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HomeMy WebLinkAbout2023.03.15@0300 SP CDBGWednesday, March 15, 2023 3:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall - City Manager Conference Room: 400 Grand Avenue, South San Francisco, CA Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda BUENAFLOR NICOLAS, Mayor (District 3) JAMES COLEMAN, Councilmember (District 4) 1 March 15, 2023Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 24-hours before the meeting. How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 1:00 p.m. on the meeting date. Use the eComment portal by clicking on the following link : https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. Page 2 City of South San Francisco Printed on 3/20/2023 2 March 15, 2023Community Development Block Grant Standing Committee of the City Council Special Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENTS Comments are limited to items on the Special Meeting Agenda. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. MATTERS FOR CONSIDERATION Motion to approve the Minutes for the meeting of February 23, 2023.1. Study session regarding the Community Development Block Grant Fiscal Year 2023-2027 Consolidated Plan and Budget Allocation for the 2023-2024 Annual Action Plan (Heather Ruiz, Management Analyst II) 2. ADJOURNMENT Page 3 City of South San Francisco Printed on 3/20/2023 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-214 Agenda Date:3/15/2023 Version:1 Item #:1. Motion to approve the Minutes for the meeting of February 23, 2023. City of South San Francisco Printed on 3/13/2023Page 1 of 1 powered by Legistar™4 Call to Order. 3:04 p.m. Roll Call. Mayor Nicolas, present Councilmember Coleman, present AGENDA REVIEW No changes. REMOTE PUBLIC COMMENTS None. MATTERS FOR CONSIDERATION 1. Motion to approve the Minutes for the meeting of February 22, 2022. Motion - Councilmember Coleman / Second Mayor Nicolas: to approve the minutes. The motion carried unanimously. 2. Study session regarding the Community Development Block Grant Fiscal Year 2022-2023 Annual Action Plan and Budget Allocation (Heather Ruiz, Management Analyst II) Management Analyst Ruiz presented the report and stated the purpose of the meeting was to obtain feedback and direction regarding the 2023-2024 budget. She introduced Frankie Lewington with Root Policy, who presented an overview of where we are in the process. Lewington shared that community hearings were held to engage the public in coordination with San Mateo County, and over 40 stakeholders, including developers and providers, were interviewed. The presentation shared both housing and neighborhood needs and priorities. MINUTES SPECIAL MEETING COMMUNITY DEVELOPMENT BLOCK GRANT STANDING COMMITTEE OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 THURSDAY, FEBRUARY 23, 2023 3:00 p.m. HYBRID IN-PERSON/VIRTUAL MEETING NOTICE The City Council may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021. Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. 5 CDBG STANDING COMMITTEE MEETING FEBRUARY 23, 2023 MINUTES PAGE 2 Mayor Nicolas and Councilmember Coleman agreed that the existing goals are accurate and do not require modification but suggested that staff monitor the efficiency of those agency-awarded funds. It was noted that the need for assistance has increased, but funding remains the same. Analyst Ruiz provided an overview of HUD policies and procedures. She stated an official letter detailing areas of improvement is expected to be received by the city, and the city will need to respond within 30 to 45 days. She shared preliminary findings regarding Ombudsman Services that were presented due to the agency needing to be more responsive to requests for providing client files per HUD guidelines. Economic and Community Development Director Selander suggested that requirements be articulated to Ombudsman Services moving forward. Mayor Nicolas requested that the issue be escalated through the agency. Analyst Ruiz reviewed the action plan approval, proposed budget estimates, and 2023-2024 renewal requests. She noted there was a delay in fund allocation for Health Mobile. An update will be provided at the upcoming needs assessment on March 8, 2023. Mayor Nicolas suggested a PowerPoint presentation from agencies with agency information for the Council and community. ADJOURNMENT Being no further business, Mayor Nicolas adjourned the meeting at 3:57 p.m. Submitted by: Approved by: Jazmine Miranda, Assistant City Clerk Buenaflor Nicolas, Mayor City of South San Francisco City of South San Francisco Approved by the CDBG Standing Committee: / / 6 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-34 Agenda Date:3/15/2023 Version:1 Item #:2. Study session regarding the Community Development Block Grant Fiscal Year 2023-2027 Consolidated Plan and Budget Allocation for the 2023-2024 Annual Action Plan (Heather Ruiz, Management Analyst II) RECOMMENDATION Staff recommends that the Community Development Block Grant (CDBG)Subcommittee of the City Council provide feedback regarding the Fiscal Year 2023-2027 Consolidated Plan and Budget Allocation for the 2023-2024 Annual Action Plan. BACKGROUND/DISCUSSION The purpose of this study session is to receive feedback from the Community Development Block Grant (CDBG)Subcommittee (Subcommittee)regarding the 2023-2027 Five-Year Consolidated Plan (Con Plan)as well as the Program Year (PY) Annual Action Plan (Action Plan) budget. The U.S Department of Housing and Urban Development (HUD)requires local jurisdictions to prepare a Five- Year Consolidated Plan (Consolidated Plan),this cycle is from 2023 to 2027,as well as an Annual Action Plan (Action Plan)for the upcoming program year,2023-2024,to receive funds through the Community Development Block Grant Program (CDBG).As part of the development of the Consolidated and Action Plans, the City is required to hold two public hearings.The first public hearing was held at City Council on March 8, 2023,to obtain citizens’views on housing,community,and economic development needs which will inform the Plans.Additionally,for those non-profit organizations seeking CDBG funds,they used this public hearing to make brief comments to City Council regarding their programs. The second and final public hearing is scheduled for April 26,2023.At this meeting Council will consider adopting the Consolidated and Actions Plans and make final allocations of CDBG funding. BUDGET Funds Available for Program Year (PY) 23-24 The City’s entitlement allocation for PY23-24 is $457,048.Since the City received its entitlement amount earlier than in previous years,staff is preparing the budget reflective of the entitlement amount.This will allow the Subcommittee to use final funding allocations rather than budget estimates for the Action Plan. The budget outlined in Attachment 1 incorporates the public service grantees’requests,program income and roll over from prior years,which totals to $541,048.The spending caps for Public Services (15%)and Administrative Costs (20%) are HUD regulated formulas and cannot be amended. DISCUSSION CDBG Programs The following is a summary of currently funded activities under the CDBG program. Public Services (Non-profits) ($68,000) Program Year 23-24 marks the second year of a two-year funding cycle for Public Service non-profits.TheCity of South San Francisco Printed on 3/13/2023Page 1 of 3 powered by Legistar™7 File #:23-34 Agenda Date:3/15/2023 Version:1 Item #:2. Program Year 23-24 marks the second year of a two-year funding cycle for Public Service non-profits.The City’s current non-profits submitted renewal applications on Thursday,January 12,2023,for PY23-24 funding. However,prior to the March 8,2023,Needs Assessment Hearing,Peninsula Volunteers informed staff that they will not be requesting to renew their application for PY23-24 due to transition changes.Attachment 2 provides an overview with staff recommendations for the Subcommittee’s consideration and review. Fair Housing (HOME) ($14,971) The City has targeted the HOME administrative funds it receives from the County for fair housing activities since the CDBG regulations require the City to affirmatively further fair housing and fair housing activities can only be funded from administration or public service type funds.In PY22-23,the HOME Administrative funds were allocated to Project Sentinel,a non-profit fair housing provider.Project Sentinel has submitted a renewal application for the cycle. No other sub-recipients have requested HOME Administrative Funds. City Sponsored Activities: Housing ($77,000) The City-sponsored activities for housing include the debris box vouchers,emergency home repairs,and the housing rehabilitation loan program.Lines 20-22 (of Attachment 1)include the proposed budget for these activities for discussion. The Housing Rehabilitation Loan Program assists low and moderate-income homeowners with housing loans and/or grants to rehabilitate their homes.This program demonstrates the City’s commitment to maintaining affordable housing and anti-blight and anti-displacement efforts.The Housing Rehabilitation Loan Program is being modified to improve efficiency and to reduce administrative cost.Staff continues to work with other members of the CDBG cohort of entitlement cities to improve this process. Based on interaction with residents as well as input from CDBG nonprofits, residents are hesitant to apply for such large loans. The following reasons have been provided: ·The rising cost of construction provides very limited options to rehabilitating a home. For example, the cost of updating electrical wiring for safety can exhaust all funds where in the past it would revitalize an entire home. ·There is a specific need only for roofing. ·There is hesitancy for residents to take on large loans on limited income despite low interest rates or deferred payments. ·Loans from $15,000 to $45,000 may be borrowed with a 0 to 3% annual interest rate. Given that the program, in its current structure, is not effective or competitive, staff is seeking recommendation from the Subcommittee on how funding for this program should be allocated/reallocated. Staff recommends retaining a small budget for the Housing Rehab Loan Program, as well as continuing to fund Debris Box Vouchers and Emergency Home Repairs. Public Improvements Program ($196,081) In line item 1 (of Attachment 1),staff has a preliminary proposed budget for discussion.For Public Improvements,for PY22-23,approximately $150,000 of CDBG funding is being used for the ADA Curb Ramp Replacement project.The project which will install 17 curb ramps in CDBG eligible areas and addresses ADA accessibility and improves existing public facilities that service the CDBG service area.Such additional projects could include updating and improving lighting to address safety concerns in the public right of way, improving public pathway improvements,or ADA access improvements.Staff recommends a budget of City of South San Francisco Printed on 3/13/2023Page 2 of 3 powered by Legistar™8 File #:23-34 Agenda Date:3/15/2023 Version:1 Item #:2. $196,081 to finance similar public improvements projects. Other Funding Sources In PY 22-23,in response to the concerns regarding income verification processes and to fund fewer Public Service grantees at a higher level to maximize their impact,as directed by HUD,several grantees were funded through the City’s Housing fund (Fund 205)instead of CDBG.These grantees included CORA,HIP Housing,Legal Aid,LifeMoves,Samaritan House and StarVista in which their programs provided services such as shelters, transitional housing, and housing referrals. The City is currently in the process of drafting the new 2023-2027 Consolidated Plan.Based on the upcoming preliminary needs and goals in the Con Plan,staff recommends that the Subcommittee consider funding the following grantees with CDBG entitlement to meet housing needs and goals (CORA,Samaritan House,and StarVista).However.staff also recommends continuing funding for Legal Aid,HIP Housing,and LifeMoves through Fund 205 because they provide valuable and much- needed services to South San Francisco residents,while meeting the program goals of the City’s housing funds. In addition, it would allow the City to continue to serve residents in need through these service agencies without jeopardizing CDBG funding in the future. FISCAL IMPACT Holding this study session has no fiscal impact on the General Fund. Funding recommendations made by the Standing Committee, if approved by the City Council, will have the impacts to the CDBG budget and the City’s housing funds described above. RELATIONSHIP TO STRATEGIC PLAN By completing the HUD-mandated public process,including the required Annual Action Plan,the City will be able to secure its allocation of CDBG funds for the coming year.This,in turn will advance several components of the City’s Strategic Plan, in particular: ·Provide funding for social services and public projects to support residents (Strategic Plan Priority #2 Quality of Life) ·Help fund non-profits that work to address various affordable housing-related issues (Initiative 2.3 - Promote a balanced mix of housing options) ·Shift the financial burden away from the City’s General Fund by securing Federal grant funds (Priority Area 3 Financial Stability) ·Partner with non-profits that provide information to residents and help strengthen community relationship (Priority Area 6 Community Connections) CONCLUSION Using the CDBG Subcommittee’s feedback,staff will incorporate the budget recommendations into the PY23- 24 Annual Action Plan and present again at the City Council CDBG Public Hearing on April 26, 2023. Attachments: 1.Budget PY23-24 2.Recommendations Worksheet City of South San Francisco Printed on 3/13/2023Page 3 of 3 powered by Legistar™9 1 CDBG PY23-24 (Actual) PY22-23 (Actual) 2 Entitlement Amount 457,048 486,797 3 Prior Years Uncommitted Funds (Estimated Rollover)77,000 100,000 4 Program Income Estimate 7,000 9,419 5 Total 541,048 596,216 6 HOME 7 HOME Administrative Funds 14,971 15,460 8 ESTIMATED TOTAL FUNDS (ALL SOURCES)556,019 611,676 9 10 PUBLIC SERVICES Actual Actual 11 15 % of FY 22-23 Entitlement 68,557 73,020 12 Total Public Service Limit 68,557 73,020 13 CDBG ADMINISTRATION 14 20% of FY 22-23 Entitlement 91,410 97,359 15 Total Administration Limit 91,410 97,359 16 CAPITAL IMPROVEMENTS/PUBLIC FACILITIES Estimate Actual 17 Capital Improvements Projects 196,081 150,000 18 MINOR HOME REPAIR PROGRAMS 108,000 108,000 19 CITY SPONSORED ACTIVITIES 20 Housing Rehabilitation Program 45,000 45,000 21 Debris Box Vouchers 2,000 2,000 22 Emergency Home Repairs 30,000 30,000 23 Total City Sponsored Activities 77,000 77,000 24 Total Non-Restricted Funds 381,081 335,000 NON-RESTRICTED CDBG FUNDS Attachment 1 Budget PY 2023-24 FUNDS AVAILABLE SPENDING LIMITS FOR CDBG FUNDS NOTE: All PY23-24 Funds are estimates, final funding pending HUD allocations. Community Development Block Grant Program 10 ATTACHMENT 2 Organization Program PY 22-23 Amount Received Mid-Year % Served PY 22-23 PY 23-24 Amount Requested Staff Recommendation CDBG Subcommittee Recommendation 1 2 Friends for Youth Mentoring for youth 13,860$ 56%14,760$ $ 12,907 3 Health Mobile Free Mobile Clinic 9,100$ 0%10,000$ $8,474** 4 Ombudsman Services of San Mateo County, Inc. Advocacy services to elderly and developmentally disabled individuals 19,100$ 6%20,000$ $ 17,787 5 Peninsula Family Service Childcare Program 16,860$ 131%17,760$ $ 15,701 6 Rape Trauma Services Center Sexual Assault Services 14,100$ 56%14,100$ $ 13,131 7 Subtotal 73,020$ 76,620$ 8 $ 68,557 9 10 Peninsula Volunteers Meals on Wheels 40,000$ 173%40,000$ not renewing 11 Renaissance Entrepreneurship Business Training for Low-income English and Spanish Speaking Men and Women 25,000$ 163%25,000$ pending funding availability 12 Subtotal 65,000$ 65,000$ 13 14 CORA CORA Emergency Shelter Program 21,500$ 50%21,500$ $21,500** 15 Life Moves Shelter Operations CDBG 26,250$ 67%26,250$ Housing Fund 16 Legal Aid Society of San Mateo County Homesavers 12,300$ 27%12,300$ Housing Fund 17 HIP Housing Home Sharing Program 12,000$ 0%12,000$ Housing Fund 18 Samaritan House Safe Harbor 18,000$ 57%18,000$ $18,000** 19 StarVista Transitional Housing 11,000$ 46%11,000$ Housing Fund 20 Subtotal $ 101,050 $ 101,050 21 22 CID Housing Accessibility Modification 10,000$ 0%10,000$ $ 10,000 23 El Concilio of San Mateo County Peninsula Minor Home Repair 27,000$ 0%27,000$ $ 27,000 24 Rebuilding Together Peninsula National Rebuilding Day 15,750$ 0%15,750$ $ 15,750 25 Rebuilding Together Peninsula Safe at Home 55,250$ 10%55,250$ $ 55,250 26 Subtotal 108,000$ 108,000$ $ 108,000 27 $ 108,000 28 29 Organization Program PY 22-23 Amount Received PY 23-24 Amount Requested Staff Recommendation CDBG Subcommittee Recommendation 30 31 Project Sentinel Fair Housing 15,460$ 15%15,460$ $ 14,971 32 $ 14,971 33 34 Total Funds Requested 366,130$ 35 Total Estimated Funds Available 191,528$ 36 ** Pending input from CDBG Subcommittee Recommendations Worksheet Community Development Block Grant Category 1: PUBLIC SERVICE GRANTS (CDBG FUNDS) Estimated CDBG Funds Available for Public Service Activities*: Category 3: PUBLIC SERVICE GRANTS (HOUSING TRUST FUND) HOME FUNDS: FAIR HOUSING ACTIVITIES Total Estimated HOME Funds Available for Fair Housing Activities: Estimated CDBG Funds Available for Minor Home Repair Programs: Category 2: PUBLIC SERVICE GRANTS (CDBG-CV FUNDS) Category 4: MINOR HOME REPAIR PROGRAMS 11