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Home My WebLink AboutPC e-Packet 10-19-06 CITY OF SOUTH SAN FRANCISCO REGULAR MEETING OF THE PLANNING COMMISSION MUNICIPAL SERVICES BUILDING 33 ARROYO DRIVE October 19, 2006 7:30 PM WELCOME If this is the first time you have been to a Commission meeting, perhaps you'd like to know a little about our procedure. Under Oral Communications, at the beginning of the meeting, persons wishing to speak on any subject not on the Agenda will have 3 minutes to discuss their item. The Clerk will read the name and type of application to be heard in the order in which it appears on the Agenda. A staff person will then explain the proposal. The first person allowed to speak will be the applicant, followed by persons in favor of the application. Then persons who oppose the project or who wish to ask questions will have their turn. If you wish to speak, please fill out a card (which is available near the entrance door) and give it, as soon as possible, to the Clerk at the front of the room. When it is your turn, she will announce your name for the record. The Commission has adopted a policy that applicants and their representatives have a maximum time limit of 20 minutes to make a presentation on their project. Non-applicants may speak a maximum of 3 minutes on any case. Questions from Commissioners to applicants or non-applicants may be answered by using additional time. When the Commission is not in session, we'll be pleased to answer your questions if you will go to the Planning Division, City Hall, 315 Maple Avenue or telephone (650) 877-8535 or bye-mail at web- ecdCiilssf.net. William Zemke Chairperson Mary Giusti Commissioner Eugene Sim Commissioner John Prouty Commissioner Judith Honan Vice-Chairperson William Romero Commissioner Marc C. Teglia Commissioner Susy Kalkin, Chief Planner Secretary to the Planning Commission Steve Carlson Michael Lappen Senior Planner Senior Planner Gerry Beaudin Associate Planner Chad rick Smalley Associate Planner Bertha Aguilar Clerk Please Turn Cellular Phones And Paqers Off. Individuals with disabilities who require auxiliary aids or services to attend and participate in this meeting should contact the ADA Coordinator at (650) 829-3800, five working days before the meeting. PLANNING COMMISSION AGENDA MUNICIPAL SERVICES BUILDING 33 ARROYO DRIVE October 19, 2006 Time 7:30 P.M. I CALL TO ORDER / PLEDGE OF ALLEGIANCE ROLL CALL / CHAIR COMMENTS AGENDA REVIEW ORAL COMMUNICATIONS CONSENT CALENDAR 1. Approval of Regular meeting minutes of August 3'., August 17th and Special meeting minutes of September 7,2006. 2. Diana Barnard/applicant KSW PROPERTIES/owner 1333-1361 Lowrie Ave (015-115-290 & 015-115-460) P05-0139: UP05-0027, DR06-0027, VAR05-0002 & TDM05-0005 (Continue off calendar) Use Permit allowing re-establishment of warehouse and distribution uses generating in excess of 100 average daily vehicle trips, outdoor overnight truck storage and 24 hour operation and Design Review of landscaping upgrades; Cultural Arts Contribution allowing 16,590 square feet of on-site landscaping in-lieu of providing a minimum landscaping of 26,236 square feet; Variance allowing 95 parking spaces instead of the minimum requirement of 125 parking spaces and Transportation Demand Management Plan in association with a Variance reducing parking requirements located at 1331, 1341-1349 Lowrie Avenue in the Planned Industrial Zone District in accordance with SSFMC Chapters 20.30, 20.81, 20.84, 20.85, 20.101, & 20.120. PUBLIC HEARING 3. Use Permit - NCLEX PS Business Parks/Owner Elieen A. DeDios/Applicant 90 So. Spruce P06-0096: UP06-0024 (Continued from September 7, 2006) Use Permit to allow a Joint Use parking arrangement at 90 So. Spruce Avenue so that a nursing education exam review center can use 18 spaces during off-peak hours (5pm to 9pm Monday through Friday) in accordance with SSFMC Chapters 20.32, 20.74, 20.74.080(b) in the P-I (Planned Industrial) Zoning District. Planning Commission Agenda - Cont'd October 19, 2006 Page 3 of 4 4. Federal Express Distribution Facility Michael Nilmeyer/applicant A-M-J ASSOCIATES/owner 222 Littlefield Ave P06-0056: UP06-0017, DR06-0044 & TDM06-0005 (Continued from September 21, 2006) Use Permit to legalize a commercial postal facility with 24 hour daily operations and generating in excess of 100 average daily vehicle trips, and off-site parking at 202 Littlefield Avenue; Design Review of a new open at- grade parking lot and landscaping upgrades; Transportation Demand Management Plan to reduce traffic associated with the development located in the Planned Industrial (P-I) Zone District in accordance with SSFMC Chapters 20.32, 20.74, 20.81, 20.85 & 20.120. 5. Federal Express Indoor Garage / Distribution Facility Michael Nilmeyer/applicant WELLS ENTERPRISES/owner 202,212 & 218 Littlefield Ave P06-0054: UP06-0016, DR06-0043 & TDM06-0004 (Continued from September 21,2006) Use Permit and Design Review allowing a two tenant building comprised of a 10,228 square foot industrial use and a 17,600 square foot commercial mail distribution center with a 32,000 square foot indoor garage for occupants of 202 and 222 Littlefield Avenue, outdoor parking for twenty-five (25) vehicles and indoor parking garage for up to eighty-two (82) vehicles, outdoor overnight storage of up to five (5) tractor trailers, and three (30 foot long loading docks, generating in excess of one hundred (100) average daily vehicle trips, and twenty- four (24) hour operation: Transportation Demand Management Plan to reduce traffic associated with the development in the Planned Industrial (P-I) Zone District in accordance with SSFMC Chapters 20.71,20.74, 20.81 & 20.85 & 20.120. 6. Alexandria Real Estate Equities/applicant Richard Elmo Haskins/owner Southeast corner of East Jamie Court and Haskins Way P02-0042: UPM06-0003, DAA06-0002, TDM06-0007 and Addendum to certified Mitigated Negative Declaration MND02-0042 (Continued from October 6, 2006) Use Permit Modification, Modified TDM Plan and Design Review of minor changes to an approved two building office/R&D complex on a 6.13-acre site at the southeast corner of East Jamie Court and Haskins Way, adjacent to the San Francisco Bay. The approved project consists of two buildings totaling 133,000 sq. ft.: one two-story structure over a parking level (57,700 sq. ft.) and one three-story structure (75,300 sq. ft.), with a parking ratio of 2.8 spaces per 1,000 square feet. The revised project consists of two three-story buildings of the same layout and design of the original plan, but totaling 162,000 sq. ft. (29,000 sq. ft. increase) over a depressed parking level extending beneath both buildings, and providing a parking ratio of 2.8 spaces per 1,000 square feet, in the Planned Industrial (P-I) Zoning District in accordance with SSFMC Chapters 20.32, 20.74, 20.85, 20.91 and 20.120. Modification to approved Development Agreement. S:\Age""o;ltls\Pltl""""~""0 cOV"-W.~S$~oV\.\::;>OO('\10-1j-O(' R'PC.c:jOc. Planning Commission Agenda - Cont'd October 19, 2006 Page 4 of 5 ADMINISTRATIVE BUSINESS 7. FedEx Distribution Center Bacon, John W. & Lynn J.lOwner Michael Nilmeyer/Applicant 220 Shaw Rd. P05-0064: UP05-0014 (Continued from September 21, 2006) Use Permit and Design Review allowing the conversion of a two-story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at-grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces, generating in excess of 100 average daily 8. Study Session Genentech Master Plan Genentech /Owner Lisa Sullivan/Applicant 1 DNA Way P05-0141: MP05-0001 & EIR05-0004 Genentech Facilities Master Plan Update Study Session #4. ITEMS FROM STAFF ITEMS FROM COMMISSION 9. Cancellation of Regular Planning Commission meeting of November 2, 2006 ITEMS FROM THE PUBLIC ADJOURNMENT su~/ ~ b Secretary to the Planning Commission City of South San Francisco NEXT MEETING: Regular Meeting November 2, 2006, Municipal Services Building, 33 Arroyo Drive, South San Francisco, CA. Staff Reports can now be accessed online at http://weblink.ssf.net SKlbla S:\4gelo\,cjCls\PLtl,^-lI\i""0 COVlAw..Lss[OVl.'200G\10-1j-Ob RPC.clOC Planning Commission Staff Report DATE: October 19,2006 TO: Planning Commission FROM: Steve Carlson, Senior Planner SUBJECT: 1. Use Permit allowing re-establishment of warehouse and distribution uses generating in excess of 100 average daily vehicle trips, outdoor overnight truck storage and 24 hour operation. 2. Design Review of landscape upgrades. 3. Cultural Arts Contribution allowing 16,590 square feet of on-site landscaping in-lieu of providing a minimum landscaping of26,236 square feet. 4. Variance allowing 95 parking spaces instead ofthe minimum requirement of 125 parking spaces. 5. Transportation Demand Management Plan in association with a Variance reducing parking requirements located. SSFMC Chapters: 20.30,20.81,20.84,20.85,20.101, & 20.120. Address: Owner: Applicant: Case No.: 1333-1361 Lowrie Ave (015-115-290,015-115-450 & 015-115-460) KSW Properties Diana Barnard P05-0139: DR06-0083 UP05-0026, V AR05-0002 & TDM05-0005 RECOMMENDATION It is recommended that the Planning Commission continue the matter off-calendar. DISCUSSION: The applicant needs additional time to revise the landscape plans in response to the recent Design Review Board comments. The proposal will likely be rescheduled for the Commission meeting in December. B~~ Steve Carlson, Senior Planner Planning Commission Staff Report DATE: October 19,2006 TO: Planning Commission SUBJECT: Use Permit - Facets of Nursing Excellence - Use Permit application to allow a Joint Use parking arrangement for 18 parking spaces for Facets of Nursing Excellence (a nursing education center) located in Suite 0 at 90 South Spruce Avenue during off-peak hours (5pm to 9pm Monday through Friday, and Saturday and Sunday by appointment) in accordance with SSFMC Chapters 20.32,20.74, 20.74.090(b) in P-I (Planned Industrial) Zoning District. Owner: Applicant: Case Nos.: PS Business Park Eileen A. DeDios P06-0096: UP06-0024 RECOMMENDATION: It is recommended that the Planning Commission approve the Joint Use parking arrangement (P06-0096 & UP06-0024) based on the attached Findings and subject to the attached Conditions of Approval. BACKGROUND & DISCUSSION: The subject business park is located at the northwest corner of North Canal Street and South Spruce Avenue. The applicant is proposing a nursing education center. The education center prepares nurses for the exam that they must pass to practice in the State of California. The proposed use is permitted within the P-I (Planned Industrial) zoning district - "Community Education" is listed as a permitted use in section 20.32.010 of the South San Francisco Municipal Code (SSFMC). However, a use permit is required to formalize a Joint Use parking arrangement per 20.74.090(b) of the SSFMC, because the education center cannot meet the parking requirements during regular business hours. The parking allocation for individual units within the business park results in five spaces being allocated to Suite O. A Joint Use parking arrangement allows the Planning Commission to approve an additional parking allocation for a business that would generate parking demand when other uses are closed. The required number of parking spaces for a Technical Training School within a Community Education use would be one parking space for each employee plus one for every hundred gross Staff Report To: Planning Commission Subject: Facets of Nursing Excellence October 19,2006 Page 2 of S square feet of floor area (SSFMC 20.74.0S0(a)). The applicant will be the only instructor and the business will occupy Suite 0, which is 1,620 square feet. This results in a parking demand of 18 spaces. Because the business park cannot support 18 spaces for this business during regular business hours, the applicant has indicated that the business would operate between the hours of Spm and 9pm Monday through Friday and Saturdays and Sundays by appointment only. Other Businesses in the Complex and the Current Parking Situation There are 24 units available for rent in the subject building. As of September 29th, 22 units are occupied. 18 of the businesses operate between the hours of 8am and Spm. Of the remaining four businesses, one is open until S:30pm, two are open until 7pm, and one until 9pm. No other Joint Use Parking Agreements have been approved for this site so there should be no on site parking conflict should the Planning Commission approve this application. The applicant has requested a Joint Use parking arrangement to use 18 parking spaces during the hours of 5pm and 9pm from Monday to Friday. The availability of parking spaces was monitored during regular business hours to give the Planning Commission additional information about the current parking situation. The parking space numbers provided below were collected during the week of September 25th through September 29th. The spaces were counted between 8am and 9am, llam and Ipm, and 4pm and 5pm for the week. Please note that the parking space count summarizes regular business hours (8am to 5pm) but the application is for a parking agreement that would allow the applicant to use 18 spaces after regular business hours (between the hours of 5pm and 9pm Monday through Friday). Spaces Available out of 116 at 90 So. Spruce Date Mon. Sept. 25 Tues. Sept. 26 Wed. Sept. 27 Thurs. Sept. 28 Fri. Sept. 29 8am-9am 66 67 61 65 61 llam-lpm 74 72 76 72 80 4pm-Spm 82 88 79 86 75 In the worst case scenario 52% of the spaces, or 61 parking spaces were available during business hours during the week of September 2St\ 2006. The number of free parking spaces increased later in the day. There was an average of 82 spaces available at the end of the business day. Staff Report To: Planning Commission Subject: Facets of Nursing Excellence October 19,2006 Page 3 of 5 CEQA The proposed development has been determined to be categorically exempt under the provisions of CEQA. (Class 1, Section 15301 (a): Interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances.) CONCLUSION: The applicant has agreed to operate the education facility during non-peak hours, which should create no adverse parking situation within the business park at 90 South Spruce or on surrounding public streets. Therefore, staff recommends that the Planning Commission approve application P06-0096 and UP06-0024 based on the attached draft Findings and subject to the attached draft Conditions of Approval. L Ge TMS/ghb Attachments: Draft Findings of Approval Draft Conditions of Approval Copy of SSFMC Chapter 20.74.080(b) - Joint Use parking arrangement Plans DRAFT FINDINGS OF APPROVAL P06-0096 FACETS OF NURSING EXCELLENCE 90 SOUTH SPRUCE AVENUE (As recommended by City Staff October 19, 2006) As required by the "U se Permit Procedures" (SSFMC Chapter 20.81) the following findings are made in support of allowing a Joint Use Parking Agreement at 90 South Spruce Avenue, in P-I Planned Industrial District in accordance with SSFMC Chapters 20.32,20.74, 20.74.090(b) based on public testimony and the materials submitted to the City of South San Francisco Planning Commission which include, but are not limited to the Site Plan, dated July 27, 2006 and the Planning Commission staff report, dated September 7, 2006; and Planning Commission meeting of September 7, 2006: 1. The Joint Use Parking Agreement for 18 parking spaces for a nursing education/training facility in Suite 0 of the business park at 90 South Spruce Avenue will not be adverse to the public health, safety or general welfare of the community, nor detrimental to surrounding properties or improvements. The Joint Use parking agreement will allow the nursing education facility - an education service which is currently not offered in the City - to operate in South San Francisco. 2. The proposed project complies with the General Plan Land Use Element designation of "Business Commercial/Office". The community education facility is consistent with the General Plan, with an approved Joint Use parking agreement. 3. The proposed project complies with the standards and requirements of the P-I Zone District with the exception of parking, which is addressed by the Joint Use parking agreement under review by the Planning Commission. * DRAFT CONDITIONS OF APPROVAL P06-0096 FACETS OF NURSING EXCELLENCE 90 SOUTH SPRUCE AVENUE (As recommended by City Stat/October 19,2006) A. Planning Division requirements shall be as follows: 1. The applicant shall comply with the Planning Division's standard Conditions and Limitations for Commercial Industrial and Multi-family Residential Projects. 2. The project shall be completed and operated substantially as indicated in the plans prepared by Inter-Pacific Outsourced Dimensions SVCS, dated July 27, 2006. 3. The hours of business operation shall be limited to 5 PM to 9 PM Monday through Friday, and 9 AM to 9 PM Saturday and Sunday. 4. The maximum number of students and instructors permitted at anyone time at this location shall be limited to a total of 17. Planning Division contact Gerry Beaudin, Associate Planner, (650) 877-8353 Computation of required spaces- considered as providing parking facilities for any Exceptions. other use. All off-street parking spaces shall be computed as (a) Multi-Tenant Office/Warehouse Buildings. set forth in Sections 20.74.020 through 20.74.070, In the case of multi-tenant office/warehouse build- except as follows: ings, the lessor is required to provide parking spaces (a) When the application of Sections 20.74.020 for each separate lessee depending on the specific through 20.74.070 results in the requirement of a use(s) occurring in the leased space. The amounts of fractional parking space, any fraction shall be con- space in a given leased area devoted to each different strued as requiring one full parking space. use shall be the basis for computing the total parking (b) When required parking computations are requirement for each leased area. In no case shall less based on gross floor area, floor area devoted exclu- than one space for every business establishment or sively to parking shall not have off-street parking firm plus one space for every warehouse space be space or landscaping requirements. required. (c) When a building has more than one use..& (b) Joint Use. The planning commission may, in parking standards will be calculated by adding the.... addition, approve the alternating use of parking fa- total required spaces for the ancillary use or uses to cilities in cases where parties wish to cooperatively the total parking required spaces for a primary use. establish and operate parking facilities and where (d) When the property proposed for development these uses generate parking demands primarily dur- is located within an approved parking district and the ing hours when the remaining uses are not in opera- parking commission has granted an exception, based tion, i.e., one use may operate in the daytime only, on a finding that there is sufficient public parking in and the other at night only, and the parking would the vicinity of the proposed development to meet all then serve both uses. The burden of proof for a re- or a portion of the required on-site parking require- duction in the total number of required parking ment. Such an exception may include conditions to spaces, however, shall remain with the applicant, and mitigate the parking impact. documentation shall be submitted to the planning (e) The planning commission or city council commission substantiating the reasons for this re- may require additional off-street parking facilities in quested parking reduction. As a condition precedent connection with the occupancy or use of a building in to approving such alternating use, the planning com- any commercial or industrial area, in the following mission shall require: instances: (I) That whenever alternative units of measure- ( I) Whenever the proposed use of a building is ment are required for computing off-street parking anticipated to create the need for an unusual or ex- requirements, that unit of measurement which pro- ceptional amount of off-street parking. vides the greater number of off-street parking spaces (2) Whenever alteration, expansion or change in shall control. use of a building creates a need for off-street parking (2) A special condition on the use permit, or spaces in excess of the spaces required for such a other permit, restricting the nature of the uses and building or use before the alteration, expansion or times when such uses operate so as to ensure a lack change in use. (Ord. 100692 (part), 1986) of conflict between them. (3) Submittal of a title report for the parcel and an agreement between the owners of record and the respective users which describes the parcel and obli- gates it for the parking purposes free and clear of ex- ceptions which would interfere with the use, de- scribes the obligation of each party, describes the parking facility by parking diagram approved by the 20.74.080 Computation of required spaces- Multi-tenant uses. In the case of multi-tenant uses, the total re- quirements for off-street parking spaces shall be the sum of the requirements for the various uses. Off-street parking facilities for one use shall not be 20.74.090 20.74.080 701 (South San Francisco Supp. No.4. 7-03) 20.74.090 planning commission, which agreement shall be re- corded in the county recorder's office. (4) Use of the respective facilities is limited to the mutually exclusive hours of operation set forth in the use permit. (5) No more than fifty percent of the required off-street parking spaces for a building or use may be supplied by parking facilities for any other building or use. (6) No use established pursuantto the provisions of this section may be changed without the prior ap- proval of the city in accordance with this chapter. (Ord. 1006 S 2 (part), 1986) 20.74.100 Computation of required spaces- Uses not specified. The parking space requirements for uses not listed in Sections 20.74.020 through 20.74.070 shall be recommended by the planning director to the plan- ning commission. Such determination shall be based upon the requirements for the most comparable use specified in Sections 20.74.020 through 20.74.070. (Ord. 1006 S 2 (part), 1986) 20.74.110 Size and design. (a) Each uncovered off-street parking space shall be at least eight and one-half feet by eighteen feet, exclusive of driveway and aisles except that, in the case of a space located parallel to a curb, the length of the space shall be twenty feet. (See Figure 12 for Section 20.74.110(a).) (b) Concrete bumper guards or wheel stops shall be provided for all unenclosed parking spaces and for multifamily and commercial projects with multiple enclosed spaces. A six-inch high concrete curb surrounding a landscape area at least six feet wide may be used as a wheel stop, provided that the overhang will not damage or interfere with plant growth or its irrigation. A concrete sidewalk may be used as a wheel stop provided the overhang will not interfere with pedestrian movement. A maximum of two feet of the required length of a parking space may overhang a landscape area or a sidewalk. (South SaD Francisco Supp. No.4, 7-03) (c) The minimum dimensions of each new ga- rage or carport parking space shall be ten feet in width by twenty feet in length. (d) Each garage space shall be equipped with an automatic door opener and a roll-up sectional or similar garage door which does not extend onto the apron. On multifamily dwellings, a security gate on a multispace garage is permitted. (e) F or the purpose of determining the existing number of garage spaces for an existing dwelling unit the following dimensions shall apply: (1) An existing garage with minimum interior dimensions of eight and one-half feet in width and eighteen feet in length shall qualify as one existing enclosed parking space. .(2) An existing garage with minimum interior dimensions of seventeen feet in width and eighteen feet in length shall qualify as two existing enclosed parking spaces. If the minimum interior dimensions of an existing garage parking space exceeds the minimum dimen- sions in this subsection, the existing enclosed space dimensions shall be maintained. (f) The vertical clearance for garage or carport parking spaces shall not be less than seven feet six inches. (g) The tandem space shall be permitted at a minimum forty feet by ten feet in dimension. No more than two vehicles shall be placed one behind the other. (h) Parking spaces required for the residential second unit must be accessible for the parking of a vehicle. (Ord. 1323 Exh. D (part), 2003; Ord. 1063 S 10, 1989: Ord. 1059 S 3, 1989: Ord. 1006 S 2 (part), 1986) 20.74.120 Location. (a) Residential parking spaces shall be located on the same lot or building site as the dwellings to be served. 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(1) (1) <( '.0 .. ..- OO,..-ooooZ ..- -w 001- Woo ..I- 0000"'- w(\):;(..:-:....:-:.. o.......,.(/)woo ~oo:::::>I-W oow 001- a:<( - -:::::>z~:::::> OOr-U::.....JOO ~<(<(~~ <( ~ a: <(a: I- z-a: Z w(/)wl-<( l-ol-wO ,..- .....J <( .....Jo <( (\)~.....J > ~ a.. o o 0) o I- ~ a.. o o L.() W LLO om oo.....J I-.....J WW 00 <(x LLW ..(9 Oz w- 1-00 _a: :::::>:::::> (/)Z Planning Commission Staff Report DATE: October 19, 2006 TO: Planning Commission SUBJECT: 1. Use Permit legalizing a commercial postal facility with 24 hour operations, generating in excess of 100 average daily vehicle trips, with outdoor overnight truck and trailer storage and off-site parking at 202 Littlefield Avenue. 2. Design Review of a reconfigured parking lot and landscaping upgrades. 3. Transportation Demand Management Plan to reduce traffic impacts associated with the development. Zoning: Planned Industrial (P-I) Zone District SSFMC Chapters: 20.32, 20.74, 20.81, 20.85 & 20.120. Project Location: the property is situated at 222 Littlefield A venue (APN 015-143-120,015-143-130 & 015-143-190) in the Planned Industrial (P-I) Zone District. Owner: A-M-J Associates Applicant: Michael Nilmeyer Case No.: P06-0056 (UP06-0017, DR06-0044 & TDM06-0006) RECOMMENDATION: That the Planning Commission approve: 1) Use Permit legalizing a commercial postal facility with 24 hour operations, generating in excess of 100 average daily vehicle trips, with outdoor overnight truck and trailer storage and off-site parking at 202 Littlefield Avenue; 2) Design Review of a reconfigured parking lot and landscaping upgrades; and 3) Transportation Demand Management Plan to reduce traffic impacts associated with the development, subject to making the required f'mdings and adopting the conditions of approval. BACKGROUNDIDISCUSSION: The Planning Commission reviewed the proposed project at the meeting of September 21,2006. While the Commissioners were supportive of the general development concept, they offered comments regarding the presentation plans, the status oftheir contractors' City Business Licenses, circulation, truck parking, fire access, and pedestrian access. The Planning Commission continued Staff Report To: Planning Commission Subject: P06-00056 FedEx 222 Littlefield Avenue October 19, 2006 Page 2 of 4 the matter to the October 19 meeting in order that the applicant could revise the plans and prepare responses. The applicant has revised the presentation plans and submitted the Business Licenses for all of their workers. The fire lane has been revised to accommodate the Fire Marshall's concerns and is delineated on the revised plans. The driveway is shown on the plans and the number of truck/trailer parking spaces has been increased from 14 spaces to 29 spaces. GENERAL PLAN CONSISTENCY & ZONING COMPLIANCE The project site's General Plan land use designation of Mixed Industrial, allows commercial postal uses. The site is situated in the Planned Industrial (P-I) Zone District, which allows commercial postal uses subject to an approved Use Permit (SSFMC Section 20.32.030(c)). In addition, businesses having a 24 hour operation, store vehicles or trailers outdoors overnight, generate in excess of 100 average daily vehicle trips, or provide off-site parking require an approved Use Permit [SSFMC Sections 20.32.040(a), 20.32.040(b), 20.32.040 (i) and 20.74.120 (b), respectively]. The building and site generally comply with current City development standards as displayed in the table contained in Appendix A. The proposed parking will meet the minimum requirements set forth in SSFMC Chapter 20.74 only through the provision of parking at 202 Littlefield Avenue. Parking for 12 passenger vehicles can be accommodated on-site (222 Littlefield Avenue). Off-site parking for 78 passenger vehicles will be situated at the proposed FedEx facility at 202 Littlefield Avenue, approximately 227 feet west of the site. To comply with accessibility requirements and to provide a safe and convenient pedestrian pathway, a condition of approval has been added requiring the owner to provide a new public sidewalk along Littlefield Avenue linking the two sites. A condition of approval has also been added requiring a long-term agreement between the two property owners per the requirements ofSSFMC Section 20.74.120. The proposed on-site 10,391 SF oflandscaping on the main parcel (APN 015-143-120) will meet the City's minimum requirement of 10% ofthe site area - equal to an area of9,987 SF (SSFMC Section 20.73.050). The off-site spur track landscaping of 5,367 SF on the adjacent parcels (APNs 015-143-130 & 015-143-190) will exceed the requirement for theses separate parcels. PRELIMINARY TRANSPORT A TION DEMAND MANAGEMENT PLAN The applicant, with the assistance ofFehr & Peers Associates, a qualified Traffic Engineering firm, completed a Preliminary Transportation Demand Management Plan (PTDM Plan) consisting of a table of the plan and a site plan showing general location of on-site facilities that are attached to this staff report [SSFMC Section 20.120.060 Submittal Requirements]. Staff Report To: Planning Commission Subject: P06-00056 FedEx 222 Littlefield Avenue October 19, 2006 Page 3 of4 The Transportation Demand Management Ordinance, SSFMC Chapter 20.120, requires that developments that are less than the maximum allowed base Floor Area Ratio [FAR] of 0.50 [maximum FAR is 1.0] include in the PTDM Plan 15 basic elements delineated in SSFMC Sections Schedule 20. 120.030-B Summary of Program Requirements and 20.120.060. The project's FAR of 0.42 is less than the base maximum FAR of 0.50. The applicant's PTDM Plan includes 15 basic elements. The TDM Ordinance also requires that prior to the issuance of the Building Permit, the applicant submit a Final TDM Plan to the Chief Planner for review and approval. This will consist of the final construction plans and possible additional TDM measures to ensure the development meets the intended TDM reductions trip remediation goals. The plan is also subject to a formal Annual Review by City staff [SSFMC 20.120.100]. The Annual Review, consisting ofa participant survey, conducted by the City staff or a consultant, is intended to monitor the success of the TDM Plan and make any adjustments [i.e. add/or substitute program elements] to achieve the intended TDM Plan objectives. The PTDM Plan meets all applicable requirements of the City's Zoning Ordinance. Therefore, it is recommended that the Planning Commission approve the PTDM Plan, based on the attached findings. ENVIRONMENTAL REVIEW The City staffhas determined that the proposed development is Categorically Exempt from the provisions ofthe California Environmental Quality Act in accordance with Section 15332, Class 32 In-Fill Development Project. Because the project has been determined to be exempt, the Planning Commission need take no further action regarding the environmental review. RECOMMENDATION: That the Planning Commission approve: 1) Use Permit legalizing a commercial postal facility with 24 hour operations, generating in excess of 100 average daily vehicle trips, with outdoor overnight truck and trailer storage and off-site parking at 202 Littlefield Avenue; 2) Design Review of a reconfigured parking lot and landscaping upgrades; and 3) Transportation Demand Management Plan to reduce traffic impacts associated with the development. ~~ Ste arlso, Senior Planner ----- Staff Report To: Planning Commission Subject: P06-00056 FedEx 222 Littlefield Avenue October 19,2006 Page 4 of 4 ATTACHMENTS: Appendix A - Development Standards Draft Use Permit Findings of Approval Draft TDM Findings Draft Conditions of Approval Planning Commission Staff Report September 21, 2006 Design Review Board Minutes April 18, 2006 July 25, 2006 Draft TDM Plan Applicant's Narrative Plans DEVELOPMENT STANDARDS 222 LITTLEFIELD AVENUE Site Area: Building Site 2.29 acres [99,870 SF] Former Spur 0.32 acres [13,950 SF] Total: 2.618 acres [113,820 SF] Floor Area: Office: Distribution: 8,345 SF 39,818 SF Total: 48,163 SF Floor Area Ratio: Maximum: 0.5 to 1.0 Existing: 0.42 Proposed: Lot Coverage Maximum: 60% Existing: 42% Proposed: Landscaping: Minimum: 10% Existing: 8% Proposed: Automobile Parking: Minimum: Existing Proposed On: 32 On-site: Off-site: 0 Off-site: Total: 32 Truck/Trailer Storage Existing: Unk. Proposed: Setbacks Minimum Existing Front 20FT 25 FT Side (West) 6FT 12 FT Side (East) 6FT 10FT Rear 15 FT 15 FT 0.42 42% 10% 11 62 73 29 Proposed 25FT 12 FT 10FT 15 FT Notes: 1. 6 foot landscaped setback required of parking lots along property lines. 2. Parking based on - Office: 1/300 SF & Industrial/Distribution: 1/1,500 SF. 3. Includes off-site parkingfrom 202 Littlefield Avenue (P06-0056). FINDINGS OF APPROVAL P 06-0056 222 LITTLEFIELD AVENUE (As recommended by City Staff October 19,2006) As required by the Use Permit Procedures [SSFMC Chapter 20.81], the following findings are made in approval of Use Permit legalizing a commercial postal facility with 24 hour operations, generating in excess of 100 average daily vehicle trips, with outdoor overnight truck and trailer storage and off-site parking at 202 Littlefield A venue based on public testimony and the materials submitted to the City of South San Francisco Planning Commission which include, but are not limited to: Plans prepared by Nilmeyer and Nilmeyer Associates/Architects, dated August 28, 2006; Transportation Demand Management Plan prepared by Fehr & Peers, dated September 2006; Design Review Board meeting of April 18, 2006; Design Review Board meeting of July 25, 2006; Design Review Board minutes of April 18, 2006; Design Review Board minutes of July 25,2006; Planning Commission staff report, dated September 21,2006; Planning Commission meeting of September 21,2006; Planning Commission staff report, dated October 19, 2006; and Planning Commission meeting of October 19, 2006: 1. The legalizing of a commercial postal facility with 24 hour operations, generating in excess of 100 average daily vehicle trips, with outdoor overnight truck and trailer storage and off-site parking at 202 Littlefield Avenue will not be adverse to the public health, safety or general welfare ofthe community, or detrimental to surrounding properties or improvements. The building and site improvements design meet the City Design Guidelines and the East of 101 Area Design Policies and have been recommended by the Design Review Board. Conditions of approval are included to require conformance with the Planning Commission approved plans, installation of a public sidewalk along Littlefield Avenue linking 202 and 222 Littlefield Avenue, a long term parking agreement with the owner of 202 Littlefield Avenue allowing off-site parking and the installation of storm drainage facilities. A TDM Plan will help reduce traffic impacts associated with the development. 2. The commercial postal facility with 24 hour operations, generating in excess of 100 average daily vehicle trips, with outdoor overnight truck and trailer storage and off-site parking at 202 Littlefield Avenue complies with the General Plan Land Use Element designation of the site of Mixed Industrial that allows such uses. 3. The site, located in the Industrial Zone District, is adjacent to other similar industrial uses and will comply all applicable standards and requirements of SSFMC Title 20. FINDINGS OF APPROVAL PRELIMINARY TRANSPORT A TION DEMAND MANAGEMENT PROGRAM P 06-0056 222 LITTLEFIELD AVENUE (As recommended by City Staff October 19,2006) As required by the Transportation Demand Management Procedures [SSFMC Section 20.120.070], the following findings are made in approval of the Preliminary Transportation Demand Management Plan in fulfillment of P06-0054, based on public testimony and the materials submitted to the City of South San Francisco Planning Commission which include, but are not limited to: Plans prepared by Nilmeyer & Nilmeyer, dated August 28, 2006; PTDM Plan prepared by Fehr & Peers, dated September 2006; Planning Commission staff report, dated September 21,2006; Planning Commission meeting of September 21, 2006; Planning Commission staff report, dated October 19, 2006; and Planning Commission meeting of October 19,2006: 1. The proposed Preliminary Transportation Demand Management Plan measures are feasible and appropriate for the commercial postal facility with on-site parking for eleven (11) spaces and off-site parking areas for sixty-two(62) parking spaces with 24 hourl7day operation generating in excess of 100 vehicle trips and an existing Floor Area Ratio of 0.42. 2. The proposed performance guarantees, consisting of an Annual Review, will ensure that the target alternative mode use established for the project of28% based on a Floor Area Ratio of 0.42 [SSFMC 20.120.030 (C)] will be achieved and maintained. * * * PROPOSED CONDITIONS OF APPROVAL 222 LITTLEFIELD AVENUE P06-0056 (As recommended by City Staffon October 19,2006) A. PLANNING DIVISION 1. The applicant shall comply with the City's Standard Conditions and with all the requirements of all affected City Divisions and Departments as contained in the attached conditions, except as amended by the conditions of approval. 2. The construction drawings shall substantially comply with the Planning Commission approved plans, as amended by the conditions of approval, including the plans prepared by Nilmeyer and Nilmeyer Associates! Architects, dated August 28, 2006, submitted in association with P06-0056. 3. Prior to the issuance of any permit the owner shall provide an exterior paint plan. The building shall be painted prior to the final inspection. The paint plan shall be subject to the review and approval by the City's Chief Planner. 4. Prior to the issuance of the Building Permit, the landscape plan shall include mature shrubs, trees that have a minimum size of 24 inch box and 15% of the total number of proposed trees shall have a minimum size of 36 inch box. The landscape plan shall also include upgrades to the Bay Trail access consisting of a landscape buffer adjacent to the 20 foot wide un-named road ("shared driveway" between 202 Littlefield Avenue and 360 Harbor Way) and a 4 foot wide continuous concrete sidewalk. The landscape plan shall be subject to the review and approval by the City's Chief Planner. The curb and sidewalk improvements along the un-named road shall also be subject to the review and approval by the City Engineer. 5. Prior to the issuance of any permit the owner shall provide a long-term off-site parking agreement with the owner of 202 Littlefield Avenue consistent with the requirements ofSSFMC Section 20.74.120. The agreement shall be subject to the review and approval of the City Attorney. a. This use permit shall be subject to revocation if the off-site parking arrangement is terminated or substantively altered. b. The permittee shall be required to provide written notice to the city of termination or alteration of the subject off-site parking arrangement. 6. The site shall be limited to outside overnight storage of up top twenty-nine (29) trucks and/or trailers including the adjacent land-locked parcels comprising the site providing off-site parking for 6 vehicles. Any increase in the number of stored vehicles or trailers shall require prior approval by the City's Planning Commission. 7. Prior to the issuance of any Building Permit, the plans shall be revised to provide a painted vehicle aisleway for the two-way driveway. The intent of stripping is to avoid the area being used for parking or loading and to facilitate circulation through the area. The aisleway shall be subject to the review and approval by the City's Fire Marshall and the City's Chief Planner. 8. Prior to the final inspection, the owner shall install a continuous concrete public sidewalk along Littlefield A venue between 240 and 360 Harbor Way within the public right of way adjacent to the curb. The plans shall meet City standards and shall be subject to the review and approval ofthe City Engineer. 9. Prior to the final inspection the owner shall provide a Final TDM Plan. The TDM Plan shall be subject to the review and approval by the City's Chief Planner. 10. All parking spaces and aisleways shall meet the City's minimum parking standards delineated in AAFMC Chapter 20.74. 11. The owner shall ensure that all businesses and contractors working at the site have and maintain valid City Business Licenses. (Planning Contact Person: Steve Carlson PH: 650/877-8535, Fax 650/829- 6639) B. ENGINEERING DIVISION A. STANDARD CONDITIONS The applicant shall comply with all of the applicable conditions of approval detailed in the Engineering Division's "Standard Conditions for Commercial and Industrial Developments", contained in our "Standard Development Conditions" booklet dated January 1998. A copy of this booklet is available at our Engineering Division office at no charge to the applicant. B. SPECIAL CONDITIONS The Applicant shall construct new 48" wide sidewalk along the frontage of the said property to the existing access road located at 202 Littlefield Avenue. The new sidewalk shall be constructed in accordance to City standard detail. (Engineering Division: Sam Bautista PH: 650/ 829-6652) C. POLICE DEPARTMENT A. Municipal Code Compliance The applicant shall comply with the provisions of Chapter 15.48 of the Municipal Code, "Minimum Building Security Standards" Ordinance revised May 1995. The Police Department reserves the right to make additional security and safety conditions, if necessary, upon receipt of detailed/revised building plans. B. Building Security 1. Doors a. The jamb on all aluminum frame-swinging doors shall be so constructed or protected to withstand 1600 lbs. of pressure in both a vertical distance of three (3) inches and a horizontal distance of one (1) inch each side ofthe strike. b. Glass doors shall be secured with a deadbolt lock] with minimum throw of one (1) inch. The outside ring should be free moving and case hardened. c. Employee/pedestrian doors shall be of solid core wood or hollow sheet metal with a minimum thickness of 1-3/4 inches and shall be secured by a deadbolt lock] with minimum throw of one (1) inch. Locking hardware shall be installed so that both deadbolt and deadlocking latch can be retracted by a single action of the inside knob, handle, or turn piece. 1 The locks shall be so constructed that both the deadbolt and deadlocking latch can be retracted by a single action of the inside door knob/lever/tumpiece. A double-cylinder deadbolt lock or a single-cylinder deadbolt lock without a tumpiece may be used in "Group B" occupancies as defined by the Uniform Building Code. When used, there must be a readily visible durable sign on or adjacent to the door stating "This door to remain unlocked during business hours", employing letters not less than one inch high on a contrasting background. The locking device must be of type that will be readily distinguishable as locked, and its use may be revoked by the Building Official for due cause. d. Outside hinges on all exterior doors shall be provided with non-removable pins when pin-type hinges are used or shall be provided with hinge studs, to prevent removal of the door. e. Doors with glass panels and doors with glass panels adjacent to the doorframe shall be secured with burglary- resistant glazing2 or the equivalent, if double-cylinder deadbolt locks are not installed. f. Doors with panic bars will have vertical rod panic hardware with top and bottom latch bolts. No secondary locks should be installed on panic-equipped doors, and no exterior surface-mounted hardware should be used. A 2" wide and 6" long steel astragal shall be installed on the door exterior to protect the latch. No surface-mounted exterior hardware need be used on panic-equipped doors. g. On pairs of doors, the active leaf shall be secured with the type of lock required for single doors in this section. The inactive leaf shall be equipped with automatic flush extension bolts protected by hardened material with a minimum throw of three-fourths inch at head and foot and shall have no doorknob or surface-mounted hardware. Multiple point locks, cylinder activated from the active leaf and satisfying the requirements, may be used instead of flush bolts. h. Any single or pair of doors requiring locking at the bottom or top rail shall have locks with a minimum of one throw bolt at both the top and bottom rails. 2. Windows a. Louvered windows shall not be used as they pose a significant security problem. b. Accessible rear and side windows not viewable from the street shall consist of rated burglary resistant glazing or its equivalent. Such windows that are capable of being opened shall be secured on the inside with a locking device capable of withstanding a force of two hundred- (200) lbs. applied in any direction. c. Secondary locking devices are recommended on all 25/16" security laminate, 1/4" polycarbonate, or approved security film treatment, minimum. accessible windows that open. 3. Roof Openings a. All glass skylights on the roof of any building shall be provided with: 1) Rated burglary-resistant glass or glass-like acrylic material. 2 or: 2) Iron bars of at least 1/2" round or one by one-fourth inch flat steel material spaced no more than five inches apart under the skylight and securely fastened. or: 3) A steel grill of at least 1/8" material or two inch mesh under skylight and securely fastened. b. All hatchway openings on the roof of any building shall be secured as follows: 1) If the hatchway is of wooden material, it shall be covered on the outside with at least 16 gauge sheet steel or its equivalent attached with screws. 2) The hatchway shall be secured from the inside with a slide bar or slide bolts. The use of crossbar or padlock must be approved by the Fire Marshal. 3) Outside hinges on all hatchway openings shall be provided with non-removable pins when using pin-type hinges. c. All air duct or air vent openings exceeding 8" x 12" on the roof or exterior walls of any building shall be secured by covering the same with either of the following: 1) Iron bars of at least 112" round or one by one-fourth inch flat steel material, spaced no more than five inches apart and securely fastened. or: 2) A steel grill of at least 1/8" material or two inch mesh and securely fastened and 3) If the barrier is on the outside, it shall be secured with galvanized rounded head flush bolts of at least 3/8" diameter on the outside. 4. Lighting a. All exterior doors shall be provided with their own light source and shall be adequately illuminated at all hours to make clearly visible the presence of any person on or about the premises and provide adequate illumination for persons exiting the building. b. The premises, while closed for business after dark, must be sufficiently lighted by use of interior night-lights. c. Exterior door, perimeter, parking area, and canopy lights shall be controlled by photocell and shall be left on during hours of darkness or diminished lighting. d. Exterior parking lighting must be a minimum of 5 foot candles, using high-pressure sodium lighting on 10 foot masts. 5. Numbering of Buildings a. The address number of every commercial building shall be illuminated during the hours of darkness so that it shall be easily visible from the street. The numerals in these numbers shall be no less than four to six inches in height and of a color contrasting with the background. b. In addition, any business, which affords vehicular access to the rear through any driveway, alleyway, or parking lot, shall also display the same numbers on the rear of the building. 6. Alarms a. The business shall be equipped with at least a central station silent intrusion alarm system. NOTE: To avoid delays in occupancy, alarm installation steps should be taken well in advance of the final inspection. 7. Traffic, Parking, and Site Plan a. Handicapped parking spaces shall be clearly marked and properly sign posted. NOTE: For additional details, contact the Traffic Bureau Sergeant at (650) 829-3934. b. On-street parking is not allowed. All company and employee vehicles must be parked on-site, for a period not exceeding 72 hours. Failure to comply with this condition may result in the immediate revocation of the Use Permit. c. All trailers stored on-site must be maintained, in good repair, and free of graffiti. Graffiti must be removed or cleaned within 24 hours of the event. 8. Misc. Security Measures a. Commercial establishments having one hundred dollars or more in cash on the premises after closing hours shall lock such money in an approved type money safe with a minimum rating of TL-15. b. All loading dock and parking areas must be monitored by a CCTV system. The system must be of sufficient lighting, color rendition and resolution as to aid in the ready identification of any subject committing a crime on the premises, as well as their vehicles and license plate numbers. CCTV recordings must be maintained for a period of no less than 30 days. 9. Revocation of Use Permit a. Failure to comply with this Use Permit may result in the immediate suspension ofthe Use Permit by the Chief Planner, pending a hearing by the Planning Commission. (Police Department contact, Sgt. E. Alan Normandy PH: 650/877-8927) D. FIRE DEPARTMENT 1. Provide 20 foot clearance fire access road from street to rear of property. Fire road to be marked as stated in SSF Municipal Code 15.24.090. Present access road allows fire vehicles to cross onto adjoining properties to exit from rear area of buildings, please maintain as same. 2. Provide 1500 gpm fire hydrant on site, Fire Department to determine location. 3. Project must meet all applicable Local and State Codes. (Fire Department: Bryan Niswonger PH: 650/829-6671) E. WATER QUALITY CONTROL PLANT 1. A plan showing the location of all storm drains and sanitary sewers must be submitted. 2. The onsite catch basins are to be stenciled with the approved San Mateo Countywide Stormwater Logo. 3. Storm water pollution preventions devices are to be installed. A combination of landscape based controls (e.g., vegetated swales, bioretention areas, planter/tree boxes, and ponds) and manufactured controls (vault based separators, vault based media filters, and other removal devices) are preferred. Existing catch basins are to be retrofitted with catch basin inserts or equivalent. These devices must be shown on the plans prior to the issuance of a permit. If possible, incorporate the following: . vegetated/grass swale along perimeter . catch basin runoff directed to infiltration area . notched curb to direct runoff from parking area into swale 4. The applicant must submit a signed maintenance schedule for the stormwater pollution prevention devices installed. 5. Fire sprinkler system test/drainage valve must be plumbed into the sanitary sewer system. This must be shown on the plans prior to issuance of a permit. 6. Plans must show how existing catch basins will be protected during construction. 7. Prior to the issuance of any permit provide a drainage plan and show how the existing catch basins will be protected during construction. (Water Quality: Cassie Prudhel PH: 650/829-3840) F. BUILDING DIVISION 1. Provide allowable area calculations. 2. Additional comments at plan review. (Building: Jim Kirkman PH: 650/829-6670) Planning Commission Staff Report DATE: September 21, 2006 TO: Planning Commission SUBJECT: 1. Use Permit legalizing a commercial postal facility with 24 hour operations, generating in excess of 100 average daily vehicle trips, with outdoor overnight truck and trailer storage and off-site parking at 202 Littlefield Avenue. 2. Design Review of a reconfigured parking lot and landscaping upgrades. 3. Transportation Demand Management Plan to reduce traffic impacts associated with the development. Zoning: Planned Industrial (P-I) Zone District SSFMC Chapters: 20.32,20.74,20.81,20.85 & 20.120. Project Location: the property is situated at 222 Littlefield A venue (APN 015-143-120,015-143-130 & 015-143-190) in the Planned Industrial (P-I) Zone District. Owner: A-M-J Associates Applicant: Michael Nilmeyer Case No.: P06-0056 (UP06-0017, DR06-0044 & TDM06-0006) RECOMMENDATION: That the Planning Commission approve: 1) Use Permit legalizing a commercial postal facility with 24 hour operations, generating in excess of 100 average daily vehicle trips, with outdoor overnight truck and trailer storage and off-site parking at 202 Littlefield Avenue; 2) Design Review of a reconfigured parking lot and landscaping upgrades; and 3) Transportation Demand Management Plan to reduce traffic impacts associated with the development, subject to making the required findings and adopting the conditions of approval. BACKGROUNDIDISCUSSION: The project includes the legalization and expansion of an existing FedEx Ground package distribution facility with minor exterior building and site improvements, including new Staff Report To: Planning Commission Subject: P06-00056 FedEx 222 Littlefield Avenue September 21, 2006 Page 2 of 5 landscaping, open at-grade parking, loading facilities and overnight truck and trailer parking. A smaller "annex" complex for 13 vans is also proposed at 202 Littlefield Avenue (P06-0054). Hours of operation are projected to be from 5 AM to 7 PM. Portions of the business operation will run on extended hours of up to 24 hours during peak business periods and loading and sorting operations. The building will employ 54 persons consisting of 45 drivers, 4 sorters and 5 office workers. The complex is designed to accommodate up to 59 vans and up to 14 line haul tractor trailers. All of the small cargo vans will be stored on-site inside the building. Tractor-trailers will access the west facing loading docks via the two-way driveway. Because of the limited site area, were larger tractor-trailers utilized in the business, they may interfere with emergency vehicle access. A condition of approval has been added requiring the demarcation of the aisleway and fire lane to be kept clear. To meet the City's minimum development requirements for parking and circulation, the proposed development also relies on a small adjoining former railroad spur on the south west property comer, also owned by the same property owner. Off-site parking for up to 6 tractors and/or trailers will be located on these adjoining land-locked parcels, as will approximately 5,367 SF of landscaping. Parking for 12 passenger vehicles can be accommodated on-site (222 Littlefield Avenue). Off-site parking for 62 passenger vehicles will be situated at the proposed FedEx facility at 202 Littlefield A venue, approximately 227 feet west of the site. GENERAL PLAN CONSISTENCY & ZONING COMPLIANCE The project site's General Plan land use designation of Mixed Industrial, allows commercial postal uses. The site is situated in the Planned Industrial (P-I) Zone District, which allows commercial postal uses subject to an approved Use Permit (SSFMC Section 20.32.030(c)). In addition, businesses having a 24 hour operation, store vehicles or trailers outdoors overnight, generate in excess of 100 average daily vehicle trips, or provide off-site parking require an approved Use Permit [SSFMC Sections 20.32.040(a), 20.32.040(b), 20.32.040 (i) and 20.74.120 (b), respecti vely ]. The building and site generally comply with current City development standards as displayed in the following table: Staff Report To: Planning Commission Subject: P06-00056 FedEx 222 Littlefield Avenue September 21,2006 Page 3 of5 DEVELOPMENT STANDARDS 222 LITTLEFIELD AVENUE Site Area: Building Site 2.29 acres [99,870 SF] Former Spur 0.32 acres [13,950 SF] Total: 2.618 acres [113,820 SF] Floor Area: Office: Distribution: 8,345 SF 39,818 SF Total: 48,163 SF Floor Area Ratio: Maximum: 0.5 to 1.0 Existing: 0.42 Proposed: Lot Coverage Maximum: 60% Existing: 42% Proposed: Landscaping Minimum: 10% Existing: 8% Proposed: Automobile Parking Minimum: Existing Proposed On: 32 On-site: Off-site: 0 Off-site: Total: 73 32 Truck/Trailer Storage Existing: Unk. Proposed: Setbacks 0.42 42% 10% 11 62 73 14 Minimum Existing Proposed Front 20 FT 25 FT 25 FT Side (West) 6 FT 12 FT 12 FT Side (East) 6 FT 10FT 10FT Rear 15 FT 15 FT 15 FT Notes: 1. 6 foot landscaped setback required of parking lots along property lines. 2. Parking based on - Office: 1/300 SF & Industrial/Distribution: 1/1,500 SF. 3. Includes offsite parkingfrom 202 Littlefield Avenue (P06-0056). The proposed parking will meet the minimum requirements set forth in SSFMC Chapter 20.74 only through the provision of parking at 202 Littlefield Avenue. Off-site parking for 62 passenger vehicles will be situated at proposed FedEx facility at 202 Littlefield Avenue. To comply with accessibility requirements and to provide a safe and convenient pedestrian pathway, a condition of approval has been added requiring the owner to provide a new public sidewalk along Littlefield Avenue linking the two sites. A condition of approval has also been added requiring a long-term agreement between the two property owners per the requirements of SSFMC Section 20.74.120. Staff Report To: Planning Commission Subject: P06-00056 FedEx 222 Littlefield Avenue September 21, 2006 Page 4 of 5 The proposed on-site 10,391 SF oflandscaping on the main parcel (APN 015-143-120) will meet the City's minimum requirement of 10% of the site area - equal to an area of9,987 SF (SSFMC Section 20.73.050). The off-site spur track landscaping of 5,367 SF on the adjacent parcels (APNs 015-143-130 & 015-143-190) will exceed the requirement for theses separate parcels. DESIGN REVIEW BOARD The project design was reviewed by the Design Review Board at its meetings of April 18, and July 25,2006. At the April meeting, the Board offered the following comments: 1. Remove the cyclone fencing around the front parking area. Any new or replacement fencing is required to be open vertical metal picket. Repaint the existing building 2. Install a continuous sidewalk in the public right-of-way along Littlefield A venue connecting the two sites (202 Littlefield and 222 Littlefield A venue). 3. Upgrade the front yard landscaping by including new mature trees and shrubs. The applicant revised the plans and resubmitted for review. At the July meeting, the Board recommended approval of the plans. The minutes of the Design Review Board are attached to this staff report. PRELIMINARY TRANSPORT A TION DEMAND MANAGEMENT PLAN The applicant, with the assistance ofFehr & Peers Associates, a qualified Traffic Engineering firm, completed a PTDM Plan consisting of a table ofthe plan and a site plan showing general location of on-site facilities that are attached to this staff report [SSFMC Section 20.120.060 Submittal Requirements] . The Transportation Demand Management Ordinance, SSFMC Chapter 20.120, requires that developments that are less than the maximum allowed base Floor Area Ratio [FAR] of 0.50 [maximum FAR is 1.0] are only required to include in the PTDM Plan 15 basic elements delineated in SSFMC Sections Schedule 20.120.030-B Summary of Program Requirements and 20.120.060. The project's FAR of 0.42 is less than the base maximum FAR of 0.50. The applicant's PTDM Plan includes 15 basic elements. The location of the proposed on-site physical improvements is shown on the site plan. The TDM Ordinance also requires that prior to the issuance ofthe Building Permit, the applicant submit a Final TDM Plan to the Chief Planner for review and approval. This will consist of the final construction plans and possible additional TDM Plan measures to ensure the development meets the intended TDM reductions. The plan is also subject to a formal Annual Review by City Staff Report To: Planning Commission Subject: P06-00056 FedEx 222 Littlefield Avenue September 21, 2006 Page 5 of5 staff [SSFMC 20.120.100]. The Annual Review, consisting of a participant survey, conducted by the City staff or a consultant, is intended to monitor the success ofthe TDM Plan and make any adjustments [i.e. add/or substitute program elements] to achieve the intended TDM Plan objectives. The PTDM Plan meets all applicable requirements of the City's Zoning Ordinance. Therefore, it is recommended that the Planning Commission approve the PTDM Plan, based on the attached findings. ENVIRONMENTAL REVIEW The City staff has determined that the proposed development is Categorically Exempt from the provisions of the California Environmental Quality Act in accordance with Section 15332, Class 32 In-Fill Development Project. Because the project has been determined to be exempt, the Planning Commission need take no further action regarding the environmental review. RECOMMENDATION: That the Planning Commission approve: 1) Use Permit legalizing a commercial postal facility with 24 hour operations, generating in excess of 100 average daily vehicle trips, with outdoor overnight truck and trailer storage and off-site parking at 202 Littlefield A venue; 2) Design Review of a reconfigured parking lot and landscaping upgrades; and 3) Transportation Demand Management Plan to reduce traffic impacts associated with the development. ~~A' L Steve C son, Senior Pl~r ATTACHMENTS: Draft Use Permit Findings of Approval Draft TDM Findings Draft Conditions of Approval Design Review Board Minutes April 18, 2006 July 25, 2006 Draft TDM Plan Applicant's Narrative Plans Draft DRB Minutes April 18, 2006 Page 3 of7 The Board had the following comments: 1. Remove the cyclone fencing around the front parking area. Any new or replacement fencing is required to be vertical metal picket. 2. Install a sidewalk to connect the two sites (202 Littlefield and 222 Littlefield). 3. Upgrade the front yard landscaping by including new trees and shrubs. 8. OWNER A-M-J ASSOCIATES APPLICANT Federal Express ADDRESS 222 Littlefield Ave PROJECT NUMBER P06-0056, UP06-0017 & DR06-0044 PROJECT NAME Use Permit / Fed-X (Case Planner: Steve Carlson) DESCRIPTION Use Permit to legalize a commercial postal facility with 24 hr operations and generating in excess of 100 ADT, and which includes off-site parking on a nearby site, at 212-218 Littlefield in the Planned Industrial (P-I) Zone District in accordance with SSFMC Chapters 20.32, 20.74 & 20.81 Design Review of the parking lot and landscaping upgrades in accordance with SSFMC Chapter 20.85. The Board had the following comments: 1. Remove the cyclone fencing around the parking area. Any new or replacement fencing is required to be vertical metal picket. 2. Repaint the existing building. 3. Install a sidewalk to connect the two sites (202 Littlefield and 222 Littlefield). 4. Upgrade the front yard landscaping by including new trees and shrubs. 9. OWNER Malcolm Properties APPLICANT The Hagman Group ADDRESS 200 Oyster Point Blvd PROJECT NUMBER P06-0033, TDM06-0002, V AR06-0002, UP06-0011 & DR06-0032 PROJECT NAME Malcolm Building (Case Planner: Steve Carlson) DESCRIPTION Use Permit & Design Review allowing a 56,300 square foot 4-story office and/or R&D building generating in excess of 100 average daily vehicle trips with utility yard, open at-grade & garage parking for a minimum of 159 vehicles & landscaping at 200 Oyster Point Blvd in the Planned Commercial (P-C-L) Zone District in accordance with SSFMC Chapters 20.24, 20.81 & 20.85 Variance to reduce parking to a rate of2.83 space per 1,000 square feet of floor area instead of the minimum required rate of 3.3 spaces per 1,000 square feet of floor area in accordance with SSFMC Chapter 20.82 Transportation Demand Management Plan to reduce traffic impacts and allow a reduction in the minimum required parking in accordance with SSFMC Chapter 20.120 Design Review Board Meeting July 25, 2006 Page 2 of5 4. OWNER APPLICANT ADDRESS PROJECT NUMBER PROJECT NAME DESCRIPTION A-M-J ASSOCIATES Michael Nilmeyer 222 Littlefield Ave P06-0056, UP06-0017 & DR06-0044 Use Permit / Fed-X (Case Planner: Steve Carlson) "Resubmittal" - Use Permit and Design Review to legalize a commercial postal facility and a new open at-grade parking lot and landscaping upgrades with 24 hour daily operations and generating in excess of 100 average daily vehicle trips, and off- site parking at 202 Littlefield Avenue in the Planned Industrial (P- I) Zone District in accordance with SSFMC Chapters 20.32, 20.74,20.81 & 20.85 5. The Board approved the plans as submitted. OWNER APPLICANT ADDRESS PROJECT NUMBER PROJECT NAME DESCRIPTION John L Ferrari Pete's Coffee & Tea 102 Grand Ave P06-0092, DR06-0075, UP06-0022 & PE06-0003 Use Permit - Peet's Coffee & Tea (Case Planner: Chad Smalley) Use Permit and Design Review to allow a 1,921 sq. ft. coffee shop in an existing building at 102 Grand Avenue in the Downtown Commercial (D-C-L) Zoning District in accordance with SSFMC Chapters 20.26, 20.85 & 20.81. 39-space Parking Exception to allow a 1,921 sq. ft. coffee shop at 102 Grand (20.74.080) The Board had the following comments: 1. Add mullions to the new windows to improve proportionality (and vertical form) to the existing second floor windows. 2. Introduce an arched top to the new windows to echo the shape of the existing second floor windows. 3. Coordinate color palate with colors on the existing building; suggest using base color from second floor as a trim color on proposed storefront. 4. Use several awnings over just the windows rather than one continuous awning. 5. Submit a full sign program for Design Review. Submit revised plans to the DRB for review. TABLE OF CONTENTS 1. I ntrod uction ...................................................................................................................................... .................. 1 Executive Summary... ................................................................................................................................. ......... 1 Background. .............. .......................................................................................................................................... . 1 Purpose..... ................................................................................................................................. ......................... 1 Project Description........................... ........ .......... .......... ......... .............................................................. ................. 1 Regulatory Setting........................................................................................................................... .................... 3 2. Existi ng Transportation System ...................................................................................................................... 5 Transit Service............................................................................................................................ .,....................... 5 Bicycle Facilities...................................................................................................................... ............................ 9 Pedestrian Facilities.......................................................................................................................... .................. 9 3. Transportation Demand Management Program ...........................................................................................10 Required Measures.........................,.............................................................................................. ................... 11 Financing and Monitoring. .......... ............................... ......... .......... .......... .............................. ....... ............ .......... 13 4. Compliance with Guidelines and Effectiveness .............. ......... .......... ............................ .............................. 14 City of South San Francisco Guidelines............................................................................................................14 APPENDICES Appendix A: Project Trip Generation and Employee Estimates Appendix B: City of South San Francisco Travel Demand Management Requirements LIST OF FIGURES Figure 1 Figure 2 Figure 3 Figure 4 Project Location....................................................................................................................... .............2 Project Site Plan......... ........ ........... .......... .......... .......... ......................................................................... 4 Existing Transit Service........................................................................................................................ 6 Existing Bicycle Facilities..................................................................................................................... 8 LIST OF TABLES Table 1 Fed Ex Ground Facility Transportation Demand Management Program Measures ...................................10 Table A1 Project Trip Generation Estimates............................................................................................................16 South San FrancIsco FedEx Grouncl TransportatIOn Demand Management Program - DRAFT September 2006 --- 1. INTRODUCTION EXECUTIVE SUMMARY This report presents a Transportation Demand Management (TOM) program for the Fed Ex Ground facility located at 202 and 222 Littlefield Avenue in South San Francisco, California. The report identifies TOM measures that will meet the 28 percent alternative mode use credit required by the City of South San Francisco guidelines. BACKGROUND FedEx Ground currently operates at 222 Littlefield Avenue and plans to lease additional space at an adjacent property, 202 Littlefield Avenue, in South San Francisco, California. This report presents a TOM program to identify measures to reduce the number of single-occupant automobile trips and the total traffic impact generated by the proposed project. PURPOSE The purpose of this TOM program is to develop a set of strategies, measures and incentives to encourage future employees of the FedEx Ground facility to walk, bicycle, use public transportation, carpool or use other alternatives to driving alone when traveling to and from work. In general, TOM measures support more mobility using existing transportation systems, boost economic efficiency of the current transportation infrastructure, improve air quality, save energy, and reduce traffic congestion. Convenience and cost are the primary factors that affect a person's choice of transportation mode. Measures that work well for some people or types of businesses do not work as well for others. Therefore, an effective TOM program needs to provide multiple options and incentives that are flexible enough to allow customization to meet the varied needs of individual employees and employers. This program presents an array of proven strategies and measures used in the Bay Area under a flexible implementation plan that can meet the needs of the Fed Ex Ground facility. PROJECT DESCRIPTION The project site is located at 202 and 222 Littlefield Avenue in South San Francisco, as shown on Figure 1 and would consist of a 53,448 square foot building and a 48,163 square foot building. The proposed project is estimated to generate 98 AM peak hour trips, 98 PM peak hour trips, and 370 daily trips from an estimate of 110 employees 1 and will provide 111 parking spaces for personal vehicles and 58 parking spaces for delivery vans. The floor area ratio (FAR) of the proposed project will be 0.481; meaning that the gross floor area of the site (101,611 square feet) will be equal to 48.1 % of the net area of the site (211,035 square feet). A site plan for the proposed project is shown on Figure 2. The proposed project will be designed to maximize alternative transportation modes by including six indoor Class II bicycle racks, two shower rooms, eight clothing storage lockers, ten carpool parking spaces, and one van pool parking space. 1 See Appendix A for proposed project trip generation and employee estimates, provided by FedEx Ground. fP 1 11111\ & 1'1 I'" "0 ~~ "0(1) ~~ 0-' ON "'N '0 C'\I C' ;+~ U: ~ 'e- <:Nc.. CO , ~ (/)"0(1) =: 5 ~ ~ ::>o~ <t: ~c'5<t: al II II ~ w -' <t: () (/) Zo l- I- o Z <: ~ (ij () II ---- o u '" 'u $:: E ~ ..... 1:$ lXl a ~ . 0- u '" 'o.~ t e:....o ~ g.g. c:~.q: Oe: co+ L E l! Cl o Ii. - <: G) E G) Cl co <: co ::Ii 'Cl c OJ E G) c c o ~ o Cl. III c l! I- 'Cl c ::> o ... Cl >< W 'Cl G) IL o U III '(3 <: l! IL C OJ II) oS ::> o II) ce- ~~ 0::::;; o Ie; u..J~ ~:: z o !C( (,) o ...J I- (,) W ..., o It: D.. ... W 0:: :J Cl u::: Vl~ ~~ u..J>:; u..J;;: P-~ c: .e ~ do !'- " 9 l'l !l2~ <3 e "9 ~'" "'!'- .0" Ec;> "'CD 15.0 "'''- (f)(f) South San FrancIsco FedEx Ground Transportation Demand Management Program - DRAFT September 2006 --- REGULATORY SETTING The TOM program is based on guidelines provided by the City of South San Francisco (SSF)2 and the City/County Association of Governments of San Mateo County Guidelines (C/CAG)3. City of South San Francisco Guidelines The SSF guidelines for TOM programs require that all projects that generate greater than 100 daily trips attain a required alternative mode use goal of 28 percent, based on a list of 15 required TOM program measures. This alternative mode use goal is required to be monitored and reported to SSF through annual surveys of employee travel habits. More stringent alternative mode use goals are necessary for projects that seek TOM program FAR bonuses and entail the implementation of additional TOM program measures. The proposed project is not seeking an FAR bonus and only needs to provide the 15 required TOM program measures. City/County Association of Governments of San Mateo County Guidelines In addition to SSF guidelines, C/CAG has a separate set of TOM guidelines. The C/CAG guidelines require developments that generate 100 or more peak hour trips to implement TOM measures that have the capacity to mitigate all new peak hour trips, based on C/CAG programmatic trip credits. The developer/tenants are not held responsible for the extent to which the programs are actually used but are credited for peak hour trips that may potentially be mitigated due to the various components of the TOM program. The proposed project is estimated to generate 98 AM peak hour trips and 98 PM peak hour trips, which would not exceed the C/CAG peak hour trip threshold; therefore, no C/CAG programmatic trip credit analysis is presented in this document. 2 City of South San Francisco, Municipal Code, Chapter 20.120,2006. 3 CitylCounty Association of Governments of San Mateo County, Revised C/CAG Guidelines for the Implementation of the Land Use Component of the Congestion Management Program, 2004. 11> 3 II II i\ & I'IIIZ\ ! I I ( "I II \ I \ Ii i;1 ; I i .1 ., ~ . j I I t--- ! ~~ !v <<Zl \\I:Y ~ e D. - C CD E CD CD III C III :I '0 C III E CD Q c o ~ o CL III C ~ '0 C = e C) ~ '0 CD IL o lil u c l! IL C III U) .c - = o U) Z N :5 ~ Q. a w u:: l- ii) I- o W "") o a:: Q. I./) ...., d;; c: << ., u..J ~ ~ U.J ~ "tij o..~ ~ ce- ~~ ~ ~ ",{i ~~ ~$ :r:~ ~re ~~ j9 J:,.I... '" O-~ ~ ~~ South San FrancIsco FedEx Ground Transportation Demand Management Program - DRAFT September 2006 --- 2. EXISTING TRANSPORTATION SYSTEM This chapter describes the existing transportation system in the proposed project vicinity, including the transit services and facilities, bicycle facilities, and pedestrian facilities. These facilities are described in detail below. TRANSIT SERVICE The project site is not directly served by rail or bus transit services; however, three transit agencies (Caltrain, BART, and SamTrans) provide commuter rail and bus service in the vicinity of the project site. Pedestrian accessibility to BART and Caltrain stations is poor and inconvenient, and no SamTrans bus service exists east of US-101 in South San Francisco. The project site must rely on supplementary shuttle services to connect employees on campus with BART and Caltrain stations. The existing transit services are shown on Figure 3 and described in detail below. Rail Service Caltrain and BART provide rail transportation services to a variety of regional destinations such as San Francisco, Oakland, and San Jose. BART service frequencies average about once every 15 minutes during the AM (6:00 - 9:00 AM) and PM (4:00 - 7:00 PM) commute periods and about once every 20 minutes during off-peak periods. Caltrain frequencies vary between 20, 35, and 40 minutes in the northbound direction during the AM commute period (6:00 - 9:00 AM). During the PM commute period (4:00 - 7:00 PM), southbound frequencies vary between 20 and 40 minutes. Less frequent service, about once every hour, is provided during off-peak periods. Caltrain The current Caltrain Station is located underneath the interchange of East Grand Avenue and US-101 approximately 0.9 miles from the project site. Currently, there is no contiguous sidewalk connection from the project site to the Caltrain station. Only local and some limited (skip-stop) trains stop at this station, approximately every hour to half hour. There are no plans to have express (Baby Bullet) service stops at this station now or in the future. In the near future, Caltrain and the City of South San Francisco plan to move the South San Francisco Caltrain station several hundred feet to the south to greatly improve pedestrian, bike, transiUshuttle accessibility, as well as passenger waiting area and platform amenities. The new station location would be closer to the project site, but still approximately 0.8 miles away. BART In addition to Caltrain, South San Francisco employees have access to BART, a regional, rail rapid transit service provided by the Bay Area Rapid Transit District (BART). The South San Francisco BART Station is approximately 2.8 miles from the project site. In 2003, BART completed its San Francisco International Airport (SFO) extension and opened a new station in South San Francisco near EI Camino Real and the Kaiser Permanente Medical Facility on the west side of the City of South San Francisco. BART has recently reduced service on the Millbrae/SFO extension and runs trains only from the Dublin/Pleasanton line. Shuttle Service Shuttle services are provided between the east of US-101 and the local Caltrain and BART stations through several private contractors. Shuttles connecting the project site with the Caltrain and BART stations in South San Francisco are provided by the Bay Area Air Quality Management District, San Mateo County Transit Authority (SamTrans), and the C/CAG. 11> 5 II i II~ & 1'1 i IZ' E tn M l! W w Cl 0:: 2 0 :) ll.. ~ C> C iL: UJ Cll ...J E W <3: Cll tn () Cl ~ (/) CIl !::: e Zo CIl I- :& tn I- '0 Z 0 e <( Z CIl E a:: Cll c l- e C) .!2 ~ Z 0 i= Co tn Ul e >< ~ W '0 e = 2 Cl )( W '0 Cll lI.. 0 u .1Il u e l! lI.. e III (I) 5 = 0 (I) () G Q. Q. 0) co E 0) '" )(:Q Q. E .c (/) UJ~ 0) '" "00) E .c c: ~~ '" CI) ~ .c c: 8 ...J (/) ~ m CIl N I- () TS~~C:: m co C:+o<3: () 0) ~ Q)CD co ~ LL- ~ "e- "E 0) c: c: N c.. .- ~ '0 co I _ ~ >- c.. (1)"OO) co =5~2 ;;:: .... 0) "'00) Ul 2 U; 0..... > >. co >- (/)(D<3:0 (D 0 II II II II C . z w . . I Cl . I I W . I ...J \ ~ '" '" " ~--"".-.". n --'...1. //ji : i I I I"- 0> C') "0 c: co N 0> N 0) "5 o c:: ". \. "~-',., /-,~. liQ... /~qO~.__. ~~~~~ " .\ \.:\ .; \." " I, ie: .~ "-. .... :'~/' . , .. o 'i I' 'I I I 1\ I' \' .. ~""".~~.. .. I' I I I I I ~. '~_."- .'.__ i -"--.!!t. ~ , ::~ I I I I . /" .'/~ '1,_'_/1 ./ ' i. 0" :/' "f " .- .' ./...., i'l ~.......'O;,-/ ,..~. .t,'f;~ ..~. ~"'" .~~~, .' .' ~~>~~,,_ "'--,.. I' , .~~~, \,'., : -'\~\ \"- ': \1 " \1 \ ,," \ '~.:,' \ ~-~: \~.\ ;'- " , "'. \.v · ,.- ) . '"..~" : ~"" . .. I -.." . , .~. . -!-, CIl c: ~ E co (/) II r-'- I -r----j i I' " ~. .,~ " '-<~" .:. ~".'.~..".:~ :(>ij-?-, - ..' '''''' . ""........, (/)~ o:::~ ~ << '5 U-Je; iii U-J=> o...~ "" ,;, .... ce- u '" 0~ ~ :E ~Q. << e! O:::~ ",Cl I~ ~iii5 <t>.... .0", Eo U-Jz !lB < ~e: <t>lL CJ)CJ) South San FrancIsco Fee/Ex Groune/ Transportation Demand Management Program - DRAFT September 2006 -- Employer membership in the Peninsula Traffic Congestion Relief Alliance (Alliance) is required for employee use. Although none of the shuttles provides service near the project site, due to the industrial nature of the project vicinity, the routes are described below. It is unlikely that shuttle service would be extended south of Grand Avenue because the industrial uses, while large in land area, have few employees. Even with expanded service routes, the lack of density would prohibit high amounts of transit use from the project vicinity. Oyster Point BART Shuttle The Oyster Point BART Shuttle provides service between the South San Francisco BART station and the Oyster Point area office buildings with eight shuttles, approximately every 22 minutes in the morning (6:29 AM - 9:39 AM) and nine shuttles, approximately every 25 minutes in the evening (3:12 PM - 7:12 PM). Gateway Area Caltrain Shuttle The Gateway Area Caltrain Shuttle provides service between the South San Francisco Caltrain station and the Gateway area office buildings with nine shuttles, approximately every 25 minutes in the morning (5:44 AM - 9:29 AM) and eight shuttles, approximately every 27 minute in the evening (2:40 PM - 6:23 PM). Oyster Point Caltrain Shuttle The Oyster Point Caltrain Shuttle provides service between the South San Francisco Caltrain station and the Oyster Point area office buildings every 30 minutes in the morning (6:00 AM - 9:00 AM) and every hour in the evening (4:00 PM - 7:00 PM). Bus Service SamTrans is the transit authority for San Mateo County that provides both local and regional bus service, primarily to San Mateo County locations. SamTrans does not provide direct service to the project site or areas east of US-101. The closest SamTrans bus stop is located approximately 0.4 miles from the project site at Airport Boulevard/Baden Avenue and is accessible via sidewalks on Harbor Way and Utah Avenue. SamTrans Route 292 provides bus service between the Hillsdale Shopping Center, in San Mateo, and the Transbay Terminal, in downtown San Francisco. This bus route operates along Airport Boulevard, within South San Francisco, and stops at Airport Boulevard/Baden Avenue in the vicinity of the project site. The hours of operation are 5:00 AM to 2:00 AM on weekdays and weekends. Commute and midday headways are 30 minutes on weekdays and weekends. Headways are 60 minutes during the evenings. SamTrans Route 397 provides bus service between the Palo Alto Caltrain station and the Transbay Terminal, in downtown San Francisco. This bus route operates along Airport Boulevard, within South San Francisco, and stops at Airport Boulevard/Baden Avenue in the vicinity of the project site. The route operates 24 hours a day on weekdays and weekends. Headways are 60 minutes on weekdays and weekends. Taxi Service The Downtown Dasher Taxi Service provides free taxi vouchers between South San Francisco job sites east of US-101 and the downtown area of South San Francisco in the middle of the day (11:00 AM - 2:00 PM). The Downtown Dasher is operated by Peninsula Yellow Cab of South San Francisco and managed by the Alliance. Employer membership in the Alliance is required for employee use. Employees who wish to use the service need employer provided vouchers and trip reservations before 10:00 AM. Pp 7 IIII J( & I' 111(' ON 00 '~N (,,) I tS C:'C:2Q) ~ C Q) '0' u..::;'li,,- cO_o.. CU(5E-; ~x~~ "5~~~ ~Lf+<x: II Q ffi. C) W ...J "1:10 lln~ en .~ ~ ~ '0 Cii ~ 0.. Ql ~ 13 in i:J' II in Cl ,5 U; 'x LU Ul Cl C '(jj Ul o Cl~ co '0, >- C <0 Ql ;: = Ql <0 Ql .c ~ OIJ.. II '. "., ''"' '.,'"' Ql '5 o c::: Ql -'" in II Ql C <0 ...J Ql -'" in II '" 'co .= >- <0 aJ II . . . . LU ...J <X: o en 20 l- I- o 2 I I I I ~, ...' c~-!... . ._ . . "-- . ~.....-. . .'. . . . . ' ': -" . I. :. . . . . '. . . . . '. . . . .. . :. '. '. . je I. '. '. . . . . :_~..... ... ...... . . . . . . . . . . . ~\ . 7'. i. J . ;. . I. i. , . ... .. . . .. .... ~ o '-'^I-?fs., ~ ~'\ :l^'lfQ131~31.u.11 ~ z ~ , ~ ~ ~-~.l4lQ,{0'1';: ~tt &110 a ! ) }I ce- cZ ~ O:::~ o Ie; w;:: l-L..:: E f Cl e Q. "it W a:: ~ C) ii: ... C Gl E Gl Cl '" C '" ::E og C <0 E Gl Q c ,2 ~ o CI. III C f I- og C ::I e C) x w og Gl U. o <.l III 'u C '" .. u. c '" I/) s:. ... ::I o I/) en w I- ...J (.) Lf w ...J (.) >- (.) m C) z i= en >< w Vl~ 0:::;:: we; woo '" o...~ u '" u. ~' ijj "f '" "- N ~ u !ll~ ;sill NS'! ~'" ",,- .eN Eo ~8 "u. (/)(/) South San Flanclsco FeclEx GlOuncl TlansportatlOn Demand ManDgement Ploglam - DRAFT Septembel 2006 --- BICYCLE FACILITIES Bicycle facilities include bike paths (Class I), bike lanes (Class II), and bike routes (Class III). Bike paths are paved trails that are separated from roadways. Bike lanes are lanes on roadways designated for use by bicycles by striping, pavement legends, and signs. Bike routes are roadways that are designated for bicycle use by signs only and mayor may not include additional pavement width for cyclists. In the vicinity of the project site, bike lanes are provided on East Grand Avenue, Sister Cities Boulevard, and Oyster Point Boulevard, as shown on Figure 4. Gateway Avenue and Airport Boulevard are also designated as bicycle routes. Though not identified as bicycle routes, Harbor Way and Littlefield Avenue are wide, low volume streets that serve as decent roadway facilities for bicycling. The San Francisco Bay Trail, part of a planned 400-mile system of trails encircling the Bay, is located close to the project site and provides access to the Oyster Point Marina. PEDESTRIAN FACILITIES Pedestrian facilities includes sidewalks, crosswalks, trails, and pedestrian signals. Near the project site, sidewalks are located on Littlefield Avenue, Harbor Way, and Utah Avenue. A segment of the San Francisco Bay Trail is located to the south of the project site and hugs the Bay shoreline, as shown on Figure 4. The Bay Trail is a public pedestrian and bicycle trail that is planned to extend around the entire San Francisco Bay. Currently, there are gaps in the trail to the north, above Brisbane, and just south of South San Francisco. 11> 9 II III, & 1'1 I'" South San FrancIsco FeclEx GlOuncl TransportatIOn Demancl Management Program - DRAFT SeptemlJer 2006 ~ 3. TRANSPORTATION DEMAND MANAGEMENT PROGRAM The TDM program elements for the FedEx Ground facility include on-site amenities that encourage the use of alternative modes of travel, require participation in associations that promote commute alternatives to the single- occupant vehicle, and include parking measures. It includes appropriate TOM measures that will satisfy SSF guidelines. Table 1 summarizes the TOM measures, which are described in detail below. TABLE 1 FEDEX GROUND FACILITY TRANSPORTATION DEMAND MANAGEMENT PROGRAM MEASURES TDM Measure Description City of South San Francisco Municipal Code Required Measures Bicycle Racks and Lockers Free CarpoolNanpool Parking Guaranteed Ride Home Program Information Boards and Kiosks Passenger Loading Zones Promotional Programs FedEx Ground will provide an indoor bicycle rack for six bicycles on- site. The FedEx Ground TOM coordinator will provide ride-matching services for carpools and vanpools users through 511.org and an internal program. FedEx Ground will designate a TOM coordinator. FedEx Ground will provide lighted paths and sidewalks between the buildings, parking areas, and Littlefield Avenue. FedEx Ground will provide free parking and preferential spaces for carpools and van pools. FedEx Ground employees will be able to utilize the Alliance's free Guaranteed Ride Home Program for emergencies via taxicabs or rental cars. The FedEx Ground TOM coordinator will provide a permanent display of commute alternative information in both buildings. FedEx Ground will provide a loading zone for vanpool and carpool rides near the entrance of each building. The Fed Ex Ground TOM coordinator will provide new employee orientation packets, flyers, posters, email, and educational programs. FedEx Ground will provide two shower facilities with eight lockers on- site. FedEx Ground employees will be able to use the Oyster Point BART, Gateway Area Caltrain, and the Oyster Point Caltrain Shuttles. FedEx Ground will join the Peninsula Traffic Congestion Relief Alliance. 20.120.040 (A, B) 20.120.040 (C) 20.120.040 (D) 20.120.040 (E, J) 20.120.040 (F, K) 20.120.040 (G) 20.120.040 (H) 20.120.040 (I) 20.120.040 (L) 20.120.040 (M) 20.120.040 (N) 20.120.040 (0) Source: City of South San Francisco, 2006 and Fehr & Peers, 2006. fp 10 I111 iz & /'/11;' , . ~ ,~:.,' ...', ..... South San FrancISCo Fec/Ex Grounc/ TransportatIOn Demanc/ Management PlOgram - DRAFT September 2006 ---.... REQUIRED MEASURES Site Design Features Bicycle Parkin!:! FedEx Ground will provide a bicycle rack to accommodate six bicycles to help promote cycling as an alternative commute option4. The bicycle racks will be located inside one of the buildings. The bicycle lockers will be available for reservation, on a first come first served basis, by employees through the TOM coordinator. Shower and Locker Facilities FedEx Ground will provide one men's and one women's shower facilities on-site. The shower facilities will include eight lockers, available on a first come first served basis. Free Parkina for Carpools and Vanpools Fed Ex Ground will provide free parking and preferential spaces for carpools and vanpools. Preferential Carpool and Vanpool Parkinq FedEx Ground will reserve 10 percent of vehicle spaces for carpools and vanpools and will be located in premium and convenient locations. There will be 10 carpool spaces and one vanpool spaces provided on the project site. These preferential spaces will discourage single-occupant vehicle trips and improve accessibility for those sharing vehicles. Passenaer Loadina Zones FedEx Ground will provide a passenger loading zone for carpool and vanpool drop-off near the main entrance of both buildings. One designated parking stall near each building entrance will be time-restricted to allow vehicles to drop-off/pick-up passengers. Pedestrian Connections Fed Ex Ground will provide on-site pedestrian facilities, including on-street sidewalks and lighted paths between the buildings, parking areas, and Littlefield Avenue. TDM Programs TOM Coordinators FedEx Ground will designate a TOM coordinator for the site. The TOM coordinator will promote the TOM program, activities, and features to all employees, and will conduct the monitoring/reporting process. The TOM 4 The SSF TDM guidelines require permanent bicycle lockers. While the proposed bicycle rack is not considered a permanent facility, it would be located indoors, would provide better security than a permanent outdoor bicycle locker, and would meet the intent of the TDM guidelines. fp 11 1IIIIl & I'i liZ' '.~~ ~..""'" .~~ Soull) Seln FrancIsco Fec/Ex Grounc/ Transportation Demanc/ Management Program - DRAFT September 2006 -- coordinator will develop an on-site transportation information center with SamTrans, BART, and CalTrain schedules and maps. The TOM coordinator will provide information via new employee orientation packets, flyers, posters, emails, and quarterly educational programs. The TOM coordinator's role will also include actively marketing alternative mode use, administering the carpool and van pool matching program, promoting special programs such as Bike-to-Work Oay or Carpool Week, and overseeing the guaranteed ride home program (working with a local taxi service or rental car agencies). The TOM coordinator will also conduct biannual employee commute surveys to identify the need for mode specific promotional material and educational programs. CarooolNanoool MatchinQ Services Carpools in the Bay Area consist of two or more people riding in one vehicle for commute purposes. Vanpools provide similar commuting benefits as carpools, though a van pool consists of seven to 15 passengers, including the driver, and the vehicle is either owned by one of the vanpoolers or leased from a vanpool rental company. The TOM Coordinator will provide an internet link to the 511.org Rideshare website to access ride matching services. The TOM coordinator will also administer an on-site carpool and van pool matching service for employees and maintain a list of available van pools that provide service between the Oyster Point offices and various points in the Bay Area. Guaranteed Ride Home ProQram A common reason that employees do not use alternative modes (i.e. carpool, van pool, or transit) is the inability to leave work unexpectedly for a family emergency or the fear of being stranded if they need to work late. One TOM element that allays these fears is the Alliance's Guaranteed Ride Home Program. With this Program, employees can use a taxi service, rental car or another means to get home and the employer pays for the service. FedEx Ground will participate in the Alliance's Guaranteed Ride Home Program, which will be managed by the TOM Coordinator. Employees who wish to use the service will contact the TOM Coordinator to make the travel arrangements. Information Boards and Kiosks The TOM Coordinator will be responsible for maintaining up-to-date displays for the TOM Program located within the both buildings. The displays will include shuttle maps and schedules, transit maps and schedules, bicycle facility maps, information regarding carpool and vanpool matching services, and information regarding alternative commute subsidies. Flyers for special programs, such as "Ride Your Bike to Work Week" and "Spare the Air" programs will also be posted. Promotional ProQrams The TOM Coordinator will manage promotional programs that include new employee orientation packets, flyers, posters, emails, quarterly educational programs, and the Guaranteed Ride Home Program. This will include an orientation program to new employees to explain the importance of trip reduction methods and their benefits to the community. The new employee orientation will address alternative commute options, describes on-site amenities, provides transit schedules, maps, and offer free ride matching services. Shuttle Bus Service Caltrain and BART shuttles provide service from the South San Francisco Caltrain and BART stations to the Oyster Point and Gateway areas. The TOM Coordinator will coordinate with the Alliance to help fund their shuttle program and to identify shuttle stops closer to the project site. It is unlikely that shuttle service would be extended fp 12 1IIIlZ & 1'111,' Soutll San FranCISCO FeclEx Grouncl Transportation Demancl Management Program - DRAFT September 2006 ---..... south of Grand Avenue because the industrial uses, while large in land area, have few employees. Even with expanded service routes, the lack of density would prohibit high amounts of transit use from the project vicinity. The TOM Coordinator will also manage participation in the Alliance's mid-day service on the Dasher Shuttle to downtown South San Francisco. TMA Membership The FedEx Ground facility will participate with the Peninsula Traffic Congestion Relief Alliance, which provides ongoing support for alternative commute programs. The TOM Coordinator will work with the Alliance to create a Transportation Action Plan. FINANCING AND MONITORING The TOM program will be funded through Fed Ex Ground and Alliance grants, which pay up to 50 percent of bicycle facility and Guaranteed Ride Home Program costs. The TOM program will be performance based and the alternative mode use will be monitored annually, beginning one year after occupancy of the 202 Littlefield Avenue building. The alternative mode use and general perceptions of the TOM program will come from statistically valid employee surveys. The TOM Coordinator may use information from the employee surveys to adjust existing or implement new TOM program measures. The TOM Coordinator will submit a summary report presenting the findings of the annual survey to the SSF Economic Development Director. fP 13 11111\ & 1'1 il\' South San FIiJnCISCo FeclEx GlOund Transportation Demand Management Proglam - DRAFT September 2006 --- 4. COMPLIANCE WITH GUIDELINES AND EFFECTIVENESS As noted in the Regulatory Setting section of Chapter 1, the TOM program must comply with SSF guidelines. CITY OF SOUTH SAN FRANCISCO GUIDELINES The SSF guidelines require the FedEx Ground facility TOM program to achieve a 28 percent alternative mode use credit. According to the SSF guidelines, the TMO plan will achieve a 28 percent alternative mode use credit through the implementation of all 15 required TOM measures. The TOM program will therefore meet SSF TOM requirements. fp 14 IIIII( &. I'll'" APPENDIX A: PROJECT TRIP GENERATION AND EMPLOYEE ESTIMATES 15 The project trip generation and employee estimates, shown in Table A1 were provided by Fed Ex Ground. FedEx Ground estimated the trip generation and employees for the expanded facility (202 and 220 Littlefield Avenue) based on extrapolations of empirical data from the current facility (220 Littlefield Avenue). These trip generation estimates seem reasonable given the number of employees. Assuming each employee makes one trip per peak hour, the project would generate 98 trips per peak hour with an average occupancy of 1.1 employees. This average occupancy is within expected values and is a sensible estimate for the project site. TABLE A1 PROJECT TRIP GENERATION ESTIMATES Land Use Vehicle Trip Generation Estimates AM Peak Hour PM Peak Hour Daily Employees ------ Total In Out Total In Out Total ------ 50 48 90 48 50 370 I FedEx Ground Facility 110 98 lsource: Fed Ex Ground, 2006 and Fehr & Peers, 2006. 16 APPENDIX B: CITY OF SOUTH SAN FRANCISCO TRAVEL DEMAND MANAGEMENT REQUIREMENTS 17 The City of South San Francisco list of required and additional TDM measures, presented below, were taken from the Revised Guidelines for the Implementation of the Land Use Component of the 1999 Congestion Management Program (City/County Association of Governments of San Mateo County, 2004). Required Measures All non-residential developments shall implement the following measures: A. Bicycle Parking, Long-Term. The applicant shall determine the appropriate number of bicycle spaces based on the required alternative mode use and subject to review and approval by the Chief Planner. Bicycle parking shall be located within 75 feet of a main entrance to the building and all long-term spaces must be covered. Long-term bicycle parking shall be achieved by providing one or more of the following measures: 1. Parking in a locked, controlled access room or area enclosed by a fence with a locked gate. 2. Lockers. 3. Parking within view or within 100 feet of an attendant or security guard. 4. Parking in an area that is monitored by a security camera 5. Providing fixed stationary objects that allow the bicycle frame and both wheels to be locked with a bicycle-locking device or a bicyclist supplying only a lock and six-foot cable. B. Bicycle Parking, Short-Term. The applicant shall determine the appropriate number of bicycle spaces based on the required alternative mode use and subject to review and approval by the Chief Planner. If more than 10 short-term spaces are required at least 50 percent must be covered. Bicycle parking shall be located within 100 feet of a main entrance to the building. Security shall be achieved by using one or more of the same methods used for securing long-term bicycle parking. C. Carpool and Vanpool Ridematching Services. The Designated Employer Contact shall be responsible for matching potential carpoolers and vanpoolers by administering a carpoollvanpool matching application. The application shall match employees who may be able to carpool or van pool. D. Designated Employer Contact. Each applicant shall designate or require tenants to designate an employee as the official contact for the TDM program. The City shall be provided with a current name and phone number of the Designated Employer Contact. The Designated Employer Contact shall administer carpool and vanpool ridematching services, the promotional programs, update information on the information boards/kiosks, and be the official contact for the administration of the annual survey and Triennial report. E. Direct Route to Transit. A well-lighted path or sidewalk shall be provided utilizing the most direct route to the nearest transit or shuttle stop from the building. F. Free parking for Carpools and Vanpools. The preferential parking spaces shall be provided free of charge. G. Guaranteed Ride Home. Carpool, van pool and transit riders shall be provided with a guaranteed rides home in emergency situations. Rides shall be provided either by a transportation service provider (taxi or rental car) or an informal policy using company vehicles and/or designated employees. H. Information Boards/Kiosks. The Designated Employer Contact shall display in a permanent location the following information: transit routes and schedules; carpooling and vanpooling information; bicycle lanes, routes and paths and facility information; and alternative commute subsidy information. 18 I. Passenger Loading Zones. Passenger loading zones for carpool and vanpool drop-off shall be located near the main building entrance. J. Pedestrian Connections. Safe convenient pedestrian connections shall be provided from the project to surrounding external streets and, if applicable, trails. Lighting, landscaping and building orientation should be designed to enhance pedestrian safety. K. Preferential Carpool and Van pool Parking. Ten percent of vehicle spaces shall be reseNed for carpools or vanpools, with a minimum of one space required. Such spaces shall be provided in premium and convenient locations. L. Promotional Programs. The following promotional programs shall be promoted and organized by the Designated Employer Contact: new tenant and employee orientation packets on transportation alternatives; flyers, posters, brochures, and emails on commute alternatives; transportation fairs; Spare the Air (June - October); Rideshare Week (October); trip planning assistance-routes and maps. M. Showers/Clothes Lockers. Shower and clothes locker facilities shall be provided free of charge. N. Shuttle Program. Establish a Shuttle Program or participate in an existing program, approved by the Chief Planner, and subject to any fees for the existing program. O. Transportation Management Association (TMA). The applicant shall participate or require tenant to participate in a local TMA. The Peninsula Congestion Relief Alliance (Alliance) or a similar organization approved by the Chief Planner, that provides ongoing support for alternative commute programs. Additional Measures The Chief Planner and the Planning Commission shall determine the appropriateness of each Additional Measure chosen by the applicant. A. Alternative Commute Subsides/Parking Cash Out. Employees shall be provided with a subsidy, determined by the applicant and subject to review by the Chief Planner if they use transit or commute by other alternative modes. 8. Bicycle Connections. If a site is abutting a bicycle path, lane or route, a bicycle connection shall be provided close to an entrance to the building on the site. C. Compressed Work Week. The applicant shall allow employees or require their tenants to allow employees to adjust their work schedule in order to complete the basic work requirement of five eight- hour workdays by adjusting their schedule to reduce vehicle trips to the worksite. D. Flextime. The applicant shall provide or require their tenants to provide employees with staggered work hours involving a shift in the set work hours of all employees at the workplace or flexible work hours involving individually determined work hours. E. Land Dedication for Transit/Bus Shelter. Where appropriate, land shall be dedicated for transit or a bus shelter shall be provided based on the proximity to a transit route. F. Onsite Amenities. One or more of the following amenities shall be implemented: ATM, day care, cafeteria, limited food seNice establishment, dry cleaners, exercise facilities, convenience retail, post office, on-site transit pass sales. G. Paid Parking at Prevalent Market Rates. Parking shall be provided at a cost equal to the prevalent market rate, as determined by the City based on a sUNey or parking in North San Mateo County. 19 H. Telecommuting. The applicant shall provide or require tenants to provide opportunities and the ability to work off-site. I. Reduced Parking. In accordance with General Plan Policy 4.3-1-8, reduced parking, consistent with projected trip reduction identified in the preliminary TDM plan., may be permitted subject to approval by the Planning Commission. J. Other Measures. Additional measures not listed in this Chapter, such as an in-lieu fee that would be negotiated in a Development Agreement with the City, may be implemented as determined by the Chief Planner and approved by the Planning Commission. Once the Planning Commission approves the Preliminary TDM Plan, the Chief Planner may recommend additional measures either as part of the Final TDM Plan or as part of the Triennial Review process. 20 "" Ground 1000 FedEx Drive Moon Township, PA 15108 (412) 859-2644 FedEx Ground Package System, Inc. San Francisco, CA Terminal 222 Littlefield Avenue South San Francisco, CA 94080 Description of Operations February 21, 2005 FedEx Ground, Inc. Is a small package delivery company that delivers packages from business to business. FedEx Ground Package System, Inc. (FedEx Ground) currently provides delivery service to the United States, Canada, Mexico, and Puerto Rico. The FedEx Ground operation at this facility will involve sorting packages two (2) times each business day. These sorts are detailed below. Inbound Soil During this operation, packages that have arrived from other tenninals are sorted and loaded onto package vans for delivery to customers in the San Francisco Bay Are~, primarily on the westside of the bay within San Francisco and San Mateo Counties. The packages arrive in Iinehaul trailers that reach the facility primarily at night. The actual sortation of the packages begins at about 2:30 AM. This sort lasts between three (3) and five (5) hours, depending on the number of packages. The package vans leave the facility between 6:30 and 9:00 AM to deliver the packages. Most vans leave by 8:00 AM. This facility is designed for fifty-nine (59) FeclEx Ground vans. Outbound Sort During this operation, packages that have been picked up during the day on the package vans are processed and loaded onto trailers for transport to either the Sacramento Hub or Los Angeles Hub. The outbound sort operation begins at about 5:30 PM, after the package vans return to the facility and lasts between three (3) and five (5) hours depending on the actual number of packages. The packages are sorted to the trailers, loaded, and dispatched to other facilities across the country for delivery via the Sacramento and Los Angeles Hubs. Tractor-trailers will enter and depart this facility primarily at night. All trailers will be logged in and out by a designated employee and checked to certify that the doors are properly sealed and secured. The designated employee also monitors the arrival and departure of personnel anq visitors to the facility to ensure site security. Typically there are six (6) to fourteen (14) line haul tractor-trailers. In general, ten (10) trailers maximum are stored on site. The trailers are unloaded, the packages sorted and then the trailers are reloaded during the outbound sort and sent on to the next destination. Some customers with a large number of inbound packages may require a trailer, rather than a package van, to be loaded to accommodate the delivery. At the request of a customer, an occasional trailer may be dispatched during the day to the customer for delivery. Weekend Operations The operations on Friday night are the same as any other weeknight. The outbound sort will begin at 5:30 PM and complete at about 10:30 PM. The only difference on Friday night will be the arrival of alllinehaul trailers needed for the Monday morning inbound sort. The trailers will arrive at various times completing by 9:00 AM Saturday morning. After 9:00 AM the facility will not generate any activity until midnight on Sunday night when the inbound sort begins. 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W',' "" -' ',' , I I lit ~l I ~~ -i ~ !nJ + I . I I I I ~ ~ g ! j I 'I .' llll iI I I I I I I I I I I I I I I I I I I I Ir! I , I , I , ----ml---&--.....---iliil---~l ----t---. I Ii .!l ;X I; ,.01" - - ~ ....~, 1..1 "'.~,. """",.- --! 1 ---T~\I T II 1'.L1 I I H I .~ I ' . , ~ . w . 6 ~ ~ Il'l ,1!'1 111 I! I ,I iil 'I I " I 1111 !,Iiill,' IIII !ilii II! !Il II ill !Ii I II'! .1/',1 h. 151 Ill! II ill! ' ill!' II ;lli! il! II!! ill III I! II III II ill:1 !llili! IiI I!ll I!! iil !ll II Iii II I HII ill Iii lit llli! ill illi IiI Ii III !I ~ ilill lillllll ilil illl! Iii II!! III II III! II UJ :> Z ~ C ~ UJ ~ ::; = N ~ N ! \ ~ z , ! ..J + ! - , i! q w ;:) II z . \1 w ~ I , , I" 0 ...J ---+-'" w u: W ...J I~ i: ...J ~ 0- UJ ~ '" ~I + " " " Planning Commission Staff Report DATE: October 19,2006 TO: Planning Commission SUBJECT: 1. Use Permit Use Permit allowing a two tenant building comprised of a 10,228 square foot industrial use and a 17,600 square foot commercial mail distribution center with a 32,000 square foot indoor garage for the occupants of 202 and 222 Littlefield Avenue, outdoor parking for twenty- one (21) vehicles and an indoor parking garage for up to seventy-eight (78) vehicles, outdoor overnight storage of up to five (5) tractor trailers, and 3 thirty (30) foot long loading docks, generating in excess of one hundred (100) average daily vehicle trips, and twenty-four (24) hour operation. 2. Design Review of exterior building changes, new exterior open at-grade parking and landscaping upgrades. 3. Transportation Demand Management Plan reducing traffic associated with the development. Zoning: Planned Industrial (P-I) Zone District SSFMC Chapters: 20.32,20.74,20.81,20.85 & 20.120. Project Location: site situated at 202 Littlefield Avenue (APN 015-143-200) and a portion of neighboring property at 212-218 Littlefield Avenue (APN 015-143-150), in the Planned Industrial (P-I) Zone District. Owner: Wells Enterprises Applicant: Michael Nilmeyer Case No.: P06-0054 (UP06-0016, DR06-0043 & TDM06-0005) RECOMMENDATION: That the Planning Commission approve: 1) Use Permit allowing a two tenant building comprised of a 10,228 square foot industrial use and a 17,600 square foot commercial mail distribution center with a 32,000 square foot indoor garage for the occupants of202 and 222 Littlefield Avenue, outdoor parking for twenty-one (21) vehicles and an indoor parking garage for up to seventy-eight (78) vehicles, outdoor overnight storage of up to five (5) tractor trailers, and 3 thirty (30) foot long loading docks, generating in excess of one hundred (100) average daily vehicle trips, and twenty-four (24) hour operation; 2) Design Review of exterior building changes, new exterior open at-grade Staff Report To: Planning Commission Subject: P06-0054 FedEx 202 Littlefield Avenue October 19,2006 Page 2 of 4 parking and landscaping upgrades; and 3) Transportation Demand Management Plan reducing traffic impacts associated with the development, subject to making the required findings and adopting the conditions of approval. BACKGROUNDIDISCUSSION: The Planning Commission reviewed the proposed development at their meeting of September 21, 2006. While the Commissioners were supportive of the general development concept, they offered comments regarding the presentation plans, the status of their contractors' City Business Licenses, circulation, truck parking, fire access, and pedestrian access. The Planning Commission continued the matter to the October 19 meeting in order that the applicant could revise the plans and prepare responses. The applicant has revised the presentation plans and submitted the Business Licenses for all of their workers. The applicants have also met with the property owners of 360 Harbor Way to discuss the proposed circulation changes. GENERAL PLAN CONSISTENCY & ZONING COMPLIANCE The project site's General Plan land use designation of Mixed Industrial allows commercial postal and other industrial uses. The site is situated in the Planned Industrial (P-I) Zone District, which allows commercial postal uses subject to an approved Use Permit (SSFMC Section 20.32.030(c)). Additionally, businesses having 24 hour operations, or that store vehicles outdoors, or generate in excess of 100 average daily vehicle trips require an approved Use Permit [SSFMC Sections 20.32.040(a), 20.32.040(b) and 20.32.040 (i), respectively]. The buildings generally comply with current City development standards as displayed in the table contained in Appendix A. The proposed parking exceeds the minimum requirements set forth in SSFMC Chapter 20.74. The plans depict 79 garage parking spaces, however, the spaces near the garage entry have inadequate backup (18-19 FT vs. a minimum of 25 FT) and cannot be counted as designed. If the plan is revised to show diagonal spaces instead of perpendicular parking spaces, then the entry is estimated to accommodate as many as 3-5 more spaces bringing the garage total to 75 spaces, rather than the 79 spaces shown on the plans. The site will also provide 62 parking spaces for the FedEx facility at 222 Littlefield Avenue located 227 feet to the east of the site. A condition of approval has been added requiring the owner to establish a long-term parking agreement with the owner of222 Littlefield Avenue, and acceptable to the City Attorney, assuring that parking will be available for the life of the use (SSFMC Section 20.74.120). Staff Report To: Planning Commission Subject: P06-0054 FedEx 202 Littlefield Avenue October 19, 2006 Page 3 of 4 Because no continuous public sidewalk exists on the southerly side of Littlefield Avenue, a condition of approval has been added to the Use Permit associated with 222 Littlefield Avenue (P06-0056) requiring the construction of a public sidewalk linking 202 and 222 Littlefield Avenue. This will provide better assurance that the garage at 202 Littlefield Avenue will be used by the employees at 222 Littlefield Avenue, rather than parking on the street. The proposed 12,972 SF oflandscaping will meet City minimum requirement of 10% of the total site area equaling an area of 11,117 SF. The owner will also improve the Bay Trail access from Littlefield Avenue along the "shared driveway" by providing a 3 foot wide landscape strip between the roadway and a new 4 foot wide sidewalk. Cyclists will continue to share the road by using the "shared driveway". A 110 foot wide driveway will be established to provide access from the "shared driveway" to the project site. This should provide sufficient maneuvering room for the trucks. This improvement has been developed between the owner and the Bay Conservation and Development Commission staff. The applicant will need to obtain a separate permit from BCDC for the sidewalk, landscape buffer and parking. A condition of approval requires that the applicant obtain the BCDC permit prior to the issuance of any City building permit. PRELIMINARY TRANSPORTATION DEMAND MANAGEMENT PLAN The applicant, with the assistance ofFehr & Peers, a qualified Traffic Engineering firm, completed a Preliminary Transportation Demand Management Plan (PTDM Plan) consisting of a table of the plan and a site plan showing general location of on-site facilities that are attached to this staff report [SSFMC Section 20.120.060 Submittal Requirements]. The Transportation Demand Management Ordinance, SSFMC Chapter 20.120, requires that developments that exceed the maximum allowed base Floor Area Ratio [FAR] of 0.50 [maximum FAR is 1.0] include in the PTDM Plan 15 basic elements and additional elements delineated in SSFMC Sections Schedule 20.120.030-B Summary of Program Requirements and 20.120.060. The project FAR of 0.66 exceeds the base maximum FAR of 0.50. As a result, the applicant's PTDM Plan includes 15 basic elements plus a few additional elements. The TDM Ordinance also requires that prior to the issuance of the Building Permit, the applicant submit a Final TDM Plan to the Chief Planner for review and approval. This will consist of the final construction plans and possible additional TDM Plan measures to ensure the development meets the intended trip reduction goals. The plan is also subject to a formal Annual Review and Triennial Review by the City [SSFMC 20.120.100]. The reviews are intended to monitor the success of the TDM Plan and make any adjustments [i.e. add/or substitute program elements] to achieve the intended TDM Plan objectives. Staff Report To: Planning Commission Subject: P06-0054 FedEx 202 Littlefield Avenue October 19,2006 Page 4 of 4 The PTDM Plan meets all applicable requirements of the City's Zoning Ordinance. Therefore, it is recommended that the Planning Commission approve the PTDM Plan, based on the attached findings. ENVIRONMENTAL REVIEW The City staff has determined that the proposed development is Categorically Exempt from the provisions of the California Environmental Quality Act in accordance with Section 15332, Class 32 In-Fill Development Project. Because the project has been determined to be exempt, the Planning Commission need take no further action regarding the environmental review. RECOMMENDATION: That the Planning Commission approve: 1) Use Permit allowing a two tenant building comprised of a 10,228 square foot industrial use and a 17,600 square foot commercial mail distribution center with a 32,000 square foot indoor garage for occupants of202 and 222 Littlefield Avenue, outdoor parking for twenty-one (21) vehicles and an indoor parking garage for up to seventy-eight (78) vehicles, outdoor overnight storage of up to five (5) tractor trailers, and 3 thirty (30) foot long loading docks, generating in excess of one hundred (100) average daily vehicle trips, and twenty-four (24) hour operation; 2) Design Review of exterior building changes, new exterior open at-grade parking and landscaping upgrades; and 3) Transportation Demand Management Plan reducing traffic associated with the development, subject to making the required findings and adopting the conditions of approval. ," / .--- - ~iit~orpG? ~ ~)~/ "- ATTACHMENTS: Draft Use Permit Findings of Approval Draft TDM Findings Draft Conditions of Approval Planning Commission Staff Report September 21, 2006 Design Review Board Minutes April 18,2006 July 25, 2006 Draft TDM Plan Plans DEVELOPMENT STANDARDS 202 LITTLEFIELD A VENUE Site Area: Floor Area: 2.558 acres [111,165 SF] Existing: Proposed: 82,225 SF (also includes unwarranted construction) IMPCO: 10,228 SF FedEx: 53,448 SF Total: 63,964 SF Floor Area Ratio: Maximum: 0.5 to 1 Lot Coverage Maximum: 60% Landscaping Minimum: 10% Automobile Parking Minimum: Bldg Tenants: 34 Off-site: 62 Total: 96 Setbacks Existing: 0.7 Proposed: 0.66 Existing: 74% Proposed: Existing: 5% Proposed: Existing: Proposed: 25 0 25 66% 10% 34 62 96 Minimum Existing: Proposed Front 20FT 25 FT 25 FT Side (West) 6FT 12 FT 12 FT Side (East) 6FT OFT 10 FT Rear 15 FT 10 FT 10 FT Notes: 1). 6foot landscaped setback required of parking lots along property lines. 2). Parking based on a rate of Office: 1 stall/300 SF; Distribution: 1 stall/1,500 SF. 3). Lot coverage, FAR and rear setbacks are non-conforming with current Zoning requirements. FINDINGS OF APPROVAL P 06-0054 202 LITTLEFIELD AVENUE (As recommended by City Staff October 19, 2006) As required by the Use Permit Procedures [SSFMC Chapter 20.81], the following findings are made in approval of a Use Permit allowing a two tenant building comprised of a 10,228 square foot industrial use and a 17,600 square foot commercial mail distribution center with a 32,000 square foot indoor garage for occupants of 202 and 222 Littlefield Avenue, outdoor parking for twenty-one (21) vehicles and indoor parking garage for up to seventy-eight (78) vehicles, outdoor overnight storage of up to five (5) tractor trailers, and 3 thirty (30) foot long loading docks, generating in excess of one hundred (100) average daily vehicle trips, and twenty-four (24) hour operation based on public testimony and the materials submitted to the City of South San Francisco Planning Commission which include, but are not limited to: Plans prepared by Nilmeyer and Nilmeyer Associates/Architects dated August 28, 2006; Design Review Board meeting of April 18, 2006; Design Review Board meeting of July 25,2006; Design Review Board minutes of April 18, 2006; Design Review Board minutes of July 25, 2006; Planning Commission staff report, dated September 21, 2006; Planning Commission meeting of September 21,2006; Planning Commission staff report, dated October 19, 2006; and Planning Commission meeting of October 19, 2006: 1. The conversion of a portion of the two tenant industrial building into a commercial postal use building will not be adverse to the public health, safety or general welfare of the community, nor detrimental to surrounding properties or improvements. The building and site improvements design meet the City Design Guidelines and the East of 101 Area Plan Design Policies and have been recommended for approval by the Design Review Board. The plans include provision to reduce the potential for vehicle and pedestrian circulation conflicts. Conditions of approval are included to require conformance with the Planning Commission approved plans, obtaining a Bay Conservation and Development Commission Permit, providing an agreement for a dedicated Fire Lane and installation of storm drainage facilities. 2. The conversion of a portion of the two industrial building into a commercial postal use complies with the General Plan Land Use Element designation of the site of Mixed Industrial that allows such uses. The plans have also been revised to comply with the East of 101 Area Plan Design Policies. 3. The site, located in the Industrial Zone District, is adjacent to other similar industrial uses and will comply with all applicable standards and requirements of SSFMC Title 20. * * * FINDINGS OF APPROVAL PRELIMINARY TRANSPORTATION DEMAND MANAGEMENT PROGRAM P 06-0054 202 LITTLEFIELD AVENUE (As recommended by City Staff October 19,2006) As required by the Transportation Demand Management Procedures [SSFMC Section 20.120.070], the following findings are made in approval of the Preliminary Transportation Demand Management Plan in fulfillment ofP06-0054, based on public testimony and the materials submitted to the City of South San Francisco Planning Commission which include, but are not limited to: Plans prepared by Nilmeyer & Nilmeyer, dated August 28, 2006; PTDM Plan prepared by Fehr & Peers, dated September 2006; Planning Commission staff report, dated September 21,2006; and Planning Commission meeting of September 21,2006; Planning Commission staff report, dated October 19, 2006; and Planning Commission meeting of October 19, 2006: 1. The proposed Preliminary Transportation Demand Management Plan measures are feasible and appropriate for the commercial postal facility and an industrial use with a garage and open parking areas for 96 parking spaces with 24 hour/7day operation generating in excess of 100 vehicle trips and an existing Floor Area Ratio of 0.66. 2. The proposed performance guarantees, consisting of an Annual and Triennial Reviews, will ensure that the target alternative mode use established for the project of 35% based on a Floor Area Ratio of 0.66 [SSFMC 20.120.030 (C)] will be achieved and maintained. * * * CONDITIONS OF APPROVAL 202 LITTLEFIELD AVENUE P06-0054 (As recommended by City Staff on October 19,2006) A. PLANNING DIVISION 1. The applicant shall comply with the City's Standard Conditions and with all the requirements of all affected City Divisions and Departments as contained in the attached conditions, except as amended by the conditions of approval. 2. The construction drawings shall substantially comply with the Planning Commission approved plans, as amended by the conditions of approval, including the plans prepared by Nilmeyer and Nilmeyer Associates/Architects, dated August 28, 2006, submitted in association with P06-0054. 3. Prior to the issuance of the Building Permit, the landscape plan shall include mature shrubs, trees that have a minimum size of 24 inch box and 15% of the total number of proposed trees shall have a minimum size of 36 inch box. The landscape plan shall be subject to the review and approval by the City's Chief Planner. 4. Prior to the issuance of any permit the owner shall provide a long-term off-site parking agreement with the owner of 222 Littlefield Avenue consistent with the requirements ofSSFMC Section 20.74.120. The agreement shall be subject to the review and approval of the City Attorney. 5. Prior to the issuance of any Building Permit, the owner shall provide documentation of an approved BCDC permit. 6. The site shall be limited to outside overnight storage of eight (8) trucks and/or trailers. Any increase in the number of outside stored vehicles or trailers shall require prior approval by the City's Planning Commission. 7. The parking plan shall comply with the SSFMC Chapter 20.74. The plans shall be subject to the review and approval of the City's Chief Planner. 8. Prior to the issuance of any Building Permit, the plans shall be revised to provide a painted vehicle aisleway at the back of the building. The intent of striping is to avoid the area being used for parking of loading and to facilitate circulation through the area. The aisleway shall be subject to the review and approval by the City Fire Marshall and the City's Chief Planner. 9. Prior to the final inspection the owner shall provide a Final TDM Plan. The TDM Plan shall be subject to the review and approval by the City's Chief Planner. 10. All parking spaces and aisleways shall meet the City's minimum parking design standards delineated in SSFMC Chapter 20.74. 11. The owner shall ensure that all businesses and contractors working at the site have and maintain valid City Business Licenses. (Planning Contact Person: Steve Carlson PH: 650/877-8535, Fax 650/829- 6639) B. ENGINEERING DIVISION A. STANDARD CONDITIONS 1. The applicant shall comply with all of the applicable conditions of approval detailed in the Engineering Division's "Standard Conditions for Commercial and Industrial Developments", contained in our "Standard Development Conditions" booklet dated January 1998. A copy ofthis booklet is available at our Engineering Division office at no charge to the applicant. B. SPECIAL CONDITIONS 1. The applicant shall provide a permit from BCDC for the existing access road and a continuous sidewalk along the frontage of the property. 2. The applicant shall replace the proposed 12'xI2' roll-up door with either two new 15' wide roll-up doors or one 25' wide roll up door for 2-way traffic in and out of the interior parking. 3. The applicant shall provide a drainage plan for the project and install an additional catch basin for the site. 4. Any sidewalk, curb and gutter shall be constructed to City standards. 5. Developer shall stripe the existing 20' wide access road in red paint with the "Fire Lane" legend and place "No Parking at All Times" signs along the existing access road. 6. The Fire Lane, which travels behind the building, shall comply with all City standards. C. FEES Prior to the issuance of a Building Permit for the project, the applicant shall pay the City of South San Francisco the following fees for a 53,448 GSF truck / distribution facility with offices, prior to the issuance of the Building Permit for the proposed development: Oyster Point Overpass Fee 53,448 gsftruck terminal/distribution @ 9.86 trips/l,OOO gsf= 527 new vehicle trips. Less credit of existing 53,448 gsfmanufacturing @ 3.99 trips/lOOO gsf= 214 existing vehicle trips. Total new vehicle trips = 527 - 214 = 313 vehicle trips. Contribution Calculation: 313 X $154 X (8466.48/6552.16) = $62,285.00 (The Oyster Point Overpass Fee is computed based on the August 2006 San Francisco Construction Cost Index (CCI). The fee shall be re-calculated to reflect the most current CCI upon payment.) East of 101 Traffic Impact Fee 53,448 gsf office use @ $2.11 per each square foot = $12,775.28 (Engineering Division: Sam Bautista PH: 650/ 829-6652) C. POLICE DEPARTMENT A. Municipal Code Compliance The applicant shall comply with the provisions of Chapter 15.48 of the Municipal Code, "Minimum Building Security Standards" Ordinance revised May 1995. The Police Department reserves the right to make additional security and safety conditions, if necessary, upon receipt of detailed/revised building plans. B. Building Security 1. Doors a. The jamb on all aluminum frame-swinging doors shall be so constructed or protected to withstand 1600 Ibs. of pressure in both a vertical distance ofthree (3) inches and a horizontal distance of one (1) inch each side of the strike. b. Glass doors shall be secured with a deadbolt lock! with minimum throw of one (1) inch. The outside ring should be free moving and case hardened. c. Employee/pedestrian doors shall be of solid core wood or hollow sheet metal with a minimum thickness of 1-3/4 inches and shall be secured by a deadbolt lock1 with minimum throw of one (1) inch. Locking hardware shall be installed so that both deadbolt and deadlocking latch can be retracted by a single action of the inside knob, handle, or turn piece. d. Outside hinges on all exterior doors shall be provided with non-removable pins when pin-type hinges are used or shall be provided with hinge studs, to prevent removal of the door. e. Doors with glass panels and doors with glass panels adjacent to the doorframe shall be secured with burglary- resistant glazing2 or the equivalent, if double-cylinder deadbolt locks are not installed. f. Doors with panic bars will have vertical rod panic hardware with top and bottom latch bolts. No secondary locks should be installed on panic-equipped doors, and no exterior surface-mounted hardware should be used. A 2" wide and 6" long steel astragal shall be installed on the door exterior to protect the latch. No surface-mounted exterior hardware need be used on panic-equipped doors. g. On pairs of doors, the active leaf shall be secured with the type of lock required for single doors in this section. The 1 The locks shall be so constructed that both the deadbolt and deadlocking latch can be retracted by a single action of the inside door knob/lever/turnpiece. A double-cylinder deadbolt lock or a single-cylinder deadbolt lock without a turnpiece may be used in "Group B" occupancies as defined by the Uniform Building Code. When used, there must be a readily visible durable sign on or adjacent to the door stating "This door to remain unlocked during business hours", employing letters not less than one inch high on a contrasting background. The locking device must be of type that will be readily distinguishable as locked, and its use may be revoked by the Building Official for due cause. 25/16" security laminate, 1/4" polycarbonate, or approved security film treatment, minimum. inactive leaf shall be equipped with automatic flush extension bolts protected by hardened material with a minimum throw of three- fourths inch at head and foot and shall have no doorknob or surface-mounted hardware. Multiple point locks, cylinder activated from the active leaf and satisfying the requirements, may be used instead of flush bolts. h. Any single or pair of doors requiring locking at the bottom or top rail shall have locks with a minimum of one throw bolt at both the top and bottom rails. 2. Windows a. Louvered windows shall not be used as they pose a significant security problem. b. Accessible rear and side windows not viewable from the street shall consist of rated burglary resistant glazing or its equivalent. Such windows that are capable of being opened shall be secured on the inside with a locking device capable of withstanding a force of two hundred- (200) lbs. applied in any direction. c. Secondary locking devices are recommended on all accessible windows that open. 3. Roof Openings a. All glass skylights on the roof of any building shall be provided with: 1) Rated burglary-resistant glass or glass-like acrylic material. 2 or: 2) Iron bars of at least 1/2" round or one by one-fourth inch flat steel material spaced no more than five inches apart under the skylight and securely fastened. or: 3) A steel grill of at least 1/8" material or two inch mesh under skylight and securely fastened. b. All hatchway openings on the roof of any building shall be secured as follows: 1) lfthe hatchway is of wooden material, it shall be covered on the outside with at least 16 gauge sheet steel or its equivalent attached with screws. 2) The hatchway shall be secured from the inside with a slide bar or slide bolts. The use of crossbar or padlock must be approved by the Fire Marshal. 3) Outside hinges on all hatchway openings shall be provided with non-removable pins when using pin-type hinges. c. All air duct or air vent openings exceeding 8" x 12" on the roof or exterior walls of any building shall be secured by covering the same with either of the following: 1) Iron bars of at least 1/2" round or one by one-fourth inch flat steel material, spaced no more than five inches apart and securely fastened. or: 2) A steel grill of at least 1/8" material or two inch mesh and securely fastened and 3) lfthe barrier is on the outside, it shall be secured with galvanized rounded head flush bolts of at least 3/8" diameter on the outside. 4. Lighting a. All exterior doors shall be provided with their own light source and shall be adequately illuminated at all hours to make clearly visible the presence of any person on or about the premises and provide adequate illumination for persons exiting the building. b. The premises, while closed for business after dark, must be sufficiently lighted by use of interior night-lights. c. Exterior door, perimeter, parking area, and canopy lights shall be controlled by photocell and shall be left on during hours of darkness or diminished lighting. d. Exterior parking lighting must be a minimum of 5 foot candles, using high-pressure sodium lighting on 10 foot masts. 5. Numbering of Buildings 6. Alarms NOTE: a. The address number of every commercial building shall be illuminated during the hours of darkness so that it shall be easily visible from the street. The numerals in these numbers shall be no less than four to six inches in height and of a color contrasting with the background. b. In addition, any business, which affords vehicular access to the rear through any driveway, alleyway, or parking lot, shall also display the same numbers on the rear of the building. a. The business shall be equipped with at least a central station silent intrusion alarm system. To avoid delays in occupancy, alarm installation steps should be taken well in advance of the final inspection. 7. Traffic, Parking, and Site Plan NOTE: a. Handicapped parking spaces shall be clearly marked and properly sign posted. For additional details, contact the Traffic Bureau Sergeant at (650) 829-3934. b. On-street parking is not allowed. All company and employee vehicles must be parked on-site, for a period not exceeding 72 hours. Failure to comply with this condition may result in the immediate revocation of the Use Permit. c. All trailers stored on-site must be maintained, in good repair, and free of graffiti. Graffiti must be removed or cleaned within 24 hours of the event. 8. Misc. Security Measures a. Commercial establishments having one hundred dollars or more in cash on the premises after closing hours shall lock such money in an approved type money safe with a minimum rating ofTL-15. b. All loading dock and parking areas must be monitored by a CCTV system. The system must be of sufficient lighting, color rendition and resolution as to aid in the ready identification of any subject committing a crime on the premises, as well as their vehicles and license plate numbers. CCTV recordings must be maintained for a period of no less than 30 days. 9. Revocation of Use Permit a. Failure to comply with this Use Permit may result in the immediate suspension of the Use Permit by the Chief Planner, pending a hearing by the Planning Commission. (Police Department contact, Sgt. E. Alan Normandy PH: 650/877-8927) D. FIRE DEPARTMENT 1. Provide 20 foot clearance fire access road from street to rear of property. Fire road to be marked as stated in SSF Municipal Code 15.24.090. Present access road allows fire vehicles to cross onto adjoining properties to exit from rear area of buildings, please maintain as same. 2. Provide 1500 gpm fire hydrant on site, Fire Department to determine location. 3. Project must meet all applicable Local and State Codes. (Fire Department: Bryan Niswonger PH: 650/829-6671) E. WATER QUALITY CONTROL PLANT 1. A plan showing the location of all storm drains and sanitary sewers must be submitted. 2. The onsite catch basins are to be stenciled with the approved San Mateo Countywide Stormwater Logo. 3. Storm water pollution preventions devices are to be installed. A combination oflandscape based controls (e.g., vegetated swales, bioretention areas, planter/tree boxes, and ponds) and manufactured controls (vault based separators, vault based media filters, and other removal devices) are preferred. Existing catch basins are to be retrofitted with catch basin inserts or equivalent. These devices must be shown on the plans prior to the issuance of a permit. If possible, incorporate the following: . vegetated/grass swale along perimeter · catch basin runoff directed to infiltration area . notched curb to direct runoff from parking area into swale 4. The applicant must submit a signed maintenance schedule for the stormwater pollution prevention devices installed. 5. If air conditioning units are installed on the roof, the roof condensate must be routed to sanitary sewer. This must be shown on plans prior to issuance of a permit. 6. Trash handling area must be covered, enclosed and must drain to sanitary sewer. This must be shown on the plans prior to issuance of a permit. 7. Loading dock area should be designed with a roof or over hang and any run on must be pumped or drain to the sanitary sewer system. This must be shown on plans prior to issuance of a permit. 8. Fire sprinkler system test/drainage valve must be plumbed into the sanitary sewer system. This must be shown on the plans prior to issuance of a permit. 9. Plans must show how existing catch basins will be protected during construction. 10. Prior to the issuance of any permit provide a drainage plan. (Water Quality: Cassie Prudhel PH: 650/829-3840) Planning Commission Staff Report DATE: September 21, 2006 TO: Planning Commission SUBJECT: 1. Use Permit Use Permit allowing a two tenant building comprised of a 10,228 square foot industrial use and a 17,600 square foot commercial mail distribution center with a 32,000 square foot indoor garage for the occupants of 202 and 222 Littlefield Avenue, outdoor parking for twenty- one (21) vehicles and an indoor parking garage for up to seventy-five (75) vehicles, outdoor overnight storage of up to five (5) tractor trailers, and 3 thirty (30) foot long loading docks, generating in excess of one hundred (100) average daily vehicle trips, and twenty-four (24) hour operation. 2. Design Review of exterior building changes, new exterior open at-grade parking and landscaping upgrades. 3. Transportation Demand Management Plan reducing traffic associated with the development. Zoning: Planned Industrial (P-I) Zone District SSFMC Chapters: 20.32, 20.74, 20.81, 20.85 & 20.120. Project Location: site situated at 202 Littlefield Avenue (APN 015-143-200) and a portion of neighboring property at 212-218 Littlefield Avenue (APN 015-143-150), in the Planned Industrial (P-I) Zone District. Owner: Wells Enterprises Applicant: Michael Nilmeyer Case No.: P06-0054 (UP06-0016, DR06-0043 & TDM06-0005) RECOMMENDATION: That the Planning Commission approve: 1) Use Permit allowing a two tenant building comprised of a 10,228 square foot industrial use and a 17,600 square foot commercial mail distribution center with a 32,000 square foot indoor garage for the occupants of 202 and 222 Littlefield A venue, outdoor parking for twenty-one (21) vehicles and an indoor parking garage for up to seventy-five (75) vehicles, outdoor overnight storage of up to five (5) tractor trailers, and 3 thirty (30) foot long loading docks, generating in excess of one hundred (100) average daily vehicle trips, and twenty-four (24) hour operation; 2) Design Review of exterior building changes, new exterior open at-grade Staff Report To: Planning Commission Subject: P06-0054 FedEx 202 Littlefield Avenue September 21, 2006 Page 2 of7 parking and landscaping upgrades; and 3) Transportation Demand Management Plan reducing traffic impacts associated with the development, subject to making the required findings and adopting the conditions of approval. BACKGROUNDIDISCUSSION: The project includes the conversion of a portion of an existing two tenant industrial building into a FedEx Ground package distribution facility with exterior building and site improvements, including open at-grade parking for 21 parking spaces, indoor parking for 74 vehicles, 3 loading facilities and 5 tractor trailer parking spaces, and new and increased landscaping including enhancements to the Bay Trail between Littlefield A venue to the pedestrian bridge over Colma Creek. The existing tenant, IMPCO, an industrial business, will remain. The FedEx facility will function as an "annex" to the main facility situated at 222 Littlefield Avenue. Hours of operation for FedEx are projected to be between 5 AM to 9 PM. Portions of the business operation will run on extended hours and up to 24 hours during peak business periods. The FedEx portion of the building will provide capacity for 13 vans, and employ 22 persons consisting of 16 drivers, 3 sorters and 10 office workers. The existing industrial business, IMPCO, will continue with its weekday business hours of 8 AM to 6 PM and weekend hours of 9 AM to 3 PM. IMPCO is a small metal products fabricator and has 9 employees. Metal shipments are received twice a week during business hours. Materials to FedEx will be delivered daily to the facility during early morning hours and late evening hours by up to four tractor trailers. Packages will be unloaded from the trailers at the truck docks located at the west facing side of the building. The packages will be sorted and re-loaded onto small vans inside the building as depicted on the applicant's floor plans. All FedEx traffic will access the loading docks via the "shared driveway", between 202 Littlefield Avenue and 360 Harbor Way, on the west side of the project site. The small vans and indoor garage passenger vehicles will exit via the at-grade driveway on the east side of the building. Open parking area on the west side of the building, the tractor trailers and the other tenant will continue to exit using the "shared driveway". The existing industrial business will use the "shared driveway" and the outside parking area on the west side of the building. Due to the limited open parking area on the west side of the building, the City's Fire Marshall has determined that emergency vehicles cannot readily turnaround. An existing paved vehicle aisleway, capable of serving as a fire lane, exists behind the buildings at 202 Littlefield Avenue and 212-218 Littlefield Avenue and exits onto the street adjacent to 222 Littlefield Avenue. The owner of both properties (Wells Enterprises) has agreed to a condition of approval requiring a dedicated emergency vehicle access circumnavigating both sites. Staff Report To: Planning Commission Subject: P06-0054 FedEx 202 Littlefield Avenue September 21, 2006 Page 3 of7 A condition of approval has been added restricting the number of trucks stored overnight outside and the demarcation of the fire lane to be kept clear of parked vehicles. GENERAL PLAN CONSISTENCY & ZONING COMPLIANCE The project site's General Plan land use designation of Mixed Industrial allows commercial postal uses. The site is situated in the Planned Industrial (P-I) Zone District, which allows commercial postal uses subject to an approved Use Permit (SSFMC Section 20.32.030(c)). Additionally, businesses having 24 hour operations, or that store vehicles outdoors, or generate in excess of 100 average daily vehicle trips require an approved Use Permit [SSFMC Sections 20.32.040(a), 20.32.040(b) and 20.32.040 (i), respectively]. The buildings generally comply with current City development standards as displayed in the following table: Site Area: Floor Area: Existing: Proposed: DEVELOPMENT STANDARDS 202 LITTLEFIELD A VENUE 2.558 acres [111,165 SF] 82,225 SF (also includes unwarranted construction) IMPCO: 10,228 SF FedEx: 53,448 SF Total: 63,964 SF Floor Area Ratio: Maximum: 0.5 to 1.0 Existing: 0.74 Proposed: 0.66 Lot Coverage Maximum: 60% Existing: 74% Proposed: 66% Landscaping Minimum: 10% Existing: 5% Proposed: 10% Automobile Parking Minimum: Existing: Proposed: Bldg Tenants: 34 25 34 Off-site: 62 0 62 Total: 96 25 96 Setbacks Minimum Existing: Proposed Front 20 FT 25 FT 25 FT Side (West) 6 FT 12 FT 12 FT Side (East) 6 FT 10 FT 10 FT Rear 15 FT 10 FT 10 FT Notes: 1). 6 foot landscaped setback reqzired of parking lots along property lines. 2), Parking based on a rate of Office: 1 stall/300 SF; Distribution: 1 stall/l, 500 SF. 3). Lot coverage, FAR and rear setbacks are non-conforming with current Zoning requirements. Staff Report To: Planning Commission Subject: P06-0054 FedEx 202 Littlefield Avenue September 21, 2006 Page 4 of7 The proposed parking exceeds the minimum requirements set forth in SSFMC Chapter 20.74. The plans depict 79 garage parking spaces, however, the spaces near the garage entry have inadequate backup (18-19 FT vs. a minimum of 25 FT) and cannot be counted as designed. If the plan is revised to show diagonal spaces instead of perpendicular parking spaces, then the entry is estimated to accommodate as many as 3-5 more spaces bringing the garage total to 75 spaces, rather than the 79 spaces shown on the plans. The site will also provide 62 parking spaces for the FedEx facility at 222 Littlefield Avenue located 227 feet to the east of the site. A condition of approval has been added requiring the owner to establish a long-term parking agreement with the owner of 222 Littlefield Avenue, and acceptable to the City Attorney, assuring that parking will be available for the life ofthe use (SSFMC Section 20.74.120). Because no continuous public sidewalk exists on the southerly side of Littlefield Avenue, a condition of approval has been added to the Use Permit associated with 222 Littlefield A venue (P06-0056) requiring the construction of a public sidewalk linking 202 and 222 Littlefield Avenue. This will provide better assurance that the garage at 202 Littlefield Avenue will be used by the employees at 222 Littlefield A venue, rather than parking on the street. The proposed 12,972 SF of landscaping will meet City minimum requirement of 10% of the total site area equaling an area of 11,117 SF. The owner will also improve the Bay Trail access from Littlefield A venue along the "shared driveway" by providing a 3 foot wide landscape strip between the roadway and a new 4 foot wide sidewalk. Cyclists will continue to share the road by using the "shared driveway". A 110 foot wide driveway will be established to provide access from the "shared driveway" to the project site. This should provide sufficient maneuvering room for the trucks. This improvement has been developed between the owner and the Bay Conservation and Development Commission staff. The "shared driveway" is actually a narrow, 20 foot wide, un-named public road that was constructed as a driveway. The road provides needed access to Colma Creek for maintenance activities and since 1977 a 12 foot wide pedestrian and bicycle access to the Bay Trail. By way of comparison, the minimum public right-of-way for a commercial street, including street, curb, gutter, sidewalk and landscape buffer, is 60 feet, and the minimum width of a two-way driveway is 25 feet. Part of a loading ramp associated with 360 Harbor Way intrudes into the road way. No apparent record of this structure was found in City records. This intrusion will need to be modified as it interferes with circulation and fire lane operation. Staff Report To: Planning Commission Subject: P06-0054 FedEx 202 Littlefield Avenue September 21, 2006 Page 5 of7 DESIGN REVIEW BOARD The project design was reviewed by the Design Review Board at its meetings of April 18 and July 25, 2006. At the April meeting, the Board offered the following comments: 1. Remove the cyclone fencing around the front parking area. Any new or replacement fencing is required to be open vertical metal picket. 2. Install a continuous sidewalk in the public right-of-way along Littlefield Avenue connecting the two sites (202 Littlefield and 222 Littlefield Avenue). 3. Upgrade the front yard landscaping by including new trees and shrubs. The applicant revised and resubmitted the plans for review. At the July meeting, the Board recommended approval of the plans. The minutes of the Design Review Board are attached to this staff report. BAY CONSERVATION AND DEVELOPMENT COMMISSION The proposed development is situated adjacent to San Francisco Bay and is within the jurisdiction of the Bay Conservation and Development Commission (BCDC). The applicant has met with the BCDC staff to revise the plans, incorporating improvements to public access and landscaping upgrades. The City has a permit from BCDC dating back to 1977 allowing public access from Littlefield A venue to the existing Bay Trail. The City is responsible for maintaining the path and enforcing against vehicle parking within the path. The multiple use of the "shared driveway" has worked without apparent conflict in the past no doubt owing to the low activity on the two sites and the low usage of the Bay Trail. With a significant increase in site vehicle traffic due to FedEx, and increased use of the Bay Trail (due to recent trail improvements and the continuing increase in workforce in the area east of US Highway) this arrangement is no longer optimal. The applicant will improve Bay Trail access by constructing a 3 foot wide landscape buffer between the "shared driveway" and a new 4 foot wide sidewalk leading from Littlefield Avenue to the Bay Trail. A few landscaped spaces adjacent to the Bay Trail will also be available for public use. City staff envisions further improvements to include removing the marked access path on the road and replacing it with City Bicycle Route signs. This action will allow the road to function more safely as a public road by separating pedestrian and vehicular traffic and redirecting the traffic flow. Because the City has a BCDC permit allowing the access path, this latter action will require a modification of the City's BCDC permit. Staff Report To: Planning Commission Subject: P06-0054 FedEx 202 Littlefield Avenue September 21, 2006 Page 6 of7 The applicant will need to obtain a separate permit from BCDC for the sidewalk, landscape buffer and parking. A condition of approval requires that the applicant obtain the BCDC permit prior to the issuance of any City building permit. PRELIMINARY TRANSPORTATION DEMAND MANAGEMENT PLAN The applicant, with the assistance ofFehr & Peers, a qualified Traffic Engineering firm, completed a PTDM Plan consisting of a table of the plan and a site plan showing general location of on-site facilities that are attached to this staffreport [SSFMC Section 20.120.060 Submittal Requirements]. The Transportation Demand Management Ordinance, SSFMC Chapter 20.120, requires that developments that exceed the maximum allowed base Floor Area Ratio [FAR] of 0.50 [maximum FAR is 1.0] are required to include in the PTDM Plan 15 basic elements and additional elements delineated in SSFMC Sections Schedule 20.120.030-B Summary of Program Requirements and 20.120.060. The project FAR of 0.66 exceeds the base maximum FAR of 0.50. As a result, the applicant's PTDM Plan includes 15 basic elements plus a few additional elements. The location of the proposed on-site physical improvements are shown on the site plan. The TDM Ordinance also requires that prior to the issuance of the Building Permit, the applicant submit a Final TDM Plan to the Chief Planner for review and approval. This will consist of the final construction plans and possible additional TDM Plan measures to ensure the development meets the intended TDM reductions. The plan is also subject to a formal Annual Review and Triennial Review by the City [SSFMC 20.120.100]. The reviews are intended to monitor the success ofthe TDM Plan and make any adjustments [i.e. add/or substitute program elements] to achieve the intended TDM Plan objectives. The PTDM Plan meets all applicable requirements of the City's Zoning Ordinance. Therefore, it is recommended that the Planning Commission approve the PTDM Plan, based on the attached findings. ENVIRONMENTAL REVIEW The City staff has determined that the proposed development is Categorically Exempt from the provisions of the California Environmental Quality Act in accordance with Section 15332, Class 32 In-Fill Development Project. Because the project has been determined to be exempt, the Planning Commission need take no further action regarding the environmental review. Staff Report To: Planning Commission Subject: P06-0054 FedEx 202 Littlefield Avenue September 21, 2006 Page 7 of7 RECOMMENDATION: That the Planning Commission approve: 1) Use Permit allowing a two tenant building comprised of a 10,228 square foot industrial use and a 17,600 square foot commercial mail distribution center with a 32,000 square foot indoor garage for occupants of202 and 222 Littlefield Avenue, outdoor parking for twenty-one (21) vehicles and an indoor parking garage for up to seventy-five (75) vehicles, outdoor overnight storage of up to five (5) tractor trailers, and 3 thirty (30) foot long loading docks, generating in excess of one hundred (100) average daily vehicle trips, and twenty-four (24) hour operation; 2) Design Review of exterior building changes, new exterior open at-grade parking and landscaping upgrades; and 3) Transportation Demand Management Plan reducing traffic associated with the development, subject to making the required findings and adopting the conditions of approval. ATTACHMENTS: Draft Use Permit Findings of Approval Draft TDM Findings Draft Conditions of Approval Design Review Board Minutes April 18, 2006 July 25, 2006 Draft TDM Plan Plans Draft DRB Minutes April 18, 2006 Page 2 of7 5. OWNER APPLICANT ADDRESS PROJECT NUMBER PROJECT NAME Are - San Francisco Are - San Francisco 249 East Grand Ave. P05-0019 & DR05-0043 249 East Grand (Case Planner: Susy Kalkin) DESCRIPTION Design Review to install a service yard enclosure at 249 E. Grand Avenue in the Planned Industrial (P-I) Zone District in accordance with SSFMC Chapters 20.32 & 20.85 The Board had the following comments: 1. Reduce the checkerboard effect of the color sheme by using one color on the base of the building. 6. OWNER Richard Elmo Haskins APPLICANT Alexandria Real Estate Equitie ADDRESS East Jamie Court PROJECT NUMBER P02-0042 & UPM06-0003 PROJECT NAME East Jamie Court & Haskins Way (Case Planner: Susy Kalkin) DESCRIPTION Use Permit Modification, Modified TDM Plan and Design Review of an approved two building office/R&D complex on a 6. 13-acre site at the southeast comer of East Jamie Court and Haskins Way, adjacent to the San Francisco Bay. The approved project consists of two buildings totaling 133,000 sq. ft. one two-story structure over a parking level (57,700 sq. ft.) and one three-story structure (75,300 sq. ft.), with a parking ratio of2.8 spaces per 1,000 square feet. The revised project consists of two three-story buildings of the same layout and design of the original plan, but totaling 162,000 sq. ft. (29,000 sq. ft. increase) over a depressed parking level extending beneath both buildings, and providing a parking ratio of2.8 spaces per 1,000 square feet, in the Planned Industrial (P-I) Zoning District in accordance with SSFMC Chapters 20.32, 20.74, 20.85, 20.91 and 20.120. The Board had no comment on the plans as submitted. 7. OWNER WELLS ENTERPRISES APPLICANT Federal Express ADDRESS 202 Littlefield Ave PROJECT NUMBER P06-0054, UP06-0016 & DR06-0043 PROJECT NAME Use Permit / Fed-X (Case Planner: Steve Carlson) DESCRIPTION Use Permit allowing a two tenant building comprised of a 10,228 square foot industrial use and a 17,600 square foot mail distribution center and 32,000 square foot indoor garage, outdoor parking for twenty-five (25) vehicles and indoor parking garage for up to eighty-two (82) vehicles, outdoor vehicle storage of up to five (5) tractor trailers, and three (30 loading docks, generating in excess of one hundred (100) average daily vehicle trips, and twenty-four (24) hour operation. Design Review of exterior building changes, new exterior open at-grade parking and landscaping. Draft DRB Minutes April 18, 2006 Page 3 of7 The Board had the following comments: 1. Remove the cyclone fencing around the front parking area. Any new or replacement fencing is required to be vertical metal picket. 2. Install a sidewalk to connect the two sites (202 Littlefield and 222 Littlefield). 3. Upgrade the front yard landscaping by including new trees and shrubs. 8, OWNER A-M-J ASSOCIAlES APPLICANT Federal Express ADDRESS 222 Littlefield Ave PROJECT NUMBER P06-0056, UP06-0017 & DR06-0044 PROJECT NAME Use Permit / Fed-X (Case Planner: Steve Carlson) DESCRIPTION Use Permit to legalize a commercial postal facility with 24 hr operations and generating in excess of 100 ADT, and which includes off-site parking on a nearby site, at 212-218 Littlefield in the Planned Industrial (P-I) Zone District in accordance with SSFMC Chapters 20.32,20.74 & 20.81 Design Review of the parking lot and landscaping upgrades in accordance with SSFMC Chapter 20.85. The Board had the following comments: 1. Remove the cyclone fencing around the parking area. Any new or replacement fencing is required to be vertical metal picket. 2. Repaint the existing building. 3. Install a sidewalk to connect the two sites (202 Littlefield and 222 Littlefield). 4. Upgrade the front yard landscaping by including new trees and shrubs. 9. OWNER Malcolm Properties APPLICANT The Hagman Group ADDRESS 200 Oyster Point Blvd PROJECT NUMBER P06-0033, TDM06-0002, V AR06-0002, UP06-0011 & DR06-0032 PROJECT NAME Malcolm Building (Case Planner: Steve Carlson) DESCRIPTION Use Permit & Design Review allowing a 56,300 square foot 4-story office and/or R&D building generating in excess of 100 average daily vehicle trips with utility yard, open at-grade & garage parking for a minimum of 159 vehicles & landscaping at 200 Oyster Point Blvd in the Planned Commercial (P-C-L) Zone District in accordance with SSFMC Chapters 20.24, 20.81 & 20.85 Variance to reduce parking to a rate of2.83 space per 1,000 square feet of floor area instead of the minimum required rate of 3.3 spaces per 1,000 square feet of floor area in accordance with SSFMC Chapter 20.82 Transportation Demand Management Plan to reduce traffic impacts and allow a reduction in the minimum required parking in accordance with SSFMC Chapter 20.120 ,MU"UTES SOUTH SAN FRANCISCO DESIGN REVIEW BOARD Special Meeting of July 25, 2006 TIME: 4:00 P.M. MEMBERS PRESENT: Nelson, Nilmeyer, Ruiz and Williams MEMBERS ABSENT: Harris STAFF PRESENT: Susy Kalkin, Acting Chief Planner Chad Smalley, Associate Planner Patti Cabano, Administrative Assistant 1. ADMINISTRATIVE BUSINESS 2. OWNER APPLICANT ADDRESS PROJECT NUMBER PROJECT NAME DESCRIPTION Hanna, Elias S Parking Comp of America 160 Produce Ave P06-0088, UP06-0020 & DR06-0072 Parking Comp of America - Use Permit (Case Planner: Steve Carlson) Use Permit and Design Review allowing a new landscaped entry and canopy at 160 Produce Avenue in the Planned Industrial (P- I) Zone District in accordance with SSFMC Chapters 20.81 & 20.85 The Board had the following comments: 1. Patch or otherwise repair the pavement throughout the lot. 2. Replace Crepe Myrtle with Raphiolepis (Majestic Beauty) trees (one in each planter island) Recommend Hemerocallis hybrids, Stella D'oro, Stella D'oro Daylily (evergreen and everblooming) for ground cover in front, with Arbutus Unedo 'Elfin King' Dwarf Strawberry Tree shrub in rear of landscaped areas. 3. OWNER APPLICANT ADDRESS PROJECT NUMBER PROJECT NAME DESCRIPTION Wells Enterprises Michael Nilmeyer 202 Littlefield Ave P06-0054, UP06-0016 & DR06-0043 Use Permit / Fed-X (Case Planner: Steve Carlson) "Resubmittal" - Use Permit allowing a two tenant building comprised of a 10,228 square foot industrial use and a 17,600 square foot mail distribution center with a 32,000 square foot indoor garage for both occupants of 202 and 222 Littlefield Avenue, outdoor parking for twenty-five (25) vehicles and indoor parking garage for up to eighty-two (82) vehicles, outdoor vehicle storage of up to five (5) tractor trailers, and three (30 foot long loading docks, generating in excess of one hundred (100) average daily vehicle trips, and twenty-four (24) hour operation in the Planned Industrial (P-I) Zone District in accordance with SSFMC Chapters 20.71,20.74,20.81 & 20.81 Design Review of exterior building changes, new exterior open at-grade parking and landscaping upgrades. The Board approved the plans as submitted. - .- . ". - --.- -- ---I"" - _ ' TABLE OF CONTENTS 1 . I ntrod uction ................................................................................................................................. ....................... 1 Executive Summary........................................................................................................................ ..................... 1 Background...................................................................................................................... .................................... 1 Purpose....................................................................................................................... ........................................ 1 Project Description................................................................................................................... ............................ 1 Regulatory Setting........................................................................................................................ ....................... 3 2. Existi ng Transportation System ...................................................................................................................... 5 Transit Service......................................................................................................................... ............................ 5 Bicycle Facilities...................................................................................................................... ............................ 9 Pedestrian Facilities........................................................................................................................... ................. 9 3. Transportation Demand Management Prog ram. ......... ......... .......... ......... ..................................... ................ 10 Required Measures......................................................................................................................... .................. 11 Financing and Monitoring...................................................................................................................... ............ 13 4. Compliance with Guidelines and Effectiveness ................................. ................ .......................................... 14 City of South San Francisco Guidelines............................................................................................................14 APPENDICES Appendix A: Project Trip Generation and Employee Estimates Appendix B: City of South San Francisco Travel Demand Management Requirements LIST OF FIGURES Figure 1 Figure 2 Figure 3 Project Location.......................................................................................................................... ..........2 Project Site Plan................................................................................................................................. ..4 Figure 4 Existing Transit Service........................................................................................................................ 6 Existing Bicycle Facilities..................................................................................................................... 8 LIST OF TABLES Table 1 FedEx Ground Facility Transportation Demand Management Program Measures ...................................10 Table A1 Project Trip Generation Estimates............................................................................................................16 South San FrancIsco FedEx Ground TransportatIOn Demand Management Program - DRAFT September 2006 -- 1. INTRODUCTION EXECUTIVE SUMMARY This report presents a Transportation Demand Management (TOM) program for the Fed Ex Ground facility located at 202 and 222 Littlefield Avenue in South San Francisco, California. The report identifies TOM measures that will meet the 28 percent alternative mode use credit required by the City of South San Francisco guidelines. BACKGROUND Fed Ex Ground currently operates at 222 Littlefield Avenue and plans to lease additional space at an adjacent property, 202 Littlefield Avenue, in South San Francisco, California. This report presents a TOM program to identify measures to reduce the number of single-occupant automobile trips and the total traffic impact generated by the proposed project. PURPOSE The purpose of this TOM program is to develop a set of strategies, measures and incentives to encourage future employees of the FedEx Ground facility to walk, bicycle, use public transportation, carpool or use other alternatives to driving alone when traveling to and from work. In general, TOM measures support more mobility using existing transportation systems, boost economic efficiency of the current transportation infrastructure, improve air quality, save energy, and reduce traffic congestion. Convenience and cost are the primary factors that affect a person's choice of transportation mode. Measures that work well for some people or types of businesses do not work as well for others. Therefore, an effective TOM program needs to provide multiple options and incentives that are flexible enough to allow customization to meet the varied needs of individual employees and employers. This program presents an array of proven strategies and measures used in the Bay Area under a flexible implementation plan that can meet the needs of the Fed Ex Ground facility. PROJECT DESCRIPTION The project site is located at 202 and 222 Littlefield Avenue in South San Francisco, as shown on Figure 1 and would consist of a 53,448 square foot building and a 48,163 square foot building. The proposed project is estimated to generate 98 AM peak hour trips, 98 PM peak hour trips, and 370 daily trips from an estimate of 110 employees 1 and will provide 111 parking spaces for personal vehicles and 58 parking spaces for delivery vans. The floor area ratio (FAR) of the proposed project will be 0.481; meaning that the gross floor area of the site (101,611 square feet) will be equal to 48.1% of the net area of the site (211,035 square feet). A site plan for the proposed project is shown on Figure 2. The proposed project will be designed to maximize alternative transportation modes by including six indoor Class II bicycle racks, two shower rooms, eight clothing storage lockers, ten carpool parking spaces, and one van pool parking space. 1 See Appendix A for proposed project trip generation and employee estimates, provided by FedEx Ground. fp 1 I ill j, & 1'111" "0 ~~ "OOl Ol= LL~ 0--' UN "'N 'UN:;:::- ~ + ~ u: ~ 'e eNo.. '" .- U)"O Ol I- :5 3 E Cl: ::loOl <( ~t5~ CD II II ~ w --' <( u U) Zo l- I- o Z e ~ Cii U II --.., o u '" ::: .- l::l U ~ ::: E ~ ?\ l::l !Xl . 0- u '" .~ 5- u._ C5 51:; e- Li::E~ c:~ ~+ fl ~ 2- E E Cl l: a.. z o ~ u o ...J ..... U w ""') o ~ a.. W 0:: ::J Cl u:: -= Cl E Cl Cl nl C nl ::!: "0 c nl E Cl o c .~ OJ 1:: o Co III C '" .... I- "0 C ::l o .... Cl )( W "0 Cl U. o <) III "u C nl .... U. C nl CIl ~ "5 o CIl V'l ~ ~~ w::; w;;: C-~ c o ~ ,;, "- N ~ o ~~ NSl ~'" ",,- .oN Ec;> *-~ 3JUl ce- 0~ 0::::;; I~ w;:, u...:,: South San FrancIsco FeelEx Ground TransportatIOn Demanel Management Proglam DRAFT Septembel 2006 .......... REGULATORY SETTING The TOM program is based on guidelines provided by the City of South San Francisco (SSF)2 and the City/County Association of Governments of San Mateo County Guidelines (C/CAG)3. City of South San Francisco Guidelines The SSF guidelines for TOM programs require that all projects that generate greater than 100 daily trips attain a required alternative mode use goal of 28 percent, based on a list of 15 required TOM program measures. This alternative mode use goal is required to be monitored and reported to SSF through annual surveys of employee travel habits. More stringent alternative mode use goals are necessary for projects that seek TOM program FAR bonuses and entail the implementation of additional TOM program measures. The proposed project is not seeking an FAR bonus and only needs to provide the 15 required TOM program measures. City/County Association of Governments of San Mateo County Guidelines In addition to SSF guidelines, C/CAG has a separate set of TOM guidelines. The C/CAG guidelines require developments that generate 100 or more peak hour trips to implement TOM measures that have the capacity to mitigate all new peak hour trips, based on C/CAG programmatic trip credits. The developer/tenants are not held responsible for the extent to which the programs are actually used but are credited for peak hour trips that may potentially be mitigated due to the various components of the TOM program. The proposed project is estimated to generate 98 AM peak hour trips and 98 PM peak hour trips, which would not exceed the C/CAG peak hour trip threshold; therefore, no C/CAG programmatic trip credit analysis is presented in this document. 2 City of South San Francisco, Municipal Code, Chapter 20.120, 2006. 3 CitylCounty Association of Governments of San Mateo County, Revised C/CAG Guidelines for the Implementation of the Land Use Component of the Congestion Management Program, 2004. fp 3 II II" & 1'1 ii,' .. 0\',' . ~','" . ~', /", . '. li~ Z N E w l! :5 IX: CIl :J e Q. C) I a.. u: - w I e GI l- I I E U; I GI + CIl I III l- e ! III 0 ::IE W '1:J .., e "\ III ~ II E GI C a.. \\ \ , e \ 0 .1 ~ II 1\ 0 Q. III \ e " \\ ~ ;:: '1:J ~ e ~ e ~ \\ ~,~ C) '" )C / \y~) w '1:J GI I&. 0 U III U - e l! - I&. ~ / e III fI) .c ~: - ~ I; 0 fI) j i /\ ~ ~~ If) ~ a::~ w:; u:.J~ c..~ South San FrancIsco FedEx Ground TransportatIOn Demand Management Program - DRAFT September 2006 ........... 2. EXISTING TRANSPORTATION SYSTEM This chapter describes the existing transportation system in the proposed project vicinity, including the transit services and facilities, bicycle facilities, and pedestrian facilities. These facilities are described in detail below. TRANSIT SERVICE The project site is not directly served by rail or bus transit services; however, three transit agencies (Caltrain, BART, and SamTrans) provide commuter rail and bus service in the vicinity of the project site. Pedestrian accessibility to BART and Caltrain stations is poor and inconvenient, and no SamTrans bus service exists east of US-101 in South San Francisco. The project site must rely on supplementary shuttle services to connect employees on campus with BART and Caltrain stations. The existing transit services are shown on Figure 3 and described in detail below. Rail Service Caltrain and BART provide rail transportation services to a variety of regional destinations such as San Francisco, Oakland, and San Jose. BART service frequencies average about once every 15 minutes during the AM (6:00- 9:00 AM) and PM (4:00 - 7:00 PM) commute periods and about once every 20 minutes during off-peak periods. Caltrain frequencies vary between 20, 35, and 40 minutes in the northbound direction during the AM commute period (6:00 - 9:00 AM). During the PM commute period (4:00 - 7:00 PM), southbound frequencies vary between 20 and 40 minutes. Less frequent service, about once every hour, is provided during off-peak periods. Caltrain The current Caltrain Station is located underneath the interchange of East Grand Avenue and US-101 approximately 0.9 miles from the project site. Currently, there is no contiguous sidewalk connection from the project site to the Caltrain station. Only local and some limited (skip-stop) trains stop at this station, approximately every hour to half hour. There are no plans to have express (Baby Bullet) service stops at this station now or in the future. In the near future, Caltrain and the City of South San Francisco plan to move the South San Francisco Caltrain station several hundred feet to the south to greatly improve pedestrian, bike, transiUshuttle accessibility, as well as passenger waiting area and platform amenities. The new station location would be closer to the project site, but still approximately 0.8 miles away. BART In addition to Caltrain, South San Francisco employees have access to BART, a regional, rail rapid transit service provided by the Bay Area Rapid Transit District (BART). The South San Francisco BART Station is approximately 2.8 miles from the project site. In 2003, BART completed its San Francisco International Airport (SFO) extension and opened a new station in South San Francisco near EI Camino Real and the Kaiser Permanente Medical Facility on the west side of the City of South San Francisco. BART has recently reduced service on the Millbrae/SFO extension and runs trains only from the Dublin/Pleasanton line. Shuttle Service Shuttle services are provided between the east of US-101 and the local Caltrain and BART stations through several private contractors. Shuttles connecting the project site with the Caltrain and BART stations in South San Francisco are provided by the Bay Area Air Quality Management District, San Mateo County Transit Authority (SamTrans), and the C/CAG. 11> 5 lilli, & I', IIZ\ . . '" ~ . . ~. :".. ,.. '. '" '. . E UJ M III ... W w Cl D:: e () ::J Q. ~ Q - e:: U. W Cl -' E W <( Cl UJ u Cl ~ en III I- Zo e:: III f- ~ UJ f- 'C Z 0 e:: Z III < E 0::: Cl c l- e:: C) .S! 'lii Z t:: I- 0 Co UJ III e:: >< III ~ W 'C e:: ::l 0 ... (!) )( W 'C Cl u... 0 (,) III .;:; e:: III ... u... e:: III en .J::; :; 0 en u GO CO S2. ~ e. ~ ~ ~ ~ ~ :i en ",,'e J:: .S: (f) ~ (5 C;; '" U Q) ~ 4: .d: c '0 tJ) ~ a.. c 3: Q5 ~ ~ U5 E (9 0 ~ II II II ~ ~; r- C> M "0 C '" N C> N Q) :; &. . \~~ ~. { ',ltO~._ /~qO~.. "l-~~..; I ,~~-r ~ ,~~ j,'-.. ......~ /.~ ... "--..e-' 1 I I ":i;: ;.' "'" I ,0" '" 1 ~~",-,~--1 l:i r)j' J- - ~ 1,0,.\.- / I .\ '/- -- f-~ I '\\~,v ~~:"oL:. (II - jl ~ \ / ~~ / '~~ ~ r I - /: I 1 I ~ l 'r I~ ~~I ~Z,' (Y, _.'~~'~)~~ec~ I~ ,I I r- l ( " u If,,:ILr'l I ) r1) ~~~'1.i,I~ ~ 1-' -r~~ J y~ I .~~ I ~~'v:f'1 <. ;/l ,"~ -l~IE 1-' lTJ <. . ~ 0; I f- \ ""<'$.~ / ~ \....-_ : ' I I .",^,..., -J 'i" , : " 11 I ." / '-.)01 -L1- f- .~~ \\;\" 1:1 y -1: ~ ~ ~-,~.~ 0'0-. 0 I ( I J 0\/\ ,,0 ' -fl ~ '.;, \.-_,0 , 01: 6_ 1 I I ~ C ' , .-!? J'- · '1..~. ..~/ -0/ 'I: ~-L' l -I ~ I \ 'r.<",,,,- "'r'.'J: \ ,-"'1 f !-':~'-- / ,>,,,,,,?~ ....' / I:""", I,~' ~- -- 1 , "'4' .~ · L ~ ~, ';';;: :\ '" ~.! ~ - -- ,-";, (, '""'" / ' 10 ~...0 ~~I - ~~/ ",f! 0: 6rr ,,'\:--'- -\ '\1 f- - t\? .} 0 r ' ' "' ~O'--.. ~ U/,O -' ,,~,/' J' --",' :' ' . '" ,..::- (;"'" I ~ I , , ~I : . O^'",. "-, 0 ~ ~ I G----=r--.J ' LL- 00". _ ~oc:'" I I c; V\.~'og C.) -.5 ~;:.= ::10-0.8 ~LtuV'l x32 w~ a3~ u...:::: O:.::i UN .!!! N f- UN~C:: c::+U<C ~NQJOJ u...O.O..... ~~~ '5 en"cQlCl.. :55~2 S e ~ ~ en(9<( 0 II II C ~. w -' -1 . . o o o o " " \ \ \. ~: ~ ~ I S -----~ c Vl ~ cC~ .!!! < S U-J:; U-J'" -lii c...~ '" a, 0 <'- ce- N 0~ ~ ~ 8i < cC~ N(9 I~ ~c6 "<'- DN Eo U-Jz " ' < a8 u...~ ,,"- e/)e/) South San FranCIsco Fee/Ex Groune/ TransportatIOn Demand Management PlOgram - DRAFT September 2006 --- Employer membership in the Peninsula Traffic Congestion Relief Alliance (Alliance) is required for employee use. Although none of the shuttles provides service near the project site, due to the industrial nature of the project vicinity, the routes are described below. It is unlikely that shuttle service would be extended south of Grand Avenue because the industrial uses, while large in land area, have few employees. Even with expanded service routes, the lack of density would prohibit high amounts of transit use from the project vicinity. Oyster Point BART Shuttle The Oyster Point BART Shuttle provides service between the South San Francisco BART station and the Oyster Point area office buildings with eight shuttles, approximately every 22 minutes in the morning (6:29 AM - 9:39 AM) and nine shuttles, approximately every 25 minutes in the evening (3:12 PM - 7:12 PM), Gateway Area Caltrain Shuttle The Gateway Area Caltrain Shuttle provides service between the South San Francisco Caltrain station and the Gateway area office buildings with nine shuttles, approximately every 25 minutes in the morning (5:44 AM - 9:29 AM) and eight shuttles, approximately every 27 minute in the evening (2:40 PM - 6:23 PM). Oyster Point Caltrain Shuttle The Oyster Point Caltrain Shuttle provides service between the South San Francisco Caltrain station and the Oyster Point area office buildings every 30 minutes in the morning (6:00 AM - 9:00 AM) and every hour in the evening (4:00 PM - 7:00 PM). Bus Service SamTrans is the transit authority for San Mateo County that provides both local and regional bus service, primarily to San Mateo County locations. SamTrans does not provide direct service to the project site or areas east of US-1 01. The closest SamTrans bus stop is located approximately 0.4 miles from the project site at Airport Boulevard/Baden Avenue and is accessible via sidewalks on Harbor Way and Utah Avenue. SamTrans Route 292 provides bus service between the Hillsdale Shopping Center, in San Mateo, and the Transbay Terminal, in downtown San Francisco. This bus route operates along Airport Boulevard, within South San Francisco, and stops at Airport Boulevard/Baden Avenue in the vicinity of the project site. The hours of operation are 5:00 AM to 2:00 AM on weekdays and weekends. Commute and midday headways are 30 minutes on weekdays and weekends. Headways are 60 minutes during the evenings. SamTrans Route 397 provides bus service between the Palo Alto Caltrain station and the Transbay Terminal, in downtown San Francisco, This bus route operates along Airport Boulevard, within South San Francisco, and stops at Airport Boulevard/Baden Avenue in the vicinity of the project site. The route operates 24 hours a day on weekdays and weekends. Headways are 60 minutes on weekdays and weekends. Taxi Service The Downtown Dasher Taxi Service provides free taxi vouchers between South San Francisco job sites east of US-101 and the downtown area of South San Francisco in the middle of the day (11:00 AM - 2:00 PM). The Downtown Dasher is operated by Peninsula Yellow Cab of South San Francisco and managed by the Alliance. Employer membership in the Alliance is required for employee use. Employees who wish to use the service need employer provided vouchers and trip reservations before 10:00 AM. fp 7 II III~ & 1'1 I I~, III Cl C '(ii en '~~(-, ~ >- l Q) '" = :: '" 1Il ~ 1Il U u: . II · ~.-.~ /' \ -~ -. . . .-. . . . ~, "" . '. . . '. ~ .-----e. .-e.-.- .. " ..... . . . . . . . . . . . . . . . . . . - . . . . . . -. . . . . -"'< I-.-~-j_. "'1T -<--I' · j../( .. ~~.. , .. . . . . ... .. . . . . . \' .. ~ . , . *\~ ~~j . . . . . . . ,.. ..l ... c z w (!) W ..l gN enO '0 N e::' ~ ctI"C-CU Li: g~'~ (/) c: 0 Q) e .~ ~(5E~ ~ x --l Q) U =5W~~~ a~NQ} Q) enLJ..+~ (J II ~ iii ~ '(ij t: ~ rn Q. Q) "" iii II Q) c '" -' 1Il "" iii II '(ij ~ >- '" al II . . . . . / / I V^, ~.:>................. - r-I' \ \ , ~ J'o...... ... ~" ,,~ " '/ / -="'" r 1'- J -7 ., '----r-t t -I y ~ o ~ ~ t .,. ( 3N""Ol,IIHll n / 'I ^ ~ z ~ " < ~ o " I J I '/ =-..-= '---L -r- = "- ,,"-! -< y / 1 v= - "--'---J.' -\ _ ~...0lQIfiIVFl_ --L- -'-- ~ ,?? -i r-1 ~ I /' o Itl o eX II. Q li III w -' <( ~. U _____- zen o f- f- o Z . ~ ~.. . ~ " , \ E t!! Cl o Q: UJ' W I- ....J () ~ W ....J () >- () CO C) Z I- UJ >< W "<t W D:: ::J C> u: - e:: Cl E Cl Cl III e:: III ~ 'C e:: III E Cl C e:: .S! ~ o Co III e:: t!! f- 'C e:: ::l o t5 )( W 'C Cl u... o (,) .!!l (,) e:: III ... u... e:: III en .J::; :; o en V1~ ~~ < u..J~ u..J ;. o-~" " " u.. ,,' '" <Ii .,. d:J I'- N 9 i3 ~f c:s ~ N~ ~a5 ~~ Eo ~8 "u.. enen ce- ~~ ~:- I~- u..JZ < u....~ South San FrancIsco FeclEx GrowJCI Transportation Demand Management Program - DRAFT September 2006 --- BICYCLE FACILITIES Bicycle facilities include bike paths (Class I), bike lanes (Class II), and bike routes (Class III). Bike paths are paved trails that are separated from roadways. Bike lanes are lanes on roadways designated for use by bicycles by striping, pavement legends, and signs. Bike routes are roadways that are designated for bicycle use by signs only and mayor may not include additional pavement width for cyclists. In the vicinity of the project site, bike lanes are provided on East Grand Avenue, Sister Cities Boulevard, and Oyster Point Boulevard, as shown on Figure 4. Gateway Avenue and Airport Boulevard are also designated as bicycle routes. Though not identified as bicycle routes, Harbor Way and Littlefield Avenue are wide, low volume streets that serve as decent roadway facilities for bicycling. The San Francisco Bay Trail, part of a planned 400-mile system of trails encircling the Bay, is located close to the project site and provides access to the Oyster Point Marina. PEDESTRIAN FACILITIES Pedestrian facilities includes sidewalks, crosswalks, trails, and pedestrian signals. Near the project site, sidewalks are located on Littlefield Avenue, Harbor Way, and Utah Avenue. A segment of the San Francisco Bay Trail is located to the south of the project site and hugs the Bay shoreline, as shown on Figure 4. The Bay Trail is a public pedestrian and bicycle trail that is planned to extend around the entire San Francisco Bay. Currently, there are gaps in the trail to the north, above Brisbane, and just south of South San Francisco. 11> 9 IIIII( & 1'111(, Soulll San FrancIsco Fee/Ex Ground TransportatIOn Demand Management Program - DRAFT September 2006 -- 3. TRANSPORTATION DEMAND MANAGEMENT PROGRAM The TOM program elements for the Fed Ex Ground facility include on-site amenities that encourage the use of alternative modes of travel, require participation in associations that promote commute alternatives to the single- occupant vehicle, and include parking measures. It includes appropriate TOM measures that will satisfy SSF guidelines. Table 1 summarizes the TOM measures, which are described in detail below. TABLE 1 FEDEX GROUND FACILITY TRANSPORTATION DEMAND MANAGEMENT PROGRAM MEASURES TDM Measure Description City of South San Francisco Municipal Code 20.120.040 (A, B) Required Measures Bicycle Racks and Lockers I CarpoolNanpool Matching Services TOM Coordinators Pedestrian Connections Free CarpoolNanpool Parking I. Guaranteed Ride Home Program Information Boards and Kiosks Passenger Loading Zones Promotional Programs I Showers and Changing Rooms Shuttle Bus Service TMA Membership FedEx Ground will provide an indoor bicycle rack for six bicycles on- site. The FedEx Ground TOM coordinator will provide ride-matching services for carpools and vanpools users through 511.org and an internal program. FedEx Ground will designate a TOM coordinator. FedEx Ground will provide lighted paths and sidewalks between the buildings, parking areas, and Littlefield Avenue. FedEx Ground will provide free parking and preferential spaces for carpools and vanpools. FedEx Ground employees will be able to utilize the Alliance's free Guaranteed Ride Home Program for emergencies via taxicabs or rental cars. The FedEx Ground TOM coordinator will provide a permanent display of commute alternative information in both buildings. FedEx Ground will provide a loading zone for vanpool and carpool rides near the entrance of each building. The FedEx Ground TDM coordinator will provide new employee orientation packets, flyers, posters, email, and educational programs, FedEx Ground will provide two shower facilities with eight lockers on- site. FedEx Ground employees will be able to use the Oyster Point BART, Gateway Area Caltrain, and the Oyster Point Caltrain Shuttles. FedEx Ground will join the Peninsula Traffic Congestion Relief Alliance. 20,120.040 (C) 20.120.040 (0) 20.120.040 (E, J) 20.120.040 (F, K) 20.120.040 (G) 20.120.040 (H) 20.120.040 (I) 20.120.040 (L) 20.120.040 (M) 20.120.040 (N) 20.120.040 (0) Source: City of South San Francisco, 2006 and Fehr & Peers, 2006. Pp 10 II II I~ & I' I I IZ , , . 0\ ~ ~ :", "', . ~ . '. South San FrancIsco Fee/Ex GlOune/ Transportation Demand Management PlOgram - DRAFT September 2006 --- REQUIRED MEASURES Site Design Features Bicvcle Parkinq FedEx Ground will provide a bicycle rack to accommodate six bicycles to help promote cycling as an alternative commute option4. The bicycle racks will be located inside one of the buildings. The bicycle lockers will be available for reservation, on a first come first served basis, by employees through the TOM coordinator. Shower and Locker Facilities Fed Ex Ground will provide one men's and one women's shower facilities on-site. The shower facilities will include eight lockers, available on a first come first served basis. Free Parkinq for Carpools and Van pools FedEx Ground will provide free parking and preferential spaces for carpools and van pools, Preferential Carpool and Van pool Parkinq Fed Ex Ground will reserve 10 percent of vehicle spaces for carpools and vanpools and will be located in premium and convenient locations. There will be 10 carpool spaces and one van pool spaces provided on the project site. These preferential spaces will discourage single-occupant vehicle trips and improve accessibility for those sharing vehicles. Passenqer Loadinq Zones FedEx Ground will provide a passenger loading zone for carpool and van pool drop-off near the main entrance of both buildings, One designated parking stall near each building entrance will be time-restricted to allow vehicles to drop-off/pick-up passengers. Pedestrian Connections FedEx Ground will provide on-site pedestrian facilities, including on-street sidewalks and lighted paths between the buildings, parking areas, and Littlefield Avenue. TDM Programs TOM Coordinators FedEx Ground will designate a TOM coordinator for the site. The TOM coordinator will promote the TOM program, activities, and features to all employees, and will conduct the monitoring/reporting process. The TOM 4 The SSF TDM guidelines require permanent bicycle lockers. While the proposed bicycle rack is not considered a permanent facility, it would be located indoors, would provide better security than a permanent outdoor bicycle locker, and would meet the intent of the TDM guidelines. Pp 11 IIIIIZ & j'lllz, South San FrancIsco FecfEx Ground Transportation Demand Management PlOgram - DRAFT Septembel 2006 --.... coordinator will develop an on-site transportation information center with SamTrans, BART, and CalTrain schedules and maps. The TOM coordinator will provide information via new employee orientation packets, flyers, posters, emails, and quarterly educational programs. The TOM coordinator's role will also include actively marketing alternative mode use, administering the carpool and vanpool matching program, promoting special programs such as Bike-to-Work Oay or Carpool Week, and overseeing the guaranteed ride home program (working with a local taxi service or rental car agencies), The TOM coordinator will also conduct biannual employee commute surveys to identify the need for mode specific promotional material and educational programs. CarpoolNanpool MatchinQ Services Carpools in the Bay Area consist of two or more people riding in one vehicle for commute purposes. Vanpools provide similar commuting benefits as carpools, though a vanpool consists of seven to 15 passengers, including the driver, and the vehicle is either owned by one of the vanpoolers or leased from a van pool rental company. The TOM Coordinator will provide an internet link to the 511.org Rideshare website to access ride matching services. The TOM coordinator will also administer an on-site carpool and van pool matching service for employees and maintain a list of available van pools that provide service between the Oyster Point offices and various points in the Bay Area. Guaranteed Ride Home ProQram A common reason that employees do not use alternative modes (Le. carpool, vanpool, or transit) is the inability to leave work unexpectedly for a family emergency or the fear of being stranded if they need to work late. One TOM element that allays these fears is the Alliance's Guaranteed Ride Home Program. With this Program, employees can use a taxi service, rental car or another means to get home and the employer pays for the service. FedEx Ground will participate in the Alliance's Guaranteed Ride Home Program, which will be managed by the TOM Coordinator. Employees who wish to use the service will contact the TOM Coordinator to make the travel arrangements. Information Boards and Kiosks The TOM Coordinator will be responsible for maintaining up-to-date displays for the TOM Program located within the both buildings. The displays will include shuttle maps and schedules, transit maps and schedules, bicycle facility maps, information regarding carpool and vanpool matching services, and information regarding alternative commute subsidies. Flyers for special programs, such as "Ride Your Bike to Work Week" and "Spare the Air" programs will also be posted. Promotional ProQrams The TOM Coordinator will manage promotional programs that include new employee orientation packets, flyers, posters, emails, quarterly educational programs, and the Guaranteed Ride Home Program. This will include an orientation program to new employees to explain the importance of trip reduction methods and their benefits to the community. The new employee orientation will address alternative commute options, describes on-site amenities, provides transit schedules, maps, and offer free ride matching services. Shuttle Bus Service Caltrain and BART shuttles provide service from the South San Francisco Caltrain and BART stations to the Oyster Point and Gateway areas. The TOM Coordinator will coordinate with the Alliance to help fund their shuttle program and to identify shuttle stops closer to the project site. It is unlikely that shuttle service would be extended Pp 12 IIII j, & I'll'" South San FrancIsco Fee/Ex Ground TransportatIOn Demand Management Program - DRAFT September 2006 --- south of Grand Avenue because the industrial uses, while large in land area, have few employees. Even with expanded service routes, the lack of density would prohibit high amounts of transit use from the project vicinity. The TDM Coordinator will also manage participation in the Alliance's mid-day service on the Dasher Shuttle to downtown South San Francisco. TMA Membership The FedEx Ground facility will participate with the Peninsula Traffic Congestion Relief Alliance, which provides ongoing support for alternative commute programs. The TDM Coordinator will work with the Alliance to create a Transportation Action Plan. FINANCING AND MONITORING The TDM program will be funded through Fed Ex Ground and Alliance grants, which pay up to 50 percent of bicycle facility and Guaranteed Ride Home Program costs. The TDM program will be performance based and the alternative mode use will be monitored annually, beginning one year after occupancy of the 202 Littlefield Avenue building. The alternative mode use and general perceptions of the TDM program will come from statistically valid employee surveys. The TDM Coordinator may use information from the employee surveys to adjust existing or implement new TDM program measures. The TDM Coordinator will submit a summary report presenting the findings of the annual survey to the SSF Economic Development Director. fP 13 IIII j, &. 1'111" South San FrancIsco FeetEx Groune! TransportatIOn Demand Management Program - DRAFT September 2006 -- 4. COMPLIANCE WITH GUIDELINES AND EFFECTIVENESS As noted in the Regulatory Setting section of Chapter 1, the TOM program must comply with SSF guidelines. CITY OF SOUTH SAN FRANCISCO GUIDELINES The SSF guidelines require the Fed Ex Ground facility TOM program to achieve a 28 percent alternative mode use credit. According to the SSF guidelines, the TMO plan will achieve a 28 percent alternative mode use credit through the implementation of all 15 required TOM measures. The TOM program will therefore meet SSF TOM requirements. fp 14 11111\ & 1'111\' APPENDIX A: PROJECT TRIP GENERATION AND EMPLOYEE ESTIMATES 15 The project trip generation and employee estimates, shown in Table A1 were provided by Fed Ex Ground. FedEx Ground estimated the trip generation and employees for the expanded facility (202 and 220 Littlefield Avenue) based on extrapolations of empirical data from the current facility (220 Littlefield Avenue). These trip generation estimates seem reasonable given the number of employees, Assuming each employee makes one trip per peak hour, the project would generate 98 trips per peak hour with an average occupancy of 1.1 employees. This average occupancy is within expected values and is a sensible estimate for the project site. TABLE A1 PROJECT TRIP GENERATION ESTIMATES Land Use Vehicle Trip Generation Estimates Employees AM Peak Hour PM Peak Hour Daily II Total In Out Total In Out Total ----- 110 98 50 48 90 48 50 370' FedEx Ground Facility Source: Fed Ex Ground. 2006 and Fehr & Peers, 2006. 16 APPENDIX B: CITY OF SOUTH SAN FRANCISCO TRAVEL DEMAND MANAGEMENT REQUIREMENTS 17 The City of South San Francisco list of required and additional TOM measures, presented below, were taken from the Revised Guidelines for the Implementation of the Land Use Component of the 1999 Congestion Management Program (City/County Association of Governments of San Mateo County, 2004). Required Measures All non-residential developments shall implement the following measures: A. Bicycle Parking, Long-Term. The applicant shall determine the appropriate number of bicycle spaces based on the required alternative mode use and subject to review and approval by the Chief Planner. Bicycle parking shall be located within 75 feet of a main entrance to the building and all long-term spaces must be covered, Long-term bicycle parking shall be achieved by providing one or more of the following measures: 1. Parking in a locked, controlled access room or area enclosed by a fence with a locked gate. 2. Lockers. 3. Parking within view or within 100 feet of an attendant or security guard. 4. Parking in an area that is monitored by a security camera 5. Providing fixed stationary objects that allow the bicycle frame and both wheels to be locked with a bicycle-locking device or a bicyclist supplying only a lock and six-foot cable. B. Bicycle Parking, Short-Term. The applicant shall determine the appropriate number of bicycle spaces based on the required alternative mode use and subject to review and approval by the Chief Planner. If more than 10 short-term spaces are required at least 50 percent must be covered. Bicycle parking shall be located within 100 feet of a main entrance to the building. Security shall be achieved by using one or more of the same methods used for securing long-term bicycle parking. C. Carpool and Van pool Ridematching Services. The Designated Employer Contact shall be responsible for matching potential carpoolers and vanpoolers by administering a carpool/vanpool matching application. The application shall match employees who may be able to carpool or vanpool. D. Designated Employer Contact. Each applicant shall designate or require tenants to designate an employee as the official contact for the TOM program. The City shall be provided with a current name and phone number of the Designated Employer Contact. The Designated Employer Contact shall administer carpool and vanpool ridematching services, the promotional programs, update information on the information boards/kiosks, and be the official contact for the administration of the annual survey and Triennial report, E. Direct Route to Transit. A well-lighted path or sidewalk shall be provided utilizing the most direct route to the nearest transit or shuttle stop from the building. F. Free parking for Carpools and Vanpools. The preferential parking spaces shall be provided free of charge. G. Guaranteed Ride Home. Carpool, vanpool and transit riders shall be provided with a guaranteed rides home in emergency situations. Rides shall be provided either by a transportation service provider (taxi or rental car) or an informal policy using company vehicles and/or designated employees. H. Information Boards/Kiosks. The Designated Employer Contact shall display in a permanent location the following information: transit routes and schedules; carpooling and vanpooling information; bicycle lanes, routes and paths and facility information; and alternative commute subsidy information. 18 I. Passenger Loading Zones. Passenger loading zones for carpool and vanpool drop-off shall be located near the main building entrance. J. Pedestrian Connections. Safe convenient pedestrian connections shall be provided from the project to surrounding external streets and, if applicable, trails. Lighting, landscaping and building orientation should be designed to enhance pedestrian safety. K. Preferential Carpool and Vanpool Parking. Ten percent of vehicle spaces shall be reserved for carpools or vanpools, with a minimum of one space required. Such spaces shall be provided in premium and convenient locations. L. Promotional Programs. The following promotional programs shall be promoted and organized by the Designated Employer Contact: new tenant and employee orientation packets on transportation alternatives; flyers, posters, brochures, and em ails on commute alternatives; transportation fairs; Spare the Air (June - October); Rideshare Week (October); trip planning assistance-routes and maps. M. Showers/Clothes Lockers. Shower and clothes locker facilities shall be provided free of charge. N. Shuttle Program. Establish a Shuttle Program or participate in an existing program, approved by the Chief Planner, and subject to any fees for the existing program. O. Transportation Management Association (TMA). The applicant shall participate or require tenant to participate in a local TMA. The Peninsula Congestion Relief Alliance (Alliance) or a similar organization approved by the Chief Planner, that provides ongoing support for alternative commute programs. Additional Measures The Chief Planner and the Planning Commission shall determine the appropriateness of each Additional Measure chosen by the applicant. A. Alternative Commute Subsides/Parking Cash Out. Employees shall be provided with a subsidy, determined by the applicant and subject to review by the Chief Planner if they use transit or commute by other alternative modes, B. Bicycle Connections. If a site is abutting a bicycle path, lane or route, a bicycle connection shall be provided close to an entrance to the building on the site. C. Compressed Work Week. The applicant shall allow employees or require their tenants to allow employees to adjust their work schedule in order to complete the basic work requirement of five eight- hour workdays by adjusting their schedule to reduce vehicle trips to the worksite. D. Flextime. The applicant shall provide or require their tenants to provide employees with staggered work hours involving a shift in the set work hours of all employees at the workplace or flexible work hours involving individually determined work hours. E. Land Dedication for Transit/Bus Shelter. Where appropriate, land shall be dedicated for transit or a bus shelter shall be provided based on the proximity to a transit route, F. Onsite Amenities. One or more of the following amenities shall be implemented: ATM, day care, cafeteria, limited food service establishment, dry cleaners, exercise facilities, convenience retail, post office, on-site transit pass sales. G. Paid Parking at Prevalent Market Rates. Parking shall be provided at a cost equal to the prevalent market rate, as determined by the City based on a surveyor parking in North San Mateo County, 19 H. Telecommuting. The applicant shall provide or require tenants to provide opportunities and the ability to work off-site. I. Reduced Parking. In accordance with General Plan Policy 4.3-1-8, reduced parking, consistent with projected trip reduction identified in the preliminary TDM plan., may be permitted subject to approval by the Planning Commission. J. Other Measures. Additional measures not listed in this Chapter, such as an in-lieu fee that would be negotiated in a Development Agreement with the City, may be implemented as determined by the Chief Planner and approved by the Planning Commission. Once the Planning Commission approves the Preliminary TDM Plan, the Chief Planner may recommend additional measures either as part of the Final TDM Plan or as part of the Triennial Review process. 20 "' "' OS OS B 5~ il! @@ ~ a f ~~!j ~I " " ) i !. @@Il '" !! ~ . f :;;: I I tii j > ' <I ~ ~ i h ~ I ...... . j i~ ==1 h III d ~ I i I .i Oc:::::::l Cc:::::::I J ~ ~ ii~ UJ .. l- .'" ~'" -' I . ~! ~~.. ! ,~ I- ~ j ;:: I ~ .. ~i ~ ! I, l 1! ..........,1111............ f ~ ii d 11... 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I I j I I, :So r l \..... l i' ;. li I': Z ::z c: < Cc .- crcr (; <( ~u w:-J " >:l Z '" i ! i / ) I j- 1"1 f=': I \ ~ I' 11 - , \-- I \ - -- - __H_____ I \ ~ ~ If ~ Q. ~ I ~ ~ ~ I \, r;; I .,\ , '\ 5- LJ Z I : ~' r 1\ , " '--/ ii'~ i , \ \ \ \ \ " \\ .;;:.;:,. -..-.............-----:.. .n......::.:.::....._._ ._..... '.n 2" ~~ + ", ...;,'" ", ... Jr. ~~ ... ?;:> +- Planning Commission Staff Report DATE: October 19,2006 TO: Planning Commission SUBJECT: 90 DAY REVIEW 1. Use Permit allowing the conversion of a two-story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at-grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces, generating in excess of 100 average daily vehicle trips and 24 hour operation. 2. Design Review of a two-story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at-grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces. Project Location: 3.19 acre site situated at 220 Shaw Road (APN 015- 164-010 and 015-164-220) in the Industrial (M-1) Zone District. SSFMC Chapters: 20.81 and 20.85. Owner: John Bacon Applicant: Michael Nilmeyer Case No.: P05-0064 (UP05-0014 & DR05-0014) RECOMMENDATION: That the Planning Commission conduct the 90 Day Review. BACKGROUNDIDISCUSSION: The Planning Commission conducted a 1 Year Review at the meetings of June 15 and September 21, 2006. At the June meeting the Commissioners observed that most of the site improvements had been completed, the Parcel Map had been recorded, and that no complaints had been received from any businesses regarding the PedEx operations, nor had any complaints been received regarding drivers parking vans at their personal residences in South San Francisco. The Commissioners noted that PedEx had obtained a City Business License, but that none of the drivers (independent contractors) had obtained licenses. Staff Report To: Planning Commission Subject: 90 Day Review - P05-0064 FEDEX 220 Shaw Road October 19,2006 Page 2 of2 The Commissioners expressed concern with the following: that the applicants had not attended the meeting, the parking of FedEx vehicles on the street, and that the drivers had not applied for Business Licenses. The Commissioners directed that the matter be subject to a 90-Day Review and that City staff contact FedEx. At the September meeting the applicants stated that they were still developing a solution to the Business License issue. Consequently, the Planning Commission unanimously continued the matter to the Commission meeting of October 19,2006. On Friday October 13, the applicant submitted Business Licenses for all the workers. RECOMMENDATION: That the Planning Commission conduct a review and determine if further review is warranted. ~~~~ eve Car n, ior Planner ATTACHMENTS: Planning Commission Staff Report June 16, 2005 (with the original Conditions of Approval) September 21, 2006 Minutes June 15,2006 Planning Commission Staff Report DATE: June 16,2005 TO: Planning Commission SUBJECT: 1. Use Permit allowing the conversion of a two-story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at-grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces, generating in excess of 100 average daily vehicle trips and 24 hour operation. 2. Design Review of a two-story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at-grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces. Project Location: 3.19 acre site situated at 220 Shaw Road (APN 015- 164-010 and 015-164-220) in the Industrial (M-l) Zone District. SSFMC Chapters: 20.81 and 20.85. Owner: John Bacon Applicant: Michael Nilmeyer Case No.: P05-0064 (up05-00l4 & DR05-00l4) RECOMMENDATION: That the Planning Commission approve 1) Use Permit allowing the conversion of a two- story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at-grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces, generating in excess of 100 average daily vehicle trips and 24 hour operation, and 2) Design Review of a two-story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at-grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces, subject to making the required findings and adopting the conditions of approval. Staff Report To: Planning Commission Subject: P05-0064 FEDEX 220 Shaw Road June 16, 2005 Page 2 of5 BACKGROUNDIDISCUSSION: The project includes the conversion of the existing industrial building into a FEDEX Home Delivery package distribution facility with exterior building and site improvements, including new and more extensive landscaping, open at-grade parking for 66 parking spaces, loading facilities and 9 truck trailer parking spaces. Portions of the business operation will run on extended hours and up to 24 hours during peak business periods. The building will employ 48 persons consisting of30 drivers, 12 package handlers and 6 office workers. Materials will be delivered to the facility by up to six trucks with 28 foot trailers each day during early moming hours and late evening hours. Package delivery drivers will arrive with their small cargo vans by 5:30 AM and depart by 7:30 AM. Drivers will not return to the project site until the next morning as the drivers takes their vans to their personal residences. Packages will be unloaded from the trailers at the truck docks located at the rear of the building. The packages will be sorted and re-Ioaded onto small vans inside the building as depicted on the applicant's floor plans. Overnight parking for a total of nine of the 28 foot trailers is provided in addition to the loading dock that can accommodate another 6 tractor-trailer combinations. None of the 30 small cargo vans will be parked or stored on-site. Tractor-trailers will access the rear site loading docks via the driveway on the west side of the building and exit via the at-grade driveway on the east side of the building. Delivery vehicles will enter the building at the rear of the site and exit via a new ramp onto Shaw Road. Because of the limited rear yard area, were larger tractor-trailers utilized in the business, they may interfere with emergency vehicle access. A condition of approval has been added restricting the size and number of trucks and the demarcation of the aisleway to be kept clear in the back of the building. The proposed development relies on an adjoining former railroad spur, also owned by the project owner, to meet the City's minimum development requirements for parking, circulation and landscaping. GENERAL PLAN CONSISTENCY & ZONING COMPLIANCE The project site's General Plan land use designation of Mixed Industrial, allows commercial postal uses. The site is situated in the Industrial (M-l) Zone District, which allows commercial postal uses subject to an approved Use Permit by the City's Planning Commission (SSFMC Section Staff Report To: Planning Commission Subject: P05-0064 FEDEX 220 Shaw Road June 16,2005 Page 3 of5 20.30.030(c)). Businesses having a 24 hour operation, or that store vehicles outdoors, or generating in excess of 100 average daily vehicle trips require an approved Use Permit by the City's Planning Commission [SSFMC Sections 20.30.040(a), 20.30.040(b) and 20.30.040 (i), respectively] . Because the development relies on an abutting former railroad spur to meet many City development standards, which could not be met in any other acceptable fashion, the parcels are required to be merged. A Parcel Map will be required as a condition of approval. The building generally complies with current City development standards as displayed in the following table: DEVELOPMENT STANDARDS Site Area: Total 2.69 acres [117,360 SF] 4.14 acres [180,515 SF] with Parcel Map Floor Area: 65,694 SF Floor Area Ratio: Maximum: 0.5 to 1.0 Existing: 0.56 Proposed: 0.36 Lot Coverage Maximum: 60% Existing: 56% Proposed: 36% Landscaping Minimum: 10% Existing: 2% Proposed: 10% Automobile Parking Minimum: 66 Existing: NA Proposed: 66 Setbacks Minimum Proposed Front 10 FT 10 FT Side 6 FT 16-36 FT Rear 6 FT 171 FT Notes: 1. 6 foot landscaped setback required of parking lots along property lines. 2. Parking based on a rate of Office: 1 stall per 300 SF; Distribution 1 stall perl,500 SF. The proposed parking exceeds the minimum requirements set forth in SSFMC Chapter 20.74. The landscaping will meet City minimum and will require landscaping of a 2,197 square feet of the former railroad spur to achieve the City 10% [13,909 SF] minimum. A large portion of the former railroad spur, estimated at 41,425 square feet, lying beyond the rear perimeter of 220 Shaw Road, will not be utilized for this development. The owner's intention is to sell portions of Staff Report To: Planning Commission Subject: P05-0064 FEDEX 220 Shaw Road June 16, 2005 Page 4 of5 the spur to other neighboring property owners. During the interim, the unused area will be required to be secured and maintained in a well kept manner free of debris. DESIGN REVIEW BOARD The project design was reviewed by the Design Review Board at its meetings of May 17, 2005. The Board offered the following comments: 1. Revise the pedestrain exiting of the front entry van stall. 2. Add truncated domes along the existing walkway adjoining the parking space or rebuild the walkway with a curb. 3. Modify the front stairs to add a landscaping planter - to screen the lift. 4. Keep the Malelucca trees in clumps, and space out the Magnolia trees. 5. Consider eliminating the groundcover and add shrubs to enhance screening. 6. Replace the chain link gates with more attractive vertical metal picket. 7. Eliminate the parallel parking along the westerly property line to allow for a 2-way driveway and add the required parking on the southwest portion ofthe lot by shifting the truck parking down. 8. Add landscaping along the building front and adjacent to the proposed vehicle ramp. 9. Recommend eliminating some of the pallets inside the building to improve circulation. 10. Locate van stall loading area to the right of the handicapped parking stall. The Board recommended approval of the plans. The minutes of the Design Review Board are attached to this staffreport. City staffhas also added a condition of approval requiring that the unused roll-up doors facility, especially those facing the street, are filled in and finished to match the exterior building color and surface texture. ENVIRONMENTAL REVIEW The City staffhas determined that the proposed development is Categorically Exempt from the provisions of the California Environmental Quality Act in accordance with Section 15332, Class 32 In-Fill Development Project. Because the project has been determined to be exempt, the Planning Commission need take no further action regarding the environmental review. RECOMMENDATION: That the Planning Commission approve the following: 1) Use Permit allowing the conversion of a one-story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at-grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces, generating in excess of 100 average daily Staff Report To: Planning Commission Subject: P05-0064 FEDEX 220 Shaw Road June 16, 2005 Page 5 of5 vehicle trips and 24 hour operation, and 2) Design Review of a one-story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at- grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces. ~~~ St e arlson, Senior lanner ATTACHMENTS: Draft Use Permit Findings of Approval Draft Conditions of Approval Design Review Board Minutes May 17, 2005 Plans CONDITIONS OF APPROVAL P05-0064: UP05-0014 & DR05-0054 FedEx Distribution Center 220 Shaw Rd. (As approved by the Planning Commission on June 16, 2005) A. PLANNING DIVISION 1. The applicant shall comply with the City's Standard Conditions and with all the requirements of all affected City Divisions and Departments as contained in the attached conditions, except as amended by the conditions of approval. 2. The construction drawings shall substantially comply with the Planning Commission approved plans, as amended by the conditions of approval, including the plans prepared by Nilmeyer and Nilmeyer Associates/Architects, dated May 23, 2005, submitted in association with P05-0064. 3. Prior to the issuance of the Building Permit, the landscape plan shall be revised to incorporate the Design Review Board suggestions made at their May 17, 2005 meeting and shall also include mature shrubs, trees that have a minimum size of 24 inch box and 15% of the total number of proposed trees shall have a minimum size of 36 inch box. To meet the minimum City site area landscape requirement, the plans shall also be revised to include landscaping of a portion of the former railroad spur in sufficient area to meet the City minimum requirement. The landscape plan shall be subject to the review and approval by the City's Chief Planner. 4. Prior to the issuance of any Building Permit, the plans shall be revised to provide a painted vehicle aisleway at the back ofthe building. The intent of stripping is to avoid the area being used for parking of loading and to facilitate circulation through the area. The aisleway shall be subject to the review and approval by the City Fire Marshall and the City's Chief Planner. 5. Prior to the final inspection the applicant shall record a Parcel Map merging the abutting parcels. The Parcel Map shall be subject to the review and approval of the City Engineer. 6. Prior to the issuance of any permit, all roll-up doors that are not functional or converted to mechanical ventilation facilities, shall be filled-in and finished to match the exterior building. Only one roll-up door facing Shaw Road shall be allowed to remain functional all other doors facing Shaw Road shall be filled in and finished to match the building exterior. Mechanical ventilation facilities shall not directly face Shaw Road. The plans shall be subject to the review and approval of the City's Chief Planner. 7. The plans shall be subject to an annual review by the Planning Commission. (Planning Contact Person: Steve Carlson 650/877-8353, Fax 650/829-6639) Conditions of Approval P05-0064 - 220 Shaw Road Page 2 of9 B. ENGINEERING DIVISION STANDARD CONDITIONS 1. The developer shall comply with the conditions of approval for commercial projects, as detailed in the Engineering Division's "Standard Conditions for Commercial and Industrial Developments", contained in our "Standard Development Conditions" booklet, dated January 1998. This booklet is available at no cost to the applicant from the Engineering Division. The building permit application plans shall conform to the standards of the Engineering Division's permit application plan submittal requirements, including the submittal of a grading, drainage and utility plan for the building. 2. The applicant shall obtain an encroachment permit for all work to be performed in the City right-of-way. All frontage and utility improvements, including sewer, gas & electric connections, shall be constructed by the applicant's contractor, in accordance with plans approved by the Engineering Division staff, at no cost to the City of South San Francisco. 3. The building permit application plans shall conform to the standards of the Engineering Division's permit application plan submittal requirements, including the submittal of a grading, drainage and utility plan for the building. 4. The applicant shall obtain an encroachment permit for all work to be performed in the City right-of-way. All frontage and utility improvements, including sewer, gas & electric connections, shall be constructed by the applicant's contractor, in accordance with plans approved by the Engineering Division staff, at no cost to the City of South San Francisco. SPECIAL CONDITIONS 1. The work shall be constructed to City Standards, pursuant to a secured encroachment permit, or off-site development improvement agreement, obtained prior to receiving a building permit for the subject project. The cost of all work and permits to mitigate the infrastructure impacts of the subject project shall be borne by the applicant and shall be performed at no cost to the City of South San Francisco. 2. Upon completion of the building alterations and site improvements, the applicant shall clean and reconstruct the existing curb, gutter, driveway approaches and handicap ramps (if necessary), along the entire frontage of the subject parcel to conform to current City public improvement safety and drainage standards, prior to receiving a "final", or occupancy permit, for the subject project. Conditions of Approval P05-0064 - 220 Shaw Road Page 3 of9 ON-SITE IMPROVEMENTS 1. A report including all calculations shall be prepared by the applicant's drainage consultant and submitted to the City Engineer for review and approval. The report shall describe the condition and adequacy of any existing storm drainage facilities that will be re-used and shall justify the design of all proposed new improvements to the site's drainage system. The applicant shall design and install the drainage improvements described in the approved report, to the satisfaction of the Engineering Division. 2. The applicant shall design, construct and install a drainage system capable of accommodating a IO-year design storm, within the site for required parking and vehicle or pedestrian access to or from the facility. Any existing drainage facilities that are proposed to be re-used shall be inspected by a competent consultant and cleaned, repaired, or improved by the applicant's contractor, in order to conform to City Engineering Division site drainage standards. Existing or proposed surface flow will not be sufficient for the subject project. Storm drain pipes, shall not connect to each other at a "blind" connection. All storm drains shall begin and end at a manhole, catch basin, inlet, or junction box, in order to provide access for maintenance. 3. New storm water pollution control devices and filters shall be installed within the existing and new site drainage facilities in the entire site, as required to prevent pollutants deposited on the impervious surfaces within the site from entering the public storm drains. Plans for these facilities shall be prepared by the applicant's consultant and submitted to the Engineering Division for review and approval. 4. The applicant shall show the loading dock procedures to verify adequate traffic circulation and provide existing asphalt calculations for the entire site to verify the capability of the road surface for the subject project. (Engineering Division: Michelle Bocalan (650) 829-6652) C. POLICE DEPARTMENT A. Municipal Code Compliance The applicant shall comply with the provisions of Chapter 15.48 of the Municipal Code, "Minimum Building Security Standards" Ordinance revised May 1995. The Police Department reserves the right to make additional security and safety conditions, if necessary, upon receipt of detailed/revised building plans. B. Building Security 1. Doors a. The jamb on all aluminum frame-swinging doors shall be so constructed or protected to withstand 1600 lbs. of pressure in both a vertical distance Conditions of Approval P05-0064 - 220 Shaw Road Page 4 of9 ofthree (3) inches and a horizontal distance of one (1) inch each side of the strike. b. Glass doors shall be secured with a deadbolt lock! with minimum throw of one (1) inch. The outside ring should be free moving and case hardened. c. Employee/pedestrian doors shall be of solid core wood or hollow sheet metal with a minimum thickness of 1-3/4 inches and shall be secured by a deadbolt lock! with minimum throw of one (1) inch. Locking hardware shall be installed so that both deadbolt and deadlocking latch can be retracted by a single action of the inside knob, handle, or turn piece. d. Outside hinges on all exterior doors shall be provided with non-removable pins when pin-type hinges are used or shall be provided with hinge studs, to prevent removal ofthe door. e. Doors with glass panels and doors with glass panels adjacent to the doorframe shall be secured with burglary-resistant glazing2 or the equivalent, if double-cylinder deadbolt locks are not installed. f. Doors with panic bars will have vertical rod panic hardware with top and bottom latch bolts. No secondary locks should be installed on panic- equipped doors, and no exterior surface-mounted hardware should be used. A 2" wide and 6" long steel astragal shall be installed on the door exterior to protect the latch. No surface-mounted exterior hardware need be used on panic-equipped doors. g. On pairs of doors, the active leaf shall be secured with the type of lock required for single doors in this section. The inactive leaf shall be equipped with automatic flush extension bolts protected by hardened material with a minimum throw of three-fourths inch at head and foot and shall have no doorknob or surface-mounted hardware. Multiple point locks, cylinder activated from the active leaf and satisfying the requirements, may be used instead of flush bolts. h. Any single or pair of doors requiring locking at the bottom or top rail shall 1 The locks shall be so constructed that both the deadbolt and deadlocking latch can be retracted by a single action of the inside door knobflever/turnpiece. A double-cylinder deadbolt lock or a single-cylinder deadbolt lock without a turnpiece may be used in "Group B" occupancies as defmed by the Uniform Building Code. When used, there must be a readily visible durable sign on or adjacent to the door stating "This door to remain unlocked during business hours", employing letters not less than one inch high on a contrasting background. The locking device must be of type that will be readily distinguishable as locked, and its use may be revoked by the Building Official for due cause. 25/16" security laminate, 1/4" polycarbonate, or approved security film treatment, minimum. Conditions of Approval P05-0064 - 220 Shaw Road Page 5 of9 have locks with a minimum of one throw bolt at both the top and bottom rails. 2. Windows a. Louvered windows shall not be used as they pose a significant security problem. b. Accessible rear and side windows not viewable from the street shall consist of rated burglary resistant glazing or its equivalent. Such windows that are capable of being opened shall be secured on the inside with a locking device capable of withstanding a force of two hundred- (200) lbs. applied in any direction. c. Secondary locking devices are recommended on all accessible windows that open. 3. Roof Openings a. All glass skylights on the roof of any building shall be provided with: 1) Rated burglary-resistant glass or glass-like acrylic material.2 or: 2) Iron bars of at least 1/2" round or one by one-fourth inch flat steel material spaced no more than five inches apart under the skylight and securely fastened. or: 3) A steel grill of at least 1/8" material or two inch mesh under skylight and securely fastened. b. All hatchway openings on the roof of any building shall be secured as follows: 1) lfthe hatchway is of wooden material, it shall be covered on the outside with at least 16 gauge sheet steel or its equivalent attached with screws. 2) The hatchway shall be secured from the inside with a slide bar or slide bolts. The use of crossbar or padlock must be approved by the Fire Marshal. 3) Outside hinges on all hatchway openings shall be provided with non- removable pins when using pin-type hinges. Conditions of Approval P05-0064 - 220 Shaw Road Page 6 of9 c. All air duct or air vent openings exceeding 8" x 12" on the roof or exterior walls of any building shall be secured by covering the same with either of the following: 1) Iron bars of at least 1/2" round or one by one-fourth inch flat steel material, spaced no more than five inches apart and securely fastened. or: 2) A steel grill of at least 1/8" material or two inch mesh and securely fastened and 3) If the barrier is on the outside, it shall be secured with galvanized rounded head flush bolts of at least 3/8" diameter on the outside. 4. Lighting a. All exterior doors shall be provided with their own light source and shall be adequately illuminated at all hours to make clearly visible the presence of any person on or about the premises and provide adequate illumination for persons exiting the building. b. The premises, while closed for business after dark, must be sufficiently lighted by use of interior night-lights. c. Exterior door, perimeter, parking area, and canopy lights shall be controlled by photocell and shall be left on during hours of darkness or diminished lighting. d. Exterior parking lighting must be a minimum of 5 foot candles, using high-pressure sodium lighting on 10 foot masts. 5. Numbering of Buildings a. The address number of every commercial building shall be illuminated during the hours of darkness so that it shall be easily visible from the street. The numerals in these numbers shall be no less than four to six inches in height and of a color contrasting with the background. b. In addition, any business, which affords vehicular access to the rear through any driveway, alleyway, or parking lot, shall also display the same numbers on the rear of the building. c. Individual tenant spaces will also be numbered at entryways and hallways, to provide direction for public safety. Monument signage at main entrance is required. Conditions of Approval P05-0064 - 220 Shaw Road Page 7 of9 6. Alarms a. The business shall be equipped with at least a central station silent intrusion alarm system. NOTE:To avoid delays in occupancy, alarm installation steps should be taken well in advance of the final inspection. 7. Traffic, Parking, and Site Plan a. Handicapped parking spaces shall be clearly marked and properly sign posted. NOTE: For additional details, contact the Traffic Bureau Sergeant at (650) 829-3934. 8. Misc. Security Measures a. Commercial establishments having one hundred dollars or more in cash on the premises after closing hours shall lock such money in an approved type money safe with a minimum rating of TL-15. b. If there is to be a scheduled event on site (such as an open house, grand opening, etc.), where the attendees are 50 persons or more (to include staff personnel), the applicant must contact the Police Department to determine if a Dance Hall Permit and/or additional security concerns are necessary. (Police Department contact, Sgt. E. Alan Normandy (650) 877-8927) D. FIRE DEPARTMENT 1. Install fire sprinkler system per NFP A l3/SSFFD requirements under separate fire plan check and permit for overhead and underground. 2. Fire sprinkler system shall be central station monitored per California Fire Code section 1003.3. 3. Contact Fire Prevention Division about required turning radius for emergency vehicles. 4. Provide 20 foot wide clear emergency vehicle access road. Indicate as fire lane with no parking allowed. 5. Access road shall have all weather driving capabilities and support the imposed load of 68,000 pounds. Conditions of Approval P05-0064 - 220 Shaw Road Page 8 of9 6. Road gradient shall not exceed maximum allowed by engineering department. 7. Provide fire flow in accordance with California Fire Code Appendix ill-A. 8. Provide fire hydrants; location and number to be determined. 9. All buildings shall provide premise identification in accordance with SSF municipal code section 15.24.100. 10. Provide Knox key box for each building with access keys to entry doors, electrical/mechanical rooms, elevators, and others to be determined. 11. Other requirements may be imposed based on project evolution. (Fire Department: Bryan Niswonger PH: 650/829-6671) E. WATER QUALITY CONTROL PLANT 1. A plan showing the location of all storm drains and sanitary sewers must be submitted. 2. The onsite catch basins are to be stenciled with the approved San Mateo Countywide Stormwater Logo. 3. Storm water pollution preventions devices are to be installed. A combination of landscape based controls (e.g., vegetated swales, bioretention areas, planter/tree boxes, and ponds) and manufactured controls (vault based separators, vault based media filters, and other removal devices) are preferred. Existing catch basins are to be retrofitted with catch basin inserts or equivalent. These devices must be shown on the plans prior to the issuance of a permit. If possible, incorporate the following: . vegetated/grass swale along perimeter . catch basin runoff directed to infiltration area . notched curb to direct runoff from parking area into swale 4. The applicant must submit a signed maintenance schedule for the stormwater pollution prevention devices installed. 5. If air conditioning units are installed on the roof, the roof condensate must be routed to sanitary sewer. This must be shown on plans prior to issuance of a permit. 6. Trash handling area must be covered, enclosed and must drain to sanitary sewer. This must be shown on the plans prior to issuance of a permit. Conditions of Approval P05-0064 - 220 Shaw Road Page 9 of9 7. Loading dock area should be designed with a roof or over hang and any run on must be pumped or drain to the sanitary sewer system. This must be shown on plans prior to issuance of a permit. 8. Fire sprinkler system test/drainage valve must be plumbed into the sanitary sewer system. This must be shown on the plans prior to issuance of a permit. 9. A grading and drainage plan must be submitted. 10. Plans must show how existing catch basins will be protected during construction. 11. Applicant may be required to submit an additional sewer connection fee at a later time based on anticipated flow, BOD and TSS calculations. Please provide the number of existing fixture units and the number of new fixture units. (Water Quality: Cassie Prudhel (650) 829-3840) Planning Commission Staff Report DATE: September 21,2006 TO: Planning Commission SUBJECT: 90 DAY REVIEW 1. Use Permit allowing the conversion of a two-story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at-grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces, generating in excess of 100 average daily vehicle trips and 24 hour operation. 2. Design Review of a two-story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at-grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces. Project Location: 3.19 acre site situated at 220 Shaw Road (APN 015- 164-010 and 015-164-220) in the Industrial (M-1) Zone District. SSFMC Chapters: 20.81 and 20.85. Owner: John Bacon Applicant: Michael Nilmeyer Case No.: P05-0064 (UP05-0014 & DR05-0014) RECOMMENDATION: That the Planning Commission conduct the 90 Day Review. BACKGROUND/DISCUSSION: The Planning Commission conducted a 1 Year Review at its June 15, 2006 meeting. At the meeting the Commissioners observed that most of the site improvements had been completed, the Parcel Map had been recorded, no complaints had been received from any businesses regarding the FedEx operations, nor had any complaints been received regarding drivers parking vans at their personal residences in South San Francisco. The Commissioners noted that FedEx had obtained a City Business License, but that none of the drivers (independent contractors) had obtained licenses. Staff Report To: Planning Commission Subject: 90 Day Review - P05-0064 FEDEX 220 Shaw Road September 21, 2006 Page 2 of2 The Commissioners expressed concern that the applicants had not attended the meeting, regarding the parking of FedEx vehicles on the street, and that the drivers had not applied for Business Licenses. The Commissioners directed that the matter be subject to a 90-Day Review and that City staff contact FedEx. City staff contacted FedEx and advised their representatives of the Commissioners' concerns. The original staff report and the conditions of approval are attached. RECOMMENDATION: That the Planning Commission conduct a review and determine if further review is warranted. ~~h' 'r Steve C son, Senior Planne ATTACHMENTS: Conditions of Approval Planning Commission Staff Report & Conditions of Approval- June 16,2005 Minutes - June 15,2006 Planning Commission Meeting of June 15, 2006 more landscaping. Senior Planner Carlson asked if the Commission wanted the applicant to follow a certain theme similar to what they had done with Home Depot. Commissioner Sim noted that the Commission wants to move away from the warehouse look and make it look professional. Commissioner Teglia noted that the Commission will be interested in the screening of the garden center, the side of the building, roof line, and nice aesthetics. Commissioner Prouty noted that a fake fa<;ade could be created if this is the only location that is feasible for the project. Barra Marshall, Real Estate Department, spoke with regards to the orientation of the building and found that they did not have flexibility with the building. He noted that they can try to fit their prototypes so that they front the main roads but do not have the flexibility to change the prototypes to make them fit a curved site like this one. He pointed out that the parking filed would be too small with the building facing Dubuque. He felt that it is crucial to Lowe's that their customers have at grade parking and the ability to park in front of the store entrance. Commissioner Prouty noted his understanding for being able to park in front of the store but mentioned that a freight elevator would give the flexibility of taking the purchased material to the second level of the parking structure. He also suggested relocating the garden center. Mr. Marshall noted that there is some flexibility with the Garden Center but not with the lumber canopy. He felt that it would be better that the lumber canopy be located away from Dubuque because of the amount of activity. He noted that if the lumber canopy is on Dubuque there would be individuals queuing in that area. He added that they have made every effort to offset the back of the building to minimize visual effects. Commissioner Teglia suggested moving the receiving area towards Dubuque, with a deeper well in the back, put the truck loading in the back which will provide an area in the side of the building to put the lumber staging area. Mr. Marshall noted that there are different types of trucks and deliveries. He noted that the lumber canopy is at grade and the forklifts pick up the lumber from the side of the truck. He stated that the docks are below grade and go into the store. He added that these are two different functions of the building going to different areas of the building. Commissioner Teglia noted that a sidewall pocket could be installed and a truck could go into Dubuque and then back into a pocket. The Commission discussed when the item could be continued to and when the Lowe's team could return with response to all the comments. At the applicant's request the Commission decided to continue the item off calendar. Motion Teglia I Second Honan to continue the item off calendar. Approved by unanimous voice vote. ADMINISTRATIVE BUSINESS Recess called at 9:38 p.m. recalled to order at 9:45 p.m. S. FedEx Distribution Center Bacon, John W. & Lynn J.lOwner Michael Nllmeyer/Applicant 220 Shaw Rd. P05-0064: UP05-0014 One year review of Use Permit and Design Review allowing the conversion of a two-story 65,694 square foot industrial building into commercial postal facility with exterior building improvements, landscaping upgrades and open at-grade parking accommodating up to 66 parking spaces, loading spaces and 9 truck trailer parking spaces, generating in excess of 100 average daily vehicle trips and 24 hour operation. Senior Planner Carlson presented the staff report. Mike Nilmeyer, representing the owner, noted that there is a new manager that may not have been informed of the Condition of Approval requiring business licenses for all independent contractors. He noted that the owner has S:\MLY\.utes\FL\IIoI;lLLzed MLY\.utes\Ob-:15-0b R.PC MLY\.utes.doc p~ge b of f? Planning Commission Meeting of June 15, 2006 been in contact with the new manager and has written them a letter. He added that he has been in contact with the national real estate department in an effort to make them aware of the Conditions and the requirement for on- going compliance. Chairperson Zemke asked how long Fed Ex has been in operation at the site. Senior Planner Carlson and Mr. Nilmeyer noted that it has been approximately one year. Commissioner Prouty asked what type of hammer could be used to make the independent contractors submit applications to the City. Senior Planner Carlson noted that Code Enforcement could go out. Commissioner Prouty noted that there are trucks parked on the street and this is clearly a violation of their conditions of approval which required these trucks not be parked on the street if they were to be for independent contactors. Senior Planner Carlson stated that the Commission, rather than adding a Condition of Approval, opted to review the project and then decide the next step if there were issues with trucks parking all over the City. Mr. Nilmeyer and Senior Planner Carlson noted that there have not been any complaints from the neighborhood on this application. Commissioner Teglia noted that it is not necessarily the job of the owner to force the independent contractors to get a business license. He suggested that the City should send them a letter informing them of the enforcement action such as revocation hearings and Code Enforcement. Assistant City Attorney Spoerl noted that there may be more leverage in this because the independent contractors are ultimately responsible for paying the Code Enforcement fines. Senior Planner Carlson noted that if they don't comply they could inform them of rescinding the Use Permit Commissioner Romero noted that a 3 month review is better than a 6 six month review and questioned if anyone has reviewed the application to see if it is in compliance. Commissioner Teglia added that the independent contractors had to be given the option to park their vehicles in the Fed Ex facility or take them home. He pointed out that the Commission did add a condition specifically requesting that all commercial vehicles be parked on site and kept off the street. Commissioner Giusti questioned if the semi trailers are waiting to be loaded or unloaded. Vice Chairperson Honan noted that if the company is not complying with the Conditions of Approval, then staff should send them a letter asking them to comply or they subject themselves to a revocation of the Use Permit. Commissioner Teglia noted that they could schedule a revocation hearing and Fed Ex could explain why they have not complied with the Conditions of Approval. Commissioner Romero suggested putting Fed Ex on notice and if they still do not comply they will be scheduled for a revocation hearing. Mr. Nilmeyer noted that he will write a letter to Fed Ex's project engineer informing them of the meeting discussion and clarified that his client is John Bacon and not Fed Ex. He added that the meeting and the Commission's comments on other projects helped him to realize that the Design Review Board needs to be tough on the applications that come forth to them. ITEMS FROM STAFF Assistant City Attorney Spoerl noted that he related the Commission's concerns to the City Council with regard to the Boards and Commission's attendance policy and that the Council approved the policy without any changes. He added that the attendance policy was made effective from the beginning of the year. Chairperson Zemke noted that he addressed the City Council and reiterated the Commission's concern and urged that they consider an exception for the Planning Commission due to the role of the Commission being very different than other Boards and Commissions. He asked that in the future the minutes clearly state the reason why a Commissioner was absent. He felt this was important for a Commissioner who has to go before the Council to justify their absence. s:\Ml\ll."tes\Fl\ll.~llzed Ml\ll."tes\OG-15-0G R.PC Ml\ll."tes.doc page T of f? Planning Commission Meeting of June 15, 2006 Commissioner Prouty felt that missing three meetings in one year may be a lot for other Boards and Commissions but the Planning Commission has about 26 meetings a year and three may not warrant termination. Commissioner Teglia felt that the policy is much more restrictive to the Planning Commission although the Council has expressed that they want to be equal to all Commissions. Vice Chairperson Honan was concerned that a Commissioner's name would be published on an agenda and that all the public would see this. Assistant City Attorney Spoerl noted that the item will be an action item and the possible termination would be held in a public forum due to their being appointed officials. The Commission concluded that the Council was clear in the requirements and basis for termination of any Board or Commissioner. ITEMS FROM COMMISSION None ITEMS FROM THE PUBUC None ADJOURNMENT 10:10 P.M. Motion Honan I Second Giusti to adjourn the meeting. Approved by unanimous voice vote. Susy Kalkin Acting Secretary to the Planning Commission City of South San Francisco William Zemke, Chairperson Planning Commission City of South San Francisco SK/bla s:\Ml",\.(tes\Fl,^""Lluct Ml"'\.(tes\OG-i5-0G R.'PC Ml",\.(tes.ctoc 'PL1ge 2 of 2