HomeMy WebLinkAbout2023.02.23 epacket@300City of South San Francisco
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, CA
Special Meeting Agenda
Thursday, February 23, 2023
3:00 PM
HYBRID IN-PERSON/VIRTUAL MEETING NOTICE
City Hall - City Manager Conference Room: 400 Grand Avenue, South
San Francisco, CA
Community Development Block Grant Standing
Committee of the City Council
Community Development Block Special Meeting Agenda February 23, 2023
Grant Standing Committee of the
City Council
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City of South San Francisco
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P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #: 23-136 Agenda Date: 2/23/2023
Version: 1 Item #: 1.
Motion to approve the Minutes for the meeting of March 14, 2022.
City of South San Francisco
Page 1 of.1
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MINUTES
'A S.P SPECIAL MEETING
0
COMMUNITY DEVELOPMENT BLOCK
GRANT STANDING COMMITTEE
cgZIA OF THE
CITY OF SOUTH SAN FRANCISCO
P.O. Box 711 (City Hall, 400 Grand Avenue)
South San Francisco, California 94083
MONDAY, MARCH 14, 2022
3:00 p.m.
Teleconference via Zoom
The City Council may meet by teleconference, consistent with the Brown Act as
amended by AB 361 (2021. Under the amended rules, the City will not provide a
physical location for members of the public to participate in the teleconference
meeting.
Call to Order. 3:03 p.m.
Roll Call. Vice Mayor Nicolas, present
Councilmember Coleman, present
AGENDA REVIEW
No changes.
REMOTE PUBLIC COMMENTS
None.
MATTERS FOR CONSIDERATION
Motion to approve the Minutes for the meeting of February 22, 2022.
Motion - Councilmember Coleman / Second —Vice Mayor Nicolas: to approve the minutes. The motion
carried unanimously.
2. Study session regarding the Community Development Block Grant Fiscal Year 2022-2023
Annual Action Plan and Budget Allocation (Heather Ruiz, Management Analyst II)
Management Analyst Ruiz presented the report and requested feedback from the subcommittee regarding
the Action Plan Budget. She provided an overview of the information collected at the Needs Assessment
Hearing where non -profits shared the impact CDBG funds would have on their programs. She stated
Council requested other funding sources be explored to meet their needs therefore an overview of CDBG
Funds were shared along with General and City Housing Funds. She also shared the proposed
organizations to be funded.
6
City of South San Francisco P.O.
O Box711 (Cit eall, 400
Grand South San Francisco, CA
Legislation Text
File #: 23-33 Agenda Date: 2/23/2023
Version: 1 Item #: 2.
Study session to review Community Development Block Grant renewal applications and program year 2023-24
budget allocation (Heather Ruiz, Management Analyst II)
RECOMMENDATION
Staff recommends that the Community Development Block Grant (CDBG) Standing Committee of the
City Council review the renewal grant applications received by the City and provide direction for the
City's Program Year 2023-24 (PY23-24) CDBG budget.
BACKGROUND/DISCUSSION
The purpose of this study session is to receive feedback from the CDBG Standing Committee (Subcommittee)
regarding the PY2023-27 5 -year Consolidated Plan (Con Plan) as well as review the renewal applications the
City received for CDBG funding and to determine funding priorities for the PY23-24 CDBG budget. This
session focuses on the overall CDBG budget, which includes public services, minor home repair programs,
capital improvement programs, City sponsored activities, and administration. This will prepare the CDBG
Subcommittee for the Needs Assessment Hearing on March 8, 2023.
The United States Department of Housing and Urban Development (HUD) requires local jurisdictions to
prepare an Annual Action Plan ("Action Plan") in order to receive funds through the CDBG Program. The
Action Plan identifies community needs and goals and guides the actions, and activities that will address these
needs and goals. The City has begun the development process of the CDBG Action Plan for the upcoming FY
23-24.
Path to PY2023-27 Consolidated Plan and PY23-24 Action Plan Approval
As part of this process, the City is required to hold two public hearings. The first public hearing will be held at
City Council on March 8, 2023 to assess the needs of the community. The second and final public hearing to
hear public comments on the draft Con Plan and Action Plan is scheduled for April 26, 2023. The final adopted
PY 2023-27 Consolidated Plan and PY23-24 Annual Action Plan must be submitted to HUD by May 15, 2023.
Below is a table outlining the milestones relating to the Plans' submittal and approval.
Milestone
Purpose
Date
Needs Assessment Hearing
Receive Public Testimony on Housing and
Community Development Needs
03/08/2023
CDBG Subcommittee
Finalize Funding Recommendations
03/15/2023
Consolidated Plan and Action
Plan Draft Public Comment
15 -day Pre -Notice
03/13/2023
Consolidated Plan and Action
Plan Draft Public Comment
r-dayPublic Comment Period opens
03/27/2023
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File #: 23-33 Agenda Date: 2/23/2023
Version: 1 Item #: 2.
City Sponsored Activities: Housing ($77, 000)
The City sponsored activities for housing include the debris box vouchers, emergency home repairs and the
housing rehabilitation loan program. Lines 21-24 include the proposed budget for these activities for
discussion.
The housing rehabilitation loan program continues to be evaluated to help streamline the administration of
loans and the construction process. Staff has been evaluating and pursuing a collaborative effort with other
members of the CDBG San Mateo County Cohort to help minimize staff time and provide a cost-effective
approach to the administrative requirements for the rehabilitation loan programs. Based on interaction with
residents as well as input from CDBG nonprofits, residents are hesitant to apply for such large loans. The
following reasons have been provided:
• The rising cost of construction provides very limited options to rehabilitating a home. For example, the
cost of updating electrical wiring for safety can exhaust all funds where in the past it would revitalize
an entire home.
• There is a specific need only for roofing.
• There is hesitancy for residents to take on large loans on limited income despite low interest rates or
deferred payments.
• Loans from $15,000 to $45,000 may be borrowed with a 0 to 3% annual interest rate.
Given that the program, in its current structure, is not effective or competitive, staff is seeking recommendation
from the Subcommittee on how funding for this program should be allocated/reallocated.
Staff recommends retaining a small budget for the Housing Rehab Loan Program, as well as continuing to fund
Debris Box Vouchers and Emergency Home Repairs.
Public Improvements Programs ($150, 000)
In line item 18 (of Attachment 1), staff has a preliminary proposed budget for discussion. For the Public
Improvements, for FY 22-23, approximately $150,000 of CDBG funding is being used to install 17 ADA curb
ramps, which supports safety improvements, ADA accessibility, and improves existing public facilities that
serve the CDBG Service Areas. Such additional projects could include updating and improving lighting to
address safety concerns in the public right of way; improving public pathway improvements, or ADA access
improvements. Staff recommends a budget of $150,000 to finance similar public right of way improvements.
Other Funding Sources
In PY 22-23, in response to the concerns regarding income verification processes and to fund fewer Public
Service grantees at a higher level in order to maximize their impact, as directed by HUD, several grantees were
funded through the City's Housing fund (Fund 205) instead of CDBG. These grantees included CORA, HIP
Housing, Legal Aid, LifeMoves, Samaritan House and StarVista in which their programs provided services
such as shelters, transitional housing, and housing referrals.
The City is currently in the process of drafting the new 2023-2027 Consolidated Plan. Based on the upcoming
preliminary needs and goals in the Con Plan, staff recommends that the Subcommittee consider funding the
following grantees with CDBG entitlement to meet those needs and goals (CORA, Samaritan House, and
StarVista). However. staff also recommends continuing funding for Legal Aid, HIP Housing, and LifeMoves
through Fund 205 because they provide valuable and much- needed services to South San Francisco residents,
City of South San Francisco Page 3 of 5 Printed on 2/17/2023
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File #: 23-33 Agenda Date: 2/23/2023
Version: 1 Item #: 2.
13. Legal Aid Society of San Mateo County
14. Center for Independence of Individuals with Disabilities
15. El Concilio of San Mateo County
16. Rebuilding Together Peninsulas - National Rebuilding Day
17. Rebuilding Together Peninsula - Safe at Home
18. Project Sentinel
City of South San Francisco
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Attachment 1
Budget PY 2023-24
Community Development Block Grant Program
NOTE: All PY23-24 Funds are estimates, final funding pending HUD allocations.
FUNDS AVAILABLE
1 CDBG
2 Entitlement Amount
3 Prior Years Uncommitted Funds (Estimated Rollover)
4 Program Income Estimate
5 Total
6 HOME
7 HOME Administrative Funds
8 ESTIMATED TOTAL FUNDS (ALL SOURCES)
9
10 PUBLIC SERVICES
11
12 15
13
14 CDBG ADMINISTRATION
15 20% of FY 22-23 Entitlement
16 20% of Estimated Current Year Program Income
17 Total Administration Limit
PY23-24
PY22-23
(Estimate)
(Actual)
450,000
486,797
100,000
100,000
7,000
9,419
557,000
596,216
12,000 15,460
569,000 611,676
SPENDING LIMITS FOR CDBG FUNDS
Estimate
15 % of FY 22-23 Entitlement 67,500
,f Prior Year Program Income 1,413
Total Public Service Limit 68,913
90,000
1,400
91,400
Actual
73,020
73,020
97,359
97,359
NON -RESTRICTED CDBG FUNDS
18 CAPITAL IMPROVEMENTS/PUBLIC FACILITIES Estimate Actual
19 Capital Improvements Projects 150,000 150,000
20 MINOR HOME REPAIR PROGRAMS 108,000 108,000
21 CITY SPONSORED ACTIVITIES
22 Housing Rehabilitation Program 45,000 45,000
23 Debris Box Vouchers 2,000 2,000
24 Emergency Home Repairs 30,000 50,000
25 Total City Sponsored Activities 77,000 97,000
26 Total Non -Restricted Funds 335,000 355,000
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