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Home My WebLink About2007-01-24 e-packet AGENDA CITY COUNCIL CITY OF SOUTH SAN FRANCISCO REGULAR MEETING MUNICIPAL SERVICE BUILDING COMMUNITY ROOM WEDNESDAY, JANUARY 24, 2007 7:30 P.M. PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Council business, we proceed as follows: The regular meetings of the City Council are held on the second and fourth Wednesday of each month at 7:30 p.m. in the Municipal Services Building, Community Room, 33 Arroyo Drive, South San Francisco, California. Public Comment: For those wishing to address the City Council on any Agenda or non-Agendized item, please complete a Speaker Card located at the entrance to the Council Chamber's and submit it to the City Clerk. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the City Council from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The City Clerk will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Council action. RICHARD A. GARBARINO, SR Mayor PEDRO GONZALEZ Vice Mayor MARK N. ADDIEGO Councilman JOSEPH A. FERNEKES Councilman KARYL MATSUMOTO Councilwoman RICHARD BATTAGLIA City Treasurer SYLVIA M. PAYNE City Clerk BARRY M. NAGEL City Manager STEVEN T. MATIAS City Attorney PLEASE SILENCE CELL PHONES AND PAGERS HEARING ASSISTANCE EQUIPMENT AVAILABLE FOR USE BY THE HEARING IMPAIRED AT CITY COUNCIL MEETINGS CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE INVOCATION PRESENTATIONS · Recognition of Winter Ballet Performance - Nutcracker Suite: Instructors Maria Spremich and Kristen Quok · E-Waste Collection Event - Fire Prevention Officer Dennis Rosaia · Project Read Trivia Challenge Recap - Holly Fulghum-Nutters, Lbrary Program Manager AGENDA REVIEW PUBLIC COMMENTS ITEMS FROM COUNCIL · Announcements · Committee Reports · Appoint subcommittee to meet with Historical Society CONSENT CALENDAR l. Motion to approve the minutes of January 10,2007 2. Motion to confirm expense claims of January 24,2007 3. Motion to accept the common greens tree removal project as complete in accordance with plans and specifications 4. Resolution awarding contract agreement to Pioneer Americas, LLC, for the purchase of sodium hypochlorite solution for the Water Quality Control Plant in an amount not to exceed $371,000 5. Resolution awarding contract agreement to Terra Engineers for the Oyster Point Landfill Gas Investigation in the amount of $94,273 and amending the 2006-07 CIP budget in the amount of$120,000 6. Resolution authorizing the installation of four way stop signs at the intersection of Eucalyptus and Commercial Avenues 7. Acknowledgement of proclamation issued: Chinese New Year Global Gala, 1/6/07 COUNCIL COMMUNITY FORUM CLOSED SESSION 8. Pursuant to Government Code section 54957.6, conference with labor negotiator, Elaine Yamani, for all units ADJOURNMENT REGULAR CITY COUNCIL MEETING AGENDA JANUARY 24, 2007 PAGE 2 I I i! I DATE: January 24, 2007 TO: The Honorable Mayor and City Council FROM: Terry White, Director of Public Works SUBJECT: COMMON GREENS TREE REMOVAL PROJECT PROJECT NO. 51-13232-0322 RECOMMENDATION: AGENDA ITEM # 3 It is recommended that the City Council, by motion, accept the Common Greens Tree Removal Project as complete in accordance with the plans and specifications. BACKGROUND/DISCUSSION: This project removed seventy-three (73) trees in the Common Greens area that had structural defects, were damaging public or private property, or were already dead or dying. The Parks Maintenance Division has planted eighty (80) replacement trees in the Common Greens area in accordance with the tree preservation ordinance permit issued for the project. FUNDING: This project budget was set at $75,000.00 and was completed at a total cost of$74,860.00. There was adequate funding for the project in Common Greens Fund 33. By:----J~ l~~ Terry White U Director of Public Works Approved ; arry M. Nagel City Manager FMcA/ TW G :\PROJECTS\CG Tree Removal/staffrcportacecptance.doc - ~'\1\ s:4N ~\ 4., - ~\-j..\ o n >- c;; ~ ~ v 0 (> \.~ 4l1FOR~ Staff Report AGENDA ITEM # 4 DATE: TO: FROM: SUBJECT: January 24, 2007 Honorable Mayor and City Council Terry White, Director of Public Works II I I A WARD OF CONTRACT AGREEMENT FOR THE PURCHASE OF SODIUM HYPOCHLORITE FOR USE AT TI IE WATER QUALITY CONTROL PLANT (WQCP) RECOMMENDA TION It is recommended that the City Council adopt a resolution, to award Bid No. 2470 for Sodium Hypochlorite Solution to Pioneer Americas, LLC, of Walnut Creek, California, as the lowest responsible bid in the amount of $0.7350 per gallon. BACKGROUNDIDISCUSSION On January 10,2007, the Public Works Department received three bids in response to a Request for Bids (Bid No. 2470) for the purchase of 12.5 % sodium hypochlorite solution used at the City's Water Quality Control Plant in its disinfection process. The following is a tabulation of the bids received: BIDDERS BID AMOUNT Pioneer Americas, LLC, Walnut Creek, CA Sierra Chemical Company, Sparks, NV Basic Chemical Solutions, LLC, Santa Fe Springs, CA $0.7350 per gallon $0.8130 per gallon $0.9335 per gallon Since supply and demand conditions in the market have stabilized, and the damages caused by last year's Gulf Coast hurricanes to production facilities have been repaired, the price for sodium hypochlorite has decreased. The previous purchasing agreement with Pioneer Americas was $0.9050 per gallon. This award will result in a 19 % decrease in the WQCP operating costs for the remainder of FY 2006-2007 and the first half of the 2007-2008 budget for the purchase of this chemical. The contract is for one year only. FUNDING The WQCP's budget is funded through Sewer Enterprise Fund 71. The WQCP's budget for FY 2006-2007 has an allocation of$371 ,000 for sodium hypochlorite, with South San Francisco's share at $267,] 20 (72%) and San Bruno's share at $103,880 (28%). The decrease represented by this new price represents the rationale for a one year contract last year and why we are bidding again for one StatT Report Subject: Award of Sodium Hypochlorite Bid Page 2 year. Ifwc anticipate price stabilization, we may increase the bid length next year to ensure the best possible price. We anticipate a use equal to 352,000 gallons ($258,720) for the upcoming year, resulting in a strong savings to our budget. CONCLUSION Staff recommends the Council accept the bid of Pioneer Americas, LLC, of Walnut Creek, as the lowest responsible bidder for sodium hypochlorite at a price of $0.7350 per gallon, fixed until December 31,2007. ) il '-1).- By: -=1~~ LL/LI'GL-L/,- ~Terry White- Director of Public Works Approved ~~ ~(~ "Ba1ry . age City Manager Attachment: Resolution RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOU JTION A \1\1 ARDING A BID TO PIONEER AMERICAS, LLC, FOR THE PURCHASE OF SODIUM HYPOCHLORITE SOLUTION IN AN AMOUNT NOT TO EXCEED $:371,000 WHEREAS, staff recommends the purchase of sodium hypochlorite solution from the lowest responsible bidder, Pioneer Americas, LLC, in an amount of $0.7350 per gallon; and 'vVHEREAS, the sodium hypochlorite is used to process the effluent prior to its discharge to the bay to kill bacteria in accordance with thc Regional Water Quality Control Board; and WHEREAS, the WQCP's budget is funded through the Sewer Enterprise Fund 71; and WHEREAS, the WQCP's budget for fiscal year 2006-2007 has an allocation of$371 ,000 for the purchase of the sodium hypochlorite; and WHEREAS, South San Francisco's share of the cost is (72%) at $267,120; San Bmno's share is (28%) at $ 103,880. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby awards a bid to Pioneer Americas, LLC, for the purchase of sodium hypochlorite solution in an amount not to exceed $371,000. * * * * * I hereby certifY that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 24th day of January 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Is/ Sylvia M. Payne City Clerk - ~'tu. S:4N ~~ (~ ~ ~ ~ v 0 '4l~~'~ Staff Report AGENDA ITEM # 5 DATE: January 24, 2007 TO: The Honorable Mayor and City Council FROM: Terry White, Director of Public Works SUBJECT: RESOLUTION AMENDING THE 2006/2007 CIP BUDGET AND APPROVING ADDITIONAL FUNDING FOR OYSTER POINT LANDFILL GAS INVESTIGATION & AWARD CONTRACT RECOMMENDATION: It is recommended that the City Council adopt a resolution, to amend the 2006/2007 CIP Budget authorizing additional funding of $120,000 for the Oyster Point Landfill Gas Investigation and award a contract to Terra Engineers of San Francisco, California, in the amount of $94,273 to complete the work. BACKGROUNDIDISCUSSION: The former Oyster Point Landfill site was closed in 1975 and has since undergone much study. It is an unlined landfill with a clay cap that covers 57 acres which is now the Oyster Point Marina. Solid and liquid wastes were dumped at the site during its operations. During construction of Gull Drive in 1995, over 4,000 cubic yards of waste, including steel drums, was recovered and the cap extended over this area. As part of the closure plan for this site, the California Integrated Waste Management Board (CIWMB) required gas monitoring wells to be installed to gauge the presence of migrating methane gas. The city hired consultant Gabewell, now Terra Engineers (TE), to install and monitor these wells and report the results to the San Mateo County Health Services Agency (SMCHSA). Investigations in 1999 and 2002 resulted in the installation of additional wells along the western edge of the landfill in 2003 to check for gas. Tests of these wells in April and May of2006 demonstrated levels of methane gas exceeding regulatory limits. Soil samples were taken by the SMCHSA to confirm the well indicators. Concentrations have been confirmed to exceed thelimits and therefore, SMCHSA has required the City to investigate and mitigate the problem. This investigation will comply with the requirements of the California Code of Regulations (CCR) Title 27 for three issues: 1) the presence of methane landfill gas above regulatory limits in a monitoring well, 2) the presence of groundwater in a gas monitoring well, and 3) the presence of elevated methane gas in shallow bore holes along Gull Drive. Staff Report Subject: Amend the 2006/2007 CIP Budget and Approve Additional Funding for Oyster Point Landfill Gas Investigation and A ward Contract Page 2 Staff met with the CIWMB and SMCHSA in June 2006 to ascertain what would be required. A work plan was requested to be developed quickly, and Staff directed TE to do so with the current budgeted funds. A plan was submitted in August 2006 and subsequently reviewed and negotiated between TE and both regulatory agencies. The plan was accepted in November 2006 pending an implementation schedule. That schedule was forwarded to and accepted by the agencies in December 2006. A Request for Proposal (RFP) was not prepared for this project, as investigations and monitoring knowledge rests with a single source and the SMCHSA required Staff to respond to their need for a work plan within 30 days. FUNDING: Council must appropriate an additional $120,000 from Solid Waste Management Fund No. 38 to provide the necessary funding to complete this work. Staff has determined that the fund has adequate reserves to fund this work. CONCLUSION: The investigation of the migrating methane gas will result in the creation of a mitigation plan to bring the City into compliance with CCR Title 27, and thereby reduce the potential health risks associated with this gas. By: ~ uJfdI~ Terry 't ~ Director of Public Works . Attachments: Resolution s:\ stafr reportsPW PO Landfill..doc RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AMENDING THE 2006/2007 CIP BUDGET AND APPROVING ADDITIONAL FUNDING FOR OYSTER POINT LANDFILL GAS INVESTIGATION & AWARD CONTRACT WHEREAS, staff recommends that the City Council adopt a resolution amending the 2006/2007 CIP budget authorizing additional funding of$120,000 for the Oyster Point Landfill Gas Investigation and award a contract to Terra Engineers of San Francisco, California, in the amount of $94,273 to complete the work; and WHEREAS, this investigation will comply with the requirements of the California Code of Regulation (CCR) Title 27 for three issues: 1) the presence of methane landfill gas above regulatory limits in a monitoring well, 2) the presence of groundwater in a gas monitoring well, and 3) the presence of elevated methane gas in shallow bore holes along Gull Drive; and WHEREAS, staff met with the California Integrated Waste Management Board and San Mateo County Health Services Agency in June 2006 to ascertain what would be required; and WHEREAS, a plan was submitted in August 2006 and subsequently reviewed and negotiated between Terra Engineers of San Francisco, California, and both regulatory agencies; and WHEREAS, the plan was accepted in November 2006 pending an implementation schedule that was forwarded to and accepted by the agencies in December 2006. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby authorizes an amendment to the 2006/2007 CIP budget and approves additional funding for Oyster Point Landfill Gas Investigation and awards contract to Terra Engineers of San Francisco, California. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 24th day of January 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: /s/ Sylvia M. Payne City Clerk ~ 5t. - ~\-j..\ o C"l >-< u; ~ C") v 0 ~l!!#," Staff Report AGENDA ITEM # 6 DATE: TO: FROM: SUBJECT: January 24,2007 Honorable Mayor and City Council Marty Van Duyn, Assistant City Manager RESOLUTION APPROVING THE INSTALLATION OF STOP SIGNS ON EUCALYPTUS A VENUE AT COMMERCIAL A VENUE RECOMMENDA TION It is recommended that the City Council adopt a resolution authorizing the installation of stop signs on Eucalyptus A venue at Commercial A venue. BACKGROUNDIDISCUSSION The Traffic Advisory Committee (TAC) received a request for a four-way stop installation at the intersection of Commercial A venue and Eucalyptus A venue in December 2006. Currently, the intersection has two-way stop signs on Commercial A venue, with no stop control on Eucalyptus Avenue. Vehicles on Commercial Avenue yield to traffic on Eucalyptus Avenue, with free flow of traffic on Eucalyptus A venue. According to the General Plan, Commercial A venue is classified as a collector and Eucalyptus A venue is classified as a local roadway. T AC reviewed this intersection and concluded that stop signs should be installed on Eucalyptus Avenue in order to clarify the right-of-way assignment. The current configuration is confusing because the existing stop signs are located on the major roadway, with the minor street having free flow of traffic. Drivers approaching the intersection on Commercial A venue may assume that vehicles have a stop on Eucalyptus Avenue too, and proceed through the intersection. Please refer to Exhibit 1 as it displays the existing condition and the proposed recommendation for the installation of stop signs. FUNDING No additional funding would be necessary to install the stop signs at this location. The stop signs and poles are in stock with the Street Maintenance Division and the time used to install the signs and pavement markings would be charged to general street maintenance. Staff Report Subject: RESOLUTION APPROVING THE INST ALLA nON OF STOP SIGNS ON EUCALYPTUS A VENUE AT COMMERCIAL A VENUE Page 2 of 2 CONCLUSION Upon City Council adoption of the resolution, staff will install a four-way stop sign at the intersection of Commercial A venue and Eucalyptus A venue. By: ch~o'L Marty Van Duyn / Assistant City Manager A~prove~~ ~ M. Nage City Manager RR1tas/rc Attachment: Resolution Location Map - Exhibit 1 ... RESOLUTION NO. CITY COUNCIL, CITY OF SOUTH SAN FRANCISCO, STATE OF CALIFORNIA A RESOLUTION AUTHORIZING THE INSTALLATION OF 4- WAY STOP SIGNS AT THE INTERSECTION OF COMMERCIAL A VENUE AND EUCALYPTUS A VENUE WHEREAS, the Traffic Advisory Committee (TAC) received a request for the installation of a 4-way stop sign at the intersection of Commercial A venue and Eucalyptus Avenue in December of 2006; and WHEREAS, the Traffic Advisory Committee (T AC) reviewed the intersection and concluded that stop signs should be installed on Eucalyptus Avenue in order to clarify the right-of-way assignment; and WHEREAS, no additional funding would be necessary to install the stop signs at this location, stop signs and poles are in stock with the Street Maintenance Division, so that no additional budget allocations are required. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco hereby authorizes the installation of a 4-way stop sign at the intersection of Commercial Avenue and Eucalyptus Avenue. * * * * * I hereby certify that the foregoing Resolution was regularly introduced and adopted by the City Council of the City of South San Francisco at a regular meeting held on the 24th day of January 2007 by the following vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: City Clerk ~ UJ ~ CJ) ~ I- 0... >- ...J <( en 0 ~ ii: UJ ~ a.. 0 ?- m COMMERCIAL AVE m -i o "U ~ ~ ~ EXISTING INSTALL 2 NEW R1 SIGNS & "STOP" BARS WITH LEGENDS COMMERCIAL AVE REMOVE EXISTING S1 SIGN PROPOSED EXHIBIT 1 REMOVE EXISTING S1 SIGN COMMERCIAL AVE AT EUCALUPTUS AVE LEGEND: ...L R1= STANDARD 36-INCH .STOp. SIGN MOUNTED ON A 2-INCH DIAMETER POLE S1= .CROSS TRAFFIC DOES NOT STOp. SIGN MOUNTED ABOVE .STOp. SIGN