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Home My WebLink About2022.11.22 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, November 22, 2022 Teleconference Meeting Notice 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, the Library Board of Trustees Meeting will be conducted by teleconference only pursuant to the provisions of the -25-20 and N- 29-20 issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act and pursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we will proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. Meeting link: https://ssf-net.zoom.us/j/86016485801?pwd=VWRDOGJ1eG5QNm9qZVQ0cjk2TUYwQT09 Dial in from a phone: +1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 860 1648 5801 Passcode: 504027 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment on the subject line of your email. California law prevents the Board of Trustees from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President MARY GIUSTI Vice President LIRU CHIN Secretary HECTOR CAMACHO Member CLAIRE RAMSEY Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, November 22, 2022 Teleconference Meeting Notice (instructions on cover sheet) 6:00 PM I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF MINUTES: October 25, 2022 Library Board Meeting IV. PUBLIC COMMENTS (limited to 3 minutes per speaker) V. VI. COMMUNICATIONS a) Circulation, Reference Questions & Literacy Services Statistics (Attachment #1) b) Library Articles, Issues & Programs (Attachment #2) c) Board Attendance Chart (Attachment #3) VII. OLD BUSINESS a) Library | Parks and Recreation Center Update b) Library Strategic Plan Update VIII. NEW BUSINESS a) Discussion and Motion to Approve or Revise the 2023 Holiday Schedule (Attachment NB 1) IX. AGENDA BUILDING for January 24, 2023 meeting a) Pending Amended Policy - Library Bulletin Board and Free Literature Policy b) Pending - Library | Parks and Recreation Center room names c) Election of Officers 2023 X. FEATURED ANNOUNCEMENTS a) The upcoming holiday library schedules are as follows: rd Christmas Both libraries will be open 10:00 AM 1 :00 PM Friday, December 23 and Saturday, thth December 24. All library facilities will be closed Sunday, December 25 and Monday, December th 26. th Both libraries will be open 10:00 AM 1:00 PM Friday, December 30 and Saturday, ststnd December 31. All library facilities will be closed Sunday, January 1 and Monday, January 2. th Martin Luther King Jr. Day All library facilities will be closed on Sunday, January 15 and th Monday, January 16. b) Support the South San Francisco Friends of the Library as you purchaser some fabulous used books at our Pop-Ip Book Sale on Friday, December 9, 2022 through Sunday, December 11, 2022. All you need to do is purchase the standard size plastic shopping bag for $5 per bag and fill the bag with books, hard cover, and paperback, to take home for some great reading. The Book Sale will be upstairs at the Main Library MakerSpace during regular operating hours. XI. GOOD AND WELFARE XII. ADJOURNMENT XIII. NEXT MEETING: Date and Time: Tuesday, January 24, 2023 6:00 pm Place: Virtual on ZOOM South San Francisco Public Library Board of Trustees MeetingMinutes October25, 2022Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE s Library Trustees present:Diane Huddleston, Mary Giusti,Hector Camacho and and and Claire RamseyClaire RamseyClaire Ramsey. Library Staff present: Adam Elsholz, Assistant Library Director;Leonardo GomezLeonardo GomezLeonardo Gomez,,,Supervising Supervising Supervising e Library Specialist Community Outreach and Marketing;andElia Moreno,Elia Moreno,Elia Moreno,AdministAdministAdministrative t Assistant II.Guests: Xavier Camacho and Alyssa Duri. u APPROVAL OF MINUTES n i Motion to approve the minutesas presentedfromtheSeptemberSeptemberSeptember222777,,,2022,2022,2022,meeting was madeby Vice President, Mary Giusti, andsecondedby Hector CamachoHector CamachoHector Camacho,,,Board MemberBoard MemberBoard Member.All members in attendance were in favor. M PUBLIC COMMENTS dd ee vv COMMUNICATIONS: oo a)Circulation, Reference Questions, Reference Questions, Reference Questions&LiteracyServicesStatistics (Attachment #1) rr b)Library Articles, Issues & Library Articles, Issues & Library Articles, Issues & Programs (Attachment #2)Programs (Attachment #2)Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3Attendance Chart (Attachment #3Attendance Chart (Attachment #3) pp OLD BUSINESSOLD BUSINESSOLD BUSINESS pp New Main Library and Parks & Recreation Community Center Project UpdateNew Main Library and Parks & Recreation Community Center Project UpdateNew Main Library and Parks & Recreation Community Center Project Update aa There is a lot going on in the construction of the Community Center ProjectThere is a lot going on in the construction of the Community Center ProjectThere is a lot going on in the construction of the Community Center Projectbathroomtile installation is beginning installation is beginning installation is beginning in some of the floorsas well asflooring installation. Thesecond floor is nn currentlycurrentlycurrentlybeing paintedbeing paintedbeing painted,andpower to the building will be added in November. Due tolong- estimated deliveryestimated deliveryestimated deliverydates, Library staff have begun the process of ordering the new AMH and UU shelving unitsshelving unitsshelving units.There is a tentative grand opening for Saturday, September 9, 2023. NEW BUSINESS COVID Outreach Grant Presentation Leo Gomez, Supervising Library Specialist The South San Francisco Public Library received grant funding from the County of San Mateo, beginning in November2020. The objective was to educate and perform outreach to targetable, vulnerable population in San Mateo County, and to stop the spread of COVID-19. At the start of South San Francisco Public Library Board of TrusteesPage 2MeetingMinutes October25, 2022 the grant,theoutreach team focused on phone banking, social media and spreading the message A total of 3,100 phone calls were made, mostly targeted to the vulnerable population of 65 years and older. Beginning in April 2021, the Library and other facilities began to opento the public; theoutreach team began focusing on social distancing messaging and face mask giveaways with the SMCo mask mobile!Staff was also involved in assisting residents receive information on vaccination sites and misinformationshared through outside resources. SSFPL received a total of $50,000 in grant funding from the County of . SSFPL received a total of $50,000 in grant funding from the County of . SSFPL received a total of $50,000 in grant funding from the County of San Mateo. Library Strategic Plan Update Adam Elsholz, Assistant Library Director s SSFPL is long overdue for a new and improved Library Strategic Plan with the previous one being d improved Library Strategic Plan with the previous one being d improved Library Strategic Plan with the previous one being expired in 2020. Library staff is hoping to have a new, updated Library Strategic Plan in place by . Library staff is hoping to have a new, updated Library Strategic Plan in place by . Library staff is hoping to have a new, updated Library Strategic Plan in place by e the opening of the new Main Library. A new strategic plan will help Library staff plan for new the opening of the new Main Library. A new strategic plan will help Library staff plan for new the opening of the new Main Library. A new strategic plan will help Library staff plan for new t programming and community needs with the reopening of the new Main Library. programming and community needs with the reopening of the new Main Library. programming and community needs with the reopening of the new Main Library. Staff welcomes Staff welcomes Staff welcomes any input or special requestsfrom the Library Board of Trustees,from the Library Board of Trustees,from the Library Board of Trustees,that willthat willthat willhelp create the new help create the new help create the new u strategic plan. n Donor Wall in New Main Library Adam Elsholz, Assistant Library Directortant Library Directortant Library Director i Due to an overwhelming amount of support through donations, a digital display will be used tDue to an overwhelming amount of support through donations, a digital display will be used tDue to an overwhelming amount of support through donations, a digital display will be used to recognize and honor all donorsat the new Community Civic Campus. Donors will be recognized at the new Community Civic Campus. Donors will be recognized at the new Community Civic Campus. Donors will be recognized at the new Community Civic Campus. Donors will be recognized at the new Community Civic Campus. Donors will be recognized and listed by categories (created by the amount given by each donor). given by each donor). given by each donor). given by each donor). given by each donor). M A digital display will also allow City staff to promoteupcomingprogramsprogramsprograms,,,eventseventseventsand other special announcementsand other special announcementsand other special announcements. ddd Discussion and Motion to Cancel the Regular Meeting of December 27, 2022Discussion and Motion to Cancel the Regular Meeting of December 27, 2022Discussion and Motion to Cancel the Regular Meeting of December 27, 2022 The Library Board of Trustees discussed the cancellation of the regular meeting of Tuesday, The Library Board of Trustees discussed the cancellation of the regular meeting of Tuesday, The Library Board of Trustees discussed the cancellation of the regular meeting of Tuesday, eee December 27, 2022. Motion to approve the cancellation of the regular meeting on December 27, December 27, 2022. Motion to approve the cancellation of the regular meeting on December 27, December 27, 2022. Motion to approve the cancellation of the regular meeting on December 27, 2022,was made byMary Giusti, Vice President,Mary Giusti, Vice President,Mary Giusti, Vice President,and seconded byand seconded byand seconded byClaire Ramsey, Board Member. vvv All members in attendance were in favor.All members in attendance were in favor.All members in attendance were in favor. ooo AGENDA BUILDINGAGENDA BUILDINGAGENDA BUILDING rrr NewCommunity Civic Center Campus UCommunity Civic Center Campus UCommunity Civic Center Campus Update;Library | Parks & RecreationRoom Names; ppp Bulletin Board and Bulletin Board and Bulletin Board and Free Literature Free Literature Free Literature Policy update; Discussion and Motion to Approve the 2023 Holiday Schedule.Holiday Schedule.Holiday Schedule. ppp ANNOUNCEMENTSANNOUNCEMENTSANNOUNCEMENTS aaa El Dia de Los Muertos is El Dia de Los Muertos is El Dia de Los Muertos is here,and we are ready to celebrate at Grand Avenue Library! We have nnn planned many arts & crafts activities and will be showing the movie, planned many arts & crafts activities and will be showing the movie, planned many arts & crafts activities and will be showing the movie, Coco. Arts and crafts activities will include coloringactivities will include coloringactivities will include coloringcalavera masks and catrina balloons, creating cempasuchil tissue UUU paper flowers, making buttons and so much more! (While supplies last). All ages are welcome paper flowers, making buttons and so much more! (While supplies last). All ages are welcome paper flowers, making buttons and so much more! (While supplies last). All ages are welcome th Saturday, November 5, 1:00 3:00 PM. Holiday Schedule: All Library facilities, including Main and Grand Avenue Libraries and the Gene th Mullin Community Learning Center, will be closed on Friday, November 11in observance of rd : Main Library 10:00 AM 6:00 PM; Grand Avenue Library 12:00 6:00 PM. Library facilities will be closed thth Thursday, November 24and Friday, November 25for Thanksgiving. South San Francisco Public Library Board of TrusteesPage 3MeetingMinutes October25, 2022 The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. The November book club selection is The Code Breakerby Walter Isaacson. Please email [email protected] the Zoom link. GOOD AND WELFARE th The Library Board of Trustees is looking forward to the 29Annual Trivia Challenge. The Trivia The Trivia The Trivia th Challenge will be held on Friday, November 18, 5:30 9:00 PM at the South San Francisco 9:00 PM at the South San Francisco 9:00 PM at the South San Francisco other wonderful programs offered by this important library service. s ADJOURNMENT e There being no further business, the meeting was adjourned at 6:32P.M.P.M.P.M. t u Respectfully Submitted: n i Liru Chin, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director M d e v o r p p a n U 1A ATTACHMENT 000000 Volunteers Total Volunteers Program # of ADULT Vol# of total hrs (adult)# of MINOR Vol# of total hrs (minor)Total # VolunteersTotal Vol Hours 3117 17.565.5 # hours 013 7171331313 1.57.5 162208 # hours # Attended Age 12-18 Literacy Services Monthly Statistics - October 0593 142821121450 10951095 # Attended # programs Age 6-11 Youth Totals Collaboration Total CLC Programs Total Community Learning Center CLC Adult Programs Youth - CLC Programs Attendance Collaborations Homework ClubTeen Work Exp ProgramAdult ClassesCreative CenterTutoringReferalsBay Ed FundWider Circle/ Computer TrainingPolice Academy 1A 000 30236376 # of 192 ATTACHMENT Attendees 27 9 > 5 # Children 21113238 1111 0-5 102 Learners # Children 75 3138 # 811010 Adults Tutors 23186476 0000 1919 # of 181 TOTAL Materials Tutoring VolunteerStaff TOTAL 4 # 4#0 appt Online 4 114 1933 #6 1937 Hours # Calls in person Volunteer Literacy Services 4 110044 10 Monthly Statistics - October 0# 1014 # of# of Programs Programs Volunteers TotalTotal Total PROJECT READ Adult Programs Family Programs Volunteer Statistics Detail Learning Wheels - SSF Learning Wheels - San BrunoLearning Wheels - ColmaLearning Wheels - Daly CityMy First Years SSFMy First Years Virtual - SSF/SB/DCTutoring/ outreachTutors*Trivia volunteers PAPPP Oct'22 3 PPPPP Sep'22 ATTACHMENT PPPPP Aug'22 APPPP July'22 APPAP June'22 PPPPA May'22 PPPPP Apr'22 PPPPP Mar'22 PPPPP Feb'22 PPPPP Jan'22 N/AN/AN/AN/AN/A Dec'21 PPPPP Nov'21 PPPPP Oct'21 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES October 2021 to October 2022 NAMEHector CamachoLiru ChinMary GiustiDiane HuddlestonClaire RamseyA = AbsentP = Present ATTACHMENT NB-1 2022 FINAL (CURRENT) ATTACHMENT NB-1 2023 DRAFT SOUTH SAN FRANCISCO PUBLIC LIBRARY 2023LIBRARY HOLIDAY SCHEDULEDRAFT The 2023Library Holiday Closures are as follows: Friday, December 30, 2022New Year's Eveobserved ½-day (libraries open 10-1) Saturday,December 31, 2022 Library closed Sunday, January 1, 2023Library closed Monday, January 2, 2023observed-Library closed Sunday, January15 Monday, January16 Martin Luther King, Jr.Day Sunday, February19 Monday, February20PresidentsDay Sunday, April9Easter Sunday Sunday, May28 Monday,May 29Memorial Day Sunday, June 18Library closed Monday, June 19Juneteenth holiday Tuesday, July4Independence Day Sunday,September3 Monday, September4Labor Day Sunday,October8 Monday, October9Indigenous Peoples Day Friday, November 10 Veterans Dayobserved Saturday, November 11Library closed Wednesday, November22Closeat 6 p.m. (Main open10-6; Grandopen126) Thursday, November23Thanksgiving Day Friday, November 24Day after Thanksgiving Friday, December22Christmas Eveobserved ½-day (libraries open 10-1) Saturday, December 23Library closed Sunday, December 24Library closed Monday, December 25Christmas Day Friday, December 29New Year's Eveobserved ½-day (librariesopen10-1) Saturday,December 30Libraryclosed Sunday, December 31Library closed Monday, January 1, 2024Day Approved by theLibrary Board of Trustees:November xx, 2022