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11.09.22@600 Regular CC
Wednesday, November 9, 2022 6:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council Regular Meeting Agenda HYBRID IN-PERSON/VIRTUAL MEETING NOTICE 1 November 9, 2022City Council Regular Meeting Agenda HYBRID IN-PERSON/VIRTUAL MEETING NOTICE The purpose of conducting the meeting as described in this notice is to provide the safest environment for staff and the public while allowing for public participation. Councilmembers Coleman, Flores and Addiego, Vice Mayor Nicolas and Mayor Nagales and essential City staff may participate via Teleconference. Pursuant to Ralph M. Brown Act, Government Code Section 54953, all votes shall be by roll call due to council members participating by teleconference. The City Council may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021). Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting. Notification in advance of the meeting will enable the City of South San Francisco to make reasonable arrangements to ensure accessibility to the meeting. Page 2 City of South San Francisco Printed on 11/10/2022 2 November 9, 2022City Council Regular Meeting Agenda ZOOM LINK BELOW -NO REGISTRATION REQUIRED Join Zoom meeting https://ssf-net.zoom.us/j/89300060937 (Enter your email and name) Join by One Tap Mobile : US: +16699006833,,89300060937# Join by Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 346 248 7799 or +1 669 900 6833 or 833 548 0276 (Toll Free) Webinar ID: 893 0006 0937 How to observe the Meeting (no public comment): 1) Local cable channel: Astound, Channel 26, Comcast, Channel 27, or AT&T, Channel 99 2) https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:00 p.m. on the meeting date. Use the eComment portal by clicking on the following link : https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. How to provide Public Comment during the City Council Meeting: 1) By Phone: (669) 900-6833. Webinar ID is 893 0006 0937. Click *9 to raise a hand to speak. Click *6 to unmute when called. By One tap mobile: US: +16699006833,,89300060937# 2) Online at: https://ssf-net.zoom.us/j/89300060937 a. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. b. When the Clerk calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. c. When called, please limit your remarks to the time limit allotted. IN-PERSON: Please complete a Digital Speaker Card located at the entrance to the Council Chamber ’s. Be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. Page 3 City of South San Francisco Printed on 11/10/2022 3 November 9, 2022City Council Regular Meeting Agenda PEOPLE OF SOUTH SAN FRANCISCO The City Council's regular meetings are held on the second and fourth Wednesday of each month at 6:00 p.m. MARK NAGALES, Mayor (District 2) BUENAFLOR NICOLAS, Vice Mayor (At-Large) JAMES COLEMAN, Councilmember (District 4) EDDIE FLORES, Councilmember (At-Large) MARK ADDIEGO, Councilmember (At-Large) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer MIKE FUTRELL, City Manager SKY WOODRUFF, City Attorney In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the City Clerk’s Office located at City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Page 4 City of South San Francisco Printed on 11/10/2022 4 November 9, 2022City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS Proclamation celebrating November 14th as Ruby Bridges Day. (Mark Nagales, Mayor) 1. Presentation from PG&E for Tower Safety Project.2. PUBLIC COMMENTS Comments received by the deadline will be included as part of the meeting record but will not be read aloud during the meeting. The Public Comment portion of the meeting is reserved for persons wishing to address the Council on any matter NOT on the agenda. Comments on agenda items will be taken when that item is called. If joining the conference by phone you may raise your hand by dialing *9 and *6 to unmute. State law prevents Council from responding to public comments or taking action on matters not on the agenda . The Council may refer comments to staff for follow -up. Speakers are limited to three minutes. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3.(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. COUNCIL COMMENTS/REQUESTS CONSENT CALENDAR Motion to approve the minutes the Minutes for the meeting of September 14, 2022 and September 28, 2022. (Rosa Govea Acosta, City Clerk) 3. Report regarding a motion to accept the construction improvements of Police Operations & 911 Dispatch Center Project as complete in accordance with plans and specifications (total construction cost $52,785,285). (Jacob Gilchrist, Director of Capital Projects) 4. Page 5 City of South San Francisco Printed on 11/10/2022 5 November 9, 2022City Council Regular Meeting Agenda Report regarding a resolution to continue conducting City Council and advisory body meetings remotely due to health and safety concerns for the public and making related findings (Sky Woodruff, City Attorney) 5. Resolution of the City Council of the City of South San Francisco declaring the continuing need for the City legislative bodies to meet remotely to ensure the health and safety of the public and making related findings. 5a. Report regarding a resolution to amend the wage and salary schedule for the City of South San Francisco for Fiscal Year 2022-2023 and approving budget amendment number 23.032 (Leah Lockhart, Human Resources Director) 6. Resolution to amend the wage and salary schedule for the City of South San Francisco for Fiscal Year 2022-2023 and approving budget amendment number 23.032 6a. Report regarding a resolution authorizing the acceptance of $7,918.09 in grant funding from the Department of Justice for soft armor vests for the South San Francisco Police Department and approving Budget Amendment 23.021. (Ken Chetcuti, Police Lieutenant) 7. Resolution authorizing the acceptance of $7,918.09 in grant funding from the Department of Justice for soft armor vests for the South San Francisco Police Department and approving Budget Amendment 23.021. 7a. Report regarding a resolution authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Learning Wheels Family Literacy Program and amending the Library Department’s Fiscal Year 2022 - 2023 Operating Budget via Budget Amendment 23.031. (Valerie Sommer, Library Director) 8. Resolution authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Learning Wheels Family Literacy Program and amending the Library Department’s Fiscal Year 2022- 2023 Operating Budget via Budget Amendment 23.031. 8a. Report regarding a resolution authorizing acceptance of grant funds from the State of California Budget Act of 2021, SB 129 for Building Forward Library Infrastructure Grant Program funding and execution of an agreement with the State related to the grant. (Valerie Sommer, Library Director) 9. Resolution authorizing acceptance of grant funds from the State of California Budget Act of 2021, SB 129, in the amount of $4,492,310 in Building Forward Library Infrastructure Grant Program funding with a $4,492,310 match and execution of an agreement with the State related to the grant 9a. Page 6 City of South San Francisco Printed on 11/10/2022 6 November 9, 2022City Council Regular Meeting Agenda Report regarding a resolution authorizing the City Manager to execute a grant agreement to the South San Francisco Women’s Club for a grant award of $25,000.00 allocated to façade and tenant improvement repairs to the Women’s Club building located at 470 Grand Avenue in South San Francisco. (Katie Donner, Management Analyst I) 10. Resolution authorizing the City Manager to execute a grant agreement to the South San Francisco Women’s Club for a grant award of $25,000.00 allocated to façade and tenant improvement repairs to the Women’s Club building located at 470 Grand Avenue in South San Francisco. 10a. Report regarding a resolution for the procurement of library equipment and authorizing the City Manager to execute a purchasing contract with Lyngsoe Systems for the Library | Parks & Recreation facility (pf2103), in the amount not to exceed $307,846.00. (Jacob Gilchrist, Director of Capital Projects) 11. A resolution approving a purchase agreement with Lyngsoe Systems to purchase library media management equipment in an amount not to exceed $307,846.00. 11a. Report regarding a resolution authorizing the City Manager to execute the Second Amendment to the purchase and services agreement with Edgeworth Integration, LLC for the replacement of security cameras, video management software and server equipment in an additional amount not to exceed $139,429.80, and a total not to exceed amount of $355,546.80. (Tony Barrera, Director of Information Technology) 12. Resolution approving Second Amendment to the Purchase and Services Agreement with Edgeworth Integration, LLC for the installation of Avigilon security cameras, video management software and server equipment at Miller Garage in an additional amount not to exceed $139, 429.80 which includes a twenty percent contingency and a total not to exceed amount of $355,546.80; and authorize the City Manager to execute the amendment. 12a. Report regarding a resolution approving a purchase agreement for the procurement of information technology (IT) equipment / computer hardware and authorizing the City Manager to execute the agreement with Dell Marketing L.P. in the amount not to exceed $240,396.66. (Jacob Gilchrist, Director of Capital Projects) 13. A resolution approving a purchase agreement for the procurement of information technology (IT) equipment / computer hardware and authorizing the City Manager to execute the agreement with Dell Marketing L.P. in the amount not to exceed $240,396.66. 13a. Page 7 City of South San Francisco Printed on 11/10/2022 7 November 9, 2022City Council Regular Meeting Agenda Report regarding a resolution authorizing the City Manager to execute the First Amendment to the Consulting Services Agreement between the City of South San Francisco with Swinerton Management and Consulting, of San Francisco, California for Construction Management Services of the Orange Memorial Park Sports Field project in an amount not to exceed $271,850 for consulting services. (Philip Vitale, Deputy Director of Capital Projects) 14. Resolution amending an existing consulting services agreement with Swinerton Management and Consulting for Construction Management Services of the Orange Memorial Park Sports Field projects in an amount not to exceed $271,850.00. 14a. Report regarding a resolution approving the grant of utility easement on City of South San Francisco property, APN 093-312-050, for the Civic Campus Phase 2: Library | Parks & Recreation and Community Theater/Council Chamber (pf2103 & pf2207) to Pacific Gas & Electric for electrical lines and related infrastructure and authorizing the City Manager to execute an easement deed to grant the easement. (Jacob Gilchrist, Director of Capital Projects) 15. Resolution authorizing the City Manager to execute a utility services easement deed to Pacific Gas & Electric for electric services required on its Civic Campus Phase 2: Library | Parks & Recreation and Community Theater/Council Chamber project (pf2103 & pf2207). 15a. Report regarding two resolutions authorizing the City Manager to approve a Lease Agreement with the Boys & Girls Club of the Peninsula for a portion of City-owned land at 201 West Orange Avenue for an existing building and a Consent, Assignment, Assumption and Amendment Agreement to assign an existing loan related to the building. (Sharon Ranals, Assistant City Manager) 16. Resolution authorizing the City Manager to approve a Lease Agreement with the Boys & Girls Club of the Peninsula for a portion of City-owned property at 201 West Orange Avenue for an building located on the property. 16a. Resolution authorizing the City Manager to approve a Consent, Assignment, Assumption and Amendment Agreement with the Boys & Girls Club of the Peninsula for a $100,000 forgivable Community Development Block Grant loan for repairs to a building located on City-owned property at 201 West Orange Avenue. 16b. Report regarding a resolution supporting the Junipero Serra Boulevard/Westborough Boulevard Pedestrian and Bicycles Connectivity and Safety Project and submission of an application to the San Mateo County Transportation Authority for Cycle 6 Pedestrian and Bicycle Program Funding (Project No. st3201). (Matthew Ruble, Principal Engineer) 17. Page 8 City of South San Francisco Printed on 11/10/2022 8 November 9, 2022City Council Regular Meeting Agenda Resolution Supporting the Junipero Serra Blvd/Westborough Blvd Pedestrian and Bicycles Connectivity and Safety Project and submitting an application to the San Mateo County Transportation Authority for Cycle 6 Pedestrian and Bicycle Program Funding. 17a. Report regarding a resolution supporting the El Camino Real Bicycle and Pedestrian Corridor Study and submitting an application to the San Mateo County Transportation Authority for Cycle 6 Pedestrian and Bicycle Program Funding. (Christopher Espiritu, Senior Transportation Planner) 18. Resolution supporting the El Camino Real Bicycle And Pedestrian Corridor Study and submitting an application to the San Mateo County Transportation Authority For Cycle 6 Pedestrian And Bicycle Program Funding 18a. PUBLIC HEARING Report regarding a resolution adopting the Active South City Bicycle and Pedestrian Master Plan. (Christopher Espiritu, Senior Transportation Planner and Tony Rozzi, Chief Planner) 19. Resolution making findings and adopting the Active South City Bicycle and Pedestrian Master Plan. 19a. Report regarding an ordinance repealing current Building Code regulations under Title 15 of the South San Francisco Municipal Code, and adopting by reference the 2022 California Building Standards Codes with certain local amendments. (Phillip Perry, Chief Building Official) 20. An ordinance repealing Chapters 15.06 (California Administrative Code), 15.08 (California Building Code), 15.10 (International Property Maintenance Code, 2018 Edition), 15.12 (California Plumbing Code), 15.14 (California Residential Code), 15.16 (California Mechanical Code), 15.20 (California Electrical Code), 15.22 ( California Green Building Standards Code), 15.24 (California Fire Code), 15.26 (California Energy Code), 15.32 (California Historical Building Code), 15.34 (California Existing Building Code), and 15.36 (California Referenced Standards Code) of the South San Francisco Municipal Code and making findings, adopting by reference, making local amendments to the 2022 Edition of the California Building Standards Code, California Code of Regulations, Title 24, parts 1, 2, 2.5, 3, 4, 5, 6, 8, 9, 10, 11, 12 and International Property Maintenance Code, 2021 Edition. 20a. Page 9 City of South San Francisco Printed on 11/10/2022 9 November 9, 2022City Council Regular Meeting Agenda ADMINISTRATIVE BUSINESS Motion to approve the use of the acronym LPR when referring to the Library | Parks & Recreation building at the Community Civic Campus. (Jacob Gilchrist, Director of Capital Projects) 21. Report regarding a resolution renaming Antoinette Lane north of Chestnut Avenue as Civic Campus Way. (Sharon Ranals, Assistant City Manager) 22. Resolution authorizing the renaming of Antoinette Lane North of Chestnut Avenue as Civic Campus Way. 22a. Report regarding a resolution authorizing acceptance of $232,387.53 in fundraising via the South San Francisco Public Library Foundation, appropriating these new funds as well as funding in the amount of $9,361,310 previously accepted by City Council and amending the fiscal year 2022-23 budget in the amount of $9,593,697.53 via Budget Amendment 23.017 to support the capital improvement project for the new Library, Parks and Recreation Center. (Valerie Sommer, Library Director) 23. Resolution authorizing acceptance of $232,387.53 in fundraising via the South San Francisco Public Library Foundation, appropriating these new funds as well as funding in the amount of $9,361,310 previously accepted by City Council and amending the fiscal year 2022-23 budget in the amount of $9,593,697.53 via Budget Amendment 23.017 to support the capital improvement project for the new Library, Parks and Recreation Center. 23a. Report regarding a Resolution accepting $476,487 in grant funding from Metropolitan Transportation Commission’s Transportation Improvement Program, approving Budget Amendments #23.027 and #23.028, awarding a construction contract to Golden Bay Construction, Inc. in an amount not to exceed $537,056.00, authorizing a total construction contract authority of $617,656.00, and authorizing the City Manager to execute the agreements on behalf of the City for the E101 Transit Expansion Project (CIP No. tr2203). (Jason Hallare, Senior Civil Engineer) 24. Resolution approving the program supplemental agreement No. F032 with the State of California for E101 Transit Expansion Project (CIP# tr2203) in the amount of $476,487, authorizing the City Manager to execute said agreement, and approving Budget Amendments #23.027 and #23.028. 24a. Page 10 City of South San Francisco Printed on 11/10/2022 10 November 9, 2022City Council Regular Meeting Agenda Resolution accepting $476,487 in grant funding from Metropolitan Transportation Commission’s Transportation Improvement Program, awarding a construction contract to Golden Bay Construction, Inc. in an amount not to exceed $537,056, authorizing a total construction contract authority budget of $617,656, approving Budget Amendments #23.027 and #23.028, and authorizing the City Manager to execute the agreement on behalf of the City for the E101 Transit Expansion Project (CIP No. tr2203, Bid No. 2673). 24b. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT Page 11 City of South San Francisco Printed on 11/10/2022 11 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-890 Agenda Date:11/9/2022 Version:1 Item #:1. Proclamation celebrating November 14th as Ruby Bridges Day.(Mark Nagales, Mayor) City of South San Francisco Printed on 11/4/2022Page 1 of 1 powered by Legistar™12 Dated: November 14, 2022 RECOGNITION OF NOVEMBER 14 AS RUBY BRIDGES DAY WHEREAS, Ruby Bridges is an icon of the American civil rights movement, who at the age of six years old in 1960, became the youngest member to integrate public schools in the American South; and WHEREAS, segregation continued to exist in various states despite the Supreme Court of the United States’ 1954 ruling in Brown v. Board of Education barring any state laws allowing racial segregation in public schools; and WHEREAS, Ruby Bridges was the lone student of her group of black students to integrate William Frantz Elementary School in the City of New Orleans on November 14, 1960, being escorted by four federal agents while bravely walking amongst protesters full of harsh criticism; and WHEREAS, Ruby Bridges demonstrated courage and became an icon for equality and desegregation in the early 1960s; and WHEREAS, Ruby Bridges has asserted that “Racism is a grown-up disease and we must stop using our children to spread it”; and WHEREAS, Ruby Bridges is a role model to our youth, particularly young girls, and her courageous act demonstrates the immense potential our young people have to become leaders; and WHEREAS, as the first black child to desegregate her New Orleans elementary school in 1960, Ruby has inspired generations of Americans of all ages to stand up for civil rights; and WHEREAS, in 2021, the California State Senate proclaimed November 14 as Ruby Bridges Walk to School Day to honor the civil rights icon, thanks to the efforts of fifth-graders at Martin Elementary School in South San Francisco. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco honors the power of children and encourages them to continue to do extraordinary things. ________________________________ Mark Nagales, Mayor ________________________________ Buenaflor Nicolas, Vice Mayor ________________________________ Mark Addiego, Councilmember ________________________________ James Coleman, Councilmember ________________________________ Eddie Flores, Councilmember 13 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-918 Agenda Date:11/9/2022 Version:1 Item #:2. Presentation from PG&E for Tower Safety Project. City of South San Francisco Printed on 11/4/2022Page 1 of 1 powered by Legistar™14 15 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-937 Agenda Date:11/9/2022 Version:1 Item #:3. Motion to approve the minutes the Minutes for the meeting of September 14, 2022 and September 28, 2022.(Rosa Govea Acosta, City Clerk) City of South San Francisco Printed on 11/10/2022Page 1 of 1 powered by Legistar™16 CALL TO ORDER Mayor Nagales called the meeting to order at 6:00 p.m. ROLL CALL Councilmember Addiego, present in Council Chambers Councilmember Coleman, present in Council Chambers Councilmember Flores, present in Council Chambers Vice Mayor Nicolas, present in Council Chambers Mayor Nagales, present in Council Chambers PLEDGE OF ALLEGIANCE Mayor Nagales led the pledge. AGENDA REVIEW No changes. ANNOUNCEMENTS FROM STAFF Director of Parks and Recreation Greg Mediati invited the community to join the Coastal Cleanup event on Saturday, September 17, 2022, from 9:00 a.m. to 12:00 p.m. at the Bay Trail Haskins Way parking lot. PRESENTATIONS 1. Proclamation recognizing September as Childhood Cancer Awareness Month. (Mark Nagales, Mayor) Mayor Nagales read a proclamation recognizing September as Childhood Cancer Awareness month. Jesus Pena, the father of Juliana Pena, received the proclamation in memory of his daughter and shared his appreciation for the support and acknowledgment. MINUTES REGULAR MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO WEDNESDAY, SEPTEMBER 14, 2022 6:00 p.m. HYBRID IN-PERSON/VIRTUAL MEETING Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA Via Zoom The City Council may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021. Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. 17 REGULAR CITY COUNCIL MEETING SEPTEMBER 14, 2022 MINUTES PAGE 2 2. Proclamation recognizing September as National Suicide Prevention Awareness Month. (Mark Nagales, Mayor) Mayor Nagales read into the record a proclamation recognizing September as National Suicide Prevention Awareness month. 3. Proclamation recognizing September as National Hispanic Heritage Month. (Mark Nagales, Mayor) Councilmember Flores read into the record a proclamation recognizing September as National Hispanic Heritage month in both English and Spanish. Don Ibarra and Maria Barcelona received the proclamation on behalf of the community. Councilmember Flores invited the community to join the Hispanic/Latinx Heritage Month celebration on Friday, September 16, 2022, at 6:00 p.m. in front of City Hall. 4. Certificate of Commendation presented to Building Maintenance Custodian Joaquin Valdez for his swift and heroic actions in assisting to report and stop a drunk driver along Westborough Boulevard. (Scott Campbell, Police Chief) Police Chief Campbell presented a Certificate of Commendation to Building Maintenance custodian Joaquin Valdez for his heroic actions. Joaquin thanked Police Chief Campbell for the recognition. 5. Certificate of Commendation presented to Officer Miguel Wong for his professionalism and lifesaving efforts that prevented a tragic outcome. (Scott Campbell, Police Chief) Police Chief Campbell presented a Certificate of Commendation to Officer Miguel Wong for his heroic efforts. Officer Wong thanked the Council for their recognition. PUBLIC COMMENTS The following individuals provided public comment in-person: • Tom Carney • John McBride • Lucia Lachmayr • Matt Klein • Alison Madden The following individuals provided public comment via Zoom: • Peter Lim • Albert Lustre – NorCal Carpenters • Pam Henan At the request of Mayor Nagales, City Manager Futrell provided an update on the services being provided to Oyster Point Cove Marina residents. 18 REGULAR CITY COUNCIL MEETING SEPTEMBER 14, 2022 MINUTES PAGE 3 COUNCIL COMMENTS Councilmember Addiego shared his concern with the services being offered to residents of the Oyster Point Cove Marina and noted an upcoming meeting of the BCDC Committee on September 15, 2022. He shared the community's interest in bringing back the Farmer's Market. Councilmember Flores shared the importance of raising mental health awareness and encouraged the community to learn more about a non-profit Suicide Prevention & Awareness organization called Josh's Benches for Awareness. He shared his support of a resolution to join cities across the peninsula in the cause of re-opening the Mickelson Therapy Pool in Millbrae. He requested a study session to explore allocating funds from commercial linkage fees for affordable housing and preservation. Councilmember Coleman invited residents of District 4 to join a Mayor's Town Hall at Buri Buri School on Tuesday, October 25, 2022, at 6:00 p.m. Vice Mayor Nicolas thanked Library Director Sommers and staff for securing a grant for the community. She informed the community of a free Flu Vaccine Clinic on Saturday, October 8, 2022, at City Hall hosted by the San Francisco Host Lions Club. She requested to adjourn the meeting in memory of Carlos Ramilo, Walter Klevesahl, Nandina Bartoli, Harvey Jay Golubmic, and Yolanda Alde. Lastly, she discussed improving the livability of older residents and suggested forming an Age- Friendly Focus Group. Mayor Nagales expressed his support and will participate in the focus group. Mayor Nagales requested to adjourn in memory of former Colma Mayor Raquel "Rae" Gonzalez and George Wong. He provided an update on the events he attended and noted that Caltrain services would expand due to a ridership increase in services. He requested that staff follow up on a request to assess speeding at Avalon Drive (Westborough area). CONSENT CALENDAR The City Clerk duly read the Consent Calendar, after which Council voted and engaged in discussion of specific item as follows. 6. Motion to approve the Minutes for the meetings of July 13, 2022, July 27, 2022, August 1, 2022, and August 4, 2022. (Rosa Govea Acosta, City Clerk) 7. Report regarding a motion to accept the Local Agency Biennial Notice for 2022 pursuant to the California Political Reform Act as regulated by the Fair Political Practices Commission and issued by the City Clerk. (Rosa Govea Acosta, City Clerk) 8. Report regarding a motion to accept the construction improvements of the West Orange Avenue and Hillside Boulevard Pedestrian Crossing Enhancements Project (tr2001) as complete. (Jeffrey Chou, Associate Civil Engineer) 9. Report regarding Resolution No. 141-2022 approving a Reciprocal Agreement with the State of California Franchise Tax Board to exchange tax data specific to city business licenses for tax administration purposes and authorizing the Director of Finance to enter said Reciprocal Agreement (Karen Chang, Director of Finance) 10. Report regarding Resolution No. 142-2022 approving the acceptance of Older American Act grant funds from the San Mateo County Aging and Adult Services Division in the amount of $75,018 and amending the Parks and Recreation Department Fiscal Year 2022-23 Operating Budget pursuant to budget amendment #23.008. (Greg Mediati, Parks, and Recreation Director) 19 REGULAR CITY COUNCIL MEETING SEPTEMBER 14, 2022 MINUTES PAGE 4 11. Report regarding Resolution No. 143-2022 approving a License Agreement with the San Mateo County Express Lanes Joint Powers Authority for a license to install, operate, and maintain facilities in the City’s Right-of-Way. (Jason Hallare, Senior Civil Engineer) 12. Report regarding Resolution No. 144-2022 accepting $105,000 from the State of California, Office of Traffic Safety for the “Selective Traffic Enforcement Program” (STEP) to be used for personnel overtime, equipment, and training expenses and amend the Police Department’s Operating Budget for Fiscal Year 2022-2023 by approving Budget Amendment 23.013. (Fahmida Murphy, Police Sergeant) 13. Report regarding adoption of Ordinance No. 1644-2022 adding Chapter 10.74 to Title 10 (Public Peace, Morals and Safety) of the South San Francisco Municipal Code to prohibit the unlawful possession of used catalytic converters in the City and establishing penalties for violation. (Sky Woodruff, City Attorney) 14. Report regarding Resolution No. 145-2022 approving the acceptance of a grant in the amount of $2,254 from the County of San Mateo’s Office of Sustainability 4Rs Grants Program for a garden project at the Parks and Recreation Department’s REAL After School Program at Martin Elementary School and amending the Parks and Recreation Department’s Fiscal Year 2022-23 Operating Budget pursuant to Budget Amendment # 23.014. (Greg Mediati, Parks, and Recreation Director) 15. Report regarding Resolution No. 146-2022 approving a second Amendment to a Consulting Services Agreement with Biggs Cardosa Associates, Inc. of San Jose, California for the Bridge Preventive Maintenance Program (Project No. st1703) in an amount not to exceed $112,590 and authorizing a total budget of $400,000. (Matthew Ruble, Principal Engineer) 16. Report regarding adoption of Resolution No. 147-2022 accepting a California Department of Toxic Substances Control (DTSC) Equitable Community Revitalization Grant in the amount of $483,000 for environmental remediation of 905 Linden Avenue and approval of Budget Amendment # 23.012. (Christina Fernandez, Assistant to the City Manager; Philip Vitale, Deputy Director of Capital Projects; and Sharon Ranals, Assistant City Manager) 17. Report regarding Resolution No. 148-2022 authorizing the First Amendment to the Development Agreement Between the City of South San Francisco and SSF PUC Housing Partners for the Former San Francisco Public Utilities Commission (“PUC”) Opportunity Site. (Sky Woodruff, City Attorney and Nell Selander, Director of Economic and Community Development) 18. Report regarding Resolution No. 149-2022 to continue conducting City Council and advisory body meetings remotely due to health and safety concerns for the public and making related findings (Sky Woodruff, City Attorney) Motion — Vice Mayor Nicolas /Second – Councilmember Addiego: To approve Consent Calendar 6-18, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. 20 REGULAR CITY COUNCIL MEETING SEPTEMBER 14, 2022 MINUTES PAGE 5 ADMINISTRATIVE BUSINESS 22. Report regarding Resolution No. 156-2022 to approve successor Memorandums of Understanding between the City of South San Francisco and the Teamsters Mid-Management and Confidential Units for July 1, 2022 - June 30, 2024, and approving budget amendment number 23.011 (Leah Lockhart, Human Resources Director) Human Resources Director Lockhart presented the report and provided an overview of the proposals. Motion — Councilmember Flores /Second – Councilmember Coleman: To approve Resolution No. 156-2022 to approve successor Memorandums of Understanding between the City of South San Francisco and the Teamsters Mid-Management and Confidential Units for July 1, 2022 - June 30, 2024, and approving budget amendment number 23.01, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. 23. Report regarding Resolution No. 157-2022 authorizing the acceptance of two half-time AmeriCorps members from the California State Library to support California Library Literacy Services offered through the Library’s Project Read and Gene Mullin Community Learning Center programs. (Karla Molina Bourdon, Literacy Program Manager) Literacy Program Manager Molina Bourdon presented the report. Motion — Mayor Nagales /Second – Vice Mayor Nicolas: To approve Resolution No. 157-2022 authorizing the acceptance of two half-time AmeriCorps members from the California State Library to support California Library Literacy Services offered through the Library’s Project Read and Gene Mullin Community Learning Center programs, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. PUBLIC HEARING Public hearing opened: 7:48 p.m. 19. Report regarding holding a public hearing on the Program Year 2021-22 Consolidated Annual Performance and Evaluation Report for the Community Development Block Grant Program and adopting Resolution No. 150-2022 approving the Program Year 2021-22 Consolidated Annual Performance and Evaluation Report (CAPER) and authorizing its submittal to the U.S. Department of Housing and Urban Development (Heather Ruiz, Management Analyst II) Mayor Nagales recused himself from the meeting at 7:50 p.m. Management Analyst Ruiz presented the report. Public hearing closed: 7:57 p.m. Motion — Councilmember Addiego /Second – Councilmember Coleman: To adopt Resolution No. 150-2022 approving the Program Year 2021-22 Consolidated Annual Performance and Evaluation Report (CAPER) and authorizing its submittal to the U.S. Department of Housing and Urban Development, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, and Vice Mayor Nicolas, NAYS: None; ABSENT: Mayor Nagales; ABSTAIN: None. 21 REGULAR CITY COUNCIL MEETING SEPTEMBER 14, 2022 MINUTES PAGE 6 Meeting recessed: 8:00 p.m. Meeting resumed: 8:05 p.m. 20. Report regarding consideration of applications for a General Plan Amendment, Zoning Ordinance Amendment, Use Permit, Design Review, Transportation Demand Management Program, Parcel Map and Initial Study/Mitigated Negative Declaration to construct a seventeen-story office/R&D building with community serving commercial uses, totaling approximately 940,000 square feet, atop a two-story podium parking structure with publicly accessible plazas and landscape areas, and other on- and off-site improvements, on a 3.2-acre site at 121 E Grand Ave in the Transit Office Research and Development (TO/RD) Zoning District. (Allison Knapp, Consulting Planner and Billy Gross, Principal Planner) Public hearing opened: 8:10 p.m. Principal Planner Gross presented the report. Vice Mayor Nagales requested clarification on parking requirements and the use of predetermined monies for street improvements. Principal Planner Gross provided an overview of the project and building use and noted that the City Council would determine the use of the allocated funding. Vice Mayor Nagales requested clarification on parking requirements and the use of predetermined monies for street improvements. Principal Planner Gross provided an overview of the project and building use and noted that the City Council would determine the use of the allocated funding. Councilmember Flores inquired about traffic improvements and public amenity spaces and noted the community's concern about the project size. Council thanked the developer for their presentation and project improvements. Public hearing closed: 8:59 p.m. Motion — Vice Mayor Nicolas /Second – Councilmember Addiego: To approve Resolution No. 151- 2022 adopting the Initial Study / Mitigated Negative Declaration (ND21-0001) (State Clearinghouse #2022060734) in accordance with Section 21080 of the California Public Resources Code and CEQA Guidelines Section 15070 et seq., by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. Motion — Councilmember Addiego /Second – Mayor Nagales: To introduce on first reading, an Ordinance amending Chapter 20.280 (“Downtown Station Area Specific Plan District”) of the South San Francisco Municipal Code, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. Motion — Councilmember Coleman /Second – Councilmember Flores: To approve Resolution No. 152-2022 making findings and approving a General Plan Amendment, Use Permit, Design Review, Tentative Parcel Map and Transportation Demand Management Plan to construct a seventeen-story office/R&D building with community serving commercial uses, totaling approximately 940,000 square feet, atop a two-story podium parking structure with publicly accessible plazas and landscape areas, and other on- and off-site improvements, on a 3.2-acre site at 121 E Grand Ave in the Transit Office/ Research and Development Core (TO/RD) Zoning District, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. 22 REGULAR CITY COUNCIL MEETING SEPTEMBER 14, 2022 MINUTES PAGE 7 21. Report regarding consideration of a Use Permit, Design Review, Tentative Parcel Map and Transportation Demand Management Plan, Addendum to the 2009 Environmental Impact Report, and Overrule of the Airport Land Use Commission ALUC determination of inconsistency with respect to Noise Policies to subdivide the property to create a total of three parcels, construct one new multi-family residential building containing 183 residential units, three Office/R&D buildings totaling approximately 750,000 square feet, ancillary uses and associated parking at 180 El Camino Real (Assessor ’s Parcel Number 014183110) in the El Camino Real Mixed Use (ECRMX) Zoning District. (Billy Gross, Principal Planner) Public hearing opened: 9:01 p.m. Principal Planner Gross presented the report. Mayor Nagales requested an overview of the parking spaces of the project and the use of the parking garage. Principal Planner Gross provided an overview of the proposed parking for the parcel. Councilmember Addiego thanked SteelWave for their hard work and willingness to include a Safeway for the community. Councilmember Coleman requested clarification on the green use of the project, including solar. The consultant provided an overview of the residential project. Councilmember Flores asked if residential parking was included in the 1400 parking spaces. The consultant provided an overview of the proposed parking. The following individuals provided public comments: • Mina Richardson • Natalie Mattei Public hearing closed: 9:53 p.m. Motion — Mayor Nagales /Second – Councilmember Addiego: To approve Resolution No. 153-2022 making findings and determining that the 180 El Camino Real Residential/R&D Project is fully within the scope of environmental analysis in the 2009 Environmental Impact Report and that the 2022 Addendum to the EIR is the appropriate environmental document for the Project, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. Motion — Councilmember Addiego/Second – Vice Mayor Nicolas: To approve Resolution No. 154- 2022 overruling the San Mateo City / County Association of Governments (C/CAG) Airport Land Use Commission determination of inconsistency with respect to Noise Policies for the proposed residential portion of a redevelopment project located at 180 El Camino Real (“Project”) by adopting specific findings that the project is consistent with the override provisions contained in Division 9, Part 1, Chapter 4, Article 3.5 of the Public Utilities Code, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. 23 REGULAR CITY COUNCIL MEETING SEPTEMBER 14, 2022 MINUTES PAGE 8 Motion — Vice Mayor Nicolas /Second – Councilmember Addiego: To approve Resolution No. 155- 2022 making findings approving a Use Permit, Design Review, Tentative Parcel Map and Transportation Demand Management Plan to subdivide the property to create a total of three parcels, construct one new residential building containing 183 residential units, three Office/R&D buildings totaling approximately 750,000 square feet, ancillary uses and associated parking at 180 El Camino Real (Assessor ’s Parcel Number 014-183-110) in the El Camino Real Mixed Use (ECRMX) Zoning District, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nicolas, and Mayor Nagales; NAYS: None; ABSENT: None; ABSTAIN: None. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS Councilmember Addiego requested to adjourn the meeting in memory of South San Francisco resident Doris Crociani. ADJOURNMENT Being no further business Mayor Nagales adjourned the meeting in memory of Doris Crociani, Carlos Ramilo, Walter Klevesahl, Nandina Bartoli, Harvey Jay Golubmic, Yolanda Alde, Raquel "Rae" Gonzalez, and George Wong at 9:57 p.m. Submitted by: Approved by: Rosa Govea Acosta, MMC, CPMC Mark Nagales City Clerk Mayor Approved by the City Council: / / 24 CALL TO ORDER Mayor Nagales called the meeting to order at 4:30 p.m. ROLL CALL Councilmember Addiego, present in Council Chambers Councilmember Coleman, present in Council Chambers Councilmember Flores, present in Council Chambers Vice Mayor Nicolas, present in Council Chambers Mayor Nagales, present in Council Chambers AGENDA REVIEW No changes. PUBLIC COMMENTS No public comments. CLOSED SESSION Entered into Closed Session: 4:32 p.m. 1. Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency designated representatives: Mike Futrell, City Manager; Leah Lockhart, Director of Human Resources, Donna Williamson and Lisa Charbonneau, Liebert Cassidy Whitmore Employee organizations: AFSCME Local 829 Resumed from Closed Session: 5:10 p.m. Report out of Closed Session by Mayor Nagales: Direction given. No reportable action. ADJOURNMENT Being no further business Mayor Nagales adjourned the meeting at 5:11 p.m. Submitted by: Approved by: Rosa Govea Acosta, MMC, CPMC Mark Nagales City Clerk Mayor Approved by the City Council: / / MINUTES SPECIAL MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO WEDNESDAY, SEPTEMBER 28, 2022 4:30 p.m. HYBRID IN-PERSON/VIRTUAL MEETING Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA Via Zoom The City Council may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021. Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. 25 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-917 Agenda Date:11/9/2022 Version:1 Item #:4. Report regarding a motion to accept the construction improvements of Police Operations &911 Dispatch Center Project as complete in accordance with plans and specifications (total construction cost $52,785,285).( Jacob Gilchrist, Director of Capital Projects) RECOMMENDATION It is recommended that the City Council,by motion,accept the construction improvements of the Police Operations &911 Dispatch Center Project (CIP Project No.pf2003)as complete in accordance with plans and specifications (total construction cost $52,785,285) BACKGROUND/DISCUSSION On January 8,2020,City Council awarded the Police Operations &911 Dispatch Center Project (CIP Project No.pf2003)to Swinerton Builders of San Francisco,California.The project work associated with this project was completed on September 27, 2022. After nearly 40 years in the Municipal Services Building at 33 Arroyo Drive,the South San Francisco Police Department moved into their new 43,000 square foot Police Operations &911 Dispatch Center at 1 Chestnut Avenue in January 2022.A sophisticated,modern facility,the new Operations Center reduces police emergency response times and enhances public safety by providing a state-of-the-art Emergency Response Center. The total construction cost incurred for the project is summarized as follows: Projected Actual Swinerton Builders Construction Contract $47,563,300 $47,563,300 Construction Contingency $4,756,330 $4,988,600 Hazardous Material Abatement Allowance $233,385 $233,385 Total Construction Budget $52,553,015 $52,785,285 FISCAL IMPACT This project was included in the City of South San Francisco’s Fiscal Year 2019-20 Capital Improvement Program and was approved by City Council on January 8,2020 with a total project budget (construction cost plus soft costs)of $56,857,615.While the actual construction cost ($52,785,285)exceeded the projected construction cost ($52,553,015)by $232,270,this represents a 0.4%cost increase and was paid of out of the project soft cost reserve. City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™26 File #:22-917 Agenda Date:11/9/2022 Version:1 Item #:4. RELATIONSHIP TO STRATEGIC PLAN This effort is included in the City’s Strategic Plan. It aligns with Priority #2 which is focused on enhancing quality of life and Priority #3 which is focused on enhancing public safety. CONCLUSION Staff recommends acceptance of the project as complete.Upon acceptance,a Notice of Completion will be filed with the County of San Mateo Recorder’s Office.At the end of the thirty day lien period,the retention funds will be released to the contractor. City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™27 Exempt from Recording Fee by Government Code 6103 Recording Requested By: And When Recorded Mail to: City of South San Francisco P.O. Box 711 South San Francisco, CA 94083 Attn: City Engineer _________________ SPACE ABOVE THIS LINE FOR RECORDER'S USE _________________ NOTICE OF COMPLETION Notice is hereby given that we, the undersigned, City of South San Francisco, the owner of that certain piece of land situated in the City of South San Francisco, County of San Mateo, State of California, and described as follows, to-wit: POLICE OPERATIONS & 911 DISPATCH CENTER PROJECT NO. pf2003 That the City of South San Francisco, as owner, of said land, did, on the 8th of January 2020, enter into a contract with Contractor. for the subject project upon the land above described. That on the 27th of September 2022, the said contract or work of improvement, as a whole, was actually completed by the said contractor; That the name and address of all the owner of said property are as follows: City of South San Francisco P. O. Box 711 - 400 Grand Avenue South San Francisco, CA 94083 and the nature of our title to said property is fee ownership. I, Jacob Gilchrist, being duly sworn, says: I am the Director of Capital Projects for the City of South San Francisco, the owner of the property described in the foregoing notice. I have read the foregoing notice and know the contents thereof, and the same is true of my own knowledge. .............Owner.............. CITY OF SOUTH SAN FRANCISCO . By: ________________________________ Jacob Gilchrist, Director of Capital Projects Date: ______________________________ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . STATE OF CALIFORNIA County of San Mateo } SS. Subscribed and sworn to (or affirmed) before me on this ______ day of _______________, 20____, by Jacob Gilchrist, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. WITNESS my hand and official seal __________________________________ A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. 28 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-911 Agenda Date:11/9/2022 Version:1 Item #:5. ..Title Report regarding a resolution to continue conducting City Council and advisory body meetings remotely due to health and safety concerns for the public and making related findings (Sky Woodruff, City Attorney) RECOMMENDATION Staff recommends that the City Council adopt a resolution to continue allowing the City Council and advisory bodies to conduct meetings remotely due to health and safety concerns for the public and making related findings in compliance with AB 361 (2021). BACKGROUND/DISCUSSION Adopted and signed into law on September 16,2021,Assembly Bill 361 (AB 361)permits local legislative bodies to meet remotely during a declared state of emergency by complying with certain statutory requirements and making certain findings relating to the ability to meet safely in person.After an initial remote meeting utilizing the provisions of AB 361,to continue teleconference meetings the City Council will be required to reconsider the circumstances of the emergency every 30 days that the City’s legislative bodies need to be able to continue to meet remotely to ensure the health and safety of the public. On September 21,2021,the City Council adopted an initial Resolution No.166-2021 making findings and declaring the need for the Council and advisory bodies to continue meeting remotely to ensure the health and safety of the public and authorizing remote teleconference meetings pursuant to Government Code section 54953(e).Since the adoption of those resolutions,the City Council has utilized a hybrid in- person/teleconference meeting model.During this time,the Delta and Omicron variants have surged to be a significant risk and caused case spikes throughout the state.The City has continued to review and has adopted subsequent resolutions to reconsider the public health emergency circumstances and made additional findings required by AB 361.State and local governments have continued to monitor and respond to the trends impacting public health circumstances. The San Mateo County Health Department and the State continues to recommend indoor masking,especially for gatherings that include the elderly,immunocompromised,or people who are not vaccinated.The Centers for Disease Control and Prevention (“CDC”)continues to recommend physical distancing of at least six feet (6’) from others outside of the household. The Council is being asked to review the prior AB 361 findings to continue teleconference meetings under AB 361 for the City’s legislative bodies.Staff recommends that the City Council adopt a resolution to declare these findings remain true so that these bodies can continue to meet remotely. RELATIONSHIP TO THE STRATEGIC PLAN Continued use of teleconference meetings will promote community participation,contributing to the City’s Strategic Plan Priority No. 6 - Community Connections. City of South San Francisco Printed on 11/4/2022Page 1 of 2 powered by Legistar™29 File #:22-911 Agenda Date:11/9/2022 Version:1 Item #:5. FISCAL IMPACT There is no fiscal impact. CONCLUSION Staff recommends that the City Council adopt a resolution to continue conducting the City’s legislative body meetings remotely due to health and safety concerns for the public and making related findings in compliance with AB 361 (2021). City of South San Francisco Printed on 11/4/2022Page 2 of 2 powered by Legistar™30 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-910 Agenda Date:11/9/2022 Version:1 Item #:5a. Resolution of the City Council of the City of South San Francisco declaring the continuing need for the City legislative bodies to meet remotely to ensure the health and safety of the public and making related findings. WHEREAS,on March 4,2020,Governor Newsom declared a State of Emergency to make additional resources available,formalize emergency actions already underway across multiple state agencies and departments,and help the State prepare for a broader spread of COVID-19; and WHEREAS,on March 11,2020,the City Council adopted Resolution No.35-2020 declaring a local emergency due to COVID-19; and WHEREAS,on May 13,2020,the City Council adopted Resolution No.57-2020 amending and updating a local emergency due to COVID-19; and WHEREAS,on March 17,2020,in response to the COVID-19 pandemic,Governor Newsom issued Executive Order N-29-20 suspending certain provisions of the Ralph M.Brown Act to allow local legislative bodies to conduct meetings telephonically or by other means; and WHEREAS,as a result of Executive Order N-29-20,staff set up virtual meetings for all City Council and legislative body meetings; and WHEREAS,on June 11,2021,Governor Newsom issued Executive Order N-08-21,which placed an end date of September 30, 2021, for agencies to meet remotely; and WHEREAS,since issuing Executive Order N-08-21,the Delta variant has emerged,causing a spike in COVID- 19 cases throughout the state; and WHEREAS,on August 3,2021,in response to the Delta variant,the San Mateo County Health Department ordered all individuals to wear masks when inside public spaces and maintain social distancing; and WHEREAS,on September 16,2021,the Governor signed Assembly Bill 361 (AB 361)(2021)which allows for local legislative bodies to continue to conduct meetings via teleconferencing under specified conditions, including that the City Council makes specified findings; and WHEREAS,since the passage of AB 361,the Delta and Omicron variants and sub-variants have spread across the Bay Area,the state and nationwide,causing an additional spike in COVID-19 cases and creating significantly higher risks of infection and hospitalization; and WHEREAS,in response to the fast-spreading Omicron variant,the California Department of Public Health issued an order on December 15,2021,requiring everyone in the state to wear masks in indoor public spacesCity of South San Francisco Printed on 11/10/2022Page 1 of 3 powered by Legistar™31 File #:22-910 Agenda Date:11/9/2022 Version:1 Item #:5a. issued an order on December 15,2021,requiring everyone in the state to wear masks in indoor public spaces and workplaces,which order and the County Health Department’s order are effective through February 15, 2022; and WHEREAS,the County Health Department continues to recommend indoor masking,especially for gatherings that include the elderly, immunocompromised, or people who are not vaccinated; and WHEREAS,the Centers for Disease Control and Prevention (“CDC”)continues to recommend physical distancing of at least six feet (6’) from others outside of the household; and WHEREAS,the City cannot maintain social distancing requirements for the public,staff,Councilmembers,and advisory body members in their respective meeting locations; and WHEREAS,because of the rise in cases due to the Omicron variant and sub-variants,the City is concerned about the health and safety of all individuals who intend to attend Council and advisory body meetings; and WHEREAS,on September 21,2021,the City Council adopted an initial Resolution No.166-2021 making findings and declaring the need for the Council and advisory bodies to continue meeting remotely in order to ensure the health and safety of the public and authorizing remote teleconference meetings pursuant to Government Code section 54953(e),and thereafter has both utilized a hybrid in-person/teleconference meeting model as well as reviewed and adopted additional resolutions reconsidering the circumstances of the public health emergency and making findings and declaring the need for the Council and advisory bodies to continue meeting remotely in order to ensure the health and safety of the public and authorizing remote teleconference meetings pursuant to Government Code section 54953(e); and WHEREAS,the City Council has again reconsidered the circumstances of the Governor’s state of emergency proclamation pursuant to Government Code section 8625, which remains active; and WHEREAS,the circumstances described under Resolutions No.166-2021 and subsequent resolutions continue to exist and the City continues to be concerned about the health and safety of all individuals who intend to attend Council and advisory body meetings; and WHEREAS,the City shall ensure that its meetings comply with the provisions required by AB 361 (2021)for holding teleconferenced meetings. NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO RESOLVES AS FOLLOWS: 1.The above recitals are true and correct, and incorporated into this Resolution. 2.In compliance with AB 361 (2021),and to continue to conduct teleconference meetings without complying with the usual teleconference meeting requirements of the Brown Act,the City Council makes the following findings: a)The City Council has reconsidered the circumstances of the state of emergency; and b)The state of emergency,as declared by the Governor and City Council,continues to directly impact the ability of the City Council and the City’s advisory bodies,as well as staff and members City of South San Francisco Printed on 11/10/2022Page 2 of 3 powered by Legistar™32 File #:22-910 Agenda Date:11/9/2022 Version:1 Item #:5a. impact the ability of the City Council and the City’s advisory bodies,as well as staff and members of the public, from meeting safely in person; and c)The CDC continues to recommend physical distancing of at least six feet (6’)from others outside of the household;however,the City cannot maintain social distancing requirements for the Councilmembers, advisory bodies, staff and public in the meeting spaces; and d)The City Council and advisory bodies continue to need to be able to meet remotely due to present imminent risks to the health or safety of attendees. 3.City Council and City’s legislative body meetings may continue to be conducted remotely in compliance with AB 361, to better ensure the health and safety of the public. 4.The City Council will revisit the need to conduct meetings remotely within 30 days of the adoption of this resolution. City of South San Francisco Printed on 11/10/2022Page 3 of 3 powered by Legistar™33 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-800 Agenda Date:11/9/2022 Version:1 Item #:6. Report regarding a resolution to amend the wage and salary schedule for the City of South San Francisco for Fiscal Year 2022-2023 and approving budget amendment number 23.032 (Leah Lockhart, Human Resources Director) RECOMMENDATION It is recommended that the City Council adopt a resolution to amend the wage and salary schedule to provide for a cost-of-living adjustment to part-time hourly employees and to establish the classifications of Deputy City Manager;Diversity,Equity and Inclusion Officer;Economic Development Manager; Housing Manager; and Payroll Specialist I/II; and approve budget amendment number 23.032. BACKGROUND/DISCUSSION The City maintains a salary and wage schedule (“salary schedule”)for all positions of employment with the City,and any amendments to the schedule are subject to City Council approval.The salary schedule is typically updated at the beginning of each fiscal year,and as needed to implement negotiated rate increase or other recommended changes to job classifications and pay rates.The salary schedule was last amended and approved by Council on July 22,2022 for the 2022-2023 fiscal year.Since that time,Council approved Memorandums of Understanding with each of the City’s recognized employee bargaining units,providing for a cost-of-living adjustment of six percent (6%)plus market equity adjustments based on a City-wide total compensation survey.The new rates have been incorporated into the salary schedule,along with the following proposed changes: Cost of Living Adjustment for Hourly Positions The City employs approximately 350 part-time hourly employees,who are not represented by a collective bargaining agreement.The majority of hourly positions work in the Parks and Recreation and Library Departments,and also serve in various temporary or part-time roles in administration,maintenance,public safety,and other direct service roles.Staff recommends that hourly positions receive a cost-of-living adjustment of six percent (6%)to maintain a competitive rate of pay in line with cost-of-living increases.This increase will also ensure that all positions maintain a starting rate of pay above the local minimum wage,which will increase by 5.7%effective January 1,2023 based on the Bay Area Consumer Price Index (as of August, 2022). New Classifications Deputy City Manager (Executive Management) The City Manager’s Office executive management team includes with an Assistant City Manager,an Assistant to the City Manager,a Communications Director,and a Capital Projects Director.The role of the Communications Director was initially developed to provide exclusive focus on internal and external communications,but has evolved to include a broader scope such as managing the Community Promotores program and overseeing staff implementation of the City’s Racial and Social Equity Plan.Considering the need for flexibility in current and future staffing,staff recommends the creation of a Deputy City Manager classification.A typical role for a Deputy City Manager is to focus on community relations and communications,intergovernmental relationships and projects,and oversee assigned cross-departmentalCity of South San Francisco Printed on 11/4/2022Page 1 of 3 powered by Legistar™34 File #:22-800 Agenda Date:11/9/2022 Version:1 Item #:6. communications,intergovernmental relationships and projects,and oversee assigned cross-departmental functions and programs.The proposed new classification incorporates the roles of the current Communications Director, and provides for the possible expansion of scope and assignments. A salary survey was conducted using nine benchmark cities historically used for executive and management employees.Staff recommends a salary control point of $238,836,with a total range of 10%above and below the control point ($217,128-$262,716).This range is equal to the Communications Director,Director of Capital Projects,and Human Resources Director),and is approximately four percent (4%)above the 60th percentile of the survey market.It is anticipated that this classification will replace the current Communication Director position, therefore there is no additional salary costs associated. Diversity, Equity, and Inclusion Officer (Mid-Management, Teamsters Local 856) In July,2020,Council established a Commission on Racial and Social Equity to identify and recommend strategies,programs,and changes that the City could implement to improve social equity within the community and within all City programs and services.The Commission’s work culminated in a Racial and Social Equity Plan,that is now in the implementation phase.As a part of this plan,the Commission recommended that the City establish a Diversity, Equity and Inclusion Officer. Positions of this nature tend to be varied in scope and responsibilities,and a salary survey did not identify a sufficient number of comparable positions within the City’s survey market for benchmarking.Based on available information,and considering internal alignment of positions within the City with similar qualifications and scope of responsibility,recommends salary range of $107,515 -$130,665 annually ($51.69- $62.82 hourly).This position will replace a vacant Management Analyst II position included within the City Manager’s Office budget, with an equivalent salary. Economic Development Manager, Housing Manager (Mid-Management, Teamsters Local 856) In January,2022,the City’s Deputy Economic Development Director was appointed to the Department Head role of Director of Economic and Community Development.Previously,the Deputy Director served as the division manager over Economic Development and Housing administration.Given the expansion of City’s services and community needs in both of these areas,funds to create two division head positions,Economic Development Manager and Housing Manager.Having two separate division managers for these functions is a staffing structure common to cities of similar size and service level. The recommended salary range for both positions is $149,427-$181,605 annually,which is equivalent to the City Planner classification.A salary survey was conducted for these classifications,and the recommended salary places both positions within 5%of the 60th percentile of survey cities.Funds for these positions were included in the fiscal year 2022-2023 Operating Budget. Payroll Specialist I/II (Confidential Unit, Teamsters Local 856) As part of a reorganization of the Finance Department,funds were included in the fiscal year 2022-2023 operating budget to replace the current,vacant position of Payroll Administrator with a Payroll Specialist,along with part-time support of an Accounting Technician.This classification more closely aligns with the duties and responsibilities of the role,and typical structure within full-service cities of comparable size.This classification will have an entry-level (Payroll Specialist I)and a journey-level (Payroll Specialist II)allowing for flexible staffing and opportunities for growth. A salary survey was conducted,and the recommended range for a Payroll Specialist II is $39.10-$47.53 per hour,which is approximately two percent (2%)above the 60th percentile of the survey market.The Payroll City of South San Francisco Printed on 11/4/2022Page 2 of 3 powered by Legistar™35 File #:22-800 Agenda Date:11/9/2022 Version:1 Item #:6. hour,which is approximately two percent (2%)above the 60th percentile of the survey market.The Payroll Specialist I is set approximately 10% below (two steps below) the Payroll Specialist II. FISCAL IMPACT Funds were included in the fiscal year operating budget to allow for a cost-of living adjustment for hourly employees.However,with greater-than-expected inflation,additional funding is needed for the recommended increase.The recommended increases will result in cost of $62,700 for the remainder of fiscal year 2022- 2023,and an ongoing cost of approximately $94,000 annually.The attached resolution includes budget amendment 23.032 to provide additional funds for this adjustment. Budget for the newly established classifications was included in the current fiscal year operating budget,either as a placeholder for a proposed new position or as an existing classification with equivalent salary and benefits. Therefore, these additions to the salary schedule will not result in increase costs. RELATIONSHIP TO STRATEGIC PLAN This action supports City Council’s strategic priority of Workforce Development,by ensuring that the City maintains a competitive compensation package to attract and retain a high-performance workforce,and ensuring the necessary staffing structure to enable effective service to the community. CONCLUSION Staff recommends that Council approve a resolution to amend the wage and salary schedule to provide for a cost-of-living adjustment to part-time hourly employees and to establish the classifications of Deputy City Manager, Diversity, Equity and Inclusion Officer, Economic Development Manager, Housing Manager, and Payroll Specialist I/II. ATTACHMENTS 1.Job Description for Deputy City Manager 2.Job Description for Diversity, Equity and Inclusion Officer 3.Job Description for Economic Development Manager 4.Job Description for Housing Manager 5.Job Description for Payroll Specialist I/II City of South San Francisco Printed on 11/4/2022Page 3 of 3 powered by Legistar™36 City of South San Francisco Human Resources Department Deputy City Manager Class Description Definition Under direction of the City Manager, provides comprehensive leadership and direction to assigned major City functional areas, including inter-departmental projects or programs; oversees communications and community outreach; performs policy and legislative analysis, coordinates the activities of assigned staff and services; represents the City and fosters cooperative working relationships with community groups, intergovernmental agencies and City staff. Performs other related work as required. Distinguishing Characteristics The Deputy City Manager is distinguished from Assistant City Manager in by the assignment of programmatic responsibilities, with a focus on intergovernmental relationships, policy analysis, and public communications. It is further distinguished from the Assistant to the City Manager by its supervisory responsibilities and by the level and scope of functional responsibilities. Specific programmatic responsibilities may vary based on needs and as assigned by the City Manager or Assistant City Manager Typical and Important Duties 1. Assists the City Manager and Assistant City Manager in the development of a variety of plans, programs, and projects designed to better the City, including the development of short- and long-range City strategies. 2. Supervises assigned staff City Manager’s office, may supervise staff assigned to cross- departmental teams. 3. Directs, oversees and participates in the work plan for assigned projects and program areas; assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods and procedures. 4. Assists in the development and administration of the City Manager’s Office budget as it relates to assigned functional areas; directs the forecast of additional funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements mid-year adjustments. 5. Formulates, recommends, and administers policies and procedures including those governing special projects. 6. Conducts legislative analysis to determine the effect of proposed legislation on assigned functional areas and related City operations. 7. Represents the City and City Manager in meetings with other City and government agencies. 8. Analyzes and prepares reports on assigned programs and projects for the City Manager, Boards and Commissions and Council. 9. May serve as Public Information Officer or Government Liaison for Emergency Operations. 10. Provides information and briefings to the press relative to news releases. 37 City of South San Francisco Deputy City Manager Class Description Page 2 11. Maintains communication and coordinates City activities with outside agencies and organizations; serves as liaison with department directors, City Council, City Manager, and other external agencies. 12. As assigned, manages Citywide programs and functions, including but not limited to public information and communications, community outreach and events, social media coordination, emergency operations planning, sustainability initiatives, equity and inclusion, 13. Selects, trains, motivates, and evaluates personnel; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures; maintains discipline and high standards necessary for the efficient and professional operation of the department. 14. Performs related duties and responsibilities as assigned. Job-related Qualifications Knowledge of: • Principles, practices, and procedures of public administration as applied to assigned program and service areas. • Basic organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions. • Principles and practices of public relations and community outreach. • Technology and systems for public communications, including social media, websites, and related platforms. • Effective public presentation methods for diverse audiences • Social and political issues, and legislative developments affecting City operations, programs, and services. • Principles and practices of leadership, motivation, team building and conflict resolution. • Ordinances, resolutions, and laws affecting the operation of the City. • Principles and practices of organization and administration. • Principles of management, supervision, training, and employee development. • Principles and procedures of general purchasing, fiscal management, budget, and office management. Ability to: • Analyze problems and propose solutions; elicit the cooperation of others to affect solutions; negotiate with others the affects of the proposed solutions. • Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. • Prepare complex analyses and reports, including conclusions and recommendations. • Make presentations to elected and appointed officials. • Communicate effectively with diverse multi-cultural groups. • Establish and maintain effective and cooperative relationships with the public, staff, the press, contractors, consultants, and other elected and appointed officials. • Interpret and work in accordance with ordinances, resolutions, and laws affecting the City. • Make sound decisions in a manner consistent with the essential job functions. 38 City of South San Francisco Deputy City Manager Class Description Page 3 • Make process improvement changes to streamline procedures; develop and implement procedures and systems. • Acquire a thorough knowledge of applicable City policies and procedures. • Read, interpret, and accurately apply a variety of federal, state, and local rules and regulations. • Coordinate various projects with other City employees and public officials. • Use initiative and independent judgment with established policy and procedural guidelines. • Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction. • Represent the City and the department effectively in contacts with representatives of other agencies, City departments, and the public. • Work in a safe manner modeling correct City safety practices and procedures; coach others and enforce adherence to safety policies and procedures. • Maintain confidentiality regarding sensitive information. Skill in • Operating personal computer and its associated applications. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Five years of progressively more responsible municipal or county government experience, including two years in a senior management or administrator capacity. Training: A bachelor’s degree from an accredited college or university with major coursework in public or business administration, or related field. A master’s degree in public administration or a related field is desirable. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. • Possession of, or ability to obtain, an appropriate valid California driver’s license, and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person, over the telephone, and to make public presentations; lift and carry 35 pound boxes, files, and materials. Work Environment: Mobility to work in a typical office and/or field setting. Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; work protracted and irregular hours and evening meetings or off- 39 City of South San Francisco Deputy City Manager Class Description Page 4 shift work for meeting attendance or participation in specific projects or programs; available for evening meetings. Approved: 11/09/22 Revised Date: Former Titles: Abolished: Bargaining Unit: Executive Management ADA Review: DOT: No Physical: N/A Status: Unclassified (At-Will)/Exempt EEOC Category: 1 Job Code: N200 40 City of South San Francisco Human Resources Department Diversity, Equity and Inclusion Officer Class Description Definition Under general direction of the City Manager or designee, develops, coordinates, and oversees the implementation of programs and initiatives related to the City’s Racial and Social Equity Plan and other programs supporting the City’s equity and inclusion goals. Distinguishing Characteristics This single-position classification is distinguished by City-wide coordination of policies, programs and strategies designed to promote equity and inclusion within the South San Francisco community. Supervision of staff is not a primary responsibility; however, the position may supervise clerical staff, hourly program staff, interns, and/or volunteers on a project or day-to-day basis. This class series is distinguished from other managerial professional classes within the City by the emphasis on City-wide coordination of equity and inclusion initiatives. Typical and Important Duties 1. Oversee and coordinate the implementation of goals, strategies, and priorities of the City’s Racial and Social Equity Plan, provide assistance to departmental staff to ensure that progress is monitored and objectives are being met. 2. Identify potential new programs, activities or initiatives to foster diversity, equity and inclusion in the South San Francisco community, including the identification and coordination of training for employees and members of the community. 3. Work with each department identify opportunities to improve equity and inclusion of diverse community members in a variety of City programs and services, and develop strategies and action plans to implement policies to achieve equity outcomes. 4. Collaborate with the Human Resources Department to identify and implement best practices to promote equity and inclusion within the workforce, bring an equity lens to workforce program areas including but not limited to recruitment and selection, training and development, personnel policies, and employee relations. 5. Collect, analyze, and synthesize data and formulate recommendations for priority areas, recommend programs or policy changes 6. Develop metrics and track progress on goals and priorities, including but not limited to priorities identified in the Racial and Social Equity Plan, prepare and deliver periodic reports to Department Heads, applicable Boards or Commissions, and City Council. 7. Serve as staff liaison to the Community Safety and Equity Board, including coordinate periodic training or presentations, take minutes and follow-up on action items. 8. May assist in develop public communication materials related to the City’s equity and inclusion programs and initiatives. 9. Perform related duties as assigned. 41 City of South San Francisco Diversity, Equity and Inclusion Officer Class Description Page 2 Job-related Qualifications Knowledge of: • Principles and practices of community engagement, understanding of specific barriers that may lead to a lack of access and engagement among diverse community members • Dynamics of power, privilege, and oppression across multiple identities, including but not limited to race, ethnicity, gender identity, sexual orientation, age, disability and religion. • Principles and practices of project management, program evaluation, and data analysis. • Current research and best practices for fostering diversity, equity and inclusion within communities and within the workforce. • Techniques for group facilitation and effective communication for engaging in dialogue around topics such as race, anti-racism, diversity and inclusion. • Applicable Federal, State, and Local laws regarding anti-discrimination and equity as they relate to government services and employment. Ability to: • Communicate effectively, including proficiency in engaging in cross-cultural communications and interactions. • Plan and conduct effective management, administrative, and operational studies. • Use initiative, discretion, and sound independent judgment within policy and procedural guidelines. • Prepare clear and effective reports, correspondence, informational and educational materials, and other written materials. • Make effective presentations. • Direct the work of others on a project or day-to-day or project basis; plan, distribute, coordinate, and review the work of assigned staff. • Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. • Engage professionally and effectively and represent the City with a wide range of diverse consultants, occasionally in situations where relations may be difficult or strained. • Establish and sustain positive working relationships with internal and external stakeholders, including elected officials and senior management. • Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with a minimal direction. • Use initiative, discretion, and sound independent judgment within policy and procedural guidelines. • Understand safety policies, rules, and regulations; work in a safe manner, following City safety practices and procedures. • Maintain confidentiality regarding sensitive information. 42 City of South San Francisco Diversity, Equity and Inclusion Officer Class Description Page 3 • Ability to communicate in two or more languages commonly spoken in the South San Francisco community is preferred. Skill in: • Using a personal computer and its associated applications, including Word, Excel, and PowerPoint • Rapid note taking and accurate transcription of own notes. • Spreadsheet software and data analysis • Group facilitation Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Four years of progressively more responsible professional experience in program development and project management in a local government or community-based organization, at least two of which include direct experience managing or developing diversity, equity and inclusion programs. Training: A bachelor’s degree from an accredited college or university with major coursework in social work, public health, public policy, community advocacy and justice, human resources, or other field that includes an emphasis on social issues impacting marginalized communities. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. • Possession of, or ability to obtain, a valid, appropriate California driver’s license and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated or standing position for prolonged periods of time, strength to lift and carry presentation materials, strength to lift and carry 35 pounds; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone and to make public presentations. Work Environment: Work in a standard office environment; ability to work protracted and irregular hours, and available for evening meetings and/or training. Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; work protracted and irregular hours and evening meetings or off- 43 City of South San Francisco Diversity, Equity and Inclusion Officer Class Description Page 4 shift work for meeting attendance or participation in specific projects or programs; available for evening meetings. Approved: 11/9/2022 Revised Date: Former Titles: Abolished: Bargaining Unit: Mid-management ADA Review: DOT: No Physical: N/A Status: Classified/Exempt EEOC Category: 1.2 First/Mid-level managers Job Code: M540 44 City of South San Francisco Human Resources Department Economic Development Manager Class Description Definition Under direction from the Economic and Community Development Director or Deputy Director, directs and coordinates the Economic Development Division; plans, organizes, manages, and directs the review and implementation of the City’s Economic Development programs and projects; prepares and presents reports to the Economic and Community Development Director on activities, issues, and needs of the Division; develops and implements economic development policies, goals and objectives and ensures compliance with applicable laws, ordinances and regulations; and does related work as required. Distinguishing Characteristics Reporting to the Economic and Community Development Director or Deputy Director, the Manager manages, supervises, develops, maintains, directs and coordinates the activities of the Economic Development Division whose functions include providing direct public service. This class is distinguished from the next lower-level classifications in that it has primary responsibility for managing the Division. Typical and Important Duties 1. Manages the operations of the Economic Development Division, including planning, developing, evaluating, and administering economic development projects and programs for the City; develops goals, objectives, and strategies to ensure ongoing success. 2. Manages the Economic Advancement Center; develops, administers, and maintains all contracts, partnerships, and grants related to the operation of the Center. 3. Assists in the strategic planning, organization, and management of economic development programs, including shop local efforts and business loans. 4. Directs the negotiation of real estate development agreements and manages related contracts. 5. Develops and conducts economic development research studies, trends, needs assessments, and financial analyses; assesses economic and fiscal impact of business development projects to the City and the City’s projects on the business community; recruits and retains businesses to sustain economic diversity and growth. 6. Develops and provides information to business representatives and developers to assist with the City’s development requirements; assists with the facilitation and coordination of the City’s entitlement and building permit process and other needs where appropriate. 7. Identifies, oversees development and administration of economic development grants; identifies and develops new sources of funding; and applies for federal and state funds. 8. Oversees business loans and related financial matters. 45 9. Oversees and assists with the development of marketing and outreach efforts to facilitate the attraction, retention, growth, and success of businesses within the City; works with businesses and other departments to develop and implement specific business attraction, expansion, and retention programs. 10. Coordinates with other departments, agencies, and organizations on regional economic development activities. 11. 12. Develops and manages the Division’s budget, monitors expenditures and makes adjustments accordingly, and develops and maintains established service levels and objectives. 13. Prepares staff analyses and reports for City Council, Successor Agency, Oversight Board, and Planning Commission relative to economic development programs; attends meetings of public bodies, explain staff analyses, and responds to questions from elected or appointed officials, business community, and the public. 14. Coordinates Economic Development Division program activities with other departments and divisions; attends community meetings, represents the department and City, and promotes good community relations; investigates and resolves citizen complaints and concerns; applies the principles of good customer service and instills it in staff members. 15. Represents the Division/Department to other City departments, government agencies, community members, and business and brokerage community representatives; represents the City at professional and technical meetings. 16. Provides technical assistance and information to a variety of boards, commissions, and committees. 17. Prepares and presents a variety of reports to the City Council, Planning Commission, City Manager, and others, including staff reports, monthly and periodic reports, data compilation, and responses to inquiries. 18. Coordinates the preparation, training, and implementation of new or revised economic development policies, standards, and regulations. 19. Supervises, trains, and evaluates assigned staff. 20. Builds and maintains positive working relationships with co-workers, other City employees, local and regional business organizations, including the SSF Chamber of Commerce, and the public using principles of good customer service. 21. Performs other related work as required. Job-related Qualifications Knowledge of: • Principles and practices of economic and business development and approaches to promote and stimulate economic development, including business attraction and retention strategies and programs. • Federal, state, and local programs and resources for economic and business development. • Principles and practices of real estate development, including real estate finance, environmental and planning approval process, and citizen participation. • Principles of grant writing and administration; principles of contract administration. • Principles and practices of budget and financial management; financing techniques and resources for real estate and business development. • Principles, practices, and procedures of funding sources and grant funds disbursement. 46 • Applicable local, State and Federal laws, ordinances and rules pertaining to economic development, real estate, and land use. • Principles and practices of research, assessment of trends, and analyzing complex economic development data. • Principles, practices, and techniques of marketing and promotion. • Principles and practices of policy development and implementation. • Principles and practices of demographic research and analysis. • Principles and practices of project and contract management and negotiation methodologies. • Principles and practices of management, supervision, training, and employee development. • Principles and practices of public administration and human resources as applied to function, including basic employee-relations concepts. Ability to: • Identify economic development needs. • Organize, implement, and direct economic development activities and programs. • Negotiate and manage complex real estate development agreements and other contracts with businesses, developers, organizations, and others. • Analyze real estate development pro formas. • Interpret, understand, and apply applicable laws and regulations related to economic development, land use, zoning, and land acquisition. • Identify and assess grants and other funding resources and opportunities; apply for grants and other funding, assuring requirements and deadlines are met. • Represent the City and department effectively with other City departments, other agencies, the public and business community groups. • Develop and maintain collaborative working relationships with the business community, outside agencies and organizations, and other City departments. • Conduct complex economic analyses and prepare economic reports. • Perform effective research and analyze complex data. • Exercise good judgement, flexibility, and sensitivity. • Effectively plan, supervise, and direct the work of assigned staff. • Prepare clear, concise, and complete written reports; make effective presentations to City Council, commissions, boards, business community, and the public. • Prepare, administer, and monitor assigned program budget. • Communicate clearly and concisely, both orally and in writing. • Acquire a thorough knowledge of applicable City and department policies and regulations. • Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction. • Represent the City and the department effectively in contacts with representatives of other agencies, City departments, and the public. • Establish and maintain cooperative relationships with those contacted in the course of the work. • Work in a safe manner modeling correct City safety practices and procedures; coach others and enforce adherence to safety policies and procedures. • Maintain confidentiality regarding sensitive information. 47 Skill in: • Using a personal computer and its associated applications, including Word, Excel and PowerPoint. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Five years of progressively more responsible experience in economic development and implementation, with at least two years in a supervisory capacity. Training: A bachelor’s degree from an accredited college or university with major coursework in planning, public or business administration, economics, or a related field. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. • Possession of, or ability to obtain, a valid, appropriate California driver’s license and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Ability to use standard office equipment, including a computer; sit, stand, walk, and maintain sustained posture in a seated position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone; lift and carry 25 pound boxes, files, and materials. Work Environment: Mobility to work in a typical office setting with some exposure to the field and outdoors. Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; work protracted and irregular hours and evening meetings or off- shift work for meeting attendance or participation in specific projects or programs; available for evening meetings. Approved: 11/9/2022 Revised Date: Former Titles: Abolished: Bargaining Unit: Mid-management ADA Review: DOT: No Physical: N/A Status: Classified/Exempt EEOC Category: 1.2 First/Mid-level managers Job Code: M190 48 City of South San Francisco Human Resources Department Housing Manager Class Description Definition Under direction from the Economic and Community Development Director or Deputy Director, directs and coordinates the Housing Division; plans, organizes, manages and directs the review and implementation of the City’s housing programs and projects; prepares and presents reports to the Economic and Community Development Director on activities, issues, and needs of the Housing Division; develops and implements housing policies, goals and objectives and ensures compliance with applicable laws, ordinances and regulations; and does related work as required. Distinguishing Characteristics Reporting to the Economic and Community Development Director or Deputy Director, the Housing Manager manages, supervises, develops, maintains, directs and coordinates the activities of the Housing Division whose functions include providing direct public service. This class is distinguished from the next lower-level classifications in that it has primary responsibility for managing the Division. Typical and Important Duties 1. Manages the operations of the Housing Division, including planning, developing, and administering housing and community development projects and programs for the City. 2. Assists in the strategic planning, organization, and management of the Housing Division, including various housing programs that provide the City with practical, long-term solutions to housing needs and affordable housing developments. 3. Oversees the preparation, implementation, and compliance with the Community Development Block Grant (CDBG) and HOME programs with local, state, and federal agencies; maintains appropriate, required, and accurate records for such programs. 4. Oversees administration of the City’s BMR inclusionary housing program, including marketing new units, collection of in-lieu fees, contracts; interprets BMR ordinances and guidelines; works with staff to develop and implement procedures. 5. Monitors current and proposed federal, state, and local legislation and changes in codes for impacts to the City’s housing programs and activities; analyzes impact to City policies or programs; develops City’s response to proposed legislation, either in support or opposition; develops and prepares changes to City policies or programs in response to changing codes and legislation. 6. Oversees affordable housing dispositions and associated agreements; negotiates affordable housing agreements and housing production and rehabilitation activities. 49 7. Identifies funding sources, applies for state and federal housing funds and grants; prepares and administers CDBG and Successor Agency funds and budgets; prepares and submits various budgetary documents to funding agencies. 8. Oversees the City’s housing funds, including the Commercial Linkage Fee ordinance. 9. Manages the City’s affordable housing loan portfolio, and income restricted units. 10. Oversees and monitors the City’s housing assistance programs (i.e., Employee Down Payment Assistance and Rental Assistance Programs). 11. Develops and conducts housing-related studies, trends, needs assessments, and financial analyses; analyzes proposals for housing development, acquisition, and/or rehabilitation for their financial feasibility and potential impact on the expansion of affordable housing opportunities within the City. 12. Negotiates and administers contracts between the Department and consultants, contractors, developers, and others related to the programs and activities in the Housing Division. 13. Develops, coordinates, and facilitates community outreach and education activities related to housing issues in the City; maintains positive relationships with City residents, community associations, nonprofit organizations, developers, lenders, and real estate professionals. 14. Prepares staff analyses and reports for City Council, Housing Authority, and Planning Commission relative to areas of housing program responsibilities; attends meetings of public bodies, explain staff analyses, and responds to questions from elected or appointed officials, community groups, and the public on housing matters. 15. Coordinates housing program activities with other departments and divisions; attends community meetings, represents the Housing Division and City, and promotes good community relations; investigates and resolves citizen complaints and concerns; applies the principles of good customer service and instills it in staff members. 16. Oversees negotiations to purchase land and facilitates acquisition of property. 17. Manages the Division’s budget, monitors expenditures and makes adjustments accordingly, and develops and maintains established service levels and objectives. 18. Represents the Housing Division to other City departments, government agencies, community groups concerning regional housing issues. 19. Prepares and presents a variety of housing-related reports to the City Council, Planning Commission, City Manager, and others, including staff reports, monthly and periodic reports, data compilation, and responses to inquiries. 20. Coordinates the preparation, training, and implementation of new or revised policies, standards, and regulations. 21. Supervises, trains, and evaluates assigned staff. 22. Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service. 23. Performs other related work as required. Job-related Qualifications Knowledge of: • Principles and practices of Affordable Housing program administration and related development methods and practices. 50 • Principles of the Community Development Block Grant (CDBG)/HOME regulations, policies, and other relevant federal, state, and local laws and ordinances related to planning, land use, and fair housing law. • Principles and practices of housing development, rehabilitation, and construction and affordable housing programs; laws, codes and regulations governing public housing development and rehabilitation programs. • Principles and practices of housing development and affordable housing program finance and administration, including grants, financial and feasibility analysis; public and private housing development financing systems and programs. • Principles and practices of research, assessment of trends, and analyzing data for housing development. • Principles and practices of real estate and real estate development, and applicable laws and finances. • Principles of building zoning and applicable local codes. • County, state and federal legislative processes and legislative developments applicable to housing development and rehabilitation service issues. • Principles and practices of community outreach and promotion. • Principles and practices of budget and financial management. • Principles and practices of project and contract management and negotiation methodologies. • Principles and practices of management, supervision, training, and employee development. • Principles and practices of public administration and human resources as applied to function, including basic employee-relations concepts. Ability to: • Develop, organize, and implement complex housing programs and projects, including affordable housing; effectively direct the administration of assigned housing programs within requirements and guidelines established by the City and funding agencies. • Analyze housing finance alternatives to evaluate program effectiveness and costs benefit. • Interpret, apply, and effectively explain housing laws, rules, codes, policies, and procedures. • Identify and assess grants and funding opportunities from all sources while being proactive in seeking out additional financial resources; apply for grants and other funding, assuring requirements and deadlines are met. • Develop and maintain collaborative working relationships with community groups, outside agencies, and other City departments. • Maintain effective liaison with other City departments and other agencies and deal successfully with the public and community groups on housing activities and programs. • Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. • Effectively negotiate contracts and agreements in support of the City’s housing programs. • Exercise good judgement, flexibility, and sensitivity. • Effectively plan, supervise, and direct the work of assigned staff. • Prepare clear, concise, and complete written reports; make effective presentations to City Council, commissions, boards, developers, and the public. • Prepare, administer, and monitor assigned program budget. • Communicate clearly and concisely, both orally and in writing. 51 • Acquire a thorough knowledge of applicable City and department policies and regulations. • Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction. • Represent the City and the department effectively in contacts with representatives of other agencies, City departments, and the public. • Establish and maintain cooperative relationships with those contacted in the course of the work. • Work in a safe manner modeling correct City safety practices and procedures; coach others and enforce adherence to safety policies and procedures. • Maintain confidentiality regarding sensitive information. Skill in: • Using a personal computer and its associated applications, including Word, Excel and PowerPoint. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Five years of progressively more responsible experience in housing program development and implementation, with at least two years in a supervisory capacity. Training: A bachelor’s degree from an accredited college or university with major coursework in planning, public or business administration, economics, or a related field. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. • Possession of, or ability to obtain, a valid, appropriate California driver’s license and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Ability to use standard office equipment, including a computer; sit, stand, walk, and maintain sustained posture in a seated position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone; lift and carry 25 pound boxes, files, and materials. Work Environment: Mobility to work in a typical office setting with some exposure to the field and outdoors. Ability to: Travel to different sites and locations; drive safely to different sites and locations; maintain a safe driving record; work protracted and irregular hours and evening meetings or off- shift work for meeting attendance or participation in specific projects or programs; available for evening meetings. 52 Approved: 11/9/2022 Revised Date: Former Titles: Abolished: Bargaining Unit: Mid-management ADA Review: DOT: No Physical: N/A Status: Classified/Exempt EEOC Category: 1.2 First/Mid-level managers Job Code: M195 53 City of South San Francisco Human Resources Department Payroll Specialist I/II Class Description Definition Under general supervision, performs a variety of complex and specialized accounting duties related to processing Citywide payroll; functions as a liaison between the Finance Department, and other City departments and employees by answering questions and solving complicated and/or sensitive payroll problems; performs a variety of technical tasks relative to payroll; and performs other related duties as assigned. Distinguishing Characteristics The Payroll Specialist I is the entry-level classification in the Payroll Specialist series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Payroll Specialist I is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. The Payroll Specialist II is the experienced journey-level classification within the Payroll Specialist series. Payroll Specialist II is distinguished from the I level by the performance of the full range of duties assigned. Positions assigned to this class are required to carry out assigned duties and responsibilities under general supervision and receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions assigned to this class may be assigned to train and provide lead direction to lower-level payroll staff. Typical and Important Duties 1. Perform specialized and detailed work in the review and processing of Citywide payroll and related materials; ensure the integrity of data and information related to payroll. 2. Analyze and reconcile a variety of payroll records; prepare, process, and maintain payroll records, and transactions, including Workers’ Compensation, State Disability Insurance, and Employment Development Department. 3. Reconcile and transfer payroll taxes, quarterly taxes, and PERS retirement contributions. 4. Audit and process timecards; prepare and submit payroll accounting information for data processing; check payroll batches for errors and reconcile differences. 5. Audit and calculate adjustments and retroactive pay, benefit changes, pay raises and promotions; review all personnel transactions for accuracy and compliance. 6. Answer questions and provide information to employees, departments and timekeepers about payroll and personnel procedures; interpret and explain payroll rules and regulations. 54 City of South San Francisco Payroll Specialist I/II Class Description Page 2 7. Balance payroll system controls; balance and post payroll transactions to payroll ledgers and reconcile to the accounting system; and balance various other financial transactions with source documents and controls. 8. Prepare, compile, tabulate and maintain payroll data and complex documents; assist with preparing technical financial, statistical and operational reports, statements and records. 9. Prepare payroll retention records for storage. 10. Assist with implementation of payroll and benefit changes, reviews memoranda of understanding, contracts, and policies for their impact on payroll processes. 11. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. 12. Perform related duties and responsibilities as assigned. Job-related Qualifications Knowledge of: • Practices, methods, and terminology used in payroll and timekeeping. • Principles and practices of routine analytical research. • Pertinent local, State and Federal laws, ordinances, rules and regulations related to payroll, wage and garnishment laws. • Governmental accounting and payroll practices, especially as applied to municipal organizations. • Business letter writing and report preparation. • Customer service principles and problem resolution techniques. • Modern office practices and procedures, computer equipment and software applications related to financial accounting. • Techniques for dealing effectively with the public and City staff, in person and over the telephone. Ability to: • Perform difficult and responsible technical work related to payroll and related statistical record keeping. • Process and reconcile complex payroll documents. • Prepare, process, review, and check submitted payroll and financial documents, records, and forms for accuracy, completeness and conformance to applicable policies, rules, and regulations. • Research and compile technical and financial information. • Make accurate mathematical calculations. • Respond to and assist in resolving difficult and/or sensitive inquiries related to payroll processes. • Operate a personal computer for data entry, inquiry, and report generation. • Maintain confidentiality of a wide range of sensitive information. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain cooperative relations with those contacted during the course of work. • Work in a safe manner, following City safety practices and procedures. 55 City of South San Francisco Payroll Specialist I/II Class Description Page 3 • Maintain confidentiality regarding sensitive information. Skill in: • Word processing and working with a variety of computer applications with sufficient speed and accuracy to perform assigned work. • Entering and retrieving data into standard computer with speed and accuracy sufficient to perform assigned work. • Managing electronic and hard copy records. Experience and Training Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Payroll Specialist I Experience: Two years of responsible experience performing clerical accounting duties, preferably involving payroll. Training: Equivalent to an Associate’s degree from an accredited college or university with major course work in public administration, business administration or a related field. Payroll Specialist II Experience: Three years of experience similar to a Payroll Specialist I with the City of South San Francisco. Training: Equivalent to an Associate’s degree from an accredited college or university with major course work in public administration, business administration or a related field. Licenses and Certificates All licenses and certificates must be maintained as a condition of employment. Possession of, or the ability to obtain, an appropriate, valid California driver’s license and a satisfactory driving record. Special Requirements Essential duties require the following physical skills and work environment: Physical Skills: Able to use standard office equipment, including a computer; mobility to work in a typical office setting to use standard office equipment; sit, stand, walk, kneel, crouch, stoop, squat, twist, and maintain sustained posture in a seated position for prolonged periods of time; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone; lift and carry 25 pound boxes, files, and materials. Work environment: Work in a standard office setting. Ability to: Travel to different sites and locations. 56 City of South San Francisco Payroll Specialist I/II Class Description Page 4 Approved: 11/9/2022 Revised Date: Former Titles: Abolished: Bargaining Unit: Confidential ADA Review: DOT: No Physical: N/A Status: Classified/FLSA Non-Exempt EEOC Category: 5 – Administrative Support Workers Job Code: 0270/0275 57 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-801 Agenda Date:11/9/2022 Version:1 Item #:6a. Resolution to amend the wage and salary schedule for the City of South San Francisco for Fiscal Year 2022- 2023 and approving budget amendment number 23.032 WHEREAS,on July 22,2022 City Council approved the wage and salary schedule for the City of South San Francisco; and WHEREAS,after adoption of the fiscal year 2022-2023 City Council approved negotiated wage increases within the Memorandums of Understanding with the City’s recognized bargaining units,including a six percent (6%) cost-of-living adjustment. WHEREAS,staff recommends a 6%cost-of-living adjustment for all hourly classifications in order to maintain internal alignment among related classifications, to be effective the November 11, 2022; and WHEREAS,to ensure the foreseeable needs of the organization are met,staff recommends the addition of the classifications of Deputy City Manager,Diversity,Equity and Inclusion Officer,Economic Development Manager,Housing Manager,and Payroll Specialist I/II,with hourly equivalent salaries as listed in Exhibit A; and WHEREAS,to accommodate increased costs associated with wage increases for hourly staff,staff recommends Council approve budget amendment 23.032 in the amount of $62,700. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby: 1.Amend the Salary and Wage Schedule for Fiscal Year 2022-2023, attached hereto as Exhibit A. 2.Approve Budget 3.This action shall be effective the date of the adoption by City Council. City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™58 File #:22-801 Agenda Date:11/9/2022 Version:1 Item #:6a. ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™59 Executive Management Only City of South San Francisco | Salary Schedule Effective 11/11/2022 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type MINIMUM CONTROL POINT MAXIMUM Assistant City Manager N100 7/22/2022 EXEC Houly 121.62$ 133.78$ 147.15$ Bi-Weekly 9,729.00$ 10,702.00$ 11,772.00$ Monthly 21,080.00$ 23,188.00$ 25,507.00$ Assistant to the City Manager N180 7/22/2022 EXEC Hourly 72.78$ 80.06$ 88.06$ Bi-Weekly 5,822.00$ 6,405.00$ 7,045.00$ Monthly 12,615.00$ 13,876.00$ 15,264.00$ City Manager N115 4/28/2021 EXEC Hourly 147.88$ Bi-Weekly 11,830.00$ Monthly 25,632.00$ Communications Director N190 7/22/2022 EXEC Hourly 104.39$ 114.82$ 126.31$ Bi-Weekly 8,351.00$ 9,186.00$ 10,105.00$ Monthly 18,094.00$ 19,903.00$ 21,893.00$ Deputy City Manager N200 11/11/2022 EXEC Hourly 104.39$ 114.82$ 126.31$ Bi-Weekly 8,351.00$ 9,186.00$ 10,105.00$ Monthly 18,094.00$ 19,903.00$ 21,893.00$ Director of Capital Projects N195 7/22/2022 EXEC Hourly 104.39$ 114.82$ 126.31$ Bi-Weekly 8,351.00$ 9,186.00$ 10,105.00$ Monthly 18,094.00$ 19,903.00$ 21,893.00$ Director of Economic & Community Development N140 7/22/2022 EXEC Hourly 106.52$ 117.17$ 128.88$ Bi-Weekly 8,521.00$ 9,373.00$ 10,311.00$ Monthly 18,463.00$ 20,309.00$ 22,340.00$ Director of Finance N145 7/22/2022 EXEC Hourly 108.41$ 119.25$ 131.17$ Bi-Weekly 8,672.00$ 9,540.00$ 10,494.00$ Monthly 18,790.00$ 20,669.00$ 22,736.00$ Fire Chief N150 7/22/2022 EXEC Hourly 124.32$ 136.75$ 150.43$ Bi-Weekly 9,946.00$ 10,940.00$ 12,034.00$ Monthly 21,549.00$ 23,704.00$ 26,074.00$ Director of Human Resources N130 7/22/2022 EXEC Hourly 104.39$ 114.82$ 126.31$ Bi-Weekly 8,351.00$ 9,186.00$ 10,105.00$ Monthly 18,094.00$ 19,903.00$ 21,893.00$ Page 1 of 1 60 Executive Management Only City of South San Francisco | Salary Schedule Effective 11/11/2022 JOB TITLE JOB CODE EFFECTIVE DATE UNIT Pay Type MINIMUM CONTROL POINT MAXIMUM Director of Information Technology N165 7/22/2022 EXEC Hourly 107.39$ 118.13$ 129.94$ Bi-Weekly 8,591.00$ 9,450.00$ 10,395.00$ Monthly 18,614.00$ 20,475.00$ 22,523.00$ Library Director N110 7/22/2022 EXEC Hourly 104.87$ 115.36$ 126.90$ Bi-Weekly 8,390.00$ 9,229.00$ 10,152.00$ Monthly 18,178.00$ 19,996.00$ 21,995.00$ Director of Parks and Recreation N175 7/22/2022 EXEC Hourly 109.12$ 120.03$ 132.03$ Bi-Weekly 8,729.00$ 9,602.00$ 10,563.00$ Monthly 18,914.00$ 20,805.00$ 22,886.00$ Chief of Police N155 7/22/2022 EXEC Hourly 127.57$ 140.33$ 154.36$ Bi-Weekly 10,206.00$ 11,226.00$ 12,349.00$ Monthly 22,112.00$ 24,323.00$ 26,756.00$ Director of Public Works N160 7/22/2022 EXEC Hourly 108.95$ 119.85$ 131.84$ Bi-Weekly 8,716.00$ 9,588.00$ 10,547.00$ Monthly 18,885.00$ 20,774.00$ 22,851.00$ Page 1 of 1 61 City of South San Francisco | Salary Schedule Effective 11/11/2022 JOB TITLE JOB CODE EFFECTIVE DATE UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Accountant - Senior M625 9/16/2022 MID MGMT 51.44$ 54.01$ 56.71$ 59.55$ 62.53$ Accountant I M100 9/16/2022 MID MGMT 42.54$ 44.67$ 46.90$ 49.25$ 51.71$ Accountant II M620 9/16/2022 MID MGMT 46.77$ 49.11$ 51.57$ 54.15$ 56.86$ Accounting Assistant I A480 10/14/2022 AFSCME 27.98$ 29.38$ 30.85$ 32.39$ 34.01$ Accounting Assistant II A225 10/14/2022 AFSCME 30.75$ 32.29$ 33.90$ 35.59$ 37.37$ Accounting Assistant II - Hourly X100 11/11/2022 HOURLY 30.75$ 32.29$ 33.90$ 35.59$ 37.37$ Administrative Assistant - Senior O340 9/16/2022 CONFID 37.79$ 39.68$ 41.67$ 43.76$ 45.95$ Administrative Assistant I O315 9/16/2022 CONFID 34.18$ 35.89$ 37.68$ 39.56$ 41.54$ Administrative Assistant I - Hourly X110 11/11/2022 HOURLY 34.18$ 35.89$ 37.68$ 39.56$ 41.54$ Administrative Assistant II O310 9/16/2022 CONFID 35.99$ 37.79$ 39.68$ 41.66$ 43.74$ Administrative Assistant II - Hourly X130 11/11/2022 HOURLY 35.99$ 37.79$ 39.68$ 41.66$ 43.74$ Building Inspector A135 10/14/2022 AFSCME 47.26$ 49.62$ 52.10$ 54.71$ 57.45$ Building Inspector - Hourly X595 11/11/2022 HOURLY 47.26$ 49.62$ 52.10$ 54.71$ 57.45$ Building Inspector - Senior A400 10/14/2022 AFSCME 52.33$ 54.95$ 57.70$ 60.58$ 63.61$ Building Maintenance Craftsworker A465 10/14/2022 AFSCME 37.03$ 38.88$ 40.82$ 42.86$ 45.00$ Building Maintenance Custodian A140 10/14/2022 AFSCME 27.18$ 28.54$ 29.97$ 31.47$ 33.04$ Building Maintenance Custodian - Hourly X185 11/11/2022 HOURLY 27.18$ 28.54$ 29.97$ 31.47$ 33.04$ Building Maintenance Custodian - Lead A190 10/14/2022 AFSCME 34.41$ 36.13$ 37.94$ 39.84$ 41.83$ Building Maintenance Custodian - Senior A320 10/14/2022 AFSCME 29.93$ 31.43$ 33.00$ 34.65$ 36.38$ Building Official - Assistant M215 9/16/2022 MID MGMT 63.48$ 66.65$ 69.98$ 73.48$ 77.15$ Building Plan Reviewer A690 10/14/2022 AFSCME 50.19$ 52.70$ 55.33$ 58.10$ 61.01$ Business Manager M825 9/16/2022 MID MGMT 60.50$ 63.53$ 66.71$ 70.05$ 73.55$ Childcare Assistant Supervisor M800 9/16/2022 MID MGMT 37.16$ 39.02$ 40.97$ 43.02$ 45.17$ City Building Official M210 9/16/2022 MID MGMT 73.95$ 77.65$ 81.53$ 85.61$ 89.89$ City Clerk E100 7/22/2022 ELECT 77.77$ City Clerk - Assistant M830 9/16/2022 MID MGMT 47.00$ 49.35$ 51.82$ 54.41$ 57.13$ City Clerk Records Technician O415 9/16/2022 CONFID 35.99$ 37.79$ 39.68$ 41.66$ 43.74$ City Council Member E110 7/12/2019 ELECT 92.31$ City Planner M155 9/16/2022 MID MGMT 71.84$ 75.42$ 79.19$ 83.15$ 87.31$ City Treasurer E105 7/12/2019 ELECT 7.72$ Code Enforcement Officer A145 10/14/2022 AFSCME 41.04$ 43.09$ 45.24$ 47.50$ 49.87$ Communications Dispatcher A150 10/14/2022 AFSCME 40.17$ 42.18$ 44.29$ 46.50$ 48.82$ Communications Dispatcher - Hourly X445 11/11/2022 HOURLY 51.22$ Communications Dispatcher - Supervising A365 10/14/2022 AFSCME 47.39$ 49.76$ 52.25$ 54.86$ 57.60$ Community Development Coordinator M725 9/16/2022 MID MGMT 45.83$ 48.13$ 50.54$ 53.07$ 55.73$ Community Development Specialist A660 10/14/2022 AFSCME 43.71$ 45.90$ 48.20$ 50.61$ 53.14$ Community Services Site Coordinator A640 10/14/2022 AFSCME 27.22$ 28.58$ 30.01$ 31.51$ 33.09$ Community Services Site Coordinator - Hourly X660 11/11/2022 HOURLY 27.22$ 28.58$ 30.01$ 31.51$ 33.09$ Computer Services Technician O525 9/16/2022 CONFID 44.58$ 46.81$ 49.15$ 51.61$ 54.19$ Computer Services Technician - Senior O530 9/16/2022 CONFID 46.81$ 49.15$ 51.61$ 54.19$ 56.90$ Consultant - Hourly X570 11/11/2022 HOURLY 16.74$ 139.05$ Crime Analyst C210 10/14/2022 PO NONWORN 48.30$ 50.71$ 53.25$ 55.91$ 58.71$ Cultural Arts Specialist A650 10/14/2022 AFSCME 37.12$ 38.98$ 40.93$ 42.98$ 45.13$ Cultural Arts Specialist - Hourly X650 11/11/2022 HOURLY 37.12$ 38.98$ 40.93$ 42.98$ 45.13$ Database Business Systems Specialist O405 9/16/2022 CONFID 34.99$ 36.74$ 38.58$ 40.51$ 42.54$ Deputy City Clerk O320 9/16/2022 CONFID 39.58$ 41.56$ 43.64$ 45.83$ 48.13$ Deputy Economic Community Development Director M145 9/16/2022 MID MGMT 79.97$ 83.97$ 88.17$ 92.58$ 97.21$ Steps are listed as hourly rates, except where otherwise specified Page 1 of 5 62 City of South San Francisco | Salary Schedule Effective 11/11/2022 JOB TITLE JOB CODE EFFECTIVE DATE UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Deputy Finance Director M845 9/16/2022 MID MGMT 77.77$ 81.66$ 85.74$ 90.03$ 94.53$ Diversity, Equity and Inclusion Officer M540 11/11/2022 MID MGMT 51.69$ 54.27$ 56.98$ 59.83$ 62.82$ Economic Development Coordinator M185 9/16/2022 MID MGMT 61.02$ 64.07$ 67.27$ 70.63$ 74.16$ Economic Development Manager M190 11/11/2022 MID MGMT 71.83$ 75.42$ 79.19$ 83.15$ 87.31$ Electrical Maintenance Supervisor M835 10/14/2022 MID MGMT 60.59$ 63.62$ 66.80$ 70.14$ 73.65$ Electrical Technician A160 10/14/2022 AFSCME 43.90$ 46.10$ 48.41$ 50.83$ 53.37$ Electrical Technician - Assistant A120 10/14/2022 AFSCME 32.39$ 34.01$ 35.71$ 37.50$ 39.38$ Electrical Technician - Lead A335 10/14/2022 AFSCME 54.18$ 56.89$ 59.73$ 62.72$ 65.86$ Electrical Technician - Senior A500 10/14/2022 AFSCME 48.16$ 50.57$ 53.10$ 55.76$ 58.55$ Emergency Medical Technician - Hourly X281 11/11/2022 HOURLY 19.95$ 20.95$ 22.00$ 23.10$ 24.25$ Emergency Services Manager M780 9/16/2022 MID MGMT 49.70$ 52.19$ 54.80$ 57.54$ 60.42$ EMS Battalion Chief M420 7/22/2022 PSM FIRE 80 86.43$ 90.75$ 95.29$ 100.05$ 105.05$ Engineer - Associate M115 9/16/2022 MID MGMT 57.91$ 60.81$ 63.85$ 67.04$ 70.39$ Engineer - Principal M760 9/16/2022 MID MGMT 75.47$ 79.24$ 83.20$ 87.36$ 91.73$ Engineer- Senior M340 9/16/2022 MID MGMT 68.92$ 72.37$ 75.99$ 79.79$ 83.78$ Engineering Technician A167 10/14/2022 AFSCME 37.29$ 39.15$ 41.11$ 43.17$ 45.33$ Engineering Technician - Senior A168 10/14/2022 AFSCME 41.04$ 43.09$ 45.24$ 47.50$ 49.87$ Environmental Compliance Inspector - Hourly X465 11/11/2022 HOURLY 43.33$ 45.50$ 47.78$ 50.17$ 52.68$ Environmental Compliance Inspector - Senior D160 9/30/2022 WQCP OP ENG 54.54$ 57.27$ 60.13$ 63.14$ 66.30$ Environmental Compliance Inspector I D210 9/30/2022 WQCP OP ENG 43.96$ 46.16$ 48.47$ 50.89$ 53.43$ Environmental Compliance Inspector II D155 9/30/2022 WQCP OP ENG 48.34$ 50.76$ 53.30$ 55.97$ 58.77$ Environmental Compliance Supervisor M450 9/16/2022 MID MGMT 72.38$ 76.00$ 79.80$ 83.79$ 87.98$ Equipment Mechanic A170 10/14/2022 AFSCME 38.49$ 40.41$ 42.43$ 44.55$ 46.78$ Equipment Mechanic - Hourly X510 11/11/2022 HOURLY 38.49$ 40.41$ 42.43$ 44.55$ 46.78$ Equipment Mechanic - Lead A345 10/14/2022 AFSCME 41.68$ 43.76$ 45.95$ 48.25$ 50.66$ Equipment Operator A175 10/14/2022 AFSCME 37.52$ 39.40$ 41.37$ 43.44$ 45.61$ Executive Assistant To The City Manager O410 9/16/2022 CONFID 44.23$ 46.44$ 48.76$ 51.20$ 53.76$ Financial Analyst - Senior M615 9/16/2022 MID MGMT 52.90$ 55.54$ 58.32$ 61.24$ 64.30$ Financial Analyst I M600 9/16/2022 MID MGMT 43.74$ 45.93$ 48.23$ 50.64$ 53.17$ Financial Analyst II M610 9/16/2022 MID MGMT 48.10$ 50.51$ 53.04$ 55.69$ 58.47$ Financial Services Manager M770 9/16/2022 MID MGMT 66.13$ 69.44$ 72.91$ 76.56$ 80.39$ Fire Apparatus Engineer B120 9/30/2022 IAFF 41.78$ 43.87$ 46.06$ 48.36$ 50.78$ Fire Apparatus Engineer (40 Hours)B121 9/30/2022 IAFF 58.49$ 61.41$ 64.48$ 67.70$ 71.08$ Fire Battalion Chief (40 Hours)M205 7/22/2022 PSM FIRE 80 86.43$ 90.75$ 95.29$ 100.05$ 105.05$ Fire Battalion Chief (56 Hours)M390 7/22/2022 PSM FIRE 112 61.75$ 64.84$ 68.08$ 71.48$ 75.05$ Fire Captain (40 Hours)B101 9/30/2022 IAFF 65.38$ 68.65$ 72.08$ 75.68$ 79.46$ Fire Captain (56 Hours)B100 9/30/2022 IAFF 46.70$ 49.04$ 51.49$ 54.06$ 56.76$ Fire Chief - Deputy M110 7/22/2022 PSM FIRE 80 100.60$ 105.63$ 110.91$ 116.46$ 122.28$ Fire Courier - Hourly X540 11/11/2022 HOURLY 21.63$ 22.71$ 23.85$ 25.04$ 26.29$ Fire Marshal M410 7/22/2022 PSM FIRE 80 88.28$ 92.69$ 97.32$ 102.19$ 107.30$ Groundsperson A505 10/14/2022 AFSCME 35.14$ 36.90$ 38.74$ 40.68$ 42.71$ Housing Manager M195 11/11/2022 MID MGMT 71.83$ 75.42$ 79.19$ 83.15$ 87.31$ Human Resources Analyst - Senior M271 9/16/2022 MID MGMT 52.32$ 54.94$ 57.69$ 60.57$ 63.60$ Human Resources Analyst I M700 9/16/2022 MID MGMT 43.23$ 45.40$ 47.68$ 50.07$ 52.58$ Human Resources Analyst II M270 9/16/2022 MID MGMT 47.53$ 49.91$ 52.41$ 55.03$ 57.78$ Human Resources Clerk - Hourly X310 11/11/2022 HOURLY 32.76$ 34.40$ 36.12$ 37.93$ 39.83$ Human Resources Manager M775 9/16/2022 MID MGMT 68.15$ 71.56$ 75.14$ 78.90$ 82.84$ Steps are listed as hourly rates, except where otherwise specified Page 2 of 5 63 City of South San Francisco | Salary Schedule Effective 11/11/2022 JOB TITLE JOB CODE EFFECTIVE DATE UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Human Resources Technician O265 9/16/2022 CONFID 35.99$ 37.79$ 39.68$ 41.66$ 43.74$ Human Resources Technician - Hourly X265 11/11/2022 HOURLY 35.99$ 37.79$ 39.68$ 41.66$ 43.74$ Information Systems Administrator M650 9/16/2022 MID MGMT 61.05$ 64.10$ 67.31$ 70.68$ 74.21$ Information Systems Administrator - Senior M790 9/16/2022 MID MGMT 64.10$ 67.31$ 70.68$ 74.21$ 77.92$ Information Technology Manager M805 9/16/2022 MID MGMT 67.46$ 70.83$ 74.37$ 78.09$ 81.99$ Intern - Hourly X115 11/11/2022 HOURLY 16.74$ 40.00$ Laboratory Chemist D120 9/30/2022 WQCP OP ENG 50.50$ 53.02$ 55.67$ 58.45$ 61.37$ Laboratory Chemist - Hourly X545 11/11/2022 HOURLY 50.50$ 53.02$ 55.67$ 58.45$ 61.37$ Laboratory Chemist - Senior D170 9/30/2022 WQCP OP ENG 58.32$ 61.24$ 64.30$ 67.52$ 70.90$ Laboratory Supervisor M220 9/16/2022 MID MGMT 64.20$ 67.41$ 70.79$ 74.33$ 78.05$ Librarian I A210 10/14/2022 AFSCME 35.77$ 37.56$ 39.44$ 41.41$ 43.48$ Librarian I - Hourly X210 11/11/2022 HOURLY 35.77$ 37.56$ 39.44$ 41.41$ 43.48$ Librarian II A240 10/14/2022 AFSCME 39.36$ 41.33$ 43.40$ 45.57$ 47.85$ Librarian II - Hourly X670 11/11/2022 HOURLY 39.36$ 41.33$ 43.40$ 45.57$ 47.85$ Library Assistant I A220 10/14/2022 AFSCME 27.56$ 28.94$ 30.39$ 31.91$ 33.51$ Library Assistant I - Hourly X220 11/11/2022 HOURLY 27.56$ 28.94$ 30.39$ 31.91$ 33.51$ Library Assistant II A215 10/14/2022 AFSCME 30.46$ 31.98$ 33.58$ 35.26$ 37.02$ Library Assistant II - Hourly X225 11/11/2022 HOURLY 30.46$ 31.98$ 33.58$ 35.26$ 37.02$ Library Clerk - Hourly X235 11/11/2022 HOURLY 29.57$ 31.05$ 32.60$ 34.23$ 35.94$ Library Director - Assistant M640 9/16/2022 MID MGMT 67.52$ 70.90$ 74.45$ 78.17$ 82.08$ Library Page - Hourly X250 11/11/2022 HOURLY 16.74$ 17.58$ 18.46$ 19.38$ 20.35$ Library Program Manager M235 9/16/2022 MID MGMT 53.53$ 56.21$ 59.03$ 61.99$ 65.09$ Library Specialist - Supervising A670 10/14/2022 AFSCME 36.05$ 37.85$ 39.74$ 41.73$ 43.82$ Literacy Program Manager M500 9/16/2022 MID MGMT 53.53$ 56.21$ 59.03$ 61.99$ 65.09$ Literacy Services Assistant Coordinator - Hourly X655 11/11/2022 HOURLY 29.76$ 31.25$ 32.81$ 34.45$ 36.17$ Literacy Services Assistant I - Hourly X665 11/11/2022 HOURLY 26.94$ 28.29$ 29.70$ 31.18$ 32.74$ Literacy Services Coordinator A445 10/14/2022 AFSCME 39.30$ 41.26$ 43.32$ 45.49$ 47.76$ Maintenance Craftsworker A280 10/14/2022 AFSCME 37.03$ 38.88$ 40.82$ 42.86$ 45.00$ Maintenance Supervisor M255 9/16/2022 MID MGMT 47.70$ 50.09$ 52.60$ 55.24$ 58.01$ Management Analyst I M570 9/16/2022 MID MGMT 47.00$ 49.35$ 51.82$ 54.41$ 57.13$ Management Analyst II M560 9/16/2022 MID MGMT 51.69$ 54.27$ 56.98$ 59.83$ 62.82$ Miscellaneous Hourly X280 11/11/2022 HOURLY 16.74$ 87.55$ Office Assistant - Hourly X440 11/11/2022 HOURLY 26.15$ 27.46$ 28.83$ 30.27$ 31.78$ Office Specialist A295 10/14/2022 AFSCME 28.98$ 30.43$ 31.95$ 33.55$ 35.23$ Office Specialist - Hourly X415 11/11/2022 HOURLY 28.98$ 30.43$ 31.95$ 33.55$ 35.23$ Paramedic Firefighter B130 9/30/2022 IAFF 41.78$ 43.87$ 46.06$ 48.36$ 50.78$ Paramedic Firefighter Recruit (40 Hours)B135 9/30/2022 IAFF 55.69$ Park Maintenance Worker A250 10/14/2022 AFSCME 31.30$ 32.86$ 34.50$ 36.23$ 38.04$ Park Maintenance Worker - Hourly X300 11/11/2022 HOURLY 31.30$ 32.86$ 34.50$ 36.23$ 38.04$ Park Maintenance Worker - Lead A195 10/14/2022 AFSCME 37.24$ 39.10$ 41.05$ 43.10$ 45.26$ Park Maintenance Worker - Senior A350 10/14/2022 AFSCME 33.53$ 35.21$ 36.97$ 38.82$ 40.76$ Parking Enforcement Officer C175 10/14/2022 PO NONWORN 28.75$ 30.19$ 31.70$ 33.29$ 34.95$ Parking Enforcement Officer - Hourly X180 11/11/2022 HOURLY 28.75$ 30.19$ 31.70$ 33.29$ 34.95$ Parking System Technician A245 10/14/2022 AFSCME 37.24$ 39.10$ 41.05$ 43.10$ 45.26$ Parks and Recreation Deputy Director M840 9/16/2022 MID MGMT 76.50$ 80.32$ 84.34$ 88.56$ 92.99$ Payroll Administrator M785 9/16/2022 MID MGMT 47.66$ 50.04$ 52.54$ 55.17$ 57.93$ Payroll Specialist II O270 11/11/2022 CONFID 39.10$ 41.06$ 43.11$ 45.27$ 47.53$ Steps are listed as hourly rates, except where otherwise specified Page 3 of 5 64 City of South San Francisco | Salary Schedule Effective 11/11/2022 JOB TITLE JOB CODE EFFECTIVE DATE UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Payroll Specialist I O275 11/11/2022 CONFID 35.47$ 37.24$ 39.10$ 41.06$ 43.11$ Permit Technician A460 10/14/2022 AFSCME 41.20$ 43.26$ 45.42$ 47.69$ 50.07$ Permit Technician - Senior A700 10/14/2022 AFSCME 44.31$ 46.53$ 48.86$ 51.30$ 53.86$ Planner - Associate M125 9/16/2022 MID MGMT 46.57$ 48.90$ 51.35$ 53.92$ 56.62$ Planner - Principal M590 9/16/2022 MID MGMT 61.98$ 65.08$ 68.34$ 71.76$ 75.35$ Planner - Senior M335 9/16/2022 MID MGMT 57.68$ 60.57$ 63.60$ 66.79$ 70.13$ Planner- Associate - Hourly X125 11/11/2022 HOURLY 46.57$ 48.90$ 51.35$ 53.92$ 56.62$ Planner- Senior - Hourly X335 11/11/2022 HOURLY 53.56$ 56.24$ 59.05$ 62.01$ 65.11$ Planning Technician A462 10/14/2022 AFSCME 41.19$ 43.25$ 45.41$ 47.68$ 50.06$ Plant Electrician I D105 9/30/2022 WQCP OP ENG 43.38$ 45.55$ 47.83$ 50.22$ 52.73$ Plant Electrician I - Hourly X500 11/11/2022 HOURLY 43.38$ 45.55$ 47.83$ 50.22$ 52.73$ Plant Electrician II D140 9/30/2022 WQCP OP ENG 47.71$ 50.10$ 52.61$ 55.24$ 58.00$ Plant Maintenance Supervisor M745 9/16/2022 MID MGMT 59.93$ 62.93$ 66.08$ 69.39$ 72.86$ Plant Mechanic - Apprentice D220 9/30/2022 WQCP OP ENG 34.04$ 36.66$ 39.28$ 41.90$ 44.51$ 47.13$ 49.75$ 52.37$ Plant Mechanic - Hourly X355 11/11/2022 HOURLY 38.60$ 40.53$ 42.56$ 44.69$ 46.92$ Plant Mechanic- Assistant - Hourly X135 11/11/2022 HOURLY 32.77$ 34.41$ 36.13$ 37.93$ 39.83$ Plant Mechanic I D130 9/30/2022 WQCP OP ENG 39.14$ 41.10$ 43.15$ 45.31$ 47.58$ Plant Mechanic II D135 9/30/2022 WQCP OP ENG 43.09$ 45.24$ 47.50$ 49.88$ 52.37$ Plant Mechanic- Lead D180 9/30/2022 WQCP OP ENG 48.54$ 50.97$ 53.52$ 56.20$ 59.01$ Plant Operator - Apprentice D100 9/30/2022 WQCP OP ENG 32.60$ 35.11$ 37.61$ 40.12$ 42.63$ 45.14$ 47.64$ 50.15$ Plant Operator I D145 9/30/2022 WQCP OP ENG 37.50$ 39.37$ 41.34$ 43.41$ 45.58$ Plant Operator I - Contract Ft X145 11/11/2022 HOURLY 37.50$ 39.37$ 41.34$ 43.41$ 45.58$ Plant Operator I - Hourly X140 11/11/2022 HOURLY 37.50$ 39.37$ 41.34$ 43.41$ 45.58$ Plant Operator II D150 9/30/2022 WQCP OP ENG 41.26$ 43.32$ 45.49$ 47.76$ 50.15$ Plant Operator II - Hourly X530 11/11/2022 HOURLY 41.26$ 43.32$ 45.49$ 47.76$ 50.15$ Plant Operator III D200 9/30/2022 WQCP OP ENG 43.30$ 45.47$ 47.74$ 50.13$ 52.64$ Plant Operator- Lead D190 9/30/2022 WQCP OP ENG 47.64$ 50.02$ 52.52$ 55.15$ 57.91$ Plant Superintendent M355 9/16/2022 MID MGMT 79.88$ 83.87$ 88.06$ 92.46$ 97.08$ Plant Superintendent - Assistant M465 9/16/2022 MID MGMT 76.00$ 79.80$ 83.79$ 87.98$ 92.38$ Plant Utility Worker D125 9/30/2022 WQCP OP ENG 34.32$ 36.04$ 37.84$ 39.73$ 41.72$ Plant Utility Worker - Hourly X490 11/11/2022 HOURLY 34.32$ 36.04$ 37.84$ 39.73$ 41.72$ Police Captain M280 7/22/2022 PSM POLICE 102.79$ 107.93$ 113.33$ 119.00$ 124.95$ Police Chief - Deputy M765 7/22/2022 PSM POLICE 108.95$ 114.40$ 120.13$ 126.14$ 132.45$ Police Communications & Records Manager M285 9/16/2022 MID MGMT 64.10$ 67.30$ 70.66$ 74.19$ 77.90$ Police Corporal C100 10/14/2022 PO SWORN 66.98$ 68.65$ 70.37$ 72.13$ Police Court Liaison - Hourly X193 11/11/2022 HOURLY 29.57$ 31.05$ 32.60$ 34.23$ 35.94$ Police Lieutenant M275 7/22/2022 PSM POLICE 86.90$ 91.25$ 95.81$ 100.60$ 105.63$ Police Media Technician C220 10/14/2022 PO NONWORN 34.18$ 35.89$ 37.68$ 39.56$ 41.54$ Police Officer C115 10/14/2022 PO SWORN 50.01$ 53.51$ 57.26$ 61.27$ 65.56$ Police Property / Evidence Specialist C110 10/14/2022 PO NONWORN 33.35$ 35.02$ 36.77$ 38.61$ 40.54$ Police Property/Evidence Assistant - Hourly X190 11/11/2022 HOURLY 27.90$ 29.29$ 30.76$ 32.29$ 33.91$ Police Records Specialist C105 10/14/2022 PO NONWORN 30.82$ 32.36$ 33.98$ 35.68$ 37.46$ Police Records Specialist - Hourly X191 11/11/2022 HOURLY 30.82$ 32.36$ 33.98$ 35.68$ 37.46$ Police Records Specialist - Senior C180 10/14/2022 PO NONWORN 32.47$ 34.09$ 35.79$ 37.58$ 39.46$ Police Records Specialist - Supervising C200 10/14/2022 PO NONWORN 35.46$ 37.23$ 39.09$ 41.04$ 43.09$ Police Recruit C190 10/14/2022 PO SWORN 49.04$ Police Reserve Officer - Hourly X325 11/11/2022 HOURLY 47.75$ Steps are listed as hourly rates, except where otherwise specified Page 4 of 5 65 City of South San Francisco | Salary Schedule Effective 11/11/2022 JOB TITLE JOB CODE EFFECTIVE DATE UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Police Sergeant C165 10/14/2022 PO SWORN 71.87$ 73.67$ 75.51$ 77.40$ 79.33$ Police Service Technician C125 10/14/2022 PO NONWORN 31.71$ 33.30$ 34.97$ 36.72$ 38.56$ Police Service Technician - Hourly X192 11/11/2022 HOURLY 31.71$ 33.30$ 34.97$ 36.72$ 38.56$ Preschool Teacher I A495 10/14/2022 AFSCME 24.80$ 26.04$ 27.34$ 28.71$ 30.15$ Preschool Teacher I - Hourly X690 11/11/2022 HOURLY 24.80$ 26.04$ 27.34$ 28.71$ 30.15$ Preschool Teacher II A680 10/14/2022 AFSCME 27.30$ 28.66$ 30.09$ 31.59$ 33.17$ Preschool Teacher II - Hourly X680 11/11/2022 HOURLY 27.30$ 28.66$ 30.09$ 31.59$ 33.17$ Program Manager M750 10/14/2022 MID MGMT 63.62$ 66.80$ 70.14$ 73.65$ 77.33$ Public Works Deputy Director M820 9/16/2022 MID MGMT 83.79$ 87.98$ 92.38$ 97.00$ 101.85$ Public Works Inspector A310 10/14/2022 AFSCME 46.60$ 48.93$ 51.38$ 53.95$ 56.65$ Public Works Maintenance Worker A275 10/14/2022 AFSCME 31.30$ 32.86$ 34.50$ 36.23$ 38.04$ Public Works Maintenance Worker - Hourly X345 11/11/2022 HOURLY 31.30$ 32.86$ 34.50$ 36.23$ 38.04$ Public Works Maintenance Worker - Lead A200 10/14/2022 AFSCME 37.24$ 39.10$ 41.05$ 43.10$ 45.26$ Public Works Maintenance Worker - Senior A360 10/14/2022 AFSCME 33.53$ 35.21$ 36.97$ 38.82$ 40.76$ Recreation & Community Services Prog Coor - Hourly X700 11/11/2022 HOURLY 34.37$ 36.09$ 37.89$ 39.78$ 41.77$ Recreation & Community Services Program Coord M530 9/16/2022 MID MGMT 34.37$ 36.09$ 37.89$ 39.78$ 41.77$ Recreation & Community Services Supervisor M295 9/16/2022 MID MGMT 49.05$ 51.51$ 54.09$ 56.80$ 59.65$ Recreation Instructor - Hourly X350 11/11/2022 HOURLY 16.74$ 40.00$ Recreation Leader I - Hourly X360 11/11/2022 HOURLY 16.74$ 17.58$ 18.46$ 19.38$ 20.35$ Recreation Leader II A610 10/14/2022 AFSCME 18.74$ 19.68$ 20.66$ 21.69$ 22.77$ Recreation Leader II - Hourly X365 11/11/2022 HOURLY 18.74$ 19.68$ 20.66$ 21.69$ 22.77$ Recreation Leader III A620 10/14/2022 AFSCME 20.31$ 21.33$ 22.40$ 23.52$ 24.70$ Recreation Leader III - Hourly X370 11/11/2022 HOURLY 20.31$ 21.33$ 22.40$ 23.52$ 24.70$ Recreation Leader IV A515 10/14/2022 AFSCME 22.55$ 23.68$ 24.86$ 26.10$ 27.40$ Recreation Leader IV - Hourly X375 11/11/2022 HOURLY 22.55$ 23.68$ 24.86$ 26.10$ 27.40$ Safety Inspector - Hourly X181 11/11/2022 HOURLY 29.96$ 31.46$ 33.03$ 34.69$ 36.42$ Safety Inspector I B200 9/30/2022 IAFF 56.52$ 59.35$ 62.32$ 65.44$ 68.71$ Safety Inspector II B195 9/30/2022 IAFF 62.15$ 65.26$ 68.52$ 71.95$ 75.55$ Safety Inspector III B190 9/30/2022 IAFF 66.85$ 70.19$ 73.70$ 77.38$ 81.25$ Sweeper Operator A370 10/14/2022 AFSCME 36.43$ 38.25$ 40.16$ 42.17$ 44.28$ Technical Services Supervisor M735 9/16/2022 MID MGMT 59.50$ 62.47$ 65.59$ 68.87$ 72.31$ Tree Trimmer A375 10/14/2022 AFSCME 37.52$ 39.40$ 41.37$ 43.44$ 45.61$ Van Driver A510 10/14/2022 AFSCME 18.62$ 19.55$ 20.53$ 21.56$ 22.64$ Van Driver - Hourly X555 11/11/2022 HOURLY 18.62$ 19.55$ 20.53$ 21.56$ 22.64$ Steps are listed as hourly rates, except where otherwise specified Page 5 of 5 66 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-810 Agenda Date:11/9/2022 Version:1 Item #:7. Report regarding a resolution authorizing the acceptance of $7,918.09 in grant funding from the Department of Justice for soft armor vests for the South San Francisco Police Department and approving Budget Amendment 23.021.(Ken Chetcuti, Police Lieutenant) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the acceptance of $7,918.09 in grant funding from the Department of Justice for soft armor vests for the South San Francisco Police Department and approving Budget Amendment 23.021. BACKGROUND/DISCUSSION The Police Department provides soft armor vests to all officers to improve safety.Armored vests reduce the risks and hazards associated with police work. The vests are on a five-year replacement cycle. In June 2022,Staff applied for a grant through the Department of Justice Bulletproof Vest Partnership for soft armor vests in the amount of $15,836.18.The program requires that each applicant jurisdiction be responsible for providing at least 50%of the cost of each qualifying vest purchased.The Police Department was awarded $7,918.09 in September 2022.The award will be used to reimburse the City the cost of soft armor vests purchased from April 2022 continuing through August 31, 2024. FISCAL IMPACT Budget Amendment 23.021 accepts $7,918.09 in grant funding for the purpose of soft armor vest.The funding source is the Department of Justice Bulletproof Vest Partnership. RELATIONSHIP TO STRATEGIC PLAN Acceptance of this meets the Strategic Goals #3:Public Safety by rendering skilled police,fire and emergency service management. CONCLUSION Adoption of this resolution will allow the City to accept $7,918.09 from the Department of Justice Bulletproof Vest Partnership and amend the Police Department’s operating budget for Fiscal Year 2022-2023 by approving Budget Amendment 23.021. City of South San Francisco Printed on 11/4/2022Page 1 of 1 powered by Legistar™67 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-811 Agenda Date:11/9/2022 Version:1 Item #:7a. Resolution authorizing the acceptance of $7,918.09 in grant funding from the Department of Justice for soft armor vests for the South San Francisco Police Department and approving Budget Amendment 23.021. WHEREAS, the Police Department applied for a grant through the Department of Justice Bulletproof Vest Partnership for soft armor vests for $15,836.18; and WHEREAS, the Department of Justice Bulletproof Vest Partnership has awarded the City $7,918.09 in grant funding for soft armor vests for the Police Department; and WHEREAS, the grant funds will be used to augment the operating budget of the Police Department for Fiscal Year (FY) 2022-2023. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does hereby accept $7,918.09 in grant funding from the Department of Justice Bulletproof Vest Partnership. BE IT FURTHER RESOLVED that the City Council does hereby approve Budget Amendment 23.021 to amend the Police Department’s FY 2022-2023 Operating Budget in order to reflect an increase of $7,918.09. BE IT FURTHER RESOLVED, that the City Manager is hereby authorized to execute a grant agreement and any other necessary documents on behalf of the City to carry out the intent of this resolution, subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 11/10/2022Page 1 of 1 powered by Legistar™68 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-921 Agenda Date:11/9/2022 Version:1 Item #:8. Report regarding a resolution authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Learning Wheels Family Literacy Program and amending the Library Department’s Fiscal Year 2022 -2023 Operating Budget via Budget Amendment 23.031.(Valerie Sommer, Library Director) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Family Literacy Program delivered by Learning Wheels and amending the Library Department’s Fiscal Year 2022-2023 (FY22-23) Operating Budget via Budget Amendment 23.031. BACKGROUND/DISCUSSION In September 2022,Project Read applied for a grant from the Woodlawn Foundation to support our family literacy services offered through Learning Wheels for low income,low literacy families in North San Mateo County.On October 26,2022,Project Read was awarded funding for Learning Wheels,the Library’s mobile literacy program,to bring story times,literacy activities,and free books to hard-to-reach neighborhoods and service points.In typical years,Learning Wheels makes over 180 visits to preschools,transitional housing locations,social service agencies,health clinics,and community and library programs and events in South San Francisco,Daly City,San Bruno,and Town of Colma.Over 5,000 books are distributed annually to local families.In addition,Learning Wheels staff provides information and referral services to underserved families. This year,programming will continue to be available with social distancing and other health and safety protocols maintained in outreach services,programs and events.Funding from The Woodlawn Foundation allows Project Read’s Learning Wheels to continue providing vital services to residents of South San Francisco and partner cities. FISCAL IMPACT Grant funds will be used to amend the Library Department’s current FY 22-23 Operating Budget per Budget Amendment 23.031. Receipt of these funds does not commit the City to ongoing funding. RELATIONSHIP TO STRATEGIC PLAN Grant funding to support Learning Wheels services will provide additional family literacy programming for low income,low literacy families in South San Francisco and neighboring cities.The strengthening of learning programs is an action item in the City’s Strategic Plan under Priority #2: Quality of Life. RACIAL AND SOCIAL EQUITY IMPACT STATEMENT Equity and/or inclusion was considered in the development of the services to be funded through this grant as follows. The LW pre-school on wheels was designed to provide doorstep literacy services to low-income/low-literacy families in South San Francisco,Daly City,San Bruno and Colma.By being a mobile operation,it can go into City of South San Francisco Printed on 11/4/2022Page 1 of 2 powered by Legistar™69 File #:22-921 Agenda Date:11/9/2022 Version:1 Item #:8. hard-to-reach neighborhoods and service points. LW seeks to bring resources to underserved families. In South San Francisco Unified School District,45%of students are high-need students such as being eligible for free lunch or reduced price school meals,are English Learners or foster youth.Learning Wheels seeks to reach these students and families. LW is based on the belief that when children,parents,and caregivers learn together,an appreciation and respect for learning is fostered for the entire family/community thus paving the way for future success for children, skill acquisition for adults,a greater level of independence,and an enhanced understanding by parents and caregivers of their role as their child’s first teacher. CONCLUSION Receipt of these funds will support Learning Wheels Family Literacy Program for low income,low literacy families.It is recommended that the City Council accept $40,000 in grant funding to support family literacy programming and amend the Library Department’s FY 22-23 Operating Budget via Budget Amendment 23.031. City of South San Francisco Printed on 11/4/2022Page 2 of 2 powered by Legistar™70 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-922 Agenda Date:11/9/2022 Version:1 Item #:8a. Resolution authorizing the acceptance of $40,000 in grant funding from the Woodlawn Foundation to support Project Read’s Learning Wheels Family Literacy Program and amending the Library Department’s Fiscal Year 2022- 2023 Operating Budget via Budget Amendment 23.031. WHEREAS,the City of South San Francisco (“City”)Library Department established Project Read to assist adults and their families in reaching literacy goals; and WHEREAS,Learning Wheels,a program of Project Read,provides literary services to low income, low literate families in South San Francisco and surrounding cities through site visits; and WHEREAS,the Woodlawn Foundation has awarded the City $40,000 in grant funding to support Learning Wheels; and WHEREAS,staff recommends the acceptance of the grant funding in the amount of $40,000 from the Woodlawn Foundation to support Learning Wheels, a program of Project Read; and WHEREAS,the grant funds will be used to amend Fiscal Year (FY)2022-2023 Operating Budget of the Library Department via Budget Amendment 23.031. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby accept $40,000 in grant funding from the Woodlawn Foundation to support the Learning Wheels program. BE IT FURTHER RESOLVED,that the City Council approve Budget Amendment 23.031 to amend the Library Department’s FY 2022-2023 Operating Budget in order to reflect an increase of $40,000. BE IT FURTHER RESOLVED,that the City Council hereby authorizes the City to execute the documents necessary to accept the grant funding and take any other actions necessary to carry out the intent of this resolution on behalf of the City Council,subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 11/10/2022Page 1 of 1 powered by Legistar™71 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-933 Agenda Date:11/9/2022 Version:1 Item #:9. Report regarding a resolution authorizing acceptance of grant funds from the State of California Budget Act of 2021,SB 129 for Building Forward Library Infrastructure Grant Program funding and execution of an agreement with the State related to the grant. (Valerie Sommer, Library Director) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the acceptance of grant funds from the State of California Budget Act of 2021,SB 129 for Building Forward Library Infrastructure Grant Program funding and execution of an agreement with the State related to the grant. BACKGROUND/DISCUSSION The Legislature and Governor of the State of California have provided funds for the Building Forward Library Infrastructure Grant program.On March 21,2022 the Library submitted a grant request for first round funding and on September 12,2022 received an “intent to fund”award letter to fund the South San Francisco Main Library Project in the amount of $4,492,310.This grant requires a $4,492,310 one-to-one match by the City. The City Council of South San Francisco accepted grant funding and approved the match requirement at the regular City Council meeting of September 28, 2022. The California State Library has been delegated the responsibility for the administration of the grant program, establishing necessary procedures for acceptance,execution and management of the grant program,including the authorizing resolution accompanying this staff report.The City Manager,City of South San Francisco,is the authorized representative for executing the funding agreements and may designate representatives to submit required documents, funding information and reports. The City of South San Francisco will implement the South San Francisco Main Library Project,will submit any required documents,requests and reports,certify the project complies with laws and regulations,including CEQA,legal requirements for building codes,health and safety codes,the California Labor Code,and disabled access laws. FISCAL IMPACT The $4,492,310 grant funding has been appropriated as restricted funds to support identified allowable costs in the South San Francisco Main Library Project as part of the Community Civic Campus Project.The proposed resolution would authorize the City Manager to enter into a funding agreement with the State of California related to the grant.The Finance Director has verified the availability of match funds in the amount of $4,492,310. RELATIONSHIP TO STRATEGIC PLAN Building a new Library,Parks and Recreation Center as part of the Community Civic Campus is an action item in the City Strategic Plan under Priority #2: Quality of Life. This funding will support the project. CONCLUSION Acceptance of this resolution supports the capital improvement project for the new Library,Parks and City of South San Francisco Printed on 11/4/2022Page 1 of 2 powered by Legistar™72 File #:22-933 Agenda Date:11/9/2022 Version:1 Item #:9. Acceptance of this resolution supports the capital improvement project for the new Library,Parks and Recreation Center and authorizes the City Manager and City staff to proceed with grant activities. City of South San Francisco Printed on 11/4/2022Page 2 of 2 powered by Legistar™73 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-934 Agenda Date:11/9/2022 Version:1 Item #:9a. Resolution authorizing acceptance of grant funds from the State of California Budget Act of 2021,SB 129,in the amount of $4,492,310 in Building Forward Library Infrastructure Grant Program funding with a $4,492,310 match and execution of an agreement with the State related to the grant WHEREAS,the Legislature and Governor of the State of California have provided funds for the Building Forward Library Infrastructure Grant Program; and WHEREAS,the California State Library has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS,said procedures established by the California State Library require a resolution certifying the approval by the grantee’s governing board either before submission of said application to the State or prior to execution of the grant agreement; and WHEREAS,the City of South San Francisco will enter into an agreement with the State of California to carry out the project; and WHEREAS,the City of South San Francisco proposes to implement the South San Francisco Main Library Project; and WHEREAS,the City of South San Francisco has the legal authority and is authorized to enter into a funding agreement with the State of California; and WHEREAS,the City of South San Francisco applied for and was awarded grant funding from the State of California for the South San Francisco Main Library Project; NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco,with acknowledgement of the South San Francisco Public Library as follows: 1.That pursuant and subject to all of the terms and provisions of the California Budget Act of 2021,the City of South San Francisco City Manager or designee was authorized and directed to prepare and file an application for funding with the California State Library and take such other actions necessary or appropriate to obtain grant funding. 2.The City of South San Francisco City Manager or designee is hereby authorized and directed to execute City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™74 File #:22-934 Agenda Date:11/9/2022 Version:1 Item #:9a. 2.The City of South San Francisco City Manager or designee is hereby authorized and directed to execute the funding agreement with the California State Library and any amendments thereto 3.The City of South San Francisco City Manager or designee is hereby authorized and directed to submit any required documents, funding requests, and reports required to obtain grant funding. 4.That the project will comply with any laws and regulations including,but not limited to,the California Environmental Quality Act (CEQA),legal requirements for building codes,health and safety codes,the California Labor Code,disabled access laws,and,prior to commencement of the project,all applicable permits will have been obtained. ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™75 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-949 Agenda Date:11/9/2022 Version:1 Item #:10. Report regarding a resolution authorizing the City Manager to execute a grant agreement to the South San Francisco Women’s Club for a grant award of $25,000.00 allocated to façade and tenant improvement repairs to the Women’s Club building located at 470 Grand Avenue in South San Francisco.(Katie Donner, Management Analyst I) RECOMMENDATION Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a grant agreement to the South San Francisco Women’s Club for a grant award of $25,000.00 allocated to façade and tenant improvement repairs to the Women’s Club building located at 470 Grand Avenue in South San Francisco. BACKGROUND/DISCUSSION The South San Francisco Women’s Club,located at 470 Grand Avenue in South San Francisco,was founded in October 1914,federated in 1915 and incorporated in 1935.It is a member of the California Federation of Women’s Clubs Golden Gate District #6 of the General Federation of Women’s Clubs.Last month,the Club celebrated its 108-year anniversary in the South San Francisco community. At the inception of the Women’s Club,the women met at Guild Hall as well as in the homes of members and dues were 10¢a month.Their purpose was “to clean up the town and interest property owners in doing so.”The women united to start a vigorous beautification campaign.They made their husbands honorary members so they would install garbage cans,trim trees,and put gravel at the street intersections.Mrs.Martin was the first president of the Club,and she worked on beautification,health and improving the quality of life in South San Francisco.She traveled around town in a horse and buggy,dispensing homeopathic remedies,before the town had a doctor,and providing food and clothing to those in need.She organized dancing classes for youngsters and evening classes for adults,chaperoned them and kept teachers overnight in her home.The Martin home was always available for worthy causes.After Mrs.Martin’s death in 1928,the Club contributed money to the city for a fountain in her honor to be placed in Civic Center.It was the first piece of decoration in the area following the erection of City Hall in 1920.The Club was responsible for having the City Council designate the Iris as the city’s official flower in 1960. It was always a dream of the women to own their own Clubhouse.Due largely to the efforts of Mrs.Martin,the South San Francisco Land &Improvement Co.donated a lot at Spruce and Lux on which they could build a Clubhouse.The women wanted a lot on a streetcar line,so in December 1923,they negotiated for the present lot at 470 Grand Avenue.The Club became incorporated in 1935 so that it could hold title and sign a mortgage. The women worked hard to raise money.These were depression years which presented quite a challenge.They held card parties,luncheons,dinners,auctions,drawings,rummage sales,sold cookbooks and had musical shows and carnivals.Their dream was on the way to becoming a reality when the Club officers signed a contract on March 25,1940,with Mr.A.Pianca to build a Clubhouse for $6,475.The first floor covering for the foyer was a braided rug made by the members from discarded silk stockings.There were “kitchen showers”for dishes,flatware,and utensils.Some furniture had to be purchased,but the members were very generous in donating whatever they could.The women were very proud of their new Clubhouse and very particular about City of South San Francisco Printed on 11/4/2022Page 1 of 3 powered by Legistar™76 File #:22-949 Agenda Date:11/9/2022 Version:1 Item #:10. keeping it in good condition just as we are. Several members throughout the years held office in the Society and/or served as docents at the museum.The Club encourages their members to be well informed voters.The Club held several Candidates’Nights that were very well attended.A member of the City Council would write an article for the bulletin telling the members what is going on in the city that should be of interest to the Club.The Club has enjoyed many lovely Christmas parties,fashion shows,literary teas and interesting programs.Women with a common interest have formed sections such as literary,painting,craft,garden,bridge,pedro,canasta,sewing,golf,and bocce ball.Members have a chance to meet informally and share a good time.A group of members who loved to sing formed the Melody Belles in 1985.They were very popular and sang for many events.The Club was honored by receiving the South San Francisco Chamber of Commerce “Outstanding Citizen’s Award” in 1976. Though lifestyles and needs of the community have changed subtly over the years,the Women’s hearts, compassion and caring for their fellow human beings have not changed.The women have remained steadfast to their original purpose of promoting the educational,civic,and social well-being of the community by supporting and initiating measures towards these ends and by cooperating with the General,State and District Federation of Women’s Clubs. DISCUSSION The South San Francisco Women’s Club has been a community asset for over 100 years in South San Francisco.To finance maintenance of the facility and operation of the Club the members hold community events and rent the facility to members of the community.Many of their fundraisers take place in the Clubhouse located at 470 Grand Avenue.Some of their fundraisers include rummage sales,craft and boutique sales,holiday drive,bake sales and more.The Club also rents out the Clubhouse to different community organizations and residents,one of their main sources of revenue.Renting the clubhouse helps defray the cost of upkeep,taxes,insurance,and utilities.The Club also puts their fundraised dollars back into the community through a scholarship fund,wreaths across America,knit your bit scarves for veterans,purse kits for Women’s shelters and more. Due to the COVID-19 pandemic,the Club has not been able to rent out the Clubhouse nor host their normal events to raise funds for maintenance of the facility.The Club was not eligible for the city’s Small Business Loan Relief program which took place in 2020,nor the City’s most recent grant program,the Façade,and Tenant Improvement Grant Program,due to the Women’s Club being a non-profit entity.A one-time COVID-19 recovery grant to the Women’s Club would allow the Club to make facility repairs and upgrades needed to fully resume operations.A grant of $25,000 is proposed,the same dollar amount offered to South San Francisco businesses in the Tenant Improvement Grant Program, for façade and facility upkeep and repairs. FISCAL IMPACT The grant will cost the City $25,000.Funding will come from the City Manager’s Office budget which has available funds to cover the grant. RELATIONSHIP TO STRATEGIC PLAN Approval of this grant award to the South San Francisco Women’s Club meets the City’s priority of economic vitality to help ensure our local non-profits are able to succeed and are able to retain a presence in our downtown corridor. CONCLUSION City of South San Francisco Printed on 11/4/2022Page 2 of 3 powered by Legistar™77 File #:22-949 Agenda Date:11/9/2022 Version:1 Item #:10. A one-time COVID-19 recovery grant to the South San Francisco Women’s Club will enable the organization to have performed needed facility maintenance and to bring back their well known and loved community programs and efforts. Staff recommends that the City Council adopt a resolution to authorize the City Manager to execute a grant agreement to the South San Francisco Women’s Club for a grant award of $25,000.00 allocated to façade and tenant improvement repairs to the Women’s Club building located at 470 Grand Avenue in South San Francisco. City of South San Francisco Printed on 11/4/2022Page 3 of 3 powered by Legistar™78 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-950 Agenda Date:11/9/2022 Version:1 Item #:10a. Resolution authorizing the City Manager to execute a grant agreement to the South San Francisco Women’s Club for a grant award of $25,000.00 allocated to façade and tenant improvement repairs to the Women’s Club building located at 470 Grand Avenue in South San Francisco. WHEREAS, the South San Francisco Women’s Club operates out of 470 Grand Avenue in South San Francisco; and WHEREAS, the Women’s Club has a long history in South San Francisco and dedicates their work to helping improve the quality of life for South San Francisco residents; and WHEREAS, the Women’s Club has suffered drastically throughout the COVID-19 pandemic and has not been able to rent out their clubhouse or hold their fundraisers to raise money for the club and the community; and WHEREAS, routine and required maintenance work cannot be completed due to the lack of funding caused by the pandemic; and WHEREAS, executing a grant agreement for $25,000.00 to the women’s club will allow them to make their necessary repairs so they can hold successful fundraising efforts to put back into the South San Francisco community. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco hereby authorizes the City Manager, or his designee, to execute a grant agreement to the South San Francisco Women’s Club for a grant award of $25,000.00 allocated to façade and tenant improvement repairs to the Women’s Club building located at 470 Grand Avenue in South San Francisco. BE IT FURTHER RESOLVED that this resolution shall take effect immediately. ***** City of South San Francisco Printed on 11/10/2022Page 1 of 1 powered by Legistar™79 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-927 Agenda Date:11/9/2022 Version:1 Item #:11. Report regarding a resolution for the procurement of library equipment and authorizing the City Manager to execute a purchasing contract with Lyngsoe Systems for the Library |Parks &Recreation facility (pf2103),in the amount not to exceed $307,846.00.(Jacob Gilchrist, Director of Capital Projects) RECOMMENDATION Staff recommends City Council adopt a resolution authorizing staff to procure media handling equipment for the Civic Campus Phase II: Library | Parks & Recreation Center with Lyngsoe Systems for $307,846. BACKGROUND As the Library |Parks &Recreation construction continues,staff is assembling purchasing agreements for the equipment and furnishings for the facility.As one of the first of these items to come before City Council,this report focuses on systems that assist Library staff with managing books and other media. The automated materials handling system (AMH)is a mechanical materials sorting system that is to be installed on the first floor of LPR.The AMH enables the public to return items 24 hours a day and have those items immediately checked in without staff assistance.By automating the check in and sorting of books and other materials,staff are relieved of the need to complete a repetitive task for long periods of time and can focus on customer service tasks. The AMH under consideration for purchase in this report is consistent with the standard equipment used by the Peninsula Library System (PLS).As a participant in the Peninsula Library Automated Network (PLAN)Joint Powers Authority (JPA),the City of South San Francisco is contractually obligated to purchase and use material handling equipment and software that is consistent with standards established by PLS.This includes participating in the use and operations of the automated system under the terms and conditions of the JPA,and acquiring and maintaining all remote terminals,modems,and communications equipment and telephone lines necessary to communicate with the central site,where all equipment purchased must comply fully with the JPA specifications.The PLAN purchasing instruction also states that all libraries must adhere to the standardized hardware that PLS has vetted.Thus,this purchase is necessary to procure equipment that is required to integrate into the countywide system and connect with the central site. FISCAL IMPACT The library equipment costs of $307,846 was included in the current total project budget of $103,000,000 for pf2103 presented to Council on November 9, 2020. No additional funding is required. RELATIONSHIP TO STRATEGIC PLAN This effort is included in the City’s Strategic Plan.It aligns with Priority #2 which is focused on enhancing quality of life. CONCLUSION In conclusion,staff recommends City Council adopt a resolution authorizing staff to procure media handling City of South San Francisco Printed on 11/4/2022Page 1 of 2 powered by Legistar™80 File #:22-927 Agenda Date:11/9/2022 Version:1 Item #:11. In conclusion,staff recommends City Council adopt a resolution authorizing staff to procure media handling equipment for the Civic Campus Phase II:Library |Parks &Recreation Center with Lyngsoe Systems for $307,846 and approving the agreement to do so. City of South San Francisco Printed on 11/4/2022Page 2 of 2 powered by Legistar™81 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-930 Agenda Date:11/9/2022 Version:1 Item #:11a. A resolution approving a purchase agreement with Lyngsoe Systems to purchase library media management equipment in an amount not to exceed $307,846.00. WHEREAS,on November 9,2020,the City Council awarded a construction contract to Swinerton Builders of San Francisco,California for the Civic Campus:Phase II Library |Parks &Recreation Center (Project No. pf2103); and WHEREAS,on November 9,2020,the overall budget of $103,000,000 was finalized to include Furniture, Fixtures,and Equipment (FF&E)including library equipment for the new Library |Parks &Recreation facility; and, WHEREAS,the new library equipment must be compatible with the existing equipment used within the Peninsula Library System (PLS); and WHEREAS,as a participant in the Peninsula Library Automated Network (PLAN)Joint Powers Authority (JPA),the City is further contractually obligated to purchase and use material handling equipment and software that is consistent with standards established by PLS and compatible with the countywide system/central site; and WHEREAS,South San Francisco Municipal Code Section 4.04.080 permits the City to dispense with open market procedures when a commodity can be obtained from only one vendor.California law also contains statutes of similar intents which allow cities to make sole source purchases of products to match other products in use on a particular public improvement either completed or in the course of completion; and WHEREAS,the City finds the contract is for unique equipment that meets these requirements and determines that this purchase can only be made from this particular source as it is necessary to procure equipment required to integrate into the Peninsula Library System existing equipment as required by the City’s contractual membership in the JPA; and WHEREAS,Lyngsoe Systems has provided a quote,proposal describing the equipment to be purchased,and a purchase agreement, all of which are included as Exhibit A to this resolution. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco adopts a resolution approving a Purchase Agreement with Lyngsoe Systems,a form of which is attached as Exhibit A and incorporated herein, in an amount not to exceed $307,846.00; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in substantially the same form as Exhibit A on behalf of the City upon timely submission of Lyngsoe Systems all documents required to execute the agreement,and to take any other related actions and sign other required City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™82 File #:22-930 Agenda Date:11/9/2022 Version:1 Item #:11a. documents consistent with the intent of this resolution, subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™83 October 27, 2022 South San Francisco Peninsula Library System Angela Bernal-Silva & the South San Francisco Public Library Team, Thank you for your interest in Lyngsoe’s automated material handling capabilities. After many years of planning, we are so excited to see this project coming closer to fruition! The following document is your formal proposal that we have crafted over time based upon our many meetings with various groups involved in this project. If you have any questions, please do not hesitate to reach out to your Account Manager. Thank you for your consideration, we look forward to hearing back from you. This proposal has been updated to show discounted service pricing for bundling multiple years together and sales tax. Warmest Regards, Kenji Chilcott Neil Gillott Cory McCoy Account Manager Sr. Bids and Contracts Manager President 805.338.6038 240.674.8441 240.674.8443 Fax- 301.360.0911 Lyngsoe Systems Inc. 1664 Bowmans Farm Road Suite 109 Frederick, MD 21701 www.lyngsoesystems.com/library 84 Page 2 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” SYSTEM DESCRIPTION This proposal for Lyngsoe Systems’ Automated Material Handling Equipment is designed to automate the sorting of library items and eliminate manual tasks in the circulation room, providing library patrons a higher level of service. Patrons will approach the Library Mate™ and insert items. Items are received one at a time from the Library Mate™ then transported to the Lyngsoe Sort Mate™. These items are automatically inducted onto the sorter. Once inducted, the items will then be sorted and discharged directly to one of the following destinations: 1. Sort Trolley Chutes (all configurable by library staff) a. Return to shelf i. Sort by SIP2 fields (location code, item types, call number, etc.). b. Holds c. Transfer items to branches 2. Overflow destination The Sort Mate™ is configurable and easily expandable. If you would decide to add additional sort points in the future, a new Sort Mate™ module could be added and running within a few hours—easily completed during off-hours with no impact to patrons and minimal to staff. Capacity The throughput for each system is 2,500 items per hour. However, this is regulated by the capacity of the Library Mates™ and Ergo Staff™ Inductions configured on the system. For example, one Library Mate™ has an average throughput of 900 items per hour and the Ergo Staff™ has an average throughput of 1,100 items per hour thus resulting in an average throughput of 2,000 items per hour. This can be increased with the addition of induction points. Lyngsoe Systems has optimized the system controls so that items never stop on the sorter while other items are diverting. This allows for continuous flow from the Library Mates™, higher throughputs, and longer life expectancy from your sorter drive components. Chutes Included in this proposal is the pricing for one Sort Trolley per sort point plus one Sort Trolley for the exceptions bin. Unit pricing for the Sort Trolley is also included for future consideration. These trolleys are extremely durable and wheel easily over most surfaces. One auto-level trolley holds 12.4 ft³ with a capacity of 250 mixed library items (or 500 CD’s or DVD’s). They are a great addition to your work room. The Sort Trolley features an auto-leveling floor, with a cushioned base; it assures gentle handling of library items. The auto-leveling feature is spring activated, so there is NO expensive and time- consuming maintenance required for batteries, chargers, lifting mechanisms, etc. 85 Page 3 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Chutes are controlled by full tote sensors. If a chute is full, the chute will be blocked and there will be a full chute indicator activated at the location. When the location is cleared, the system will begin sorting to that location automatically. Finish Lyngsoe uses a high durability paint finish for all major components. The standard color is black RAL9005 with green RAL6025 highlights (Custom RAL colors can be supplied for an additional cost). Voltage Standard voltage is 120VAC, single phase. Host Interface Software All Library Mates™ include support for implementation of a SIP2 interface with the host ILS system. This interface allows for custom sort configurations, and can collect statistics for items that are return - to-shelf, holds, transits, and transit holds. Statistics are also available for numbers of sorts per hour. Emergency Control Devices One (1) emergency stop buttons are included per system. Warranty A one-year parts warranty is included on all equipment. Further Service Agreements can be supplied and quoted upon request. System issues deemed not mechanical or software related (i.e.: vandalism, damage due to neglect, or unauthorized modifications) will be subject to a service charge TBD. 86 Page 4 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” EQUIPMENT DESCRIPTION OF THE LIBRARY MATE™ 2100 SELF CHECK-IN (EXTERNAL WALK UP UNIT) The Library Mate™ 2100 self-return-machine was designed specifically for the library market to be the centerpiece of your self-service initiative with a robust façade so it can be installed on an exterior wall of your library. Check-ins using the LM2100 provide secure transactions, assuring that the item presented to the RFID reader or optional barcode reader, is the item that is being returned. The patron simply opens the access door with a button press, or presenting a valid RFID tag to the external reader (optional), and then places the material to be returned on the belt, and the LM2100 completes the transaction. Utilizing sensors along the inside of the LM2100, the item is tracked and scanned on the inside of the tunnel. When the check in is complete, it is transferred to the Sort Mate™2000 module for sorting With the capacity to handle over 1100 items per hour, library users no longer have to wait in long lines to return items. The feed opening will accommodate up to 99% of all library materials. Benefits of the Library Mate™ 2100 ▪ Touchscreen for language selection or receipt options ▪ Sturdy shelf for patron use ▪ Height of shelf and opening can be configured to different set heights to accommodate all patrons or varying backroom elevations ▪ Receipt printer ▪ Drive up or walk up access for patrons ▪ 24-hour access to check in and return materials ▪ Weather proof exterior ▪ Security window for use with library’s existing security camera system ▪ Option for RFID activated door located in Library Mate™ shelf Figure 1- Library Mate™ 2100 87 Page 5 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” LIBRARY MATE™ FUNCTIONAL DESCRIPTION The machine function is as follows: ▪ The default language in the initial screen picture is English, but as a standard three other languages are available and can be retrieved via the screen. If no alternative language is retrieved, the dialogue will continue in English. ▪ The user inserts the items one by one by pushing them into the machine. When the Library Mate™ detects a new item in the opening, the machine starts the conveyor belt automatically. Figure 2- Patron Instruction Screen ▪ While the item passes through the machine, the item ID is read from the barcode or RFID tag, the item is checked in with the ILS and the material protection (EM optional) is activated before the item is sent to the sorter. ▪ If a barcode is not detected in the tunnel, the Library Mate™ can be configured to reject the item and return it to the patron. 88 Page 6 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Figure 3- Check-in Confirmation Screen ▪ Once the machine is ready for the next item, the light in the opening changes from red to green. ▪ The above procedure must be repeated until all items have been returned. ▪ When all items have been returned, the user finishes the procedure by pressing “End” on the screen. Subsequently a receipt is printed. The screen displays an animation of the receipt printing. If the user does not press “End” within a defined period, the receipt is printed automatically so that the machine can get ready for the next user. ▪ Receipts may also be sent to the patron via email or text(optional) 89 Page 7 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Figure 4- Patron Instruction Screen Off Line mode If the connection between machine and library network is down, the machine continues in off line mode and prints an off-line receipt stating the material IDs for the user. Information about the returned materials is stored in the machine control and transmitted to the library database as soon as the connection to the library network has been re-established. 90 Page 8 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Lyngsoe Sort Controller (LSC) The LSC (Lyngsoe Sorter Controller™) is a user-friendly software that allows library staff to monitor and customize their Lyngsoe Automated Materials Handling Sorter. LSC provides granular data in an easily digestible format via graphs and tables that are also easily exported to Excel, CSV or PDF. Optimizing workflows becomes easier with more data. LSC also has several search functions to see every item that has been sorted when it was sorted and the logic behind why it was sorted to a chute. Web-based, multi-device monitoring and control The Lyngsoe Sorter Controller™ is a web-based management and operation software for controlling Lyngsoe Sort Mate™ 2000 sorters. The single interface allows for central monitoring, remote sorter control, and instant updates from any linked device. Figure 5- LSC device availability Simple to program Establish sort rules based on standard SIP2 response from the ILS/LMS. The Lyngsoe Sorter Controller ™ operates on logical arguments to direct materials to the intended destination – set the priority quickly and easily with up/down arrows. 91 Page 9 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Figure 6- Sort Rule Configuration Program each rule according to the type of receptacle, whether an Ergo Cart™, Ergo Trolley™, a library- specific tote, or other custom solution. Set up with Waterfall or Round Robin sort modes to maximize efficiency. Figure 7- Destination Configuration Simpler to use Keep separate sort tables for weekends and holidays – switch the active table with one click of the symbol. 92 Page 10 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Figure 8- Sort Table Configuration Use the Material Event Search to find an item as soon as it is scanned. Find which destination it was sorted to, locate Patron Holds more quickly, and fine tune the sort table specifications. Figure 9- Item search Continuous Operation Set up real time alerts for full bins and unread items – staff can respond immediately and keep books sorting without pause. The Lyngsoe Sorter Controller™ allows staff to set the number of items allowed in a container and the fill level at which alerts are sent out. These alerts can pop up in the Controller User Interface or be sent as emails to the emails of sort room staff. Figure 10- Nearly Full configuration Figure 11- Email notification 93 Page 11 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Configuring the system During the engineering phase of the project, the Lyngsoe Project Manager will work with the Library to configure the machine with languages, sort schemes, receipt text, etc. Once we have the configuration, our engineers will assure that the programming on your machine meets all your expectations. Statistics The Sort Mate™ provides a variety of reports and sorting statistics for the library to use including check in time, chute distribution, and a full complement of SIP2 transaction logs and sort logs. Figure 12- Statistics screen Reports can be easily drawn for a given range of time, tracking how many items were sorted through each induction and how many went to which sort destination. Figure 13- Statistics screen 94 Page 12 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Interface The Library Mate™ check-in units and Ergo Staff™ Staff Inductions communicate to the Library’s ILS using the SIP2 protocol. Once the item has been checked-in, information about the items to be sorted is transferred through an Ethernet interface to the sorter control system and the item is sent to its proper destination. For effective remote support, a VPN connection must be established between our Hotline/Service department and the sorting system. This VPN connection will assure that the technicians from the Lyngsoe Systems Hotline can gain direct access to the sorting system controls to quickly and efficiently diagnose any system issues. The drawing below (See Figure 5) shows the basic communication structure between the sorting system and the library system. Library LAN Integrated Library Server (ILS) Patron SortMate Staff Induction or LibraryMate® Self Check-In Kiosk SortMate ControlsEthernet SIP 2 VPN Induction VPN Support Access Figure 14- Basic Communication Structure 95 Page 13 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” DESCRIPTION OF THE LYNGSOE SYSTEMS ERGO STAFF™ 1200 STAFF INDUCTION The Lyngsoe Systems Ergo Staff™ automates and optimizes material processing for library staff. The Ergo Staff™ quickly becomes the workhorse of your circulation room by rapidly and efficiently checking in branch transfers, new material, and any items that need to be sorted and returned to shelf. With the capacity of up to 2000+ items per hour; library staff will not have to perform time-consuming and repetitive check-in processes; library materials will be on the shelf quicker and back into the hands of your patrons. Your library staff will interface with the Ergo Staff™ staff induction via a user-friendly touch screen with a graphical interface. RFID tags or optional barcodes are read quickly and communicated with your Integrated Library System, RFID security is enabled, backdating and hold slip printing can all happen automatically, and check-in statistics can be monitored remotely. The Ergo Staff™ work surface is height adjustable between 32” and 38”, ensuring an ergonomic work environment standing or sitting. Figure 15- Ergo Staff™ 1200 Staff Induction 96 Page 14 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” ERGO STAFF™ FUNCTIONAL DESCRIPTION The machine function is as follows: ▪ The default language in the staff screen is English, but other languages are available and can be retrieved via the configuration menu. ▪ The staff member initiates use of the machine by either pressing the start button on the conveyor, or the start button on the touchscreen ▪ The staff member places an item on the belt. Once the RFID tag is read, or the barcode is read, the belt will automatically induct the item onto the SortMate for sorting. Figure 16- Staff Induction Screen ▪ The item ID is read from the barcode or RFID tag, the item is checked in with the ILS and the material protection (EM optional) is activated before the item is sent to the sorter. 97 Page 15 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Figure 17- Check in confirmatoins ▪ Once the machine is ready for the next item, the belt will stop, and the screen will display a “ready next item” message. ▪ The above procedure must be repeated until all items have been processed. ▪ When all items have been returned, the user finishes the procedure by pressing “Stop” on the screen. Backdating To enable backdating, simply select a date from the on-screen calendar, and all items will be processed utilizing the selected date. Off Line mode If the connection between machine and library network is down, the staff induction will be out of order until the library network is reconnected. 98 Page 16 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” DESCRIPTION OF THE SORT MATE™ 2000 Lyngsoe’s Sort Mate™ is a high-speed sorting system that is the brawn behind the Lyngsoe Systems Automated Material Handling system. This sorter has been specifically designed for libraries, and is the ideal solution for sorting a vast array of library materials. Items checked in using a Library Mate™ or Ergo Staff™ are electronically tracked throughout the length of the Sort Mate™ and sent to the proper discharge location. Sensors located throughout the system assure that your library material is accurately sent to the proper destination. Lyngsoe has optimized the system controls so that items never stop on the sorter while other items are diverting. This allows for continuous flow from the Library Mates™, higher throughputs, and longer life expectancy from your sorter drive components. The Sort Mates™ low profile and whisper-quiet operation will blend into your circulation room, not clutter it. The sorter features transport belts for item stability and unsurpassed durability. Seated in between the transport belts are electrically actuated pop-up rollers that divert items to sort destinations on either side. Optional discharge configurations can accommodate auto-leveling Ergo Trolleys™, Ergo Box™, or inter-library bulk tote containers. Figure 18-Sort Mate™ internal/external 17-bin configuration 99 Page 17 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Technical Specifications – Sort Mate™ Sorting capacity: 2,500 material units per hour Material dimensions: Max: 400 x 300 x 100 mm (L x W x H) 15.8 x 11.8 x 4 inches (L x W x H) Min: 100 x ´100 x 5mm (L x W x H) 2.6 x 2.6 x .1 inches (L x W x H) Max weight: 5 kg Min weight: 30 g Material types that can be handled in the machine: Books, CD-ROMs, books with enclosures, talking books, video tapes, cassette tapes. Book-like material units containing cassette tapes / CDs. Requirements for materials: The bottom side of the item must be flat. Floor level: The floor where the sorting system is installed must not vary more than +/- 5 mm. 100 Page 18 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Sorter Design The Sort Mate™ is a linear belt sorter consisting of a straight conveying section, on which each piece of library material is transported. The conveying section consists of 6 parallel belts conveying the material to the correct discharge. The round belts on the sorter provide reliable transport of soft materials such as newspapers, magazines, books without hard cover, etc. At each sorting system discharge, pop-up transverse rollers (diverters) are mounted which lift electrically when items pass over them. When the item is lifted, the rollers roll right or left, directing the items into the book carts placed on either side of the sorting system. Figure 19- Sort Mate™ components Diverter Modules Conveyance belts Ergo Trolley™ Discharge points 101 Page 19 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Figure 20- Sorting Principle Function The sorting system works as follows: • The patron inducts one item at a time into the check-in. • The material ID is read from either the barcode or RFID tag on the item being returned and is checked with the information in the ILS. • If the material is accepted by the ILS, a “location” or classification for the material is returned to the Library Mate™. • The material is automatically conveyed into the sorting system towards the correct discharge. • When the material reaches the correct discharge, it is automatically lifted by the transverse rollers, which then puts it in the correct bin at one of the sorting system sides. • The patron continues this process until all their items are returned. • Once complete, a receipt is printed (optional). Discharge of Reserved Items Normally the sorting system will include a special destination for reserved or “hold” items. If the library issues all reserved items with reservation tickets, the ticket printing can be linked to the sorting. Once the reserved item has been transferred from the Library Mate™, the sorting system informs the library system and subsequently the reservation ticket is printed. In which case, reservation ticket printing and discharge of the item reserved takes place simultaneously. 102 Page 20 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Monitoring Remote supervision of the system via a web-based monitoring service is included. This utility allows the library staff to view the sorting system status from any PC in the library network. The following system information can be accessed via the web-interface: • Communication failure with the library ILS system • Library Mate™ is stopped • Sorting system is stopped • System sort configuration parameters • Review error logs • Change other system parameters Staff Functions During the sorting system commissioning, a sorting table is configured determining where items are to be discharged. The sorting system controls can store alternative sorting tables. Training selected staff members during sorting system delivery ensures that afterwards library staff will be able to make the following adjustments on their own: • Backdating at the Ergo Staff™ Induction • Edit the sorting table of which locations to be sorted into which discharges • View returns and sorting statistics from the system • Choose alternative sorting tables, if an alternative or finer sorting is required • Set up special chutes • Change display text on patron screen, or receipts 103 Page 21 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” DISCHARGE TYPE – SORT TROLLEY If your library sorts a large number of items without emptying the book carts, Lyngsoe offers a trolley with extra capacity and a spring-loaded auto-leveling floor. When items are sorted into the trolley, the bottom will lower incrementally. Chute full monitoring can take place by a photo cell transmitting a signal to the sorting system control when the book cart is full, and a replacement cart required. The trolley can be placed at either side of the sorting system or at the end of the Sort Mate™. Figure 21-Sort Trolley Technical Specifications Small Standard Large Book cart size: 18 x 24 x 33 inches (L x W x H) 450 x 600 x 830 mm 24 x 24 x 33 inches (L x W x H) 600 x 600 x 830 mm 32 x 24 x 33 inches (L x W x H) 800 x 600 x 830 mm Book cart weight: 66.1 lbs. (30 kg) 88.2 lbs. (40 kg) 110.2 lbs. (50 kg) Maximum load: 132 lbs. (60 kg) 265 lbs. (120 kg) 396 lbs. (180 kg) Sort Trolley™ capacity of assorted books: 75-125 150-250 200-350 Items convenient for Sort Trolley™: Books, books with enclosures, talking books, video tapes, cassette tapes, CDs, DVDs, newspapers, magazines and other items in “soft” covers. Book- like items, e.g. items containing cassette tapes/CDs 104 Page 22 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” DRAWINGS 105 Page 23 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” PRICING South San Francisco Public Library Pricing Price Sortation System – Lyngsoe Dwg: B25836-000-1-4 Sortation System • Qty (1) Library Mate™ LM1200 Interior check in station (RFID Top scan barcode Hybrid) with touchscreen interface, patron shelf, and patron receipt printer • Qty (1) Library Mate™ LM2100 Exterior check in station (RFID Top scan barcode Hybrid) with touchscreen interface, patron shelf, and patron receipt printer • Qty (1) Ergo Staff™ ES1200 Staff induction check in station (RFID Top scan barcode Hybrid) with touchscreen interface, hold slip printing, height adjustable work surface, backdating • Qty (1) Sort Mate™ SM2000 High-Speed Sorter with 14-destinations ▪ (12) Sort Trolley™ destinations with chute full capability ▪ (1) Tote Shelf destination with chute full capability ▪ (1) Sort Trolley™ exceptions destination with chute full capability • Conveyor • Lift Gate Conveyor • Auxiliary Locking Book drop • Installation (non-union) • Commissioning • Shipping • Parts Warranty (Standard 12 month) • Hotline (24/7) (Standard 12 month) • Spare Parts (on-site kit) Equipment pricing $205,806 Sort Bins • Qty (15) Standard Sort Trolleys Sort Bins $18,000 106 Page 24 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Graphical system display System monitor • Qty (1) 40” flat screen monitor with wall mount (to be positioned within 20 feet of sorter) • Implementation of site specific graphical system display CGS Price $7,712 Total USD $231,518 Tax (9.875%) $22,862 Service Through Year 5 $53,466 Grand Total $307,846 Service Pricing First year hotline, preventative maintenance visit, and parts warranty Included in project pricing Second year hotline, preventative maintenance visit and parts warranty under consortium discount pricing will be $13,891 On going Service pricing will increase at a rate of 3% per year. SERVICE PREPAYMENT DISCOUNTS 5% discount for prepayment through 3rd year $26,789 8% discount for prepayment through 5th year $53,466 *sales tax not applied to service 107 Page 25 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Standard System Options System accessories Sort Trolley Std • Qty (1) Sort Trolley Auto Level Trolley 24” L x 24” W x 33” H 600 x 600 x 830mm Option price $1,200 USD System accessories Tote Shelf • Qty (1) Tote shelf Option price $778 USD System accessories Interlocked Locking Book drop • Qty (1) locking book drop • Integration to Library Mate *Includes wall penetration Option price $8,200 USD NOTE: Price excludes any and all required building modifications which are the responsibility of the Building Owner. Price excludes any tax or local duties unless otherwise specified Options pricing is only valid if purchased with the main system. 108 Page 26 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” PAYMENT TERMS 20% on receipt of order 35% on shipment 45% at beneficial use net 30 days Late payments subject to 1-½% interest charges per month. This proposal is based on Lyngsoe Systems’ standard terms and conditions. Sales tax, or other state and local taxes have not been included unless specifically stated. PRELIMINARY PROJECT SCHEDULE This project schedule represents a framework schedule for each site. Contract Signature/Letter of Authorization : Receipt of PO Drawings Approved : 1 weeks At Receipt of Order (ARO) Shipment : 16 weeks ARO Start Installation : 24 weeks ARO Installation Completed : 26 weeks ARO Final Acceptance (Start of Warranty) : 26 weeks ARO This Proposal Is Valid For 3 Months 109 Page 27 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” CONTRACT APPROVAL Proposal Number: 185.384.007 Proposal Date: October 27, 2022 This Proposal Remains Valid Through: January 27, 2023 This Sales Agreement, hereinafter called "Agreement", made by and between the South San Francisco Library, hereinafter called "Buyer", and Lyngsoe Systems Inc. with its principal place of business located at 1664 Bowmans Farm Road, Suite 109, Frederick MD 21701 called "Seller", constitutes agreement of the parties as follows: CONTRACT DOCUMENTS In addition to the attached Terms and Conditions of Sale, the following documents (collectively "Contract Documents") are also part of the Agreement and are hereby incorporated into the Agreement. Should the additional Contract Documents or different or additional terms and conditions contain any term or condition inconsistent with the Terms and Conditions of Sale, the Terms and Conditions of Sale shall govern. The additional Contract Documents, copies of which are appended hereto, are as follows: Seller’s Proposal 185.384.007 dated October 27, 2022 including Seller’s Drawings as listed in Seller’s Proposal 185.384.007 dated October 27, 2022 (“Proposal”). Summary of Scope to be purchased Sorter Option# Price Option Price Option Price TOTAL AUTHORIZED FOR BUYER BY: Buyer Signature Name Title Date AUTHORIZED FOR SELLER BY: Seller Lyngsoe Systems Inc. Signature Name Cory McCoy Title President Date 110 Page 28 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” OWNER’S RESPONSIBILITIES a) Provide any necessary permits and/or licenses. b) Provide power to a location near the sorter and coordinated points near the conveyor route (within 10 feet) 120V single phase. c) Provide 2 network drops per Library Mate™ or Ergo Staff™ and one for each sorter for communication and support. d) Provide one SIP license for each check-in station. e) Allow for site to site VPN (IPSEC) for commissioning and ongoing hotline support. Additional details contained in LS Remote Customer Support document f) Provide a clear path for access to and from the installation site for personnel and equipment. g) Provide secure, dry, convenient storage for equipment, tools and materials used on site. h) Provide adequate working space for the installation crew. i) Provide lighting for installation at the location where the work is to be performed. j) Provide parking and restroom facilities. k) If special lift equipment is required, Lyngsoe Systems must have access to a ramp door. l) On site security. m) Areas of installation to be broom swept by other contractors prior to the start of Lyngsoe Systems installation. n) Provide no later than the scheduled start of installation date, the installation site free and clear and ready for Lyngsoe Systems to begin installation. Lyngsoe Systems acknowledges that some degree of facility construction may be underway during installation. The Purchaser acknowledges its responsibility to minimize possible resulting disruptions to Lyngsoe Systems’ installation process. o) Provide no later than start of installation date, all civil work and necessary removal or modifications of existing equipment or buildings. For instance, the building modifications required for the installation of the Library Mates™ in exterior or interior walls, and penetration points through walls required by the conveyor run. Architectural finishing of penetration points after installation of Library Mates™ if required. 111 Page 29 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” WARRANTY Seller warrants that (a) the Equipment shall be free from all liens, charges or encumbrances, except any lien of the Seller in respect of any unpaid portion of the Purchase Price; (b) the Equipment shall be free from defects in material and workmanship and shall conform to the provisions and specifications of the Agreement; and (c) the Equipment shall be new and of a quality consistent with the Seller's usual and normal production. Seller shall, at its option, repair or replace (replacement parts to be shipped F.O.B. Seller's factory) any defective Equipment or component thereof, provided, however, that Seller is given written notice of any defect during the warranty period. Unless otherwise stated in the Proposal, the warranty period shall commence on the date on which Seller tenders the Equipment to Buyer for commercial use, and shall terminate one year thereafter. Buyer shall give Seller prompt written notice of any claim under the foregoing Warranty and permit Seller to inspect the Equipment to verify the defect or nonconformity. Failure of Buyer to give Seller such notice and opportunity to inspect shall relieve Seller of all obligations with respect to such claims. Buyer's remedies and Seller's obligations in connection with any claim made under this warranty shall be limited to repair or, at Seller's option, replacement of the Equipment or part thereof which is found to be defective. Labor performed at the Worksite regarding warranty claims is not included in this warranty. Buyer shall be responsible for the normal maintenance and repair of the Equipment and shall perform the same in accordance with generally accepted maintenance procedures or such other proc edures as are set forth in maintenance and repair manuals provided by Seller to Buyer. Seller shall not be responsible for and shall not be obligated to pay or to reimburse Buyer for (a) any Equipment or repairs performed on the Equipment by third parties except for mutually agreed subcontractors; (b) any materials furnished by third parties for use in connection with the Equipment if the same was undertaken or furnished without mutual prior written consent; or (c) any loss or damage arising from improper operation, maintenance of the Equipment or ordinary wear and tear. This warranty does not apply to any Equipment components or software not manufactured by Seller, and Buyer's sole warranty with respect to such items shall be that of the manufacturer. The foregoing warranties shall be Buyer’s sole and exclusive remedy. THIS WARRANTY COMPRISES THE SOLE AND ENTIRE WARRANTY PERTAINING TO THE WORK SOLD BY SELLER, AND SELLER MAKES NO OTHER WARRANTY, GUARANTEE, OR REPRESENTATION OF ANY KIND WHATSOEVER PERTAINING TO THE SYSTEM. ALL OTHER WARRANTIES, INCLUDING BUT NOT LIMITED TO MERCHANTABILITY AND FITNESS FOR PARTICULAR PURPOSE, WHETHER EXPRESS, IMPLIED, OR ARISING BY OPERATION OF LAW, TRADE USAGE OR COURSE OF DEALING, ARE HEREBY EXPRESSLY DISCLAIMED BY SELLER. Further Service Agreements can be supplied and quoted upon request. System issues deemed not mechanical or software related (i.e.: vandalism, damage due to neglect, or unauthorized modifications) will be subject to a service charge TBD. 112 Page 30 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” TERMS AND CONDITIONS OF SALE APPLICATION 1. These General Terms and Conditions of Sale (“GTCS”) apply to all contracts of sale of LYNGSOE products and/or LYNGSOE software - collectively referred to as “Goods” hereafter, between Lyngsoe Systems A/S (together with its affiliates, successors and assigns "LYNGSOE”) and the customer (“Customer”). LYNGSOE and Customer are sometimes referred to herein individually as a “Party” and together the “Parties”. 2. If the Goods also solely or as a combination include the sale of LYNGSOE Software, the terms of the LYNGSOE End User License set forth in Appendix 1 hereto shall equally apply in addition to the terms of the GTCS. In the event of any discrepancies between the LYNGSOE End User License and the GTCS, the terms of the LYNGSOE End User License shall prevail for the purpose of the LYNGSOE Software only. If the Goods are “made to order” or similarly engineered and manufactured specifically for the Customer “Engineered Goods”, the terms of the LYNGSOE Terms For Engineered Goods set forth in Appendix 2 hereto shall equally apply in addition to the terms of the GTCS. In the event of any discrepancies between the LYNGSOE Terms For Engineered Goods and the GTCS, the terms of the LYNGSOE Terms For Engineered Goods shall prevail for the purpose of the Engineered Goods only. 3. No departure from these GTCS shall be binding unless agreed in writing between LYNGSOE and the Customer. 4. LYNGSOE shall be entitled to alter these GTCS upon 14 calendar days’ written notice effective for all o rders that LYNGSOE receives after the expiration of the notice period. However, LYNGSOE may alter agreed payment terms and credit limits at any time and for any reason without notice. 5. Any terms and conditions contained in or delivered with the Customer’s order or other document shall not be binding, and the Customer waives any right, which it otherwise might have to rely on such terms and conditions. QUOTATIONS, ORDERS AND ORDER ACKNOWLEDGEMENTS 6. Only a quotation in writing by email from LYNGSOE (“Quotation”) is binding on LYNGSOE. Quotations are open for acceptance in writing by email to LYNGSOE by the Customer for 15 business days from the date of the Quotation unless otherwise stated in the Quotation. 7. Any order(s) placed by the Customer and any acceptance(s) of Quotation(s) by the Customer shall bind LYNGSOE, provided the or der(s) or acceptance(s) of Quotation(s) was/were placed in writing by email to LYNGSOE or, in case of acce ptance(s) of Quotation(s), by return-mail, and provided the order(s) or acceptance(s) of Quotation(s) was/were confirmed in writing by LYNGSOE within 15 business days from the date of receipt by LYNGSOE of the order(s) or acceptance(s) of Quotation(s) (“Order Acknowledgement”). 8. If the terms and conditions related to delivery time, quantity, price, payment terms, delivery clause, delivery by instalment s or other matters stated in LYNGSOE’s Order Acknowledgement vary from the Customer’s order(s) or acceptance(s) of Quotation(s) and the Customer wants to reject these variations, the Customer must notify LYNGSOE to that effect within 5 business days of the date of receipt of the Order Acknow ledgement, failing which the Customer shall be deemed to have accepted t he terms and conditions set out in the Order Acknowledgement, which shall constitute a binding commitment between the Parties. DELIVERY. TRANSFER OF RISKS 9. LYNGSOE retains title to the Goods until the purchase price has been paid in full. 10. Absent any delivery clause in the Order Acknowledgement to the contrary, delivery shall be deemed to have occurred ex works LYNGSOE, Frederick MD. The Customer shall be ready for and accept delivery at the delivery date stated in the Order Acknowledgement or other c ommunication from LYNGSOE, failing which delivery is deemed to have occurred at the delivery date, stated in the Order Acknowledgement or other communication. Notwithstanding any agreed delivery clause, LYNGSOE shall be free to select the carrier and mode of tr ansportation. 11. If the Goods are transported from LYNGSOE’s warehouse by or on behalf of LYNGSOE, the Customer must, when the Goods arrive at the destination, in order to get the Goods released by the carrier sign the accompanying delivery note. If any Goods are visibly damaged, the Customer must give details thereof on the delivery note and must file a claim with the carrier and with LYNGSOE in writing via email t o LYNGSOE within 24 hours, failing which the Customer shall be deemed to have waived any rights which the Customer might have in respect of the damaged Goods. 12. The Customer must thoroughly examine all Goods immediately upon delivery for the purpose of ascertaining whether the Goods ar e defect or inconsistent with the data in the Order Acknowledgement (the “Examination”). The Customer shall be deemed to have accepted the Goods in respect of inconsistency with the data in the Order Acknowledgement, which the Customer discovered or ought to have discovered during the Examination, if the Customer has not notified LYNGSOE to the contrary in writing via email within 5 business days after the delivery time as stated in the Order Acknowledgement. 13. Except where otherwise specified, Quotations and/or Order Confirmations do not include delivery of installation materials or mechanical and electrical assembly or commissioning of the Goods (“Installation Services”). In the event that the Customer requests Installation Services to be carried out by the LYNGSOE Service Department, such Installation Services will be invoiced at the then-current rates for same. In the performance of the Installation Services, LYNGSOE shall only be liable for damages that occur as a result of gross negligence or wilful miscondu ct on the part of LYNGSOE. DELIVERY DELAY 14. Should LYNGSOE not be able to deliver by the delivery time as stated in the Order Acknowledgement or other communication from LYNGSOE, LYNGSOE shall as soon as possible notify the Customer to that effect and at the same time state when delivery is expected to take place. If delivery is expected to take place more than, or has not taken place within, 14 business days after the delivery time as stated in the Order Acknowledgement, and the delay is caused by circumstances for which LYNGSOE is responsible, the Customer shall be entitled to reject the Goods by notifying LYNGSOE to that effect within 3 business days after receipt of LYNGSOE’s notification or the expiration of the 14 business days, whichever comes first, failing which notification by the Customer, the Customer shall be deemed to have waived the right to reject the Goods. Except as stated in this 113 Page 31 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” Clause 14, the Customer is not entitled to raise any other claims in the event of delayed delivery, whether claims for damage s based on negligent acts/omissions or otherwise. WARRANTY. PRODUCT LIABILITY 15. Subject to the conditions of Clauses 16-21, LYNGSOE warrants that finished Goods will be free from defects in materials and workmanship under normal use of the Goods in the industry for a period of 12 months from the delivery time as stated in the Order Acknowledgement and that spare parts will be free from defects in materials and workmanship under normal use of the spare parts in the industry for a period of three months from the delivery time as stated in the Order Acknowledgement. 16. Any warranty claim by Customer based on any defect in finished Goods or spare parts, which defect the Customer discovered or ought to have discovered during the Examination, shall be notified in writing via email to within 10 business days after the delivery time as stated in the Order Acknowledgement or, where the defect could not reasonably have been discovered during the Examination, within 7 business days after manifestation of the defect, failing which Customer shall be deemed to have accepted the finished Goods or spare parts as non-defective. Warranty claims notified by Customer to LYNGSOE after the expiration of the warranty term stated in Clause 15 are not accepted. 17. Where any valid warranty claim is notified to LYNGSOE in accordance with the terms of Clause 16 and approved by LYNGSOE in writing (which approval shall not be unreasonably withheld), LYNGSOE shall fulfil its warranty obligations as follows: (i) If Customer can b e reasonably expected to be able to repair the defect, if necessary with support from the technical support of LYNGSOE´s Service Department, LYNGSOE may fulfil its warranty obligations by sending the necessary replacement parts to Customer free of charge; (ii) If Customer cannot be reason ably expected to be able to repair the defect, LYNGSOE shall repair or replace the defective finished Goods or spare parts, subject to the Custom er assigning to LYNGSOE all property rights to such defective finished Goods or spare parts; replacement Goods or spare parts w ill be new, equivalent to new or re-conditioned; or (iii) If none of the foregoing remedies are commercially viable in LYNGSOE’s sole judgment, LYNGSOE may opt instead to refund to Customer the net purchase price paid by Customer for the defective finished Goods or spare parts less reasonable depreciation of the value due to use or age, subject to the Customer assigning to LYNGSOE all property rights to such defective finished Goods or spare par ts. The Customer shall, within 10 business days of the defective finished Goods or spare part being replaced, enquire at LYNGSOE’s Technical Support and Service department, if the Customer shall return to LYNGSOE replaced defective finished Goods or spare parts or destroy same and may not return such finished Goods or spare parts to LYNGSOE, unless LYNGSOEs Technical Support and Service department has authorized the return in writing. LYNGSOE shall assume all responsibility and expense for freight and freight insurance, unless the warranty claim is not valid in LYNGSOE’s reasonable judgment and Customer shall assume all responsibility and expense for dismantling, removal, re-installation and duties in connection with the foregoing. 18. The warranties contained herein shall not extend to any finished Goods or spare parts fro m which any serial number has been removed or which have been damaged or rendered defective (a) as a result of wilful or accidental damage, negligence, misuse or abuse; (b) due to water or moisture, lightning, windstorm, abnormal voltage, harmonic distortion, dust, dirt, corrosion or other external causes; (c) by operation outside the specifications contained in the user documentation; (d) by the use of spare parts not manufactured or sold by LYNGSOE or by the connection o r integration of other equipment or software not approved by LYNGSOE; (e) by modification, repair or service by anyone other than LYNGSOE, who has not applied for and been approved by LYNGSOE to do such modification, repair or service; (f) due to procedures, deviating from procedures specified by LYNGSOE; or (g) due to failure to store, install, test, commission, maintain, operate or use finished Goods and spare parts in a safe and reasonable manner and in accordance with LYNGSOE’s instructions. 19. None of the warranties contained herein shall apply, unless the total purchase price for the defective finished Goods or spare parts has been paid by the due date for payment. 20. Customer shall have no other remedies in connection with defective finished Goods or spare parts than the rights granted purs uant to Clauses 16- 19. Except as set forth in the express warranties contained herein, LYNGSOE makes no conditions, warranties, representations, express or implied, in fact or in law, including, but not limited to, any warranties of satisfactory quality, merchantability or fitness for a particular purpose or any warranties arising out of usage or trade, all of which are expressly excluded to the fullest extent permissible by applicable law. 21. The warranties contained herein apply only to the original purchaser and are not assignable or transferable to any subsequent purchaser or end- user. 22. To the extent not contrary to applicable mandatory legislation, LYNGSOE shall only be liable for damage to property and for personal injuries caused as a consequence of defects in the finished Goods or spare parts delivered (product liability) to the extent that it is documented that such defect arose due to LYNGSOE’s default or negligent errors or omissions. RETURN OF GOODS. CANCELLATION OF ORDERS 23. Goods may not be returned to LYNGSOE, unless LYNGSOE has authorized the return in writing. Where LYNGSOE has authorized the return of Goods, the Customer shall follow the guidelines for returns issued by LYNGSOE from time to time. 24. Any order(s) placed by the Customer and any acceptance(s) of Quotation(s) by the Customer are binding on the Customer and cannot be cancelled by the Customer unless LYNGSOE agrees. LYNGSOE therefore retains the right to charge the Customer in full for any and all ord er(s) placed and for any and all acceptance(s) of Quotation(s). PRICE 25. Unless otherwise stated in LYNGSOE’s Order Acknowledgement, all purchase prices exclude any sales, use, excise, value added o r other taxes or duties imposed by any governmental authority. The rate of any taxes or duties will be that applying at the time of invoicing. 114 Page 32 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” PAYMENT. PAYMENT DELAY 26. The purchase price as specified in LYNGSOE’s Order Acknowledgement is payable according to the payment terms specified in the Order Acknowledgement. In the absence of payment terms in the Order Acknowledgement, delivery will only take place against simultaneous cash payment of the purchase price. 27. In the event that the Customer should remain in arrears with payments to LYNGSOE for any reason for 10 business days or more, LYNGSOE shall be entitled to: a) Terminate the Order Acknowledgement and/or any other contracts of sale and demand immediate return of all unpaid Goods, deliv ered to the Customer, at the Customer’s expense; b) Suspend delivery of the Order Acknowledgement and/or any other contracts of sale for future delivery; c) Keep any Customer property in LYNGSOE’s possession as a lien; d) Claim interest at the rate of 2 % per month or any part thereof, as from the due date and until payment is made; e) Sell the Goods to a third party and claim from the Customer damages for any loss suffered. At the request of Customer, LYNGSOE shall in writing inform the Customer of its decision to assert any of the above rights, b ut shall not be required to give any notice. 28. LYNGSOE may use all monies received from the Customer towards payment of any part of any debt owing by the Customer at LYNGSO E’s sole discretion irrespective of any instructions to the contrary by the Customer. INTELLECTUAL PROPERTY RIGHTS INFRINGEMENTS 29. To the best of LYNGSOE’s knowledge, Goods delivered by LYNGSOE to the Customer do not infringe any third party intellectual property rights. However, LYNGSOE does not make any warranty to that effect. Moreover, LYNGSOE shall have no liability for any claim of infringement which is based on the use of the Goods other than as authorised by LYNGSOE and in a manner for which they were designed. In the event that Goods or any part(s) thereof are held by a court of competent jurisdiction, not subject to appeal, to infringe a third party’s intellectual property right, proprietary right or contractual right, LYNGSOE shall in its sole discretion (a) procure for the Customer and the Customers‘ customers th e right to continue to use the Goods; (b) replace the Goods with non-infringing Goods, subject to the Customer assigning all property rights to such Goods to LYNGSOE; (c) modify the Goods, or, where modification does not require any special knowledge, provide the Customer with parts enabling him to modify the Goods at his own expense, to avoid infringement; or (d) recall the Goods. If LYNGSOE decides to recall the Goods, LYNGSOE sha ll, if the Goods were delivered to the Customer within the immediately preceeding two year period, refund the purchase price for the Goods to the Customer less a reasonable depreciation due to age, use, and condition, subject to the Customer assigning all property rights to such Goods t o LYNGSOE. If the Goods were delivered to the Customer before the immediately preceding two year period, LYNGSOE shall not be obligated to make any refund. 30. The above constitutes LYNGSOE’s maximum liability in respect of Clause 29 herein, and the Customer shall limit his liability towards his customers accordingly. LIMITATION OF LIABILITY 31. In no event shall LYNGSOE be liable in tort, contract or otherwise (including negligence) to compensate the Customer for any business interruption, loss of (anticipated) profits, revenue, business, contracts or (anticipated) savings, costs of procurement of subsitute Goods or services or any other special, indirect or consequential loss or any punitive damages. 32. LYNGSOE’s total liability under any cause of action shall not exceed the amounts received by LYNGSOE from the Customer pursuant to the Order Acknowledgement giving rise to the liability. However, in regard specifically to LYNGSOE's total liability for damages caused by defects in the Goods delivered (Product Liability), such liability shall in no event - regardless of whether such damages are arising in contract, tort, negligence or otherwise - exceed DKK 2 million per damage/DKK 20 million per year. 33. In the event that LYNGSOE incurs liability towards a third party with respect to Goods delivered or services provide d to the Customer, including in respect of product liability and intellectual property rights infringement, the Customer is obliged to indemnify LYNGSOE to t he extent that LYNGSOE’s liability is limited under the provisions stipulated above. GENERAL 34. The GTCS and all contracts of sale of Goods, including but not limited to, any and all Order Acknowledgement, between LYNGSOE and the Customer shall be exclusively governed by and construed in accordance with the laws of the Maryland. The Parties submit to the exclusive jurisdiction of Maryland courts. If a third party files a claim against one of the Parties for damages on product liability or intellectual property r ights infringements, this Party shall immediately inform the other Party thereof. The Parties are mutually obliged to let themselves be summoned to appear before a court of justice / arbitration that hears such claim for damages. The mutual relationship between LYNGSOE and the Customer shall however be resolved in accordance with the provisions of this Clause. 35. The invalidity, unenforceability or illegality of any term, condition or stipulation in the GTCS shall not affect the validit y, enforceability or legality of the remaining terms, conditions and stipulations of the GTCS. 36. Except as provided herein, any required or permitted notices hereunder must be given in writing at the registered address of each Party , or to such other address as either Party may notify to the other Party by written notice in the manner contemplated herein, by on e of the following methods: electoronic mail, hand delivery, registered mail, or facsimile. 37. Non-performance of either Party shall be excused to the extent that performance is rendered impossible by strike, lock -out, fire, severe weather, flood, earthquake, terrorism, war, acts of God, governmental acts, failure of suppliers or carriers for any reason or any other reasons beyond t he reasonable control of the non-performing party. 115 Page 33 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” WEEE 38. With reference to Directive 2012/19/EU of the European Parliament and of the Council of 4 July 2012 on waste electrical and electronic equipment (WEEE) and any applicable amendments thereto or substitutions thereof, all Customers who purchase electrical and electronic e quipment from LYNGSOE for distribution within the European Union are responsonsible for providing means of waste disposal and scrapping of such equipment in accordance with applicable national law. © Lyngsoe Systems A/S 2017, GTCS version effective as of 1 May 2017. APPENDIX 1 LYNGSOE END USER LICENSE AGREEMENT This End User License Agreement ("Agreement") constitutes a valid and binding agreement between Lyngsoe Systems A/S, (togethe r with its affiliates, successors and assigns "LYNGSOE") and you ("you," or "your") for the use of the LYNGSOE Software, as the term is defined below. You must enter into this agreement in order to install and use LYNGSOE Software. BY INSTALLING AND USING THE LYNGSOE SOFTWARE, YOU AGREE TO BE BOUND BY THE TERMS OF THIS AGREEMENT. IF YOU DO NOT AGREE TO THE TERMS OF THIS AGREEMENT, DO NOT INSTALL OR USE THE LYNGSOE SOFTWARE 1. LICENSE GRANT Subject to the terms of this Agreement, LYNGSOE hereby grants you a limited, non -exclusive, non-sublicensable, non-assignable license to download, install and use a single copy of the LYNGSOE Software, including any online or enclosed documentation, data d istributed to your computer for processing and any future programming fixes, updates and upgrades provided to you (collectively, the " LYNGSOE S oftware"), onto a network server or computer workstation for your sole use to install, interact with and utilize the LYNGSOE Software, including the content and features contained therein. This license may not be shared, transferred to or used concurrently on different servers or w orkstations. You may make a single back-up copy of the software for archival purposes. 2. LICENSE RESTRICTIONS (a) Notwithstanding anything to the contrary, you may not: (i) remove any proprietary notices from the LYNGSOE Software or any copy thereof; (ii) cause, permit or authorize the modification, creation of derivative works, translation, reverse engineering, decompiling or disassembling or hacking of the LYNGSOE Software; (iii) sell, assign, rent, lease, act as a service bureau, or grant rights in the LYNGSOE Software, including, without limitation, through sublicense, to any other entity without the prior written consent of LYNGSOE; (iv) use the LYNGSOE Software in any way that would violate any applicable law, regulation or ordinance; Furthermore, you may not use the LYNGSOE Software to develop, generate, transmit or store information that: (A) infringes any third party's intellectual property or other proprietary right; (B) is defamatory, harmful, abusive, obscene or hateful; (C) in any way obstructs or otherwise interferes with the normal performance of another person's use of the LYNGSOE Software, (D) performs any unsolicited commercial communication not permitted by applicable law; (E) is harassment or a violation of privacy or threatens other people or groups of people; and (F) impersonates any other person, or steals or assum es any person's identity (whether a real identity or online nickname or alias). (b) The LYNGSOE Software contains confidential and trade secret information owned or licensed by LYNGSOE, and you agree to ta ke reasonable steps at all times to protect and maintain the confidentiality of such information. c) The LYNGSOE Software may be incorporated into, and may incorporate, technology, software and services owned and controlled by third parties. Use of such third-party software or services is subject to the terms and conditions of the applicable third party license agreements, and you agree to look solely to the applicable third party and not to LYNGSOE to enforce any of your rights. All modifications or enhancements to the LYNGSOE Software remain the sole property of LYNGSOE. LYNGSOE reserves the right to add additional features or functions to the LYNGSOE Software. When installed on your computer, the LYNGSOE Software periodically communicates with LYNGSOE servers. You acknowledge and agree that LYNGSOE has no obligation to make available to you any subsequent versions of its software applications. 3. PERMISSIONS TO UTILIZE In order to receive the benefits provided by the LYNGSOE Software, you hereby grant permission for the LYNGSOE Software to ut ilize the processor and bandwidth of your computer Goods. You understand that the LYNGSOE Software will protect the privacy and integrity of your computer resources and communication and ensure the unobtrusive utilization of your computer resources to the greatest extent possible. 4. PROPRIETARY RIGHTS The LYNGSOE Software contains proprietary and confidential information of LYNGSOE, including copyrights, trade secrets and tr ademarks contained therein, which are protected by international copyright laws. Title to and ownership of the L YNGSOE Software, including without limitation all intellectual property rights therein and thereto, are and shall remain the exclusive property of LYNGSOE and i ts suppliers, and except for the limited license granted to you, LYNGSOE reserves all right, tit le and interest in and to the LYNGSOE Software. You shall not take any action to jeopardize, limit or interfere with LYNGSOE's ownership of and rights with respect to the LYNGSOE Software. You acknowledge that any unauthorized copying or unauthorized use of the LYNGSOE Software is a violation of this Agreement and copyright laws and is strictly prohibited. 116 Page 34 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” 5. TERMS AND TERMINATION (a) This Agreement will be effective as of the date you accept this Agreement, thereby expressly agreeing to the terms and conditions set forth herein, and will remain effective until terminated by either party as set forth below. (b) You may terminate this Agreement at any time provided you cease all use of the LYNGSOE Software AND destroy or remove from all hard drives, networks, and other storage media all copies of the LYNGSOE Software in your possession. LYNGSOE may terminate this A greement if you do not comply with the terms and conditions of this agreement by providing notice to you and/or preventing your access to the LYNGSOE Software. (c) Upon termination of this Agreement for any reason (i) all licenses and rights to use the LYNGSOE Software shall terminate and you must remove the LYNGSOE Software from your computer equipment and dispose of all originals and copies of the LYNGSOE Software in y our possession, and (ii) Sections 2, 4, 5(b), and 6 through 11 shall survive such termination. 6. YOUR REPRESENTATIONS AND WARRANTIES (a) You represent and warrant that (i) you possess the legal right and ability to enter into this Agreement and to comply wit h its terms, (ii) you will use the LYNGSOE Software for lawful purposes only and in accordance with this Agreement and all applicable laws, regulations and policies, (iii) you will not attempt to decompile, reverse engineer or hack the LYNGSOE Software to defeat or overcome any en cryption and/or other technical protection methods implemented by LYNGSOE with respect to the LYNGSOE Software and/or data transmitted, processed or stored by LYNGSOE or other users of the LYNGSOE Software, (iv) you will not take any steps to interfere with or in any manner compromise any of LYNGSOE security measures, any other individual's or entity's computer on the Network and/or otherwise sharing Services, (v) you will always provide and maintain true, accurate, current and complete information as requested by LYNGSOE, and (vi) you will only use the LYNGSOE Software on computer equipment on which such use is authorized by the computer's owner. (b) You agree that you will not use any automatic or manual device or process to interfere or attempt to interfere with the proper working of the LYNGSOE Software, except to remove the LYNGSOE Software from computer equipment of which you are an owner or authorized user in a manner permitted by this Agreement. You may not violate or attempt to violate the security of the LYNGSOE Software. LYNGSOE r eserves the right to investigate occurrences which may involve such violations, and may involve, and cooperate with, law enforcement authorities in prosecuting users who have participated in such violations. (c) If LYNGSOE has reasonable grounds to suspect that your representations, warranties or promises are inaccurate or breached, LYNGSOE may terminate this license, deny any or all use of the LYNGSOE Software, and pursue any appropriate legal remedies. 7. INDEMNITY You agree to indemnify, hold harmless and defend LYNGSOE and its affiliates, parent companies, subsidiaries, officers, directors, employees, agents and network service providers at your expense, against any and all third-party claims, actions, proceedings, and suits and all related liabilities, damages, settlements, penalties, fines, costs and expenses (including, without limitation, reasonable attorneys' fees and other dispute resolution expenses) incurred by LYNGSOE arising out of or relating to your (a) violation or breach of any term of this Agreement or any policy or guidelines referenced herein, or (b) use or misuse of the LYNGSOE Software. 8. DISCLAIMER OF WARRANTIES (a) THE LYNGSOE SOFTWARE IS PROVIDED "AS IS" AND THERE ARE NO WARRANTIES, CLAIMS OR REPRESENTATIONS MADE BY LYNGSOE, EITHER EXPRESS, IMPLIED, OR STATUTORY, WITH RESPECT TO THE LYNGSOE SOFTWARE, INCLUDING WARRANTIES OF QUALITY, PERFORMANCE, NON-INFRINGEMENT, MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE, NOR ARE THERE ANY WARRANTIES CREATED BY COURSE OF DEALING, COURSE OF PERFORMANCE, OR TRADE USAGE. LYNGSOE FURTHER DOES NOT REPRESENT OR WARRANT THAT THE LYNGSOE SOFTWARE WILL ALWAYS BE AVAILABLE, ACCESSIBLE, UNINTERRUPTED, TIMELY, SECURE, ACCURATE, COMPLETE, ERROR-FREE, OR WILL OPERATE WITHOUT PACKET LOSS, NOR DOES LYNGSOE WARRANT ANY CONNECTION TO OR TRANSMISSION FROM THE INTERNET. (b) YOU ACKNOWLEDGE THAT THE ENTIRE RISK ARISING OUT OF THE USE OR PERFORMANCE OF THE LYNGSOE SOFTWARE REMAINS WITH YOU TO THE MAXIMUM EXTENT PERMITTED BY LAW. (c) As some jurisdictions do not allow some of the exclusions set forth in this Section 8, some of these exclusions may not apply to you. 9. LIMITATION OF LIABILITY (a) IN NO EVENT SHALL LYNGSOE, ITS AFFILIATES, PARENT COMPANIES, SUBSIDIARIES, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS OR NETWORK SERVICE PROVIDERS BE LIABLE WHETHER IN CONTRACT, WARRANTY, TORT (INCLUDING NEGLIGENCE (WHETHER ACTIVE, PASSIVE OR IMPUTED), PRODUCT LIABILITY OR STRICT LIABILITY OR OTHER THEORY), FOR ANY INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES (INCLUDING WITHOUT LIMITATION ANY LOSS OF DATA, SERVICE INTERRUPTION, COMPUTER FAILURE OR PECUNIARY LOSS) ARISING OUT OF THE USE OR INABILITY TO USE THE LYNGSOE SOFTWARE, EVEN IF LYNGSOE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. (b) Support for the LYNGSOE Software is not always provided directly by LYNGSOE. Please refer to Manufacturer’s or Reseller’s documentation to understand your rights, if any, to technical or product support to the LYNGSOE Software. (c) As some jurisdictions do not allow some of the exclusions set forth in this Section 9, some of these exc lusions may not apply to you. 117 Page 35 of 35 October 27, 2022 Project B25836-000 185.384.007 South San Francisco “Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” 10. ELECTRONIC SIGNATURES AND AGREEMENTS You acknowledge and agree that by clicking on the button labelled "SUBMIT", "DOWNLOAD", "I ACCEPT" or such similar links or methods as may be designated by LYNGSOE to download the LYNGSOE Software to accept the terms and conditions of this Agreement, you are submitting a legally binding electronic signature and are entering into a legally binding contract. You acknowledge that your electronic submissions constitute your agreement and intent to be bound by this Agreement. Pursuant to any applicable statutes, regulations, rules, ordinances or other laws, YOU HEREBY AGREE TO THE USE OF ELECTRONIC SIGNATURES, CONTRACTS, ORDERS AND OTHER RECORDS AND TO ELECTRONIC DELIVERY OF NOTICES, POLICIES AND RECORDS OF TRANSACTIONS INITIATED OR COMPLETED THROUGH THE LYNGSOE SOFTWARE. Further, you hereby waive any rights or requirements under any statutes, regulations, rules, ordinances or other laws in any jurisdiction which require an original signature or delivery or retention of non-electronic records. 11. General Provisions LYNGSOE reserves all rights not expressly granted herein. LYNGSOE may modify this Agreement at any time by providing such revised Agreement to you or posting the revised Agreement on its website located at www. LYNGSOE.com. Your continued use of the LYNGSOE Software shall constitute your acceptance of such revised Agreement. You may not assign this Agreement or any rights hereunder. Nothing in this Agreement shall constitute a partnership or joint venture between you and LYNGSOE. Should any term or provision hereof be deemed invalid, void or unenforceable either in its entirety or in a particular application, the remainder of this Agreement shall nonetheless remain in full force and effect. The failure of LYNGSOE at any time or times to require performance of any provision hereof shall in no manner affect its right at a later time to enforce the same unless the same is waived in writing. This Agreement shall be governed by and construed in accordance with the Maryland laws without regard to its conflict of law rules. Any legal proceeding arising out or relating to this Agreement will be subject to the exclusive jurisdiction of any court of Maryland and you irrevocably consent to the jurisdiction of such courts. The terms set forth in this Agreement and any related service agreements constitute the final, complete and exclusive agreement with respect to the LYNGSOE Software and may not be contradicted, explained or supplemented by evidence of any prior agreement, any contemporaneous oral agreement or any consistent additional terms. LYNGSOE may at its sole discretion assign this Agreement to a subsidiary or sister company, without giving prior notice. YOU EXPRESSLY ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT AND UNDERSTAND THE RIGHTS, OBLIGATIONS, TERMS AND CONDITIONS SET FORTH HEREIN. BY CONTINUING TO INSTALL THE LYNGSOE SOFTWARE, YOU EXPRESSLY CONSENT TO BE BOUND BY ITS TERMS AND CONDITIONS AND GRANT TO LYNGSOE THE RIGHTS SET FORTH HEREIN. © Lyngsoe Systems A/S 2015, Lyngsoe End User License version effective as of 1 July 2015. APPENDIX 2 LYNGSOE TERMS FOR ENGINEERED GOODS In the event that the Goods referred to in the GTCS are “made to order” (“Engineered Goods”), the following conditions shall apply in addition to the applicable terms of the GTCS and any written agreement between the parties regarding such Engineered Goods. 1. Tools 1. Any auxiliary models, tools, models, moulds etc. (hereinafter referred to as "Tools") produced or manufactures by LYNGSOE whilst completing the contractually agreed work do not constitute an integral part of the work performance of developing and/or manufacturing the Engineered Goods, and will remain the property of LYNGSOE. LYNGSOE will store the Tools for a period of 6 months following acceptance of the Engineered Goods by the Principal, without acknowledging any legal obligation in this respect. 2. Acceptance and Tests Insofar as the Engineered Goods calls for an approval test, this test must be carried out without undue delay on the part of the Customer. Should the Customer fail to approve the Engineered Goods within 14 days of notice of completion and/or delivery, the Engineered Goods will be considered to have been duly approved and accepted, provided that during this period there has been no complaint of any defect which would impede acceptance. A partial approval test may, in accordance with the above-mentioned provisions, be requested for independent partial performances. 3. Inventions In the event of any inventions which might lead to industrial property rights arising as a result of the contractually agreed work for the Engineered Products, then the only party entitled to register such intellectual property rights will be the party whose employees or agents have made the invention. If, in the context of the contractually agreed work for the Engineered Products, inventions are made in which the employees or agents of more than one party are involved (hereinafter referred to as “Joint Inventions”), then separate arrangements will be made in each individual case to decide who is to register any intellectual property rights and where. Registration may also be made jointly, in which case each party will bear the proportion of the costs commensurate with its share in the invention. In the event of Joint Inventions or joint property rights and/or copyrights, each party is entitled, at any time, to waive its share in favour of the other party. The party waiving such rights will, in a timely manner, make any provisions and arrangements necessary to enable the other party to protect its interests. CONFIDENTIALITY Information, data and drawings embodied in this proposal are strictly confidential and are supplied on the understanding that they will be held confidentially and not disclosed to third parties without the prior written consent of Lyngsoe Systems. 118 WORK ROOM 102B AMH 102A PARK RECEPTION 110A RESERVES 102CEQ-L18 EQ-T06AWFGGDNOAWFGGDNO AWFGGDNO30x6666-A530x6666-A59'-0 1/2"MB/B/FSCTC3042.5Hx30WBC42TLB-TTCUCUC42.5F-FTPTP4842.5Hx48WP42244242.5Hx42WTC42DDMB/B/FSCTC3042.5Hx30WBCLM1200 LM2100 Circuit 1 1x 120VAC 20A Dedicated Circuit (50-60 Hz) 1 Quad Receptacle 6x Ethernet Outlets Wall Mounted Per Local Code CGS Monitor 1 Duplex Receptacle (120VAC) & 1 Ethernet Outlet at Location SortMate 2000 LibraryMate 1200 ErgoStaff 1200 Conveyor Liftgate Conveyor Sort Trolley Option 1 1 x ES1200 Staff Return 1 x LM1200 1 x LM2100 12 x Sort Trolley Destinations 1 x Tote Shelf Destination 1 x Exception Bin (Sort Trolley) 7'-2 3/4" "CRITICAL" 1'-10" 15'-3 1/2" 2'-11 1/2" 6'-10 1/4" 5'-4" 16'-1"A LibraryMate 2100 2'-0 1/2"Tote Shelf METAL BUILDING SUPPORT 7'-2 3/4" "CRITICAL" 2'-4 1/4" 2'-0" 2'-3 1/2" 3'-1" 1'-10"1'-4 1/2" LIBRARYMATE 1200 PENETRATION LIBRARYMATE 2100 PENETRATION VIEW "A" 1 THE LIBRARY MATE 1200/2100 IS SECURED TO THE WALL WITH A CLAMPING DEVICE. FOR GYPSUM BOARD OR GLASS WALLS CONTRACTOR MUST PROVIDE FRAMING AROUND THE PENETRATION TO SUPPORT THE LM1200 UNIT AND USER LOADS FOR A TOTAL DOWNWARD FORCE OF 300 LBS. EXTEND THE FRAMING TO FLOOR OR EXISTING WALL STRUCTURE. THE FRAMING MUST ALSO EXTEND THROUGH THE ENTIRE THICKNESS OF THE WALL TO SUPPORT CLAMPING FORCE OF APPROXIMATELY 500 LBS. DIMENSIONS REPRESENT THE CLEAR OPENING. PENETRATION DIMENSIONS ARE CRITICAL TO ENSURE SYSTEM ALIGNMENT. SEE LM1200 OR LM2100 CONTRACTOR DRAWING FOR MORE CLARIFICATION. NOTE IT IS BEYOND THE SCOPE OF THIS DRAWING TO DETAIL UTILITIES THAT MAY BE PRESENT IN WALL. CONTRACTOR IS RESPONSIBLE FOR PLANNING ANY NECESSARY MODIFICATIONS. 1 1 04/13/2022 AJH UPDATED PER CURRENT BUILDING LAYOUT; ADD VIEW A2 ARCH D REV.#REV. BYDATE DESCRIPTION REVISIONS elevating logistics B25836-000-1-4 4 - PENINSULA LIBRARY SYSTEM SOUTH SAN FRANCISCO -B25836-000-1-4 1 HKI 10/27/2022 - NTG ---- ---- ---- PLAN VIEW OPTION 1 - - 119 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-924 Agenda Date:11/9/2022 Version:1 Item #:12. Report regarding a resolution authorizing the City Manager to execute the Second Amendment to the purchase and services agreement with Edgeworth Integration,LLC for the replacement of security cameras,video management software and server equipment in an additional amount not to exceed $139,429.80,and a total not to exceed amount of $355,546.80. (Tony Barrera, Director of Information Technology) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the City Manager to execute the Second Amendment to the purchase and services agreement with Edgeworth Integration,LLC for the replacement of security cameras, video management software and server storage for Miller Garage. BACKGROUND/DISCUSSION At the April 4,2022 City Council meeting,Council approved a resolution to replace security cameras,software and server located at the Corporation Yard,Water Quality Treatment Plant,Orange Memorial Park and Centennial Trail.The City entered into a purchase and services agreement with Edgeworth Integration LLC to install the new system.On July 20,2022,a First Amendment was executed to extend the project completion date from September 30,2022 to December 31,2022,to allow for equipment shipping delays.The project is now complete, and the new system is fully operational. In phase two of the security camera replacement project,Miller Garage cameras will be replaced.Currently, Miller Garage has twenty-three multi-lens cameras all of which are over ten years old with outdated video management software and server.Upgrading the system will provide improved functionality,faster retrieval, and clearer images. Hence, a Second Amendment to the services agreement is needed. Edgeworth Integration provided a quote to replace all twenty-three cameras with new Avigilon cameras,one high performance server and Avigilon video management software.The video management system will store over one year of data to comply with California law and has the capacity to migrate future cameras to the system.The new software will provide authorized staff with an easier and faster export process and new analytical search functions,excluding facial recognition software.Edgeworth offers a one-year warranty for labor and support, while the server comes with a five-year warranty and the cameras with a three-year warranty. The cost to upgrade the Miller Garage security camera system and server is $116,192.Staff is also adding a 20%contingency to the contract for total cost of $139,429.80.The new amount under the Agreement, excluding contingency, would be $332,308.50. Agreement cost details are as shown below: Original Agreement and 1st Amendment $216,117.00 2nd Amendment Amount $116,191.50 2nd Amendment 20% Contingency $23,238.30 AGREEMENT NOT TO EXCEED AMOUNT $355,546.80 City of South San Francisco Printed on 11/4/2022Page 1 of 2 powered by Legistar™120 File #:22-924 Agenda Date:11/9/2022 Version:1 Item #:12. Original Agreement and 1st Amendment $216,117.00 2nd Amendment Amount $116,191.50 2nd Amendment 20% Contingency $23,238.30 AGREEMENT NOT TO EXCEED AMOUNT $355,546.80 FISCAL IMPACT City Council approved $120,000 using the Parking District funds for fiscal year 2022-2023 to upgrade the equipment at the Miller Garage.The contingency funds will be taken from the Information Technology 2022- 2023 operating budget. RELATIONSHIP TO STRATEGIC PLAN This item is in line with the Strategic Plan Priority:Public Safety CONCLUSION The City’s security camera system is an important component to deter and resolve crimes.The current system is outdated and must be replaced to capture necessary footage. It is recommended that the City Council adopt a resolution authorizing the City Manager to execute the Second Amendment to the purchase and services agreement with Edgeworth Integration,LLC for the replacement of security cameras, video management software and server storage for Miller Garage. City of South San Francisco Printed on 11/4/2022Page 2 of 2 powered by Legistar™121 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-926 Agenda Date:11/9/2022 Version:1 Item #:12a. Resolution approving Second Amendment to the Purchase and Services Agreement with Edgeworth Integration,LLC for the installation of Avigilon security cameras,video management software and server equipment at Miller Garage in an additional amount not to exceed $139,429.80 which includes a twenty percent contingency and a total not to exceed amount of $355,546.80;and authorize the City Manager to execute the amendment. WHEREAS, on April 4, 2022, City Council approved a resolution to replace security cameras, software and servers located at the Corporation Yard, Water Quality Treatment Plant, Orange Memorial Park and Centennial Trail and the City entered into a Purchase and Services Agreement with Edgeworth Integration, LLC for said replacement services; and WHEREAS, On July 20, 2022, a First Amendment was executed to extend the project completion date from September 30, 2022, to December 31, 2022, to allow for equipment shipping delays; and WHEREAS, Corporation Yard, Water Quality Treatment Plant, Joseph Fernekes Building and Centennial Trail installations are now fully operational and providing improved functionality, faster retrieval and clearer images; and WHEREAS, the cameras at Miller Garage are outdated; and WHEREAS,Edgeworth will replace twenty-three cameras at the Miller Garage with new Avigilon cameras, one high performance server and Avigilon video management software; and WHEREAS,upgrading the City’s surveillance camera system is an important component to deter and resolve crimes and hence a Second Amendment to the agreement with Edgeworth is needed for this additional work. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby takes the following actions: 1.Approves a Second Amendment to the Purchase and Services Agreement with Edgeworth Integration, LLC.,a copy of which is attached hereto and incorporated herein as Exhibit A,to include the installation of Avigilon surveillance camera systems,hardware and services at Miller Garage,for an additional amount of $139,429.80 (inclusive of 20%contingency),and a total not to exceed amount of $355,546.80. City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™122 File #:22-926 Agenda Date:11/9/2022 Version:1 Item #:12a. 2.Authorizes the City Manager to execute the Second Amendment in substantially the same form as Exhibit A,subject to approval as to form by the City Attorney,and to take any other action for the purposes of carrying out the intent of this resolution that do not materially increase the City’s obligations. ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™123 B.On July 20, 2022, City and Contractor amended the Agreement. C.City and Consultant now desire to amend the Agreement a second time. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor hereby agree as follows: 1. All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2. Section 1: Term. Miller Garage Avigilon camera installation is added to project scope and December 31, 2022 end date for the term of services identified in Section 1 of the Agreement is hereby replaced with June 1, 2023. 3. Section 2: Compensation. Section 2 of the Agreement shall be amended such that the City agrees to pay Contractor a sum not to exceed $ 332,308.50 with the understanding that up to $159,644.00 has already been paid to Contractor. Contractor agrees this is the City’s total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. 4. Scope of Services. The Scope of services is amended and attached as Exhibit B to this Amendment. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] Exhibit A SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND EDGEWORTH INTEGRATION, LLC. THIS SECOND AMENDMENT TO THE PURCHASE AND SERVICES AGREEMENT is made at South San Francisco, California, as of November 9, 2022 by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and Edgeworth Integration, LLC. (“Contractor”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On April 28, 2022, City and Contractor entered that certain Purchase and Services Agreement (“Agreement”) whereby Contractor agreed to install Avigilon camera systems. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. 124 Dated: CITY OF SOUTH SAN FRANCISCO CONTRACTOR By: By: Mike Futrell, City Manager Approved as to Form: By: City Attorney Edgeworth Integration 2nd Amendment - KMA revisions.docx 125 Exhibit A 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 PREPARED FOR: City of South San Francisco City of South San Francisco - Miller Garage Chris Rogers Project Installation Manager crogers@edgeworthsecurity.com +1 5102033113 1000 Commerce Dr. Suite 200 Pittsburgh, PA 15275 US The information contained within this report is proprietary and confidential. This report should be distributed to only those individuals with a need-to-know. Paper copies should be properly secured, and electronic copies stored offline and protected appropriately. Exhibit B 194 Edgeworth Security City of South San Francisco CONFIDENTIAL This document is proprietary and confidential. No part of this document may be disclosed in any manner to a third party without prior written consent form Edgeworth Security, LLC. System Design Description Security system design and integration plan detailed below for Client. Proposal Assumptions Clarifications & Exclusions: 1. EW is a fully bonded and insured, (non-union) specialty contractor licensed with the California State Licensing Board 2. It is assumed that the work stated herein, can be achieved during normal business hours (Mon-Fri 7am-5pm), unless otherwise noted. 3. This proposal has been bid at State of CA Prevailing Wage Rates. 4. Our security designs may include various countermeasures to offset currently known security (hacking) vulnerabilities, with security levels predicated upon discussed needs, customer priorities, and customer budget. 5. All new electrical conduit & 120VAC circuit power needs are excluded. 6. EW has excluded project drawings (i.e. AutoCAD or MS Visio) for this project. 7. Static IP Address / VLANs / Network Connections shall be provided by others, including network router/ managed switch/ firewall / modem configurations. 8. Connections between electronic security system into fire/life safety systems are not included. 9. EW assumes that there are no hazardous materials or asbestos at worksite. Cost of removal or abatement is excluded. 10. Building/Electrical permits, Umbrella Insurance, Bid or Performance/Payment Bonds or such (if required), is excluded from this proposal. 11. Work Areas over 15 feet may require a suitable lift (e.g. Scissor Lift, Boom Lift, etc.) for safety purposes. These lifts are excluded from this proposal. 12. Costs associated with Riser Management Companies, (if necessary or applicable), are excluded from this proposal. 13. EW reserves the right to replace any proposed equipment with equivalent/equal products, due to manufacturer supply shortages, product expiration (end of life), or any other such reasons. EW will notify client of such occurrences & events when applicable. 14. EW will warranty our workmanship (and any new parts proposed & installed under this proposal), for a period of 1 year after substantial completion date. 15. Our EW warranty does not apply to any existing cabling, existing devices or and existing equipment that may have been re-utilized if applicable. 16. Existing cables assumed to be in good working order and Cat 5 or Cat 6. If cabling needs to be replaced EW will do so with client approval and written change order. 17. EW will relocate cameras in garage and this may require sections of parking to be closed at times to accommodate workman. 18. IT to provide network access and IP configuration for EW to preprogram all equipment prior to attending the site. **Due to supply chain price increases from our manufacturers and our effort to minimize those effects on Edgeworth clients our quotes are only valid for 5 business days. Impacts to schedule and delivery of equipment may also be affected due to manufacture delays. Please discuss with your sales representative if you have any questions or concerns about pricing** Scope of Work Edgeworth Security will provide the quoted equipment, installation and/or services. EW to replace existing cameras with new Avigilon Multi-Sensors and pendant dome cameras EW to relocates cameras to provide better coverage of parking facilities EW to install new 160Tb camera server to accommodate 365 days of recording plus 20% retention for additional cameras. 195 Edgeworth Security City of South San Francisco CONFIDENTIAL This document is proprietary and confidential. No part of this document may be disclosed in any manner to a third party without prior written consent form Edgeworth Security, LLC. EW to set up and program system. 196 Edgeworth Security City of South San Francisco CONFIDENTIAL This document is proprietary and confidential. No part of this document may be disclosed in any manner to a third party without prior written consent form Edgeworth Security, LLC. System Design Images 197 Edgeworth Security City of South San Francisco CONFIDENTIAL This document is proprietary and confidential. No part of this document may be disclosed in any manner to a third party without prior written consent form Edgeworth Security, LLC. 198 Edgeworth Security City of South San Francisco CONFIDENTIAL This document is proprietary and confidential. No part of this document may be disclosed in any manner to a third party without prior written consent form Edgeworth Security, LLC. 199 Edgeworth Security City of South San Francisco CONFIDENTIAL This document is proprietary and confidential. No part of this document may be disclosed in any manner to a third party without prior written consent form Edgeworth Security, LLC. 200 Edgeworth Security City of South San Francisco CONFIDENTIAL This document is proprietary and confidential. No part of this document may be disclosed in any manner to a third party without prior written consent form Edgeworth Security, LLC. 201 Quote #:00002954 Quote Prepared On:8/18/2022 Quote Prepared For Quote Prepared By Contact:Tony Barrera Contact:Chris Rogers Company:City of South San Francisco Company:Edgeworth Security Address:City of South San Francisco Address: 1000 Commerce Dr. Suite 200 Pittsburgh, PA 15275 Phone:Phone: Email:tony.barrera@ssf.net Email:crogers@edgeworthsecurity.com Product Details Qty Product Name Description 1 OJ-A12160G21*ASC 4210R 160TB, 32G, SER19 23 ACC7-ENT ACC 7 Enterprise Edition Camera License 23 ACC-ENT- SMART-5YR ACC Enterprise Smart Plan, 5 year 1 24C-H4A-3MH- 180*3X8 MP, WDR, LightCatcher, 5.2mm, Camera Only 14 20C-H4A-4MH- 360*Avigilon 4X5 MP, WDR, LightCatcher, 2.8mm, Camera Only 3 6.0C-H5A-DP1- IR* 6.0 MP WDR, LightCatcher, Day/Night, Pendant Dome, 4.9-8mm f/1.8 P-iris lens, Integrated IR, Next- Generation Analytics. Must use with a H4A-MT-WALL1 or H4A-MT-NPTA1 3 2.0C-H5A-DP1- IR* 2.0 MP (1080p) WDR, LightCatcher, Day/Night, Pendant Dome, 3.3-9mm f/1.3 P-iris lens, Integrated IR, Next-Generation Analytics. Must use with a H4A-MT-WALL1 or H4A-MT-NPTA1 1 6.0C-H5A-BO1- IR*6.0 MP WDR, LightCatcher, 4.9-8mm f/1.8 P-iris lens, Integrated IR, Next-Generation Analytics 1 4.0C-H5A-BO1- IR*4.0 MP WDR, LightCatcher, 3.3-9mm f/1.3 P-iris lens, Integrated IR, Next-Generation Analytics 2 H4-BO-JBOX1*Junction box for the H4A HD Bullet, H4SL HD Bullet, or H4 Thermal Cameras 15 H4AMH-AD- PEND1* Outdoor Pendant Mount Adapter. Must Order one of IRPTZ-MNT-WALL1 or IRPTZ-MNT-NPTA1 and one of H4AMH-DO-COVR1-SMOKE 15 IRPTZ-MNT- WALL1*Pendant Wall Mount Adapter. For use with H4 IR PTZ or H4A-MH-AD-PEND1 on H4 Multisensor 15 H4AMH-DO- COVR1*Dome Bubble and Cover, Outdoor Surface Mount or Pendant Mount, Clear 6 H4A-MT-NPTA1*NPT adapter for use with H5A/H4A pendant dome cameras 15 POE-INJ2-60W- NA*Indoor Singe Port Gigabit PoE++ 60W 15 H4AMH-AD- IRIL1*Optional IR illuminator Ring, Up to 30m (100ft), for use with H4AMH-DO-COVR1 23 Lot Hardware - Video*Lot Hardware: Cable, Connectors, & Miscellaneous Mounting Hardware 202 Quote #:00002954 Quote Prepared On:8/18/2022 68 Labor - Video Scope of Work - Video Edgeworth Security will provide the above equipment, installation and/or services. The below SOW represents Edgeworth Security's proposal based on customer provided requirements and site walk. 1 Project Management On and off site project management. 1 Professional Services On-site support for programming, troubleshooting, and training. 1 Shipping Shipping & Handling Costs. This does not include expedited shipping. 203 Quote #:00002954 Quote Prepared On:8/18/2022 Special Instructions Please use instructions below to wire deposit. Final bill will be invoiced upon completion of job. ACH/Wire Transfer Instructions: 1000 Commerce Dr., Ste. 200 Pittsburgh, PA, 15275 Comerica Bank 2000 Avenue of the Stars St. 210 Los Angeles, CA, 90067 Routing: 121137522 For Credit to: Edgeworth Integration, LLC Account: 1895235263 Subtotal:$119,860.90 Tax:$7,951.67 Discount Amount:$11,621.07 Integration Grand Total:$116,191.50 Terms & Conditions A 50% deposit is required to proceed with installation once the quote has been accepted. ONE YEAR PARTS WARRANTY, 90 DAYS ON LABOR. Court costs & attorney fees will be added in case of collections. All sales are final & all deposits are non-refundable. All service calls not related to system failure, will be charged the normal service rate. Edgeworth Integration, LLC lists the above client as an additional insured on if required by written contract or agreement. . Late Payment. Any Edgeworth invoice not paid within the due date of such billing is subject to interest due and payable by Customer at the rate of one and one-half percent (1.5%) per month or the highest rate allowed by law, whichever is less, on any portion of Edgeworth's invoice which has not been paid. In addition, Customer will pay Edgeworth's costs of collection of any unpaid invoice. Due to supply chain price increases from our manufacturers and our effort to minimize those effects on Edgeworth clients our quotes are only valid for 5 business days Remote Guard Monthly Cost: 204 Quote #:00002954 Quote Prepared On:8/18/2022 EDGEWORTH SECURITY, LLC City of South San Francisco Name:Chris Rogers Name:Tony Barrera Title:Project Installation Manager Title:\customtext1 {“label:”Title”}\ Signature:\s2\Signature:\s1\ Date:\d2\Date:\d1\ 205 206 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 10/14/2022 The Signature B&B Companies 501 Franklin Avenue Suite 218 Garden City NY 11530 Elizabeth Erdtmann 516-764-1100 516-764-1019 EErdtmannCPCU@sbbinsure.com License#:BR-1117267 Allied World Assurance Co.19489 EDGESEC-01 Redwood Fire and Casualty Insurance Company 22276EdgeworthSecurity,LLC Park Place Corporate Centre One 1000 Commerce Drive Pittsburgh PA 15275 1835995503 A X 1,000,000 X 100,000 X Errors&Omissions 10,000 X Abuse-$1,000,000 1,000,000 3,000,000 X Y Y 52002370-03 11/5/2021 11/5/2022 3,000,000 A 1,000,000 X X X Y Y 52020091-03 11/5/2021 11/5/2022 A X 9,000,000 X Y 52010868-03 11/5/2021Y 11/5/2022 9,000,000 B X N Y EDWC319780 9/1/2022 9/1/2023 1,000,000 1,000,000 1,000,000 The certificate holder is included as additional insured on the above policies if required by written contract which is executed prior to loss. Coverage is provided on a primary and non-contributory basis if required by written contract Waiver of Subrogation applies to General Liability,Auto Liability and Workers Compensation if required by written contract which is executed prior to loss. Umbrella/Excess policy follows form of the primary.30 Day Notice of cancellation applies. City of South San Francisco 400 Grand Avenue South San Francisco CA 94080 207 TAXABLE YEAR ■CALIFORNIA FORM 2020 Withholding Exemption Certificate 590 The payee completes this form and submits it to the withholding agent. The withholding agent keeps this form with their records. Withholding Agent Information Name Pa ee Information Name □SSN or ITIN llJ FEIN □ CA Corp no. □ CA SOS file no. Edgeworth Integratio n LLC Address (apt.Isle., room, PO box, or PMB no.) 1000 Comm erce Drive City (If you have a foreign address, see instructions.) Pi t tsburgh Exemption Reason Check only one box. 82-2403074 State ZIP code PA 15275 By checking the appropriate box below, the payee certifies the reason for the exemption from the California income tax withholding requirements on payment(s) made to the entity or individual. D Individuals -Certification of Residency: I am a resident of California and I reside at the address shown above. If I become a nonresident at any time, I will promptly notify the withholding agent. See instructions for General Information D, Definitions. D Corporations: The corporation has a permanent place of business in California at the address shown above or is qualified through the California Secretary of State (SOS) to do business in California. The corporation will file a California tax return. If this corporation ceases to have a permanent place of business in California or ceases to do any of the above, I will promptly notify the withholding agent. See instructions for General Information D, Definitions. Ill Partnerships or Limited Liability Companies (LLCs): The partnership or LLC has a permanent place of business in California at the address shown above or is registered with the California SOS, and is subject to the laws of California. The partnership or LLC will file a California tax return. If the partnership or LLC ceases to do any of the above, I will promptly inform the withholding agent. For withholding purposes, a limited liability partnership (LLP) is treated like any other partnership. D Tax-Exempt Entities: The entity is exempt from tax under California Revenue and Ta xation Code (R& TC) Section 23701 ___ (insert letter) or Internal Revenue Code Section 501 (c) __ (insert number). If this entity ceases to be exempt from tax, I will promptly notify the withholding agent. Individuals cannot be tax-exempt entities. D Insurance Companies, Individual Retirement Arrangements (IRAs), or Qualified Pension/Profit-Sharing Plans: The entity is an insurance company, IRA, or a federally qualified pension or profit-sharing plan. D California Trusts: At least one trustee and one noncontingent beneficiary of the above-named trust is a California resident. The trust will file a California fiduciary tax return. If the trustee or noncontingent beneficiary becomes a nonresident at any time, I will promptly notify the withholding agent. D Estates - Certification of Residency of Deceased Person: I am the executor of the above-named person's estate or trust. The decedent was a California resident at the time of death. The estate will file a California fiduciary tax return. D Nonmilitary Spouse of a Military Servicemember: I am a nonmilitary spouse of a military servicemember and I meet the Military Spouse Residency Relief Act (MSRRA) requirements. See instructions for General Information E, MSRRA. CERTIFICATE OF PAYEE: Payee must complete and sign below. To learn about your privacy rights, how we may use your information, and the consequences for not providing the requested information, go to fib.ca.gov/forms and search for 1131. To request this notice by mail, call 800.852.57 11. Under penalties of perjury, I declare that I have examined the information on this form, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. I further declare under penalties of perjury that if the facts upon which this form are based change, I will promptly notify the withholding agent. Type or print payee's name and title _E _d _g _e _w _o _rt_h_l_n_te_g_r _a _tio_n_L_L _C __________ _ Payee's signature ► ?!fj� � ■ 7061203 Te lephone (408) 313-7900 Date 4/19/2022 Form 590 2019 ■ 208 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-912 Agenda Date:11/9/2022 Version:1 Item #:13. Report regarding a resolution approving a purchase agreement for the procurement of information technology (IT)equipment /computer hardware and authorizing the City Manager to execute the agreement with Dell Marketing L.P. in the amount not to exceed $240,396.66. (Jacob Gilchrist, Director of Capital Projects) RECOMMENDATION Staff recommends City Council approve a resolution authorizing staff to procure information technology (IT) equipment / computer hardware from Dell Marketing L.P. in the amount not to exceed $240,396.66. BACKGROUND The Civic Campus Phase II -Library |Parks &Recreation (pf2103/pf2207)requires information technology (“IT”)equipment and computer hardware for the successful operation of the facility.In 2020,staff,led by Director of Information Technology Tony Barrera,coordinated with the project consultants from (SmithGroup & Kitchell CEM) to select the appropriate computer and technology systems. The equipment provided for in this contract includes computers,monitors,printers,scanners,and peripherals. The equipment is made by Dell Technologies,which is the current standard for computers,monitors and peripherals used by City Departments.Continued standardization of IT products facilitates maintenance and potential troubleshooting of these products by the SSF IT Department. In addition to the civic campus computer equipment,staff will be replacing 50 computers as part of the annual equipment replacement process.The city’s computer life cycle is five years,but Information Technology department extends the life to six years depending on use and trouble tickets.The cost for the equipment is $53,562.98 and funding has been allocated from the equipment replacement for fiscal year 2022-23. Staff recommends the use of a National Association of State Procurement Officials (“NASPO”)ValuePoint Cooperative Purchasing Program for this IT equipment purchase.Cooperative purchase programs allow the City to “piggyback”on other agencies’bid processes and take advantage of already contracted low prices.Use of cooperative purchasing programs is a way of obtaining goods and services by aggregating volume,securing value pricing,and reducing administrative overhead.Use of purchasing cooperatives significantly reduces the time and resources needed to competitively bid goods and services contracts,resulting in better overall value. The estimated Dell Technologies contract is $240,396.66. NASPO ValuePoint is a non-profit organization created to pursue cooperative contracting opportunities and conduct competitive solicitations through the development of multi-state sourcing teams following the procurement laws of the state chosen to lead the procurement.The sourcing teams develop the request for proposals,evaluate responses and recommend award to the NASPO ValuePoint board.Once awarded,master agreements are available to all states,their political subdivisions,and other eligible entities.The State of California utilizes the NASPO cooperative purchase scheme through the execution of a Participating Addendum agreement. City of South San Francisco Printed on 11/4/2022Page 1 of 2 powered by Legistar™209 File #:22-912 Agenda Date:11/9/2022 Version:1 Item #:13. The City may enter into a “piggyback”contract,under SSF Municipal Code section 4.04.040(b),if the contract terms are valid and have been negotiated by another governmental agency using a quote or bid process that substantially conforms to the procedures established by state law and the City purchasing ordinance.Further, the City’s purchasing policy requires the bid process on the piggybacked contract to have been completed within the last year.Staff and the City Attorney have reviewed the processes and procedures for NASPO/state participating addendum and found them to be in compliance with SSF purchasing procedures. FISCAL IMPACT The information technology (IT)equipment /computer hardware costs for Library |Parks &Recreation amounts to $186,833.68 and is included in the current total project budget of $103,000,000 for pf2103/pf2207. No additional funding appropriation is required. The equipment to be replaced as part of the annual replacement process amounts to $53,562.98. was previously approved by City Council as part of the fiscal year 2022-23 budget. No additional funding appropriation is required. RELATIONSHIP TO STRATEGIC PLAN This effort is included in the City’s Strategic Plan.It aligns with Priority #2 which is focused on enhancing quality of life and Priority #3 which is focused on enhancing public safety. CONCLUSION In conclusion,staff recommends City Council approve a resolution authorizing staff to procure information technology (IT) equipment / computer hardware from Dell Marketing L.P. in the amount not to exceed $240,396.66. City of South San Francisco Printed on 11/4/2022Page 2 of 2 powered by Legistar™210 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-913 Agenda Date:11/9/2022 Version:1 Item #:13a. A resolution approving a purchase agreement for the procurement of information technology (IT)equipment / computer hardware and authorizing the City Manager to execute the agreement with Dell Marketing L.P.in the amount not to exceed $240,396.66. WHEREAS,the Civic Campus Phase II -Library |Parks &Recreation (pf2103/pf2207)requires information technology (“IT”)equipment and computer hardware for the successful operation of the facility.In 2020,City staff and project consultants from (SmithGroup &Kitchell CEM)coordinated to select the appropriate computer and technology systems; and WHEREAS,on November 9,2020 the overall budget of $103,000,000 was finalized to include Furniture, Fixtures,and Equipment (FF&E)including computers and IT equipment for the new Library |Parks & Recreation facility; and WHEREAS,the existing information technology (IT)equipment has been in service for over six years and have reached the end of economic life; and WHEREAS,new IT equipment includes workstations (computer,monitor,keyboard,mouse)used daily by staff; and WHEREAS, this agreement is for the purchase of equipment only (no services); and WHEREAS,the new IT equipment must be compatible with the existing equipment used at other City facilities, which use Dell Technologies products as the standard for desktops, laptops, and servers; and WHEREAS, the new equipment will have an economic anticipated lifespan of six years; and WHEREAS,South San Francisco Municipal Code section 4.04.040(b)and the City purchasing policy further allow the City to purchase goods and services through cooperative purchasing programs with other government agencies,if the contract terms are valid and have been negotiated by another governmental agency using a quote or bid process that substantially conforms to the procedures established by state law and the City purchasing ordinance; and WHEREAS,Dell Marketing L.P.has provided a quote based on the National Association of State Procurement Officials (NASPO)Valuepoint purchasing program and a participating addendum agreement with the State of California,and staff has confirmed that this quote process substantially conformed to the City’s requirements and state law. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco adopts a resolution approving a Purchase Agreement with Dell,Inc.,a form of which is attached hereto and incorporatedCity of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™211 File #:22-913 Agenda Date:11/9/2022 Version:1 Item #:13a. resolution approving a Purchase Agreement with Dell,Inc.,a form of which is attached hereto and incorporated herein as Exhibit A,in an amount not to exceed $240,396.66 in substantially the same form as attached hereto; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in substantially the same form as Exhibit A on behalf of the City upon timely submission by Dell,Inc.of a signed contract and all other required documents,and to execute additional documents for the purposes of carrying out the intent of this resolution, subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™212 Page 1 of 3 [Rev:11/14/2016] Internal Use - Confidential PURCHASE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND DELL MARKETING L.P. These terms and conditions govern the purchase of materials, supplies, and/or equipment, including any related installation, training, and/or minor services and repairs described in this Purchase Agreement (“Purchase Agreement”) by Dell Marketing L.P. (“Vendor”) for the City of South San Francisco (“City”). Vendor and City are collectively referred to in this Purchase Agreement as “the Parties.” 1. Time of Performance. This Purchase Agreement shall commence effective as of the date that the parties have fully executed this Purchase Agreement and shall continue as specified in vendor’s quotes attached as Exhibit B (such quotes referred to herein as the “Quotes,” and products and services referenced in the Quotes are referred to as “Products” and /or “Services”). 2. Contract Terms. This Purchase Agreement is comprised of this document and the following, which are incorporated herein by reference and form a part of this Purchase Agreement: • California Participating Addendum No. 7-15-70-34-004 and Minnesota WSCA-NASPO Master Agreement Number MNWNC-108 with Dell Marketing L.P. effective as of April 1, 2015 (the “NASPO Contract”), attached as Exhibit A; and • The Quotes attached as Exhibit B. In the event of any inconsistency between the articles, attachments, or provisions which constitute this agreement, the terms of the main body of this Purchase Agreement shall apply. 3. Description of Purchase. The City hereby agrees to pay Vendor for the Products and/or Services based on Exhibit B and additional invoices or quotes issued by Vendor and approved by City, subject to a not to exceed amount set forth hereunder. The total compensation for Products and/or Services performed under this Purchase Agreement is not to exceed Two Hundred Forty Thousand Three Hundred Ninety-Six Dollars and Sixty-Six Cents ($240,396.66). 4. Payment Terms . City shall pay Vendor’s invoices in full within 45 days after the date of the invoice, with interest accruing after the due date at the lesser of 1.5% per month or the highest lawful rate. In case of City’s default in payment Vendor shall, until arrangements as to payment or credit have been established, be entitled to: (i) cancel or suspend its performance of such order and/or (ii) withhold performance under this Purchase Agreement. 5. Insurance. Before beginning any installation work and continuing throughout the term of this Purchase Agreement, Vendor, at its sole cost and expense, furnish the City with certificates of insurance evidencing that Contractor has obtained and maintains insurance in the following amounts: A. Workers’ Compensation that satisfies the minimum statutory limits. B. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any City-owned or City-furnished equipment used or operated by the Vendor, its personnel, agents or subcontractors. The Commercial General Liability policy shall be written on an occurrence basis and shall name the City Indemnitees as additional insureds with any City insurance as respects insurable liabilities assumed under this Purchase Agreement shall be secondary and in excess to Vendor’s insurance. If the Vendor’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. The City Risk Manager, in writing, may approve a variation in the foregoing insurance requirements. A valid and executed approval by Risk Manager must accompany this Purchase Agreement for a variation to be binding. 6. Prevailing Wage. If Prevailing Wages are applicable in carrying out the Terms of this Purchase Agreement in accordance with California law, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not less than the prevailing rate for a day’s work in the 213 Page 2 of 3 [Rev:11/14/2016] Internal Use - Confidential same trade or occupation in the locality within the state where the work hereby contemplates to be performed as determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Vendor or by any subcontractor shall receive the wages herein provided for. The Vendor shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Vendor to each worker. An error on the part of an awarding body does not relieve the Vendor from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The City will not recognize any claim for additional compensation because of the payment by the Vendor for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Vendor. A. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Vendor shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. B. Payroll Records. Each Vendor and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Vendor in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776. 7. 12. Payment of Employment Taxes; Tax Withholding. Vendor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Vendor must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit C. Unless Vendor provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Vendor as required by law. Vendor shall obtain and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Vendor accepts sole responsibility for withholding taxes from any non-California resident subcontractor and shall submit written documentation of compliance with Vendor’s withholding duty to City upon request. 8. Termination. A termination for convenience shall only be permitted if expressly agreed between the parties. Either party may terminate this Purchase Agreement for material breach by the other party if such other party has failed to cure such breach within a reasonable grace period of no less than 30 days as set forth by the other party in writing. In the event of termination, the City will pay the Vendor for Products and/or Services accepted in accordance with this Purchase Agreement prior to the date of termination. 9. Prevailing Party. In the event that either party to this Purchase Agreement commences any legal action or proceeding (including but not limited to arbitration) to interpret the terms of this Purchase Agreement, the prevailing party in such a proceeding shall be entitled to recover its reasonable attorney’s fees associated with that legal action or proceeding. 10. Notice. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Vendor: Dell Marketing L.P. (“Dell”) One Dell Way Round Rock, Texas 78682 Legal Notices: Dell_Legal_Notices@Dell.com City: City Clerk 214 Page 3 of 3 [Rev:11/14/2016] Internal Use - Confidential City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 11. Assignment, Governing Law. Neither party may assign, transfer, or novate this Purchase Agreement without the other party’s written approval, which shall not be unreasonably withheld. Notwithstanding the foregoing: (i) Vendor may use affiliates or other qualified subcontractors to perform it obligations hereunder, provided that the relevant party shall remain responsible for the performance thereof; and (ii) either party may assign rights to payments arising without consent of the other party. This Purchase Agreement is governed by California law. The jurisdiction for any litigation arising from this Purchase Agreement shall be in the state of California and shall have venue in the County of San Mateo. 12. Severability. If any portion of this Purchase Agreement is held invalid, the Parties agree that such invalidity shall not affect the validity of the remaining portions of this Purchase Agreement. 13. Entire Agreement. This Agreement, including the documents referenced in Section 2, represents the entire and integrated agreement between the Parties. This Purchase Agreement may be modified or amended only by a subsequent written agreement signed by both Parties. 14. Execution in Counterpart. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties. CITY OF SOUTH SAN FRANCISCO DELL MARKETING L.P. A Municipal Corporation By:___________________________ By:___________________________ City Manager [Name], Authorized Rep Date: _________________________ Dates: ________________________ Approved as to Form: __________________________ City Attorney Date 2729963.1 215 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-915 Agenda Date:11/9/2022 Version:1 Item #:14. Report regarding a resolution authorizing the City Manager to execute the First Amendment to the Consulting Services Agreement between the City of South San Francisco with Swinerton Management and Consulting,of San Francisco,California for Construction Management Services of the Orange Memorial Park Sports Field project in an amount not to exceed $271,850 for consulting services.(Philip Vitale,Deputy Director of Capital Projects) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the City Manager to execute the First Amendment to the Consulting Services Agreement with SWINERTON MANAGEMENT AND CONSULTING for Construction Management Services in an amount not to exceed $271,850.00 for consulting services related to the Orange Memorial Parks Sports Field Project. BACKGROUND/DISCUSSION On August 23,2021,staff issued a Request for Qualifications (RFQ)for Program Management Services for the Orange Memorial Park Sports Field project.The City entered into an agreement with SWINERTON MANAGEMENT AND CONSULTING (“Swinerton”)on October 13,2021 for Construction Management services. Said agreement is currently expiring on June 30, 2023. Swinerton’s scope of services is divided into two phases:a pre-construction/design/bid phase and a construction phase.Work for the first phase began shortly after contract award in 2021.At the time the RFP was solicited, the final design of the project was still in progress,with the 65%progress plans and specification available for scope and planning.The RFP called for a certain staffing level;however,the project construction duration had not been established.During the fees negotiation,after Swinerton had been selected and before the agreement was entered into, it was established that the fees be based on a 6-month construction period. All parties agreed time was of the essence in getting this project out to bid given price escalation the industry was experiencing. The Swinerton team quickly mobilized and got involved with constructability review and finalization of the project plans and specifications. The schedule was accelerated, and the project went out to bid in December 2021 and bids were opened in January 2022. The project architect, Verde Design, who has extensive experience in designing large scale sports complex similar to this, recommended that the construction contract should allow for 12 months for the Contractor to complete this project. This is the amount of time allowance that was included in the construction agreement with Interstate Grading and Paving. Construction of the Sports Field Project began in June 2022 and is tracking for completion in June 2023. With a longer construction schedule than anticipated at the time of establishing the fee for Swinerton, additional fees to cover the additional 6 months of construction duration is requested in the amount of $271,850. The Swinerton budget for services during construction in the current agreement is $271,850 for 6 months. The City of South San Francisco Printed on 11/4/2022Page 1 of 2 powered by Legistar™216 File #:22-915 Agenda Date:11/9/2022 Version:1 Item #:14. fees for an additional 6 months are the same, bringing the contract value up from $377,690 to $649,540. As of today, the construction contract plus contingency and reserves stands at $12.1 Million, within the project budget of $14 Million. The revised fees is in line with the City’s estimation of 5% for project management. Swinerton has worked diligently to manage consultant contracts during the initial pre-construction/design/bid phase.The primary goal within the first phase was to position the City into a favorable bid environment and adhere as closely as possible to the program budget. Description Date Amount Original Agreement 10/13/2021 $ 377,690.00 1st Amendment $ 271,850.00 TOTAL:$ 649,540.00 FISCAL IMPACT There is no fiscal impact to the Sports Field construction budget approved by City Council per the fiscal year 22/23 Capital Improvements budget. RELATIONSHIP TO STRATEGIC PLAN This effort is included in the City’s Strategic Plan.It aligns with Priority #2 which is focused on enhancing quality of life. CONCLUSION Staff recommends City Council authorize the City Manager to execute the First Amendment to the Consulting Services Agreement with SWINERTON MANAGEMENT AND CONSULTING for Construction Management Services to increase contract amount by an amount not to exceed $271,850.00. City of South San Francisco Printed on 11/4/2022Page 2 of 2 powered by Legistar™217 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-916 Agenda Date:11/9/2022 Version:1 Item #:14a. Resolution amending an existing consulting services agreement with Swinerton Management and Consulting for Construction Management Services of the Orange Memorial Park Sports Field projects in an amount not to exceed $271,850.00. WHEREAS,on October 13,2021,the City Council awarded a Consulting Services Agreement to Swinerton Management and Consulting of San Francisco,California (“Consultant”)for Construction Management Services for the Orange Memorial Parks Sports Field Project in the amount of $377,690.00; and WHEREAS,Swinerton has performed satisfactorily on the Orange Memorial Park Sports Field project and has provided deliverables and services as outlined in Agreement; and WHEREAS,the original schedule included 6 months for construction which was based on initial project planning and increased by a total of 6 months based on further planning; and WHEREAS,the original agreement assumed a construction duration of 6 months.Revised assumptions added 6 months to construction duration for a total of 12 months of construction; and WHEREAS,to allow this work to proceed,staff recommends approving a First Amendment to the existing consultant services agreement with Consultant for the Orange Memorial Park Sports Field project in an amount not to exceed $271,850.00; and WHEREAS,funding for the Project is included in the City of South San Francisco Capital Improvements Program (“CIP”) and sufficient funds are available to cover the amendment cost; and WHEREAS,amendment amount was included in the Orange Memorial Park Sports Field project budget presented to City Council on February 9, 2022 totaling a project total amount of $14,000,000.00. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby authorizes the First Amendment attached herewith and incorporated herein as “Exhibit A”of the existing consulting services agreement with Swinerton Management and Consulting of San Francisco, California in an amount not to exceed $271,850.00 and authorizing a total not to exceed contract amount of $649,540.00. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement amendment in substantially the same form as Exhibit A on behalf of the City upon timely submission of Swinerton’s signed contract amendment and to execute all other required documents to carry out the intent of City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™218 File #:22-916 Agenda Date:11/9/2022 Version:1 Item #:14a. this resolution, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance Department to establish the Project Budget consistent with the information contained in the accompanying staff report. ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™219 FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND SWINERTON MANAGEMENT AND CONSULTING THIS FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT is made at South San Francisco, California, as of November 9, 2022, by and between THE CITY OF SOUTH SAN FRANCISCO (“City”), a municipal corporation, and SWINERTON MANAGEMENT AND CONSULTING (“Contractor”), (sometimes referred together as the “Parties”) who agree as follows: RECITALS A. On October 13, 2021, City and Contractor entered that certain Consulting Services Agreement (“Agreement”) whereby Contractor agreed to provide Construction Management Services. A true and correct copy of the Agreement and its exhibits is attached as Exhibit A. B.City and Contractor now desire to amend the Agreement. NOW, THEREFORE, for and in consideration of the promises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, City and Contractor hereby agree as follows: 1.All terms which are defined in the Agreement shall have the same meaning when used in this Amendment, unless specifically provided herein to the contrary. 2.Section 2: Compensation. Section 2 of the Agreement shall be amended by the amount of $271,850.00 such that the City agrees to pay Contractor a sum not to exceed totaling $649,540.00, with the understanding that up to $377,690.00 has already been paid to Consultant. Contractor agrees this is the City’s total contribution for payment of costs under the Agreement unless additional payments are authorized in accordance with the terms of the Agreement and said terms of payment are mutually agreed to by and between the parties in writing. All other terms, conditions and provisions in the Agreement remain in full force and effect. If there is a conflict between the terms of this Amendment and the Agreement, the terms of the Agreement will control unless specifically modified by this Amendment. [SIGNATURES ON THE FOLLOWING PAGE] EXHIBIT A Page 1 of 42 220 Dated: CITY OF SOUTH SAN FRANCISCO SWINERTON MANAGEMENT & CONSULTING By: By: Mike Futrell, City Manager Jeffrey Gee, VP / General Manager ATTEST: By: City Clerk Approved as to Form: By: City Attorney EXHIBIT A Page 2 of 42 221 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND SWINERTON MANAGEMENT & CONSULTING THIS AGREEMENT for consulting services is made by and between the City of South San Francisco (“City”) and Swinerton Management & Consulting (“Consultant”) (together sometimes referred to as the “Parties”) as of October 13, 2021 (the “Effective Date”). Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached hereto and incorporated herein as Exhibit A, at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the Effective Date and shall end on June 30, 2023, the date of completion specified in Exhibit A, and Consultant shall complete the work described in Exhibit A on or before that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City’s right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all work required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Sections 1.1 and 1.2 above and to satisfy Consultant’s obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed Three Hundred Seventy Seven Thousand Nine Hundred Sixty Dollars ($377,960), notwithstanding any contrary indications that may be contained in Consultant’s proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant’s proposal, attached as Exhibit A, or Consultant’s compensation schedule, attached as Exhibit B, regarding the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for duplicate services performed by more than one person. DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 3 of 42 222 Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant’s estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once per month during the term of this Agreement, based on the cost for all services performed and reimbursable costs incurred prior to the invoice date. Invoices shall contain all the following information: Serial identifications of progress bills (i.e., Progress Bill No. 1 for the first invoice, etc.); The beginning and ending dates of the billing period; A task summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; At City’s option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, and each reimbursable expense; The total number of hours of work performed under the Agreement by each employee, agent, and subcontractor of Consultant performing services hereunder; Consultant shall give separate notice to the City when the total number of hours worked by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds eight hundred (800) hours within a twelve (12)- month period under this Agreement and any other agreement between Consultant and City. Such notice shall include an estimate of the time necessary to complete work described in Exhibit A and the estimate of time necessary to complete work under any other agreement between Consultant and City, if applicable. The amount and purpose of actual expenditures for which reimbursement is sought; The Consultant’s signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have thirty (30) days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. Each invoice shall include all expenses and actives performed during the invoice period for which Consultant expects to receive payment. 2.3 Final Payment. City shall pay the five percent (5%) of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 4 of 42 223 no payment for any extra, further, or additional service pursuant to this Agreement. In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown on the compensation schedule attached hereto and incorporated herein as Exhibit B. 2.6 Reimbursable Expenses. The following constitute reimbursable expenses authorized by this Agreement: travel and printing services. Reimbursable expenses shall not exceed $1,500.00. Expenses not listed above are not chargeable to City. Reimbursable expenses are included in the total amount of compensation provided under Section 2 of this Agreement that shall not be exceeded. 2.7 Payment of Taxes; Tax Withholding. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form 590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated herein as Exhibit C. Unless Consultant provides City with a valid Form 590 or other valid, written evidence of an exemption or waiver from withholding, City may withhold California taxes from payments to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all subcontractors. Consultant accepts sole responsibility for withholding taxes from any non- California resident subcontractor and shall submit written documentation of compliance with Consultant’s withholding duty to City upon request. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurred for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. 2.10 False Claims Act. Presenting a false or fraudulent claim for payment, including a change order, is a violation of the California False Claims Act and may result in treble damages and a fine of five thousand ($5,000) to ten thousand dollars ($10,000) per violation. 2.11 Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes of laborers, workmen, or mechanics on the work contemplated by this Agreement, shall be not less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the state where the work hereby contemplates to be performed as DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 5 of 42 224 determined by the Director of Industrial Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer, worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid to each worker shall be paid by the Consultant to each worker. An error on the part of an awarding body does not relieve the Consultant from responsibility for payment of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770 1775. The City will not recognize any claim for additional compensation because of the payment by the Consultant for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of the elements to be considered by the Consultant. a. Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall post at appropriate conspicuous points at the site of the project a schedule showing all determined prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the project under this contract and all deductions, if any, required by law to be made from unpaid wages actually earned by the laborers and mechanics so engaged. b. Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in connection with the public work. Such records shall be certified and submitted weekly as required by Labor Code Section 1776.” Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant’s use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance listed below against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 6 of 42 225 forms of insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance required herein for the subcontractor(s). Consultant shall maintain all required insurance listed herein for the duration of this Agreement. 4.1 Workers’ Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 per accident. In the alternative, Consultant may rely on a self- insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Code shall be solely in the discretion of the Contract Administrator, as defined in Section 10.9. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non- owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 or GL 0002 (most recent editions) covering comprehensive General Liability Insurance and Services Office form number GL 0404 covering Broad Form Comprehensive General Liability on an “occurrence” basis. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (most recent edition). No endorsement shall be attached limiting the coverage. 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as a certified endorsement to the policy: DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 7 of 42 226 a. The Insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. b. Any failure of Consultant to comply with reporting provisions of the policy shall not affect coverage provided to City and its officers, employees, agents, and volunteers. 4.3 Professional Liability Insurance. 4.3.1 General requirements. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals’ errors and omissions. Any deductible or self-insured retention shall not exceed ONE HUNDRED AND FIFTY THOUSAND DOLLARS ($150,000) per claim. 4.3.2 Claims-made limitations. The following provisions shall apply if the professional liability coverage is written on a claims-made form: a. The retroactive date of the policy must be shown and must be before the date of the Agreement. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant shall purchase an extended period coverage for a minimum of five (5) years after completion of work under this Agreement or the work. The City shall have the right to exercise, at the Consultant’s sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. d. A copy of the claim reporting requirements must be submitted to the City for review prior to the commencement of any work under this Agreement. 4.3.3 Additional Requirements. A certified endorsement to include contractual liability shall be included in the policy 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 8 of 42 227 4.4.2 Verification of coverage. Prior to beginning any work under this Agreement, Consultant shall furnish City with complete copies of all policies delivered to Consultant by the insurer, including complete copies of all endorsements attached to those policies. All copies of policies and certified endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. If the City does not receive the required insurance documents prior to the Consultant beginning work, this shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete copies of all required insurance policies at any time. 4.4.3 Notice of Reduction in or Cancellation of Coverage. A certified endorsement shall be attached to all insurance obtained pursuant to this Agreement stating that coverage shall not be suspended, voided, canceled by either party, or reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. In the event that any coverage required by this section is reduced, limited, cancelled, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant’s earliest possible opportunity and in no case later than ten (10) working days after Consultant is notified of the change in coverage. 4.4.4 Additional insured; primary insurance. City and its officers, employees, agents, and volunteers shall be covered as additional insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the City’s general supervision of Consultant; products and completed operations of Consultant, as applicable; premises owned, occupied, or used by Consultant; and automobiles owned, leased, or used by the Consultant in the course of providing services pursuant to this Agreement. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. A certified endorsement must be attached to all policies stating that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. Further, if the Consultant’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self- insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self- insured retention required to be paid as a precondition to the insurer’s liability. DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 9 of 42 228 Additionally, the certificates of insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.7 Wasting Policy. No insurance policy required by Section 4 shall include a “wasting” policy limit. 4.4.8 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant’s breach: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; b. Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or c. Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT’S RESPONSIBILITIES. To the fullest extent permitted by law, Consultant shall, to the fullest extent allowed by law, with respect to all Services performed in connection with this Agreement, indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance (“Claims”), to the extent caused, directly or indirectly, in whole or in part, by the willful misconduct DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 10 of 42 229 or negligent acts or omissions of Consultant or its employees, subcontractors, or agents. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the gross negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. 5.1 Insurance Not in Place of Indemnity. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. 5.2 PERS Liability. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. 5.3 Third Party Claims. With respect to third party claims against the Consultant, the Consultant waives any and all rights of any type of express or implied indemnity against the Indemnitees. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor and shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent to bind City to any obligation whatsoever. DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 11 of 42 230 Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all federal, state and local laws and regulations applicable to the performance of the work hereunder. Consultant’s failure to comply with such law(s) or regulation(s) shall constitute a breach of contract. 7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals, including from City, of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person’s race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nondiscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limited to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement for cause upon thirty (30) days’ written notice to City and shall include in such notice the reasons for cancellation. DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 12 of 42 231 In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of notice of termination; City, however, may condition payment of such compensation upon Consultant delivering to City all materials described in Section 9.1. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require Consultant to execute a written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the Parties. 8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this Agreement contemplates personal performance by Consultant and is based upon a determination of Consultant’s unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation and competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not assign or subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City’s remedies shall include, but not be limited to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 13 of 42 232 Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant’s Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both Parties except as required by law. 9.2 Consultant’s Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement. 9.4 Records Submitted in Response to an Invitation to Bid or Request for Proposals. All responses to a Request for Proposals (RFP) or invitation to bid issued by the City become the exclusive property of the City. At such time as the City selects a bid, all proposals received become a matter of public record, and shall be regarded as public records, with the exception of those elements in each proposal that are defined by Consultant and plainly marked as “Confidential,” "Business Secret" or “Trade Secret." The City shall not be liable or in any way responsible for the disclosure of any such proposal or portions thereof, if Consultant has not plainly marked it as a "Trade Secret" or "Business Secret," or if disclosure is required under the Public Records Act. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information that a prospective bidder submits is a trade secret. If a request is made for information marked "Trade Secret" or "Business Secret," and the requester takes legal action seeking release of the materials it believes does not constitute trade secret DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 14 of 42 233 information, by submitting a proposal, Consultant agrees to indemnify, defend and hold harmless the City, its agents and employees, from any judgment, fines, penalties, and award of attorneys’ fees awarded against the City in favor of the party requesting the information, and any and all costs connected with that defense. This obligation to indemnify survives the City's award of the contract. Consultant agrees that this indemnification survives as long as the trade secret information is in the City's possession, which includes a minimum retention period for such documents. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attorneys’ Fees. If a Party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing Party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that Party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either Party brings any action against the other under this Agreement, the Parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Mateo or in the United States District Court for the Northern District of California. 10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the Parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a “conflict of interest,” as that term is defined in the Political Reform Act, codified at California Government Code Section 81000, et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090, et seq. DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 15 of 42 234 Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve (12) months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090, et seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it may be subject to criminal prosecution for a violation of Government Code § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Philip Vitale ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case notice shall be sent to the respective Parties as follows: Consultant Swinerton Management & Consulting 260 Townsend Street San Francisco, CA 94107 City City Clerk City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 10.11 Professional Seal. Where applicable in the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation. The stamp/seal shall be in a block entitled "Seal and Signature of Registered Professional with report/design responsibility," as in the following example. DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 16 of 42 235 _________________________________________ Seal and Signature of Registered Professional with report/design responsibility. 10.12 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibits A, B, [[and]C[, and D]] [ENSURE THAT THE CORRECT EXHIBITS ARE LISTED] represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. Exhibit A Scope of Services Exhibit B Compensation Schedule Exhibit C California Franchise Tax Board form 590 10.13 Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties. 10.14 Construction. The headings in this Agreement are for the purpose of reference only and shall not limit or otherwise affect any of the terms of this Agreement. The parties have had an equal opportunity to participate in the drafting of this Agreement; therefore any construction as against the drafting party shall not apply to this Agreement. 10.15 No Third Party Beneficiaries. This Agreement is made solely for the benefit of the Parties hereto with no intent to benefit any non-signatory third parties. [SIGNATURES ON FOLLOWING PAGE] DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 17 of 42 236 The Parties have executed this Agreement as of the Effective Date. CITY OF SOUTH SAN FRANCISCO SWINERTON MANAGEMENT & CONSULTING ____________________________ ______________________________ Mike Futrell, City Manager Jeffrey Gee, VP/General Manager Attest: ____________________________ City Clerk Approved as to Form: ____________________________ City Attorney 2729964.1 DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 18 of 42 237 EXHIBIT A SCOPE OF SERVICES . Attend/Consuct Weekly Construction Progress Meetings, incl. mtg agendas and minutes Develop and maintain daily inspection reports Review and Field Measure completed work with Contractor Community Outreach SMC Contract Administration, management and QA/QC Based on 120 Working Days contract duration Coordinate Contract Final Quantities for City acceptance Participate in punch list/final construction review. Provide input for contract acceptance staff report Project Close-out (documentation, etc) DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 19 of 42 238 EXHIBIT B COMPENSATION SCHEDULE DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 20 of 42 239 City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Council Resolution: RES 178-2021 File Number: 21-725 Enactment Number: RES 178-2021 RESOLUTION APPROVING A CONSULTING SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES WITH SWINERTON MANAGEMENT & CONSULTING OF SAN FRANCISCO, CALIFORNIA FOR THE ORANGE MEMORIAL PARK SPORTS FIELD RENOVATION PROJECT NO. PK1402) IN AN AMOUNT NOT TO EXCEED $377,690. WHEREAS, Orange Memorial Park is a multiuse park located in the heart of South San Francisco with aging baseball and softball fields; and WHEREAS, the Orange Memorial Park Storm Water Capture project will require demolition of the existing sports fields to allow for installation of subsurface storm water capture and treatment elements; and WHEREAS, the Storm Water Capture project created an opportunity to construct a new multi -sport synthetic field on top of the Storm Water Capture project, with the field scheduled to go out to bid for construction in December, 2021; and WHEREAS, on August 23, 2021, Staff advertised a Request for Proposals (RFP) for consultant services for construction management; and WHEREAS, the project is included in the City of South San Francisco's Fiscal Year 2021-22 Capital Improvement Program (Project No. pk1402). WHEREAS, the City received three responses to the RFP and, upon evaluation by a selection panel and negotiation with the top -score respondent, City staff recommends selecting Swinerton Management and Consulting of San Francisco, California for the work and enter into a consulting services agreement with that firm. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City Council hereby approves a consulting services agreement, attached herewith as Exhibit A, with Swinerton Management and Consulting of San Francisco, California in an amount not to exceed $377,690, conditioned on the consultant's timely execution of the consulting services agreement and submission of all required documents, including but not limited to, certificates of insurance and endorsements, in accordance with the Project documents. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in City of South San Francisco Page 1 DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 21 of 42 240 File Number. 21-725 Enactment Number: RES 178-2021 substantially the same form as Exhibit A and to execute any other related documents on behalf of the City upon timely submission by Swinerton Management and Consulting a signed contract and all other necessary documents, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Manager is hereby authorized to take any other required actions consistent with the intent of this resolution, that do not materially increase the City's obligations. At a meeting of the City Council on 10/13/2021, a motion was made by Vice Mayor Nagales, seconded by Councilmember Nicolas, that this Resolution be approved. The motion passed. Yes: 5 Mayor Addiego, Vice Mayor Nagales, Councilmember Nicolas, Councilmember Coleman, and Councilmember Flores Attest by -19 L sa Govea Acosta, City Clerk City of South San Francisco Page 2 DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 22 of 42 241 EXHIBIT F FORM 590 DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 23 of 42 242 DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81EXHIBIT APage 24 of 42243 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 10/22/2021 Arthur J. Gallagher & Co. Insurance Brokers of CA, Inc 1160 Battery Street Suite 360 San Francisco CA 94111 415-391-1500 415-391-1882 gcssfcerts@ajg.com License#: 0726293 Liberty Mutual Fire Insurance Company 23035 Zurich American Insurance Company 16535Swinerton Builders dba Swinerton Management & Consulting 260 Townsend Street San Francisco CA 94107 Indian Harbor Insurance Company 36940 First Liberty Insurance Corporation 33588 1004282785 B X 2,000,000 X 300,000 N/A 2,000,000 4,000,000 X Y Y GLO023224705 8/1/2021 8/1/2022 4,000,000 A 2,000,000 X X X X Comp/Coll X Ded: $10K Y Y AS2661066493021 8/1/2021 8/1/2022 D XYWA666D0664930318/1/2021 8/1/2022 1,000,000 1,000,000 1,000,000 C Professional Liab CEO744604205 8/1/2021 8/1/2022 Each Claim Aggregate $2,000,000 $2,000,000 JOB #: 21100062 RE: Orange Memorial Park Sport Field ADDITIONAL INSUREDS: City of South San Francisco and its officers, employees, agents, and volunteers. City of South San Francisco Att: City Clerk 400 Grand Ave South San Francisco, CA 94080 DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 25 of 42 244 U-GL-2162-A CW (02/19) Page 1 of 4 Includes copyrighted material of Insurance Services Office, Inc., with its permission. INTERNAL USE ONLY Additional Insured –Automatic –Owners, Lessees Or Contractors THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Policy No.Effective Date: This endorsement modifies insurance provided under the: Commercial General Liability Coverage Part A.Section II –Who Is An Insured is amended to include as an additional insured any person or organization whom you are required to add as an additional insured under a written contract or written agreement executed by you, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" and subject to the following: 1.If such written contract or written agreement specifically requires that you provide that the person or organization be named as an additional insured under one or both of the following endorsements: a.The Insurance Services Office (ISO) ISO CG 20 10 (10/01 edition); or b.The ISO CG 20 37 (10/01 edition), such person or organization is then an additional insured with respect to such endorsement(s), but only to the extent that "bodily injury", "property damage" or "personal and advertising injury" arises out of: (1)Your ongoing operations, with respect to Paragraph 1.a.above; or (2)"Your work", with respect to Paragraph 1.b.above, which is the subject of the written contract or written agreement. However, solely with respect to this Paragraph 1., insurance afforded to such additional insured: (a)Only applies if the "bodily injury", "property damage" or "personal and advertising injury" offense occurs during the policy period and subsequent to your execution of the written contract or written agreement; and (b)Does not apply to "bodily injury" or "property damage" caused by "your work" and included within the "products-completed operations hazard" unless the written contract or written agreement specifically requires that you provide such coverage to such additional insured. 2.If such written contract or written agreement specifically requires that you provide that the person or organization be named as an additional insured under one or both of the following endorsements: a.The Insurance Services Office (ISO) ISO CG 20 10 (07/04 edition); or b.The ISO CG 20 37 (07/04 edition), such person or organization is then an additional insured with respect to such endorsement(s), but only to the extent that "bodily injury", "property damage" or "personal and advertising injury" is caused, in whole or in part, by: (1)Your acts or omissions; or (2)The acts or omissions of those acting on your behalf, GLO023224705 08/01/2021 DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 26 of 42 245 U-GL-2162-A CW (02/19) Page 2 of 4 Includes copyrighted material of Insurance Services Office, Inc., with its permission. INTERNAL USE ONLY in the performance of: (a)Your ongoing operations, with respect to Paragraph 2.a.above; or (b)"Your work" and included in the "products-completed operations hazard", with respect to Paragraph 2.b.above, which is the subject of the written contract or written agreement. However, solely with respect to this Paragraph 2., insurance afforded to such additional insured: (i)Only applies if the "bodily injury", "property damage" or "personal and advertising injury" offense occurs during the policy period and subsequent to your execution of the written contract or written agreement; and (ii)Does not apply to "bodily injury" or "property damage" caused by "your work" and included within the "products-completed operations hazard" unless the written contract or written agreement specifically requires that you provide such coverage to such additional insured. 3.If neither Paragraph 1.nor Paragraph 2.above apply and such written contract or written agreement requires that you provide that the person or organization be named as an additional insured: a.Under the ISO CG 20 10 (04/13 edition, any subsequent edition or if no edition date is specified); or b.With respect to ongoing operations (if no form is specified), such person or organization is then an additional insured only to the extent that "bodily injury", "property damage" or "personal and advertising injury" is caused, in whole or in part by: (1)Your acts or omissions; or (2)The acts or omissions of those acting on your behalf, in the performance of your ongoing operations, which is the subject of the written contract or written agreement. However, solely with respect to this Paragraph 3., insurance afforded to such additional insured: (a)Only applies to the extent permitted by law; (b)Will not be broader than that which you are required by the written contract or written agreement to provide for such additional insured; and (c)Only applies if the "bodily injury", "property damage" or "personal and advertising injury" offense occurs during the policy period and subsequent to your execution of the written contract or written agreement. 4.If neither Paragraph 1.nor Paragraph 2.above apply and such written contract or written agreement requires that you provide that the person or organization be named as an additional insured: a.Under the ISO CG 20 37 (04/13 edition, any subsequent edition or if no edition date is specified); or b.With respect to the "products-completed operations hazard" (if no form is specified), such person or organization is then an additional insured only to the extent that "bodily injury" or "property damage" is caused, in whole or in part by "your work" and included in the "products-completed operations hazard", which is the subject of the written contract or written agreement. However, solely with respect to this Paragraph 4., insurance afforded to such additional insured: (1)Only applies to the extent permitted by law; (2)Will not be broader than that which you are required by the written contract or written agreement to provide for such additional insured; (3)Only applies if the "bodily injury" or "property damage" occurs during the policy period and subsequent to your execution of the written contract or written agreement; and (4)Does not apply to "bodily injury" or "property damage" caused by "your work" and included within the "products-completed operations hazard" unless the written contract or written agreement specifically requires that you provide such coverage to such additional insured. DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 27 of 42 246 U-GL-2162-A CW (02/19) Page 3 of 4 Includes copyrighted material of Insurance Services Office, Inc., with its permission. INTERNAL USE ONLY B.Solely with respect to the insurance afforded to any additional insured referenced in Section A.of this endorsement, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or failure to render, any professional architectural, engineering or surveying services including: 1.The preparing, approving or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or 2.Supervisory, inspection, architectural or engineering activities. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "property damage", or the offense which caused the "personal and advertising injury", involved the rendering of or the failure to render any professional architectural, engineering or surveying services. C.Solely with respect to the coverage provided by this endorsement, the following is added to Paragraph 2. Duties In The Event Of Occurrence, Offense, Claim Or Suit of Section IV –Commercial General Liability Conditions: The additional insured must see to it that: (1)We are notified as soon as practicable of an "occurrence" or offense that may result in a claim; (2)We receive written notice of a claim or "suit" as soon as practicable; and (3)A request for defense and indemnity of the claim or "suit" will promptly be brought against any policy issued by another insurer under which the additional insured may be an insured in any capacity. This provision does not apply to insurance on which the additional insured is a Named Insured if the written contract or written agreement requires that this coverage be primary and non-contributory. D.Solely with respect to the coverage provided by this endorsement: 1.The following is added to the Other Insurance Condition of Section IV –Commercial General Liability Conditions: Primary and Noncontributory insurance This insurance is primary to and will not seek contribution from any other insurance available to an additional insured provided that: a.The additional insured is a Named Insured under such other insurance; and b.You are required by written contract or written agreement that this insurance be primary and not seek contribution from any other insurance available to the additional insured. 2.The following paragraph is added to Paragraph 4.b.of the Other Insurance Condition under Section IV – Commercial General Liability Conditions: This insurance is excess over: Any of the other insurance, whether primary, excess, contingent or on any other basis, available to an additional insured, in which the additional insured on our policy is also covered as an additional insured on another policy providing coverage for the same "occurrence", offense, claim or "suit". This provision does not apply to any policy in which the additional insured is a Named Insured on such other policy and where our policy is required by a written contract or written agreement to provide coverage to the additional insured on a primary and non- contributory basis. E.This endorsement does not apply to an additional insured which has been added to this Coverage Part by an endorsement showing the additional insured in a Schedule of additional insureds, and which endorsement applies specifically to that identified additional insured. F.Solely with respect to the insurance afforded to an additional insured under Paragraph A.3.or Paragraph A.4.of this endorsement, the following is added to Section III –Limits Of Insurance: Additional Insured –Automatic –Owners, Lessees Or Contractors Limit The most we will pay on behalf of the additional insured is the amount of insurance: DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 28 of 42 247 U-GL-2162-A CW (02/19) Page 4 of 4 Includes copyrighted material of Insurance Services Office, Inc., with its permission. INTERNAL USE ONLY 1.Required by the written contract or written agreement referenced in Section A.of this endorsement; or 2.Available under the applicable Limits of Insurance shown in the Declarations, whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. All other terms, conditions, provisions and exclusions of this policy remain the same. DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 29 of 42 248 POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 24 04 05 09 CG 24 04 05 09 Insurance Services Office, Inc., 2008 Page 1 of 1 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV ---- Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products- completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. GLO 0232247-05 ANY PERSON OR ORGANIZATION THAT REQUIRES YOU TO WAIVE YOUR RIGHTS OF RECOVERY, IN A WRITTEN CONTRACT OR AGREEMENT WITH THE NAMED INSURED THAT IS EXECUTED PRIOR TO THE ACCIDENT OR LOSS. DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 30 of 42 249 Policy No. Eff. Date of Pol. Exp. Date of Pol. Eff. Date of End. Producer No. Add’l. Prem Return Prem. GLO 0232247-05 08/01/2021 08/01/2022 09109000 INCL Other Insurance Amendment – Primary And Non- Contributory U-GL-1327-B CW (04/13) Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured: Address (including ZIP Code): This endorsement modifies insurance provided under the: Commercial General Liability Coverage Part 1.The following paragraph is added to the Other Insurance Condition of Section IV – Commercial General Liability Conditions: This insurance is primary insurance to and will not seek contribution from any other insurance available to an additional insured under this policy provided that: a.The additional insured is a Named Insured under such other insurance; and b.You are required by a written contract or written agreement that this insurance would be primary and would not seek contribution from any any other insurance available to the additional insured. 2.The following paragraph is added to Paragraph 4.b. of the Other Insurance Condition of Section IV – Commercial General Liability Conditions: This insurance is excess over: Any of the other insurance, whether primary, excess, contingent or on any other basis, available to an additional insured, in which the additional insured on our policy is also covered as an additional insured on another policy providing coverage for the same "occurrence", offense, claim or "suit". This provision does not apply to any policy in which the additional insured is a Named Insured on such other policy and where our policy is required by written contract or written agreement to provide coverage to the additional insured on a primary and non-contributory basis. All other terms and conditions of this policy remain unchanged. 2001 Clayton Road, Ste 6 & 7 Concord, CA 94520 Swinerton Incorporated et al DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 31 of 42 250 32/,&<180%(5 &200(5&,$/$872 &$ 7+,6(1'256(0(17&+$1*(67+(32/,&<3/($6(5($',7&$5()8//< '(6,*1$7(',1685(')25 7KLVHQGRUVHPHQWPRGLILHVLQVXUDQFHSURYLGHGXQGHUWKHIROORZLQJ $872'($/(56&29(5$*()250 6&+('8/( 1DPH2I3HUVRQ V 2U2UJDQL]DWLRQ V ,QIRUPDWLRQUHTXLUHGWRFRPSOHWHWKLV6FKHGXOHLIQRWVKRZQDERYHZLOOEHVKRZQLQWKH'HFODUDWLRQV &$,QVXUDQFH6HUYLFHV2IILFH,QF3DJHRI &29(5('$8726/,$%,/,7<&29(5$*( %86,1(66$872&29(5$*()250 02725&$55,(5&29(5$*()250 :LWK UHVSHFW WR FRYHUDJH SURYLGHG E\WKLV HQGRUVHPHQWWKH SURYLVLRQV RI WKH &RYHUDJH )RUP DSSO\XQOHVV PRGLILHGE\WKHHQGRUVHPHQW 7KLV HQGRUVHPHQW LGHQWLILHV SHUVRQ V RU RUJDQL]DWLRQ V ZKR DUH LQVXUHGVIRU &RYHUHG $XWRV /LDELOLW\&RYHUDJH XQGHU WKH :KR ,V $Q ,QVXUHG SURYLVLRQ RI WKH &RYHUDJH )RUP7KLV HQGRUVHPHQW GRHV QRW DOWHU FRYHUDJH SURYLGHG LQWKH&RYHUDJH)RUP (DFK SHUVRQ RU RUJDQL]DWLRQ VKRZQ LQ WKH 6FKHGXOH LV DQ LQVXUHGIRU &RYHUHG $XWRV /LDELOLW\&RYHUDJHEXW RQO\WR WKH H[WHQW WKDW SHUVRQ RU RUJDQL]DWLRQ TXDOLILHV DV DQ LQVXUHGXQGHU WKH :KR ,V $Q ,QVXUHG SURYLVLRQ FRQWDLQHG LQ 3DUDJUDSK $RI 6HFWLRQ ,,&RYHUHG $XWRV /LDELOLW\&RYHUDJH LQ WKH %XVLQHVV $XWR DQG 0RWRU &DUULHU &RYHUDJH )RUPV DQG 3DUDJUDSK 'RI 6HFWLRQ ,&RYHUHG $XWRV &RYHUDJHV RI WKH $XWR 'HDOHUV&RYHUDJH)RUP $Q\SHUVRQRURUJDQL]DWLRQZKRP\RXKDYHDJUHHGLQZULWLQJWRDGGDVDQDGGLWLRQDOLQVXUHGEXWRQO\WR FRYHUDJHDQGPLQLPXPOLPLWVRILQVXUDQFHUHTXLUHGE\WKHZULWWHQDJUHHPHQWDQGLQQRHYHQWWRH[FHHGHLWKHU WKHVFRSHRIFRYHUDJHRUWKHOLPLWVRILQVXUDQFHSURYLGHGLQWKLVSROLF\ AS2661066493021 DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 32 of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iberty Mutual Fire Insurance Company AS2661066493021 08/01/2021 08/01/2022 DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 33 of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ocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 34 of 42 253 DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 35 of 42 254 DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 36 of 42 255 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA Person or Organization Schedule Job Description Where required by contract or written agreement prior to loss and allowed by law. Any We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 2% of the California workers' compensation premium otherwise due on such remuneration. Additional premium is a percent of the California Manual Workers Compensation premium. Subject to a minimum premium charge of $ 250 per policy. Issued by For attachment to Policy No Effective Date Premium $ Issued to Swinerton Incorporated First Liberty Insurance Corporation WA666D066493031 WC 04 03 06 Ed: 04/1984 Page of 1 1 8/1/2021 DocuSign Envelope ID: 0E069E0C-104C-4F91-A08B-132531BB0A81 EXHIBIT A Page 37 of 42 256 Certificate Of Completion Envelope Id: 0E069E0C104C4F91A08B132531BB0A81 Status: Completed Subject: Please DocuSign: Swinerton Agreement.pdf Source Envelope: Document Pages: 36 Signatures: 7 Envelope Originator: Certificate Pages: 5 Initials: 2 Kari Jung AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) Stamps: 1 329 Miller Ave South San Francisco, CA 94080 kari.jung@ssf.net IP Address: 199.181.122.2 Record Tracking Status: Original 10/26/2021 10:44:13 AM Holder: Kari Jung kari.jung@ssf.net Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Carahsoft OBO City of South San Francisco Location: DocuSign Signer Events Signature Timestamp Philip Vitale philip.vitale@ssf.net Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 24.6.154.56 Sent: 10/26/2021 10:52:14 AM Viewed: 10/26/2021 11:00:38 AM Signed: 10/26/2021 11:00:45 AM Electronic Record and Signature Disclosure: Accepted: 11/23/2020 8:59:25 AM ID: ba99879e-62ab-4fd3-b5c6-c61aa50daa33 Jeffrey Gee jgee@swinerton.com Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 174.193.135.210 Sent: 10/26/2021 11:00:49 AM Viewed: 10/26/2021 11:07:36 AM Signed: 10/26/2021 11:08:20 AM Electronic Record and Signature Disclosure: Accepted: 10/26/2021 11:07:36 AM ID: b2195c7a-da44-4d6c-874c-a77f5cf79bd1 Jacob Gilchrist jacob.gilchrist@ssf.net Capital Projects Director City of South San Francisco Security Level: Email, Account Authentication (None) Signature Adoption: Drawn on Device Using IP Address: 135.180.154.42 Sent: 10/26/2021 11:08:23 AM Resent: 11/1/2021 12:10:44 PM Resent: 11/2/2021 8:33:37 AM Viewed: 11/2/2021 10:21:44 AM Signed: 11/2/2021 10:22:02 AM Electronic Record and Signature Disclosure: Accepted: 6/3/2020 9:39:15 AM ID: 834891ca-6dd9-4bba-ad3f-9ab770ad10bc Claire Lai Claire.Lai@ssf.net Approved as to Form- City Attorney Signing Group: City Attorney Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 206.169.145.130 Sent: 11/2/2021 10:22:05 AM Viewed: 11/2/2021 11:39:09 AM Signed: 11/2/2021 11:57:33 AM Electronic Record and Signature Disclosure: EXHIBIT A Page 38 of 42 257 Signer Events Signature Timestamp Accepted: 11/2/2021 11:39:09 AM ID: e910a5a0-1d61-4cb5-af66-e1153fd228b0 Mike Futrell Mike.Futrell@ssf.net City Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 99.67.69.52 Sent: 11/2/2021 11:57:36 AM Viewed: 11/4/2021 7:31:32 AM Signed: 11/4/2021 7:31:41 AM Electronic Record and Signature Disclosure: Accepted: 11/4/2021 7:31:32 AM ID: c6806e50-68f9-409d-8b64-6bb2f4c936c7 Rosa Govea Acosta rosa.acosta@ssf.net City Clerk City of South San Francisco Signing Group: City Clerk Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 199.181.122.2 Sent: 11/4/2021 7:31:45 AM Viewed: 11/4/2021 12:28:33 PM Signed: 11/4/2021 12:28:53 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Peter Vorametsanti peterv@swinerton.com Security Level: Email, Account Authentication (None) Sent: 11/4/2021 12:28:56 PM Electronic Record and Signature Disclosure: Accepted: 7/1/2020 6:29:47 AM ID: b51a79fc-908d-44b5-9291-61a12b1634c7 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/26/2021 10:52:14 AM Certified Delivered Security Checked 11/4/2021 12:28:33 PM Signing Complete Security Checked 11/4/2021 12:28:53 PM Completed Security Checked 11/4/2021 12:28:56 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure EXHIBIT A Page 39 of 42 258 ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Carahsoft OBO City of South San Francisco (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Electronic Record and Signature Disclosure created on: 6/4/2019 3:56:20 PM Parties agreed to: Philip Vitale, Jeffrey Gee, Jacob Gilchrist, Claire Lai, Mike Futrell, Peter VorametsantiEXHIBIT A Page 40 of 42 259 Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Carahsoft OBO City of South San Francisco: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: tony.barrera@ssf.net To advise Carahsoft OBO City of South San Francisco of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at tony.barrera@ssf.net and in the body of such request you must state: your previous email address, your new email address. 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By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm that: You can access and read this Electronic Record and Signature Disclosure; and You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and Until or unless you notify Carahsoft OBO City of South San Francisco as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by Carahsoft OBO City of South San Francisco during the course of your relationship with Carahsoft OBO City of South San Francisco. EXHIBIT A Page 42 of 42 261 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-947 Agenda Date:11/9/2022 Version:1 Item #:15. Report regarding a resolution approving the grant of utility easement on City of South San Francisco property, APN 093-312-050,for the Civic Campus Phase 2:Library |Parks &Recreation and Community Theater/Council Chamber (pf2103 &pf2207)to Pacific Gas &Electric for electrical lines and related infrastructure and authorizing the City Manager to execute an easement deed to grant the easement.(Jacob Gilchrist, Director of Capital Projects) RECOMMENDATION It is recommended that the City Council adopt a resolution approving the grant of utility easement on City of South San Francisco property,APN 093-312-050,for the Civic Campus Phase 2:Library |Parks &Recreation and Community Theater/Council Chamber project (pf2103 &pf2207)to Pacific Gas & Electric for electrical lines and related infrastructure and authorizing the City Manager to execute an easement deed to grant the easement. BACKGROUND/DISCUSSION Construction Notice to Proceed (“NTP”)was issued on December 21,2020,for the construction of the Civic Campus Phase 2:Library |Park &Recreation and Community Theater/Council Chamber (“LPR”)project.The project is surrounded by El Camino Real,Chestnut Avenue,and Antoinette Lane and will be the future home to the Parks &Recreation Department,Orange Library,and Council Chamber and other related departments operating out of the Municipal Services Building (“MSB”).The over 80,000 square-foot facility is a three-level building that will include entrances from both Antoinette Lane and along El Camino Real.Approximately 1.3- acres are set aside for park and completion of Centennial Trail and will include playground areas for children of different ages.Large plaza areas are directly connected to the building,reinforcing the indoor-outdoor connection. The project is currently tracking to complete the second half of calendar year 2023. As part of the project,utility services are necessary to provide power to the new facility.As the site was a former vacant lot,Pacific Gas &Electric (“PG&E”)does not have existing facilities that would be able to accommodate the new facility requirements.PG&E requests the City grant a utility easement to accommodate the installation of electrical lines and infrastructure for the facility.The infrastructure will be located on a City- owned parcel identified as APN 093-312-050 (“Property”).This easement request is typical of easements required by other utility providers whenever they are providing similar services as they own those systems. Responsibility for upkeep and maintenance of infrastructure is the responsibility of PG&E,up to the building’s electrical meter. Attachment 1 included in this Staff Report highlights the overall location of the requested easement.The easement would run perpendicular to Antoinette Lane and directly into City property,and cut into property owned by BART under APN 093-331-170.City of South San Francisco has a current use permit from BART for the use of their property for purposes of construction,operation and maintenance of existing and future Bike Path/Linear Park improvements including the related construction/improvements necessary for the complete construction of LPR (Permit No.W-20.0-0014-SSF).PG&E will request a similar utility easement from BART to complete the installation of needed electrical service to LPR.Attachment 1 shows the proposed easement City of South San Francisco Printed on 11/4/2022Page 1 of 2 powered by Legistar™262 File #:22-947 Agenda Date:11/9/2022 Version:1 Item #:15. to complete the installation of needed electrical service to LPR.Attachment 1 shows the proposed easement relative to the property and building footprint for the portion that crosses City-owned property. At this time,the general location of the easement is shown but the final,exact location will be submitted and approved by the City.The City Manager will retain authority to authorize the final submittal of as-built easements for filing with the San Mateo County Recorder. Staff has concluded that the location,purpose and extent of the proposed reservation of easement for Pacific Gas &Electric’s electrical lines and related infrastructure is in conformity with the City’s General Plan because (1)it fulfills the purpose of the Project and underlying land use of the General Plan;(2)the purpose of the Project is to facilitate the development of a public facility in accordance with the intent of the General Plan land use designation for a public facility;and (3)the amount of property being requested under easement is necessary to construct the project as proposed. ENVIRONMENTAL REVIEW The City evaluated the environmental impacts of the LPR project pursuant to the California Environmental Quality Act ("CEQA"),and the City Council,as lead agency for purposes of CEQA, certified and adopted a Subsequent Environmental Impact Report ("SEIR")at a duly noticed public hearing on December 13,2017.The SEIR serves as the CEQA documentation for the City's consideration and approval of the Project, and no additional CEQA review is required for the grant of the easement to PG&E. FISCAL IMPACT There is no additional fiscal impact related to this easement. RELATIONSHIP TO THE STRATEGIC PLAN This effort is included in the City’s Strategic Plan.It aligns with Priority #2 which is focused on enhancing quality of life. CONCLUSION Staff recommends that the City Council adopt a resolution approving the grant of utility easement on City of South San Francisco property,APN 093-312-050,for the Civic Campus Phase 2:Library |Parks &Recreation and Community Theater/Council Chamber (pf2103 &pf2207)to Pacific Gas &Electric for electrical lines and related infrastructure and authorizing the City Manager to execute an easement deed to grant the easement. Attachment 1 - Overview Map of site and corresponding location of PG&E easement. City of South San Francisco Printed on 11/4/2022Page 2 of 2 powered by Legistar™263 LANDS OFBUISAN FAMILY II, LLC, (DN2015-83903)LAND S O F AHM E D H U S S AI N, ET AL (DN 201 6-04 0056)942 ANTIONETTE LANE3 STORY APARTMENT BUILDINGFilename: \\langan.com\data\SFO\data9\731711901\Project Data\CAD\01\Exhibits\LPR Easements\LPR Easement Exhibits.dwg Date: 11/2/2022 Time: 11:51 User: che Style Table: Langan.stb Layout: LPR EASEMENTS © 2020 Langan135 Main Street, Suite 1500 San Francisco, CA 94105 T: 415.955.5200 F: 415.955.5201 www.langan.com Langan Engineering and Environmental Services, Inc. 264 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-948 Agenda Date:11/9/2022 Version:1 Item #:15a. Resolution authorizing the City Manager to execute a utility services easement deed to Pacific Gas &Electric for electric services required on its Civic Campus Phase 2:Library |Parks &Recreation and Community Theater/Council Chamber project (pf2103 & pf2207). WHEREAS,the Civic Campus Phase 2:Library |Park &Recreation and Community Theater/Council Chamber (“LPR”)project is currently under constructionand will be the future home to the Parks &Recreation Department,Orange Library,and Council Chamber and other related departments operating out of the Municipal Services Building (“MSB”); and WHEREAS,as the LP project site was a former vacant lot,Pacific Gas &Electric (“PG&E”)does not have existing facilities that would be able to accommodate the new facility requirements.Pacific Gas &Electric (“PG&E”)requests the City grant a utility easement to accommodate the installation of electrical lines and infrastructure for the facility.The infrastructure will be located on a City-owned parcel identified as APN 093- 312-050 (“Property”).This easement request is typical of easements required by other utility providers whenever they are providing similar services as they own those systems.Responsibility for upkeep and maintenance of infrastructure is the responsibility of PG&E, up to the building’s electrical meter. WHEREAS,the City of South San Francisco (“City”)owns subject property (APN 093-312-050)in the County of San Mateo (“Property”) and the proposed PG&E infrastructure would be located on the Property; and WHEREAS,staff has concluded that the location,purpose and extent of the proposed reservation of easement for Pacific Gas &Electric’s electrical lines and related infrastructure is in conformity with the City’s General Plan because (1)it fulfills the purpose of the Project and underlying land use of the General Plan;(2)the purpose of the Project is to facilitate the development of a public facility in accordance with the intent of the General Plan land use designation for a public facility;and (3)the amount of property being requested under easement is necessary to construct the project as proposed; and WHEREAS, the City evaluated the environmental impacts of the LPR project pursuant to the California Environmental Quality Act ("CEQA"),and the City Council,as lead agency for purposes of CEQA, certified and adopted a Subsequent Environmental Impact Report ("SEIR")at a duly noticed public hearing on December 13,2017.The SEIR serves as the CEQA documentation for the City's consideration and approval of the Project, and no additional CEQA review is required for the approval of an easement for PG&E facilities. NOW,THEREFORE,BE IT RESOLVED that the South San Francisco City Council City Council finds and determines that the above recitals are true and correct and incorporated herein by reference. BE IT FURTHER RESOLVED that the City Council approves granting of a land easement to Pacific Gas & Electric for electrical services required on the Civic Campus Phase 2 project and authorizes the City Manager City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™265 File #:22-948 Agenda Date:11/9/2022 Version:1 Item #:15a. to execute the easement deed substantially in the form attached as Exhibit A. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to make any revisions, amendments,corrections,and modifications,subject to the approval of the City Attorney,deemed necessary to carry out the intent of this Resolution and which do not materially alter or increase the City’s obligations thereunder;to execute any other necessary related documents on behalf of the City,subject to approval as to form by the City Attorney;and to take any related action reasonably necessary to carry out the intent of this Resolution. Exhibit A - Draft Language for PG&E easement deed ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™266 Utility Distribution Easement (02/2020) Internal RECORDING REQUESTED BY AND RETURN TO: PACIFIC GAS AND ELECTRIC COMPANY 245 Market Street, N10A, Room 1015 P.O. Box 770000 San Francisco, California 94177 Location: City South San Francisco _ Recording Fee $_____________________________ Document Transfer Tax $ None [x] This is a conveyance where the consideration and Value is less than $100.00 (R&T 11911). [ ] Computed on Full Value of Property Conveyed, or [ ] Computed on Full Value Less Liens & Encumbrances Remaining at Time of Sale [ ] Exempt from the fee per GC 27388.1 (a) (2); This document is subject to Documentary Transfer Tax Signature of declarant or agent determining tax (SPACE ABOVE FOR RECORDER'S USE ONLY) LD# 2303-05-10102 EASEMENT DEED CITY OF SOUTH SAN FRANCISCO, a municipal corporation, Hereinafter called Grantor, hereby grants to PACIFIC GAS AND ELECTRIC COMPANY, a California corporation, hereinafter called Grantee, the right from time to time to excavate for, construct, reconstruct, replace (of initial or any other size), remove, maintain, inspect, and use facilities and associated equipment for public utility purposes, including, but not limited to electric, gas, and communication facilities, together with a right of way therefor, on, and under the easement area as hereinafter set forth, and also ingress thereto and egress therefrom, over and across the lands of Grantor situated in the City of South San Francisco, County of San Mateo, State of California, described as follows: (APN 093-312-050) The parcel of land described as “Take Parcel 1” in the deed from Successor Agency To The Redevelopment Agency Of The City Of South San Francisco, to City Of South San Francisco, dated May 5, 2017 and recorded as Document No. 2017-042157, San Mateo County Records. The easement area is described as follows: The parcel of land outlined by heavy dashed lines on the print of Grantee's Drawing No. SJL-16117 attached hereto and made a part hereof. The foregoing description is based on a survey made by Grantee in September, 2022. The basis of bearing for this description is calculated as being North 84°35’31” East, between the found monument marking the southwesterly terminus of a course shown as 11.98 feet as shown upon the Record of Survey Map filed for record September 28, 2009 in Book 34 of L.L.S. Maps at page 1, San Mateo County Records, and the found monument labeled as “X-551”, marking the “B Line” station of 232+03.45 as shown upon Caltrans Monument Map S-233.5. 267 Utility Distribution Easement (02/2020) Internal Grantor further grants to Grantee the right, from time to time, to trim or to cut down, without Grantee paying compensation, any and all trees and brush now or hereafter within said easement area, and shall have the further right, from time to time, to trim and cut down trees and brush along each side of said easement area which now or hereafter in the opinion of Grantee may interfere with or be a hazard to the facilities installed hereunder, or as Grantee deems necessary to comply with applicable state or federal regulations. Grantor also grants to Grantee the right to use such portion of said lands contiguous to said easement area as may be reasonably necessary in connection with the excavation, construction, reconstruction, replacement, removal, maintenance and inspection of said facilities. Grantor hereby covenants and agrees not to place or construct, nor allow a third party to place or construct, any building or other structure, or store flammable substances, or drill or operate any well, or construct any reservoir or other obstruction within said easement area, or diminish or substantially add to the ground level within said easement area, or construct any fences that will interfere with the maintenance and operation of said facilities. Grantor further grants to Grantee the right to apportion to another public utility (as defined in Section 216 of the California Public Utilities Code) the right to excavate for, construct, reconstruct, replace, remove, maintain, inspect, and use the communications facilities within said easement area including ingress thereto and egress therefrom. Grantor acknowledges that they have read the “Grant of Easement Disclosure Statement”, Exhibit “A”, attached hereto and made a part hereof. The legal description herein, or the map attached hereto, defining the location of this utility distribution easement, was prepared by Grantee pursuant to Section 8730 (c) of the Business and Professions Code. This document may be executed in multiple counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. The provisions hereof shall inure to the benefit of and bind the successors and assigns of the respective parties hereto, and all covenants shall apply to and run with the land. Dated: __________________, _______. CITY OF SOUTH SAN FRANCISCO, a municipal corporation By_________________________________ By__________________________________ I hereby certify that a resolution was adopted on the ____ day of _________, 20____, by the ____________________________________ authorizing the foregoing grant of easement. By__________________________________ 268 Utility Distribution Easement (02/2020) Internal Pacific Gas and Electric Company State of California County of ) On __________________________, before me, Notary Public, Insert name personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Seal) Signature of Notary Public CAPACITY CLAIMED BY SIGNER [ ] Individual(s) signing for oneself/themselves [ ] Corporate Officer(s) of the above named corporation(s) [ ] Trustee(s) of the above named Trust(s) [ ] Partner(s) of the above named Partnership(s) [ ] Attorney(s)-in-Fact of the above named Principal(s) [ ] Other A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. 269 L1L2 L3 L4 L5L6 L7 L8 A N T O I N E T T E L A N E( R / W V A R I E S )E L C A M I N O R E A L( R / W V A R I E S ) CALCULATED BASIS OF BEARINGS S23º24'29"E129.81' (TI E) AREA = 883± SQ.FT. PG&E EASEMENT LANDS OF SAN MATEO COUNTY TRANSIT DISTRICT (PARCEL D-3152-1, DN. 1997-169089) APN. 93-331-070 N84º35'31"E 717.97' (M-M)S08º56'19"E 133.37' (TIE)OWNER: CITY OF SOUTH SAN FRANCISCO DN. 2017-042157 (TAKE PARCEL 1) DEED DATED: MAY 5, 2017 APN. 093-312-050 Applicant: SECTION TOWNSHIP RANGE PLAT MAP REFERENCES MERIDIAN DATESCALE CITY OF: DRAWING NO.AUTHORIZDIVISIONPG&E COUNTY OF: F.B.: DR.BY: CH.BY: BOUNDARIES OR LINES UNLESS OTHERWISE SHOWN ALL COURSES EXTEND TO OR ALONG SCALE: 1"=40' 0 40 80 CITY OF SOUTH SAN FRANCISCO 1"=40'10/14/2022 SAN MATEO PER (34-LLS-1) FOUND MONUMENT LEGEND S. SAN FRANCISCO N/A BDFC KHJ1 35158688PENINSULA NE/SW 20 03 S 05 W M.D.B.&M. SJL-16117 11.98' (34-LLS-1) FOUND MONUMENT AS NOTED SQUARE FEETSQ.FT. RIGHT OF WAYR/W MONUMENT TO MONUMENTM-M DOCUMENT NUMBERDN. ASSESSORS PARCEL NUMBERAPN. ROAD CENTERLINE TIE LINE SUBJECT EASEMENT LINE BOUNDARY LINE CALTRANS MONUMENT MAP "S-233.5" STAMPED "X-551" PER FOUND MONUMENT E0310 (ELEC.) 07-B15 (GAS) (34-LLS-1) CALTRANS MM "S-233.5" 270 Utility Distribution Easement (02/2020) Internal EXHIBIT “A” GRANT OF EASEMENT DISCLOSURE STATEMENT This Disclosure Statement will assist you in evaluating the request for granting an easement to Pacific Gas and Electric Company (PG&E) to accommodate a utility service extension to PG&E’s applicant. Please read this disclosure carefully before signing the Grant of Easement. · You are under no obligation or threat of condemnation by PG&E to grant this easement. · The granting of this easement is an accommodation to PG&E’s applicant requesting the extension of PG&E utility facilities to the applicant’s property or project. Because this easement is an accommodation for a service extension to a single customer or group of customers, PG&E is not authorized to purchase any such easement. · By granting this easement to PG&E, the easement area may be used to serve additional customers in the area and may be used to install additional utility facilities. Installation of any proposed facilities outside of this easement area will require an additional easement. · Removal and/or pruning of trees or other vegetation on your property may be necessary for the installation of PG&E facilities. You have the option of having PG&E’s contractors perform this work on your property, if available, or granting permission to PG&E’s applicant or the applicant’s contractor to perform this work. Additionally, in order to comply with California fire laws and safety orders, PG&E or its contractors will periodically perform vegetation maintenance activities on your property as provided for in this grant of easement in order to maintain proper clearances from energized electric lines or other facilities. · The description of the easement location where PG&E utility facilities are to be installed across your property must be satisfactory to you. · The California Public Utilities Commission has authorized PG&E’s applicant to perform the installation of certain utility facilities for utility service. In addition to granting this easement to PG&E, your consent may be requested by the applicant, or applicant’s contractor, to work on your property. Upon completion of the applicant’s installation, the utility facilities will be inspected by PG&E. When the facility installation is determined to be acceptable the facilities will be conveyed to PG&E by its applicant. By signing the Grant of Easement, you are acknowledging that you have read this disclosure and understand that you are voluntarily granting the easement to PG&E. Please return the signed and notarized Grant of Easement with this Disclosure Statement attached to PG&E. The duplicate copy of the Grant of Easement and this Disclosure Statement is for your records. 271 Utility Distribution Easement (02/2020) Internal Attach to LD: 2303-05-10102 Area 1, Peninsula Division Land Service Office: San Jose Line of Business: Electric Distribution (43) Business Doc Type: Easements MTRSQ: (23.03.05.20.31), Rancho Buri Buri FERC License Number: N/A PG&E Drawing Number: SJL-16117 Plat No.: E0310 (Elec.) 07-B15 (Gas) LD of Affected Documents: N/A LD of Cross Referenced Documents: 2303-05-10103 Type of interest: Communication Easements (6), Electric Underground Easements (4), Utility Easement (86) SBE Parcel: N/A % Being Quitclaimed: N/A Order or PM: 35158688-2200 JCN: N/A County: San Mateo Utility Notice Number: N/A 851 Approval Application No: N/A; Decision: N/A Prepared By: bdfc Checked By: khj1 272 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-943 Agenda Date:11/9/2022 Version:1 Item #:16. Report regarding two resolutions authorizing the City Manager to approve a Lease Agreement with the Boys & Girls Club of the Peninsula for a portion of City-owned land at 201 West Orange Avenue for an existing building and a Consent,Assignment,Assumption and Amendment Agreement to assign an existing loan related to the building. (Sharon Ranals, Assistant City Manager) RECOMMENDATION Recommendation It is recommended that the City Council adopt two resolutions authorizing the City Manager to approve a Lease Agreement and a Loan Transfer Agreement,titled Consent,Assignment,Assumption and Amendment Agreement,with the Boys &Girls Club of the Peninsula (BGCP)for a building located on City-owned property at 201 West Orange Avenue. BACKGROUND/DISCUSSION In 1958 a building was constructed at 201 West Orange Avenue by an organization which at that time was the Boys’Club.The building was constructed on land which was owned by the San Francisco Water Department, now the San Francisco Public Utilities Commission (PUC),which issued a Revocable Permit,dated January 7, 1958.The Permit granted the Boys’Club permission to utilize the land for the purpose of constructing and occupying a building “of a temporary,removable nature,”for providing recreational activities for youth.The Permit was superseded by subsequent Permits in 1959 and 1961.In the 1990’s BART acquired a swath of this PUC property for their underground train alignment. In 2007/08,in conjunction with the development of plans for Centennial Way linear park and the Centennial Way Dog Park,the City’s Redevelopment Agency purchased property from the PUC between Orange Avenue and Chestnut Avenue,including the land under what evolved into the Boys and Girls Club as well as the adjacent parking lot.The Redevelopment Agency executed an Assignment and Assumption of Lease with the PUC,dated January 30,2008,in which the terms of the agreement between the San Francisco Water Company and the Boys and Girls Club transferred to the City’s Redevelopment Agency as the new land owner.However, a new agreement between the Redevelopment Agency and the Boys and Girls Club was never created.With the dissolution of the Redevelopment Agency, ownership of the property transferred to the City in 2016. Over the years the City has provided significant support to the Boys and Girls Club.City staff have painted out graffiti on the building,repaired exterior electrical lights,picked up dumped garbage,offered shared staff training opportunities,coordinated their use of Orange Pool during the summer,etc.In addition to in-kind support,some financial support has also been provided.In response to damage caused by winter storms,the City granted the Boys and Girls Club $29,000 from Community Development Block Grant (CDBG)funds in 2013 toward the cost of repairs.The City further provided $100,000 in CDBG funds in a zero-interest forgivable loan,also to address building repairs.Assuming compliance with the loan agreement,the City agreed to forgive the loan in 25 years in 2038. DISCUSSION This year the Boys and Girls Club is in the process of merging with Boys &Girls Club of the Peninsula City of South San Francisco Printed on 11/4/2022Page 1 of 3 powered by Legistar™273 File #:22-943 Agenda Date:11/9/2022 Version:1 Item #:16. This year the Boys and Girls Club is in the process of merging with Boys &Girls Club of the Peninsula (BGCP).They made the decision to return the Paradise Valley Recreation Building,which had been programmed by the Club for many years,back to the City,and to focus on programming at the Orange Avenue facility.The BGCP is considering making significant investment to improve the aging facility and expand programming, which would be of great community benefit. The merger process requires a review of all existing agreements and documents,some of which the BGCP was unable to locate in their files.The City assisted by obtaining a preliminary title report,researching City records, and providing legal assistance from the City Attorney.The transfer of property to the BGCP requires that a new agreement with the City be made and any outstanding loans be transferred. The City Attorney’s office drafted a new agreement,which has been reviewed and edited by both parties.Some of the key elements of the new agreement include: ·BGCP is only permitted to use the facility for the provision of youth related programs and such use shall be conducted in a manner that does not negatively impact the surrounding neighborhood with respect to parking and/or noise; ·The facility shall only be used a community membership club for youth,offering programs in character and leadership development,education and career development,health and life skills,the arts,sports, recreation, and fitness, with 3rd party uses and rentals not permitted; ·City-owned parking lots adjacent to the building are excluded from the lease,remain open to the public, and are subject to City control; ·Term is 3 years from the date of execution,with an option for (3)one-year extensions,for a total of 6 years; ·Rent is $1.00 per year; ·BGCP is responsible for all taxes, insurance, utilities, maintenance, landscaping, and repairs; ·In the event the agreement is terminated,or the building is damaged beyond repair,the BGCP is responsible to remove the building; ·Alterations to the building must be pre-approved by the City. The exhibits to the Lease Agreement are presently being updated to provide a proper description of the portion of the City-owned property at 201 West Orange that is proposed to be leased to BGCP.Once those exhibits have been prepared,they will be attached to the lease,and the parties will sign the lease.The exhibits will not affect the terms of the Lease Agreement,so staff is seeking Council approval now to allow for the merger process to continue. Although not specified in the agreement,staff has requested that the BGCP refer to their facility at 201 West Orange Avenue as the Orange Avenue Clubhouse,or other name of their choice,and not the “Orange Park Clubhouse,”as it has been named in the past,to avoid the perception that the City owns,controls,or programs the facility.It should also be noted that if the BGCP is able to make significant capital improvements it will be necessary to create a new agreement in the future. With respect to the transfer of the $100,000 CDBG loan,the City Attorney reviewed the terms and CDBG guidelines and recommended that this issue be handled separately between the parties with an Assignment, Assumption,and Consent Agreement to be prepared by the BGCP and accepted by the City.The BGCP has City of South San Francisco Printed on 11/4/2022Page 2 of 3 powered by Legistar™274 File #:22-943 Agenda Date:11/9/2022 Version:1 Item #:16. prepared this document, which is attached to a resolution which accompanies this report. ENVIRONMENTAL REVIEW The proposed Lease Agreement for a portion of the City-owned property at 201 West Orange is exempt from review under California Environmental Quality Act (“CEQA”)pursuant to CEQA Guidelines Section 15061(b) (3)because it can be seen with certainty that there is no possibility that the agreement may have a significant effect on the environment.The Lease Agreement pertains only to the portion of property on which buildings already exist.If the owner of the buildings proposes any modification in the future that require review under CEQA, the City will undertake that review at the earliest feasible time. FUNDING Execution of this agreement protects the City by renewing insurance requirements and clarifying maintenance and operational responsibilities.Transfer to the Boys and Girls Club of the Peninsula a $100,000 forgivable loan made by the City in 2013 also protects the City against premature default on the loan.Some legal fees and staff time have been expended in the research and preparation of the agreement.No additional financial impact is anticipated. RELATIONSHIP TO STRATEGIC PLAN Supporting the efforts of the BGCP by executing this agreement at no cost to the organization strengthens the relationship between the two agencies and will contribute to the provision of affordable or free youth development and recreation programs to enhance the quality of life in South San Francisco. CONCLUSION It is recommended that the City Council adopt a resolution authorizing the City Manager to approve a Lease Agreement with the Boys and Girls Club of the Peninsula;and adopt a resolution transferring a $100,000 forgivable loan made in 2013 with a Consent,Assignment,Assumption and Amendment Agreement for a building located on City-owned property at 201 West Orange Avenue. City of South San Francisco Printed on 11/4/2022Page 3 of 3 powered by Legistar™275 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-944 Agenda Date:11/9/2022 Version:1 Item #:16a. Resolution authorizing the City Manager to approve a Lease Agreement with the Boys & Girls Club of the Peninsula for a portion of City-owned property at 201 West Orange Avenue for an building located on the property. WHEREAS,in 1958 a building was constructed at 201 West Orange Avenue on land which was owned by the San Francisco Water Department,now the San Francisco Public Utilities Commission (PUC),which issued a Revocable Permit, dated January 7, 1958; and WHEREAS,the Permit granted the Boys’Club permission to utilize the land for the purpose of constructing and occupying a building “of a temporary,removable nature,”for providing recreational activities for youth; and WHEREAS,in 2007/08,in conjunction with the development of plans for Centennial Way linear park and the Centennial Way Dog Park,the City’s Redevelopment Agency purchased property from the PUC between Orange Avenue and Chestnut Avenue,including the land under what evolved into the Boys and Girls Club,as well as the adjacent parking lots; and WHEREAS,the South San Francisco Boys and Girls Club is in the process of merging with Boys &Girls Club of the Peninsula (BGCP)and requires that a new lease agreement be executed between the City and the BGCP; and WHEREAS,a new Lease Agreement has been drafted and is attached to this Resolution,with provisions which include conditions and restrictions of use;specification that the annual fee for use of the property is $1 per year; adjacent public parking lots are not for exclusive use of the BGCP and are controlled by the City;and clarification of insurance, maintenance, and operational responsibilities, among other terms and conditions; and WHEREAS,the term of the new lease is three years,with three one-year lease extensions permitted,for a total of 6 years; and WHEREAS,the BGCP has expressed an interest in renovating or replacing the facility at 201 West Orange Avenue in the future,which would likely require that a new lease be developed between BGCP and the City at that time; and WHEREAS,the proposed Lease Agreement for a portion of the City-owned property at 201 West Orange is exempt from review under California Environmental Quality Act (“CEQA”)pursuant to CEQA Guidelines Section 15061(b)(3)because it can be seen with certainty that there is no possibility that the agreement may have a significant effect on the environment.The Lease Agreement pertains only to the portion of property on which buildings already exist.If the owner of the buildings proposes any modification in the future that require City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™276 File #:22-944 Agenda Date:11/9/2022 Version:1 Item #:16a. which buildings already exist.If the owner of the buildings proposes any modification in the future that require review under CEQA, the City will undertake that review at the earliest feasible time.. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that it finds and determines that the above recitals are true and correct and incorporated herein by reference. BE IT FURTHER RESOLVED that the City Council hereby approves a Lease Agreement with the Boys & Girls Club of the Peninsula (BGCP)for a portion of City-owned property at 201 West Orange Avenue for an existing building located on the property,and authorizes the City Manager to execute the Lease Agreement substantially in the form attached as Exhibit A;to make any revisions,amendments,corrections,and modifications,subject to the approval of the City Attorney,deemed necessary to carry out the intent of this Resolution and which do not materially alter or increase the City’s obligations thereunder;to execute any other necessary related documents on behalf of the City,subject to approval as to form by the City Attorney;and to take any related action reasonably necessary to carry out the intent of this Resolution. ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™277 274015051 v5 DRAFT 10-02-22 Lease Agreement BGC, Inc. LEASE AGREEMENT by and between the CITY OF SOUTH SAN FRANCISCO and THE BOYS AND GIRLS CLUB OF THE PENINSULA October _____, 2022 278 274015051 v5 Lease Agreement Boys and Girls Club ii TABLE OF CONTENTS RECITALS .................................................................................................................................................... 1 ARTICLE I DEFINITIONS; DEMISE OF PROPERTY .................................................................................. 1 1.1 DEFINITIONS .................................................................................................................................. 1 1.2 INCORPORATION OF RECITALS. ................................................................................................. 2 1.3 CREATION OF LEASE .................................................................................................................... 2 ARTICLE II TERM OF LEASE; RENT ......................................................................................................... 2 2.1 TERM ............................................................................................................................................... 2 2.2 RENT................................................................................................................................................ 3 2.3 ADDITIONAL RENT ......................................................................................................................... 3 2.4 TRIPLE NET LEASE ........................................................................................................................ 3 ARTICLE III TAXES, ASSESSMENTS AND OTHER CHARGES ............................................................... 3 3.1 IMPOSITIONS .................................................................................................................................. 3 3.1.1 INSTALLMENTS ..................................................................................................................... 4 3.1.2 EVIDENCE OF PAYMENT ...................................................................................................... 4 3.2 CITY RIGHT TO CONTEST. ............................................................................................................ 4 3.3 CITY DUTY TO FILE ........................................................................................................................ 4 ARTICLE IV USE OF PROPERTY ............................................................................................................... 5 4.1 PERMITTED USES .......................................................................................................................... 5 4.2 PROHIBITED USES ......................................................................................................................... 5 ARTICLE V ALTERATIONS AND NEW CONSTRUCTION ........................................................................ 5 5.1 CHANGES AND ALTERATIONS ..................................................................................................... 5 5.2 RIGHT TO DEMOLISH ..................................................................................................................... 6 5.3 COMPLIANCE WITH LAWS ............................................................................................................ 6 5.4 INDEMNITY ..................................................................................................................................... 6 5.5 MECHANIC’S LIENS ........................................................................................................................ 7 5.6 OWNERSHIP OF IMPROVEMENTS ............................................................................................... 7 ARTICLE VI NONDISCRIMINATION, MAINTENANCE .............................................................................. 7 6.1 USES................................................................................................................................................ 7 6.2 NONDISCRIMINATION ................................................................................................................... 8 6.3 EASEMENTS; RESERVATION OF RIGHTS ................................................................................... 8 6.4 MAINTENANCE ............................................................................................................................... 8 6.5 CITY RIGHT TO CONTEST. ............................................................................................................ 8 ARTICLE VII CONDITION OF THE PREMISES; ENVIRONMENTAL MATTERS ...................................... 9 7.1 CONDITION OF THE PROPERTY. ................................................................................................. 9 7.1.1 AS-IS CONDITION .................................................................................................................. 9 7.1.2 NO REPRESENTATION ......................................................................................................... 9 7.2 CITY’S COVENANTS ....................................................................................................................... 9 7.3 ENVIRONMENTAL INDEMNITY ................................................................................................... 11 7.4 DEFINITIONS. ............................................................................................................................... 11 7.4.1 HAZARDOUS MATERIALS .................................................................................................. 11 7.4.2 HAZARDOUS MATERIALS LAWS ....................................................................................... 12 ARTICLE VIII [RESERVED] ....................................................................................................................... 12 ARTICLE IX INDEMNITY AND INSURANCE ............................................................................................ 12 279 274015051 v5 Lease Agreement Boys and Girls Club ii 9.1 INDEMNITY ................................................................................................................................... 12 9.2 INSURANCE REQUIREMENTS .................................................................................................... 12 ARTICLE X DAMAGE AND DESTRUCTION ............................................................................................ 13 10.1 DAMAGE OR DESTRUCTION ...................................................................................................... 13 10.2 NOTICE REQUIRED ...................................................................................................................... 13 ARTICLE XI THE CITY’S RIGHT TO PERFORM TENANT’S COVENANTS ........................................... 14 ARTICLE XII MORTGAGES....................................................................................................................... 14 12.1 NON-SUBORDINATION OF FEE .................................................................................................. 14 12.2 CITY FINANCING .......................................................................................................................... 14 ARTICLE XIII ASSIGNMENT, TRANSFER, SUBLETTING; NONDISTURBANCE AND ATTORNMENT .................................................................................................................................................................... 14 13.1 RESTRICTIONS ON TRANSFER .................................................................................................. 14 13.2 ASSUMPTION AGREEMENT AND RELEASE .............................................................................. 15 13.3 NONDISTURBANCE ..................................................................................................................... 16 ARTICLE XIV DEFAULT, REMEDIES AND TERMINATION .................................................................... 16 14.1 EVENT OF DEFAULT .................................................................................................................... 16 14.2 NOTICE AND OPPORTUNITY TO CURE. .................................................................................... 17 14.2.1 NOTICE OF DEFAULT ..................................................................................................... 17 14.2.2 FAILURE TO GIVE NOTICE; NO WAIVER ...................................................................... 17 14.3 .THE CITY’S REMEDIES ............................................................................................................... 17 14.4 REMEDIES CUMULATIVE ............................................................................................................ 18 14.5 RESERVED ................................................................................................................................... 18 14.6 SURVIVAL OF OBLIGATIONS ...................................................................................................... 19 ARTICLE XV GENERAL PROVISIONS ..................................................................................................... 19 15.1 FORCE MAJEURE; EXTENSION OF TIMES OF PERFORMANCE. ............................................ 19 15.2 RESERVED. .................................................................................................................................. 19 15.3 THE CITY’S RIGHT TO ENTER THE PROPERTY ........................................................................ 19 15.4 REPRESENTATIONS OF THE CITY AND BGC. ........................................................................... 20 15.5 MISCELLANEOUS ......................................................................................................................... 20 15.5.1 SEVERABILITY ................................................................................................................. 20 15.5.2 NOTICES .......................................................................................................................... 21 15.5.3 CAPTIONS; CONSTRUCTIO ........................................................................................... 21 15.5.4 SUCCESSORS AND ASSIGNS ....................................................................................... 22 15.5.5 SHORT FORM OF LEASE ............................................................................................... 22 15.5.6 GOVERNING LAW ........................................................................................................... 22 15.5.7 ATTORNEYS’ FEES ......................................................................................................... 22 15.5.8 INDEMNITY INCLUDES DEFENSE COSTS ................................................................... 22 15.5.9 NO THIRD-PARTY BENEFICIARIES; DISCLAIMER OF PARTNERSHIP, LENDER/BORROWER RELATIONSHIP. ........................................................................................ 22 15.5.10 ENTIRE AGREEMENT ..................................................................................................... 23 15.5.11 WAIVER; MODIFICATION ................................................................................................ 23 15.5.12 TIME IS OF THE ESSENCE. ............................................................................................ 23 15.5.13 COUNTERPARTS ............................................................................................................ 23 15.5.14 NON-LIABILITY OF OFFICIALS, EMPLOYEES AND AGENTS ...................................... 23 Exhibit A Property Description Exhibit B Depiction of the Premises 280 DRAFT 10-02-22 3434753.1 Lease Agreement Church Property 1 This LEASE AGREEMENT (this “Lease” or this “Agreement”), dated as of October ___, 2022 (the “Effective Date”), is entered into by and between the City of South San Francisco, a California municipal corporation (the “City”) and the Boys and Girls Club of the Peninsula, a California nonprofit Corporation (“BGC”). The City and BGC are hereafter each referred to as a “Party” and collectively referred to as the “Parties.” RECITALS A. The City is the owner of fee title to real property located at 201 West Orange Avenue, known as Assessor Parcel No. _____________, City of South San Francisco (the “Property”), as depicted in Exhibit A attached hereto and incorporated herein by this reference. B. There is an approximately 21,000 square foot building located on the Property (the “Building”) that is owned by BGC. C. The Building is not a part of the Property, and the City has no possessory interest in, or maintenance responsibility for, the Building. D. BCG, or its predecessors, have been using a portion of the Property (the “Premises”), as more particularly depicted on Exhibit B attached hereto and incorporated by this reference, pursuant to a permit originally approved by the City and County of San Francisco and assigned to the City in 2008. E. The City parking lots adjacent to the Premises are specifically excluded from this Lease, may not be exclusively used by BCG and shall remain open for the general public’s use. F. The City has agreed to lease the Premises to BGC and BGC desires to lease the Premises to operate a community membership club for youth six to eighteen years of age, offering programs in character and leadership development, education and career development, health and life skills, the arts, sports, recreation and fitness (the “Permitted Use”), as set forth in this Agreement. G. The City has determined that this Agreement is consistent with the General Plan and will be of benefit to the health and welfare of the citizens of the City. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and BGC hereby agree as of the Effective Date as follows: 281 274015051 v5 Lease Agreement Boys and Girls Club ii ARTICLE I DEFINITIONS; DEMISE OF PROPERTY 1.1 Definitions. For purposes of this Agreement, the following terms have the meanings set forth in this Section. Additional definitions are set forth in the Recitals and the text of this Agreement. (a) “Applicable Laws” is defined in Section 6.5. (b) “Rent” is defined in Section 2.2. (c) “Claims” is defined in Section 3.2. (d) “Commencement Date” is defined in Section 2.1. (e) “Expiration Date” is defined in Section 2.1. (f) “Fixtures” is defined in Article IV. (g) “Force Majeure” is defined in Section 15.1. (h) “Hazardous Materials” is defined in Section 7.4.1. (i) “Hazardous Materials Claims” is defined in Section 7.2(c). (j) “Hazardous Materials Laws” is defined in Section 7.4.2. (k) “Impositions” is defined in Section 3.1. (l) “Improvements” is defined in Section 5.1. (m) “Indemnitees” is defined in Section 3.2. (n) “Lease Termination” is defined in Section 2.1. (o) “Property” is defined in Recital A. (p) “Remedial Work” is defined in Section 7.2(e). (q) “Renewal Term” is defined in Section 2.5. (r) “Permitted Use” is defined in Recital E and Article IV. (s) “Term” is defined in Section 2.1. 282 274015051 v5 Lease Agreement Boys and Girls Club ii 1.2 Incorporation of Recitals. The Parties acknowledge the truth of the Recitals set forth above, and all such Recitals are hereby incorporated into this Agreement. 1.3 Creation of Lease. The City hereby leases to BGC, and BGC hereby leases from the City, the Premises for the Term subject to the terms and conditions and for the purposes set forth in this Agreement. ARTICLE II TERM OF LEASE; RENT 2.1 Term of Lease, Extension of Term. 2.1.1 Term. The term of this Agreement (the “Term”) shall commence on October ___, 2022 (the “Commencement Date”), and unless terminated earlier pursuant to the provisions hereof, shall expire on the third (3rd) annual anniversary of the Commencement Date (the “Expiration Date”). 2.1.2 Extension of Term. Provided BGC is not in default under this Agreement, BGC shall have the right to request an extension of the Term up to three (3) times for a period of one (1) year each (each, a “Renewal Term”) upon the same terms and conditions set forth herein upon written request to City and approval of a Renewal Term by City. BGC shall request an extension by delivering a written notice to the City by no later than ninety (90) days prior to the expiration of the Term or subsequent Renewal Term. The City has the right to accept or deny the request for a Renewal Term in its sole but reasonable discretion. 2.1.3 Expiration of Term or Renewal Term. The expiration of the Term, the Renewal Term or the sooner termination of this Agreement shall be referred to as “Lease Termination.” 2.1.4 Surrender. Upon the expiration of the Term or final Renewal Term, or the earlier termination of this Lease, BGC shall remove the Building and deliver the Premises to the City free and clear of the Building and any debris related to the Building or use of the Premises. In the event that BGC does not remove the Building from the Premises, the City has the right to demolish and remove the Building from the Premises and to charge BGC for the costs of demolition and removal. BCG will promptly reimburse the City for the costs of demolition and removal within thirty (30) days of receipt of an invoice for the costs. Costs to be reimbursed shall include costs incurred by internal staff as well as any outside contractors. 2.2 Rent. On the Commencement Date, and on each anniversary of the Commencement Date during the Term, and any extension of the Term, BGC shall pay to the City rent for the Property (“Rent”) in the amount of One Dollar ($1.00). 2.3 Additional Rent. As additional Rent, BGC shall pay and discharge when due, all Impositions described in Article III, including but not limited to all taxes, insurance 283 274015051 v5 Lease Agreement Boys and Girls Club ii premiums, utility costs, and all other liabilities and obligations which BGC assumes or agrees to pay or undertake pursuant to this Agreement. 2.4 Triple Net Lease. This is a triple net lease to BGC. It is the intent of the Parties that the Rent shall be an absolutely net return to the City and that BGC shall pay all costs and expenses relating to the Premises of any kind or nature whatsoever. Such costs and expenses shall include, without limitation, all amounts attributable to, or paid or incurred in connection with, the ownership, operation, repair, restoration, maintenance and management of the Premises; real property taxes; rent taxes; gross receipt taxes (whether assessed against the City or assessed against BGC and collected by the City, or both); water and sewer charges; insurance premiums; utilities; refuse disposal; lighting (including outside lighting); fire detection systems including monitoring, maintenance and repair; security; janitorial services; labor; air-conditioning and heating; maintenance and repair costs and service contracts; costs of licenses, permits and inspections; costs of landscaping; maintenance and repair of playground equipment; and all other costs and expenses paid or incurred with respect to the Premises. Notwithstanding anything to the contrary in this Section 2.4, costs of repairs and maintenance actually reimbursed to the City by any other party will not be the responsibility of BGC. ARTICLE III TAXES, ASSESSMENTS AND OTHER CHARGES 3.1 Impositions. Throughout the Term, BGC shall pay prior to delinquency, all real property taxes, possessory interest taxes, license and permit fees, sales, use or occupancy taxes, assessments whether general or special, ordinary or extraordinary, unforeseen, as well as foreseen, of any kind or nature whatsoever, pertaining to the Premises or part thereof, including, but not limited to (i) any assessment, levy, imposition or charge in lieu of or in substitution for real estate taxes, and (ii) any assessment for public improvements or benefits which is assessed, levied, or imposed upon or which becomes due and payable and a lien upon (a) the Premises or any part thereof or any personal property, equipment or other facility used in the operation thereof, (b) the rent or income received by BGC from subtenants or licensees, (c) any use or occupancy of the Property or part thereof, or (d) this transaction or any document to which BGC is a party creating or transferring an estate or interest in the Premises or part thereof. All of the foregoing are hereinafter referred to as “Impositions.” Impositions shall not include business professional, occupational and license taxes, federal, state or local income taxes, franchise, gift, transfer, excise, capital stock, estate, succession, or inheritance taxes. 3.1.1 Installments. If by law any Imposition is payable, or may at the option of the taxpayer be paid in installments (whether or not interest shall accrue on the unpaid balance of such Imposition), BGC may pay the same together with any accrued interest on the unpaid balance of such Imposition in installments as the same respectively become due and before any fine or penalty may be added thereto for the nonpayment of any such installment and interest. Any Impositions relating to tax years that are only 284 274015051 v5 Lease Agreement Boys and Girls Club ii partially included in the Term of this Agreement shall be prorated between BGC and the City. 3.1.2 Evidence of Payment. Upon request by the City, BGC shall furnish, in form satisfactory to the City, evidence of payment prior to delinquency of all Impositions payable by BGC. 3.2 BGC Right to Contest. BGC shall have the right before any delinquency occurs to contest or object to the amount or validity of any Imposition by appropriate legal proceedings, but such right shall not be deemed or construed in any way as relieving, modifying or extending BGC’s covenant to pay any such Imposition at the time and in the manner required by law. Any such contest shall be conducted in accordance with and subject to the requirements of all Applicable Laws and otherwise in a manner that does not subject the City’s title to the Property to foreclosure or forfeiture. BGC shall indemnify, defend, and hold the City and its board members, employees, agents and representatives (all of the foregoing, collectively the “Indemnitees”) harmless from and against all liabilities, losses, damages, fines, deficiencies, penalties, claims, demands, suits, actions, causes of action, legal or administrative proceedings, judgments, costs and expenses (including without limitation reasonable attorneys’ fees and court costs)(all of the foregoing, collectively “Losses”) arising as a result of or in connection with any such contest brought by BGC. During any contest of an Imposition, BGC shall (by payment of disputed sums, if necessary) prevent any advertisement of tax sale, foreclosure of, or any divesting of the City’s title, reversion or other interest in the Property. Upon final determination of the amount or validity of any Imposition contested pursuant to this Section 3.2, BGC shall immediately pay such Imposition and all costs and expenses relating to such challenge. 3.3 BGC Duty to File. BGC shall have the duty of making or filing any declaration, statement or report which may be necessary or advisable in connection with the determination, equalization, reduction or payment of any Imposition which is or which may become payable by BGC under the provisions of this Article III, and shall notify the City in writing upon making such filing, declaration, statement or report, and the City shall not be responsible for the contents of any such declaration, statement or report; provided however, the City shall cooperate with BGC in connection with the foregoing, including joinder in any application pertaining thereto to the extent required under Applicable Law, all at no cost to the City. ARTICLE IV USE OF PROPERTY 4.1 Permitted Use. BGC is only permitted to use the Premises for the provision of youth related programs in compliance with all local, state and federal laws, rules, regulations, orders and decrees which are applicable to such use and such use shall be conducted in a manner that does not negatively impact the surrounding neighborhood with respect to parking and/or noise. For purposes of this Agreement, the provision of youth related programs means BGC’s provision of programs that serve the youth of the 285 274015051 v5 Lease Agreement Boys and Girls Club ii community and promote juvenile health, wellness and life skills and shall not include activities such as Events as that term is defined in San Francisco Municipal Code section 6.48.010(c) (the “Permitted Use”). Use of the Premises for Events shall require BGC to obtain an Event permit from the City pursuant to Chapter 6.48 of the South San Francisco Municipal Code. The fact that the Parties have entered into this Lease does not guaranty City approval for any Event permit application. 4.2 Prohibited Uses. BGC shall not use the Property or the Building for any use that is not a Permitted Use including, but not limited to: (i) drug rehabilitation programs; (ii) homeless shelter or for any other overnight occupation; (iii) use by any other entity other than BGC except as permitted herein. ARTICLE V ALTERATIONS AND NEW CONSTRUCTION 5.1 Changes and Alterations. All changes, alterations and/or additions to the Premises (collectively, the “Improvements”) must receive prior written approval from the City. The Improvements shall be made at BGC’s sole cost and expense and shall comply with all of the following: (a) The Improvements, if and when completed, shall not materially impair the value of the Property. (b) The Improvements shall be necessary or desirable for the Permitted Use. (c) The Improvements shall be made in a good and workmanlike manner and in accordance with all applicable permits and all Applicable Laws. (d) During the construction of any Improvements in, to or of, the Premises, or the permitted demolition or new construction or any restoration, BGC shall comply with the insurance requirements set forth in Section 9.2, which policy or policies by endorsement thereto, if not then covered, shall also insure any change, alteration or addition or new construction, including all materials and equipment incorporated in, on or about the Property. (e) For minor construction, change, alteration or repair, BGC shall deliver to the City not later than ten (10) business days written notice of the proposed work, a general description of the proposed work and sufficient information to permit the City to post a notice of nonresponsibility on the Premises. (f) For major construction or reconstruction and alteration of the Premises, BCG shall go through the planning processes required under the South San Francisco Municipal Code. The fact that the Parties have entered into this Lease does not guaranty City approval for any proposed project to be constructed on the Premises. 286 274015051 v5 Lease Agreement Boys and Girls Club ii 5.2 Right to Demolish. Notwithstanding any other provisions of this Article V, BGC has the right to remove the Building located on the Property, subject to the obligation of BGC to construct or reconstruct new Improvements that will permit BGC to provide the Permitted Use. 5.3 Compliance with Laws. BGC shall carry out the construction of the Improvements in conformity with all local, state and federal rules, regulations, orders and decrees which are applicable to such construction. 5.4 Construction Indemnification. At its sole discretion, the City may participate at its own expense in the defense of any claim, action or proceeding, but such participation shall not relieve BGC of any obligation imposed by this Agreement. The City shall notify BGC promptly of any Claim, action or proceeding and cooperate fully in its defense. The City agrees to defend, indemnify and hold harmless BGC and BGC Parties from any claim, action or proceeding against BGC Parties arising solely out of the gross negligence or willful misconduct of the City in the performance of this Agreement. At its sole discretion, BGC may participate at its own expense in the defense of any claim, action or proceeding, but such participation shall not relieve the City of any obligation imposed by this Agreement. BGC shall notify the City promptly of any claim, action or proceeding and cooperate fully in the defense. 5.5 Mechanic’s Liens. Subject to the right to contest the same prior to payment, BGC shall keep the Property free and clear of all mechanics’ liens and other liens on account of work done by BGC. BGC shall indemnify, defend (with counsel reasonably acceptable to City) and hold such the Indemnitees harmless from and against all liability, loss, damages, costs and expenses (including reasonable attorney’s fees) incurred by or brought against the Indemnitees for claims of lien of laborers or materialmen or others for work performed or materials or supplies furnished to BGC or persons claiming under it. In the event any lien is recorded, BGC shall, within twenty (20) days following such recordation, cause such lien to be removed of record by bonding or otherwise. 5.6 Ownership of Improvements. All Improvements constructed on the Property immediately become the property of the City and shall remain on the Property upon termination of this Agreement. For the avoidance of doubt, the Building shall remain the property of BCG. ARTICLE VI NONDISCRIMINATION, MAINTENANCE 6.1 Uses. BGC may use the Premises for the Permitted Use as described herein and for no other purposes without the prior written consent of the City. BGC shall not use or permit the Property or the Building to be used in whole or in part during the Term for any purpose other than as permitted pursuant to this Agreement. 287 274015051 v5 Lease Agreement Boys and Girls Club ii 6.2 Nondiscrimination. BGC herein covenants by and for itself, it's heirs, executors, administrators, and assigns, and all persons claiming under or through it, and this lease is made and accepted upon and subject to the following conditions: that there shall be no discrimination against or segregation of any person or group of persons, on account of any basis listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955, and Section 12955.2 of the Government Code, in the leasing, subleasing, transferring, use, occupancy, tenure or enjoyment of the premises herein leased. 6.3 Easements; Reservation of Rights. The City reserves the right to locate and construct its own utilities and to grant nonexclusive easements across the Property for utility and other purposes including the installation, maintenance, repair and replacement of utilities; provided that the exercise of such rights do not unreasonably interfere with BGC’s use of the Premises for the purposes set forth herein. 6.4 Maintenance. At BGC’s sole cost and expense throughout the Term, BGC shall operate, maintain and manage the Premises including all walls, windows, roofs, outdoor playground equipment, landscaping, including but not limited to the landscaped area along Orange Avenue located between the street and the Building, and improvements thereon in good order and repair and in neat, clean sanitary and safe condition in compliance with all local, state and federal laws, rules, regulations, orders and decrees relating to the use, occupancy or operation of the Premises. BGC shall ensure that the Property is served by adequate lighting in accordance with applicable building codes. BGC shall keep and maintain all portions of the Property in a clean and orderly condition, free of accumulation of dirt, rubbish, and graffiti. If graffiti or accumulation of dirt and/or rubbish occurs on the Premises or adjacent to the Building, it shall be BGC’s sole responsibility to timely remove it at its sole cost and expense. The City has no responsibility for any maintenance of any part of the Property or the Building under this Lease. 6.5 Compliance with All Applicable Law. BGC shall conduct the Permitted Use and occupy and use the Premises in compliance with all local, state and federal laws, rules, regulations, orders and decrees which are applicable to BGC, the Property and the Premises including without limitation, all environmental, health and safety, employment laws and maximum occupancy limits as specified by the South San Francisco Fire Department (“Applicable Law”). 6.6 BGC Right to Contest. BGC shall have the right to contest by appropriate proceedings, in the name of BGC, and without cost or expense to the City, the validity or application of any Applicable Law. If compliance with any Applicable Law may legally be delayed pending the prosecution of any such proceeding without the incurrence of any lien, charge or liability against the Property or City’s interest therein, and without subjecting BGC or the City to any liability, civil or criminal, for failure so to comply therewith, BGC may delay compliance therewith until the final determination of such 288 274015051 v5 Lease Agreement Boys and Girls Club ii proceeding. BGC shall indemnify, defend (with counsel approved by the City), protect and hold the Indemnitees harmless from and against all Claims arising in connection with any such contest brought by BGC. The foregoing indemnity obligation shall survive the expiration or earlier termination of this Agreement. ARTICLE VII CONDITION OF THE PREMISES; ENVIRONMENTAL MATTERS 7.1 Condition of the Premises. 7.1.1 AS-IS Condition. BGC will lease the Premises in its “AS IS” condition as such condition exists as of the Commencement Date. BGC is responsible for ensuring that the Premises meet the requirements of all Applicable Laws including, but not limited to, all requirements of the Americans with Disabilities Act. 7.1.2 No Representations. BGC acknowledges that except as expressly set forth herein, the City makes no representations or warranties expressed or implied regarding the condition of the Premises or the fitness or suitability thereof for BGC’s purposes, including but not limited to, the condition of the soil, its geology, topography, the presence or absence of fill, the presence or absence of Hazardous Materials, drainage, flood zone designation, or compliance with Hazardous Materials Laws, and no patent or latent defect or deficiency in the condition of the Property shall affect the rights of BGC or the City hereunder. BGC shall rely solely on its own independent investigation and judgment as to all matters relating to the Property. BGC acknowledges and agrees that prior to the Effective Date it has made such investigations of the Property, including without limitation such inquiries of governmental agencies, soils testing, tests and inspections as City deemed necessary to determine the condition of the Property, and has approved all such characteristics and conditions and shall lease the Property in its condition as of the Effective Date “AS-IS” “WHERE-IS” AND WITH ALL FAULTS. BGC further acknowledges that the City has made available all data and information on the Property available to the City, but without warranty or representation by the City as to the completeness, correctness or validity of such data and information, except as otherwise set forth in this Agreement. 7.2 BGC’s Covenants. BGC hereby covenants and agrees that throughout the Term: (a) The Premises, and the use and operation thereof, shall be in compliance with all Hazardous Materials Laws, and BGC shall not cause or permit the Property, the Premises or any portion thereof to be in violation of any Hazardous Materials Laws. (b) BGC shall not permit the Property, the Premises, or any portion thereof to be a site for the use, generation, treatment, manufacture, storage, disposal or transportation of Hazardous Materials nor shall BGC permit the presence or release of Hazardous Materials in, on, under, about or from the Property or the Premises with the exception of materials customarily used in construction, operation, use or maintenance 289 274015051 v5 Lease Agreement Boys and Girls Club ii of childcare facilities, provided such materials are used, stored and disposed of in compliance with Hazardous Materials Laws. (c) Upon receiving knowledge of the same, BGC shall immediately advise the City in writing of: (i) any and all enforcement, cleanup, removal or other governmental or regulatory actions instituted, completed or threatened against BGC, the Premises or the Property pursuant to any applicable Hazardous Materials Laws; (ii) any and all complaints, claims, citations, demands, inquiries, reports, or notices made or threatened by any third party against BGC, the Premises or the Property relating to damage, contribution, cost recovery, compensation, loss or injury resulting from any Hazardous Materials; (iii) the presence or release of any Hazardous Materials in, on, under, about or from the Premises; or (iv) BGC’s discovery of any occurrence or condition on any real property adjoining or in the vicinity of the Premises classified as "Border Zone Property" under the provisions of California Health and Safety Code, Sections 25220 et seq., or any regulation adopted in connection therewith, that may in any way affect the Premises pursuant to any Hazardous Materials Laws or cause it or any part thereof to be designated as Border Zone Property. The matters set forth in the foregoing clauses (i) through (iv) are hereinafter referred to as “Hazardous Materials Claims.” The City shall have the right to join and participate in, as a party if it so elects, any legal proceedings or actions initiated in connection with any Hazardous Materials Claim, and to have its reasonable attorney's fees in connection therewith paid by BGC. (d) Without the City’s prior written consent, which shall not be unreasonably withheld, BGC shall not take any remedial action in response to the presence of any Hazardous Materials in, on, under, or about the Building or the Property (other than in emergency situations or as required by governmental agencies having jurisdiction in which case the City agrees to provide its consent), nor enter into any settlement agreement, consent decree, or other compromise with respect to any Hazardous Materials Claim. (e) If the presence of any Hazardous Material in the Building or on the Property due to any of the occurrences specified in Section 7.3 (Environmental Indemnity) results in any contamination of the Property in violation of Hazardous Materials Laws, BGC shall promptly take all actions at its sole expense as are necessary to remediate the Property as required by law; provided that the City’s approval of such actions shall first be obtained, which approval may be withheld in the City’s reasonable discretion. All costs and expenses of any Remedial Work shall be paid by BGC, it being understood that the City shall incur no cost, expense or liability in connection with any Remedial Work. The City shall have the right, but no obligation, to join and participate in, as a party if it so elects at the City’s cost, any legal proceedings or actions initiated in connection with any Hazardous Material Claims. For purposes of this Agreement, “Remedial Work” means all investigation, testing, analysis, monitoring, restoration, abatement, detoxification, containment, handling, treatment, removal, storage, decontamination, clean-up, transport, disposal or other ameliorative work or response action required by (i) any Hazardous Materials Laws, (ii) any order or request of any federal, state or local governmental agency, or (iii) any judgment, consent decree, settlement or compromise 290 274015051 v5 Lease Agreement Boys and Girls Club ii with respect to any and all enforcement, clean-up, removal, remedial or other governmental or regulatory actions or agreements or orders threatened, instituted, or completed pursuant to any Hazardous Materials Laws or any actions, proceedings or claims by such entities or third parties relating to or arising out of the breach of any Hazardous Materials Laws or the presence or release of any Hazardous Material in, on, under or from the Building or the Property. 7.3 Environmental Indemnity. BGC shall indemnify, defend (with counsel reasonably acceptable to the City) and hold the Indemnitees harmless from and against all Claims arising during the Term and resulting, arising, or based directly or indirectly in whole or in part, upon (i) the use, generation, discharge, transport, storage or disposal of any Hazardous Materials on, under, in or about, or the transportation of any such Hazardous Materials to or from the Property during the Term, (ii) the failure of BGC, BGC’s employees, agents, contractors, subcontractors, licensees, permittees, or any person acting on behalf of any of the foregoing to comply with Hazardous Materials Laws, or (iii) the breach by BGC of any of its covenants contained in this Article VII. The foregoing indemnity shall further apply to any residual contamination in, on, under or about the Property or affecting any natural resources, and to any contamination of any property or natural resources arising in connection with the generation, use, handling, treatment, storage, transport or disposal of any such Hazardous Materials, and irrespective of whether any of such activities were or will be undertaken in accordance with Hazardous Materials Laws and shall include, without limitation, any Claims arising in connection with any investigation of site conditions or any cleanup, remedial, removal or restoration work ordered by a court or required by any federal, state, or local governmental agency or political subdivision. Notwithstanding anything to the contrary contained herein, nothing in this Section 7.3 shall be construed to make BGC responsible for any Hazardous Materials which migrate onto the Property through air, water, or soil through no fault of BGC, or are introduced by any third party not under BGC’s’s control. This Section 7.3 shall survive the expiration or earlier termination of this Agreement. 7.4 Definitions. 7.4.1 Hazardous Materials. As used herein, “Hazardous Materials” means any substance, material, or waste which is or becomes regulated by any local, state or federal authority, agency or governmental body, including any material or substance which is: (i) defined as a “hazardous waste,” “extremely hazardous waste,” or “restricted hazardous waste” under Sections 25115, 25117 or 25122.7, or listed pursuant to Section 25140 of the California Health and Safety Code, Division 20, Chapter 6.5 (Hazardous Waste Control Law); (ii) defined as a “hazardous substance” under Section 25316 of the California Health and Safety Code, Division 20, Chapter 6.8 (Carpenter-Presley-Tanner Hazardous Substance Account Act); (iii) defined as a “hazardous material,” “hazardous substance,” or “hazardous waste” under Section 25501 of the California Health and Safety Code, Division 20, Chapter 6.95 (Hazardous Materials Release Response Plans and Inventory); (iv) defined as a “hazardous substance” under Section 25281 of the California Health and Safety Code, Division 20, Chapter 6.7 (Underground Storage of Hazardous Substances); (v) petroleum; (vi) friable asbestos; (vii) polychlorinated 291 274015051 v5 Lease Agreement Boys and Girls Club ii biphenyls; (viii) listed under Article 9 or defined as “hazardous” or “extremely hazardous” pursuant to Article 11 of Title 22 of the California Administrative Code, Division 4, Chapter 20; (ix) designated as “hazardous substances” pursuant to Section 311 of the Clean Water Act (33 U.S.C. §1317); (x) defined as a “hazardous waste” pursuant to Section 1004 of the Resource Conservation and Recovery Act, 42 U.S.C. §6901, et seq. (42 U.S.C. §6903); or (xi) defined as “hazardous substances” pursuant to Section 101 of the Comprehensive Environmental Response, Compensation, and Liability Act, 42 U.S.C. §9601, et seq., as the foregoing statutes and regulations now exist or may hereafter be amended. 7.4.2 Hazardous Materials Laws. As used herein “Hazardous Materials Laws” means all federal, state and local laws, ordinances, regulations, orders and directives pertaining to Hazardous Materials, including without limitation, the laws, statutes and regulations cited in the preceding Section 7.4.1, as any of the foregoing may be amended from time to time. ARTICLE VIII [RESERVED] ARTICLE IX INDEMNITY AND INSURANCE 9.1 Indemnity. BGC shall indemnify, defend (with counsel reasonably acceptable to the City) and hold the Indemnitees harmless from and against any and all Claims arising during the Term and arising from or in connection with any of the following: (i) BGC‘s (including its employees, agents, representatives, guests, invitees, contractors, and consultants) (collectively, the “BGC Parties”) operation or management of the Premises, (ii) any work or thing done on or in the Property by the BGC Parties, (iii) any condition of any alteration or addition constructed by the BGC Parties on the Property, (iv) any breach or default by the BGC Parties in the performance of any covenant or agreement to be performed by BGC pursuant to the terms of this Agreement, (v) any gross negligence of the BGC Parties, (vi) any accident, injury or damage caused to any person and occurring during the Term in or on the Premises, and (vii) the furnishing of labor or materials by the BGC Parties. In the event any such action or proceeding is brought against the City by reason of any such Claim, BGC, upon notice from the City, covenants to defend such action or proceeding by counsel reasonably satisfactory to the City. If an insurer under insurance required to be maintained by BGC hereunder shall undertake to defend the City under a reservation of rights with respect to ultimate coverage and the City shall reasonably deem it necessary to retain independent counsel with respect to such matter, BGC shall pay the reasonable fees of such counsel. The obligations of BGC under this Article IX shall not apply to any Claim or other matter to the extent such arises as a result of the gross negligence or willful misconduct of the Indemnitees. This Section shall survive the expiration or earlier termination of this Agreement. 292 274015051 v5 Lease Agreement Boys and Girls Club ii 9.2 Insurance Requirements. BGC shall procure, at its sole expense, and maintain in full force and effect during the Term, the following insurance naming the City as additional insured and/or loss payee: a. Comprehensive General Liability insurance against claims for bodily and personal injury, death and property damage caused by or occurring in conjunction with the operation of the Property with a policy limit of at least Two Million Dollars ($2,000,000) per occurrence. b. BGC shall maintain property insurance covering all risks of loss including flood (if required) for 100% of the replacement value of the Building, the Property and any Improvements, naming the City as loss payee as its interests may appear. c. Workers’ compensation insurance that complies with the statutory requirements of the state of California. d. Automobile liability insurance for owned, hired and non-owned vehicles, with a combined single limit of at least One Million Dollars ($1,000,000). If BGC undertakes the construction of the Improvements pursuant to Article V, BGC shall ensure that its general contractor carries liability, property damage, workers’ compensation, and builder’s risk insurance throughout construction of the Improvements, naming the Indemnitees as additional insureds and otherwise in compliance with all requirements set forth in this Section 9.2. ARTICLE X DAMAGE AND DESTRUCTION 10.1 Damage or Destruction. In the event of any damage to or destruction of the Property during the Term, BGC shall elect by written notice delivered to the City within one hundred eighty (180) days following the date of the occurrence of the damage to either terminate this Agreement or restore and rebuild the Building or the Property to be useable for the Permitted Use, subject to any restrictions imposed by changes in any Applicable Law. If BGC elects to restore the Building or the Property or any improvements thereon, BGC shall commence diligently and continuously to carry out such rebuilding to full completion as soon as possible and shall commence reconstruction of the Building or the Property by the date upon which insurance proceeds are made available for such work, or such reasonable period of time that is necessary to design a new Building and to get such approvals and permits that are necessary to construct the new Building. BGC shall not be required to expend more than the insurance proceeds in the restoration or rebuilding of the Building or Property. If BGC does not elect to restore the Building or the Property to be useable for the Permitted Use the City may exercise its right to terminate this Agreement pursuant to Section 14.3. This Agreement shall terminate upon delivery of written notice of 293 274015051 v5 Lease Agreement Boys and Girls Club ii Termination by the City to BGC. If this Agreement is terminated pursuant to this paragraph on or before the Expiration Date, BGC shall promptly remove the Building from the Property and vacate the Property. 10.2 Notice Required. In the event of material damage to or destruction of the Building, the Property, or any part thereof, BGC shall promptly give the City notice of such occurrence and take all actions reasonably required to protect against hazards caused by such damage or destruction. For purposes of this Article X, damage or destruction shall be deemed to be material if the estimated cost to repair equals or exceeds One Hundred Thousand Dollars ($100,000). ARTICLE XI THE CITY’S RIGHT TO PERFORM BGC’S COVENANTS If BGC shall at any time fail to pay any Imposition or other charge payable by BGC to a third party as required by this Agreement, or to comply with the requirements set forth in Section 9.2 pertaining to insurance, or to make any other payment or perform any other act on its part to be made or performed hereunder within the time permitted by this Agreement, then the City, after thirty (30) days’ written notice to BGC and without waiving or releasing BGC from any obligation of BGC hereunder, may (but shall not be required to): (i) pay such Imposition or other charge payable by BGC; (ii) pay for and maintain the insurance policies required pursuant to this Agreement, or (iii) make such other payment or perform such other act on BGC’s part to be made or performed under this Agreement; and the City may enter upon the Property upon no less than 48 hours’ written notice for such purpose and take all such action thereon as may be reasonably necessary therefor. All costs and expenses actually incurred by the City, including but not limited to internal staff costs, in connection with any such payment or the performance of any such act shall constitute additional Rent payable by BGC under this Agreement and shall be paid by BGC to the City on demand. ARTICLE XII MORTGAGES 12.1 Non-Subordination of Fee. Nothing in this Agreement shall be construed as an agreement by the City to subordinate its fee interest in the Property or its right to rent payments hereunder or any other right of the City herein. ARTICLE XIII ASSIGNMENT, TRANSFER, SUBLETTING; NONDISTURBANCE AND ATTORNMENT 13.1 Restrictions on Transfer. BGC shall not sublease or otherwise convey (“Transfer”) its leasehold interest hereunder or any portion of its interest in the Property. BGC may 294 274015051 v5 Lease Agreement Boys and Girls Club ii transfer the Building, with City’s consent, upon the termination of this Agreement; provided that the Building will continue to be used for the Permitted Use. 13.2 Assumption Agreement and Release. No permitted Transfer shall be effective until any curable default hereunder shall have been cured and there shall have been delivered to the City an assumption agreement, executed by the transferor and the proposed transferee, whereby such transferee expressly assumes such obligations as arise and/or accrue at any time after such Transfer takes place; and whereby such transferee assumes liability for the obligations of this Agreement. 13.3 Nondisturbance. Provided that BGC is not in default under this Agreement, BGC’s possession, use and enjoyment of the Property shall not be interfered with, disturbed or diminished, or otherwise affected in any manner as a result of any act or omission of the City, or any exercise of any remedies under this Agreement. BGC shall also ensure that its possession, uses and enjoyment of the Property does not interfere with, disturb or diminish or otherwise affect in any manner any other tenants on the Property. ARTICLE XIV DEFAULT, REMEDIES AND TERMINATION 14.1 Event of Default. BGC shall be in default under this Agreement upon the continuation of any of the following for ninety (90) days after the City gives BGC a written Notice of Default (as defined in Section 14.2.1); provided however, if the default is of a nature that it cannot be cured within ninety (90) days, an Event of Default shall not arise hereunder if BGC commences to cure the default within ninety (90) days and thereafter prosecutes the curing of such default with due diligence and in good faith to completion (“Events of Default”): (a) Monetary Obligation. BGC at any time is in default hereunder as to any obligation (including without limitation, BGC’s obligation to pay taxes and assessments due on the Property or part thereof, subject to BGC’s rights to contest such charges pursuant to Section 3.2); (b) Insurance. BGC fails to obtain and maintain any insurance required pursuant to Section 9.2 of this Agreement; (c) Abandonment. BGC abandons the Property and ceases to use it for the Permitted Use for a period of ninety (90) days or more or as established pursuant to Section 1951.3 of the California Civil Code except (i) when prevented by Force Majeure or (ii) in the event that BGC determines and provides notice to the City that it is in the best interest of BGC to demolish the Building and construct new Improvements that will best permit BGC to provide the Permitted Use to the citizens in the community and construction of those Improvements will take longer than 90 days; (d) Permitted Use. If BGC uses the Property or the Building for a purpose other than the Permitted Use; or 295 274015051 v5 Lease Agreement Boys and Girls Club ii (e) Liens. BGC’s failure to satisfy the requirements of Section 5.6 hereof within the time periods specified therein. 14.2 Notice and Opportunity to Cure. 14.2.1 Notice of Default. Upon the occurrence of a default hereunder, the non- defaulting party shall deliver a notice to the nonperforming party (the “Notice of Default”), stating the nature of the obligation which such nonperforming party has failed to perform, and stating the applicable period of time, if any, permitted to cure the default. 14.2.2 Failure to Give Notice; No Waiver. Failure to give, or delay in giving, the Notice of Default shall not constitute a waiver of any obligation, requirement or covenant required to be performed hereunder. No failure or delay by either party in asserting any rights and remedies as to any breach shall operate as a waiver of any breach or of any such rights or remedies. Delay by either party in asserting any of its rights and remedies shall not deprive such party of the right to institute and maintain any action or proceeding which it may deem appropriate to protect, assert or enforce any such rights or remedies. 14.3 The City’s Remedies. Upon the occurrence of any Event of Default, following BGC’s opportunity to cure set forth in Section 14.2.1, and in addition to any and all other rights or remedies of the City hereunder and/or provided by law, the City shall have the right to terminate this Agreement and/or BGC’s possessory rights hereunder, in accordance with applicable law to re-enter the Property and take possession thereof. The City’s re-entry or taking of possession of the Premises shall not be construed as an election on the City’s part to terminate this Agreement unless the City gives written notice of such intention to BGC. 14.4 Remedies Cumulative. No remedy shall be considered exclusive of any other remedy, but the same shall be cumulative and shall be in addition to every other remedy provided hereunder. 14.5 Reserved. 14.6 Survival of Obligations. Nothing herein shall be deemed to affect the right of the City under Article IX of this Agreement to indemnification for liability arising prior to the termination of this Agreement for personal injuries or property damage, nor shall anything herein be deemed to affect the right of the City to equitable relief where such relief is appropriate. No expiration or termination of the Term by operation of law, or otherwise, and no repossession of the Improvements or any part thereof shall relieve BGC of its previously accrued liabilities and obligations hereunder, all of which shall survive such expiration, termination or repossession. 296 274015051 v5 Lease Agreement Boys and Girls Club ii ARTICLE XV GENERAL PROVISIONS 15.1 Force Majeure; Extension of Times of Performance. Subject to the limitations set forth below, performance by either Party shall not be deemed to be in default, and all performance and other dates specified in this Agreement shall be extended where delays are due to: war, insurrection, strikes, lockouts, riots, floods, earthquakes, fires, casualties, acts of God, acts of the public enemy, epidemics, pandemics, quarantine restrictions, freight embargoes, governmental restrictions or priority, litigation, including court delays, unusually severe weather, acts or omissions of the other Party, acts or failures to act of any public or governmental agency or entity (other than the Parties which shall not excuse delay in performance), or any other cause beyond the affected Party’s reasonable control (all of the foregoing “Force Majeure”). An extension of time for any such cause shall be for the period of the enforced delay and shall commence to run from the time of the commencement of the cause, if notice by the Party claiming such extension is sent to the other Party within thirty (30) days of the commencement of the cause and such extension is not rejected in writing by the other Party within ten (10) days of receipt of the notice. Neither Party shall unreasonably withhold consent to an extension of time pursuant to this Section. Times of performance under this Agreement may also be extended in writing by the mutual agreement of the City (acting in the discretion of its City Manager unless he or she determines in his or her discretion to refer such matter to City Council) and BGC. Each Party expressly assumes the risk of such adverse economic or market changes and/or financial inability, whether or not foreseeable as of the Effective Date. 15.2 Reserved. 15.3 The City’s Right to Enter the Property. The City and its agents may enter the Property from time to time with 14 days’ notice to ensure that the Property is being used or improved in compliance with the Permitted Use. 15.4 Representations of the City and BGC. 15.4.1 BGC hereby represents and warrants that all of the following are true and correct as of the Effective Date: (a) BGC has taken all requisite action in connection with the execution of this Agreement and the undertaking of the obligations set forth herein. This Agreement constitutes the legally valid and binding obligation of BGC, enforceable against BGC in accordance with its terms, except as it may be affected by bankruptcy, insolvency or similar laws or by legal or equitable principles relating to or limiting the rights of contracting parties generally; and (b) The execution of this Agreement and the acceptance of the obligations set forth herein do not violate any court order or ruling binding upon BGC or any provision of any indenture, agreement or other instrument to which BGC is a party or 297 274015051 v5 Lease Agreement Boys and Girls Club ii may be bound. Neither the entry into nor the performance of this Agreement will violate, be in conflict with or constitute a default under any charter, bylaw, partnership agreement, trust agreement, mortgage, deed of trust, indenture, contract, judgment, order or other agreement, charge, right or interest applicable to BGC. 15.4.2 The City hereby represents and warrants that all of the following are true and correct as of the Effective Date: (a) The City has taken all requisite action in connection with the execution of this Agreement and the undertaking of the obligations set forth herein. This Agreement constitutes the legally valid and binding obligation of the City, enforceable against the City in accordance with its terms, except as it may be affected by bankruptcy, insolvency or similar laws or by legal or equitable principles relating to or limiting the rights of contracting parties generally; and (b) The execution of this Agreement and the acceptance of the obligations set forth herein do not violate any court order or ruling binding upon the City or any provision of any indenture, agreement or other instrument to which the City is a party or may be bound. Neither the entry into nor the performance of this Agreement will violate, be in conflict with or constitute a default under any charter, bylaw, partnership agreement, trust agreement, mortgage, deed of trust, indenture, contract, judgment, order or other agreement, charge, right or interest applicable to the City. 15.5 Miscellaneous. 15.5.1 Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 15.5.2 Notices. Except as otherwise specified herein, all notices to be sent pursuant to this Agreement shall be made in writing, and sent to the Parties at their respective addresses specified below or to such other address as a Party may designate by written notice delivered to the other parties in accordance with this Section. All such notices shall be sent by: (i) personal delivery, in which case notice is effective upon delivery; (ii) certified or registered mail, return receipt requested, in which case notice shall be deemed delivered on receipt if delivery is confirmed by a return receipt; 298 274015051 v5 Lease Agreement Boys and Girls Club ii (iii) nationally recognized overnight courier, with charges prepaid or charged to the sender’s account, in which case notice is effective on delivery if delivery is confirmed by the delivery service; or (iv) electronic transmission, in which case notice shall be deemed delivered upon transmittal, provided that a duplicate copy of the notice is promptly delivered by first-class or certified mail or by overnight delivery. Any notice given electronically shall be considered to have been received on the next business day if it is received after 5:00 p.m. recipient’s time or on a nonbusiness day. City: City of South San Francisco P.O. Box 711 South San Francisco, CA 94083 Attn: City Manager Telephone: (650) 829-6620 BGC: Boys and Girls Club of the Peninsula 401 Pierce Road. Menlo Park, CA 94025 Attn: Chief Administrative Officer Telephone: ______________ 15.5.3 Captions; Construction. The section headings and captions used herein are solely for convenience and shall not be used to interpret this Agreement. The Parties acknowledge that this Agreement is the product of negotiation and compromise on the part of both Parties, and the Parties agree that since both Parties have participated in the negotiation and drafting of this Agreement with the advice of counsel, this Agreement shall not be construed as if prepared by one of the Parties, but rather according to its fair meaning as a whole, as if both Parties had prepared it. 15.5.4 Successors and Assigns. Subject to the restrictions on transfer set forth in Article XV, this Agreement shall be binding upon and shall inure to the benefit of the Parties and their respective successors and assigns. Any reference in this Agreement to a specifically named Party shall be deemed to apply to any permitted successor and assign of such Party who has acquired an interest in compliance with this Agreement as if in every case so expressed. 15.5.5 Reserved. 15.5.6 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California without regard to principles of conflicts of laws. Any action to enforce or interpret this Agreement shall be filed in the Superior Court of San Mateo County, California or in the Federal District Court for the Northern District of California. 299 274015051 v5 Lease Agreement Boys and Girls Club ii 15.5.7 Attorneys’ Fees. If either Party commences an action against the other to enforce any obligation contained herein, or to interpret any provision hereof, the prevailing party shall be entitled to recover from the other Party reasonable counsel fees, costs and necessary disbursements, as determined by the court having jurisdiction over the action. 15.5.8 Indemnity Includes Defense Costs. In any case where either Party is obligated under an express provision of this Agreement, to indemnify and to save the other Party harmless from any damage or liability, the same shall be deemed to include defense of the indemnitee by the indemnitor, such defense to be through legal counsel reasonably acceptable to the indemnitee. 15.5.9 No Third-Party Beneficiaries; Disclaimer of Partnership, Lender/Borrower Relationship. Nothing contained in this Agreement is intended to or shall be deemed to confer upon any person, other than the Parties any rights or remedies hereunder. The relationship of the parties under this Agreement is solely that of the landlord and tenant, and it is expressly understood and agreed that the City does not as a result of this Agreement in any way nor for any purpose become a partner of BGC or a joint venturer with BGC in the conduct of BGC’s business or otherwise. This Agreement is not intended to, and shall not be construed to, create the relationship of principal and agent, partnership, joint venture, or association as between the City and BGC. It is further expressly understood and agreed that this Agreement is not intended to, and shall not be construed to create the relationship of lender and borrower, and the City does not, solely as a result of this Agreement, become a lender to BGC. 15.5.10 Entire Agreement. This Agreement, together with Exhibits A and B, which by this reference are hereby incorporated herein, contains the entire agreement between the Parties relative to the transactions covered hereby. All previous correspondence, communications, discussions, agreements, understandings or proposals and acceptances thereof between the Parties or their representatives, whether oral or written, are deemed to have been integrated into and superseded by this Agreement and are of no further force and effect except as expressly provided in this Agreement. 15.5.11 Waiver; Modification. No waiver of any breach of any covenant or provision of this Agreement shall be deemed a waiver of any subsequent breach of the same or any other covenant or provision hereof. No waiver shall be valid unless in writing and executed by the waiving party. An extension of time for performance of any obligation or act shall not be deemed an extension of the time for performance of any other obligation or act, and no extension shall be valid unless in writing and executed by the waiving party. This Agreement may be amended or modified only by a written instrument executed by the Parties. 15.5.12 Time is of the Essence. Time is of the essence of this Agreement and of each provision hereof. 300 274015051 v5 Lease Agreement Boys and Girls Club ii 15.5.13 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be an original and all of which together shall constitute one and the same instrument. 15.5.14 Non-Liability of Officials, Employees and Agents. No member, official, employee or agent of BGC shall be personally liable to City or its successors in interest in the event of any default or breach by BGC or for any amount which may become due from BGC or BGC’s permitted successors in interest pursuant to this Agreement. SIGNATURES ON THE NEXT PAGE 301 274015051 v5 Lease Agreement Boys and Girls Club ii IN WITNESS WHEREOF, the Parties have entered into this Lease as of the Effective Date. TENANT: CITY: BOYS AND GIRLS CLUB OF CITY OF SOUTH SAN FRANCISCO THE PENINSULA By: __________________________ By: Its: City Manager ATTEST: ______________________________ City Clerk APPROVED AS TO FORM City Attorney 302 274015051 v5 DRAFT 10-02-22 5232818.1 A-1 Exhibit A PROPERTY DESCRIPTION [TO BE PROVIDED] 303 274015051 v5 DRAFT 10-02-22 5232818.1 B-1 Exhibit B DEPICTION OF PREMISES [TO BE PROVIDED] 304 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-945 Agenda Date:11/9/2022 Version:1 Item #:16b. Resolution authorizing the City Manager to approve a Consent, Assignment, Assumption and Amendment Agreement with the Boys & Girls Club of the Peninsula for a $100,000 forgivable Community Development Block Grant loan for repairs to a building located on City-owned property at 201 West Orange Avenue. WHEREAS,the Boys and Girls Club,located at 201 West Orange Avenue on City-owned property,is merging with the Boys and Girls Club of the Peninsula and desires to establish a new agreement with the City of South San Francisco,and to transfer relevant loans previously held by the Boys and Girls Club of North San Mateo County; and WHEREAS,a new Lease Agreement was approved by the City Council at the City Council meeting of November 9,2022,introduced by a Staff Report which also provided a brief history of the Boys and Girls Club site at 201 West Orange and the City’s acquisition of the land upon which the facility is located; and WHEREAS,in 2013 a forgivable loan of $100,000 using funds allocated to the City through Community Development Block Grant (CDBG)funds was made to the Boys and Girls Club of San Mateo County to address building repairs caused by storm damage; and WHEREAS, if all loan conditions are met the loan can be forgiven in 25 years, or in 2038; and WHEREAS,as part of their merger the Boys and Girls Club of the Peninsula is required to assume the loan; and WHEREAS,the recommended vehicle for transferring the loan is a Consent,Assignment,Assumption and Amendment Agreement between the Boys & Girls Club of the Peninsula and the City. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco that the City Council hereby authorizes the City Manager to execute a Consent,Assignment,Assumption and Amendment Agreement,substantially in the form attached as Exhibit A,between the Boys &Girls Club of the Peninsula and the City of South San Francisco to transfer a 2013 CDBG forgivable loan in the amount of $100,000, subject to approval as to form by the City Attorney,for repairs to a building located on City-owned land at 201 West Orange Avenue;to make any revisions,amendments,corrections,and modifications,subject to the approval of the City Attorney,deemed necessary to carry out the intent of this Resolution and which do not materially alter or increase the City’s obligations thereunder;to execute any other necessary related documents on behalf of the City,subject to approval as to form by the City Attorney;and to take any related action reasonably necessary to carry out the intent of this Resolution. City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™305 File #:22-945 Agenda Date:11/9/2022 Version:1 Item #:16b. ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™306 276862265 v3 1 ASSIGNMENT, ASSUMPTION AND CONSENT AGREEMENT ____________, 2022 This ASSIGNMENT, ASSUMPTION AND CONSENT AGREEMENT (this “Agreement”) is dated as of the date first set forth above (the “Effective Date”), among the City of South San Francisco (“City”), a municipal corporation, Boys & Girls Clubs North San Mateo County (“Assignor”) and Boys & Girls Clubs of the Peninsula (“Assignee”) (individually, (“party”) and collectively, “parties”). RECITALS A. On July 2, 2013, City and Assignor entered into that certain Loan Agreement (the “Loan Agreement”), under which City provided a loan in the principal amount of $100,000 consisting of federal Community Development Block Grant (“CDBG”) funds (the “Loan”) to Assignor, to construct and install the community facility rehabilitation project, as described in Exhibit C to the Loan Agreement, for the purpose of providing rehabilitation of the Boys and Girls Club located at 201 West Orange Avenue, South San Francisco, CA 94080 (the “Property”). B. The obligation to repay the Loan is evidenced by the Loan Agreement and that certain Promissory Note, dated as of July 2, 2013 (the “Note”, together with the Loan Agreement, the “Loan Documents”), issued by Assignor to City. C. Assignee operates the Boys and Girls Club located on the Property in substantially the same way as Assignor has operated it as a community membership club for youth, offering programs in character and leadership development, education and career development, health and life skills, the arts, sports, recreation and fitness. D. Assignor desires to transfer and assign all of its rights and obligations under the Loan Documents to Assignee, and Assignee desires to assume all of the rights and obligations of Assignor under the Loan Documents from Assignor (“Assumption”). E. The Loan Documents and applicable federal regulations require City’s prior written consent to the Assumption. NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and in order to induce City to consent to the Assumption the parties agree as follows: 1. Incorporation. The foregoing recitals are true and correct and are incorporated herein by this reference. 2. Assignment and Assumption. Assignor hereby assigns to Assignee, and Assignee hereby assumes, all rights, interest and obligations of Assignor and agrees to be bound by the terms and provisions of the Loan Documents as though such documents had originally been made, executed and delivered by Assignee. From and after the Effective Date, the Assignee shall be a party to and shall be bound by the provisions of the Loan Documents. 3. Representations. (a) Assignor represents and warrants that (a) it is the legal and beneficial owner of the interest being assigned by it hereunder; and (b) to Assignor’s knowledge, no event, fact or 307 276862265 v3 2 circumstance has occurred or failed to occur which constitutes, or with the passage of time, the giving of notice or both, would constitute an Event of Default, as such term is defined in the Loan Documents that would prevent forgiveness or assignment of the Loan. (b) Assignee (a) confirms that it has received a copy of the Loan Documents; and (b) agrees that it will perform in accordance with their terms all of the obligations that by the terms of the Loan Documents are required to be performed by it as a Participant (as defined in the Loan Agreement); and (c) represents and warrants that, to Assignee’s knowledge, no event, fact or circumstance has occurred or failed to occur which constitutes, or with the passage of time, the giving of notice or both, would constitute an Event of Default, as such term is defined in the Loan Documents that would prevent forgiveness or assignment of the Loan; and (d) Assignee has no present intent to: (i) file any voluntary petition under any Chapter of the Bankruptcy Code, Title II, U.S.C.A. (“Bankruptcy Code”), or to in any manner seek any proceeding for relief, protection, reorganization, liquidation, dissolution or similar relief for debtors (“Debtor Proceeding”) under any local, state, federal or other insolvency law or laws providing relief for debtors; (ii) directly or indirectly cause any involuntary petition under any Chapter of the Bankruptcy Code to be filed against Assignee; or (iii) directly or indirectly to cause the Loan or interest therein to become the property of any bankruptcy estate or the subject of any Debtor Proceeding. 4. City Consent. Subject to the terms of this Agreement and to the Assignee's execution of the Agreement in a form satisfactory to the City, City hereby consents to Assignee’s Assumption as if Assignee was the original signatory thereto. The parties agree that this Agreement shall not be deemed an agreement by City to consent to any other assignment of the Loan. The execution of this Agreement by Assignee shall be deemed to be execution of the Loan Agreement and Note, and Assignee agrees to be bound by all terms and conditions of the Loan Documents, and to City’s exercise of all rights and remedies pursuant thereto. 5. Disbursements. City shall have no obligation to disburse any funds to any person or party under this Agreement 6. Indemnification. Assignee shall indemnify and hold City, and its officers, agents, officials and employees free and harmless against any losses, damages, liability, claims, demands, judgments, actions, court costs, and legal or other expense (including attorneys’ fees) which arise out of or in connection with this Agreement or Assignee’s Assumption. The indemnity obligation shall not extend to any claim arising solely from the negligence or willful misconduct of City, or its officials, agents, officers and employees. This indemnification provision shall survive the expiration of this Agreement. 7. Amendments. This Agreement, including any exhibits hereto, shall not be amended or changed except in writing, signed by the parties. Any amendment or addendum to this Agreement shall expressly refer to the document being amended. 8. Non-Liability of City Officials, Employee and Agents. No member, official, employee or agent of City shall be personally liable to Transferee, its assignee or transferee in the event of any default or breach by City. 9. Conflict of Interest. No member, official or employee of City shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to this Agreement which affect his/her personal interests or the interest of any corporation, partnership or association in which he/she is directly or indirectly interested. 308 276862265 v3 3 10. Successors and Assigns. The provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representatives, successors, transferees, and permitted assigns with the prior written consent of the City. 11. Attorneys’ Fees; Enforcement. If any attorney is engaged by any party hereto to enforce or defend any provision of this Agreement, the prevailing party shall be entitled to costs and reasonable attorneys' fees. Miscellaneous. 12. Notices. All notices to be sent pursuant to this Agreement shall be made in writing, and sent to the parties at their respective addresses specified below or to such other address as a party may designate by written notice delivered to the other parties in accordance with this Section. All such notices shall be sent by: (i) personal delivery, in which case notice is effective upon delivery; (ii) certified or registered mail, return receipt requested, in which case notice shall be deemed delivered on receipt if delivery is confirmed by a return receipt; or (iii) nationally recognized overnight courier, with charges prepaid or charged to the sender’s account, in which case notice is effective on delivery if delivery is confirmed by the delivery service. City: Economic and Community Development City of South San Francisco 400 Grand Avenue South San Francisco, CA 94080 Assignee: Boys & Girls Clubs of the Peninsula 401 Pierce Road Menlo Park, CA 94025 Attn: Mitchell Bailey Assignor: Boys & Girls Clubs of North San Mateo County 955 Yosemite Drive Pacifica, CA 94044 Attn: Mandy Lipp 13. Waivers; Modification. No waiver of any breach of any covenant or provision of this Agreement shall be deemed a waiver of any other covenant or provision hereof, and no waiver shall be valid unless in writing and executed by the waiving party. 14. Construction. The headings and captions used herein are solely for convenience and shall not be used to interpret this Agreement. 15. Entire Agreement. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof, and supersedes all prior written or oral agreements, understandings, representations or statements between the parties with respect to the subject matter hereof. 309 276862265 v3 4 16. Severability. If any term, provision, or condition of this Agreement is held by a court of competent jurisdiction to be invalid or unenforceable, the remainder of this Agreement shall continue in full force and effect unless an essential purpose of this Agreement is defeated by such invalidity or unenforceability. 17. No Third Party Beneficiaries. Nothing contained in this Agreement is intended to or shall be deemed to confer upon any person, other than the parties and their respective successors and assigns, any rights or remedies hereunder. 18. Parties Not Co-Venturers. Nothing in this Agreement is intended to or shall establish the parties as partners, co-venturers, or principal and agent with one another. 19. Governing Law; Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California without regard to principles of conflicts of laws. Any action to enforce or interpret this Agreement shall be filed in the Superior Court of San Mateo County, California or in the Federal District Court for the Northern District of California. 20. Further Assurances. The parties each agree to execute such other instruments and to take such other actions as necessary to effectuate the intent of this Agreement. 21. Counterparts. This Agreement may be executed in any number of counterparts and by different parties hereto in separate counterparts, each of which when so executed shall be deemed to be an original and all of which taken together shall constitute one and the same agreement. Delivery of an executed counterpart of this Agreement by facsimile or email (with a PDF copy attached) shall be effective as delivery of a manually executed counterpart of this Agreement. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] 310 276862265 v3 IN WITNESS WHEREOF, Assignor, Assignee and City have caused this Agreement to be executed by their officers thereunto duly authorized as of the date specified thereon. ASSIGNOR: BOYS & GIRLS CLUBS NORTH SAN MATEO COUNTY By: Name: Title: ASSIGNEE: BOYS & GIRLS CLUBS OF THE PENINSULA By: Name: Title: CITY OF SOUTH SAN FRANCISCO By: Name: Title: 311 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-923 Agenda Date:11/9/2022 Version:1 Item #:17. Report regarding a resolution supporting the Junipero Serra Boulevard/Westborough Boulevard Pedestrian and Bicycles Connectivity and Safety Project and submission of an application to the San Mateo County Transportation Authority for Cycle 6 Pedestrian and Bicycle Program Funding (Project No.st3201).(Matthew Ruble, Principal Engineer) RECOMMENDATION It is recommended that the City Council adopt a resolution supporting the Junipero Serra Boulevard/Westborough Boulevard Pedestrian and Bicycles Connectivity and Safety Project and submission of an application to the San Mateo County Transportation Authority for Cycle 6 Pedestrian and Bicycle Program Funding (Project No. st3201). BACKGROUND/DISCUSSION The City of South San Francisco (“City”)Bicycle and Pedestrian Master Plan,known as Active South City,has identified Junipero Serra Boulevard and Westborough Boulevard project area as having minimal pedestrian and bicyclist facilities,which hinders access to BART stations,shopping centers,schools,libraries,and more. These existing conditions are unfavorable for active transportation safety,comfort,and enjoyment as documented in the SSF Active Transportation Plan. The City has developed the Junipero Serra Boulevard/Westborough Boulevard Pedestrian and Bicycles Connectivity and Safety Project (Project)as part of the FY 2022-23 adopted Capital Improvement Program to improve pedestrian and bicyclist connectivity to the City of South San Francisco's commercial centers and attractions.This project will provide a major East-West bicycle route on Westborough Boulevard and a major North-South bicycle route on Junipero Serra Boulevard.These routes will assist with bicycle access to the SSF BART station, the San Bruno BART station, and other key destinations. This application requests funding to assist the City in the plan and PAED phases,to gain Caltrans concurrence, and define the project for the design phase. This project proposes over six (6)miles of new or upgraded pedestrian facilities,over three (3)centerline-miles of separated Caltrans Class IV bike facilities along Westborough Boulevard and Junipero Serra Boulevard,and five (5) protected intersections. It is estimated to cost $1,990,275 to fund the Project Approval & Environmental Document phases. The City seeks $1,530,981 for the Project from the San Mateo County Transportation Authority (TA).The TA issued a Call for Projects for the Cycle 6 Measures A and W Pedestrian and Bicycle Program on August 4, 2022. FISCAL IMPACT The City would commit to funding a 30%match of the requested TA funds in the amount of $459,294,if awarded the grant.It is possible that the TA will choose to fund a smaller portion of the project in which case the City will still be required to fund the 30%match.If awarded,the City will be required to enter in to aCity of South San Francisco Printed on 11/4/2022Page 1 of 2 powered by Legistar™312 File #:22-923 Agenda Date:11/9/2022 Version:1 Item #:17. the City will still be required to fund the 30%match.If awarded,the City will be required to enter in to a funding agreement or memorandum of understanding with the TA for Measure A and W Pedestrian and Bicycle Program funds for the Project. RELATIONSHIP TO STRATEGIC PLAN Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by improving the bicycle and pedestrian facilities. CONCLUSION Staff recommends that the City Council adopt a resolution supporting the Junipero Serra Boulevard/Westborough Boulevard Pedestrian and Bicycles Connectivity and Safety Project and approve submission of an application to the San Mateo County Transportation Authority for Cycle 6 Pedestrian and Bicycle Program funding. City of South San Francisco Printed on 11/4/2022Page 2 of 2 powered by Legistar™313 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-823 Agenda Date:11/9/2022 Version:1 Item #:17a. Resolution Supporting the Junipero Serra Blvd/Westborough Blvd Pedestrian and Bicycles Connectivity and Safety Project and submitting an application to the San Mateo County Transportation Authority for Cycle 6 Pedestrian and Bicycle Program Funding. WHEREAS,the City of South San Francisco (Sponsor)has identified Junipero Serra Boulevard and Westborough Boulevard project area as having minimal pedestrian and bicyclist facilities,which hinders access to BART stations, shopping centers, schools, libraries, and more; and WHEREAS,these existing conditions are unfavorable for active transportation safety,comfort,and enjoyment as documented in the SSF Active Transportation Plan; and WHEREAS,the Sponsor has developed the Junipero Serra Boulevard/Westborough Boulevard Pedestrian and Bicycles Connectivity and Safety Project (Project)to improve pedestrian and bicyclist connectivity to the City of South San Francisco's commercial centers and attractions; and WHEREAS this project will provide a major East-West bicycle route on Westborough Boulevard and a major North- South bicycle route on Junipero Serra Boulevard; and WHEREAS these routes will assist with bicycle access to the SSF BART station,the San Bruno BART station,and other key destinations.This application requests funding to assist the City in the plan and PAED phases,to gain Caltrans concurrence, and define the project for the design phase; and WHEREAS,this project proposes over 6 miles of new or upgraded pedestrian facilities,over 3 centerline-miles of separated Caltrans Class IV bike facilities along Westborough Boulevard and Junipero Serra Boulevard,and five (5) protected intersections; and WHEREAS,it will cost $1,990,275 to implement the Project to fund the Project Approval &Environmental Document phases; and WHEREAS, the Sponsor seeks $1,530,981 for the Project; and WHEREAS,the San Mateo County Transportation Authority (TA)issued a Call for Projects for the Cycle 6 Measures A and W Pedestrian and Bicycle Program on August 4, 2022; and WHEREAS, the TA requires the Sponsor's governing board to adopt a resolution: 1.Supporting the Project and application for $1,530,981 in TA Measures A and W Pedestrian and City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™314 File #:22-823 Agenda Date:11/9/2022 Version:1 Item #:17a. 1.Supporting the Project and application for $1,530,981 in TA Measures A and W Pedestrian and Bicycle Program funds for Project; 2.Committing the Sponsor to the completion of the Project,including the commitment of matching funds in the amount of $459,294 needed for implementation; 3.Certifying that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and 4.If funds are awarded,authorizing the Sponsor's City Manager,or designee,to sign a funding agreement or memorandum of understanding (MOU)with the TA for TA Measures A and W Pedestrian and Bicycle Program funding for the Project and to take any other actions necessary to give effect to this resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco: 1.Directs staff to submit an application to the San Mateo County Transportation Authority for Measures A and W Pedestrian and Bicycle Program funds for $1,530,981 for the Junipero Serra Boulevard/Westborough Boulevard Pedestrian and Bicycles Connectivity and Safety Project; 2.Authorizes the City Manager,or designee,to execute a funding agreement or MOU with the San Mateo County Transportation Authority to encumber TA Measures A and W Pedestrian and Bicycle Program funds; 3.Commits to the completing of the Project,including contributing $459,294 of matching funds needed for Project implementation, if the requested TA funds are awarded; 4.Certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and 5.Authorizes the City Manager,or designee,to take any other actions necessary to give effect to this resolution. ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™315 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-931 Agenda Date:11/9/2022 Version:1 Item #:18. Report regarding a resolution supporting the El Camino Real Bicycle and Pedestrian Corridor Study and submitting an application to the San Mateo County Transportation Authority for Cycle 6 Pedestrian and Bicycle Program Funding.(Christopher Espiritu, Senior Transportation Planner) RECOMMENDATION It is recommended that the City Council adopt a resolution supporting the El Camino Real Bicycle and Pedestrian Corridor Study and submitting an application to the San Mateo County Transportation Authority for Cycle 6 Pedestrian and Bicycle Program Funding. BACKGROUND/DISCUSSION The City of South San Francisco’s (“City”)Bicycle and Pedestrian Master Plan (Active South City)has identified the El Camino Real corridor,as a priority location for near-term pedestrian and bicycle safety treatments,as well as a ‘study corridor’for further evaluation of feasibility of a greater number of improvements.The community outreach process for the Active South City Plan resulted in the recommendation of installation of Class IV bicycle facilities for nearly the entire length of the corridor,as well pedestrian safety improvements at key intersections along the corridor. The El Camino Real Bicycle and Pedestrian Corridor Study (“Study”)aims to analyze the deployment of various bicycle and pedestrian safety improvements along the El Camino Real Corridor within the South San Francisco city limits. These identified improvements in the Plan were also included in the San Mateo Countywide Bicycle and Pedestrian Plan,completed in 2021.The Study is meant to be the next step in advancing the County and the City’s plans for establishing a safe and continuous bike and ped “backbone”through the corridor.In addition, several large developments along or near the El Camino Real corridor are slated for construction,or have already been completed, which would bring new residents, employees, and new users on this roadway. The City’s objectives for this Study are to conduct an analysis of the feasibility of implementing continuous Class IV bike lanes along El Camino Real,as well as identifying pedestrian safety improvements,effects on transit operations,and engage the community in priorities for safe connections across El Camino Real within the City of South San Francisco.The Study would include development of a community engagement component which includes walk audits,community information events to assess needs and desired outcomes for the community,and collaboration with multi-jurisdictional partners (SamTrans,Caltrans -District 4,BART, and neighboring cities).Lastly,the Study would aim to develop various conceptual designs and analysis of potential costs related to infrastructure changes related to the implementation of the active transportation improvements on El Camino Real. The Study is a continuation of elements identified in the update of the City’s Active Transportation Plan (Active South City,completed July 2022),which includes Class IV bicycle facilities,pedestrian safety improvements, connections to local and regional transit (BART and SamTrans),as well as community resources (parks, libraries, community centers) on and around El Camino Real. City of South San Francisco Printed on 11/4/2022Page 1 of 2 powered by Legistar™316 File #:22-931 Agenda Date:11/9/2022 Version:1 Item #:18. Currently,the El Camino Real roadway is defined by multiple-vehicle lanes with discontinuous Class II bike lanes.Also,given the multiple travel lanes in each direction,pedestrian crossings are often tense or difficult due to turning vehicles and general speeding along the roadway.Substantial active transportation safety improvements would materially change the operations of a significant north-south intracity corridor but would have the potential to become an important link for all modes of travel through South San Francisco. The City seeks $100,000 to initiate the Study of the El Camino Real Corridor and would seek the maximum amount allowed for Plans/Programs from the San Mateo County Transportation Authority (TA)during its Call for Projects for the Cycle 6 Measures A and W Pedestrian and Bicycle Program issued on August 4, 2022. FISCAL IMPACT The City would commit to funding a 5%match of the requested TA funds in the amount of $5,000 if awarded the grant.If awarded the City would be required to enter into a funding agreement or memorandum of understanding with the TA for Measure A and W Pedestrian and Bicycle Program funds for the Project. RELATIONSHIP TO STRATEGIC PLAN Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by improving the bicycle and pedestrian facilities. CONCLUSION Staff recommends that the City Council adopt a resolution supporting the El Camino Real Bicycle and Pedestrian Corridor Study and submitting an application to the San Mateo County Transportation Authority for Cycle 6 Pedestrian and Bicycle Program Funding. City of South San Francisco Printed on 11/4/2022Page 2 of 2 powered by Legistar™317 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-932 Agenda Date:11/9/2022 Version:1 Item #:18a. Resolution supporting the El Camino Real Bicycle And Pedestrian Corridor Study and submitting an application to the San Mateo County Transportation Authority For Cycle 6 Pedestrian And Bicycle Program Funding WHEREAS,the City of South San Francisco (Sponsor)has identified the El Camino Real corridor,within city limits,as a key north-south roadway for the city and needs additional active transportation improvements such as safer operations for bicycles, pedestrians, and transit, and WHEREAS,the Sponsor has developed the El Camino Real Bicycle and Pedestrian Corridor Study (Project)to study the corridor,engage the South San Francisco community,and develop feasible concepts and designs for installation of Class IV bicycle facilities and various pedestrian safety improvements on El Camino Real and major intersections along the corridor, and WHEREAS,it will cost $100,000 to implement the Project which includes developing preliminary concepts for implementation of corridor-length protected bicycle lanes on El Camino Real,community engagement and pop -up events to solicit and collect community feedback,establish technical working partnerships with Caltrans District 4 staff,SamTrans staff,TA Staff,staff from neighboring cities of Colma and San Bruno,and City of South San Francisco Staff to advise on concepts for El Camino Real, and WHEREAS, the Sponsor seeks $100,000 for the Project, and WHEREAS,the San Mateo County Transportation Authority (TA)issued a Call for Projects for the Cycle 6 Measures A and W Pedestrian and Bicycle Program on August 4, 2022, and WHEREAS, the TA requires the Sponsor's governing board to adopt a resolution establishing the following: 1.Supporting the Project and application for $100,000 in TA Measures A and W Pedestrian and Bicycle Program funds for Project; 2.Committing the Sponsor to the completion of the Project,including the commitment of matching funds in the amount of $5,000 needed for implementation; 3.Certifying that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and 4.If funds are awarded,authorizing the Sponsor's City Manager,or designee,to sign a funding agreement or memorandum of understanding (MOU)with the TA for TA Measures A and W Pedestrian and Bicycle Program funding for the Project and to take any other actions necessary to City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™318 File #:22-932 Agenda Date:11/9/2022 Version:1 Item #:18a. give effect to said resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco hereby: 1.Directs staff to submit an application to the San Mateo County Transportation Authority for Measures A and W Pedestrian and Bicycle Program funds for $100,000 for the El Camino Real Bicycle and Pedestrian Corridor Study; 2.Authorizes the City Manager,or designee,to execute a funding agreement or MOU with the San Mateo County Transportation Authority to encumber TA Measures A and W Pedestrian and Bicycle Program funds as described in this resolution, subject to approval as to form by the City Attorney; 3.Commits to the completing the Project,including contributing $5,000 of matching funds needed for Project implementation, if the requested TA funds are awarded; 4.Certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and 5.Authorizes the City Manager,or designee,to take any other actions necessary to give effect to this resolution. City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™319 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-865 Agenda Date:11/9/2022 Version:1 Item #:19. Report regarding a resolution adopting the Active South City Bicycle and Pedestrian Master Plan.(Christopher Espiritu, Senior Transportation Planner and Tony Rozzi, Chief Planner) RECOMMENDATION Staff recommends that the City Council follow the Planning Commission recommendation and adopt a resolution approving the Active South City Bicycle and Pedestrian Master Plan. BACKGROUND/DISCUSSION In 2011 and 2014,the City of South San Francisco (City)adopted a Bicycle Master Plan and Pedestrian Master Plan,respectively.The two plans outlined infrastructure improvement projects to make walking and biking throughout South San Francisco safer and easier.Many of the projects outlined in those plans have been completed or require further evaluation and funding. During its June 20,2018,meeting,the City Council adopted a resolution authorizing the City Manager to enter into a consulting services agreement with Alta Planning for the preparation of a citywide Bicycle and Pedestrian Master Plan in an amount not to exceed $270,000 and adopting budget amendment 18.032 appropriating an additional $40,000 from the General Plan Maintenance Reserve in the Developer Deposit Fund for Capital Improvement Project 1705.Funding was allocated from the General Plan Maintenance Reserve because the new Bicycle and Pedestrian Master Plan will service as an important component of the Transportation Element of the forthcoming,new General Plan.The analysis conducted and goals and projects generated by the new Bicycle and Pedestrian Master Plan were utilized when drafting the General Plan update. During this time,City staff and the Alta Planning Team collaborated on public outreach,working with partners on the Bicycle and Pedestrian Advisory Committee and the community to create Active South City’s Vision and Goals.Then,the COVID-19 pandemic created a major challenge.The transportation sector was disrupted,and commute patterns changed significantly starting in March 2020.Further,in 2020 through 2021,the ShapeSSF General Plan Update Process began community engagement on the vision and guiding principles for the City through 2040.Active South City needed to account for the outcomes of this process to maintain conformance with the mobility goals of ShapeSSF and the City. Today,Active South City is an update to the City of South San Francisco’s Bicycle and Pedestrian Master Plans.This Plan integrates walking,bicycling,and other active transportation modes into a single plan that prioritizes project and program recommendations that are designed to increase safety and comfort for people bicycling and walking in South San Francisco,also commonly referred to as South City.With a planning horizon of 20 years,Active South City guides current and future decision-makers toward a seamless and integrated active transportation network inclusive of all citizens, needs, and destinations. The Plan was borne out of a methodology that included utilizing a mixed method of quantitative data analysis and qualitative analysis to develop comprehensive recommendations.This included assessing travel demand, trip destinations,key transit points,and assessing local needs through community engagement activities and City of South San Francisco Printed on 11/4/2022Page 1 of 4 powered by Legistar™320 File #:22-865 Agenda Date:11/9/2022 Version:1 Item #:19. trip destinations,key transit points,and assessing local needs through community engagement activities and surveys,as well as developing the high-injury network of the City.Also,the Plan ensures alignment with the ShapeSSF General Plan Update’s Mobility Element,and recent policy directions such as the City’s Vision Zero and Local Road Safety Plan, were considered. The purpose of the Active South City Bicycle and Pedestrian Master Plan is to establish and improve the quality,footprint,and impact of non-automobile modes for South San Francisco residents and employees. Active South City will be used as a resource for guiding future operations,priorities,and the development and location of bicycle and pedestrian improvements and traffic safety infrastructure plans.The Plan envisions an environment that enables people of all ages and abilities to comfortably access jobs,schools,recreation, shopping, and transit by walking, biking, or using a mobility device, as part of daily life. The following aims to realize those purpose and vision set forth by the Active South City Plan through the following goals: §Promote citywide and regional sustainability goals through investments in active transportation that create a culture of walking and bicycling that enables them to become an increasing part of everyday life §Improve access and connectivity to major transit stops including Bay Area Rapid Transit (BART) stations, Caltrain stations, and the ferry terminal §Improve connectivity within and across neighborhoods with low-stress facilities §Improve safety,eliminate traffic deaths and serious injury collisions,and lower the traffic stress of people walking and biking in South City §Link community destinations (parks,schools,libraries,and community centers)together through low- stress networks §Improve connections across I-280, El Camino Real (SR-82), and US-101 KEY RECOMMENDATIONS Bicycles: -At full buildout,the proposed bicycle network would nearly double the existing mileage of bicycle facilities (up to 50 miles)and add just over 20 miles of Class IV Separated Bikeways.This is done through a combination of establishing new facilities on roadways and improvements to existing bikeways that will be upgraded to more comfortable and/or separated bikeways. -To ensure a safe and enjoyable trip from beginning to end,supporting infrastructure is needed at intersections to make crossing easier and safer,wayfinding signs along the way to help guide people to their destinations,and appropriate and secure parking once you reach your destination to park your bicycle. Pedestrians/Mobility Devices: -Identified Pedestrian Priority Areas highlight important corridors in the city that support walking and are currently considered high stress. -This plan identifies spot improvements for 40 intersection crossings and other locations,primarily within the Pedestrian Priority Areas.Each location has recommendations that will improve the comfort and safety of pedestrians. City of South San Francisco Printed on 11/4/2022Page 2 of 4 powered by Legistar™321 File #:22-865 Agenda Date:11/9/2022 Version:1 Item #:19. In addition to specific physical improvements,Active South City also outlines citywide programs and policies that the City can implement to further support active transportation in the City. These include Programs: §Expanding safe routes to school programming §Senior walking programs §Online Bicycle Map §Open Street Events §League of American Cities - Bicycle Friendly Community Evaluation §Shared Mobility Policy Framework §Tactical Urbanism Projects §Bicycle Parking §Green Infrastructure and Urban Cooling §Walking and Biking Supportive Facilities Policies: §Vision Zero (adopted 2021) §Transportation Impact Analysis Guidelines §TDM Ordinance Update §Developer Impact Fee Updates §Crosswalk and Pedestrian Signal Policies §Bikeway and Pedestrian Facility Maintenance §Repaving Policy Implementation of the nearly 50 miles of bikeways and over 40 pedestrian spot improvements recommended in this plan will occur through a combination of ongoing development and upgrade/maintenance of the roadway network,as well as through targeted implementation of specific projects.Funding for active transportation projects is limited and often competitive,and it is important for the City to prioritize projects based on need and benefit,as well as on how those projects align with the key criteria from major funding sources such as the Active Transportation Program.The following prioritization strategy reflects an approach that scores each project’s community benefit,as well as assesses the feasibility and complexity of project construction.Projects are sorted into four implementation categories based on the combined results of two evaluations:project priority and project feasibility. To conclude,the Active South City Bicycle and Pedestrian Master Plan arrives at a time of possibility and change.In addition to new development in the East of 101,significant projects in the Downtown and the El Camino Corridor provide opportunities to shift new development projects towards a greater amount of non- automobile travel.Also,significant federal,state,county,and local funds will continue to be available through the next few years and beyond,as funding for active transportation improvements are also meant to address climate change in California.Further,the shift away from level of service and analysis of transportation through the lens of vehicular roadway capacity only,provides opportunities to prioritize other non-automobile modes on City streets. FISCAL IMPACT Active South City project is funded through a combination of the general fund and grant funding and is included in the City of South San Francisco’s Fiscal Year 2022-23 operating budget with $390,000 allocated to cover the project cost.To date,72%of the allocated amount has been expended towards the development andCity of South San Francisco Printed on 11/4/2022Page 3 of 4 powered by Legistar™322 File #:22-865 Agenda Date:11/9/2022 Version:1 Item #:19. cover the project cost.To date,72%of the allocated amount has been expended towards the development and production of the plan and there will be budgeted savings at completion. Should the City choose to implement active transportation projects,additional funding would need to be identified through grants and/or the City’s transportation impact fee to cover all costs. RELATIONSHIP TO STRATEGIC PLAN The update and implementation of the City’s Bicycle and Pedestrian Master Plans addresses several priority areas of the Strategic Plan,including Quality of Life,Community Connections,and Economic Vitality by supporting families who live and work in South San Francisco access and utilize non-vehicular modes of travel with safety and connectivity. CONCLUSION Staff recommends that the City Council follow the recommendations from the Planning Commission and adopt a resolution approving the Active South City Bicycle and Pedestrian Master Plan,which is designed to improve access,connectivity,and safety of people walking,biking,or traveling on mobility devices,in the City of South San Francisco. Attachment 1: Planning Commission Resolution 2905-2022 Attachment 2: Active South City Bicycle and Pedestrian Master Plan Attachment 3: Staff Presentation City of South San Francisco Printed on 11/4/2022Page 4 of 4 powered by Legistar™323 City of South San Francisco Resolution 2905-2022 P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Resolution making findings and recommending that the City Council adopt the Active South City Bicycle and Pedestrian Master Plan. WHEREAS, the City of South San Francisco, in 2011 and 2014, adopted a Bicycle Master Plan and Pedestrian Master Plan which outlined infrastructure improvement projects to make walking and biking throughout South San Francisco safer and easier; and WHEREAS, the City Council adopted a resolution authorizing the City Manager to enter into a consulting services agreement with Alta Planning for the preparation of a citywide Bicycle and Pedestrian Master Plan; and WHEREAS, the new Bicycle and Pedestrian Master Plan will service as an important component of the Transportation Element of the forthcoming, new General Plan; and WHEREAS, the analysis conducted and goals and projects generated by the new Bicycle and Pedestrian Master Plan will be utilized when drafting the new General Plan; and WHEREAS, the Active South City Bicycle and Pedestrian Master Plan is an update to the City of South San Francisco’s Bicycle and Pedestrian Master Plans, which integrates walking, bicycling, and other active transportation modes into a single plan that prioritizes project and program recommendations designed to increase safety and comfort for people bicycling and walking in the City; and WHEREAS, the purpose of the Active South City Bicycle and Pedestrian Master Plan is to establish and improve the quality, footprint, and impact of non-automobile modes for South San Francisco residents and employees; and WHEREAS, the Active South City Plan will be used as a resource for guiding future operations, priorities, and the development and location of bicycle and pedestrian improvements and traffic safety infrastructure plans; and WHEREAS, the Plan envisions an environment that enables people of all ages and abilities to comfortably access jobs, schools, recreation, shopping, and transit by walking, biking, or using a mobility device, as part of daily life; and WHEREAS, Active South City was borne out of a methodology that included utilizing a mixed method of quantitative data analysis and qualitative analysis to develop comprehensive recommendations; and WHEREAS, analysis included assessing travel demand, trip destinations, key transit points, and assessing local needs through community engagement activities and surveys, as well as developing the high-injury network of the City; and File #:22-542,Version:1 City of South San Francisco Printed on 7/14/2022Page 1 of 3 powered by Legistar™324 File #:22-542,Version:1 WHEREAS,the Active South City Plan is in alignment with the City’s updated General Plan,ShapeSSF,and conforms with the vision and goals of ShapeSSF and the Transportation and Mobility elements; and WHEREAS,the draft Active South City Bicycle and Pedestrian Master Plan was circulated for a 30-day public review on April 1, 2022 to solicit comments on the draft plan; and WHEREAS,all relevant comments and suggestions from members of the public,City Departments,Youth Commission,Traffic Safety Commission,Bicycle and Pedestrian Advisory Committee members,have been incorporated in the Plan; and WHEREAS,the Active South City Bicycle and Pedestrian Master Plan arrives at a time of possibility and change.Significant federal,state,county,and local funds will continue to be available through the next few years and beyond,as funding for active transportation improvements are also meant to address climate change in California; and WHEREAS,the shift away from level of service and analysis of transportation through the lens of vehicular roadway capacity only, provides opportunities to prioritize other non-automobile modes on City streets; and WHEREAS,the Active South City Bicycle and Pedestrian Master Plan includes recommendations to implement nearly 50 miles of bikeways and over 40 pedestrian spot improvements,can result in improved outcomes for South San Francisco’s children and families; and WHEREAS,the Planning Commission held a lawfully noticed public hearing July 7,2022 to solicit public comment and consider the Active South City Bicycle and Pedestrian Master Plan and take public testimony. NOW,THEREFORE,BE IT RESOLVED that based on the entirety of the record before it,which includes without limitation,the California Environmental Quality Act,Public Resources Code §21000,et seq. (“CEQA”)and the CEQA Guidelines,14 California Code of Regulations §15000,et seq.;the South San Francisco General Plan and General Plan EIR;the Active South City Bicycle and Pedestrian Master Plan;and all reports,minutes,and public testimony submitted as part of the Planning Commission’s duly noticed July 7, 2022 meeting;and any other evidence (within the meaning of Public Resources Code §21080(e)and §21082.2), the Planning Commission of the City of South San Francisco hereby finds as follows: SECTION 1 FINDINGS General 1.The foregoing recitals are true and correct and made a part of this Resolution. 2.The Active South City Bicycle and Pedestrian Master Plan (Attachment A)is incorporated by reference and made a part of this Resolution, as if set forth fully herein. 3.The documents and other material constituting the record for these proceedings are located at the Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco,CA City of South San Francisco Printed on 7/14/2022Page 2 of 3 powered by Legistar™325 File #:22-542,Version:1 94080, and in the custody of the Chief Planner, Tony Rozzi. CEQA Findings 1.The foregoing recitals are true and correct and made a part of this Resolution. 2.Based on the record before it,the Planning Commission,exercising its independent judgement and analysis,has recommended that the City Council find the Project statutorily exempt from review under California Environmental Quality Act,Public Resources Code Sections 21000,et seq.(“CEQA”) pursuant to CEQA Guidelines 15262,on the basis that the Active South City Bicycle and Pedestrian Master Plan involves only feasibility or planning studies for possible future actions.The Active South City Plan only makes recommendations which will serve as guides for future potential pedestrian and bicycle projects,but does not obligate or bound the City to adhere to such recommendations,which may be altered by subsequent analyses or decisions,nor would it obligate the City to fund or construct any improvements.Subsequent projects constructed based on the recommendations of the Active South City Plan would be required to undergo separate environmental analysis.Further,the Active South City Plan is intended to make recommendations that would encourage active transportation/pedestrian improvements to address climate change and promote alternate means of transportation,which further contributes to avoiding significant environmental effects.Thus,it is statutorily exempt under Section 15262 of the CEQA Guidelines. 3.The Active South City Bicycle and Pedestrian Master Plan is an update to the previously established Bicycle Master Plan (2011)and Pedestrian Master Plan (2014)and are determined to be within the scope of the 1999 General Plan EIR pursuant to CEQA Guidelines section 15162 and 15168. SECTION 2 DETERMINATION NOW,THEREFORE,BE IT FURTHER RESOLVED that the Planning Commission of the City of South San Francisco hereby recommends that the City Council make the findings contained in this Resolution and adopt the Active South City Bicycle and Pedestrian Master Plan. BE IT FURTHER RESOLVED that this Resolution shall become effective immediately upon its passage and adoption. ***** City of South San Francisco Printed on 7/14/2022Page 3 of 3 powered by Legistar™326 Attest:__________________________________ Tony Rozzi Secretary to the Planning Commission I hereby certify that the foregoing resolution was adopted by the Planning Commission of the City of South San Francisco at a regular meeting held on the 7th day of July, 2022 by the following vote:AYES: NOES: ABSTENTIONS: ABSENT: Chair Shihadeh, Vice Chair Tzang, Faria, Funes, Murphy, ______________________________________________________________ ______________________________________________________________ _______________________________________________________ * * * * * * * City of South San Francisco Page 4 of 4 De Paz Fernandez, Evans 327 City Council November 9, 2022 1328 2 Adopted 2011 Adopted 2014 329 Define commute characteristics and existing facilities ◦Bike Plan, Ped Plan, Climate Action Plan, Field Observations Census –Commute Mode Split 5-year estimates California Communities Environmental Health Screen Tool (CalEnviroScreen) MTC’s Equity Priority Communities Develop High Injury Network 3330 4 Timeline of Activities 331 Better East of 101 Connections Improve trail access and connectivity Improve biking conditions, especially on arterials More biking and walking encouragement activities Slow vehicle speeds around schools Enhance pedestrian comfort and amenities Safety + Connectivity + Access for All 5332 6333 7334 Vision Zero (2021) Mobility 2020 (2019) Local Road Safety Plan (2021) Genentech Master Plan (2019) Transportation Demand Management Ordinance General Plan Update (2020-present) ◦Mobility, Transportation, and Land Use elements 8335 9336 10337 Expanding safe routes to school programming Senior walking programs Online Bicycle/Ped/Transit Maps Open Street Events League of American Cities -Bicycle Friendly Community Evaluation Shared Mobility Policy Framework Tactical Urbanism Projects Bicycle Parking Expansion Green Infrastructure and Urban Cooling Walking, Biking, Mobility Device Supportive Facilities 11338 Active Transportation Plans which do not bound the City to a specific set of improvements are covered under CEQA Guidelines Statutory Exemption Section 15262 Also, both 2011 and 2014 Bicycle and Pedestrian Plans were mitigation measures from General Plan EIR (2009) 12339 City Council to follow Planning Commission recommendations to take the following actions: ◦Adopt a resolution to make findings and determine that the Active South City Master Plan is statutorily exempt under the provisions of CEQA,Section 15262 – Feasibility and Planning Studies and adopt the Active South City Bicycle and Pedestrian Master Plan. 13340 14341 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-867 Agenda Date:11/9/2022 Version:1 Item #:19a. Resolution making findings and adopting the Active South City Bicycle and Pedestrian Master Plan. WHEREAS,the City of South San Francisco,in 2011 and 2014,adopted a Bicycle Master Plan and Pedestrian Master Plan which outlined infrastructure improvement projects to make walking and biking throughout South San Francisco safer and easier; and WHEREAS,the City Council adopted a resolution authorizing the City Manager to enter into a consulting services agreement with Alta Planning for the preparation of a citywide Bicycle and Pedestrian Master Plan; and WHEREAS,the new Bicycle and Pedestrian Master Plan will service as an important component of the Transportation Element of the forthcoming, new General Plan; and WHEREAS,the analysis conducted,and goals and projects generated by the new Bicycle and Pedestrian Master Plan will be utilized when drafting the new General Plan; and WHEREAS,the Active South City Bicycle and Pedestrian Master Plan is an update to the City of South San Francisco’s Bicycle and Pedestrian Master Plans,which integrates walking,bicycling,and other active transportation modes into a single plan that prioritizes project and program recommendations designed to increase safety and comfort for people bicycling and walking in the City; and WHEREAS,the purpose of the Active South City Bicycle and Pedestrian Master Plan is to establish and improve the quality,footprint,and impact of non-automobile modes for South San Francisco residents and employees; and WHEREAS,the Active South City Plan will be used as a resource for guiding future operations,priorities,and the development and location of bicycle and pedestrian improvements and traffic safety infrastructure plans; and WHEREAS,the Plan envisions an environment that enables people of all ages and abilities to comfortably access jobs,schools,recreation,shopping,and transit by walking,biking,or using a mobility device,as part of daily life; and WHEREAS,Active South City was borne out of a methodology that included utilizing a mixed method of quantitative data analysis and qualitative analysis to develop comprehensive recommendations; and WHEREAS,analysis included assessing travel demand,trip destinations,key transit points,and assessing local needs through community engagement activities and surveys,as well as developing the high-injury network of the City; and City of South San Francisco Printed on 11/10/2022Page 1 of 3 powered by Legistar™342 File #:22-867 Agenda Date:11/9/2022 Version:1 Item #:19a. WHEREAS,the Active South City Plan is in alignment with the City’s updated General Plan,ShapeSSF,and conforms with the vision and goals of ShapeSSF and the Transportation and Mobility elements; and WHEREAS,the draft Active South City Bicycle and Pedestrian Master Plan was circulated for a 30-day public review on April 1, 2022 to solicit comments on the draft plan; and WHEREAS,all relevant comments and suggestions from members of the public,City Departments,Youth Commission,Traffic Safety Commission,Bicycle and Pedestrian Advisory Committee members,have been incorporated in the Plan; and WHEREAS,the Active South City Bicycle and Pedestrian Master Plan arrives at a time of possibility and change.Significant federal,state,county,and local funds will continue to be available through the next few years and beyond,as funding for active transportation improvements are also meant to address climate change in California; and WHEREAS,the shift away from level of service and analysis of transportation through the lens of vehicular roadway capacity only, provides opportunities to prioritize other non-automobile modes on City streets; and WHEREAS,the Active South City Bicycle and Pedestrian Master Plan includes recommendations to implement nearly 50 miles of bikeways and over 40 pedestrian spot improvements,can result in improved outcomes for South San Francisco’s children and families; and WHEREAS,the Planning Commission held a lawfully noticed public hearing July 7,2022 to solicit public comment and consider the Active South City Bicycle and Pedestrian Master Plan and take public testimony; and WHEREAS,the City Council held a lawfully noticed public hearing November 9,2022 to solicit public comment and consider the Active South City Bicycle and Pedestrian Master Plan and take public testimony. NOW,THEREFORE,BE IT RESOLVED that based on the entirety of the record before it,which includes without limitation,the California Environmental Quality Act,Public Resources Code §21000,et seq. (“CEQA”)and the CEQA Guidelines,14 California Code of Regulations §15000,et seq.;the South San Francisco General Plan and General Plan EIR;the Active South City Bicycle and Pedestrian Master Plan;and all reports,minutes,and public testimony submitted as part of the Planning Commission’s duly noticed July 7, 2022 meeting;and all reports,minutes,and public testimony submitted as part of the City Council’s duly noticed November 9,2022 meeting and any other evidence (within the meaning of Public Resources Code §21080(e) and §21082.2), the City Council of the City of South San Francisco hereby finds as follows: SECTION 1 FINDINGS General 1.The foregoing recitals are true and correct and made a part of this Resolution. 2.The Active South City Bicycle and Pedestrian Master Plan (Attachment 1)is incorporated by reference City of South San Francisco Printed on 11/10/2022Page 2 of 3 powered by Legistar™343 File #:22-867 Agenda Date:11/9/2022 Version:1 Item #:19a. 2.The Active South City Bicycle and Pedestrian Master Plan (Attachment 1)is incorporated by reference and made a part of this Resolution, as if set forth fully herein. 3.The documents and other material constituting the record for these proceedings are located at the Planning Division for the City of South San Francisco,315 Maple Avenue,South San Francisco,CA 94080, and in the custody of the Chief Planner, Tony Rozzi. CEQA Findings 1.The foregoing recitals are true and correct and made a part of this Resolution. 2.The City Council,exercising its independent judgement and analysis,based on the record below and the recommendation of the South San Francisco Planning Commission,finds the Project statutorily exempt from review under California Environmental Quality Act,Public Resources Code Sections 21000,et seq.(“CEQA”),on the basis that the Active South City Bicycle and Pedestrian Master Plan involves only feasibility or planning studies for possible future actions.The Active South City Plan only makes recommendations which will serve as guides for future potential pedestrian and bicycle projects,but does not obligate or bound the City to adhere to such recommendations,which may be altered by subsequent analyses or decisions,nor would it obligate the City to fund or construct any improvements. Subsequent projects constructed based on the recommendations of the Active South City Plan would be required to undergo separate environmental analysis.Further,the Active South City Plan is intended to make recommendations that would encourage active transportation/pedestrian improvements to address climate change and promote alternate means of transportation,which further contributes to avoiding significant environmental effects.Thus,it is statutorily exempt under Section 15262 of the CEQA Guidelines. 3.In addition,the City Council also finds,exercising its independent judgement and analysis,based on the record below and the recommendation of the South San Francisco Planning Commission,that the Active South City Bicycle and Pedestrian Master Plan is an update to the previously established Bicycle Master Plan (2011)and Pedestrian Master Plan (2014)and are determined to be within the scope of the 1999 General Plan EIR pursuant to CEQA Guidelines section 15162 and 15168. SECTION 2 DECISION NOW,THEREFORE,BE IT FURTHER RESOLVED that the City Council of South San Francisco hereby make the findings contained in this Resolution and adopt the Active South City Bicycle and Pedestrian Master Plan. BE IT FURTHER RESOLVED that this Resolution shall become effective immediately upon its passage and adoption. City of South San Francisco Printed on 11/10/2022Page 3 of 3 powered by Legistar™344 SOUTH SAN FRANCISCO'S BICYCLE AND PEDESTRIAN MASTER PLAN FINAL JUNE 2022 345 ACTIVE SOUTH CITY2 FINAL – JUNE 2022 Acknowledgments Prepared for Prepared by SOUTH SAN FRANCISCO CITY COUNCIL Mark Nagales, Mayor Buenaflor Nicolas, Vice Mayor Mark Addiego, Councilmember James Coleman, Councilmember Eddie Flores, Councilmember BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE (BPAC) Frank McAuley, Chair Reno Bowen, Vice-Chair Tommy Cheng, Member Natalie Gore, Member Arian Guzman, Member Amir Thagavis, Member Darryl Yip, Member FORMER BPAC MEMBERS Dan Sherman Kristina Anderson Megan Woodrich CITY OF SOUTH SAN FRANCISCO STAFF Christopher Espiritu, Planning Division Tony Rozzi, Planning Division Matt Ruble, Engineering Division Jason Hallare, Engineering Division CONSULTANT TEAM Alta Planning + Design Fehr & Peers EnviroIssues 346 3 FINAL – JUNE 2022 Contents 01 INTRODUCTION pg. 5 What is Active South City? Benefits of Active Transportation Plan Vision and Goals 02 THE SOUTH SAN FRANCISCO COMMUNITY pg. 9 Community Characteristics Walking and Biking in South City Existing Programs and Policies Connecting People to Places in South City 03 COMMUNITY ENGAGEMENT pg. 35 Outreach Formats Outreach Timeline What Did We Hear? 04 RECOMMENDATIONS pg. 39 Network Recommendations Catering to Various Trip Types Programs and Policy Recommendations 05 IMPLEMENTATION pg. 73 Project Prioritization Project Funding Project Cut Sheets Implementation Monitoring A DESIGN GUIDELINES pg. 96 B PEDESTRIAN SPOT IMPROVEMENT TYPES pg. 99 C PEDESTRIAN IMPROVEMENT INTERSECTION TYPOLOGIES pg. 103 D FUNDING STRATEGIES pg. 114 347 4 FINAL – JUNE 2022 01 Introduction 348 INTRODUCTION5 FINAL – JUNE 2022 Active South City is an update to the City of South San Francisco’s Bicycle and Pedestrian Master Plans. This new plan integrates walking, bicycling, and other active transportation modes into a single plan that prioritizes project and program recommendations that are designed to increase safety and comfort for people bicycling and walking in South San Francisco, also commonly referred to as South City. With a planning horizon of 20 years, Active South City guides current and future decision-makers toward a seamless and integrated active transportation network inclusive of all citizens, needs, and destinations. Benefits of Active Transportation PUBLIC HEALTH Physical inactivity is now widely understood to play a significant role in the most common chronic diseases in the United States, including heart disease, stroke, and diabetes, and each year approximately 280,000 adults in the United States die prematurely due to obesity-related illnesses. A 2004 study published in the American Journal of Preventive Medicine by Frank et al. reported that for each additional 60 minutes spent in a car daily, there is a 6% increase in the chances of being obese. Creating a physical environment that encourages bicycling and walking, and improves access to parks and active recreation opportunities in other neighborhoods, is a crucial strategy to fight obesity and inactivity and has been shown to have substantial impacts on health with a relatively small public investment. COLLISION REDUCTION Conflicts between people walking, bicycling, and driving can result from poor behavior as well as insufficient or ineffective design. Encouraging development and redevelopment in which bicycling and walking are supported can enhance What Is Active South City? WHAT ARE ACTIVE MODES? For the purposes of this plan, active modes refers to walking, bicycling, persons using mobility assistance devices such as wheelchairs, fully human-powered devices like skateboards or kick scooters, and electric-assist pedal bikes. While fully electric-powered vehicles such as e-scooters, e-skateboards, or throttle- powered e-bikes are not technically “active,” they do provide human-scaled mobility options, and their speeds are generally compatible with bicycles; therefore, use of the bikeway network by these devices is also considered by this plan. 349 ACTIVE SOUTH CITY6 FINAL – JUNE 2022 safety and comfort levels for all users. Designated bicycling and walking facilities, well-designed crossings, and continued education and enforcement can reduce the risk of crashes and injuries. This Active South City plan supports the city’s adopted Vision Zero goals as well as ongoing safety goals of the Local Road Safety Program and other ongoing road safety initiatives. QUALITY OF LIFE Creating conditions where walking and bicycling are accepted and encouraged increases a community’s livability in ways that are difficult to measure but should not be overlooked. The design, land use patterns, and transportation systems that comprise the built environment have a profound impact on quality of life issues. The aesthetic quality of a community improves when visual and noise pollution caused by automobiles is reduced, and when green space is reserved for facilities that allow people of all ages to recreate and travel in pleasant settings. EQUITY Bicycling and walking are inexpensive and broadly accessible forms of transportation. The average annual operating cost of a bicycle is $308, compared to $8,220 for the average car.1 Bicycling and walking are affordable means of transportation for low-income and disadvantaged residents. Access to active transportation provides added freedom and independence for youth and parents (who may otherwise be transporting their children) as well as for some people who cannot drive and those who have chosen not to drive. ECONOMY Active transportation programs and projects encourage more bicycling and walking, which leads to a better quality of life. This higher quality of life can attract more diverse and creative people, leading to higher economic growth for a city and 1 Bureau of Transportation Statistics, Pocket Guide to Transportation 2009, January 2009. region. Additionally, people who commute using active modes of transportation save money on annual automobile operating costs and may see additional savings in health care costs. On a community-wide scale, bicycle and pedestrian infrastructure projects are generally far less expensive than automobile-related infrastructure. ENVIRONMENTAL Replacing driving trips with bicycling or walking trips has a measurable impact on reducing greenhouse gases in the atmosphere that contribute to climate change. Fewer vehicle trips and vehicle miles traveled translate into fewer pollutants released into the air, including carbon dioxide, nitrogen oxides, and hydrocarbons. This not only reduces our contribution to climate change but also improves the health and quality of life for residents who are vulnerable to asthma or other chronic respiratory diseases. 350 FINAL – JUNE 2022 Vision and Goals Vision: The City of South San Francisco envisions an environment that supports walking, bicycling, and active living that enables people of all ages and abilities to comfortably access jobs, schools, recreation, shopping, and transit by foot or on a bicycle as part of daily life. GOALS: • Promote citywide and regional sustainability goals through investments in active transportation that create a culture of walking and bicycling that enables them to become an increasing part of everyday life • Improve access and connectivity to major transit stops including Bay Area Rapid Transit (BART) stations, Caltrain stations, and the ferry terminal • Improve connectivity within and across neighborhoods with low-stress facilities • Improve safety, eliminate traffic deaths and serious injury collisions, and lower the traffic stress of people walking and biking in South City • Advance equity with a focus on vulnerable and disadvantaged communities in project recommendations, funding and implementation. • Link community destinations (parks, schools, libraries, and community centers) together through low-stress networks • Improve connections across I-280, El Camino Real (SR-82), and US-101 351 8 FINAL – JUNE 2022 02 The South San Francisco Community 352 FINAL – JUNE 2022 THE SOUTH SAN FRANCISCO COMMUNITY9With a population of over 66,000 people, South City is the fourth largest city in San Mateo County. South City’s population is primarily concentrated west of US-101. The downtown core has the highest population density, followed by the Westborough area. South City has a much higher share of young adults (22—39) and older adults (40—64) than the California average (Stat Atlas); this could lead to continued potential population growth in the future as the young adults start families. Additionally, the aging population will present different transportation needs in the medium-term future as they age. The city currently has a smaller share of children than the state average. South San Francisco is a culturally rich community with an ethnically diverse population of residents. According to the U.S. Census Bureau (2018 American Community Survey data), the largest ethnic group in South City is residents of Asian descent (40%), followed by Hispanic or Latino (34%), and white alone-non Hispanic or Latino (18%). Other groups such as Black or African American, Pacific Islander, American Indian, and those of two or more races make up less than 10% of the city’s population. It is also reported that nearly 60% of residents over the age of five speak a language other than English at home. Grand Avenue has historically been South City’s commercial spine and an important connection east to the industrial areas. South City’s development has been constrained by natural barriers, bordered by Sign Hill to the north, marshlands to the south (in the area east of US-101), and mountains to the west. The oldest parts of the city were built on an east- west orientation and used a directional grid pattern with typical blocks of 950 by 300 feet. Beyond the original gridded area, the development patterns took on more suburban characteristics with reduced connectivity. The area east of US-101 transitioned from heavy industrial uses to more research and development uses beginning in the 1990s; there are still railroad tracks and other remains from the area’s industrial past. Community Characteristics 353 ACTIVE SOUTH CITY10 FINAL – JUNE 2022 Commuting Characteristics The 2014 Climate Action Plan reported that 39,000 people commute into, 25,000 out of, and 4,000 within South San Francisco (2010 Census data). The private automobile is the method the majority of South San Francisco workers use to get to their jobs, but over 13% of those workers carpool. Additionally, over 14% of commuters take public transportation to reach their employment. Active modes currently account for less than 5% of commute trips, but these numbers do not include those who walked or biked to transit or to their carpool (Census Reporter). South City is well served by transit, with SamTrans providing bus service and BART and Caltrain providing regional rail connections. About one-third of South City workers commute to San Francisco, and about 12% work within South City. Other employment destinations that account for at least 3% of the workforce include Burlingame, San Mateo, Oakland, and Daly City. This shows the importance of improving connections both to neighboring cities and to transit stations and stops across the city. The figure on the following page shows the commute mode split of South San Francisco residents. Population Density Population density plays an important role in whether or not people choose to bike or walk in South San Francisco. The neighborhoods in the city with the highest density include downtown, Sign Hill, Sierra Highlands, Baden/Avalon, and parts of the Westborough area. Map 1 shows population density across South San Francisco. Equity Data from the California Communities Environmental Health Screen Tool 3.0 (CalEnviroScreen) and the Metropolitan Transportation Commission’s (MTC’s) Equity Priority Communities is used to identify areas in South San Francisco that are considered disadvantaged and disproportionately burdened by multiple sources of pollution. CalEnviroScreen uses a set of 20 indicators grouped into four categories—pollution exposure, environmental effects, sensitive populations, and socioeconomic factors— to rate the environmental vulnerability of communities in California. Similarly, MTC uses eight tract-level socioeconomic variables to identify Equity Priority Communities in the Bay Area. CalEnviroScreen and Equity Priority Communities data for South San Francisco identify vulnerable areas as downtown, Lindenville, Orange Park, and the East Side/Oyster Point region. Of these identified areas, downtown, Orange Park, and parts of Lindenville consist of residential land uses and suggest a need to invest in adequate bicycle and pedestrian facilities within these areas to serve this population of residents. The CalEnviroScreen results can be seen in Map 2, and the Equity Priority Communities results can be seen in Map 3. 354 THE SOUTH SAN FRANCISCO COMMUNITY11 FINAL – JUNE 2022 Commute Mode Split 2018 355 FINAL – JUNE 2022 M Ap 1 356 FINAL – JUNE 2022 M Ap 2 357 FINAL – JUNE 2022 M Ap 3 358 THE SOUTH SAN FRANCISCO COMMUNITY15 FINAL – JUNE 2022 Walking and Biking in South City EXISTING BICYCLE NETWORK The California Department of Transportation (Caltrans) defines four classes of bicycle facilities, detailed in this section. Existing bikeways cover 31% of the city’s roadways (154 total roadway miles). Map 4 presents the locations of existing bikeways within South City. Shared-Use Paths (Class I) – Paved trails wholly separated from the street or highway. They allow two-way travel for people bicycling and walking, and are often considered the most comfortable facilities for children and inexperienced bicyclists because there are few potential conflicts between people bicycling and people driving. • Examples: Centennial Way Trail, Bay Trail • Existing Facilities in South City: 10 miles Bike Lane (Class II) – Striped preferential lanes on the roadway, along with pavement stencils and signs, for one-way bicycle travel. Some bicycle lanes (defined as Class IIB) include a striped buffer on one or both sides to increase separation from the traffic lane or from parked cars, where people may open car doors into the bicycle lane. • Examples: Sister Cities Boulevard, Grand Avenue • Existing Facilities in South City: 14 miles Bike Route (Class III) – Signed routes where people bicycling share a travel lane with people driving. As shared facilities, bicycle routes are typically appropriate on quiet, low-speed streets with relatively low traffic volumes. Class III bicycle routes include shared lane markings or “sharrows” that encourage proper bicyclist positioning in the center of a travel lane and alert drivers that bicyclists may be present. • Examples: Chestnut Avenue, Spruce Avenue • Existing Facilities in South City: 22 miles Separated Bikeways (Class IV) – On-street bicycle facilities that are physically separated from motor vehicle traffic by a vertical element or barrier such as a curb, bollard, or parking aisle. They can allow for one- or two-way bicycle travel on one or both sides of the roadway. • Examples: N Access Road • Existing Facilities in South City: 0.25 miles 359 FINAL – JUNE 2022 M Ap 4 360 THE SOUTH SAN FRANCISCO COMMUNITY17 FINAL – JUNE 2022 Existing Walking Network The transportation system for pedestrians in South City is made up of sidewalks, roadway crossings, separated paths, and a wide variety of amenities that improve the comfort and convenience of walking. Pedestrian infrastructure elements include the following: Sidewalks – Sidewalks form the backbone of the pedestrian transportation network, forming the primary paths for people walking from home to work, transit, school, shopping, and other needs. The 2013 Pedestrian Master Plan identified sidewalk gaps throughout the city, primarily east of US-101. Other areas with sidewalk gaps included El Camino Real, Westborough Boulevard, Hickey Boulevard, Junipero Serra Boulevard, Gellert Boulevard, Chestnut Avenue, Hillside Boulevard, King Drive, and Carter Drive. Missing sidewalks can be seen in Map 5. Curb Ramps – Curb ramps provide access to sidewalks and paths for people who use wheelchairs, and are helpful to people pushing strollers or who may have difficulty stepping onto a raised curb. The Americans with Disabilities Act (ADA) requires the installation of curb ramps with all new sidewalk installations and retrofits. Curb ramps may be placed at each end of the crosswalk (perpendicular curb ramps), or between crosswalks (diagonal curb ramps). Detectable warnings (truncated domes) must be used to assist sight-impaired pedestrians in locating the curb ramp. Crosswalks – Crosswalks are a legal extension of the sidewalk and provide guidance for pedestrians who are crossing roadways by defining and delineating their path of travel. Crosswalks are not required to be marked. However, marked crosswalks alert drivers of a pedestrian crossing point and increase yielding. Signals and Beacons – Traffic signals at intersections are a critical element for pedestrians, providing a clear indication of the crossing. Pedestrian signal heads provide an indication of appropriate times to cross a signalized intersection. Enhancements such as countdown timers, leading pedestrian intervals, and audible signals can help people cross more safely. Recent pedestrian-focused signal innovations include rectangular rapid flashing beacons (RRFB), and other 361 ACTIVE SOUTH CITY18 FINAL – JUNE 2022 pedestrian-activated warning devices that flash an alternating pattern, highlighting the presence of pedestrians. These are typically installed midblock or at uncontrolled minor intersections. Pedestrian hybrid beacons (PHB), also known as high-intensity activated crosswalk (HAWK) signals, provide an enhanced pedestrian-activated signal that fully stops traffic. These are typically used for crossings of arterials and other major roads. These signals provide a solid red stop phase and a flashing phase, indicating that drivers should stop before continuing again. There are currently no PHBs in South San Francisco, though Caltrans has installed PHBs in a number of locations along El Camino Real. Pedestrian Support Facilities – Pedestrian support facilities improve the comfort of the walking environment. Examples include pedestrian-scale lighting on sidewalks and paths, bus stop amenities (e.g., shade structures and benches), enclosure and landscaping (e.g., trees and planters), and trash receptacles. People are less likely to walk to destinations or use public transit without amenities that could provide needed comfort to the walking experience. The quality of pedestrian facilities across the city varies greatly. Most of the city has sidewalks or side paths adjacent to streets, though there are some exceptions. As noted previously, the 2013 Pedestrian Master Plan compiled a list of missing sidewalks (shown in Map 5). Some of these have been addressed since the previous plan. Some areas, such as downtown, have better quality pedestrian facilities, while others like the East Side and Lindenville have many instances of missing and broken sidewalks. Much of the city also has rolled curbs and faces challenges with vehicles parking on the sidewalk as a result of the rolled curbs. 362 FINAL – JUNE 2022 M Ap 5 363 ACTIVE SOUTH CITY20 FINAL – JUNE 2022 Existing Programs and Policies The City currently offers a number of programs to South City residents and visitors, mainly through the Public Works and Parks and Recreation departments. VISION ZERO POLICY On February 24, 2021, the City Council of South San Francisco adopted Vision Zero as a policy direction for South San Francisco, to include the development of a Vision Zero Action Plan aimed at eliminating traffic deaths and severe injuries on city streets through proven practices. These practices include the four Es: • Evaluating traffic crash data to identify the most serious safety issues • Engineering and delivering safety improvement projects • Enforcing traffic laws to reduce unsafe behaviors like speeding, red- light running, and driving under the influence • Educating the community on safe practices for all modes of travel (walking, bicycling, and driving) As part of the development of a Vision Zero Action Plan, an additional E for equity would be involved to further address the needs of diverse groups of people in South San Francisco. To a large extent, the City is already implementing many of the best practices identified in Vision Zero programs. For example, recent capital improvement projects included specific elements to address safety for bicycles (installation of protected bicycle lanes) and pedestrians (bulb-outs or curb extensions to reduce crossing distance at certain streets). LOCAL ROAD SAFETY PLAN The City of South San Francisco is currently preparing a Local Road Safety Plan with the following vision, goal, and objectives: • Vision: Support the California vision of moving toward significantly reducing fatalities and serious injuries for all road users. • Goal: Identify transportation safety initiatives (projects and programs) and partnerships under the 5 Es of traffic safety to continue reducing fatalities and serious injuries in South San Francisco. • Objectives: »Identify major contributing factors to crashes and define priority locations for roadway safety improvements including pedestrian, bicycle, and vehicular modes of travel. »Identify cost-effective countermeasures and safety investments that can be applied systemically (e.g., flashing yellow arrows, retroreflective backplates, and leading pedestrian intervals). 364 THE SOUTH SAN FRANCISCO COMMUNITY21 FINAL – JUNE 2022 »Promote safe, equitable, and multimodal mobility opportunities. »Define safety projects that are data driven for future Highway Safety Improvement Program (HSIP) and other program funding consideration while providing potential grant funding sources and opportunities. »Document South San Francisco’s procedures for ongoing crash data monitoring. During the Local Road Safety Plan process, crash data will be used to identify citywide safety trends, high-crash locations, and locations with unusual crash patterns or high crash severities, and to develop recommendations to meet the goal of reducing fatalities and severe injuries. BART WALK AND BICYCLE NETWORK GAP STUDY The 2020 Walk and Bicycle Network Gap Study conducted assessments of all BART station areas and developed walking and bicycling recommendations focused on a quarter-mile radius from the station. This Active South City plan supports recommendations identified in the BART study for both the South San Francisco and San Bruno Stations. HIKING AND WALKING PROGRAMS The Parks and Recreation department hosts hiking and walking programs at Sign Hill and around the city to encourage community members to learn about natural resources in South City and incorporate movement and physical activity into their daily lives. STREETS ALIVE! PARKS ALIVE! Streets Alive! Parks Alive! is an annual event celebrating parks and public spaces. Past events have occurred in Orange Park and encouraged the use of parks and public streets. The event offers a number of activities, such as a youth bicycle course and bicycle helmet giveaways. SAFE ROUTES TO SCHOOL PROGRAM Historically, the City has received grants to support Safe Routes to School (SRTS) programs in South City schools. While the City does not currently have dedicated funding, staff still support school safety audits and walking school bus programs with South San Francisco Unified School District. SHARED MOBILITY SERVICES The city previously had a pilot bike share program with Lime e-assist bikes in addition to ongoing carpooling and shuttle services. Lime is no longer offering bike share services. 365 ACTIVE SOUTH CITY22 FINAL – JUNE 2022 Challenges and Opportunities to Walking and Biking in South City This section reviews the challenges and opportunities of the city’s bicycle and pedestrian network by considering and analyzing the city’s demographics, existing bicycling and walking networks, and several measures of the need for walking and bicycling improvements. Citywide Connectivity – One of the main challenges is the lack of seamless and direct bicycle connections across the street network. Significant barriers like freeways and surface highways, railroad tracks, and the topography create gaps in the street network that make travel difficult for bicyclists and pedestrians alike. Bicycle needs are compounded by the relative lack of high-quality bicycle facilities. Increasing the number of on- and off-street high- quality bicycle routes, especially within major transportation corridors, will help bicyclists navigate through the city street network with more ease and efficiency. New and improved crossings of freeways, major arterials, the Caltrain tracks, and other major transportation facilities will help knit the city together by providing safer and more comfortable routes for people walking and bicycling. Map 6 shows access across major highway and rail barriers in South City. Neighborhood Accessibility – Many neighborhoods lack low-stress bicycle and pedestrian access routes to major destinations such as transit, parks, schools, and nearby neighborhoods. To gauge how accessible pedestrian and bicycle networks are to the general public, the Level of Traffic Stress (LTS) analysis measures the stress level of the city’s bikeways and walkways. LTS is a vital indicator of the nature of the user experience and perceived comfort while traveling. Traffic stress is the perceived sense of danger associated with riding in or adjacent to vehicle traffic and walking along and crossing streets. Studies have shown that traffic stress is one of the most significant deterrents to bicycling and walking. The less stressful—and therefore, more comfortable—a facility is, the wider its appeal to a broader segment of the population.1 Pedestrian and bicycle networks will attract more significant portions of the population if they are designed to reduce the stress associated with potential motor vehicle conflicts and if they connect people walking and bicycling where they want to go. 1 Roger Geller, City of Portland Bureau of Transportation. Four Types of Cyclists. http:// www.portlandonline.com/transportation/ index. cfm?&a=237507. 2009; 2 Dill, J., McNeil, N. Four Types of Cyclists? Testing a Typology to Better Understand Bicycling Behavior and Potential. 2012. 366 FINAL – JUNE 2022 M Ap 6 367 ACTIVE SOUTH CITY24 FINAL – JUNE 2022 TYPES OF BICYCLISTS Research indicates that the majority of people in the United States (56–73%) would be willing to consider using a bicycle if dedicated bicycle facilities were provided. However, only a small percentage of Americans (1 –3%) are willing to ride if no facilities are provided.2 This research into how people perceive bicycling as a transportation choice has indicated that most people fall into one of four categories, illustrated on the next page. LEVEL OF TRAFFIC STRESS OVERVIEW To better meet the needs of the “interested, but concerned” bicyclist, 2 Roger Geller, City of Portland Bureau of Transportation. Four Types of Cyclists. http:// www.portlandonline.com/transportation/ index. cfm?&a=237507. 2009; 2 Dill, J., McNeil, N. Four Types of Cyclists? Testing a Typology to Better Understand Bicycling Behavior and Potential. 2012. planners developed the Bicycle Level of Traffic Stress (Bicycle LTS) analysis as an objective, data-driven evaluation model to help identify streets with high levels of traffic stress.3 The analysis uses roadway network data (i.e., posted speed limit, street width, number of travel lanes, intersection conditions, presence and character of bikeway facilities, and land use context) to determine bicyclist comfort levels. The combination of these criteria creates four levels of traffic stress for the existing roadway network. Lower numbers indicate less stress and higher levels of comfort for people on bicycles. LTS 1 and 2 roads are typically the roadways that appeal to the “interested, but concerned” bicyclists. 3 The LTS analysis used for Santa Clara is from the 2018 VTA Countywide Bicycle Plan. LTS 1: All Ages and Abilities LTS 1 includes off-street shared-use paths and some very low-stress roadways suitable for all ages and abilities. On larger roads, only Class IV separated bikeways that physically separate bicyclists from traffic are considered Bicycle LTS 1 facilities. Quiet residential streets can also be considered LTS 1 facilities. LTS 2: Average Adult LTS 2 includes roadways that are comfortable enough for the mainstream adult population to bike on. LTS 2 facilities are typically roadways with lower traffic volumes and slower vehicle speeds. Busier residential streets and some collector streets can be classified as LTS 2. Larger streets that have bicycle facilities can also be considered LTS 2. 368 THE SOUTH SAN FRANCISCO COMMUNITY25 FINAL – JUNE 2022 LTS 3: Confident Adult LTS 3 includes roadways that are likely to be comfortable for an experienced, confident bicyclist. LTS 3 streets have moderate traffic volumes and higher speeds. Corridors with bicycle facilities that provide insufficient separation from traffic are commonly considered LTS 3. LTS 4: Fearless Adult LTS 4 includes roadways that are typically ridden by strong or fearless bicyclists. LTS 4 corridors have high volumes of traffic and fast vehicle speeds. Even some corridors with moderate traffic volumes and speeds may be considered LTS 4 if there are no bicycle facilities present. While this typology is typically applied to bicyclists, similar typologies can apply to pedestrians as they walk and travel along different types and sizes of roadways. For pedestrians, roadways with multiple lanes, intersections with free-right turn lanes, highway interchanges, and similar areas are some of the highest-stress pedestrian facility types. The results of the LTS analysis are shown in Map 7. 369 FINAL – JUNE 2022 M Ap 7 370 THE SOUTH SAN FRANCISCO COMMUNITY27 FINAL – JUNE 2022 Roadways with high LTS ratings isolate neighborhoods from each other in South San Francisco. In addition, many destinations are located on the fringes of each neighborhood, along collector and arterial roads with high LTS ratings. This makes bicycle and pedestrian travel to destinations undesirable for neighborhood residents who may feel intimidated, unsafe, and unwelcome beyond the realm of low-stress residential streets. In addition to integrating the needs of bicyclists and pedestrians into major and high-stress roads, an essential need is to provide neighborhood traffic calming— bicycle boulevards, street greening and beautification tools, and wayfinding—to improve access to destinations. BICYCLE AND PEDESTRIAN COLLISION ANALYSIS Enhancing roadway intersections in pedestrian-focused areas such as downtown, and at freeway crossings and major roads, can help improve conditions for bicyclists and pedestrians in South City. Pedestrian- and bicycle-involved collisions were analyzed between 2013 and 2017 (the most recent set of complete data available when this plan process started). In this five-year analysis period, there were 200 collisions that involved either a pedestrian (126) or a bicyclist (75). Roughly two-thirds of these collisions involved pedestrians. There were five fatalities during this period, all pedestrians. Drivers failing to yield to pedestrians were identified as the cause of about 60% of pedestrian-related collisions. Bicycle- and pedestrian-involved collisions occurred throughout the city, but were concentrated along several higher-stress corridors: • El Camino Real • Grand Avenue • Linden Avenue • Spruce Avenue • Airport/Bayshore Boulevards LTS 1 off-street shared-use paths are suitable for all ages and abilities. 371 ACTIVE SOUTH CITY28 FINAL – JUNE 2022 The locations of pedestrian- and bicycle- involved collisions and fatalities are shown in Map 8. As part of the City’s Vision Zero efforts, a High Injury Network (HIN) was developed identifying roadway corridors in the city that had the highest percentage of serious and fatal crashes. The HIN map is included in this plan in Map 9. Many of the city’s bicycle and pedestrian collisions occurred in high traffic volume locations, such as those previously mentioned. Providing additional safety measures for bicyclists and pedestrians at major conflict areas will help integrate their needs in a network that is primarily designed for vehicle traffic. Such safety measures can include high-visibility crosswalks, curb extensions and reduced corner radii, traffic calming techniques, pedestrian-level street lighting, reduced street widths, leading pedestrian and bicycle signal intervals, and more. Making these types of safety improvements can also bring driver awareness to the needs of bicyclists and pedestrians and can help change the perspective on what is needed to better accommodate the needs of all roadway users. Growing Demand – New residential development and continued growth of biotechnology and other industries creates a need to provide more numerous and varied sustainable transportation options to help residents and employees access transit, work, and other destinations. Most areas of South City are expected to experience an increase in trips across all modes for all trip purposes by 2040. The area east of US-101 and the area south of Railroad Avenue between El Camino Real and US-101 are expected to have the greatest increase in trips High-visibility crosswalks are a safety measure that can protect pedestrians crossing the street. 372 FINAL – JUNE 2022 MAp 8 373 FINAL – JUNE 2022 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!! ! !!!! ! !!!!!!!!!!!!!!! !!! ! ! ! ! ! !!!!!!! ! !!! !! !!! ! !!!!!! !!!!!!!!! ! ! !!!!!!! ! ! ! !!!! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !!! ! !!!!!!!!!!!!!!!!!!!!!!!!! ! ! !!!Mission Rd Orange AveRailroad Ave Miller Ave San Francisco Bay FerryTerminal San Bruno CreekColma Creek AirportBlvdChestnut AveE Grand Ave Grand Ave Oyster Point Blvd SAi rpor t Bl v d H illsid e B lv d F o rbes Blvd GatewayB lvdDNAWaySisterCitiesBlvd El C a min o Re al J uni pe r o S e r r a Bl v dW estb oroughBlvdC alla n Blv d H i c k e y B l v d SpruceA v e S Linden AveUtah AveSSpruceAveGellertBlvd &'380 &'280 £¤35 £¤82 £¤101 0 ½¼Miles Transpor tation Priority Layers Source: Transportation Injur y Mapping System (TIMS) collision data dated from 1/1/2015 to 12/31/2019 Complete Streets Opportunities High Injury Network 1/8 mile school & community zone 1/5 mile transit zone !!!!City Limits 1/8 Mile School & Community Zone City Limits High Injury Network Complete Streets Opportunities HIGH INJURY NETWORK ACTIVE SOUTH CITY Source: Draft General Plan, November 2021. Collisions from Transportation Injury Mapping System 2015-2019 IMILES0.50.250 1/5 Mile Transit Zone M Ap 9 374 THE SOUTH SAN FRANCISCO COMMUNITY31 FINAL – JUNE 2022 Connecting People to Places in South City South San Francisco is home to many community destinations, including schools, parks, transit stations, retail areas, and trails. These destinations are spread throughout the city but typically are along larger collector or arterial streets. Additionally, the area east of US-101 is a significant employment hub attracting workers from across the Bay Area and beyond. SUPPORTING NEIGHBORHOODS The transportation landscape is unique within each neighborhood as each has a different layout, destinations, and barriers. Barriers are important to understand at the neighborhood level because they create a unique transportation environment for each area. These barriers can limit crossing opportunities and discourage people from making active trips, both internally and across neighborhoods. Most of the existing highway and rail crossings are not well designed for pedestrians and bicyclists with very limited or no dedicated facilities. For example, an elderly resident may hesitate to walk to downtown from Sign Hill, not because the distance is too far, but because they cannot walk back up the hill easily. This same resident may be comfortable using an e-bike, however. Someone living in Westborough may want to bike to the Caltrain station but is not currently comfortable crossing three highways (I-280, SR-82, and US-101) to get there. Improvements to key components of South City’s infrastructure have the potential to unlock inter-neighborhood trips for residents who would otherwise be uncomfortable taking such trips, creating access to community destinations in other parts of the city that were otherwise inaccessible or accessible only by a vehicle trip. Walking and bicycling improvements can also transform trips within neighborhoods. Important destinations, including parks, schools, and libraries are community hubs used by residents of all ages and cultures. Ensuring that these destinations are highly accessible for everyone will help create a more vibrant, active, and healthier community. Fostering comfortable connections to local destinations can also help transform short vehicle trips into active trips. Improved local and crosstown connections create a network of enhanced pedestrian and bicycle facilities that will improve safety, generate additional active trips, produce more active residents, and link community destinations together across barriers and neighborhoods. 375 ACTIVE SOUTH CITY32 FINAL – JUNE 2022 Considering Various Trip Types As major destinations and residential neighborhoods are spread across South San Francisco, residents, workers, and visitors commonly travel across neighborhoods. There are many common types of trips that are made throughout the city: • Trips to parks, trails, and community centers • Trips to transit (BART, Caltrain, and Oyster Point Terminal) • Trips to schools and libraries • Trips to commercial centers • Trips across freeways People may have to travel across and along higher-stress streets or use routes with significant out-of-direction travel to avoid higher-stress areas while traveling through South San Francisco. Existing low-stress bikeways can be seen in Map 10. The only current low-stress bicycle facilities in South City are existing trails. While trails do connect to some of these major destinations, low-stress access is only available for residents who live close to the trail. For other destinations, like the library, schools, and downtown commercial centers, there are no low-stress facilities nearby. Chapter 4 further examines these trip types. 376 FINAL – JUNE 2022 M Ap 10 377 34 FINAL – JUNE 2022 03 Community Engagement 378 FINAL – JUNE 2022 COMMUNITY ENGAGEMENT35Engaging the South City community has been a priority for the Active South City’s current planning efforts. Since this project kicked off in July 2018, a variety of outreach opportunities have been used to seek input from diverse South San Francisco residents and community members. The project team used a variety of outreach formats to inform community members about the development of this bicycle and pedestrian plan. Pop-Up Events Throughout the process, six mobile workshops were held to share information and receive comments and feedback. Mobile workshops allowed the project team to go out into the community to bring plan updates and receive feedback from community members at popular locations and community events around the city. These mobile workshops aimed to reach as many residents as possible by trying to Community Engagement intercept them in their daily lives at places such as festivals, transit stations, libraries, and parks and festivals. Online Engagement South City residents could provide feedback online at two points in the process. Early in the process, South City community members were asked to identify barriers to walking and biking on an online interactive map, which collected over 250 comments. After draft recommendations were developed, community members could provide feedback on the proposed recommendations through a similar online web tool that allowed people to comment on, “like,” or “dislike” recommendations and see the comments of fellow residents. Committees and Commissions The project team brought project updates to and solicited input from a number of City committees and commissions, informing important decision-makers of progress and coordinating with other ongoing projects. These groups included the following: • Bicycle and Pedestrian Advisory Commission • General Plan Advisory Committee • Planning Commission • City Manager’s Office • San Mateo County representatives (Bicycle and Pedestrian Master Plan Coordination) 379 FINAL – JUNE 2022 Outreach Timeline FALL 2018 SPRING 2019 EXISTING CONDITIONS REVIEW “Las Fiestas Patrias” (Sep 16, 2018) Concert in the Park (Sep 22, 2018) BPAC Meeting (Sep 2018) South City BART Station (Nov 7, 2018) Trivia Night at Armstrong Brewery (Nov 14, 2018) City Council (February 13, 2019) Library Week “Meet the BPAC” (April 10, 2019) WINTER 2019 SUMMER 2021 RECOMMENDATION REVISIONS AND PRIORITIZATION Santa Comes to Town (Dec 7, 2019) General Plan Community Advisory Committee (Dec 10, 2019) Planning Commission Meeting (Dec 19, 2019) BPAC Meeting (Jan 2020) San Mateo County Bicycle and Pedestrian Master Plan Meeting (Jan 31, 2020) BPAC Meeting (Feb 2020) SUMMER 2019 FALL 2019 NEEDS ANALYSIS AND PLAN RECOMMENDATIONS South City Health Fair (Nov 10, 2019) BPAC Meeting (Nov 2019) BPAC Meeting (June 2019) JULY 2018 PROJECT KICKOFF FALL 2021 SUMMER 2022 DRAFT AND FINAL PLAN BPAC Meeting (Feb 2022) BPAC Meeting (May 2022) 380 FINAL – JUNE 2022 COMMUNITY ENGAGEMENT37What Did We Hear? Overall, this is what South City community members want: Better connections to the East-of-101 neighborhood. Currently, there are walking and biking barriers to getting to the East- of-101 area, with only three access points. Community members want to be able to access jobs and recreational opportunities along the Bay Trail. Improve trail access and connectivity. Overall, community members were interested in getting more transportation opportunities away from busy streets. Residents were interested in expanding the Centennial Way Trail and improving access to the Bay Trail. Improved biking conditions, especially on arterials. South San Francisco has a number of large arterials that are barriers to biking but offer the most direct route to people’s destinations. Based on community input, Sister Cities Boulevard, Grand Avenue, and Airport Boulevard are some of the most requested corridors for improved bicycling conditions. More biking and walking encouragement activities. Community members were interested in seeing more citywide programming encouraging residents and visitors to walk and bike for their local trips. Some mentioned that programs should focus on encouragement, rather than solely on enforcement, as those enforcement tactics are likely to most negatively impact youth and other vulnerable communities. Slow vehicle speeds around schools. Many residents and families with school-age children were concerned with high vehicle speeds around schools. South City has two high schools located near El Camino Real, a major regional thoroughfare. Community members were interested in recommendations that provided traffic calming effects and improved pedestrian crossings near all South City schools. Enhanced pedestrian comfort and amenities. People in South City would like to walk more than they do now. Many asked for amenities that would enhance pedestrian comfort, such as placing benches and bus shelters near community centers and libraries. Frequent benches help seniors and others with mobility limitations by providing more frequent resting places during their walks. Community members were also interested in adding more green space into the pedestrian experience, citing examples like the existing parklets and other small neighborhood parks. 381 38 FINAL – JUNE 2022 04 Recommendations 382 FINAL – JUNE 2022 RECOMMENDATIONS39Built on the needs analysis and public outreach process, Chapter 4 presents the recommended bicycle and pedestrian networks for Active South City. Recommendations Bicycle Network Recommendations This plan aims to create a comfortable and connected bicycle network that gets people where they want to go. In order to do this, the City will implement a number of different bikeway types suitable to different roadway characteristics found throughout the city. This section outlines the different types of bikeways and supporting amenities that South City could install. Dedicated bikeways also serve low speed micromobility devices such as scooters, and help ensure those devices are not improperly ridden on sidewalks. Bikeways Toolbox Certain types of bikeways are better suited to different roadways, based on many considerations including how fast vehicles travel and how many vehicles use the road, roadway width, parking, and other types of transportation modes using the space. The following bikeways and bike amenities are part of South City’s bikeway toolbox. 383 ACTIVE SOUTH CITY40 FINAL – JUNE 2022 Class I Shared-Use Path (trails) • Paths wholly separated from vehicle traffic and used by people walking and biking • Comfortable for people of all ages and abilities • Typically located immediately adjacent and parallel to a roadway or in its own independent right-of-way, such as within a park or along a body of water Class II Bike Lane • A dedicated lane for bicycle travel adjacent to traffic • Painted white lines and symbols demarcate the bicycle lane Class IIB Buffered Bike Lane • A dedicated lane for bicycle travel separated from vehicle traffic by a painted buffer • The buffer (typically two to three feet wide) provides more comfort for users by providing additional separation from moving vehicles and parked cars 384 RECOMMENDATIONS41 FINAL – JUNE 2022 Class III Bike Route • A signed bike route that people biking share with vehicles • Can include pavement markings (sharrows) • Comfortable only for people who are more confident biking Class IIIB Bicycle Boulevard • Calm, local streets where bicyclists have priority but share roadway space with motor vehicles • Shared roadway bicycle markings on the pavement, signs, and traffic calming features like speed humps and traffic diverters that slow down or reroute cars, keeping these streets more comfortable for bicyclists with less cut- through traffic • Comfortable for people with a broader range of comfort levels Class IV Separated Bikeway • An on-street bikeway physically separated from motor vehicle traffic by a curb, median, planters, parking, elevation or other barriers • Comfortable for people with a wider range of comfort levels 385 ACTIVE SOUTH CITY42 FINAL – JUNE 2022 Proposed Bicycle Network At full buildout, the proposed bicycle network would nearly double the existing mileage of bikeways, and add just over 20 miles of Class IV Separated Bikeways. Table 1 displays the existing and recommended bikeway mileage. In addition, the table shows the number of existing bikeways that will be upgraded to more comfortable and separated bikeways. Bicycle boulevard projects were grouped together based on proximity and network connectivity. A full list of the proposed bikeway segments can be found in Table 2 and Table 3. Map 11 shows the recommended bikeway projects. Existing Mileage Recommended Mileage Upgraded Mileage Full Buildout Mileage Class I Shared-Use Path 10.4 6.4 -16.8 Class II Bike Lane 14 4.8 10.7 8.1 Class IIB Buffered Bike Lane 3.1 4.6 0.7 7 Class III Bike Route 23.5 0.9 17.2 7.2 Class IIIB Bicycle Boulevard 0 11.9 -11.9 Class IV Separated Bikeway 0.2 21.6 -21.8 TOTAL 51.2 50.2 28.6 72.8 TAb LE 1 Recommended and Upgraded Bikeways 386 FINAL – JUNE 2022 M Ap 11 387 ACTIVE SOUTH CITY44 FINAL – JUNE 2022 TAb LE 2 Recommended and Upgraded Bikeways Street Cross Street 1 Cross Street 2 Bikeway Class Mileage Airport Blvd Miller Ave Armour Ave IV 0.34 Airport Blvd Armour Ave Chapman Ave IV 0.23 Airport Blvd 2nd Ln S Airport Blvd IV 0.26 Airport Blvd 2nd Ln Miller Ave IV 0.17 Airport Blvd Chapman Ave Sister Cities Blvd IV 0.24 Airport Blvd Grand Ave Belle Aire Rd IV 1.03 Arroyo Dr Camaritas Ave El Camino Real IV 0.14 Bay Trail/Shaw/Tanforan Airport Blvd Huntington Ave I 0.91 Bayshore Blvd Sister Cities Blvd City limit IV 0.63 Bike/Ped Bridge Airport Blvd Poletti Way I 0.20 Centennial Way Trail Existing trail City limit I 0.21 Centennial Way Trail Connections Grand Ave El Camino Real I 0.15 Chestnut Ave El Camino Real Sunset Ave IV 0.66 Chestnut Ave Sunset Ave Hillside Blvd IV 0.28 Colma Creek Bay Trail Existing Bay Trail Utah Ave I 0.29 Colma Creek Service Road Harbor Way Colma Creek Trail III 0.09 Country Club Dr Alida Way El Camino Real IIB 0.13 DNA Way Existing facility Existing facility IIB 0.06 E Grand Ave Forbes Blvd End IV 1.18 E Grand Ave Trail Grand Ave Forbes Blvd IV 0.29 E Grand Ave Grand Ave Poletti Way I 0.20 Eccles Ave Forbes Blvd Oyster Point Blvd IIB 0.59 El Camino Real McLellan Dr Chestnut Ave IV 0.88 El Camino Real Westborough Blvd City limit IV 1.16 El Camino Real Lawndale Blvd City limit IV 0.70 Forbes Blvd E Grand Ave Allerton Ave IIB 0.68 Forbes Blvd DNA Way Allerton Ave IV 0.67 Gateway Trail E Grand Ave Oyster Point Blvd II 0.67 Gellert Blvd Westborough Blvd Shannon Dr IV 0.54 388 RECOMMENDATIONS45 FINAL – JUNE 2022 Street Cross Street 1 Cross Street 2 Bikeway Class Mileage Gellert Blvd King Dr Westborough Blvd IV 0.56 Gellert-Chateau I 0.06 Grand Ave Chestnut Ave Mission Rd IV 0.41 Grand Ave Chestnut Ave Spruce Ave IV 0.81 Grand Ave Spruce Ave Airport Blvd II 0.47 Grand Ave Bayshore Blvd/Airport Blvd E Grand Ave II 0.04 Gull Dr Forbes Blvd Oyster Point Blvd IV 0.25 Harbor Way E Grand Ave Railroad tracks/proposed trail III 0.20 Harbor Way Railroad tracks/proposed trail Littlefield Ave III 0.53 Haskins Way E Grand Ave North Access Road I 1.08 Hickey Blvd City Limit El Camino Real IV 0.57 Hillside Blvd Linden Ave Spruce Ave II 0.12 Hillside Blvd Lawndale Blvd Spruce Ave E IIB 1.79 Huntington Ave Spruce Ave Noor Ave II 0.27 Junipero Serra Blvd Avalon Dr City limit IV 2.12 Linden Ave Tanforan Ave Grand Ave II 1.06 Littlefield Ave E Grand Ave Utah Ave IV 0.38 Littlefield Ave Harbor Way Proposed trail III 0.03 McLellan Dr El Camino Real Mission Rd IIB 0.17 Mission Rd Chestnut Ave Lawndale Blvd I 0.23 Mission Rd Chestnut Ave Lawndale Blvd IIB 0.94 Near Cabot Rd Allerton Ave E Grand Ave I 0.61 Near Eccles Ave & Gull Dr E Grand Ave Oyster Point Blvd I 0.79 Near Harbor Way E Grand Ave Littlefield Ave I 0.84 Oak Ave Mission Rd Grand Ave IV 0.13 Oak Ave Extension El Camino Real Oak Ave IV 0.21 Orange Ave Centennial Way Trail Railroad Ave IIB 0.26 Oyster Point Blvd Sister Cities Blvd Gateway Blvd II 0.27 Poletti Way Caltrain Station Tunnel Oyster Point Blvd IV 0.83 Poletti Way Oyster Point Blvd Bay Trail I 0.83 389 ACTIVE SOUTH CITY46 FINAL – JUNE 2022 Street Cross Street 1 Cross Street 2 Bikeway Class Mileage Produce Ave/new road Airport Blvd/San Mateo Ave Utah Ave extension IV 0.38 Railroad Ave Orange Ave Linden Ave IV 0.74 S Spruce Ave N Canal St Railroad Ave IV 0.15 S Spruce Ave Centennial Way N Canal St IV 0.45 S Spruce Ave El Camino Real Centennial Way IV 0.31 San Mateo Ave Airport Blvd S Sirport Blvd II 0.78 Sister Cities Blvd Hillside Blvd Airport Blvd IV 0.89 Sneath Ln extension Huntington Ave S Linden Ave II 0.34 Sylvester Rd E Grand Ave End IV 0.19 Utah Ave US-101 Littlefield Ave IV 0.59 Utah Ave San Mateo Ave US-101 II 0.29 Victory Ave S Spruce Ave S Linden Ave II 0.34 W Orange Ave Westborough Blvd Library Driveway II 0.13 W Orange Ave Library Driveway Fairway Dr IV 0.03 W Orange Ave Library Driveway Fairway Dr III 0.03 Westborough Blvd Skyline Blvd Junipero Serra Blvd IV 1.19 Westborough Blvd Junipero Serra Blvd W Orange Ave IV 1.05 390 RECOMMENDATIONS47 FINAL – JUNE 2022 TAb LE 3 Proposed Bicycle Boulevards by Groups Bicycle Boulevard Group Street Start Extent End Extent Mileage Evergreen/Holly Crestwood Dr Evergreen Dr Holly Ave 0.26 Evergreen Dr Mission Rd Miller Ave 0.63 Holly Avenue Mission Rd Hillside Blvd 0.72 Miller Ave Evergreen Dr Holly Ave 0.30 Alta Loma/Buri Buri Alta Loma Dr Newman Dr Del Monte Ave 0.18 Arroyo Dr Junipero Serra Blvd Camaritas Ave 0.85 Camaritas Ave Westborough Blvd Arroyo Dr 0.10 Clay Ave Clay Park Junipero Serra Blvd 0.37 Clay Ave Junipero Serra Blvd Newman Dr 0.03 Del Monte Ave Arroyo Dr Alta Loma Dr 0.95 Newman Dr Clay Ave Alta Loma Dr 0.07 Orchid Dr Alta Loma Park McLellan Dr 0.09 San Felipe Ave Newman Dr Alta Loma Dr 0.47 Greendale Galway Dr Westborough Blvd Greendale Dr 0.33 Greendale Dr Callan Blvd Callan Blvd 1.00 Shannon Olympic Dr Westborough Blvd Shannon Dr 0.27 Shannon Dr Olympic Dr Gellert Blvd 0.64 Avalon Avalon Dr City limit Alhambra Rd 0.58 Hazelwood Dr Rosewood Dr El Camino Real 0.52 Ponderosa Rd Alhambra Rd Fairway Dr 0.53 West Orange Fairway Dr Ponderosa Rd W Orange Ave 0.38 W Orange Ave Fairway Dr Centennial Way Trail 0.62 Orange/Canal Magnolia Ave Park Way Railroad Ave 0.51 N Canal St Orange Ave Linden Ave 0.79 Orange Ave Railroad Ave Park Way 0.51 Spruce Spruce Ave Hillside Blvd Sister Cities Blvd 0.21 391 ACTIVE SOUTH CITY48 FINAL – JUNE 2022 Bicycle Support Facilities Building a network of connected and low-stress bikeways is the first step in supporting existing bicyclists and attracting more people to bicycle in South City. To ensure an enjoyable trip from beginning to end, supporting infrastructure is needed at intersections to make crossing easier and safer, wayfinding signs along the way to help guide people to their destinations, and appropriate and secure parking once you reach your destination to park your bicycle. BICYCLE-FRIENDLY INTERSECTIONS • Intersections designed to provide additional separation, comfort, and safety for people biking and walking. • Treatments can include bike boxes, signal priority, curb extensions, or islands to separate bicyclists from turning motorists. • Ideal for locations with conflicts between people driving, walking, and biking. WAYFINDING ELEMENTS • Directional signage and distance markers directing people to nearby destinations on preferred routes. • Can include customized signage and public art that reflects the character of different neighborhoods within South San Francisco, adding placemaking elements. BIKE PARKING • Includes curbside sidewalk racks, in-street corrals, bike lockers, or bike stations. • Bicycle racks provide short-term dedicated parking outdoors. Racks can be custom shapes and colors to match surrounding developments. Customized racks should still meet minimum safety, locking, and durability standards. • Bicycle lockers provide long-term secure parking at high-demand locations like employment sites and transit centers. • Bicycle stations provide long-term indoor or enclosed outdoor parking typically near transit and can be staffed or self-serve. 392 RECOMMENDATIONS49 FINAL – JUNE 2022 Bicycle-friendly intersection with additional bicycle separation.Bicycle-friendly intersection with bike box. Bicycle racks provide short-term parking.Wayfinding directs people to nearby destinations. 393 ACTIVE SOUTH CITY50 FINAL – JUNE 2022 Pedestrian Network Recommendations The recommended pedestrian improvements look to design pedestrian environments that are comfortable and accessible, and reduce the risk of pedestrian-involved collisions. Moreover, creating more comfortable walking environments will help sustain a healthy South City community. PEDESTRIAN FOCUS AREAS Identified Pedestrian Focus Areas highlight important corridors in the city that support walking and are currently considered high stress. These areas are identified in Map 12, which identifies areas where the City should focus on sidewalk, crossing, amenities, and other pedestrian infrastructure improvements. PEDESTRIAN SPOT IMPROVEMENTS This plan identifies spot improvements for 40 intersection crossings and other locations, primarily within the Pedestrian Priority Areas. Each location has recommendations that will improve the comfort and safety of pedestrians. These improvements are listed in Table 4 . Rectangular Rapid Flashing Beacon (RRFB) 394 RECOMMENDATIONS51 FINAL – JUNE 2022 TAb LE 4 Pedestrian Spot Improvements Location Improvement Mission and Lawndale/ McLellan Upgrade all crosswalks to high-visibility crosswalks. Construct curb extensions at all four corners. Provide leading pedestrian intervals for all crossings. Construct sidewalks on the west side of McLellan south of Mission Rd. El Camino Real and McLellan Upgrade all crosswalks to high-visibility crosswalks. Install a high-visibility crosswalk at the western ECR approach. Provide a leading pedestrian interval for the ECR crossings. Construct curb extensions. McLellan and BART Upgrade existing crosswalks to high-visibility crosswalks. Install leading pedestrian intervals at all crossings. Build curb extensions at the eastern corners. El Camino Real and BART Straighten the crosswalk across the northern approach. Upgrade both crosswalks to high-visibility crosswalks. Provide a leading pedestrian interval. Airport and Baden Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, bicycle detection, and/or traffic circles. Airport and Gateway Upgrade existing crosswalks to high-visibility crosswalks. Construct median refuge islands at the west, east, and south approaches. Remove slip lane from southern approach. Airport Blvd and San Mateo Ave Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles Airport Blvd and Railroad Undercrossing Improve lighting and maintenance in existing sidewalk pedestrian tunnels beneath railroad. Arroyo and Alta Loma Construct curb extensions on both sides of the crosswalk. Construct a median refuge island. Install an RRFB. Install a high visibility crosswalk across Alta Loma Drive. Chestnut and Commercial Intersection design study - traffic signal or roundabout Chestnut and Grand Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles Chestnut and Hillside Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles Chestnut and Mission Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles Crestwood/Evergreen Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, red curb, crossing guards/traffic control, leading pedestrian intervals, pedestrian-only phases, and extended crossing time Crestwood/Ferndale Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, red curb, crossing guards/traffic control, leading pedestrian intervals, pedestrian-only phases, and extended crossing time E Grand/Sylvester Implement ped crossing East Grand and Forbes Upgrade all crosswalks to high-visibility crosswalks. Install curb extensions at the northwest, northeast, and southeast corners. Install a curb extension at the southwest corner. Install pedestrian refuge islands across E Grand Avenue. El Camino Real and Arroyo & Arroyo and Del Paso Remove the crosswalk at Del Paso Drive across Arroyo Drive; close gap in median and remove yield paddle. Provide a leading pedestrian interval for ECR crossings. Consider curb extensions at the northern and southeast corners. 395 ACTIVE SOUTH CITY52 FINAL – JUNE 2022 Location Improvement El Camino Real and Kaiser Construct sidewalks on the south side of ECR from the bus stop to the bend in Del Paso Drive. Build sidewalk between ECR and Del Paso. Redesign the pedestrian refuge island in the western ECR crossing. Provide a leading pedestrian interval for the ECR crossing. El Camino Real and Orange Straighten the southern crosswalk across ECR. Create pedestrian refuge islands for the ECR crossings. Upgrade all four crosswalks to high visibility crosswalks. Provide a leading pedestrian interval for the ECR crossing. El Camino Real and Spruce Upgrade all four crosswalks to high-visibility crosswalks. Construct pedestrian refuge islands for the two ECR crossings. Provide a leading pedestrian interval for the ECR crossings. Consider curb extensions at all four corners. El Camino Real and Ponderosa Construct sidewalks on the eastern side of ECR between Country Club Drive and Ponderosa. Upgrade all three marked crosswalks to high-visibility crosswalks. Provide a leading pedestrian interval for the ECR crossings. Construct median refuge islands for the ECR crossings. Evergreen/Baywood Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, red curb, crossing guards/traffic control, leading pedestrian intervals, pedestrian-only phases, and extended crossing time Forbes and Eccles Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles Forbes and Gull Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles Gellert and Westborough Square access Consider improvements such as curb extensions, crossing guards/traffic control, high-visibility crosswalks, leading pedestrian intervals, pedestrian-only phases, and extended crossing times Grand and Airport Blvd Remove free right turn lane. Upgrade two marked crossings to high-visibility. Consider pedestrian-only phase. Construct a pedestrian refuge island at the Airport Boulevard approach. Grand and Cypress Install advance yield markings and signs for the Grand Avenue crossings. Grand and Gateway Upgrade all crosswalks to high-visibility crosswalks. Remove free right turn lanes at northwest and southeast corners. Install pedestrian refuge islands in all crossings. Install curb extensions at all four corners. Grand and Linden Install advance stop markings at all approaches. Provide a leading pedestrian intervals for all crossings. Grand and Magnolia Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, crossing guards/traffic control, pedestrian-only phasing, extended crossing times, and/or traffic circles Grand and Maple Install advance stop markings at all approaches. Provide a leading pedestrian intervals for all crossings. Grand and Mission Upgrade both crosswalks to high-visibility crosswalks. Extend medians and create pedestrian refuge islands. Grand and Orange Upgrade all crosswalks to high-visibility crosswalks. Consider installing curb extensions at all four corners. Provide a leading pedestrian interval for the crossings of Grand Avenue. Grand and Roebling Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, bicycle detection, and/or traffic circles Grand and Walnut Install advance yield pavement markings and signs. Grand and Willow Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb 396 RECOMMENDATIONS53 FINAL – JUNE 2022 Location Improvement Grand mid-block crossings between Linden and Maple Install advance yield pavement markings and signs. Hickey and El Camino Real Upgrade all crosswalks to high-visibility crosswalks. Straighten the northern ECR crosswalk. Install a high-visibility crosswalk across the southern ECR approach (push back the northbound stop bar and median to create a straight crossing). Provide a leading pedestrian interval for the ECR crossings. Hickey and Hilton Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, bicycle detection, and/or traffic circles Holly Ave/ Westview/Villa Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Junipero Serra and Arroyo Construct sidewalks on the western (highway) side of Junipero Serra Boulevard to Arroyo Drive. Install a HAWK beacon at JSB/ Arroyo Drive. Junipero Serra and Avalon Mark high-visibility crosswalks across Valverde Drive. Construct sidewalks on the eastern (golf course) side of JSB to Avalon Drive. Mark a high-visibility crosswalk across the eastern approach of Avalon Drive/JSB. Junipero Serra and Hickey Remove the free right turn lane at the southeast, southwest, and northwest corner. Upgrade all crosswalks to high visibility crosswalks. Provide leading pedestrian intervals for both crosswalks. Construct pedestrian refuge islands. Junipero Serra and King Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles Linden and 6th Ln Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Linden and Airport Blvd Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles Linden and Armour Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, red curb, crossing guards/traffic control, leading pedestrian intervals, pedestrian-only phases, and extended crossing time Linden and California Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Linden and Commercial Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Linden and Lux Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Linden and Miller Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Linden and N Canal Construct sidewalks on one or both sides of the Colma Creek bridge. Install appropriate curb ramps. Mark a crosswalk across S Canal street if sidewalks are present on the west side. Linden and Tamarack Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Maple and School Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb 397 ACTIVE SOUTH CITY54 FINAL – JUNE 2022 Location Improvement Miller and Holly Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, red curb, crossing guards/traffic control, leading pedestrian intervals, pedestrian-only phases, and extended crossing time Miller/Evergreen Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, red curb, crossing guards/traffic control, leading pedestrian intervals, pedestrian-only phases, and extended crossing time Miller/Ferndale Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, red curb, crossing guards/traffic control, leading pedestrian intervals, pedestrian-only phases, and extended crossing time Miller/Gardenside Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, red curb, crossing guards/traffic control, leading pedestrian intervals, pedestrian-only phases, and extended crossing time Mission and Sequoia Install a crosswalk on the northern approach. Upgrade all crosswalks to high-visibility crosswalks. Construct curb extensions. Neighborhood Path Create a stair channel along the existing stairs to improve bicycle access. Remove the gate at Alta Loma/Cymbidium to open stair access to both neighborhoods. At ECR, upgrade crosswalk to high visibility and straighten the crosswalk. Provide a leading pedestrian interval. Neighborhood Path Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, bicycle detection, and wayfinding Orange and A Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, red curb, crossing guards/traffic control, leading pedestrian intervals, pedestrian-only phases, and extended crossing time Orange and B Consider crossing improvements such as high-visibility crosswalks, RRFB or HAWK signals, curb extensions, and/or pavement markings Orange and Baden Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Orange and C Consider crossing improvements such as high-visibility crosswalk, RRFB or HAWK signals, curb extensions, and/or pavement markings Orange and Railroad Upgrade the transverse crosswalk across Railroad Avenue to high-visibility and construct a curb extension at the southeast corner. Orange and Tennis Dr Construct curb extensions for the crossings of Orange Avenue and Tennis Drive. Install a high-visibility crosswalk across Tennis Drive. Oyster Point and Airport Construct curb extensions at the north, west, and south corners. Upgrade two marked crosswalks to high-visibility crosswalks and realign to be straight. Implement a leading pedestrian interval for both crosswalks. Oyster Point and Dubuque Consider improvements such as marked crosswalks, signs, pavement markings, sidewalk gap filling/repair, lighting, and slip lane removal 398 RECOMMENDATIONS55 FINAL – JUNE 2022 Location Improvement Oyster Point and Eccles Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, bicycle detection, and/or traffic circles Oyster Point and Gateway Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles Oyster Point and Gull Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles S Airport and Marco Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, bicycle detection, and/or traffic circles S Airport and Utah Consistent with proposed Utah overcrossing of 101, install high visibility crosswalks at all four approaches. Provide a leading pedestrian interval. S Airport and Wondercolor Consider improvements such as marked crosswalks, signs, pavement markings, sidewalk gap filling/repair, lighting, and slip lane removal S Airport/N Access Rd Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, pedestrian crossing beacons, wayfinding, and/or traffic circles School and Olive Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Spruce and Baden Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles Spruce and Beech Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Spruce and Commercial Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Spruce and Grand Install yellow transverse markings around the decorative crosswalk. Upgrade three remaining crosswalks to high-visibility. Consider installing curb extensions at all corners. Spruce and Hemlock Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Spruce and Hillside Construct curb extensions at the two northern and southeastern corners. Spruce and Huntington Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles Spruce and Lux Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Spruce and Mayfair Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, bicycle detection, wayfinding, and/or traffic circles 399 ACTIVE SOUTH CITY56 FINAL – JUNE 2022 Location Improvement Spruce and Miller Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles Spruce and N Canal St Build curb extensions at the two northern corners. Straighten and upgrade all three marked crosswalks to high-visibility crosswalks. Spruce and Park Way Upgrade the two existing crosswalks across Park Way to high-visibility crosswalks. Install high-visibility crosswalks across both Spruce approaches. Paint/refresh red curb at all corners. Spruce and S Canal Way Straighten the crosswalk across S Canal Street. Upgrade both crosswalks to high-visibility crosswalks. Construct a curb extension at the southeast corner. Add trail wayfinding information. Consider leading pedestrian interval for Spruce Avenue crossing. Spruce and Tamarack Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Sunnyside/Holly Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, and red curb Utah and Corey Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, bicycle detection, and/or traffic circles Utah and Harbor Way Consider improvements such as curb extensions, signage & lighting, crosswalks & curb ramps, pedestrian crossing beacons, conflict markings & advance stop/yield markings, bicycle detection, and/or traffic circles Utah Ave/San Mateo Ave Install a protected intersection with high visibility crosswalks. Westborough and Callan Upgrade all four crosswalks to yellow high-visibility crosswalks. Construct pedestrian refuge islands on the Westborough and Callan crossings. Update/add school zone signs. Westborough and Galway Upgrade all four crosswalks to yellow high-visibility crosswalks. Construct pedestrian refuge islands on the Westborough crossings. Construct curb ramps at all corners. Install curb extensions to tighten corner radii. Update/add school zone signs. Westborough and Gellert Upgrade the three marked, and install on the fourth approach high-visibility crosswalks. Build out the necessary corners to straighten all crosswalks. Construct pedestrian refuge islands at all crosswalks. Provide a leading pedestrian interval for the northern Westborough crosswalk. Westborough and Junipero Serra Blvd Construct sidewalks on the southern side of Westborough Boulevard through the interchange area to Junipero Serra. Install/ upgrade high visibility crosswalks at all interchange crossing locations. Install with appropriate signs and pavement markings. Westborough and Skyline Consider improvements such as curb extensions,no right turn on red, crosswalks & curb ramps, slip lane removal, leading pedestrian intervals, conflict markings, bicycle detection, signage & lighting, and/or traffic circles 400 RECOMMENDATIONS57 FINAL – JUNE 2022 401 FINAL – JUNE 2022 MAp 12 402 RECOMMENDATIONS59 FINAL – JUNE 2022 Pedestrian Crossing Typologies This plan could not provide specific recommendations for every intersection in the city. In addition to the 40 locations mentioned previously, additional intersections were identified as proposed project sites. Map 12 shows the location of all identified intersections. The following pages describe a number of crossing typologies that represent the types of improvements to be implemented at intersections, based on characteristics of the intersecting streets. Improvements at intersections of larger arterial roadways with cars moving at faster speeds differ from improvements on lower volume, smaller residential streets. These typologies are broken down by the characteristics of the intersection and include the appropriate infrastructure improvements for each. The typologies include the following: 1. Signalized intersection 2. Major street/minor street 3. Minor street/minor street 4. Midblock crossing 5. High-volume pedestrian area 6. Freeway interchange and highway crossing A full list of the spot improvements delineated by these crossing typologies can be found in Appendix C. Catering to Various Trip Types As discussed in Chapter 2, many of South City’s community destinations are not easily accessible through low-stress networks. In fact, unless a destination is by either the Centennial Way Trail or the Bay Trail, it is not accessible by low- stress bikeways. Limited connections to these trail facilities also limit destination accessibility. Improving access to these destinations for both pedestrians and bicyclists is one of the primary objectives of this plan. The common types of trips discussed in Chapter 2 are examined under the context of building out the proposed recommendations in this plan; proximity to low-stress bikeways and pedestrian infrastructure improvements are the main factors in creating improved travel experiences. The proposed low-stress bicycle network can be seen in Map 13. 403 FINAL – JUNE 2022 COMMON CHALLENGES• High vehicle speeds • High vehicle volumes • Free right-turn lanes • Left-turn pedestrian conflicts • Cars stop too close to the crosswalk TOOLS• Curb extensions • No right on red • Crosswalks and curb ramps • Slip lane removal • Leading pedestrian intervals • Conflict markings • Bicycle detection • Signage and lighting • Traffic circles IDENTIFIED SPOT IMPROVEMENTS• Chestnut Avenue/Grand Avenue • Forbes Boulevard/Gull Drive • Junipero Serra Boulevard/King Drive Signalized Intersection Typically major street at major street COMMON CHALLENGES• Failure to yield to pedestrians • Unmarked crosswalks • Lighting • High vehicle speeds • High vehicle volumes • Long blocks without controlled crossings TOOLS• Curb extensions • Signage and lighting • Crosswalks and curb ramps • Pedestrian crossing beacons • Conflict markings and advance stop/yield pavement markings • Bicycle detection • Traffic circles IDENTIFIED SPOT IMPROVEMENTS• Oyster Point Boulevard/Eccles Avenue • S Airport Boulevard/Marco Way • Utah Avenue/Harbor Way Major Street/Minor Street Major street uncontrolled COMMON CHALLENGES• Failure to yield to pedestrians • Unmarked crosswalks • Parking too close to the corner (visibility) • Incomplete stops (rolling stops) TOOLS• Curb extensions • Signage and lighting • Crosswalks and curb ramps • Pedestrian crossing beacons • Conflict markings and advance stop/yield pavement markings • Red curb IDENTIFIED SPOT IMPROVEMENTS• Miller Avenue/Holly Avenue • Evergreen Drive/Baywood Avenue Minor Street/Minor Street Controlled or uncontrolled intersection 404 FINAL – JUNE 2022 COMMON CHALLENGES• Uncontrolled crossings • Vehicles have priority • Lack of driver awareness • Unmarked crosswalks TOOLS• Curb extensions • Signage and lighting • Crosswalks and curb ramps • Pedestrian crossing beacons • Bicycle detection • Wayfinding signs IDENTIFIED SPOT IMPROVEMENTS• S Airport Boulevard/N Access Road • Spruce Avenue/Mayfair Way Midblock Crossing Uncontrolled midblock crossings and trail crossings COMMON CHALLENGES• Impatient and aggressive drivers • Limited sidewalk space • Competing curbside uses • Limited pedestrian queuing space TOOLS• Curb extensions • Crossing guards or traffic control • High-visibility crosswalks • Leading pedestrian intervals • Pedestrian-only signal phase • Extended crossing time IDENTIFIED SPOT IMPROVEMENTS• Gellert Boulevard/ Westborough Boulevard • Crestwood Drive/Ferndale Avenue • Evergreen Drive/Baywood Avenue High-Volume Pedestrian Area Schools, transit centers, and commercial centers COMMON CHALLENGES• High vehicle speeds • High vehicle volumes • Drivers not expecting pedestrians • Missing sidewalks • Unmarked crossings • Lighting • Limited alternative routes TOOLS• Marked crosswalks • Signs • Pavement markings • Sidewalks • Lighting • Slip lane removal IDENTIFIED SPOT IMPROVEMENTS• Oyster Point Boulevard/ Dubuque Avenue • S Airport Boulevard/Wondercolor Lane • Airport Boulevard/San Mateo Avenue Freeway Interchange Freeway interchanges, highway crossings, overpass connections 405 FINAL – JUNE 2022 MAp 13 406 RECOMMENDATIONS63 FINAL – JUNE 2022 Trips to Parks, Trails, and Community Centers Almost all residences and workplaces are within a half mile of a park, trail, or community center, well within reasonable walking and biking distances. With the exceptions of Orange Memorial Park and Oyster Point Marina, no parks or community centers are easily accessible by bicycle on a designated low-stress route. Under full-buildout conditions, every park and all five recreation centers have improved low-stress access for both pedestrians and bicyclists. In addition to existing trails, there will be a cross-city network of low-stress bicycle facilities to link all these destinations together. Additionally, pedestrian recommendations across the city will enhance crossings by increasing pedestrian visibility and driver awareness while making walking a lower- stress, more comfortable experience. Although many residents live within close proximity of many of these destinations, one of the most common themes throughout the community outreach process was that people currently drive to many of these destinations because they do not feel comfortable traveling using other modes. These low-stress improvements can shift trips to active modes and promote additional trips. With these improvements implemented, some guardians may feel more comfortable allowing children to walk or bike to the park. The recommendations also address two of the three US-101 crossings, improving access to the Bay Trail. The Centennial Way Trail will have at least five connections with other low-stress facilities, further expanding the amount of and types of trips that can take advantage of this corridor. In addition to typically lower-stress residential streets, the proposed network provides a cross-town network linking neighborhoods to multiple parks. 407 ACTIVE SOUTH CITY64 FINAL – JUNE 2022 Trips to Transit (BART, Caltrain, and Oyster Point Terminal) Closing the first-last mile gap around the BART stations, Caltrain stations, and ferry terminal can expand the number of trips that can be made using transit, encouraging more people to use those services for both commute and utilitarian trips. Under current conditions, both the South San Francisco and San Bruno BART Stations are well connected to the Centennial Way Trail, and the ferry terminal is well connected to the Bay Trail. The South San Francisco Caltrain Station is not well connected for bicyclists and pedestrians. The proposed improvements will greatly enhance access to the South San Francisco BART Station. The Sunshine Gardens neighborhood will be directly linked to the station with bicycle boulevards, the El Camino Real corridor provides additional north-south crosstown connectivity, and improved connections from Grand Avenue and Mission Road will enhance access from more easterly parts of the city. This plan also proposes a suite of pedestrian recommendations at four intersections around the BART to enhance pedestrian connectivity to the station. Improved connections to the Bay Trail and other corridors will also enhance access to San Bruno BART and Caltrain stations. South City’s Caltrain station will benefit from bicycle and pedestrian improvements along Grand and E Grand Avenues, in addition to the station relocation plan. Workers in the East-of-101 area and station users traveling via the Bay Trail could use many of the proposed trails and separated bikeways proposed in that area. This network of facilities links many of the offices and other workplaces in this dense employment area together, to the Bay Trail, and to mass transit. These trail and in-road improvements also greatly improve the accessibility of the ferry terminal, which was otherwise dependent on the Bay Trail for low-stress access. Improvements to the Sister Cities Boulevard/Airport Boulevard intersection can also improve access to the ferry and Bay Trail, as the northernmost direct link across US-101. Trips to Schools and Libraries These recommendations improve connectivity to both South City libraries. The Grand Branch is directly served by a separated bikeway on Grand Avenue and is better connected to the neighborhoods to the north by pedestrian improvements and bicycle boulevards. The one-way road network around the Main Library can be limiting, especially for bicycle traffic. These recommendations provide for bidirectional bicycle access and connections to Westborough Boulevard (not on low-stress facilities, however). The future library at the Civic Campus will also be served by these recommendations. Enhancing SRTS programs was another priority of this plan. Most schools across 408 RECOMMENDATIONS65 FINAL – JUNE 2022 the city have at least one nearby pedestrian crossing improvement. Upon full buildout, every school except for Hillside Academy will have direct access to a low-stress bikeway; a separated facility is not far away on Chestnut Avenue for Hillside families. The connected network of facilities enables continuous lower-stress travel for middle and high schoolers who typically have further distances to travel to reach their school. Trips to Commercial Centers The proposed improvements serve commercial and retail uses across South City. In addition to providing direct lower- stress access to most major commercial locations, crosstown connections via the Centennial Way Trail, Grand Avenue, Mission Road, El Camino Real, Westborough Boulevard, and others will link residents to destinations across the city. The low-stress connections from BART, Caltrain, and the ferry also provide access to these centers for workers and visitors. Especially within the downtown area, crossing improvement along and near Grand Avenue will significantly increase the walkability of the area, further supporting local business. Improved connections across US-101 from the Grand Avenue/Caltrain station relocation project will enhance connectivity between these two areas. Recommendations also include sidewalk creation along Junipero Serra Boulevard, which can provide new access to commercial destinations along Westborough Boulevard for residents who live east of I-280. Trips Across Freeways The Sister Cities Boulevard/Oyster Point Boulevard and Grand Avenue crossings have pedestrian crossing recommendations on both sides of the freeway. Separated bikeways are proposed on both sides of the freeway at both of these crossings. Both Grand Avenue and Sister Cities/Oyster Point Boulevards have bicycle lanes on the overpasses. There is also an additional pedestrian and bicycle bridge planned near the site of the Lowe’s store should that parcel redevelop in the future. Further south, both the Airport Boulevard crossing and the proposed Utah Avenue overcrossing will also have dedicated bicycle facilities (not low-stress facilities, however). Near the southern city limit, there is a proposed trail that would link the Centennial Way Trail to Bay Trail under US-101. This would create a southern low-stress crossing of US-101 and a direct trail connection between South City’s two primary trail facilities. The low-stress facilities in the rest of the city are now well connected to the East- of-101 neighborhood through a few key corridors: Westborough Boulevard, El Camino Real, Centennial Way Trail, Spruce Avenue, Sister Cities Boulevard, and Grand Avenue. 409 ACTIVE SOUTH CITY66 FINAL – JUNE 2022 Programs, Policies, and Supporting Infrastructure Recommendations This section outlines the recommended bicycle and pedestrian-related programs and policies for the City of South San Francisco. Expand Safe Routes to School Programming Families in South City are interested in seeing more SRTS programming at their children’s schools. While the City does not currently have a dedicated SRTS funding source, staff can partner with the San Mateo County Office of Education, which offers training, resources, and support to cities and school districts in implementing SRTS programming. To build support across multiple schools, City staff should work to build partnerships with the South San Francisco Unified School District. One example of a successful partnership between San Mateo County Office of Education and the South San Francisco Unified School District is Ruby Bridges Walk to School Day held in November each year. Initiated by students at Martin Elementary in South San Francisco, it has become an annual event in San Mateo County, and expanded to an event celebrated nationally. Senior Walking Programs Senior walking programs can encourage older residents to walk together on safer walking routes, and to build relationships at the same time. This program may be best piloted at Magnolia Community Center, which focuses on senior programming. Online Bicycling Map Some residents may want to bike more than they do now but may not know the best routes to take to reach their desired destinations. The City should develop a refreshed biking map that highlights comfortable routes to libraries, schools, parks, shopping, and other community destinations. An online map can be easily updated as new projects are built and provide additional safe routes. Printed maps may be preferred by some bicyclists and can be distributed at bike shops, libraries, and other destinations. 410 RECOMMENDATIONS67 FINAL – JUNE 2022 Open Street Events Open street events celebrate walking and biking by closing key streets to vehicle traffic for a set amount of time. These events can create opportunities for people to try walking or biking without the stress of adjacent vehicle traffic. These events require a high level of coordination between various city departments and local stakeholders. It is recommended that the City find a partner nonprofit organization to lead the event planning and logistics work. Bicycle Friendly Community The League of American Bicyclists recognizes communities that improve bicycling conditions through education, encouragement, enforcement, and evaluation programs. Communities can achieve diamond, platinum, gold, silver, or bronze status, or an honorary mention. Bicycle friendliness can indicate that a community is healthy and vibrant. Like good schools and attractive downtowns, bicycle-friendliness can increase property values, spur business growth, and increase tourism. South City is currently a Bronze- level Bicycle Friendly Community. The City should reapply for an elevated Bicycle Friendly Community status after implementation of the priority projects and many of the recommended programs identified in this plan. Shared Mobility Policy Framework Building a network of high-quality, connected, and safe bicycle facilities also benefits people on small-wheeled devices such as mobility scooters, skateboards, electric and non-electric scooters, roller skates, and tricycles. South City previously participated in a dockless e-bike system with Lime bike. This pilot ended in 2019 as Lime transitioned out of the bike share business to focus on scooters. Establishing a Shared Mobility Policy Framework will ensure the city is prepared to participate in future programs, and that any future shared mobility services operate within a framework of equity, affordability, and broad geographic distribution. 411 ACTIVE SOUTH CITY68 FINAL – JUNE 2022 Quick Build Projects Quick Build projects use low-cost materials to install temporary improvements to pilot new techniques or introduce concepts to the community. The City can pilot priority bicycle and pedestrian projects through these projects. Quick build projects involve using materials like paint and flexible delineators to designate curb extensions or median islands and can provide more semipermanent, low-cost solutions until funding can be found for permanent facilities. Tactical urbanism projects can involve temporary bike lanes, road diets, and other roadway changes. Community- driven aspects like roadway murals or other art and placemaking elements can be integrated into both short-term and long-term designs. These projects can last anywhere from one day to several weeks. Bicycle Parking As noted earlier, knowing you have a secure and convenient place to put your bike at the end of the trip makes it more likely that you will consider bicycling for that trip. The City has recently installed a number of bicycle racks across the city. To continue this work, the City should inventory the locations of all public and private bicycle parking locations in contrast to key biking destinations such as shopping areas, community centers, and large transit centers and fill in necessary gaps. This analysis will help the City take stock of additional areas in need of bicycle parking, and work with the appropriate parties to coordinate installation and maintenance. The City should coordinate with BART to ensure that appropriate secure bicycle facilities (e.g., bike lockers) are provided. Green Infrastructure and Urban Cooling Incorporating green infrastructure and urban cooling components into bikeway and pedestrian projects allows streets to become a vital, functional component of the natural ecosystem. Green infrastructure is a catchall term that describes sustainable stormwater management practices and infrastructure and can include components such as bioswales, planter boxes, and green parking. The South San Francisco Green Infrastructure Plan provides a blueprint for these recommendations, and the San Mateo County Sustainable Streets Master Plan offers ways to integrate green infrastructure and active transportation improvements. Urban cooling recommendations include looking for opportunities to plant shade trees along bikeway and pedestrian routes, as well as using paving materials that reflect rather than absorb heat. Tree planting must ensure that sidewalk widths include an adequate buffer zone for tree wells. 412 RECOMMENDATIONS69 FINAL – JUNE 2022 Walking and Biking Supportive Amenities Supporting amenities such as benches, drinking fountains, and bicycle repair stations can help improve comfort and convenience along the active transportation network. The City should consider these amenities in the design of new projects, particularly off-street trails. Vision Zero Policy The City should regularly measure progress toward its adopted Vision Zero policy, with the goal of eliminating all serious injuries and deaths on its transportation system. Transportation Impact Analysis Guidelines The City should develop Transportation Impact Analysis Guidelines to standardize its approach to incorporating bicycle and pedestrian improvements into the development review process. 413 ACTIVE SOUTH CITY70 FINAL – JUNE 2022 Transportation Demand Management Ordinance Update The City should periodically update its Transportation Demand Management Ordinance to ensure that trip reduction measures, monitoring, and enforcement align with the pedestrian and bicycle network, follow the connectivity and design goals of this plan, and account for evolving technologies such as e-bikes. Developer Impact Fee Updates The City should periodically update its citywide Transportation Impact Fee to ensure that developers pay a fair share toward building active transportation projects. Crosswalk and Pedestrian Signal Policies The City should develop internal policy guidance for the striping of marked crosswalks and the use of actuated pedestrian signals. Repaving Policy The City should develop internal policy guidance to incorporate planned bicycle and pedestrian improvements into all repaving efforts. Bikeway and Pedestrian Facility Maintenance The City has a street sweeping/clean team that helps keep streets and public facilities as clean as possible, including bikeways, sidewalks, and City-maintained trails. The City coordinates sweeping routes with posted on-street parking restrictions. The City should continue to ensure that on-street bikeway routes are adequately maintained, as curbside bikeways in particular tend to collect road debris. Buildout of additional Class IV separated bikeways may require investment in smaller sweeper vehicles that can fit into separated bikeway widths. No Parking On Sidewalks In areas of the city with rolled curbs, drivers frequently park with their wheels up on the curb and may partially or fully block the sidewalk. The City should ensure that no parking occurs on sidewalks through a combination of clear signage and parking enforcement (including a phone number for residents to call if the sidewalk is blocked by a parked vehicle). Additionally a “Don’t Block the Walk” type of good neighbor campaign could help foster a local driving culture where parking in the sidewalk is not acceptable behavior. Speed Management Speeding increases crash risk and crash severity, and makes streets less comfortable for people walking or bicycling. While many of the identified bicycle and pedestrian projects would address speed through improved roadway design (roadway or crossing narrowings, traffic calming), the city should seek to implement a comprehensive speed management program that looks holistically at setting / confirming appropriate speed limits, lowering speed through good roadway design, and seeking appropriate enforcement opportunities. Speed management aligns with the cities Vision Zero goals as well as safety goals of the Local Road Safety Plan. 414 RECOMMENDATIONS71 FINAL – JUNE 2022 415 72 FINAL – JUNE 2022 05 Implementation 416 FINAL – JUNE 2022 IMPLEMENTATION73Implementation of the nearly 50 miles of bikeways and over 40 pedestrian spot improvements recommended in this plan will occur through a combination of ongoing development and upgrade/maintenance of the roadway network, as well as through targeted implementation of specific projects. Funding for active transportation projects is limited and often competitive, and it is important for the City to prioritize projects based on need and benefit, as well as on how those projects align with the key criteria from major funding sources such as the Active Transportation Program. The following prioritization strategy reflects an approach that scores each project’s community benefit, as well as assesses the feasibility and complexity of project construction. Projects are sorted into four implementation categories based on the combined results of two evaluations: project priority and project feasibility. Each evaluation scores projects on specific criteria. Implementation Project Priority Criteria The project priority evaluation places projects into one of two categories— low priority or high priority—based on the following three criteria: safety, connectivity, and accessibility. A maximum of seven points is possible; projects that score five or more points will be rated high, and projects that score four or fewer points will be rated low. Project Feasibility Criteria The project feasibility evaluation categorizes projects based on their complexity and high-level costs. Generally speaking, projects that only require signage and striping changes are considered highly feasible. Projects that require interagency coordination or that require hardscape changes or potential road diets (including parking removal) are considered low- feasibility projects. A maximum of two points are available for project feasibility. The criteria and scoring metrics are described in Table 5 . 417 ACTIVE SOUTH CITY74 FINAL – JUNE 2022 TAb LE 5 Project Priority Methodology Criteria Description Scoring Metrics Enhanced Safety Proposed bikeways and pedestrian improvements on corridors with bicycle or pedestrian collisions help reduce the likelihood of additional collisions at these locations. Additionally, this considers multiple locations throughout the City, where members of the public expressed safety concerns; these have also generated recommendations and also contribute to safer pedestrian and bicycle networks. Projects score one point if located near a bicycle-involved or pedestrian-involved collision (2013-2017) Projects score one point if located on a street classified with an LTS 3 or 4 Bikeway projects score an additional point if the project is a Class I, Class IIB, Class IIIB, or Class IV recommendation Pedestrian projects score an additional point if the project includes enhancements other than signage and striping (beacons, curb extensions, etc.) Connectivity Projects that close gaps in the pedestrian and bicycle networks benefit network connectivity. There are also proposed facilities that enhance connectivity over I-280, SR-82, and US-101, all major connectivity barriers within South City Projects score one point if it improves connectivity across I-280, SR-82, and US-101 Projects score one point if it closes a gap in the bicycle or pedestrian network Projects score one point if it addresses connectivity to major transit routes (i.e., BART, Caltrain) Accessibility Proposed facilities that improve access to community destinations or enhance accessibility at major crossings/barriers Projects will score one point if it improves access to important community destinations (parks, schools, and trails) Pedestrian projects that include crossing enhancements near these destinations will score one additional point Bikeway projects that provide new access to destinations (not upgraded facilities) will receive one additional point Scoring Breakdown Projects earning two points are considered highly feasible. Projects with zero or one point are considered low-feasibility projects. Cost - Projects that only require signage and striping (Class II, Class IIB, Class III, Class IIIB, and some pedestrian crossing improvements) score one point Complexity - Projects that will not require interagency coordination (i.e., Caltrans rights-of-way) or will not require a potential road diet score one point 418 FINAL – JUNE 2022 IMPLEMENTATION75Implementation Categories Based on the priority and feasibility scoring, projects are placed into four implementation categories: long-term improvements, short-term improvements, opportunity improvements, and low-priority improvements, as shown in this graphic: Short-term improvement projects are rated high priority and high feasibility, and represent projects that could be pursued for implementation within the first three to five years. Long-term improvement projects are rated high priority and low feasibility. They may require more study or analysis than short- term projects, more significant interagency coordination, or additional funding for construction. Opportunity improvements are those projects rated low priority and high feasibility and may be pursued when nearby development or an overlapping project creates an opportunity to include these easy-to-implement projects. Low-priority improvements are those projects rated low priority and low feasibility. They represent challenging projects that may not add significant value for a greater portion of the community walking or bicycling network on their own, but remain part of a long-term vision for active transportation. BICYCLE PROJECTS Out of 12 possible points, bicycle projects scored between 2 and 9 points. The average project score was 5.1 points; 16 projects scored 7, 8, or 9 points and have been classified as the top bicycle recommendations. Prioritized bicycle projects can be seen in Table 6 . 419 ACTIVE SOUTH CITY76 FINAL – JUNE 2022 TAb LE 6 Prioritized Bicycle Projects with Planning-Level Costs Street Cross Street 1 Cross Street 2 Existing Class Proposed Class Mileage Total Points Implementation Category Total Project Cost with Contingency (30%) Oak Ave El Camino Real Oak Ave IV 0.21 9 Long-Term Improvement $631,449 Orange/Canal Bicycle Boulevard Group III IIIB 2.54 9 Short-Term $3,368,040 Airport Blvd 2nd Ln Miller Ave IV 0.17 8 Long-Term Improvement $524,888 El Camino Real City limit City limit IV 2.75 8 Long-Term Improvement $8,260,694 W Orange Bicycle Boulevard Group III IIIB 1.00 8 Short-Term $1,326,000 Airport Blvd Miller Ave Armour Ave II IV 0.34 7 Short-Term $170,957 Alta Loma/Buri Buri Bicycle Boulevard Group III IIIB 3.11 7 Short-Term $4,123,860 Arroyo Dr Camaritas Ave El Camino Real III IV 0.14 7 Opportunity Project $414,440 Avalon Bicycle Boulevard Group III IIIB 1.64 7 Short-Term $2,174,640 Bike/Ped Bridge Study Airport Blvd Poletti Way I 0.20 7 Long-Term Improvement $19,500,000 Centennial Way Trail Connections Grand Ave El Camino Real I 0.03 7 Long-Term Improvement $49,375 Chestnut Ave El Camino Real Sunset Ave III IV 0.65 7 Long-Term Improvement $1,954,485 Grand Ave Bayshore Blvd Airport Blvd E Grand Ave II 0.04 7 Long-Term Improvement $6,864 Hickey Blvd City limit El Camino Real IV 0.57 7 Long-Term Improvement $1,712,809 Westborough Blvd Junipero Serra Blvd El Camino Real II & III IV 1.05 7 Long-Term Improvement $3,157,245 Green indicates an existing facility that is recommended for upgrade. 420 IMPLEMENTATION77 FINAL – JUNE 2022 Street Cross Street 1 Cross Street 2 Existing Class Proposed Class Mileage Total Points Implementation Category Total Project Cost with Contingency (30%) Westborough Blvd Skyline Blvd Junipero Serra Blvd II & III IV 1.86 7 Long-Term Improvement $5,592,834 Airport Blvd 2nd Ln S Airport Blvd IV 0.26 6 Long-Term Improvement $773,307 Bayshore Blvd Sister Cities Blvd City limit II IV 0.63 6 Long-Term Improvement $1,903,075 Centennial Way Trail Existing trail City limit I 0.21 6 Long-Term Improvement $401,030 E Grand Ave Forbes Blvd Haskins Ave II IV 0.76 6 Long-Term Improvement $2,294,336 E Grand Ave Grand Ave Poletti Way I 0.20 6 Long-Term Improvement $390,000 E Grand Ave Trail Grand Avenue Forbes Blvd I 0.29 6 Long-Term Improvement $557,798 Evergreen/Holly Bicycle Boulevard Group IIIB 1.91 6 Opportunity Project $2,532,660 Forbes Blvd Eccles Ave Allerton Ave IV 0.68 6 Long-Term Improvement $2,052,979 Grand Ave Spruce Ave Airport Blvd IV 0.47 6 Long-Term Improvement $1,402,711 Harbor Bicycle Boulevard Group IIIB 0.20 6 Opportunity Project $265,200 Linden Bicycle Boulevard Group III IIIB 0.98 6 Opportunity Project $1,299,480 McLellan Dr El Camino Real Mission Rd IIB 0.17 6 Opportunity Project $86,397 Mission Rd Chestnut Ave Lawndale Blvd II IIB 0.94 6 Long-Term Improvement $472,258 Mission Rd Chestnut Ave Lawndale Blvd I 0.23 6 Long-Term Improvement $440,786 Green indicates an existing facility that is recommended for upgrade. 421 ACTIVE SOUTH CITY78 FINAL – JUNE 2022 Street Cross Street 1 Cross Street 2 Existing Class Proposed Class Mileage Total Points Implementation Category Total Project Cost with Contingency (30%) N Access Rd Bay Trail S Airport Blvd IV 0.19 6 Long-Term Improvement $571,311 Poletti Way Caltrain Station Tunnel Oyster Point Blvd I 0.69 6 Long-Term Improvement $1,340,830 S Spruce Ave El Camino Real N Canal St III IV 0.75 6 Low Priority $2,268,438 Sneath Ln extension Huntington Ave S Linden Ave IV 0.34 6 Low Priority $1,022,346 Oyster Point Blvd Gateway Blvd End of street II IV 0.85 6 Opportunity Project $2,555,865 Bay Trail/Shaw/ Tanforan Airport Blvd Huntington Ave I 0.91 5 Long-Term Improvement $1,782,091 Colma Creek Bay Trail Existing Bay Trail Utah Ave I 0.29 5 Long-Term Improvement $565,500 Colma Creek Service Road Harbor Way Colma Creek Trail III 0.09 5 Low Priority $4,095 E Grand Ave Existing facility End of street III 0.23 5 Opportunity Project $10,626 E Grand Ave Existing facility Gateway Blvd II 0.12 5 Opportunity Project $20,592 Gellert Blvd Westborough Blvd Shannon Dr III IV 0.54 5 Low Priority $1,635,096 Gellert Blvd King Dr Westborough Blvd II IV 0.56 5 Low Priority $1,669,717 Grand Ave Chestnut Ave Spruce Ave II IV 0.81 5 Opportunity Project $2,420,810 Greendale Bicycle Boulevard Group III IIIB 1.33 5 Opportunity Project $1,763,580 Harbor Way RR tracks/proposed trail Littlefield Ave III 0.53 5 Opportunity Project $24,115 Huntington Ave Spruce Ave Noor Ave IV 0.27 5 Low Priority $811,863 Junipero Serra Blvd Avalon Dr City limit II IV 2.12 5 Low Priority $6,389,555 Oyster Point Blvd Marina Blvd Parking lot II 0.08 5 Opportunity Project $13,295 Oyster Point Blvd Sister Cities Blvd Gateway Blvd II 0.27 5 Low Priority $45,669 Produce Ave/ new road Airport Blvd/San Mateo Ave Utah Ave extension IV 0.38 5 Long-Term Improvement $1,142,622 Green indicates an existing facility that is recommended for upgrade. 422 IMPLEMENTATION79 FINAL – JUNE 2022 Street Cross Street 1 Cross Street 2 Existing Class Proposed Class Mileage Total Points Implementation Category Total Project Cost with Contingency (30%) Shannon Bicycle Boulevard Group III IIIB 0.91 5 Opportunity Project $1,206,660 Airport Blvd Armour Ave Sister Cities Blvd II IIB 0.24 4 Opportunity Project $120,728 Airport Blvd Armour Ave Chapman Ave II IIB 0.23 4 Opportunity Project $114,258 Airport Blvd Gateway Blvd Belle Aire Rd IV 0.64 4 Low Priority $1,924,416 Country Club Dr Alida Way El Camino Real IIB 0.13 4 Opportunity Project $63,407 Gateway Trail E Grand Ave Oyster Point Blvd I 0.67 4 Low Priority $1,303,385 Gellert-Chateau NP 0.06 4 Low Priority $119,981 Haskins Way E Grand Ave Sister Cities Blvd II IIB 0.24 4 Opportunity Project $120,728 E Grand Ave North Access Road I 1.08 4 L o w Priority $2,099,636 $114,258 Hillside Blvd Linden Ave Spruce Ave III II 0.12 4 Opportunity Project $20,703 Hillside Blvd Sister Cities Blvd Ridgeview Court III II 0.71 4 Opportunity Project $121,371 Littlefield Ave Harbor Way Proposed trail III 0.03 4 Opportunity Project $1,365 Near Eccles Ave & Oyster Point Blvd E Grand Ave Oyster Point Blvd I 0.80 4 Low Priority $1,554,126 Oak Ave Mission Rd Grand Ave IV 0.13 4 Low Priority $390,897 Orange Ave Centennial Way Trail Railroad Ave II IIB 0.26 4 Opportunity Project $132,192 S Spruce N Canal St Railroad Ave III IV 0.15 4 Low Priority $458,904 San Mateo Avenue Airport Blvd S Airport Blvd III II 0.78 4 Low Priority $133,848 Sister Cities Blvd Hillside Blvd Airport Blvd II IV 0.89 4 Low Priority $2,686,082 Utah Ave San Mateo Ave US-101 III II 0.29 4 Long-Term Improvement $49,764 Green indicates an existing facility that is recommended for upgrade. 423 ACTIVE SOUTH CITY80 FINAL – JUNE 2022 Street Cross Street 1 Cross Street 2 Existing Class Proposed Class Mileage Total Points Implementation Category Total Project Cost with Contingency (30%) W Orange Ave Library Driveway Fairway Dr III IV 0.26 4 Low Priority $781,794 Chestnut Ave Sunset Ave Hillside Blvd III IV 0.28 3 Low Priority $831,945 Grand Ave Chestnut Ave Mission Rd III IV 0.41 3 Long-Term Improvement $1,232,035 Linden Ave Tanforan Ave Baden Ave III II 0.98 3 Low Priority $168,847 Littlefield Ave E Grand Ave Utah Ave III IV 0.38 3 Low Priority $1,139,761 Mitchell Ave Harbor Way Airport Blvd II 0.31 3 Opportunity Project $53,196 Near Harbor Way E Grand Ave Littlefield Ave I 0.84 3 Low Priority $1,643,124 Utah Ave US-101 Littlefield Ave III IV 0.60 3 Low Priority $1,804,140 Forbes Blvd Allerton Ave Gull Dr IIB IV 0.25 3 Low Priority $751,725 Gull Drive Forbes Blvd Oyster Point Blvd II I 0.25 3 Low Priority $487,500 DNA Way Existing facility Existing facility IIB 0.06 2 Low Priority $32,338 Near Cabot Rd Allerton Ave E Grand Ave I 0.61 2 Low Priority $1,192,484 W Orange Ave Library Driveway Westborough Blvd III II 0.13 2 Low Priority $21,486 W Orange Ave Library Driveway Fairway Dr III III 0.26 2 Low Priority $11,830 Green indicates an existing facility that is recommended for upgrade. 424 FINAL – JUNE 2022 IMPLEMENTATION81The top 16 projects include the following projects: • Class IV separated bikeways on Oak Avenue, Airport Boulevard, El Camino Real, Arroyo Drive, Hickey Boulevard, and Westborough Boulevard • Class IIIB bicycle boulevards in the Orange/Canal, W Orange, Alta Loma/Buri Buri, and Avalon Bicycle Boulevard Groups • Class II bike lanes on the Grand Avenue overcrossing project • Class I shared-use paths including the proposed new bicycle/pedestrian bridge over US-101 and improved connections between the Centennial Way Trail near Kaiser between El Camino Real and Grand Avenue Twenty-nine bicycle projects were categorized as low-priority projects, 22 were categorized as opportunity projects, 26 were categorized as long-term projects, and 5 were categorized as short-term projects. PEDESTRIAN PROJECTS Out of 12 possible points, pedestrian projects scored between 3 and 9 points. The average project score was 5.4 points; 11 projects scored 7, 8, or 9 points and have been classified as the top pedestrian recommendations. Prioritized pedestrian projects can be seen in Table 7. 425 ACTIVE SOUTH CITY82 FINAL – JUNE 2022 TAb LE 7 Prioritized Pedestrian Projects with Planning-Level Costs Location Improvement Total Points Implementation Category Project Total with Contingency (30%) Mission and Lawndale/ McLellan Upgrade all crosswalks to high-visibility crosswalks. Construct curb extensions at all four corners. Provide leading pedestrian intervals for all crossings. Construct sidewalks on the west side of McLellan south of Mission Rd. 9 Long-Term Improvement $1,250,340 El Camino Real and McLellan Upgrade all crosswalks to high-visibility crosswalks. Install a high-visibility crosswalk at the western ECR approach. Provide a leading pedestrian interval for the ECR crossings. Construct curb extensions. Long-Term Improvement $1,352,000 McLellan and BART Upgrade existing crosswalks to high-visibility crosswalks. Install leading pedestrian intervals at all crossings. Build curb extensions at the eastern corners. Long-Term Improvement $422,500 El Camino Real and BART Straighten the crosswalk across the northern approach. Upgrade both crosswalks to high-visibility crosswalks. Provide a leading pedestrian interval. Long-Term Improvement $139,750 Grand and Airport Blvd Remove free right turn lane. Upgrade two marked crossings to high-visibility. Consider pedestrian-only phase. Construct a pedestrian refuge island at the Airport Boulevard approach. 8 Long-Term Improvement $334,750 El Camino Real and Ponderosa Construct sidewalks on the eastern side of ECR between Country Club Drive and Ponderosa. Upgrade all three marked crosswalks to high-visibility crosswalks. Provide a leading pedestrian interval for the ECR crossings. Construct median refuge islands for the ECR crossings. 7 Long-Term Improvement $459,875 Grand Avenue and E Grand Avenue Upgrade two existing crosswalks to high-visibility crosswalks. Remove free right turn lane at the southeast corner. Install pedestrian refuge island in the E Grand Avenue crossing. Install curb extensions at the northeast, southwest, and southeast corners. Add a leading pedestrian interval for the E Grand Avenue crossing. 7 Long-Term Improvement $919,750 426 IMPLEMENTATION83 FINAL – JUNE 2022 Location Improvement Total Points Implementation Category Project Total with Contingency (30%) Mission and Sequoia Install a crosswalk on the northern approach. Upgrade all crosswalks to high-visibility crosswalks. Construct curb extensions. 7 Long-Term Improvement $1,062,750 Orange and Railroad Upgrade the transverse crosswalk across Railroad Avenue to high-visibility and construct a curb extension at the southeast corner. 7 Long-Term Improvement $68,250 Orange and Tennis Dr Construct curb extensions for the crossings of Orange Avenue and Tennis Drive. Install a high-visibility crosswalk across Tennis Drive. 7 Long-Term Improvement $263,250 Westborough and Galway Upgrade all four crosswalks to yellow high-visibility crosswalks. Construct pedestrian refuge islands on the Westborough crossings. Construct curb ramps at all corners. Install curb extensions to tighten corner radii. Update/add school zone signs. 7 Long-Term Improvement $1,453,400 Westborough and Junipero Serra Blvd Construct sidewalks on the southern side of Westborough Boulevard through the interchange area to Junipero Serra. Install/upgrade high visibility crosswalks at all interchange crossing locations. Install with appropriate signs and pavement markings. 7 Long-Term Improvement $191,165 Spruce and Grand Install yellow transverse markings around the decorative crosswalk. Upgrade three remaining crosswalks to high-visibility. Consider installing curb extensions at all corners. 7 Opportunity Improvement $1,073,150 Oyster Point/Sister Cities and Airport Construct curb extensions at the north, west, and south corners. Upgrade two marked crosswalks to high-visibility crosswalks and realign to be straight. Implement a leading pedestrian interval for both crosswalks. 7 Long-Term Improvement $741,000 Arroyo and Alta Loma Construct curb extensions on both sides of the crosswalk. Construct a median refuge island. Install an RRFB. Install a high visibility crosswalk across Alta Loma Drive. 6 Long-Term Improvement $406,250 427 ACTIVE SOUTH CITY84 FINAL – JUNE 2022 Location Improvement Total Points Implementation Category Project Total with Contingency (30%) E Grand and Poletti Way Mark crosswalks across E Grand Avenue and Industrial Way to enhance Caltrain and Grand Avenue access. Tighten corner radii to square-up intersection approaches. Provide the proposed trail with an enhanced crossing. 6 Long-Term Improvement $289,250 El Camino Real and Kaiser Construct sidewalks on the south side of ECR from the bus stop to the bend in Del Paso Drive. Build sidewalk between ECR and Del Paso. At the Kaiser driveway, upgrade all crosswalks to high visibility crosswalks. Redesign the pedestrian refuge island in the western ECR crossing. Provide a leading pedestrian interval for the ECR crossing. 6 Long-Term Improvement $215,735 El Camino Real and S Spruce Upgrade all four crosswalks to high-visibility crosswalks. Construct pedestrian refuge islands for the two ECR crossings. Provide a leading pedestrian interval for the ECR crossings. Consider curb extensions at all four corners. 6 Long-Term Improvement $1,475,500 Grand and Linden Install advance stop markings at all approaches. Provide a leading pedestrian interval for all crossings. 6 Opportunity Improvement $171,600 Grand and Maple Install advance stop markings at all approaches. Provide a leading pedestrian interval for all crossings. 6 Opportunity Improvement $171,600 Hickey and El Camino Real Upgrade all crosswalks to high-visibility crosswalks. Straighten the northern ECR crosswalk. Install a high- visibility crosswalk across the southern ECR approach (push back the northbound stop bar and median to create a straight crossing). Provide a leading pedestrian interval for the ECR crossings. 6 Long-Term Improvement $160,875 Miller and Oakcrest Construct curb extensions at the southeast, southwest, and northwest corners. Install advance stop/yield pavement markings. Consider installing an RRFB. 6 Long-Term Improvement $686,400 428 IMPLEMENTATION85 FINAL – JUNE 2022 Location Improvement Total Points Implementation Category Project Total with Contingency (30%) BART/Cymbidium Circle Neighborhood Path Create a stair channel along the existing stairs to improve bicycle access. Remove the gate at Alta Loma/Cymbidium to open stair access to both neighborhoods. At ECR, upgrade crosswalk to high visibility and straighten the crosswalk. Provide a leading pedestrian interval. 6 Long-Term Improvement $136,500 Spruce and S Canal Way Straighten the crosswalk across S Canal Street. Upgrade both crosswalks to high-visibility crosswalks. Construct a curb extension at the southeast corner. Add trail wayfinding information. Consider leading pedestrian intervals for Spruce Avenue crossing. 6 Long-Term Improvement $242,125 Westborough and Gellert Upgrade the three marked, and install on the fourth approach high-visibility crosswalks. Build out the necessary corners to straighten all crosswalks. Construct pedestrian refuge islands at all crosswalks. Provide a leading pedestrian interval for the northern Westborough crosswalk. 6 Long-Term Improvement $2,314,000 Westborough/Chestnut and El Camino Real Upgrade all crosswalks to high-visibility crosswalks. Straighten the northern crosswalk across Chestnut. Provide a leading pedestrian interval for all crossings. Consider installing curb extensions at all corners. Extend all four medians to create pedestrian refuge islands. 6 Long-Term Improvement $2,314,000 Crestwood/Gardenside Install a neighborhood traffic circle. Upgrade all crosswalks to high-visibility crosswalks. 5 Low Priority $247,000 El Camino Real and Arroyo & Arroyo and Del Paso Remove the crosswalk at Del Paso Drive across Arroyo Drive; close gap in the median, and remove yield paddle. At ECR, upgrade all crosswalks to high visibility crosswalks. Provide a leading pedestrian interval for ECR crossings. Consider curb extensions at all four corners 5 Low Priority $1,266,525 Grand and Cypress Install advance yield markings and signs for the Grand Avenue crossings. 5 Opportunity Improvement $13,000 429 ACTIVE SOUTH CITY86 FINAL – JUNE 2022 Location Improvement Total Points Implementation Category Project Total with Contingency (30%) Grand midblock crossings between Linden and Maple Install advance yield pavement markings and signs.5 Opportunity Improvement $16,250 Hillside and Arden Refresh the two existing high-visibility crosswalks. Construct curb extensions at the two eastern corners. Install advance stop/yield markings. 5 Low Priority $296,400 Hillside and Belmont Shift the crossing of Hillside Boulevard to the western approach to improve site lines. Install curb extensions at all three corners with a crosswalk. Install an RRFB for the Hillside crosswalk. Install advance yield markings. 5 Low Priority $677,300 Linden and N Canal Widen on or both of the existing paths on the Colma Creek bridge to ADA complaint width. Install appropriate curb ramps. Mark a crosswalk across S Canal street if sidewalks are present on the west side. 5 Low Priority $108,290 Miller and Westview Construct curb extensions at the southeast, southwest, and northwest corners. Straighten the crosswalk across Miller. Install advance stop/yield pavement markings. Consider installing an RRFB. 5 Low Priority $689,650 S Airport and Utah Consistent with proposed Utah overcrossing of 101, install high visibility crosswalks at all four approaches. Provide a leading pedestrian interval. 5 Opportunity Improvement $191,750 Spruce and Hillside Construct curb extensions at the two northern and southeastern corners. Mark high-visibility crosswalks across Spruce Avenue and School Street. 5 Low Priority $598,000 Spruce and Park Way Upgrade the two existing crosswalks across Park Way to high-visibility crosswalks. Install high-visibility crosswalks across both Spruce approaches. Install advance stop markings. Paint/refresh red curb at all corners. 5 Opportunity Improvement $93,686 Utah Ave/ San Mateo Ave Install a protected intersection with high visibility crosswalks. 5 Long-Term Improvement $650,000 430 IMPLEMENTATION87 FINAL – JUNE 2022 Location Improvement Total Points Implementation Category Project Total with Contingency (30%) Westborough and Callan Upgrade all four crosswalks to yellow high-visibility crosswalks. Construct pedestrian refuge islands on the Westborough and Callan crossings. Update/add school zone signs 5 Long-Term Improvement $629,525 Airport and Gateway Upgrade existing crosswalks to high-visibility crosswalks. Construct median refuge islands at the west, east, and south approaches. Remove slip lane from the southern approach. 4 Low Priority $793,000 Chestnut and Commercial Upgrade all crosswalks to high-visibility. Remove the slip lane from the southeast corner and construct a curb extension; straighten both crosswalks from this corner. 4 Low Priority $247,000 Grand and Gateway Upgrade all crosswalks to high-visibility crosswalks. Remove free right turn lanes at northwest and southeast corners. Install pedestrian refuge islands in all crossings. Install curb extensions at all four corners. 4 Low Priority $2,645,500 Grand and Walnut Install advance yield pavement markings and signs.4 Opportunity Improvement $29,250 Holly/Crestwood Upgrade all crossings to high-visibility crosswalks. Consider installing a neighborhood traffic circle. 4 Opportunity Improvement $247,000 Junipero Serra and Arroyo Construct sidewalks on the western (highway) side of Junipero Serra Boulevard from the interchange to Arroyo Drive. Install a HAWK beacon at JSB/Arroyo Drive. 4 Low Priority $546,000 Junipero Serra and Avalon & Avalon and Valverde Mark high-visibility crosswalks across Valverde Drive. Construct sidewalks on the eastern (golf course) side of JSB to Westborough Boulevard from Avalon Drive. Mark a high-visibility crosswalk across the eastern approach of Avalon Drive/JSB. 4 Low Priority $256,750 Junipero Serra and Hickey Remove the free right turn lane at the southeast, southwest, and northwest corner. Upgrade all crosswalks to high visibility crosswalks. Provide leading pedestrian intervals for both crosswalks. Construct pedestrian refuge islands. 4 Low Priority $1,579,500 431 ACTIVE SOUTH CITY88 FINAL – JUNE 2022 Location Improvement Total Points Implementation Category Project Total with Contingency (30%) Spruce and N. Canal St Build curb extensions at the two northern corners. Straighten and upgrade all three marked crosswalks to high-visibility crosswalks. 4 Low Priority $277,875 East Grand and Forbes Upgrade all crosswalks to high-visibility crosswalks. Install curb extensions at all four corners. Install pedestrian refuge islands across E Grand Avenue. 3 Low Priority $1,329,250 El Camino Real and W Orange Straighten the southern crosswalk across ECR. Create pedestrian refuge islands for the ECR crossings. Upgrade all four crosswalks to high visibility crosswalks. Provide a leading pedestrian interval for the ECR crossing. 3 Low Priority $429,000 Grand and Mission Upgrade both crosswalks to high-visibility crosswalks. Extend medians and create pedestrian refuge islands. 3 Low Priority $279,500 Grand and Orange Upgrade all crosswalks to high-visibility crosswalks. Consider installing curb extensions at all four corners. Provide a leading pedestrian interval for the crossings of Grand Avenue. 3 Opportunity Improvement $1,222,000 432 IMPLEMENTATION89 FINAL – JUNE 2022 The top 11 pedestrian projects are at the following locations: • BART Station-area recommendations (four locations) • Grand Avenue/Airport Boulevard • Grand Avenue/E Grand Avenue • Grand Avenue/Spruce Avenue • El Camino Real/Ponderosa Road • Mission Road/Sequoia Avenue • Orange Avenue/Railroad Avenue • Orange Avenue/Tennis Drive • Westborough Boulevard/Galway Drive • Westborough Boulevard/Junipero Serra Boulevard • Oyster Point Boulevard/Sister Cities Boulevard/Airport Boulevard Eighteen pedestrian projects were categorized as low-priority projects, 10 were categorized as opportunity projects, 21 were categorized as long-term projects, and none were categorized as short-term projects. Some pedestrian projects (or components of some projects), however, can be implemented with shorter-term materials (paint-and-post curb extensions, for example) and can later be converted to more permanent materials (concrete) when funding becomes available. The top priority bicycle and pedestrian projects are shown on the Map 14. 433 ACTIVE SOUTH CITY90 FINAL – JUNE 2022 M Ap 14 434 FINAL – JUNE 2022 Implementation Considerations While some of the projects outlined within this plan may be implemented more quickly, other projects require further community involvement, additional study of trade-offs, or multi-jurisdictional coordination. These pieces require additional time and resources that add complexity to the project. PROJECT DELIVERY The City may use a combination of staff and consultant resources for project delivery phases that include Planning (conceptual project development and funding); Preliminary Engineering (environmental clearance and design); Final Design; and Construction Management (contractor oversight, inspection, and invoicing). In addition, many projects will be constructed by developers as part of their development agreements. PROJECT STUDIES AND PHASING A number of the projects outlined in this plan will require additional study prior to implementation. We have identified many of the major arterial segments as Study Corridors on the recommended project map (Map 14) to indicate the need for further outreach and consideration of feasibility. Study Corridors denote major multimodal road segments where implementation of recommended bikeways or pedestrian improvements may impact roadway capacity, parking, freight, or transit operations. Implementation of improvements on these segments will require additional studies that may include traffic analysis, environmental analysis, public process, and coordination with State, County, or local transit agencies. Project designs will be informed by feasibility outcomes of the studies mentioned previously and general feasibility as determined by the City, and all projects will be considered in the context of the modal priorities established by the South San Francisco General Plan. INTERAGENCY COORDINATION Specific proposed projects require the City of South San Francisco to coordinate with other agencies and stakeholders to coordinate design, implementation, and funding. For example, extending the Centennial Way Trail will require coordination with BART and the San Mateo County Flood Control District. Likewise, the proposed additions to the Bay Trail will require coordination with agencies such as the Association of Bay Area Governments and the Coastal Conservancy. Improvements at and along El Camino Real and highway crossings and interchanges will require coordination with Caltrans Bay Area. 435 ACTIVE SOUTH CITY92 FINAL – JUNE 2022 IMPLEMENTATION92Project Funding Appendix D provides a detailed overview of some funding sources available to help South San Francisco fund the proposed active transportation improvements. Table 8 provides a summary of the types of projects each listed funding source is eligible to fund. Implementation Monitoring Continuing to monitor how proposed projects and programs are implemented will help the City evaluate community benefits and impacts and hold themselves accountable for implementation. The following set of recommendations can help the City and its partners monitor progress and evaluate the effectiveness of implementation, respectively. MONITOR PLAN IMPLEMENTATION PROGRESS • Bring Active South City progress updates to the Bicycle and Pedestrian Advisory Commission at least biannually. Identify what progress has been made in the past six months, and where the City will focus efforts in the upcoming six months. • Create and frequently update an online web map or dashboard of active projects so that residents and community members can see the progress of bike and pedestrian projects. For example, the Interactive Projects Map maintained by the San Francisco Metropolitan Transportation Authority shows active transportation projects in San Francisco. PROJECT AND PROGRAM EVALUATION • Conduct pre- and post-implementation evaluation of all large bike and pedestrian infrastructure projects to understand outcomes such as mode shift, increased biking and walking safety, other community benefits, and any unintended impacts. For example, the City of Oakland’s Telegraph Avenue Progress Report examines safety and mode shift outcomes after the implementation of a parking-protected bikeway. • Evaluate the effectiveness of program investments every two years. This program evaluation can help the City understand if programs are a good return on investment and measure outcomes and results in the near, medium, and long term. For example, the Alameda County Transportation Commission’s evaluation of their Safe Routes to School program analyzes how the intended goals were reached. 436 IMPLEMENTATION93 FINAL – JUNE 2022 TAb LE 8 Prioritized Bicycle Projects with Planning-Level Costs Funding Source On-Street Bikeways Trails Safe Routes to School Safe Routes to Transit Crossings Programs Studies Local and Regional Programs Local Sources (Impact Fees, Developer Agreements, Repaving) •••••• Measure A ••••• Measure M ••• Measure W ••••• Transportation Funds for Clean Air (C/CAG & BAAQMD)••••• Bicycle Facilities Program (BAAQMD)•••• One Bay Area (MTC & C/ CAG)•••• Transportation Development Act, Article 3 (C/CAG)••••• Regional Measure 3 (MTC)• Competitive Grant Programs Active Transportation Program (CTC)•••••• Sustainable Transportation Planning Grants (Caltrans)• Highway Safety Improvement Program (Caltrans)•••• Solutions for Congested Corridors (CTC)••• Office of Traffic Safety (CA OTS)• 437 ACTIVE SOUTH CITY94 FINAL – JUNE 2022 Funding Source On-Street Bikeways Trails Safe Routes to School Safe Routes to Transit Crossings Programs Studies Recreational Trails Program (CA DPR)• Affordable Housing & Sustainable Communities (CA HCD) ••• Cultural, Community, and Natural Resources (CA NRA)• Urban Greening Grants (CA NRA)•••• Other State Funds Local Partnership Program (CTC)•••• Road Maintenance and Rehabilitation Program (Controller’s Office) ••• 438 THIS pAGE INTENTIONALLY LEFT bLANK 439 96 FINAL – JUNE 2022 A Appendix A: Design Guidelines 440 DAVIS COUNTY ACTIVE TRANSPORTATION DESIGN GUIDE Bicycle & Pedestrian Design Guide 441 CITY OF SOUTH SAN FRANSISCO A-3 Context 442 CITY OF SOUTH SAN FRANSISCO A-4 Guidance Basis The sections that follow serve as an inventory of pedestrian and bicycle design treatments and provide guidelines for their development. These treatments and design guidelines are important because they represent the tools for creating a bicycle-friendly, safe, accessible community. The guidelines are not, however, a substitute for a more thorough evaluation by a professional engineer. The following standards and guidelines are referred to in this guide: National Guidance A blueprint for designing 21st century streets, the NACTO Urban Street Design Guide (2013) unveils the toolbox and tactics cities use to make streets safer, more livable, and more economically vibrant. The Guide outlines both a clear vision for complete streets and a basic road map for how to bring them to fruition. The document charts the principles and practices of the nation’s foremost engineers, planners, and designers working in cities. The National Association of City Transportation Officials’ (NACTO) Urban Bikeway Design Guide (2012) provides cities with state-of-the-practice solutions that can help create complete streets that are safe and enjoyable for bicyclists. The designs were developed by cities for cities, since unique urban streets require innovative solutions. In August 2013, the Federal Highway Administration issued a memorandum officially supporting use of the document. Separated Bike Lane Planning and Design Guide (2015) provides national guidance on the planning and design of separated bike lane facilities. Released by the Federal Highway Administration (FHWA), this guide documents best practices as demonstrated around the U.S., and offers ideas on future areas of research, evaluation, and design flexibility. NCHRP’s Improving Pedestrian Safety at Unsignalized Crossings Report recommends engineering treatments to improve pedestrian safety at unsignalized locations with high speeds and traffic volumes. 443 CITY OF SOUTH SAN FRANSISCO A-5 The California Highway Design Manual (HDM) (Updated 2015) establishes uniform policies and procedures to carry out highway design functions for the California Department of Transportation. Complete Intersections: A Guide to Reconstructing Intersections and Interchanges for Bicyclists and Pedestrians (2010) is a reference guide that presents information and concepts related to improving conditions for bicyclists and pedestrians at major intersections and interchanges. The guide can be used to inform minor signage and striping changes to intersections, as well as major changes and designs for new intersections. Main Street, California: A Guide for Improving Community and Transportation Vitality (2013) reflects California’s current manuals and policies that improve multi-modal access, livability and sustainability within the transportation system. The guide recognizes the overlapping and sometimes competing needs of main streets. The Caltrans Memo: Design Flexibility in Multimodal Design (2014) encourages flexibility in highway design. The memo stated that “Publications such as the NACTO “Urban Street Design Guide” and “Urban Bikeway Design Guide,” ... are resources that Caltrans and local entities can reference when making planning and design decisions on the State highway system and local streets and roads.” The Caltrans resource Class IV Bikeway Guidance (2018) provides enhanced guidance for two-way separated bikeways, with added information on transit stops and separated bikeways adjacent to street parking. It also provides a discussion of maintenance using Caltrans equipment. The California Manual on Uniform Traffic Control Devices (CAMUTCD) (2014) is an amended version of the FHWA MUTCD 2009 edition modified for use in California. While standards presented in the CA MUTCD substantially conform to the FHWA MUTCD, the state of California follows local practices, laws and requirements with regards to signing, striping and other traffic control devices. California Guidance 444 CITY OF SOUTH SAN FRANSISCO A-6 Bicycle as a Design Vehicle Similar to motor vehicles, bicyclists and their bicycles exist in a variety of sizes and configurations. These variations occur in the types of vehicle (such as a conventional bicycle, a recumbent bicycle or a tricycle), and behavioral characteristics (such as the comfort level of the bicyclist). The design of a bikeway should consider reasonably expected bicycle types on the facility and utilize the appropriate dimensions. The figure to the right illustrates the operating space and physical dimensions of a typical adult bicyclist, which are the basis for typical facility design. Bicyclists require clear space to operate within a facility. This is why the minimum operating width is greater than the physical dimensions of the bicyclist. Bicyclists prefer five feet or more operating width, although four feet may be minimally acceptable. In addition to the design dimensions of a typical bicycle, there are many other commonly used pedal- driven cycles and accessories to consider when planning and designing bicycle facilities. The most common types include tandem bicycles, recumbent bicycles, and trailer accessories. The figure to the left summarizes the typical dimensions for bicycle types. Bicycle Rider - Typical Dimensions Operating Envelope 8’ 4” Eye Level 5’ Handlebar Height 3’8” Preferred Operating Width 5’ Minimum Operating Width 4’ Physical Operating Width 2’6” User Design Dimensions The purpose of this section is to provide the facility designer with an understanding of how bicyclists operate and how their bicycle influences that operation. Bicyclists, by nature, are much more affected by poor facility design, construction, and maintenance practices than motor vehicle drivers. Bicyclists lack the protection from the elements and roadway hazards provided by an automobile’s structure and safety features. By understanding the unique characteristics and needs of bicyclists, a facility designer can provide quality facilities and minimize user risk. 445 CITY OF SOUTH SAN FRANSISCO A-7 Source: AASHTO Guide for the Development of Bicycle Facilities, 4th Edition Bicycle as Design Vehicle - Design Speed Expectations * Typical speed for causal riders per AASHTO 2013. Bicycle Type Feature Typical Speed Upright Adult Bicyclist Paved level surfacing 8-12 mph* Crossing Intersections 10 mph Downhill 30 mph Uphill 5 -12 mph Recumbent Bicyclist Paved level surfacing 18 mph 3’ 11” 2’ 6”3’ 9” 8’ 5’ 10” 6’10” The expected speed that different types of bicyclists can maintain under various conditions also influences the design of facilities such as shared use paths. The table to the right provides typical bicyclist speeds for a variety of conditions. 446 CITY OF SOUTH SAN FRANSISCO A-8 Pedestrian Design Needs Types of Pedestrians Pedestrians have a variety of characteristics and the transportation network should accommodate a variety of needs, abilities, and possible impairments. Age is one major factor that affects pedestrians’ physical characteristics, walking speed, and environmental perception. Children have low eye height and walk at slower speeds than adults. They also perceive the environment differently at various stages of their cognitive development. Older adults walk more slowly and may require assistive devices for walking stability, sight, and hearing. The table below summarizes common pedestrian characteristics for various age groups. Pedestrian Characteristics by Age Age Characteristics 0-4 Learning to walk Requires constant adult supervision Developing peripheral vision and depth perception 5-8 Increasing independence, but still requires supervision Poor depth perception 9-13 Susceptible to “darting out” in roadways Insufficient judgment Sense of invulnerability 14-18 Improved awareness of traffic environment Insufficient judgment 19-40 Active, aware of traffic environment 41-65 Slowing of reflexes 65+Difficulty crossing street Vision loss Difficulty hearing vehicles approaching from behind Walking 2’ 6” (0.75 m) Preferred Operating Space 5’ (1.5 m) Eye Level 4’ 6” - 5’ 10” (1.3 m - 1.7 m) Shoulders 1’ 10” (0.5 m) The MUTCD recommends a normal walking speed of 3.5 feet per second when calculating the pedestrian clearance interval at traffic signals. The walking speed can drop to 3 feet per second for areas with older populations and persons with mobility impairments. While the type and degree of mobility impairment varies greatly across the population, the transportation system should accommodate these users to the greatest reasonable extent. Additional References and Guidelines AASHTO. Guide for the Planning, Design, and Operation of Pedestrian Facilities, Exhibit 2-1. 2004. 447 CITY OF SOUTH SAN FRANSISCO A-9 Design Needs of Dog Walkers Dog walking is a common and anticipated use on shared use paths. Dog sizes vary largely, as does leash length and walking style, leading to wide variation in possible design dimensions. Shared use paths designed to accommodate wheelchair users are likely to provide the necessary dimensions for the average dog walker. Amenities such as dog waste stations may enhance conditions for dog walkers. Preferred Operating Space 5’ (1.5 m) Shoulders 1’ 10” (0.5 m) Sweep Width 4.3’ (1.3 m) Sweep Width Varies Eye Level 4’ 6” - 5’ 10” (1.3 m - 1.7 m) Runner Typical Speed User Typical Speed Runner 6.2 mph Physical Length Up to 5’ (1.5 m) Design Needs of Runners Running is an important recreation and fitness activity commonly performed on shared use paths. Many runners prefer softer surfaces (such as rubber, bare earth or crushed rock) to reduce impact. Runners can change their speed and direction frequently. If high volumes are expected, controlled interaction or separation of different types of users should be considered. Additional References and Guidelines FHWA. Characteristics of Emerging Road and Trail Users and Their Safety. (2004). 448 CITY OF SOUTH SAN FRANSISCO A-10 Design Needs of Wheelchair Users As the American population ages, the number of people using mobility assistive devices (such as manual wheelchairs, powered wheelchairs) increases. Manual wheelchairs are self-propelled devices. Users propel themselves using push rims attached to the rear wheels. Braking is done through resisting wheel movement with the hands or arm. Alternatively, a second individual can control the wheelchair using handles attached to the back of the chair. Power wheelchairs user battery power to move the wheelchair. The size and weight of power wheelchairs Minimum Operating Width 3’ (0.9 m) Minimum Operating Width 3’ (0.9 m) Minimum to Make a 180 Degree Turn 5’ (1.5 m) Minimum to Make a 180 Degree Turn 5’ (1.5 m) Physical Width 2’6” (0.75 m) Physical Width 2’2” (0.7 m) Armrest 2’5” (0.75 m) Handle 2’9” (0.9 m) Eye Height 3’8” (1.1 m) Wheelchair User Typical Speed User Typical Speed Manual Wheelchair 3.6 mph Power Wheelchair 6.8 mph Wheelchair User Design Considerations Effect on Mobility Design Solution Difficulty propelling over uneven or soft surfaces. Firm, stable surfaces and structures, including ramps or beveled edges. Cross-slopes cause wheel- chairs to veer downhill. Cross-slopes of less than two percent. Require wider path of travel. Sufficient width and maneuver- ing space. limit their ability to negotiate obstacles without a ramp. Various control units are available that enable users to control the wheelchair movement, based on their ability (e.g., joystick control, breath controlled, etc). Maneuvering around a turn requires additional space for wheelchair devices. Providing adequate space for 180 degree turns at appropriate locations is an important element for accessible design. Additional References and Guidelines FHWA. Characteristics of Emerging Road and Trail Users and Their Safety. 2004. USDOJ. 2010 ADA Standards for Accessible Design. 2010. 449 CITY OF SOUTH SAN FRANSISCO A-11 Strong and Fearless – Characterized by bicyclists that will typically ride anywhere regardless of roadway conditions or weather. These bicyclists can ride faster than other user types, prefer direct routes and will typically choose roadway connections (even if shared with vehicles) over separate bicycle facilities such as shared-use paths. Enthused and Confident - This user group encompasses bicyclists who are fairly comfortable riding on all types of bikeways but usually choose low traffic streets or shared-use paths when available. These bicyclists may deviate from a more direct route in favor of a preferred facility type. This group includes all kinds of bicyclists such as commuters, recreationalists, racers and utilitarian bicyclists. Interested but Concerned – This user type comprises the bulk of the cycling population and represents bicyclists who typically only ride a bicycle on low traffic streets or shared-use paths under favorable weather conditions. These bicyclists perceive significant barriers to their increased use of cycling, specifically traffic and other safety issues. These people may become “Enthused & Confident” with encouragement, education and experience. No Way, No How – Persons in this category are not bicyclists, and perceive severe safety issues with riding in traffic. Some people in this group may eventually become more regular cyclists with time and education. A significant portion of these people will not ride a bicycle under any circumstances. 1% 5-10% 60% 30% Interested but Concerned No Way, No How Enthused and Confident Strong and Fearless Typical Distribution of Bicyclist Types Bicyclist User Type The 2012 AASHTO Guide to the Development of Bicycle Facilities encourages designers to identify their rider type based on the trip purpose (Recreational vs Transportation) and on the level of comfort and skill of the rider (Causal vs Experienced). A user-type framework for understanding a potential rider’s willingness to bike is illustrated in the figure below. Developed by planners in Portland, OR and supported by research, this classification identifies four distinct types of bicyclists. 450 DAVIS COUNTY ACTIVE TRANSPORTATION DESIGN GUIDE Pedestrian Facilities DAVIS COUNTY ACTIVE TRANSPORTATION DESIGN GUIDE 451 CITY OF SOUTH SAN FRANSISCO A-13 Midblock Crossings Midblock crossings are an important street design element for pedestrians. They can provide a legal crossing at locations where pedestrians want to travel, and can be safer than crossings at intersections because traffic is only moving in two directions. Locations where midblock crossings should be considered include: • Long blocks (longer than 600 feet) with destinations on both sides of the street. • Locations with heavy pedestrian traffic, such as schools, shopping centers. • At midblock transit stops, where transit riders must cross the street on one leg of their journey. FACILITY TYPE PEDESTRIAN CROSSING CONTEXTUAL GUIDANCE LEGEND At unsignalized locations 2 lane 3 lane 2 lane 2 lane with median refuge 3 lane 2 lane 2 lane with median refuge 3 lane 4 lane 4 lane with median refuge 5 lane 6 lane 6 lane with median refuge Crosswalk Only (high visibility)EJ EJ X EJ EJ X X X X X X Crosswalk with warning signage and yield lines EJ EJ EJ EJ X X X X X Active Warning Beacon (RRFB)X EJ X X X X Hybrid Beacon X X EJ EJ EJ EJ Full Tra c Signal X X EJ EJ EJ EJ EJ EJ Grade separation X X EJ EJ EJ X EJ EJ EJ EJ EJ Most Desirable Engineering Judgement EJ Not Recommended X Local Streets 15-25 mph Collector Streets 25-30 mph Arterial Streets 30-45 mph 1 Marked Crosswalks 4 Pedestrian Hybrid Beacon 3 Active Warning Beacon (RRFB) 6 Grade Separation5 Full Traffic Signal 2 Crosswalk with Warning Signage 1 2 3 4 5 6 Crossing Treatment Selection The specific type of treatment at a crossing may range from a simple marked crosswalk to full traffic signals or grade separated crossings. Crosswalk lines should not typically be used by themselves, and appropriate selection of crossing enhancements should be evaluated in an engineering study. The engineering study should consider the number of lanes, the presence of a median, the distance from adjacent signalized intersections, the pedestrian volumes and delays, the average daily traffic (ADT), the posted or statutory speed limit or 85th-percentile speed, the geometry of the location, the possible consolidation of multiple crossing points, the availability of street lighting, and other appropriate factors. Pedestrian Crossing Location and Facility Selection 452 CITY OF SOUTH SAN FRANSISCO A-14 Frontage ZonePedestrian Through ZoneBuffer ZoneCurbside Lane The through zone is the area intended for pedestrian travel. This zone should be entirely free of permanent and temporary objects. Wide through zones are needed in downtown areas or where pedestrian flows are high. The frontage zone allows pedestrians a comfortable “shy” distance from the building fronts. It provides opportunities for window shopping, to place signs, planters, or chairs. The buffer zone, also called the furnishing or landscaping zone, buffers pedestrians from the adjacent roadway, and is also the area where elements such as street trees, signal poles, signs, and other street furniture are properly located. The curbside lane can act as a flexible space to further buffer the sidewalk from moving traffic., and may be used for a bike lane. Curb extensions and bike corrals may occupy this space where appropriate. In the edge zone there should be a 6 inch wide curb. Sidewalk Zones & Widths Sidewalks are the most fundamental element of the walking network, as they provide an area for pedestrian travel separated from vehicle traffic. Providing adequate and accessible facilities can lead to increased numbers of people walking, improved accessibility, and the creation of social space. 453 CITY OF SOUTH SAN FRANSISCO A-15 Street Classification Parking Lane/En- hancement Zone Buffer Zone Pedestrian Through Zone Frontage Zone Local Streets Varies 4 - 6 ft 6 ft N/A Downtown and Pedestrian Priority Areas Varies 4 - 6 ft 12 ft 2.5 - 10 ft Arterials and Collectors Varies 4 - 6 ft 6 - 8 ft 2.5 - 5 ft Typical Application • Wider sidewalks should be installed near schools, at transit stops, in downtown areas, or anywhere high concentrations of pedestrians exist. • At transit stops, an 8 ft by 5 ft clear space is required for accessible passenger boarding/alighting at the front door location per ADA requirements. • Sidewalks should be continuous on both sides of urban commercial streets, and should be required in areas of moderate residential density. • When retrofitting gaps in the sidewalk network, locations near transit stops, schools, parks, public buildings, and other areas with high concentrations of pedestrians should be the highest priority. Approximate Cost Cost of standard sidewalks range from about $25 per square foot for concrete sidewalk. This cost can increase with additional right-of-way acquisition or addition of landscaping, lighting or other aesthetic features. As an interim measure, an asphalt concrete path can be placed until such time that a standard sidewalk can be built. The cost of asphalt path can be less than half the cost of a standard sidewalk. Materials and Maintenance Sidewalks are typically constructed out of concrete and are separated from the roadway by a curb or gutter and sometimes a landscaped boulevard. Less expensive walkways constructed of asphalt, crushed stone, or other stabilized surfaces may be appropriate. Ensure accessibility and properly maintain all surfaces regularly. Surfaces must be firm, stable, and slip resistant. Colored, patterned, or stamped concrete can add distinctive visual appeal. 454 CITY OF SOUTH SAN FRANSISCO A-16 A Neighborhood Pathways Neighborhood accessways provide residential areas with direct bicycle and pedestrian access to parks, trails, greenspaces, and other recreational areas. They most often serve as small trail connections to and from the larger trail network, typically having their own rights-of-way and easements. Typical Application • Neighborhood accessways should be designed into new subdivisions at every opportunity and should be required by City/County subdivision regulations. • For existing subdivisions, neighborhood and homeowner association groups are encouraged to identify locations where such connects would be desirable. Nearby residents and adjacent property owners should be invited to provide landscape design input. Design Features • Neighborhood accessways should remain open to the public. • Trail pavement shall be at least 8 feet wide to accommodate emergency and maintenance vehicles, meet ADA requirements and be considered suitable for multi-use. • Trail widths should be designed to be less than 8 feet wide only when necessary to protect large mature native trees over 18 inches in caliper, wetlands or other ecologically sensitive areas. • Access trails should slightly meander whenever possible the bicycle crossing time for standing bicycles. A 455 CITY OF SOUTH SAN FRANSISCO A-18 Green Infrastructure Green infrastructure treats and slows runoff from impervious surface areas, such as roadways, sidewalks, and buildings. Sustainable stormwater strategies may include bioretention swales, rain gardens, tree box filters, and pervious pavements (pervious concrete, asphalt and pavers). Bioswales are natural landscape elements that manage water runoff from a paved surface, reducing the risks of erosion or flooding of local streams and creeks, which can threaten natural habitats. Plants in the swale trap pollutants and silt from entering a river system. Typical Application • Install in areas without conventional stormwater systems that are prone to flooding to improve drainage and reduce costs compared to installing traditional gutter and drainage systems. • Use green infrastructure to provide an ecological and aesthetic enhancement of traditional traffic speed and volume control measures, such as along a bicycle boulevard corridor. • Bioswales and rain gardens are appropriate at curb extensions and along planting strips. • Street trees and plantings can be placed in medians, chicanes, and other locations. • Pervious pavers can be used along sidewalks, street furniture zones, parking lanes, gutter strips, or entire roadways. They are not likely to provide traffic calming benefit on bicycle boulevards. Design Features • Bioswales are shallow depressions with vegetation designed to capture, treat, and infiltrate stormwater runoff by reducing velocity and purifying the water while recharging the underlying groundwater table. In order to meet the minimum criteria for infiltration rates, bioswales are designed to pass 5-10 inches of rain water per hour. The overflow/bypass drain system should be approximately 6 inches above the soil surface to manage heavier rainfall. Bioswales have a typical side slope of 4:1 (maximum 3:1) to allow water to move along the surface and settles out sediments and pollutants. • Pervious pavement in areas where landscaping such as swales are less desired or feasible, pervious pavement can effectively capture and treat stormwater runoff. The desired storage volume and intended drain time is determined by the depth of the pervious layer, void space, A A B B 456 CITY OF SOUTH SAN FRANSISCO A-19 Further Considerations Pervious Pavement • Engineering judgment and surrounding street context should be used when selecting the permeable surface, whether it is pavers, concrete or asphalt. Some decorative pavers may be more appropriate for bicycle and/or pedestrians areas due to the potential for shifting under heavy loads. Bioswales • The edge of the swale should be flush with the grade to accommodate sheetflow runoff, with a minimum 2-inch drop between the street grade and the finished grade of the facility. Where there are curbs, cut-outs at least 18 inches wide should be provided intermittently (3-15 feet apart) to allow runoff to enter and be treated. Low curbs, barriers, and/or hardy vegetative ground covers can be used to discourage pedestrian trampling. Approximate Cost Bioswales range from $5.50-$24/square foot depending on the type of facility, with $15/square foot representing a typical rate.1Permeable pavers can range from $5.30/square foot for pavers on the low end to $11.60/square foot for concrete on the high end. The average cost tends to be around $6-7/square foot. and the infiltration rate of underlying soils. An under drain system must be used to treat the stormwater. • Design overflow or drain excess runoff to the municipal sewer system, and allow the facility to drain within 48 hours. Green Infrastructure Materials and Maintenance Green infrastructure must be regularly maintained to ensure it is working properly. 457 DAVIS COUNTY ACTIVE TRANSPORTATION DESIGN GUIDE Pedestrian Facilities at Intersections 458 CITY OF SOUTH SAN FRANSISCO A-22 Design Features • Because the effectiveness of marked crossings depends entirely on their visibility, maintaining marked crossings should be a high priority. • Thermoplastic markings offer increased durability than conventional paint. Continental markings provide additional visibility The crosswalk should be located to align as closely as possible with the through pedestrian zone of the sidewalk corridor Transverse markings are the most basic crosswalk marking type Typical Application At signalized intersections, all crosswalks should be marked. At unsignalized intersections, crosswalks may be marked under the following conditions: • At a complex intersection, to orient pedestrians in finding their way across. • At an offset intersection, to show pedestrians the shortest route across traffic with the least exposure to vehicular traffic and traffic conflicts. • At an intersection with visibility constraints, to position pedestrians where they can best be seen by oncoming traffic. • At an intersection within a school zone on a walking route. Marked Crosswalks A marked crosswalk signals to motorists that they must stop for pedestrians and encourages pedestrians to cross at designated locations. Installing crosswalks alone will not necessarily make crossings safer; especially on multi-lane roadways. At mid-block locations, crosswalks must be marked to establish a legal crossing. 459 CITY OF SOUTH SAN FRANSISCO A-23 Marked Crosswalks Marked crosswalks at Stony Point Road and Stony Circle Further Considerations Pedestrians are sensitive to out-of-direction travel, and reasonable accommodations should be made to make crossings both convenient at locations with adequate visibility. Continental crosswalk markings should be used at crossings with high pedestrian use or where vulnerable pedestrians are expected, including: school crossings, across arterial streets for pedestrian-only signals, at mid-block crosswalks, and at intersections where there is expected high pedestrian use and the crossing is not controlled by signals or stop signs. High-visibility crosswalks are not appropriate for all locations. Other crosswalk marking patterns are provided for in the CA MUTCD. Some cities prohibit omitting or removing a marked crosswalk at intersections in order to require a three-stage pedestrian crossing. Intersections with three-stage crossings lead to arduous and increased crossing distances, pedestrian frustration, encourages jaywalking, and exhibits modal bias favoring motor vehicle level-of-service over other modes. There are circumstances when only three crosswalks are utilized and typically occur at or near interchanges and freeway ramps. Materials and Maintenance Because the effectiveness of marked crossings depends entirely on their visibility, maintaining marked crossings should be a high priority. Thermoplastic markings offer increased durability than conventional paint. Approximate Cost Depending on the type of material used, width of the crossing and width of the roadway, approximate installation costs are $500 for a regular striped crosswalk, $1,000 for a ladder crosswalk, and $8,000 for a patterned concrete crosswalk. In addition, the cost of a curb ramp is about $5,000-$10,000 per ramp. Due to various number of crosswalk styles in use, signing standards, color and aesthetics, other factors will affect the final cost. Maintenance of markings should also be considered. 460 CITY OF SOUTH SAN FRANSISCO A-24 Typical Application • Can be applied on any roadway with a left turn center lane or median that is at least 6 feet wide. • Appropriate at signalized or unsignalized crosswalks. • On multi-lane roadways, consider configuration with active warning beacons for improved yielding compliance. Cut-through median refuge islands are preferred over curb ramps to better accommodate wheel chairs users. Median Refuge Island W11-2, W16-7P Median refuge islands are located at the mid-point of a marked crossing and help improve pedestrian safety by allowing pedestrians to cross one direction of traffic at a time. Refuge islands minimize pedestrian exposure by shortening crossing distance and increasing the number of available gaps for crossing. Design Features • The refuge island must be accessible, preferably with an at-grade passage through the island rather than ramps and landings. • The island should be at least 6 feet wide to be a legal refuge and be wider to accommodate cargo bikes or bikes with child trailers. • The island should be at least 20 feet long. • On streets with speeds higher than 25 mph there should also be double centerline marking, reflectors, and “KEEP RIGHT” signage (CA MUTCD R4-7a). • If a refuge island is landscaped, the landscaping should not compromise the visibility of pedestrians crossing in the crosswalk. Shrubs and ground plantings should be no higher than 1 and a half feet. Materials and Maintenance Refuge islands may require frequent maintenance of road debris. Trees and plantings in a landscaped median must be maintained so as not to impair visibility, and should be no higher than 1 foot 6 inches. Approximate Cost The approximate cost to install a median refuge island ranges from $500 to $1,100 per foot, or about $3,500 to $4,000, depending on the design, site conditions, landscaping, and whether the median can be added as a part of a larger street reconstruction project or utility upgrade. 461 CITY OF SOUTH SAN FRANSISCO A-25 Median Refuge Island Curb extension length can be adjusted to accommodate bus stops or street furniture. 1‘ buffer from edge of parking lane preferred (Curb radii not to scale. For illustration purposes only) Crossing distance is shortened Curb Extensions Curb extensions minimize pedestrian exposure during crossing by shortening crossing distance and giving pedestrians a better chance to see and be seen before committing to crossing. They are appropriate for any crosswalk where it is desirable to shorten the crossing distance and there is a parking lane adjacent to the curb. Design Features • In most cases, the curb extensions should be designed to transition between the extended curb and the running curb in the shortest practicable distance. • For purposes of efficient street sweeping, the minimum radius for the reverse curves of the transition is 10 feet and the two radii should be balanced to be nearly equal. Typical Application • At signalized intersections with marked crosswalks should be marked. • At unsignalized intersections with marked crosswalks. • At an intersection with visibility constraints, to position pedestrians where they can best be seen by oncoming traffic. • At an intersection within a school zone on a walking route. • Curb extensions should terminate one foot short of the parking lane to maximize bicyclist safety. • Planted curb extensions may be designed as a bioswale, a vegetated system for stormwater management. • Turning performance of larger vehicles including buses may be impacted by curb extensions Materials and Maintenance Planted curb extensions may be designed as a bioswale, a vegetated system for stormwater management. To maintain proper stormwater drainage, curb extensions can be constructed as refuge islands offset by a drainage channel or feature a covered trench drain. Approximate Cost The cost of a curb extension can range from $2,000 to $20,000 depending on the design and site condition, with the typical cost approximately $12,000. Green/vegetated curb extensions cost between $10,000 to $40,000. 462 CITY OF SOUTH SAN FRANSISCO A-26 Providing secondary installations of RRFBs on median islands improves visibility and driver yielding behavior. W11-2, W16-7P Rectangular Rapid Flash Beacons (RRFB) dramatically increase compliance over conventional warning beacons. Active Warning Beacons (RRFBs) Active warning beacons are user actuated illuminated devices designed to increase motor vehicle yielding compliance at crossings of multi lane or high volume roadways. Types of active warning beacons include conventional circular yellow flashing beacons, in-roadway warning lights, or Rectangular Rapid Flash Beacons (RRFB). Design Features • Warning beacons shall not be used at crosswalks controlled by YIELD signs, STOP signs, or traffic signals. • Warning beacons shall initiate operation based on pedestrian or bicyclist actuation and shall cease operation at a predetermined time after actuation or, with passive detection, after the pedestrian or bicyclist clears the crosswalk. Typical Application • At marked crosswalks where increased pedestrian visibility is needed. • RRFBs have the most increased compliance of all the warning beacon enhancement options. A study of the effectiveness of going from a no-beacon arrangement to a two-beacon RRFB installation increased yielding from 18 percent to 81 percent. • RRFBs are recommended as the preferred beacon treatment.Approximate Cost RRFBs vary in cost, depending on site conditions, but generally cost between $10,000 to $25,000 for two units. 463 CITY OF SOUTH SAN FRANSISCO A-27 Active Warning Beacons (RRFBs) Pedestrian Hybrid Beacon W11-2 Should be installed at least 100 feet from side streets or driveways that are controlled by STOP or YIELD signs Push button actuation Pedestrian Hybrid Beacons Hybrid beacons are used to improve non-motorized crossings of major streets. A hybrid beacon consists of a signal-head with two red lenses over a single yellow lens on the major street, and a pedestrian signal head for the crosswalk. Design Features • Hybrid beacons have less stringent warrants than full signals. • If installed within a signal system, signal engineers should evaluate the need for the hybrid signal to be coordinated with other signals. • Parking and other sight obstructions should be prohibited for at least 100 feet in advance of and Typical Application • At unsignalized intersections with high volumes of pedestrians. • At an intersection within a school zone on a walking route. • Each crossing, regardless of traffic speed or volume, requires additional review by a registered engineer to identify sight lines, potential impacts on traffic progression, timing with adjacent signals, capacity, and safety. at least 20 feet beyond the marked crosswalk to provide adequate sight distance. • Hybrid beacon signals are normally activated by push buttons, but may also be triggered by infrared, microwave or video detectors. The maximum delay for activation of the signal should be two minutes, with minimum crossing times determined by the width of the street • HAWK beacons should be installed at least 100 feet from side streets or driveways that are controlled by STOP or YIELD signs. Parking and other sight obstructions should be prohibited for at least 100 feet in advance of and at least 20 feet beyond the marked crosswalk to provide adequate sight distance. (CA MUTCD 4F) Approximate Cost Hybrid beacons are more expensive than other beacons, ranging in costs from $50,000 to $150,000, but are generally less expensive than full signals. 464 CITY OF SOUTH SAN FRANSISCO A-28 Raised Pedestrian Crossings A raised crosswalk or intersection can eliminate grade changes from the pedestrian path and give pedestrians greater prominence as they cross the street. Raised crosswalks also functions as speed tables, and encourage motorists to slow down. As such, they should be used only in cases where a special emphasis on pedestrians is desired. Raised crosswalks are typically implemented on low-speed streets, Bike Boulevards and other areas of very high pedestrian activity. They are often paired with other treatments such as curb extensions for greater traffic calming effect. Typical Use Like a speed hump/table, raised crosswalks have a traffic slowing effect which may be unsuitable on high-speed streets, roadways with sharp curves, designated transit or freight routes, and in locations that would reduce access for emergency responders. Use detectable warnings at the curb edges to alert vision-impaired pedestrians that they are entering the roadway. Approaches to the raised crosswalk may be designed to be similar to speed humps/tables. Design Features • Use detectable warnings at the curb edges to alert vision-impaired pedestrians that they are entering the roadway. • Approaches to the raised crosswalk may be designed to be similar to speed humps. • Drainage improvements may be required depending on the grade of the roadway. • Special paving materials can be used to increase conspicuity of the crossing, and alert drivers to the presence of pedestrians. 465 CITY OF SOUTH SAN FRANSISCO A-29 Materials and Maintenance Because the effectiveness of marked crossings depends entirely on their visibility, maintaining marked crossings should be a high priority. Ensure drainage pipes used to channel stormwater past the raised intersection are kept free of debris, to prevent stormwater from backing up and pooling. Raised pedestrian crossing on Thomas Lake Harris Drive Approximate Cost Raised crosswalks are approximately $2,000 to $15,000, depending on drainage conditions and material used. Further Considerations • The noise of vehicles traveling over raised crosswalks may be of concern to nearby residents and businesses. • Refer to Americans with Disabilities Act (ADA) and California Building Code (CBC) for additional requirements. 466 DAVIS COUNTY ACTIVE TRANSPORTATION DESIGN GUIDE Bicycle Facilities 467 CITY OF SOUTH SAN FRANSISCO A-31 AVERAGE ANNUAL DAILY TRAFFIC (1,000 veh/day or 100 veh/peak hr) BICYCLE BOULEVARD BIKE ROUTE BIKE LANE SHARED USE PATH BUFFERED BICYCLE LANE SEPARATED BICYCLE LANE FACILITY TYPE POSTED TRAVEL SPEED (mph) 20 30 40 50253545 5515 60+ 1062 15+25+4 80 20+30+STREET CLASS LOCAL COLLECTOR ARTERIAL COLLECTOR ARTERIAL COLLECTOR ARTERIAL COLLECTOR ARTERIAL LOCAL SPEED max max min min VOLUME Desired AcceptableAcceptable Facility Selection Selecting the best bikeway facility type for a given roadway can be challenging, due to the range of factors that influence bicycle users’ comfort and safety. There is a significant impact on bicycling comfort when the speed differential between bicyclists and motor vehicle traffic is high and motor vehicle traffic volumes are high. Facility Selection Table As a starting point to identify a preferred facility, the chart below can be used to determine the recommended type of bikeway to be provided in particular roadway speed and volume situations. To use this chart, identify the appropriate daily traffic volume and travel speed on or the existing or proposed roadway, and locate the facility types indicated by those key variables. Other factors beyond speed and volume which affect facility selection include traffic mix of automobiles and heavy vehicles, the presence of on-street parking, intersection density, surrounding land use, and roadway sight distance. These factors are not included in the facility selection chart below, but should always be considered in the facility selection and design process. 468 CITY OF SOUTH SAN FRANSISCO A-32 Design Features • 8 feet is the absolute minimum width (with 2 foot shoulders) allowed for a two-way bicycle path and is only recommended for constrained situations (Caltrans Design Manual). • 10 feet is recommended in most situations and will be adequate for moderate to heavy use. • 12 feet is recommended for heavy use situations with high concentrations of multiple users. A separate track (5 foot minimum) can be provided for pedestrian use. Shared Use Path (Class I) Shared use paths (Class I) are off-street facilities that can provide a desirable transportation and recreation connection for users of all skill levels who prefer separation from traffic. They often provide low-stress connections to local and regional attractions that may be difficult, or not be possible on the street network. Typical Use • In abandoned rail corridors (commonly referred to as Rails-to-Trails or Rail-Trails. • In active rail corridors, trails can be built adjacent to active railroads (referred to as Rails-with-Trails. • In utility corridors, such as powerline and sewer corridors. • In waterway corridors, such as along canals, drainage ditches, rivers, and creeks. • Along roadways. A A 469 CITY OF SOUTH SAN FRANSISCO A-33 Overhead Clearance • Clearance to overhead obstructions should be an 8 foot minimum, with 10 feet recommended. Lateral Clearance • A 2 foot or greater shoulder on both sides of the path should be provided. An additional foot of lateral clearance (total of 3 feet) is required by the MUTCD for the installation of signage or other furnishings. • If bollards are used at intersections and access points, they should be colored brightly and/or supplemented with reflective materials to be visible at night. Striping • When striping is required, use a 4 inch dashed yellow centerline stripe with 4 inch solid white edge lines. • Solid centerlines can be provided on tight or blind corners, and on the approaches to roadway crossings. Materials and Maintenance Shared use paths must be regularly maintained so that they are free of potholes, cracks, root lift, and debris. Signage and lighting should also be regularly maintained to ensure shared use path users feel comfortable, especially where visibility is limited. Adjacent landscaping should be regularly pruned, to allow adequate sightlines, daylight, and pedestrian- scale lighting, and so as not to obstruct the path of travel of trail users. Approximate Cost The cost of a shared use path can vary, but typical costs are between $65,000 per mile to $4 million per mile. These costs vary with materials, such as asphalt, concrete, boardwalk and other paving materials, lighting, and ROW acquisition. Prince Memorial Greenway connects users to downtown Santa Rosa, CA. Source: Peter Stetson. 470 CITY OF SOUTH SAN FRANSISCO A-34 On-Street Bicycle Lanes (Class II) On-street bike lanes (Class II) designate an exclusive space for bicyclists through the use of pavement markings and signs. The bike lane is located directly adjacent to motor vehicle travel lanes and is used in the same direction as motor vehicle traffic. Bike lanes are typically on the right side of the street, between the adjacent travel lane and curb, road edge or parking lane. Typical Application • Bike lanes may be used on any street with adequate space, but are most effective on streets with moderate traffic volumes greater than or equal to 6,000 ADT (with a greater than 3,000 ADT min.). • Bike lanes are most appropriate on streets with low to moderate speeds of 25 mph. • Appropriate for skilled adult riders on most streets. • May be appropriate for children when configured as 6+ feet wide lanes on lower-speed, lower- volume streets with one lane in each direction. Design Features • Mark inside line with 6” stripe. Mark 4“ parking lane line or “Ts”. • Include a bicycle lane marking (MUTCD Figure 9C-3) at the beginning of blocks and at regular intervals along the route (MUTCD 9C.04). • 6 feet width preferred adjacent to on-street parking (5 feet min.). • 5–6 feet preferred adjacent to curb and gutter (4 feet min.) or 4 feet more than the gutter pan width. A A B B D D C C 471 CITY OF SOUTH SAN FRANSISCO A-35 Bike lane word, symbol, and/or arrow markings (MUTCD Figure 9C-3) shall be placed outside of the motor vehicle tread path in order to minimize wear from the motor vehicle path (NACTO 2012). Bicycle lanes provide an exclusive space, but may be subject to unwanted encroachment by motor vehicles. Place Bike Lane Symbols to Reduce Wear Bicycle Lane Further Considerations • On high speed streets (greater than or equal to 40 mph) the minimum bike lane should be 6 feet. • On streets where bicyclists passing each other is to be expected, where high volumes of bicyclists are present, or where added comfort is desired, consider providing extra wide bike lanes up to 7 feet wide, or configure as a buffered bicycle lane. • It may be desirable to reduce the width of general purpose travel lanes in order to add or widen bicycle lanes. • On multi-lane and/or high speed streets, the most appropriate bicycle facility to provide for user comfort may be buffered bicycle lanes or physically separated bicycle lanes. Materials and Maintenance • Manhole surfaces should be manufactured with a shallow surface texture in the form of a tight, nonlinear pattern • If manholes or other utility access boxes are to be located in bike lanes within 50 feet of intersections or within 20 feet of driveways or other bicycle access points, special Approximate Cost The cost for installing bicycle lanes will depend on the implementation approach. Typical costs are $16,000 per mile for restriping. manufactured permanent nonstick surfaces will be required to ensure a controlled travel surface for cyclists breaking or turning. • Manholes, drainage grates, or other obstacles should be set flush with the paved roadway. Roadway surface inconsistencies pose a threat to safe riding conditions for bicyclists. Construction of manholes, access panels or other drainage elements will be constructed with no variation in the surface. The maximum allowable tolerance in vertical roadway surface will be 1/4 of an inch. 472 CITY OF SOUTH SAN FRANSISCO A-36 Design Features • The minimum bicycle travel area (not including buffer) is 5 feet wide. • Buffers should be at least 2 feet wide. If buffer area is 4 feet or wider, white chevron or diagonal markings should be used (CA MUTCD 9C-104). • For clarity at driveways or minor street crossings, consider a dotted line. • There is no standard for whether the buffer is configured on the parking side, the travel side, or a combination of both. A A B B Buffered Bicycle Lanes (Class II) Buffered bike lanes (Class II) are conventional bicycle lanes paired with a designated buffer space, separating the bicycle lane from the adjacent motor vehicle travel lane and/or parking lane. Typical Application • Anywhere a conventional bike lane is being considered. • On streets with high speeds and high volumes or high truck volumes. • On streets with extra lanes or lane width. • Appropriate for skilled adult riders on most streets. 473 CITY OF SOUTH SAN FRANSISCO A-37 The use of pavement markings delineates space for cyclists to ride in a comfortable facility. The use of pavement markings delineates space for cyclists to ride in a comfortable facility. Buffered Bicycle Lanes Further Considerations • Color may be used within the lane to discourage motorists from entering the buffered lane. • A study of buffered bicycle lanes found that, in order to make the facilities successful, there needs to also be driver education, improved signage and proper pavement markings. • On multi-lane streets with high vehicles speeds, the most appropriate bicycle facility to provide for user comfort may be physically separated bike lanes. • NCHRP Report #766 recommends, when space in limited, installing a buffer space between the parking lane and bicycle lane where on-street parking is permitted rather than between the bicycle lane and vehicle travel lane. Approximate Cost The cost for installing buffered bicycle lanes will depend on the implementation approach. Typical costs are $16,000 per mile for restriping. However, the cost of large-scale bicycle treatments will vary greatly due to differences in project specifications and the scale and length of the treatment. 474 CITY OF SOUTH SAN FRANSISCO A-38 A B C Bicycle Boulevards (Class III) Bicycle boulevards (Class III) are low-volume, low-speed streets modified to enhance bicyclist comfort by using treatments such as signage, pavement markings, traffic calming and/or traffic reduction, and intersection modifications. These treatments allow through movements of bicyclists while discouraging similar through-trips by non-local motorized traffic. Typical Application • Parallel with and in close proximity to major thoroughfares (1/4 mile or less). • Follow a desire line for bicycle travel that is ideally long and relatively continuous (2-5 miles). • Avoid alignments with excessive zigzag or circuitous routing. The bikeway should have less than 10 percent out of direction travel compared to shortest path of primary corridor. • Streets with travel speeds at 25 mph or less and with traffic volumes of fewer than 3,000 vehicles per day. Design Features • Signs and pavement markings are the minimum treatments necessary to designate a street as a bicycle boulevard. • Implement volume control treatments based on the context of the bicycle boulevard, using engineering judgment. Target motor vehicle volumes range from 1,000 to 3,000 vehicles per day. • Intersection crossings should be designed to enhance safety and minimize delay for bicyclists and pedestrians. A B C 475 CITY OF SOUTH SAN FRANSISCO A-39 Bicycle boulevards are established on streets that improve connectivity to key destinations and provide a direct, low-stress route for bicyclists, with low motorized traffic volumes and speeds, designated and designed to give bicycle travel priority over other modes. Neighborhood bikeways may require additional traffic calming measures to discourage through trips by motor vehicles. Bicycle Boulevards Traffic Calming Further Considerations • Bicycle boulevards are typically located on streets without existing signalized accommodation at crossings of collector and arterial roadways. Without treatments for bicyclists and pedestrians, these intersections can become major barriers along the bicycle boulevard and compromise safety. • Traffic calming can lower speeds along bicycle boulevards and even deter motorists from driving on a street. Anticipate and monitor vehicle volumes on adjacent streets to determine whether traffic calming results in inappropriate volumes. Traffic calming can be implemented on a trial basis. Approximate Cost Costs vary depending on the type of treatments proposed for the corridor. Simple treatments such as wayfinding signage and markings are most cost- effective, but more intensive treatments will have greater impact at lowering speeds and volumes, at a higher cost. 476 CITY OF SOUTH SAN FRANSISCO A-40 Traffic Calming for Bike Boulevards Traffic calming may include elements intended to reduce the speeds of motor vehicle traffic to be closer to bicyclist travel speeds, or may include design elements that restrict certain movements for motorized travel to discourage the use of bicycle boulevard corridors for through travel by automobiles. Traffic calming treatments can cause drivers to slow down by constricting the roadway space or by requiring careful maneuvering. Such measures may reduce the design speed of a street, and can be used in conjunction with reduced speed limits to reinforce the expectation of lowered speeds. They can also lower vehicle volumes by physically or operationally reconfiguring corridors and intersections along the route. Typical Application • Bicycle boulevards should have a maximum posted speed of 25 mph. Use traffic calming to maintain an 85th percentile speed below 20 mph (25 mph maximum). Bikeways with average speeds above this limit should be considered for traffic calming measures. • Maintain a minimum clear width of 14 feet with a constricted length of at least 20 feet in the direction of travel. • Bring traffic volumes down to 1,500 cars per day (4,000 cars per day maximum). Bikeways with daily volumes above this limit should be considered for traffic calming measures. Design Features: Speed Reduction • Median islands create pinchpoint for traffic in the center of the roadway and offers shorter crossing distances for pedestrians when used in tandem with a marked crossing. • Chicanes slow drivers by requiring vehicles to shift laterally through narrowed lanes and which avoids uninterrupted sightlines. • Pinchpoints, chokers, or curb extensions restrict motorists from operating at high speeds on local streets by visually narrowing the roadway. • Neighborhood traffic circles reduce speed of traffic at intersections by requiring motorists to move cautiously through conflict points. A B C D C BAE D 477 CITY OF SOUTH SAN FRANSISCO A-41 Design Features: Volume Reduction • Partial closure diverters allows bicyclists to proceed straight across the intersection but forces motorists to turn left or right. All turns from the major street onto the bikeway are prohibited. Can incorporate curb extensions with stormwater management features and/ora mountable island. • Right-in/right-out diverters force motorists to turn right while bicyclists can continue straight through the intersection. The island can provide a through bike lane or bicycle access to reduce conflicts with-right-turning vehicles. Left turns from the major street onto the bikeway are prohibited, while right turns are still allowed. • Median refuge island diverters restrict through and left-turn vehicle movements along the bikeway while providing refuge for bicyclists to cross one direction of traffic at a time. This treatment prohibits left turns from the major street onto the bikeway, while right turns are still allowed. • Full diverters block all motor vehicles from continuing on a neighborhood bikeway, while bicyclists can continue unrestricted. Full closures can be constructed to be permeable to emergency vehicles. • Street trees narrow a driver’s visual field, subconsciously queuing drivers to slow down. • Speed humps slow drivers through vertical deflection. To minimize impacts to bicycles, use a sinusoidal profile and leave a gap along curb so that bicyclists may bypass the hump when appropriate. Speed cushions operate in a similar fashion to speed humps, but allow for unimpeded travel by emergency vehicles. E 478 CITY OF SOUTH SAN FRANSISCO A-42 A B C One-Way Separated Bikeways (Class IV) When retrofitting separated bike lanes onto existing streets, a one-way street-level design may be most appropriate. This design provides protection through physical barriers and can include flexible delineators, curbs, on-street parking or other barriers. A street level separated bike lane shares the same elevation as adjacent travel lanes.. Typical Application • Street retrofit projects with limited funds for relating curbs and drainage. • Streets with high motor vehicle volumes and/or speeds and high bicycle volumes. • Streets for which conflicts at intersections can be effectively mitigated using parking lane setbacks, bicycle markings through the intersection, and other signalized intersection treatments. • Appropriate for most riders on most streets. Design Features • Pavement markings, symbols and/or arrow markings must be placed at the beginning of the separated bike lane and at intervals along the facility (CA MUTCD 9C.04). • 7 foot width preferred to allow passing (5 foot minimum). • 3 foot minimum buffer width adjacent to parking. 18 inch minimum adjacent to travel lanes. Channelizing devices should be placed in the buffer area (NACTO, 2012). • If buffer area is 4 feet or wider, white chevron or diagonal markings should be used. A B C 479 CITY OF SOUTH SAN FRANSISCO A-43 Street Level Separated Bicycle Lanes can be separated from the street with parking, planters, bollards, or other design elements. Further Considerations • Separated bike lane buffers and barriers are covered in the CA MUTCD as preferential lane markings (section 3D.01) and channelizing devices (section 3H.01). Curbs may be used as a channeling device, see the section on islands (section 3I.01). • A retrofit separated bike lane has a relatively low implementation cost compared to road reconstruction by making use of existing pavement and drainage and by using parking lane as a barrier. • Gutters, drainage outlets and utility covers should be designed and configured as not to impact bicycle travel. • Special consideration should be given at transit stops to manage bicycle and pedestrian interactions. Approximate Cost The implementation cost is low if the project uses existing pavement and drainage, but the cost significantly increases if curb lines need to be moved. A parking lane is the low-cost option for providing a barrier. Other barriers might include concrete medians, bollards, tubular markers, or planters. 480 CITY OF SOUTH SAN FRANSISCO A-44 Design Features • 12 foot operating width preferred (10 ft minimum) width for two-way facility. • In constrained locations an 8 foot minimum operating width may be considered (HDM 1003.1(1)). • Adjacent to on-street parking a 3 foot minimum width channelized buffer or island shall be provided to accommodate opening doors (NACTO, 2012) (CA MUTCD 3H.01, 3I.01). • A separation narrower than 5 feet may be permitted if a physical barrier is present (AASHTO, 2013). • Additional signalization and signs may be necessary to manage conflicts. Typical Application • Works best on the left side of one-way streets. • Streets with high motor vehicle volumes and/or speeds • Streets with high bicycle volumes. • Streets with a high incidence of wrong-way bicycle riding. • Streets with few conflicts such as driveways or cross-streets on one side of the street. • Streets that connect to shared use paths. Two-Way Separated Bikeways (Class IV) Two-Way Separated Bikeways are bicycle facilities that allow bicycle movement in both directions on one side of the road. Two-way separated bikeways share some of the same design characteristics as one-way separated bikeways, but often require additional considerations at driveway and side-street crossings, and intersections with other bikeways. A A B B 481 CITY OF SOUTH SAN FRANSISCO A-45 A two-way facility can accommodate cyclists in two directions of travel. Two-Way Separated Bikeway Further Considerations • On-street bikeway buffers and barriers are covered in the CA MUTCD as preferential lane markings (section 3D.01) and channelizing devices, including flexible delineators (section 3H.01). Curbs may be used as a channeling device, see the section on islands (section 3I.01). • A two-way separated bikeway on one way street should be located on the left side. • A two-way separated bikeway may be configured at street level or as a raised separated bikeway with vertical separation from the adjacent travel lane. • Two-way separated bikeways should ideally be placed along streets with long blocks and few driveways or mid-block access points for motor vehicles. • See Caltrans Design Information Bulletin No. 89 for more details. Materials and Maintenance Bikeway striping and markings will require higher maintenance where vehicles frequently traverse over them at intersections, driveways, parking lanes, and along curved or constrained segments of roadway. Green conflict striping (if used) will also generally require higher maintenance due to vehicle wear. Bikeways should be maintained so that there are no pot holes, cracks, uneven surfaces or debris. Access points along the facility should be provided for street sweeper vehicles to enter/exit the separated bikeway. Approximate Cost Separated bikeway construction costs can vary drastically depending on the type of separation used, the amount of new curb and gutter, stormwater mitigation, and crossing treatments. On the lower end of the scale, construction of a striped parking protected bikeway with delineators or other vertical elements can cost as little as $15,000- $30,000 per mile. 482 CITY OF SOUTH SAN FRANSISCO A-46 2 ft Preferred Minimum 3 in - 6 in Height Typical 3 ft Typical Maintain consistent space 1 to 2 ft Shy distance between planters 6 ft Spacing (variable) 6 ft Typical 4 in Minimum Height 1 ft - 2 ft Typical 10 ft - 40 ft Typical Spacing 3 ft Preferred Continuous Spacing 3 ft Typical Minimum Continuous (Can allow drainage gaps) Planting Strips (optional) 6 in Typical Curb Height 16 in Preferred Minimum 2 ft Preferred Minimum 3 in - 6 in Height Typical 3 ft Typical Maintain consistent space 1 to 2 ft Shy distance between planters 6 ft Spacing (variable) 6 ft Typical 4 in Minimum Height 1 ft - 2 ft Typical 10 ft - 40 ft Typical Spacing 3 ft Preferred Continuous Spacing 3 ft Typical Minimum Continuous (Can allow drainage gaps) Planting Strips (optional) 6 in Typical Curb Height 16 in Preferred Minimum Delineator Posts Raised Median Concrete Barrier Raised Lane Curbing Planters Separation Methods Separated bikeways may use a variety of vertical elements to physically separate the bikeway from adjacent travel lanes. Barriers may be robust constructed elements such as curbs, or may be more interim in nature, such as flexible delineator posts. Typical Application Appropriate barriers for retrofit projects: • Parked Cars • Flexible delineators • Bollards • Planters • Parking stops Appropriate barriers for reconstruction projects: • Curb separation • Medians • Landscaped Medians • Raised separated bike lane with vertical or mountable curb • Pedestrian Safety Islands 483 CITY OF SOUTH SAN FRANSISCO A-47 Raised separated bikeways are bicycle facilities that are vertically separated from motor vehicle traffic. Bikeway Separation Methods Design Features • Maximize effective operating space by placing curbs or delineator posts as far from the through bikeway space as practicable. • Allow for adequate shy distance of 1 to 2 feet from vertical elements to maximize useful space. • When next to parking allow for 3 feet of space in the buffer space to allow for opening doors and passenger unloading. • The presences of landscaping in medians, planters and safety islands increases comfort for users and enhances the streetscape environment. Further Considerations • Separated bikeway buffers and barriers are covered in the MUTCD as preferential lane markings (section 3D.01) and channelizing devices (section 3H.01). Curbs may be used as a channeling device, see the section on islands (section 3I.01). • With new roadway construction a raised separated bikeway can be less expensive to construct than a wide or buffered bicycle lane because of shallower trenching and sub base requirements. • Parking should be prohibited within 30 feet of the intersection to improve visibility. 484 CITY OF SOUTH SAN FRANSISCO A-48 Design Features • Typical white bike lane striping (solid or dotted 6 inch stripe) is used to outline the green colored pavement. • In weaving or turning conflict areas, preferred striping is dashed, to match the bicycle lane line extensions. • The colored surface should be skid resistant and retro-reflective (MUTCD 9C.02.02). • In exclusive use areas, such as bike boxes, color application should be solid green. Non-Intersection Conflict Markings Colored pavement within a bicycle lane may be used to increase the visibility of the bicycle facility, raise awareness of the potential to encounter bicyclists, and reinforce priority of bicyclists in conflict areas. Typical Application • Within a weaving or conflict area to identify the potential for bicyclist and motorist interactions and assert bicyclist priority. • Across intersections, driveways and Stop or Yield-controlled cross-streets. • At bike boxes and two-stage turn boxes A A B B 485 CITY OF SOUTH SAN FRANSISCO A-49 Green colored conflict striping indicates the path of travel of people on bicycles, and alerts people intending to turn across the bike lane to yield when bicyclists are present. Pictured left: green conflict striping on Santa Rosa Ave. Further Considerations • Green colored pavement shall be used in compliance with FHWA Interim Approval (FHWA IA-14.10). • While other colors have been used (red, blue, yellow), green is the recommended color in the US. Materials and Maintenance As intended, paint or thermoplastic are placed in locations that are trafficked by vehicles, and are subject to high vehicle wear. Colored pavement treatments will experience higher rates of wear at locations with higher turning vehicles, buses, and heavy trucks. At these locations, green coloring will require more frequent replacement over time. The life of the green coloring will depend on vehicle volumes and turning movements, but thermoplastic is generally a more durable material than paint. Approximate Cost The cost for installing colored pavement markings will depend on the materials selected and implementation approach. Typical costs range from $1.20/sq. ft installed for paint to $14/sq. ft installed for thermoplastic. 486 DAVIS COUNTY ACTIVE TRANSPORTATION DESIGN GUIDE Bicycle Facilities at Intersections 487 CITY OF SOUTH SAN FRANSISCO A-51 Transit Stop Design Bus platforms or waiting areas serve as the critical transition point for pedestrians as transit passengers. As such, bus platforms, shelters, and shelter amenities need to be designed to the benefit of people boarding, alighting, waiting, and passing through. Transit platforms and shelters should be designed to be comfortable and safe, accessible for people with disabilities, sized appropriately based on ridership and demand, use space efficiently, and to minimize delay and conflicts with other modes such as bicycles, and competing sidewalk uses. The transit stop configuration depicted here is known as a side boarding island, or “floating bus stop,” and is one of several typical transit-bike-pedestrian station typologies possible. Careful consideration of potential conflicting movements, accessibility design elements, and street context is critical in determining the appropriate station typology, on a station-by-station basis. Typical Application • Bus stops can range from simple curbside stops with a pole and seating, to in-roadway platforms with shelters and other shelter amenities depending on demand, adjacent land use, and available right of way. • Typically, bus stop shelters and amenities occupy an area of the sidewalk, either in the furnishing zone, or a reserved space in the frontage zone. They can also be located on transit islands which accommodates bicycle through traffic, or in medians for center running alignments. • Shelters can face toward the roadway or away from the roadway. Shelters facing toward the roadway provide better sightlines, but may compete with other sidewalk uses and adjacent property access and circulation. Design Features • Bus shelters should be designed to minimize potential for conflicts between the bus, and people walking and bicycling through the area. • Site visibility is a critical safety and security factor. The bus operator needs to be able to see waiting passengers, and waiting passengers need to be able to see approaching buses. The shelter, street trees, and other vertical elements must not obstruct visibility. The stop and shelter should be adequately illuminated at night for safety and security. • The shelter should maximize use of materials that maximize visibility for waiting passengers, and minimize incentive for vandalism. • The shelter canopy should be sized to provide sufficient coverage based on stop demand. 488 CITY OF SOUTH SAN FRANSISCO A-52 A B Intersection Crossing Markings Bicycle pavement markings through intersections guide bicyclists on a safe and direct path through the intersection and provide a clear boundary between the paths of through bicyclists and vehicles in the adjacent lane. Typical Application • Streets with conventional, buffered, or separated bike lanes. • At direct paths through intersections. • Streets with high volumes of adjacent traffic. • Where potential conflicts exist between through bicyclist and adjacent traffic. Design Features • Intersection markings should be the same width and in line with leading bike lane. • Dotted lane line extensions should be 2 foot line segments with 2 to 6 foot gaps between them (CAMUTCD 3B.08). • All markings should be white, skid resistant and retro reflective (CAMUTCD 9C.02.02). • Dotted lines may be enhanced with solid green, or dashed green with the same extents as the dotted line itself. A B 489 CITY OF SOUTH SAN FRANSISCO A-53 Intersection crossing markings can be used at signalized intersections or high volume minor street and driveway crossings. Intersection Crossing Markings Further Considerations The National Committee on Uniform Traffic Control Devices has submitted a request to include additional options for bicycle lane extensions through intersections as a part of future MUTCD updates. Their proposal includes the following options for striping elements within the crossing: • Bicycle lane markings • Double chevron markings, indicating the direction of travel. • Green colored pavement. Approximate Cost The cost for installing intersection crossing markings will depend on the implementation approach. On roadways with adequate width for reconfiguration or restriping, costs may be negligible when provided as part of routine overlay or repaving projects. Typical thermoplastic shared lane markings cost $180 each. 490 CITY OF SOUTH SAN FRANSISCO A-54 Design Features At auxiliary right turn only lanes (add lane): • Continue existing bike lane width; standard width of 5 to 6 feet or 4 feet in constrained locations. • Use signage to indicate that motorists should yield to bicyclists through the conflict area. • Consider using colored conflict areas to promote visibility of the mixing zone. Colored pavement may be used in the weaving area to increase visibility and awareness of potential conflict Optional dotted lines MUTCD R4-4 (optional) Bike Lanes at Right Turn Lanes The appropriate treatment at right-turn lanes is to place the bike lane between the right-turn lane and the right-most through lane or, where right-of-way is insufficient, to use a shared bike lane/turn lane. The design (below) illustrates conflict markings, with signage indicating that motorists should yield to bicyclists through the conflict area. Where a through lane becomes a right turn only lane: • Do not define a dotted line merging path for bicyclists. • Drop the bicycle lane in advance of the merge area. • Use shared lane markings to indicate shared use of the lane in the merging zone. 491 CITY OF SOUTH SAN FRANSISCO A-55 Bike Lanes at Right Turn Lanes Materials and Maintenance Because the effectiveness of markings depends entirely on their visibility, maintaining the visibility of markings should be a high priority. Drivers wishing to enter the right turn lane must transition across the bicycle lane in advance of the turn. Further Considerations • The bicycle lane maintains a straight path, and drivers must weave across, providing clear right-of-way priority to bicyclists. • Maintaining a straight bicycle path reinforces the priority of bicyclists over turning cars. Drivers must yield to bicyclists before crossing the bike lane to enter the turn lane. • Through lanes that become turn only lanes are difficult for bicyclists to navigate and should be avoided. • The use of dual right-turn-only lanes should be avoided on streets with bike lanes (AASHTO, 2013). Where there are dual right-turn-only lanes, the bike lane should be placed to the left of both right-turn lanes; however, this merge is uncomfortable for most bicyclists. Keeping the bike lane to the right of the turn lanes is possible if a bicycle signal phase is implemented to separate bicyclists from turning vehicles. Approximate Cost The cost for installing bicycle lanes will depend on the implementation approach. On roadways with adequate width for reconfiguration or restriping, costs may be negligible when provided as part of routine overlay or repaving projects. Typical costs are $16,000 per mile for restriping. 492 CITY OF SOUTH SAN FRANSISCO A-56 C Combined Bike Lane/Turn Lane Where there isn’t room for a conventional bicycle lane and turn lane a combined bike lane/turn lane creates a shared lane where bicyclists can ride and turning motor vehicles yield to through traveling bicyclists. The combined bicycle lane/turn lane places shared lane markings within a right turn only lane. Typical Application • Most appropriate in areas with lower posted speeds (30 MPH or less) and with lower traffic volumes (10,000 ADT or less). • May not be appropriate for high speed arterials or intersections with long right turn lanes. • May not be appropriate for intersections with large percentages of right-turning heavy vehicles. Design Features • Maximum shared turn lane width is 13 feet; narrower is preferable (NACTO, 2012). • Shared Lane Markings should indicate preferred positioning of bicyclists within the combine lane. • A “Right Lane Must Turn Right” (CA MUTCD R3-7R) sign with an “EXCEPT BIKES” plaque may be needed to permit through bicyclists to use a right turn lane. • Use “Begin Right Turn Lane Yield To Bikes” signage (CA MUTCD R4-4) to indicate that motorists should yield to bicyclists through the conflict area. • There should be a receiving bicycle lane or shoulder on the far side of the intersection. A A B C D D C B 493 CITY OF SOUTH SAN FRANSISCO A-57 Shared lane markings and signs indicate that bicyclists should right in the left side of this right turn only lane. Combined Bike Lane/Turn Lane (Billings, MT) Further Considerations • This treatment is recommended at intersections lacking sufficient space to accommodate both a standard through bike lane and right turn lane. • Not recommended at intersections with high peak motor vehicle right turn movements. • Combined bike lane/turn lane creates safety and comfort benefits by negotiating conflicts upstream of the intersection area. Approximate Cost • The cost for installing a combined will depend on the implementation approach. On roadways with adequate width for reconfiguration or restriping, costs may be negligible when provided as part of routine overlay or repaving projects. Some roadways can be retrofitted with simple shared lane markings and accompanying signage. Materials and Maintenance Because the effectiveness of markings depends entirely on their visibility, maintaining the visibility of markings should be a high priority. 494 CITY OF SOUTH SAN FRANSISCO A-58 Design Features • 14 foot minimum depth from back of crosswalk to motor vehicle stop bar (NACTO, 2012). • A “No Turn on Red” (CA MUTCD R10-11) sign shall be installed overhead to prevent vehicles from entering the Bike Box. A “Stop Here on Red” (CA MUTCD R10-6) sign should be post mounted at the stop line to reinforce observance of the stop line. • A 50 foot ingress lane should be used to provide access to the box. • Use of green colored pavement is optional but recommended. A A B B C C Typical Application • At potential areas of conflict between bicyclists and turning vehicles, such as a right or left turn locations. • At signalized intersections with high bicycle volumes. • At signalized intersections with high vehicle volumes. Bike Box A bike box is a designated area located at the head of a traffic lane at a signalized intersection that provides bicyclists with a safe and visible space to get in front of queuing traffic during the red signal phase. Motor vehicles must queue behind the white stop line at the rear of the bike box. On a green signal, all bicyclists can quickly clear the intersection. 495 CITY OF SOUTH SAN FRANSISCO A-59 A bike box allows for cyclists to wait in front of queuing traffic, providing high visibility, and a head start over motor vehicle traffic. Bike Box Further Considerations • This treatment positions bicycles together and on a green signal, all bicyclists can quickly clear the intersection, minimizing conflict and delay to transit or other traffic. • Pedestrians also benefit from bike boxes, as they experience reduced vehicle encroachment into the crosswalk. • Two stage turn boxes are better treatments to facilitate bicycle turns as they are available for queuing during a parallel green signal indication. Approximate Cost Costs will vary due to the type of paint used and the size of the bike box, as well as whether the treatment is added at the same time as other road treatments. The typical cost for painting a bike box is $11.50 per sq. foot. Materials and Maintenance Because the effectiveness of markings depends entirely on their visibility, maintaining the visibility of markings should be a high priority. 496 CITY OF SOUTH SAN FRANSISCO A-60 Design Features • The two-stage turn box shall be placed in a protected area. Typically this is within the shadow of an on-street parking lane or separated bike lane buffer area and should be placed in front of the crosswalk to avoid conflict with pedestrians. • 6.5 feet deep by 10 feet wide is the required minimum dimensions of the box to accommodate three bicyclists side by side (FHWA). • Bicycle stencil and turn arrow pavement markings shall be used to indicate proper bicycle direction and positioning (NACTO, 2012). A A B B Two-Stage Turn Boxes Two- stage turn boxes offer bicyclists a safe way to make turns at multi-lane signalized intersections from a physically separated or conventional bike lane. On physically separated bike lanes, bicyclists are often unable to merge into traffic to turn due to physical separation, making the provision of two-stage turn boxes critical. Typical Application • Streets with high vehicle speeds and/or traffic volumes. • At intersections locations of multi-lane roads with signalized intersections. • At signalized intersections with a high number of bicyclists making a left turn from a right side facility. 497 CITY OF SOUTH SAN FRANSISCO A-61 This MUTCD compliant design carves a jughandle out of the sidewalk to provide space for waiting bicyclists. On separated bike lanes, the two-stage turn box can be located in the protected buffer/parking area. Jughandle Turn Box Separated Bike Lane Turn Box Further Considerations • Provide a “No Turn on Red” sign (MUTCD R10-11) on the cross street if turning vehicles come into conflict with the placement of the turn box. • This design formalizes a maneuver called a “box turn” or “pedestrian style turn.” • Design guidance for two-stage turns apply to both bike lanes and separated bike lanes. • Two-stage turn boxes reduce conflicts in multiple ways; from keeping bicyclists from queuing in a bike lane or crosswalk and by separating turning bicyclists from through bicyclists. • Bicyclist capacity of a two-stage turn box is influenced by physical dimension (how many bicyclists it can contain) and cycle length (how frequently the box clears). • More information on two stage turn boxes is available: • FHWA Separated Bike Lane Planning and Design Guide • NACTO. Urban Bikeway Design Guide. 2012 • FHWA Interim Approval-20 Approximate Cost Costs will vary due to the type of paint used and the size of the two-stage turn box, as well as whether the treatment is added at the same time as other road treatments. The typical cost for painting a two-stage turn box is $11.50 per square foot. Materials and Maintenance Because the effectiveness of markings depends entirely on their visibility, maintaining the visibility of markings should be a high priority. 498 CITY OF SOUTH SAN FRANSISCO A-62 Bicycle Detection and Actuation At fully signalized intersections, bicycle crossings are typically accomplished through the use of a standard green signal indication for Class II and III bikeways. A number of traffic signal enhancements can be made to improve detection and actuation and better accommodate bicyclists. An exclusive bicycle phase provided by bicycle signals offers the highest level of service and protection, especially for Class I and IV bikeways, but feature the same detection and actuation devices used at intersections with standard traffic signals. For more information on bicycle signals, see Protected Bicycle Signal Phase. Typical Application • Bicycle detection and actuation is used to alert the signal controller of bicycle crossing demand on a particular approach. Proper bicycle detection should meet at least two primary criteria: 1) accurately detect bicyclists, and 2) provide clear guidance to bicyclists on how to actuate detection (e.g. what button to push or where to stand). Additionally, new technologies are being developed to provide feedback to bicyclists once they have been detected to increase the likelihood of stop compliance. • Detection mechanisms can also provide bicyclists with an extended green time before the signal turns yellow so that bicyclists of all abilities can reach the far side of the intersection. • All new or modified traffic signals in California must be equipped for bicyclist detection, or be placed on permanent recall or fixed time operation (CalTrans Traffic Operations Policy Directive 09-06). • Detection shall be place where bicyclists are intended to travel and/or wait. • On bicycle priority corridors with on-street bike lanes or separated bikeways, consider the use of advance detection placed 100-200 feet upstream of the intersection to provide an early trigger to the signal system and reduce bicyclist delay. Design Features • Bicycle detection and actuation systems include user-activated buttons mounted on a pole facing the street, in-pavement loop detectors that trigger a change in the traffic signal when a bicycle is detected, video detection cameras that use digital image processing to detect a change in the image at a location, and/or Remote Traffic Microwave Sensor Detection (RTMS) which uses frequency modulated continuous wave radio signals to detect objects in the roadway. • 6 foot by 6 foot Type C loop conductors should be used. • A linear pavement marking should be used to indicate where cyclists should stand to acuate the signal. • Signal heads should depict green, yellow, and red cyclist icons to communicate when the exclusive bicycle phase is in progress. 499 CITY OF SOUTH SAN FRANSISCO A-63 Bicycle push button actuators are positioned to allow bicycle riders in roadway to stop traffic on busy cross- streets. Type C loop detector have been shown to most reliably detect bicyclists at all points over their surface. Push Button Actuation Type C Loop Detector Materials and Maintenance Bicycle signal detection equipment should be inspected and maintained regularly, especially if detection relies on manual actuation. Pushbuttons and loop detectors will tend to have higher maintenance needs than other passive detection equipment. Approximate Cost Costs vary depending on the type of technology used, but bicycle loop detectors embedded in the pavement typically cost from $1,000-$2,000. Video detection camera systems typically range from $20,000 to $30,000 per intersection. Other traffic signal programming enhancements can be made to existing traffic signal hardware with relatively little to no additional hardware costs. Further Considerations • The location of pushbuttons should not require bicyclists to dismount or be rerouted out of the way or onto the sidewalk to activate the phase. Signage should supplement the signal to alert bicyclists of the required activation to prompt the green phase. • In-pavement Type C Loop detectors are induction circuits installed within the roadway surface to detect bicyclists as they wait for the signal. This allows the bicyclists to stay within the lane of travel. Loop detectors should be sufficiently sensitive to detect bicyclists and be marked with pavement markings instructing bicyclists on where to stand. CAMUTCD provides guidance on stencil markings and signage related to loop detectors. • Remote Traffic Microwave Sensor Detection (RTMS) is unaffected by temperature and lighting which can affect standard video detection. • Bicyclists typically need more time to travel through an intersection than motor vehicles. Green light times should be determined using the bicycle crossing time for standing bicycles. 500 CITY OF SOUTH SAN FRANSISCO A-64 Design Features • An additional “Bicycle Signal” sign should be installed below the bicycle signal head. • Designs for bicycles at signalized crossings should allow bicyclists to trigger signals via pushbutton, loop detectors, or other passive detection, to navigate the crossing. • On bikeways, signal timing and actuation shall be reviewed and adjusted to consider the needs of bicyclists (CA MUTCD 9D.02). Typical Application • Two-way protected bikeways where contraflow bicycle movement or increased conflict points warrant protected operation. • Bicyclists moving on a green or yellow signal indication in a bicycle signal shall not be in conflict with any simultaneous motor vehicle movement at the signalized location • Right (or left) turns on red should be prohibited in locations where such operation would conflict with a green bicycle signal indication. Separated Bicycle Signal Phase Separated bicycle lane crossings of signalized intersections can be accomplished through the use of a bicycle signal phase which reduces conflicts with motor vehicles by separating bicycle movements from any conflicting motor vehicle movements. Bicycle signals are traditional three lens signal heads with green, yellow and red bicycle stenciled lenses. A A B B 501 CITY OF SOUTH SAN FRANSISCO A-65 A bicycle signal head at a signalized crossing creates a protected phase for cyclists to safely navigate an intersection. A bicycle detection system triggers a change in the traffic signal when a bicycle is detected. Further Considerations • A bicycle signal should be considered for use only when the volume/collision or volume/geometric warrants have been met (CA MUTCD 4C.102). • The Federal Highway Administration (FHWA) has approved bicycle signals for use, if they comply with requirements from Interim Approval 16 (I.A. 16). Bicycle Signals are not approved for use in conjunction with Pedestrian Hybrid Beacons. • Bicyclists typically need more time to travel through an intersection than motor vehicles. Green light times should be determined using the bicycle crossing time for standing bicycles. • Bicycle detection and actuation systems include user-activated buttons mounted on a pole, loop detectors that trigger a change in the traffic signal when a bicycle is detected and video detection cameras, that use digital image processing to detect a change in the image at a location. Materials and Maintenance Bicycle signal detection equipment should be inspected and maintained regularly, especially if detection relies on manual actuation. Pushbuttons and loop detectors will tend to have higher maintenance needs than other passive detection equipment. Approximate Cost Bicycle signal heads have an average cost of $12,800. Video detection camera system costs range from $15,000 to $25,000 per intersection. 502 CITY OF SOUTH SAN FRANSISCO A-66 Design Features • Setback bicycle crossing of 19.5 feet allows for one passenger car to queue while yielding. Smaller setback distance is possible in slow- speed, space constrained conditions. • Corner island with a 15-20 foot corner radius slows motor vehicle speeds. Larger radius designs may be possible when paired with a deeper setback or a protected signal phase, or small mountable aprons. Two-stage turning boxes are provided for queuing bicyclists adjacent to corner islands. • Use intersection crossing markings. Typical Use • Streets with separated bikeways protected by wide buffer or on-street parking. • Where two separated bieways intersect and two- stage left-turn movements can be provided for bicycle riders. • Helps reduce conflicts between right-turning motorists and bicycle riders by reducing turning speeds and providing a forward stop bar for bicycles. • Where it is desirable to create a curb extension at intersections to reduce pedestrian crossing distance. Protected Intersection A protected intersection, or “Bend Out” uses a collection of intersection design elements to maximize user comfort within the intersection and promote a high rate of motorists yielding to people bicycling. The design maintains a physical separation within the intersection to define the turning paths of motor vehicles, slow vehicle turning speed, and offer a comfortable place for people bicycling to wait at a red signal. A A B B C C 503 CITY OF SOUTH SAN FRANSISCO A-67 Protected intersections feature a corner safety island and intersection crossing markings. Protected intersections incorporate queuing areas for two-stage left turns. Approximate Cost The cost of protected intersection elements vary depending on materials used and degree of implementation desired. • Complete reconstruction costs comparable to a full intersection. • Retrofit implementation may be possible at lower costs if existing curbs and drainage are maintained. Inexpensive materials can used, such as paint, concrete planters, and bollards. Further Considerations • Pedestrian crosswalks may need to be further set back from intersections in order to make room for two-stage turning queue boxes. • Wayfinding and directional signage should be provided to help bicycle riders navigate through the intersection. • Colored pavement may be used within the corner refuge area to clarify use by people bicycling and discourage use by people walking or driving. • Intersection approaches with high volumes of right turning vehicles should provide a dedicated right turn only lane paired with a protected signal phase. Protected signal phasing may allow different design dimensions than are described here. Materials and Maintenance • Green conflict striping (if used) will also generally require higher maintenance due to vehicle wear. • Bikeways should be maintained so that there are no pot holes, cracks, uneven surfaces or debris. • Bikeways protected by concrete islands or other permanent physical separation, can be swept by street sweeper vehicles with narrow widths. 504 DAVIS COUNTY ACTIVE TRANSPORTATION DESIGN GUIDE Bicycle Facility Amenities 505 CITY OF SOUTH SAN FRANSISCO A-70 D1-1 D11-1/D1-3a D11-1c A B C Wayfinding Sign Types The ability to navigate through a city is informed by landmarks, natural features, and other visual cues. Signs throughout the city should indicate to bicyclists the direction of travel, the locations of destinations and the travel time/distance to those destinations. A bicycle wayfinding system consists of comprehensive signing and/or pavement markings to guide bicyclists to their destinations along preferred bicycle routes. Typical Application • Wayfinding signs will increase users’ comfort and accessibility to the bicycle network. • Signage can serve both wayfinding and safety purposes including: • Helping to familiarize users with the bicycle network • Helping users identify the best routes to destinations • Helping to address misperceptions about time and distance • Helping overcome a “barrier to entry” for people who are not frequent bicyclists (e.g., “interested but concerned” bicyclists) Design Features • Confirmation signs indicate to bicyclists that they are on a designated bikeway. Make motorists aware of the bicycle route. Can include destinations and distance/time but do not include arrows. • Turn signs indicate where a bikeway turns from one street onto another street. These can be used with pavement markings and include destinations and arrows. • Decisions signs indicate the junction of two or more bikeways and inform bicyclists of the designated bike route to access key destinations. These include destinations, arrows and distances. Travel times are optional but recommended. A B C 506 CITY OF SOUTH SAN FRANSISCO A-71 Wayfinding signs can include a local community identification logo, as this example from Oakland, CA. Custom street signs can also act as a type of confirmation sign, to let all users know the street is prioritized for bicyclists. Community Logos on Signs Custom Street Signs (Berkeley, CA) Further Considerations • Bicycle wayfinding signs also visually cue motorists that they are driving along a bicycle route and should use caution. Signs are typically placed at key locations leading to and along bicycle routes, including the intersection of multiple routes. • Too many road signs tend to clutter the right-of- way, and it is recommended that these signs be posted at a level most visible to bicyclists rather than per vehicle signage standards. • A community-wide bicycle wayfinding signage plan would identify: o Sign locations o Sign type – what information should be included and design features o Destinations to be highlighted on each sign – key destinations for bicyclists o Approximate distance and travel time to each destination Approximate Cost Wayfinding signs range from $150 to $500 • Green is the color used for directional guidance and is the most common color of bicycle wayfinding signage in the US, including those in the MUTCD. • Check wayfinding signage along bikeways for signs of vandalism, graffiti, or normal wear and replace signage along the bikeway network as-needed. 507 CITY OF SOUTH SAN FRANSISCO A-72 Belmont Central Elementary Sacred Heart College Conrmation SignCDecision SignD Turn SignTD C C T T TT C C D D D Wayfinding Sign Placement Signs are placed at decision points along bicycle routes – typically at the intersection of two or more bikeways and at other key locations leading to and along bicycle routes. Typical Application Confirmation Signs • Placed every ¼ to ½ mile on off-street facilities and every 2 to 3 blocks along on-street bicycle facilities, unless another type of sign is used (e.g., within 150 feet of a turn or decision sign). • Should be placed soon after turns to confirm destination(s). Pavement markings can also act as confirmation that a bicyclist is on a preferred route. Turn Signs • Near-side of intersections where bike routes turn (e.g., where the street ceases to be a bicycle route or does not go through). • Pavement markings can also indicate the need to turn to the bicyclist. Design Features • MUTCD guidelines should be followed for wayfinding sign placement, which includes mounting height and lateral placement from edge of path or roadway. • Pavement markings can be used to reinforce routes and directional signage. Decision Signs • Near-side of intersections in advance of a junction with another bicycle route. • Along a route to indicate a nearby destination. 508 CITY OF SOUTH SAN FRANSISCO A-73 Some cities use pavement markings to indicate required turns along the bicycle route. Wayfinding Pavement Markings Further Considerations • It can be useful to classify a list of destinations for inclusion on the signs based on their relative importance to users throughout the area. A particular destination’s ranking in the hierarchy can be used to determine the physical distance from which the locations are signed. For example, primary destinations (such as the downtown area) may be included on signage up to 5 miles away. Secondary destinations (such as a transit station) may be included on signage up to two miles away. Tertiary destinations (such as a park) may be included on signage up to one mile away. Approximate Cost The cost of a wayfinding sign placement plan depends on the scale and scope of the approach. Trail wayfinding signage range from $500-$2000. 509 CITY OF SOUTH SAN FRANSISCO A-74 Bike Parking Bicyclists expect a safe, convenient place to secure their bicycle when they reach their destination. This may be short-term parking of two hours or less, or long-term parking for employees, students, residents, and commuters. Typical Application • Bicycle parking facilities shall be located in highly visible well-lighted areas. In order to maximize security, whenever possible short-term bicycle parking facilities shall be located in areas highly visible from the street and from the interior of the building they serve (i.e. placed adjacent to windows). • Bike racks provide short-term bicycle parking and is meant to accommodate visitors, customers, and others expected to depart within two hours. It should be an approved standard rack, appropriate location and placement, and weather protection. • On-street bike corrals (also known as on-street bicycle parking) consist of bicycle racks grouped together in a common area within the street traditionally used for automobile parking. Bicycle corrals are reserved exclusively for bicycle parking and provide a relatively inexpensive solution to providing high-volume bicycle parking. Bicycle corrals can be implemented by converting one or two on-street motor vehicle parking spaces into on-street bicycle parking. Each motor vehicle parking space can be replaced with approximately 6-10 bicycle parking spaces. 510 CITY OF SOUTH SAN FRANSISCO A-75 Bike Parking Bicyclists expect a safe, convenient place to secure their bicycle when they reach their destination. This may be short-term parking of two hours or less, or long-term parking for employees, students, residents, and commuters. Design Features • All bicycle facilities shall provide a minimum 4 foot aisle to allow for unobstructed access to the designated bicycle parking area. • Bicycle parking facilities within auto parking facilities shall be protected from damage by cars by a physical barrier such as curbs, wheel stops, poles, bollards, or other similar features capable of preventing automobiles from entering the designated bicycle parking area. • Bicycle parking facilities should be securely anchored so they cannot be easily removed and shall be of sufficient strength and design to resist vandalism and theft. Bike Racks • 2 foot minimum from the curb face to avoid ‘dooring.’ • 4 feet between racks to provide maneuvering room. • Locate close to destinations; 50 foot maximum distance from main building entrance. • Minimum clear distance of 6 feet should be provided between the bicycle rack and the property line. Bike Corrals • Bicyclists should have an entrance width from the roadway of 5-6 feet for on-street corrals. • Can be used with parallel or angled parking. • Parking stalls adjacent to curb extensions are good candidates for on-street bicycle corrals since the concrete extension serves as delimitation on one side. • Off-street bike corrals are appropriate where there is a wide sidewalk furnishing zone (7 feet or greater), or as part of a curb extension. Perpendicular Bike Racks Bike Corral A A B B C C Approximate Cost Costs can vary based on the design and materials used. Bicycle rack costs can range from approximately $60 to $3,600, depending on design and materials used. On average the cost is approximately $660. Bicycle lockers costs range from $1,280 to $2,680. 511 CITY OF SOUTH SAN FRANSISCO A-76 Signage • Check regulatory and wayfinding signage along bikeways for signs of vandalism, graffiti, or normal wear. • Replace signage along the bikeway network as-needed. • Perform a regularly-scheduled check on the status of signage with follow-up as necessary. • Create a Maintenance Management Plan. MAINTENANCE Sweeping • Establish a seasonal sweeping schedule that prioritizes roadways with major bicycle routes. • Sweep walkways and bikeways whenever there is an accumulation of debris on the facility. • In curbed sections, sweepers should pick up debris; on open shoulders, debris can be swept onto gravel shoulders. A A G C D B B E F Bikeway Maintenance Regular bicycle facility maintenance includes sweeping, maintaining a smooth roadway, ensuring that the gutter-to-pavement transition remains relatively flush, and installing bicycle-friendly drainage grates. Pavement overlays are a good opportunity to improve bicycle facilities. The following recommendations provide a menu of options to consider to enhance a maintenance regimen. 512 CITY OF SOUTH SAN FRANSISCO A-77 Roadway Surface • Maintain a smooth pothole-free surface. • Ensure that on new roadway construction, the finished surface on bikeways does not vary more than ¼ inch. • Maintain pavement so ridge buildup does not occur at the gutter-to-pavement transition or adjacent to railway crossings. • Inspect the pavement 2 to 4 months after trenching construction activities are completed to ensure that excessive settlement has not occurred. Pavement Overlays • Extend the overlay over the entire roadway surface to avoid leaving an abrupt edge. • If the shoulder or bike lane pavement is of good quality, it may be appropriate to end the overlay at the shoulder or bike lane stripe provided no abrupt ridge remains. • Ensure that inlet grates, manhole and valve covers are within ¼ inch of the finished pavement surface and are made or treated with slip resistant materials. Drainage Grates • Require all new drainage grates be bicycle- friendly, including grates that have horizontal slats on them so that bicycle tires and assistive devices do not fall through the vertical slats. • Create a program to inventory all existing drainage grates, and replace hazardous grates as necessary – temporary modifications such as installing rebar horizontally across the grate should not be an acceptable alternative to replacement. Gutter to Pavement Transition • Ensure that gutter-to-pavement transitions have no more than a ¼ inch vertical transition. • Examine pavement transitions during every roadway project for new construction, maintenance activities, and construction project activities that occur in streets. Maintenance Activity Frequency Inspections Seasonal – at beginning and end of Summer Pavement sweeping/blowing As needed, with higher frequency in the early Spring and Fall Pavement sealing 5 - 15 years Pothole repair 1 week – 1 month after report Culvert and drainage grate inspection Before Winter and after major storms Pavement markings replace- ment As needed Signage replacement As needed Shoulder plant trimming (weeds, trees, brambles) Twice a year; middle of growing season and early Fall Tree and shrub plantings, trimming 1 – 3 years Major damage response (washouts, fallen trees, flood- ing) As soon as possible C D E F Landscaping • Ensure that shoulder plants do not hang into or impede passage along bikeways • After major damage incidents, remove fallen trees or other debris from bikeways as quickly as possible • Maintenance Management Plan • Provide fire and police departments with map of system, along with access points to gates/ bollards • Enforce speed limits and other rules of the road • Enforce all trespassing laws for people attempting to enter adjacent private properties G 513 FINAL – JUNE 2022 APPENDIX A: DESIGN GUIDELINES97 514 98 FINAL – JUNE 2022 B Appendix B: Pedestrian Spot Improvement Types 515 FINAL – JUNE 2022 APPENDIX B: PEDESTRIAN SPOT IMPROVEMENT TYPES99Pedestrian Priority Areas Identified Pedestrian Priority Areas highlight important corridors in the city that support walking and are currently considered high stress. These areas are identified on Map 15, and specify areas where the City will focus on sidewalk and other pedestrian infrastructure improvements. Pedestrian Spot Improvements This Plan identified 40 spot improvements, crossing, and area locations mainly within the Pedestrian Priority Areas that require investment to improve the comfort and safety for pedestrians. These improvements have been delineated by the following categories: pedestrian Spot Improvement Types PEDESTRIAN SIGNAL IMPROVEMENTS Signal improvements include changing existing signal timing and features to create protected walking times when pedestrians are crossing the street. PEDESTRIAN SCHOOL AREA IMPROVEMENTS These improvements highlight spots that would improve walking routes for families and students to reach neighborhood schools. PEDESTRIAN CROSSING IMPROVEMENTS These crossing improvements focus on challenging street crossings where enhanced facilities would increase the visibility of people walking. WALKING ENVIRONMENT IMPROVEMENTS Improvements to the walking environment include additions such as sidewalk improvements, public art, parklets, landscaping, and light that improve the comfort and visual interest of a walking route. PEDESTRIAN TRANSIT ACCESS IMPROVEMENTS Transit access improvements look to improve the waiting areas around transit stops to increase the comfort of community members who walk to their local transit stop. 516 FINAL – JUNE 2022 M Ap 15 517 FINAL – JUNE 2022 THIS pAGE INTENTIONALLY LEFT bLANK 518 102 FINAL – JUNE 2022 C Appendix C: Pedestrian Improvement Intersection Typologies 519 FINAL – JUNE 2022 APPENDIX C: PEDESTRIAN IMPROVEMENT INTERSECTION TYPOLOGIES103 pedestrian Improvement Intersection Typologies Typology Types • Typology A: Signalized Intersections • Typology B: Major Street/Minor Street (the major street is uncontrolled) • Typology C: Minor Street/Minor Street (one or both streets are controlled) • Typology D: Trail Crossings and Mid- block Crossings • Typology E: High-volume Pedestrian Areas • Typology F: Freeway Interchanges/ Highway Crossings 520 FINAL – JUNE 2022 COMMON CHALLENGES• High vehicle speeds • High vehicle volumes • Free right-turn lanes • Left-turn pedestrian conflicts • Cars stop too close to the crosswalk TOOLS• Curb extensions • No right on red • Crosswalks and curb ramps • Slip lane removal • Leading pedestrian intervals • Conflict markings • Bicycle detection • Signage and lighting • Traffic circles IDENTIFIED SPOT IMPROVEMENTS• Chestnut Avenue/Grand Avenue • Forbes Boulevard/Gull Drive • Junipero Serra Boulevard/King Drive Signalized intersection Typically major street at major street COMMON CHALLENGES• Failure to yield to pedestrians • Unmarked crosswalks • Lighting • High vehicle speeds • High vehicle volumes • Long blocks without controlled crossings TOOLS• Curb extensions • Signage and lighting • Crosswalks and curb ramps • Pedestrian crossing beacons • Conflict markings and advance stop/yield pavement markings • Bicycle detection • Traffic circles IDENTIFIED SPOT IMPROVEMENTS• Oyster Point Boulevard/Eccles Avenue • S Airport Boulevard/Marco Way • Utah Avenue/Harbor Way Major street/minor street Major street uncontrolled COMMON CHALLENGES• Failure to yield to pedestrians • Unmarked crosswalks • Parking too close to the corner (visibility) • Incomplete stops (rolling stops) TOOLS• Curb extensions • Signage and lighting • Crosswalks and curb ramps • Pedestrian crossing beacons • Conflict markings and advance stop/yield pavement markings • Red curb IDENTIFIED SPOT IMPROVEMENTS• Miller Avenue / Holly Avenue • Evergreen Drive / Baywood Avenue Minor street/minor street Controlled or uncontrolled intersection 521 FINAL – JUNE 2022 COMMON CHALLENGES• Uncontrolled crossings • Vehicles have priority • Lack of driver awareness • Unmarked crosswalks TOOLS• Curb extensions • Signage and lighting • Crosswalks and curb ramps • Pedestrian crossing beacons • Bicycle detection • Wayfinding signs IDENTIFIED SPOT IMPROVEMENTS• S Airport Boulevard/N Access Road • Spruce Avenue/Mayfair Way Midblock crossings Uncontrolled mid-block crossings and trail crossings COMMON CHALLENGES• Impatient and aggressive drivers • Limited sidewalk space • Competing curbside uses • Limited pedestrian queuing space TOOLS• Curb extensions • Crossing guards or traffic control • High-visibility crosswalks • Leading pedestrian intervals • Pedestrian-only signal phase • Extended crossing time IDENTIFIED SPOT IMPROVEMENTS• Gellert Boulevard/Westborough Boulevard • Crestwood Drive/Ferndale Avenue • Evergreen Drive/Baywood Avenue High volume pedestrian areas Schools, transit centers, and commercial centers COMMON CHALLENGES• High vehicle speeds • High vehicle volumes • Drivers not expecting pedestrians • Missing sidewalks • Unmarked crossings • Lighting • Limited alternative routes TOOLS• Marked crosswalks • Signs • Pavement markings • Sidewalks • Lighting • Slip lane removal IDENTIFIED SPOT IMPROVEMENTS• Oyster Point Boulevard/Dubuque Avenue • S Airport Boulevard/Wondercolor Lane • Airport Boulevard/San Mateo Avenue Freeway interchanges Freeway interchanges, highway crossings, overpass connections 522 ACTIVE SOUTH CITY106 FINAL – JUNE 2022 Intersection Intersection Typology Higher Priority Recommendations Airport and Baden B Airport and Gateway See high priority recommendations Upgrade existing crosswalks to high-visibility crosswalks. Construct median refuge islands at the west, east, and south approaches. Remove the slip lane from the southern approach. Airport Blvd and San Mateo Ave A/F Arroyo and Alta Loma See high priority recommendations Construct curb extensions on both sides of the crosswalk. Construct a median refuge island. Install an RRFB. Install a high visibility crosswalk across Alta Loma Drive. BART Area Recommendations See high priority recommendations ^ Mission and Lawndale/McLellan: Upgrade all crosswalks to high-visibility crosswalks. Construct curb extensions at all four corners. Provide leading pedestrian intervals for all crossings. Construct sidewalks on the west side of McLellan south of Mission Rd. ^ El Camino Real and McLellan: Upgrade all crosswalks to high-visibility crosswalks. Install a high-visibility crosswalk at the western ECR approach. Provide a leading pedestrian interval for the ECR crossings. Consider installing curb extensions at all four corners. Construct curb extensions. ^ El Camino Real and BART: Straighten the crosswalk across the northern approach. Upgrade both crosswalks to high-visibility crosswalks. Provide a leading pedestrian interval. ^ McLellan and BART: Upgrade existing crosswalks to high-visibility crosswalks. Install leading pedestrian intervals at all crossings. Build a curb extension at the eastern corners. Chestnut and Commercial See high priority recommendations Upgrade all crosswalks to high-visibility. Remove the slip lane from the southeast corner and construct a curb extension; straighten both crosswalks from this corner. Chestnut and Grand A Chestnut and Hillside A Chestnut and Mission A Crestwood/Evergreen C/E Crestwood/Ferndale C/E TAb LE 9 Pedestrian Spot Recommendations 523 APPENDIX C: PEDESTRIAN IMPROVEMENT INTERSECTION TYPOLOGIES107 FINAL – JUNE 2022 Intersection Intersection Typology Higher Priority Recommendations Crestwood/Gardenside See high priority recommendations Install a neighborhood traffic circle. Upgrade all crosswalks to high- visibility crosswalks. E Grand and Poletti Way See high priority recommendations Mark crosswalks across E Grand Avenue and Industrial Way to enhance Caltrain and Grand Avenue access. Tighten corner radii to square-up intersection approaches. Provide the proposed trail with an enhanced crossing. East Grand and Forbes See high priority recommendations Upgrade all crosswalks to high-visibility crosswalks. Install curb extensions at the northwest, northeast, and southeast corners. Install a curb extension at the southwest corner. Install pedestrian refuge islands across E Grand Avenue. El Camino Real and Arroyo & Arroyo and Del Paso See high priority recommendations Remove the crosswalk at Del Paso Drive across Arroyo Drive; close gap in the median, and remove yield paddle. At ECR, upgrade all crosswalks to high visibility crosswalks. Provide a leading pedestrian interval for ECR crossings. Consider curb extensions at the northern and southeast corners. El Camino Real and Kaiser See high priority recommendations Construct sidewalks on the south side of ECR from the bus stop to the bend in Del Paso Drive. Build sidewalk between ECR and Del Paso. At the Kaiser driveway, upgrade all crosswalks to high visibility crosswalks. Redesign the pedestrian refuge island in the western ECR crossing. Provide a leading pedestrian interval for the ECR crossing. El Camino Real and Orange See high priority recommendations Straighten the southern crosswalk across ECR. Create pedestrian refuge islands for the ECR crossings. Upgrade all four crosswalks to high visibility crosswalks. Provide a leading pedestrian interval for the ECR crossing. El Camino Real and Spruce See high priority recommendations Upgrade all four crosswalks to high-visibility crosswalks. Construct pedestrian refuge islands for the two ECR crossings. Provide a leading pedestrian interval for the ECR crossings. Consider curb extensions at all four corners. El Camino Real and Ponderosa See high priority recommendations Construct sidewalks on the eastern side of ECR between Country Club Drive and Ponderosa. Upgrade all three marked crosswalks to high- visibility crosswalks. Provide a leading pedestrian interval for the ECR crossings. Construct median refuge islands for the ECR crossings. Evergreen/Baywood C/E Forbes and Eccles A Forbes and Gull A 524 ACTIVE SOUTH CITY108 FINAL – JUNE 2022 Intersection Intersection Typology Higher Priority Recommendations Gellert and Westborough Square access E Grand and Airport Blvd See high priority recommendations Remove free eastbound right turn lane. Upgrade two marked crossings to high-visibility. Consider a pedestrian-only signal phase. Construct a pedestrian refuge island at the Airport Boulevard approach. Grand and Cypress See high priority recommendations Install advance yield markings and signs for the Grand Avenue crossings. Grand and Gateway See high priority recommendations Upgrade all crosswalks to high-visibility crosswalks. Remove free right turn lanes at northwest and southeast corners. Install pedestrian refuge islands in all crossings. Install curb extensions at all four corners. Grand and Linden See high priority recommendations Install advance stop markings at all approaches. Provide a leading pedestrian interval for all crossings. Grand and Magnolia A/E Grand and Maple See high priority recommendations Install advance stop markings at all approaches. Provide a leading pedestrian interval for all crossings. Grand and Mission See high priority recommendations Upgrade both crosswalks to high-visibility crosswalks. Extend medians and create pedestrian refuge islands. Grand and Orange See high priority recommendations Upgrade all crosswalks to high-visibility crosswalks. Consider installing curb extensions at all four corners. Provide a leading pedestrian interval for the crossings of Grand Avenue. Grand and Roebling B Grand and Walnut See high priority recommendations Install advance yield pavement markings and signs. Grand and Willow C Grand Avenue and E Grand Avenue See high priority recommendations Upgrade two existing crosswalks to high-visibility crosswalks. Remove the free right turn lane at the southeast corner. Install pedestrian refuge island in the E Grand Avenue crossing. Install curb extensions at the northeast, southwest, and southeast corners. Add a leading pedestrian interval for the E Grand Avenue crossing. Grand mid-block crossings between Linden and Maple See high priority recommendations Install advance yield pavement markings and signs. 525 APPENDIX C: PEDESTRIAN IMPROVEMENT INTERSECTION TYPOLOGIES109 FINAL – JUNE 2022 Intersection Intersection Typology Higher Priority Recommendations Hickey and El Camino Real See high priority recommendations Upgrade all crosswalks to high-visibility crosswalks. Straighten the northern ECR crosswalk. Install a high-visibility crosswalk across the southern ECR approach (push back the northbound stop bar and median to create a straight crossing). Provide a leading pedestrian interval for the ECR crossings. Hickey and Hilton B Hillside and Arden See high priority recommendations Refresh the two existing high-visibility crosswalks. Construct curb extensions at the two eastern corners. Install advance stop/yield markings. Hillside and Belmont See high priority recommendations Shift the crossing of Hillside Boulevard to the western approach to improve site lines. Install curb extensions at all three corners with a crosswalk. Install an RRFB for the Hillside crosswalk. Install advance yield markings. Holly Ave and Westview C Holly and Crestwood See high priority recommendations Upgrade all crossings to high-visibility crosswalks. Consider installing a neighborhood traffic circle. Junipero Serra and Arroyo See high priority recommendations Construct sidewalks on the western (highway) side of Junipero Serra Boulevard to Arroyo Drive. Install a HAWK beacon at JSB/Arroyo Drive. Junipero Serra and Avalon & Avalon and Valverde See high priority recommendations Mark high-visibility crosswalks across Valverde Drive. Construct sidewalks on the eastern (golf course) side of JSB to Avalon Drive. Mark a high- visibility crosswalk across the eastern approach of Avalon Drive at JSB. Junipero Serra and Hickey See high priority recommendations Remove the free right turn lane at the southeast, southwest, and northwest corner. Upgrade all crosswalks to high visibility crosswalks. Provide leading pedestrian intervals for both crosswalks. Construct pedestrian refuge islands. Junipero Serra and King A Linden and 6th Ln C Linden and Airport Blvd A Linden and Armour C/E Linden and California C Linden and Commercial C Linden and Lux C Linden and Miller C 526 ACTIVE SOUTH CITY110 FINAL – JUNE 2022 Intersection Intersection Typology Higher Priority Recommendations Linden and N Canal See high priority recommendations Construct sidewalks on one or both sides of the Colma Creek bridge. Install appropriate curb ramps. Mark a crosswalk across S Canal street if sidewalks are present on the west side. Linden and Tamarack C Maple and School C Miller and Holly C/E Miller and Oakcrest See high priority recommendations Construct curb extensions at the southeast, southwest, and northwest corners. Install advance stop/yield pavement markings. Consider installing an RRFB. Miller and Westview See high priority recommendations Construct curb extensions at the southeast, southwest, and northwest corners. Straighten the crosswalk across Miller. Install advance stop/yield pavement markings. Consider installing an RRFB. Miller/Evergreen C/E Miller/Ferndale C/E Miller/Gardenside C/E Mission and Sequoia See high priority recommendations Install a crosswalk on the northern approach. Upgrade all crosswalks to high-visibility crosswalks. Construct curb extensions. Neighborhood Path See high priority recommendations Create a stair channel along the existing stairs to improve bicycle access. Remove the gate at Alta Loma/Cymbidium to open stair access to both neighborhoods. At ECR, upgrade crosswalk to high visibility and straighten the crosswalk. Provide a leading pedestrian interval. Neighborhood Path D Orange and A C/E Orange and Baden C Orange and Commercial C Orange and Railroad See high priority recommendations Upgrade the transverse crosswalk across Railroad Avenue to high-visibility and construct a curb extension at the southeast corner. Orange and Tennis Dr See high priority recommendations Construct curb extensions for the crossings of Orange Avenue and Tennis Drive. Install a high-visibility crosswalk across Tennis Drive. Oyster Point and Airport See high priority recommendations Construct curb extensions at the north, west, and south corners. Upgrade two marked crosswalks to high-visibility crosswalks and realign to be straight. Implement a leading pedestrian interval for both crosswalks. 527 APPENDIX C: PEDESTRIAN IMPROVEMENT INTERSECTION TYPOLOGIES111 FINAL – JUNE 2022 Intersection Intersection Typology Higher Priority Recommendations Oyster Point and Dubuque F Oyster Point and Eccles B Oyster Point and Gateway A/F Oyster Point and Gull A S Airport and Marco B S Airport and Utah See high priority recommendations Consistent with proposed Utah overcrossing of 101, install high visibility crosswalks at all four approaches. Provide a leading pedestrian interval. S Airport and Wondercolor F S Airport/N Access Rd A/D School and Olive C Spruce and Baden A Spruce and Beech C Spruce and Commercial C Spruce and Grand See high priority recommendations Install yellow transverse markings around the decorative crosswalk. Upgrade three remaining crosswalks to high-visibility. Consider installing curb extensions at all corners. Spruce and Hemlock C Spruce and Hillside See high priority recommendations Construct curb extensions at the two northern and southeastern corners. Mark high-visibility crosswalks across Spruce Avenue and School Street. Spruce and Huntington A Spruce and Lux C Spruce and Mayfair B/D Spruce and Miller A Spruce and N. Canal St See high priority recommendations Build curb extensions at the two northern corners. Straighten and upgrade all three marked crosswalks to high-visibility crosswalks. Spruce and Park Way See high priority recommendations Upgrade the two existing crosswalks across Park Way to high-visibility crosswalks. Install high-visibility crosswalks across both Spruce approaches. Install advance stop markings. Paint/refresh red curb at all corners. 528 ACTIVE SOUTH CITY112 FINAL – JUNE 2022 Intersection Intersection Typology Higher Priority Recommendations Spruce and S Canal Way See high priority recommendations Straighten the crosswalk across S Canal Street. Upgrade both crosswalks to high-visibility crosswalks. Construct a curb extension at the southeast corner. Add trail wayfinding information. Consider leading pedestrian intervals for Spruce Avenue crossing. Spruce and Tamarack C Sunnyside/Holly C Utah and Corey B Utah and Harbor Way B Utah Ave/San Mateo Ave See high priority recommendations Install a protected intersection with high visibility crosswalks. Westborough and Callan See high priority recommendations Upgrade all four crosswalks to yellow high-visibility crosswalks. Construct pedestrian refuge islands on the Westborough and Callan crossings. Update/add school zone signs. Westborough and Galway See high priority recommendations Upgrade all four crosswalks to yellow high-visibility crosswalks. Construct pedestrian refuge islands on the Westborough crossings. Construct curb ramps at all corners. Install curb extensions to tighten corner radii. Update/add school zone signs. Westborough and Gellert See high priority recommendations Upgrade the three marked, and install on the fourth approach high- visibility crosswalks. Build out the necessary corners to straighten all crosswalks. Construct pedestrian refuge islands at all crosswalks. Provide a leading pedestrian interval for the northern Westborough crosswalk. Westborough and Junipero Serra Blvd See high priority recommendations Construct sidewalks on the southern side of Westborough Boulevard through the interchange area to Junipero Serra. Install/upgrade high visibility crosswalks at all interchange crossing locations. Install with appropriate signs and pavement markings. Westborough and Skyline Westborough/Chestnut and El Camino Real See high priority recommendations Upgrade all crosswalks to high-visibility crosswalks. Straighten the northern crosswalk across Chestnut. Provide a leading pedestrian interval for all crossings. Consider installing curb extensions at all corners. Extend all four medians to create pedestrian refuge islands. 529 THIS pAGE INTENTIONALLY LEFT bLANK 530 114 FINAL – JUNE 2022 D Appendix D: Funding Strategies 531 FINAL – JUNE 2022 APPENDIX D: FUNDING STRATEGIES115 Funding Strategies A variety of sources exist to fund bicycle and pedestrian infrastructure projects, programs, and studies. Local and regional funding sources that can be used for construction or maintenance of bicycle or pedestrian improvements, along with competitive grant programs, are described below. Local and Regional Funding Sources SOUTH SAN FRANCISCO TRANSPORTATION IMPACT FEE The City of South San Francisco requires developers to pay a fair share of the cost of transportation improvements through a Citywide Transportation Impact Fee. Adopted in 2020 the citywide fee replaces the East of 101 and Bicycle and Pedestrian Impact Fees, and is intended to be used toward a range of multimodal transportation improvements in all areas of the city. These fees apply to all residential and non-residential development. MEASURE A The Pedestrian and Bicycle Program of Measure A provides funding to projects that improve bicycling and walking accessibility and safety in San Mateo County, helping to encourage more residents to participate in active transportation, and 3% of Measure A funds are dedicated to pedestrian and bicycle facilities. Funds are distributed through a competitive call for projects process; calls occur biennially. Funds are programmed by the San Mateo County Transportation Authority (SMCTA). MEASURE M Passed in 2010, Measure M imposes an annual fee of $10 dollars on motor vehicles registered in San Mateo County for transportation-related traffic congestion and water pollution mitigation programs. Half of the funds are allocated to cities/ County for local streets and roads. The other half is allocated for countywide programs, including safe routes to schools, transit, congestion management, and others. Countywide funds are programmed by City/County Association of Governments of San Mateo County (C/CAG). MEASURE W San Mateo County voters passed Measure W in 2018, a half-cent sales tax for transportation in San Mateo County. Half of Measure W funds are administered by SamTrans for public transportation. The other half is managed by SMCTA. Of that 50%, 5% is allocated for bicycle and pedestrian projects. SMCTA is still finalizing project evaluation criteria for money that they allocate. Funds are programmed by SamTrans and SMCTA. 532 ACTIVE SOUTH CITY116 FINAL – JUNE 2022 TRANSPORTATION FUNDS FOR CLEAN AIR Money in the Transportation Funds for Clean Air program, established by Assembly Bill 434, is generated by a $4 vehicle registration surcharge in the nine Bay Area counties. The funds may be used on projects that reduce vehicle emissions, including bicycle and pedestrian projects, and can also be used as a match for competitive state or federal programs. Funds are programmed by the Bay Area Air Quality Management District (BAAQMD) and C/CAG. BICYCLE FACILITIES GRANT PROGRAM Throughout the nine-county Bay Area, the Bicycle Facilities Grant program strives to reduce emissions from on-road vehicles and improve air quality by helping residents and commuters shift modes to bicycling and walking as alternatives to driving for short distances and first-and-last mile trips. BAAQMD has grant programs that fund both on-street facilities and bicycle parking facilities. Funds are programmed by the BAAQMD. ONE BAY AREA GRANT The program emphasizes funding for projects within Priority Development Areas in the region that are in-line with housing and land-use goals. Funds are programmed by the Metropolitan Transportation Commission (MTC) and C/CAG. TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 Transportation Development Act Article 3 (TDA 3) provides funding annually for bicycle and pedestrian projects, and 2% of TDA funds collected within the county are used for TDA 3 projects. Metropolitan Transportation Commission policies require that all projects be reviewed by a BPAC or similar body before approval. Funds are programmed by C/CAG. REGIONAL MEASURE 3 Regional Measure 3 uses toll revenue from the Bay Area’s seven state-owned toll bridges. The money from Regional Measure 3 funds a variety of highway and transit projects throughout the region. Funds are programmed by MTC. 533 APPENDIX D: FUNDING STRATEGIES117 FINAL – JUNE 2022 Competitive Grant Programs CALIFORNIA ACTIVE TRANSPORTATION PROGRAM California’s Active Transportation Program (ATP) funds infrastructure and programmatic projects that support the program goals of shifting trips to walking and bicycling, reducing greenhouse gas emissions, and improving public health. Competitive application cycles occur every one to two years, typically in the spring or early summer. Eligible projects include the construction of bicycling and walking facilities, new or expanded programmatic activities, or projects that include a combination of infrastructure and non- infrastructure components. Typically, no local match is required, though extra points are awarded to applicants who do identify matching funds. Funds are programmed by the California Transportation Commission (CTC). SUSTAINABLE TRANSPORTATION PLANNING GRANTS Caltrans Sustainable Transportation Planning Grants are available to communities for planning, study, and design work to identify and evaluate projects, including conducting outreach or implementing pilot projects. Communities are typically required to provide an 11.47% local match, but staff time or in-kind donations are eligible to be used for the match provided the required documentation is submitted. Funds are programmed by Caltrans. HIGHWAY SAFETY IMPROVEMENT PROGRAM Caltrans offers Highway Safety Improvement Program (HSIP) grants every one to two years. Projects on any publicly owned road or active transportation facility are eligible, including bicycle and pedestrian improvements. HSIP focuses on projects that explicitly address documented safety challenges through proven countermeasures, are implementation- ready, and demonstrate cost-effectiveness. Funds are programmed by Caltrans. SOLUTIONS FOR CONGESTED CORRIDORS PROGRAM Funded by SB1, the Congested Corridors Program strives to reduce congestion in highly-traveled and congested through performance improvements that balance transportation improvements, community impacts, and environmental benefits. This program can fund a wide array of improvements, including bicycle facilities and pedestrian facilities. Eligible projects must be detailed in an approved corridor- focused planning document. These projects must include aspects that benefit all modes of transportation using an array of strategies that can change travel behavior, dedicate right of way for bikes and transit, and reduce vehicle miles traveled. Funds are programmed by the CTC. 534 ACTIVE SOUTH CITY118 FINAL – JUNE 2022 OFFICE OF TRAFFIC SAFETY Under the Fixing America’s Surface Transportation (FAST) Act, 5% of Section 405 funds are dedicated to addressing non-motorized safety. These funds may be used for law enforcement training related to pedestrian and bicycle safety, enforcement campaigns, and public education and awareness campaigns. Funds are programmed by the California Office of Traffic Safety. RECREATIONAL TRAILS PROGRAM The Recreational Trails Program helps provide recreational trails for both motorized and non-motorized trail use. Eligible products include trail maintenance and restoration, trailside and trailhead facilities, equipment for maintenance, new trail construction, and more. Funds are programmed by the California Department of Parks and Recreation. AFFORDABLE HOUSING AND SUSTAINABLE COMMUNITIES PROGRAM The AHSC program funds land-use, housing, transportation, and land preservation projects that support infill and compact development that reduces greenhouse gas emissions. Projects must fall within one of three project area types: transit-oriented development, integrated connectivity project, or rural innovation project areas. Fundable activities include affordable housing developments, sustainable transportation infrastructure, transportation-related amenities, and program costs. Funds are programmed by the Strategic Growth Council and implemented by the Department of Housing and Community Development. CULTURAL, COMMUNITY, AND NATURAL RESOURCES GRANT PROGRAM – PROPOSITION 68 Proposition 68 authorizes the legislature to appropriate $40 million to the California Natural Resources Agency to protect, restore, and enhance California’s cultural, community, and natural resources. One type of eligible project that this program can fund is projects that develop future recreational opportunities, including creation or expansion of trails for walking, bicycling, and/or equestrian activities and development or improvement of trailside and trailhead facilities, including visitor access to safe water supplies. Funds are programmed by the California Natural Resources Agency. 535 APPENDIX D: FUNDING STRATEGIES119 FINAL – JUNE 2022 URBAN GREENING GRANTS Urban Greening Grants support the development of green infrastructure projects that reduce GHG emissions and provide multiple benefits. Projects must include one of three criteria, most relevantly: reduce commute vehicle miles travels by constructing bicycle paths, bicycle lanes, or pedestrian facilities that provide safe routes for travel between residences, workplaces, commercial centers, and schools. Eligible projects include green streets and alleyways and non-motorized urban trails that provide safe routes for travel between residences, workplaces, commercial centers, and schools. Funds are programmed by the CA NRA. Other State Funds SENATE BILL 1: LOCAL PARTNERSHIP PROGRAM This program provides local and regional agencies that have passed sales tax measures, developer fees, or other transportation-imposed fees to fund road maintenance and rehabilitation, sound walls, and other transportation improvement projects. Jurisdictions with these taxes or fees are then eligible for a formulaic annual distribution of no less than $100,000. These jurisdictions are also eligible for a competitive grant program. Local Partnership Program funds can be used for a wide variety of transportation purposes, including roadway rehabilitation and construction, transit capital and infrastructure, bicycle and pedestrian improvements, and green infrastructure. Funds are programmed by CTC. SENATE BILL 1: ROAD MAINTENANCE AND REHABILITATION PROGRAM Senate Bill 1 created the Road Maintenance and Rehabilitation Program (RMRP) to address deferred maintenance on state highways and local road systems. Program funds can be spent on both design and construction efforts. On-street active transportation-related maintenance projects are eligible if program maintenance and other thresholds are met. Funds are allocated to eligible jurisdictions. Funds are programmed by the State Controller’s Office. 536 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-643 Agenda Date:11/9/2022 Version:1 Item #:20. Report regarding an ordinance repealing current Building Code regulations under Title 15 of the South San Francisco Municipal Code,and adopting by reference the 2022 California Building Standards Codes with certain local amendments. (Phillip Perry, Chief Building Official) RECOMMENDATION It is recommended that the City Council: (1)Conduct a public hearing; and (2)Waive reading an introduce an ordinance repealing and replacing Chapters 15.06,15.08,15.10, 15.12,15,14 15.16,15.20,15.22,15.24,15.26,15.32,15.34 and 15.36 of the South San Francisco Municipal Code.Adding Chapters 15.06,15.08,15.10,15.12,15.14,15.16,15.20,15.22,15.24, 15.26,15.32,15.34,15.36,and making findings and adopting by Reference the 2022 Editions of the California Administrative,Building Code with Appendix G,H,I,Residential Code with Appendix AK,Electrical,Mechanical,Plumbing Appendix I,Energy,Historical Building,Fire with Appendices 4,B,BB,C,CC,D,E,F,G,H,I,N and O,Existing Building,Green Building Code, Referenced Standards Codes,2022 Editions,respectively,and the International Property Maintenance Code, 2021 Edition, with certain local amendments. BACKGROUND Every three years the International Code Council (ICC)publishes the model codes.From these model codes, the California Building Standards Commission along with the State Fire Marshall and other state agencies amend and adopt these model codes to create the California Code of Regulations Title 24.Title 24 contains several parts such as the: ·California Administrative Code (Part 1), ·California Building Code (Part 2, Volumes 1 and 2), ·California Residential Code (Part 2.5), ·California Electrical Code (Part 3), ·California Mechanical Code (Part 4), ·California Plumbing Code (Part 5), ·California Energy Code (Part 6), ·California Historical Building Code (Part 8), ·California Fire Code, ·California Existing Building Code (Part 10), ·California Green Building Standards Code (Part 11), and ·California Referenced Standards Code (Part 12) and the International Property Maintenance Code. The most recent State mandated adoption of the California "Building"Codes was on January 1,2020.The California Building Standards Codes for 2022 are to be enforced at the local level and thus must be adopted by January 1,2023.Local jurisdictions may also adopt additional amendments to the California “Building”Codes City of South San Francisco Printed on 11/4/2022Page 1 of 5 powered by Legistar™537 File #:22-643 Agenda Date:11/9/2022 Version:1 Item #:20. January 1,2023.Local jurisdictions may also adopt additional amendments to the California “Building”Codes as necessitated by local climatic,geographical,or topographical conditions.Any amendments by the City must be at least as stringent as those outlined in Title 24.In addition to these amendments,Cities have the authority to adopt Reach Codes that require efficiency standards that are above the minimum state code requirements. DISCUSSION On June 9,2021,the City of South San Francisco Council adopted the first Reach Code Ordinance for all electric residential construction and expanded Electric Vehicle (EV)charging requirements.The City currently adopts the California Building and Energy Codes by reference under Title 15 of the South San Francisco Municipal Code,with additional local amendments tailored to the City’s particular local characteristics and Reach Code amendments.The new 2022 California Green Code Electric Vehicle Charging (EVC)requirements surpass the requirements of the City’s currently adopted EV Reach Code requirements.Therefore,staff proposes redacting the City’s currently adopted EV Reach Code and adopt by reference the 2022 California Green Code.Attachment A is included with this staff report to illustrate the City’s current Reach Code and the 2022 California Green Code’s more stringent standards. The purpose of the City Council’s action on November 9,2022,is to introduce the ordinance that repeals the previously adopted Title 24 and adopts by reference the 2022 edition of the California Code of Regulations Title 24 with local amendments including residential Reach Codes.If City Council introduces the ordinance on November 9th and adopts the ordinance on December 14th,the 2022 California Code of Regulations Title 24 will be effective January 1,2023 and local amendments and Reach Code will be effective January 14,2023 (30 days after adoption). Proposed Local Amendments The proposed amendments to each respective code are described below.The accompanying proposed ordinance includes a set of findings of particular climatic,geographical,and topographical conditions for the City in support of these local amendments. Said findings are included as Exhibit A to the proposed ordinance. Amendments to the 2022 California Building Code Staff proposes that the 2022 California Building Code be adopted as the code regulating site preparation and construction,alteration,moving,demolition,repair,maintenance,use and occupancy of all buildings and structures within this jurisdiction.Staff proposes to adopt amendments to the California Building Code as follows: 1.Section 3410.2,Moved Structures: This section is added to establish the minimum requirements for maintaining public ways during the moving of structures within the city,and the length of time a structure can remain on temporary blocking.In addition to creating specific requirements for hours of grading operations,transportation routes, fees, and restrictions during season. 2.Section 1511.10,Spark Arresters: This section is added to require that all new roofing installations and all reroofing installations shall include the installation of an approved spark arrester on all chimneys. 3.Appendix G,Flood-Resistant Construction: The purpose of this appendix is to provide the additional flood-plain management and administrative requirements of the National Flood Insurance Program that are not included in the code. City of South San Francisco Printed on 11/4/2022Page 2 of 5 powered by Legistar™538 File #:22-643 Agenda Date:11/9/2022 Version:1 Item #:20. 4.Appendix H,Signs: The purpose of this appendix is to gather in one place the various standards that regulate the construction and protection of outdoor signs. 5.Appendix I,Patio Covers: The purpose of this appendix is to provide standards applicable to the construction and use of Residential patio covers. Amendments to the 2022 California Residential Code 1.Section 1.8.10.3,Moved Structures and Temporary Structures: This section is added to establish the minimum requirements for maintaining public ways during the moving of structures within the city and the length of time a structure can remain on temporary blocking.In addition to creating specific requirements for hours of grading operations,transportation routes, fees, and restrictions during season. 2.Section 1.8.10.4 Work Hours: This section is added to regulate construction, delivery, servicing, and operation hours. 3.Section R506.3,Concrete Slab Design: This section is added to establish the minimum reinforcing requirements for concrete slabs on grade. 4.Section R903.5,Weather Protection: This section is added to establish specific weather protection for metal hardware such as:bolts,nails, hinges,locks,and other similar hardware exposed to the weather and used on the exterior of residential buildings located west of Interstate Highway 280. 5.Section R907.7,Spark Arresters: This section is added to require that all new roofing,and reroofing installations shall include the installation of an approved spark arrester on all chimneys. 6.Excavation and Grading: See 2016 California Building Code, Volume 2 7.Appendix AK,Sound Transmission: This appendix is amended to establish requirements for air-borne sound transmission in residential structures. 8.Section 202,Definitions: *Newly constructed residential buildings: Newly constructed residential buildings as defined shall include a construction project where an alteration includes “renovations” to residential buildings where either: 1.replacement of over 50%of the existing foundation for purposes other than a repair or reinforcement as defined in California Existing Building Code Section 202 or 2.when over 50%of the existing framing above the sill plate is removed or replaced for purposes other than repair. If either of these criteria are met within a 3-year period,measured from the date of the most recent City of South San Francisco Printed on 11/4/2022Page 3 of 5 powered by Legistar™539 File #:22-643 Agenda Date:11/9/2022 Version:1 Item #:20. If either of these criteria are met within a 3-year period,measured from the date of the most recent previously obtained permit final date, that structure is considered new construction Amendments to the 2022 California Energy Code 15.26.020 Amendments to the Energy Code/Building Energy Efficiency Standards. Amendments to the 2022 California Fire Code: It is proposed that the 2022 California Fire Code,with Appendices 4,B,BB,C,CC,D,E,F,G,H,I,N,and O be adopted with the proposed local amendments as follows: 1.Scope and Administration (Chapter 1),amendments include those that establish the regulations of the City of South San Francisco including local policy manuals.This chapter is also where the code identifies appropriate agencies for the implementation,administration,and enforcement of state and local code provisions.In this chapter we adopt local operational permits to regulate local hazardous operations and facilities. 2.Definitions (Chapter 2),amendments include the addition of “all-weather,hard surface”and modify existing defined terms to meet local needs, such as “nuisance alarm” and “substantial improvement”. 3.Emergency Planning and Preparedness (Chapter 4),amendments establish timeframes and possible corrective actions for failing fire alarm system.Other amendments eliminate existing code sections not adopted by the state that conflict with other state statutes. 4.Fire Service Features (Chapter 5),amendments include requirements to illuminate addressing,establish clear dimensions for fire service appurtenances,general requirements for fire command centers,and identify county wide requirements for emergency responder radio communication coverage systems. 5.Fire Protection and Life Safety Systems (Chapter 9),amendments retain existing local thresholds for minimum fire protection systems such as fire sprinklers,enhances fire alarm monitoring requirements to reduce nuisance alarms,adds lacking fire protection design criteria for building with lithium-ion batteries in vehicles to support local and state energy initiatives,establishes the ability to accept electronic system maintenance reporting for fire protection systems and codify local building standards that were not appropriately adopted previously. 6.Stationary Fuel Cell Power Systems (Chapter 12),amendment codifies a previous and long-standing operational permit not appropriately adopted previously. 7.Plant Processing and Extraction Facilities (Chapter 39),amendment brings in nationally recognized building standards that will enhance the safety of these facilities. 8.Explosives and Fireworks (Chapter 56),amendments established financial responsibility appropriate to our region of the country and established limitations based on and in support of current zoning districts. 9.Flammable and Combustible Liquids (Chapter 57),amendments establish appropriate limitations in support of current zoning districts. 10.Flammable Gases and Flammable Cryogenic Fluids (Chapter 58),amendment establishes appropriate City of South San Francisco Printed on 11/4/2022Page 4 of 5 powered by Legistar™540 File #:22-643 Agenda Date:11/9/2022 Version:1 Item #:20. 10.Flammable Gases and Flammable Cryogenic Fluids (Chapter 58),amendment establishes appropriate limitations in support of current zoning districts. 11.Liquified Petroleum Gases (Chapter 61),amendment establishes appropriate limitations in support of current zoning districts. 12.Reference Standards (Chapter 80),amendments enhance fire and life safety of special hazards,improve emergency response and maintenance of fire protection systems with consistent practices. 13.Fire Flow Requirements for Buildings (Appendix B),amendment codifies a previous and long-standing construction practice limiting the maximum reduction that improves our effectiveness during emergency response that was not appropriately adopted previously. Noticing Requirements A public hearing notice was published ahead of the November 9,2022 meeting for at least two consecutive weeks.Under Government Code section 50020 et seq.,municipalities are permitted to adopt state codes by reference following certain procedures.Gov.Code section 50022.2 further authorizes the City to adopt a code by reference without complying with specific procedures if the adoption is expressly required or permitted as a condition of compliance with a state statute.As the City is required to comply with State Building Standards Code, it is authorized to proceed with adoption by reference. CONCLUSION Staff recommends that the City Council introduce the ordinance which will amend the Municipal Code and adopt by reference the 2022 Editions of the California Administrative,Building Code with Appendix G,H,I, Residential with Appendix AK,Electrical,Mechanical,Plumbing with Appendix I,Energy,Historical Building, Fire with Appendices 4,B,BB,C,CC,D,E,F,G,H,I,N and O,Existing Building,Green Building,and Referenced Standards,2022 Editions respectively,and adopt by reference the International Property Maintenance Code, 2021 Edition, and waive further readings. Attachments: Attachment A - City Reach Codes and Green Building Code Comparison City of South San Francisco Printed on 11/4/2022Page 5 of 5 powered by Legistar™541 Attachment A 2022 California Green Code: Significant Changes: 1.Table for percentage of electric vehicle chargers required is gone for multi-family residential. 2.Required number of Electric Vehicle Charging Stations (EVCS) for multi-family residential is now based upon total parking rather than units. This will potentially create more EVCS (see example below) 3.For multi-family with over 20 units, CGC now requires 5% of parking to have equipment installed. 2019 CGC with SSF Reach Code did not require the actual units be installed. 4.Total number of level2 EVCS has significantly increased in new code. Overview: Definitions: EV Capable – a vehicle stall installed with 1” conduit and space available within the electrical box for a 30 AMP circuit breaker. EV Ready – a vehicle stall installed with 1” conduit, 40 amp branch circuit, 30amp circuit breaker, and plug outlet ready for installation of electric vehicle charging station equipment. Requirements for Residential: Single-family: •requires conduit and space for overcurrent protection in existing panel. Multi-family: •Total number required now it is strictly percentages rather than simply a percentage based upon a table: < 20 Units (of available PARKING -10% need EV capable, 25% needs EV Ready) >20 Units (of available PARKING - 10% needs EV Capable, 25% EV Ready, 5% Level 2 EV charger installed in common parking areas). Occupancy Type 2022 CALGreen Mandatory Provision One- and Two-Family Homes, Town- homes with Private Garages New Construction: •All EV Capable •Raceway •Service Panel and/or Subpanel Capacity and Space(s) Multi-Family Dwellings, Hotels and Motels New Construction: •10% of parking spaces to be EV Capable 542 • 25% of parking spaces require EV Ready w/Low Power Level 2 Receptacles • 5% of parking spaces in buildings with 20 + units require Level 2 EV Supply Equipment (EVSE) • Spaces identified on plans Existing Buildings: • 10% of new added parking spaces for existing buildings to be EV Capable Spaces • 10% of altered spaces to be EV Capable Table I Mandatory 2022 CALGreen Requirements for Residential Construction Total Number of Parking Spaces Number of Required EV Capable Spaces Number of EVCS (EV Capable provided with EVSE) 0–9 0 0 10–25 4 0 26–50 8 2 51–75 13 3 76–100 17 4 101–150 25 6 151–200 35 9 201+ 20% of total 25% of EV Capable Spaces Table II Mandatory 2022 CALGreen Requirements for Nonresidential New Construction An example Comparing 2022 CGC vs 2019 CGC with SSF Reach Code amendments: 100 Unit complex with 200 parking stalls (one parking stall for each unit + common parking) Here are the total EV charging station stalls required in this example: California Green Code 2022 (Percentage based on parking stalls) Current SSF Reach Code Green Code Amendments for 19’ CGC (Percentage based on total units) EV Capable (Level2) 20 (10%) none EV Ready (Level2) 50 (25%) 26 (25% + 1) * EV Ready (Level1) Standard 110 outlet None 74 (all remaining unit parking stalls) EV Chargers Installed (Level2) 10(5%) None Total 80 (LVL2) 100 (26LVL2, 74 LVL1) Note: * calculation based upon current EV Reach Code that there shall be one EV Ready space installed for the first twenty dwelling units. Then 25% calculation used above the first 20 spaces for the remaining units. 543 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. An ordinance repealing Chapters 15.06 (California Administrative Code),15.08 (California Building Code), 15.10 (International Property Maintenance Code,2018 Edition),15.12 (California Plumbing Code),15.14 (California Residential Code),15.16 (California Mechanical Code),15.20 (California Electrical Code),15.22 (California Green Building Standards Code),15.24 (California Fire Code),15.26 (California Energy Code), 15.32 (California Historical Building Code),15.34 (California Existing Building Code),and 15.36 (California Referenced Standards Code)of the South San Francisco Municipal Code and making findings,adopting by reference,making local amendments to the 2022 Edition of the California Building Standards Code,California Code of Regulations,Title 24,parts 1,2,2.5,3,4,5,6,8,9,10,11,12 and International Property Maintenance Code, 2021 Edition. WHEREAS,the 2022 California Building Standards Code has been amended and adopted by the California Building Standards Commission under Title 24 of the California Code of Regulations (“CCR”); and WHEREAS,pursuant to Health and Safety Code sections 17950 et seq.and 18935 et seq.,local jurisdictions must adopt the Building Standards Code for local enforcement within 180 days after Title 24 of CCR is published; and WHEREAS,the City of South San Francisco (“City”)wishes to adopt building and fire code regulations in accordance with law and to use the most updated regulations in the processing of development and fire protection within the City; and WHEREAS,Government Code §50022.2 authorizes cities to enact ordinances adopting any code by reference and further authorizes cities to adopt a code,the adoption of which is expressly required or permitted as a condition of compliance with a state statute,by reference without complying with the procedures and requirements typically required for adopting codes by reference; and WHEREAS,California Health and Safety Code Sections 17958.5 and 17958.7 authorizes local jurisdictions to make necessary changes or modifications to the provisions of the Building Standards Code upon finding such changes are necessary to due to local climatic, geologic, and topographic conditions; and WHEREAS,notice of this ordinance was published in accordance with Government Code Sections 36931 et seq.and 6066;and that such notice was sufficient to give notice to interested persons of the purpose of the ordinance and the subject matter thereof,and all legal prerequisites prior to the adoption of this ordinance have City of South San Francisco Printed on 11/10/2022Page 1 of 26 powered by Legistar™544 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. occurred; and WHEREAS,because of the City’s unique climatic,geologic,and topographic conditions,the City desires to make amendments and additions to the building and fire code regulations, as set forth herein; and WHEREAS,pursuant to California Health and Safety Code sections 18941.5 and 17958,the City Council of the City of South San Francisco hereby finds that the amendments adopted herein are reasonably necessary because of local climatic, geologic and topographic conditions; and WHEREAS,in accordance with Health and Safety Code Section 17958.7,the City Council hereby finds that the findings attached and incorporated as Exhibit A are applicable to the modifications described in this Ordinance; and WHEREAS,prior to the effective date of this ordinance,the City Clerk shall file a copy of this ordinance, including the findings, with the California Building Standards Commission. NOW THEREFORE, the City Council of the City of South San Francisco does hereby ordain as follows: SECTION 1 Findings The City Council of the City of South San Francisco finds that in order to best protect the health,safety and welfare of the citizens of the City of South San Francisco,the standards of building within the City must conform to state law except where local climatic,geological,and topographic conditions warrant more restrictive regulations.Therefore,the City Council is to adopt the current state building codes,contained in the 2022 California Building Standards Code,and other codes governing the construction and regulation of buildings, structures and fire protection, with the modifications, additions and amendments contained herein. Pursuant to California Health and Safety Code Section 17958.7,the City Council makes the factual findings set forth in “Exhibit A”attached hereto and incorporated herein by reference,and finds that the amendments made in this ordinance to the 2022 California Building Standards Code,codified in the California Code of Regulations,Title 24,Parts 1,2,2.5,3,4,5,6,8,9,10,11,12,and International Property Maintenance Code, 2021 Edition,are reasonably necessary because of the local climatic,geological or topographical conditions described in Exhibit A. SECTION 2 Repeal Chapters 15.06,15.08,15.10,15.12,15.14,15.16,15.20,15.24,15.26,15.32,15.34 and 15.36 of the South San Francisco Municipal Code are hereby repealed in their entirety.This repeal shall not affect or prevent the prosecution or punishment of any person for any act done or omitted in violation of this chapter prior to the effective date of this ordinance. SECTION 3 Adoption of the California Building Standards Code SECTION 3. A Adopt Chapter 15.06 - California Administrative Code Chapter 15.06 of the South San Francisco Municipal Code,entitled “California Administrative Code”is hereby added to read as follows: City of South San Francisco Printed on 11/10/2022Page 2 of 26 powered by Legistar™545 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. Section 15.06.010 California Administrative Code, 2022 Edition, adopted by reference. The California Administrative Code,2022 Edition,published by the International Code Council,is hereby adopted by reference as the California Administrative Code for building codes of the City of South San Francisco, and may be cited as such. SECTION 3. B Adopt Chapter 15.08 - California Building Code Chapter 15.08 of the South San Francisco Municipal Code,entitled “California Building Code”is hereby added to read as follows: Section 15.08.010 California Building Code Vols. 1 and 2, adopted by reference Section 15.08.020 Amendments, General. Section 15.08.030 Concrete Slab Design. Section 15.08.040 Moved Buildings and Temporary Structures. Section 15.08.050Spark Arresters. Section 15.08.010 California Building Code Vols. 1 and 2, adopted by reference The California Building Code Volumes 1 and 2,2022 Edition,and Appendixes G,H,I published by the International Code Council,and as modified by the amendments,additions and deletions set forth hereinafter,is hereby adopted by reference as the California Building Code of the City of South San Francisco,and may be cited as such. Section 15.08.020 Amendments, General. Set forth below are the amendments,additions and deletions to the 2022 California Building Code,Volume 1 and 2. Chapter, section and table numbers used herein are those of the California Building Code. Section 15.08.030 Concrete Slab Design. Section 1907.1.2 Slab on Grade is added to read as follows: New concrete slabs supported directly on the ground within the foundation perimeter and used as a finished floor, or as a base for other floor finishes shall meet the following requirements: 1.Steel reinforcement equivalent to no.3 deformed steel bars at 18 inches on center each way placed approximately mid-depth within the concrete slab.Blocks or chairs shall be provided in order to maintain the reinforcement in the center of the slab. Section 15.08.040 Moved Buildings and Temporary Structures. Section 3410.2 Moved Buildings is added to read as follows: Buildings or structures moved into or within the jurisdiction shall comply with the provisions of this code for new buildings or structures.In addition to all other requirements of the building code relative to the moving of buildings and structures,no permit for the moving of a building or structure shall be granted until the applicant has filed with the Chief Building Official the following items: 1.A performance bond in favor of the city,of not less than one thousand dollars City of South San Francisco Printed on 11/10/2022Page 3 of 26 powered by Legistar™546 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. 1.A performance bond in favor of the city,of not less than one thousand dollars ($1,000.00)nor more than one hundred thousand dollars ($100,000.00),as the Chief Building Official may determine,shall be conditioned to require the applicant to strictly comply with all conditions and provisions of this chapter,and of any provision of the municipal code relating to the moving of buildings or structures,and of any order,rule or regulation which may be hereafter passed or adopted by the City Council.The applicant also shall be required to pay any and all damages to any fence,hedge,tree,pavement,sidewalk,street,curb,gas,sewer or water pipe,electric wire or pole supporting the same,or to any public or private property which may result from moving the building or structure; and 2.An undertaking to indemnify,defend and hold harmless the city and its elective officers, agents and employees against all liabilities,claims,actions,judgments,cost or any expense which may for any reason arise out of the issuance of said permit or moving of such buildings or structures. All removals made under any permit granted for such moving shall be done over and along only the street or streets designated in such permit,and at the times therein specified,and shall be done in a careful manner to the satisfaction of the Chief Building Official, and the Public Works Director/City Engineer. No person owning or having charge of the removal of any building or structure being moved over any street, shall permit such building or structure to be,or stand,on any street within the limits of any one block for a period of more than twenty-four (24) hours. No person owning or having charge of the removal of any building or structure being moved over any street, shall allow or cause injury to any fence,hedge,tree,pavement,street,sidewalk,curb,gas pipe,water pipe, sewer pipe,electric wire or pole supporting same,or any other public or private property by reason of such removal. Temporary structures such as reviewing stands and other miscellaneous structures,sheds,construction trailers,canopies or fences used for the protection of the public and/or in conjunction with construction work may be erected by special permit from the Chief Building Official for a limited period of time.Such buildings or structures need not comply with the type of construction or fire-resistive time periods required by this code. Temporary buildings or structures shall be completely removed upon the expiration of the time limit stated in the permit. Section 15.08.050 Spark Arresters. Section 1510.7 Spark Arresters Required is added to read as follows: Chimneys attached to any appliance or fireplace that burns solid fuel shall be equipped with an approved spark arrester.The net free area of the spark arrester shall not be less than four times the net free area of the outlet of the chimney.The spark arrester screen shall be heat and corrosion resistant equivalent to 12 gage wire,19-gage galvanized or 24-gage stainless steel.Openings shall not permit the passage of spheres having a diameter larger than ½ inch and shall not block the passage of spheres having a diameter of less than 3/8 inch. SECTION 3.C Adopt Chapter 15.10 - International Property Maintenance Code. Chapter 15.10 of the South San Francisco Municipal Code,entitled “International Property Maintenance Code” City of South San Francisco Printed on 11/10/2022Page 4 of 26 powered by Legistar™547 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. Chapter 15.10 of the South San Francisco Municipal Code,entitled “International Property Maintenance Code” is hereby added to read as follows: Section 15.10.010 International Property Maintenance Code, 2018 Edition, adopted by reference. Section 15.10.020 Amendments, General. Section 15.10.030 Authority. Section 15.10.040 Violations. Section 15.10.050 Penalties. Section 15.10.010 International Property Maintenance Code, adopted by reference. The International Property Maintenance Code,2021 Edition,and published by the International Code Council is hereby adopted by reference as the International Property Maintenance Code of the City of South San Francisco and may be cited as such. Section 15.10.020 Amendments, General. Set forth below are the additions accompanying the adoption of International Property Maintenance Code,2022 Edition. Chapter, to the South San Francisco Municipal Code. Section 15.10.030 Authority. The Building Official and the Fire Chief,or the designee of the City Manager are hereby authorized and directed to enforce all provisions of this code.For such purposes the Building Official shall have the powers of a law enforcement officer. In conflicts of interpretation on technical issues the Building Official shall govern. Section 15.10.040 Violations. It shall be unlawful for any person,firm or corporation to erect,construct,enlarge,alter,repair,move,improve, remove,convert or demolish,equip,use,occupy or maintain any building,structure or service equipment or cause or permit the same to be done in violation of provisions of this code.Each day during any portion of which any violation is committed or continued by any person,firm or corporation shall constitute a separate offense and shall be punishable as herein provided. Section 15.10.050 Penalties. Any person,firm or corporation who shall violate a provision of this code,or fail to comply therewith,or with any of the requirements thereof, shall be prosecuted within the limits provided by stated or local laws. SECTION 3. D Adopt Chapter 15.12 - California Plumbing Code Chapter 15.12 of the South San Francisco Municipal Code,entitled “California Plumbing Code”is hereby added to read as follows: Section 15.12.010 California Plumbing Code, 2022 Edition, adopted by reference. The California Plumbing Code,2022 Edition,and Appendix I,published by the International Association of Plumbing and Mechanical Officials,is hereby adopted by reference as the California Plumbing Code of the City of South San Francisco Printed on 11/10/2022Page 5 of 26 powered by Legistar™548 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. Plumbing and Mechanical Officials,is hereby adopted by reference as the California Plumbing Code of the City of South San Francisco, and may be cited as such. SECTION 3. E Adopt Chapter 15.14 - California Residential Code Chapter 15.14 of the South San Francisco Municipal Code,entitled “California Residential Code”is hereby added to read as follows: Section 15.14.010 California Residential Code, 2022 Edition, adopted by reference. Section 15.14.020 Amendments, General. Section 15.14.030 Concrete Slab Design Section 15.14.040 Moved Buildings and Temporary Structures Section 15.14.050 Spark Arresters Section 15.14.060 Excavation and Grading Section 15.14.070 Work Hours Section 15.14.080 Amendments to Appendix K Section 15.14.090 Definitions Section 15.14.010 California Residential Code Part 2.5, 2022 Edition, adopted by reference. The California Residential Code Part 2.5,2022 Edition,and Appendixes AH,AK published by the International Code Council,and as modified by the amendments,additions and deletions set forth hereinafter,is hereby adopted by reference as the California Residential Code of the City of South San Francisco,and may be cited as such. Section 15.14.020 Amendments, General Set forth below are the amendments,additions and deletions to the 2022 California Residential Code,Part 2.5, 2022 Edition. Chapter, section and table numbers used herein are those of the California Residential Code. Section 15.14.030 Concrete Slab Design Section R506.3 Slab on Grade in Conditioned Areas is added to read as follows: New concrete slabs supported directly on the ground and used as a finished floor or as a base for other floor finishes in conditioned rooms shall meet the following requirements: 1.Steel reinforcement equivalent to no.3 deformed steel bars at 18 inches on center each way placed approximately mid-depth within the concrete slab.Blocks or chairs shall be provided in order to maintain the reinforcement in the center of the slab. Section 15.14.040 Moved Buildings and Temporary Structures Section 1.8.10.3 Moved Structures is added to read as follows: Buildings or structures moved into or within the jurisdiction shall comply with the provisions of this code for new buildings or structures.In addition to all other requirements of the building code relative to the moving of City of South San Francisco Printed on 11/10/2022Page 6 of 26 powered by Legistar™549 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. new buildings or structures.In addition to all other requirements of the building code relative to the moving of buildings and structures,no permit for the moving of a building or structure shall be granted until the applicant has filed with the Chief Building Official: 1.A performance bond in favor of the city,of not less than one thousand dollars ($1,000.00)nor more than one hundred thousand dollars ($100,000.00),as the Chief Building Official may determine,shall be conditioned to require the applicant to strictly comply with all conditions and provisions of this chapter,and of any provision of the municipal code relating to the moving of buildings or structures,and of any order,rule or regulation which may be hereafter passed or adopted by the City Council.The applicant also shall be required to pay any and all damages to any fence,hedge,tree,pavement,sidewalk,street,curb,gas,sewer or water pipe,electric wire or pole supporting the same,or to any public or private property which may result from moving the building or structure. 2.An undertaking to indemnify,defend and hold harmless the city and its elective officers, agents and employees against all liabilities,claims,actions,judgments,cost or any expense which may for any reason arise out of the issuance of said permit or moving of such buildings or structures. All removals made under any permit granted for such moving shall be done over and along only the street or streets designated in such permit,and at the times therein specified,and shall be done in a careful manner to the satisfaction of the Chief Building Official, Superintendent of Public Works and the City Engineer. No person owning or having charge of the removal of any building or structure being moved over any street, shall permit such building or structure to be,or stand,on any street within the limits of any one block for a period of more than twenty-four (24) hours. No person owning or having charge of the removal of any building or structure being moved over any street, shall allow or cause injury to any fence,hedge,tree,pavement,street,sidewalk,curb,gas pipe,water pipe, sewer pipe,electric wire or pole supporting same,or any other public or private property by reason of such removal. Section 15.14.050 Spark Arresters Section R907.7 Spark Arresters Required is added to read as follows: Upon completion of a reroofing project,an approved spark arrestor meeting the criteria as set forth in section R1003.9.2 shall be installed on any chimney attached to an appliance or fireplace that burns solid fuel. Section 15.14.060 Excavation and Grading See the California Building Code, Volume 2, 2022 Edition. Section 15.14.070 Work Hours Section 1.8.10.4 Work Hours is added to read as follows: No construction,delivery,servicing or operation of tool and equipment,shall be conducted on weekdays City of South San Francisco Printed on 11/10/2022Page 7 of 26 powered by Legistar™550 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. No construction,delivery,servicing or operation of tool and equipment,shall be conducted on weekdays between the hours of 7:00 p.m.and 7:00 a.m.,on Saturdays between the hours of 8:00 p.m.and 9:00 a.m.,and on Sundays and holidays between the hours of 6:00 p.m. and 10:00 a.m. Section 15.14.080 Amendments to Appendix AK Section AK102.1 is amended to read as follows: Section AK102 Air-Borne Sound. Section AK102.1 General: Amended Walls,partitions and floor-ceiling assemblies separating dwelling units from each other or from public or service areas shall have a sound transmission class (STC)of not less than 50 (45 if field tested)for air-borne noise when tested in accordance with ASTM E 90.Penetrations or openings in construction assemblies for piping,electrical devices,recessed cabinets,bathtubs,soffits,or heating,ventilating or exhaust ducts shall be sealed,lined,insulated or otherwise treated to maintain the required ratings.This requirement shall not apply to dwelling unit entrance doors; however, such doors shall be tight fitting to the frame and sill. Section AK103.1 is amended to read as follows: Section AK103 Structural-Borne Sound. Section AK103.1 General: Amended. Floor-ceiling assemblies between dwelling units or between a dwelling unit and a public or service area within the structure shall have an impact insulation class (IIC)rating of not less than 50 (45 if field tested)when tested in accordance with ASTM E 492. Section 15.14.090 Definitions Section 202,Definitions: *Newly constructed residential buildings:newly constructed residential buildings as defined shall include a construction project where an alteration includes “renovations”to residential buildings where either:(1) replacement of over 50%of the existing foundation for purposes other than a repair or reinforcement as defined in California Existing Building Code Section 202;or (2)When over 50%of the existing framing above the sill plate is removed or replaced for purposes other than repair.If either of these criteria are met within a 3-year period,measured from the date of the most recent previously obtained permit final date,that structure is considered new construction. SECTION 3. F Adopt Chapter 15.16 - California Mechanical Code Chapter 15.16 of the South San Francisco Municipal Code,entitled “California Mechanical Code”is hereby added to read as follows: Section 15.16.010 California Mechanical Code, 2022 Edition, adopted by reference. The California Mechanical Code,2022 Edition,published by the International Association of Plumbing and Mechanical Officials,is hereby adopted by reference as the California Mechanical Code of the City of South City of South San Francisco Printed on 11/10/2022Page 8 of 26 powered by Legistar™551 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. Mechanical Officials,is hereby adopted by reference as the California Mechanical Code of the City of South San Francisco, and may be cited as such. SECTION 3. G Adopt Chapter 15.20 - California Electrical Code Chapter 15.20 of the South San Francisco Municipal Code,entitled “California Electrical Code”is hereby added to read as follows: Section 15.20.010 California Electrical Code, 2022 Edition, adopted by reference. The California Electrical Code,2022 Edition,published by the National Fire Protection Association,is hereby adopted by reference as the California Electrical Code of the City of South San Francisco,and may be cited as such. SECTION 3.H Adopt Chapter 15.22 - California Green Building Code Chapter 15.22 of the South San Francisco Municipal Code,entitled “California Green Building Code”is hereby added to read as follows: Section 15.22.010 California Green Building Code, 2022 Edition, adopted by reference. The California Green Building Standards Code,2022 Edition,published by the California Building Standards Commission,is hereby adopted by reference as the California Green Building Standards Code 2022 Edition of the City of South San Francisco, and may be cited as such. SECTION 3. I Adopt Chapter 15.24 - California Fire Code Chapter 15.24 of the South San Francisco Municipal Code,entitled “California Fire Code”is hereby added to read as follows: 15.24.010 California Fire Code, 2022 Edition, adopted by reference. 15.24.020 Amendments, Additions, and Deletions. 15.24.010 California Fire Code, 2022 edition, adopted by reference. The California Fire Code 2022 Edition,as published by the California Building Standards Commission Chapters 1 -80 with Appendices 4,B,BB,C,CC,D,E,F,G,H,I,N,and O,as modified by the amendments, additions and deletions set forth hereinafter,is hereby adopted by reference as the California Fire Code 2022 Edition of the City of South San Francisco and may be cited as such. 15.24.020 Amendments, Additions, and Deletions. Set forth below are the amendments, additions, and deletions to the California Fire Code. For purposes of citation,the amended sections of the 2022 California Fire Code,including the appendices identified,are renumbered by adding 15.24.before each section of the California Fire Code (e.g.,Sections 101.1 and 5001.1 of the California Fire Code shall be cited respectively as Sections 15.24.101.1 and 15.24.5001.1 of this code).Sections,subsections,paragraphs and texts not amended are not included below and shall remain in full force and effect. City of South San Francisco Printed on 11/10/2022Page 9 of 26 powered by Legistar™552 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. CHAPTER 1 SCOPE AND ADMINISTRATION California Fire Code, Section 101.1 is amended to read as follows: [A]101.1 Title.These regulations shall be known as the Fire Code of the City of South San Francisco, hereinafter referred to as “this code.” California Fire Code, Section 101.6 is added to read as follows: 101.6 Policy manual.The South San Francisco Fire Department Fire prevention Policy Manual shall serve as a supplemental instruction and interpretation manual for this code and is hereby adopted by reference.The fire code official is responsible to amend this manual as necessary to maintain current instruction and interpretations.The information contained in the policy manual shall not be construed to make new code requirements not authorized by this ordinance. California Fire Code, Section 103.1 is amended to read as follows: [A]103.1 Creation of agency.The South San Francisco Fire Department Fire Prevention Division is hereby created and the official in charge thereof shall be known as the fire code official.The function of the agency shall be the implementation, administration, and enforcement of the provisions of this code. California Fire Code, Section 105.5 is amended to read as follows: 105.5 Required operational permits.The fire code official is authorized to issue operational permits for operations set forth in Sections 105.5.1 through 105.5.55. California Fire Code, Section 105.5.33 is amended to read as follows: 105.5.33 Motor fuel dispensing.An operational permit is required for the operation for the fueling of motor vehicles including automotive, marine, and fleets at fixed facilities and through mobile operations. California Fire Code, Section 105.5.55 is added to read as follows: 105.5.55 Local permits.In addition to the permits required by section 105.5,the following operational permits shall be obtained from the Fire Prevention Division prior to engaging in the following activities, operations, practices, or functions: 1.Care facilities. An operational permit is required to operate a care facility as listed: 1.1.Child care center as defined in California Building Code Section 202. 1.2.Residential care facility for the elderly having seven (7)or more residents as defined in California Building Code Section 202. Residential or commercial institutional care facility,occupancies complying with Health and Safety Code Section 13235 are exempt. 2.Emergency responder communication coverage system.An operational permit is required to operate an emergency responder communication coverage system. 3.Fire alarm system.An operational permit is required to operate a manually,and/or automatically actuated fire alarm system in any building. Exception: one and two-family dwellings. 4.Fuel cell power systems.An operational permit is required for stationary fuel cell power City of South San Francisco Printed on 11/10/2022Page 10 of 26 powered by Legistar™553 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. 4.Fuel cell power systems.An operational permit is required for stationary fuel cell power systems regulated in Sections 1206. 5.Group R-1 &R-2 residential occupancies.An operational permit is required to operate a Group R-1 or R-2 occupancy as described in California Building Code Section 310. 6.High-rise occupancy.An operational permit is required to operate a high-rise building as defined in California Building Code Section 202. 7.Holiday tree sales lot.A temporary operational permit is required to operate a holiday tree lot for the seasonal sales of natural cut trees. California Fire Code, Section 112.4 is amended to read as follows: [A]112.4 Violation penalties.Persons who shall violate a provision of this code or shall fail to comply with any of the requirements thereof or who shall erect,install,alter,repair,or do work in violation of the approved construction documents or directive of the fire code official,or of a permit or certification used under provisions of this code shall be guilty of a misdemeanor,punishable by a fine of not more than 1,000 dollars or by imprisonment not exceeding six months or both such fine and imprisonment.Each day that a violation continues after due notice has been served shall be deemed a separate offense. CHAPTER 2 DEFINITIONS California Fire Code, Section 202, General Definitions is amended to add or amend the following. ALL-WEATHER,HARD-SURFACE.A surface designed to carry the imposed weight loads of fire apparatus (Minimum 80,000 pounds)and a minimum surface finish of one layer of asphalt,concrete,or engineered concrete pavers. [BG]HIGH-RISE BUILDING.In other than Group I-2 occupancies,“high-rise buildings”as used in this code: Existing high-rise structure.A high-rise structure,the construction of which is commenced or completed prior to July 1, 1974. High-rise structure.Every building of any type of construction or occupancy having floors used for humane occupancy located more than 75 feet above the lowest level of fire department vehicle access (see California Building Code Section 403),except buildings used as hospitals as defined in Health and Safety Code Section 1250. New high-rise building.A high-rise structure,the construction of which is commenced on or after July 1, 1974.For the purpose of this section,construction shall be deemed to have commenced when plans and specifications are more than 50 percent complete and have been presented to the local jurisdiction prior to July 1,1974.Unless all provisions of this section have been met,the construction of such buildings shall commence on or before January 1, 1976. New high-rise structure.A high-rise structure,the construction of which is commenced on or after July 1, 1974. NEWLY CONSTRUCTED RESIDENTIAL BUILDINGS.Newly constructed residential buildings as City of South San Francisco Printed on 11/10/2022Page 11 of 26 powered by Legistar™554 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. NEWLY CONSTRUCTED RESIDENTIAL BUILDINGS.Newly constructed residential buildings as defined shall include a construction project where an alteration includes “renovations”to residential buildings where either:(1)replacement of over 50%of the existing foundation for purposes other than a repair or reinforcement as defined in California Existing Building Code Section 202;or (2)When over 50%of the existing framing above the sill plate is removed or replaced for purposes other than repair.If either of these criteria are met within a 3-year period,measured from the date of the most recent previously obtained permit final date, that structure is considered new construction. NUISANCE ALARM.An unwarranted or preventable alarm caused by mechanical failure,malfunction, improper installation or lack of proper maintenance,system servicing testing,construction activities,ordinary household activities,false alarm,other cause when no such danger exists,or an alarm activated by a cause that cannot be determined. SUPERVISING STATION.An approved UL listed,Type A,Full Service Central Station Service facility that receives signals and at which personnel are in attendance at all times to respond to these signals. CHAPTER 4 EMERGENCY PLANNING AND PREPAREDNESS California Fire Code, Section 401.3.2.1 is added to read as follows: 401.3.2.1 Nuisance alarm notification.Notification of emergency responders based on a nuisance alarm may be punishable by a fine in accordance with the adopted fee schedule or ordinance.In addition,the responsible party may be liable for the operational and administrative costs,incurred from the emergency response or mitigation procedures resulting from a nuisance alarm notification. California Fire Code, Section 401.3.2.2 is added to read as follows: 401.3.2.2 Multiple nuisance alarm activations.Any occupancy that has more than three nuisance alarms, causing emergency response within a 12-month fiscal calendar year period (July 1 through June 30)may be required to modify,repair,upgrade or replace their system and/or monitoring station as determined by the fire code official. California Fire Code, Section 402.1 is amended to add the following: NUISANCE ALARM California Fire Code, Section 403.1 is amended to read as follows: 403.1 General.In addition to the requirements of Section 401,occupancies,uses and outdoor locations shall comply with emergency preparedness requirements set forth in Sections 403.2,403.4 through 403.4.4, 403.9.2.1.1,403.10.6 through 403.13.Where a fire safety and evacuation plan is required by Section 403.2 through 403.10.6,evacuation drills shall be in accordance with Section 405 and employee training shall be in accordance with Section 406. California Fire Code, Sections 403.3 is deleted. California Fire Code, Sections 403.5 through 403.9.2.1 are deleted. California Fire Code, Sections 403.9.2.1.2 through 403.10.5 are deleted. CHAPTER 5 City of South San Francisco Printed on 11/10/2022Page 12 of 26 powered by Legistar™555 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. FIRE SERVICE FEATURES California Fire Code, Section 505.1 is amended to read as follows: 505.1 Address identification.New and existing buildings shall be provided with approved illuminated or other approved means of address identification.The address identification shall be legible and placed in a position that is visible from the street or road fronting the property.Address identification characters shall contrast with their background.Address numbers shall be Arabic numerals or alphabetic letters.Numbers shall not be spelled out.Each character shall be not less than 4 inches high with a minimum stroke width of ½inch.Where required by the fire code official, address identification shall be provided in additional approved locations to facilitate emergency response.Where access is by means of a private road and the building cannot be viewed from the public way or when determined by the fire code official,a monument,pole,or other approved illuminated sign or other approved means shall be used to identify the structure.Address identification shall be maintained. California Fire Code, Section 507.5.1.1 is amended to read as follows: 507.5.1.1 Hydrant for fire department connections.Buildings equipped with a water-based fire protection system installed in accordance with Section 903 through 905 shall have a fire hydrant within 100 feet of the fire department connections, or as approved by the fire code official. (Also see Section 912.2). Exception:The distance shall be permitted to exceed 100 feet (30 480 mm)where approved by the fire code official. California Fire Code, Section 508.1 is amended to read as follows: 508.1 General.When required by other sections of this code and in all buildings four or more stories in height,and all buildings classified as high-rise buildings by the California Building Code and Group I-2 occupancies having occupied floors located more than 75 feet above the lowest level of fire department vehicle access,and buildings with a fire pump,and in all F-1 and S-1 occupancies with a building foot print greater than 500,000 square feet,a fire command center for fire department operations shall be provided and shall comply with Sections 508.1.1 through 508.1.7. California Fire Code, Section 508.1.1 is amended to read as follows: 508.1.1 Location and access.The location and access to the fire command center shall be located directly adjacent to an approved fire apparatus access road and be accessible directly from the exterior of the building, or as approved by the fire code official. California Fire Code, Section 508.1.3 is amended to read as follows: 508.1.3 Size.The fire command center shall not be less than 0.015 percent of the total building area of the facility served or 200 square feet in area,whichever is greater,with a minimum dimension of 0.7 times the square root of the room area or 10 feet, whichever is greater. Where a fire command center is required for buildings with a fire pump or buildings of four or more stories in height,but not classified as high-rise buildings by the California Building Code and Group I-2 occupancies having occupied floors located not more than 75 feet above the lowest level of fire department vehicle access,and Group F-1 and S-1 occupancies with a building footprint greater than 500,000 square feet,the fire command center shall have a minimum size of 96 square feet with a minimum dimension of 8 feet where approved by the fire code official. City of South San Francisco Printed on 11/10/2022Page 13 of 26 powered by Legistar™556 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. California Fire Code, Section 510.1 exception #1 is deleted. California Fire Code, Section 510.3 is amended to read as follows: 510.3 Permits required.Permits shall be required as set forth in Sections 105.5 and 105.6 for the installation of or modification to and the operation of in-building two-way emergency responder communication coverage systems and related equipment.Maintenance performed in accordance with this code is not considered a modification and does not require a permit. California Fire Code, Section 510.4.1.2 is amended to read as follows: 510.4.1.1 Minimum signal strength into the building.The minimum inbound signal strength shall be sufficient to provide usable voice communications throughout the coverage area as specified by the fire code official.The inbound signal level shall be a minimum of -95dBm throughout the coverage area and sufficient to provide not less than a Delivered Audio Quality (DAQ)of 3.4 or an equivalent Signal-to- Interference-Plus-Noise Ratio (SINR) applicable to the technology for either analog or digital signals. California Fire Code, Section 510.4.1.2 is amended to read as follows: 510.4.1.2 Minimum signal strength out of the building.The minimum outbound signal strength shall be sufficient to provide usable voice communications throughout the coverage area as specified by the fire code official.The outbound signal level shall be sufficient to provide not less than a DAQ of 3.4 or an equivalent SINR applicable to the technology for either analog or digital signals. California Fire Code, Section 510.4.2 is amended to read as follows: 510.4.2 System Design.The in-building,two-way emergency responder communication coverage system shall be designed in accordance with Sections 510.4.2.1 through 510.4.2.8,NFPA 1225,NFPA 72 and San Mateo County ERCCS (P-500). California Fire Code, Section 510.5 is amended to read as follows: 510.5 Installation requirements.The installation of the in-building,two-way emergency responder communication coverage system shall be in accordance with NFPA 1225,NFPA 72,San Mateo County ERCCS (P-500), and Sections 510.5.2 through 510.5.5. CHAPTER 6 FIRE SERVICE FEATURES California Fire Code, Section 606.5 is added to read as follows: 606.5 System activation notification.Commercial cooking fire protection systems,located in buildings equipped with a fire alarm control unit,shall be connected to the alarm control panel so that actuation of the extinguishing system will automatically send a signal to the central station service. CHAPTER 9 FIRE PROTECTION AND LIFE SAFETY SYSTEMS California Fire Code, Section 902.1 is amended to add the following: 901.6.3.2 Records Reporting.Fire detection,alarm and extinguishing systems,shall be maintained in an operative condition at all times,and shall be replaced or repaired where defective.Non-required fire protection systems and equipment shall be inspected,tested,and maintained or removed.All inspection, testing and maintenance reports shall be forwarded to the Fire Department using electronic media to the City of South San Francisco Printed on 11/10/2022Page 14 of 26 powered by Legistar™557 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. designated third-party as assigned in the Policy Manual. Paper (hard copy) reports are not permitted. California Fire Code, Section 903.1.1 is deleted. California Fire Code, Section 903.2 is amended to read as follows: 903.2 Where required.Approved automatic sprinkler systems shall be provided throughout new buildings and structures greater than 1,000 square feet gross floor area and in the locations described in Sections 903.2.1 through 903.2.21,whichever is more restrictive.Approved automatic sprinkler systems in existing buildings and structures shall be provided in locations described in Section 903.6. For the purposes of this section,firewalls and fire barriers used to separate building areas shall be constructed in accordance with the California Building Code and shall be without openings or penetrations. Exceptions: 1.Detached Group U occupancies not greater than 1,000 square feet. 2.Detached non-combustible motor vehicle fuel dispensing canopies. 3.Agricultural buildings as approved by the fire code official. 4.Accessory Dwelling Unit, provided that all of the following are met: 4.1.The unit meets the definition of an Accessory Dwelling Unit as defined in the Government Code Section 65852.2. 4.2.The existing primary residence does not have automatic fire sprinklers. 4.3.The accessory detached dwelling unit does not exceed 1,200 square feet in size. 4.4.The unit is on the same lot as the primary residence. California Fire Code, Section 903.2.10.3 is added to read as follows: 903.2.10.3 Lithium, Lithium-ion and other batteries containing combustible electrolyte in vehicles. An approved, specifically engineered automatic sprinkler system shall be provided in areas where EV charging stations are installed such that the area is used for the storage of Lithium, Lithium-ion and other batteries containing combustible electrolyte in vehicles. The remainder areas in the building shall comply with design requirements under NFPA 13 and in accordance with Section 903.2.11.6. California Fire Code, Section 903.4.2 is amended to read as follows: 903.4.2 Alarms.One exterior approved audible and visual device, located on the exterior of the building as approved by the fire code official, shall be connected to each automatic sprinkler system. Such sprinkler water-flow alarm devices shall be activated by water flow equivalent to the flow of a single sprinkler of the smallest orifice size installed in the system. Where a fire alarm system is installed, actuation of the automatic sprinkler system shall actuate the building fire alarm system. California Fire Code, Section 903.6 is amended to read as follows: 903.6 Where required in existing buildings and structures. An automatic sprinkler system shall be provided throughout existing buildings and structures where required in Chapter 11, undergo any change of use or occupancy in accordance with Section 102.3, undergo any addition of floor area that results in a structure that exceeds 3,600 square feet gross floor area, or meets the definition and timeframe of “newly City of South San Francisco Printed on 11/10/2022Page 15 of 26 powered by Legistar™558 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. constructed residential building”. California Fire Code, Section 905.3.12 is added to read as follows: 905.3.12 Lithium, Lithium-ion and other batteries containing combustible electrolyte in vehicles. Group S-2 public parking garages, open or closed occupancy buildings, having lithium, lithium-ion and other batteries containing combustible electrolyte in vehicles shall be equipped with Class I standpipe systems with hose connections located within 100 feet of lithium, lithium-ion and other batteries containing combustible electrolyte in vehicle parking. California Fire Code, Section 905.9 exception #2 is deleted . California Fire Code, Section 907.1.6 is added to read as follows: 907.1.6 Certification.New and upgraded fire alarm systems shall be UL-Certified. A certificate of Completion and other documentation as listed in NFPA 72 shall be provided for all new fire alarm system installation. It is the responsibility of the building owner or owner’s representative to obtain and maintain a current and valid Certificate. The protected premise shall be issued a UUFX type certification from Underwriters Laboratories (UL). California Fire Code, Section 907.1.6.1 is added to read as follows: 907.1.6.1 Posting of certification.The UL certificate required in Section 907.1.6 shall be posted in a durable transparent cover within three (3) feet of the fire alarm control panel within 45 days of the final acceptance test/inspection. California Fire Code, Section 907.6.6 is amended to read as follows: 907.6.6 Monitoring.New and upgraded fire alarm systems required by this chapter or by the California Building Code shall be monitored by an approved Central Station Service in accordance with NFPA 72 and this section. Exception: Monitoring by central station is not required for: 1.Single- and multiple-station smoke alarms required by Section 907.2.11. 2.Group I-3 occupancies shall be monitored in accordance with Section 907.2.6.3. 3.Automatic sprinkler systems in one- and two-family dwellings. California Fire Code, Section 910.2.3 is added to read as follows: 910.2.3 Lithium, Lithium-ion and other batteries containing combustible electrolyte in vehicles. Enclosed Group S-2 public parking garages occupancy buildings having lithium, lithium-ion and other batteries containing combustible electrolyte in vehicles shall be provided with a mechanical smoke removal system in accordance with 910.4. California Fire Code, Section 912.2 is amended to read as follows: 912.2 Location.With respect to hydrants, driveways, buildings and landscaping, fire department connections shall be so located that fire apparatus and hose connected to supply the system will not obstruct access to the buildings for other fire apparatus. The location of the fire department connections shall be within 100 feet of a fire hydrant or as approved by the fire code official (Also see Section 507.5.1.1). City of South San Francisco Printed on 11/10/2022Page 16 of 26 powered by Legistar™559 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. CHAPTER 12 STATIONARY FUEL CELL POWER SYSTEMS California Fire Code, Section 1201.1 is amended to read as follows: 1201.1 Scope.The provisions of this chapter shall apply to the installation,operation,maintenance,repair, retrofitting,testing,commissioning,and decommissioning of energy systems used for generating or storing energy,including but not limited to energy storage systems under the exclusive control of an electric utility or lawfully designated agency.It shall not apply to equipment associated with the generation,control, transformation,transmission,or distribution of energy installations that is under the exclusive control of an electric utility or lawfully designated agency.Energy storage systems regulated by Section 1207 shall comply with this chapter as appropriate and NFPA 855. California Fire Code, Section 1203.1.3.1 is amended to read as follows: Section 1203.1.3.1 Emergency and standby power systems.All buildings,other than one-and two- family dwelling units,and agricultural buildings not used for commercial purposes,with stand-by power, shall have an approved shunt trip device that disconnects all power sources to the building,when required by the Fire Code Official. California Fire Code, Section 1206.2 is amended to read as follows: 1206.2 Permits.Permits shall be obtained for stationary fuel cell power systems as set forth in Section 105.5.55 and 105.6.9. CHAPTER 56 EXPLOSIVES AND FIREWORKS California Fire Code, Section 5601.2.4 is amended to read as follows: 5601.2.4 Financial responsibility.Before a permit is issued pursuant to section 5601.2,the applicant shall file with the jurisdiction a corporate surety bond in the principal sum of $2 million or a public liability insurance policy for the same amount,for the purpose of the payment of all damages to persons or property which arise from,or are caused by,the conduct of any act authorized by permit upon which any judicial judgment results.The fire code official is authorized to specify a greater or lesser amount when,in his or her opinion,conditions at the location of use indicate a greater or lesser amount is required.Government entities shall be exempt from this bond requirement. Exception:Fireworks in accordance with California Code of Regulations,Title 19,Division I,Chapter 6, see Section 5608. California Fire Code, Section 5601.9 is added to read as follows: 5601.9 Prohibited and limited acts.The storage of explosive materials is prohibited in all zoning districts except district zone for industrial or agricultural uses.In districts where the storage of explosive materials is permitted, the quantities of explosives and distances shall be in accordance with Section 5601.8. California Fire Code, Section 5608.2 is added to read as follows: 5608.2 Limitations.Possession,storage,offer or expose for sale,sell at retail,gift or give away,use, explode,discharge,or in any manner dispose of fireworks is prohibited within the limits established by law as the limits of the districts in which such possession,storage,offer or exposure for sale,retail sale,gifting,use,explosion,discharge,or disposal of fireworks is prohibited in any area as established by applicable land-use and zoning standards. Exception:Firework displays authorized pursuant to section 5608.1 for which a permit has been City of South San Francisco Printed on 11/10/2022Page 17 of 26 powered by Legistar™560 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. Exception:Firework displays authorized pursuant to section 5608.1 for which a permit has been issued. CHAPTER 57 FLAMMABLE AND COMBUSTIBLE LIQUIDS California Fire Code, Section 5704.2.9.6.1 is amended to read as follows: 5704.2.9.6.1 Locations where above-ground tanks are prohibited.Storage of Class I and II liquids in above-ground tanks outside of buildings is prohibited within the limits established by law as the limits of districts in which such storage is prohibited in all zoning districts except districts zoned for commercial,industrial,or agricultural use as established by applicable land-use and zoning standards. California Fire Code, Section 5706.2.4.4 is amended to read as follows: 5706.2.4.4 Locations where above-ground tanks are prohibited.Storage of Class I and II liquids in above-ground tanks is prohibited within the limits established by law as the limits of districts in which such storage is prohibited in all zoning districts except districts zoned for commercial, industrial, or agricultural use/any area as established by applicable land-use and zoning standards. CHAPTER 58 FLAMMABLE GASES AND FLAMMABLE CRYOGENIC FLUIDS California Fire Code, Section 5806.2 is amended to read as follows: 5806.2 Limitations.Storage of flammable cryogenic fluids in stationary containers outside of buildings is prohibited within the limits established by law as the limits of districts in which such storage is prohibited in all zoning districts except districts zoned for industrial use as established by applicable land-use and zoning standards. CHAPTER 61 LIQUIFIED PETROLEUM GASES California Fire Code, Section 6104.2 is amended to read as follows: 6104.2 Maximum capacity within established limits.Within the limits established by law restricting the storage of liquified petroleum gas for the protection of heavily populated or congested areas,the aggregate capacity of any one installation shall not exceed a water capacity of 2,000 gallons in all zoning districts except districts zoned for commercial,industrial,rural,or agricultural uses as established by applicable land-use and zoning standards. Exception: In particular installations, this capacity limit shall be determined by the fire code official, after consideration of special features such as topographical conditions, nature of occupancy, and proximity to buildings, capacity of proposed LP-gas containers, degree of fire City of South San Francisco Printed on 11/10/2022Page 18 of 26 powered by Legistar™561 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. protection to be provided and capabilities of the local fire department. CHAPTER 80 REFERENCED STANDARDS 13-22: Standard for the installation of Sprinkler Systems as amended** **NFPA 13, additional amended sections as follows: Revise Section 16.11.2.1 as follows: 16.11.2.1 A local audible and visual waterflow alarm shall be provided on every sprinkler system having more than 20 sprinklers,located on the exterior of the building within 10 feet of the riser location,or as approved by the fire code official. Revise Section 29.4.1 as follows: 29.4.1 The installing contractor shall identify a hydraulically designed sprinkler system with permanently raised,stamped,or etched marked weatherproof metal or ridged plastic sign secured with corrosion resistant wire,chain,or other approved means.Such signs shall be placed at the alarm valve,dry pipe valve, preaction valve,or deluge valve supplying the corresponding hydraulically designed area.Pipe schedule systems shall be provided with a sign indicating that the system was designed and installed as a pipe schedule system and the hazard classification(s) included in the design. 13D-22:-Standard for the installation of Sprinkler Systems in One-and Two-Family Dwellings and Manufactured Homes as amended** **NFPA 13D, additional amended sections as follows: Revise Section 7.6 as follows: 7.6 A local audible and visual waterflow alarm shall be provided on all sprinkler systems on the exterior of the home within 10 feet of the riser location, or as approved by the fire code official. 13R-22 -Standard for the installation of Sprinkler Systems in Residential Occupancies up to and including Four Stories in Height as amended** **NFPA 13R, additional amended sections as follows: City of South San Francisco Printed on 11/10/2022Page 19 of 26 powered by Legistar™562 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. Revise Section 6.16.1 as follows: 6.16.1 A local audible and visual waterflow alarm shall be provided on all sprinkler systems on the exterior of the home within 10 feet of the riser location, or as approved by the fire code official. 24-22 -Standard for the Installation of Private Fire Service Mains and Their Appurtenances as amended* 72-22 - National Fire Alarm and Signaling Code as amended** **NFPA 72, Amended additional Sections as follows: Revise Section 7.5.6.1 as follows: 7.5.6.1 The record of completion shall be documented in accordance with 7.5.6 using the record of completion forms, Figure 7.8.2(a) through Figure 7.8.2(f). Revise Section 7.6.6 as follows: 7.6.6 The record of all inspection,testing and maintenance as required by 14.6.2.4 shall be documented using the record of inspection and testing forms, Figure 7.8.2(g) through Figure 7.8.2(l). Add Section 14.7 as follows: 14.7 Labels and Tags. 14.7.1 Labels or tags shall be used on fire alarm systems and shall be placed on the outside of the fire alarm control unit. 14.7.2 Tags shall be of the hanging or self-adhesive type used on fire alarm systems. 14.7.3 The following information shall be printed on the labels and tags approved by the fire code official: (1)The words “DO NOT REMOVE BY ORDER OF THE FIRE CODE OFFICIAL” City of South San Francisco Printed on 11/10/2022Page 20 of 26 powered by Legistar™563 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. (2)Concern Name/Company Name (3)Concern Physical Address (4)Concern Phone Number (5)License Number (State of California Contractor State License Board License) (6)Date of service or testing and maintenance (7)Space or line for signature of person performing or supervising the servicing shall be placed on the tag or label 14.7.4 When service or testing and maintenance is performed,the initial date of service or testing and maintenance,the printed name and signature of the person performing or supervising the service shall be placed on the tag or label. 14.7.5 No person shall remove a tag or label from or place a tag or label on a fire alarm system except when servicing or testing and maintenance is performed. 14.7.6 No person shall deface,modify,or alter any tag or label attached to or required to be attached to any fire alarm system. 14.7.7 The Label or tag conforming to this section shall be securely attached to each fire alarm system at the time of servicing or testing and maintenance. 14.7.8 The label or tag approved by the fire code official shall be affixed to a system only after all deficiencies have been corrected. City of South San Francisco Printed on 11/10/2022Page 21 of 26 powered by Legistar™564 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. 14.7.9 Adhesive labels and tags shall be manufactured in accordance with ANSI/UL 969,Standard for Marking and Labeling Systems, 4th edition, 1995, which is hereby incorporated by reference. 855-23 - Standard for the Installation of Stationary Energy Storage Systems APPENDIX B FIRE-FLOW REQUIREMENTS FOR BUILDINGS California Fire Code, Appendix B Table B105.2 is amended to read as follows: TABLE B105.2 REQUIRED FIRE-FLOW FOR BUILDINGS OTHER THAN ONE- AND TWO-FAMILY DWELLINGS, GROUP R-3 AND R-4 BUILDINGS AND TOWNHOUSES AUTOMATIC SPRINKLER SYSTEM (Design Standard) MINIMUM FIRE- FLOW (gallons per minute) FLOW DURATION (hours) No automatic sprinkler system Value in Table B105.1(2)Duration in Table B105.1(2) Section 903.3.1.1 of the California Fire Code 50% of the value in Table B105.1(2)a Duration in Table B105.1(2) at the reduced flow rate Section 903.3.1.2 of the California Fire Code 50% of the value in Table B105.1(2)a Duration in Table B105.1(2) at the reduced flow rate For SI: 1 gallon per minute = 3.785 L/m. a.The reduced fire-flow shall be not less than 1,500 gallons per minute. SECTION 3.J Adopt Chapter 15.26 - California Energy Code Chapter 15.26 of the South San Francisco Municipal Code,entitled “California Energy Code”is hereby added to read as follows: Section 15.26.010 California Energy Code, 2022 Edition, adopted by reference. The California Energy Code 2022 Edition,published by the International Code Council,as modified by the amendments,additions and deletions set forth hereinafter,is hereby adopted by reference as the California Energy Code 2022 Edition of the City of South San Francisco, and may be cited as such. City of South San Francisco Printed on 11/10/2022Page 22 of 26 powered by Legistar™565 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. Section 15.26.020 Amendments to the Energy Code/Building Energy Efficiency Standards The California Energy Code/Building Energy Efficiency Standards (Cal.Code Regs.Title 24,Part 6)are amended as follows.Section and table numbers used herein are those of the California Energy Code.Sections, subsections, paragraphs and texts not amended are not included below and shall remain in full force and effect. SUBCHAPTER 1 ALL OCCUPANCIES-GENERAL PROVISIONS SECTION 100.0 - Scope (e)Sections applicable to particular buildings.TABLE 100.0-A and this subsection list the provisions of Part 6 that are applicable to different types of buildings covered by Section 100.0(a). 1. All buildings. Sections 100.0 through 110.12 apply to all buildings. EXCEPTION to Section 100.0(e) 1: Spaces or requirements not listed in TABLE 100.0-A. 2. Newly constructed buildings. A.All newly constructed buildings.Sections 110.0 through 110.12 apply to all newly constructed buildings within the scope of Section 100.0(a).In addition,newly constructed buildings shall meet the requirements of Subsection B, C, D or E, as applicable. (i)Newly constructed residential buildings shall be an All-Electric Building as defined in Section 100.1(b).For the purposes of All-Electric Building requirements under this subdivision A-1,newly constructed residential buildings as defined in Section 100.1 shall include a construction project where an alteration includes “renovations”to residential buildings where either:(1)replacement of over 50%of the existing foundation for purposes other than a repair or reinforcement as defined in California Existing Building Code Section 202;or (2)when over 50%of the existing framing above the sill plate is removed or replaced for purposes other than repair.If either of these criteria are met within a 3-year period,measured from the date of the most recent previously obtained permit final date,that structure is considered new construction and shall be subject to the All-Electric Building requirements.The final determination whether a project meets the definition of substantial reconstruction/alteration shall be made by the Director of Economic &Community Development or his or her designee. Exception 1:If the applicant establishes that there is not an all-electric prescriptive compliance pathway for the building under the Energy Code,and that the building is not able to achieve the performance compliance standard applicable to the building under the Energy Code using commercially available technology and an approved calculation method,then the Director of Economic &Community Development or his or her designee may grant a modification.If the Director of Economic &Community Development or his or her designee grants a modification pursuant to this Exception,the applicant shall comply with the pre-wiring provision of Note 1 below.The applicant shall have the burden of proof in establishing that an exception is warranted under this Exception 2.The Director of Economic &Community Development or his or her designee may establish administrative guidelines to implement this Exception 2. City of South San Francisco Printed on 11/10/2022Page 23 of 26 powered by Legistar™566 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. Exception 2:Newly constructed nonresidential buildings and all nonresidential occupancies in a mixed-use building shall be exempted from the requirements under this subdivision (2)(i). Note 1:If natural gas appliances are used in any of the above Exceptions 1-2,natural gas appliance locations must also be electrically pre-wired for future electric appliance installation.They shall include the following: 1.A dedicated circuit,phased appropriately,for each appliance,with a minimum amperage requirement for a comparable electric appliance (see manufacturer’s recommendations)with an electrical receptacle or junction box that is connected to the electric panel with conductors of adequate capacity, extending to within 3 feet of the appliance and accessible with no obstructions.Appropriately sized conduit may be installed in lieu of conductors. 2.Both ends of the conductor or conduit shall be labeled with the words “For Future Electric appliance” and be electrically isolated. 3.A circuit breaker shall be installed in the electrical panel for the branch circuit and labeled for each circuit, an example is as follows (i.e., “For Future Electric Range”); and 4.All electrical components,including conductors,receptacles,junction boxes,or blank covers, related to this section shall be installed in accordance with the California Electrical Code. Note 2:If any of the Exceptions 1-2 are granted,the Director of Economic &Community Development or his or her designee shall have the authority to approve alternative materials,design and methods of construction or equipment per California Building Code Section 104. SECTION 100.1(b) - Definitions ALL ELECTRIC BUILDING is defined as a building that has no natural gas or propane plumbing installed within the building property lines,and instead uses only electricity as the source of energy for its space heating, water heating (including pools and spas),cooking appliances,and clothes drying appliances.All Electric Buildings may include solar thermal pool heating,or fossil fuels for backup power generation.For the purposes of “renovations”to residential buildings listed under Section 100.0(e)(2)(i),where there is existing natural gas or propane plumbing service facilities or equipment within the building property lines,such preexisting service facilities or equipment may remain on the property,but service shall cease,and all facilities and lines must be capped off at the service point to the building. SECTION 3. K Adopt Chapter 15.32 - California Historical Code Chapter 15.32 of the South San Francisco Municipal Code,entitled “California Historical Code”is hereby added to read as follows: Section 15.32.010 California Historical Code, 2022 Edition, adopted by reference. The California Historical Code,2022 Edition,as adopted by the California Building Standards Commission, and published by the International Code Council,is hereby adopted by reference as the California Historical City of South San Francisco Printed on 11/10/2022Page 24 of 26 powered by Legistar™567 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. Code, of the City of South San Francisco, and may be cited as such. SECTION 3. L Adopt Chapter 15.34 - California Existing Building Code Chapter 15.34 of the South San Francisco Municipal Code,entitled “California Existing Building Code”is hereby added to read as follows: Section 15.34.010 California Existing Building Code, 2022 Edition, adopted by reference. The California Existing Code,2022 Edition,as adopted by the California Building Standards Commission,and published by the International Code Council,is hereby adopted by reference as the California Historical Code, of the City of South San Francisco, and may be cited as such. SECTION 3.M Adopt Chapter 15.36 - California Reference Standards Chapter 15.36 of the South San Francisco Municipal Code,entitled “California Reference Standards Code”is hereby added to read as follows: Section 15.36.010 California Reference Standards, 2022 Edition, adopted by reference. The California Referenced Standards Code,2022 Edition,as adopted by the California Building Standards Commission,and published by the International Code Council,is hereby adopted by reference as the California Referenced Standards Code of the City of South San Francisco and may be cited as such. SECTION 4 Severability If any provision of this ordinance or the application thereof to any person or circumstance is held invalid or unconstitutional,the remainder of this ordinance,including the application of such part or provision to other persons or circumstances,shall not be affected thereby and shall continue in full force and effect.To this end, provisions of this ordinance are severable.The City Council of the City of South San Francisco hereby declares that it would have passed each section,subsection,subdivision,paragraph,sentence,clause,or phrase hereof irrespective of the fact that any one or more sections,subsections,subdivisions,paragraphs,sentences,clauses, or phrases be held unconstitutional, invalid, or unenforceable. SECTION 5 California Environmental Quality Act The City Council finds that adoption of this ordinance is exempt from the California Environmental Quality Act (Public Resources Code §§21000 et seq.,“CEQA,”and 14 Cal.Code Reg.§§15000 et seq., “CEQA Guidelines”)under the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment,and in this case it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment (CEQA Guidelines § 15061(b)(3)). SECTION 6 Publication and Effective Date Pursuant to the provisions of Government Code Section 36933,a summary of this Ordinance shall be prepared by the City Attorney.At least five (5)days prior to the Council meeting at which this Ordinance is scheduled to be adopted,the City Clerk shall:(1)publish the summary,and (2)post in the City Clerk's office a certified copy of this Ordinance.Within fifteen (15)days after the adoption of this ordinance,the City Clerk shall:(1) City of South San Francisco Printed on 11/10/2022Page 25 of 26 powered by Legistar™568 File #:22-788 Agenda Date:11/9/2022 Version:1 Item #:20a. copy of this Ordinance.Within fifteen (15)days after the adoption of this ordinance,the City Clerk shall:(1) publish the summary,and (2)post in the City Clerk's office a certified copy of the full text of this Ordinance along with the names of those City Council members voting for and against this Ordinance or otherwise voting. This ordinance shall become effective thirty (30) days from and after its adoption. ***** City of South San Francisco Printed on 11/10/2022Page 26 of 26 powered by Legistar™569 1 Exhibit A FINDINGS OF FACT AND NEED FOR CHANGES OR MODIFICATIONS TO THE CALIFORNIA BUILDING STANDARDS CODE, CALIFORNIA CODE OF REGULATIONS, TITLE 24, PARTS 1, 2, 2.5, 3, 4, 5, 6, 8, 9, 10, 11, 12, 2022 EDITIONS AND INTERNATIONAL PROPERTY MAINTENANCE CODE, 2021 EDITIONS. CHANGES OR MODIFICATIONS: Pursuant to Section 17958 of the State of California Health and Safety Code, the governing body of the City of South San Francisco in its ordinance adopting and amending the 2022 Editions of the California Administrative Code; California Building Code; California Residential Building Code; California Electrical Code; California Mechanical Code; California Plumbing Code; California Energy Code; California Historical Code; California Fire Code; California Existing Building Code; California Green Building Standards Code; California Reference Standards Code; and the 2021 Edition of the International Property Maintenance Code, adds, changes or modifies certain provisions of the California Building Standards Code as it pertains to the regulation of buildings and fire protection. A copy of the text of such additions, changes or modifications is attached. FINDINGS: The City Council of the City of South San Francisco finds that in order to best protect the health, safety, and welfare of the citizens of the City of South San Francisco, the standards of building within the City must conform with state law except where local climatic, geological, and topographical conditions warrant more restrictive regulations. Pursuant to Sections 17958.5 and 17958.7 (a) of the State of California Health and Safety Code, the governing body of the City of South San Francisco has determined and finds that all the attached changes or modifications are needed and are reasonably necessary because of local climatic, geological and topographic conditions as discussed below. The City Council of the City of South San Francisco further finds that administrative amendments to the South San Francisco Municipal Code, relating to enforcement and appointment authorities of the building official and fire chief are reasonably necessary in order to tailor to the local and operational structures of the South San Francisco city government. LOCAL CONDITIONS: Local conditions have an adverse effect on the prevention of (1) major loss fires, (2) major earthquake damage, and (3) the potential for life and property loss, making the changes or modifications in the California Building Standards Code necessary in order to provide a reasonable degree of property security, and fire and life safety in the City of South San Francisco. Below are adverse local climatic, geological and topographic conditions that necessitate the modifications to the California Building Standards Code. 570 2 CLIMATIC Precipitation: Precipitation averages 18.83 inches/ year eighty percent (80%) falls during the months of November through April, and twenty percent (20%) from May through October. Severe flooding occurred during the months of January and March, 1995 and in 1998 and 2006. Relative Humidity: Humidity generally ranges from sixty two percent (62%) during daytime and eighty-six percent (86%) at night. It occasionally drops lower during the months of September through November. Temperatures: Temperatures have been recorded as high as 106 degrees Fahrenheit. Average summer highs are in the 70-73 degree range. Winds: Summer prevailing winds are from the North-West direction. However, winds are experienced from virtually every direction at one time or another. Velocities are generally in the 5-10 mph range, gusting to 23 mph, particularly during the summer months. Extreme winds, up to 50 mph, have been known to occur. Summary: These local climatic conditions affect the acceleration intensity, and size of fires in the community. Times of little or no rainfall, of low humidity and high temperatures create extremely hazardous conditions, particularly as they relate to wood shake and shingle roof fires and conflagrations. Storage, disposal, and recycling of construction and demolition debris can contribute to hazardous conditions relating to fire. The winds experienced in this area also adversely impact structure fires in buildings in close proximity to one another. Winds can carry sparks and burning branches to other structures, thus spreading the fire and causing conflagrations. In building fires, winds can literally force fires back into the building and create a blowtorch effect, in addition to preventing "natural" ventilation and cross-ventilation efforts. South San Francisco’s downtown and surrounding areas contain numerous historic and older buildings that are located very close together, which exacerbates the fire danger from dry conditions, wind, and shake/shingle roofs. The stated climatic, geographical and topographical conditions warrant more stringent requirements for additional listing of operational permits (annually renewed) to those already described in Section 105 of the California Fire Code which provides permission to maintain, store, use or handle materials, or to conduct processes which produce conditions hazardous to life or property, or to install equipment used in conjunction with such activities. Child care centers and large family home day care facilities that care for children have special requirements to ensure their safety in the event of a fire. Children in many instances are unable understand the nature of an emergency or take prompt action when necessary. Inspections will ensure that the operators of such facilities comply with these special requirements. Properly constructed and maintained Christmas tree lots will ensure the safety of patrons as well as decrease the incidence and severity of fire. Combustible storage in the form of empty boxes, barrels, or other similar containers, or rubber, or cork is known to increase the spread and severity of fire. Inspections of businesses that have combustible storage will ensure that such storage is done in such a way to minimize it impact. 571 3 A properly functioning fire alarm system gives early warning to building occupants to leave the affected area promptly. When fire occurs in institutions or residential care facilities multiple injuries and/or fatalities can occur because elderly or disabled occupants possess a limited ability to understand the nature of the emergency or take prompt action when necessary. Proper exiting and other related fire safety issues can only be addressed through a fire inspection. Equipping new and existing buildings and structures with appropriate automatic sprinkler system will ensure the safety of patrons as well as decrease the incidence and severity of fire. When fire occurs in enclosed buildings and structures, automatic sprinklers can disperse water and help with remediating or extinguishing flames and reduce damages prior to fire responder crew arrival. Likewise, when such buildings and structures consisting of large crowd gathering areas, automatic sprinklers will serve as a preventative measure in the event that a fire happens. Automatic fire sprinklers systems have also been verified to be green building standards directly protecting our environment. NFPA 13 specifically exempts Lithium, Lithium-ion and other batteries containing combustible electrolyte in vehicles from the scope leaving no nationally recognized fire protection allowing electric vehicles (EV) inside of buildings or structures, where fire protection is required. Proposed amendments allow for a design solution to allow efficient design and installation of reasonable fire protection for these hazardous commodities, in support of National, State, and local initiatives to carbon footprint. Otherwise, EV would be prohibited in buildings or improperly protected creating potential fire and life safety hazards. First responders must be able to maintain communications throughout a property in an emergency situation. Whether they are responding to a fire, medical emergency or domestic threat, they cannot be in a situation where their radios stop working. It is essential that their communication devices continue to transmit in hard-to-reach areas, such as stairwells, elevators, basements, and thick- walled or shielded areas. Newly-built LEED-certified buildings with low-E glass often suffer from poor public-safety signal coverage due to signal attenuation caused by low-E glass. It’s essential that first responders be aware of the radio systems being installed in buildings and that the installation of public safety radio coverage be in accordance. Likewise, the requirement for a fire command center in certain high-rise or taller buildings will ensure first responders are able to provide timely, coordinated, and effective emergency responses during a fire given the building’s height and concentration of occupants. Hospitals have potential fire hazards that set them apart from other places when it comes to fire protection. Whenever a fire starts in a hospital, it is important to begin an orderly evacuation process. However, evacuating vulnerable patients can be challenging, since they might not all be able to move on their own. Hospitals need to have fire protection systems that can detect and extinguish fires before they get out of control, which allows for even more time for first responders to conduct an evacuation. This finding refers to and supports modifications to or the addition of Sections 1907.1.2, 3410.2, and 1510.7 of the California Building Code, Section R907.7 of the California Residential Code, 572 4 and Sections 903.2, 508.1, 508.1.1, 510.4.2, 510.5, and 105.6.50-10.6.58 of the California Fire Code. TOPOGRAPHIC The City is made up of open terrain with scattered obstructions having heights and widths generally less than 30 feet, including flat open country, grasslands, hillsides and bay exposure. The City is also located within 5 miles of San Francisco International Airport and a portion of the City is located under the airborne easement. Including a permit and performance bond-related requirements for moving of buildings and temporary structures within South San Francisco would ensure that all proposed moves and removals are reviewed carefully by city officials and conducted in a manner to avoid injuries to persons and properties in the proposed work area. This finding refers to and supports modifications to or the addition of Sections 1907.1.2, 3410.2, and 1510.7 of the California Building Code, and Sections 1.8.10.3, 1.8.10.4, R907.7 and Appendices AK 102-103 of the California Residential Code. GEOLOGICAL The above local topographic conditions enhance the magnitude, exposure, accessibility problems, and fire hazards presented to the City of South San Francisco. Fire following an earthquake has the potential of causing greater loss of life and damage than the earthquake itself. The San Andreas Fault is located between 0 and 3 miles from any point within the City. This finding refers to and supports modifications to or the addition of Section 1907.1.2 of the California Building Code, and Section R506.3 of the California Residential Code.3363365.2 573 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-914 Agenda Date:11/9/2022 Version:1 Item #:21. Motion to approve the use of the acronym LPR when referring to the Library | Parks & Recreation building at the Community Civic Campus.(Jacob Gilchrist, Director of Capital Projects) RECOMMENDATION It is recommended that the City Council confirm by motion the use of the acronym LPR when referring to the Library | Parks & Recreation building at the Community Civic Campus. BACKGROUND/DISCUSSION In early June 2022,staff provided in a Thursday memo to Council the building graphic and logo for signs at the new Library |Parks &Recreation building.Hearing concerns of a Councilmember regarding the formal use of the LPR acronym,staff created an alternative to the proposed design.Below are the original design from June and an altered version that deletes references to the name “LPR”as the abbreviated acronym of the building. The original version includes the large “LPR”graphic while the alternative includes the full building name. Staff presented both versions at October 11 Naming Ad-Hoc Committee.The Committee recommended the item to the full Council. For additional context,also attached is a drawing of the off-site area signs that will direct residents and City visitors to the Library |Parks &Recreation building,along with a map of where these signs are slated for installation. FISCAL IMPACT Because the project sign package is part of the original project scope and budget, there is no additional fiscal impact to the project budget approved on November 9, 2020 by City Council. RELATIONSHIP TO STRATEGIC PLAN This effort is included in the City’s Strategic Plan. It aligns with Priority #2 which is focused on enhancing quality of life and Priority #3 which is focused on enhancing public safety. CONCLUSION Staff recommends that the City Council confirm by motion the use of the acronym LPR when referring to the Library | Parks & Recreation building at the Community Civic Campus. Attachments: 1.Exhibit A Sign Graphics and Map City of South San Francisco Printed on 11/10/2022Page 1 of 1 powered by Legistar™574 Exhibit A Originally Proposed Sign Graphics (from June 2022) Alternate Sign Graphic with “LPR” Deleted: 575 Off-site Directional Sign Map of Off-site Direction Sign Locations 576 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-888 Agenda Date:11/9/2022 Version:1 Item #:22. Report regarding a resolution renaming Antoinette Lane north of Chestnut Avenue as Civic Campus Way. (Sharon Ranals, Assistant City Manager) RECOMMENDATION Recommendation It is recommended that the City Council adopt a resolution renaming the section of Antoinette Lane north of Chestnut Avenue as Civic Campus Way. BACKGROUND/DISCUSSION On October 11,2022,staff met with the ad hoc City Council Naming Committee,which is comprised of Vice Mayor Nicolas and Councilmember Addiego.One of the items discussed by the Committee was a proposal that the portion of Antoinette Lane that is north of Chestnut Avenue,which runs between the new Police Operations building and the new Library |Parks and Recreation Center,be renamed Civic Campus Way.There is no requirement that the entirety of Antoinette Lane be subject to the name change.The section of the street that is south of Chestnut,which runs between the Chestnut shopping center and the new Summerhill residential complex,would remain Antoinette Lane.The address of the new Police Operations Building,1 Chestnut, would remain unchanged.The proposal was favorably received by the Naming Committee and is being forwarded to the full City Council for consideration. The rationale for the suggested street name change is to elevate recognition of this very significant new civic building;contribute to place-making;and aid residents in locating the new Council Chambers,and Library | Parks and Recreation Center.The new building has two entrances,one on El Camino Real and one on what is now Antionette Lane.It should be noted that if the address of the building is changed to Civic Campus Way,the building will have an address on Civic Campus Way.This is to avoid visitors using navigation systems from being directed to the El Camino entrance and potentially pulling over to drop off or pick up someone there at curbside.It is preferable that visitors navigate to the campus,drive in,and park,and use the safer park-side entrance. The El Camino entrance is preferred for pedestrians and bus users. With respect to the administrative process,the City Attorney’s office has advised that changing the name of a city street is a simple two-step process.First,the City Council must adopt a resolution designating the new name of the street.Second,the City Clerk must send a copy of the resolution changing the street name to the San Mateo County Board of Supervisors and record the new street name with the United States Postal Service. The Library |Parks and Recreation Center will have a street address on the newly named Civic Campus Way, which will be provided to utility and communication vendors when accounts for services are established with providers. There are two apartment complexes along this section of Antoinette,with a total of 54 apartment units.The exact number of adult occupants living within these units who might be affected by needing to change their addresses is not known but is estimated at approximately 100.There is no legal requirement that the City City of South San Francisco Printed on 11/4/2022Page 1 of 3 powered by Legistar™577 File #:22-888 Agenda Date:11/9/2022 Version:1 Item #:22. addresses is not known but is estimated at approximately 100.There is no legal requirement that the City reimburse the people or businesses located on the renamed road for the costs associated with a street name change.Such costs may include updating legal and tax documents;changing passports,driver’s licenses,and mailing addresses;and placing new numbers and signage on buildings.Staff did a search of South San Francisco business license holders and found only one active business license in this section of Antoinette Lane, which is listed as “personal service/junk pick up.” There are voluntary actions that the City may take to minimize inconvenience to the people and businesses located on the renamed road.The City can notify the US Postal Service (USPS)of the street name change on behalf of all affected properties and USPS will forward all mail to the affected addresses for a maximum of 18- months.The street name signage may retain the former name of the street in a smaller subscript for a period of years to enable the community to become accustomed to the change.The City may also voluntarily elect to provide some form of financial reimbursement to the affected parties,though again,there is no legal requirement to do so. It should be noted that staff mailed a notice addressed to “Resident”to the 54 apartment units,and the two separate apartment unit owners,advising that the proposed change in street name has been agendized for consideration at the City Council meeting of November 9, 2022, should they wish to provide input. It is very timely that this issue be considered if a change is to be made.Signage designating the building address,as well as wayfinding signage on the exterior of the building,must be finalized and fabrication begun to ensure that signage will be finished and installed by the time the building opens in 2023. ENVIRONMENTAL REVIEW The proposed name change for a portion of Antoinette Lane is exempt from review under California Environmental Quality Act (“CEQA”)pursuant to CEQA Guidelines Section 15061(b)(3)because it can be seen with certainty that there is no possibility that changing the name of a portion of Antoinette Lane may have a significant effect on the environment. STRATEGIC PLAN Approval of this item supports Strategic Plan Priority #2,contributing to long-range public recognition of the new Library | Parks and Recreation Center, which will enhance the quality of life in the community. FUNDING There would be some staff time required to accomplish and record the name change,and to handle the notification of affected residents.There would also be a modest cost to change the street name signage.These efforts can be absorbed internally within existing staffing and budget.The cost of signage associated with the new building is included in the project budget. If the City Council elects to provide voluntary financial reimbursement to affected parties,staff suggests that a fair payment amount would be $500 per apartment unit,and up to $1,000 for each of the two building owners, upon documentation that the street name changes have been made.Staff estimates the cost of reimbursements would be in the range of $30,000.If the name change is approved,and payments to affected parties is authorized, staff will request funding as part of the mid-year budget process. CONCLUSION It is recommended that the City Council approve renaming the section of Antoinette Lane north of Chestnut to Civic Campus Way and authorize staff to take the necessary actions to accomplish this change.It is further City of South San Francisco Printed on 11/4/2022Page 2 of 3 powered by Legistar™578 File #:22-888 Agenda Date:11/9/2022 Version:1 Item #:22. Civic Campus Way and authorize staff to take the necessary actions to accomplish this change.It is further recommended that the City Council authorize payments of up to $500 to each building apartment unit,and $1,000 for each of the building owners, with funding requested at the 2022/23 mid-year budget process. Attachment 1: Map of Street Section Attachment 2: Notice re: Proposed Street Name Change City of South San Francisco Printed on 11/4/2022Page 3 of 3 powered by Legistar™579 580 CITY OF SOUTH SAN FRANCISCO NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of South San Francisco, California, will hold a public hearing at a meeting on Wednesday, November 9, 2022, at 6:00 p.m. or as soon thereafter as the matter may be heard, in the Municipal Services Building, 33 Arroyo Drive, South San Francisco, California, and remotely via Zoom, to consider changing the name of Antoinette Lane (north of Chestnut Avenue) to Civic Campus Way. The name of Antoinette Lane south of Chestnut Avenue is not proposed to be changed. The following is a summary of the matter to be considered at the hearing, at which time and place any and all persons interested may appear and be heard thereon. Current Street Name: Antoinette Lane (North of Chestnut Avenue) Proposed Name: Civic Campus Way Impacted Parties: Owners and Tenants of 942 & 950 Antoinette Lane The City Council may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021). Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. Written correspondence may be submitted to the attention of the City Council, at the address below. The instructions for joining this meeting will be available on the City’s website: https://www.ssf.net/services/legislative-body-meeting-notices-materials Submit e-comments by 4:00 p.m. on the meeting date. Comments received by the deadline will be forwarded to the City Council and will be entered into the record for the meeting. Use the e-comment portal by clicking on the following link: https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. If you have any questions regarding this matter, contact the City Manager’s Office, at 400 Grand Avenue, South San Francisco, CA 94080 or (650) 877-8502. Rosa Govea Acosta City Clerk 5230014.1 581 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-889 Agenda Date:11/9/2022 Version:1 Item #:22a. Resolution authorizing the renaming of Antoinette Lane North of Chestnut Avenue as Civic Campus Way. WHEREAS,on October 11,2022,staff met with the ad hoc City Council Naming Committee,comprised of Vice Mayor Nicolas and Councilmember Addiego,who supported a proposal that the portion of Antoinette Lane that is north of Chestnut Avenue,which runs between the new Police Operations building and the new Library | Parks and Recreation Center, be renamed Civic Campus Way; and WHEREAS,there is no legal requirement that the entirety of Antoinette Lane be subject to the name change; the section of the street that is south of Chestnut,which runs between the Chestnut shopping center and the new Summerhill residential complex, shall remain Antoinette Lane; and WHEREAS,the rationale for the suggested street name change is to elevate recognition of this very significant new civic building;contribute to place-making;and aid residents in locating the new Council Chambers,and Library | Parks and Recreation Center; and WHEREAS,changing the name of a city street is a simple two-step process in which the City Council must adopt a resolution designating the new name of the street;and the City Clerk must send a copy of the resolution changing the street name to the San Mateo County Board of Supervisors and record the new street name with the United States Postal Service; and WHEREAS,there are voluntary actions that the City may take to minimize inconvenience to the people and businesses located on the renamed road which include notification of the US Postal Service (USPS)of the street name change on behalf of all affected properties and USPS will forward all mail to the affected addresses for a maximum of 18-months,and the street name signage may retain the former name of the street in a smaller subscript for a period of years to enable the community to become accustomed to the change; and WHEREAS,there are two apartment complexes along this section of Antoinette,with a total of 54 apartment units;residents and building owners will incur costs which include updating legal and tax documents;changing passports, driver’s licenses, and mailing addresses; and placing new numbers on buildings; and WHEREAS,staff mailed a notice on October 28,2022,addressed to “Resident”to the 54 apartment units,and the two separate apartment unit owners,advising that the proposed change in street name has been agendized for consideration at the City Council meeting of November 9, 2022, should they wish to provide input; and WHEREAS,there is no legal obligation to do so,but the City may voluntarily elect to provide some form of financial reimbursement to the affected parties for costs incurred related to changing the address on various documents; and WHEREAS,staff is recommending that up to $500 per apartment unit,and $1,000 per building owner,be paid to offset the costs of changing the address on the abovementioned documents if proof of the change is provided. City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™582 File #:22-889 Agenda Date:11/9/2022 Version:1 Item #:22a. to offset the costs of changing the address on the abovementioned documents if proof of the change is provided. The proposed payments serve the public purpose of offsetting costs incurred by individuals and businesses to update records to ensure that they reflect the new mailing addresses; and WHEREAS,changing the name of a portion of Antoinette Lane is exempt from review under California Environmental Quality Act (“CEQA”)pursuant to CEQA Guidelines Section 15061(b)(3)because it can be seen with certainty that there is no possibility that changing the name of a portion of Antoinette Lane may have a significant effect on the environment. NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco finds and determines that the foregoing recitals are true and correct and incorporated herein by reference. BE IT FURTHER RESOLVED that the City Council approves renaming the section of Antoinette Lane north of Chestnut to Civic Campus Way and authorizes staff to take the necessary actions to accomplish this change, including but not limited to filing a certified copy of this resolution with the Board of Supervisors of San Mateo County and the United States Postal service and any other government agency or utility to provide notice of the name change; and BE IT FURTHER RESOLVED that the City Council authorizes payment of up to $500 per apartment unit and $1,000 per building to offset the cost of changing the address of various documents,with funds and a budget amendment to be requested as part of the 2022/23 mid-year budget process. ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™583 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-870 Agenda Date:11/9/2022 Version:1 Item #:23. Report regarding a resolution authorizing acceptance of $232,387.53 in fundraising via the South San Francisco Public Library Foundation,appropriating these new funds as well as funding in the amount of $9,361,310 previously accepted by City Council and amending the fiscal year 2022-23 budget in the amount of $9,593,697.53 via Budget Amendment 23.017 to support the capital improvement project for the new Library, Parks and Recreation Center.(Valerie Sommer, Library Director) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the acceptance of $232,387.53 in donations via the South San Francisco Public Library Foundation,appropriating these new funds as well as funding in the amount of $9,361,310 previously accepted by City Council and amending the fiscal year 2022-23 budget in the amount of $9,593,697.53 via Budget Amendment 23.017 to support the capital improvement project for the new Library, Parks and Recreation Center. BACKGROUND/DISCUSSION A funding gap exists for the Community Civic Campus project which is being addressed through a capital fundraising campaign.Through this campaign,the City is partnering with residents,businesses,non-profit organizations and the California State Library to ensure full funding is available for the project.Previous donations accepted by City Council to support the project total $9,361,310 and include $3,000,000 from Genentech,A Member of the Roche Group,$500,000 from Amgen,Inc.,$75,000 from Sunrise Giving Foundation,$4,492,310 from the California State Library,$1,000,000 from South San Francisco Friends of the Library,and $294,000 from local residents,businesses and organizations.The current request for funding approval in the amount of $232,387.53 includes $150,000 from Rotary Club of South San Francisco,as well as $82,387.53 from local residents, businesses and organizations. Fundraising success is thanks to over three years of community connections and outreach by the City fundraising team comprised of City Manager Mike Futrell,Assistant City Manager Sharon Ranals,Library Director Valerie Sommer,Parks &Recreation Director Greg Mediati,Director of Capital Projects Jake Gilchrist,Assistant Library Director Adam Elsholz and Business Manager,Parks &Recreation Department, Erin O’Brien. As part of the opening day celebration,all donors will be acknowledged.Donations of $1,000 and greater will be highlighted on a donor wall to be located inside the entrance,in the “wintergarden”area of the Community Theater/City Council Chambers.Donors of less than $1,000 will be thanked in a separate acknowledgement vehicle such as online or in an opening day brochure.Special naming opportunities have been identified for large donors such as Genentech, Amgen and FOL. FISCAL IMPACT $232,387.53 has been donated to the SSFPL Foundation,a 501(c)(3)nonprofit organization,with the stipulation that the funds be transferred to the City to support the New Main Library and Community Center Project.The current request to accept $232,387.53 and the previously accepted funding in the amount of City of South San Francisco Printed on 11/4/2022Page 1 of 2 powered by Legistar™584 File #:22-870 Agenda Date:11/9/2022 Version:1 Item #:23. Project.The current request to accept $232,387.53 and the previously accepted funding in the amount of $9,361,310 will be appropriated as restricted funds to be used to offset the cost of the new Library,Parks and Recreation Center. RELATIONSHIP TO STRATEGIC PLAN Building a new Library,Parks and Recreation Center as part of the Community Civic Campus is an action item in the City Strategic Plan under Priority #2: Quality of Life. This funding will support the project. CONCLUSION Acceptance of this resolution will help bridge the funding gap for the new Main Library,Parks and Recreation Center project.It is recommended that the City Council accept and appropriate $232,387.53,appropriate previously accepted funds in the amount of $9,361,310 and amend the fiscal year 2022-23 budget in the amount of $9,593,697.53 via Budget Amendment 23.017 to support the capital improvement project for the new Library, Parks and Recreation Center. City of South San Francisco Printed on 11/4/2022Page 2 of 2 powered by Legistar™585 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-871 Agenda Date:11/9/2022 Version:1 Item #:23a. Resolution authorizing acceptance of $232,387.53 in fundraising via the South San Francisco Public Library Foundation,appropriating these new funds as well as funding in the amount of $9,361,310 previously accepted by City Council and amending the fiscal year 2022-23 budget in the amount of $9,593,697.53 via Budget Amendment 23.017 to support the capital improvement project for the new Library,Parks and Recreation Center. WHEREAS,a funding gap exists for the Community Civic Center project which is being addressed through a capital fundraising campaign; and WHEREAS,the South San Francisco Public Library Foundation (SSFPL Foundation)is a 501(c)(3)nonprofit organization focused on fundraising efforts to support the South San Francisco Public Library; and WHEREAS,the SSFPL Foundation and the City of South San Francisco have a contract confirming the fundraising relationship between the two parties and authorizing the SSFPL Foundation to accept grants to be transferred to the City; and WHEREAS,SSFPL Foundation received $150,000 in donations from the Rotary Club of South San Francisco; and WHEREAS,SSFPL Foundation received $82,387.53 in donations from local residents,businesses and organizations; and WHEREAS,the SSFPL Foundation desires to provide the donation funds to the City to support the Community Civic Center project; and WHEREAS,the City Council has previously approved donations in the amount of $9,361,310 to support the project; and WHEREAS,the funds will be used to amend Fiscal Year (FY)2022-2023 Operating Budget of the Library Department via Budget Amendment 23.017. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby accepts $232,387.53 in fundraising via the South San Francisco Public Library Foundation, appropriating these new funds as well as funding in the amount of $9,361,310 previously accepted by City Council. BE IT FURTHER RESOLVED,that the City Council amends the fiscal year 2022-23 budget from $9,361,310City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™586 File #:22-871 Agenda Date:11/9/2022 Version:1 Item #:23a. BE IT FURTHER RESOLVED,that the City Council amends the fiscal year 2022-23 budget from $9,361,310 to $9,593,697.53 in order to reflect an increase of $232,387.53, pursuant to budget amendment 23.017. BE IT FURTHER RESOLVED,that the City Council hereby authorizes the City to execute the documents necessary to accept the grant funding and take any other actions necessary to carry out the intent of this resolution on behalf of the City Council, subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™587 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-842 Agenda Date:11/9/2022 Version:1 Item #:24. Report regarding a Resolution accepting $476,487 in grant funding from Metropolitan Transportation Commission’s Transportation Improvement Program,approving Budget Amendments #23.027 and #23.028, awarding a construction contract to Golden Bay Construction,Inc.in an amount not to exceed $537,056.00, authorizing a total construction contract authority of $617,656.00,and authorizing the City Manager to execute the agreements on behalf of the City for the E101 Transit Expansion Project (CIP No.tr2203).(Jason Hallare, Senior Civil Engineer) RECOMMENDATION It is recommended that the City Council adopt a resolution accepting $476,487 in grant funding from Metropolitan Transportation Commission’s Transportation Improvement Program,approving Budget Amendments #23.027 and #23.028,awarding a construction contract to Golden Bay Construction,Inc.in an amount not to exceed $537,056.00,authorizing a total construction contract authority of $617,656.00, and authorizing the City Manager to execute the agreements on behalf of the City for the E101 Transit Expansion Project (CIP No. tr2203). BACKGROUND/DISCUSSION The E101 Transit Expansion Project (“Project”also known as the Quick-Strike Bus Stop Improvement project) will install new bus stops,bus shelters,signage,striping,and high-visibility crosswalks at seven locations throughout the East of 101 area. The project locations are identified on Vicinity Map as Attachment 1. Grant Funding Acceptance The City of South San Francisco (“City”)applied for grants to help fund the Project.In 2021,the City applied for federal funding from the Federal Highway Administration through the Metropolitan Transportation Commission (“MTC”)under the Transportation Improvement Program (“TIP”).The City was awarded the grant under the TIP and is required to execute a Program Supplement Agreement (“PSA”).The PSA Number F032 is for $476,487 toward the construction phase of work. The Project designs are 100%complete.Staff received the E-76,authorization to proceed with construction from Caltrans District Local Assistance Engineer on September 13,2022.Staff expects to be able to award a construction contract in early November of 2022,with construction completion anticipated by early March of 2023, depending on material lead times. The administration of state and federally funded local transportation projects is carried out by the benefiting agencies through the Caltrans Local Assistance Program.The City has a program master agreement in place that gives The City general authority as an administering agency,but administration of individual projects requires entering into project-specific supplemental agreements.The program supplemental agreements allow for the reimbursement of project development costs.PSA No.F032 authorizes Federal funding in the amount of $476,487 for construction phase costs and commits the City to provide matching funding of 13% ($61,736). As a standard condition of the grant,the City adopted Resolution 66-2021 agreeing that any cost increase will be funded by the City.Should bids received be higher,as is the case for this project,the City will be responsibleCity of South San Francisco Printed on 11/4/2022Page 1 of 5 powered by Legistar™588 File #:22-842 Agenda Date:11/9/2022 Version:1 Item #:24. be funded by the City.Should bids received be higher,as is the case for this project,the City will be responsible to fund the shortfall to construct and deliver the project. Overview of City’s Procurement Process The City’s procurement process is governed by both state and local law.State law requires contracts for construction to be competitively bid pursuant to a set of specific,established rules.In particular,the City is required to award construction contracts to the “lowest responsible bidder”after providing notice in accordance with law. (Pub. Contract Code §§ 20162, 20164.) However,in awarding contracts for the purchase of professional services,equipment and supplies,the City has some latitude.State law requires the City to adopt regulations and policies to govern such service and supplies procurement,but otherwise provides the City flexibility in determining relevant requirements as long as they are consistent with applicable state law.(Gov.Code §54202.)Chapter 4.04 of the Municipal Code and the City’s Purchasing Procedures (Administrative Instruction Section IV,No.1)govern the City’s purchasing policies and contract procurement processes. The City’s purchasing ordinance distinguishes between three primary types of procurement methods as follows: 1.Competitive Bidding for Construction Projects Public projects are specifically defined under the Public Contract Code,and generally involve any construction project that is paid with public funds or those projects involving improvements, demolition or other work on public property or facility.Public projects are required to be procured through competitive bidding and the City must award the contract to the lowest bidder whose bid complies with all of the City’s solicitation requirements and demonstrates that the bidder is able to perform the work.Under the City’s policy,different levels of competitive bidding are required depending on the dollar limit of the underlying project. For these contracts,cost is generally the sole determining factor,and the lowest responsible bidder is awarded the project even if another bidder appears to be more skilled but is more expensive. 2.Open Market Procedures for Vendors (Supplies and Equipment) Open Market Procedures is the City’s vendor selection process for purchase of goods,supplies,and professional services.These rules do not apply to,and may not be used for,public construction projects. Contracts for the purchase of goods and services that exceed $10,000 requires staff to utilize open market procedures.If the contract is $25,000 or less,staff must obtain at least three quotes,which are informal offers to perform work at a stated price.If the contract is greater than $25,000,staff will be required to solicit the project,such as issuing a Request for Proposals (“RFPs”)and obtain at least three written responses. Under this vendor selection process,cost can be only one factor in determining which vendor the City will ultimately select for services,equipment,or supplies.This requirement is similarly reflected under SSFMC § 4.04.080. Thus,when utilizing the open market vendor selection process,the City is focused on the skill, ability,and expertise of the entity or person to be able to provide the service,equipment,or goods to the City.The selection is based on competence,professional qualifications,and overall value to the City of South San Francisco Printed on 11/4/2022Page 2 of 5 powered by Legistar™589 File #:22-842 Agenda Date:11/9/2022 Version:1 Item #:24. the City.The selection is based on competence,professional qualifications,and overall value to the City with cost being only one factor in the determination of an award. Federally Funded Procurements for Vendors (Supplies and Equipment) Contracts that receive federal funding are required to incorporate and comply with additional terms and conditions.The City’s Purchasing Procedures also provide guidance on procuring supplies and equipment contracts that are federally funded.Federally funded procurements also require a written procedure for conducting evaluations and for selecting recipients and awarding the contract to the responsible firm whose proposal is most advantageous to the City with price being only one factor.It is also important to note that federally funded procurements do not include state or local geographical preferences unless specifically authorized by federal law.Each evaluation is a non-discrimination and equal opportunity for all vendors. 3.Open Market Procedures for Architectural and Engineering (A&E) Professional Services For certain professional services such as architectural,engineering,environmental,land surveying,or construction project management,the Government Code also specifically requires that such services not be awarded solely based on price,but instead based on demonstrated competence.(Gov.Code § 4526.)Both the state law provision and the City’s policy reflect the legislative view that when acquiring such services,the City does not necessarily receive the best value when it pays the lowest price. (See e.g., California Attorney General Op. No. 94-819 (February 9, 1995)). Project Bids & Award Recommendation Quick-strike Bus Stop Improvement Project, TR2203, Bid No. 2673 This project falls under Procurement Type 1: Competitive Bidding for Construction Projects. Staff advertised a notice inviting bids for the project on September 22,and September 30,2022.On October 19, 2022,staff received five (5)bid proposals in response to the notice inviting bids.Staff reviewed all bid proposals and identified that the lowest responsible bidder was Golden Bay Construction,Inc.of Hayward, California.Staff has verified the low bidder’s current contractor’s license with the California State Licensing Board and found it to be in good standing. Pursuant to Public Contract Code Section 20166, City Council is authorized to reject all bids without having to give a reason. The following is a summary of all bids received: Rank Contractor "Base Bid" Results 1 Golden Bay Construction, Inc. $537,056.00 2 Interstate Grading and Paving, Inc. $571,587.00 3 Kerex Engineering $574,650.00 4 Cazadoro Construction, Inc. $672,235.00 5 Sposeto $705,114.00 Engineer’s Estimate (Mark Thomas)$485,040.00 City of South San Francisco Printed on 11/4/2022Page 3 of 5 powered by Legistar™590 File #:22-842 Agenda Date:11/9/2022 Version:1 Item #:24. Rank Contractor "Base Bid" Results1Golden Bay Construction, Inc. $537,056.002Interstate Grading and Paving, Inc. $571,587.003Kerex Engineering $574,650.00 4 Cazadoro Construction, Inc. $672,235.00 5 Sposeto $705,114.00 Engineer’s Estimate (Mark Thomas)$485,040.00 The project was advertised with a “Base Bid”schedule only with no alternatives.The selection of award of a contract is based on the lowest responsive bid for the Base Bid schedule. Golden Bay Construction,Inc.’s bid of $537,056 is approximately 11%higher than the Engineer’s Estimate. The higher cost can be attributed to the rapid rise in material costs,such as the bus shelters,as well as overall inflation in the construction industry.A proposed 15%construction contingency will be used for any additional costs related to design changes during the construction operations. The recommended total construction contract authority adding the contract and the contingency is $617,656.00. The construction management will be provided by CSG Consultants through our Municipal Engineering On- Call Services contract. The proposed project construction budget is: Golden Bay Construction, Inc. Construction Contract $ 537,056.00 Construction Contract Contingency (15%)$ 80,600.00 CSG Consulting Construction Management $ 87,000.00 Total Project Construction Budget $ 705,156.00 FISCAL IMPACT This project is already included in the City’s fiscal year 2022-23 Capital Improvement Program (as Project TR2203). Budget Amendment #23.027 accepts $476,487 in grant funding for the purpose of constructing the project.The funding source is the MTC-TIP program. Budget Amendment #23.028 will transfer $30,000 Citywide Transportation Impact Fees from the Grand Avenue Off-Ramp Project (CIP #TR2201) to this Project. Grant funding will be used to support the construction costs.The required City match of $61,736 is sufficiently funded entirely from East of 101 Traffic Impact Fees that are already allocated to the Project.The General Fund will not be affected by the Project. RELATIONSHIP TO STRATEGIC PLAN Approval of this action will promote to the City’s Strategic Plan Quality of Life Initiative 2.2 by enhancing and improving access to bus and shuttle transit. CONCLUSION Staff recommends that the City Council adopt a resolution accepting $476,487 in grant funding from MTC’s TIP program,approving Budget Amendments 23.027 and 23.028,and authorizing the City Manager to execute the PSA with the State of California on behalf of the City.An executed PSA will allow the City to obtain Federal funds for reimbursement in the amount of $476,487 for the E101 Transit Expansion Project under the City of South San Francisco Printed on 11/4/2022Page 4 of 5 powered by Legistar™591 File #:22-842 Agenda Date:11/9/2022 Version:1 Item #:24. Program Supplemental Agreement No. F032. Furthermore,staff recommends awarding Golden Bay Construction,Inc.of Hayward,California for the E101 Transit Expansion Project in an amount not to exceed $537,056 and authorizing a total construction contract authority of $617,656. Attachments: 1)Vicinity Map City of South San Francisco Printed on 11/4/2022Page 5 of 5 powered by Legistar™592 593 E101 Transit Expansion Project MTC Grant Acceptance And Contract Award November 9, 2022 594 GRANT AWARD AMOUNTS MTC-TIP Grant Funding $476,487 City required match of $61,736 REQUIREMENTS City Council Resolution Executed Program Supplement Agreement F032 2Grant Funding 595 ➢Upgrade bus stop signage and striping ➢Upgrade X-Walks to High- Visibility ➢Install 3 new bus shelters ➢Replace 3 existing bus shelters 3Project Scope 596 Bus Shelter Design 4 4 597 1.Competitive Bidding for Construction Projects Cost is generally the sole determining factor 2.Open Market Procedures for Vendors (Supplies and Equipment) Cost > $25,000, required to solicit the project through an RFP Cost can be only one factor in selection (SSFMC §4.04.080) Federally Funded, do not include state or local geographical preferences. Nondiscrimination and equal opportunity for all vendors. 3.Open Market Procedures for Architectural and Engineering (A&E) Professional Services Consultant is selected through a qualifications based selection (Gov. Code § 4526.) 5Procurement Methods 598 6 CONTRACTOR BASE BID RANKING Engineer’s Estimate $485,040 X Golden Bay Construction, Inc.$537,056 1 Interstate Grading and Paving, Inc $571,587 2 Kerex Engineering $574,650 3 Cazadoro Construction, Inc.$672,235 4 Sposeto $705,114 5 Contractor Bids 599 7 Project Budget and Schedule Construction Contract $537,056 Construction Contingency $80,600 Construction Management $87,500 Total Project Construction Budget $705,156 Contract Award Contract Executed NTP & Construction Start (Approx. Dec 2022) Construction Complete (Approx. Mar 2023)600 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-843 Agenda Date:11/9/2022 Version:1 Item #:24a. Resolution approving the program supplemental agreement No. F032 with the State of California for E101 Transit Expansion Project (CIP# tr2203) in the amount of $476,487, authorizing the City Manager to execute said agreement, and approving Budget Amendments #23.027 and #23.028. WHEREAS, the E101 Transit Expansion Project (“Project”) will install new bus stops, bus shelters, signage, striping, and high-visibility crosswalks at seven locations throughout the East of 101 area; and WHEREAS, the City of South San Francisco ("City") is eligible to receive federal funding for reimbursement from the Metropolitan Transportation Commission’s (“MTC”) Transportation Improvement Program (“TIP”) the amount of $476,487 for the Project’s construction phase under Program Supplement Agreement No. F032 ("Agreement") through the State of California Department of Transportation; and WHEREAS, a program supplemental agreement must be executed with the State of California Department of Transportation before any such federal funds can be obtained; and WHEREAS, the Agreement will allow the City to obtain Federal funds for reimbursement in the amount of $476,487 for the construction work on the Project and commits the City’s required match amount of $61,736; and WHEREAS, the City desires to execute the Agreement; and WHEREAS, Budget Amendment #23.027 will allocate $476,487 in grant funding for the purpose of constructing the project; and WHEREAS, Budget Amendment #23.028 will transfer $30,000 Citywide Transportation Impact Fees from the Grand Avenue Off-Ramp Project (CIP #TR2201) to this Project. NOW, THEREFORE, BE IT RESOLVED that the City Council of South San Francisco does hereby accept the $476,487 in grant funding from MTC’s TIP program. BE IT FURTHER RESOLVED that the City Council does hereby approve Budget Amendment #23.027 and #23.028. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to execute Program Supplemental Agreement No F032 on behalf of the City Council of the City of South San Francisco, subject to approval as to form by the City Attorney, and take any other related action necessary to further the intent of this Resolution. City of South San Francisco Printed on 11/10/2022Page 1 of 2 powered by Legistar™601 File #:22-843 Agenda Date:11/9/2022 Version:1 Item #:24a. ***** City of South San Francisco Printed on 11/10/2022Page 2 of 2 powered by Legistar™602 603 F032 FOR FEDERAL-AID PROJECTS NO 04-5177F15 0422000384 September 15, 2022 04-SM-0-SSF CRRSAL-5177(047) 5177 This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 10/18/2017 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached). The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages. Oyster Point Blvd between Veterans Blvd and Eccles Ave, Gateway Blvd between Oyster Point Blvd and E Grand Ave, and E Grand Ave between Gateway Blvd and Haskins Way: Install 11 new bus stops and upgrade 2 existing stops, enhance sidewalk and crosswalk. 0.0(MILES) Federal FundsEstimated Cost Matching Funds Z972 $430,076.00 Y240 $46,411.00 CITY OF SOUTH SAN FRANCISCO By ________________________________By ________________________________ Title _______________________________ Date _______________________________ Attest _______________________________Date _______________________________ Division of Local Assistance I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer _______________________Date _______________ PROGRAM SUPPLEMENT NO. to ADMINISTERING AGENCY-STATE AGREEMENT Adv. Project ID Date: Location: Project Number: E.A. Number: Locode: PROJECT LOCATION: TYPE OF WORK:LENGTH: LOCAL OTHER $538,223.00 $61,736.00 $0.00 Chief, Office of Project Implementation STATE OF CALIFORNIA Department of Transportation $476,487.00 1Page of 7Program Supplement 04-5177F15-F032- ISTEA 09/15/2022 604 SPECIAL COVENANTS OR REMARKS 04-SM-0-SSF CRRSAL-5177(047) 1.A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal-aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project-specific PROGRAM SUPPLEMENT. B. Invoices shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES. C. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs. D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE. E. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT. F. Payments to ADMINISTERING AGENCY for PROJECT-related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty (30) days of such invoice. G. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform 2Page of 7Program Supplement 04-5177F15-F032- ISTEA 605 SPECIAL COVENANTS OR REMARKS 04-SM-0-SSF CRRSAL-5177(047) Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards. H. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items. I. Every sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), and other applicable STATE and FEDERAL regulations. J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by ADMINISTERING AGENCY to STATE. K. STATE reserves the right to conduct technical and financial audits of PROJECT WORK and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by the following paragraph: ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested. All of the above referenced parties shall make such AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA. L. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred 3Page of 7Program Supplement 04-5177F15-F032- ISTEA 606 SPECIAL COVENANTS OR REMARKS 04-SM-0-SSF CRRSAL-5177(047) costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices set to or paid by STATE. M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year of the Catalogue of Federal Domestic Assistance. N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING AGENCY's annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200. O. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000, construction contracts over $10,000, or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if intended as local match credit, must meet the requirements set forth in this AGREEMENT regarding local match funds. P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions B, C, F, H, I, K, and L under Section 2 of this agreement. 2.Appendix E of the Title VI Assurances (US DOT Order 1050.2A) During the performance of this agreement, the ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractor, (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to: Pertinent Nondiscrimination Authorities: A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); C. Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), (prohibits discrimination on the basis of sex); D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), 4Page of 7Program Supplement 04-5177F15-F032- ISTEA 607 SPECIAL COVENANTS OR REMARKS 04-SM-0-SSF CRRSAL-5177(047) (prohibits discrimination on the basis of age); F. Airport and Airway Improvement Act of 1982, (49 U.S.C. 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not); H. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; I. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); J. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; K. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); L. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 3.A. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). C. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available by future Federal obligations will be encumbered on this PROJECT by use of a STATE-approved "Authorization to Proceed" and Finance 5Page of 7Program Supplement 04-5177F15-F032- ISTEA 608 SPECIAL COVENANTS OR REMARKS 04-SM-0-SSF CRRSAL-5177(047) Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration. D. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing invoices for the construction phase. Attention is directed to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. F. Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal-assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as 6Page of 7Program Supplement 04-5177F15-F032- ISTEA 609 SPECIAL COVENANTS OR REMARKS 04-SM-0-SSF CRRSAL-5177(047) provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). G. This PROJECT is programmed to receive Coronavirus Response and Relief Supplemental Appropriations Act (CSSRAA) funding from the CRRSAA Program. This PROJECT will be administered in accordance with the California Transportation Commission (CTC) approved/adopted CRRSAA Program Guidelines and this Program Supplement Agreement. H. This PROJECT is subject to the delivery requirements enacted by the CRRSAA Program guidelines, which may be accessed at the Local Assistance webpage. I. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert. The State and Federal funds encumbered for this project from the CRRSAA program do not qualify for a Cooperative Work Agreement. The reversion date of the CRRSAA program funds shall not extend past the reversion date shown on the State approved project finance letter. ADMINISTERING AGENCY agrees to submit invoices for PROJECT costs in accordance with the Local Assistance Procedures Manual (LAPM). ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. J. As a condition for receiving federal-aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found at www.sam.gov. 7Page of 7Program Supplement 04-5177F15-F032- ISTEA 610 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-688 Agenda Date:11/9/2022 Version:1 Item #:24b. Resolution accepting $476,487 in grant funding from Metropolitan Transportation Commission’s Transportation Improvement Program,awarding a construction contract to Golden Bay Construction,Inc.in an amount not to exceed $537,056,authorizing a total construction contract authority budget of $617,656, approving Budget Amendments #23.027 and #23.028,and authorizing the City Manager to execute the agreement on behalf of the City for the E101 Transit Expansion Project (CIP No. tr2203, Bid No. 2673). WHEREAS, the City of South San Francisco (“City”) applied for, and was awarded, grant funding from the Metropolitan Transportation Commission (“MTC”) under the Transportation Improvement Program (“TIP”) for the East of 101 Transit Expansion Project (“Project”) in the amount of $476,487; and WHEREAS, the (“Project”) will install new bus stops, bus shelters, signage, striping, and high-visibility crosswalks at seven (7) locations throughout the East of 101 area; and WHEREAS,the City issued a notice inviting bids for the project on September 22,and September 30,2022, and on October 19, 2022, staff received five (5) bid proposals in response; and WHEREAS,Golden Bay Construction,Inc.of Hayward,California was the lowest responsible bidder and provided competitive unit prices; and WHEREAS,staff recommends awarding a construction contract to Golden Bay Construction,Inc.in an amount not to exceed $537,056.00, which is the total for the base bid; and WHEREAS,staff also requests the City Council to authorize a construction contract authority of $537,056, City of South San Francisco Printed on 11/10/2022Page 1 of 3 powered by Legistar™611 File #:22-688 Agenda Date:11/9/2022 Version:1 Item #:24b. WHEREAS,staff also requests the City Council to authorize a construction contract authority of $537,056, with an additional $80,600 construction contingency,totaling a construction budget of $617,656 for the Project; and WHEREAS,this project is already included in the City’s fiscal year 2022-23 Capital Improvement Program and funded through grant funding and traffic impact fees; and WHEREAS,staff recommends approving Budget Amendment #23.027,accepting $476,487 in grant funding from the MTC-TIP program for the purpose of constructing the project,as well as Budget Amendment #23.028, transferring $30,000 Citywide Transportation Impact Fees from the Grand Avenue Off-Ramp Project (CIP #TR2201) to this Project. NOW,THEREFORE,BE IT RESOLVED that the City Council of South San Francisco hereby takes the following actions: 1.Awards a construction contract,a draft of which is attached hereto and incorporated herein as Exhibit A,for the East of 101 Transit Expansion Project to Golden Bay Construction,Inc.of Hayward,California,in an amount not to exceed $537,056 conditioned on Golden Bay Construction,Inc.’s timely execution of the Project contract and submission of all required documents,including but not limited to,certificates of insurance and endorsements,in accordance with the Project documents; and 2.Authorizes a total construction contract authority budget of $617,656 which includes a $80,600 contingency,and authorizes the City Manager to utilize unspent amount of the total Project budget, if necessary, towards additional construction contingency budget; and 3.Authorizes the City Engineer to approve the plans and specifications for said project on behalf of the City; and 4.Approves Budget Amendments #23.027 and #23.028; and 5.Authorizes the City Manager to execute the construction contract in substantially the same form as Exhibit A and any other related documents on behalf of the City upon timely submission by Golden Bay Construction,Inc.of the signed contract and all other documents subject to approval by the City Attorney. City of South San Francisco Printed on 11/10/2022Page 2 of 3 powered by Legistar™612 File #:22-688 Agenda Date:11/9/2022 Version:1 Item #:24b. ***** City of South San Francisco Printed on 11/10/2022Page 3 of 3 powered by Legistar™613 Page A-1 of 9 FORM OF AGREEMENT FOR PUBLIC IMPROVEMENTS THIS AGREEMENT made and entered into this ____, day of ______, _____, between the CITY OF SOUTH SAN FRANCISCO, a municipal corporation and political subdivision of the State of California, hereinafter called “CITY”, and Golden Bay Construction, Inc., hereinafter called “CONTRACTOR”1. W I T N E S S E T H: WHEREAS, City has taken appropriate proceedings to authorize construction of the public work and improvements herein provided and execution of this contract. WHEREAS, a notice was duly published for bids for the contract for the improvements hereinafter described. WHEREAS, on ____________, notice duly given, the City Council (“Council”) of said City awarded the contract for the construction of the improvements hereinafter described to the Contractor, which Contractor said Council found to be the lowest responsible bidder for said improvements. WHEREAS, City and Contractor desire to enter into this agreement for the construction of said improvements pursuant to the terms, definitions, and conditions set forth in the General Provisions and other Contract Documents. IT IS AGREED as follows: 1. Scope of Work. Contractor shall perform the Work described briefly as follows: The Work consists of the furnishing of all labor, materials, tools, equipment, and services necessary for the construction of the QUICK-STRIKE BUS STOP IMPROVEMENT PROJECT, Project No. TR2203, Bid No. 2673; in accordance with the Contract Documents. Also included are any such other items or details not mentioned above that are required by the Contract Documents, which are to be constructed or furnished and installed as shown on the plans, as specified herein and as directed by the Engineer. The aforementioned improvements are further described in the "Contract Documents" hereinafter referred to. 2. The Contract Documents. The complete Contract consists of the following documents: (A) Notice Inviting Bids (B) Part I – Submitted Proposal (as accepted) (C) This Agreement, including Contractor’s Payment Bond, Faithful Performance Bond and Guaranty Bond. 1. 1The term "Contractor" as used herein is employed without distinction as to either number or gender and shall include whenever the context shall permit all agents, representatives, employees, servants, subcontractors and business or social invitees. 614 Page A-2 of 9 (D) Part II – General Conditions (E) Part III – Special Provisions: Special Conditions and Technical Specifications, including State Standard Specifications dated 2018, sections 10-99, as revised in Revised Standard Specifications (RSS) dated October 15, 2021 (F) Part IV – Project Plans, dated June 14, 2022 (G) Administrative subsections of the State Standard Specifications dated 2018, as specifically referenced in contract Parts I-IV and as revised in RSS dated October 15, 2021 All rights and obligations of City and Contractor are fully set forth and described in the contract documents. All of the above-named documents are intended to cooperate, so that any work called for in one and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. The documents comprising the complete contract will hereinafter be referred to as “the Contract Documents.” 3. Equipment - Performance of Work. Contractor shall furnish all tools, equipment, apparatus, facilities, labor, and materials necessary to perform and complete in a good and workmanlike manner the Work of general construction as called for, and for the manner designated in, and in strict conformity with, the plans and specifications for said Work entitled: QUICK-STRIKE BUS STOP IMPROVEMENT PROJECT Project No. TR2203, Bid No. 2673 The equipment, apparatus, facilities, labor, and materials shall be furnished and said Work performed and completed as required in said plans and specifications under the direction and supervision and subject to the approval of the Engineer of said City or the Engineer’s designated assistant. 4. Contract Price. City shall pay, and Contractor shall accept, in full payment for the Work agreed to be done the sum of Five Hundred Thirty-Seven Thousand Fifty-Six dollars ($537,056.00). Said price is determined by the lump sum price contained in Contractor's bid proposal (“Bid”). The lump sum price and unit prices are set forth in the completed Bid forms attached hereto and made a part hereof as if set forth herein verbatim. In the event work is performed or materials furnished in addition to those set forth in Contractor's bid and the specifications herein, such work and materials will be paid for at the unit prices therein contained. Said amount shall be paid in installments as hereinafter provided. 5. Rights of City to Increase Working Days. If such Work is not completed within the time specified, the Engineer shall have the right to increase the number of working days in the amount it may determine will best serve the interest of the City. If it desires to increase said number of working days, it shall have the further right to charge to Contractor and deduct from the final payment for the Work the actual cost of engineering, inspection, superintendence, and other overhead expenses which are directly chargeable to Contractor and which accrue during the period of such extension, except that the cost of the final service and preparation of the final estimates shall not be included in such charges, provided, however, that no extension of time for the completion of such Work shall be allowed unless at least twenty (20) calendar days prior to the time herein fixed for the completion thereof or the time fixed by the Engineer for such completion as extended, Contractor shall have filed application for extension thereof, in writing with the Engineer. 6. Option of City to Terminate Agreement in Event of Failure to Complete Work. If at any time in the opinion of the Engineer, the Contractor has refused or failed to prosecute the Work or any 615 Page A-3 of 9 severable part thereof, with such diligence as will insure its work, or any completion within the time specified, or any extensions thereof, or shall have failed to complete said work within such time, or if Contractor should be adjudged a bankrupt, or if Contractor should make a general assignment for the benefit of Contractor's creditors, or if a receiver should be appointed in the event of Contractor's insolvency, or if Contractor, or any Subcontractor, should violate any of the provisions of this Agreement, the Engineer may give written notice to Contractor, and Contractor's sureties of its intention to terminate this Agreement, such notice to contain the reasons for such intention to terminate this Agreement, and unless within five calendar (5) days after the serving of such notice, such violation shall cease and satisfactory arrangements for the correction thereof be made, this Agreement may, at the option of City, upon expiration of said time, cease and terminate. Any excess of cost arising therefrom over and above the contract price will be charged against the Contractor and the Contractor’s sureties who will be liable therefore. In the event of such termination, all money due the Contractor or retained under the terms of this contract shall be forfeited to the City; but such forfeiture will not release the Contractor or the Contractor’s sureties from liability or failure to fulfill the contract. The Contractor and the Contractor’s sureties will be credited with the amount of money so forfeited toward any excess of cost over and above the contract price, arising from the suspension termination of the operations of the contract and the completion of the Work by the City as above provided, and the Contractor will be so credited with any surplus remaining after all just claims for such completion have been paid. In the determination of the question whether there has been any such noncompliance with the contract as to warrant the suspension termination or annulment thereof, the decision of the Engineer shall be binding on all parties to the contract. 7. Termination of Contract for Convenience. The City also reserves the right to terminate the contract at any time upon a determination by the Engineer in the Engineer's sole discretion that termination of the contract is in the best interest of the City. If the City elects to terminate the contract for convenience, the termination of the contract and the total compensation payable to the Contractor shall be governed by the following: (A) The City will issue the Contractor a written notice signed by the Engineer, specifying that the contract is terminated. Upon receipt of said written notice, the Contractor will be relieved of further responsibility for damage to the Work (excluding materials) as specified in Section VII- 17, "Contractor's Responsibility for the Work," of the General Conditions and, except as otherwise directed in writing by the Engineer, the Contractor shall: (1) Stop all work under the contract except that specifically directed to be completed prior to acceptance. (2) Perform work the Engineer deems necessary to secure the project for termination. (3) Remove equipment and plant from the site of the Work. (4) Take such action as is necessary to protect materials from damage. (5) Notify all subcontractors and suppliers that the contract is being terminated and that their contracts or orders are not to be further performed unless otherwise authorized in writing by the Engineer. (6) Provide the Engineer with an inventory list of all materials previously produced, purchased or ordered from suppliers for use in the Work and not yet used in the Work, including its storage location, and such other information as the Engineer may request. 616 Page A-4 of 9 (7) Dispose of materials not yet used in the Work as directed by the Engineer. It shall be the Contractor's responsibility to provide the City with good title to all materials purchased by the City hereunder, including materials for which partial payment has been made as provided in Section IX-2, “Progress Payments,” of the General Conditions and with bills of sale or other documents of title for such materials. (8) Subject to the prior written approval of the Engineer, settle all outstanding liabilities and all claims arising out of subcontracts or orders for materials terminated hereunder. To the extent directed by the Engineer, the Contractor shall assign to the City all the right, title, and interest of the Contractor under subcontracts or orders for materials terminated hereunder. (9) Furnish the Engineer with the documentation required to be furnished by the Contractor under the provisions of the contract, including, on projects as to which Federal and State funds are involved, all documentation required under the Federal and State requirements included in the contract. (10) Take such other actions as the Engineer may direct. (B) Acceptance of the contract as hereinafter specified shall not relieve the Contractor of responsibility for damage to materials. The Contractor shall continue to be responsible for damage to materials after issuance of the Notice of Termination, except as follows: (1) The Contractor’s responsibility for damage to materials for which partial payment has been made as provided in Section IX-2, “Progress Payments,” of the General Conditions and for materials furnished by the City for use in the Work and unused shall terminate when the Engineer certifies that such materials have been stored in the manner and at the locations the Engineer has directed. (2) The Contractor’s responsibility for damage to materials purchased by the City subsequent to the issuance of the notice that the contract is to be terminated shall terminate when title and delivery of such materials has been taken by the City. (3) When the Engineer determines that the Contractor has completed the Work under the contract directed to be completed prior to termination and such other work as may have been ordered to secure the project for termination, the Contractor will recommend that the Engineer formally accept the contract to the extent performed, and immediately upon and after such acceptance by the Engineer, the Contractor will not be required to perform any further Work thereon and shall be relieved of the Contractor's contractual responsibilities for injury to persons or property which occurs after the formal acceptance of the project by the Engineer. (C) Termination of the contract shall not relieve the surety of its obligation for any just claims arising out of the work performed. (D) The total compensation to be paid to the Contractor shall be determined by the Engineer on the basis of the following: (1) The reasonable cost to the Contractor, without profit, for all work performed under the contract, including mobilization, demobilization and work done to secure the project for termination. In determining the reasonable cost, deductions will be made for the cost of materials to be retained by the Contractor, amounts realized by the sale of materials, and for other appropriate credits against the cost of the work. When, in the opinion of the Engineer, the cost of a contract item of work is excessively high due to costs 617 Page A-5 of 9 incurred to remedy or replace defective or rejected work, the reasonable cost to be allowed will be the estimated reasonable cost of performing such work in compliance with the requirements of the plans and specifications and the excessive actual cost shall be disallowed. (2) A reasonable allowance for profit on the cost of the work performed as determined under Subsection (1), provided the Contractor establishes to the satisfaction of the Engineer that it is reasonably probable that the Contractor would have made a profit had the contract been completed and provided further, that the profit allowed shall in no event exceed four (4) percent of said cost. (3) The reasonable cost to the Contractor of handling material returned to the vendor, delivered to the City, or otherwise disposed of as directed by the Engineer. (4) A reasonable allowance for the Contractor’s administrative costs in determining the amount payable due to termination of the contract. (5) A reasonable credit to the City for defective or incomplete work not corrected. All records of the Contractor and subcontractors necessary to determine compensation in accordance with the provisions of this Section 5 shall be open to inspection or audit by representatives of the City at all times after issuance of the Notice of Termination and for a period of three (3) years, thereafter, and such records shall be retained for that period. After acceptance of the Work by the Engineer, the Engineer may make payments on the basis of interim estimates pending issuance of the Final Estimate in accordance with Section IX-7, “Final Payment,” of the General Conditions when, in the Engineer's opinion, the amount thus paid, together with all amounts previously paid or allowed, will not result in total compensation in excess of that to which the Contractor will be entitled. All payments, including payment upon the Final Estimate shall be subject to deduction for prior payments and amounts, if any, to be kept or retained under the provisions of the contract. If this contract is terminated by the City for cause, and it is later determined that the proper basis for a termination for cause did not exist, the termination shall be deemed to have been a termination for convenience and governed by the terms of this contract dealing with such termination. If the contract is terminated by the City for cause or convenience, such termination shall neither act as a waiver by the City of its right to require the Contractor to correct defects in the Work performed by the Contractor nor void any warranties applicable to the Work performed under the contract. The provisions of this Section 5 shall be included in all subcontracts. In the event of conflict between the termination provisions of this Section 8 and any other provision or the contract, this Section 5 shall prevail. 8. Performance by Sureties. In the event of any termination as herein before provided, City shall immediately give written notice thereof to Contractor and Contractor's sureties and the sureties shall have the right to take over and perform the Agreement, provided, however, that if the sureties, within five (5) working days after giving them said notice of termination, do not give the City written notice of their intention to take over the performance of the Agreement and do not commence performance thereof within five (5) working days after notice to the City of such election, City may take over the Work and prosecute the same to completion by contract or by any other method it may deem advisable, for the account, and at the expense, of Contractor, and the sureties shall be liable to City for any excess cost or damages occasioned City thereby; and, in such event, City may, without liability for so doing, take possession of and utilize in 618 Page A-6 of 9 completing the Work such materials, appliances, plant, and other property belonging to Contractor as may be on the site of the Work and necessary therefore. Should Contractor contract in an individual capacity, the surety bond shall contain the following provision: “Should Contractor contract in the Contractor’s individual capacity, the death of the Contractor shall not relieve the surety of its obligations.” 9. Hold-Harmless Agreement and Contractor's Insurance. Contractor agrees to, and shall, hold City, its elective and appointive boards, officers, agents, and employees harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for property damage which may arise from Contractor's or any of Subcontractor's operations under this Agreement, whether such operations be by Contractor or by any Subcontractor or Subcontractors, or by any one or more persons directly or indirectly employed by, or acting as agent for, Contractor or any Subcontractor or Subcontractors. Contractor agrees to, and shall, defend City and its elective and appointive boards, officers, agents, and employees from any suits or actions at law or in equity for damages caused, or alleged to have been caused, by reason of any of the aforesaid operations, provided as follows: (A) The City does not, and shall not, waive any rights against Contractor which it may have by reason of the aforesaid hold-harmless agreement, because of the acceptance by City, or the deposit with City by Contractor, of any of the insurance policies hereinafter described in Paragraph 15, “Insurance” hereof. (B) That the aforesaid hold-harmless agreement by Contractor shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations of Contractor or any Subcontractor, regardless of whether or not such insurance policies shall have been determined to be applicable to any of such damages or claims for damages. 10. Insurance. The Contractor shall take out and maintain during the life of this Agreement the following policies of insurance: (A) Workers' Compensation and Employers' Liability Insurance providing full statutory coverage. In signing this Agreement, the Contractor makes the following certification, required by Section 1861 of the California Labor Code: "I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this contract". (B) Comprehensive General Liability Insurance. Public Liability Insurance (includes premises, elevator - if applicable, products, completed operations, personal injury and contractual): (1) Bodily Injury Liability: $ 500,000 each person $1,000,000 each occurrence 619 Page A-7 of 9 (2) Property Damage Liability [includes XCU (explosion, collapse, and underground damage); water damage and broad form property damage or third party liability]: $ 500,000 per occurrence (C) Comprehensive Automobile Liability Insurance (includes owned, non-owned, and hired vehicles): (1) Bodily Injury Liability: $ 500,000 per person $1,000,000 each occurrence (2) Property Damage Liability: $ 500,000 each occurrence (D) It is agreed that the insurance required by Subsections B and C, in an aggregate amount of not less than ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($1,500,000), shall be extended to include as additional insured the City of South San Francisco, its elective and appointive boards, commissions, officers, agents, employees, with respect to operations performed by the Contractor, as described herein. Evidence of this insurance described above shall be provided to City upon execution of this Agreement and shall be subject to approval of the City Attorney as to form, amount, and carrier. The policy of insurance shall also contain a provision indicating that such insurance shall not be reduced or cancelled except upon thirty (30) calendar days written notice to City. In addition, the following endorsement shall be made on said policy of insurance: "The following are named as additional insured on the above policies: The City of South San Francisco, its elective and appointive boards, officers, agents, and employees." "Notwithstanding any other provision in this policy, the insurance afforded hereunder to the City of South San Francisco shall be primary as to any other insurance or re-insurance covering or available to the City of South San Francisco, and such other insurance or reinsurance shall not be required to contribute to any liability or loss until and unless the approximate limit of liability afforded hereunder is exhausted." The above requirements that the City be named as additional insured, that the insurance shall be primary to any other, and that the insurance not be cancelled without notice, shall be provided in the form of an endorsement signed by an authorized representative of the insurance company providing coverage, who shall declare his or her authority to sign on behalf of the insurer. 11. Proof of Carriage of Insurance. Contractor shall furnish City through the Engineer, concurrently with the execution hereof, with satisfactory proof of carriage of the insurance required and that each carrier shall give City at least thirty (30) calendar days prior notice of the cancellation or change of any policy during the effective period of this contract. Further, if the Contractor’s insurance policy includes a self-insured retention that must be paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing that payments of the self-insured retention by others, including additional insureds or insurers do not serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as to not apply to the additional insured coverage required by this agreement so as to not prevent any of the parties to this agreement from satisfying or paying the self-insured retention required to be paid as a precondition to the insurer’s liability. Additionally, the certificates of 620 Page A-8 of 9 insurance must note whether the policy does or does not include any self-insured retention and also must disclose the deductible. 12. Provisions Cumulative. The provisions of this Agreement are cumulative, and in addition to and not in limitation of, any other rights or remedies available to City. 13. Form FHWA 1273. For a Federal-aid contract, form FHWA-1273 is included in this Agreement as Attachment B. Comply with its provisions. Interpret the training and promotion section as specified in section 7-1.11A of the State Standard Specifications. 14. Federal Minimum Wage Rates – For a Federal-aid contract, federal minimum wage rates apply and are included in the Agreement as Attachment C. 15. Appendix E of the Title VI Assurances. For a Federal-aid contract, federal nondiscrimination requirements (entitled appendix R of the Title VI Assurances) apply and are incorporated into this Agreement as Attachment D. 16. Notices. All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices required to be given to City shall be addressed as follows: City Clerk City Hall, 400 Grand Avenue South San Francisco, California 94080 Notices required to be given to Contractor shall be addressed as follows: _________________________________________________________________________ _________________________________________________________________________ Notices required to be given sureties of Contractor shall be addressed as follows: _________________________________________________________________________ Notices required to be given to the Escrow Agent of Contractor, if any, shall be addressed as follows: _________________________________________________________________________ 17. Interpretation. As used herein, any gender includes each other gender, the singular includes the plural, and vice versa. IN WITNESS WHEREOF, two (2) identical counterparts of this Agreement, consisting of twelve (12) pages (being pages A-1 through A-12), each of which counterparts shall for all purposes be deemed an original of said Agreement, have been duly executed by the parties hereinabove named, on the day and year first hereinabove written. 621 Page A-9 of 9 CITY OF SOUTH SAN FRANCISCO, CONTRACTOR: A Municipal Corporation ____________________________________ ____________________________________ By:_______________________________ Mike Futrell, City Manager By:_________________________________ (If Contractor is an individual, so state. If Contractor is a Corporation, a corporate seal or signatures of the President or Vice President and the Secretary Treasurer are required). APPROVED AS TO FORM: ____________________________ City Attorney ATTEST: _______________________________ City Clerk 622 ATTACHMENT A ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION THIS ESCROW AGREEMENT is made and entered into by and between the City of South San Francisco whose address is 400 Grand Ave., P.O. Box 711, South San Francisco, CA 94083, hereinafter referred to as "City," and ________________________________________,whose address is ___________________________________________________________, hereinafter called “Contractor” and ______________________________________________________________,whose address is ___________________________________________________________, hereinafter called “Escrow Agent.” For the consideration hereinafter set forth, the Owner, Contractor, and Escrow Agent agree as follows: 1. Pursuant to Section 22300 of the Public Contract Code of the State of California, Contractor has the option to deposit securities with Escrow Agent as a substitute for retention earnings required to be withheld by Owner pursuant to the Construction Contract entered into between the Owner and Contractor for __________________ in the amount of _______________dollars ($_____) dated ___________ (hereinafter referred to as the “Contract”). Alternately, on written request of the Contractor, the Owner shall make payments of the retention earnings directly to the Escrow Agent. When the Contractor deposits the securities as a substitute for Contract earnings, the Escrow Agent shall notify the Owner within 10 working days of the deposit. The market value of the securities at the time of the substitution shall be at least equal to the cash amount then required to be withheld as retention under the terms of the Contract between the Owner and Contractor. Securities shall be held in the name of _______________, and shall designate the Contractor as the beneficial owner. 2. The Owner shall make progress payments to the Contractor for those funds which otherwise would be withheld from progress payments pursuant to the Contract provisions, provided that the Escrow Agent holds securities in the form and amount specified above. 3. When the Owner makes payment of retentions earned directly to the Escrow Agent, the Escrow Agent shall hold them for the benefit of the Contractor until the time that the escrow created under this contract is terminated. The Contractor may direct the investment of the payments into securities. All terms and conditions of this agreement and the rights and responsibilities of the parties shall be equally applicable and binding when the Owner pays the Escrow Agent directly. 4. Contractor shall be responsible for paying all fees for the expenses incurred by Escrow Agent in administering the Escrow Account and all expenses of the Owner. These expenses and payment terms shall be determined by the Owner, Contractor, and Escrow Agent. 5. The interest earned on the securities or the money market accounts held in escrow and all interest earned on that interest shall be for the sole account of Contractor and shall be subject to withdrawal by Contractor at any time and from time to time without notice to the Owner. 6. Contractor shall have the right to withdraw all or any part of the principal in the Escrow Account only by written notice to Escrow Agent accompanied by written authorization from the Owner to the Escrow Agent that Owner consents to the withdrawal of the amount sought to be withdrawn by Contractor. 7. The Owner shall have a right to draw upon the securities in the event of default by the Contractor. Upon seven day’s written notice to the Escrow Agent from the Owner of the default, the Escrow Agent shall immediately convert the securities to cash and shall distribute the cash as instructed by the Owner. 623 8. Upon receipt of written notification from the Owner certifying that the Contract is final and complete, and that the Contractor has complied with all requirements and procedures applicable to the Contract, Escrow Agent shall release to Contractor all securities and interest on deposit less escrow fees and charges of the Escrow Account. The escrow shall be closed immediately upon disbursement of all moneys and securities on deposit and payments of fees and charges. 9. Escrow Agent shall rely on the written notifications from the Owner and the Contractor pursuant to Sections (5) to (8), inclusive, of this Agreement, and the Owner and Contractor shall hold Escrow Agent harmless from Escrow Agent’s release and disbursement of the securities and interest as set forth above. 10. The names of the persons who are authorized to give written notice or to receive written notice on behalf of the Owner and on behalf of Contractor in connection with the foregoing, and exemplars of their respective signatures are as follows: On behalf of Owner: On behalf of Contractor: __________________________________ __________________________________ Title Title __________________________________ __________________________________ Name Name __________________________________ __________________________________ Signature Signature __________________________________ __________________________________ Address Address On behalf of Escrow Agent: __________________________________ Title __________________________________ Name __________________________________ Signature __________________________________ Address At the time the Escrow Account is opened, the Owner and Contractor shall deliver to the Escrow Agent a fully executed counterpart of this Agreement. 624 IN WITNESS WHEREOF, the parties have executed this Agreement by their proper officers on the date first set forth above. Owner: Contractor: __________________________________ __________________________________ Title Title __________________________________ __________________________________ Name Name __________________________________ __________________________________ Signature Signature Approved as to form: Attest: _____________________________________ __________________________________ City Attorney Date City Clerk 625 ATTACHMENT B FORM 1273 FHWA-1273 -- Revised May 1, 2012 REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONSTRUCTION CONTRACTS I. General II. Nondiscrimination III. Nonsegregated Facilities IV. Davis-Bacon and Related Act Provisions V. Contract Work Hours and Safety Standards Act Provisions VI. Subletting or Assigning the Contract VII. Safety: Accident Prevention VIII. False Statements Concerning Highway Projects IX. Implementation of Clean Air Act and Federal Water Pollution Control Act X. Compliance with Governmentwide Suspension and Debarment Requirements XI. Certification Regarding Use of Contract Funds for Lobbying ATTACHMENTS A. Employment and Materials Preference for Appalachian Development Highway System or Appalachian Local Access Road Contracts (included in Appalachian contracts only) I. GENERAL 1. Form FHWA-1273 must be physically incorporated in each construction contract funded under Title 23 (excluding emergency contracts solely intended for debris removal). The contractor (or subcontractor) must insert this form in each subcontract and further require its inclusion in all lower tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services). The applicable requirements of Form FHWA-1273 are incorporated by reference for work done under any purchase order, rental agreement or agreement for other services. The prime contractor shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider. Form FHWA-1273 must be included in all Federal-aid design-build contracts, in all subcontracts and in lower tier subcontracts (excluding subcontracts for design services, purchase orders, rental agreements and other agreements for supplies or services). The design-builder shall be responsible for compliance by any subcontractor, lower-tier subcontractor or service provider. Contracting agencies may reference Form FHWA-1273 in bid proposal or request for proposal documents, however, the Form FHWA-1273 must be physically incorporated (not referenced) in all contracts, subcontracts and lower-tier subcontracts (excluding purchase orders, rental agreements and other agreements for supplies or services related to a construction contract). 2. Subject to the applicability criteria noted in the following sections, these contract provisions shall apply to all work performed on the contract by the contractor's own organization and with the assistance of workers under the contractor's immediate superintendence and to all work performed on the contract by piecework, station work, or by subcontract. 3. A breach of any of the stipulations contained in these Required Contract Provisions may be sufficient grounds for withholding of progress payments, withholding of final payment, termination of the contract, suspension / debarment or any other action determined to be appropriate by the contracting agency and FHWA. 4. Selection of Labor: During the performance of this contract, the contractor shall not use convict labor for any purpose within the limits of a construction project on a Federal-aid highway unless it is labor performed by convicts who are on parole, supervised release, or probation. The term Federal-aid highway does not include roadways functionally classified as local roads or rural minor collectors. II. NONDISCRIMINATION The provisions of this section related to 23 CFR Part 230 are applicable to all Federal-aid construction contracts and to all related construction subcontracts of $10,000 or more. The provisions of 23 CFR Part 230 are not applicable to material supply, engineering, or architectural service contracts. In addition, the contractor and all subcontractors must comply with the following policies: Executive Order 11246, 41 CFR 60, 29 CFR 1625- 1627, Title 23 USC Section 140, the Rehabilitation Act of 1973, as amended (29 USC 794), Title VI of the Civil Rights Act of 1964, as amended, and related regulations including 49 CFR Parts 21, 26 and 27; and 23 CFR Parts 200, 230, and 633. The contractor and all subcontractors must comply with: the requirements of the Equal Opportunity Clause in 41 CFR 60-1.4(b) and, for all construction contracts exceeding $10,000, the Standard Federal Equal Employment Opportunity Construction Contract Specifications in 41 CFR 60-4.3. Note: The U.S. Department of Labor has exclusive authority to determine compliance with Executive Order 11246 and the policies of the Secretary of Labor including 41 CFR 60, and 29 CFR 1625-1627. The contracting agency and the FHWA have the authority and the responsibility to ensure compliance with Title 23 USC Section 140, the Rehabilitation Act of 1973, as amended (29 USC 794), and Title VI of the Civil Rights Act of 1964, as amended, and related regulations including 49 CFR Parts 21, 26 and 27; and 23 CFR Parts 200, 230, and 633. The following provision is adopted from 23 CFR 230, Appendix A, with appropriate revisions to conform to the U.S. Department of Labor (US DOL) and FHWA requirements. 1. Equal Employment Opportunity: Equal employment opportunity (EEO) requirements not to discriminate and to take affirmative action to assure equal opportunity as set forth under laws, executive orders, rules, regulations (28 CFR 35, 29 CFR 1630, 29 CFR 1625-1627, 41 CFR 60 and 49 CFR 27) and orders of the Secretary of Labor as modified by the provisions prescribed herein, and imposed pursuant to 23 U.S.C. 140 shall constitute the EEO and specific affirmative action standards for the contractor's project activities under this contract. The provisions of the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 et seq.) set forth under 28 CFR 35 and 29 CFR 1630 are incorporated by reference in this contract. In the execution of this contract, the contractor agrees to comply with the following minimum specific requirement activities of EEO: a. The contractor will work with the contracting agency and the Federal Government to ensure that it has made every good faith effort to provide equal opportunity with respect to all of its terms and conditions of employment and in their review of activities under the contract. b. The contractor will accept as its operating policy the following statement: "It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on- the-job training." 2. EEO Officer: The contractor will designate and make known to the contracting officers an EEO Officer who will have the responsibility for and must be capable of effectively administering and promoting an active EEO program and who must be assigned adequate authority and responsibility to do so 626 3. Dissemination of Policy: All members of the contractor's staff who are authorized to hire, supervise, promote, and discharge employees, or who recommend such action, or who are substantially involved in such action, will be made fully cognizant of, and will implement, the contractor's EEO policy and contractual responsibilities to provide EEO in each grade and classification of employment. To ensure that the above agreement will be met, the following actions will be taken as a minimum: a. Periodic meetings of supervisory and personnel office employees will be conducted before the start of work and then not less often than once every six months, at which time the contractor's EEO policy and its implementation will be reviewed and explained. The meetings will be conducted by the EEO Officer. b. All new supervisory or personnel office employees will be given a thorough indoctrination by the EEO Officer, covering all major aspects of the contractor's EEO obligations within thirty days following their reporting for duty with the contractor. c. All personnel who are engaged in direct recruitment for the project will be instructed by the EEO Officer in the contractor's procedures for locating and hiring minorities and women. d. Notices and posters setting forth the contractor's EEO policy will be placed in areas readily accessible to employees, applicants for employment and potential employees. e. The contractor's EEO policy and the procedures to implement such policy will be brought to the attention of employees by means of meetings, employee handbooks, or other appropriate means. 4. Recruitment: When advertising for employees, the contractor will include in all advertisements for employees the notation: "An Equal Opportunity Employer." All such advertisements will be placed in publications having a large circulation among minorities and women in the area from which the project work force would normally be derived. a. The contractor will, unless precluded by a valid bargaining agreement, conduct systematic and direct recruitment through public and private employee referral sources likely to yield qualified minorities and women. To meet this requirement, the contractor will identify sources of potential minority group employees, and establish with such identified sources procedures whereby minority and women applicants may be referred to the contractor for employment consideration. b. In the event the contractor has a valid bargaining agreement providing for exclusive hiring hall referrals, the contractor is expected to observe the provisions of that agreement to the extent that the system meets the contractor's compliance with EEO contract provisions. Where implementation of such an agreement has the effect of discriminating against minorities or women, or obligates the contractor to do the same, such implementation violates Federal nondiscrimination provisions. c. The contractor will encourage its present employees to refer minorities and women as applicants for employment. Information and procedures with regard to referring such applicants will be discussed with employees. 5. Personnel Actions: Wages, working conditions, and employee benefits shall be established and administered, and personnel actions of every type, including hiring, upgrading, promotion, transfer, demotion, layoff, and termination, shall be taken without regard to race, color, religion, sex, national origin, age or disability. The following procedures shall be followed: a. The contractor will conduct periodic inspections of project sites to insure that working conditions and employee facilities do not indicate discriminatory treatment of project site personnel. b. The contractor will periodically evaluate the spread of wages paid within each classification to determine any evidence of discriminatory wage practices. c. The contractor will periodically review selected personnel actions in depth to determine whether there is evidence of discrimination. Where evidence is found, the contractor will promptly take corrective action. If the review indicates that the discrimination may extend beyond the actions reviewed, such corrective action shall include all affected persons. d. The contractor will promptly investigate all complaints of alleged discrimination made to the contractor in connection with its obligations under this contract, will attempt to resolve such complaints, and will take appropriate corrective action within a reasonable time. If the investigation indicates that the discrimination may affect persons other than the complainant, such corrective action shall include such other persons. Upon completion of each investigation, the contractor will inform every complainant of all of their avenues of appeal. 6. Training and Promotion: a. The contractor will assist in locating, qualifying, and increasing the skills of minorities and women who are applicants for employment or current employees. Such efforts should be aimed at developing full journey level status employees in the type of trade or job classification involved. b. Consistent with the contractor's work force requirements and as permissible under Federal and State regulations, the contractor shall make full use of training programs, i.e., apprenticeship, and on-the-job training programs for the geographical area of contract performance. In the event a special provision for training is provided under this contract, this subparagraph will be superseded as indicated in the special provision. The contracting agency may reserve training positions for persons who receive welfare assistance in accordance with 23 U.S.C. 140(a). c. The contractor will advise employees and applicants for employment of available training programs and entrance requirements for each. d. The contractor will periodically review the training and promotion potential of employees who are minorities and women and will encourage eligible employees to apply for such training and promotion. 7. Unions: If the contractor relies in whole or in part upon unions as a source of employees, the contractor will use good faith efforts to obtain the cooperation of such unions to increase opportunities for minorities and women. Actions by the contractor, either directly or through a contractor's association acting as agent, will include the procedures set forth below: a. The contractor will use good faith efforts to develop, in cooperation with the unions, joint training programs aimed toward qualifying more minorities and women for membership in the unions and increasing the skills of minorities and women so that they may qualify for higher paying employment. b. The contractor will use good faith efforts to incorporate an EEO clause into each union agreement to the end that such union will be contractually bound to refer applicants without regard to their race, color, religion, sex, national origin, age or disability. c. The contractor is to obtain information as to the referral practices and policies of the labor union except that to the extent 627 such information is within the exclusive possession of the labor union and such labor union refuses to furnish such information to the contractor, the contractor shall so certify to the contracting agency and shall set forth what efforts have been made to obtain such information. d. In the event the union is unable to provide the contractor with a reasonable flow of referrals within the time limit set forth in the collective bargaining agreement, the contractor will, through independent recruitment efforts, fill the employment vacancies without regard to race, color, religion, sex, national origin, age or disability; making full efforts to obtain qualified and/or qualifiable minorities and women. The failure of a union to provide sufficient referrals (even though it is obligated to provide exclusive referrals under the terms of a collective bargaining agreement) does not relieve the contractor from the requirements of this paragraph. In the event the union referral practice prevents the contractor from meeting the obligations pursuant to Executive Order 11246, as amended, and these special provisions, such contractor shall immediately notify the contracting agency. 8. Reasonable Accommodation for Applicants / Employees with Disabilities: The contractor must be familiar with the requirements for and comply with the Americans with Disabilities Act and all rules and regulations established there under. Employers must provide reasonable accommodation in all employment activities unless to do so would cause an undue hardship. 9. Selection of Subcontractors, Procurement of Materials and Leasing of Equipment: The contractor shall not discriminate on the grounds of race, color, religion, sex, national origin, age or disability in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall take all necessary and reasonable steps to ensure nondiscrimination in the administration of this contract. a. The contractor shall notify all potential subcontractors and suppliers and lessors of their EEO obligations under this contract. b. The contractor will use good faith efforts to ensure subcontractor compliance with their EEO obligations. 10. Assurance Required by 49 CFR 26.13(b): a. The requirements of 49 CFR Part 26 and the State DOT’s U.S. DOT-approved DBE program are incorporated by reference. b. The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the contracting agency deems appropriate. 11. Records and Reports: The contractor shall keep such records as necessary to document compliance with the EEO requirements. Such records shall be retained for a period of three years following the date of the final payment to the contractor for all contract work and shall be available at reasonable times and places for inspection by authorized representatives of the contracting agency and the FHWA. a. The records kept by the contractor shall document the following: (1) The number and work hours of minority and non-minority group members and women employed in each work classification on the project; (2) The progress and efforts being made in cooperation with unions, when applicable, to increase employment opportunities for minorities and women; and (3) The progress and efforts being made in locating, hiring, training, qualifying, and upgrading minorities and women; b. The contractors and subcontractors will submit an annual report to the contracting agency each July for the duration of the project, indicating the number of minority, women, and non- minority group employees currently engaged in each work classification required by the contract work. This information is to be reported on Form FHWA-1391. The staffing data should represent the project work force on board in all or any part of the last payroll period preceding the end of July. If on-the-job training is being required by special provision, the contractor will be required to collect and report training data. The employment data should reflect the work force on board during all or any part of the last payroll period preceding the end of July. III. NONSEGREGATED FACILITIES This provision is applicable to all Federal-aid construction contracts and to all related construction subcontracts of $10,000 or more. The contractor must ensure that facilities provided for employees are provided in such a manner that segregation on the basis of race, color, religion, sex, or national origin cannot result. The contractor may neither require such segregated use by written or oral policies nor tolerate such use by employee custom. The contractor's obligation extends further to ensure that its employees are not assigned to perform their services at any location, under the contractor's control, where the facilities are segregated. The term "facilities" includes waiting rooms, work areas, restaurants and other eating areas, time clocks, restrooms, washrooms, locker rooms, and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing provided for employees. The contractor shall provide separate or single-user restrooms and necessary dressing or sleeping areas to assure privacy between sexes. IV. DAVIS-BACON AND RELATED ACT PROVISIONS This section is applicable to all Federal-aid construction projects exceeding $2,000 and to all related subcontracts and lower-tier subcontracts (regardless of subcontract size). The requirements apply to all projects located within the right-of-way of a roadway that is functionally classified as Federal-aid highway. This excludes roadways functionally classified as local roads or rural minor collectors, which are exempt. Contracting agencies may elect to apply these requirements to other projects. The following provisions are from the U.S. Department of Labor regulations in 29 CFR 5.5 “Contract provisions and related matters” with minor revisions to conform to the FHWA-1273 format and FHWA program requirements. 1. Minimum wages a. All laborers and mechanics employed or working upon the site of the work, will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalents thereof) due at time of payment computed at rates not less than those contained in the 628 wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the contractor and such laborers and mechanics. Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph 1.d. of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided, That the employer's payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under paragraph 1.b. of this section) and the Davis-Bacon poster (WH–1321) shall be posted at all times by the contractor and its subcontractors at the site of the work in a prominent and accessible place where it can be easily seen by the workers. b. (1) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met: (i) The work to be performed by the classification requested is not performed by a classification in the wage determination; and (ii) The classification is utilized in the area by the construction industry; and (iii) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (2) If the contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (3) In the event the contractor, the laborers or mechanics to be employed in the classification or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Wage and Hour Administrator for determination. The Wage and Hour Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary. (4) The wage rate (including fringe benefits where appropriate) determined pursuant to paragraphs 1.b.(2) or 1.b.(3) of this section, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification. c. Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. d. If the contractor does not make payments to a trustee or other third person, the contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program, Provided, That the Secretary of Labor has found, upon the written request of the contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require the contractor to set aside in a separate account assets for the meeting of obligations under the plan or program. 2. Withholding The contracting agency shall upon its own action or upon written request of an authorized representative of the Department of Labor, withhold or cause to be withheld from the contractor under this contract, or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of the work, all or part of the wages required by the contract, the contracting agency may, after written notice to the contractor, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased. 3. Payrolls and basic records a. Payrolls and basic records relating thereto shall be maintained by the contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker, his or her correct classification, hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in section 1(b)(2)(B) of the Davis-Bacon Act), daily and weekly number of hours worked, deductions made and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the contractor shall maintain records which show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and records which show the 629 costs anticipated or the actual cost incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs. b. (1) The contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to the contracting agency. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i), except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee ( e.g. , the last four digits of the employee's social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH–347 is available for this purpose from the Wage and Hour Division Web site at http://www.dol.gov/esa/whd/forms/wh347instr.htm or its successor site. The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and current address of each covered worker, and shall provide them upon request to the contracting agency for transmission to the State DOT, the FHWA or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to the contracting agency.. (2) Each payroll submitted shall be accompanied by a “Statement of Compliance,” signed by the contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following: (i) That the payroll for the payroll period contains the information required to be provided under §5.5 (a)(3)(ii) of Regulations, 29 CFR part 5, the appropriate information is being maintained under §5.5 (a)(3)(i) of Regulations, 29 CFR part 5, and that such information is correct and complete; (ii) That each laborer or mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations, 29 CFR part 3; (iii) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. (3) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH–347 shall satisfy the requirement for submission of the “Statement of Compliance” required by paragraph 3.b.(2) of this section. (4) The falsification of any of the above certifications may subject the contractor or subcontractor to civil or criminal prosecution under section 1001 of title 18 and section 231 of title 31 of the United States Code. c. The contractor or subcontractor shall make the records required under paragraph 3.a. of this section available for inspection, copying, or transcription by authorized representatives of the contracting agency, the State DOT, the FHWA, or the Department of Labor, and shall permit such representatives to interview employees during working hours on the job. If the contractor or subcontractor fails to submit the required records or to make them available, the FHWA may, after written notice to the contractor, the contracting agency or the State DOT, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12. 4. Apprentices and trainees a. Apprentices (programs of the USDOL). Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training, Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training, Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman's hourly rate) specified in the contractor's or subcontractor's registered program shall be observed. Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice's level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the contractor will no longer be permitted to utilize apprentices at less 630 than the applicable predetermined rate for the work performed until an acceptable program is approved. b. Trainees (programs of the USDOL). Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee's level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination which provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate who is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any trainee performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved. c. Equal employment opportunity. The utilization of apprentices, trainees and journeymen under this part shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR part 30. d. Apprentices and Trainees (programs of the U.S. DOT). Apprentices and trainees working under apprenticeship and skill training programs which have been certified by the Secretary of Transportation as promoting EEO in connection with Federal-aid highway construction programs are not subject to the requirements of paragraph 4 of this Section IV. The straight time hourly wage rates for apprentices and trainees under such programs will be established by the particular programs. The ratio of apprentices and trainees to journeymen shall not be greater than permitted by the terms of the particular program. 5. Compliance with Copeland Act requirements. The contractor shall comply with the requirements of 29 CFR part 3, which are incorporated by reference in this contract. 6. Subcontracts. The contractor or subcontractor shall insert Form FHWA-1273 in any subcontracts and also require the subcontractors to include Form FHWA-1273 in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in 29 CFR 5.5. 7. Contract termination: debarment. A breach of the contract clauses in 29 CFR 5.5 may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12. 8. Compliance with Davis-Bacon and Related Act requirements. All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR parts 1, 3, and 5 are herein incorporated by reference in this contract. 9. Disputes concerning labor standards. Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees or their representatives. 10. Certification of eligibility. a. By entering into this contract, the contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1). b. No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1). c. The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001. V. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT The following clauses apply to any Federal-aid construction contract in an amount in excess of $100,000 and subject to the overtime provisions of the Contract Work Hours and Safety Standards Act. These clauses shall be inserted in addition to the clauses required by 29 CFR 5.5(a) or 29 CFR 4.6. As used in this paragraph, the terms laborers and mechanics include watchmen and guards. 1. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. 2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (1.) of this section, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall 631 be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1.) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1.) of this section. 3. Withholding for unpaid wages and liquidated damages. The FHWA or the contacting agency shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally- assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2.) of this section. 4. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1.) through (4.) of this section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1.) through (4.) of this section. VI. SUBLETTING OR ASSIGNING THE CONTRACT This provision is applicable to all Federal-aid construction contracts on the National Highway System. 1. The contractor shall perform with its own organization contract work amounting to not less than 30 percent (or a greater percentage if specified elsewhere in the contract) of the total original contract price, excluding any specialty items designated by the contracting agency. Specialty items may be performed by subcontract and the amount of any such specialty items performed may be deducted from the total original contract price before computing the amount of work required to be performed by the contractor's own organization (23 CFR 635.116). a. The term “perform work with its own organization” refers to workers employed or leased by the prime contractor, and equipment owned or rented by the prime contractor, with or without operators. Such term does not include employees or equipment of a subcontractor or lower tier subcontractor, agents of the prime contractor, or any other assignees. The term may include payments for the costs of hiring leased employees from an employee leasing firm meeting all relevant Federal and State regulatory requirements. Leased employees may only be included in this term if the prime contractor meets all of the following conditions: (1) the prime contractor maintains control over the supervision of the day-to-day activities of the leased employees; (2) the prime contractor remains responsible for the quality of the work of the leased employees; (3) the prime contractor retains all power to accept or exclude individual employees from work on the project; and (4) the prime contractor remains ultimately responsible for the payment of predetermined minimum wages, the submission of payrolls, statements of compliance and all other Federal regulatory requirements. b. "Specialty Items" shall be construed to be limited to work that requires highly specialized knowledge, abilities, or equipment not ordinarily available in the type of contracting organizations qualified and expected to bid or propose on the contract as a whole and in general are to be limited to minor components of the overall contract. 2. The contract amount upon which the requirements set forth in paragraph (1) of Section VI is computed includes the cost of material and manufactured products which are to be purchased or produced by the contractor under the contract provisions. 3. The contractor shall furnish (a) a competent superintendent or supervisor who is employed by the firm, has full authority to direct performance of the work in accordance with the contract requirements, and is in charge of all construction operations (regardless of who performs the work) and (b) such other of its own organizational resources (supervision, management, and engineering services) as the contracting officer determines is necessary to assure the performance of the contract. 4. No portion of the contract shall be sublet, assigned or otherwise disposed of except with the written consent of the contracting officer, or authorized representative, and such consent when given shall not be construed to relieve the contractor of any responsibility for the fulfillment of the contract. Written consent will be given only after the contracting agency has assured that each subcontract is evidenced in writing and that it contains all pertinent provisions and requirements of the prime contract. 5. The 30% self-performance requirement of paragraph (1) is not applicable to design-build contracts; however, contracting agencies may establish their own self-performance requirements. VII. SAFETY: ACCIDENT PREVENTION This provision is applicable to all Federal-aid construction contracts and to all related subcontracts. 1. In the performance of this contract the contractor shall comply with all applicable Federal, State, and local laws governing safety, health, and sanitation (23 CFR 635). The contractor shall provide all safeguards, safety devices and protective equipment and take any other needed actions as it determines, or as the contracting officer may determine, to be reasonably necessary to protect the life and health of employees on the job and the safety of the public and to protect property in connection with the performance of the work covered by the contract. 2. It is a condition of this contract, and shall be made a condition of each subcontract, which the contractor enters into pursuant to this contract, that the contractor and any subcontractor shall not permit any employee, in performance of the contract, to work in surroundings or under conditions which are unsanitary, hazardous or dangerous to his/her health or safety, as determined under construction safety and health standards (29 CFR 1926) promulgated by the Secretary of Labor, in accordance with Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3704). 3. Pursuant to 29 CFR 1926.3, it is a condition of this contract that the Secretary of Labor or authorized representative thereof, shall have right of entry to any site of contract performance to inspect or investigate the matter of compliance with the construction safety and health standards and to carry out the duties of the Secretary under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C.3704). VIII. FALSE STATEMENTS CONCERNING HIGHWAY PROJECTS 632 This provision is applicable to all Federal-aid construction contracts and to all related subcontracts. In order to assure high quality and durable construction in conformity with approved plans and specifications and a high degree of reliability on statements and representations made by engineers, contractors, suppliers, and workers on Federal-aid highway projects, it is essential that all persons concerned with the project perform their functions as carefully, thoroughly, and honestly as possible. Willful falsification, distortion, or misrepresentation with respect to any facts related to the project is a violation of Federal law. To prevent any misunderstanding regarding the seriousness of these and similar acts, Form FHWA- 1022 shall be posted on each Federal-aid highway project (23 CFR 635) in one or more places where it is readily available to all persons concerned with the project: 18 U.S.C. 1020 reads as follows: "Whoever, being an officer, agent, or employee of the United States, or of any State or Territory, or whoever, whether a person, association, firm, or corporation, knowingly makes any false statement, false representation, or false report as to the character, quality, quantity, or cost of the material used or to be used, or the quantity or quality of the work performed or to be performed, or the cost thereof in connection with the submission of plans, maps, specifications, contracts, or costs of construction on any highway or related project submitted for approval to the Secretary of Transportation; or Whoever knowingly makes any false statement, false representation, false report or false claim with respect to the character, quality, quantity, or cost of any work performed or to be performed, or materials furnished or to be furnished, in connection with the construction of any highway or related project approved by the Secretary of Transportation; or Whoever knowingly makes any false statement or false representation as to material fact in any statement, certificate, or report submitted pursuant to provisions of the Federal-aid Roads Act approved July 1, 1916, (39 Stat. 355), as amended and supplemented; Shall be fined under this title or imprisoned not more than 5 years or both." IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT This provision is applicable to all Federal-aid construction contracts and to all related subcontracts. By submission of this bid/proposal or the execution of this contract, or subcontract, as appropriate, the bidder, proposer, Federal-aid construction contractor, or subcontractor, as appropriate, will be deemed to have stipulated as follows: 1. That any person who is or will be utilized in the performance of this contract is not prohibited from receiving an award due to a violation of Section 508 of the Clean Water Act or Section 306 of the Clean Air Act. 2. That the contractor agrees to include or cause to be included the requirements of paragraph (1) of this Section X in every subcontract, and further agrees to take such action as the contracting agency may direct as a means of enforcing such requirements. X. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION This provision is applicable to all Federal-aid construction contracts, design-build contracts, subcontracts, lower-tier subcontracts, purchase orders, lease agreements, consultant contracts or any other covered transaction requiring FHWA approval or that is estimated to cost $25,000 or more – as defined in 2 CFR Parts 180 and 1200. 1. Instructions for Certification – First Tier Participants: a. By signing and submitting this proposal, the prospective first tier participant is providing the certification set out below. b. The inability of a person to provide the certification set out below will not necessarily result in denial of participation in this covered transaction. The prospective first tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective first tier participant to furnish a certification or an explanation shall disqualify such a person from participation in this transaction. c. The certification in this clause is a material representation of fact upon which reliance was placed when the contracting agency determined to enter into this transaction. If it is later determined that the prospective participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the contracting agency may terminate this transaction for cause of default. d. The prospective first tier participant shall provide immediate written notice to the contracting agency to whom this proposal is submitted if any time the prospective first tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. e. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180 and 1200. “First Tier Covered Transactions” refers to any covered transaction between a grantee or subgrantee of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a grantee or subgrantee of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers). f. The prospective first tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. g. The prospective first tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transactions," provided by the department or contracting agency, entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. h. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered 633 transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the Excluded Parties List System website (https://www.epls.gov/), which is compiled by the General Services Administration. i. Nothing contained in the foregoing shall be construed to require the establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of the prospective participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. j. Except for transactions authorized under paragraph (f) of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default. * * * * * 2. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – First Tier Participants: a. The prospective first tier participant certifies to the best of its knowledge and belief, that it and its principals: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; (2) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (a)(2) of this certification; and (4) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default. b. Where the prospective participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 2. Instructions for Certification - Lower Tier Participants: (Applicable to all subcontracts, purchase orders and other lower tier transactions requiring prior FHWA approval or estimated to cost $25,000 or more - 2 CFR Parts 180 and 1200) a. By signing and submitting this proposal, the prospective lower tier is providing the certification set out below. b. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department, or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. c. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous by reason of changed circumstances. d. The terms "covered transaction," "debarred," "suspended," "ineligible," "participant," "person," "principal," and "voluntarily excluded," as used in this clause, are defined in 2 CFR Parts 180 and 1200. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. “First Tier Covered Transactions” refers to any covered transaction between a grantee or subgrantee of Federal funds and a participant (such as the prime or general contract). “Lower Tier Covered Transactions” refers to any covered transaction under a First Tier Covered Transaction (such as subcontracts). “First Tier Participant” refers to the participant who has entered into a covered transaction with a grantee or subgrantee of Federal funds (such as the prime or general contractor). “Lower Tier Participant” refers any participant who has entered into a covered transaction with a First Tier Participant or other Lower Tier Participants (such as subcontractors and suppliers). e. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. f. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions exceeding the $25,000 threshold. g. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any lower tier prospective participants, each participant may, but is not required to, check the Excluded Parties List System website (https://www.epls.gov/), which is compiled by the General Services Administration. h. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. i. Except for transactions authorized under paragraph e of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or 634 agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. * * * * * Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Participants: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. * * * * * XI. CERTIFICATION REGARDING USE OF CONTRACT FUNDS FOR LOBBYING This provision is applicable to all Federal-aid construction contracts and to all related subcontracts which exceed $100,000 (49 CFR 20). 1. The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 2. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 3. The prospective participant also agrees by submitting its bid or proposal that the participant shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such recipients shall certify and disclose accordingly. 635 ATTACHMENT C FEDERAL MINIMUM WAGE RATES 636