HomeMy WebLinkAbout2006-12-27 e-packet
AGENDA
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
REGULAR MEETING
MUNICIP AL SERVICE BUILDING
COMMUNITY ROOM
WEDNESDAY, DECEMBER 27,2006
7:30 P.M.
PEOPLE OF SOUTH SAN FRANCISCO
You are invited to offer your suggestions. In order that you may know our method of conducting
Council business, we proceed as follows:
The regular meetings of the City Council are held on the second and fourth Wednesday of each month at
7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San
Francisco, California.
Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item,
please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the
City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public
comment. California law prevents the City Council from taking action on any item not on the Agenda
(except in emergency circumstances). Your question or problem may be referred to staff for
investigation and/or action where appropriate or the matter maybe placed on a future Agenda for more
comprehensive action or a report. When your name is called, please come to the podium, state your
name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES
PER SPEAKER. Thank you for your cooperation.
The City Clerk will read successively the items of business appearing on the Agenda. As she completes
reading an item, it will be ready for Council action.
RICHARD A. GARBARINO, SR
Mayor
PEDRO GONZALEZ
Vice Mayor
MARK N. ADDIEGO
Councilman
JOSEPH A. FERNEKES
Councilman
KARYL MATSUMOTO
Councilwoman
RICHARD BATTAGLIA
City Treasurer
SYLVIA M. PAYNE
City Clerk
BARRY M. NAGEL
City Manager
STEVEN T. MATIAS
City Attorney
PLEASE SILENCE CELL PHONES AND PAGERS
HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMP AIRED AT CITY COUNCIL MEETINGS
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION
PRESENTATIONS
. Update on New Legislation - Assistant City Attorney Peter Spoerl
. Review Code Enforcement Activities for 2006
AGENDA REVIEW
PUBLIC COMMENTS
ITEMS FROM COUNCIL
. Announcements
. Committee Reports
. Request from San Mateo County Board of Supervisors related to Safe Harbor Homeless
Shelter
CONSENT CALENDAR
1. Motion to approve the minutes of November 29 and December 13,2006
2. Motion to confirm expense claims of December 27,2006
3. Motion to adopt an ordinance adopting an amended and restated development agreement
with ARE-East Jamie Court LLC
4. Resolution rejecting selected bids received for the Orange Memorial Park Recreation
Building Project and re-advertise the project
5. Resolution authorizing the acceptance of funding from various sources to support
Project Read services in the total amount of $22,288
6. Resolution authorizing the acceptance of funding from the California State Library
(LSTA funds) to support Children's Services at the Grand Avenue Library in the amount
of$5000
7. Acknowledgement of proclamations issued: Lions Club, 12/1/06; Mary and Egisto
Fanti, 12/9/06
COUNCIL COMMUNITY FORUM
ADJOURNMENT
REGULAR CITY COUNCIL MEETING
AGENDA
DECEMBER 27,2006
PAGE 2
CITY OF SOUTH SAN FRANCISCO
CITY ATTORNEY'S OFFICE
INTEROFFICE MEMORANDUM
DATE: December 21,2006
TO: Honorable Mayor and Members ofthe City Council
FROM: Peter Spoerl, Assistant City Attorney
SUBJECT: 2006 Legislative Update
At the December 27th City Council meeting, our office will be presenting a brief update as to
significant state legislation enacted during the 2006 session that is relevant to California Cities
and that will be going into effect on January I S\ 2007. We have been closely following
important legislative developments in the areas of Telecommunications, Community Services,
Public Works and Contracting, Redevelopment and Eminent Domain, and the California
Environmental Quality Act ("CEQA"). The following is a brief summary of the five state statues
we will cover during the presentation.
I. Telecommunications
AB 2987 (Nunez/ Levine) The Digital Infrastructure and Video Competition Act
This measure establishes a procedure for the issuance of state franchises for the provision of
video service that will be administered by the California Public Utilities Commission ("CPUC").
The bill was passed following significant lobbying efforts from a broad-based coalition of
business and consumer groups, and will have significant effects on local authority to control and
regulate cable providers. As of January 1, 2008, local governments will no longer issue cable
franchises, which will instead be administered and regulated by the CPUC at the state level.
Local governments will continue to have authority to exercise control over public rights of way,
will remain the lead agencies for CEQA review, and remain responsible for enforcing customer
service standards. If an incumbent local cable provider opts into a state franchise, they will
continue to pay franchise fees to local government in the amount of 5% of gross revenue, which
shall act as compensation for the use of the public right of way. Additionally, all incumbent
cable operators will be required to continue to offer the same level of Public, Educational and
Governmental channel support as they do under existing franchises.
II. Community Services
AB 2403 (DeVore) Permitting of Large Family Dav Care Homes
The California Child Day Care Facilities Act provides for the licensing and regulation of child
day care facilities, including large family day care homes, by the State Department of Social
Services. The act prohibits a city, county, or city and county from prohibiting large family day
care homes on lots zoned for single-family dwellings, but requires a city, county, or city and
Date: December 21, 2006
To: Honorable Mayor and Members of the City Council
From: Peter Spoerl, Assistant City Attorney
Subject: 2006 Legislative Update
Page: 2
county to either (1) classify large family day care homes as a permitted use of residential
property for zoning purposes, (2) grant a nondiscretionary permit to use a lot zoned for a single-
family dwelling to any large family day care home that complies with certain local ordinances, or
(3) require any large family day care home to apply for a permit to use a lot zoned for single-
family dwellings.
III. Public W orks/ Contracting
AB 573 (W olk) Indemnity for Design Professionals
This measure changes current law to forbid any contract, or amendments between a public
agency and design professional, signed on or after January 1, 2007, to contain any provision
indemnifying a public agency from liability for claims against the public agency, except for
claims arising out of negligence, recklessness, or willful misconduct by the design professional
entity. Our office has prepared a more detailed analysis of this bill and the implications for the
City, which we distributed to relevant City staff.
IV. Redevelopment! Eminent Domain
SB 1210 (Torlakson): Appraisal Fees Required to be Offered to Owners
Historically, a condemning government agency has been required to have property appraised by
an expert before depositing with the State Treasury the amount of probable compensation. This
new legislation requires the agency to offer to pay an owner the reasonable costs (not to exceed
$5,000) of an independent appraisal of property to be purchased under threat of eminent domain.
SB 1206 (Kehoe): Increased State-Level Oversh?:ht of Redevelopment Activity
Under existing California redevelopment law, public officials were required to prepare a report
that contains valuation of property within a redevelopment project. This new legislation
increases the duties of public officials - they are now required to provide these reports to the
Department of Finance and the reports must include projections of tax revenues. Further,
redevelopment agencies must notify the Department of Finance and the Department of Housing
and Community Development of any redevelopment hearings and provide them with a report on
the plan approval or amendment.
V. Environmental Regulation! Land Use
AB 1387 (Jones): Residential Infill
This law creates an exception for findings regarding the impacts of certain residential infill
projects on traffic at intersections or on streets, highways, or freeways. Specifically, the
exemption applies to projects of less than 100 units, with a minimum density of20 units per acre,
881936-1
Date: December 21, 2006
To: Honorable Mayor and Members of the City Council
From: Peter Spoerl, Assistant City Attorney
Subject: 2006 Legislative Update
Page: 3
within one-half mile of a transit stop, and located in an urbanized area. Moreover, the project
must be in compliance with traffic, circulation, and transportation policies of the general plan,
relevant specific or community plan, all other local ordinances, and any relevant mitigation
measures approved in an applicable project area EIR. This exception does not apply if the
application is made five years after the certification of a project area EIR, the project area
exceeds four acres, a major change has occurred in the project area, or when the certified area
project EIR includes a statement of overriding considerations with respect to traffic or
transportation.
Please feel free to contact me should you have questions regarding these statutes or any other
items of 2006 state legislation prior to the December 27th meeting.
cc: Barry Nagel, City Manager
881936-1
AGENDA ITEM # 3
DATE: December 27,2006
TO: Honorable Mayor and City Council
FROM: Steven T. Mattas, City Attorney
SUBJECT: MODIFICATION OF DEVELOPMENT AGREEMENT FOR THE EAST JAMIE
COURT OFFICE/R&D PROJECT
RECOMMENDATION:
Adopt an ordinance approving modification of Development Agreement for the East Jamie Court
Office/R&D Project, a two building complex on a 6.13-Acre site at the southeast corner of East Jamie
Court and Haskins Way, in accordance with South San Francisco Municipal Code Chapter 19.60.
BACKGROUND/DISCUSSION:
Council has previously waived reading and introduced the following ordinance. The Ordinance is now
ready for adoption.
AN ORDINANCE AMENDING AND RESTATING THE DEVELOPMENT
AGREEMENT WITH ARE-EAST JAMIE COURT LLC FOR A TWO-BUILDING
RESEARCH AND DEVELOPMENT COMPLEX ON A 6.13-ACRE SITE AT THE
INTERSECTION OF EAST JAMIE COURT AND HASKINS WAY
(Introduced on 12/13/06; Vote 5-0)
Encl.
881883_1
ORDINANCE NO.
AN ORDINANCE AMENDING AND RESTATING THE
DEVELOPMENT AGREEMENT WITH ARE-EAST JAMIE COURT LLC
FOR A TWO-BUILDING RESEARCH AND DEVELOPMENT
COMPLEX ON A 6.13-ACRE SITE AT THE INTERSECTION OF EAST
JAMIE COURT AND HASKINS WAY
WHEREAS, California Government Code ("Government Code") Sections 65864 through
65869.5 authorize the City to enter into binding development agreements with persons having legal
or equitable interests in real property for the development of such property or on behalf of those
persons having same; and
WHEREAS, on January 11,2006, after conducting all proceedings and making all findings
necessary for the valid adoption and execution of a development agreement for the Property in
accordance with Government Code Sections 65864 through 65869.5, the California Environmental
Quality Act ("CEQA"), and Chapter 19.60 of the Municipal Code, the City Council adopted
Ordinance No. 1365-2006, approving and adopting a development agreement for the property at East
Jamie Court ("Property"); and
WHEREAS, on March 10, 2006, East Jamie Court, LLC, and City entered into a certain
Development Agreement for the East Jamie Court Office Research and Development Project (the
"Original Agreement"), as approved and adopted by the City Council; and,
WHEREAS, East Jamie Court, LLC, has submitted a Restated and Amended Development
Agreement to the City to permit the development of the Property as depicted on the amended East
Jamie Court Development Plan Set dated March 31, 2006 ("Amended Plan Set") (a copy of such
Amended Plan Set is attached hereto as Exhibit A and incorporated herein by reference); and
WHEREAS, proper environmental documentation has been prepared in accordance with
CEQA Guidelines; and
WHEREAS, minor amendments have been included in the Development Agreement to
reflect the revised project size, but all original features remain essentially unchanged;
WHEREAS, East Jamie Court, LLC, has requested that City adopt the Amended and
Restated Agreement to set forth the rights and obligations of the parties relating to the development
of the Property; and
WHEREAS, on November 16, 2006, the Planning Commission held a properly noticed
public hearing on the proposed Amendments to the East Jamie Court Development Agreement and
recommended that the City Council approve the Amended and Restated Agreement;
Ord 4 - Amending East Jamie Court DA.DOC
NOW THEREFORE, the City Council of the City of South San Francisco does hereby
ordain as follows:
SECTION 1. Findings
A. The proposed Restated and Amended Development Agreement for the Project is
consistent with the objectives, policies, general land uses and programs specified in
the General Plan, as amended and adopted. This finding is based upon all evidence in
the record as a whole, including, but not limited to: the City Council's independent
review of these documents. The Project provides for a two-building office and
research and development complex in the Planned Industrial (P-1) Zoning District.
The proposed project complies with all zoning, subdivision and building regulations
and with the objectives, policies, general land uses and programs specified in the
General Plan. The Amendment 1) increases the two-story building to three stories
(instead of one two-story and one three-story structure), resulting in a 29,000 sq. ft.
increase, and an increase in floor area ratio. from 0.5 to 0.61; 2) maintains the
requested duration of the Original Development Agreement; 3) incorporates the
City's desire to construct public improvements with the cost paid by the developer; 4)
adds public safety features such as an emergency operations room and enhanced
internal radio communications; and 5) clarifies the "fair share" financial contribution
required for the Swift Avenue Sewer Main and Pump Station No.3 Upgrades,
estimating it to be $525,500.00.
B. The Restated and Amended Development Agreement is consistent with the P-I
Planned Industrial Zone District and the General Plan. The Planning Commission
reviewed the proposed Amendments to the Development Agreement for the East
Jamie Court Office and found that it complied with all applicable zoning, subdivision,
and building regulations and with the General Plan. The City Council independently
reviewed the proposed Amendment to the Development, the General Plan, Chapters
20.78 and 20.84 of the Zoning Ordinance as amended, Chapter 19.60 ofthe South
San Francisco Municipal Code, Title 15 of the Municipal Code, and applicable state
and federal law. This finding is based upon all evidence in the record as a whole,
including, but not limited to: the City Council's independent review of these
documents and advice in the record from City staff, including staff reports, testimony
and resolutions.
C. The proposed Restated and Amended Development Agreement states its specific
duration. This finding is based upon all evidence in the record as a whole, including,
but not limited to: the City Council's independent review of the proposed
Development Agreement and its determination that Section 3 of the Agreement states
that the Agreement shall expire ten years from the effective date of the Agreement,
which shall expire 10 years from the original effective date and no later than March
10,2016.
Ord 4 - Amending East Jamie Court DA.DOC
D. The proposed Restated and Amended Development Agreement for the East Jamie
Court Office does not alter the permitted uses of the property subject over those
approved by the City Council on March 10, 2006. This finding is based upon all
evidence in the record as a whole, including, but not limited to: the City Council's
independent review of the proposed Amendment to the Development Agreement for
the East Jamie Court Office and its determination that Section 3 of the Agreement,
which sets forth the documents stating the permitted uses, is unchanged by this
Amendment.
E. The design and type of improvements proposed in the Restated and Amended
Development Agreement do not conflict with public easements for access through or use
of the property within the development and conform to the provisions of the Subdivision
Map Act and Chapter 19.48.080 ofthe South San Francisco Municipal Code as to design,
drainage, utilities, road improvements and offers of dedication or deed. This finding is
based upon all evidence in the record as a whole, including, but not limited to the
following: City Council's independent review of the proposed Amendments and the
reports of the city engineer and other appropriate department heads.
F. The East Jamie Court Office site is physically suitable for the proposed type and
density of development. This finding is based upon all evidence in the record as a
whole, including, but not limited to the following: The site is suited for the type,
density and location of commercial development in that all the mitigation measures
applicable to Planned Industrial (P-I) Zoning District. No changes to the mitigation
monitoring program are required as a result of the Amendment and the increase in
floor area ratio from 0.5 to 0.61 is accommodated by the additional parking beneath
the buildings.
G. The proposed Restated and Amended Development Agreement for the East Jamie
Court Office does not propose any dedication of land for public purposes from the
property subject thereto. This finding is based upon all evidence in the record as a
whole, including, but not limited to: the City Council's independent review ofthe
proposed Amendment to the Development Agreement for the East Jamie Court
Office.
H. The Restated and Amended Development Agreement is consistent with the approved
original development agreement. This finding is based upon the City Council's
independent review of the Restated and Amended Development Agreement for the East
Jamie Court Office. The proposed project continues to comply with the goals and
objectives of the City's General Plan to develop high-quality, well-designed office and
R&D developments throughout the northern portion of the East of 101 area. The
Restated and Amended Development Agreement also complies with the development
standards and requirements of the P-I Planned Industrial Zone District. Amendments are
consistent with the land uses, development intensities and design standards approved in
the Development Agreement, as amended. Minor changes to the previous conditions of
approval have been added to address the slight changes in development.
Ord 4 - Amending East Jamie Court DA.DOC
SECTION 2.
The City Council of the City of South San Francisco hereby approves modifications to the
Original Development Agreement (DAA06-0002) by approving the Restated and Amended .
Development Agreement for the East Jamie Office, attached, and authorizes staff to make changes to
the plan consistent with the Council's approval of same.
SECTION 3. Severability.
In the event any section or portion of this ordinance shall be determined invalid or
unconstitutional, such section or portion shall be deemed severable and all other sections or portions
hereof shall remain in full force and effect.
SECTION 4. Publication and Effective Date.
Pursuant to the provisions of Govemment Code Section 36933, a summary of this Ordinance
shall be prepared by the City Attorney. At least five (5) days prior to the Council meeting at which
this Ordinance is scheduled to be adopted, the City Clerk shall (1) publish the Summary, and (2) post
in the City Clerk's Office a certified copy of this Ordinance. Within fifteen (15) days after the
adoption ofthis Ordinance, the City Clerk shall (1) publish the summary, and (2) post in the City
Clerk's Office a certified copy of the full text of this Ordinance along with the names of those City
Council members voting for and against this Ordinance or otherwise voting. This ordinance shall
become effective thirty days from and after its adoption.
Introduced at a regular meeting of the City Council of the City of South San Francisco, held the
day of , 2006.
Adopted as an Ordinance of the City of South Francisco at a regular meeting of the City Council
held the day of , 2006 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Ord 4 - Amending East Jamie Court DA.DOC
City Clerk
As Mayor of the City of South San Francisco, I do hereby approve the foregoing Ordinance this _
day of , 2006.
Rich Garbarino, Mayor
Ord 4 - Amending East Jamie Court DA.DOC
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Staff Report
AGENDA ITEM # 4
DATE:
TO:
FROM:
SUBJECT:
December 27,2006
Honorable Mayor and City Council
Marty Van Duyn, Assistant City Manager
A RESOLUTION REJECTING SELECTED BIDS FOR THE ORANGE
MEMORIAL PARK RECREA nON BUILDING PROJECT, ENGINEERING
FILE NO. 51-13232-0526, PROJECT NO. PB-05-1, GROUP B - MULTI
PRIME CONTRACTS PACKAGE
RECOMMENDATION
It is recommended that the City Council adopt a resolution:
1. Rejecting the selected bids for the Orange Memorial Park Recreation Building Project,
Engineering File No. 51-13232-0526, Project No. PB-05-1, and
2. Authorizing staff to re-bid the rejected bids for tile Orange Memorial Park Recreation
Building Project, Engineering File No. 51-13232-0526, Project No. PB-05-1.
BACKGROUND/DISCUSSION
On September 28, 2006 and on October 5,2006, staff published the notice inviting sealed bids for the
Orange Memorial Park Recreation Building Project, Project No. PB-05-1, Group B - Multi-Prime
Contracts Package. On November 9, 2006, staff opened the multi-prime bids for the subject project,
which consists of a total of sixteen (16) bid packages (Bid Nos. 2451 through 2468).
Of the sixteen (16) bid packages, staff received bids for fourteen (14) bid packages. After the bid
opening, City Staff along with Marcy Wong & Donn Logan Architects and RG M and Associates (the
Project Construction Manager) reviewed and evaluated the submitted bids, and concluded that eleven
(11) of the fourteen (14) bid packages substantially exceeded the engineer's estimate and
recommended re-bidding.
Re-bidding the project will involve separating the bids into infonnal and fonnal bidding processes per
the requirements of the Uniform Cost Accounting Procedures mandated by the City of South San
Francisco Municipal Code.
Staff RepOli
Subject:
A RESOLUTION REJECTING SELECTED BIDS FOR THE ORANGE MEMORIAL
P ARK RECREATION BUILDING PROJECT
Page 2
The infonnal bidding process will be conducted for all bid items deemed by the engineer's estimate to
be below the threshold of$125,000.00. The bid packages for the informal bidding process will be
distributed to the various Plan Rooms and Builders Exchanges within the San Francisco Bay Area,
and will also be posted to the City's website and at the City Hall Annex at least ten (10) days prior to
the bid deadline.
The fonnal bidding process will be conducted for all bid items deemed by the engineer's estimate to
be above the threshold of $125,000.00. The notice inviting sealed bids for the formal bidding
process will be advertised at least twice to a general circulation newspaper (sent to the newspaper at
least thirty (30) days prior to the bid opening), will be distributed to the various Plan Rooms and
Builders Exchanges within the San Francisco Bay Area, will be posted to the City's website and at the
City Hall Annex.
The table below reflects the eleven (11) bid items for City Council to reject and authorize staffto re-
bid:
Package B
Concrete
Masonry
Carpentry
Plumbing
Roofing
HV AC/Sheet Metal
Electrical
Insulation
Painting
Glass/Glazing
Casework
Acoustic Ceiling
Kitchen Equipment (install only)
# Bids
Received
Estimated
Cost $
Low Bid
$
2
1
5
2
2
4
1
113,000 289,000
220,512 280,044
649,785 1,631,430
103,287 181,000
73,239 131,675
153,735 260,061
279,595 345,000
combined with carpentry
47,547 59,000
212,925 475,431
combined with carpentry
14,135 39,19
23,751 107,560
2
1
1
1
The table below reflects the two (2) bid items that did not receive any bids and will be re-bid:
# Bids
Received
Package B
Structural Steel
Metal Stud/ Gyp Board
Estimated
Cost $
Low Bid
$
o
o
77,280
34,984
no bids
no bids
Staff Report
Subject:
A RESOLUTION REJECTING SELECTED BIDS FOR THE ORANGE MEMORIAL
PARK RECREATION BUILDING PROJECT
Page 3
The table below reflects the tlu'ee (3) bid items in which the bid was reasonably within the Engineer's
estimate. These bids will be held for a maximum of 120 days from the bid date per bidding
instructions and to be awarded following the re-bidding process:
# Bids
Received
Estimated
Cost $
Low Bid
$
Package B
Flooring
Ceramic Tile
Fire Sprinklers
2
I
2
58,118
49,163
30,686
37,992
33,194
34,000
FUNDING
The project is funded from the following sources:
Grants:
Urban Park Act (competitive)
Per Capita Bond Act
Roberti-Z'Berg
2,340,000
268,000
165,000
Developer Fees:
Residual in Zone IV
Stonegate (16 units @ Hillside)
Fairfield
(2,898,400 total to be paid)
Total project budget:
357,000
419,000
750,000
$4,299,000
CONCLUSION
Upon City Council approval to reject bids, Marcy Wong & Dorm Logan Architects, RGM and
Associates, and City Staff will perform value engineering and combine various bid packages in
order to obtain more favorable bids. Re-bidding will be initiated in January 2007 and the results
will be brought before City Council for reconsideration.
By:
,L
Approved:
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Yarry M. Nagel
City Manager
Marty VanDuyn
Assistant City Manager
Attachment: Resolution
RESOLUTION NO.
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOUTH SAN FRANCISCO REJECTING SELECTED
BIDS FOR THE ORANGE MEMORIAL PARK
RECREATION BUILDING PROJECT, ENGINEERING
FILE NO. 51-13232-0526, PROJECT NO. PB-05-1, GROUP
B-MUL TIPLE PRIME CONTRACTS PACKAGE, AND
AUTHORIZING STAFF TO NOTICE AND RE-BID THE
REJECTED BID PACKAGES
WHEREAS, the City is pursuing a multiple prime delivelY approach for construction of a
new recreation center to be located in the West Orange Memorial Park, to be funded by various grant
funding sources and developer fees; and
WHEREAS, on September 28, 2006 and October 5, 2006, staff published notices inviting
sealed bids for the project's sixteen (16) component packages; and
WHEREAS, staff received bids for fourteen (14) of the advertised bid packages for the
project; and
WHEREAS, following the bid opening, staff worked with project architect Marcy Wong and
Donn Logan Architects and project construction manager RGM and Associates and concluded that
eleven (11) of the fourteen (14) submitted bid packages substantially exceed Engineer's estimates
and project budgeting allocations; and
WHEREAS, under the authority of the California Pub lic Contracts Code, the Ci ty may re-bid
the project by separating the bids into infonnal abbreviated modules per the requirements of the
Unifornl Cost Accounting procedures mandated by Chapter 4.04.070 of the South San Francisco
Municipal Code, depending on the cost of individual bid packages as estimated by the City Engineer;
and
WHEREAS, three bid items- for flooring, ceramic tiles and the fire sprinkler system- were in
accordance with the City Engineer's estimate, and will be held for the 120 day period provided by
the bid documents and be awarded following the re-bidding process; and
WHEREAS, section 20166 of the California Public Contracts Code authorizes Cities to
reject all bids submitted for individual contracts pursuant to a noticed invitation for bids; and
WHEREAS, staff feels that by pe1fonning extensive value engineering and combining certain
of the discrete bid packages, in accordance with the infornlal and formal procedures mandated under
the Municipal Code of the State Uniform Cost Accounting procedures, the City will receive more
favorable bids in accordance with Engineering estimates for construction costs, allowing the City to
construct the facility within Engineering estimates.
882038-1
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that the City Council, pursuant to the authority of California Public Contracts Code section
20166, hereby rejects all bids for the following bid packages of File No. 51-13232-0526, Project
No. PB-05-1, Group B, the Orange Memorial Park Recreation Building Project:
Concrete
Masomy
Carpentry
Plumbing
Roofing
HV AC/ Sheet Metal
Electrical
Insulation
Painting
Glass/ Glazing
Casework
Acoustic Ceiling
Installation of Kitchen Equipment
BE IT FURTHER RESOLVED that the City Council hereby authorizes staff to publish a
new notice inviting bids for the above-referenced rejected packages and directs staff to return
before the City Council upon receipt of the re-submitted bids for further consideration.
*
*
*
*
*
I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a regular meeting held on the day of
, 2006 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
City Clerk
882038-1
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AGENDA ITEM # 5
DATE:
December 27, 2006
TO:
Honorable Mayor and City Council
FROM:
Valerie Sommer, Library Director
SUBJECT:
RESOLUTION AUTHORIZING THE ACCEPTANCE OF FUNDING IN THE
AMOUNT OF $22,288 TO SUPPORT PROJECT READ SERVICES AND
AMENDING THE LIBRARY DEPARTMENT'S 2006/2007 OPERATING
BUDGET
RECOMMENDATIONS
It is recommended that the City Council adopt a resolution accepting funding in the amount of
$10,225 from California Library and Literacy Services, $1,500 from Wells Fargo Foundation, and
$10,563 from Reach Out and Read (ROR) to support Project Read services, and amend the Library
Department's operating budget for fiscal year 2006/2007.
BACKGROUND
Project Read has been awarded $10,225 in funding from California Library and Literacy Services. Funds will
be used to provide volunteer tutor trainings, workshops, and professional literacy assessments. Additionally,
a portion of the funds will be used to continue the Project Read Book Club which encourages learners to
read and discuss popular books.
Project Read has been awarded $1,500 in funding from the Wells Fargo Foundation to support Project Read
programming. The money will be used to purchase workbooks and dictionaries for Project Read learners.
Project Read has been awarded $10,563 from Reach Out and Read to support Learning Wheels, the
children's component of Project Read. The funds will be used to purchase children's books to be distributed
to at the health clinic in South San Francisco. Reach Out and Read is a national non-profit organization that
promotes early literacy by giving advice to parents about the importance of reading aloud and distributing
new books to children in pediatric exam rooms across the nation. Project Read has participated in Reach Out
and Read programming for the last three years.
FUNDING:
Grant funds received in fiscal year 2006/2007 will be used to amend the Library Department's current
budget. Funds not expended by the end of fiscal year 2006/2007 will be carried over into fiscal year
2007/2008. Receipt of these funds does not commit the City to ongoing funding after the close of the grant
cycle.
Staff Report
Subject: Acceptance of $22,288 in grant funding to support Project Read services
Page 2
CONCLUSION:
Receipt of these funds will enable Project Read to continue programs and services which are not otherwise
funded and will provide the community with additional literacy services. It is recommended that the City
Council accept $22,288 in grant funding to support Project Read and amend the Library Department's fiscal
year 200612007 operating budget.
By: V~ k
Valerie Sommer
Library Director
Approved
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RESOLUTION NO.
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF
$22,288 IN FUNDING FROM CALIFORNIA LIBRARY
LITERACY SERVICES, WELLS FARGO FOUNDATION
AND REACH OUT AND READ TO SUPPORT PROJECT
READ SERVICES AND AMENDING THE LIBRARY
DEPARTMENT'S 2006/2007 OPERATING BUDGET
WHEREAS, staff recommends the acceptance of $10,225 from the California Library and
Literacy Services, $1,500 from Wells Fargo Foundation, and $10,563 from Reach Out and Read
(ROR) to support Project Read Services; and
WHEREAS, the funds will be used to amend this year's operating budget of the Library
Department.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco that the City Council hereby accepts $10,225 from the California Library and Literacy
Services, $1,500 from Wells Fargo Foundation, and $10,563 from Reach Out and Read (ROR) to
support Project Read programming and amends the 2006-2007 Operating Budget, to reflect an
increase of $22,288 to the Library Department's budget.
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I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a regular meeting held on the _day of
, 2006 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATIEST:
City Clerk
848881-1
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Staff Report
AGENDA ITEM # 6
DATE:
December 27, 2006
TO:
Honorable Mayor and City Council
FROM:
Valerie Sommer, Library Director
SUBJECT:
RESOLUTION AUTHORIZING THE ACCEPTANCE OF $5,000 IN
LIBRARY SERVICES AND TECHNOLOGY ACT FUNDING FROM THE
CALIFORNIA STATE LIBRARY TO SUPPORT CHILDREN'S SERVICES
AT THE GRAND A VENUE BRANCH LIBRARY AND AMENDING THE
LIBRARY DEPARTMENT'S 200612007 OPERATING BUDGET
RECOMMENDATIONS
It is recommended that the City Council adopt a resolution authorizing acceptance of $5,000 in
Library Services and Technology Act (LST A) funds from the California State Library to support
Children's Services at Grand Avenue Branch Library, and amend the Library Department's
operating budget for fiscal year 2006/2007.
BACKGROUND
The South San Francisco Public Library has been awarded $5,000 in grant funding from the California
State Library to provide services to local residents through the Early Learning with Families Targeted
Grant Program (ELF). Funds will be used to make the children's room in the Grand Avenue Branch
Library more inviting to young children and to train staff at both libraries in storytelling techniques to
use with infants and their caregivers.
The children's room will be enhanced by adding a colorful, child friendly rug where children can gather
for story times and smaller, colorful children's tables for activities. Educational materials may also be
purchased. In addition, staff members will attend workshops to learn some of the latest techniques to
stimulate the minds of very young children and to discover ways to help parents engage in learning
activities with their youngsters.
FUNDING:
These grant funds will be used to amend the Library Department's operating budget for the fiscal year
200612007. Receipt of these funds does not commit the City to ongoing funding after the close of the
grant cycle.
Staff Report
Subject: Acceptance of $5,000 in grant funding to support Children's services at Grand A venue Branch Library
Page 2
CONCLUSION:
Receipt of these funds will enable the South San Francisco Public Library to make the children's room at
the Grand A venue Branch Library more inviting to youngsters and to train staff to better serve families
with young children. It is recommended that the City Council accept $5,000 in grant funds from the
California State Library to support Children's Services at the Grand Avenue Branch Library and amend
the Library Department's fiscal year 2006/2007 operating budget.
By: ~ ~~
Valerie Sommer
Library Director
cj1 02-
\. C
Approved: -I t~
M. Nagel
City Manager
RESOLUTION NO.
CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF $5,000
IN LSTA GRANT FUNDING FROM THE CALIFORNIA STATE
LIBRARY TO SUPPORT CHILDREN'S SER VICES AT THE GRAND
A VENUE BRANCH LIBRARY AND TO AMEND THE LIBRARY
DEPARTMENT'S 2006/2007 OPERATING BUDGET
WHEREAS, staff recommends the acceptance of $5,000 in grant funding from the California
State Library to support Children's Services at the Grand A venue Branch Library; and
WHEREAS, the funds will be used to amend this year's operating budget of the Library
Department.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San
Francisco hereby accepts a $5,000 Library Services and Technology Act grant from the California
State Library to Children's Services at the Grand A venue Branch Library and amends the 2006-2007
Operating Budget, to reflect an increase of $5,000 to the Library Department's budget.
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I hereby certify that the foregoing Resolution was regularly introduced and adopted by the
City Council of the City of South San Francisco at a regular meeting held on the _day of
2006 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATIEST:
City Clerk