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Home My WebLink About2023.03.28 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, March 28, 2023 Main Library Auditorium 840 West Orange Avenue 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PM in the Main Library, Auditorium, 840 West Orange Avenue, South San Francisco, California. Public Comment: For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. MARY GIUSTI President LIRU CHIN Vice President CLAIRE RAMSEY Secretary HECTOR CAMACHO Member DIANE HUDDLESTON Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, March 28, 2023 Main Library Auditorium 840 West Orange Avenue 6:00 PM I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF MINUTES: February 28, 2023 Library Board Meeting IV. PUBLIC COMMENTS (limited to 3 minutes per speaker) V. VI. COMMUNICATIONS a) Circulation, Reference Questions & Literacy Services Statistics (Attachment #1) b) Library Articles, Issues & Programs (Attachment #2) c) Board Attendance Chart (Attachment #3) VII. OLD BUSINESS a) Library | Parks and Recreation Center Update b) Library/Parks and Recreation Joint LPR Strategic Plan Update VIII. NEW BUSINESS a) Fiscal Year 23-24 Library Department budget requests (NB-A) b) Review of Boards and Commissions meeting attendance procedures (NB-B) IX. AGENDA BUILDING for April 25, 2023 meeting a) Fiscal Year 23-24 budget requests update b) Plans for Library Closure and Move c) New Staff introductions X. FEATURED ANNOUNCEMENTS th a) The Main Library will be closed on Sunday, April 9 in observance of Easter Sunday. b) The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. The April book club selection is The Magician by Colm Tóibín. Please email [email protected] for the Zoom link. c) Join us to celebrate the end of Chlo-in-Residence and meet -in-Residence Book Release and st Announcement Party will be on Friday, April 21, 5:00 PM at the Main Library. This program is made possible by the South San Francisco Friends of the Library. ndth d) National Library Week is April 22 29! Kick off the celebration with Virtual Reality at the Main ssf.net/departments/library to view other programs for the week. XI. GOOD AND WELFARE XII. ADJOURNMENT XIII. NEXT MEETING: Date and Time: Tuesday, April 25, 2023 6:00 pm Place: Main Library Auditorium 840 West Orange Avenue South San Francisco, CA 94080 South San Francisco Public Library Board of Trustees MeetingMinutes February28, 2023Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE s Library Trustees present:Hector Camacho,Liru Chin, Mary Giusti, Diane HuddlestonLiru Chin, Mary Giusti, Diane HuddlestonLiru Chin, Mary Giusti, Diane Huddlestonand Claire and Claire and Claire Ramsey.Library Staff present: Valerie Sommer, Library Director;Adam Elsholz, Assistant Adam Elsholz, Assistant Adam Elsholz, Assistant e Library Director;andElia Moreno,Administrative Assistant II.Guests: KGuests: KGuests: Kumkum Guumkum Guumkum Guumkum Guumkum Guumkum Guptaptapta. t APPROVAL OF MINUTES u Motion to approve the minutesas presentedfromtheJanuaryJanuaryJanuary222444,,,2022,2022,2022,meeting meeting meeting was madeby n i Library Board Member,Diane Huddleston,andsecondedsecondedsecondedbybybyLiru ChinLiru ChinLiru Chin,Vice President.All members in attendance were in favor. M PUBLIC COMMENTS dd ee COMMUNICATIONS: vv a)Circulation, Reference Questions, Reference Questions, Reference Questions&&&LiteracyServicesStatistics (Attachment #1) oo b)Library Articles, Issues & Library Articles, Issues & Library Articles, Issues & Programs (Attachment #2)Programs (Attachment #2)Programs (Attachment #2) rr c)BoardAttendance Chart (Attachment #3Attendance Chart (Attachment #3Attendance Chart (Attachment #3) pp OLD BUSINESSOLD BUSINESSOLD BUSINESS pp New Main Library and Parks & Recreation Community Center Project UpdateNew Main Library and Parks & Recreation Community Center Project UpdateNew Main Library and Parks & Recreation Community Center Project Update Construction of the Community Civic Campus is moving along quickly. Grand opening continues Construction of the Community Civic Campus is moving along quickly. Grand opening continues Construction of the Community Civic Campus is moving along quickly. Grand opening continues aa to be scheduled for early September. All equipment, furniture, etc are on order and are expected to be scheduled for early September. All equipment, furniture, etc are on order and are expected to be scheduled for early September. All equipment, furniture, etc are on order and are expected to be delivered on time. The Main Library will be closing mid to lato be delivered on time. The Main Library will be closing mid to lato be delivered on time. The Main Library will be closing mid to late June to begin moving. Book nn shelving will be installed by midshelving will be installed by midshelving will be installed by mid-July. Tri Counties Bank has pledged to donate $25,000 to the South San Francisco Public Library Foundation. South San Francisco Public Library Foundation. South San Francisco Public Library Foundation. UU Library Strategic Plan Update A joint, Library and Parks and Recreation, strategic plan is being plannedto maximize use of the new building. An RFP will be budgeted for this fiscal year, but funding will not be used until the 2023-2024 fiscal year.Staff hopes to cover topics that will help plan and provide programming to the community involving wellness, literacy, education, fitness, exploration, enrichment, technology and more. South San Francisco Public Library Board of TrusteesPage 2MeetingMinutes February 28,2023 NEW BUSINESS Pending Staffing RequestsUpdatefor New Main Library Library Director, Valerie Sommer, updated the Library Board of Trustees on the pending staffing requests for the New Main Library. Library was approved to start recruitments for the following hourly positions during the mid-year budget approvals: Library Assistant II, Library Clerk and ssistant II, Library Clerk and ssistant II, Library Clerk and Office Specialist. Full-time positions were not approved for the mid-year budget and will be year budget and will be year budget and will be presented for 2023-2024 fiscal year budget. s Recommendations to City Council to Name Third Floor Adult Library in the New LibrarRecommendations to City Council to Name Third Floor Adult Library in the New LibrarRecommendations to City Council to Name Third Floor Adult Library in the New LibrarRecommendations to City Council to Name Third Floor Adult Library in the New LibrarRecommendations to City Council to Name Third Floor Adult Library in the New LibrarRecommendations to City Council to Name Third Floor Adult Library in the New Library as the y as the y as the Jackie Speier Commons e Jackie Speier was a South San Francisco resident and has continued to support City programs Jackie Speier was a South San Francisco resident and has continued to support City programs Jackie Speier was a South San Francisco resident and has continued to support City programs t throughout the years. As local Congresswoman, oneof her last initiatives in 2022 was securing of her last initiatives in 2022 was securing of her last initiatives in 2022 was securing $1.5 million dollars in federal funding to support the new Library | Parks and Recreation Center. g to support the new Library | Parks and Recreation Center. g to support the new Library | Parks and Recreation Center. u In recognition of her service, the Library of Trustees recommends naming the In recognition of her service, the Library of Trustees recommends naming the In recognition of her service, the Library of Trustees recommends naming the library winglibrary winglibrary wing, on the third floor of the new building, in her honor. Exact wording for this naming is TBD.Exact wording for this naming is TBD.Exact wording for this naming is TBD. n i AGENDA BUILDING NewCommunity Civic Center Campus Update;Fiscal Year 2023 Fiscal Year 2023 Fiscal Year 2023 Fiscal Year 2023 Fiscal Year 2023 M 2024 Budget ANNOUNCEMENTS ddd -dyed socks ththth eee , 3:00 PM at , 3:00 PM at , 3:00 PM at the Main Library. Supplies are limited; please bring your own pair of white socks to ensure fit.limited; please bring your own pair of white socks to ensure fit.limited; please bring your own pair of white socks to ensure fit. vvv enough it seems that we find evidence of this every year in theenough it seems that we find evidence of this every year in theenough it seems that we find evidence of this every year in thelibrary. Help us catch them in the ooo ththth act! Join us on Wednesday, March 15act! Join us on Wednesday, March 15act! Join us on Wednesday, March 15at 4:00 PM in the Library Makerspace to design, build and at 4:00 PM in the Library Makerspace to design, build and at 4:00 PM in the Library Makerspace to design, build and rrr decorate a leprechaun trap. All materials will be provided.decorate a leprechaun trap. All materials will be provided.decorate a leprechaun trap. All materials will be provided. th Explore and learn about the natural habitat of Sign Hill on SatuExplore and learn about the natural habitat of Sign Hill on SatuExplore and learn about the natural habitat of Sign Hill on Saturday, March 18, 10:00 AM. ppp Experience a nature walk provided by Parks and Recreation and enjoy stories and a drawing Experience a nature walk provided by Parks and Recreation and enjoy stories and a drawing Experience a nature walk provided by Parks and Recreation and enjoy stories and a drawing activity provided by the Library.activity provided by the Library.activity provided by the Library. ppp GOOD AND WELFAREGOOD AND WELFAREGOOD AND WELFARE aaa nnn ADJOURNMENTADJOURNMENTADJOURNMENT There being no further business, There being no further business, There being no further business, the meeting was adjourned at 6:32P.M. UUU Respectfully Submitted: Claire Ramsey, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director ATTACHMENT 2 2A ATTACHMENT 2B ATTACHMENT PPPPP Feb'23 3 PPPPP Jan'23 ATTACHMENT N/AN/AN/AN/AN/A Dec'22 PPPPA Nov'22 PAPPP Oct'22 PPPPP Sep'22 PPPPP Aug'22 APPPP July'22 APPAP June'22 PPPPA May'22 PPPPP Apr'22 PPPPP Mar'22 PPPPP Feb'22 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES February 2022 to February 2023 NAMEHector CamachoLiru ChinMary GiustiDiane HuddlestonClaire RamseyA = AbsentP = Present A 2/23/2023 Funding Source - G/FG/FG/FG/FG/FG/FG/FG/F NB Department: ATTACHMENT Justification/Purpose Per a special request, purchased on one-time basis in fy 22-23; request to renew in 23-24, ongoingPer a special request, purchased on one-time basis in fy 22-23; request to renew in 23-24, ongoingThis amount is the remaining funds reduced in fiscal year 20-21 due to COVIDIncrease in JPA costs for PLS network, book delivery, etc.Staff business cards and envelopes need to be updated with new address and stepstools are needed for LPR to assist in accessing collectionsPerformers, supplies for activities, books for Learning Wheels to distribute, and promotional itemsFurniture is over 20 years old and no longer functionalLibrary cards, for public, will need to be replaced to show LPr address/phone, etc Limited (YR ends) Limited One time/ Ongoing/ OngoingOngoingOngoingOngoingOne-timeOne-timeOne-timeOne-time Description of Item/Service Access to science periodicalsAccess to digital science periodicals and WSJBooks and A/V materialsPLS Cost IncreasesAddress change on cards/stationaryLPR Grand OpeningCLC lobby & computer lab furnitureLibrary Cards $2,700 $18,567 5,500.004,000.00 18,108.0011,712.0010,000.0020,000.00 ВЉͲЎБА͵ЉЉ Cost υ ------- Object Description Books & Print MaterialsDigital SuppliesBooks & Print MaterialsPLS/PLAN IncreasesOperating SuppliesLPR Grand OpeningMaintenance and Operating EquipmentOperating Supplies Object 50225019502250045021506150515021 Program 1521015230152101511015110151101543015110 Fund 100100100100100100100100 Type Cźƭĭğƌ ĻğƩ ЋЉЋЌΏЋЍ .ǒķŭĻƷ wĻƨǒĻƭƷ Ώ {ǒƦƦƌźĻƭ ğƓķ {ĻƩǝźĭĻƭ ƚƷğƌ .ǒķŭĻƷ ƩĻƨǒĻƭƷ ExpenseExpenseExpenseExpenseExpenseExpenseExpenseExpense ATTACHMENT NB-B