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Home My WebLink About10.20.2022 Cultural Arts Commission Agenda Agenda CITY OF SOUTH SAN FRANCISCO MEETING OF THE CULTURAL ARTS COMMISSION Thursday October 20, 2022 6:30 P.M. TELECONFERENCE MEETING Welcome to the Meeting of the Cultural Arts Commission. Please note that the Cultural Arts Commission may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021). Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Commissioners Boldenweck, Vice Chair Bond, Bowen, DeNatale, Foley, Luster, Maharaj, Pomposo, Ramos, Chair Mardahay, and Zelaya and essential City staff will participate via Teleconference. Members of the public may submit their comments on any agenda item or public comment via email or Parks & Recreation main line. PURSUANT TO RALPH M. BROWN ACT, GOVERNMENT CODE SECTION 54953, ALL VOTES SHALL BE BY ROLL CALL DUE TO COMMISSIONERS PARTICIPATING BY TELECONFERENCE. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. SSF Parks & Recreation is inviting you to a scheduled Zoom meeting. Topic: Cultural Arts Commission Meeting Join Zoom Meeting https://ssf-net.zoom.us/j/82762489603?pwd=WXB6ZnY3TnhNaHYrcXhqc1NURWNRZz09 Meeting ID: 827 6248 9603 Passcode: 648007 One tap mobile +16699006833,,82762489603# US (San Jose) +13462487799,,82762489603# US (Houston) Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) 833 548 0282 US Toll-free 877 853 5257 US Toll-free 888 475 4499 US Toll-free 548 0276 US Toll-free Meeting ID: 827 6248 9603 Public Comment: Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the Zoom session, join the meeting from your computer or mobile device, enter your name, and request to comment through the “Chat” function and a staff person will add you to the queue for comments and unmute your microphone during the comment period. In the alternative, you may also provide email comments received during the meeting will be read into the record. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. Remote Public Comments: Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting. The email and phone line below will be monitored during the meeting, and public comments received will be read into the record. The City encourages the submission of comments by 6:00 pm before the start of the meeting, to facilitate inclusion in the meeting record. A maximum of 3 minutes per individual comment will be read into the record. Comments that are not in compliance the Commission’s rules of decorum may be summarized for the record rather than read verbatim. Email: [email protected] Electronic Comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments so that they comply with the 3 minute time limitation for public comment. Parks & Recreation Hotline: (650) 477-5202 Voice messages will be monitored during the meeting, and read into the record. Your voicemail should be limited so that it complies with the 3 minute time limitation for public comment. If you have any questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session. MILLIE MARDAHAY CHAIRPERSON RISHA BOND VICE CHAIR LENITA BOLDENWECK COMMISSIONER SARAH BOWEN COMMISSIONER MICHAEL DENATALE COMMISSIONER PETER FOLEY COMMISSIONER FRANCES LUSTER COMMISSIONER ZUBIN MAHARAJ COMMISSIONER LYDIA POMPOSO COMMISIONER RAUL RAMOS COMMISSIONER JOSE ZELAYA COMMISSIONER ERCIE SANTOS CULTURAL ARTS SPECIALIST ERIN O’BRIEN BUSINESS MANAGER KEREN SOLANO COMMISSION CLERK GREG MEDIATI DIRECTOR PARKS AND RECREATION ANGELA DULDULAO ACTING DEPUTY DIRECTOR PARKS AND RECREATION Agenda CITY OF SOUTH SAN FRANCISCO CULTURAL ARTS COMMISSION MEETING Teleconference Meeting Thursday, October 20, 2022 6:30 p.m. A G E N D A I. Call to Order II. Roll Call III. Welcome New Commissioners – Frances Luster, Lydia Pomposo, Jose Zelaya IV. Agenda Review V. Approval of Minutes of September 15, 2022 VI. Citizen Participation (Citizen comment on items not agendized/informational only) VII. Unfinished Business 1) 2023 Art Shows • May & October - Media Selection • Delete one art show in 2023 (Cultural Arts Specialist, Ercie Santos) Status/Action 2) Cancellation of December 15 meeting (Cultural Arts Specialist, Ercie Santos) Action 3) Subcommittee Reorganization (Cultural Arts Specialist, Ercie Santos) Discussion VIII. New Business 1) Capital Projects Update (Deputy Director of Capital Projects, Philip Vitale) Status IX. Subcommittees 1. Strategic Vision Status 2. Sculpture Status 3. Urban Art Status 4. Youth Art Programs Status 5. Day of the Dead Art Show (October 14-15) Follow-up 6. 2D Art show (Jan 27 & 28, 2023) Status 7. Performing Arts Status 8. Community Engagement Status X. Items from Commission XI. Items from Staff Upcoming Events: Halloween Extravaganza, Fun Run, Taste of SSF XII. Correspondence XIII. Adjournment: Next Meeting: November 17, 2022 Correspondence Due: November 7, 2022 MINUTES OF THE CULTURAL ARTS COMMISSION MEETING CITY OF SOUTH SAN FRANCISCO Thursday September 15, 2022 Teleconference Meeting I. CALL TO ORDER: 6:30 p.m. II. ROLL CALL: Present: Commissioners: Boldenweck, Bond, DeNatale, Foley, Maharaj, Mardahay, Ramos Absent: Commissioners: Bowen Staff Present: Angela Duldulao, Acting Deputy Director of Parks & Recreation Erin O’Brien, Business Manager Ercie Santos, Cultural Arts Specialist Keren Solano, Administrative Assistant II III. AGENDA REVIEW: N/A IV. APPROVAL OF MINUTES of August 18, 2022: Minutes for August 18, 2022 stand as sent.  Motion to approve by Commissioner Bond  Followed by a second from Commissioner Foley  Passed by majority vote V. CITIZEN PARTICIPATION: N/A VI. UNFINISHED BUSINESS: 1. 2023 Art Show – Media Selection  Specialist Santos confirmed the Youth Art Show dates will be March 10 through March 11, 2023.  Commissioner Bond recommended showcasing two-dimensional artwork such as photography, painting, and drawings for the January 2023 Art Show.  Commissioner Bond suggested dropping one of the art shows to focus on fundraising activities during the summer months. This is to be discussed further in October’s meeting.  Roll Call Vote Results | The Commission will have a two-dimensional art show in January 2023. (AYES: Bond, Boldenweck, DeNatale, Foley, Maharaj, Mardahay, and Ramos. ABSENT: Bowen) 2. Commission Recruitment  Business Mgr. O’Brien informed the Commission there will be interviews for multiple commission vacancies on Tuesday, September 20, 2022 in the Municipal Services Building. Interviews will be open to the public. Cultural Arts Commission Minutes of September 15, 2022 Page 2 VII. NEW BUSINESS: 1. Planning for Art Opportunities  Deputy Director Duldulao gave a brief presentation to review the challenges and transformative phase of the Cultural Arts program. Her presentation also pointed out the addition of the Public Art Master Plan component to the program. VIII. SUBCOMMITTEES: 1. Strategic Vision Public Art Master Plan  Commissioner DeNatale informed the Commission that the consultants from Art Builds Community will be doing public outreach at Concert in the Park on September 24, 2022 and the Day of the Dead/ Día de Muertos Art Show on October 14 and 15. 2. Sculpture  No update. 3. Urban Art  Vice Chair Bond informed the Commission that the subcommittee decided to prioritize an RFQ (Request for Qualifications) at their next meeting in October where they will also discuss a database for mural artists.  The Commission discussed sending the Public Art Master Plan survey to the local biotech and corporate companies.  The Commission discussed using the South San Francisco Conference Center as a venue for fundraising events and possible art shows. 4. Youth Art Programs Fundraiser (August 28, 2022)  On behalf of Commissioner Bowen, Commissioner DeNatale reported the Commission fundraised a total of $5,048.25, which exceeded the Commission’s fundraising goal.  Commissioner DeNatale proposed to the Commission the date of Sunday, August 27, 2023 for the next Youth Art Programs Fundraiser at the Joseph Fernekes Building. There wasn’t any opposition to the proposed date. 5. Day of the Dead Art Show (October 14-15)  Commissioner Boldenweck informed the Commission that artist Evangelina Portillo will be preparing the sugar skulls for the event. She also added that artwork from the South San Francisco Childcare Programs will be showcased. 6. Performing Arts  Deputy Director Duldulao pointed out the potential need for an additional member to this subcommittee due to the recent resignation of Commissioner Hobson Coard. 7. Community Engagement  Chairperson Mardahay informed the Commission that the subcommittee will meet after the Day of the Day Art Show to discuss goals and recruitment.  The Commission discussed the possibility of merging the Performing Arts Subcommittee and the Community Engagement Subcommittee.  The Commission discussed the new Library | Parks & Recreation Community Center’s use for future theatrical functions and the need for a performing arts center in South San Francisco. X. ITEMS FROM COMMISSION: Cultural Arts Commission Minutes of September 15, 2022 Page 3 1. Commissioner DeNatale asked about the status of San Francisco Taiko Dojo and Business Mgr. O’Brien informed the Commission the group is in conversation with the City. XI. ITEMS FROM STAFF: 1. Annual Coastal Cleanup (September 17, 2022)  The Parks and Recreation Department will be hosting a clean up event at the South San Francisco Bay Trail beginning at 9 a.m. 2. Concert in the Park (September 24, 2022)  The concert will take place from 11:30 a.m. – 5:30 p.m. This year the event will feature over 40 vendor booths and performances by several Parks and Recreation dance programs such as Hawaiian dancing, Belly dancing, and Mexican Folkloric dancing. 3. Halloween Extravaganza (October 22, 2022)  This event will take place at the Joseph Fernekes Building. Announcement  Deputy Director Duldulao informed the Commission the consultants working on the Lindenville plan will be at Concert in the Park.  Business Mgr. O’Brien informed the Commission the “Wild Poppies in the Twilight Rain” sculpture, also known as the Heart Sculpture, has been relocated to the front of the South San Francisco Conference Center. XII. CORRESPONDENCE: Provided by Specialist Santos. XI. ADJOURNMENT: Chair Mardahay adjourned the meeting at 8:05 p.m. Next Meeting: October 20, 2022 Respectfully submitted, Keren Solano Administrative Assistant II South San Francisco Capital Projects Cultural Arts Commission October 20, 2022 Attachment 1 - VIII.1 Capital Projects Update 1 Capital Projects Project Updates •Caltrain Plaza Public Art •Orange Memorial Park New Aquatic Center •Centennial Trail Improvements Attachment 1 - VIII.1 Capital Projects Update 2 Caltrain Plaza Art Project Background •South San Francisco Caltrain Station Improvements and new Plaza •Caltrain Plaza Art Selection Committee selects RideArt 2021 •Design and plaza construction coordination underway •Plaza construction and Public Art Installation planned for Summer 2023 Attachment 1 - VIII.1 Capital Projects Update 3 Caltrain Plaza Art Attachment 1 - VIII.1 Capital Projects Update 4 Caltrain Plaza Art Attachment 1 - VIII.1 Capital Projects Update 5 Orange Memorial Park New Aquatic Center Project Scope •Construct a new 26,000 sf facility •Two pools o Cool-water lap pool o Warm-water teaching/recreation pool •Activity Room •Swimmer's Lounge •Maintain operation of existing pool throughout construction of the new pool facility Attachment 1 - VIII.1 Capital Projects Update 6 Orange Memorial Park New Aquatic CenterAttachment 1 - VIII.1 Capital Projects Update 7 Attachment 1 - VIII.1 Capital Projects Update 8 Attachment 1 - VIII.1 Capital Projects Update 9 Attachment 1 - VIII.1 Capital Projects Update 10 Attachment 1 - VIII.1 Capital Projects Update 11 Attachment 1 - VIII.1 Capital Projects Update 12 Attachment 1 - VIII.1 Capital Projects Update 13 Attachment 1 - VIII.1 Capital Projects Update 14 Attachment 1 - VIII.1 Capital Projects Update 15 Attachment 1 - VIII.1 Capital Projects Update 16 •Community Workshop 1 April 9, 2022 Completed Gallery Walk •Community Workshop #2 April 30, 2022 Completed 3 Initial Programming Alternatives and Concepts •Community Workshop #3 June 25, 2022 Completed Preferred Programming and Concept Direction •South San Francisco Park and Recreation Commission August 16, 2022 Completed •South San Francisco City Council Presentation `September 28, 2022 •Design Documents Complete Spring 2023 •Construction Start Summer 2023 •SPLASH Winter 2025 Orange Memorial Park New Aquatic CenterAttachment 1 - VIII.1 Capital Projects Update 17 Centennial Trail Improvements Project Background •Trail master plan was recently updated •Opportunity areas have been identified •Grant funding was obtained to help fund improvements •Design process is just starting Project Goals •Deliver program elements identified in grant application •Complete project by June 2024 •Set precedent for future improvements along the trail Attachment 1 - VIII.1 Capital Projects Update 18 Centennial Trail Improvements Program Elements •Skate space •Bike park •Practice field •Play area •Picnic/seating area •Pollinator garden •Outdoor classroom •Fitness stations •Drought tolerant plantings •Lighting Attachment 1 - VIII.1 Capital Projects Update 19 Centennial Trail Improvements Attachment 1 - VIII.1 Capital Projects Update 20 Centennial Trail Improvements Attachment 1 - VIII.1 Capital Projects Update 21 CULTURAL ARTS COMMISSION 2022 GOALS & COMMITTEES October 20, 2022 - update ART GALLERY/EXHIBITS Strategic Vision Youth Art Programs 1) Youth Art Scholarship 2) Fundraiser- 8/28 3) Youth Art Show (Show 2-March or April) April 29-30 Sculpture Urban Art includes Utility Box Murals Community Engagement Performing Arts Show 1 February 2022 Feb 21 - Mar 21 Virtual PHOTO Completed Show 3 May or July July 15-16 Handcraft Art/Craft Completed (2021 Virtual GenArt) Show 4 October Oct 14-15 Dia de Muertos (2021 Virt Quilt/Fiber)          CHAIR M. DeNatale S. Bowen L. Boldenweck R. Bond M. Mardahay R. Bond R. Bond L. Boldenweck MEMBER R. Bond M. DeNatale M. DeNatale M. DeNatale P. Foley Z. Maharaj R. Ramos R. Bond R. Ramos M.Mardahay P. Foley Z. Maharaj Z. Maharaj P. Foley R. Ramos P. Foley Alternates Z. Maharaj M.Mardahay 2022 Art Gallery Exhibit Dates – All programs completed 1st - February 11 & 12 (In-person cancelled; Virtual Photography Exhibit – 2/21-3/21) 2nd - April 29 & 30 Youth Art Show 3rd - July 15 & 16 Arts & Crafts (hand-created) 4th - October 14 & 15 Dia de Muertos/Day of the Dead Sunday, August 28, 2022 BBQ Fundraiser 2023 Art Gallery Exhibit Dates 1st show – January 27 & 28 2-dimensional Art 2nd show – March 10 & 11 Youth Art Show 3rd show – May 12 & 13 TBD 4th show – October 13 &14 TBD Sunday, August 27 – BBQ Fundraiser 280-27414 City of South San Francisco - Cultural Arts Commission FY 2022 - 2023 INCOME Balance 7/1/22 July August Sept.FY Subtotal Rolling Total Cultural Arts Fund - Past FY starting balance (pre-2020-2021)79,384.15 - 79,384.15 1. General Donations 600.00 20.00 20.00 620.00 2. Fundraising Funds 736.95 1,147.35 4,170.75 5,318.10 6,055.05 3. Scholarship Donations 200.00 - 200.00 4. Artist Sales - - - 5. Artist Entry Fees 560.00 85.00 85.00 645.00 6. Interest Allocation/Other 1,963.75 500.00 500.00 2,463.75 Income Subtotal 83,444.85 85.00 1,167.35 4,670.75 5,923.10 89,367.95 EXPENSES July August Sept.FY Subtotal Rolling Total Cultural Arts Fund - 1. Event Expenses - $542.75 542.75 542.75 2. Art Purchased - - - 3. Scholarships Awarded 6,000.00 - 6,000.00 4. Artist Sales - Payments 40.00 - 40.00 5. Awards for Winning Art Exhibits 850.00 225.00 225.00 1,075.00 6. Utility Box Mural Program - - - 7. Other Expenses 4,505.00 - 4,505.00 Expenses Subtotal 11,395.00 - 225.00 542.75 767.75 12,162.75 BALANCE TOTAL 72,049.85 72,134.85 73,077.20 77,205.20 ENCUMBRANCES July August Sept. Youth Scholarship*- (3,000.00) (3,000.00) (3,000.00) Caltrain (45,000.00) (45,000.00) (45,000.00) (45,000.00) Encumbrance Subtotal (45,000.00) (48,000.00) (48,000.00) (48,000.00) Balance w/ Encumbrances 27,049.85 24,134.85 25,077.20 29,205.20 * Youth Scholarship encumbrance renewed on July 1 (start of fiscal year) Cultural Arts Commission 2022 Name Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Boldenweck P P P P P P C P P Bond P P P P P A C P P Bowen P P A P P P C P A Campagna P P P P P A C R R Cansino P P P P P P R R R DeNatale P P P P P P C P P Foley P P P P P P C P P Hobson-Coard P P P P P P R R R Luster Maharaj P P A P P A C P P Mardahay P A P P P P C P P Pomposo Ramos P P P P A A C A P Zelaya P – Present A – Absent C – Meeting Cancelled R – Resigned