HomeMy WebLinkAbout2006-11-15 e-packet
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SPECIAL MEETING
CITY COUNCIL
OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
CITY HALL CONFERENCE ROOM
400 GRAND AVENUE
WEDNESDAY, NOVEMBER 15,2006
6:30 P.M.
NOTICE IS HEREBY GIVEN, pursuant to Section 54956 of the Government Code of the
State of California, the City Council of the City of South San Francisco will hold a Special Meeting
on Wednesday, the 15th day of November 2006, at 6:30 p.m., in the City Hall Conference Room, 400
Grand A venue, South San Francisco, California.
Purpose of the meeting:
1. Call to Order
2. Roll Call
3. Public Comments - comments are limited to items on the Special Meeting
Agenda
4. Interview, discussion and appointments to Boards and Commissions
a. Historic Preservation Commission
b. Parking Place Commission
c. Parks & Recreation Commission
d. Personnel Board
e. Planning Commission
f. Housing Authority
5. Direction to the Mayor, or designee, as the voting member on the City
Selection Committee, regarding proposed amended Bylaws for the San
Mateo County Council of Cities
6.
Adjournment
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City Clerk ~
AGENDA ITEM #4
City of South San Francisco
Inter-Office Memorandum
DATE: November 15,2006
TO: Honorable Mayor and City Council Members
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FROM: City Clerk OT eM 0
SUBJECT: CITY COUNCIL SPECIAL MEETING - INTERVIEW APPLICANTS
SEEKING APPOINTMENTS TO VARIOUS BOARDS/COMMISSIONS*
The following information outlines information for this evening's interviews:
There is one vacancy on each of the following Commissions:
· Planning Commission (W. M. Romero did not reapply) - four year term 1/1/07-12/31/10
· Parks & Recreation Commission (D. Taumoepeau resigned 7/18/06) - term expires 12/31/08
· Housing Authority Non-Tenant (M. A. Patrick resigned 11/1/06) - term expires 3/31/07
Time Name Board/Commission
1. 6:30 Nelson, Pruden cia Reappointment:. Parks & Rec Commission
(served 1 full term)
2. 6:37 Bush, Judy Reappointment: Parks & Rec Commission
(served 3 full terms)
3. 6:44 Garrone, Sean Parks & Rec Commission
4. 6:51 Le, Tuan Reappointment to Parks & Rec; & Planning
(served 1 full term)
5. 6:58 Bertolozzi, Rudy Reappointment: Personnel Board
(served 1 full term)
6. 7:05 Taormina, Gloria Reappointment: Personnel Board
(served 1 partial and 2 full terms)
7. 7:12 Giusti, Mary Reappointment: Planning Commission
(served 1 full term)
8. 7:19 Sheu, Jiun-Chyuan (l.C.) Planning Commission
9. 7:26 Zemke, William Reappointment: Planning Commission
(served 1 full term)
10. 7:33 Smith, Gary E. Housing Authority, Personnel Board, Planning
11. 7:40 Moore, Wallace M. Housing Authority, Historic Preservation
Commission, Personnel Board, & Planning
12. 7:47 Gupta, Pradeep Planning Commission
13. 7:54 Faria, Norm Reappointment: Parking Place Commission**
(served 2 full terms)
* with the exception of the vacancies on the Parks & Recreation Commission and Housing
Authority, all tenns are expiring December 31, 2006.
* * Parking Place Commission is a 3 year tenn.
14. 8:01 Luster, Frances Reappointment: Parking Place Commission**
(served 2 full terms)
15. 8:08 Acosta, Jeanette Reappointment to Historic Preservation; and has
also checked Parking Place Commission
(served 1 full term)
16. 8:15 D' Angelo, Joe Reappointment: Historic Preservation
(served 1 full term)
17. 8:22 Junio, Amel Historic Preservation, Parking Place, Personnel,
Planning and Parks & Rec & Housing
Authority
18. 8:29 Oborne, Stacey Historic Preservation Commission
Planning Commission
The following three applicants were interviewed on April 19, 2006; all applications are current as
they were submitted less than one year ago.
19. Gore, Natalie Housing Authority
20. Kon, Cyrus H. Housing Authority
21. Breite, William E. Housing Authority
Discussion and appointments:
If there is a consensus from Council to move forward with the appointments this evening, ballots
are provided.
A motion to confirm the appointments is required.
· Historic Preservation Commission, Parks & Recreation Commission (with the exception of
the vacancy), Planning Commission, and Personnel Board terms are effective 1/1/07 and
expire 12/31/1 O.
· Parks & Recreation Commission vacancy appointment is effective immediately and expires
12/31/08.
· Parking Place Commission terms are effective 1/1/07 and expire 12/31/09.
· Housing Authority vacancy appointment is effective immediately and expires 3/31/07.
Ene: 1) Applications
2) Questions
3) Ballots
AGENDA ITEM #5
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" ~llFO"~ 0 Staff Report
DATE:
November 15, 2006
TO:
Honorable Mayor and City Council
FROM:
Barry M. Nagel, City Manager
SUBJECT:
Proposed Amendments to San Mateo County Council of Cities Bylaws
RECOMMENDATION:
It is recommended that the City Council give direction to the Mayor or his designee, as the
voting member on the City Selection Committee, regarding the proposed amended Bylaws for
the San Mateo County Council of Cities.
BACKGROUND/DISCUSSION
Beginning at the January 2006 meeting of the San Mateo County Council City Selection Committee and
Council of Cities meeting, Mayors and Councilmembers expressed interest in making certain
amendments to the Bylaws of the San Mateo County Council of Cities. At the behest of the members
present, a subcommittee of the Council of Cities was appointed consisting of Chair Nadia Holober
(Millbrae), Vice Chair Deborah Gordon (Woodside) and Mayor Tom Kasten (Hillsborough). The
Subcommittee discussed changes to the Bylaws over a period of several months, taking into account the
requests of San Mateo County Councilmembers and mandates of the California Government Code.
Proposed changes were drafted and reviewed by the Office of the County Counsel. Amended Bylaws
were presented at the September 15, 2006 meeting ofthe Council of Cities meeting for review. The
review period ended on September 29, 2006, and in response the subcommittee made' additional
revisions. At the October 27,2006 meeting, the fmal Draft Bylaws were distributed to attendees to take
back to their respective cities to give direction to the Mayors, the voting members ofthe City Selection
Committee, regarding the approval of the new Bylaws. It should be noted that, upon the suggestion of
County Counsel's office, the drafting of rules and procedures specific to the City Selection Committee
has been initiated. The City Selection Committee will meet on November 17, 2006 to vote to approve
or disapprove the amended Bylaws for the San Mateo County Council of Cities as they are currently
drafted.
Staff Report November 15,2006
Subject: Proposed Amendments to San Mateo County Council of Cities Bylaws
Page 2
FISCAL IMP ACT
There is no direct fiscal impact as a result of the amendment.
CONCLUSION
It is recommended that the City Council provide direction to the Mayor as outlined in the City Council
Protocols regarding the proposed amended Bylaws.
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Attachment:
Draft of Proposed Bylaws of the San Mateo County Council of Cities
BYLAWS OF THE
SAN MATEO COUNTY
COUNCIL OF CITIES
These bylaws were originally adopted by the Council of Cities, formerly named Council of
Mayors of the Cities of San Mateo County, on the second day of December, 1966 and amended
several times thereafter. The last prior revision was adopted in December 1999.
For the purpose of providing for the orderly conduct of the affairs of the existing San
Mateo County Council of Cities, there are hereby adopted the following Proced...lral procedural
Bylaws.
ARTICLE I - Name
The name of the organization shall be the "San Mateo County Council ofCities,'';- and
may be referred to as the "Council of Cities,", successor to the Council of Mayors of the Cities of
San Mateo County.
ARTICLE II - Purposes
Section 1. The Council of Cities shall have as its principal purpose the promotion of a
spirit of cooperation among the cities of the San Mateo County and enhancement of the public
health, safety and welfare.
Section 2. In addition, the Council of Cities shall have the following purposes:
(a) To provide a forum for the elected officials for the discussion and dissemination
of information of county wide or area wide interest and to make recommendations
thereon for the guidance of the officials of the Federal Government, the State
Government, the County Government, cities and other agencies;.;
(b) To make recommendations for the-guidance ef.!iLthe various cities in San Mateo
County for the purpose of establishing a unifonnity of operationand promoting
coordination of effOlis where such unifonnity is deemed desirable to the
inhabitants of the County;
(c) To make recommendations for appointments, or to make appointments where
appropriate, or required by law, to various commission, boards, groups, agencies
or entities deemed in the public welfare by the Council of Cities.
Section 3. The Council of Cities is an informal organization and shall not have the
authority to enter into contracts or to create obligations binding on either itself or its membership
other than those obligations expressly provided by Federal, State or Local laws and then only
when formally approved in accordance with law.
Section 4. The Council of Cities shall not participate in or endorse any political activity
involving any individual candidate for public office or otherwise prohibited by law. The
selection of officers within Article IV herein shall not be considered a political activity subject to
this section.
ARTICLE III - Membership
Section 1. Each city in San Mateo County which subscribes to the purposes of the
organization shall be eligible for membership.
(a) Participating member. Participating members are all of the Mayors and Council
members of the Cities of San Mateo County.
(b) V oting members. The Mayor of each member city in San Mateo County, cunent
in assessment, shall be the voting member and shall be entitled to one vote. In the
absence of the Mayor, the chairperson of the organization must receive written
notification authorizing a council member as the designated alternate to vote on
behalf of the city. The designated alternate may be different from the alternate
designated for the City Selection Committee proceedings.. *
*The designated alternate may be different from the alternate designated for the City
Selection Committee proceedings.
Section 2. Any City may terminate its participation at any time by giving written notice
to the secretarv/treasurer reflecting formal action by the city council.
ARTICLE IV - Officers
Section 1. The offices of the organization shall consist of a chairperson, vice-
chairperson, and secretary{,treasurer and parliamentarian.
Section 2. The chairperson~ aHd-vice-chairperson and secretary/treasurer shall be mayors
or councilmembers at the time of taking office and shall be elected by the membership at the
December meeting to serve for a term of twelve (12) months commencing on January 1st.
Section 3. The secretary and the treasurer shall be members appointed by the
chairperson, and shall serve during the term of the Chairperson. Any councilmember or mayor
interested in serving as an officer may express his or her interest and qualifications in writing to
the Secretary of the City Selection Committee, who will immediately circulate the letter of
interest to member cities. The candidate should take into consideration the timing of the various
city council meetings.
Section 1. The parliamentarian shall be a city council member, and shall be appointed
annually by the chairperson. In the absence of the parliamcntarian, the chairperson shall appoint
an acting parliamentarian.
Section -3-1. Nominations for officers of the organization shall be made from the floor at
the December meeting. All nominations and seconds shall be made by voting members only.
Section 6~. An election for each office, beginning with that of chairperson, shall be
immediately after all nominations for that office have been closed. Voting for contested offices
shall be by ballot as prescribed by /\.rticle VII, Section 8, collected and counted by the secretaryL-
treasurer in the presence of two non-candidates selected by the chairperson.
Section 1fl. The chairperson shall preside at all meetings, may call special meetings and
must call special meetings when requested by eleven (I1)a maiority of the member cities. +he
chairperson shall appoint a secretary and a treasurer and shall have such other duties as are usual
incident to such office and as elsewhere herein provided.
Section &1. The vice-chairperson shall perform the duties of the chairperson in the
absence of the chairperson~
and shall chair thc program committee as set forth in Section V. Section I (b ).
Section 9~. All officers shall serve without compensation.
Section +0.2. The chairperson~ ef-vice-chairperson or secretary/treasurer may be removed
from office at any time by the affirmative vote of eleven (Il)a maiority of the member cities.
ARTICLE V -Committees
Section 1. Standing Committees.
(a) Legislatin Committee. A legislative committee shall be established to define
and communicate the interests of the membcr cities to county, statc and fcderal
reprcsentatives and shall operate as follO\v:
(i) The committee shall bring to the attention of member cities any legislation
that "viII impact cities;
(ii) The committce may act, without a vote by member cities, on spccific
legislation 'Nhich appears in by the League of California Cities legislative
bulletin;
San Mateo County Council of Cities
Bylaws (Revised 1 /94 Proposed Revisions 2006)
Page 4
(iii) Each member city has the right to appoint a member to the committee.
The committee chairpcrson shall be elected by the committee members;
and
(iv) ,\ quorum shall consist of six (6) members.
(b~) Program Committee. A- The chair shall appoint a program committee shall be
established to develop timely and informative programs for the monthly meetings
and shall operate as follows:
(i) The committee may consist of three or fewer members;
(ii) The vice chairperson of the organization shall be one of the committee
members and its chairperson:
(iii) The vice chairperson of the organization may appoint, the remaining
committee members;
(wiD Mayors and ,council members and city managers shall be eligible to serve
on the committee.
Section 2{Ql. Special Committees.
(aD The organization may from time to time establish one or more special
committees. The Chairperson chairperson of the organization, '.vith the consent of
the member cities, shall make all appointments to each special committee and
shall designate the chairperson thereof.
(biD Mayors and ,council members and city managers are eligible to serve on special-
committees.
ARTICLE VI - Meetings
Section l. Except as may be necessary to meeting jointly with the Pcninsula Division of
the League of California Cities and to avoid meeting during holiday persons, regular Regular
meetings of the Council of Cities shall be held on the fourth Friday of each month except when
necessary to avoid conflict with holidav periods. The Mayor and city council of each member
city shall be given at least ten (10) days notice of the time and place of each meeting, together
with an agenda of the matters to be considered, including any election to b.e conducted or
appointment to be made.
San Mateo County Council of Cities
Bylaws (Revised 1/91Proposed Revisions 2006)
Page 5
Section 2. With its consent a joint rcgular meeting shall be held annually with the
Peninsula Division of the League of California Cities. With the consent of the member cities and
thc Peninsula Division, joint regular meetings may be held more often than annually.
Section ';2.. Meeting shall be held throughout the county and shall to the greatest extent
practicable alternate bet'Ncen the include venues in the northern, central and southern parts ofthe
county. For the purpose of this section the northern part of the county includes the cities of Half
Moon Bay, San Mateo and Foster City and all cities to the north thereof.
Section 4}. Any meeting may be canceled by the affirmative vote of eleven (11 )~
maiority of the member cities.
ARTICLE VII - Conduct of Business
Section l. A quorum is required for the conduct of any business of the Council of Cities
requiring a vote and shall consist of voting members from eleven (11)ofa maiority of the
member cities.
Section 2. Except as provided herein, action shall be taken by motion or resolution
passed or adopted by a majority of voting members present and '.'oting.
Section 3. The City Managers' Association of San Mateo County may be requested to
prepare background information and policy option~; prior to the consideration and adoption of
any policy by the organization.
Section 42.. Prior to taking any action and except as providedirr Article VII~ Section 61,
sufficient time should be allowed for member cities to agendize and discuss at their respective
city council meetings, matters which will be coming before the organization.
Section ~J Members of the San Mateo County Board of Supervisors, other elected
officials, city staffR members, guests and media representatives are welcome to attend any
regular or specially called meeting of the Council of Cities. Appointed representatives of the
Council of Cities or City Selection Committee who have reports should request placement on the
agenda. A report from a member of the San Mateo County Board of Supervisors shall be placed
on the agenda of each meeting and a member shall be recognized at each meeting of the
organization. Voting members and other individuals may address the members when recognized
by the chairperson.
Section e=!. The Council of Cities shall not act on any item not previously posted on the
agenda (i.e., endorse, nominate, appoint, support, or pass any resolution of support, or motion in
connection therewith) unless permission to so act has been received by two-thirds (2/3) ofthe
San Mateo County Council of Cities
Bylaws (Revised l191Proposed Revisions 2006)
Page 6
voting members present with a minimum of eleven (1 l) votes. In the event such approval is not
obtained, the matter must be included in the minutes of the meeting and added to the agenda at
the next regular meeting.
Section 7. All appointmcnts made by the Council of Cities to county '.vide or area wide
agencies shall require the affirmative vote as prescribed belov,'. *
(n) When not required by Statute to be a sct numbcr, the affirnlative vote required
will be cleven (11) member cities.**
(b) The agenda of any meeting of the organization may allo',',. for the joint conduct of
busincss of the City Selection Committee.
(c) Unless other'.vise prescribed by legislation, appointments made by the Council of
Cities shall be for terms of t',vo years.
Section &2. Voting on issues or appointment of city representative to boards,
commission, committees and agencies shall be done in the following manner:
(a) All contested voting shall be done by written ballot, whichallil shall include the
name of each person casting the ballot~ the city represented and how that person
voted;
(b) After all votes have been counted~ the chair will announce the results of the vote
of each person casting a ballot. Those votes shall be included inJ-he minutes of
the meeting. The ballots shall remain with the secretary/treasurer and available
for review.
Section 9. In the event a member city has dirccted its mayor or designated elected
alternate to vote in a particular manncr and prior to any ','ote has notified the chair person in
'vvriting thereof, no vote to the contrary shall be recognized or recorded, except in the case of an
election of officers or appointment of representatives '.",herc the cundidate \vithdraws or is
declared to be ineligible.
Section .UJQ. Except as provided herein, or by the affirmative vote of eleven (11)
memberthe maiority of the votes of the member cities, Roberts Rules of Order, Revised, shall
constitute the parliamentary authority for the Council of Cities.
ARTICLE VIII - Finances
Section 1. There shall be no regular dues payable by any member city.
Section 2. No member shall receive compensation or reimbursement from the
organization for regular expenses incurred in attending any meeting or other function.
San Mateo County Council of Cities
Bylaws (Revised l/91Proposed Revisions 2006)
Page 7
Section 3. Operating expenses of the organization, may be assessed by a vote of cleven
8--l-1maiority of the votes of the member cities and are due and payable within 45 days for the
City to be current for the purpose of determining voting membership.
Section 4. Any expenditure of the organization in excess of$100.00 must be approved
by the Council of Citiesa maiority of the votes of the member cities present.
ARTICLE IX - Amendments
These bylaws or any amendments thereto shall be in effect when adopted by the
affirmation vote of fourteen (] 1 )2/3 of the member cities.
* * * * * * * * * * * * *
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