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Home My WebLink About2022.10.25 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, October 25, 2022 Teleconference Meeting Notice 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, the Library Board of Trustees Meeting will be conducted by teleconference only pursuant to the provisions of the -25-20 and N- 29-20 issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act and pursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we will proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. Meeting link: https://ssf-net.zoom.us/j/86016485801?pwd=VWRDOGJ1eG5QNm9qZVQ0cjk2TUYwQT09 Dial in from a phone: +1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 860 1648 5801 Passcode: 504027 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment on the subject line of your email. California law prevents the Board of Trustees from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President MARY GIUSTI Vice President LIRU CHIN Secretary HECTOR CAMACHO Member CLAIRE RAMSEY Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, October 25, 2022 Teleconference Meeting Notice (instructions on cover sheet) 6:00 PM I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF MINUTES: September 27, 2022 Library Board Meeting IV. PUBLIC COMMENTS (limited to 3 minutes per speaker) V. VI. COMMUNICATIONS a) Circulation, Reference Questions & Literacy Services Statistics (Attachment #1) b) Library Articles, Issues & Programs (Attachment #2) c) Board Attendance Chart (Attachment #3) VII. OLD BUSINESS a) Library | Parks and Recreation Center Update VIII. NEW BUSINESS a) COVID outreach grant presentation Leo Gomez, Supervising Library Specialist b) Library Strategic Plan Update Adam Elsholz, Assistant Library Director c) Donor Wall in New Main Library Adam Elsholz, Assistant Library Director (NB-1) d) Discussion and Motion to Cancel the regular meeting of December 27, 2022 IX. AGENDA BUILDING for October 25, 2022 meeting a) Pending Amended Policy - Library Bulletin Board and Free Literature Policy b) Pending - Library | Parks and Recreation Center room names c) Discussion and Motion to Approve the 2023 Holiday Schedule X. FEATURED ANNOUNCEMENTS a) El Día de los Muertos is here and we are ready to celebrate at Grand Avenue Library! We have planned many arts & crafts activities and will be showing the movie, Coco. Arts and Crafts activities will include coloring calavera masks and catrina balloons, creating cempasuchil tissue paper flowers, making buttons and so much more! (While Supplies th Last). All ages are welcome Saturday, November 5, 1:00 3:00 PM. b) Holiday Schedule: All Library facilities, including the Main and Grand Avenue Libraries and the th Gene Mullin Community Learning Center will be closed on Friday, November 11 in observance rd : Main Library 10:00 AM 6:00 PM; Grand Avenue Library 12:00 6:00 PM. Library Facilities will be thth closed Thursday, November 24 and Friday, November 25 for Thanksgiving. c) The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. The November book club selection is The Code Breaker by Walter Isaacson. Please email [email protected] for the Zoom link. XI. GOOD AND WELFARE XII. ADJOURNMENT XIII. NEXT MEETING: Date and Time: Tuesday, November 22, 2022 6:00 pm Place: Virtual on ZOOM South San Francisco Public Library Board of Trustees MeetingMinutes September27, 2022Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE s Library Trustees present:Diane Huddleston, Mary Giusti,Liru Chin,Hector Camacho Hector Camacho Hector Camacho and and and Claire Claire Claire Ramsey.Library Staff present: Valerie Sommer, Library Director;Adam Elsholz, Assistant Adam Elsholz, Assistant Adam Elsholz, Assistant e Library Director;Han-Ching Wong,YouthServices Program Manager;Services Program Manager;Services Program Manager;andandandElia MorenoElia MorenoElia Moreno, t Administrative Assistant II.Guests: Xavier Camacho and Alyssa Duri.Guests: Xavier Camacho and Alyssa Duri.Guests: Xavier Camacho and Alyssa Duri. u APPROVAL OF MINUTES n i Motion to approve the minutesas presentedfromtheAugustAugustAugust222333,,,2022,2022,2022,meeting meeting meeting was madebyVice President, Mary Giusti, andsecondedbyLiru Chin,SecretarySecretarySecretary...All members in attendance were in All members in attendance were in All members in attendance were in favor. M PUBLIC COMMENTS dd ee vv COMMUNICATIONS: oo a)Circulation, Reference Questions, Reference Questions, Reference Questions&LiteracyServicesStatistics (Attachment #1) rr b)Library Articles, Issues & Library Articles, Issues & Library Articles, Issues & Programs (Attachment #2)Programs (Attachment #2)Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3Attendance Chart (Attachment #3Attendance Chart (Attachment #3) pp OLD BUSINESSOLD BUSINESSOLD BUSINESS pp New Main Library and Parks & Recreation Community Center Project UpdateNew Main Library and Parks & Recreation Community Center Project UpdateNew Main Library and Parks & Recreation Community Center Project Update aa Congratulations to Assistant Library Director, Adam Elsholz for the approval of the $4Congratulations to Assistant Library Director, Adam Elsholz for the approval of the $4Congratulations to Assistant Library Director, Adam Elsholz for the approval of the $4,492,310 grant from the grant from the grant from the California State Library California State Library California State Library to support the New Main Library as part of the Library and nn Parks & Recreation Center projectParks & Recreation Center projectParks & Recreation Center project.A main priority for use of the funds is in addressing life safety and other critical maintenance needs; allowable projecand other critical maintenance needs; allowable projecand other critical maintenance needs; allowable project costs include elevator, HVAC, security UU gates, and more. gates, and more. gates, and more. The staff report and resolution to approve the grant funds will be presented at the September 28, 2022 City Council meeting. Staff continues to be busy with the FF&E selections including shelving, book displays, tables,chairsand more.Staff has begun planning the big move to the new building from the Main Libraryto the new building.Dates for moving day and opening day are yet to be established. Library Director, Valerie Sommer, sharedwith board membersa PowerPointDirector of Capital Projects Jake Gilchrist will be presenting to the City Council on constructionupdates and progress of the new building. South San Francisco Public Library Board of TrusteesPage 2MeetingMinutes September27, 2022 NEW BUSINESS Summer Learning Challenge Recap and Brainfuse Online Tutoring Service Han-Ching Wong, Library Program Manager st The 2022Summer Learning Challenge(SLC)program ended on August 31.DuringSLC, staff led 55 different programs with over 1,400 community members in attendance. This year, staff was able to successfully sign up a total of 7,222 people for the Summer Learning Challenge beating beating beating the number of signups from previous years! Youth services team also accomplished a total of 7,853 also accomplished a total of 7,853 also accomplished a total of 7,853 book giveaways over the summer. We werealso fortunate to have the support of also fortunate to have the support of also fortunate to have the support of twotwotwosummer summer summer interns, Nathan and Samantha, for a total of eightweeks. SSFPL congratulates our 2022 SLCweeks. SSFPL congratulates our 2022 SLCweeks. SSFPL congratulates our 2022 SLC s $1,000scholarship winner, Charlotte!Staff is already looking forward to the next summer forStaff is already looking forward to the next summer forStaff is already looking forward to the next summer forthe 2023 Summer Learning Challenge with the theme:Finding Your Voice. e t The State of California, via the California State Library is providing access toState of California, via the California State Library is providing access toState of California, via the California State Library is providing access tooneoneone-on-one free tutoring through Brainfuse. Tutoring is available in various languages including English, Spanish, . Tutoring is available in various languages including English, Spanish, . Tutoring is available in various languages including English, Spanish, u Vietnamese, Mandarin, Cantonese, and Tagalog. Tutoring is available for students from KVietnamese, Mandarin, Cantonese, and Tagalog. Tutoring is available for students from KVietnamese, Mandarin, Cantonese, and Tagalog. Tutoring is available for students from K-12and is also available for adults and seniorsto help reach their education goals. to help reach their education goals. to help reach their education goals. BrainfuseBrainfuseBrainfusefree tutoring n is accessible via our library website and has been fundedfor two years.for two years.for two years. i AGENDA BUILDING M NewCommunity Civic Center Campus Updatepdatepdate;;;LLLibrary | Parks & Recreationibrary | Parks & Recreationibrary | Parks & RecreationRoom Names; Donor WallUpdate;Bulletin Board and Free Literature Free Literature Free Literature Policy updatePolicy updatePolicy update;Discussion and Motion to Cancel the Regular Meeting of December 27, 2022; Discussion and Motion to Approve the 2023 Holiday the Regular Meeting of December 27, 2022; Discussion and Motion to Approve the 2023 Holiday the Regular Meeting of December 27, 2022; Discussion and Motion to Approve the 2023 Holiday Schedule. ANNOUNCEMENTS Holiday Schedule: All Library facilities, including both Main and Grand Avenue Libraries, and All Library facilities, including both Main and Grand Avenue Libraries, and All Library facilities, including both Main and Grand Avenue Libraries, and th the Gene Mullin Community Center will be closed on Sunday, the Gene Mullin Community Center will be closed on Sunday, the Gene Mullin Community Center will be closed on Sunday, October9and Monday, October th 10in observance of in observance of in observance of ay. 30-Day Vote Center will be open at the SouDay Vote Center will be open at the SouDay Vote Center will be open at the South San Francisco Main Library beginning Monday, th October 10. The drive thru box drop. The drive thru box drop. The drive thru box drop-off will be available, as well. The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. Theof each month at 6:00 PM. Theof each month at 6:00 PM. TheOctoberbook club selection is the FrankensteinbyMary WollstonecraftWollstonecraftWollstonecraft. Please email . Please email . Please email [email protected] the Zoom link. Halloween is right around the corner! Do you have fun pics of your family in their Halloween Halloween is right around the corner! Do you have fun pics of your family in their Halloween Halloween is right around the corner! Do you have fun pics of your family in their Halloween costucostucostumes? Have you always wanted to do something special with these memories? Come to the mes? Have you always wanted to do something special with these memories? Come to the mes? Have you always wanted to do something special with these memories? Come to the st Main Library and document these Main Library and document these Main Library and document these memorieswith a scrapbooking activity on Friday, October 21, 1:00 PM. Bring photos/ other memorabilia you want to include in your scrapbo1:00 PM. Bring photos/ other memorabilia you want to include in your scrapbo1:00 PM. Bring photos/ other memorabilia you want to include in your scrapbook. Scrapbooking paper and other materials will be provided while supplies last. No registration required. This paper and other materials will be provided while supplies last. No registration required. This paper and other materials will be provided while supplies last. No registration required. This program is made possible by the South San Francisco Friends of the Library. GOOD AND WELFARE ADJOURNMENT There being no further business, the meeting was adjourned at 6:36P.M. South San Francisco Public Library Board of TrusteesPage 3MeetingMinutes September27, 2022 Respectfully Submitted: Liru Chin, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director s e t u n i M 1A 000 ATTACHMENT 000 Total Volunteers Program Volunteers # of total hours (minor)Total # VolunteersTotal Volunteer Hours # of ADULT Volunteers# of total hours (adult)# of MINOR Volunteers 8 24 14.7546.75 # hours Literacy Services 0455 22229928 131 # hours # Attended Age 12-18 Monthly Statistics - October 044 12204242 10611061 # Attended # programs Age 6-11 Youth Totals Collaboration Total CLC Programs Total Community Learning Center CLC Adult Programs Youth - CLC Programs Attendance Homework ClubTeen Work Exp ProgramUnemployment LabAdult ClassesCreative CenterTutoring Collaborations ReferalsFamilias FuertesWider Circle/ Computer TrainingPolice Academy 1A 000000 24 24 # of Attendees ATTACHMENT 0 > 5 # Children 12 6 121319 0-5 Learners # Children 12 # 1 121112 Adults Tutors 12 000000 12 # of TOTAL Materials Tutoring VolunteerStaff TOTAL # # 00 appt Online * Statistics revisions to be submitted in Nov. Library Board Packet. 10 Literacy Services #00 10 Hours # Calls in person Volunteer Monthly Statistics - October 3311 1110 80# 21 # of# of Programs Programs Volunteers TotalTotal Total PROJECT READ Adult Programs Family Programs Volunteer Statistics Detail Learning Wheels - SSF *Learning Wheels - San Bruno*Learning Wheels - ColmaLearning Wheels - Daly CityMy First Years SSFMy First Years Virtual - SSF/SB/DCConcert In The Park*Tutoring/ outreachTutors*Trivia volunteers* Statistics revisions to be submitted in Nov. Library Board Packet. PPPPP Sep'22 3 PPPPP Aug'22 ATTACHMENT APPPP July'22 APPAP June'22 PPPPA May'22 PPPPP Apr'22 PPPPP Mar'22 PPPPP Feb'22 PPPPP Jan'22 N/AN/AN/AN/AN/A Dec'21 PPPPP Nov'21 PPPPP Oct'21 PPPPP Sep'21 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES September 2021 to September 2022 NAMEHector CamachoLiru ChinMary GiustiDiane HuddlestonClaire RamseyA = AbsentP = Present ATTACHMENT NB-1 ATTACHMENT NB-1