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Home My WebLink About2006-09-20 e-packet ~'ti\ S:1# S o (") >- c;; \j [} C'4lIFOp..y..\~ SPECIAL MEETING CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO P.o. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 CITY HALL CONFERENCE ROOM 400 GRAND AVENUE WEDNESDAY, SEPTEMBER 20, 2006 6:00 P.M. NOTICE IS HEREBY GIVEN, pursuant to Section 54956 ofthe Government Code of the State of California, the City Council ofthe City of South San Francisco will hold a Special Meeting on Wednesday, the 20th day of September, 2006, at 6:00 p.m., in the City Hall Conference Room, 400 Grand Avenue, South San Francisco, California. Purpose of the meeting: 1. Call to Order 2. Roll Call 3. Public Comments - comments are limited to items on the Special Meeting Agenda 4. Study Session: a. Overview - Outstanding bond issuances b. Status of disaster preparedness 5. Adjournment /-7c~l4 In Cit Clerk .~.~ ; dt.A~ - ~ ~ - ~~\ o n >- c;; t:l c") v 0 ~l~~'~ Staff Report SP. AGENDA ITEM 4A DATE: September 20, 2006 TO: Honorable Mayor and City Council FROM: Jim Steele, Director of Finance SUBJECT: OUTSTANDING BOND ISSUANCES RECOMMENDATION: The following information is being presented to the City Council for a study session and discussion. No action is required. BACKGROUNDIDISCUSSION: At a quarterly Investment Oversight Committee meeting in June, one point of discussion centered on the desire to provide additional information to the City Council regarding the disposition of the City's own bond issuances. While the Council gets regular reports from the City Treasurer on City investments, the Finance Department has not provided regular reports on the status of City bond issuances still outstanding. Staff subsequently provided a first quarterly report to the Council for information on outstanding bond funds. For your convenience, the report is attached. The purpose of this study session is to provide additional background information, answer any questions the Council may have, and update the reporting format if the Council so desires. The Treasurer's Quarterly Report is structured in compliance with State of California guidelines on reporting on investments, and also provides the Council with up to date information about the City's investment portfolio. The State has investment and reporting requirements for what it defines as "surplus funds." The proceeds of bonds issued by the City are not subject to the statutes governing investment of "surplus funds," as the State does not consider funds related to a city's own debt obligations to be "surplus funds." Once the City Council authorizes the issuance of bonds, the investment of the proceeds is covered by the terms of the bond documents approved by the City Council as part of the bond sale, not by the City's Investment Policy. One of the key differences between City bond issuances and surplus invested funds is that City- issued bonds have specific restrictions in order to comply with Internal Revenue Service (IRS) regulations on the use of tax-exempt bond proceeds. While bond issuances should be invested securely, they cannot in general, earn more than the yield on the bonds that were originally Staff Report Subject: Study Session on Bond Funds Page 2 of 3 issued, or else the City is required to refund the difference to the IRS. This difference, or profit, is called arbitrage. Therefore, while the City Treasurer seeks the highest yield on his investments consistent with safety and liquidity constraints, the bond funds issued by the City must be invested in safe, liquid investments that comply with the requirements of the bond documents approved by the City Council, and do not earn more than the original bond yield. There are two additional reasons why it makes sense to split the City's bond funds apart from the City's internal investment portfolio. First, it allows for simpler accounting of the annual arbitrage calculations and IRS report filings, because the funds are segregated. Second, it removes the bond funds from the City Treasurer's cash flow concerns. For example, when the City makes a major land acquisition using redevelopment bond proceeds, funds do not need to impact the normal cash flow concerns of the City's portfolio, because the bond proceeds are invested separately from the funds that the Treasurer monitors to meet payroll and other regular City expenses. City Bond Funds Outstanding: The attached schedules show the five outstanding City bond funds, how they are invested, their interest rate, their market value and par values, and who holds the funds. In all cases, a third party hired by the City as a custodian holds the funds on behalf of the City. In all cases, the bond reserves, which are required to be held until the bonds mature, in some cases up to 30 years, have been bid out in a competitive investment bidding process. The shorter-term bond funds, i.e., the debt service funds on hand and any remaining bond proceeds, are typically invested in AAA rated Money Market funds. There are two exceptions to where the shorter-term funds are invested. The remaining 1999 Low Moderate Income Housing Bond proceeds are part of the City's overall investment pool managed by the City Treasurer as part of the arrangement made by the former Finance Director when those bonds were sold. The yield on the City's portfolio for the year ending 6/30/06 was 3.59%. The recent Redevelopment Bond sale has $52 million in bond proceeds invested in a collateralized repurchase agreement at a fixed interest rate of 4.97%, to comply with the IRS yield restrictions mentioned above. The attached report contains seven pages. The first page contains a summary of the open bond issuances for which the City still has funds and each subsequent page contains details on each bond issuance. Note that all City bond funds are held in trust on the City's behalf by a third party bank acting as a custodian for the City. CONCLUSION: The City's bond funds are prudently invested, are held by third party custodians, and are in compliance with IRS restrictions. Council feedback on the attached reporting format would be appreciated. Staff Report Subject: Study Session on Bond Funds Page 3 of 3 Prepared by: ~ Ji teele Finance Director - Cc: City Treasurer Attachments: Summary of All Outstanding City Bond Issuances Summary of All Outstanding City Bond Issuances As of 6/30/06 Bond Remaining Held by 3rd Party Reserve Bond DEibt Service Custodian Selected Funds Proceeds Funds Total Bv Citv? 2006 RDA Bonds $ 4,540,593 $ 52,506,811 $ 1,157,595 $ 58,204,999 Yes 2005 Sewer Revenue Bonds 2,571 ,320 10,883 2,582,203 Yes 1999 Conference Center Bonds 397,511 10,076 407,587 Yes 1999 RDA Housing Bond 310,619 $ 1,039,278 1,349,897 Yes 2003 Conference Center Refunding Bond 491,613 491,613 Yes Assessment District Bonds 351,964 351,964 Yes Total $ 6,092,301 $ 56,117,409 $ 1,178,554 $ 63,388,264 to bondholders, issuers are typically required to set aside one year's deb trustee can use to meet debt service payments in the event the issuer (in this case, service payment Description Bond Reserve: As a safeguard/protection service into a reserve that the bond the City) is not able to make its debt improvement projects. be used to meElt the next debt service payment transferred to the Debt Service capital Debt Service Funds: additional funds on hand that wi Typically, if excess interest earnings accrue in the reserve funds, they are Fund to reduce the payment the City will have to make in the future. for the bond sale to be used available from Bond Proceeds: Funds st of 7 Page Third Party Rate Custodian Interest Value Par lI/1arket Value Security Provider & S&P Rating (5) AIG Insurance Corp./AA+ Security Type Collateralized Guaranteed Investment Contract (GIC) (1) 2006 RDA Bonds As of 6/30/06 Bond Reserve: (3) BNY 5.10% 2,796,750 $ 2,796,750 $ BNY 5.03% 761,300 761,300 AIG Insurance Corp./AA+ (1 ) Collateralized GIC BNY 4.08% ,000,000 948,438 AAA Bonds FNMA Gov't BNY 4.31% 4.87% 34,105 4,592,155 $ 34,105 4,540,593 :p AAA Morgan Stanley Co. A+ Mone~ Market Collateralized Repurchase Aareement (4) Bond Proceeds (For Capital Improvements) BNY 4.97% $ 52,506,811 52,506,811 BNY 4.31% 69,891 69,891 AAA Money Market Debt Service Funds (2) BNY 4.32% ,036,865 ,036,865 AAA Money Market BNY 4.31% 4.32% 50,840 ,157,595 $ 50,840 1,157,595 :p AAA Mone~ Market 4.95% Notes: (1 These two GICs are carryforwards from the prior 1997 and 1999 Redevelopment Bonds, which were defeased as part of the 2006 bond issuance. A GIC is an investment contract in which an investment company sells the City a security which contains a guaranteed, fixed interest rate and a legal obligation to pay the full principal amount back at maturity. All of the City's GICs are collateralized, meaning the investor has to provide collateral in the form of u.S. Treasuries, that are held by a third party trustee on the City's behalf, as protection in the event of default by the investor. GICs are often used to fund bond reserves, because their interest rate can be better matched to the yield restrictions on the bonds over time, and because they are collateralized, and of high credit quality. Leftover funds from 2006 bond sale that $ 58,256,561 58,204,999 :p Total irst debt service payment the to help make can be used (2) Bank of New York remaining principal with thEl City. It guarantees to pay any I his Contract is fully collateralized at 104%. rating agencies, the other two being Moody's and Fitch Page 2 of 7 Rev Bonds (2) 2005 CSCDA Sewer As of 6/30/06 Third Party Rate Custodian nterest Value Par Market Value S&P Ratin AAA Security Type Money Market Bond Proceeds (For Capital Improvements) (1 ) UBOC 4.51% 2,571,320 $ 2,571,320 $ UBOC 4.51% 10,883 10,883 AAA Money Market Debt Service Funds 4.51% 2,582,203 $ 2,582,203 $ Total Notes: (1) Union Bank of California n 2005, the City sold Sewer revenue bonds through the California Statewide Communities Joint Powers Authority Page 3 of 7 (2) 1999 Conference Center Bonds As of 6/30/06 Third Party Rate Custodian Security Provider & S&P Rating AIG Insurance Corp./AA+ Security Type Collateralized GIC Interest Market Value Par Value (1 ) BNY 5.04% 397,500 $ 397,500 $ (2) Reserve BNY 4.35% 5.04% 11 397,511 11 397,511 AAA Money Market $ $ BNY 4.32% 10,076 $ 0,076 $ AAA Mone~ Market Debt Service Funds 5.02% 407,587 $ 407,587 $ Total Notes Bank of New York (1 ) maturity. are held Id.t ,0 fund Page 4 of 7 (2) 1999 RDA Low/Moderate Income Housing Bonds As of 6/30/06 Third Party Rate Custodian nterest Par Value Value Market Security Provider & S&P Rating AIG Insurance Corp.lAA+ Security Type Collateralized GIC (1 ) BNY 5.09% 303,000 $ 303,000 $ (2) Reserve BNY 4.32% 5.07% 7,619 310,619 7,619 310,619 AM Mone~ Market $ $ NA Bond Proceeds (For mprovements) BNY 3.59% 046,292 1 $ 1,039,278 $ City Portfolio (3) Capital 3.93% 1,356,911 $ 1,349,897 $ Total Notes Bank of New York A GIC is an investment contract in which an investment company sells the City a security which contains a guaranteed, fixed interest rate and a legal obligation to pay the full princ All of the City's GICs are collateralized, meaning the investor has to provide collateral in the form of by a third party trustee on the City's behalf, as protection in ;the event of default by the investor. GIC bond reserves, because their interest rate can be better malched to the yield restrictions on the bonds over time, and because they are collateralized, and of high credit quality. back at maturity. that are held to fund ipal amount U.S. Treasuries, s are often used (1 ) (2) Page 5 of 7 nvestment portfolio. (3) These dollars are part of the City's overal 2003 Conference Center Refunding Bonds As of 6/30/06 Third Party nterest Rate Custodian - - 3.86% BNY Security Provider & S&P Rating AIG Insurance Corp./AA+ Security T' e Original Purchase Price Par Value Value Market (2) 190 482 $ 190 482 $ (1 ) Collateralized GIC 482.190 $ Reserve BNY 4.32% 9,424 9,424 AAA Money Market 9,424 491,613 $ 491,613 $ 491,613 $ Total Notes maturity. I I It are held .0 fund (1 ) Page 6 of 7 Bank of New York (2) (1 ) Assessment Districts As of 6/30/06 Third Party nterest Rate Custodian 3.59% BNY Market Value Par Value $' 351.964 $ 351.964 Security Provider & S&P Rating NA Security Type City Portfolio (2) (3) Reserve Notes: The City assisted in the formation of three assessment districts In 1989-1990 and administers the bond payments on behalf of the property owners. Assessments are placed on the property owners' property tax bills and the City uses the proceeds to pay debt service. The thme assessment districts are (1 ) storm drainage facilities for the property owners and formed to finance private sewer EI Cammo A and B of the property owner. ighting on behalf traHic signal. and street formed to fin ace street. storm drainage, Point Grande: of the City's overall investment portfolio. These dollars are part (2) Page 7 of 7 Bank of New York (3) SP. AGENDA ITEM 4B Staff Report DATE: TO: FROM: SUBJECT: September 20,2006 Honorable Mayor and City Council Philip D. White, Fire Chief RESOLUTION APPROVING THE EMERGENCY PREPAREDNESS GOALS FOR FY 06-07 RECOMMENDATION It is recommended the City Council approve the emergency preparedness goals for FY 06-07. BACKGROUNDIDISCUSSION The range of potential hazards South San Francisco must prepare for is staggering. They range from natural disasters that include earthquakes, flooding and more recently tornadoes or technological incidents involving the release of hazardous materials. Finally, in the post-September 11 th era, the City must now also prepare for national defense emergencies that include acts of domestic or international terrorism. By their vary nature, these types of hazards are difficult to predict and when they occur, they are likely to overwhelm emergency personnel, tax limited resources, and/or endanger lives, health or the environment unless we maintain our ongoing commitment to hazard mitigation, preparedness and the assurance of a prompt and efficient response. To facilitate this, the Fire Department has been made responsible for developing, implementing, administering and evaluating the City's emergency preparedness efforts. Until recently, most emergency management organizations relied upon emergency operations that were activated only after the emergency occurred. The South San Francisco Fire Department recognizes emergency management requires continuous resource coordination, not only to prepare for and respond to emergencies, but also to prevent crises, reduce their probability, and coordinate long-term recovery. It is for this reason that we have adopted an integrated emergency management model. The mission ofthe South San Francisco Fire Department Emergency Management Organization is to reduce loss of life, injury environmental and property through effective management of emergency resources in preparing for and responding to situations associated with natural disasters, technological incidents, or national defense emergencies. Specifically, this includes: · Overall management and coordination of emergency operations including on-scene incident management · Coordinating or maintaining liaison with appropriate federal, state, or other local governmental agencies, and applicable segments of the private sector Staff Report Subject: Emergency Preparedness Goals Page 2 · Requesting and allocating resources and other support · Establishing priorities and adjudicating any conflicting demands for support · Coordinating inter-jurisdictional mutual aid · Activating and using communications systems · Preparing and disseminating emergency public information and warnings · Managing the movement, reception and care of persons if an evacuation is ordered · Collecting, evaluating, disseminating damage information and other essential information To provide for the effective management of incidents an Emergency Plan has been developed and periodically updated. The basic plan addresses South San Francisco's planned response to extraordinary emergency situations such as earthquake, plane crash and/or acts ofterrorism. It provides members of the emergency management organization with key operational concepts relating to the various emergency situations; identifies components of the city, area and county emergency management organization; and describes the overall responsibilities of the organization for protecting life, the environment and property and assuring the well-being of the population. The Plan also identifies the sources for outside support which might be provided (through mutual aid and specific statutory authorities) by other jurisdictions, state and federal agencies, and the private sector. The authority and guidance for emergency operations is provided in the city Municipal Code (Attachment 1) which provides authority to manage emergencies and empowers the Director of Emergency Services (City Manager) to declare an emergency that is subj ect to later certification by the City Council. However, it is not necessary to have a formal declaration before the Emergency Plan is placed into effect. A significant function of South San Francisco's emergency response is to evaluate the situation and provide recommendations to the Director of Emergency Services before deciding whether or not to declare a state of emergency. This ensures South San Francisco's emergency response is rapid, well coordinated and according to established and acceptable standards. Emergency operations will be conducted as outlined in the entirety of the plan and in accordance with the enabling legislation, plans and agreements. In the event of exigent circumstances, emergency managers are authorized to take appropriate steps to protect life, the environment or property. Because of the City's susceptibility and vulnerability to natural disasters, technological incidents, and national defense emergencies, continuing emphasis will be placed on: emergency planning; training offull- time, auxiliary, and reserve personnel; public awareness and education; and assuring the adequacy and availability of sufficient resources to cope with such emergencies. Emphasis will also be placed on mitigation measures to reduce losses from disasters; these measures include the development and enforcement of appropriate land use design and construction regulations. A hazard analysis (Attachment 2) has indicated that South San Francisco may be at risk from numerous hazards associated with natural disasters, technological incidents, and national defense situations. Knowledge of these hazards provides emergency managers general and specific information on hazard impacts on the city and county. Staff Report Subject: Emergency Preparedness Goals Page 3 The hazard analysis is also used in conjunction with the emergency plan to evaluate a current situation and provide a rapid and accurate analysis for the Director of Emergency Services. In the event a "disaster" occurs, the following tasks will be considered as necessary to ensure effective management of a wide variety of emergency/disaster situations: · Establish and maintain a system for the management of emergency situations of various sizes including: natural disasters, technological incidents, national emergencies and other situations requiring the close coordination of field and related support activities. · Set-up and maintain a command post or Emergency Operations Center (EOC) to centralize all emergency functions. · Assign responsibility to the various departments of the city for activities involved in a city-wide response to emergency conditions. · Provide adequate staffing to the Emergency Operations Center. Caution will be used in this endeavor. The size of the staff will be of a standard size and then pared or reinforced according to the incident. When the Emergency Operation Center is activated staff is expected to respond without hesitation and work continuously for up to 24 hours prior to relief. · Mobilize, organize and deploy personnel for support activities either in the field or at support functions. · Protect critical facilities and supplies. · Support search and rescue operations. · Report conditions, needs, damage assessment, and other vital information to the appropriate department or agency. This will include road closures, bridge failures, collapsed buildings, casualty estimates or information on situations which would normally require an emergency response. · Establish procedures which allow authorized personnel to have rapid access to controlled areas. Predetermine accreditation procedures for vital service and disaster service personnel. . Notify the general public. · Provide traffic and crowd control in support of evacuation plans and in cooperation with other departments or agencies having similar responsibilities. · Provide security and crowd control in support of mass care facilities, multi-purpose staging areas, casualty collection points, storage areas, vacated areas, key facilities and vital institutions. · Establish multi-purpose staging areas for incoming mutual aid, supplies, equipment, food, medical resources, etc. · Through the Operational Area of the San Mateo County Office of Emergency Services coordinate activities with county level agencies. · Provide photographic services for documentation of the disaster. The following are additional requirements that will enhance response effectiveness: · Police and fire personnel are expected to be the first personnel at the scene of a disaster or available for immediate deployment. These personnel are also ready to staff any section of the Emergency Operations Center. Staff Report Subject: Emergency Preparedness Goals Page 4 · Department heads and their managers are familiarizing themselves with the procedures for each plan of action and the various sections ofthe emergency plan. Training programs are in place so they can perform at any required level of operation within their emergency service function until appropriately relieved. · All Departments coordinate emergency preparedness training with the Fire Department. The response of the business community and the public to any emergency is based on an understanding of the nature ofthe emergency, the potential hazards, the likely response of emergency services, and knowledge of actions to increase their chances of survival and recovery. It is the responsibility of the Fire Department to encourage awareness of their responsibilities in emergency preparedness. To achieve this goal the Fire Department has established and maintains Business Emergency Response and Community Emergency Response Team Programs to encourage preparedness and self support as well as to assist South San Francisco response to emergency situations. FY 05-06 Goals: 1. Create an Emergency Services Directory. The function of the Directory is to provide a desk reference for emergency managers containing the following information on the topics below: · How to request resources either directly from a vendor or the San Mateo County Office of Emergency Services . Food and water resources . Emergency shelter . Sanitation services . Mass care and medical services · Communication services · Transportation services · Incident command support services · Equipment, tool and materials rental and purchasing . Facilities rental . Public safety supplies . Media contact · Emergency contact information for elected officials, departments, agencies, etc. . Emergency rental and purchase agreements · Miscellaneous forms . Listings of populations at risk 2. Design and construct a new Emergency Operations Center at 480 North Canal to replace the aging facility in the basement of the West Orange Library. While this was not accomplished, the funding has been obtained and can be used at a later date at the discretion of the City Council Staff Report Subject: Emergency Preparedness Goals Page 5 FY 06-07 Goals 1. Update the Emergency Plan 2. Complete required ICS and SEMS training for emergency managers 3. Provide a 14 day supply of emergency rations at the Emergency Operations Center 4. Provide 16 hours of continuing education to all City employees that includes first -aid, CPR, how to extinguish an incipient fire, building damage control, disaster worker responsibilities, etc. 5. Reinstitute the Community Emergency Response Team (CERT) Program 6. Create a Business Emergency Response Team Program using the CERT model 7. Obtain emergency shelter, water and food for 1 % of the population 8. Obtain emergency shelter, water and food for populations at risk 9. Develop emergency debris removal capability 10. Obtain stand-by electrical power for critical City buildings and facilities CONCLUSION The state of emergency preparedness in South San Francisco is acceptable. We have an ongoing commitment to hazard mitigation, preparedness, response and recovery. Unlike many other Cities we actually have a line item in our budget to fund emergency preparedness. However, there are areas where we are vulnerable. The emergency preparedness goals for FY 06-07 will go a long way to better prepare the City to respond to natural disasters, technological incidents or national defense emergencies. By: YIl ( /i;lc- Philip D. ~te Fire Chief Approved: b~ City Manager ~r Attachments 2.72.010 Chapter 2.72 EMERGENCY ORGANIZA TION* Sections: 2.72.010 2.72.020 2.72.030 2.72.040 2.72.050 2.72.060 2.72.070 2.72.080 2.72.090 2.72.100 2.72.110 Purposes. Definition. Disaster council membership. Disaster council powers and duties. Director and assistant director of emergency senices. Powers and duties of the director and assistant director of emergency services. Emergency organization. Emergency plan. Relationship with San Mateo Operational Area. Expenditures. Penalty for violations. "For the statutory provisions authorizing cities to establish disas- ter relief bodies. sec Gov. Codc ~ 3610 et seQ. For the statulOry provisions on the Slatc Emergency Council's rules ~nd regula- lions governing dis:lster services workers. see Gov. lode :)8580. 2.72.010 Purposes. The declared purposes of this chapter are to provide for the preparation and carrying out of plans for the protection of persons and property within this city in the event of an emergency; the direction of the emergency organization; and the coordination of the emergency functions of this city with all other public agencies, corporations. organizations and affected private persons. (Ord. .622 S 1. 1971) 2.72.020 Defini tioo. As used in this chapter, "emergency" means the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this city caused by uch conditions as air pollution. tire. Oood. -,torm. epidemic. riot. drought, sudden and (South S~n Fr:lOcisco 1O.~'il ATTACHMENT 1 severe energy shortage, plant or animal infesta- tion or disease or earthqmike, or ot~er condi- tions, including conditions resulting from war or imminent threat of war, but other than condi- tions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of this city, requiring the combined forces of other political subdivisions to combat (Ord. 938 S 1, 1983: Ord. 622 S 2, 1971) " , . l._1 2.72.030 Disaster council membership. The city disaster council, is created and shall consist of the following: (a) The mayor, who shall be chairman; (b) The director of emergency services, who shall be vice-chairman; (c) The assistant director of emergency serv- Ices; (d) Such chiefs of emergency services as are provided for in the current emergency plan of this city, adopted pursuant. to this chapter, (e) Such representatives of civic" business, labor, veterans, professional or other organiza- tions having an official emergency responsibility, as may be appointed by the director with the advice and consent of the city council. (Ord. 622 S 3, [971) _. {' ~-'-. \ f ,/ 2.72.040 Disaster council powers and duties. It shall be the duty of the city disaster council, and it is empowered, to develop and recommend for adoption by the city council, emergency and mutual aid plans and agreements and such ordi- nances and resolutions and rules and regulations as are necessary to implement such plans and agreements. The disaster councilor selected rep- resentation therefrom shall meet upon call of the chairman or, in his absence from the city or inability to call .such meeting, upon call of the vice-chairman. COrd. 622 S 4, 1971) 2.72.050 Director :lnd assistant director of emergency services. (a) The offices of director of emergency serv- ices and assistant director of emergency services \.7 52 are created. The city manager shall be th.e direc- tor of emergency services and the fire-chIe~ shal_l be the assistant director of emergency servIces. (b) The order of succession to the office of the director of emergency services shal~ be :he assistant director and thereafter the pollee chIef. (Ord. 1053 S 6, 1989: Ord. 622 S 5,1971) 2.72.060 Powers and duties of the director and assistant director of emergency services. (~)The director is empowered to: (1) Request the city council to proclaim the existence or threatened existence of a local emer- gency if the city council is in session, or to issue such proclamation if the city council is not in session. Whenever a local emergency is pro- claimed by the director, the city council shall take action to ratify the proclamation within seven days thereafter or the proclamation shall have no further force or effect; (2) Request the governor to proclaim a state of emergency when, in the opinion of the direc- tor, the locally available resources are ina.dequate to cope with the emergency; (3) Control and direct the effort of the emer- gency organization of this city for the accom- plishment of the purposes of this chapter: . (4) Direct cooperation between and coordI- nation of services and staff of the emergency organization of this city; and resolve questions. of authority and responsibility that may anse between them; (5) Represent this city in all dealings with public or private agencies on matters pertaining to emergencies as defined herein: (6) In the event of the proclamation ora lo.cal emergency as herein prov.ided, the proclamatlOn of a state of em-ergency by the Governor or the Director of the State Office of Emergency Serv- ices, or the existence of a state of war emergency. the director is empowered: (A) To make and issue rules and regulations. on matters reasonably related to the protection 2.72.050 of life and property as effected by such emer- gency; provided, however, such rules and regula- tions must be confirmed at the earliest practicable time by the city council, (B) To obtain vital supplies, equipment and such other properties found lacking and needed for the protection oflife and property and to bind the city for the fair value thereof and, if required immediately, to commandeer the same for pub- lic use, (C) To require emergency services of any city officer or employee and, in the event of the proc- lamation of a state of emergency in the county in which this city is located or the existence of a state of war emergency, to command the aid of as many citizens of this community as he deems necessary in the execution of his duties; such oersons shall be entitled to all privileges, benefits ~nd immunities as are provided by state law for registered disaster service workers, (D) To requisition necessary personnel or material of any city department or agency, and (E) To execute all of his ordinary power as city manager, all of the special powers conferred upon him by this chapter or by resolution or emergency plan pursuant hereto adopted by the city council, all powers conferred upon him by any statute, by any agreement approved by the city council and by any other lawful authority. (b) The assistant director shall, under the supervision of the director and with the assistance of emergency service chiefs, develop emergency plans and manage the emergency programs of this city; and shall have such other powers and duties as may be assigned by the director. (Ord. 1053 S 7, 1989; Ord. 622 S 6, 1971) 2.72.070 Emergency organization. All officers and employees of this city, together ~ith those volunteer forces enrolled to aid them during an emergency, and all groups, organiza- tions and persons who may by agreement or operation of law, including persons impres:>ed_ into service under the provisions of Sectlon 53 (South Son Fr:tncisco 10-89) 2.72.070 L72.060(a)(6)(C), be charged with duties inci- dent to 'the prote~tion oflife and property in this city dunng such emergency, sh~ll constitute the emergency organization of the city. (Ord. 622 S 7, 1971) 2.72.080 Emergency p~an. The city disaster council shall be responsible for the development of the city emergency plan, which plan shall provide for the effective mobi- lization of all of the resources of this city, both public and private, to meet any condition con- stituting a local emergency, state of emergency or state of war emergency, and shall provide for the organization, powers and duties, services and staff of the emergency organization. Such plan shall be in effect as of the date of an approving resolution by the city council. (Ord. 622 S 8, 1971) '2.72.090 . Relationship with San Mateo Operational Area. The city of South San Francisco shall be a member of the San Mateo Operational Area Emergency Services Organization. which serves to coordinate civil defense and disaster plans. programs and agreements among the political subdivisions in the county of San Mateo and between the political subdivisions and the Office of Emergency Services of the state of California. The mayor or an alternate from the city council shall be a voting member of the San Mateo Oper- ational Area Emergency Services Council, which (South SQn Fr:lnc:isc:o IU.M9) serves as the governing body of the San Mateo Operational Area Emergency Services Organiza- tion. (Ord. 938 S 2, 1983: Ord. 622 g 9, 1971) 2.72.100 Expenditures. Any expenditures made in connection with emergency activities, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabi- tants and property of the city. (Ord. 622 S 10, 1971) 2.72.110 Penalty for violations. It is a misdemeanor, punishable by a fine of not to exceed five hundred dollars, or by imprisonment for not to exceed six months, or both, for any person, during an emergency, to: (a) Wilfully obstruct, hinder or delay any member of the emergency organization in the enforcement of any lawful rule or regulation issued pursuant to this chapter, or in the per- formance of any duty imposed upon him by virtue of this chapter, (b) Do any act forbidden by any lawful rule or regulation issued pursuant to this chapter, ifsuch act is of such a nature as to give or be likely to give assistance to the enemy orto imperil the lives or property of inhabitants of this city, or to prevent, hinder or delay the defense or protection thereof; (c) Wear, carry or display, without authority, any means of identification specified by the emergency agency of the state. (Ord. 622 S 11, 1971) 54 ~ \ . .~~/ i,_ _..... ~,,/.J \ -...../ ATTACHMENT 2 HAZARD ANALYSIS 1. Floods: Potential for damage from floods exists in many parts of the City due to loss of watershed and tidal effects. 2. High winds: Potential for damage from high winds due to winter storms exists in many parts of the City due to dead or diseased trees that loose limbs or fall altogether. 3. Earthquake: Potential for damage, injury or death from a moderate to severe earthquake exists in many parts of the City due to the presence of un-reinforced masonry structures and/or buildings built on fill that is prone to liquefaction 4. Hazardous materials release: Potential for damage, injury or death from a hazardous materials release exists in many parts of the City due to the presence of chemicals transported by truck, rail or used by industry in the East of Hwy. 101 area. 5. Power outage: Potential for damage, injury or death from rolling blackouts exists for many businesses or citizens throughout the City who are dependent upon electricity for refrigeration, manufacturing or to power medical devices. 6. High heat: Potential for injury or death from high heat periods exists for populations at risk throughout the City(the old, young or infirm) 7. Pandemic: Potential for injury or death from infectious agent that is easily transmitted and patients have little or no immunity against (bird flu, etc.) 8. Urban/interface fire: Potential for damage, injury or death from wildfires that burn into populated areas of the City. 9. Airplane crash: Potential for damage, injury or death from airplane crashing within the City limits. 10. Weapons of mass destruction: Potential for damage, injury or death from acts of terrorism that include the use of weapons of mass destruction