Library. The South San Francisco Public Library Book Club meets virtually via Zoom on the third TueThe South San Francisco Public Library Book Club meets virtually via Zoom on the third TueThe South San Francisco Public Library Book Club meets virtually via Zoom on the third TueThe South San Francisco Public Library Book Club meets virtually via Zoom on the third TueThe South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. The August book club selection is the of each month at 6:00 PM. The August book club selection is the of each month at 6:00 PM. The August book club selection is the of each month at 6:00 PM. The August book club selection is the of each month at 6:00 PM. The August book club selection is the M The Bohemians by Jasmin Darznik. Please email [email protected] the Zoom link.for the Zoom link.for the Zoom link. learning how to tie-dye. Bring ddd your own cotton t-shirt and take home a groovy design to wear back to school! No registration is shirt and take home a groovy design to wear back to school! No registration is shirt and take home a groovy design to wear back to school! No registration is th required. Please note that this program will take place outdoors on Saturday, August 6required. Please note that this program will take place outdoors on Saturday, August 6required. Please note that this program will take place outdoors on Saturday, August 6, 2:00 PM, eee and may be postponed in the event of rainevent of rainevent of rain... The renaming celebration of the Community Learning Center in honor of Gene Mullin will be held The renaming celebration of the Community Learning Center in honor of Gene Mullin will be held The renaming celebration of the Community Learning Center in honor of Gene Mullin will be held vvv th on Friday, August 12at 10:30 AM. at 10:30 AM. at 10:30 AM. ooo GOOD AND WELFAREGOOD AND WELFAREGOOD AND WELFARE rrr ppp ADJOURNMENTADJOURNMENTADJOURNMENT ppp There being no further business, There being no further business, There being no further business, the meeting was adjourned at 6:27P.M. aaa Respectfully Submitted:Respectfully Submitted:Respectfully Submitted: nnn Liru ChinLiru ChinLiru Chin, Library, Library, LibraryBoard of Trustees Secretary UUU Valerie Sommer, Library DirectorValerie Sommer, Library DirectorValerie Sommer, Library Director 3,757 Jul-22 34,30438,061 3,873 34,46538,338 Jun-22 ATTACHMENT 1 3,442 33,60337,045 May-22 3,596 33,15536,751 Apr-22 4,130 34,94039,070 Mar-22 Main LibraryGrandAvenue Combined Total 3,319 29,79833,117 Feb-22 3,697 33,27736,974 Jan-22 3,339 31,79635,135 Dec-21 July 2021 - July 2022 3,686 33,09036,776 Nov-21 South San Francisco Public Library 13 Month Circulation Statistics 3,837 32,88536,722 Oct-21 0 5,000 45,00040,00035,00030,00025,00020,00015,00010,000 4,332 34,38238,714 Sep-21 4,207 36,41240,619 Aug-21 4,558 Jul-21 35,13739,695 LocationMain LibraryGrand AvenueCombined Total 1A 000000 ATTACHMENT Volunteers Total Volunteers Program # of ADULT Volunteers# of total hours (adult)# of MINOR Volunteers# of total hours (minor)Total # VolunteersTotal Volunteer Hours 000 3838 # hours Total 0000 # hours Literacy Services # Attended Age 12-18 Monthly Statistics - July 000 3838 # Attended # programs Age 5-11 Youth Totals Collaboration Total CLC Programs Total Community Learning Center CLC Adult Programs Youth - CLC Programs Attendance Collaborations Homework ClubTeen Work Exp ProgramUnemployment LabAdult ClassesCreative CenterTutoringReferalsFamilias FuertesWider Circle/ Computer Training 1A 000 94723454 # of 254 ATTACHMENT Attendees 40 1125 40 > 5 # Children 10 5736 941717 0-5 Learners # Children 80 332554 # 1515 120 Adults Tutors 614726 7 85151916 # of 134142 TOTAL Materials Tutoring TOTAL # 0#7 2515191682 appt Online 6092 #0 6092 Hours # Calls Literacy Services in person Volunteer Monthly Statistics - July 23332 54204 14 # 151314 # of# of Programs Programs Volunteers TotalTotal Total PROJECT READ Adult Programs Family Programs Volunteer Statistics Detail Learning Wheels - SSFLearning Wheels - San BrunoLearning Wheels - ColmaLearning Wheels - Daly CityMy First Years SSFMy First Years Virtual - SSF/SB/DCBooks and FamiliesTutoring/ outreachBasic ComputersCitizenship English LabEnglish WorkshopTutors 1A 385 3814161225 Total Registrants ATTACHMENT Target Audience Juv (6-11)Adult (19+)Adult (19+)Adult (19+)Adult (19+)Adult (19+)Adult (19+)Adult (19+) Type of Program LiteracyAdultAdult TutoringAdult AdultAdultAdultAdult Staff Host Mary AnnMary AnnSilviaXochitlXochitlXochitlXochitlXochitl 7 38145016191525 attendance) # of Participants (total Program TypeIn-Person, OnsiteIn-Person, OnsiteOther (describe in Notes)In-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteCollaborative Project 132332 3020 Days JulyJulyJulyJulyJulyJulyJulyJuly Date/Time Content Title Homework Club Program - SummerHomework Club Program - RegistrationPR Literacy TutoringEnglish LabEnglish WorkshopCitizenshipBasic ComputersTutoring / Outreach ATTACHMENT 2 SOUTH SAN FRANCISCO PUBLIC LIBRARY MATERIALS SELECTION, DESELECTION,AND ACCESS POLICY The mission of the South San Francisco Public Library is to provide the best possible combination of library materials and services to meet the informational, educational,and recreational needs of our multicultural community. To support this mission, library materials, physical and electronic, areselected and organized to provide maximum accessibility to anticipate and meet the diversified and complex needs of our users and to encourage non-users to use our services. All acquisitions, whether purchased or donated,are considered in terms of timeliness, reputation of the author, importance to the collection, cost, format, availability of the sameor similar material elsewhere in the geographical area, popular interest or demand,physical condition, space needs, and published or staff reviews. Consideration shall be given to changing social values, technological advantages,and cultural differences as well as thereading and language preferences of a significant portion of communityresidents.Library collections include a commitment to providing materials for all ages that reflect an emphasis ondiversity, equity, inclusion and social justice. The Library affthat express a diversity of ideas, subjects, viewpoints and more. Therefore, no restrictions are placed on what anyone mayread, see,view,or hear in the collection.The Library Board of TruLibrary Bill of Rights,the Freedom to Read Statement, and the Freedom to View Statement.The public, regardless of age, has free access to all library materials. Materials will not be excluded because they may cause concern to some individuals. They will not be excluded solely because they contain political, religious, or moral views that may be controversial, nor because of language or images. Responsibility for what is used, viewed,or borrowed from the Libra minor children rests with their parents or legal guardians. Selection of adult materialsis not restrictedby the possibility that these materials may be accessible to minors. The Library does not act in the place of a parent or guardian in the supervisionof children and their use of Library materials. Gifts of materials and money to purchase materials aregreatly appreciated, however, gifts of books and other items are accepted with the understanding they may be used or disposed of as determined by the Libraryin partnership with the Friends of the Library. (See also library donations guidelines). The Library welcomes purchase suggestions from community members and may chose to purchase or suggest interlibraryloan servicesdepending upon budget limitations, availability, format, collection and space needs, reviewsand competing community demands. Weedingor deselection of library materials is an essential component of library collection management. Materials are regularly removed from the collection that are outdated, inpoor condition,duplicate copies no longer in demand, part of an incomplete set, or were once popular materials that are no longer used. Space, the cost of ATTACHMENT 2 replacement,and the appearance of the collection are also factors inthese decisions. Deselectedlibrary materials may be offered for sale by the Friends of the Library to raisefunds to support library programs. Materials not purchased by the public or those that are unusable are recycled or donated to community and nonprofit organizations. Adopted by the Board of Library Trustees: July 23, 1991 Revised and Adopted: June 26, 2001 Reaffirmed : July 27, 2010 Amended: February 26, 2013 Amended:September 27, 2016 Reaffirmed: February 27, 2018 Amended: May 26, 2020 Amended: July 26, 2022 ATTACHMENT 2A SOUTHSANFRANCISCOPUBLICLIBRARY LIBRARYUSEPOLICY It is the goal of the Library Board of Trustees and staff of South San Francisco Public Library for all visitors to enjoy a positive and safe experience when using the library.This policy is designed to ensure Library facilities serve their primary purposes,including the provision of a quiet and orderly environment in which people may read,study, use library materials and equipment, and contemplate. The rules may regulatedisruptive behavior, noise, offensive odors, health and sanitation hazards, and bringingpossessions, materials, or objects into the Library which are likely to interfere with itsusebyothers. Therulesmaynotunreasonablyorunfairlyrestrictaccesstolibrariesbyanypersonor group. Thefollowingbehaviorsarenotallowedinthelibraryand/orareprohibitedbylaw: 1.Damage, destruction, or theft of library property, tampering with computer hardwareand/orsoftware,andotherillegalactivitiesincluding(butnotlimitedto) graffiti, vandalism, smoking (including e-cigarettes or vaping), carrying of firearms,weapons,stun gunsandtasers,orcircumventionofsecuritysystems. 2.Alcoholuseand/oropenbottlesofalcohol,unlessauthorizedaspartofa libraryprogram. 3.Use ofabusiveand/orcursinglanguage, gestures, activities. 4.Engaginginorthreateningphysicalassaultorabuse;threateningorharassing otherpatronsorLibrarystaff, including, butnotlimited to:following, stalking, leering, staring, lurking, offensive touching, obscene acts such as indecent exposure, bullying. 5.Obstructingentrancesorexitsorinterferingwiththeabilityofpatronsorstaffto freelyenterorexit thelibrary. 6.SolicitationswithinLibrary/CommunityLearningCenterbuildings(excluding thoseof theLibraryand/orFriendsoftheLibrary). 7.Disruptive behavior (including running and jumping) such as loud conversations on cellphonesorinperson orothernoiseandloiteringingroupsforanyunlawful purpose. 8.Obstructingpathways,stairways, seatingoraccesstoresourceswithbelongings and/orbysitting orlyingonthefloor. 9.Drinkingbeveragesoreatinginthebuildings(exceptwhenofferedaspartofa libraryprogram).Beverages inclosedcontainersareacceptable. 10.Usingrestroomsasbathingorlaunderingfacilities. 11.Strongodorsincludingthosecausedbyfragranceproductsand/orlackof ATTACHMENT 2A personal hygiene. 12.Havingbarefeetand/orbeingshirtless. 13.Leavingpersonalbelongingsunattended.Pleasekeepallpersonalitemswith youat alltimes. 14.Movingfurniture or fixtures into pathways and/orequipmentsuch as computers or other hardware. 15.Using skateboards, roller blades, rolling shoes, etc. in the Library or on Library property in a manner that disrupts access to or use of the Library; bringing bicycles or rolling containers used for storage, such as shopping carts and strollers,intothefacility; occupantthesemustbesecuredoutside. 16.Bringinganimalsorpetsintobuildings.However, licensed and certified service animalsare permitted to enter library facilities.Ahandler will be told to remove a service animal from a library facility if the service animal is notunder control of their handler and the animal's handler does not take effective action to control it, or the animalis not housebroken. (28 CFR §35.136(a) and (b).)A service animal must have a harness, leash, or other tether, unless either the handler is unable because of adisabilityor other tether would interfere with theservice animal's safe, effective performance of work or tasks, in which case theservice animalmust be otherwise under the handler's control (e.g.,voice control, signals, or other effective means). 17.Useofopenflames. 18.Unauthorizedpresenceinstaff-designatedareas;unauthorizedenteringor remaininginsidelibraryfacilitiesbeforeorafterpostedhoursofoperation. 19.Failure to comply with Library requests and guidelines relating to a local public healthemergency:Youmaybeaskedtoleave thelibraryifalocalpublichealth emergency has been declared and you exhibit any symptoms of the related illness, or if the Library has instituted use guidelines in response to a publichealth emergency and you fail to comply with the guidelines 20.Allotheritemsinviolationofotherlibrarypolicies,includingtheInternetand ComputerUsePolicy. Unattended Children Parents are responsible for the behavior and safety of their children using the Library.Children under the age of ten years must be closely accompaniedatalltimesbyaparentorresponsibleadultcaregiver.Thepolicemaybe called whenchildrenareleftunattended.(UnattendedChildren Policy). their For accompanying parent, caregiver or teacher may assist them.The Main Library TeenArea is limited to persons under age 18 or through high school after 2:30 pm or adultsusingtheTeen ATTACHMENT 2A collection.TheGrandLibrarymeetingroomisreservedforchildrenand teenreadingandstudy,MondaythroughFriday,duringschoolyearoperatingdays, from2:00p.m.to6:00p.m. CourtesyReminder:TheLibraryencouragesascentfreeenvironment.Please be sensitivetoothers. When apatronbehavesina mannerthatviolatesthispolicy,LibraryStaffmayaskapatron to leave the Library facilities with or without warning, may contact lawenforcement if necessary, and/or may suspend the patron from use of the Libraryfacilities,inaccordance withtheSuspensionofLibraryPrivilegesPolicyand accompanying Suspension of Library Privileges Policy for Appeals Procedure. AdoptedbyLibraryBoardofTrustees:August28, 2001 RevisedandadoptedbytheLibraryBoardofTrustees:November23,2003 Revised and adopted by the Library Board of Trustees: July 26, 2005 Revised and adopted by the Library Board of Trustees: May 27, 2008 Amendedby theLibraryBoard of Trustees:June22,2010 Amended by the Library Board of Trustees:April 26, 2011 Amended by the Library Board of Trustees:July 24, 2012 Amended by the Library Board of Trustees:February 26, 2013 Amended by the Library Board of Trustees:May 28, 2013 Amended by the Library Board of Trustees:September 23, 2014 Amended by the Library Board of Trustees:June 28, 2016 Reaffirmed by the Library Board of Trustees:February 27, 2018 Amended by the Library Board of Trustees:October 22, 2019 AmendedbytheLibraryBoardofTrustees:April28,2020 Amended by the Library Board of Trustees: July26, 2022 APPPP July'22 3 APPAP June'22 ATTACHMENT PPPPA May'22 PPPPP Apr'22 PPPPP Mar'22 PPPPP Feb'22 PPPPP Jan'22 N/AN/AN/AN/AN/A Dec'21 PPPPP Nov'21 PPPPP Oct'21 PPPPP Sep'21 PPPPP Aug'21 PPPPP July'21 PPPPP June'21 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES July 2021 to July 2022 NAMEHector CamachoLiru ChinMary GiustiDiane HuddlestonClaire RamseyA = AbsentP = Present