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Home My WebLink About2023.01.24 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, January 24, 2023 Teleconference Meeting Notice 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, the Library Board of Trustees Meeting will be conducted by teleconference only pursuant to the provisions of the -25-20 and N- 29-20 issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act and pursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we will proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. Meeting link: https://ssf-net.zoom.us/j/87689966479?pwd=eHM1akNCdFhzYzUxUStpOGZJUVI2dz09 Dial in from a phone: +1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 876 8996 6479 Passcode: 351148 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment on the subject line of your email. California law prevents the Board of Trustees from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President MARY GIUSTI Vice President LIRU CHIN Secretary HECTOR CAMACHO Member CLAIRE RAMSEY Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, January 24, 2023 Teleconference Meeting Notice (instructions on cover sheet) 6:00 PM I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF MINUTES: November 22, 2022 Library Board Meeting IV. PUBLIC COMMENTS (limited to 3 minutes per speaker) V. VI. COMMUNICATIONS a) Circulation, Reference Questions & Literacy Services Statistics (Attachment #1) b) Library Articles, Issues & Programs (Attachment #2) c) Board Attendance Chart (Attachment #3) VII. OLD BUSINESS a) Library | Parks and Recreation Center Update b) Library/Parks and Recreation Joint LPR Strategic Plan Update VIII. NEW BUSINESS a) SSFPL Memory Project Gabriella Steinberg, Adult Services Librarian (NB A) b) Election of Officers 2023 c) Meeting site options as of March 1, 2023 d) Pending staffing requests for New Main Library (NB D) e) Library Policy updates postponed to after LPR opening IX. AGENDA BUILDING for February 28, 2023 meeting a) Pending - Library | Parks and Recreation Center room names X. FEATURED ANNOUNCEMENTS a) Holiday Closure: All Library facilities, including Main and Grand Avenue Libraries and the Gene thth Mullin Community Center, will be closed on Sunday, February 19 and Monday, February 20 in b) Join a special storytime series with Teacher Bill! For parents and caregivers with children from 0- 6 years. Children will have fun laughing, signing and singing. Teacher Bill will integrate American stthnd Sign Language (ASL) into his storytime, Wednesdays, February 1, 15 and 22 at 10:30 AM. c) The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. The February Book Club selection is Homegoing by Yaa Gyasi. Please email [email protected] for meeting information. d) Please mark your calendars for an evening of history, remembrances, and video montages about the Internment of Japanese Americans during World War II. and councilwoman Karly Matsumoto th Manzanar on Friday, February 17, 6:00 PM at the MSB, 33 Arroyo Drive. XI. GOOD AND WELFARE XII. ADJOURNMENT XIII. NEXT MEETING: Date and Time: Tuesday, February 28, 2023 6:00 pm Place: TBD South San Francisco Public Library Board of Trustees MeetingMinutes November22, 2022Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE s Library Trustees present:Hector Camacho,Liru Chin, Mary Giusti, and Diane HuddlestonLiru Chin, Mary Giusti, and Diane HuddlestonLiru Chin, Mary Giusti, and Diane Huddleston. Library Staff present: Valerie Sommer, Library Director;andAnita PalafoxAnita PalafoxAnita Palafox,,,Administrative Administrative Administrative e Assistant II. t APPROVAL OF MINUTES u Motion to approve the minutesas presentedfromtheOctoberOctoberOctober222555,,,2022,2022,2022,meeting meeting meeting was madebyVice n i President, Mary Giusti, andsecondedbyLiru Chin,SecretarySecretarySecretary...All members in attendance were in All members in attendance were in All members in attendance were in favor. M PUBLIC COMMENTS dd ee COMMUNICATIONS: vv a)Circulation, Reference Questions, Reference Questions, Reference Questions&&&LiteracyServicesStatistics (Attachment #1) oo b)Library Articles, Issues & Programs (Attachment #2)Library Articles, Issues & Programs (Attachment #2)Library Articles, Issues & Programs (Attachment #2) rr c)BoardAttendance Chart (Attachment #3Attendance Chart (Attachment #3Attendance Chart (Attachment #3) pp OLD BUSINESSOLD BUSINESSOLD BUSINESS pp New Main Library and Parks & Recreation New Main Library and Parks & Recreation New Main Library and Parks & Recreation Community Center Project Update Library Director, Valerie Sommer, provided picture updateLibrary Director, Valerie Sommer, provided picture updateLibrary Director, Valerie Sommer, provided picture updatesof the new Main Library and Parks & aa Recreation Center project. Currently, painting and flooring is being worked on the second and Recreation Center project. Currently, painting and flooring is being worked on the second and Recreation Center project. Currently, painting and flooring is being worked on the second and third floors on the Parks & Recreation rooms.third floors on the Parks & Recreation rooms.third floors on the Parks & Recreation rooms.The street name will most likely be renamed to nn either Civic Center Way or Civiceither Civic Center Way or Civiceither Civic Center Way or CivicCenter Place.Schedule for completion continues to be on track for August 2023; Staff and furniture move in will be summer 2023; Grand opening will be Fall for August 2023; Staff and furniture move in will be summer 2023; Grand opening will be Fall for August 2023; Staff and furniture move in will be summer 2023; Grand opening will be Fall UU 2023. Library Strategic Plan Update Library Director, Valerie Sommer, and Parks & Recreation Director, Greg Mediati, have discussed the option of doing a joint strategic plan. The goal is to get the most we can from the new building and providing the best services to the community. A consultant may be hired to help prepare the strategic plan. Holdinga jointcommission meeting has been suggested. South San Francisco Public Library Board of TrusteesPage 2MeetingMinutes November22, 2022 NEW BUSINESS Discussion and Motion to Approve or Revise the 2023 Holiday Schedule The Library Board of Trustees reviewed and discussed the 2023 Holiday Schedule.Board members may want torevisit the 2023 Holiday Schedule afterthe new joint Library, Parks and Recreation Centeropens. Motion to approve the 2023 Holiday Schedulewith the caveats it will with the caveats it will with the caveats it will be revisited and Sundayand Mondayholiday closures willstate closed,was made bywas made bywas made byLiru ChinLiru ChinLiru Chin, Secretary,and seconded byMary Gisuti,Vice President. All members in attendance were in favor.. All members in attendance were in favor.. All members in attendance were in favor. s AGENDA BUILDING e NewCommunity Civic Center Campus Update;Library | Parks & Recreationibrary | Parks & Recreationibrary | Parks & RecreationRoom Names; Room Names; Room Names; t Bulletin Board and Free Literature Policy update;Election of Officers 2023.Election of Officers 2023.Election of Officers 2023. u ANNOUNCEMENTS n Holiday Schedule: Christmas Both libraries will be open 10:00 AM Both libraries will be open 10:00 AM Both libraries will be open 10:00 AM 1:00 PM Friday, December 1:00 PM Friday, December 1:00 PM Friday, December i rdth 23and Saturday, December 24. All library facilities will be closed Sunday, December 2th and . All library facilities will be closed Sunday, December 2th and . All library facilities will be closed Sunday, December 2th and th Monday, December 26. th Both libraries will be open 10:00 AM Both libraries will be open 10:00 AM Both libraries will be open 10:00 AM 1:00 PM Friday, December 301:00 PM Friday, December 301:00 PM Friday, December 30 M and stst Saturday, December 31. All library facilities will be closed Sunday, January 1. All library facilities will be closed Sunday, January 1. All library facilities will be closed Sunday, January 1and Monday, nd January 2. th ddd Martin Luther King Jr. Day All library facilities will be cAll library facilities will be cAll library facilities will be closed on Sunday, January 15and th Monday, January 16. eee Support the South San Francisco Friends of the Library as you purchase some fabulous used books Support the South San Francisco Friends of the Library as you purchase some fabulous used books Support the South San Francisco Friends of the Library as you purchase some fabulous used books at our Pop-up Book Sale on Friday, December 9, 2022 through Sunday, December 11, 2022. All up Book Sale on Friday, December 9, 2022 through Sunday, December 11, 2022. All up Book Sale on Friday, December 9, 2022 through Sunday, December 11, 2022. All vvv you to do is purchase the standard size plastic shopping bag for $5 per bag and fill the bag with purchase the standard size plastic shopping bag for $5 per bag and fill the bag with purchase the standard size plastic shopping bag for $5 per bag and fill the bag with books, hard cover, and paperback, to take home for some great reading. The book sale will be books, hard cover, and paperback, to take home for some great reading. The book sale will be books, hard cover, and paperback, to take home for some great reading. The book sale will be ooo upstairs at the Main Library MakerSpace during regular operating hours.upstairs at the Main Library MakerSpace during regular operating hours.upstairs at the Main Library MakerSpace during regular operating hours. rrr th The City Council reorganization will be on Tuesday, December 13ty Council reorganization will be on Tuesday, December 13ty Council reorganization will be on Tuesday, December 13at the South San Francisco Conference Center.Conference Center.Conference Center. ppp GOOD AND WELFAREGOOD AND WELFAREGOOD AND WELFARE ppp Happy Holidays to allHappy Holidays to allHappy Holidays to allfrom the Library Board of Trusteesfrom the Library Board of Trusteesfrom the Library Board of Trustees! aaa ADJOURNMENTADJOURNMENTADJOURNMENT nnn There being no further business, There being no further business, There being no further business, the meeting was adjourned at 6:24P.M. UUU Respectfully Submitted:Respectfully Submitted:Respectfully Submitted: Liru Chin, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director ATTACHMENT 2 N/AN/AN/AN/AN/A Dec'22 3 PPPPA Nov'22 ATTACHMENT PAPPP Oct'22 PPPPP Sep'22 PPPPP Aug'22 APPPP July'22 APPAP June'22 PPPPA May'22 PPPPP Apr'22 PPPPP Mar'22 PPPPP Feb'22 PPPPP Jan'22 N/AN/AN/AN/AN/A Dec'21 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES December 2021 to December 2022 NAMEHector CamachoLiru ChinMary GiustiDiane HuddlestonClaire RamseyA = AbsentP = Present Status NB-D (Finance only) Date: ATTACHMENT Justification/Purpose Manager for the New Main Library Discovery Center and responsible for overseeing and planning operations and programs, hiring, training and supervising staff, grant writing, developing partnerships and curricula, and bringing tech trends and innovation to our SSF community with a focus on youth services and emerging tech literacy needsWith public service points expanding from one to three public floors in the New Main Library, plus a stand-alone tech center, professional librarian services are needed for reference, programming, engaging and supporting reading, literacy and lifelong learning needs of our community.With public service points expanding from one to three public floors and a stand-alone tech center, the f/t Library Assistants staff and are "leads" for new service points, including Discovery Center programs and services, general operations in library service areas and supervision of p/t hourly staff and volunteers.With public service points expanding from one to three public floors, p/t hourly Library Assistants staff the public service desks, providing direct patron services including circulation, computer assistance and basic library reference services, as well as support operational needs in technical services, library programming and volunteer project coordination.With public service points expanding from one to three public floors, p/t hourly Library Clerks provide direct patron services with basic reference and directional services, library card accounts, circulation services, library reserves distribution and follow-up, as well as support operational demands in collection sorting, shelving, and general maintenance.Restore public services lost in an earlier budget reduction by adding back two hours each on Wednesday mornings and Thursday evenings as well as two additional Sunday hours to better align with our new shared building schedule. 52,368.74 89,774.97 222,653.60163,699.24126,659.46129,509.36 cost calculation Total burndened $ $ $ $ $ $ 3,476.268,596.885,959.29 99,871.2073,427.2456,813.06 Total benefits 0.81340.81340.81340.07110.07110.0711 Benefit rate Choose Department Category FT - Non Public SafetyFT - Non Public SafetyFT - Non Public SafetyHourly or PT RegularHourly or PT RegularHourly or PT Regular Department: Total Salary 90,272.0069,846.4048,892.4883,815.68 122,782.40120,912.48 208020802080145656162496 2080) Hours (F/T 43.4 59.0333.5833.5821.5333.58 Hourly Rate Step Step 3Step 3Step 3Step 3Step 3Step 3 A240A215X225X235X225 M235 Job Code Position Title Library Program ManagerLibrarian IILibrary Assistant IILibrary Assistant II - HourlyLibrary Clerk - HourlyLibrary Assistant II - Hourly Object 400140014001400240024002 Program 151101523015210152101521015210 Fund Cźƭĭğƌ ĻğƩ ЋЉЋЋΏЋЌ aźķ ĻğƩ .ǒķŭĻƷ wĻƨǒĻƭƷ Ώ tğǤƩƚƌƌ 100100100100100100 NB-D ATTACHMENT Library staff member for shared lobby reception desk on Floor One, providing a welcoming and safe presence on the parkside level, first line reference and directional services, library account services, and assisting and facilitating access to the automated returns system, Library reserves and reserve requests and the self-checkout station.Library staff member to assist administration with increase work load in personnel, finance and general administrative duties to support the increase in service levels and employees. --------- 64,754.68 35,590.51 885,010.57 $ $ $ 4,298.442,362.51 --------- 254,804.89 $ 0.07110.0711 Hourly or PT RegularHourly or PT Regular --------- 60,456.2433,228.00 630,205.68 $ 28081040 21.5331.95 $ $ Step 3Step 3 X235X415 Library Clerk - HourlyOffice Specialist - Hourly 40024002 1521015110 100100