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HomeMy WebLinkAbout11.07.2022 @630 Reg Youth Commission Agenda PacketMonday, November 7, 2022 6:30 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA Teleconference Youth Commission Regular Meeting Agenda 1 November 7, 2022Youth Commission Regular Meeting Agenda Welcome to the Regular Meeting of the Youth Commission. Regular meetings are held on the first Monday of each month at 6:30 p.m. If this is your first time, the following is a general outline of our procedures. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Manager's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The public may view or comment during this meeting from a computer, laptop, tablet, or smartphone: Join Zoom Meeting https://ssf-net.zoom.us/j/83614340217 Meeting ID: 836 1434 0217 Dial by your location +1 669 900 6833 US (San Jose) Public Comment: Please note that dialing in will only allow you to listen in on the meeting. To make a public comment during the Zoom session, join the meeting from your computer or mobile device, enter your name, and request to comment through the “Chat” function and a staff person will add you to the queue for comments and unmute your microphone during the comment period. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. Remote Public Comment: Members of the public wishing to participate are encouraged to submit public comments in writing in advance of the meeting. The email and phone line below will be monitored during the meeting and public comments received will be read into the record. A maximum of 3 minutes per individual comment will be read into the record. Comments that are not in compliance the Commission’s rules of decorum may be summarized for the record rather than read verbatim. Email: [email protected] Page 2 City of South San Francisco Printed on 11/1/2022 2 November 7, 2022Youth Commission Regular Meeting Agenda Electronic Comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments so that they comply with the 3 minute time limitation for public comment. If you have special questions, please contact the City Manager's Office. Staff will be pleased to answer your questions when the Commission is not in session. (leg 1) Ethan Mizzi Melissa Hua Chairperson Vice Chairperson Ingrid Jimenez Secretary Aaron Adriano Claudia Miller Daniella Acevas Nataly Quinteros Sophia Cyris Jiancarlo Ray Jasmine Ho Julia Tsuei Danielle Leong Sara Vides Nikaella Mariano Megan Yoshida Tamiko Huey Maryjo Nuñez Management Analyst II Management Fellow Page 3 City of South San Francisco Printed on 11/1/2022 3 November 7, 2022Youth Commission Regular Meeting Agenda I. Call to Order II. Roll Call III. Agenda Review Approval of Minutes - October 3, 2022IV. V. Public Comment Brown Act Presentation from the City Attorney's Office - Alexandra Wolf, Assistant City Attorney and Kimia Mahallati, Assistant City Attorney VI. Presentation from HealthRight 360 - Marcelle Valdez, Asian American Recovery Services of HealthRight 360 VII. Presentation on the Office of the City Clerk - Rosa Acosta, City Clerk and Jazmine Miranda, Assistant City Clerk VIII. IX. Discussion and Vote on December Meeting X. Discussion of Youth Commission Representation at other South San Francisco Commission and Board meetings XI. Discussion and selection of a Youth Commission representative to serve on the Technical Advisory Committee for the Lindenville Specific Plan XII. Items from Staff XIII. Items from Commission XIV. Adjournment Page 4 City of South San Francisco Printed on 11/1/2022 4 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-935 Agenda Date:11/7/2022 Version:1 Item #:IV. Approval of Minutes - October 3, 2022 City of South San Francisco Printed on 11/1/2022Page 1 of 1 powered by Legistar™5 City of South San Francisco Youth Commission Meeting Minutes: Monday, October 3, 2022 Zoom Teleconference 6:30 pm Committee Members: Present: Ethan Mizzi, Melissa Hua, Ingrid Jimenez, Daniela Acevas, Aaron Adriano, Sophia Cyris, Danielle Leong, Jasmin Ho, Claudia Miller, Sara Vides, Megan Yoshida Absent: Nika Mariano, Nataly Quinteros, Jiancarlo Ray, Julia Tsuei Staff Members: Present: Tamiko Huey, Management Analyst II Maryjo Nuñez, Management Fellow Call to Order: Meeting called to order. Agenda Review: No changed to the agenda. Approval of Minutes: Minutes from September 12, 2022 approved. Public Comments: Trustee Murray stated her opinion on Measure T and expressed why she believes that the Commissioners should vote “Yes” on this measure. Introduction of the New Commissioners The new Commissioners introduced themselves and met the group. Public Art Master Plan—Erin O’Brien, SSF Parks and Recreation and Art Builds Community Introduction to Youth Commission and City Government—Sharon Ranals, Assistant City Manager Recap on Youth Commission Report to Council—Ethan Mizzi and Aaron Adriano Future Meeting Topics Commission expressed interest in reviving subcommittees: Transformative Justice and Equity, Housing Land Use and Public Transit, Environment and Sustainability, and Civic Engagement. 6 Public Comments: No public comments were made. Items from Staff: Staff Liaison Huey shared that the Parks and Recreation’s Halloween Extravaganza will be on October 22nd. The CA Young Artists Exhibition will be on November 5th. Staff Liaison Huey shared that the League of Women Voters will be hosting a Virtual Candidate Forum on October 19th and invited Commissioners to attend if they are interested. There will be a 1:1 Check-in with Staff so that Commissioners can share their anonymous thoughts about the Commission and what direction they would like to take it in. Assistant City Manager Ranals suggested that Commissioners come to the Wreath-Making Workshop in December as a bonding activity. Items from Commission: Chair Mizzi shared that Vice Mayor Nicolas has suggested that Youth Commissioners sit in and attend other commissions in the City. Commissioner Adriano suggested that Youth Commissioners get inducted in City Hall Bell Tower. Adjournment: Chair Ethan Mizzi adjourned the meeting at 8:07 pm. 7 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-936 Agenda Date:11/7/2022 Version:1 Item #:VI. t..Title Brown Act Presentation from the City Attorney's Office - Alexandra Wolf, Assistant City Attorney and Kimia Mahallati, Assistant City Attorney City of South San Francisco Printed on 11/1/2022Page 1 of 1 powered by Legistar™8 Brown Act Training Youth Commission Ali Wolf, Assistant City Attorney Kimia Mahallati, Assistant City Attorney November 7, 2022 9 •Overview of Key Elements •Meetings •Agendas •Public Participation What We Will Cover City of South San Francisco10 •“All meetings of the legislative body of a local agency shall be open and public.” •“All persons shall be permitted to attend any meeting of the legislative body of a local agency.” Default: All Commission meetings must be open and public, unless an exception is permitted. Brown Act Key Elements City of South San Francisco11 The Brown Act applies to: •Committees, Commissions, Advisory Bodies –Created by action of the City Council –Continuing subject matter jurisdiction –Fixed meeting schedule Brown Act Key Elements City of South San Francisco12 Meetings A congregation of a majority of Commissioners at the same time and place to discuss or act on public business City of South San Francisco13 Exceptions •Individual contacts •Conferences* •Open community meetings* •Another body of the agency* •Social or ceremonial events* •Standing committee meetings *Provided that a majority of the members do not discuss among themselves, other than as part of the scheduled program, City business. Meetings City of South San Francisco14 Serial Meetings: •Outside of an open and noticed public meeting, a majority of a Commission may not discuss, deliberate, or take action by direct communication, intermediaries, or technology Meetings City of South San Francisco15 Hub and spoke ➢A staff member or Commissioner (hub) communicates with other members of the Commission (spokes) one-by-one for input on a proposed action ➢During this process, members’ positions are revealed to other members. Daisy chain ➢Chain conversation results in a quorum discussing and taking action Serial Meetings City of South San Francisco16 •Reply-all when responding to emails or texts copying other Commissioners •Social Media, Blogs, NextDoor (AB 992) –Commissioners may not discuss, or respond directly to any communications posted online by other commissioners,regarding a matter within its jurisdiction. –i.e. posting or using emojis Serial Meetings Email, Texts and Social Media City of South San Francisco17 Agendas City of South San Francisco18 •Posting requirements: –Regular meetings must be posted 72 hours before meeting –Special meetings must be posted 24 hours before meeting Agendas Discuss & act only on items on a posted agenda •Exceptions: –Emergency –Urgency →need for immediate action came to agency’s attention after posting the agenda City of South San Francisco19 •Those that are within the Commissions’ jurisdiction •The scope of the Commissions’ review is limited to what has been assigned to it by the City Council. Items on the Agenda What items can be agendized? City of South San Francisco20 •Advise and make recommendations to City staff regarding: –Concerns and needs of City’s children and youth –Ways to support or improve existing social, economic, educational, and recreational programs for children and youth •Examples of Duties –Seek out and/or receive questions, concerns, and suggestions relating to need for job opportunities for youth aged 14-17 –Recommend method of linking students seeking work with local businesses who have need for employees –Suggest idea for job fair at high school Jurisdiction Youth Commission (SSFMC 2.83.090) City of South San Francisco21 Hypothetical •During “Oral Communications” for items not listed on the agenda, a speaker requested that the Commission review a new youth job opportunity program which an organization has proposed to operate with the City, as well as the related contract. •The Commission voted to review the proposal and contract and voted to approve the agreement. Is this a Brown Act violation? City of South San Francisco22 •Yes; the Commission has taken action on an item that was not noticed on the agenda. If the item is not agendized, it cannot be discussed or acted upon. •In addition, it is likely that the scope of the request is outside of the Commission(s)’ scope of duties, as the commission is not authorized to approve contracts for the City. Questions related to the contract probably do not qualify to be placed on the agenda(s). Any discussions must be limited to such scope of duties. Answer to Question #8 City of South San Francisco23 Public Participation City of South San Francisco24 •At all regular meetings –Before or during consideration of item –Any issue within subject matter jurisdiction •At special meetings –Agenda topics only •Reasonable time limits and other management measures are okay –Speaker cards must be voluntary/optional –May not limit “negative” comments Public Participation City of South San Francisco25 Violations of the Brown Act can result in: •Nullification of a decision made in violation of the Brown Act’s requirements; •Willful violation can incur criminal penalties; •A possible award of attorneys’ fees to the party successfully bringing a Brown Act lawsuit; •Loss of public confidence. Consequences-Summary City of South San Francisco26 Questions? Q&A City of South San Francisco27 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-938 Agenda Date:11/7/2022 Version:1 Item #:VII. Presentation from HealthRight 360 - Marcelle Valdez, Asian American Recovery Services of HealthRight 360 City of South San Francisco Printed on 11/1/2022Page 1 of 1 powered by Legistar™28 SISTER TO SISTERSAN MATEO COUNTYLEADERSHIP CONFERENCE 29 3 ABOUT US Asian American Recovery Services (AARS), a program of HealthRIGHT 360, is decreasing the incidence and impact of substance use in the Asian and Pacific Islander communities Locations: San Francisco, Santa Clara County, and San Mateo 30 2 OVERVIEW For over 27 years, Asian American Recovery Services (AARS) has provided a unique experience for middle and high school girls to celebrate Asian American, Native Hawaiian, Pacific Islander (AANHPI) culture in Santa Clara County We will be bringing this experience to and hosting our first annual Sister to Sister Leadership Conference in North San Mateo County The conference has a long history of building confidence and sparking inspiration to its participants motivational speakers, education, interactive activities, and entertainment, which we will be bringing to our community. "My favorite part of Sister to Sister was hearing from girls my age who are making a difference in their community. They are brave to speak out on what they believe is right. I hope one day I can have that same kind of courage." 31 Check-in - 11:15-11:30am Lunch Intro + Keynote Session 1a Session 1b Session 1c Session 2a Session 2b Session 2c Snack + Socializing Time Unity Activity  Closing 2 LOGISTICS March XX, 2023 Women's History Month Theme: Who Am I? Half Day event during school Lunch to end of day Location: SSF Municipal Building on Arroyo Demographic: SSF, San Bruno 32 OUR ASKS :) Outreach Help us disseminate event info - share with your peers! Facilitate Present for one of our workshops Future collaborations Work with NCPP in future projects and events 1. a. 2. a. 3. a. 5 33 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-939 Agenda Date:11/7/2022 Version:1 Item #:VIII. Presentation on the Office of the City Clerk - Rosa Acosta, City Clerk and Jazmine Miranda, Assistant City Clerk City of South San Francisco Printed on 11/1/2022Page 1 of 1 powered by Legistar™34 OFFICE OF THE CITY CLERK ROSA GOVEA ACOSTA, MMC, CPMC 35 PUBLIC SERVICE –BALANCE TRIANGLE THE CITY COUNCIL, CITY CLERK, AND CITY MANAGER MUST UNDERSTAND AND RESPECT EACH OTHER’S ROLES AND SHARE AN OBLIGATION IN MAINTAINING THIS BALANCE. 36 Municipal Clerk: One of the Earliest Government Professions The municipal clerk, along with the tax collector, is the earliest of public servants. The Office of Municipal Clerk can be traced back to the year 1272 A.D. in the history of the Corporation of Old London. In the 1500s in England, there was not only the “Towne Clarke" but also the "Clerc Comptroller of the King's Honorable Household." In 1603, there was a "Clarke General of the Armie." King Henry the Eighth had a "Clarke of the Spicery" and King Charles had his "Clerk of the Robes.“ Over the years,Municipal Clerks have become the hub of government,the direct link between the inhabitants of their towns and their government.The Municipal Clerk is the historian of the community,for the entire recorded history of the town and its people are in the Clerk’s care.The eminent political scientist,Professor William Bennett Munro,writing in one of the first textbooks on municipal administration,stated: “No other office in municipal service has so many contacts. It serves the Mayor, the City Council, the City Manager (when there is one), and all administrative departments, without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The publicdoes not realize how many loose ends of city administration this office pulls together.” Those words are even more appropriate today.In California,there are two ways to become a Municipal Clerk.One is to be elected by the voters of the community and the other is to be appointed by either the City Council or City Manager/Special District Manager.This may be the case for either charter or general law cities.Government Code Section 36501 sets forth the governing officers of the municipality,one of which is a City Clerk.In order for the office to beappointed,the question must be,at sometime,put to a vote of the people (G.C.Section 36508). Source: https://www.californiacityclerks.org/page/history 37 The City Clerk is the local official for elections,local legislation, the Public Records Act,the Political Reform Act,and the Brown Act (open meeting laws).Before and after the City Council takes action,the City Clerk ensures that actions are in compliance with all federal,state and local statutes and regulations and that all actions are properly executed,recorded,and archived. The statutes of the State of California prescribe the basic functions and duties of the City Clerk,and the Government Code and Election Code provide precise and specific responsibilities and procedures to follow. The Office of the City Clerk is a service department within the municipal government upon which the City Council,all City departments,and the general public rely for information regarding the operations and legislative history of the City.The City Clerk serves as the liaison between the public and City Council and provides related municipal services. Source: https://www.californiacityclerks.org/page/history 38 THE ROLE OF THE CITY CLERK ▪The City Clerk serves as a steward of the democratic process and is a liaison between the City Council andmembersofthepublic.She is a partner in democracy,providing information and ensuring transparency.The CityClerkservesasDirectoroftheOfficeoftheCityClerkandoverseesalladministrativefunctionsofthedepartment ▪The City Clerk is an elected representative of the people and serves a four-year term,current term will endNovember2022.The City Clerk has legal responsibilities described in California Government Code Sections40800,et seq.,the Elections Code,and City ordinance. City Clerk Govea Acosta is a dedicated public servant with over 20 years of experience in local government.She was elected into office in 2018,becoming the first Latina to serve as City Clerk and the second Hispanic representative for the City of South San Francisco.She advocates equity and transparency in local government and works to ensure that the local democratic process is accessible to everyone.Before being elected to South San Francisco,she was the appointed City Clerk for the City of Pinole.She also served as a trustee for the South San Francisco Unified School District from 2014-2018. She is a lifelong resident of South San Francisco and attended the South San Francisco Unified School District as a student,graduating from South San Francisco High School in 1994.She earned an Associate of Arts in Interdisciplinary Studies from Skyline College and a Bachelor of Science in Human Services from Notre Dame de Namur University.She obtained her Certified Municipal Clerk (CMC)designation in December 2018,her Master Municipal Clerk (MMC) designation in December 2021 from the International Institute of Municipal Clerks, and the California Professional Municipal Clerk designation from the University of California,Riverside.She is a licensed Notary Public for the State of California. She is currently enrolled at California State University,Dominguez Hills working towards her Master's in Public Administration. 39 CITY CLERK TEAM ▪Assistant City Clerk –Jazmine Miranda ▪Deputy City Clerk –Vacant ▪Records Clerk Technician ▪Francisco Alvarez ▪Vacant ▪Administrative Assistant II –Maricela Lomeli 40 THE ROLE OF THE CITY CLERK ▪Public Noticing –Ensure compliance with the Brown Act Meetings must adhere to the “Brown Act” Government Code 54950 et seq. The Brown Act was enacted to ensure all deliberations and actions are taken openly. ▪Agenda Preparation:Produce electronic packet for public view ▪Agenda posting: Regular Meeting: At least 72 hours in advance Special and Emergency Meetings: At least 24 hours in advance ▪Publish & Post legal notices. ▪Assure actions are recorded and easily accessible to members of the public. ▪Records Administration ▪Administer citywide records management program. ▪Receive and process subpoenas and summons. ▪Certify and attest documents. ▪Coordinate agreement execution and maintain insurance certificates. 41 THE ROLE OF THE CITY CLERK ▪Local Elections Official South San Francisco elections are consolidated with the San Mateo County Registration and Elections Division –the County prints the ballots, prepares and prints the voter guide and administers the registration rolls. ▪Municipal Elections: Candidates seeking office, Ballot Measures, Initiative (Elections Code 9214), Referenda (Elections Code 9236) 11360) ▪Political Reform Filing Officer for the Fair Political Practices Commission Public officials must publicly disclose economic interests which may prohibit the official from certain legislative decisions that will result in a material financial effect on the official’s economic interests. ▪Statement of Economic Interest filings and reporting: Form 700 ▪Campaign filings: Campaign Committees –Form 460 and 470 ▪Ethics Training: AB 1234 ▪Regulate and update the City’s Conflict of Interest Code 42 Per Government Code sec. 40800 et. seq. ▪Record of proceedings (minutes); books; index ▪Conform ordinances and resolutions ▪Maintain the Municipal Code ▪Custodian of the City Seal ▪Appoint Deputies ▪Administer oaths; affidavits; depositions; certifications, acknowledgements 43 OTHER IMPORTANT DUTIES ▪Ceremonial Functions/ Commendations, Awards, proclamations. ▪Provide Notary Public Services by appointment to the community. ▪Serve as U.S. Passport Acceptance Agency. ▪Manage the recruitment of the City’s 14 Boards and Commissions ▪Clerk to the Council 44 DIGITAL ACCESS TO FPPC FORMS Public officials must publicly disclose economic interests which may prohibit the official from certain legislative decisions that will result in a material financial effect on the official’s economic interests. https://www.ssf.net/departments/city-clerk/elections/fppc-information 45 Ensure compliance to PRA request by collaborating with departments. https://www.ssf.net/departments/city-clerk/public-records-request 46