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HomeMy WebLinkAbout04.20.2023 Cultural Arts Commission Agenda Agenda CITY OF SOUTH SAN FRANCISCO REGULAR MEETING OF THE CULTURAL ARTS COMMISSION Thursday, April 20, 2023 6:30 P.M. Welcome to the Regular Meeting of the Cultural Arts Commission. The regular meetings are held on the third Thursday of each month at 6:30 p.m., in the Municipal Services Building, former PD Training room at 33 Arroyo Drive, South San Francisco, California. If this is your first time, the following is a general outline of our procedures. In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the Parks and Recreation Department in the Municipal Services Building. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. Public Comment: For those wishing to address the Commission on any Agenda or non-Agendized item, please complete a Speaker Card and submit it to the Commission’s Clerk. Please be sure to indicate the Agenda item number you wish to address or the topic of your public comment. California law prevents the Commission from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation and/or action where appropriate or the matter may be placed on a future Agenda for more comprehensive action or report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. If you have special questions, please contact the Director of Parks and Recreation. The Director will be pleased to answer your questions when the Commission is not in session. RISHA BOND CHAIR MICHAEL DENATALE VICE-CHAIR LENITA BOLDENWECK COMMISSIONER SARAH BOWEN COMMISSIONER PETER FOLEY COMMISSIONER FRANCES LUSTER COMMISSIONER ZUBIN MAHARAJ COMMISSIONER MILENA MARDAHAY COMMISSIONER LYDIA POMPOSO COMMISSIONER JOSE ZELAYA COMMISSIONER GREG MEDIAI DIRECTOR OF PARKS & RECREATION ANGELA DULDULAO DEPUTY DIRECTOR OF PARKS & RECREATION ERIN O’BRIEN BUSINESS MANAGER ERCIE SANTOS CULTURAL ARTS SPECIALIST KEREN SOLANO CLERK Agenda CITY OF SOUTH SAN FRANCISCO CULTURAL ARTS COMMISSION MEETING Thursday, April 20, 2023 6:30 p.m. A G E N D A I. Call to Order II. Roll Call III. Agenda Review IV. Approval of Minutes of March 16, 2023 V. Citizen Participation (Citizen comment on items not agendized/informational only) VI. Unfinished Business VII. New Business 1) Cultural Arts Project Review (Angela Duldulao, Deputy Director) Status 2) Cancellation of Summer Meeting (Erin O’Brien, Business Manager) Action VIII. Subcommittees 1. Strategic Vision Status 2. Sculpture Status 3. Urban Art • Skyline College Mural Proposal Status/Action 4. Youth Art Programs • Jack Drago Youth Art Scholarship Action 5. Fundraiser • SF Opera (March 17, 18 & 19) • BBQ Fundraiser (August 27) Follow-up/ Status 6. Performing Arts • Cultural Activities Grant Status/Action IX. Items from Commission X. Items from Staff 1. Funding Review 2. Commission Vacancy/Recruitment 3. Upcoming Events XI. Correspondence XII. Adjournment: Next Meeting: May 18, 2023 Correspondence Due: May 12, 2023 MINUTES OF THE CULTURAL ARTS COMMISSION MEETING CITY OF SOUTH SAN FRANCISCO Thursday March 16, 2023 Teleconference Meeting I. CALL TO ORDER: 6:30 p.m. II. ROLL CALL: Present: Commissioners: Boldenweck, Bond, Bowen, DeNatale, Foley, Maharaj, Mardahay, Pomposo, Absent: Commissioners: Luster, Ramos, Zelaya Staff Present: Greg Mediati, Director of Parks and Recreation Angela Duldulao, Deputy Director of Parks and Recreation Erin O’Brien, Business Manager Ercie Santos, Cultural Arts Specialist Keren Solano, Administrative Assistant II III. AGENDA REVIEW: N/A IV. APPROVAL OF MINUTES of February 16, 2023: Minutes for February 16, 2023 stand as sent. Passed by majority vote. V. CITIZEN PARTICIPATION: N/A VI. UNFINISHED BUSINESS: N/A VII. NEW BUSINESS: 1. Parks & Recreation Department Mid-Year Budget  Business Manager, Erin O’Brien, briefly reviewed the mid-year budget requests outlined in the staff report. She informed the Commission they were approved by City Council on February 22, 2023.  Chair Bond asked which fund would be used to cover the mid-year budget requests that were approved. Business Manager, Erin O’Brien, confirmed the Parks and Recreation Department general fund will be used.  Chair Bond asked if the approved mid-year budget requests will provide resources for the Public Arts Master Plan such as hiring additional staff to support the Cultural Arts Program.  Business Manager, Erin O’Brien, confirmed staffing requests to support the Cultural Arts Commission were not included in the recently approved mid-year budget requests. Deputy Director, Angela Duldulao, informed the Commission that more Cultural Arts Commission Minutes of March 16, 2023 Page 2 information is needed on the scope of work for any new position that is created and added to the department before it gets reviewed and approved by City Council.  Greg Mediati, Director of the Parks and Recreation Department informed the Commission that mid-year budget requests are typically used for emergency or urgent requests. VIII. SUBCOMMITTEES: 1. Strategic Vision  Vice Chair DeNatale informed the Commission the consultants will be providing a draft of the Public Art Master Plan. The draft will be reviewed by the Steering Committee on April 5 and the Commission will have access to the draft on April 20. 2. Sculpture  Commissioner Boldenweck informed the Commission that they met with staff and Deputy Director of Capital Projects, Philip Vitale, to discuss the new Orange Memorial Park Aquatic Center and the Eternal Flame sculpture. The subcommittee was informed the sculpture needs to be relocated.  Staff and the Commission discussed a rendering shared by staff of the Aquatic Center, highlighting the possible new location for the Eternal Flame.  Commissioner Boldenweck informed the Commission that the subcommittee wants to prioritize covering the cost of resurfacing the sculpture, a new base, and lighting for the Eternal Flame sculpture. The Eternal Flame sculpture will likely be relocated in the year 2025.  Chair Bond inquired about the budget to have the Eternal Flame sculpture relocated and Parks and Recreation Director, Greg Mediati, responded that relocation of the sculpture may be part of the construction budget for the new Orange Memorial Park Aquatic Center.  Vice Chair DeNatale expressed the importance of finding a new site for the Eternal Flame sculpture that will pay tribute to veterans. The Commission discussed other potential sites. 3. Urban Art  Chair Bond informed the Commission they met with Phillip Vitale, the Director of Capital Projects, to discuss options for art and lighting at the new Orange Memorial Park Aquatic Center.  The Commission discussed potential ways to save money on the relocation and preservation of the Eternal Flame sculpture and Commissioner Foley mentioned a bronzing resurfacing.  Chair Bond requested that the Sculpture subcommittee determine a budget for the Eternal Flame project so that the Commission would know the remaining balance.  Commissioner Boldenweck shared with the Commission information regarding the original relocation of the Eternal Flame sculpture from City Hall to Orange Memorial Park in 1984. The South San Francisco Library Director, Valerie Sommer, shared this information with Commissioner Boldenweck.  Chair Bond informed the Commission that Cultural Arts Specialist, Ercie Santos, provided a draft Request for Qualifications (RFQ) which will be reviewed by the subcommittee before it gets posted on callforentry.org (CaFE). Cultural Arts Commission Minutes of March 16, 2023 Page 3  Commissioner Bond asked if there are any limitations on who can submit a proposal. Business Manager, Erin O’Brien, confirmed it is open to artists in the United States.  Chair Bond informed the Commission they are working on selecting a location for a new mural. Staff is in contact with Amir Esfehani, the Skyline College mural class, for a possible future mural. 4. Youth Art Programs  Art Show (March 10-11, 2023)  Commissioner Bowen informed the Commission there were 370 art exhibits featured at the Youth Art Show. 429 visitors signed the guest book. The Youth Art Show also featured a craft table which was very well received by art show goers.  Commissioner Bowen shared with the Commission that selected art show pieces will be displayed at City Hall and the Municipal Services Building (MSB) through April 15.  Jack Drago Youth Art Scholarship  Commissioner Bowen informed the Commission the Youth Art Scholarship program is accepting applications through April 17.  The Commission discussed including the dollar amount on the scholarship flyer to encourage students to apply. 5. Fundraiser  Vice Chair DeNatale informed the Commission there will be a fundraiser at the San Francisco Opera event on March 17 through March 19. The Commission will be selling Cultural Arts Commission merchandise such as hoodies, blankets, and t- shirts. Friends of Parks and Recreation will be assisting with beverage sales.  Business Manager Erin O’Brien informed the Commission that cash and check are the preferred payment method, but credit cards will also be accepted.  The Commission further discussed the responsibilities of the different volunteer positions and parking options at the San Francisco Opera event.  Business Manager, Erin O’Brien, informed the Commission that the San Francisco Opera event has been relocated to the parking lot area of Orange Park due to the weather. 250 chairs were rented and will be available on a first come first served basis. 6. Performing Arts  Commissioner Maharaj informed the Commission that the Cultural Activities Grant deadline has been extended to April 15 and applications will be reviewed at the next subcommittee meeting. Two applications have been submitted.  Vice Chair DeNatale asked if school district members can apply for their class and Commissioner Maharaj confirmed they can apply. IX. ITEMS FROM COMMISSION:  Vice Chair DeNatale invited the Commission to the Empty Bowls fundraiser at Skyline on Monday, March 20, 2023, from 5:00 p.m. – 7:00 p.m.  Chair Bond reminded the Commission about the Conflict of Interest paperwork that needs to be completed by all Commissioners by the end of the month of April.  Commissioner Bowen got invited to judge the South San Francisco Youth Poet-in-Residence competition hosted by the South San Francisco Library. She shared with the Commission that Chloe Chou, the 2022-2023 Youth Poet-in-Residence, had her work published. Cultural Arts Commission Minutes of March 16, 2023 Page 4 X. ITEMS FROM STAFF:  Deputy Director, Angela Duldulao, reviewed the changes made to the budget reports that were provided in the Cultural Arts Commission packet.  Chair Bond asked if the Caltrain budget can be moved to a different fund and Deputy Director, Angela Duldulao, agreed to move it.  Specialist Santos informed the Commission about the upcoming Easter Bunny Photo Hop event which will take place on Saturday, April 1 from 8:00 a.m. – 12:00 p.m. at Orange Memorial Park. She also informed the Commission about the upcoming Centennial Way Trail Improvement meeting which will take place on Tuesday, March 21 from 5:30 p.m. – 6:30 p.m. at the Municipal Services Building in the Betty Webber Room. There is also a dog park survey with a QR code and the deadline for this survey is March 31, 2023.  Specialist Santos informed the Commission the virtual 2-Dimensional “Abundance” art show was extended to March 31, 2023 to make it available for the San Francisco Opera event.  Deputy Director, Angela Duldulao, informed the Commission that Bill Stridbeck is the new Assistant Childcare Supervisor. She also informed the Commission that the recruitment of her previous position of Recreation Manager is underway. She also announced that the previous Parks and Recreation Director, Sharon Ranals, is the new South San Francisco City Manager. XI. CORRESPONDENCE:  The correspondence was posted by Specialist Santos at the meeting and she informed the Commission it would also be emailed to Commissioners following the meeting. XII. ADJOURNMENT: Chair Bond adjourned the meeting at 8:05 p.m. Next Meeting: April 20, 2023 Respectfully submitted, Keren Solano Administrative Assistant II Projects by Subcommittee FUNDRAISING •SF Opera •Cultural Arts Summer BBQ (August 27, 2023) PERFORMING ARTS •Cultural Activities Grant Program ($10,000) SCULPTURE •“Windswept” Repair and Relocation •“Eternal Flame” Restoration and Relocation STRATEGIC VISION •Public Art Master Plan •Prioritization of Unrestricted Funding Balance URBAN ART •Graffiti Abatement Murals ($56,000) •Skyline College Mural YOUTH ART PROGRAMS •Jack Drago CAC Youth Art Scholarship •Youth Art Show ART GALLERY EXHIBITS •January 27-28: 2-dimensional Art •March 10-11: Youth Art Show •May or July: Cancelled in 2023 •October 13-14: Day of the Dead VII. New Business - Cultural Arts Project Review Capital Projects Excerpt from 3/31/2023 Cultural Arts Fund Summary Report VII. New Business - Cultural Arts Project Review CULTURAL ARTS COMMISSION - 2023 GOALS & COMMITTEES April 2023 2023 ART GALLERY/EXHIBITS Strategic Vision Youth Art Programs 1) Youth Art Scholarship 2) Youth Art Show (Show 2-March or April) March 10/11, 2023 Fundraising Sculpture Urban Art includes Utility Box Murals Performing Arts Show 1 (February) January 27-28 2D Art Show Show 3 (May or July) Cancelled for 2023 only Show 4 (October) Oct 13-14 Day of the Dead         CHAIR M. DeNatale S. Bowen * M. DeNatale * Temporary to April L. Boldenweck R. Bond Z. Maharaj R. Bond (only in 2023) R. Bond L. Boldenweck MEMBER R. Bond M. DeNatale S. Bowen M. DeNatale P. Foley L.Pomposo M. DeNatale R. Bond 2023 P. Foley F.Luster L.Pomposo P. Foley J.Zelaya J.Zelaya L. Pomposo L.Pomposo Z. Maharaj L. Boldenweck F.Luster F.Luster F.Luster F.Luster J.Zelaya F.Luster F.Luster Alternate F.Luster 2023 Art Gallery Show / Event Dates 1. January 27 & 28 2-dimensional Art (Extended Exhibit Feb 6 through Mar 31) 2. March 10 & 11 Youth Art Show 3. May or July Cancelled for 2023 only 4. October 13 &14 Day of the Dead • Sunday, August 27 BBQ Fundraiser Additional 2023 Art Event in SSF • March 17, 18 & 19 SF Opera / La Boheme 280-27414 Cultural Arts Donations/Fundraising Account FY 2022 - 2023 Section A - INCOME Rolling Balance 7/1/22 July August Sept.Oct.Nov.Dec.Jan.Feb.March FY Subtotal Rolling Total Cultural Arts Fund - Past FY starting balance (pre-2020-2021)79,384.15 - 79,384.15 Rolling Balance/Rolling Total detailed breakdown in rows for Section A.1 through A.6 represents information as of July 1, 2021 1. General Donations 600.00 20.00 1.00 21.00 621.00 2. Fundraising Funds 736.95 1,147.35 4,350.75 80.00 655.00 6,233.10 6,970.05 3. Scholarship Donations 200.00 - 200.00 4. Artist Sales - 140.00 170.00 310.00 310.00 5. Artist Entry Fees 560.00 85.00 40.00 65.00 50.00 230.00 30.00 500.00 1,060.00 6. Interest Allocation/Other 1,963.75 500.00 100.00 600.00 2,563.75 Income Subtotal 83,444.85 85.00 1,167.35 4,890.75 320.00 66.00 50.00 230.00 200.00 655.00 7,664.10 91,108.95 Section B - EXPENSES July August Sept.Oct.Nov.Dec.Jan.Feb.March FY Subtotal Rolling Total Cultural Arts Fund - Rolling Balance/Rolling Total detailed breakdown in rows for Section B.1 through B.7 represents information as of July 1, 2021 1. Event Expenses - 542.75 19.73 2,182.50 2,744.98 2,744.98 2. Art Purchased - - - 3. Scholarships Awarded 6,000.00 - 6,000.00 4. Artist Sales - Payments 40.00 152.00 36.00 188.00 228.00 5. Awards for Winning Art Exhibits 850.00 225.00 200.00 325.00 750.00 1,600.00 6. Utility Box Mural Program - - - 7. Other Expenses 4,505.00 - 4,505.00 Expenses Subtotal 11,395.00 - 225.00 542.75 19.73 352.00 - - 325.00 2,218.50 3,682.98 15,077.98 BALANCE TOTAL 72,049.85 72,134.85 73,077.20 77,425.20 77,725.47 77,439.47 77,489.47 77,719.47 77,594.47 76,030.97 Section C - ENCUMBRANCES*July August Sept.Oct.Nov.Dec.Jan.Feb.March 1. Base Program Reserve - - - - - - - (20,000.00) (20,000.00) 2. Youth Scholarship*- (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (3,000.00) (4,000.00) (4,000.00) 3. Caltrain Sculpture Contingency (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) (45,000.00) 4. Deposit Corrections - - (500.00) (600.00) (600.00) (600.00) (600.00) (600.00) (600.00) Encumbrance Subtotal (45,000.00) (48,000.00) (48,000.00) (48,500.00) (48,600.00) (48,600.00) (48,600.00) (48,600.00) (69,600.00) (69,600.00) Balance w/ Encumbrances 27,049.85 24,134.85 25,077.20 28,925.20 29,125.47 28,839.47 28,889.47 29,119.47 7,994.47 6,430.97 * Notes on Encumbrances: 1. Base Program Reserve (CAC approved 2/16/23) - This amount is being set aside as a "rainy day" fund, to be used during years when fundraising is limited in order to maintain the Cultural Arts Commission's base program (i.e. scholarships, artist awards/honorariums, fundraising expenses, etc.) 2. Youth Scholarship - $3,000 has historically been the minimum encumbrance for the Jack Drago Cultural Arts Commission Youth Art Scholarship, which is replenished on July 1 of each fiscal year. The Commission may vote to change this amount year to year. 3. Caltrain Sculpture Contingency - This encumbrance represents a developer contribution that was specified for art at the Caltrain Plaza. It is being held as contingency to cover project costs related to the "Inspire" kinetic sculpture and two gear benches. 4. Deposit Corrections - Non-Cultural Arts deposits that need to be redirected to another account. - Increased to $4,000 approved by CAC at 1/19/23 meeting. CULTURAL ARTS FUND SUMMARY as of 3/31/2023 Table 1 Beginning Balance Year-To-Date Debits Year-To-Date Credits Ending Balance CULTURAL ARTS DONATIONS/FUNDRAISING 72,050 (3,683) 7,664 76,031 Base Program Reserve 20,000 20,000 Youth Scholarship 4,000 --4,000 Caltrain Sculpture Contingency 45,000 --45,000 Deposit Corrections 600 --600 Balance w/ Encumbrances 6,431 * Table 2 Beginning Balance Year-To-Date Debits Year-To-Date Credits Ending Balance DESIGNATED FOR PUBLIC ART 33,588 --33,588 * Table 3 Beginning Balance Year-To-Date Debits Year-To-Date Credits Ending Balance GENERAL FUND (FY 2022-2023)76,000 --76,000 Graffiti abatement murals (FY 21-22 rollover)56,000 --56,000 Public Art Allocation (unrestricted)10,000 --10,000 * Cultural Activities Grant Program 10,000 --10,000 Table 4 Beginning Balance Year-To-Date Debits Year-To-Date Credits Ending Balance GRANTS (FY 2022-2023)2,250 (2,250) -- San Mateo County Arts Grant 2,250 (2,250) -- Asterisk (*) indicates funds that are currently not restricted to a specified project. Unrestricted Funding Balance =50,019 Table 5 Beginning Balance Year-To-Date Debits Year-To-Date Credits Ending Balance CAPITAL PROJECTS 600,000 --600,000 a.New Aquatic Center 100,000 Design: Summer 2022-Summer 2023 / Construction: 2023-2025 b.Centennial Trail Park - Huntington/Spruce none Design: Spring 2023 / Construction: Summer 2023-Summer 2024 c.Linden Park TBD Design: Summer/Fall 2023-Summer 2024 / Construction: Fall 2024-Spring 2025 d.Orange Memorial Park Sports Field none Construction: complete in Summer 2023 e.Library / Parks & Rec Community Center none Construction: complete in Fall 2023 f.Oyster Point Park none Completed Winter 2022/23. Open Space Construction: Summer 2023 g.500,000 Installation completed Fall 2024 Table P.1 Beginning Balance Year-To-Date Debits Year-To-Date Credits Ending Balance PENDING FUNDING 500,000 --500,000 Developer Contribution - IQHQ 500,000 --500,000 (unrestricted, 0.5 mile radius of 580 Dubueque Ave.) Caltrain Plaza - "Inspire" Kinetic Sculpture & two gear benches ($464,000 project + $36,000 contingency) Cultural Arts Commission 2022 Name Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Boldenweck P P P P P P C P P P P C Bond P P P P P A C P P P P C Bowen P P A P P P C P A A A C Campagna P P P P P A C R R R R C Cansino P P P P P P R R R R R C DeNatale P P P P P P C P P P P C Foley P P P P P P C P P P P C Hobson- Coard P P P P P P R R R R R C Luster P A C Maharaj P P A P P A C P P P P C Mardahay P A P P P P C P P P A C Pomposo P P C Ramos P P P P A A C A P A P C Zelaya P P C 2023 Name Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Boldenweck P P P Bond P P P Bowen P P P DeNatale P P P Foley P P P Luster A A A Maharaj P P P Mardahay P A P Pomposo P P P Ramos P A A Zelaya P A A P – Present A – Absent C – Meeting Cancelled R – Resigned