The URL can be used to link to this page

Home My WebLink About05.10.2023@600 RegularWednesday, May 10, 2023 6:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council BUENAFLOR NICOLAS, Mayor (District 3) MARK NAGALES, Vice Mayor (District 2) MARK ADDIEGO, Councilmember (District 1) JAMES COLEMAN, Councilmember (District 4) EDDIE FLORES, Councilmember (District 5) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer SHARON RANALS, City Manager SKY WOODRUFF, City Attorney Regular Meeting Agenda 1 May 10, 2023City Council Regular Meeting Agenda How to observe the Meeting (no public comment): 1) Local cable channel: Astound, Channel 26, Comcast, Channel 27, or AT&T, Channel 99 2) https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council ZOOM LINK BELOW -NO REGISTRATION REQUIRED Join Zoom meeting: https://ssf-net.zoom.us/j/88636346631(Enter your email and name) Webinar ID: 886 3634 6631 Join by Telephone: +1 669 900 6833 Teleconference participation is offered in the meeting via Zoom as a courtesy to the public. If no members of the City Council are attending the meeting via teleconference, and a technical error or outage occurs on the teleconference feed, the City Council will continue the meeting in public in the Council Chambers. How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:00 p.m. on the meeting date. Use the eComment portal by clicking on the following link : https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. How to provide Public Comment during the City Council Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER 1. By Zoom: When the Clerk calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 2. By Phone: Enter the conference ID fund on the agenda. When the Clerk calls for the item on which you wish to speak, Click *9 to raise a hand to speak. Click *6 to unmute when called. 3. In Person: Complete a Digital Speaker Card located at the entrance to the Council Chamber ’s. Be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at all-cc@ssf.net, 72-hours before the meeting. Page 2 City of South San Francisco Printed on 5/12/2023 2 May 10, 2023City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS Proclamation recognizing May as Mental Health Awareness Month. (Flor Nicolas, Mayor) 1. Proclamation recognizing May as Asian American, Native Hawaiian, and Pacific Islander Heritage Month. (Flor Nicolas, Mayor) 2. Presentation regarding the one year anniversary of the South San Francisco Promotores Program (Tamiko Huey, Management Analyst II) 3. Presentation celebrating the Sister to Sister program. (Flor Nicolas, Mayor)4. PUBLIC COMMENTS Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda and on items listed under the Consent Calendar. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting . Written comments on agenda items received prior to 4:00 p.m. on the day of the meeting will be included as part of the meeting record but will not be read aloud. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. COUNCIL COMMENTS/REQUESTS Page 3 City of South San Francisco Printed on 5/12/2023 3 May 10, 2023City Council Regular Meeting Agenda CONSENT CALENDAR Matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any Council member (s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar. Motion to approve the Minutes for the meeting of April 26, 2023.5. Motion to accept the construction improvements of the 2022 West of 101 Pavement Rehabilitation Projects (Angel Torres, Senior Civil Engineer). 6. Motion to accept the construction improvements of the Water Quality Control Plant (WQCP) Secondary Clarifiers No. 1 and No. 2 Rehabilitation Project (Project No. ss1703) as complete in accordance with plans and specifications (Total Construction Cost $4,154,104.56) (Brian Schumacker, Water Quality Control Plant Superintendent/Project Manager) 7. Report regarding a resolution accepting $14,255 from the South San Francisco Friends of the Library to support Library programs, collections and supplies, and approving Budget Amendment 23.068. (Valerie Sommer, Library Director) 8. Resolution accepting $14,255 from the South San Francisco Friends of the Library to support Library programs, collections and supplies, and approving Budget Amendment 23.068. 8a. Report regarding a resolution authorizing the acceptance of $25,000 in grant funding from the Woodlawn Foundation to support Gene Mullin Community Learning Center’s after-school and summer homework program and amending the Library Department’s Fiscal Year 2022-2023 Operating Budget via Budget Amendment 23.069. (Valerie Sommer, Library Director) 9. Resolution authorizing the acceptance of $25,000 in grant funding from the Woodlawn Foundation to support Gene Mullin Community Learning Center’s after-school and summer homework program and amending the Library Department’s Fiscal Year 2022-2023 Operating Budget via Budget Amendment 23.069. 9a. Page 4 City of South San Francisco Printed on 5/12/2023 4 May 10, 2023City Council Regular Meeting Agenda PUBLIC HEARING Report regarding holding a public hearing on the City of South San Francisco’s 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan for the Community Development Block Grant Program and consideration of adoption a resolution: 1) approving the City’s 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan; 2) authorizing submittal of the plans and all other required documents to the United States Department of Housing and Urban Development; 3) accepting funds from all sources and approving appropriation of CDBG and HOME Administrative fund expenditures as detailed in Attachment 1 for the 2023-2024 CDBG operating budget; 4) authorizing the City Manager to execute all documents and certifications necessary to secure and award the CDBG and HOME Administrative funds for the City; and 5) approving appropriation of $101,050 from the Housing Trust Fund for the 2023-2024 operating budget to support nonprofit organizations that provide homeless prevention program for South San Francisco residents. (Heather Ruiz, Management Analyst II) 10. Resolution approving the City of South San Francisco’s 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan for the Community Development Block Grant Program and authorizing its submittal and all other required documents to the U.S. Department of Housing and Urban Development; accepting funds from all sources and approving appropriation of CDBG and HOME Administrative Fund expenditures as detailed in Attachment 1 of the staff report for the 2023-2024 CDBG operating budget; authorizing the City Manager to execute all documents and certifications necessary to secure and award the CDBG and HOME Administrative Funds for the City; and approving an appropriation of $101,050 from the Housing Trust Fund for the 2023-2024 operating budget to support non-profit organizations that provide homeless prevention programs for South San Francisco residents. 10a. ADMINISTRATIVE BUSINESS Presentation regarding the final report for the South San Francisco Guaranteed Income Pilot Program. (Nell Selander, Economic and Community Development Director, and Danielle Thoe, Housing Manager) 11. Report regarding a resolution accepting the Single Audit report for Fiscal Year 2021-22 (Karen Chang, Finance Director) 12. Resolution accepting the Single Audit Report for Fiscal Year 2021-2212a. Page 5 City of South San Francisco Printed on 5/12/2023 5 May 10, 2023City Council Regular Meeting Agenda Report regarding a resolution authorizing the filing of an application for MTC funding, approving budget amendment and CIP project number, and setting local commitments for the One Bay Area Grant 3 (OBAG 3) School Street/Spruce Avenue and Hillside Boulevard Safety and Access Improvements Project. (Angel Torres, Senior Civil Engineer) 13. Resolution authorizing the filing of an application for funding assigned to the Metropolitan Transportation Commission (MTC) for Three Million, One Hundred Twenty Eight Thousand Dollars ($3,128,000); approving Budget Amendment #23.070, creating CIP project No. st2305 and the commitment of any necessary local matching funds; and stating assurance to complete the OBAG 3 School St/Spruce Ave and Hillside Blvd Safety and Access Improvements Project. 13a. Resolution of the City Council of the City of South San Francisco to Comply with State Housing Laws per OBAG 3 Grant Requirements. 13b. Report regarding a resolution approving a reimbursement agreement with the Town of Colma for the construction of street improvements along Hillside Boulevard street improvement project and increasing project contingency budget. (Jeffrey Chou, Senior Civil Engineer) 14. Resolution to approve a Reimbursement Agreement with the Town of Colma for the construction of street improvements along Hillside Blvd between Lawndale Blvd and Serramonte Blvd for an amount of $322,966.00 and to increase the Hillside Boulevard Road Diet Improvements Project’s (No. tr1906) Construction Contract’s contingency by the Reimbursement Agreement amount. 14a. Report regarding a resolution accepting a grant award in the amount of $450,000 from the San Mateo County Transportation Authority (TA), authorizing the City Manager to execute a funding agreement with the TA and approve Budget Amendment #23.061 to add $655,000 for the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project Feasibility Study (st2301). (Lawrence Henriquez, Senior Civil Engineer) 15. Resolution accepting a grant award in the amount of $450,000 from the San Mateo County Transportation Authority (TA), authorizing the City Manager to execute a funding agreement with the TA and approving Budget Amendment #23.061 to add $655,000 for the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project Feasibility Study. 15a. Page 6 City of South San Francisco Printed on 5/12/2023 6 May 10, 2023City Council Regular Meeting Agenda Report regarding a resolution approving the provision of an extended learning summer program offered by the City of South San Francisco for students enrolled in the South San Francisco Unified School District’s Big Lift Summer School program at Spruce Elementary School, and amending the Parks and Recreation Department’s Fiscal Year 2022-2023 and 2023-2024 Operating Budget pursuant to budget amendment #23.071. (Angela Duldulao, Deputy Director of Parks and Recreation) 16. Resolution approving the provision of an extended learning summer program offered by the City of South San Francisco for students enrolled in the South San Francisco Unified School District’s Big Lift Inspiring Summers (BLIS) at Spruce Elementary School, and amending the Parks and Recreation Department’s Fiscal Year 2022-2023 and 2023-2024 Operating Budget pursuant to budget amendment #23.071. 16a. Report regarding a resolution approving Budget Amendment Number 23.063, accepting a $1 million grant for the Economic Advancement Center provided by California Assembly Bill 179 and administered through the California Governor’s Office of Business and Economic Development, and appropriating the funds in the Economic & Community Development Department’s operating budget. (Ernesto Lucero, Economic Development Manager) 17. Resolution approving Budget Amendment Number 23.063, accepting a $1 million grant for the Economic Advancement Center provided by California Assembly Bill 179 and administered through the California Governor’s Office of Business and Economic Development, and appropriating the funds in the Economic & Community Development Department’s operating budget. 17a. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS City Selection Committee Proxy Designee for the May 25, 2023 meeting. (Flor Nicolas, Mayor) 18. ADJOURNMENT Page 7 City of South San Francisco Printed on 5/12/2023 7 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-346 Agenda Date:5/10/2023 Version:1 Item #:1. Proclamation recognizing May as Mental Health Awareness Month.(Flor Nicolas, Mayor) City of South San Francisco Printed on 5/5/2023Page 1 of 1 powered by Legistar™8 Dated: May 10, 2023 RECOGNITION OF MENTAL HEALTH AWARENESS MONTH MAY 2023 WHEREAS, Mental Health America’s campaign this year is focused on surroundings that impact mental health, and are calling for individuals to look around, and look within; and WHEREAS, the stigma around mental health and treatment has long existed, even though this has started to change. Still, people hesitate to seek help or even talk about it with their loved ones for fear of being judged and facing unnecessary backlash ; and WHEREAS, one out of every 24 Californian’s with a serious mental health condition have difficulty functioning in everyday life and if left untreated, have life expectancies 25 years shorter than the general population; and WHEREAS, every day, millions of people face stigma related to mental health and substance uses conditions and may feel isolated and alone, going years before receiving any help; and WHEREAS, mental health and substance use conditions are treatable health conditions, and people who have mental health and substance use conditions can recover and lead full and meaningful lives; and WHEREAS, the City of South San Francisco is also advancing the mental health of the community by participating in a Community Wellness Crisis Response Team pilot program with the goal of de-escalating mental health crisis calls to 9-1-1 in the community by clinically trained mental health staff; and WHEREAS, if you need suicide or mental health-related crisis support, or are worried about someone else, please visit the 988 Suicide & Crisis Lifeline by calling or texting. There is help available. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco does hereby recognize May 2023 as Mental Health Awareness Month to enhance public awareness of mental health to help end the stigma. _____________________________ Buenaflor Nicolas, Mayor, District 3 ______________________________ Mark Nagales, Vice Mayor, District 2 _________________________________ Mark Addiego, Councilmember, District 1 ___________________________________ James Coleman, Councilmember, District 4 _________________________________ Eddie Flores, Councilmember, District 5 9 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-347 Agenda Date:5/10/2023 Version:1 Item #:2. Proclamation recognizing May as Asian American, Native Hawaiian, and Pacific Islander Heritage Month. (Flor Nicolas, Mayor) City of South San Francisco Printed on 5/5/2023Page 1 of 1 powered by Legistar™10 Dated: May 10, 2023 RECOGNITION OF ASIAN AMERICAN, NATIVE HAWAIIAN, AND PACIFIC ISLANDER HERITAGE MONTH MAY 2023 WHEREAS, during Asian American, Native Hawaiian, and Pacific Islander Heritage Month, the City of South San Francisco recognizes the innumerable contributions, vibrant cultures, and rich heritage of Asian Americans, Native Hawaiians, and Pacific Islanders (AA and NHPIs); and WHEREAS, AA and NHPIs is a broad term used to describe a diverse and fast-growing population of over 23 million Americans that includes roughly 50 ethnic groups with roots in more than 40 countries including the Far East, Southeast Asia, the Indian subcontinent, Native Hawaiian, Samoan, Guamanian or Chamorro, Fijian, Tongan, or Marshallese peoples and encompasses the people within the United States jurisdictions of Melanesia, Micronesia, and Polynesia; and WHEREAS, as some of the fastest-growing racial and ethnic groups in the Nation, AA and NHPI communities represent a multitude of ethnicities, languages, and experiences that enrich American and strengthen our Union; and WHEREAS, AA and NHPI month is a time to speak out, share stories and debunk myths about Asian communities. The AA and NHPI communities are filled with incredible stories of resilience, of persistence, of determination; and it’s a celebration of the history, culture and all the different ways in which the AA and NHPI communities have demonstrated that they are a part of this fabric - a part of this country; and WHEREAS, time and again throughout our Nation’s history, AA and NHPIs have demonstrated their dedication to ideals upon with the United States is founded. In times of war and in times of peace, they have faithfully defended the principles of freedom in uniform; and WHEREAS, by recognizing the contributions and accomplishments of AA and NHPI men and women, we celebrate the importance of inclusion to building a brighter future. Many AA and NHPI cultures form an important part of not only our history as a country, but also our current DNA as a people. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of South San Francisco recognizes the challenges faced by AA and NHPI communities and their vital contributions to the American story and does hereby designate the month of May as Asian American, Native Hawaiian, and Pacific Islanders Heritage Month _____________________________ Buenaflor Nicolas, Mayor, District 3 ______________________________ Mark Nagales, Vice Mayor, District 2 _________________________________ Mark Addiego, Councilmember, District 1 ___________________________________ James Coleman, Councilmember, District 4 _________________________________ Eddie Flores, Councilmember, District 5 11 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-220 Agenda Date:5/10/2023 Version:1 Item #:3. Presentation regarding the one year anniversary of the South San Francisco Promotores Program (Tamiko Huey, Management Analyst II) City of South San Francisco Printed on 5/5/2023Page 1 of 1 powered by Legistar™12 City of South San Francisco Tamiko Huey, Management Analyst II Promotores Program 2023 13 +200 Cases 148 Unique Clients, 207 Cases 92% +2,300 hours Clients indicate Spanish as their primary language Over 2,300 hours of service to the community 14 Top 3 Service Requests Food One-time food pick-up, ongoing and long term support Health Health insurance, mental health, and immediate medical attention Legal Aid Asylum, immigration, and housing 15 Information exchange is a two-way street Elevating community concerns Bring services closer to the community ●COVID-19 & Flu Clinics ●Outreach Unit ○Every Friday 8:00 a.m. - 1:00 p.m. Breaking down language barriers 16 Where Promotores meet clients Business Community Event Community Learning Center Economic Advancement Center Grand Avenue Library Main Library Other Phone SchoolResident’s Home March 2023 17 Thank you! Questions? Learn more about the Promotores Program at https://www.ssf.net/home or scan the QR code below 18 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-351 Agenda Date:5/10/2023 Version:1 Item #:4. Presentation celebrating the Sister to Sister program.(Flor Nicolas, Mayor) City of South San Francisco Printed on 5/5/2023Page 1 of 1 powered by Legistar™19 SISTER TO SISTER1ST ANNUAL SAN MATEO COUNTY LEADERSHIP CONFERENCE REPORT 20 11 Student pick up from schools 1130-12 Check-in & Lunch 12-1215 Welcome (In Council Chambers) 1215-1225 Words from Mayor Flor & Chialin 1225-1 Keynote - Janelle Knudson & Nani Wilson 105-155 Workshop 1a Workshop 1b Workshop 1c 155-215 Socializing Time + Affirmation Wall/People Bingo 220-310 Workshop 2a Workshop 2b Workshop 2c 310-330 Unity Activity (Lex Saelua & Annie Seuseu) 330-345 Surveys, Snacks, & Incentives 345-4 Closing OVERVIEW March 14, 2023 South San Francisco Municipal Building 11:30am to 4:00 pm Six workshop sessions, a keynote, socializing and unity activities 130 individuals participated in the event - 66 youth and 64 adults 21 January 13th, 2023: Initial outreach to community partners January 25th, 2023: Outreach to SSFUSD public middle and high schools via email referral by Dr. Shawnterra Moore (SSFUSD Superintendent); Parkside Middle School in San Bruno received outreach materials February through March: In person outreach at schools (SSFHS, ECHS, WMS, ALMS) Support from Mayor Flor, Chialin, Dr. Moore, Genentech, Kaiser, City of South San Francisco, and other community partnerships Conduct event outreach at the beginning of the year or during fall semester. Recommendations for improvements include: MARKETING & OUTREACH 22 PARTICIPATION the majority of participants attend South San Francisco Unified School District. Followed by San Bruno Park Elementary School District, Samoan Community Development Center in San Francisco, and one participant from Bayside Academy in San Mateo. 80.3% of the participants attend middle school while 18.7% attend high school 23 PARTICIPATION 40% identify as Asian followed by 38.3% identify as Native Hawaiian or Pacific Islander. 16.7% identify as two or more ethnicities (i.e.Asian, Latino/Hispanic or White, Latino/Hispanic), 3.3% identify as Latino/Hispanic, and 1.7% identify as White. Recommendations for improvement include: Disaggregate AANHPI demographic data further to truly reflect the populations we serve. 24 SATISFACTION & KNOWLEDGE Participants were asked to rate their satisfaction for the following areas of the conference on a scale 1 (very dissatisfied) to 5 (Very Satisfied) 73% described the conference as great and 27% described it as good. 67% benefited “a lot” from this conference and 33% benefited “some.” 82% would attend next year’s conference. 84% of respondents stated this conference would help a friend or schoolmate. Of the 66 youth participants, 64 (97%) completed the summary evaluation. 25 “I learned that a lot of people face the same things as me.” “I learned that everyone has their own story & that you can always achieve your goals if you put your mind to it.” “The importance of standing up + confidence.” Participants were asked "What did you learn from this conference? The majority of responses revolved around three themes: self empowerment, healthy relationship indicators, and mental health self-care. (N=52) Specific takeaways shared include: SATISFACTION & KNOWLEDGE Participants were asked "What did you like most about this conference?" Most consistent responses included Asian representation, the activities, workshops, keynote speaker, and overall experience. (N=53) Topics addressed included healthy relationships, female empowerment, sharing personal experiences, mental health, and resiliency. Participant feedback: “The community! I feel so represented.” “I liked hearing the mayor talk because it was uplifting. I also liked Lexi & Annie's activity because it was empowering.” “I like the keynote speaker, Janelle, when she spoke about her experience” 26 FUTURE NEEDS There's nothing to improve, it was so fun! Better food and more variety. More interactive activities and workshops. Better audio/PA system. Event start time to be earlier or during lunch time to avoid class disruption (leaving in the middle of class). Participants were asked to share any improvements they would like to see at this conference. 52 respondents shared feedback listed below. Top responses from participants include: 1. 2. 3. 4. 5. 27 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-393 Agenda Date:5/10/2023 Version:1 Item #:5. Motion to approve the Minutes for the meeting of April 26, 2023. City of South San Francisco Printed on 5/12/2023Page 1 of 1 powered by Legistar™28 CALL TO ORDER Mayor Nicolas called the meeting to order at 6:01 p.m. ROLL CALL Councilmember Addiego, present Councilmember Coleman, present Councilmember Flores, present Vice Mayor Nagales, present Mayor Nicolas, present PLEDGE OF ALLEGIANCE Director of Capital Projects, Jake Gilchrist, led the pledge. AGENDA REVIEW No changes. ANNOUNCEMENTS FROM STAFF • Greg Mediati, Director of Parks and Recreation • Scott Campbell, Police Chief PRESENTATIONS 1. Certificate of Recognition honoring Lori Huang, Jizelle Oliva, and Mia Tolentino for receiving Honorable Mention in C-SPANS’s StudentCAM documentary competition. (Flor Nicolas, Mayor) Mayor Nicolas presented a certificate of recognition to each of the honorees for their participation in C-SPAN’s StudentCAM documentary. Lori Huang, Jizelle Olivia, and Mia Tolentino accepted the certificate and thanked Council. 2. Proclamation recognizing May as Older Americans Month. (Flor Nicolas, Mayor) Councilmember Coleman presented the proclamation to Beverly Katnatz of Rotary Plaza for her dedication to serving the community. Beverly accepted the proclamation and thanked Council. MINUTES REGULAR MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO WEDNESDAY, APRIL 26, 2023 6:00 p.m. Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA Via Zoom 29 REGULAR CITY COUNCIL MEETING APRIL 26, 2023 MINUTES PAGE 2 3. Proclamation recognizing April 30 - May 6, 2023, as the 54th Annual Professional Municipal Clerks Week. (Flor Nicolas, Mayor) Mayor Nicolas presented the proclamation to Assistant City Clerk Jazmine Miranda. Jazmine accepted the proclamation and thanked Council. 4. Proclamation recognizing May as Hepatitis Awareness Month. (Flor Nicolas, Mayor) Vice Mayor Nagales presented the proclamation to Richard So, Executive Director of SF Hep B Free Bay Area. Richard accepted the proclamation, thanked Council, and provided information on screenings. 5. Proclamation recognizing April as Arab American Heritage Month. (Flor Nicolas, Mayor) Councilmember Flores presented the proclamation to Joe Ayyoub of the Jordanian American Association. 6. Presentation on Partnership for the Bay’s Future Breakthrough Grant Fellowship (Danielle Thoe, Housing Manager) Director of Economic Development Nell Selander introduced Danielle Thoe as ECD’s Housing Manager. Housing Manager Thoe provided an update on the Partnership for the Bay’s Future Breakthrough Grant Fellowship. PUBLIC COMMENTS – NON-AGENDA ITEMS The following individual(s) addressed the City Council: Via Zoom: • Tom Carney COUNCIL COMMENTS/REQUESTS Vice Mayor Nagales applauded the efforts of the next generation of students who participated in the Youth Mock City Council. He thanked staff and Council for participating. Councilmember Flores provided an update on the quarterly business owner meeting and invited future members to participate by calling the City Manager’s Office to join the meeting in District 5. In addition, he provided an overview of the events in which he represented the City. He also shared that the National League of Cities appointed him to the Race, Equity, and Leadership (REAL) Council to serve a one-year term. Councilmember Addiego apprised the community of Earth Day event on Saturday, April 22, 2023. He thanked Director of Parks and Recreation Greg Mediati for his work in organizing the event in a meaningful way. Mayor Nicolas congratulated Principal Planner Billy Gross and the General Plan team receiving the 2023 Award of Excellence. She also provided an overview of the events she attended and thanked staff for their participation. Additionally, she requested the meeting be adjourned in memory of 30 REGULAR CITY COUNCIL MEETING APRIL 26, 2023 MINUTES PAGE 3 South San Francisco resident, Luis Bernardo Mercado, former South San Francisco resident, Primitiva Macaraeg, former Philippine Ambassador to the United States and Secretary of Foreign Affairs, Albert Del Rosario, and Nalia Nimri of the Jordanian American Association. CONSENT CALENDAR The City Clerk duly read the Consent Calendar, after which Council voted and engaged in discussion of specific item as follows. 7. Motion to approve the Minutes for April 12, 2023 and April 19, 2023. (Rosa Govea Acosta, City Clerk) 8. Report regarding Resolution No. 61-2023 authorizing acceptance of $26,433.40 in donations from Tri Counties Bank and local residents via the South San Francisco Public Library Foundation, appropriating the funds and amending the fiscal year 22-23 Operating Budget via Budget Amendment 23.062 to support the capital improvement project for the new Library, Parks and Recreation Center. (Valerie Sommer, Library Director) 9. Report regarding Resolution No. 62-2023 authorizing the acceptance of $3,500 in grant funding for Fiscal Year 2022-2023 from the Quality Improvement Grant from Quality Counts San Mateo County for the Big Lift Little Steps Preschool at the Community Learning Center, and amending the Parks and Recreation Department’s Fiscal Year 2022- 2023 Operating Budget pursuant to budget amendment #23.064. (Greg Mediati, Director of Parks and Recreation) 10. Report regarding Resolution No. 63-2023 approving Budget Amendment Number 23.066 appropriating $50,000 from the City’s Affordable Housing Trust Fund (Fund 205) to advance relocation payments, recover relocation costs, and any related administrative expenses pursuant to Chapter 8.70 of the South San Francisco Municipal Code Related to Property Owner Obligations with Respect to Tenants Displaced from Unsafe or Substandard Units and authorizing the City Manager to execute documents related to relocation assistance payments. (Nell Selander, Economic & Community Development Director) 11. Report regarding Resolution No. 64-2023 approving and authorizing the City Manager to execute a purchase and sale agreement with the City and County of San Francisco for the acquisition of property currently used for Mission Road and Antoinette Lane for the Community Civic Campus Project (Sky Woodruff, City Attorney, and Jacob Gilchrist, Director of Capital Projects) Motion – Vice Mayor Nagales /Second – Councilmember Coleman: To approve Consent Calendar 7- 11 by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSTAIN: None ADMINISTRATIVE BUSINESS 12. Report regarding Resolution No. 65-2023 authorizing the acceptance of $15,000 in grant funding from Smart Growth America to support the City of South San Francisco’s participation in the Complete Streets Leadership Academies program with Caltrans and amending the Economic and Community Development Department’s Fiscal Year 2022-2023 31 REGULAR CITY COUNCIL MEETING APRIL 26, 2023 MINUTES PAGE 4 Operating Budget via Budget Amendment #23.053. (Christopher Espiritu, Senior Transportation Planner) Senior Planner Chris Espiritu presented the report and provided an overview of the plan. Council asked for clarification regarding the ability to amend and join alternatives. Clarification and responses were provided by Senior Planner Espiritu, and Director of Planning and Fund Management at San Mate County Transportation Authority, Patrick Gilster. The following individual(s) addressed the City Council: Via Zoom: • Carlos Moreno, Silicon Valley Bike Coalition • Jules Broulett, Silicon Valley Bike Coalition • Anthony Montes, Silicon Valley Bike Coalition • Nina Garde, San Mateo County Office of Education Safe Routes to School Motion – Vice Mayor Nagales/Second - Councilmember Flores: To approve Resolution No. 65-2023 authorizing the acceptance of $15,000 in grant funding from Smart Growth America to support the City of South San Francisco’s participation in the Complete Streets Leadership Academies program with Caltrans and amending the Economic and Community Development Department’s Fiscal Year 2022-2023 Operating Budget via Budget Amendment #23.053, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSTAIN: None 13. Report regarding Resolution No. 66-2023 authorizing the City Manager to execute a Consulting Services Agreement with Kitchell CEM for the 840 West Orange Avenue and Westborough Preschool Projects. (Jacob Gilchrist, Director of Capital Projects) Director of Capital Projects Jake Gilchrist presented the report and responded to Council inquiries pertaining to the awarding of the contract. Motion –Councilmember Addiego/Second Vice Mayor Nagales: To approve Resolution No. 66-2023 authorizing the City Manager to execute a Consulting Services Agreement with Kitchell CEM for the 840 West Orange Avenue and Westborough Preschool Projects by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSTAIN: None 14. Report regarding Resolution No. 67-2023 approving budget amendment 23.065 appropriating $9,000,000 in the City of South San Francisco’s Fund 280 for Fiscal Year 2022-2023 for the development of Community Civic Campus Phase 3: Fire Station #63 (Project Number pf2306). (Jacob Gilchrist, Director of Capital Projects) Director of Capital Projects Jake Gilchrist presented the report and responded to Council inquiries. Motion–Councilmember Coleman/Second Councilmember Flores: To approve No. 67-2023 approving budget amendment 23.065 appropriating $9,000,000 in the City of South San Francisco’s Fund 280 for Fiscal Year 2022-2023 for the development of Community Civic Campus Phase 3: Fire Station #63 (Project Number pf2306) by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSTAIN: None 32 REGULAR CITY COUNCIL MEETING APRIL 26, 2023 MINUTES PAGE 5 ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS None. CLOSED SESSION Entered into Closed Session: 7:48 p.m. 15. Conference with real property negotiators Property: 226-230 Grand Ave., 232-238 Grand Ave., and 240-246 Grand Ave Agency negotiator: Nell Selander, ECD Director; Danielle Thoe, Housing Manager; Sky Woodruff, City Attorney Negotiating parties: To be announced prior to closed session Under negotiation: Price and terms Resumed from Closed Session: 8:16 p.m. Report out of Closed Session by Mayor Nicolas: Direction given. No reportable action. ADJOURNMENT Being no further business Mayor Nicolas adjourned the City Council meeting at 8:17 p.m. *** Adjourned in Memory of Luis Bernardo Mercado, Primitiva Macaraeg, Albert del Rosario, and Nalia Nimri *** Submitted by: Approved by: Jazmine Miranda Buenaflor Nicolas Assistant City Clerk Mayor Approved by the City Council: / / 33 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-693 Agenda Date:5/10/2023 Version:1 Item #:6. Motion to accept the construction improvements of the 2022 West of 101 Pavement Rehabilitation Projects (Angel Torres, Senior Civil Engineer). RECOMMENDATION It is recommended that the City Council,by motion,accept the construction improvements of the 2022 West Pavement Rehabilitation Project (No.st2204,Bid No.2664)in accordance with plans and specifications (Total construction cost $9,820,023.31);and the 2022 East Pavement Rehabilitation Project (No.st2204,Bid No.2665)in accordance with plans and specifications (Total construction cost $6,065,729.71) BACKGROUND/DISCUSSION On February 23,2022,the City Council of South San Francisco awarded the 2022 West Pavement Rehabilitation Project (Bid No. 2664) to MCK Services, Inc. of Martinez, California. On May 11,2022,the City Council of South San Francisco awarded the 2022 East Pavement Rehabilitation Project (Bid No. 2665) to Interstate Grading & Paving, Inc. of South San Francisco, California. With over 140 centerline miles of roadway,the City of South San Francisco’s (SSF)pavement network represents a highly visible and valuable asset to the community and local businesses. The residents of the City of South San Francisco identified the condition of the roadways as a priority concern through a public outreach process to support the Measure W sales tax the City approved in 2015.As a result, the City secured $24 million in bond funding for the SSF Pavement Management Program (PMP)in 2021 to catch up on deferred street maintenance. The City hired Nichols Consulting Engineers (NCE)of Richmond,California for the design of the 2022 West of 101 Pavement Rehabilitation Project. By performing most of the maintenance in one large-scale project,as opposed to smaller annual projects,the City was able to maximize economies of scale;significantly reduce design,construction mobilization,and future street maintenance costs.This program brought meaningful and long-lasting improvements to the community,extended ADA accessibility on local streets,and enhanced street aesthetics and multimodal transportation functions.The project provided immediate increase to the City’s network pavement condition index (PCI)and a positive message sent to the resident’s concerns of roadway condition.The rehabilitation work plan addressed approximately 21 centerline miles of streets (18%of entire network).The overall network PCI improved from 76 to 81 (good to excellent condition) upon completion of construction in 2022. By completing the rehabilitation on all deferred street candidates west of Highway 101 the City reduced projected annual maintenance costs from $4.5 Million dollars to $2.5 Million dollars in construction costs.It was estimated that the City would save $15.5 Million dollars in rehabilitation costs over the next 15 years.The annual savings are combined with the upfront savings from the project’s economies of scale. Aside from the practical aspects of the project the City and NCE collaborated to incorporate sustainable design solutions to the various work elements.The use of recycling technologies,Cold-in-Place recycling (CIR),was City of South San Francisco Printed on 5/12/2023Page 1 of 3 powered by Legistar™34 File #:22-693 Agenda Date:5/10/2023 Version:1 Item #:6. solutions to the various work elements.The use of recycling technologies,Cold-in-Place recycling (CIR),was considered to reuse the City’s existing pavement structure materials,thus minimizing truck traffic to and from the job site,disruption to the community,and stretch the paving dollars.Although rubberized paving has a higher upfront cost compared to conventional methods this design maximized the use of rubberized materials to extend pavement life and aid in diverting tires from landfills.Finally,the Project included safety improvements to the City’s bicycle and pedestrian network.These goals included improving bicyclist comfortability, interconnectivity of the bike network, and pedestrian ADA accessibility for multimodal street function. The Engineering Division inspected the work on both separate projects and found the projects to be complete in accordance with the contract documents as of September 27,2022,for the West project and as of December 22, 2022,for the East project.Project vicinity map and post construction photos are included as Attachments 1 and 2, respectively, of this staff report. FISCAL IMPACT These two projects (CIP No.st2204,Bid No.2664 and Bid No.2665)are included in the City of South San Francisco’s fiscal year 2022-2023 Capital Improvements Program. The total final construction costs incurred for the 2022 West Pavement Rehabilitation project (Bid No.2664)is summarized as follows: Original BudgetFinal Costs Construction Contract (West)$ 9,479,132.30$ 9,479,132.30 Construction Contingency (actual 3.6%)$ 1,000,000.00$ 340,891.01 Total Construction Budget/Final Costs $ 10,479,132.30$ 9,820,023.31 The total final construction costs incurred for the 2022 East Pavement Rehabilitation project (Bid No.2665)is summarized as follows: Original BudgetFinal Costs Construction Contract (East)$ 6,444,248.50$ 6,065,729.71 Construction Contingency (actual 0%)$ 900,000.00$ 0.00 Total Construction Budget/Final Costs $ 7,344,248.50$ 6,065,729.71 RELATIONSHIP TO STRATEGIC PLAN Approval of this action will contribute to the City’s Strategic Plan Priority Area 2,Quality of Life Initiative 2.2 by rehabilitating existing streets and curb ramps and helping maintain existing City infrastructure. CONCLUSION Staff recommends acceptance of the projects as complete.Upon acceptance,a Notice of Completion will be filed with the County of San Mateo Recorder’s office.At the end of the thirty-day lien period,the retention funds will be released to the contractor after the City receives their one-year warranty bond. Attachments: 1.Vicinity Map 2.Post Construction Photos City of South San Francisco Printed on 5/12/2023Page 2 of 3 powered by Legistar™35 File #:22-693 Agenda Date:5/10/2023 Version:1 Item #:6. 3.Presentation City of South San Francisco Printed on 5/12/2023Page 3 of 3 powered by Legistar™36 Attachment 1: Vicinity Map (st2204 –2022 West & East Rehab) 37 Attachment 2 –Post Construction Photos Junipero Serra Blvd near Avalon facing Northbound 38 Attachment 2 –WestPost Construction Photos Junipero Serra Blvd near Westborough facing Northbound 39 Attachment 2 –West Post Construction Photos Galway Dr at Liberty Ct facing Northbound 40 Attachment 2 –West Post Construction Photos Galway Dr near Unwin Ct facing Southbound 41 Attachment 2 –West Post Construction Photos Callan Blvd at Greendale Dr facing North 42 Attachment 2 –West Post Construction Photos Callan Blvd at Westborough Blvd facing Southbound 43 Attachment 2 –East Post Construction Photos Orange Ave at Miller Ave facing North 44 Attachment 2 –East Post Construction Photos N Canal St facing West 45 Attachment 2 –East Post Construction Photos Third Lane facing West / Rubberized Chip Seal (prior to Surface Seal)46 Attachment 2 –East Post Construction Photos Third Lane facing West / Rubberized Chip Seal (after to Surface Seal)47 2022 West of 101 Pavement Rehabilitation Project 48 2022 West of 101 Pavement Rehabilitation Project Innovative Maintenance Approach •Measure W and Lease Revenue Bonds •Able to take advantage of historically low interest rates •Front loaded funds •Focus on overlay streets •Maximize economy of paving scale •>$2 million per year savings in future maintenance •Significant roadway improvements to the public throughout the City 2022 West of 101 Pavement Rehabilitation Project 49 2022 West of 101 Pavement Rehabilitation Project Pavement Condition Prior to Construction City maintains approx. 140 centerline mile streets PCI = 76 *Pavement Condition Index (PCI) *Average PCI for all streets on west of Highway 101 50 2022 West of 101 Pavement Rehabilitation Project 2022 West of 101 Rehabilitation Project Total Construction Cost $19.7 M Focus on Streets with Poor/Failed Condition Treat 21.0 CL miles (18% of entire network) Improve Network PCI from 76 to 81 51 2022 West of 101 Pavement Rehabilitation Project Pavement Condition After Construction Treated 21 CL miles (18% of entire network) PCI = 81 *Pavement Condition Index (PCI) *Average PCI for all streets on west of Highway 101 52 2022 West of 101 Pavement Rehabilitation Project Recycling Technology •Cold-In-Place Pavement Recycling •Eliminated 2,600 Truck Trips •Recycled 27,000 TONS (13,500 CY) of Asphalt Material in Place •Minimized Disruption to Community •20-30% Cost Savings Compared to Conventional Treatments 2022 West of 101 Pavement Rehabilitation Project Cold-in-place Recycling (CIR) Process 53 2022 West of 101 Pavement Rehabilitation Project Rubberized Hot- Mix Asphalt 2022 West of 101 Pavement Rehabilitation Project Extend Extends pavement longevity Cost Future maintenance cost savings Reduce Reduce noise and CO2 emissions Improve Improve vehicle fuel economy Reuse Reuse of scrap tire rubber and diverted over 44,000 tires from landfill disposal 54 2022 West of 101 Pavement Rehabilitation Project Bike Lane Improvements •Added 3.6 miles of Class II bike lanes & 2.3 miles of Class III shared roadway bike routes. 2022 West of 101 Pavement Rehabilitation Project •Bicycle amenity improvements increase bike lane visibility and rider comfort and safety. •New bike lane corridor allows bike traffic connectivity throughout the neighborhood. 55 2022 West of 101 Pavement Rehabilitation Project Ramp Design Challenges and Incorporation of Green Infrastructure •Ramps constructed to comply with ADA standards within existing challenging site constraints •Completed 259 ADA compliant curb ramps throughout SSF •Project incorporated Green Infrastructure elements to improve drainage 2022 West of 101 Pavement Rehabilitation Project Bulb-out to provide bi-directional crossing and improve pedestrian safety 56 2022 West of 101 Pavement Rehabilitation Project Future Maintenance –Surface Seal By Zone Innovative Program Allows for Surface Seal by Zone to Reduce Future Maintenance Costs 57 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-260 Agenda Date:5/10/2023 Version:1 Item #:7. Motion to accept the construction improvements of the Water Quality Control Plant (WQCP)Secondary Clarifiers No.1 and No.2 Rehabilitation Project (Project No.ss1703)as complete in accordance with plans and specifications (Total Construction Cost $4,154,104.56)(Brian Schumacker,Water Quality Control Plant Superintendent/Project Manager) RECOMMENDATION Staff recommends that the City Council,by motion,accept the construction improvements of the WQCP Secondary Clarifiers No.1 and No.2 Rehabilitation Project (Project No.ss1703)as complete in accordance with plans and specifications (Total Construction Cost $4,154,104.56) BACKGROUND/DISCUSSION On October 14,2020,the City Council of South San Francisco awarded the WQCP Secondary Clarifiers No.1 and No.2 Rehabilitation Project (Project No.ss1703)to Western Water Construction Inc.The project scope included replacing the clarifier mechanisms,RAS/WAS pumps,major process piping and valves with new equipment.Further,contractors also performed concrete and coating rehabilitation of the two clarifiers and the pump station. Projected Actual Western Water Construction Inc. Contract $ 3,526,000.00 $ 3,526,000.00 Construction Contingency (20%)$ 705,200.00 $ 306,904.56 Construction management (10%)$ 352,600.00 $ 321,200.00 Total Project Construction Budget $ 4,583,800.00 $ 4,154,104.56 FUNDING This project is funded by Sewer Enterprise Funds and is included in the City of South San Francisco’s Fiscal Year 2020-2021 Capital Improvement Program (Project No.ss1703)with sufficient funds allocated to cover the project cost. RELATIONSHIP TO STRATEGIC PLAN Project acceptance will contribute to the City’s Strategic Plan outcome of improved Quality of Life by continuing the operation of the South San Francisco /San Bruno Water Quality Control Plant and promotes public health and environmental stewardship.Proper infrastructure maintenance positively affects the quality of life for South San Francisco residents by protecting public health and safety. CONCLUSION Staff recommends that the City Council,by motion,accept the WQCP Secondary Clarifiers No.1 and No.2 Rehabilitation Project (Project No.ss1703)as complete in accordance with plans and specifications (Total Construction Cost $4,154,104.56). Upon City Council acceptance,the Project Manager will file a Notice of Completion with the County of San Mateo Recorder’s office.At the end of the thirty-day lien period,the retention funds will be released to the City of South San Francisco Printed on 5/12/2023Page 1 of 2 powered by Legistar™58 File #:23-260 Agenda Date:5/10/2023 Version:1 Item #:7. contractor after the City receives a one-year warranty bond. Attachments: -Visual Report City of South San Francisco Printed on 5/12/2023Page 2 of 2 powered by Legistar™59 WATER QUALITY CONTROL PLANTWQCP SECONDARYCLARIFIERSNO. 1 ANDNO. 2 REHABILITATIONPROJECT(PROJECTNO. SS1703) MAY202360 WQCP Secondary Clarifiers No.01 & No.02 Rehabilitation Project CONTENTS•Project Overview•Project Construction •Cost Summary61 WQCP Secondary Clarifiers No.01 & No.02 Rehabilitation Project 62 WQCP Secondary Clarifiers No.01 & No.02 Rehabilitation Project PROJECTOVERVIEW•Replaced•clarifier sludge collector mechanism•process pumps•utility piping•associated electrical wiring, conduits, instrumentation devices and automated control integration •concrete repair and asphalt 63 WQCP Secondary Clarifiers No.01 & No.02 Rehabilitation Project BEFORE64 WQCP Secondary Clarifiers No.01 & No.02 Rehabilitation Project PROGRESSPHOTOS65 WQCP Secondary Clarifiers No.01 & No.02 Rehabilitation Project PROGRESSPHOTOS66 WQCP Secondary Clarifiers No.01 & No.02 Rehabilitation Project PROGRESSPHOTOS67 WQCP Secondary Clarifiers No.01 & No.02 Rehabilitation Project AFTER68 WQCP Secondary Clarifiers No.01 & No.02 Rehabilitation Project CONSTRUCTIONCOST SUMMARYActualProjected$3,526,000.00$3,526,000.00Construction $306,904.56$705,200.00Construction Contingency (20%) $321,200.00$352,600.00Construction Management $4,154,104.56$4,583,800.00Total Project Budget 69 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-357 Agenda Date:5/10/2023 Version:1 Item #:8. Report regarding a resolution accepting $14,255 from the South San Francisco Friends of the Library to support Library programs,collections and supplies,and approving Budget Amendment 23.068.(Valerie Sommer, Library Director) RECOMMENDATION It is recommended that the City Council adopt a resolution accepting $14,255 from the South San Francisco Friends of the Library to support Library programs,collections and supplies,and approving Budget Amendment 23.068. BACKGROUND/DISCUSSION The South San Francisco Friends of the Library (FOL)do most of their fundraising though book sales in the Main Library.In addition to a daily sale in the lobby,the Friends schedule several “pop-up”book sales throughout the year.They direct funds to support special library programs,collections,supplies and staff and volunteer appreciation.At their quarterly general membership meeting,the FOL typically approves funding requests from Library staff.These meetings were postponed through the height of the pandemic.This staff report covers Friends donations from pre-pandemic times approved in fiscal year 2019 -20,FOL Board member approvals from 2020 through June 2022 and this fiscal year’s donations approved at general meetings during 2022-23. The $14,255 in donations includes: 1.$2,485 for books and online resources 2.$1,800 for story time craft kits 3.$1,800 for makerspace supplies 4.$1,920 for adult programs 5.$1,350 for National Library Week activities, volunteer recognition and open house events 6.$4,500 for Summer Learning Challenge activities and programs 7.$400 for staff appreciation FISCAL IMPACT FOL donations in the amount of $14,255 will be used to amend the Library Department’s Fiscal Year 2022-23 Operating Budget. RELATIONSHIP TO STRATEGIC PLAN Acceptance of this funding will contribute to the City’s Strategic Plan under Priority #2,Quality of Life and Priority #6 Community Connections by supporting community engagement and learning opportunities. CONCLUSION Acceptance of this resolution will support Library programs,collections,supplies and staff and volunteer appreciation.It is recommended that the City Council accept $14,255 from the South San Francisco Friends of City of South San Francisco Printed on 5/5/2023Page 1 of 2 powered by Legistar™70 File #:23-357 Agenda Date:5/10/2023 Version:1 Item #:8. the Library and approve Budget Amendment 23.068. City of South San Francisco Printed on 5/5/2023Page 2 of 2 powered by Legistar™71 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-359 Agenda Date:5/10/2023 Version:1 Item #:8a. Resolution accepting $14,255 from the South San Francisco Friends of the Library to support Library programs, collections and supplies, and approving Budget Amendment 23.068. WHEREAS,the South San Francisco Friends of the Library (FOL)advocates for and supports the diversity of library services, programs and collections; and WHEREAS, FOL has donated $14,255 to the South San Francisco Public Library; and WHEREAS,FOL donations will help support Library collections and programs,purchase of makerspace and story time supplies,National Library Week activities,Summer Learning Challenge programming,and staff and volunteer appreciation; and WHEREAS,acceptance of this funding will contribute to the City’s Strategic Plan under Priority #2 Life,and Priority #6 Community Connections by supporting community engagement and learning opportunities; and WHEREAS,the grant funds will be used to amend Fiscal Year (FY)2022-2023 Operating Budget of the Library Department via Budget Amendment 23.068. NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco does hereby accept $14,255 in donations from the South San Francisco Friends of the Library,to support Library programs, collections and supplies. BE IT FURTHER RESOLVED,that the City Council approve Budget Amendment 23.068 to amend the Library Department’s FY 2022-2023 Operating Budget in order to reflect an increase of $14,255. BE IT FURTHER RESOLVED,that the City Council hereby authorizes the City Manager to execute the documents necessary to accept the grant funding and take any other actions necessary to carry out the intent of this resolution on behalf of the City Council, subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 5/12/2023Page 1 of 1 powered by Legistar™72 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-369 Agenda Date:5/10/2023 Version:1 Item #:9. Report regarding a resolution authorizing the acceptance of $25,000 in grant funding from the Woodlawn Foundation to support Gene Mullin Community Learning Center’s after-school and summer homework program and amending the Library Department’s Fiscal Year 2022-2023 Operating Budget via Budget Amendment 23.069.(Valerie Sommer, Library Director) RECOMMENDATION It is recommended that the City Council adopt a resolution accepting grant funding in the amount of $25,000 from the Woodlawn Foundation to support Gene Mullin Community Learning Center’s (GMCLC)after-school and summer homework program and amending the Library Department’s Fiscal Year 2022-2023 (FY22-23) Operating Budget via Budget Amendment 23.069. BACKGROUND/DISCUSSION On April 25,2023,the Woodlawn Foundation awarded $25,000 in grant funding to support GMCLC’s after- school and summer homework program.GMCLC offers free academic support and learning opportunities for children in 3rd through 5th grades attending school or living in South San Francisco.Many program children come from households where parents work multiple jobs and/or have language or literacy issues.The program aims to support learning skills and promote the successful completion of homework,a critical need identified by both teachers and parents.GMCLC staff meet with parents and host family education workshops focusing on math,reading,and healthy living to support learning at home.In addition to homework assistance,the program offers dynamic learning clubs featuring enrichment activities such as Reader’s Theater and Mileage Running Club.Science,Technology,Engineering,and Math (STEM)activities are also provided during the year.This year’s grant focus is in building positive digital citizenship skills and supporting learning and homework completion using technology and online resources, with a special focus on math skills. FISCAL IMPACT Grant funds will be used to amend the Library Department’s current FY22-23 Operating Budget via Budget Amendment 23.069.Funds not expended in FY22-23 will be carried over into Fiscal Year 2023-2024.Receipt of these funds does not commit the City to ongoing funding. RELATIONSHIP TO STRATEGIC PLAN Strengthening of learning programs is an action item in the City’s Strategic Plan under Priority #2: Quality of Life and a core value of Library programs and services.This funding will allow the Library to encourage and support local elementary school students in their reading, math and digital skills. CONCLUSION Receipt of these funds will support GMCLC’s after-school and summer homework program.It is recommended that the City Council accept $25,000 in grant funding from the Woodlawn Foundation and amend the Library Department’s FY22-23 Operating Budget via Budget Amendment 23.069. City of South San Francisco Printed on 5/5/2023Page 1 of 1 powered by Legistar™73 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-370 Agenda Date:5/10/2023 Version:1 Item #:9a. Resolution authorizing the acceptance of $25,000 in grant funding from the Woodlawn Foundation to support Gene Mullin Community Learning Center’s after-school and summer homework program and amending the Library Department’s Fiscal Year 2022-2023 Operating Budget via Budget Amendment 23.069. WHEREAS,the City of South San Francisco (“City”)Library Department established the Gene Mullin Community Learning Center (GMCLC) to assist adults and their families in reaching educational goals; and WHEREAS,the Woodlawn Foundation awarded a grant to the City in the amount of $25,000 to fund after- school and summer homework programs at the GMCLC; and WHEREAS,acceptance of the grant contributes to the City’s Strategic Plan under Priority #2:Quality of Life, by strengthening GMCLC’s after-school and summer homework support and learning programs for South San Francisco students; and WHEREAS,the homework programs promote the successful completion of homework,host family education workshops, and provide art, music, science, technology, engineering, and math activities; and WHEREAS,staff recommends the acceptance of grant funding in the amount of $25,000 from the Woodlawn Foundation to support GMCLC after-school and summer homework programs; and WHEREAS,the foregoing grant funds will be used to amend the Library Department’s Fiscal Year 2022-2023 operating budget through Budget Amendment 23.069. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby accepts $25,000 in grant funding from the Woodlawn Foundation to support the Gene Mullin Community Learning Center’s after-school and summer homework program. BE IT FURTHER RESOLVED,that the City Council approves Budget Amendment 23.069 to amend the Fiscal Year 2023-2024 Operating Budget. BE IT FURTHER RESOLVED,that the City Council hereby authorizes the City Manager to execute the documents necessary to accept the grant funding and take any other actions necessary to carry out the intent of this resolution on behalf of the City Council, subject to approval as to form by the City Attorney. ***** City of South San Francisco Printed on 5/12/2023Page 1 of 2 powered by Legistar™74 File #:23-370 Agenda Date:5/10/2023 Version:1 Item #:9a. City of South San Francisco Printed on 5/12/2023Page 2 of 2 powered by Legistar™75 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-36 Agenda Date:5/10/2023 Version:1 Item #:10. Report regarding holding a public hearing on the City of South San Francisco’s 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan for the Community Development Block Grant Program and consideration of adoption a resolution:1)approving the City’s 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan;2)authorizing submittal of the plans and all other required documents to the United States Department of Housing and Urban Development;3)accepting funds from all sources and approving appropriation of CDBG and HOME Administrative fund expenditures as detailed in Attachment 1 for the 2023-2024 CDBG operating budget;4)authorizing the City Manager to execute all documents and certifications necessary to secure and award the CDBG and HOME Administrative funds for the City;and 5) approving appropriation of $101,050 from the Housing Trust Fund for the 2023-2024 operating budget to support nonprofit organizations that provide homeless prevention program for South San Francisco residents. (Heather Ruiz, Management Analyst II) RECOMMENDATION Staff recommends that the City Council hold a Public Hearing to receive public testimony on the 2023- 2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan for the Community Development Block Grant (CDBG) Program and adopt a resolution: ·Approving the City’s 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan ·Authorizing submittal of the plans and all other required documents to the United States Department of Housing and Urban Development ·Accepting funds from all sources and approving appropriation of CDBG and HOME Administrative fund expenditures as detailed in Attachment 1 for the 2023-2024 CDBG operating budget ·Authorizing the City Manager to execute all documents and certifications necessary to secure and award the CDBG and HOME Administrative funds for the City ·Approving appropriation of $101,050 from the Housing Trust Fund for the 2023-2024 operating budget to support nonprofit organizations that provide homeless prevention program for South San Francisco residents BACKGROUND The purpose of this Public Hearing is to receive public comment on the City of South San Francisco’s draft 2023-2027 Five-Year Consolidated Plan (Consolidated Plan)and 2023-2024 Annual Action Plan (Action Plan) for the CDBG Program (together,the “Plans”).The Consolidated Plan assesses the City’s housing,community, and economic development needs and available resources and outlines a strategy for program years 2023 to 2027.The Consolidated Plan incorporates the Action Plan and provides the estimated CDBG and HOME funded grant allocations to non-profit agencies for program year (PY) 2023-2024. Federal legislation requires citizen participation in all phases of the development of the Plans;accordingly,two public hearings were scheduled.The first public hearing was on March 8,2023,to obtain the views of citizens on housing, community, and economic development needs. This May 10,2023 hearing is the second and final hearing to receive public comments on the Plans.This is also the final public hearing regarding the CDBG funding allocations for PY 2023-2024.The draft Plans were made City of South San Francisco Printed on 5/5/2023Page 1 of 4 powered by Legistar™76 File #:23-36 Agenda Date:5/10/2023 Version:1 Item #:10. the final public hearing regarding the CDBG funding allocations for PY 2023-2024.The draft Plans were made available for a 30-day public comment period beginning on April 7,2023 and notice of the Plans’availability for comment was published in the San Mateo County Times on April 7, 2023. DISCUSSION Funding Recommendations The City Council reviewed all funding requests and held a public hearing to receive public testimony at its March 8,2023 meeting.During the public hearing,18 non-profit organizations made public comments.All these non-profits were seeking CDBG,Housing Trust,or HOME Administrative Funds;they provided information on their programs and thanked City Council for their support. The City’s entitlement allocation for PY23-24 is $457,048 along with approximately $77,000 of prior year uncommitted funds and $7,000 of estimated program income.The City will also allocate $14,971 of HOME Administrative Funds.On March 15,2023,the CDBG Subcommittee of the City Council (Subcommittee)met to provide staff with direction on funding priorities, which were incorporated in the Action Plan. Attachment 1 outlines the budget for PY23-24,which totals $541,048.The spending caps for Public Services (15%) and Administrative Costs (20%) are HUD regulated formulas and cannot be amended. CDBG Programs PY23-24 marks the second year of a two-year funding cycle for Public Service non-profits.The non-profits that received funds in PY22-23 were required to submit renewal applications in order to receive PY23-24 funds. Based on the feedback received during public outreach,affordable housing,public services,public facility and infrastructure improvements,and homeless and housing services continue to be of greatest concern to the community.The Plans established goals and programs to address these concerns.Please refer to Attachment 2 for the recommended funding and programs. The following is a summary of the recommended activities for funding under the CDBG program. Public Services (Non-profits) ($68,557) Attachment 2,lines 2 -6 show the 4 non-profit organizations selected to receive CDBG funding.These organizations include Peninsula Family Service,Friends for Youth,Rape Trauma Services Center,and Ombudsman Services of San Mateo County of which all provide public services to the community. Housing Trust Fund (Fund 205) ($101,050) The CDBG Subcommittee and staff recommend funding six non-profits -CORA,HIP Housing,Samaritan House,Life Moves,Legal Aid,and StarVista through the City’s Housing Trust Fund instead of CDBG. Together,these non-profits provide housing production and housing programs,such as shelters,transitional housing,legal assistance,and housing referrals to lower income South San Francisco residents,which are eligible for funding through the City’s Housing Trust Fund.This will allow the City to provide funding to non- profits providing critical resources to the community,without impacting the City’s General Fund.Please refer to Attachment 2, lines 14 - 19. HOME Funds ($14,971) In the past,the City has allocated the HOME Administrative Funds it receives from the County for fair housing activities.CDBG regulations require that the City use HOME funding to affirmatively further fair housing and, these activities can only be funded from administration or public service funds.The allocation from the County City of South San Francisco Printed on 5/5/2023Page 2 of 4 powered by Legistar™77 File #:23-36 Agenda Date:5/10/2023 Version:1 Item #:10. these activities can only be funded from administration or public service funds.The allocation from the County regarding the HOME entitlement amount is $14,971.The City had only one applicant for this funding,Project Sentinel. Please refer to Attachment 2, line 31. Minor Home Repair Programs ($108,000) The CDBG Subcommittee recommends funding the three non-profits (CID,El Concilio,and Rebuilding Together Peninsula)that implement a total of four programs.All four of these programs have received CDBG funding in previous years. Please refer to Attachment 2, lines 22 - 25. City-Sponsored Activities ($77,000) The City-Sponsored Activities for housing include the debris box vouchers,emergency home repairs,and the housing rehabilitation program.The CDBG Subcommittee recommends retaining a small budget for the Housing Rehab Loan Program,as well as continuing to fund the Debris Box Vouchers and Emergency Home Repairs. Please refer to Attachment 1, lines 19 - 22. Public Improvements Program ($196,081) In PY23-24,CDBG funds are proposed to be used to make public improvements.Such projects include updating and improving lighting to address safety concerns in the public right of way,improving public pathways, or ADA access improvements. Please refer to Attachment 1, line 7. FISCAL IMPACT If approved by resolution,the CDBG budget and the City’s housing funds will be fiscally impacted as described above. RELATIONSHIP TO STRATEGIC PLAN By completing the HUD-mandated public process, including the required Annual Action Plan, the City will be able to secure its allocation of CDBG funds for the coming year. This, in turn will advance several components of the City’s Strategic Plan, in particular: ·Provide funding for social services and public projects to support residents (Strategic Plan Priority #2 Quality of Life); ·Help fund non-profits that work to address various affordable housing-related issues (Initiative 2.3 - Promote a balanced mix of housing options); ·Shift the financial burden away from the City’s General Fund by securing Federal grant funds (Priority Area 3 Financial Stability); and ·Partner with non-profits that provide information to residents and help strengthen community relationship (Priority Area 6 Community Connections). CONCLUSION The CDBG Subcommittee and staff recommend that the City Council hear public testimony on the City’s 2023- 2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan and adopt a resolution: ·Approving the City’s 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan ·Authorizing submittal of the plans and all other required documents to the United States Department of Housing and Urban Development ·Accepting funds from all sources and approving appropriation of CDBG and HOME Administrative fund expenditures as detailed in Attachment 1 for the 2023-2024 CDBG operating budget ·Authorizing the City Manager to execute all documents and certifications necessary to secure and award the CDBG and HOME Administrative funds for the City ·Approving appropriation of $101,050 from the Housing Trust Fund for the 2023-2024 operating budgetCity of South San Francisco Printed on 5/5/2023Page 3 of 4 powered by Legistar™78 File #:23-36 Agenda Date:5/10/2023 Version:1 Item #:10. ·Approving appropriation of $101,050 from the Housing Trust Fund for the 2023-2024 operating budget to support nonprofit organizations that provide homeless prevention program for South San Francisco residents. Attachments: 1.PY23-24 Budget 2.PY23-24 Funding Recommendations 3.Presentation City of South San Francisco Printed on 5/5/2023Page 4 of 4 powered by Legistar™79 1 CDBG PY23-24 (Actual) PY22-23 (Actual) 2 Entitlement Amount 457,048 486,797 3 Prior Years Uncommitted Funds (Estimated Rollover)77,000 100,000 4 Program Income Estimate 7,000 9,419 5 Total 541,048 596,216 6 HOME 7 HOME Administrative Funds 14,971 15,460 8 TOTAL FUNDS (ALL SOURCES)556,019 611,676 9 10 PUBLIC SERVICES Actual Actual 11 15 % of FY 23-24 Entitlement 68,557 73,020 12 Total Public Service Limit 68,557 73,020 13 CDBG ADMINISTRATION 14 20% of FY 23-24 Entitlement 91,410 97,359 15 Total Administration Limit 91,410 97,359 16 CAPITAL IMPROVEMENTS/PUBLIC FACILITIES Estimate Actual 17 Capital Improvements Projects 196,081 150,000 18 MINOR HOME REPAIR PROGRAMS 108,000 108,000 19 CITY SPONSORED ACTIVITIES 20 Housing Rehabilitation Program 45,000 45,000 21 Debris Box Vouchers 2,000 2,000 22 Emergency Home Repairs 30,000 30,000 23 Total City Sponsored Activities 77,000 77,000 24 Total Non-Restricted Funds 381,081 335,000 NON-RESTRICTED CDBG FUNDS Attachment 1 Budget PY 2023-24 FUNDS AVAILABLE SPENDING LIMITS FOR CDBG FUNDS Community Development Block Grant Program 80 ATTACHMENT 2 Organization Program PY 23-24 Amount Requested CDBG Subcommittee Recommendation 1 2 Friends for Youth Mentoring for youth 14,760$ 14,760.00$ 3 Health Mobile Free Mobile Clinic 10,000$ -$ 4 Ombudsman Services of San Mateo County, Inc. Advocacy services to elderly and developmentally disabled individuals 20,000$ 20,000.00$ 5 Peninsula Family Service Childcare Program 17,760$ 19,697.00$ 6 Rape Trauma Services Center Sexual Assault Services 14,100$ 14,100.00$ 7 Subtotal 76,620$ 68,557.00$ 8 $ 68,557 9 10 Renaissance Entrepreneurship Business Training for Low-income English and Spanish Speaking Men and Women 25,000$ pending funding availability 11 Subtotal 25,000$ 12 13 CORA CORA Emergency Shelter Program 21,500$ 21,500.00$ 14 Life Moves Shelter Operations CDBG 26,250$ 26,250.00$ 15 Legal Aid Society of San Mateo County Homesavers 12,300$ 12,300.00$ 16 HIP Housing Home Sharing Program 12,000$ 12,000.00$ 17 Samaritan House Safe Harbor 18,000$ 18,000.00$ 18 StarVista Transitional Housing 11,000$ 11,000.00$ 19 Subtotal $ 101,050 101,050.00$ 20 21 CID Housing Accessibility Modification 10,000$ 10,000.00$ 22 El Concilio of San Mateo County Peninsula Minor Home Repair 27,000$ 27,000.00$ 23 Rebuilding Together Peninsula National Rebuilding Day 15,750$ 15,750.00$ 24 Rebuilding Together Peninsula Safe at Home 55,250$ 55,250.00$ 25 Subtotal 108,000$ 108,000.00$ 26 $ 108,000 27 28 Organization Program PY 23-24 Amount Requested CDBG Subcommittee Recommendation 29 30 Project Sentinel Fair Housing 15,460$ 14,971.00$ 31 $ 14,971 14,971.00$ 32 33 326,130$ 34 191,528$ 35 ** Pending input from CDBG Subcommittee Funding Recommendations Community Development Block Grant Category 1: PUBLIC SERVICE GRANTS (CDBG FUNDS) CDBG Funds Available for Public Service Activities*: Category 3: PUBLIC SERVICE GRANTS (HOUSING TRUST FUND) HOME FUNDS: FAIR HOUSING ACTIVITIES Total HOME Funds Available for Fair Housing Activities: CDBG Funds Available for Minor Home Repair Programs: Category 2: PUBLIC SERVICE GRANTS (CDBG-CV FUNDS) Category 4: MINOR HOME REPAIR PROGRAMS 81 Community Development Block Grant (CDBG) 2023-2027 Five-Year Consolidated Plan 2023-2024 Annual Action Plan City Council Meeting Public Hearing May 10, 2023 Economic Development and Housing 82 Five -Year Consolidated Plan Purpose: •Required by HUD •Updated every five years •Assesses the City’s housing, community, economic development needs •Outline strategies and goals to address these needs 2Economic Development and Housing 83 Annual Action Plan Goal of the Program: To develop urban communities through Suitable living environment Economic opportunity Principally for low-and moderate-income person 3Economic Development and Housing 84 Low and Moderate Income Areas 4Economic Development and Housing 85 Funds Available 5Economic Development and Housing CDBG PY23-24 (Actual) PY22-23 (Actual) Entitlement Amount 457,048 486,797 Prior Years Uncommitted Funds (Estimated Rollover)77,000 100,000 Program Income Estimate 7,000 9,419 Total 541,048 596,216 HOME HOME Administrative Funds 14,971 15,460 TOTAL FUNDS (ALL SOURCES)556,019 611,676 86 Public Services CDBG entitlement Economic Development and Housing 6 PUBLIC SERVICE CDBG GRANTS Grantee Request CDBG Subcommittee Recommendation Health Mobile Free Mobile Clinic $10,000 $0 Peninsula Family Service Childcare Program $17,760 $19,697 Friends for Youth Mentoring for youth $14,760 $14,760 Rape Trauma Services Center Sexual Assault Services $14,100 $14,100 Ombudsman Services of San Mateo County, Inc. Advocacy services to elderly and developmentally disabled individuals $20,000 $20,000 SUBTOTAL CDBG GRANT AMOUNT $76,620 $68,557 87 PUBLIC SERVICE HOUSING FUND GRANTS Grantee Request CDBG Subcommittee Recommendation CORA CORA Emergency Shelter Program $21,500 $ 21,500 HIP Housing Home Sharing Program $12,000 $12,000 Samaritan House Safe Harbor $18,000 $18,000 Life Moves Shelter Operations CDBG $26,250 $26,250 Legal Aid Society of San Mateo County Homesavers $12,300 $12,300 StarVista Transitional Housing $11,000 $11,000 SUBTOTAL HOUSING FUNDS GRANT AMOUNT $101,050 $101,050 Economic Development and Housing 7 Public Services Housing Fund (Fund 205) HOME Funds (Fair Housing) HOME FUNDS: FAIR HOUSING ACTIVITIES Grantee Request CDBG Subcommittee Recommendation Project Sentinel Fair Housing $15,460 $14,971 88 Minor Home Repair Programs MINOR HOME REPAIR PROGRAMS Grantee Request CDBG Subcommittee Recommendation CID Housing Accessibility Modification $10,000 $10,000 El Concilio of San Mateo County Peninsula Minor Home Repair $27,000 $27,000 Rebuilding Together Peninsula National Rebuilding Day $15,750 $15,750 Rebuilding Together Peninsula Safe at Home $55,250 $55,250 SUBTOTAL MINOR HOME REPAIR $108,000 $108,000 Economic Development and Housing 8 89 City Sponsored Programs CITY SPONSORED ACTIVITIES HOUSING CDBG Subcommittee Recommendations Housing Rehabilitation Program $45,000 Debris Box Vouchers $2,000 Emergency Home Repairs $30,000 TOTAL CITY SPONSORED ACTIVITIES $77,000 PUBLIC IMPROVEMENTS/PUBLIC FACILITIES Public Improvements Projects $196,081 TOTAL CITY PUBLIC IMPROVEMENTS $196,081 Economic Development and Housing 9 90 Recommendation •Public Hearing on the 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan •Adopt Resolution to: •Approve the Plans •Authorize the submittal of the Action Plan to HUD •Accept the funds and approve appropriation of CDBG and HOME funding •Authorize City Manager to execute all documents necessary to secure and award funds •Approve appropriation of $101,050 from the Housing Fund to support nonprofit organizations for homeless prevention programs. Economic Development and Housing 10 91 Agenda Item 10. 23-36 Report regarding holding a public hearing on the City of South San Francisco's 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan for the Community Development Block Grant Program and consideration of adoption a resolution: 1) approving the City's 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan; 2) authorizing submittal of the plans and all other required documents to the United States Department of Housing and Urban Development; 3) accepting funds from all sources and approving appropriation of CDBG and HOME Administrative fund expenditures as detailed in Attachment 1 for the 2023-2024 CDBG operating budget; 4) authorizing the City Manager to execute all documents and certifications necessary to secure and award the CDBG and HOME Administrative funds for the City; and 5) approving appropriation of $101,050 from the Housing Trust Fund for the 2023-2024 operating budget to support nonprofit organizations that provide homeless prevention program for South San Francisco residents. (Heather Ruiz, Management Analyst II) 1 Public Comment  Guest User at May 10, 2023 at 12:44pm PDT Support Hello, my name is Amanda Anthony, the Program Manager for Renaissance Entrepreneurship Center in South San Francisco. We appreciate your consideration of our CDBG funding request for 2023-24 and understand fully why we have been approved, with funding contingent upon the final annual budget. We are glad to see so many great organizations being funded to support the city and hope that the funding will come through to ultimately support us, as well. 92 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-37 Agenda Date:5/10/2023 Version:1 Item #:10a. Resolution approving the City of South San Francisco’s 2023-2027 Five-Year Consolidated Plan and 2023- 2024 Annual Action Plan for the Community Development Block Grant Program and authorizing its submittal and all other required documents to the U.S.Department of Housing and Urban Development;accepting funds from all sources and approving appropriation of CDBG and HOME Administrative Fund expenditures as detailed in Attachment 1 of the staff report for the 2023-2024 CDBG operating budget;authorizing the City Manager to execute all documents and certifications necessary to secure and award the CDBG and HOME Administrative Funds for the City;and approving an appropriation of $101,050 from the Housing Trust Fund for the 2023-2024 operating budget to support non-profit organizations that provide homeless prevention programs for South San Francisco residents. WHEREAS,the Community Development Block Grant (CDBG)Subcommittee of the City Council and staff recommend approval and submittal,as presented to the City Council at its May 10,2023 meeting,of the City’s 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan and all other required documents to the U.S. Department of Housing and Urban Development; and WHEREAS,the City Council wishes to accept funds from all sources and approve appropriation of CDBG and HOME fund expenditures as detailed in Attachment 1 of the staff report for the 2023-2024 CDBG operating budget; and WHEREAS,the City Council wishes to authorize the City Manager to execute all documents and certifications necessary to secure and award CDBG and HOME Administrative Funds for the City; and WHEREAS,on March 15,2023,the CDBG Subcommittee made final public service funding recommendations to support non-profits that provide housing assistance to South San Francisco residents via the Housing Trust Fund:CORA,HIP Housing,Samaritan House,Life Moves,Legal Aid Society of San Mateo County, and StarVista; and WHEREAS,the CDBG Subcommittee of the City Council and staff recommend appropriation of $101,050 from the Housing Trust Fund for the 2023-2024 operating budget to support non-profit organizations that City of South San Francisco Printed on 5/12/2023Page 1 of 2 powered by Legistar™93 File #:23-37 Agenda Date:5/10/2023 Version:1 Item #:10a. from the Housing Trust Fund for the 2023-2024 operating budget to support non-profit organizations that provide homeless prevention programs for South San Francisco residents. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby: 1.Approves the City’s 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan attached as Exhibit A 2.Authorizes submittal of the plans and all other required documents to the United States Department of Housing and Urban Development 3.Accepts funds from all sources and approving appropriation of CDBG and HOME Administrative fund expenditures as detailed in Attachment 1 for the 2023-2024 CDBG operating budget 4.Authorizes the City Manager to execute all documents and certifications necessary to secure and award the CDBG and HOME Administrative funds for the City 5.Approves appropriation of $101,050 from the Housing Trust Fund for the 2023-2024 operating budget to support nonprofit organizations that provide homeless prevention program for South San Francisco residents. Exhibit A: Draft 2023-2027 Five-Year Consolidated Plan and 2023-2024 Annual Action Plan City of South San Francisco Printed on 5/12/2023Page 2 of 2 powered by Legistar™94 PREPARED FOR: CREATED City of South San Francisco 4/7/2023 Economic Development and Housing Division 400 Grand Avenue South San Francisco, CA 94080 (650) 829-6620 City of South San Francisco 2023-27 Consolidated Plan and 2023-24 Annual Action Plan — Public Review Draft 95 2023-27 CONSOLIDATED PLAN. EXECUTIVE SUMMARY 96 Executive Summary ES-05 Executive Summary – 24 CFR 91.200(c), 91.220(b) 1. Introduction The City of South San Francisco is required by the U.S. Department of Housing and Urban Development (HUD) to develop and prepare a five-year Consolidated Plan and one-year Annual Action Plan to receive its Community Development Block Grant (CDBG) entitlement funding. The City developed its FY2023-27 Consolidated Plan and FY23-24 Annual Action Plan with a variety of data sources and input received by residents and stakeholders through a robust community engagement process. In alignment with HUD, the City utilizes its CDBG resources to provide decent and affordable housing, providing a suitable living environment, and expand economic opportunities for low- and moderate- income households in South San Francisco. The 2023-27 Consolidated Plan articulates a more specific set of goals and priorities to address identified housing and community development needs and describes how the City’s CDBG funds will be utilized to address those needs. The City is also a participating jurisdiction in the San Mateo County HOME Consortium and therefore submits its federal application for HOME funding as part of the HOME Consortium. 2. Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview The following section summarizes the needs, goals, and activities as articulated in the City’s 2023-27 Consolidated Plan and 2023-24 Annual Action Plan. Affordable Housing. With one of the most expensive housing markets in the country, there continues to be a significant need for more affordable housing in South San Francisco, San Mateo County and the Bay Area. As such, the City will continue its goal of increasing, maintaining, and improving the supply of affordable housing for extremely low- to moderate income households in South San Francisco. The City will use its CDBG funding and other local funding sources for affordable housing acquisition and/or rehabilitation, minor home repair, and accessibility modification programs. The City will also continue to administer its First Time Homebuyer loans and Below Market Rate housing unit program, and provide assistance through its multifamily rehabilitation program. Public Facility and Infrastructure Improvements. Residents and stakeholders articulated the continued need for investment in the City’s public facilities and infrastructure, particularly in the lower-income areas of the city. Specifically, South San Francisco residents wanted to see improvements made to 97 community centers, recreation centers, and parks, as well as street and sidewalk improvements. As such, the City will continue with its goal of preserving and improving public facilities in areas that serve high percentages of low income residents and/or special needs populations, as well as facilities used by non-profit organizations that serve these populations. To address these articulated needs, the City will use its CDBG funding, when available and feasible, to preserve, improve, and/or rehabilitate public- owned facilities and/or those utilized by non-profit organizations. Public Services. Throughout the community engagement process, residents and stakeholders identified a critical need for the continued provision of public services for South San Francisco residents, as well as other low-income and special needs populations throughout the county. To meet the needs of these households and populations in South San Francisco, the City will continue providing funding to non- profit agencies and organizations that offer one or more of the following services: • Safety net services; • Behavioral health services; • Life skills training and education services; • Community improvement services; and • Housing-related services. Housing and Homeless Services. Rising costs of housing and cost of living in San Mateo County, as well as the lingering impacts from the COVID-19 pandemic, have disproportionately impacted populations experiencing homelessness. As such, the City will continue to work towards its goal of supporting service-enriched shelter and transitional housing for homeless families and individuals by providing funding, when feasible, to rehabilitate and implement accessibility modifications to emergency and transitional housing. If funding becomes available, the City will also support operating costs for non- profit organizations that provide these services. 3. Evaluation of past performance The City’s 2018-2022 Consolidated Plan identified priority needs for housing, improvements to public facilities, public services, economic development, and housing and homeless services throughout the city. The City was generally successful at meeting its annual and five year goals as outlined in the previous Consolidated Plan; however, given the impacts of the COVID-19 pandemic, the City’s progress towards meeting all of its goals was significantly hampered. Nonetheless, the City’s used its CDBG funding, along with other local, state, and federal resources, to provide critical service, home repair, facility improvements, and economic development support for low- and moderate-income families over the last five years. Housing rehabilitation program and minor home repair. The City has issued two debris box vouchers, two emergency vouchers, and one rehabilitation loan over the last Consolidated Plan period. With the low utilization rate of these activities, the City has continued to explore partnerships with other jurisdictions to help streamline the activities in its housing rehabilitation program. Additionally, the City 98 continued its partnerships with CID, RTP and El Concilio to run the minor home repair programs, which have served over 70 homeowners over the period of the plan. Public improvements: The City has funded public improvement projects that enhanced pedestrian safety and accessibility in the CBDG target areas, including the Breezeway project between 321 and 329 Grand Avenue, the Downtown Breezeway Improvement project at 356 Grand Avenue, and the Avalon Park Pathways Improvement project. Additionally, the City used its CDBG funding for accessibility and other improvements for the Gardiner Park renovation project. The City also used CDBG funding for the Linden Ave Corridor Wi-Fi project, which provided free public Wi-Fi along Linden Avenue between Railroad Avenue and Armour Boulevard; Public services. South San Francisco has continued its effort to support communities by funding non- profit organizations and agencies that provide a range of public services including senior services; youth services; homeless services; general social services; and services for persons with a disability. Through its non-profit partners, the City allocated nearly $240,000 and assisted over 1,100 individuals during the period of the plan. Economic development. As a response to the growing need for economic development assistance, the City of South San Francisco developed the Economic Development Small Business Loan program to provide funding to small local businesses affected during mandatory shutdowns implemented statewide. Since the program was implemented, the City has assisted nearly 50 businesses between 2019-2021, retaining nearly 60 full time jobs in South San Francisco. COVID-19 response. The City has used its CARES-Act funding for vital projects and programs to better serve its low-income residents. This funding was utilized for: • Wi-Fi Expansion Project, which improved internet service in city neighborhoods with poor connectivity; • Technology Access Program, which provided 400 refurbished laptops and provided internet access to households in need; • Clean Air at Home Program, which provided 131 HEPA air purifiers for low-income households with medically at-risk family members; • Meals on Wheels Program, which provided nutritious home delivered meals to qualified homebound older adults and to adults younger than 60 years old living with disabilities; and • Renaissance Entrepreneurship Program, which supported low-income English- and Spanish- speaking residents with customized English and Spanish language small business training classes and workshops. In addition to funding programs, South San Francisco has worked towards increasing coordination among agencies and jurisdictions to streamline processes for housing and service assistance. These efforts include collaboration with other jurisdictions and San Mateo County in the HOME Consortium; improving coordination with the Continuum of Care; and developing a homelessness response system 99 and team. The City remains committed to increasing and preserving housing and providing expanded social services. However, rising housing costs and limited funding has continued to make these efforts more challenging. 4. Summary of citizen participation process and consultation process In compliance with 24 CFR part 91.105, the City of South San Francisco’s Citizen Participation Plan (CPP) encourages participation in the development of its Consolidated Plan, Annual Action Plan, and Consolidated Annual Performance and Evaluation Report (CAPER), particularly from residents of predominantly low- and moderate-income households. Using the CPP as guidance, the City conducted the following actions to promote and encourage participation in the development of the 2023-27 Consolidated Plan and 2023-24 Annual Action Plan: • In collaboration with San Mateo County and other entitlement jurisdictions in the county, developed and promoted a survey to gather feedback from residents and stakeholders on housing, community development, and economic development needs in San Mateo County. Nearly 500 county respondents participated, with 40 residents from South San Francisco participating in the survey. The survey was available in English, Spanish, Chinese, and Tagalog. • In coordination with San Mateo County and other entitlement cities in the county, the City consulted with over 40 stakeholders to identify housing, community development, and economic development needs and which populations have the most significant needs. A full list of organizations is provided in Table 2 of the PR-10 section. • The City hosted an in-person meeting on November 30, 2022 to gather feedback on housing, community development, and economic development needs in the city from South San Francisco residents. Spanish interpretation was available at the meeting. The meeting was promoted through the City’s email listservs, website, and social media channels. • The City held a public hearing on March 8th, 2023 to provide an update on the development of the City’s Consolidated Plan and Annual Action Plan, as well as provide another opportunity for South San Francisco residents to provide feedback on housing and other needs in the city. A public notice for the public hearing was posted on the City’s website, an email was sent to agencies providing services to low-income residents and the City’s interested stakeholder/organization listserv, and a notice was published in the San Mateo County Times on February 6, 2023. • The City will hold a 30-day comment period, running from April 7th to May 10th, 2023 to provide South San Francisco residents the opportunity to review and comment on the City’s 2023-27 Consolidated Plan and 2023-24 Annual Action Plan. Additionally, a public hearing will be held on May 10, 2023 at the City Council meeting for South San Francisco residents to provide comments on both plans. A public notice for the 30-day comment period and public hearing was posted on the City’s website, an email was sent to agencies providing services to low- income residents and the City’s interested stakeholder/organization listserv, and a notice was published in the San Mateo County Times on March 27, 2023. 100 5. Summary of public comments A summary of public comments received by the City are included in the Appendix of this plan. The appendix includes the following components: • An analysis of the findings from the resident and stakeholder survey, as well as findings from the stakeholder consultations. An analysis for South San Francisco survey respondents is also included. • A summary of comments and feedback received during the November 30, 2022 community meeting. • A written comment received by the City on November 15, 2022, regarding housing needs in South San Francisco. This section will be further updated after the conclusion of the public comment period. 6. Summary of comments or views not accepted and the reasons for not accepting them This section will be updated after the conclusion of the public comment period. 7. Summary Over the next five years, the City of South San Francisco will continue to use its CDBG resources, as well as other local, state, and federal funding, to increase, maintain, and improve the supply of affordable housing for extremely low- to moderate income families, preserve and improve public facilities in areas that serve a high percentage of low-income or special needs residents, provide public services to improve the quality of life for low-income individuals and families, and support service-enriched shelter and transitional housing for homeless families and individuals. 101 2023-27 CONSOLIDATED PLAN. CITIZEN PARTICIPATION AND STAKEHOLDER CONSULTATION 102 Consolidated Plan SOUTH SAN FRANCISCO 1 OMB Control No: 2506-0117 (exp. 09/30/2021) The Process PR-05 Lead & Responsible Agencies - 91.200(b) 1. Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency Lead Agency SOUTH SAN FRANCISCO CDBG Administrator SOUTH SAN FRANCISCO Economic Development and Housing (EDH) Division HOPWA Administrator HOME Administrator HOPWA-C Administrator Table 1– Responsible Agencies Narrative The City of South San Francisco manages entitlement funds received from HUD through its Economic Development and Housing Division. The City partners with the San Mateo HOME Consortium to leverage resources and reduce administrative burdens for shared subrecipients. With the exception of Daly City and Redwood City, the Consortium includes San Mateo County, the City of San Mateo and all other non- entitlement communities. Consolidated Plan Public Contact Information City of South San Francisco Economic Development and Housing Division 400 Grand Avenue South San Francisco, CA 94080 (650) 829-6620 103 Consolidated Plan SOUTH SAN FRANCISCO 2 OMB Control No: 2506-0117 (exp. 09/30/2021) PR-10 Consultation - 91.100, 91.110, 91.200(b), 91.300(b), 91.215(l) and 91.315(l) 1. Introduction The City of South San Francisco utilized several different strategies to collect feedback to inform the development of the Consolidated Plan. First, the City coordinated community outreach efforts with San Mateo County to gather feedback from residents and stakeholders, which included interviews with 40+ stakeholders and a countywide housing and community needs survey. Additionally, the City held a community meeting on November 30, 2022, to help identify priority housing and community development needs in South San Francisco. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental he alth, mental health and service agencies (91.215(I)). During this Consolidated Plan period, the City will continue to strengthen its relationships with organizations that serve the public, especially low-income residents. Specific efforts will include: • Work with the County of San Mateo and other entitlement jurisdictions to coordinate and streamline CDBG processes • Participate in the San Mateo County HOME Consortium and provide representation on the County’s Housing and Community Development Committee • Work closely with non-profit social service providers, the County, other entitlement jurisdictions, the School District, and other community providers to coordinate the delivery of services to residents • Fund non-profit organizations serving low-income residents • Work with non-profit organizations and private developers to build and/or maintain affordable housing • Work with the Continuum of Care (CoC) to better coordinate homeless services • Work with the Homeless Outreach Team (HOT) to move the most difficult, long-term homeless individuals out of the Downtown area by placing them in shelters and connecting them with County medical and rehabilitation services. This includes the City’s participation on the HOT Case Manager Group and Oversight Committee • Continued efforts by the downtown bike patrol to connect the homeless to public services that are available to them • Engage in local and state housing legislative updates Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness 104 Consolidated Plan SOUTH SAN FRANCISCO 3 OMB Control No: 2506-0117 (exp. 09/30/2021) The City has a seat on the Continuum of Care (CoC) and is involved in all CoC decision-making. The CoC Steering Committee guides the implementation of San Mateo County's homeless services system. The CoC undertakes a wide range of efforts to meet the needs of homeless persons and those at risk of homelessness. Chronic homeless. The CoC has created multi-disciplinary, bilingual, Homeless Outreach Teams (HOT) to conduct intensive outreach with chronically homeless people throughout the County and help them move into permanent housing. South San Francisco’s HOT program was implemented in FY13-14 and continues to be active in the city. City staff, police, elected officials, County staff, and local service providers actively participate and meet regularly to provide updates to program members. Families with children. The CoC has developed a rapid re-housing program which provides short-term rental assistance plus case management to homeless families. The San Mateo County Human Services Agency has also provided funding for a motel voucher program to assist families that are waiting to access shelter. Veterans. The Board of Supervisors created the Veterans Commission in 2014 to address the needs of the over 33,000 veterans and their families living in San Mateo County. The CoC continues to work with the Commission to improve countywide efforts to reach out to homeless and at-risk veterans, assess their service and housing needs, and help them access needed resources, including HUD Veterans Affairs Supportive Housing (VASH) vouchers and other veterans’ benefits. The Veterans Commission developed a strategic plan (2019-2022) and needs assessment report (2021) to help guide recommendations for policy and program improvements. Youth. CoC funds are provided to the County Mental Health Association to operate its Support and Advocacy for Youth in Transition Program, which provides case management and housing search/stabilization services to homeless youth. Additionally, the CoC has established specific objectives for reducing homelessness at both the system and project level. System-wide objectives The CoC’s new 2022-2025 Strategic Plan on Homelessness builds upon the Ending Homelessness in San Mateo County (2016-2022) by setting forth a vision and roadmap for the community’s response to homelessness over the next three years. The most recent plan builds upon the significant strides made in designing and implementing a robust system to respond to homelessness in San Mateo County. The system will continue to include existing primary interventions, including outreach and engagement, shelter and interim housing, and housing solutions, including rapid rehousing, housing navigation services, and permanent supportive housing. Other interventions include prevention assistance and targeted programs, specifically for veterans, families with children, and youth. Additionally, the County is striving towards advancing equity and inclusion in the homeless crisis response system in San Mateo County by focusing on people with the highest needs, advancing racial equity in the homeless crisis response system, and involving people with lived experience of homelessness in system planning. 105 Consolidated Plan SOUTH SAN FRANCISCO 4 OMB Control No: 2506-0117 (exp. 09/30/2021) Partnerships and collaboration across systems, sectors, and jurisdictions is a central feature of the County’s homeless crisis response system. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS . As previously mentioned, the City has a seat on the CoC Steering Committee and meets on a quarterly basis to make decisions regarding the planning, funding, and operation of the CoC. Additionally, the City sits on the COC Funding/Project Review Subcommittee, which reviews renewal and new projects seeking CoC funding. The City does not receive ESG funding as the County Department of Housing (DOH) is the only ESG recipient in the County. However, the City does have a designated seat on the DOH's Housing & Community Development Committee (HCDC), which advises the County Board of Supervisors on allocating County CDBG and HOME funding. Further, the City participates in the CoC’s development of performance and evaluation standards along with the management of the Homeless Management Information System (HMIS). System-Wide Performance Measurement On an annual basis, the CoC Lead Agency, the San Mateo County Center on Homelessness (COH) compiles a report on how well the community is meeting the objectives set forth in the HOPE Plan. This includes an analysis of housing development data to track the creation of new units of affordable housing and an analysis of HMIS and Core Service Agency data to track the numbers of households receiving assistance. Additionally, the CoC’s System Design Subcommittee is developing a set of system- wide performance measures that align with HEARTH and Opening Doors. This work includes developing a recommended methodology for measuring average length of homelessness that includes the time prior to program intake. The CoC’s System Design Subcommittee will be researching possible methodologies for a more complete tracking of returns to homelessness, including any further HUD guidance if available. Project-Level Performance Measurement The COH regularly monitors all emergency shelter, transitional housing, outreach, supportive housing, rapid re-housing, and prevention programs, which includes site visits, analysis of spending rates, and a review of occupancy data. The monitoring process also includes a review of whether projects are meeting the CoC’s project performance standards. In addition, the Project Performance Subcommittee works with the COH to conduct an annual assessment of how well projects are performing, identifies those projects that are underachieving, and recommends whether projects should be offered technical assistance or should be candidates for re-allocation of their CoC funds. Also, each project in the CoC receives an annual performance report detailing their results in meeting both HUD’s and the CoC’s established performance measures. Homeless Management Information System (HMIS) 106 Consolidated Plan SOUTH SAN FRANCISCO 5 OMB Control No: 2506-0117 (exp. 09/30/2021) San Mateo County Human Services Agency, the designated HMIS Lead Agency, uses HMIS which incorporates the latest HUD published data standards and improves the ease of data input and data quality. Additionally, as described in the CoC’s Governance Charter, on an annual basis the CoC will review, revise, and approve (as applicable) the privacy, security, and data quality plans for the HMIS. The CoC will also ensure consistent participation of sub recipients in the HMIS and ensure that the HMIS is administered in compliance with HMIS Data Standards. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities. 107 Consolidated Plan SOUTH SAN FRANCISCO 6 OMB Control No: 2506-0117 (exp. 09/30/2021) Table 2– Agencies, groups, organizations who participated 1 Agency/Group/Organization SAMARITAN HOUSE Agency/Group/Organization Type Housing Services-homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Samaritan House provided input during a stakeholder interview on November 3rd, 2022. 2 Agency/Group/Organization CENTER FOR INDEPENDENCE OF INDIVIDUALS WITH DISABILITIES Agency/Group/Organization Type Housing Services - Housing Services-Elderly Persons Services-Persons with Disabilities What section of the Plan was addressed by Consultation? Housing Needs Assessment Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The Center for Independence of Individuals with Disabilities provided input during a stakeholder interview on November 3rd, 2022, and November 9th, 2022. 3 Agency/Group/Organization SAN MATEO COUNTY DISTRICT ATTORNEY’S OFFICE — VICTIM SERVICES DIVISION Agency/Group/Organization Type Other government – County Services – Victims of Domestic Violence What section of the Plan was addressed by Consultation? Housing Needs Assessment Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from San Mateo County’s District Attorney’s Office provided input during a stakeholder interview on November 4, 2022. 4 Agency/Group/Organization SAN MATEO COUNTY ISD 108 Consolidated Plan SOUTH SAN FRANCISCO 7 OMB Control No: 2506-0117 (exp. 09/30/2021) Agency/Group/Organization Type Other government – County Services – Narrowing the Digital Divide What section of the Plan was addressed by Consultation? Housing Needs Assessment Digital Divide How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from San Mateo County’s Digital Equity Portal provided input during a stakeholder interview on November 9, 2022. 5 Agency/Group/Organization RENAISSANCE ENTREPRENEURSHIP CENTER Agency/Group/Organization Type Services – Employment Business Leaders What section of the Plan was addressed by Consultation? Market Analysis Economic Development How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from the Renaissance Entrepreneurship Center provided input during a stakeholder interview on November 10, 2022. 6 Agency/Group/Organization EL CONCILIO OF SAN MATEO COUNTY Agency/Group/Organization Type Housing Service-Fair Housing What section of the Plan was addressed by Consultation? Housing Needs Assessment How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from El Concilio of San Mateo County provided input during a stakeholder interview on December 8, 2022. 7 Agency/Group/Organization PROJECT SENTINEL Agency/Group/Organization Type Housing Service-Fair Housing What section of the Plan was addressed by Consultation? Housing Needs Assessment How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Two representatives from Project Sentinel provided input during a stakeholder interview on November 16, 2022. 109 Consolidated Plan SOUTH SAN FRANCISCO 8 OMB Control No: 2506-0117 (exp. 09/30/2021) 8 Agency/Group/Organization HOUSING CHOICES Agency/Group/Organization Type Housing Services – Housing Services of Persons with Disabilities What section of the Plan was addressed by Consultation? Housing Needs Assessment Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from Housing Choices provided input during a stakeholder interview on November 17, 2022. 9 Agency/Group/Organization HOUSING AUTHORITY OF THE CITY OF SOUTH SAN FRANCISCO Agency/Group/Organization Type PHA What section of the Plan was addressed by Consultation? Housing Needs Assessment (Public Housing Needs) Market Analysis How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from the Housing Authority of South San Francisco provided input during a stakeholder interview on November 28, 2022. 10 Agency/Group/Organization LEGAL AID OF SAN MATEO COUNTY Agency/Group/Organization Type Services – Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from the Housing Authority of South San Francisco provided input during a stakeholder interview on November 30, 2022. 11 Agency/Group/Organization CORA Agency/Group/Organization Type Services-Victims of Domestic Violence What section of the Plan was addressed by Consultation? Housing Needs Assessment Non-Homeless Special Needs 110 Consolidated Plan SOUTH SAN FRANCISCO 9 OMB Control No: 2506-0117 (exp. 09/30/2021) How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from CORA provided input during a stakeholder interview on December 5, 2022. 12 Agency/Group/Organization HIP HOUSING Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Economic Development Market Analysis Anti-poverty Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Several representatives from HIP Housing provided input during a stakeholder interview on December 6, 2022. 13 Agency/Group/Organization SAN MATEO COUNTY FAMILY AND CHILDREN SERVICES Agency/Group/Organization Type Services – Children Child Welfare Agency Other government - County What section of the Plan was addressed by Consultation? Housing Needs Assessment Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Representatives from the San Mateo County Family and Children Services Department provided input during stakeholder interviews on December 6, 2022 and December 12, 2022. 14 Agency/Group/Organization MENTAL HEALTH ASSOCIATION OF SAN MATEO COUNTY Agency/Group/Organization Type Housing Services - Housing Services-Persons with Disabilities Services-homeless What section of the Plan was addressed by Consultation? Housing Need Assessment Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Veterans Market Analysis 111 Consolidated Plan SOUTH SAN FRANCISCO 10 OMB Control No: 2506-0117 (exp. 09/30/2021) How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from the Mental Health Association of San Mateo County provided input during a stakeholder interview on December 12, 2022. 15 Agency/Group/Organization ALTA HOUSING Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Consultation? Housing Needs Assessment Economic Development Market Analysis Anti-poverty Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from Alta Housing provided input during a stakeholder interview on December 13, 2022. 16 Agency/Group/Organization LIFEMOVES Agency/Group/Organization Type Housing Services-homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homeless Needs - Veterans Homeless Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from LifeMoves provided input during a stakeholder interview on December 14, 2022. 17 Agency/Group/Organization HOUSING AUTHORITY OF SAN MATEO COUNTY Agency/Group/Organization Type PHA Other government - County What section of the Plan was addressed by Consultation? Housing Needs Assessment (Public Housing Needs) Market Analysis How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from the Housing Authority of San Mateo County provided input during a stakeholder interview on December 15, 2022. 112 Consolidated Plan SOUTH SAN FRANCISCO 11 OMB Control No: 2506-0117 (exp. 09/30/2021) 18 Agency/Group/Organization REBUILDING TOGETHER PENINSULA Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Consultation? Housing Needs Assessment Market Analysis How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from Rebuilding Together Peninsula provided input during a stakeholder interview on December 16, 2022. 19 Agency/Group/Organization BAY AREA LEGAL AID Agency/Group/Organization Type Housing Services – Fair Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from Bay Area Legal Aid provided input during a stakeholder interview on December 19, 2022. 20 Agency/Group/Organization ABODE SERVICES Agency/Group/Organization Type Housing Services – homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homeless Needs - Veterans Homeless Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from Abode Services provided input during a stakeholder interview on December 20, 2022. 21 Agency/Group/Organization AREA AGENCY ON AGING Agency/Group/Organization Type Services – Elderly Persons 113 Consolidated Plan SOUTH SAN FRANCISCO 12 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Housing Needs Assessment Homeless Needs Assessment - Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from the Area Agency on Aging provided input during a stakeholder interview on December 20, 2022. 22 Agency/Group/Organization SAN MATEO COUNTY HEALTH Agency/Group/Organization Type Services-Health Health Agency Other government - County Services - Mental Health What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Two representatives from San Mateo County Health provided input during a stakeholder interview on December 20, 2022. 23 Agency/Group/Organization SAN MATEO COUNTY CHAMBER OF COMMERCE Agency/Group/Organization Type Business Leaders Services – Employment What section of the Plan was addressed by Consultation? Housing Needs Assessment Economic Development Market Analysis How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from the San Mateo County Chamber of Commerce provided input during a stakeholder interview on December 21, 2022. 24 Agency/Group/Organization SILICON VALLEY COMMUNITY FOUNDATION Agency/Group/Organization Type Regional organization Civic Leaders What section of the Plan was addressed by Consultation? Housing Needs Assessment 114 Consolidated Plan SOUTH SAN FRANCISCO 13 OMB Control No: 2506-0117 (exp. 09/30/2021) How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from the Silicon Valley Community Foundation provided input during a stakeholder interview on December 21, 2022. 25 Agency/Group/Organization HABITAT FOR HUMANITY, GREATER SAN FRANCISCO Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Consultation? Housing Needs Assessment Economic Development Market Analysis Anti-poverty Strategy How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from the San Mateo County Chamber of Commerce provided input during a stakeholder interview on January 6, 2023. 26 Agency/Group/Organization ASSOCIATION OF BAY AREA GOVERNMENTS Agency/Group/Organization Type Regional organization What section of the Plan was addressed by Consultation? Housing Needs Assessment Economic Development Market Analysis How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from the Association of Bay Area Governments provided input during a stakeholder interview on December 22, 2022. 27 Agency/Group/Organization SAN MATEO COUNTY LGBTQ COMMISSION Agency/Group/Organization Type Other government – County What section of the Plan was addressed by Consultation? Housing Needs Assessment Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homeless Needs - Veterans Homeless Needs - Unaccompanied youth Market Analysis 115 Consolidated Plan SOUTH SAN FRANCISCO 14 OMB Control No: 2506-0117 (exp. 09/30/2021) How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from San Mateo County’s LGBTQ Commission provided input during a stakeholder interview on December 23, 2022. 28 Agency/Group/Organization SAN MATEO COUNTY HUMAN SERVICES AGENCY Agency/Group/Organization Type Services-Children Services-Victims of Domestic Violence Services-homeless Services-Employment Child Welfare Agency Other government - County What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from San Mateo County’s Human Service Agency provided input during a stakeholder interview on January 4, 2023. 29 Agency/Group/Organization SAN MATEO COUNTY FLOOD AND SEA LEVEL RISE RESILIENCY DISTRICT (ONE SHORELINE) Agency/Group/Organization Type Agency – Managing Flood Prone Areas Other government – County What section of the Plan was addressed by Consultation? Housing Needs Assessment Market Analysis How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from San Mateo County’s Human Service Agency provided input during a stakeholder interview on January 6, 2023. 30 Agency/Group/Organization SERVICE LEAGUE OF SAN MATEO COUNTY Agency/Group/Organization Type Housing Services - Housing Other What section of the Plan was addressed by Consultation? Housing Needs Assessment 116 Consolidated Plan SOUTH SAN FRANCISCO 15 OMB Control No: 2506-0117 (exp. 09/30/2021) How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from the Service League of San Mateo County provided input during a stakeholder interview on January 10, 2023. 31 Agency/Group/Organization SAN MATEO COUNTY VETERANS COMMISSION Agency/Group/Organization Type Other government - County What section of the Plan was addressed by Consultation? Housing Needs Assessment Homelessness Strategy Homeless Needs - Veterans How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Three representatives from San Mateo County’s Veterans Commission provided input during a stakeholder interview on January 11, 2023. 32 Agency/Group/Organization SAN FRANCISCO FOUNDATION Agency/Group/Organization Type Regional organization Civic Leaders What section of the Plan was addressed by Consultation? Housing Needs Assessment How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Two representatives from the San Francisco Foundation provided input during a stakeholder interview on January 13, 2023. 33 Agency/Group/Organization FRESH LIFELINES FOR YOUTH Agency/Group/Organization Type Regional organization Services - Children What section of the Plan was addressed by Consultation? Housing Needs Assessment Market Analysis How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? A representative from Fresh Lifelines for Youth provided input during a stakeholder interview on January 17, 2023. 34 Agency/Group/Organization HEART OF SAN MATEO COUNTY Agency/Group/Organization Type Housing Services – Housing 117 Consolidated Plan SOUTH SAN FRANCISCO 16 OMB Control No: 2506-0117 (exp. 09/30/2021) What section of the Plan was addressed by Consultation? Housing Needs Assessment Market Analysis How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Two representatives from HEART of San Mateo County provided input during a stakeholder interview on January 24, 2023. 35 Agency/Group/Organization City of South San Francisco Information Technology Department Agency/Group/Organization Type Services - Broadband Internet Service Providers Services - Narrowing the Digital Divide Other government - Local What section of the Plan was addressed by Consultation? Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The City consulted with the SSF Information Technology Department regarding broadband services and narrowing the digital divide. The IT department has identified projects and services to narrow the digital divide and provide broadband services, citywide 36 Agency/Group/Organization City of South San Francisco Public Works Agency/Group/Organization Type Agency - Managing Flood Prone Areas Agency - Management of Public Land or Water Resources Publicly Funded Institution/System of Care Other government - Local What section of the Plan was addressed by Consultation? Hazards Mitigation, resilience measures, flooding How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The City of South San Francisco Public Works department is consulted regularly for all resilience measure, resilience the management of flood prone areas, public land or water resources and emergency management as consistent with the ConPlan. Identify any Agency Types not consulted and provide rationale for not consulting 118 Consolidated Plan SOUTH SAN FRANCISCO 17 OMB Control No: 2506-0117 (exp. 09/30/2021) Multiple efforts were made to contact all agencies/organizations required for consultation on the Consolidated Plan. However, despite multiple attempts, not all of the agencies contacted responded. Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care San Mateo County Human Services Agency The City has identified the need for homeless services and housing and has set a goal to provide service enriched shelter and transitional housing for homeless individuals. This goal overlaps with the goals of the CoC as the CoC seeks to prevent homelessness, promote self-sufficiency of those that are homeless, and provide diverse homeless services. CoC Strategic Plan to End Homelessness (2022-2025) San Mateo County Human Services Agency The City has identified the need for homeless services and housing and has set a goal to provide service enriched shelter and transitional housing for homeless individuals. This goal overlaps with several of the goals in the County’s updated plan to end homelessness. South San Francisco Housing Element City of South San Francisco California State Law requires all jurisdictions to prepare Housing Elements for their General Plans. The Housing Element is a document intended to help jurisdictions identify and plan for housing need, including affordable and special needs housing. The Housing Elements are required to obtain state approval and identify CDBG and other HUD funds as potential affordable housing resources, as well as referencing housing preservation programs funded through CDBG and HOME programs. Table 3– Other local / regional / federal planning efforts Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l)) The City has worked closely with the County of San Mateo and other HOME Consortium partners in the development of its Consolidated Plan, as these jurisdictions are on the same grant cycle as the City. Collaborative efforts included an online housing and community survey that was targeted at residents, service providers, and other community stakeholders. In addition, the City has coordinated with the County to interview relevant stakeholders to help identify and prioritize housing and community development needs in South San Francisco. 119 Consolidated Plan SOUTH SAN FRANCISCO 18 OMB Control No: 2506-0117 (exp. 09/30/2021) PR-15 Citizen Participation - 91.105, 91.115, 91.200(c) and 91.300(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The City of South San Francisco revised and formally adopted its updated Citizen Participation Plan on January 27, 2021. The plan clearly incorporates all federal regulations, explicitly states its record keeping protocol, and encourages citizen participation through a variety of methods. The following is a summary of the significant actions the City took to develop the plan. November 7, 2022 - January 15, 2023 — Countywide housing and community development needs survey available. November 30, 2022 — Community meeting to gather housing and community development needs of South San Francisco residents. December 12, 2022 — CDBG renewal applications available (for basic human needs, youth and senior services, and affordable housing activities) February 6, 2023— Public Notice of Community Needs Assessment public hearing published in the San Mateo County Times. March 8, 2023 — Community Needs Assessment hearing March 15, 2023 — CDBG Subcommittee meeting March 27, 2023 — Public Notice of Availability of the City’s Con Plan and FY23-24 one-year Action Plan published in the San Mateo County Times. April 7 to May 10, 2023 —30-day public comment period on the City’s Con Plan and FY23-24 One Year Action Plan May 10, 2023 — Final funding allocations and Public Hearing on the adoption of the City’s Con Plan FY23-24 One Year Action Plan to HUD May 15, 2023 — Submission of the City’s Con Plan and FY23-24 Annual Action Plan to HUD 120 Consolidated Plan SOUTH SAN FRANCISCO 19 OMB Control No: 2506-0117 (exp. 09/30/2021) Citizen Participation Outreach Sort Or der Mode of Out reach Target of Out reach Summary of response/atte ndance Summary of comments re ceived Summary of co mments not accepted and reasons URL (If applica ble) 1 Internet Outreach Minorities Non-English Speaking – Specify other language: Spanish, Chinese, and Tagalog Non- targeted/bro ad community There were 40 South San Francisco residents who participated in the housing and community needs survey. Survey respondents identified low- to moderate- income families as having the greatest housing challenges in SSF. Prioritized outcomes included more affordable rental housing for vulnerable populations and more affordable homes made available for first-time homebuyers, young adults, low-income residents, and large households. 121 Consolidated Plan SOUTH SAN FRANCISCO 20 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Or der Mode of Out reach Target of Out reach Summary of response/atte ndance Summary of comments re ceived Summary of co mments not accepted and reasons URL (If applica ble) 2 Public Meeting Minorities Non-English Speaking – Specify other language: Spanish, Chinese, and Tagalog Non- targeted/bro ad community On November 30th, 2022, the City held a community meeting to better understand the housing and community development needs of South San Francisco residents. Twelve residents participated in the meeting. Overall, meeting participants wanted to see the City invest in a new senior center, new community centers (specifically a cultural arts center), more rental and homeowners hip opportunities, and neighborhood infrastructure improvement s. 3 Newspaper Ad Persons with disabilities Non- targeted/bro ad community Published notices for March 8th, 2023 meeting and public hearing were posted in the San Mateo County Times on February 6th, 2023. n/a 122 Consolidated Plan SOUTH SAN FRANCISCO 21 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Or der Mode of Out reach Target of Out reach Summary of response/atte ndance Summary of comments re ceived Summary of co mments not accepted and reasons URL (If applica ble) 4 Email Agencies that provide services to lower income people Interested stakeholders and organizations An email was sent to agencies providing services to lower income people and the interested stakeholder/ organization list providing public notice of the March 8th, 2023, public hearing on February 6th, 2023. n/a 5 Public Notice (online) Non- targeted/bro ad community Published notices for March 8th, 2023, meeting and public hearing were posted on the City’s website on February 6th, 2023. n/a 6 Public Hearing Minorities Non-English Speaking – Specify other language: Spanish, Chinese, and Tagalog Non- targeted/bro ad community On March 8th, 2023, the City held a public hearing with the Mayor and City Council to receive public comments on the City’s housing and community development needs. No comments received. 123 Consolidated Plan SOUTH SAN FRANCISCO 22 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Or der Mode of Out reach Target of Out reach Summary of response/atte ndance Summary of comments re ceived Summary of co mments not accepted and reasons URL (If applica ble) 7 Newspaper Ad Persons with disabilities Non- targeted/bro ad community Published notices for May 10th, 2023, public hearing were posted in the San Mateo County Times on March 27th, 2023. n/a 8 Email Agencies that provide services to lower income people Interested stakeholders and organizations An email was sent to agencies providing services to lower income people and the interested stakeholder/ organization list providing public notice of the May 10th, 2023, public hearing and 30-day comment period on March 27th, 2023. n/a 9 Public Notice (online) Non- targeted/bro ad community Published notices for May 10th, 2023, meeting and public hearing were posted on the City’s website on March 27th, 2023. n/a 124 Consolidated Plan SOUTH SAN FRANCISCO 23 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Or der Mode of Out reach Target of Out reach Summary of response/atte ndance Summary of comments re ceived Summary of co mments not accepted and reasons URL (If applica ble) 10 Public Hearing Minorities Non-English Speaking – Specify other language: Spanish, Chinese, and Tagalog Non- targeted/bro ad community On May 10th, 2023, the City held a public hearing with the Mayor and City Council to receive public comments on the Consolidated Plan and Annual Action Plan. TBD Table 4– Citizen Participation Outreach 125 2023-27 CONSOLIDATED PLAN. NEEDS ASSESSMENT AND MARKET ANALYSIS 126 Needs Assessment NA-05 Overview Needs Assessment Overview Resident engagement and data analysis in South San Francisco has revealed housing needs in the city. This section provides an overview of South San Francisco’s housing and homelessness needs. The following section will describe public service and facility needs. Housing needs. As part of the San Mateo County HOME Consortium, the City of South San Francisco submits its Consolidated Plan alongside the County. As such, the sections describing housing and homeless needs are included in the County’s plan. While these sections are not included in the Consolidated Plan, the City has analyzed CHAS and other data to understand gaps in the City’s housing stock and better identify needs. The City of South San Francisco acknowledges that homelessness is a countywide problem that requires countywide action. According to 2021 American Community Survey (ACS) data, 2,026 renter households (24%) in the city are severely cost burdened, meaning these households sp end more than 50% of their income on rent. These households are at risk of experiencing homelessness, as severe cost burden means households are unable to save money long-term without sacrificing short-term necessities such as food and shelter. According to ACS data, median rent prices have increased by 60% from 2010 to 2020 ($1,423 to $2,279). However, median income has not kept pace, increasing by 54% over the same time period. Low-income households are more likely to face cost burden and severe cost burden as the area median income increases and affluent households enter the rental market. Some households in South San Francisco also experience substandard housing conditions. According to the South San Francisco 2023-2031 Housing Element, 1.3% of renters in the city report lacking a complete kitchen and 0.9% lack complete plumbing compared to 0.4% of owners who lack a complete kitchen and 0.2% who lack complete plumbing. Overcrowding may also make living conditions more difficult, as measured by more than one person per bedroom. There are several reasons a household might be overcrowded, including to split housing costs among more people or because smaller apartments are the only affordable option for the household. The City’s Housing Element reports that 8.4% of renters experience overcrowding compared to 4.5% of owners. Additionally, 4.9% of renter households are severely overcrowded (1.5 occupants per bedroom) compared to 0.7% of owner households. According to 2020 ACS data, there are 16,522 housing units (77%) in the city that were built before 1980. Occupants of those housing units may have greater risk of exposure to lead paint. 127 Homeless needs. South San Francisco recognizes that there is need for more emergency and transitional housing coupled with case management and services. See Sections NA-40 and MA- 30 of the County’s Consolidated Plan. 128 NA-50 Non-Housing Community Development Needs - 91.415, 91.215 (f) Describe the jurisdiction’s need for Public Facilities: Through the community engagement process, there were several comments related to the need for public facilities in South San Francisco. Many participants identified a need for more accessible spaces for the city’s senior population, specifically a new senior community center and/or a new cultural arts center. Through the housing and community development needs survey, South San Francisco residents also identified the need for more recreational opportunities throughout the city, particularly for youth and people experiencing disabilities. Residents also wanted to see improvements to parks and recreation centers. Relative to the county and other entitlement jurisdictions through the survey, r esidents in South San Francisco showed a greater need and preference for new community centers and/or improvements to existing community centers. How were these needs determined? These needs were determined through stakeholder meetings, a public meeting to identify housing and community development needs, and a resident and stakeholder survey. Describe the jurisdiction’s need for Public Improvements: Through the community engagement process, several needs were identified related to public improvements. Participants in the public meeting highlighted a need for improved neighborhood infrastructure (e.g., protected sidewalks for cyclists and pedestrians), especially in the El Camino Real and Spruce Avenue area. Participants also identified a need for more grocery stores closer to neighborhoods and more affordable housing built near public transit. Through the survey, residents also articulated a need for more improvements to streets and sidewalks, as well as additional streetlights. Access to reliable public transportation and more neighborhood cleanups were also identified as public improvement needs in South San Francisco. How were these needs determined? These needs were determined through stakeholder meetings, a public meeting to identify housing and community development needs, and a resident and stakeholder survey. Describe the jurisdiction’s need for Public Services: Through the community engagement process, several needs were identified related to public improvements. Respondents to the resident survey in South San Francisco highlighted a significant need for supportive and mental health services for vulnerable populations, such as 129 people experiencing disabilities, older populations, and/or victims of domestic violence. Some residents also highlighted a need for mental health services to be more accessible to the Spanish speaking community. Another major need heard through the community engagement process was the need for more affordable childcare options, particularly in low-income neighborhoods. Residents and stakeholders frequently mentioned that unaffordable childcare coupled with unaffordable housing increased the risk of families with children falling into homelessness. South San Francisco residents also wanted to see the City invest in job training programs and more activities for youth and special populations in the city. How were these needs determined? These needs were determined through stakeholder meetings, a public meeting to identify housing and community development needs, and a resident and stakeholder survey. Based on the needs analysis above, describe the State's needs in Colonias N/A 130 Housing Market Analysis MA-05 Overview Housing Market Analysis Overview: The job market in South San Francisco and surrounding areas continues to expand, bringing with it increased housing demand. Large technology companies and small start-ups attract workers with high levels of education commanding high salaries. The cost of housing has gone up, both in response to an in-migration of households with higher incomes and because the supply of new housing has not kept pace with growing demand. New housing production is occurring in South San Francisco, however, the majority of it is targeted at households with above-moderate incomes. According to South San Francisco’s 2023 Housing Element, the City permitted 1,175 new housing units between 2015-2021. Of these new units, nearly 80% were permitted for above moderate-income housing. While the City has built 81 affordable senior housing units and two affordable housing projects with 84 units in the past year, low-income households, generally single parents, disabled or elderly people with fixed income, are at a higher risk of displacement from the area as housing costs grow and less affordable housing options become available. South San Francisco is a hub for research and development with low unemployment and a generally strong economy. Service workers and those with low -incomes, however, are more likely to be displaced or have housing problems, such as cost burden or overcrowding, due to the jobs-housing imbalance. According to the 2023 Housing Element, South San Francisco has a greater proportion of low-income households compared to the County, with 48% of households making less than 80% AMI compared to 40% of households in San Mateo County. South San Francisco’s economic growth and geographic proximity to booming industries have brought with it housing challenges that the City aims to confront by building more housing and preserving existing affordable housing. 131 MA-45 Non-Housing Community Development Assets - 91.410, 91.210(f) Introduction This section focuses on the economic development needs of South San Francisco. Data on business activity, employment, labor f orce characteristics, commuting, and education are examined. Economic Development Market Analysis Business Activity Business by Sector Number of Workers Number of Jobs Share of Workers % Share of Jobs % Jobs less workers % Agriculture, Mining, Oil & Gas Extraction 149 3 0% 0% 0% Arts, Entertainment, Accommodations 3,935 3,693 12% 6% -6% Construction 1,511 3,432 4% 5% 1% Education and Health Care Services 7,088 6,268 21% 10% -11% Finance, Insurance, and Real Estate 1,893 1,449 6% 2% -3% Information 1,591 282 5% 0% -4% Manufacturing 1,887 12,238 6% 19% 14% Other Services 3,240 4,723 10% 7% -2% Professional, Scientific, Management Services 4,463 8,217 13% 13% 0% Public Administration 1,365 397 4% 1% -3% Retail Trade 2,963 2,495 9% 4% -5% Transportation & Warehousing 2,778 16,080 8% 26% 17% Wholesale Trade 1,129 3,756 3% 6% 3% Grand Total 33,992 63,033 100.00% 100.00% Table 1 - Business Activity Data Source: 2019 ACS (Workers), 2019 Longitudinal Employer-Household Dynamics (Jobs) 132 Labor Force Total Population in the Civilian Labor Force 39,273 Civilian Employed Population 16 years and over 38,109 Unemployment Rate 3.00% Unemployment Rate for Ages 16-24 5.56% Unemployment Rate for Ages 25-65 2.64% Table 2 - Labor Force Data Source: 2015-2019 ACS Occupations by Sector Number of People Management, business and financial 14,011 Farming, fisheries and forestry occupations 24 Service 7,934 Sales and office 8,703 Construction, extraction, maintenance and repair 2,687 Production, transportation and material moving 4,750 Table 3 – Occupations by Sector Data Source: 2015-2019 ACS Travel Time Travel Time Number Percentage < 30 Minutes 18,803 52% 30-59 Minutes 13,262 37% 60 or More Minutes 3,896 11% Total 35,961 100% Table 4 - Travel Time 133 Data Source: 2013-2017 ACS Education: Educational Attainment by Employment Status (Population 16 and Older) Educational Attainment In Labor Force Civilian Employed Unemployed Not in Labor Force Less than high school graduate 2,724 70 1,092 High school graduate (includes equivalency) 6,457 269 1,486 Some college or Associate’s degree 9,641 247 1,718 Bachelor’s degree or higher 13,266 285 1,226 Table 5 - Educational Attainment by Employment Status Data Source: 2015-2019 ACS Educational Attainment by Age Age 18–24 yrs 25–34 yrs 35–44 yrs 45–65 yrs 65+ yrs Less than 9th grade 13 76 290 1,348 1,758 9th to 12th grade, no diploma 290 337 467 807 608 High school graduate, GED, or alternative 1,395 1,682 1,621 4,808 2,247 Some college, no degree 2,133 1,877 1,661 4,352 2,027 Associate’s degree 364 812 700 2,005 1,053 Bachelor’s degree 808 3,243 2,865 4,820 2,539 Graduate or professional degree 16 1,547 1,775 1,460 762 Table 6 - Educational Attainment by Age Data Source: 2015-2019 ACS 134 Educational Attainment – Median Earnings in the Past 12 Months Educational Attainment Median Earnings in the Past 12 Months Less than high school graduate 32,645 High school graduate (includes equivalency) 37,606 Some college or Associate’s degree 48,817 Bachelor’s degree 66,563 Graduate or professional degree 109,283 Table 7 – Median Earnings in the Past 12 Months Data Source: 2015-2019 ACS Based on the Business Activity table above, what are the major employment sectors within your jurisdiction? The five most common employment sectors in South San Francisco are: 1. Education and health care services (21% or workers and 10% of jobs). Includes nursing home workers, doctors, medical assistants, social workers, and teachers; 2. Professional, Scientific, and Management Services (13% of workers and 13% of jobs). Includes accountants, interior designers, engineers, environmental consultants; 3. Transportation and Warehousing (8% of workers and 26% of jobs). Includes trucking, railroad, dock workers, and warehouse workers; 4. Manufacturing (6% of workers and 19% of jobs). Includes assemblers, operating workers, production workers, inspectors, welders; 5. Arts, Entertainment, and Accommodations (12% of workers and 6% of jobs). Includes hotels and motels, non -profit organizations, artists. 135 Describe the workforce and infrastructure needs of the business community: South San Francisco is a hub for the biotech, life science, and manufacturing industries. Additionally, expedited permitting for office space and business development has accelerated growth in the research and development space. F orty percent of all industrial zoned land in San Mateo County is located within South San Francisco. Currently, South San Francisco has 6.5 million square f eet of industrial/research and development space under construction or permitted to be built in the next three years so the city will be well positioned to support the continued growth of research and development activities in the region. However, one of the cit y’s continued economic development challenges is the provision of affordable housing. Given that wages vary by industry, employees in lower-wage occupations are not able to afford a home within South San Francisco even if their job is in the city. The gaps between jobs and workers in certain industries illustrate the shortage. For exampl e, 26% of jobs in South San Francisco are in the transportation and warehousing industry, but only 8% of the workers in this industry li ve in the city. This means that the majority of workers in this industry must commute into the city, likely because of the wages ga rnered in this industry are enough to afford housing in the city. Conversely, those in education and health care services work outside of South San Francisco, indicating that more facilities in this sector are in areas that are unaffordable to those in the profession. Professional, scientific and management industries are balanced, with 13% of workers and 13% of jobs, indicating that there are sufficient housing options in South San Francisco for employees in this industry. Describe any major changes that may have an economic impact, such as planned local or regional public or private sector investments or initiatives that have affected or may affect job and business growth opportunities during the planning period. Describe any needs for workforce developmen t, business support or infrastructure these changes may create. Industrial space for research and development has grown exponentially in South San Francisco. The investment brings with it n ew jobs in the professional, scientific, and management service ind ustry that will likely be accompanied by other jobs in the arts, entertainment, and accommodation industry and education and health services to accommodate job growth in the region; a lively community, childcare, and access to health care facilities will b e necessary to attract families to the area. Additionally, the City has invested over $300 million in public improvements to provide more amenities and services throughout the community. Improvements include the establishment of Centennial Park and bike pa th, the San Francisco Bay Trail, new pump stations and 136 sewer facilities, a larger water treatment facility, the Oyster Point Overpass, ferry terminal, and improvements of existing Caltrain stations. These investments are likely to continuing attracting emp loyers and the creation of new jobs in the city. How do the skills and education of the current workforce correspond to employment opportunities in the jurisdiction? Table 15 shows that almost half of the workforce has a bachelor’s degree or higher. South San Francisco has a large professional, scientific and management sector and manufacturing industry, therefore, there is a diversity of educational backgrounds and experience in the city. Given South San Francisco is a hub for biotechnology a nd research and development, maintaining and recruiting an educated and highly skilled workforce is essential to the local and regional economy. With its proximity to Sil icon Valley and world-renowned institutions of higher learning, including the University of California San Francisco and Stanford University, the city is in an advantageous position to continue recruiting employees in these industries. Additionally, the South San Francis co Unified School District collaborates with local industries to help cultivate student interest in STEM-related fields. In collaboration with Genentech, the Gene Academy is a mentoring program for elementary school students in South San Francisco that allows them to visit the Genentech campus once a week to work on science p rojects. For high school students, the Gene Academy offers the Science Garage program, a four-year biotech curriculum taught in a biotech lab. These types of programs not only offer younger students exposure to STEM-related subjects and skills but for older students, these programs offer experience that can potentially be transferrable to existing industries and employment opportunities in the area. Describe any current workforce training initiatives, including those supported by Workforce Investment Boards , community colleges and other organizations. Describe how these efforts will support the jurisdiction's Consolidated Plan. There are several employment and job services organizations in South San Francisco, including: • California Employment Development Department. Connects residents with job search tools, offices in the area that provide job training, online resources for job seekers, and information for employers about tax accounts, hiring, and reporting requirements. • NOVAworks. Facilitates job trainings, skills development, resume building, career advising, and professional development programs throughout San Mateo County. 137 • Renaissance Entrepreneurship Center. Assists residents with starting small businesses, particularly low-to-moderate income people, through loans and technical assistance. • El Concilio Emergency Social Services. Provides information about employment assistance and training programs to local residents, including Spanish speaking households. Also provides referrals to other service providers. • Family Service Agency of San Mateo County. Provides training and job placement to eligible people age 55 or over who meet certain income qualifications. An income of 125% of poverty level or less is required for subsidized employment and trainin g. Also runs a job-matchup program with no income requirements. • Goodwill Industries of San Francisco, San Mateo, and Marin Counties. Provides vocational rehabilitation programs for disabled and disadvantaged adults with an emphasis on computer software app lications, hotel and restaurant management, banking, and retail training. • Jobtrain. The organization’s Job Training and Placement Program provides job training to low-income unemployed or underemployed adults and independent youth in the Bay Area. • Peninsula Family Service. The organization’s Second Career Employment Program provides job training and placement to low-income persons over the age of 55. South San Francisco is in proximity to many higher education institutions to build skills and credentials to enter the job market: Public Universities • San Francisco State University • University of California, Berkeley • University of California, San Francisco Community Colleges • Skyline College • City College of San Francisco • College of San Mateo 138 Private Institutions • Stanford University • University of San Francisco • Golden Gate University • At least half a dozen fine art schools The above mix of job training opportunities provides comprehensive coverage of both the resident population and the range of jobs available in the city. While many of the social service job training providers help older or low-income persons develop new or core job skills, the community college and local universities provide opportunities for higher education, particularly in the ma th and sciences. This range of opportunity aligns with many of the larger employment sectors in the city. Does your jurisdiction participate in a Comprehensive Economic Development Strategy (CEDS)? Yes. If so, what economic development initiatives are you undertaking that may be coordinated with the Consolidated Plan? If not, describe other local/regional plans or initiatives that impact economic growth. The Association of Bay Area Governments (ABAG) released its Comprehensive Economic Development Strategy for the San Francisco Bay Area as part of the process to establish a regional Economic Development District in January 2018. The strategy includes four goals to expand benefits to workers and residents in the following categories: Business Climate, Workfo rce, Housing and Work Places, and Infrastructure. The following goals are in alignment with articulated goals in the City of South San Francisco’s Consolidated Plan and recently adopted Housing Element. Goal 3. Housing and Workforce: House the labor force needed to fill the low, middle and high wage jobs required by our economy as well as the nonworking population, while providing flexibility for timely expansion of workplaces. Goal 4 Infrastructure: Prioritize investments to address the growing strains on public services, transportation, water, energy, and communications. 139 Discussion A shortage of housing, particularly affordable housing, is one of the most significant challenges facing the workforce in the Bay Area, including South San Francisco. The lack of workforce housing means that employees must commute to work, sometimes long distances. While Table 14 shows that 48% of South San Francisco residents commute more than 30 minutes to work, the job s-to- workers imbalance in lower and middle-income industries indicate that a significant portion of the workforce is commuting into the city from other lower cost areas. Commuting has direct and measurable impacts on workforce productivity, traffic congest ion, and air quality. Addressing the shortage of affordable workforce housing is a priority need for both the City and the greater Bay Area region. 140 MA-50 Needs and Market Analysis Discussion Are there areas where households with multiple housing problems are concentrated? (include a definition of "concentration") For the purposes of this section, concentration is defined as a census tract where more than 20% of the population faces severe cost burden, substandard housing (lacking kitchen or plumbing facilities), and overcrowding. According to the CPD Map below, 41% of residents in census tract 6022 (downtown SSF) experience at least one of the four severe housing problems (severe cost burden, severe overcrowding, substandard housing lacking complete kitchen or complete plumbing). Additionally, forty percent of extremely low-income households in census tract 6023 (including Orange Park, Lindenville, The East, and Oyster Point neighborhoods) experience at least one of the four severe housing problems. Fifty-eight percent of low-income renters in census tract 6018 (the Serra Highlands neighborhood) experience at least one of the four severe housing problems — the highest proportion of low-income renters by census tract in South San Francisco. In the city, severe cost-burden is the most common housing problem. The lowest proportion of low-income households reporting housing problems is in census tract 6024 (Avalon neighborhood area), where 32% of low -income renters report at least one severe housing problem. Are there any areas in the jurisdiction where racial or ethnic minorities or low -income families are concentrated? (include a definition of "concentration") Consistent with the San Mateo County Housing Element, HCD and HUD’s definition of a Racially/Ethnically Concentrated Area of Poverty is: 141 • A census tract that has a non-White population of 50 percent or more (majority- minority) or, for non-urban areas, 20 percent, AND a poverty rate of 40 percent or more; OR • A census tract that has a non-white population of 50 percent or more (majority- minority) AND the poverty rate is three times the average tract poverty rate for the County, whichever is lower. In 2019, there were two census tracts that were identified as R/ECAPs (met minority population threshold and poverty rate of at least 19.1%) in San Mateo County. Neither of the R/ECAPs were located in South San Francisco. One R/ECAP is located in Redwood City just west of North Fair Oaks and the other is located on the northern edge of Broadmoor in Daly City. There are also 14 tracts that qualify as edge R/ECAPs, where the census tract has a non-white population of 50% or more and a poverty rate of at least 12.8% (two times higher than the countywide census tract average, as indicated in the Housing Element). One edge R/ECAP is located in South San Francisco on the eastern side of the city which includes the Orange Park, Lindenville, The East Side, and Oyster Point neighborhoods/areas. Other edge R/ECAPs are located in the City of San Mateo, Redwood City, Menlo Park, and East Palo Alto. The map below shows the location of R/ECAPs and edge R/ECAPs in San Mateo County. 142 143 What are the characteristics of the market in these areas/neighborhoods? The characteristics of these areas include a greater concentration of housing choice voucher utilization as well as a greater percentage of households experiencing cost burden, severe cost burden, and overcrowding in these areas compared to the region. As such, the City is focused on targeting these areas with resources to help address the needs of low-income families, including addressing substandard housing conditions, providing social services, and addressing chronic homelessness. Are there any community assets in these areas/neighborhoods? The City has several community assets in these areas, including the Roberta Cerri Teglia Center (formerly the Magnolia Senior Center), the Gene Mullin Community Learning Center, the Sitike Counseling Center, Grand Avenue Library, St. Vincent De Paul Society of South San Francisco, the Latino Commission, South San Francisco Health Clinic, and City Hall. Are there other strategic opportunities in any of these areas? Many of the City's service providers are located either outside of the CDBG Target area or are regional providers with headquarters in other jurisdictions, but who specifically serve South San Francisco residents. The City works to find a balance between funding projects to assist residents in the low- income neighborhoods, with services that serve low-income residents city-wide. 144 Description of the geographic areas of the entitlement (including areas of low -income and minority concentration) where assistance will be directed The City has identified the census blocks with more than 51% of residents with low to moderate household incomes. Using HUDs CPD Maps website as a guide, as well as using HUDs GIS dataset, the City has created a CDBG Service Areas map for South San Francisco (see Attachment D). These Service Areas generally meet the CDBG Low to Moderate Area Benefit (LMA) requirements, however the area known as East 101, is predominantly industrial activities, and CDBG funding will not be spent in this region. The below census blocks meet the meets the CDBG Low to Moderate Area Benefit (LMA) requirements: • 601901-2, 601902-3 • 602000-5 • 602100-1, 602100-3 • 602200-1, 602200-2, 602200-3, 602200-4 • 602300-1 • 602400-1 The City will direct assistance to these areas through public improvement projects. Geographic Distribution Target Area Percentage of Funds SSF Downtown Tracts 6021, 6022 CDBG Target Area 40 CDBG Services Area Citywide 60 Table 8 - Geographic Distribution 145 MA-60 Broadband Needs of Housing occupied by Low- and Moderate-Income Households - 91.210(a)(4), 91.310(a)(2) Describe the need for broadband wiring and connections for households, including low - and moderate-income households and neighborhoods. According to 2021 5-year ACS estimates, 86% of people in South San Francisco have a desktop computer or laptop and 90% have a smartphone. Additionally, 92% of people have broadband internet. However, there are disparities in access to broadband internet by income in the city. Nearly a third of households (32%) making less than $20,000 per year do not have internet compared to 17% of those making between $20,000 to $74,999 and only 2% of those making more than $75,000. This suggests a greater need for internet services that are affordable to low-income families. Describe the need for increased competition by having more than one broadband Internet service provider serve the jurisdiction. South San Francisco has multiple internet service providers, including AT&T, Optimum, and T - Mobile. Competition ensures there are a variety of options that meet internet and affordability needs. However, subscriptions to broadband internet services can sti ll be unaffordable to lower-income households. To address this issue, the County of San Mateo launched its SMC Public Wi-Fi program to help buildout this infrastructure to better service unserved and underserved communities throughout the county. There are a handful of public Wi-Fi spots in South San Francisco, mainly along Grand Avenue between Airport Boulevard and Spruce Avenue. There are also public Wi-Fi spots located at the Miller Avenue Public Parking Garage, South San Francisco City Hall, Orange Memorial Park, and the San Mateo County Probation Department. All three library facilities have free Wi-Fi access and offer iPads and laptops for in library use. Additionally, the South San Francisco Library recently partnered with Connected California, a free service intended to bridge the digital divide. This service provides one-on-one assistance by phone to residents to find low-cost internet service and computers, learn basic computer skills, and find and utilize career development resources. 146 MA-65 Hazard Mitigation - 91.210(a)(5), 91.310(a)(3) Describe the jurisdiction’s increased natural hazard risks associated with climate change. Scientists predict that California will become much hotter and drier, conditions that will make flooding and mudslides more intense. Like other jurisdictions in San Mateo County and throughout the Bay Area, South San Francisco faces an increased risk of extreme flooding, wildfires, drought, intensified heat waves, and sea level rise. The California Natural Resources Agency predicts that the San Francisco Bay Area could see sea levels rise 22 inches by 2050. According to the South San Francisco Housing Element, sea level rise would threaten South Airport Boulevard and parks along the shoreline, such as Oyster Point Park. If sea levels continue to rise, areas east of Highway 101 and the Lindenville neighborhood will also be severely impacted. Describe the vulnerability to these risks of housing occupied by low - and moderate-income households based on an analysis of data, findings, and methods. According to the ABAG Hazard Viewer Map, the north side of South San Francisco is on the edge of a high fire hazard severity zone and has designated tsunami evacuation zones along the Bayside. The southeast side of the city shows moderate to high earthquake liquefaction susceptibility, where the ground shifts under buildings and causes major damage. With more intense weather events that increase the likelihood of damage to buildings and homes, thousands of people in the region are at risk of displacement into or out of South San Francisco. Massive in- or out-migration in the Bay Area would cause an enormous strain on the regional economy and existing housing resources. Cost burden and severe cost burden are the most common housing problems reported in South San Francisco. For low- to moderate-income households, particularly those who face severe cost burden, they are at particular risk of displacement due to natural hazards because they are less likely to be able to set aside robust emergency funds, may be living in older buildings, and may not be able to find affordable housing in other areas of South San Francisco or San Mateo County if their neighborhood sustains damage from wildfire, flooding, mudslides, or earthquakes. 147 2023-27 CONSOLIDATED PLAN. STRATEGIC PLAN AND ACTION PLAN 148 Strategic Plan SP-05 Overview Strategic Plan Overview Through the City’s community engagement process for the Consolidated Plan, the following needs have been identified as high priority: • Affordable housing; • Public services; • Homeless services and housing; and • Improvements to public facilities. The needs articulated by stakeholders and residents reflect similar issues and challenges identified by South San Francisco residents since the last Consolidated Plan update. As such, the County’s Consolidated Plan goals include: Goal 1: Increase, maintain, and improve the supply of affordable housing for extremely low - to moderate-income individuals/families. The City will fund the following activities: affordable housing acquisition and/or rehabilitation, minor home repair, and accessibility modifications. The City will continue to administer its other affordable housing programs, including but not limited to, Below Market Rate housing unit program, first time homebuyer loans, and assistance with multifamily rehabilitation programs. Goal 2: Preserve and improve public facilities and infrastructure that serve low -income neighborhoods or special needs residents. The City will fund the following activities: rehabilitation and accessibility modifications for public facilities, preservation and improvements for public facilities and public improvements that serve low- to moderate-income populations and special needs residents. Through the community engagement process, stakeholders and residents articulated a need for improvements to existing community centers and improved neighborhood infrastructure (e.g., improvements to sidewalks and streets, more streetlights). Goal 3: Provide public services to improve the quality of life for low -income individuals and families, including those at risk of becoming homeless and special needs populations. The city will fund the following activities: 149 • Safety net services, which include food access, shelter, clothing, medical and/or dental services, transportation, domestic violence services, and childcare services. • Behavioral health services, which include supportive services, mental health services, counseling, and rehabilitation for populations experiencing homelessness and chemically dependent populations. • Life skills training/education services, which include employment skills and vocational training, financial literacy, family support services, literacy services, English as a Second Language (ESL) services, and case management. • Community improvement services, which include services targeted at youth and senior populations, populations living with a disability, and services related to crime awareness and prevention. • Housing-related services, which include legal assistance, mediation (tenant/landlord) services, transitional housing services, and fair housing services. Goal 4. Support service-enriched shelter and transitional housing for homeless families and individuals. When feasible, the City will fund the following activities: rehabilitation and accessibility modifications to emergency and transitional housing. If resources are available, the City will also support operating costs for emergency and transitional housing providers. Additionally, the Consolidated Plan goals are in strategic alignment with the goals, policies, and programs in the City’s recently adopted Housing Element to help leverage resources and prioritized outcomes. The Goals in the Housing Element include: Equity. Create equitable opportunity for people of all ages, races/ethnicities, abilities, socio - economic status, genders, and family type regardless of income level. Creation/Facilitation. Promote the provision and/or access of housing by both the private and public sectors for all income groups in the community. Remove Constraints. Support housing development by eliminating unnecessary and/or costly barriers. Preserve. Strive to maintain and preserve existing housing resources, including both affordable and market-rate units. Quality of Life. Promote residential neighborhoods designed for a high quality of life for neighborhood residents and visitors. 150 Special Needs Populations. Enhance the quality of existing affordable housing and expand housing opportunities and services for special needs populations and residents experiencing housing insecurity. Climate Resiliency. Green buildings are the standard for new construction and major renovations and the performance of existing buildings is improved. 151 SP-10 Geographic Priorities - 91.415, 91.215(a)(1) Geographic Area 1 Area Name: CDBG Services Area Area Type: Other Target Area Description: HUD Approval Date: % of Low/ Mod: Revital Type: Other Other Revital Description: Public Services Area Identify the neighborhood boundaries for this target area. CDBG Services are available to low-income households and individuals citywide. Include specific housing and commercial characteristics of this target area. Low-income households throughout the city are eligible to benefit from CDBG public services. How did your consultation and citizen participation process help you to identify this neighborhood as a target area? The community engagement process identified several public service needs throughout the city. As such, the CDBG Services Area allows for all income eligible households to benefit from public services. Identify the needs in this target area. The community engagement process identified several public services needed by low-income households in the City, including safety net services, behavioral health services, life skills services, community improvement services, and other housing-related services. What are the opportunities for improvement in this target area? Opportunities for improvement include uninterrupted public services for eligible low-income households regardless of where they live in the city. Are there barriers to improvement in this target area? The primary barrier to accessing public services is that some service providers have their main offices outside of South San Francisco in other jurisdictions throughout the county. This barrier is addressed by making more services available remotely or through mobile or temporary intake facilities. 2 Area Name: CDBG Target Area Area Type: 152 Other Target Area Description: HUD Approval Date: % of Low/ Mod: Revital Type: Housing Other Revital Description: Identify the neighborhood boundaries for this target area. Low-Income Census block groups as identified in MA 50. Includes all or parts of tracts 601901.1, 601901-2, 601902-2, 601902-3, 602000-5, 602100-1, 602100-2, 602100-3, 602200-1, 602200-2, 602200-3, 602200-4, 602300-1, and 602400-1. Include specific housing and commercial characteristics of this target area. These areas are predominantly residential and include neighborhoods where more than 50% of households have low to moderate income. How did your consultation and citizen participation process help you to identify this neighborhood as a target area? This area was identified through CPD maps and HUD’s GIS dataset as neighborhoods with more than 50% of households as low- or moderate income. Identify the needs in this target area. Much of the housing stock in these low-income census blocks is older and in significant need of maintenance and repair. Other identified needs in these areas include public infrastructure improvements. What are the opportunities for improvement in this target area? Opportunities for improvement include minor home repair, accessibility improvements, public infrastructure improvements, and community facility improvements. Are there barriers to improvement in this target area? As noted, these areas include much of the City’s oldest housing stock. In general, low-income households do not have the disposable income available to make home repairs that might be needed. Compounding these barriers are the continued rising housing costs in the Bay Area region. 3 Area Name: SSF Downtown Census Tracts — 602100 and 602200 Area Type: Local Target Area Other Target Area Description: HUD Approval Date: % of Low/ Mod: 153 Revital Type: Comprehensive Other Revital Description: Identify the neighborhood boundaries for this target area. The Local Target Area encompasses census tracts 602100 and 602200. Include specific housing and commercial characteristics of this target area. The Local Target Area is comprised of the City's historic downtown commercial sector and the surrounding residential neighborhoods. The downtown area has transformed from a regional commercial center in the 1960s to a local-serving commercial zone with primarily restaurants and local serving retail uses. This area also has a variety of housing options: single family, multi-family and single room occupancy (SRO) hotels. City Hall is located in this target area along with many city-owned community facilities such as Grand Avenue Library and the Roberta Cerri Teglia Center. Additionally, just bordering these two census tracts is the Gene Mullin Community Learning Center. A handful of social service providers are located in the area, including North Peninsula Neighborhood Services Center, St. Vincent De Paul, and the South San Francisco Health Clinic. This area has also been identified as a local target area due to more than 51% of the population being at or below 80% of Area Median Income. How did your consultation and citizen participation process help you to identify this neighborhood as a target area? Through the community engagement process, residents and stakeholders described the downtown area as an area of significant need in South San Francisco. Residents and stakeholders described a need for neighborhood (e.g., street and sidewalk) improvements, improvements to public facilities, and the provision of more recreational activities for youth and senior populations. 154 Identify the needs in this target area. Residents and stakeholders described a need for neighborhood (e.g., street and sidewalk) improvements, improvements to public facilities, and the provision of more recreational activities for youth and senior populations. Additionally, because these areas house a large proportion of low income populations, there are needs for more affordable housing options and supportive services. What are the opportunities for improvement in this target area? The City's Housing Rehabilitation Programs are available to homeowners in the area. Additionally, with the proximity of many community facilities and local service providers within or near this area, there are low barriers to accessing these services or amenities. Are there barriers to improvement in this target area? Given that most problems faced by low income households stem from a lack of resources, many are forced to live in substandard conditions and it is difficult to find employment that can adequately cover the rent and other household needs like food, childcare, or healthcare. More federal funding to target at these areas would help address the current challenges facing households in the target area. 4 Area Name: Citywide Area Type: Citywide Other Target Area Description: Citywide HUD Approval Date: % of Low/ Mod: Revital Type: Other Revital Description: Identify the neighborhood boundaries for this target area. Include specific housing and commercial characteristics of this target area. 155 How did your consultation and citizen participation process help you to identify this neighborhood as a target area? Identify the needs in this target area. What are the opportunities for improvement in this target area? Are there barriers to improvement in this target area? Table 1 - Geographic Priority Areas General Allocation Priorities Describe the basis for allocating investments geographically within the state As articulated in the Market Analysis, areas with a high percentage of households experiencing housing problems align with areas with high concentrations of low-income households. Additionally, these areas comprise a significant portion of the City’s aging housing stock and infrastructure, which the City is actively working to address. As such, the City will target capital improvements resources in areas with the highest need. However, housing preservat ion and public service resources will be distributed throughout the city to ensure that all eligible residents have equal access to these resources. 156 SP-25 Priority Needs - 91.415, 91.215(a)(2) Priority Needs Table 2 – Priority Needs Summary 1 Priority Need Name Public Services Priority Level High Population Extremely Low Low Large Families Families with Children Public Housing Residents Chronic Homelessness Individuals Families with Children Mentally Ill Chronic Substance Abuse veterans Persons with HIV/AIDS Victims of Domestic Violence Unaccompanied Youth Elderly Frail Elderly Persons with Mental Disabilities Persons with Physical Disabilities Persons with Developmental Disabilities Persons with Alcohol or Other Addictions Persons with HIV/AIDS and their Families Victims of Domestic Violence Non-housing Community Development Geographic Areas Affected Citywide Associated Goals Provide Public Services to Improve Quality of Life Planning and Administration Description As described in the Needs Assessment Section, there is a need in the community for a wide variety of public services. These services are essential in helping low- income residents. 157 Basis for Relative Priority Public services were identified in the stakeholder consultations, community meetings and resident/stakeholder survey as being a high priority need in the community. The City will allocate 15% of its annual entitlement to non-profit organizations that provide public services. 2 Priority Need Name Affordable Housing Priority Level High Population Extremely Low Low Large Families Families with Children Elderly Frail Elderly Persons with Mental Disabilities Persons with Physical Disabilities Persons with Developmental Disabilities Persons with Alcohol or Other Addictions Persons with HIV/AIDS and their Families Victims of Domestic Violence Geographic Areas Affected Citywide Associated Goals Increase, Maintain, and Improve Affordable Housing Planning and Administration Description South San Francisco has extremely high housing costs and a limited supply of affordable housing units. There is a need in the community to increase the development of affordable housing units through new construction, acquisition, and inclusionary housing policies. There is also a significant need to maintain and improve the City’s existing aging housing stock through rehabilitation and accessibility modifications to help low-income families stay in their current homes. Basis for Relative Priority The City's identification of affordable housing as a high priority need is consistent with the feedback provided by residents, local service providers, and other community stakeholders. As the Needs Assessment articulates, the need for affordable housing is significant as rapidly rising rents and other housing costs have made housing cost burden the predominant housing problem experienced by low-income households in the city. 158 3 Priority Need Name Homeless Services and Housing Priority Level High Population Extremely Low Low Large Families Families with Children Elderly Chronic Homelessness Individuals Families with Children Mentally Ill Chronic Substance Abuse veterans Persons with HIV/AIDS Victims of Domestic Violence Unaccompanied Youth Geographic Areas Affected Citywide Associated Goals Support Service-Enriched Homeless Shelters Planning and Administration Description Through the community engagement process, a significant need for service- enriched shelters and transitional housing for both homeless individuals and families in South San Francisco was articulated. Basis for Relative Priority Per the Point-in-Time counts over the last decade, the number of people experiencing homelessness in South San Francisco has decreased. Much of that success is due to improved coordination with the homeless shelters in the region. However, due to the increase in housing costs and lingering effects of the COVID-19 pandemic, homelessness is still a major problem in the Bay Area. As such, the City will continue to support efforts to reduce homelessness. 4 Priority Need Name Public Facilities and Infrastructure Improvements Priority Level High 159 Population Extremely Low Low Moderate Large Families Families with Children Elderly Chronic Homelessness Individuals Families with Children Mentally Ill Chronic Substance Abuse veterans Persons with HIV/AIDS Victims of Domestic Violence Unaccompanied Youth Elderly Frail Elderly Persons with Mental Disabilities Persons with Physical Disabilities Persons with Developmental Disabilities Persons with Alcohol or Other Addictions Victims of Domestic Violence Non-housing Community Development Geographic Areas Affected SSF Downtown Tracts 602100, 602200, CDBG Target Area Associated Goals Preserve and Improve Public Facilities Planning and Administration Description Through the community engagement process, improvements to community and senior centers were articulated as a significant need in South San Francisco. Many public facilities are in aging and dilapidated buildings and as such, the City has identified a need for improvements and accessibility modifications to public facilities in the specified geographic area. Basis for Relative Priority An internal assessment determined the need for ADA modifications at City- owned public facilities. Additionally, the joint public input meeting identified the need for community spaces and recreation activities, especially for youth and senior populations in the downtown area. 160 Narrative (Optional) 161 SP-35 Anticipated Resources - 91.420(b), 91.215(a)(4), 91.220(c)(1,2) Introduction The City's FY 2023-24 entitlement amount is $457,048. The City also expects to have some residual funding available from prior year projects that have not yet been completed. The City is budgeting for approximately $7,000 in program income funds and $77,000 in prior uncommitted funds to be received from prior year projects. The City’s program income has been inconsistent over the last decade and as such, is electing to budget for a conservative program income year with the option to add programs or projects if additional funding becomes available. This gives the City a CDBG budget of approximately $541,048 for FY 2023-24. In addition, the City’s FY 2023-24 HOME allocation is about $14,971 which provides the City with an overall CDBG/HOME budget of approximately $556,019. 162 Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation : $ Program Income: $ Prior Year Resources: $ Total: $ CDBG Public – federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services $457,048 $7,000 77,000 $541,048 $1,828,192 Expected amount available for remainder of the Con Plan is the Year 1 Annual Allocation times four. HOME Public – federal Acquisition; homebuyer assistance; homeowner rehab; multifamily new construction; multifamily rental rehab; new construction for ownership; TBRA $14,971 - - $14,971 $59,884 Expected amount available for remainder of the Con Plan is the City’s FY23-24 HOME allocation times four. Table 3 - Anticipated Resources Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied 163 As discussed in the last Consolidated Plan, the City’s CDBG funding is not sufficient to leverage significant private, state, or local funds and can only be provided as a small match in attempts to secure what other non -federal funding might be available. Cuts to CDBG entitlement amounts over the years has resulted in the City cutting funding to a significant amount of public service organizations that were once provided yearly operating funds. However, there are still limited housing and commercial rehabilitation funds available through the City’s programs, which do not require matches. On occasion, the City Council will require a small match of private funds for the loans/grants issued to Downtown businesses through the City’s Commercial Rehabilitation Program. Additionally, the City does not receive nor operate federally funded programs that require matching funds. 164 If appropriate, describe publically owned land or property located within the state that may be used to address the needs identified in the plan Prior to its dissolution in 2012, the City of South San Francisco’s Redevelopment Agency (RDA) had acquired several residential and commercial properties. The City has been able to maintain the residential properties but was required to sell the commercial properties and return all proceeds to the State. CDBG funds have been extremely useful in assisting with rehabi litation needs for those residential properties, which are leased to low income families. For example, gas and sewer lines have been repaired on an emergency basis at these properties. Additionally, CDBG funds have continued to help improve city-owned properties that are used to provide services to low and moderate income or special needs residents such as parks, libraries , community facilities, and the City’s senior center. CDBG funds are used solely for accessibility and non-routine maintenance improvements and occasionally provide minimal leverage to the majority of City funds needed to maintain the facilities. Discussion While the City of South San Francisco continues to strategically allocate its entitlement resources, the lack of robust funds from other local, state, and federal sources continues to make it challenging to adequately address community needs. 165 SP-40 Institutional Delivery Structure - 91.415, 91.215(k) Explain the institutional structure through which the jurisdiction will carry out its consolidated plan including private industry, non-profit organizations, and public institutions. Responsible Entity Responsible Entity Type Role Geographic Area Served South San Francisco Government Homelessness Non-homeless special needs Ownership Planning Rental neighborhood improvements public facilities public services Jurisdiction San Mateo County Government Economic Development Homelessness Non-homeless special needs Ownership Planning Rental neighborhood improvements public facilities public services Jurisdiction Housing Authority of the County of San Mateo Public Housing Authority Public Housing Region Housing Authority of the City of South San Francisco Public Housing Authority Public Housing Jurisdiction Non-profit organizations Non-profit organizations Public Services Region San Mateo County Continuum of Care Other Homelessness Region Table 4 - Institutional Delivery Structure Assess of Strengths and Gaps in the Institutional Delivery System Overall, the institutional delivery system in San Mateo County is well coordinated and spans a range of community needs, serving populations experiencing homelessness, those at risk of homelessness, low-income households, and special needs residents. In coordination with the County, local jurisdictions and non-profits work closely together to foster collaboration and to 166 improve existing services. However, as articulated in the City’s last Consolidated Plan, demand for services outweighs the current availability of a range of services. During the consultation process, stakeholders also described some challenges in connecting populations who need services with not only the right services, but the appropriate level/amount of services. Stakeholders articulated that lack of funding has contributed to this disconnect , as well as the inability to meet all the demand for services. Additionally, requirements tied to the administration of both public and private sector funding sources continue to remain burdensome. Availability of services targeted to homeless persons and persons with HIV and mainstream services Homelessness Prevention Services Available in the Community Targeted to Homeless Targeted to People with HIV Homelessness Prevention Services Counseling/Advocacy x x Legal Assistance x Mortgage Assistance x Rental Assistance x x Utilities Assistance x x Street Outreach Services Law Enforcement x x Mobile Clinics x x Other Street Outreach Services x x Supportive Services Alcohol & Drug Abuse x x Child Care x x Education x Employment and Employment Training x x Healthcare x x HIV/AIDS x x Life Skills x x Mental Health Counseling x x Transportation x x Other Other Table 5 - Homeless Prevention Services Summary Describe how the service delivery system including, but not limited to, the services listed above meet the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) The institutional delivery system in San Mateo County is well coordinated and spans a range of community needs. As detailed in Table 22, a range of services for people experiencing 167 homelessness are available throughout the county. The County and its partners have expanded homeless services in recent years, including expansions in shelters, as well as expansions in homeless outreach services, rapid rehousing services, and enhancing connections between health services and homeless services. By spring of 2023, the County’s fourth non -congregate shelter will open, bringing the total non-congregate shelter inventory to 410 units. Through the community engagement process, residents and stakeholders routinely said that people experiencing homelessness need stable housing situations to take full advantage of supportive services being offered to help them not only find but thrive in permanent housing situations. Other services targeted at homeless populations in San Mateo County include the Health Department’s Behavioral Health and Recovery Services (BHRS), which conducts outreach with people experiencing homelessness on the street, in shelters, and at the psychiatric ER. BHRS helps connect these populations with permanent supportive housing and if appropriate, in- patient alcohol and drug treatment programs. Additionally, the Mental Health Association (MHA) funds short-term stays in shelters for those who are not immediately placed into permanent housing, provides rental subsidies for mental health clients, and has developed new permanent supportive housing units. MHA also coordinates with the Department of Housing to ensure that clients access mainstream housing resources for which they may be eligible, such as Section 8 or public housing. San Mateo County Health Services funds a mobile health van that provides primary health care to homeless people living in emergency shelters. The San Mateo County Medical Center (Medical Center) coordinates with the CoC to link health services to emergency shelter and permanent supportive housing. The Medical Center has beds in emergency shelters and utilizes board and care homes and other facilities to ensure that appropriate placement alternatives are available for homeless people. Homeless service providers also work with the County to connect people experiencing homelessness to mainstream employment and training services. Participants are provided with supplemental resources to overcome barriers to employment, such as financial assistance for job training, classes, license fees (e.g., cab license), car repairs, etc. Shelter Network’s SSVF program and the Next Step Veterans Center also focus on assisting homeless veterans to secure employment. The San Mateo County STD/HIV Program provides the following services to persons with HIV: primary medical care, psychiatric care, medical case management services, partner services (HIV disclosure counseling), benefits counseling, AIDS drug assistance program, medication adherence/nutritional counseling, drug and alcohol treatment, Spanish-speaking support group, and syringe exchanges. These services are coordinated through medical case managers who 168 reside in the clinic, where patients receive primary medical care. Additionally, the County STD/HIV Program provides referrals to community agencies providing drug treatment, housing, food, dental care, and other services. Describe the strengths and gaps of the service delivery system for special needs population and persons experiencing homelessness, including, but not limited to, the services listed above San Mateo County’s homeless service delivery system benefits from a commitment to make progress toward ending homelessness, a strong history and culture of inter -agency collaboration to improve service delivery for homeless people, and several major funding streams that can be leveraged and aligned to support the development and refinement of an effective Homeless Crisis Response System. Over the past several years, the community has put in place all the key elements of the system, including outreach (HOT), Coordinated Entry, interim housing (emergency shelters and short-term transitional housing), and expanding supply of rapid re-housing and permanent supportive housing. Robust performance measurement and data analysis is used to assess progress and make improvements on an ongoing basis. System challenges include the need for greater targeting and prioritization of unsheltered individuals and families, right-sizing the system to speed movement from homelessness to housing, and expanding permanent housing options in a high cost rental market. While most families in the community experiencing a housing crisis can access shelter or transitional housing, unsheltered homelessness among single adults continues to be an ongoing challe nge in San Mateo County. Single adults make up the majority of homeless people in the community, and there is a need to invest proportionally greater resources for single adults while maintaining the commitment to families and ending family homelessness. T here are also challenges related to program access in both family and adult programs, and a need for greater prioritization based on housing need and vulnerability. Provide a summary of the strategy for overcoming gaps in the institutional structure and service delivery system for carrying out a strategy to address priority needs In 2016, the Human Services Agency published the 2016-2020 Strategic Plan to End Homelessness, which set a goal of reaching a functional zero level of homelessness by 2020 through a systems improvement effort aligned to national best practices and embedded in the local community context of San Mateo County. The County’s 2022-25 CoC Strategic Plan on Homelessness builds upon and updates the 2016 Plan to set forth a vision and roadmap for the community’s response to homelessness over the next three years. The Plan is aligned with the Working Together to End Homelessness (WTEH) initiative being led by the County Executive’s 169 Office, which brings together City representatives, service pro vider agencies, partner agencies, business representatives, community members, and other partners to craft a high-level framework for ending homelessness as a community. As articulated in the last Consolidated Plan, the City will continue to collaborate with homeless service providers, shelters, and affordable housing developers to help address the housing shortage and the need for ongoing homeless support services. The City will also support the implementation of the County’s 2022- 25 CoC Strategic Plan on Homelessness. 170 SP-45 Goals - 91.415, 91.215(a)(4) Goals Summary Information Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Increase, maintain and improve the supply of affordable housing for extremely low- to moderate- income individuals/families. 2023 2027 Affordable housing CDBG Services Area Affordable housing CDBG: $600,000 Homeowner rehabilitation: 100 households units assisted 2 Preserve and improve public facilities that serve a higher percentage of low-income or special needs residents. 2023 2027 Non-Housing Community Development SSF Downtown Tracts 602100, 602200 CDBG Target Area CDBG Services Area Public facilities and infrastructure improvements CDBG: $600,000 Public facility improvements: 5 public facilities assisted 3 Provide public services to improve the quality of life for low-income individuals and families, including those at risk of becoming homeless and special needs populations. 2023 2027 Non-Housing Community Development CDBG Services Area Public services CDBG: $350,000 Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit: 3,000 persons assisted 4 Support service-enriched shelter and transitional housing for homeless families and individuals 2023 2027 Homelessness CDBG Services Area Homeless services and housing CDBG: TBD Homelessness prevention: 200 persons assisted Table 6 – Goals Summary Goal Descriptions 171 1 Goal Name Increase, maintain, and improve the supply of affordable housing for extremely low‐ to moderate‐income individuals/families. Goal Description Based on housing needs estimates, housing supply characteristics, severity of housing problems, and community input, the City continues to make affordable housing a goal and priority. The lack of available land, the extremely high cost of new construction, and the subsidies required to make market rate units affordable is prohibitive. The City will implement the following activities to meet this goal: affordable housing rehabilitation and minor home repair and accessibility modification programs. Additionally, the City will continue to administer its existing First Time Home Buyer Loans and Below Market Rate Housing units. When feasible, the City will also implement activities to assist low‐income homebuyers. 2 Goal Name Preserve and improve public facilities that serve a high percentage of low‐ income or special needs residents. Goal Description Publicly‐owned Facilities ‐ The City continues to use its ADA Transition Plan to identify the community facilities and spaces that do not meet ADA standards, describes actions to address areas of inaccessibility, and sets a schedule and priorities for completing the plan. The City will continue to use CDBG funds, when available and feasible, to address actions listed in the ADA Transition Plan. The City will also use CDBG funds, when available and feasible, to rehabilitate facilities with urgent needs. Non‐profit Facilities ‐ The City will also use CDBG funds, when available and feasible, to assist non‐profit organizations preserve and improve their public facilities that serve low to moderate income and/or special needs residents. Many non‐ profit organizations currently occupy buildings that are not in optimal condition or are inadequate to serve their clients. Problems can include accessibility issues, dilapidated structures, and other safety code issues. 3 Goal Name Provide public services to improve the quality of life for low‐income individuals and families, including those at risk of becoming homeless and special needs populations. Goal Description To meet the City's public service needs, the City will fund non‐profit agencies and organizations that provide one or more of the following services as described in the Needs Assessment Section: Safety Net Services, Behavioral Health Services, Life Skills Training/Education Services, Community Improvement Services, and Housing‐ Related Services. 4 Goal Name Support service‐enriched shelter and transitional housing for homeless families and individuals Goal Description There is a significant need for emergency and transitional housing as well as case management and services. The City plans to offset the loss of operating funds by providing funds, when feasible, for rehabilitation and accessibility modifications to emergency and transitional housing. However, should funds become available, the City will support operating costs. 172 5 Goal Name Planning and Administration Goal Description Planning and administration funding to support CDBG subrecipients and respond to HUD requirements. Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2) The City of South San Francisco does not receive HOME funds directly from HUD. Additionally, the City does not receive enough federal or state to directly provide or produce housing and does not manage any housing vouchers. While the City does have its Affordable Housing Trust Fund, it has limited opportunities to support housing providers and developers without more state and/or federal resources. 173 SP-65 Lead-based Paint Hazards - 91.415, 91.215(i) Actions to address LBP hazards and increase access to housing without LBP hazards The City will continue to incorporate lead testing and clearances for all rehabilitation projects it sponsors in order to ensure that all federal lead safe practices are met. The City also makes lead-based paint information available to local non-profit agencies and to homeowners and renters in the City. Additionally, the City had lead-based paint information on its website. The City also provides loans and grants to homeowners and public facilities to abate lead -based paint hazards. Further, the San Mateo County Environmental Healt h Division conducts environmental assessments of properties throughout San Mateo County suspected to have lead-based paint. These assessments are undertaken when a complaint is filed with their office or a child is reported to have elevated levels of lead in their blood. Once environmental assessments are conducted and the results do verify the presence of lead in a dwelling unit, the property owner is required to do lead hazard reduction/abatement as determined necessary by the Lead Investigator/Assessor. The San Mateo County Environmental Health Division also has a Housing Inspection Program that conducts routine inspections at apartment buildings with 4 units or more. A part of the routine inspection involves the observation, documentation, and abatement of deteriorated lead-based paint at these buildings. All inspection reports sent to the property owners include the following information: “HEALTH AND SAFETY CODE SECTION 17920.10 (a) any building or portion thereof including any dwelling unit, guestroom, or suite of room, or portion thereof, or the premises on which it is located, is deemed to be in violation of this part as to any portion that contains lead hazards. For purposes of this part "lead hazards" means deteriorated lead-based paint without containment, of one or more of these hazards are present in one or more locations in amounts that are equal to or exceed the amounts of lead established for these terms in Chapter 8 (commencing with Section 35001) of Division 1 of Title 17 of the California Code of Regulations or by this section and that are likely to endanger the health of the public or occupants thereof as a result of their proximity to the public or occupants thereof. LEAD HAZARD WARNING - Lead-safe work practices are required by State of California Law for all work that disturbs paint in pre-1978 buildings due to the possible presence of lead-based paint. As of April 22, 2010, the US EPA requires all workers (including property owners) who disturb pre-1978 painted surfaces to be trained, and all firms to be EPA certified, in lead safety. For more information, contact EPA at www.epa.gov/lead or San Mateo County Environmental Health 650-372-6200.” 174 How are the actions listed above integrated into housing policies and procedures? For CDBG-funded rehabilitation projects, the City conducts a lead-based paint assessment for all housing units or public facilities that serve children built before 1978. The City follows all HUD requirements in determining if a rehabilitation project requires lead testing, lead-safe work practices, interim controls and/or abatement. To conducti its lead-based paint assessments, the City uses the following HUD criteria: • Exempt – If constructed in 1978 or later, no paint disturbed, zero bedroom o r studio units, elderly/disabled resident(s) with no children under 6, unit is lead -based paint free, and/or used no more than 100 days in a year. • Lead Safe Work Practice (24 CFR 35.930(b)) - If hard costs are less than $5,000 • Interim Controls or Standard Practices (24 CFR 35.930(c)) – Hard costs $5,000 to $25,000 • Abatement ((24 CFR 35.930(d)) – Hard costs are greater than $25,000 175 SP-70 Anti-Poverty Strategy - 91.415, 91.215(j) Jurisdiction Goals, Programs and Policies for reducing the number of Pover ty-Level Families The City of South San Francisco supports several programs and services aimed at reducing poverty in the community. The City collaborates with non-profits and uses CDBG funding, along with other resources, to help reduce the number of families living in poverty. Social Services The City utilizes 15% of its CDBG allocation to fund a variety of organizations that provide social services, including basic safety net services, behavioral health services, life skills training/education services, community improvement services, and housing-related services. For example, the City has funded organizations such as Samaritan House (services for homeless populations), Peninsula Family Service (childcare services), and Project Sentinel (fair housing services). City-Sponsored Programs Additionally, the City utilizes its General Fund and non -CDBG to offer a variety of programs and services to help reduce poverty among low- to moderate-income households. Roberta Cerri Teglia Center (formerly the Magnolia Senior Center) —This center provides a diverse range of programs to populations over the age of 50, including, but not limited to, picnics, movie showings, blood pressure screenings, health insurance counseling, nutrition programs, trips to events around the Bay Area, and a variety of classes. The Center also includes an Adult Day Care Center to assist frail or impaired adults with disabilities remain in the community through social, mental, and physical stimulation. Child Care Programs — The City provides three preschools, four afterschool recreation programs, two grant funded ASES programs (REAL Program) designed for academic support for school-aged children, and camps for children throughout the year. In 2022, the City adopted its Child Care Master Plan for South San Francisco, establishing a comprehensive strategy to identify gaps, challenges and programs and implementing recommendations to meet its vision of childcare provision by 2030. Gene Mullin Community Learning Center— Provides residents with educational programs that focus on family support, community building, improving academic performance and ke eping children in school, increasing access to computers, building independent and confident English language learners, and helping residents reach their full potential. The Center offers English language classes, computer instruction, homework assistance, activities for children, native language literacy classes (Spanish), job training, and citizenship classes. 176 Project Read — The Project Read program is hosted by the South San Francisco libraries to assist adults to improve literacy among low-income adults and help them reach their literacy and financial goals. Volunteer tutors help program participants become more independent and self-sufficient at home, at work, and in their communities. SSF Library and Connected California – a free service intended to bridge the digital divide. This service providers one-on-one assistance by phone to residents to find low-cost internet service and computers, learn basic computer skills, and find and utilize career development resources. Affordable Housing Programs The City supports numerous efforts related to the construction and/or rehabilitation of affordable housing. The City’s Housing Rehabilitation Loan Program provides low-interest loans for housing rehabilitation to low-income homeowners to bring their housing up to code. The City’s inclusionary housing ordinance aims to develop Below Market Rate (BMR) housing units affordable to low- and moderate-income households through the housing development process. The City will continue to seek out additional funding sources and partnerships to provide affordable housing throughout the community. Additionally, the City’s Affordable Housing Trust Fund (AHTF) is utilized to support the creation and preservation of affordable housing in South San Francisco for the benefit of low- and moderate-income households. The following projects and activities are eligible to be funded through the City’s AHTF: • Creation of new affordable units; • Preservation of existing affordable housing; • Assistance with multifamily rehabilitation programs; • Conversion of market rate units to affordable housing; • Construction of accessory dwelling units; • Acquisition and rehabilitation of potential limited equity cooperatives; • First time homebuyer loans; and • Predevelopment loans/grants to assist nonprofit and for profit developers with project feasibility studies, site acquisition and design studies for potential affordable housing projects. How are the Jurisdiction poverty reducing goals, programs, and policies coordinated with this affordable housing plan The City’s goals and programs for reducing poverty align with many of the needs identified in the City’s Consolidated Plan and the City’s Housing Element. The City will continue to use CDBG funds to support several of the programs and services mentioned above. 177 Support Social Services The City will continue to use 15% of its entitlement to support organizations that provide public services. In FY23-24, the City will use CDBG funding to support the following organizations providing public services: • Friends for Youth; • Ombudsman Services of San Mateo County, Inc.; • Peninsula Family Service; and • Rape Trauma Services. City-Sponsored Programs In prior years, the City has used CDBG funding to support City-sponsored Adult Day Care and Child Care programs. However, due to reductions in the City’s entitlement, it can no longer use CDBG funds to support these programs. The City has had to use its General Funds to continue operating support of these programs. Affordable Housing The City will use CDBG funding to support minor home repair programs and its Housing Rehabilitation Program, as well as continue to administer its existing Below Market Rate (BMR) housing units and First Time homebuyer loans. Additionally, the City will continue to strategically use resources from its Affordable Housing Trust Fund to support the creation and preservation of affordable housing units in South San Francisco. 178 SP-80 Monitoring - 91.230 Describe the standards and procedures that the jurisdiction will use to monitor activities carried out in furtherance of the plan and will use to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The City has monitoring procedures in place to ensure that it meets all federal requirements. The City also has a comprehensive Citizen Participation Plan that provides guidance for public comment and participation requirements. The City Council also reviews annual reports to ensure that the City is utilizing its resources to meet identified community goals. These reports include the CAPER (Consolidated Annual Performance & Evaluation Report) for federal programs and the annual CDBG program financial audit. Sub-recipient Monitoring The City has established monitoring procedures and a checklist to ensure that the City's sub - recipients comply with federal program requirements and City policies. These monitoring activities also keep the City informed about the progress sub -recipients are making towards meeting their objectives. Also, the City coordinates its monitoring efforts with other jurisdictions to standardize processes and reduce the burden on sub -recipients. • Quarterly Desk Review - All sub-recipients are required to submit quarterly progress/accomplishment reports along with requests for reimbursement. The City reviews these reports for all sub-recipients and assesses the sub-recipients progress in meeting performance and expenditure goals. The quarterly review helps inform areas of risk for further review. • On-site Review - The City conducts on-site monitoring visits for new sub-recipients, those experiencing organizational change, or those with program and/or financial performance concerns. Even for high performing sub-recipients, the City will conduct at least one site visit every three years for community development non-housing activities. The on-site monitoring visit includes a tour of the program facilities, as appropriate, an explanation of the services provided, and interviews with program and administrative staff. During the visit, staff will assess the sub-recipient's board of directors and staff, conflicts of interest policies, compliance with non-discrimination, adherence to CDBG national objectives, program performance, and maintenance of financial records. This assessment is conducted by reviewing the sub-recipient's audit and management letter (if applicable), financial statements, fiscal policies, client files, and interviewing staff. After the monitoring visit, the City provides the sub-recipient with a monitoring report that describes the City's conclusions, concerns and/or required corrective actions. 179 Public Facility Improvement Projects Projects funded through federal dollars are monitored by staff before, during, and upon completion of the project for compliance with applicable environmental, procurement, financial, and labor standard regulations. 180 Expected Resources AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2) Introduction Anticipated Resources 181 Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG Public – federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services $457,048 $7,000 $77,000 $541,048 $1,828,192 Expected amount available for remainder of the Con Plan is the Year 1 Annual Allocation times four. HOME Public – federal Acquisition; homebuyer assistance; homeowner rehab; multifamily new construction; multifamily rental rehab; new construction for ownership; TBRA $14,971 - - $14,971 $59,884 Expected amount available for remainder of the Con Plan is the City’s FY23-24 HOME allocation times four. Table 7 - Expected Resources – Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied 182 As discussed in the last Consolidated Plan, the City’s CDBG funding is not sufficient to leverage significant private, state, or local funds and can only be provided as a small match in attempts to secure what other non -federal funding might be available. Cuts to CDBG entitlement amounts over the years has resulted in the City cutting funding to a significant amount of public service organizations that were once provided yearly operating funds. However, there are still limited housing and commercial rehabilitation funds available through the City’s programs, which do not require matches. On occasion, the City Council will require a small match of private funds for the loans/grants issued to Downtown businesses through the City’s Commercial Rehabilitation Program. Additionally, the City does not receive nor operate federally funded programs that require matching funds. 183 . If appropriate, describe publically owned land or property located within the state that may be used to address the needs identified in the plan Prior to its dissolution in 2012, the City of South San Francisco’s Redevelopment Agency (RDA) had acquired several residential and commercial properties. The City has been able to maintain the residential properties but was required to sell the commer cial properties and return all proceeds to the State. CDBG funds have been extremely useful in assisting with rehabilitation needs for those residential properties, which are leased to low income families. For example, gas and sewer lines have been repaired on an emergency basis at these properties. Additionally, CDBG funds have continued to help improve city-owned properties that are used to provide services to low and moderate income or special needs residents such as parks, libraries, community facilities, and the City’s senior center. CDBG funds are used solely for accessibility and non-routine maintenance improvements and occasionally provide minimal leverage to the majority of City funds needed to maintain the facilities. Discussion While the City of South San Francisco continues to strategically allocate its entitlement resources, the lack of robust funds from other local, state, and federal sources continues to make it challenging to adequately address community needs. 184 Annual Goals and Objectives AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) 185 Goals Summary Information 186 Sort Order Goal Name Start Year End Year Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Increase, maintain and improve the supply of affordable housing for extremely low- to moderate- income individuals/families. 2023 2027 Affordable housing CDBG Services Area Affordable housing CDBG: $185,000 Homeowner rehabilitation: 20 households units assisted 2 Preserve and improve public facilities that serve a higher percentage of low-income or special needs residents. 2023 2027 Non-Housing Community Development SSF Downtown Tracts 602100, 602200 CDBG Target Area CDBG Services Area Public facilities and infrastructure improvements CDBG: $196,081 Public facility improvements: One public facility assisted 3 Provide public services to improve the quality of life for low-income individuals and families, including those at risk of becoming homeless and special needs populations. 2023 2027 Non-Housing Community Development CDBG Services Area Public services CDBG: $68,557 Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit: 600 persons assisted 4 Support service- enriched shelter and transitional housing for homeless families and individuals 2023 2027 Homelessness CDBG Services Area Homeless services and housing CDBG: $0 187 5 Planning and Administration 2023 2027 Planning and Administration SSF Downtown Tracts 602100, 602200 CDBG Target Area CDBG Service Area Affordable housing Public facilities and infrastructure improvements Public Services Homeless services and housing CDBG: $97,359 Other Table 8 – Goals Summary Goal Descriptions 1 Goal Name Increase, maintain, and improve the supply of affordable housing for extremely low‐ to moderate‐income individuals/families. Goal Description Based on housing needs estimates, housing supply characteristics, severity of housing problems, and community input, the City continues to make affordable housing a goal and priority. The lack of available land, the extremely high cost of new construction, and the subsidies required to make market rate units affordable is prohibitive. The City will implement the following activities to meet this goal: affordable housing rehabilitation and minor home repair and accessibility modification programs. Additionally, the City will continue to administer its existing First Time Home Buyer Loans and Below Market Rate Housing units. When feasible, the City will also implement activities to assist low‐income homebuyers. Goal Name Preserve and improve public facilities that serve a high percentage of low‐ income or special needs residents. 188 2 Goal Description Publicly‐owned Facilities ‐ The City continues to use its ADA Transition Plan to identify the community facilities and spaces that do not meet ADA standards, describes actions to address areas of inaccessibility, and sets a schedule and priorities for completing the plan. The City will continue to use CDBG funds, when available and feasible, to address actions listed in the ADA Transition Plan. The City will also use CDBG funds, when available and feasible, to rehabilitate facilities with urgent needs. Non‐profit Facilities ‐ The City will also use CDBG funds, when available and feasible, to assist non‐profit organizations preserve and improve their public facilities that serve low to moderate income and/or special needs residents. Many non‐ profit organizations currently occupy buildings that are not in optimal condition or are inadequate to serve their clients. Problems can include accessibility issues, dilapidated structures, and other safety code issues. 3 Goal Name Provide public services to improve the quality of life for low‐income individuals and families, including those at risk of becoming homeless and special needs populations. Goal Description To meet the City's public service needs, the City will fund non‐profit agencies and organizations that provide one or more of the following services as described in the Needs Assessment Section: Safety Net Services, Behavioral Health Services, Life Skills Training/Education Services, Community Improvement Services, and Housing‐ Related Services. 4 Goal Name Support service‐enriched shelter and transitional housing for homeless families and individuals Goal Description There is a significant need for emergency and transitional housing as well as case management and services. The City plans to offset the loss of operating funds by providing funds, when feasible, for rehabilitation and accessibility modifications to emergency and transitional housing. However, should funds become available, the City will support operating costs. 5 Goal Name Planning and Administration Goal Description Planning and administration funding to support CDBG subrecipients and respond to HUD requirements. 189 AP-35 Projects - 91.420, 91.220(d) Introduction The City will continue to fund activities in FY23-24 that have been funded in previous years, including housing rehabilitation, minor home repair, public service, and public facility improvement activities. Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The housing, community development, and social service needs of underserved populations in South San Francisco far outweigh the amount of local, state, and federal resources, including CDBG, the City has to administer. The City’s FY23-24 CDBG funding allocations were based on the priorities heard through the community engagement process. The City works with other county jurisdictions and community partners to avoid duplication of services and leverage all available resources. 190 AP-38 Project Summary Project Summary Information 1 Project Name Public Services Target Area CDBG Services Area Citywide Goals Supported Provide Public Services to Improve Quality of Life Needs Addressed Public Services Funding CDBG: $68,557 Description The City partners with several organizations. During FY 2023-2024, the City will fund: • Friends for Youth, which will provide quality mentoring relationships and support services to underserved, vulnerable youth through community based one-on-one mentoring, school-based group mentoring, and the Whole Health for Youth coalition. The coalition provides prevention and early intervention programs for the whole family. • Peninsula Family Service, which will provide care to over 30 low-income children with family engagement and support, as well with food, housing, banking, and support for mental health and multigenerational living issues. • Rape Trauma Services Center, which will provide mental health services to address the multiple healing needs of child survivors of sexual violence including crisis intervention, individual and group counseling, advocacy, medical/legal and forensic accompaniment, and information and referrals. • Ombudsman Services of San Mateo County, Inc., which advocates for the dignity and quality of life of people living in licensed long-term care facilities. Target Date 6/30/2024 191 Estimate the number and type of families that will benefit from the proposed activities The City anticipates helping 600 persons through the proposed activities. Location Description The City will assist persons and households throughout the city of South San Francisco through the grantees. Planned Activities The City partners with several organizations. During FY 2023-2024, the City will fund: • Friends for Youth, which will provide quality mentoring relationships and support services to underserved, vulnerable youth through community based one-on-one mentoring, school-based group mentoring, and the Whole Health for Youth coalition. The coalition provides prevention and early intervention programs for the whole family. • Peninsula Family Service, which will provide care to over 30 low-income children with family engagement and support, as well with food, housing, banking, and support for mental health and multigenerational living issues. • Rape Trauma Services Center, which will provide mental health services to address the multiple healing needs of child survivors of sexual violence including crisis intervention, individual and group counseling, advocacy, medical/legal and forensic accompaniment, and information and referrals. • Ombudsman Services of San Mateo County, Inc., which advocates for the dignity and quality of life of people living in licensed long-term care facilities. 2 Project Name Minor Home Repair Program Target Area CDBG Target Area CDBG Services Area Citywide Goals Supported Increase, Maintain, & Improve Affordable Housing Needs Addressed Affordable Housing 192 Funding CDBG: $108,000 Description The City will allocate funding to various non-profits that provide minor home repairs and accessibility modifications to low-income homeowners. Target Date 6/30/2024 Estimate the number and type of families that will benefit from the proposed activities The City anticipates serving 27 low income households. Location Description Citywide and CDBG Target Areas Planned Activities • Center for Independence of Individuals with Disabilities, Housing Accessibility Modification Program, $10,000. The program provides minor home repair funding to help install ramps, grab bars, and other modifications to make a home accessible. • El Concilio of San Mateo County, Peninsula Minor Home Repair, $27,000. This funding will make assist with minor home repairs for low-income households to make their home eligible for energy/weatherization improvements. • Rebuilding Together Peninsula, National Rebuilding Day, $15,750. This funding will be put towards the National Rebuilding Day program, which utilizes volunteers to rehabilitate homes on National Rebuilding Day. • Rebuilding Together Peninsula, Safe at Home, $55,250. This funding goes towards RTP’s Safe at Home year-round program which addresses minor repair needs. 3 Project Name City Sponsored Minor Housing Rehabilitation Program, Debris Box, and Emergency Repair Target Area CDBG Target Area CDBG Services Area Citywide Goals Supported Increase, Maintain, & Improve Affordable Housing 193 Needs Addressed Affordable Housing Funding CDBG: $77,000 Description Provides low interest loans and grants to low income families for housing alterations and repairs that correct code deficiencies and or improve the health and safety of the home. Target Date 6/30/2024 Estimate the number and type of families that will benefit from the proposed activities The City anticipates assisting one household with a housing rehabilitation loan, four households with emergency housing vouchers, and one household with a debris box voucher. Location Description Citywide Planned Activities • Housing Rehabilitation Loans provide low interest loans to low-income families for housing alterations and repairs that correct code deficiencies and/or improve the health and safety of the home. • Emergency Repair Vouchers provide low-income families grants of up to $5,500 to make emergency safety and/or code violation repairs. • Debris Box Vouchers provide low-income families with a debris box to clear code violations and clean up conditions that affect the health, safety, and/or appearance of properties. 4 Project Name Public Facility Improvement Projects Target Area SSF Downtown Tracts 6021, 6022 CDBG Target Area CDBG Services Area Citywide Goals Supported Preserve and Improve Public Facilities Needs Addressed Public Facilities and Infrastructure Improvements Funding CDBG: $196,081 194 Description These funds will be used for public facility and infrastructure improvements in low/mod areas. Target Date 6/30/2024 Estimate the number and type of families that will benefit from the proposed activities The City anticipates serving 1,000 people. Location Description These funds will be used for public facility and infrastructure improvements in low mod areas. Planned Activities These funds will be used for public facility and infrastructure improvements in low mod areas. 5 Project Name Planning and Administration Target Area Citywide Goals Supported Planning and Administration Needs Addressed Public Services Affordable Housing Homeless Services and Housing Public Facilities and Infrastructure Improvements Economic Development Assistance Funding CDBG: $97,359 Description The City will use approximately 20 percent of its entitlement to administer the CDBG program. Target Date 6/30/2023 Estimate the number and type of families that will benefit from the proposed activities NA Location Description 195 Planned Activities The City will use approximately 20 percent of its entitlement to administer the CDBG program. 196 AP-50 Geographic Distribution - 91.420, 91.220(f) Description of the geographic areas of the entitlement (including areas of low -income and minority concentration) where assistance will be directed The City has identified the census blocks with more than 51% of residents with low to moderate household incomes. Using HUDs CPD Maps website as a guide, as well as using HUDs GIS dataset, the City has created a CDBG Service Areas map for South San Francisco (see Attachment D). These Service Areas generally meet the CDBG Low to Moderate Area Benefit (LMA) requirements, however the area known as East 101, is predominantly industrial activities, and CDBG funding will not be spent in this region. The below census blocks meet the CDBG Low to Moderate Area Benefit (LMA) requirements. • 601901-2, 601902-3 • 602000-5 • 602100-1, 602100-3 • 602200-1, 602200-2, 602200-3, 602200-4 • 602300-1 • 602400-1 The City will direct assistance to these areas through public improvement projects . Geographic Distribution Target Area Percentage of Funds SSF Downtown Tracts 6021, 6022 CDBG Target Area 40% CDBG Services Area Citywide 60% Table 9 - Geographic Distribution Rationale for the priorities for allocating investments geographically The City designates these areas as target areas for funding public services because a majority of those who reside and/or receive services in this area have low incomes. Therefore, 197 improvements made to these areas generate benefits throughout the city. Discussion The City works to utilize its CDBG resources to assist as many eligible households and neighborhoods as possible and will regularly check and monitor its designated low-income areas to ensure they remain eligible for CDBG-funded projects. 198 AP-85 Other Actions - 91.420, 91.220(k) Introduction The following sections describe the actions and efforts the City will undertake to meet underserved needs, support affordable housing development, and address lead-based paint hazards. Many of these actions are based upon the importance of coordinating with other jurisdictions, local service providers, and the private sector. With limited funding available, the City's focus will be strategic about leveraging its funds where it can and seeking collaboration among partners to better meet the needs of the community. Actions planned to address obstacles to meeting underserved needs The main obstacle the City faces in meeting underserved needs is a lack of funding. With the loss of RDA funds and declining CDBG entitlements, the City has limited capabilities in meeting all the diverse needs of the community. Additionally, many local service providers are also experiencing declines in both private and public funding, which further hinder their capability to meet needs. The City plans to address this obstacle by continuing to look for new funding sources and find creative ways to leverage and utilize existing funding. Additionally, the City will encourage collaboration amongst itself, other jurisdictions, and non-profits. Actions planned to foster and maintain affordable housing The City will take the following actions to foster and maintain affordable housing throughout the community: • Promote the construction of lower cost units by providing incentives to developers and encouraging mixed-use projects, second units, density bonuses, loft-style units, and manufactured housing. • Strive to preserve and maintain existing affordable housing by using state and federal funds fully to rehabilitate existing housing units. Additionally, the City will continue to support affordable housing for groups with special needs, including seniors, the disabled, and the homeless. • Continue to implement its Inclusionary Housing Ordinance that requires a percentage of new "for sale" residential units be made available as Below Market Rate (BMR) units for low-income residents. The City will also continue to support its existing BMR units. • Provide a “how to guide” for developers who are introducing new BMR units to the 199 market which provides guidance regarding resident selection, monitoring etc. Actions planned to reduce lead-based paint hazards The City will continue to incorporate lead testing and lead safe work practices into all rehabilitation projects it funds. Additionally, the City makes lead-based paint information available on its website, to all the local non-profit agencies, to homeowners and renters. The City also provides loans and grants to homeowners and public facilities to abate lead -based paint hazards. Actions planned to reduce the number of poverty-level families The City of South San Francisco has a multi-faceted approach to reducing poverty in the community: The City supports numerous efforts related to the construction and/or rehabilitation of affordable housing. The City’s Housing Rehabilitation Loan Program p rovides low-interest loans for housing rehabilitation to low-income homeowners to bring their housing up to code. The City’s inclusionary housing ordinance aims to develop Below Market Rate (BMR) housing units affordable to low- and moderate-income households through the housing development process. The City will continue to seek out additional funding sources and partnerships to provide affordable housing throughout the community. Additionally, the City’s Affordable Housing Trust Fund (AHTF) is utilized to support the creation and preservation of affordable housing in South San Francisco for the benefit of low - and moderate-income households. The following projects and activities are eligible to be funded through the City’s AHTF: • Creation of new affordable units; • Preservation of existing affordable housing; • Assistance with multifamily rehabilitation programs; • Conversion of market rate units to affordable housing; • Construction of accessory dwelling units; • Acquisition and rehabilitation of potential limited equity cooperatives; • First time homebuyer loans; and • Predevelopment loans/grants to assist nonprofit and for profit developers with project feasibility studies, site acquisition and design studies for potential affordable housing projects. It is also important to note that non-profit organizations in South San Francisco play an 200 important role in providing affordable housing, food, childcare, clothing, and other emergency services to low-income residents. The City partially funds and monitors these organizations through the CDBG Program. Through this multitude of efforts, in collaboration with non -profit agencies, the City is continually working to help reduce the number of families living in poverty. With that said, there are significant challenges to accomplishing this long-term goal. The biggest barrier to the provision of services to lower income families and those at risk of becoming homeless is the lack of adequate state, county, and federal funds for social service activities. For example, CDBG funding for public services is limited to 15% of the City’s entitlement amount and 15% of prior year program income. Since program income varies from year to year and is often received after the Action Plan has been drafted and the budgets have been set, it can be difficult to fully incorporate program income into services funding. The City continues to strive for efforts that creatively and efficiently work within these constraints. Actions planned to develop institutional structure The City will continue to make the following efforts to improve institutional structure: • Assist populations experiencing homelessness and populations at risk of experiencing homelessness by supporting non-profits that provide services to these populations; • Work with the Homeless Outreach Team (HOT); • Work with other local jurisdictions as part of the CDBG Work Group to increase collaboration and make administrative and monitoring processes more standardized, compliant, and efficient; • Build and improve relationships with local service providers; and • Coordinate and participate in the Continuum of Care. Actions planned to enhance coordination between public and private housing and social service agencies • Continue to collaborate with the County of San Mateo, private housing developers, lenders, and non-profit housing developers to create more affordable housing; • Continue to participate in the CDBG Work Group and to improve CDBG administrative processes for both sub-recipients and City staff; • Continue to fund non-profit agencies serving low-income residents; • Encourage collaboration and cooperation among local service providers; • Continue to participate in the CoC Steering Committee; • Continue to participate in the San Mateo County HOME Consortium and serve on the 201 San Mateo County's Housing & Community Development Committee (HCDC); • Support workforce development partnerships that serve residents and employees in South San Francisco; • Continue working with regional economic development groups and promote economic development collaboration; • Work with businesses and the Chamber of Commerce on downtown beautification and other projects to improve Downtown; and • Continue to work with the Homeless Outreach Team; this includes the City’s participation on the HOT’s Case Manager Group and Oversight Committee. Discussion The following sections described the actions and efforts the City will undertake to meet underserved needs, support affordable housing development, address lead -based paint hazards, reduce the number of poverty-level households, improve the institutional structure of service delivery, and enhance coordination between public and private housing and social service agencies. 202 Program Specific Requirements AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Introduction Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan. 0 5. The amount of income from float-funded activities 0 Total Program Income 0 Other CDBG Requirements 1. The amount of urgent need activities 0 Discussion The City will ensure that it meets eligibility criteria and supports projects and programs that assist low- income households and neighborhoods in South San Francisco. 203 Appendix - Alternate/Local Data Sources 1 Data Source Name 2012-2016 American Community Survey List the name of the organization or individual who originated the data set. U.S. Census Bureau Provide a brief summary of the data set. American Community Survey Data. What was the purpose for developing this data set? Most current available data. Provide the year (and optionally month, or month and day) for when the data was collected. 2012-2016. Briefly describe the methodology for the data collection. U.S. Census American Community Survey Data. Describe the total population from which the sample was taken. City of South San Francisco. Describe the demographics of the respondents or characteristics of the unit of measure, and the number of respondents or units surveyed. See standard U.S. Census American Community Survey. 204 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-331 Agenda Date:5/10/2023 Version:1 Item #:11. Presentation regarding the final report for the South San Francisco Guaranteed Income Pilot Program.(Nell Selander, Economic and Community Development Director, and Danielle Thoe, Housing Manager) RECOMMENDATION Staff recommends City Council receive a presentation on the final report for the South San Francisco Guaranteed Income Pilot Program (GIPP). BACKGROUND/DISCUSSION In July 2021 City Council approved the creation of the South San Francisco Guaranteed Income Pilot Program (GIPP)utilizing $1,000,000 in American Rescue Plan Act (ARPA)funds,$100,000 of San Mateo County Measure K funds,and $100,000 from the Silicon Valley Community Foundation.The program launched in October 2021,providing $500 per month in unrestricted funds to 160 extremely low-income South San Francisco residents for 12 months.The City contracted with the YMCA Community Resource Center in South San Francisco to serve as the program administrator.The program was intended to provide immediate relief to those most impacted by COVID-19 and resulting shelter in place orders,while also exploring whether $500 per month per household can make a difference in keeping families housed,lowering stress and anxiety,and assisting with food security. The program started with financial counseling to all participants including three main focus areas;1)benefits counseling -a review of public benefits to ensure participants understand any impacts the program has on their eligibility to receive benefits,2)a household budgeting session looking at monthly income and expenses to determine gaps in income with and without the GIPP funds,and 3)opening a bank account to receive GIPP distributions.These financial counseling sessions assisted YMCA staff in understanding participant comfort and proficiency with budgeting and potential resource navigation needs. As part of their program administration responsibilities the YMCA was required to undertake data collection from participant surveys.This included an initial intake survey,quarterly participant surveys,and a post- program survey to assess longer-term program impacts six months following the final disbursement. As detailed in the attached Final Report,staff are confident that the GIPP did have a significant stabilizing impact on participants’lives.Nearly all participants gained access to a checking or savings account for the first time in their lives,and 67%of participants indicated they will retain the account.When asked how their GIPP funds were used,participants were asked to select the three main areas where funds were used.During the first quarter of Program implementation,participants reported that these were:Rent (87.3%),Food (82.0%),Utilities (57.3%),and Clothing (21.3%).These spending areas remained near constant throughout surveying. Additionally,when surveyed at the conclusion of the program,participants notes that the extra funds each month allowed them to purchase essential items for their households (84.2%),spend more time with family (32.5%), and help loved ones financially (13.3%). While initial program impacts were clear,it is less clear if the assistance ensured households will move forward with more secure economic futures.Anecdotally,a number of participants shared that they were enabled to do things like pay off a car loan,enroll in school,obtain vision care for a child,cover dental costs,and provideCity of South San Francisco Printed on 5/12/2023Page 1 of 2 powered by Legistar™205 File #:23-331 Agenda Date:5/10/2023 Version:1 Item #:11. things like pay off a car loan,enroll in school,obtain vision care for a child,cover dental costs,and provide counseling to a child with mental health challenges.All actions that would have a long-term stabilizing effect on a household.While these actions are program successes,further learnings,such as utilization of resources participants were referred to or long-term tracking of participant economic wellbeing require enhancement to program design and data collection systems. The attached GIPP Final Report further details participant experiences,utilization of funds,and recommendations for program implementation changes should a second cohort be funded. FISCAL IMPACT There is no fiscal impact to the General Fund associated with receiving this presentation.Staff continue to seek out potential sources of funding,or matching funds,to establish a second cohort of the Guaranteed Income Program. RELATIONSHIP TO STRATEGIC PLAN Creation of the South San Francisco Guaranteed Income Pilot Program meets the City’s strategic goals of providing a high quality of life for our residents, Financial Stability, and Economic Vitality. CONCLUSION Staff recommends City Council receive a presentation on the final report for the South San Francisco GIPP. Attachments: 1.SSF GIPP Final Report City of South San Francisco Printed on 5/12/2023Page 2 of 2 powered by Legistar™206 GUARANTEED INCOME PILOT PROGRAM 2021-2022 CITY OF SOUTH SAN FRANCISCO 207 Guaranteed Income Pilot Program | 2021-2022Page 2 Overview In October 2021, the City of South San Francisco Guaranteed Income Pilot Program (GIPP) launched, providing $500 per month to 160 South San Francisco residents over 12 months – one of the first of such programs in the nation to test the impact of providing unrestricted funds to extremely low-income residents. The City had taken bold action during the pandemic to support small business owners that were drastically impacted by shelter-in-place and changing spending patterns, as well as unemployed residents, through the opening of an Economic Advancement Center. City administrators also knew that families generally were receiving federal and California state stimulus funds, but also that there were many residents living on the edge of cascading crises, less able to adapt quickly to societal and economic changes. Through the GIPP, the City of South San Francisco dedicated a portion of its American Rescue Plan Act (ARPA) funds to individuals who needed additional support to build resiliency during momentous change. Fortunately, a handful of other cities had tried the concept in recent years and offered models for success. Approved in July 2021 by the South San Francisco City Council, the YMCA Community Resource Center in South San Francisco administered the GIPP and was responsible for program implementation, including marketing to prospective participants, review and assessment of applications, selection of the 160 participants, data collection, and case management. The YMCA surveyed participants throughout the full year of the program on a quarterly basis and will continue to survey participants to assess longer-term impact at the six-month point following the final disbursement. Participants completed an intake survey measuring self- sufficiency prior to receiving their first disbursement , as well as at the conclusion of the program to measure perceived change in self-sufficiency. This tool was used to estimate a participant’s sense of security and well-being in such categories as housing, employment, food, childcare, child’s education, adult education, life skills, health care, social connections, mental health, community involvement, and safety. Participants rated themselves on a scale of one to five, with one indicating “in crisis” and five indicating, “empowered.” Before the start of payments, all participants received three types of financial counseling or assistance. One was an all- It was very beneficial because of Covid and work went down during those times. It really helped with food. 208 Guaranteed Income Pilot Program | 2021-2022Page 3 critical benefits counseling – a review of public benefits to ensure that participating households understood that receiving the guaranteed income (gift income) could adversely impact their state and/or federal benefits. With South San Francisco among the earliest group of cities to pilot a GIPP, there were some unknowns as to how state or federal agencies would treat this type of financial assistance. The GIPP included this due diligence step to provide transparency on the issue. The second step involved budgeting wherein the participant estimated their monthly budget for the recent past month, current month, and next month. This was an exercise in determining participants’ gaps in income, how best to cover all basic expenses – with the GIPP funds and without them when the program would conclude. It provided the YMCA staff with an opportunity to gauge comfort or proficiency with budgeting, how they might assist if skill levels were low, or the need for more specific case management and resource navigation to meet some of the gaps between income and expenses. The third step involved opening a bank account to receive the GIPP funds. • Participants with a social security number opened a checking account with a debit Focus card connected. There were no fees associated with their account or debit transactions. The YMCA subcontracted with Community Financial Resources to process and report on transactions using the Focus cards. • Participants with an individual taxpayer ID number (ITIN) could open a checking or non-interest savings account through the Self-Help Federal Credit Union (SHFCU). Checking accounts did not require a minimum balance or monthly charges. Most opted for the checking account. • Participants with neither a social security number nor an ITIN were able to open a non-interest savings account through SHFCU in accordance with US banking laws. There was a minimum balance of $5 and a maximum of six transactions per month before incurring a transaction fee. The seventh transaction onward incurred a $1 fee. For many, enrollment in CFR or SHFCU was the first bank account for anyone in the family. Participants could use these accounts beyond the life of the program as checking and savings tools for their households and avoid the use of high interest moneylenders for similar purposes. The program has helped me with budgeting. 209 Guaranteed Income Pilot Program | 2021-2022Page 4 Timeline October 2021 Quarterly November 2022 - January 2023 Participants enrolled Surveying participants Exit interviews and surveys August 2021 Applications accepted July 2021 September 2021 November 2021 October 2022 March 2023 GIPP Approved by City Council Applicants selected First payments deposited Last payments deposited Final report delivered to Council 210 Guaranteed Income Pilot Program | 2021-2022Page 5 Framework Modeled on Similar Programs South San Francisco’s program followed the success of several guaranteed income programs around the country under various names. They included the Stockton SEED program that operated the first guaranteed income program in the nation using philanthropic dollars, providing $1,000 per month for 12 months. Others that started shortly thereafter included the Compton (Los Angeles County) program offering $500 per month for 24 months; the Magnolia Mothers Trust (Jackson, MS) that provided $1,000 per month for 12 months to 15 new mothers who were also single African American heads of household; and the Alaska Permanent Fund that provides all residents of the state with an annual dividend for each adult and child, the amount of which varies annually (e.g. $1,452 in 2021 and $3,224 in 2022). The City of South San Francisco also relied on the expertise of the Jain Family Institute (JFI) in researching and documenting the impact of similar guaranteed income programs in other cities. As JFI noted, the nature of employment has changed in recent years. Currently, there are not enough jobs for individuals with low educational attainment that pay a living wage. Job attachment throughout the economy is more tenuous than ever, and wages are far out of sync with the cost of living. In an era of widening inequality, legacy social safety net programs (“welfare programs,” SNAP and others) are inadequate and inefficient. Terminology used in programs elsewhere varies and includes such language as cash transfer programs, negative income tax, earned-income tax credit, basic or guaranteed income and conditional cash transfers. Irrespective of the name used, the concept has roots in a variety of political ideologies. American supporters from the 18th to the 21st centuries have included founding father, Thomas Paine, civil rights leader Martin Luther King, Jr., economist Milton Friedman, and Republican President Richard Nixon, among many others. Gleaned from these other programs is concern over the notion of a “Benefits cliff,” what occurs when an increase in an individual’s or family’s income results in a loss of public benefits. Benefits cliffs occur when a small increase of even a $1 in income can result in a significant reduction in, or disqualification for, public benefits such as Supplemental Nutrition Assistance Program (SNAP) “food stamps,” childcare assistance, rental assistance, or other types of support for people with lower incomes. A Hold Harmless Fund (described below) was planned to provide some financial protection to anyone experiencing a benefits cliff. I hope to have my GED by the time the program ends to find a job to keep taking care of the things I need. 211 Guaranteed Income Pilot Program | 2021-2022Page 6 Funding and Partners Sources of Funds City’s ARPA Funds County of San Mateo Silicon Valley Community Foundation Total: Use of Funds Payments to participants Payment processor Administration: Outreach, translation, intake, data collection Hold Harmless Fund Incentives to take surveys Total: $1,000,000 $100,000 $100,000 $1,200,000 $960,000 $50,000 $145,000 $30,000 $15,000 $1,200,000 The Hold Harmless Fund was established to support participants who could have inadvertently experienced a decrease or curtailment in public benefits as a result of participation in this program. A benefits counselor worked diligently using a “benefits crosswalk” to evaluate each individual’s financial situation to ensure against negative financial implications. However, there were some unknowns, and this allocation provided a buffer against unintended effects. To the surprise of program administrators, none of the participants were adversely impacted by the GIPP in terms of lost public benefits. This freed up $30,000 from the Hold Harmless Fund that was re-allocated for the participants: $200 per participant was allocated as an incentive to complete the post-program Self- Sufficiency Questionnaire used to compare against the pre- program Self-Sufficiency Questionnaire; $30 per participant was allocated to complete the survey at the 18-month points (6-months following the conclusion of the 12-month program). Data Collection would show that the program was meeting its goals and objectives of financial security and economic mobility of participants. Pre-program, quarterly, and post-program surveys and data collection were provided by the YMCA and conducted by in-house staff. Translation and Outreach in three additional languages was critical for outreach to the City’s non- or limited-English speaking population: Spanish, Chinese, and Tagalog. Targeted outreach included flyering in the City’s lowest income census blocks, at non-profit partners’ points of service, phone banking, tabling at community/city events, social media, email blasts, and through existing partnerships with other nonprofit and community-based organizations targeting similar populations. 212 Guaranteed Income Pilot Program | 2021-2022Page 7 Collaborative Partners The YMCA Community Resource Center (CRC) in South San Francisco is the County of San Mateo’s core service agency serving South San Francisco, San Bruno, and Brisbane. The YMCA CRC provides South San Francisco community members most in need with food, rental assistance, and other safety net services. The YMCA is a trusted member of the community and has experience reaching the City’s harder-to-reach populations, determining applicant eligibility, and tracking services that operate parallel to the GIPP. South San Francisco currently partners with the YMCA in administering the City’s Rental Assistance program. Community Financial Resources (CFR) as the fiscal agent for the GIPP, arranged payments on the 15th of each month and provided transaction histories with merchant IDs depending on the type of bank account the participant had, whether Self-Help Federal Credit Union (SHFCU) or US Bank focus cards. Informally, the City and YMCA consulted with the following organizations to gain insight from their experiences and learn of best practices in the field. The Jain Family Institute (JFI) is a 501c3 nonprofit applied research organization in the social sciences. Their work includes building guaranteed income pilots, design policy, and research on guaranteed income in partnership with governments, philanthropy, and academia. JFI has helped create research or pilot designs in Stockton, California; Chicago, Illinois; and Newark, New Jersey. JFI collaborates with the Economic Security Project and Stanford Basic Income Lab. Former Mayor of Stockton, Michael Tubbs, met with the South San Francisco staff to share insights and lessons learned from the program that he piloted in his city a year earlier known as Stockton Economic and Empowerment Demonstration (SEED). Mayors for a Guaranteed Income was formed in June 2020 and founded by Mayor Michael D. Tubbs of Stockton, California and the Economic Security Project. At the latest count, mayors of approximately 84 cities nationwide and growing, come together to advocate for a guaranteed income – direct, recurring cash payments that lifts all Americans. California members include the mayors of Oakland, Stockton, West Hollywood, Compton, Los Angeles, and Long Beach. It helps me a lot with my daily things, rent, and to buy clothes and shoes for my growing kids. 213 Guaranteed Income Pilot Program | 2021-2022Page 8 Selection Process Resulting in 160 Participants The GIPP application window opened on August 2, 2021, and was available in four languages, English, Spanish, Tagalog, and Chinese. Individuals were able to apply for participation through August 27, 2021. The YMCA received 789 applications for the South San Francisco program, through a combination of online and paper forms. Of the submissions, 493 were complete with a means to contact the applicant and therefore eligible for review and consideration for the program. The selection process involved a careful review of the information supplied in their application with follow-up clarification or additional information gathered by phone as needed. Ultimately, 160 individuals (approximately one-third or 32.5%) were selected for participation. All 160 spots in the pilot program were filled by applicants earning below 30% of the Area Median Income (AMI). For a single individual, that threshold is a maximum income of $38,400 for an individual, or $54,800 for a family of four. A majority of participants were also ineligible for traditional public benefits and most COVID-relief assistance. More specifically, a tier system based on income was used as a way to ensure that those most in need had the greatest chance of being selected for participation. Tier 1 was designated for applicants with household income at or below 30% of AMI and ineligible for public benefits. Tier 2 was for applicants with household income at or below 30% of AMI but eligible for public benefits. Tier 3 was for applicants with household income at or below 50% of AMI and ineligible for public benefits. Tier 4 was for applicants with household income at or below 50% of AMI and eligible for public benefits. Eligibility for public benefits referred to the applicant himself/herself and not to family members, which could differ. To further differentiate the level of need within a tier, a points system based on four factors was calculated and used secondarily for each applicant; these are factors that are understood to increase the risk and likelihood of remaining in poverty: 1) households with minors in their home, 2) single parents of minor children, 3) residence in a low-income census block group, or 4) Foster Youth aging out of care. Each applicant was assigned one point per risk factor. Very helpful because it helped me with the deposit for an apartment. 214 Guaranteed Income Pilot Program | 2021-2022Page 9 All 131 individuals in Tier 1 were invited to the program. With 160 spots available in the program in total, 29 individuals from Tier 2 with the greatest number of points were invited to participate. No individuals from Tiers 3 or 4 were included in the program. Participants were informed that there were no conditions to receiving GIPP funds after being invited to the program. That meant that they were not required to participate in quarterly surveys, or the post-program “self-sufficiency index” questions. Generally, participants participated willingly, eager to reciprocate for their involvement in the GIPP. Yet at times it was difficult to contact an individual for follow-through. For this reason, the number of responses varies from one quarter to another, or some individuals might not answer every question. During the initial intake and financial counseling sessions that were conducted in-person or over the phone, administrators had an opportunity to capture demographic and “self-sufficiency” information. After that point, the participation levels dipped somewhat but were still robust enough to discern patterns. All data in this report indicates the total number of respondents. Data Collection Of note, by including residence in a low-income census block as a consideration, the program was acknowledging that high concentrations of poverty have a reinforcing effect on the neighborhood in terms of reduced funds circulating in the economy, opportunities for economic or educational attainment, limited services and generally a more challenging climb to economic stability. The SSF program was modeled after the Stockton SEED program that used this same criterion, and with input from the Jain Family Institute. 215 Guaranteed Income Pilot Program | 2021-2022Page 10 Participant Demographics Among the 160 participants: 79 participants were Single Heads of Household with minor children in the home 49%39% 82% 7 individuals (4.4%) were formerly youth in Foster Care 63 participants were residents of South San Francisco’s lowest income census tracts 131 participants did not have $400 or more in savings for an emergency 216 Guaranteed Income Pilot Program | 2021-2022Page 11 Participant Demographics OTHERS WHO BENEFITED AS A RESULT OF PARTICIPANTS IN THE GI PROGRAM 275 children 221 children were from households in Tier 1 and 54 children were from households in Tier 2 24 senior citizens & & 287 other family members in the household over age 18 Spanish 134 participants (84%) English 24 participants (15%) Portuguese 1 participant Tagalog 1 participant Among the 160 participants: PARTICIPANT IDENTIFIED FIRST LANGUAGE 217 Guaranteed Income Pilot Program | 2021-2022Page 12 Participant Demographics Among the 160 participants: $1,816 average monthly household income for participants with an average household size of 3.5 people $0 income indicated by 19 participants $4,800 monthly income for participant supporting 8 family members (participant with the highest income and the greatest number of dependents) PRIOR TO RECEIVING GIPP FUNDS 218 Guaranteed Income Pilot Program | 2021-2022Page 13 Nuts and Bolts: Receiving Funds and Spending There were few difficulties with the use of the new accounts or access to the funds even though using a bank account was a new experience for many participants. Did you receive your payments on time? 121 respondents (Q3/Exit) Yes 99% 116 No 1% 1 Were there any challenges using the debit card? 121 respondents (Q3/Exit) Yes 3% 3 No 97% 114 Participant income by source was collected during intake. 139 respondents (Q1) Work part-time, not enough hours 38.1% 53 No income 23.7% 33 Work full-time 20.1% 28 Spouse works 10.8% 15 CalWorks, WIC, SNAP, disability 5.8% 8 Child support only income 1.4% 2 219 Guaranteed Income Pilot Program | 2021-2022Page 14 Please select the 3 main areas this program’s funds have been used: Q1: 150 Respondents Q2: 128 Respondents Q3/4: 121 Respondents Percentage Number Percentage Number Percentage Number Food 82.0% 123 78.9% 101 86.7% 104 Rent 87.3% 131 56.3% 72 70.0% 84 Utilities 57.3% 86 38.3% 49 27.5% 33 Clothing 21.3% 32 27.3% 35 36.7% 44 Transportation 8.0% 12 18.8% 24 19.2% 23 Other 7.3% 11 14.1% 18 16.7% 20 Education 4.7% 7 6.3% 8 0.8% 1 Insurance 2.7% 4 2.3% 3 3.3% 4 Medical Costs 2.0% 3 2.3% 3 2.5% 3 Recreation/Entertainment 0.7% 1 0.0% 0 0.8% 1 Use of Funds Quarterly surveys have provided rich data on how these funds had an impact on the participating households. “With this help we have been able to fully pay rent and for dental services for my daughter.” 220 Guaranteed Income Pilot Program | 2021-2022Page 15 If any, which activities has this program enabled you to do? (Instruction: may choose more than 1) Q1: 150 Respondents Q2: 128 Respondents Q3/4: 121 Respondents Percentage Number Percentage Number Percentage Number Purchase essential items for household 81.3% 122 62.5% 80 84.2% 101 Spend more time with family 52.7% 79 35.9% 46 32.5% 39 Help loved ones financially 5.3% 8 34.4% 44 13.3% 16 Obtain reliable transportation 4.0% 6 14.8% 19 7.5% 9 Other* 14.1% 18 Obtain childcare 3.3% 5 4.7% 6 5.8% 7 Enroll in school 0.7% 1 2.3% 3 0.8% 1 *Overwhelmingly, “other” in Q2 was to buy food when participant was prompted to describe. Purchase of food may also have been folded into “Purchase of essential items for household.” Which of the following local programs are you interested in receiving more information? (Instruction: may choose more than one) Q1: 150 Respondents Q2: 128 Respondents Q3/4: 121 Respondents Percentage Number Percentage Number Percentage Number Food Programs 60.7% 91 55.5% 71 75.0% 90 Financial Assistance 28.0% 42 50.0% 64 41.7% 50 Employment Resources 37.3% 56 27.3% 35 31.7% 38 Adult education 21.3% 32 18.8% 24 12.5% 15 Low-cost childcare 15.3% 23 17.2% 22 16.7% 20 SSF Library Services 40.7% 61 13.3% 17 7.5% 9 Financial Empowerment 21.3% 32 13.3% 17 21.7% 26 Other (please specify)* 4.7% 3 0.8% 1 None 9.3% 14 0% 0 5.8% 7 *In Q1 “Other,” after school programs were cited *In Q2 “Other,” buying food was cited 221 Guaranteed Income Pilot Program | 2021-2022Page 16 Change in Self-Sufficiency A participant might estimate their self-sufficiency as a 2 at the beginning of the program, and as a 3 at the end. The delta or positive change from the start to finish of the program, would therefore be a 1. If a person’s situation worsened, the delta would be represented as a negative number (e.g., -1). The 14 areas that were measured included: housing, employment, income, food, childcare, children’s education, adult education, health care coverage, life skills, family social relations, mobility, community involvement, mental health, and safety. The aim was two-fold. The first was to understand the impact of the program in terms of concrete assistance that could allow very low-income households to stabilize. The participants understood, of course, that the program would conclude after 12 months. A person might rate that their situation may have improved, even if temporary. Yet staff administering the program could glean impacts on self-sufficiency even if impermanent. The second was to provide an opportunity for YMCA staff to assist the participants in accessing resources available to them. This was highly productive as there are numerous free resources available in the City of South San Francisco. I have learned a lot about how to use a bank account and a debit card. Perceptions of self-sufficiency and a participant’s sense of security or stability were measured at the beginning and end of the program in 14 areas using a qualitative matrix with a scale of 1 to 5 assigned as follows: 1 = in crisis, 2 = vulnerable, 3 = safe, 4 = building capacity, 5 = empowered. Using Food Security as an example, the participant would select which description best matched their situation. (1) No food or means to prepare it. Relies to a significant degree on other sources of free or low-cost food; (2) Household is on food stamps (3) Can meet basic food needs, but requires occasional assistance (4) Can meet basic food needs without assistance (5) Can choose to purchase any food the household desires. 222 Guaranteed Income Pilot Program | 2021-2022Page 17 Participants indicated the biggest self-sufficiency gains in health care coverage, community involvement, mental health, and housing. This is consistent with comments in the open-ended questions where participants cited reduced stress resulting from the assistance. Notable although not as large of an improvement, participants also showed self-sufficiency gains in the areas of income, mobility, life skills, and children’s education. Improvement in self-sufficiency can be seen for any category above zero. In 11 out of 13 categories, participants showed improvement. Conversely, a deterioration in self-sufficiency can be seen for any category below zero. 223 Guaranteed Income Pilot Program | 2021-2022Page 18 Implications for Participants When participants were asked an open-ended question about how these funds have impacted their lives and households, they were categorically grateful and relieved without exception. Several questions probed further as to where the conclusion of the GIPP would leave them. Once the program is over, do you have a plan to replace the $500 per month? One respondent made it plain, “Start selling stuff to make money.” 139 respondents No/I don’t know/I don’t have a plan 56.8% 79 Find a new job/better job 20.1% 28 I hope to get more hours at work 8.6% 12 Make ends meet w/current income 11.5% 16 Use savings built up from the GI program 2.2% 3 Move to a more affordable city 0.7% 1 Will you be keeping your bank account open? 111 respondents (Q3/Exit) Yes 67% 73 No or not sure 33% 38 Helped me go to the eye doctor and get new glasses. 224 Guaranteed Income Pilot Program | 2021-2022Page 19 Janet’s Story Ambitious, resourceful, and determined to build a bright future for herself and her two children, Janet tells us about the twelve months in which she received $500 per month as guaranteed income. She had been cobbling together income from a few sources when the program began: receiving a stipend while enrolled in a program to become a care provider for older adults and building a make-up and lash extension business on the side. She qualified for CalFresh food assistance, and she would sell things at the flea market on weekends. There were other struggles that made the equation of supporting her family’s needs complex. She was recovering from just having given birth to a baby girl – that is, shortly after her partner had been deported, leaving her as a single parent to two kids. Between caring for her newborn and her six-year-old who had recently been diagnosed with ADHD, she had little time for a traditional job. Her son has an “IEP” (a school road map to meet a child’s learning needs) and his needs are better under control than initially, but for a while Janet needed to pick him up early from school for two therapies per day. Janet looks unflappable even as she marvels at the constant calls from school on the matter. But then she holds back tears as she describes what the program meant for her. “I wasn’t so, so stressed, I was less overwhelmed. I could catch my breath. It set me up to pay off debts and be able to move forward.” An astute planner, Janet used the funds strategically to pay off the last of her car payments and insurance. Prior to the GIPP, Janet participated in a program Drive Forward in San Mateo, which helped her to purchase a reliable used car, build credit and participate in a financial workshop. The car has been instrumental to allowing her to look for a job and meet the constant needs of her young family. With the GIPP now concluded, she is stretching her earnings to the max but at least has one less expense and she is not accumulating debts. Many in the program benefit from financial counseling and empowerment, assistance with budgeting and opening an account, sometimes for the first time. Janet did not need so much of that but commented that she appreciated that she could arrange for automatic payments on her loan from the GIPP funds. When asked what’s next for her, she comments that she’ll stay strong for her kids. She is grateful that they are together and knows they will look back on this difficult period and feel connected over it. She tells us about the many avenues she is pursuing and adds that “something has to stick.” In addition to her enrollment in the Care for Older Adults program and cosmetics business, she is in a doula licensing program, and is learning English as a second language. Originally from Mexico, Spanish is her first language. Not sure when she manages anything else but when asked how she spends her time with the kids, she says that she is trying to relive her happy childhood with them. She takes them to the beach, on walks, biking, skating, swimming, and she absolutely loves the library. She also takes advantage of museums on the days that are free to the public. When asked how she learned about the GIPP, she comments that it was through YMCA’s Resilient Parenting Support Group. The YMCA interviewers are struck with how unstoppable she is. Perhaps one day soon she will lead that group herself. 225 Guaranteed Income Pilot Program | 2021-2022Page 20 Lessons Learned and Looking Ahead The data shows that participants spent the GIPP money primarily on groceries, rent, utilities, or other basic needs and that people kept their jobs. Those who worked fewer hours largely invested that time in education, job training, or caring for children. Nearly all participants gained access to a new checking or savings account for the first time, with 67% retaining the account after the conclusion of the program. Based on account retention and data on ease of use and timeliness of transactions, which hovered near 100%, administrators gleaned that a substantial number of participants gained a positive banking experience. We know that stress and anxiety levels of participants dropped across the board. The relief that participants shared was palpable. In an open-ended question about the impact of these funds 150 participants expressed sentiments of gratitude and relief, and their word choice echoed repeatedly, “less stressed, relief, huge blessing, thankful, hopeful, ‘where can I start?’ and tremendous help.” In the longer term, we know less about how the program positioned families to obtain more secure financial footing or stability among family members. Yet anecdotally administrators learned of a dozen individuals who secured childcare, enrolled in school, paid off a car loan, secured reliable transportation, obtained vision care and new glasses for a child, covered dental costs, provided counseling to a child with mental health challenges, or managed to save some of the funds for an emergency. The YMCA CRC also made hundreds of referrals to programs and services offered by area nonprofit organizations or city and state agencies. It is likely that many if not most secured additional supports, training, or programs for themselves or family members. If the program were to be replicated in the future, the administrators of this program would aim to track actual enrollments (“warm transfers”) as a result of the referrals, as well as additional data pertaining to a participant’s improved economic prospects and self-sufficiency. Moreover, the GIPP did not track subsets of participants, such as former Foster Care youth or single heads of household to see how the program funds were impacting the financial trajectory of these demographics differently. A future guaranteed income program would build on this pilot with more robust data collection and a custom system dedicated to tracking and analyzing it. I’ve felt less stressed and anguished. 226 Guaranteed Income Pilot Program | 2021-2022Page 21 Economic Ripple Effect In addition to an income boost stabilizing a household, GIPP funds also created an economic ripple effect in the communities where participants spent those dollars. It is unclear how much neighborhood businesses benefited by the circulation of additional money. Administrators can only speculate that it had an overall positive macroeconomic effect on the surrounding areas, particularly at stores where one would purchase groceries, children’s clothing or household items. This was one of the reasons for targeting census blocks with the highest poverty rates. The infusion of dollars in a neighborhood could have a positive impact on their broader community in this way. The Broader Context South San Francisco’s program was conducted with awareness that the understandings one holds about social safety nets, poverty, and economic security would be questioned through the act of distributing cash with no strings attached. Researchers have combed the evidence from cash transfer programs nationwide to assess the impact on common criticisms and fears in the policy discourse around cash transfer programs. Data from the City of South San Francisco’s GIPP aligns with evidence in other parts of the country and world. A simple cash subsidy has shown to assist families in achieving stability and aspire to next steps. South San Francisco’s program also suggests there was no evidence of old narratives. Cash transfers 1) were used for both short-term consumption and long-term investments such as education, skill advancement, emergency savings, rather than extravagant purchases; 2) did not create dependency (e.g., stop working); and 3) did not increase birth rates in an effort to obtain increased benefits, or to maintain eligibility insofar as known from exit surveys and questionnaires. These suspicions were a persistent focus in the 1980s and 1990s public discourse on public benefits. Unknowns In the literature on guaranteed income there are many open questions as the Jain Family Institute notes, such as details of a program generating the greatest success. Those questions include the optimal size and frequency of the transfer, policy considerations around eligibility and universality, the problem of funding such a program, concerns about the detrimental effects on other benefits, and uncertainty about large-scale societal and economic effects. The social, psychological, and economic impacts of unconditional cash have been difficult to predict and observe. As data accumulates from pilots conducted around the country some of these questions may get answered that help cities formulate new policies. It helped with gas to keep working. 227 Guaranteed Income Pilot Program | 2021-2022Page 22 South San Francisco’s GIPP was launched in response to unprecedented economic turmoil from the pandemic faced by residents with the least ability to adjust quickly to changes in the economy and workforce. Without a doubt the program served as a critical, timely, and effective safety net. A future iteration would be planned potentially with the goal of targeting participants who could gain a meaningful, sustainable foothold in a career or job with a living wage, at a juncture in their lives when their financial trajectory could trend positively. Who that would include and how those notions would be defined will be the subject to future conversations among city officials and other stakeholders engaged with residents with the greatest needs. Administrators and observers know that the positive outcomes for the participants and broader community were evident and cause for consideration on how the program could be replicated with even better or more durable results. It is a huge help especially during these times where a job is not enough. 228 Guaranteed Income Pilot Program Final Report South San Francisco City Council May 10, 2023 Government Code Section 54957.5 SB 343 Agenda: 05/10/2023 Reg CC - Item #11 229 230 Program Design Intended to assist those most impacted by COVID Participant Selection •160 participants chosen from “tiers” •131 participants in Tier 1 •29 participants in Tier 2 3 Tier 1: <30% AMI and ineligible for public benefits Tier 2: <30% AMI and eligible for public benefits Tier 3: <50% AMI and ineligible for public benefits Tier 4: <50% AMI and eligible for public benefits 231 232 233 234 235 236 237 238 Participants were asked to gauge their own self- sufficiency on a scale of 1 to 5 before the program began and upon its conclusion. 239 240 241 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-345 Agenda Date:5/10/2023 Version:1 Item #:12. Report regarding a resolution accepting the Single Audit report for Fiscal Year 2021-22 (Karen Chang, Finance Director) RECOMMENDATION Staff recommends that the City Council accept the Single Audit Report for the City of South San Francisco for the fiscal year ended June 30, 2022. BACKGROUND/DISCUSSION Background: Federal regulations mandate that any local agency receiving or expending $750,000 or more in combined federal grant funds in a fiscal year,either directly or indirectly,is subject to a separate audit on those programs. This threshold was reached in fiscal year 2021-22 and,therefore,a separate Single Audit report was required. Maze and Associates (Maze),who also performed the City’s financial audit,conducted the Single Audit for the fiscal year 2021-22. Analysis: The City incurred a total of $6,434,075 in federal expenditures during fiscal year 2021-22 that fell under the parameters of the audit.The auditor identified two major programs to be audited,1)Coronavirus State and Local Fiscal Recovery Funds and 2)Community Development Block Grants/Entitlement Grants and COVID- 19 Community Development Block Grants/Entitlement Grants-CV (CDBG). As required under the Single Audit Act,this report contains a schedule of Federal Financial Assistance (SEFA) that summarizes Federal grant activities in the City of South San Francisco for the fiscal year.The report also comments on either compliance with Federal assistance regulations or recommendations regarding the City’s accounting practices. The auditor issued the report with an unmodified opinion and one reported significant deficiency in internal control over financial reporting and five material weakness in internal control for the Federal awards programs being audited. The City’s responses are attached to this report. The noted significant deficiency was due to discrepancies in our reported expenditures on the SEFA schedule. The issue was remedied by creating new account codes in the General Ledger to capture the different types of grant information to ensure future accuracy in reporting. The other findings were mainly related to grant compliance.The city is in the process of updating its grant management policies.We also plan to provide citywide training to grant managers so staff can have a deeper understanding of the stringent compliance requirements associated with the Federal grant awards. City of South San Francisco Printed on 5/5/2023Page 1 of 2 powered by Legistar™242 File #:23-345 Agenda Date:5/10/2023 Version:1 Item #:12. FISCAL IMPACT There is no fiscal impact resulting from the acceptance of this report. CONCLUSION Staff recommend that the City Council formally accepts this report. Attachments: 1.Single Audit Report for the Year Ended June 30, 2022 2.Current year Corrective Action Plan (CAP) 3.Summary schedule of prior audit findings and corrective action 4.Single Audit Presentation Slides City of South San Francisco Printed on 5/5/2023Page 2 of 2 powered by Legistar™243 CITY OF SOUTH SAN FRANCISCO SINGLE AUDIT REPORT FOR THE YEAR ENDED JUNE 30, 2022 244 This Page Left Intentionally Blank 245 CITY OF SOUTH SAN FRANCISCO SINGLE AUDIT REPORT For the Year Ended June 30, 2022 TABLE OF CONTENTS Page Schedule of Findings and Questioned Costs .............................................................................. 1 Section I – Summary of Auditor’s Results ......................................................................... 1 Section II – Financial Statement Findings .......................................................................... 2 Section III – Federal Award Findings and Questioned Costs ............................................. 3 Schedule of Expenditures of Federal Awards ............................................................................ 9 Notes to the Schedule of Expenditures of Federal Awards ..................................................... 11 Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ................. 13 Independent Auditor's Report on Compliance for Each Major Program and on Internal Control Over Compliance; and Report on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance .......................... 15 246 This Page Left Intentionally Blank 247 CITY OF SOUTH SAN FRANCISCO SCHEDULE OF FINDINGS AND QUESTIONED COSTS For the Year Ended June 30, 2022 SECTION I – SUMMARY OF AUDITOR’S RESULTS SECTION I—SUMMARY OF AUDITOR’S RESULTS Financial Statements Type of report the auditor issued on whether the financial statements audited were prepared in accordance with GAAP Unmodified Internal control over financial reporting: •Material weakness(es) identified?Yes X No •Significant deficiency(ies) identified?X Yes None Reported Noncompliance material to financial statements noted? Yes X No Federal Awards Internal control over major federal programs: •Material weakness(es) identified?X Yes No •Significant deficiency(ies) identified?Yes X None Reported Type of auditor’s report issued on compliance for major federal programs: Unmodified Any audit findings disclosed that are required to be reported in accordance with 2 CFR 200.516(a)? X Yes No Identification of major program(s): Assistance Listing Number(s) Name of Federal Program or Cluster 14.218 Community Development Block Grants/Entitlement Grants COVID-19 - Community Development Block Grants/Entitlement Grants-CV 21.027 COVID-19 – Coronavirus State and Local Fiscal Recovery Fund Dollar threshold used to distinguish between type A and type B programs:$750,000 Auditee qualified as low-risk auditee? Yes X No 1 248 SECTION II – FINANCIAL STATEMENT FINDINGS Our audit did disclose a significant deficiency, but no material weaknesses or instances of noncompliance material to the basic financial statements. In addition to Finding SA2022-001 below, we have also issued a separate Memorandum on Internal Control dated December 27, 2022, which is an integral part of our audits and should be read in conjunction with this report. Finding Reference Number: SA2022-001 - Schedule of Expenditures of Federal Awards (SEFA) Preparation Assistance Listing Number: 14.218, 14.239, 20.205 Assistance Listing Title: Community Development Block Grant/Entitlement Grants (CDBG) COVID-19 - Community Development Block Grants/Entitlement Grants-CV Home Investment Partnerships Program (HOME) Highway Planning and Construction (Federal-Aid Highway Program) Name of Federal Agency: Department of Housing and Urban Development Department of Transportation Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available HOME Pass Through # Not Available BPMP-5177 (039), HSIPL-5177 (043) Name of Pass-through Entity: City of Daly City, County of San Mateo, State of California Department of Transportation Criteria: In accordance with Uniform Guidance Section 200.358, Auditee Responsibilities, and Section 200.510(b), Schedule of Expenditures of Federal Awards, the City should report all Federal awards expended each fiscal year for each individual Federal program and for Federal awards received as a subrecipient, the name of the pass-through entity and identifying number assigned by the pass-through entity must be included in the Schedule of Expenditures of Federal Awards (SEFA). Condition: During our testing of the fiscal year 2022 SEFA provided for audit we noted the following: 1.Federal expenditures for the CDBG Program (AL #14.218) were overstated by $14,842 due to the City including HOME Program (AL #14.239) expenditures under the CDBG Program, when those expenditures were related to a grant that had been passed through from the County of San Mateo. In addition, the City did not separately report $22,000 of program expenditures received as a subrecipient. 2.The SEFA did not include any expenditures for two Highway Planning and Construction Program (AL#20.205) projects, although the City had received reimbursement for costs totaling $262,977 during fiscal year 2022. After we inquired about revenues related to the program received in fiscal year 2022, City staff initially indicated that the SEFA should be increased by $380,674, but it was later determined that amount included non-federal expenditures and only $301,488 should be added to the SEFA. 3.Various pass-through grants did not include the grant or pass-through identifying number. Effect: Excluding annual program expenditures from the SEFA or incorrect reporting not only misstates the SEFA, it results in noncompliance with the requirements of individual grant agreements and Uniform Guidance Section 200.358, Auditee Responsibilities, and Section 200.510(b), Schedule of Expenditures of Federal Awards. As a result, future federal funding could be adversely affected. 2 249 SECTION II – FINANCIAL STATEMENT FINDINGS (Continued) Finding Reference Number: SA2022-001 - Schedule of Expenditures of Federal Awards (SEFA) Preparation (Continued) Cause: The City’s grant application, monitoring and reporting system is decentralized by department. Once the grant amounts reported by the different departments are reconciled to the accounting records maintained by the Finance Department, adjustments are needed to report the correct amounts. Recommendation: The City must develop procedures and policies to centralize the reporting of grant activity to ensure that all data is readily available when year-end grant activity reporting is necessary. These procedures should facilitate the preparation of the SEFA so that annual expenditures for all grant programs are accurately included on the SEFA. In addition, City staff, including those in departments other than Finance that manage grants, must familiarize themselves with the guidelines for determining federal awards expended that are contained in the Uniform Guidance to ensure that only eligible federal expenditures are reported in the SEFA. View of Responsible Officials and Planned Corrective Actions: Please see Corrective Action Plan separately prepared by the City. SECTION III – FEDERAL AWARD FINDINGS AND QUESTIONED COSTS Our audit disclosed the following findings and questioned costs required to be reported in accordance with Uniform Guidance. Finding Reference Number: SA2022-002 - Federal Funding Accountability and Transparency Act (FFATA) Reporting Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available Name of Pass-through Entity: City of Daly City Criteria: Under the requirements of the Federal Funding Accountability and Transparency Act (FFATA) (Pub. L. No. 109-282), as amended by Section 6202 of Public Law 110-252 that are codified in 2 CFR Part 170, direct recipients of grants are required to report first-tier subawards of $30,000 or more to the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). Subawards that are entered into the FSRS System should be maintained so that any amendments to the subawards are also reflected in the system. Condition: We selected two of the City’s subawards for testing of the reporting on the FSRS. The two subawards tested were both more than $30,000. City staff was not able to provide documentation that the subawards were reported in the FSRS. Cause: We understand that program staff were not familiar with the FFATA reporting requirements. Effect: The City is not in compliance with the FFATA reporting requirements. 3 250 SECTION III – FEDERAL AWARD FINDINGS AND QUESTIONED COSTS (Continued) Finding Reference Number: SA2022-002 - Federal Funding Accountability and Transparency Act (FFATA) Reporting (Continued) Recommendation: The City should review all first-tier subaward agreements of $30,000 or more to ensure that FFATA reporting is completed. In addition, the City should develop procedures to ensure that FFATA reporting is accurate at all times and reflects any contract amendments and final subaward funding amounts. View of Responsible Officials and Planned Corrective Actions: Please see Corrective Action Plan separately prepared by the City. Finding Reference Number: SA2022-003 - Monitoring of CDBG Program Activities For Compliance with Program Rules and Regulations Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available Name of Pass-through Entity: City of Daly City Criteria: 24 CFR part 570 details the various rules and regulations of the Community Development Block Grant (CDBG) Program. These regulations include specific program requirements for timing of activities, eligible and prohibited activities, project and subrecipient monitoring requirements, as well as other provisions. If the City does not adhere to the requirements of 24 CFR part 570 both before disbursement for eligible activities and on an ongoing basis to ensure continued compliance with the income eligibility requirements of the program, costs incurred under the program may be deemed ineligible and need to be returned to the grantor. Condition: The City underwent a monitoring review by the grantor in January 2023 related to the fiscal year 2019 CDBG Program, the results of which were issued in March 2023. The monitoring review results found that the City staff had not utilized the program and financial policies and procedures and resulted in three overall management and financial management findings along with the several sub-findings as follows: •Finding Number 2023-01: CDBG Overall Management System o 2023-01-A – Lack of eligibility determination of activity and national objective for three activities - no determination of its CDBG eligible activity and national objective with the actual evaluation records. o 2023-01-B – Recordkeeping - no actual evaluation records to support the City’s CDBG funded eligible activity determination and selections. o 2023-01-C – Reporting - the City reported the inconsistent information to HUD in the Integrated Disbursement and Information System (IDIS) and its completed Consolidated Annual Performance and Evaluation Report (CAPER) for the activity’s accomplishments. In addition, the last three program years’ CAPERs were not submitted accurately and HUD had to request several corrections. 4 251 SECTION III – FEDERAL AWARD FINDINGS AND QUESTIONED COSTS (Continued) Finding Reference Number: SA2022-003 - Monitoring of CDBG Program Activities For Compliance with Program Rules and Regulations (Continued) •Finding Number 2023-02: Financial Management System – The City provided HUD with the “Project Accounting Reporting Claims for Grant Reimbursement” and “Purchasing Procedures” as its financial management policies and procedures, but the first document was not used and the Purchasing Procedures policies were not consistent with the CDBG Program Procedures Manual. o 2023-02-A - No Grant-based Accounting System Used to Manage the CDBG grant. o 2023-02-B - City’s Financial Management System/Internal Control - The City did not maintain sufficient records to demonstrate compliance with CDBG requirements. o 2023-02-C - Public Service and Planning and Administration Caps – the City missed the Program Year 2019 public services (PS) Cap in the IDIS. The City requested a waiver, but the City must take action to correct the reporting in the IDIS system. o 2023-02-D - No Debarment and Suspension Verification - The City did not ensure that the CDBG funded activities were not made to any subawards, contracts, or any party excluded, disqualified, or otherwise ineligible (e.g., suspension, debarment, or limited denial of participation). •Finding Number 2023-03: Environmental Review and Record - A review of three selected CDBG- funded activity’s environmental review and records (ERRs) found that City conducted the environmental review after these activities commenced and were completed. In addition, during our testing of project expenditures, we noted that the Environmental Review for Activity/Project that is Categorically Excluded Subject to Section 58.5 form for the Downtown Breezeway Improvements Project was signed on April 7, 2022. However, that date was subsequent to two payments to the contractor that we tested dated March 21, 2022 and April 8, 2022 that were for work performed in February and March, respectively. Cause: HUD determined the City staff lacked experience and knowledge of the CDBG program/project requirements and did not maintain the required documents. Although the City had its CDBG Procedures Manual since 2018 and is in the process of updating it with CDBG and CDBG-CV programs, the contents were not organized or utilized as an active manual by its staff. In addition, HUD found that City did not have CDBG-specific financial management policies and procedures and managed the CDBG funds with one chart of accounts without its grant-based accounting requirement. The City did not have an internal control system to enforce meeting the CDBG requirements. When the activities were carried out, the Parks and Recreation Department and the Finance staff made the reimbursements from IDIS without review of the CDBG eligible costs. For the environmental review finding, City staff could not locate the environmental review records to demonstrate compliance with the requirements. Effect: The City is not in full compliance with the program/project rules and regulatory requirements and according to HUD may incur a sanction, including repayment of ineligible costs. Recommendation: The City must develop policies and procedures to ensure that all grant program activities are in compliance with the provisions of 24 CFR part 570 and 24 CFR Part 92 and ensure that all the findings are resolved with the grantor in a timely manner. View of Responsible Officials and Planned Corrective Actions: Please see Corrective Action Plan separately prepared by the City. 5 252 SECTION III – FEDERAL AWARD FINDINGS AND QUESTIONED COSTS (Continued) Finding Reference Number: SA2022-004 - Financial Reporting Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available Name of Pass-through Entity: City of Daly City Criteria: Grantees may include reports generated by Integrated Disbursement and Information System (IDIS) as part of their annual performance and evaluation report that must be submitted for the CDBG Entitlement program 90 days after the end of a grantee’s program year. The reports to be included in the annual performance and evaluation report include the PR26 – CDBG Financial Summary Report and the PR26 – CDBG-CV Financial Summary Report. In addition, the City files a quarterly SF-425 Federal Financial Report (IDIS PR29 Cash on Hand Quarterly Report) that includes the quarterly IDIS program drawdowns and disbursements. Finally, section 15011 of the CARES Act requires that recipients of $150,000 or more of CARES Act funding (CDBG-CV) submit, not later than 10 days after the end of each calendar quarter, a report containing: information regarding the amount of funds received; the amount of funds obligated or expended for each project or activity; a detailed list of all such projects or activities, including a description of the project or activity; and detailed information on any subcontracts or subgrants awarded by the recipient. All of the above reports should include accurate information and reconcile to the amounts reported on the SEFA. Condition: We obtained the City’s PR26 – CDBG Financial Summary Report and the PR26 – CDBG-CV Financial Summary Report for program year 2021 (fiscal year ended June 30, 2022), which reported program expenditures of $628,872 and $549,498, respectively. We requested a reconciliation of the amounts reported on the PR26’s to the program expenditures reported on the SEFA of $707,133 and $106,354, respectively, but City staff could not reconcile the amounts reported. For the quarterly SF-425 Federal Financial Report (IDIS PR29 Cash on Hand Quarterly Report) for both the CDBG and CDBG-CV programs, we were also unable to reconcile the activity in the reports to the activity reported in the SEFA As for the section 15011 reporting, City staff was not able to confirm whether the quarterly reports had been filed. Cause: We understand that City staff and consultants hired to assist City staff with the CDBG program have been working to reconcile the financial reports to the general ledger activity, but it has not been completed. We also understand that City staff was not aware of the section 15011 reporting requirement for the CDBG-CV program. Effect: The City is not in compliance with the financial reporting requirements of the CDBG Program. 6 253 SECTION III – FEDERAL AWARD FINDINGS AND QUESTIONED COSTS (Continued) Finding Reference Number: SA2022-004 - Financial Reporting (Continued) Recommendation: The City should develop procedures to ensure that financial reports filed in the IDIS system reconcile with general ledger activity and amounts reported on the SEFA. The City should also work with the grantor to determine if the delinquent section 15011 reports need to be filed, or if the reporting can be prepared prospectively. View of Responsible Officials and Planned Corrective Actions: Please see Corrective Action Plan separately prepared by the City. Finding Reference Number: SA2022-005 - Cash Management – Draw Down of Community Development Block Grant Funds in Advance of Expenditures Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through # Not Available Name of Pass-through Entity: City of Daly City Criteria: Under 2 CFR 200.305, a CDBG grantee is prohibited from drawing funds down from its line of credit in advance of cash need, and must minimize the time elapsing between the transfer of funds from its line of credit, and the disbursement of the funds. Advance payment must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the grantee or subrecipient carrying out an eligible activity. Condition: We selected eight non-payroll disbursements related to projects and subgrants for testing and noted one disbursement in April 2022 in the amount of $142,431 had been charged to the CDBG program in the amount of $149,927. The difference of $7,496 was the retention payable to the vendor, which was not paid in cash until after June 30, 2022. However, the City included the retention payable in the grant drawdown filed and received in April 2022. Cause: We understand that the retention was included in the grant drawdown due to staff oversight. Questioned Costs: We question costs in the amount of $7,496. Effect: Drawing down funds in advance does not minimize the time elapsing between receipt of funds and expenditures and is not in compliance with the cash management provisions of 2 CFR 200.305 and the CDBG program. Recommendation: The City should not draw down funds until expenditures have been paid in cash and in the event, drawdowns occur prior to disbursement, ensure that the time elapsing between the draw down and the expenditure is minimized. The City should determine whether the interest earned on the grant funds advanced need to be returned to the grantor. View of Responsible Officials and Planned Corrective Actions: Please see Corrective Action Plan separately prepared by the City. 7 254 SECTION III – FEDERAL AWARD FINDINGS AND QUESTIONED COSTS (Continued) Finding Reference Number: SA2022-006 - Subrecipient Monitoring Assistance Listing Number: 21.027 Assistance Listing Title: COVID-19 – Coronavirus State and Local Fiscal Recovery Funds Name of Federal Agency: Department of the Treasury Federal Award Identification Number: EES4XJFTXC28 Criteria: 2 CFR sections 200.332(d) through (f) require that a pass-through entity identify the award and applicable requirements to each subrecipient, as well as evaluate each subrecipient’s risk of noncompliance for purposes of determining the appropriate subrecipient monitoring related to the subaward, and monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, complies with the terms and conditions of the subaward, and achieves performance goals. As part of those requirements, Section 200.332(f) requires that the City as a pass through entity “Verify that every subrecipient is audited as required by Subpart F of this part when it is expected that the subrecipient's Federal awards expended during the respective fiscal year equaled or exceeded the threshold set forth in § 200.501.” In addition, section VI, Transfer, of the Interim Final Rule and section D, Transfer, of the Final Rule for the Coronavirus State and Local Fiscal Recovery Funds indicates that the recipient remains responsible for monitoring and overseeing the subrecipient’s use of Fiscal Recovery Funds and other activities related to the award to ensure that the subrecipient complies with the statutory and regulatory requirements and the terms and conditions of the award. Recipients also remain responsible for reporting to Treasury on their subrecipients’ use of payments from the Fiscal Recovery Funds for the duration of the award. Condition: The City passed through grant funding of $1,000,000 to a nonprofit during fiscal year 2022 and although the City did perform monitoring procedures during the fiscal year, those procedures did not include seeing that the entity underwent a Single Audit. Since the City alone provided the nonprofit funding in excess of the $750,000 threshold, the City should have expected that a Single Audit was completed. Cause: We understand that City staff was not aware of the requirement to review the entity’s Single Audit. Effect: The City is not in compliance with the subrecipient monitoring requirements of 2 CFR section 200.332(f) or with section VI, Transfer, of the Interim Final Rule and section D, Transfer, of the Final Rule for the Coronavirus State and Local Fiscal Recovery Funds. Recommendation: The City should develop procedures to determine if subrecipients are subject to Single Audit each fiscal year, regardless of the level of funding provided by the City, and review the applicable Single Audit reports for the audit results. View of Responsible Officials and Planned Corrective Actions: Please see Corrective Action Plan separately prepared by the City. 8 255 CITY OF SOUTH SAN FRANCISCO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Fiscal Year Ended June 30, 2022 Federal Assistance Pass-Through Pass-Through Federal Grantor/Listing Identifying To Federal Pass-Through Grantor/Program or Cluster Title Number Number Subrecipients Expenditures Department of Housing and Urban Development Direct Program: Community Development Block Grants/Entitlement Grants 14.218 205,078$ 707,133$ COVID-19 - Community Development Block Grants/Entitlement Grants-CV 14.218 38,324 106,354 Pass-Through Program From: City of Daly City Community Development Block Grants/Entitlement Grants 14.218 Not Available 22,000 Subtotal Community Development Block Grant 243,402 835,487 Pass-Through Program From: County of San Mateo Home Investment Partnerships Program 14.239 Not Available 14,842 Total Department of Housing and Urban Development 243,402 850,329 Department of Agriculture Pass-Through Program From: California Department of Education Child and Adult Care Food Program 10.558 4129261K 31,540 Department of Commerce Direct Program: Economic Adjustment Assistance 11.307 88,886 88,886 Department of Justice Direct Program: Equitable Sharing Program - Asset Forfeiture 16.922 836,048 Department of Transportation Pass-Through Programs From: California State Department of Transportation Highway Planning and Construction Preventative Maintenance on 9 Bridges 20.205 BPMP-5177 (039) 115,089 Grand Blvd Project Phase 3 20.205 CML-5177 (040)127,263 Commercial and Spruce Signalized Intersection 20.205 HSIPL-5177 (041)205,586 Pedestrian Improvements, 3 Intersections 20.205 HSIPL-5177 (043)186,399 Subtotal Highway Planning and Construction 634,337 California Office of Traffic Safety State and Community Highway Safety Grants FY 2020/21 OTS STEP Grant 20.600 PT22086 49,125 FY 2021/22 OTS STEP Grant 20.600 PT22086 33,292 Subtotal State and Community Highway Safety Grants 82,417 Total Department of Transportation 716,754 Department of the Treasury Direct Programs: Volunteer Income Tax Assistance (VITA) Matching Grant Program 21.009 8,800 Equitable Sharing Program - Asset Forfeiture 21.016 40,887 COVID-19 - Coronavirus State and Local Fiscal Recovery Fund 21.027 1,000,000 3,755,648 Total Department of Treasury 1,000,000 3,805,335 Institute of Museum and Library Services Pass-Through Program From: California State Library Foundation Grants to States 45.310 LSTA - Glowforge 3D Laser Cutter 40.9307 4,732 LSTA - Community Connections 40.9252 60,000 Total Institute of Museum and Library Services 64,732 Department of Health and Human Services Pass-Through Program From: County of San Mateo Special Programs for the Aging - Title III, Part B, Grants for Supportive Services and Senior Centers Adult Day Care 93.044 57000-FY22- R078255J 30,007 Transportation 93.044 57000-FY22- R078255J 10,444 Total Department of Health and Human Services 40,451 Total Expenditures of Federal Awards 1,332,288$ 6,434,075$ See Accompanying Notes to Schedule of Expenditures of Federal Awards 9 256 This Page Left Intentionally Blank 257 CITY OF SOUTH SAN FRANCISCO NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended June 30, 2022 NOTE 1 – REPORTING ENTITY The Schedule of Expenditure of Federal Awards (the Schedule) includes expenditures of federal awards for the City of South San Francisco, California, and its component units as disclosed in the notes to the Basic Financial Statements, except for federal awards of the South San Francisco Conference Center Authority (Authority). Federal awards expended by this entity, if any, are excluded from the Schedule and are subject to a separate Single Audit performed by other auditors. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements, regardless of the measurement focus applied. The governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. The proprietary and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Expenditures of Federal Awards reported on the Schedule are recognized when incurred. NOTE 3 – INDIRECT COST ELECTION The City has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. NOTE 4 – PRIOR YEAR ADJUSTMENTS The current year Schedule of Expenditures of Federal Awards includes expenditures from the prior fiscal year for the Department of Transportation – Highway Planning and Construction Program (AL#20.205) in the amount of $10,613. 11 258 This Page Left Intentionally Blank 259 INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Members of the City Council City of South San Francisco, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of South San Francisco as of and for the year ended June 30, 2022, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon dated December 27, 2022. Our report includes a reference to other auditors who audited the financial statements of the South San Francisco Conference Center Authority, as described in our report on the City’s financial statements. This report does not include the results of the other auditors’ testing of internal control over financial reporting or compliance and other matters that are reported on separately by those auditors. Our report also included an emphasis of a matter paragraph disclosing the implementation of new accounting principles. Report on Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the City’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. We identified certain deficiencies in internal control, described in the accompanying Schedule of Findings and Questioned Costs as item SA2022-001, that we consider to be a significant deficiency. 13 260 Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. We have also issued a separate Memorandum on Internal Control dated December 27, 2022, which is an integral part of our audit and should be read in conjunction with this report. City’s Response to Findings Government Auditing Standards require the auditor to perform limited procedures on the City’s response to the findings identified in our audit and described in the accompanying Schedule of Findings and Questioned Costs. The City’s response was not subjected to the other auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on the response. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the result of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Pleasant Hill, California December 27, 2022, except for finding SA2022-001, as to which the date is March 31, 2023 14 261 INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE; AND REPORT ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY THE UNIFORM GUIDANCE To the Honorable Members of the City Council City of South San Francisco, California Report on Compliance for Each Major Federal Program Opinion on Each Major Federal Program We have audited the City of South San Francisco’s compliance with the types of compliance requirements identified as subject to audit in the OMB Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs for the year ended June 30,2022. The City’s major federal programs are identified in the summary of auditor’s results section of the accompanying Schedule of Findings and Questioned Costs. The City of South San Francisco's basic financial statements include the operations of the South San Francisco Conference Center Authority, which received no federal awards during the year ended June 30, 2022. Our audit, described below, did not include the operations of the Authority, because the Authority engaged other auditors to perform an audit of compliance. In our opinion, the City complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2022. Basis for Opinion on Each Major Federal Program We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America (GAAS); the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States (Government Auditing Standards); and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditor’s Responsibilities for the Audit of Compliance section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for each major federal program. Our audit does not provide a legal determination of the City’s compliance with the compliance requirements referred to above. 15 262 Responsibilities of Management for Compliance Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules and provisions of contracts or grant agreements applicable to the City’s federal programs. Auditor’s Responsibilities for the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on the City’s compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material, if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about the City’s compliance with the requirements of each major federal program as a whole. In performing an audit in accordance with GAAS, Government Auditing Standards, and the Uniform Guidance, we: •Exercise professional judgment and maintain professional skepticism throughout the audit. •Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City’s compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances. •Obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control over compliance. Accordingly, no such opinion is expressed. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. 16 263 Other Matters The results of our auditing procedures disclosed instances of noncompliance which are required to be reported in accordance with the Uniform Guidance and which are described in the accompanying Schedule of Findings and Questioned Costs as items SA2022-002, SA2022-003, SA2022-004, SA2022-005 and SA2022-006. Our opinion on each major federal program is not modified with respect to these matters. Government Auditing Standards require the auditor to perform limited procedures on the City’s response to the noncompliance findings identified in our audit described in the accompanying Schedule of Findings and Questioned Costs. The City’s response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. Report on Internal Control Over Compliance Our consideration of internal control over compliance was for the limited purpose described in the Auditor’s Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance and therefore, material weaknesses or significant deficiencies may exist that were not identified. However, as discussed below, we did identify certain deficiencies in internal control over compliance that we consider to be material weaknesses. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. We consider the deficiencies in internal control over compliance described in the accompanying Schedule of Findings and Questioned Costs as items SA2022-002, SA2022-003, SA2022-004 and SA2022-005 to collectively be material weaknesses. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. Government Auditing Standards require the auditor to perform limited procedures on the City’s response to the internal control over compliance findings identified in our audit described in the accompanying Schedule of Findings and Questioned Costs. The City’s response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. 17 264 Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining funds information of the City as of and for the year ended June 30, 2022, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements. We issued our report thereon dated December 27, 2022, which contained an unmodified opinion on those financial statements. Our report includes a reference to other auditors who audited the discretely presented component unit financial statements of the South San Francisco Conference Center Authority, as of and for the year ended June 30, 2022, as described in our report on the City’s financial statements. Our report, in so far as it relates to the results of the other auditors, is based solely on the report of the other auditors. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated, in all material respects in relation to the basic financial statements as a whole. Pleasant Hill, California March 31, 2023 18 265 Page 1 of 4 SINGLE AUDIT FOR THE YEAR ENDED JUNE 30, 2022 CORRECTIVE ACTION PLAN FINANCIAL STATEMENT FINDINGS - CURRENT YEAR Finding Reference Number: SA2022-001 - Schedule of Expenditures of Federal Awards (SEFA) Preparation Assistance Listing Number: 14.218, 14.239, 20.205 Assistance Listing Title: Community Development Block Grant/Entitlement Grants (CDBG) COVID-19 - Community Development Block Grants/Entitlement Grants- CV Home Investment Partnerships Program (HOME) Highway Planning and Construction (Federal-Aid Highway Program) Name of Federal Agency: Department of Housing and Urban Development Department of Transportation Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available HOME Pass Through #Not Available BPMP-5177 (039), HSIPL-5177 (043) Name of Pass-through Entity: City of Daly City, County of San Mateo, State of California Department of Transportation  Name(s) of the contact person: Karen Chang, Finance Director  Corrective Action Plan: Finance has discussed with various program managers regarding the requirements of Federal Grants and the importance of passing along the information to Finance. Finance will monitor the grant acceptance through Council Action and will create new account codes to capture different types of Grant funds to increase awareness.  Anticipated Completion Date: July 1, 2023 CITY COUNCIL 2022 MARK NAGALES, MAYOR (DIST. 2) FLOR NICOLAS, VICE MAYOR MARK ADDIEGO, MEMBER JAMES COLEMAN, MEMBER (DIST. 4) EDDIE FLORES, MEMBER MIKE FUTRELL, CITY MANAGER 266 FEDERAL AWARD FINDINGS - CURRENT YEAR Finding Reference Number: SA2022-002 - Federal Funding Accountability and Transparency Act (FFATA) Reporting Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available Name of Pass-through Entity: City of Daly City  Name(s) of the contact person: Karen Chang, Finance Director  Corrective Action Plan: Staff were not aware of this requirement. The city is going to incorporate this requirement in the grant procedural manual to ensure the grant program manager understands the reporting requirements under the FFATA.  Anticipated Completion Date: July 1, 2023 Finding Reference Number: SA2022-003 - Monitoring of CDBG Program Activities For Compliance with Program Rules and Regulations Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available Name of Pass-through Entity: City of Daly City  Name(s) of the contact person: Nell Selander, ECD Director/ Karen Chang, Finance Director  Corrective Action Plan: It should be noted that the City does not agree with all of the findings made by HUD and is actively evaluating whether findings will be disputed or corrective action taken. For example, Finding 2023-01-B may be disputed, as the City’s CDBG Committee and City Council meet to evaluate requests for funding. These meetings are captured in audio (and in some cases video) recordings, minutes produced, and recommendations summarized in staff reports. Additionally, staff do not agree with Finding 2023-02-A, that a grant-based accounting system must be used to manage CDBG. There is currently a system in place to track and report revenue and expenditures for CDBG. Finance will bolster this system by using the project accounting module in Eden to manage future CDBG projects to increase efficiency and promote transparency. Given the extensiveness of the findings made in the HUD monitoring letter and the need to coordinate with multiple subgrantees and internal departments, the City has requested an extension to respond, which was granted by HUD to extend the response date to June 8, 2023. 267 Finding Reference Number: SA2022-003 - Monitoring of CDBG Program Activities For Compliance (Continued) To address any corrective action needed as a result of HUD’s findings, ECD is in the process of updating the CDBG grant management manual, in coordination with Finance. During the past several years, both ECD and Finance have experienced staff turnover. Both departments are working closely to ensure staff are familiar with the latest CDBG program procedural manual, purchasing guidelines, and financial management policy to ensure record keeping is done properly and transparently.  Anticipated Completion Date: July 1, 2023 Finding Reference Number: SA2022-004 - Financial Reporting Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available Name of Pass-through Entity: City of Daly City  Name(s) of the contact person: Karen Chang, Finance Director and Nell Selander, ECD Director  Corrective Action Plan: City staff is currently working with an outside consultant to reconcile the CDBG Financial Summary report and the PR26-CDBG-CV Financial Summary report. Going forward, City will ensure the information will be reconciled on a periodic basis. The City will confirm with HUD to determine if the missing 15011 reports are required.  Anticipated Completion Date: December 31, 2023 268 Finding Reference Number: SA2022-005 - Cash Management – Draw Down of Community Development Block Grant Funds in Advance of Expenditures Assistance Listing Number: 14.218 Assistance Listing Title: Community Development Block Grant – Entitlement Grant COVID-19 - Community Development Block Grants/ Entitlement Grants-CV Name of Federal Agency: Department of Housing and Urban Development Federal Award Identification Number: B-21-MC-06-0042 COVID-19 – B-20-MW-06-0042 CDBG Daly City Pass Through #Not Available Name of Pass-through Entity: City of Daly City  Name(s) of the contact person: Karen Chang, Finance Director  Corrective Action Plan: The CDBG grant seldom involves a contract that has included a retention payable. Going forward, staff will double check contracts that have retention clauses and ensure the reimbursement submission does not include an unpaid retention. Staff will also check with the grantor to see if the City needs to reimburse the interest earned on the grant funds advanced.  Anticipated Completion Date: December 31, 2023 Finding Reference Number: SA2022-006 - Subrecipient Monitoring Assistance Listing Number: 21.027 Assistance Listing Title: COVID-19 – Coronavirus State and Local Fiscal Recovery Funds Name of Federal Agency: Department of the Treasury Federal Award Identification Number: EES4XJFTXC28  Name(s) of the contact person: Karen Chang, Finance Director  Corrective Action Plan: City will incorporate this information in our grant policy to ensure the program staff is aware of this requirement.  Anticipated Completion Date: July 1, 2023 269 SINGLE AUDIT FOR THE YEAR ENDED JUNE 30, 2022 SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS FINANCIAL STATEMENT FINDINGS – PRIOR AUDIT There were no prior year financial statement findings. FEDERAL AWARD FINDINGS - PRIOR YEAR Finding Reference Number: SA2021-001 Subrecipient Monitoring Federal Assistance Listing number: 21.027 Federal Assistance Listing Title: COVID-19 - Coronavirus State and Local Fiscal Recovery Fund Name of Federal Agency: Department of Treasury Federal Award Identification Number: EES4XJFTXC28  Fiscal Year of Initial Finding: June 30, 2021  Name(s) of the contact person: Karen Chang  Current Status: Implemented CITY COUNCIL 2022 MARK NAGALES, MAYOR (DIST. 2) FLOR NICOLAS, VICE MAYOR MARK ADDIEGO, MEMBER JAMES COLEMAN, MEMBER (DIST. 4) EDDIE FLORES, MEMBER MIKE FUTRELL, CITY MANAGER 270 4/14/2023 1 Independent Auditor Presentation – Single Audit For the fiscal year ended June 30, 2022 City Council May 10, 2023 Amy L. Meyer, CPA Partner 1 Single Audit Required when federal grant expenditures exceed $750k in one year The City expended just over $6.4 million across 12 programs Schedule of Expenditures of Federal Awards page 9 2 1 2 271 4/14/2023 2 Single Audit – Major Programs Two Tested Programs (Major Programs) 14.218 – Community Development Block Grants/Entitlement Grants (CDBG) 21.027 – Coronavirus State and Local Fiscal Recovery Funds (ARPA) 3 Results of Audit Six Current Year Findings – One Financial Statement Finding Five Federal Award Findings City’s Responses included in the Separate Corrective Action Plan (CAP) 4 3 4 272 4/14/2023 3 Results of Audit Financial Statement Finding – SA2022-001 Schedule of Expenditures of Federal Awards Preparation CDBG and HOME program misstatements Highway Planning and Construction program misstatements Pass-through grants not properly identified City’s Response included in the Separate Corrective Action Plan (CAP) 5 Results of Audit Federal Award Findings – SA2022-002, 003, 004 and 005 Federal Funding Accountability and Transparency Act (FFATA) Reporting – not completed HUD Monitoring Results – 3 HUD Findings Financial Reporting – not reconciled to SEFA/GL and some not completed Cash Management – drawdown in advance of disbursement City’s Responses included in the Separate Corrective Action Plan (CAP)6 5 6 273 4/14/2023 4 Results of Audit Federal Award Findings – SA2022-006 Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) Program Subrecipient Monitoring – requirements include the review of single audits, when performed, which was not done. City’s Response included in the Separate Corrective Action Plan (CAP) 7 Results of Audit – Prior Year One Prior Year Finding – SA2021-001 CSLFRF Program – Subrecipient Monitoring Current Status (Implemented) included in the Separate Summary Status of Prior Year Audit Findings (SSPAF) 8 7 8 274 4/14/2023 5 Report Audit was conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards issued by the Comptroller General of the United States of America. Includes Two Audit Opinions Internal Control Over Financial Reporting and on Compliance and Other Matters (Page 13) Compliance for Each Major Program and on Internal Control Over Compliance (Page 15) 9 QUESTIONS? 10 “We are in the business to help our clients succeed” 9 10 275 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-350 Agenda Date:5/10/2023 Version:1 Item #:12a. Resolution accepting the Single Audit Report for Fiscal Year 2021-22 WHEREAS,the Federal regulations mandate that any local agency receiving or expending $750,000 or more combined in a fiscal year, either directly or indirectly, is subject to a separate audit on those programs; and WHEREAS, the City of South San Francisco has reached this threshold in fiscal year 2021-22; WHEREAS, the City’s independent auditor conducted the Single Audit as of year ended June 30, 2022; and WHEREAS, the auditor has issued the Single Audit report with an unmodified opinion; and NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council accepts the Single Audit report for Fiscal Year 2021-22 and its attachments. * * * * * City of South San Francisco Printed on 5/12/2023Page 1 of 1 powered by Legistar™276 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-365 Agenda Date:5/10/2023 Version:1 Item #:13. Report regarding a resolution authorizing the filing of an application for MTC funding,approving budget amendment and CIP project number,and setting local commitments for the One Bay Area Grant 3 (OBAG 3) School Street/Spruce Avenue and Hillside Boulevard Safety and Access Improvements Project.(Angel Torres, Senior Civil Engineer) RECOMMENDATION It is recommended that the City Council adopt a resolution approving the submittal of a grant application for the third round of the One Bay Area Grant (OBAG 3)for School Street/Spruce Avenue and Hillside Boulevard Safety and Access Improvements Project (Project)in the amount of $3,128,000, approving Budget Amendment #23.070,creating CIP project No.st2305,committing $1,040,000 of local matching funds, and stating assurance to complete the Project. BACKGROUND In May of 2022,County Transportation Agencies (CTA’s)throughout the nine-county Bay Area released calls for local transportation projects under Metropolitan Transportation Commission’s (MTC)third round of the One Bay Area Grant (OBAG 3)Program.This program funds projects that will best help the Bay Area meet the environmental and equity targets of Plan Bay Area 2050,invest in Priority Development Areas,advance equity and safety, and will be most impactful in their communities. The School Street/Spruce Avenue and Hillside Boulevard Safety and Access Improvements Project is a by- product of the Safe Routes to Schools Walk Audit held at Martin Elementary School in April of 2022.Based on safety concerns and public improvement needs identified from walk-audit and reported in the workshop summary report dated May of 2022,the City of South San Francisco prepared and submitted a grant application in November of 2022 for the OBAG 3 County and Local program. The OBAG 3 Program is a Regional Discretionary Funding program that aims to fund various transportation needs and programs.The program is intended to support projects in Priority Development Area’s (PDAs),Safe Routes to School (SRTS)projects and active transportation projects with cost-effective emissions reduction impacts in downtown areas, commercial cores, high-density neighborhoods, and transit corridors. MTC requires that cities and counties that have applied for an OBAG 3 grant adopt a Resolution of Local support for their project and separately,adopt a resolution affirming compliance with state housing laws related to the Surplus Land Act,accessory dwelling units,and density bonus laws.These resolutions must be submitted to MTC by May 31,2023.Further,the City of South San Francisco acknowledges and shall maintain compliance with the Housing Accountability Act throughout the OBAG 3 program period. DISCUSSION The City is requesting authority for the filing of an application for funding assigned to MTC in the amount of $3,128,000 for design and construction funding of the OBAG 3 School Street/Spruce Avenue and Hillside Boulevard Safety and Access Improvements,which will include ADA compliant curb ramps and curb ramp extensions with green infrastructure at several intersections along Spruce Avenue,School Street and Hillside City of South San Francisco Printed on 5/5/2023Page 1 of 2 powered by Legistar™277 File #:23-365 Agenda Date:5/10/2023 Version:1 Item #:13. extensions with green infrastructure at several intersections along Spruce Avenue,School Street and Hillside Boulevard,drainage improvements and raised,high visibility crosswalks along School Street,a new traffic signal at the intersection of Hillside Boulevard and School Street/Spruce Avenue,and the pavement rehabilitation on Hillside Boulevard and along School Street/Spruce Avenue.The goal of the project is to make walking and biking to school safer for students and parents through the implementation of speed reduction features along with high visibility crosswalks and curb ramps with green infrastructure that are safer and more attractive to use. FUNDING Staff is recommending approval of Budget Amendment #23.070,creating CIP project No.st2305 committing $1,040,000 in local matching funds for the project,as required by the grant.The Project design and construction phases will be included in the Capital Improvement Program (CIP) for Fiscal Year 2022/23. OBAG 3 - Project Grant Request City Funds Total Project Engineering Design (ENV, ROW, PSE)$ 0 $ 815,000 $ 815,000 Construction, CM and DSDC $3,128,000 $ 225,000 $3,353,000 Project Cost $3,128,000 $1,040,000 $4,168,000 RELATIONSHIP TO STRATEGIC PLAN Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by maintaining and improving infrastructure to serve the greater public. CONCLUSION Staff recommends that the City Council adopt a resolution approving the submittal of an application by the May 31,2023,deadline for the OBAG 3 Grant to fund access and safety improvements as part of the School Street/Spruce Avenue and Hillside Boulevard Safety and Access Improvements Project,approve Budget Amendment #23.070,creating CIP No.st2305 committing $1,040,000 of local matching funds and stating assurance to complete the Project.Further,staff recommends that the City Council adopt the accompanying resolutions of local support and affirming compliance with housing laws to satisfy requirements for accepting OBAG 3 grants. Attachment: 1)Project Location and Preliminary Design Improvements City of South San Francisco Printed on 5/5/2023Page 2 of 2 powered by Legistar™278 Attachment FAttachment B279 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:22-694 Agenda Date:5/10/2023 Version:1 Item #:13a. Resolution authorizing the filing of an application for funding assigned to the Metropolitan Transportation Commission (MTC)for Three Million,One Hundred Twenty Eight Thousand Dollars ($3,128,000);approving Budget Amendment #23.070,creating CIP project No.st2305 and the commitment of any necessary local matching funds;and stating assurance to complete the OBAG 3 School St/Spruce Ave and Hillside Blvd Safety and Access Improvements Project. WHEREAS,City of South San Francisco (herein referred to as APPLICANT)is submitting an application to the Metropolitan Transportation Commission (MTC)for Three Million,One Hundred Twenty Eight Thousand Dollars ($3,128,000)in funding assigned to MTC for programming discretion,which includes federal funding administered by the Federal Highway Administration (FHWA)and federal or state funding administered by the California Transportation Commission (CTC)such as Surface Transportation Block Grant Program (STP) funding,Congestion Mitigation and Air Quality Improvement Program (CMAQ)funding,Transportation Alternatives (TA)set-aside/Active Transportation Program (ATP)funding,and Regional Transportation Improvement Program (RTIP)funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING)for the OBAG 3 School St/Spruce Ave and Hillside Blvd Safety and Access Improvements Project (herein referred to as PROJECT)for the Transportation and Livable Communities Program (herein referred to as PROGRAM); and WHEREAS,the United States Congress from time to time enacts and amends legislation to provide funding for various transportation needs and programs,(collectively,the FEDERAL TRANSPORTATION ACT)including, but not limited to the Surface Transportation Block Grant Program (STP)(23 U.S.C.§133),the Congestion Mitigation and Air Quality Improvement Program (CMAQ)(23 U.S.C.§149)and the Transportation Alternatives (TA) set-aside (23 U.S.C. § 133); and WHEREAS,state statutes,including California Streets and Highways Code §182.6,§182.7,and §2381(a)(1), and California Government Code §14527,provide various funding programs for the programming discretion of the Metropolitan Planning Organization (MPO) and the Regional Transportation Planning Agency (RTPA); and WHEREAS,pursuant to the FEDERAL TRANSPORTATION ACT,and any regulations promulgated thereunder,eligible project sponsors wishing to receive federal or state funds for a regionally-significant project shall submit an application first with the appropriate MPO,or RTPA,as applicable,for review and inclusion in the federal Transportation Improvement Program (TIP); and WHEREAS, MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region; and WHEREAS,MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No.3606, revised)that sets out procedures governing the application and use of REGIONAL DISCRETIONARY FUNDING; and City of South San Francisco Printed on 5/12/2023Page 1 of 4 powered by Legistar™280 File #:22-694 Agenda Date:5/10/2023 Version:1 Item #:13a. WHEREAS, APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING; and WHEREAS,as part of the application for REGIONAL DISCRETIONARY FUNDING,MTC requires a resolution adopted by the responsible implementing agency stating the following: ·approving Budget Amendment #23.070,creating CIP project No.st2305 and the commitment of any required matching funds; and ·that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the programmed amount,and therefore any cost increase cannot be expected to be funded with additional REGIONAL DISCRETIONARY FUNDING; and ·that the PROJECT will comply with the procedures,delivery milestones and funding deadlines specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised); and ·the assurance of the sponsor to complete the PROJECT as described in the application,subject to environmental clearance,and if approved,as included in MTC's federal Transportation Improvement Program (TIP); and ·that the PROJECT will have adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and ·that the PROJECT will comply with all project-specific requirements as set forth in the PROGRAM; and ·that APPLICANT has assigned,and will maintain a single point of contact for all FHWA-and CTC-funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA),MTC,Caltrans,FHWA,and CTC on all communications, inquires or issues that may arise during the federal programming and delivery process for all FHWA - and CTC-funded transportation and transit projects implemented by APPLICANT; and ·in the case of a transit project,the PROJECT will comply with MTC Resolution No.3866, revised,which sets forth the requirements of MTC’s Transit Coordination Implementation Plan to more efficiently deliver transit projects in the region; and ·in the case of a highway project,the PROJECT will comply with MTC Resolution No.4104, which sets forth MTC’s Traffic Operations System (TOS)Policy to install and activate TOS elements on new major freeway projects; and ·in the case of an RTIP project,state law requires PROJECT be included in a local congestion management plan,or be consistent with the capital improvement program adopted pursuant to MTC’s funding agreement with the countywide transportation agency; and WHEREAS,that APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY FUNDING for the PROJECT; and WHEREAS, there is no legal impediment to APPLICANT making applications for the funds; and WHEREAS,there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and WHEREAS,APPLICANT authorizes its City Manager,or designee to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and WHEREAS,MTC requires that a copy of this resolution be transmitted to the MTC in conjunction with the City of South San Francisco Printed on 5/12/2023Page 2 of 4 powered by Legistar™281 File #:22-694 Agenda Date:5/10/2023 Version:1 Item #:13a. filing of the application. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the APPLICANT is authorized to execute and file an application for funding for the PROJECT for REGIONAL DISCRETIONARY FUNDING under the FEDERAL TRANSPORTATION ACT or continued funding; and BE IT FURTHER RESOLVED that APPLICANT will provide any required matching funds; and BE IT FURTHER RESOLVED that APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is fixed at the MTC approved programmed amount,and that any cost increases must be funded by the APPLICANT from other funds,and that APPLICANT does not expect any cost increases to be funded with additional REGIONAL DISCRETIONARY FUNDING; and BE IT FURTHER RESOLVED that APPLICANT understands the funding deadlines associated with these funds and will comply with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC Resolution No.3606,revised)and APPLICANT has,and will retain the expertise,knowledge and resources necessary to deliver federally-funded transportation and transit projects,and has assigned,and will maintain a single point of contact for all FHWA-and CTC-funded transportation projects to coordinate within the agency and with the respective Congestion Management Agency (CMA),MTC,Caltrans,FHWA,and CTC on all communications,inquires or issues that may arise during the federal programming and delivery process for all FHWA- and CTC-funded transportation and transit projects implemented by APPLICANT; and BE IT FUTHER RESOLVED that PROJECT will be implemented as described in the complete application and in this resolution,subject to environmental clearance,and,if approved,for the amount approved by MTC and programmed in the federal TIP; and BE IT FUTHER RESOLVED that APPLICANT has reviewed the PROJECT and has adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project application; and BE IT FUTHER RESOLVED that PROJECT will comply with the requirements as set forth in MTC programming guidelines and project selection procedures for the PROGRAM; and BE IT FUTHER RESOLVED that,in the case of a transit project,APPLICANT agrees to comply with the requirements of MTC’s Transit Coordination Implementation Plan as set forth in MTC Resolution No.3866, revised; and BE IT FUTHER RESOLVED that,in the case of a highway project,APPLICANT agrees to comply with the requirements of MTC’s Traffic Operations System (TOS) Policy as set forth in MTC Resolution No. 4104; and BE IT FUTHER RESOLVED that,in the case of an RTIP project,PROJECT is included in a local congestion management plan,or is consistent with the capital improvement program adopted pursuant to MTC’s funding agreement with the countywide transportation agency; and BE IT FUTHER RESOLVED that APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING funded projects; and BE IT FUTHER RESOLVED that APPLICANT is authorized to submit an application for REGIONAL City of South San Francisco Printed on 5/12/2023Page 3 of 4 powered by Legistar™282 File #:22-694 Agenda Date:5/10/2023 Version:1 Item #:13a. DISCRETIONARY FUNDING for the PROJECT; and BE IT FUTHER RESOLVED that there is no legal impediment to APPLICANT making applications for the funds; and BE IT FUTHER RESOLVED that there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT; and BE IT FUTHER RESOLVED that APPLICANT authorizes its City Manager,or designee,to execute and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT as referenced in this resolution; and BE IT FUTHER RESOLVED that a copy of this resolution will be transmitted to the MTC in conjunction with the filing of the application; and BE IT FUTHER RESOLVED that the MTC is requested to support the application for the PROJECT described in the resolution,and if approved,to include the PROJECT in MTC's federal TIP upon submittal by the project sponsor for TIP programming. ***** City of South San Francisco Printed on 5/12/2023Page 4 of 4 powered by Legistar™283 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-366 Agenda Date:5/10/2023 Version:1 Item #:13b. Resolution of the City Council of the City of South San Francisco to Comply with State Housing Laws per OBAG 3 Grant Requirements. WHEREAS, the City of South San Francisco is a municipal corporation and general law city duly organized and existing under and pursuant to the Constitution and laws of the State of California (“City”), located in the San Francisco Bay Area; and WHEREAS, the San Francisco region has the highest housing costs in the United States; and WHEREAS,the Bay Area produced less than 30%of the need for low-and moderate-income housing units from 2007-2014,and is on track to similarly underproduce low-income units during the 2015-2023 time period; and WHEREAS,there are limited funding sources available to secure land for the construction of low-and moderate-income housing; and WHEREAS,public lands can play a critical role in increasing the supply of land for affordable housing; WHEREAS,accessory dwelling units (ADUs)and junior accessory dwelling units (JADUs)provide an important option to increase the availability and affordability of housing,especially in existing,lower density neighborhoods; and WHEREAS,density bonuses are an effective tool to increase the financial feasibility of housing and incentivize the creation of affordable housing; and WHEREAS,the Metropolitan Transportation Commission adopted Resolution No.4505,outlining the programming policy and project selection criteria for the One Bay Area Grant Program (OBAG 3), including certain requirements to access these funds; NOW,THEREFORE,BE IT RESOLVED,by the City Council of the City of South San Francisco, State of California hereby finds, determines, and resolves as follows: 1.The City Council has considered the full record before it,which may include but is not limited to such things as the staff report,testimony by staff and the public,and other materials and evidence submitted or provided to it.Furthermore,the recitals set forth above are found to be true and correct and are incorporated herein by reference. 2.That the City of South San Francisco agrees to comply with the terms of Surplus Land Act City of South San Francisco Printed on 5/12/2023Page 1 of 2 powered by Legistar™284 File #:23-366 Agenda Date:5/10/2023 Version:1 Item #:13b. 2.That the City of South San Francisco agrees to comply with the terms of Surplus Land Act (California Government Code §54220 et seq.),as exists now or may be amended in the future,including,but not limited to,AB 1255 (Rivas,2019),which requires jurisdictions to compile and report annually an inventory of surplus lands to the California Department of Housing and Community Development; and. 3.That the City of South San Francisco agrees to comply with state laws related to ADUs and JADUs,as it exists now or may be amended in the future,including,but not limited to California Government Code §§65852.150,65852.2,65852.22,et seq.and California Health & Safety Code §§ 17980.12; and 4.That the City of South San Francisco agrees to comply with state Density Bonus Law (California Government Code §65915 et seq.),as exists now or may be amended in the future; and 5.That the City of South San Francisco warrant and represents that is in compliance with the aforementioned state housing laws and that there are no claims,actions,suits,or proceedings pending to the best of the City of South San Francisco’s knowledge,alleging violations of the state housing laws by the City of South San Francisco. 6.This resolution shall become effective immediately upon its passage and adoption. ***** City of South San Francisco Printed on 5/12/2023Page 2 of 2 powered by Legistar™285 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-374 Agenda Date:5/10/2023 Version:1 Item #:14. Report regarding a resolution approving a reimbursement agreement with the Town of Colma for the construction of street improvements along Hillside Boulevard street improvement project and increasing project contingency budget.(Jeffrey Chou, Senior Civil Engineer) RECOMMENDATION Staff recommends that the City Council adopt a resolution approving a reimbursement agreement with the Town of Colma for the construction of street improvements along Hillside Boulevard between Lawndale Drive and Serramonte Boulevard for an amount of $322,966 and to increase the Hillside Boulevard Road Diet Improvements Project’s (No.tr1906)Construction Contract’s contingency by the Reimbursement Agreement amount. BACKGROUND/DISCUSSION The City is currently undertaking the Hillside Boulevard Road Diet Improvements Project (“Project”)to construct pedestrian and bicyclist improvements along Hillside Boulevard as well as road maintenance surface treatment consisting of slurry seal and restriping work.The construction contract for the Project was awarded to Ray’s Electric of Oakland, California (“City Contractor”). The Project is located along Hillside Boulevard between Lawndale Drive and Lincoln Street,which is adjacent to the Town of Colma’s (“Colma”)jurisdictional boundaries.Colma has requested the City to extend the Project’s slurry seal and restriping work under the Project to the roadway within Colma’s boundaries along Hillside Boulevard between Serramonte Boulevard and Lawndale Drive (“Additional Scope of Work”),subject to reimbursement by Colma to the City for all cost of said work. See attached map for limits. There are certain public benefits for the City to undertake the Additional Scope of Work directly.For instance, given that the City’s contractor is already mobilized to perform the exact work on the Project contemplated by the Additional Scope of Work,there will be significant cost savings arising from the City contractor performing the Additional Scope of Work.Competitively bidding the Additional Scope of Work is not required given the substantial similarity between the Project work and the Additional Scope of Work,and the purposes of competitive bidding would not be served given the advantage to the public arising from the cost efficiencies generated by having the City contractor perform the Additional Scope of Work.Competitive bidding would not produce an advantage and competitively bidding the Additional Scope of Work would be undesirable under the circumstances. The City is agreeable to Colma’s proposal and requested a cost proposal from the City Contractor for the Additional Scope of Work.The City Contractor provided a potential change order describing the scope and setting forth a cost of $293,605.46 for the Additional Scope of Work. The City and Colma have determined that this cost proposal constitutes a reasonable cost estimate for the Additional Scope of Work,and Colma agrees to reimburse the City for this amount including a ten percent (10%) contingency as necessary. City of South San Francisco Printed on 5/5/2023Page 1 of 2 powered by Legistar™286 File #:23-374 Agenda Date:5/10/2023 Version:1 Item #:14. The proposed total cost for the Reimbursement Agreement with Coma is shown below: Proposed Construction Cost $ 293,605.46 Construction Contingency (10%)$ 29,360.54 Reimbursement Amount $ 322,966.00 The City is agreeable to perform the work through execution of a change order with the City Contractor,subject to Colma’s reimbursement as described pursuant to the Reimbursement Agreement.The Agreement also contemplates Colma reimbursing the City for additional actual costs incurred beyond the estimated reimbursement amount,should those costs be incurred,pursuant to certain confirmation steps outlined in the agreement. The Construction Contract’s budget and contingency will also need to be increased to incorporate the reimbursement amount as shown below: Ray’s Electric Construction Contract $ 897,985.90 Original Construction Contingency (20%)$ 179,597.10 Colma’s Reimbursement Amount $ 322,966.00 Total Construction Contract Budget $ 1,400,549.00 FISCAL IMPACT This project (CIP No.tr1906)is included in the City of South San Francisco’s fiscal year 2022-2023 Capital Improvements Program.There are sufficient funds in FY 2022-2023 to cover the reimbursement amount and the total construction contract costs. RELATIONSHIP TO STRATEGIC PLAN Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by maintaining and improving infrastructure to serve the greater public. CONCLUSION It is recommended that the City Council adopt a resolution approving a Reimbursement Agreement between the City of South San Francisco and Town of Colma in the amount of $322,966 and to increase the Project’s Construction Contract’s contingency by the Reimbursement Agreement amount. Attachments: 1.Vicinity Map City of South San Francisco Printed on 5/5/2023Page 2 of 2 powered by Legistar™287 288 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-375 Agenda Date:5/10/2023 Version:1 Item #:14a. Resolution to approve a Reimbursement Agreement with the Town of Colma for the construction of street improvements along Hillside Blvd between Lawndale Blvd.and Serramonte Blvd.for an amount of $322,966 and to increase the Hillside Boulevard Road Diet Improvements Project’s (No.tr1906)Construction Contract’s contingency by the Reimbursement Agreement amount. WHEREAS,The City is currently undertaking the Hillside Boulevard Road Diet Improvements Project (“Project”)to construct pedestrian and bicyclist improvements along Hillside Blvd as well as road maintenance surface treatment consisting of slurry seal and restriping work; and WHEREAS,the Town of Colma has requested the City to extend the Project’s slurry seal and restriping work under the Project to the roadway within Colma’s boundaries along Hillside Blvd between Serramonte Blvd and Lawndale Blvd (“Additional Scope of Work”); and WHEREAS,given that the City’s contractor is already mobilized to perform the exact work on the Project contemplated by the Additional Scope of Work,there will be significant cost savings arising from the City contractor performing the Additional Scope of Work,and competitively bidding the Additional Scope of Work is not required given the substantial similarity between the Project work and the Additional Scope of Work,and the purposes of competitive bidding would not be served given the advantage to the public arising from the cost efficiencies generated by having the City contractor perform the Additional Scope of Work,and competitive bidding would not produce an advantage and competitively bidding the Additional Scope of Work would be undesirable under the circumstances; and WHEREAS,a cost proposal from the City Contractor for the Additional Scope of Work was received for an estimated cost of $293,605.46; and WHEREAS,the City and Town of Colma have determined that the Additional Scope of Work constitutes a reasonable cost estimate,and Colma agrees to reimburse the City for the actual completed work for an estimated cost of $322,966 including $29,360.54 of contingency; and WHEREAS,the Project is included in the City of South San Francisco’s fiscal year 2022-23 Capital Improvement Program (Project No.tr1906)with sufficient funds in FY 2022-23 to cover the additional Reimbursement Agreement amount; and WHEREAS,staff recommends that the City Council approve a Reimbursement Agreement with the Town of Colma,a draft of which is attached hereto and incorporated herein as Exhibit A,to accomplish the foregoing and increase the Project’s Construction Contract’s contingency by the Reimbursement Agreement amount. NOW,THEREFORE,THE CITY COUNCIL OF THE CITY OF SAN MATEO,CALIFORNIA,HEREBY RESOLVES that: 1.Approve the Reimbursement Agreement with the Town of Colma for the completion of street improvements along Hillside Blvd between Serramonte Blvd and Lawndale Blvd in an amount not to exceedCity of South San Francisco Printed on 5/12/2023Page 1 of 2 powered by Legistar™289 File #:23-375 Agenda Date:5/10/2023 Version:1 Item #:14a. improvements along Hillside Blvd between Serramonte Blvd and Lawndale Blvd in an amount not to exceed $322,966. 2.Approve the increase of the Project’s Construction Contract’s contingency by the Reimbursement Agreement amount of $322,966. 3.Authorize the City Manager,or their designee,to execute the Reimbursement Agreement in substantially the same form as Exhibit A,and to execute any related documents,subject to review and approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to take any other related actions consistent with the intention of the resolution or accompanying staff report. ***** City of South San Francisco Printed on 5/12/2023Page 2 of 2 powered by Legistar™290 REIMBURSEMENT AGREEMENT – SOUTH SAN FRANCISCO - COLMA Page 1 of 11 draft AGREEMENT FOR REIMBURSEMENT FOR CONSTRUCTION WORK This Agreement for Reimbursement for Construction Work (“Agreement”) is entered into by and between the City of South San Francisco, a municipal corporation organized under the laws of the State of California (the “City”), and the Town of Colma, a municipal corporation organized under the laws of the State of California (“Colma”), on _______________________ (“Effective Date”). The City and Colma may be individually referred to as a “Party” or collectively as the “Parties”. RECITALS A. The City is currently undertaking the Hillside Boulevard Road Diet Improvements Project (“Project”) to construct pedestrian and bicyclist improvements along Hillside Boulevard and to perform road maintenance surface treatment consisting of slurry seal and restriping work (“Project Work”). After competitive bidding, the City’s Council awarded a contract for the Project to Ray’s Electric of Oakland, California (“City Contractor”). B. The Project is located along Hillside Boulevard between Lawndale Boulevard and Lincoln Street, which is adjacent to Colma’s jurisdictional boundaries. Colma has requested that the City extend the Project’s slurry seal and restriping work to the roadway within Colma’s boundaries along Hillside Boulevard between Serramonte Boulevard and Lawndale Boulevard, as identified in Exhibit A attached hereto and incorporated herein by reference (“Additional Scope of Work”), subject to reimbursement by Colma to City as set forth in this Agreement. C. The City is agreeable to Colma’s proposal and requested a cost proposal from the City Contractor for the Additional Scope of Work. The City Contractor provided Potential Change Order No. 3 (Additional Slurry Seal and Striping) attached hereto as Exhibit B and incorporated herein by reference (“PCO”) describing the Additional Scope of Work the City Contractor agreed to perform and requesting compensation in the amount of $293,605.46 (“Additional Work Costs”). D. The Parties determined that the Additional Work Costs constitute a reasonable cost estimate for the Additional Scope of Work, and Colma agrees to reimburse the City in an amount equal to: (1) the Additional Work Cost; (2) a contingency that shall cover costs not originally contemplated in the Additional Work Costs (“Construction Contingency”) that may be used as set forth in this Agreement; and (3) other additional costs actually incurred by the City to complete the Additional Scope of Work not included under Items (1) and (2). These three reimbursement items are collectively referred to as “Total Construction Costs”. For purposes of providing an estimation to the Parties, the Additional Work Cost and Construction Contingency are broken down as follows: Additional Work Cost $ 293,605.46 291 REIMBURSEMENT AGREEMENT – SOUTH SAN FRANCISCO - COLMA Page 2 of 11 Construction Contingency (Estimated amount to cover additional costs not included above) $ 29,360.54 (estimated) Estimated Total Construction Costs:$ 322,966.00 E. The City is agreeable to direct the City Contractor to perform the Additional Scope of Work through execution of the PCO and to administer the Additional Scope of Work, subject to Colma reimbursing the City for the Total Construction Costs pursuant to this Agreement, and approval of this Agreement by the Parties’ respective governing bodies (each, a “Council”). NOW, THEREFORE, in consideration of the mutual promises contained herein, the Parties agree as follows: AGREEMENT 1. Incorporation of Recitals & Exhibits. The recitals set forth a bove, and the exhibits attached to this Agreement, are true and correct and are incorporated into this Agreement as though fully set forth herein. 2. Term. This Agreement shall be effective as of the Effective Date, and shall continue in effect until the Additional Scope of Work is Complete. The Additional Scope of Work shall be deemed “Complete(d)” after the parties satisfy the terms of the “Completion” section of this Agreement. 3. Legal Sufficiency of PCO and Contract with City Contractor. a) The City Contractor and the City entered into a contract for the construction of the Project on or about ____________________ (“Project Contract Documents”), and the City Contractor is already mobilized through itself or its subcontractors to perform the exact work on the Project contemplated by the Additional Scope of Work. b) Through the approval of this Agreement by their Councils, the Parties find and declare that: (1) given that the City Contractor is already mobilized to perform the exact work on the Project contemplated by the Additional Scope of Work, there will be significant cost savings arising from the City Contractor performing the Additional Scope of Work; and (2) competitively bidding the Additional Scope of Work is not required given the substantial similarity between the Project Work and the Additional Scope of Work, and the purposes of competitive bidding would not be served given the advantage to the public arising from the cost efficiencies generated by having the City Contractor perform the Additional Scope of Work; and (3) competitive bidding would not produce an advantage and competitively bidding the Additional Scope of Work would be undesirable under the circumstances. 292 REIMBURSEMENT AGREEMENT – SOUTH SAN FRANCISCO - COLMA Page 3 of 11 4. City Obligations. a) Construction. The City shall be solely responsible for construction of the Additional Scope of Work by the City Contractor. The City is responsible for ensuring that the Additional Scope of Work is performed in compliance with all applicable local, state and federal laws including, without limitation, the Public Contract Code and the Labor Code, and shall be responsible for obtaining all applicable approvals from authorities having jurisdiction, including, without limitation, environmental clearances and permits necessary to complete the Additional Scope of Work. Colma shall reimburse the City for actual costs incurred in obtaining the foregoing approvals as provided in this Agreement. b) Cost Accounting. The City shall prepare a final accounting of all construction costs associated with the Additional Scope of Work and provide such final accounting to Colma within twenty (20) business days after the Additional Scope of Work is Complete. c) Plan Review. The City shall, if it has not done so already, provide Colma a reasonable opportunity to review and approve all design documents generated for the Additional Scope of Work that the City Contractor will rely upon to construct the Additional Scope of Work. d) City Contractor Permits. The City shall require the City Contractor to obtain all required permits and approvals for the Additional Scope of Work and shall require that the City Contractor comply with all applicable local, state and federal laws while performing the Additional Scope of Work. The City shall ensure that the City Contractor shall construct the Additional Scope of Work consistent with the Project Contract Documents and any design documents applicable to the Additional Scope of Work. e) Site Access. The City shall direct the City Contractor to allow Colma staff access to the site at which the Additional Scope of Work is performed at all reasonable times to perform observation of the Additional Scope of Work. f) Close-out Documents. The City shall provide Colma with all close-out documentation, including, without limitation, as-built record drawings and any warranties, within a reasonable time after the Additional Scope of Work is Complete. Upon Completion, ownership of and responsibilities for the Additional Scope of Work shall rest solely with Colma. 5. Colma’s Obligations. a) Cost Reimbursement. Colma agrees to reimburse the City for the Additional Scope of Work in the amount equal to the Total Construction Costs as described in 293 REIMBURSEMENT AGREEMENT – SOUTH SAN FRANCISCO - COLMA Page 4 of 11 this Agreement. As a condition of payment, when the Additional Scope of Work is Complete, Colma shall have the right to inspect and confirm that the Additional Scope of Work complies with the Project’s plans and specifications as approved by the City pursuant to the process for deeming the Project Complete as set forth in Section 6(d), which confirmation shall not be unreasonably withheld. Prior to authorizing the Additional Scope of Work or approving any additional change order submitted by the Contractor for any subsequent work, Colma shall have a reasonable opportunity to review and approve any proposed costs solely to determine whether the costs are necessary to complete the Additional Scope of Work as authorized by the Project Contract Documents. The City shall provide Colma with an invoice setting forth the amount of Total Construction Costs incurred at that point by the City, detailing all actual costs incurred for completing the Additional Scope of Work. Thereafter, Colma agrees to pay the undisputed portion of the Total Construction Costs to the City within thirty (30) days of Colma’s confirmation of the Additional Scope of Work’s compliance with the Project Contract Documents as set forth above. Any disputed portion of the Total Construction Costs shall be resolved in accordance with Section 11 below and, upon resolution, be paid to the City by Colma within thirty (30) days of resolution in accordance with the then agreed upon terms between the Parties. b) Cooperation with Contract Administration. To the extent necessary, Colma shall review and respond to all requests for information, inspection, change orders and approvals related to the Additional Scope of Work and cost reimbursement described in subsection (a) above and provide its comments within five (5) business days after submission by City to Colma. c) Maintenance. Colma, as the owner of the Additional Scope of Work, shall be solely responsible for all future maintenance after the Additional Scope of Work is Complete. The City shall have no responsibilities whatsoever with respect to the Additional Scope of Work after it is Completed. 6. Administration of Construction Work. a) Contract Administration. Colma has no contractual privity with the City Contractor and the City agrees to administer the Additional Scope of Work consistent with the Project Contract Documents. The City shall administer and supervise the Additional Scope of Work as it would the Project. b) Cooperation for Incorrect Work. If Colma determines that the City Contractor and/or the Additional Scope of Work fails to comply with the Project Contract Documents, applicable law, or the work is non-conforming or defective (collectively, “Incorrect Work”), Colma shall give written notice to City within a reasonable time. The City shall reasonably cooperate with Colma to provide the City Contractor with any required notice under the law or Project Contract 294 REIMBURSEMENT AGREEMENT – SOUTH SAN FRANCISCO - COLMA Page 5 of 11 Documents and shall take reasonable steps to ensure City Contractor corrects the Incorrect Work, including, without limitation, the assessment of liquidated damages or withholding progress payments and/or retention (if applicable). If City disagrees with Colma, the City may assign Colma any claim arising from the Incorrect Work and Colma may elect to pursue the claim at its sole cost and expense, except that the City shall reasonably cooperate with Colma to substantiate any claims or damages. Any such assignment shall be executed in a separate agreement signed by the Parties. c) Liquidated Damages Assessment. If City assesses liquidated damages against the City Contractor (if applicable), Colma shall be entitled to the total amount of liquidated damages assessed against the City Contractor. Colma may elect to deduct the amount of liquidated damages from any amount due by Colma to the City under this Agreement. d) Completion. The Additional Scope of Work shall be deemed “Complete” when the Parties comply with the following process: i. When the City Contractor has indicated that the Additional Scope of Work is complete consistent with the Project Contract Documents, the City shall notify Colma. ii. Colma shall, within a reasonable time, inspect the Additional Scope of Work and identify minor, corrective work that needs to be completed by City Contractor (“Punchlist Work”). iii. The City Contractor shall complete the Punchlist Work and this process shall be repeated until Colma reasonably determines that the Additional Scope of Work is fully complete consistent with the Project Contract Documents. iv. Thereafter, Colma shall transmit a written notice to the City indicating that it accepts the Additional Project Work as fully completed. v. Nothing in the foregoing shall be construed as deeming the Project completed pursuant to applicable law and the Project Contract Documents. 7. Insurance. The City shall ensure that the City Contractor maintains all policies of insurance with applicable endorsements as indicated in the Project Contract Documents with coverage extended to the Additional Scope of Work. The City shall ensure that the City Contractor adds Colma as an additional insured to every policy of insurance required by the Project Contract Documents. 8. Indemnification. Each Party shall indemnify, defend and hold the other Party, its officials, officers, employees, agents, consultants and contractors free and harmless from any and all 295 REIMBURSEMENT AGREEMENT – SOUTH SAN FRANCISCO - COLMA Page 6 of 11 claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or in equity, to property or persons, including wrongful death, in any manner arising out of or incident to any failure to comply with this Agreement, negligent acts or omissions, or willful misconduct, of the indemnifying Party, its officials, officers, employees, agents, consultants or contractors in the performance of the indemnifying Party’s obligations under this Agreement and/or the Additional Scope of Work, including the payment of all reasonable attorneys’ fees. City shall include language in the PCO requiring the City Contractor to defend and indemnify Colma in a form substantially similar to this indemnity provision, except that Colma will not defend and indemnify City Contractor. 9. Force Majeure. The failure of performance by either Party (except for payment obligations) hereunder shall not be deemed to be a default where delays or defaults are due to war; insurrection; strikes; lock-outs; riots; floods; earthquakes; fires; casualties; acts of God; acts of the public enemy; epidemics; quarantine restrictions; freight embargoes; lack of transportation; governmental restrictions; unusually severe weather; inability to secure necessary labor, materials or tools; delays of any contractor, subcontractor, railroad, or suppliers; acts of the other Party; acts or failure to act of any other public or governmental agency or entity (other than that acts or failure to act of the Parties); or any other causes beyond the control or without the fault of the Party claiming an extension of time to perform or relief from default. An extension of time for any such cause shall be for the period of the enforced delay and shall commence to run from the time of the commencement of the cause, if notice by the Party claiming such extension is sent to the other party within thirty (30) days of the commencement of the cause. Times of performance under this Agreement may also be extended in writing by mutual agreement between the Parties. 10. Time is of the Essence. Each Party warrants that it shall make its best efforts to perform all obligations assigned to it related to the Additional Scope of Work in such a manner as to allow the Additional Scope of Work to progress as scheduled. 11. Dispute Resolution. Unless otherwise specified herein, the Parties shall submit any unresolved dispute to City’s Public Works Director or designee and Colma’s Public Works Director or designee for negotiation. The Parties agree to undertake good faith attempts to resolve said dispute, claim, or controversy within ten (10) calendar days after the receipt of written notice from the Party alleging that a dispute, claim or controversy exists. The Parties additionally agree to cooperate with the other Party in scheduling negotiation sessions. However, if the matter is not resolved within thirty (30) calendar days after conducting the first negotiating session, either Party may, but is not required to, request that the matter be submitted to further dispute resolution procedures, as may be agreed upon by the Parties. 12. Legal Action. If a matter is not resolved within thirty (30) calendar days after the first negotiating session between the Parties, unless otherwise agreed upon in writing by the Parties, either Party may proceed with any other remedy available in law or in equity. 296 REIMBURSEMENT AGREEMENT – SOUTH SAN FRANCISCO - COLMA Page 7 of 11 13. Written Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: COLMA: Town of Colma [INSERT ADDRESS] Attention: [INSERT CONTACT] CITY: City of South San Francisco [INSERT ADDRESS] Attention: [INSERT CONTACT] Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 14. Relationship of the Parties. This Agreement does not create any partnership or joint venture between the City and Colma. City and City Contractor are independent contractors and nothing contained in this Agreement shall be construed as creating an employer/employee or principal/agent relationship between City and Colma. Except for review Colma’s right to review the Additional Scope of Work as set forth in the “Colma’s Obligations” section above, Colma shall not exercise any control over City, City Contractor, or the Project. 15. Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. No consent or approval of either Party shall be deemed to waive or render unnecessary such Party’s consent to or approval of any subsequent act of the other Party. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 16. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue to be in full force and effect. 17. Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, shall survive any such expiration or termination. 18. Assignment of Agreement. Neither Party may assign or transfer its respective rights or obligations under this Agreement without the express written consent of the other Party. Any purported assignment or transfer by one Party without the express written consent of the other Party shall be null and void and of no force or effect. 19. Execution in Counterparts. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all parties. 297 REIMBURSEMENT AGREEMENT – SOUTH SAN FRANCISCO - COLMA Page 8 of 11 20. Entire Agreement. This Agreement represents the entire and integrated agreement between the parties. This Agreement may be modified or amended only by a subsequent written agreement signed by both parties. 21. Knowing and Voluntary Execution. Both parties to this Agreement have had the opportunity to be advised by and to have this Agreement reviewed by legal counsel of their choosing. [SIGNATURE PAGE FOLLOWS] 298 REIMBURSEMENT AGREEMENT – SOUTH SAN FRANCISCO - COLMA Page 9 of 11 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date written above. CITY OF SOUTH SAN FRANCISCO By: __________________________ Sharon Ranals, Interim City Manager Attest: __________________________ City Clerk Approved as to form: __________________________ City Attorney TOWN OF COLMA By: _______________________ Name: ________________________ Title: _________________________ 299 REIMBURSEMENT AGREEMENT – SOUTH SAN FRANCISCO - COLMA Page 10 of 11 Exhibit A Description of Additional Scope of Work [INCLUDE A DETAILED DESCRIPTION OF THE SCOPE OF WORK OR ATTACH THE PLANS AND SPECIFICATIONS] 300 REIMBURSEMENT AGREEMENT – SOUTH SAN FRANCISCO - COLMA Page 11 of 11 Exhibit B Potential Change Order (PCO) No. 3 (Additional Slurry Seal and Striping) 301 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-313 Agenda Date:5/10/2023 Version:1 Item #:15. Report regarding a resolution accepting a grant award in the amount of $450,000 from the San Mateo County Transportation Authority (TA),authorizing the City Manager to execute a funding agreement with the TA and approve Budget Amendment #23.061 to add $655,000 for the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project Feasibility Study (st2301).(Lawrence Henriquez, Senior Civil Engineer) RECOMMENDATION It is recommended that the City Council adopt a resolution accepting a grant award in the amount of $450,000 from the San Mateo County Transportation Authority (TA)and authorize the City Manager to execute a funding agreement with the TA;and approve Budget Amendment #23.061 to add $655,000 for the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project Feasibility Study. BACKGROUND/DISCUSSION The Junipero Serra Boulevard and Westborough Boulevard corridors lack pedestrian and bicycling facilities, which creates hardships for residents wishing to use alternate modes of transportation to reach destinations such as BART,Kaiser,shopping centers,schools,libraries,and recreation facilities.Therefore,bicycling and walking accessibility improvements such as high-visibility crosswalks,ADA-compliant curb ramps,protected bicycling facilities,pedestrian refuge islands,enhanced intersection layouts,and leading pedestrian signal light intervals will be considered through a feasibility study. Bicycling and walking are affordable means of transportation for low-income and disadvantaged residents. Providing access to active transportation allows added freedom and independence for seniors,youth,and parents as well as for some people who cannot drive and those who have chosen not to drive.Creating safe conditions for walking and bicycling increases a community’s livability and age-friendly amenities in ways that are difficult to measure but should not be overlooked.Consequently,the City of South San Francisco Bicycle and Pedestrian Master Plan known as Active South City,identified this project location as one of its top eleven (11)priority projects.The existing conditions of the project site are currently not aligned with Active South City for active transportation safety, comfort, and equitable mobility. Cycle 6 Pedestrian and Bicycle Program Funding: The San Mateo County Transportation Authority (TA)issued a Call for Projects for the Cycle 6 Pedestrian and Bicycle Program on August 4,2022.The goal of the Pedestrian and Bicycle Program is to fund projects that improve bicycling and walking accessibility and safety in San Mateo County,thus encouraging more residents to participate in active transportation.City staff submitted a grant application seeking $1,530,981 to proceed into the design phase.The TA approved a reduced grant award in the amount of $450,000 recommending that the City first complete a feasibility study prior to the start of design.The TA cited the importance of developing concept plans,increasing public engagement,developing an equity analysis,and ensuring a reasonable funding plan is established to strengthen the City’s prospects when pursuing the higher grant request for design. The feasibility study will develop initial concept plans that will consider over six (6)miles of new or upgraded pedestrian facilities,over three (3)centerline-miles of separated Caltrans Class IV bike facilities alongCity of South San Francisco Printed on 5/5/2023Page 1 of 2 powered by Legistar™302 File #:23-313 Agenda Date:5/10/2023 Version:1 Item #:15. pedestrian facilities,over three (3)centerline-miles of separated Caltrans Class IV bike facilities along Westborough Boulevard and Junipero Serra Boulevard,and five (5)protected intersections.An integral part of the feasibility study will be the extensive public outreach activities that will be planned,which will consist of community meetings, a pop-up event, and a City Council community event. The feasibility study anticipated schedule is as follows: DATE TASK June 2023 Project Kickoff / Data Collection/ Background Information July 2023 - February 2024 Public Outreach June 2023 - January 2024 Transportation Analysis and Concept Plan Developments January - February 2024 Feasibility Report February - March 2024 Grant Funding Identification for Design FISCAL IMPACT The City will commit to funding a 30%local match of the awarded $450,000 San Mateo County Transportation Authority for the Pedestrian and Bicycle Program Cycle 6 funds in the amount of $135,000 from the Citywide Transportation Impact Fee (TIF). The following table details the project budget: FUNDING SOURCE AMOUNT PURPOSE San Mateo County TA $450,000 Feasibility Study Citywide TIF $135,000 30% Local Match Citywide TIF $70,000 Project Management Total = $655,000 RELATIONSHIP TO STRATEGIC PLAN Approval of this action will contribute to the City’s Strategic Plan goal of improved Quality of Life through the means of a feasibility study to advance initial conceptual plans for optional safe modes of transportation for bicyclists and pedestrians through the Junipero Serra Drive and Westborough Boulevard corridors. CONCLUSION Staff recommends the City Council adopt a resolution accepting a grant award in the amount of $450,000 from the San Mateo County Transportation Authority (TA)and authorizing the City Manager to execute a funding agreement with the TA and approve Budget Amendment #23.061 to add $655,000 for the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project Feasibility Study. Attachments: 1.Feasibility Study Vicinity Map City of South San Francisco Printed on 5/5/2023Page 2 of 2 powered by Legistar™303 304 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-367 Agenda Date:5/10/2023 Version:1 Item #:15a. Resolution accepting a grant award in the amount of $450,000 from the San Mateo County Transportation Authority (TA),authorizing the City Manager to execute a funding agreement with the TA and approving Budget Amendment #23.061 to add $655,000 for the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project Feasibility Study. WHEREAS,the Junipero Serra Boulevard and Westborough Boulevard corridors lack bicycling and pedestrian facilities as alternate safe modes of transportation to access destinations such as BART,shopping centers, schools, libraries, and recreation venues; and WHEREAS,Active South City has identified the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project (“project”) as a priority project; and WHEREAS,the City of South San Francisco (“City”)applied for and was awarded Pedestrian and Bicycle Program Cycle 6 funds from the San Mateo County Transportation Authority (TA)in the amount of $450,000 for a feasibility study for the project; and WHEREAS,the feasibility study will develop initial concept plans with a focus towards providing safe bicycling and pedestrian facilities in partnership with the City of South San Francisco communities through the proactive use of public meetings, events, and social media; and WHEREAS,Budget Amendment #23.061 will add $655,000 into the project which consists of a TA fund in the amount of $450,000 with a City local match of $135,000, and project management of $70,000. NOW,THEREFORE,BE IT RESOLVED,by the City Council of South San Francisco that the City hereby accepts $450,000 from the San Mateo County Transportation Authority for the Junipero Serra Boulevard and Westborough Boulevard Pedestrian and Bicycle Connectivity and Safety Project Feasibility Study (Study). BE IT FURTHER RESOLVED,that the City Council approves Budget Amendment #23.061 to add $655,000 for the Study to reflect the accepted $450,000 in grant funding and the appropriated $205,000 from the Citywide Transportation Impact Fee for a local match and project management. BE IT FURTHER RESOLVED,that the City Council hereby authorizes the City Manager to execute the documents necessary to accept the grant funding and take any other actions necessary to carry out the intent of this resolution on behalf of the City Council, subject to approval as to form by the City Attorney. City of South San Francisco Printed on 5/12/2023Page 1 of 2 powered by Legistar™305 File #:23-367 Agenda Date:5/10/2023 Version:1 Item #:15a. ***** City of South San Francisco Printed on 5/12/2023Page 2 of 2 powered by Legistar™306 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-383 Agenda Date:5/10/2023 Version:1 Item #:16. Report regarding a resolution approving the provision of an extended learning summer program offered by the City of South San Francisco for students enrolled in the South San Francisco Unified School District’s Big Lift Summer School program at Spruce Elementary School,and amending the Parks and Recreation Department’s Fiscal Year 2022-2023 and 2023-2024 Operating Budget pursuant to budget amendment #23.071.(Angela Duldulao, Deputy Director of Parks and Recreation) RECOMMENDATION It is recommended that City Council approve the proposed extended learning summer program offered by the City of South San Francisco for students enrolled in the South San Francisco Unified School District’s Big Lift Summer School program at Spruce Elementary School,and amend the Parks and Recreation Department’s Fiscal Year 2022-23 and 2023-24 Operating Budget pursuant to budget amendment #23.071. BACKGROUND/DISCUSSION The City partnered with the South San Francisco Unified School District (District)in recent years to offer an extended day program for the District’s Big Lift Inspiring Summers (BLIS)program.The direct costs associated with operating this program were reimbursed by the District,while in-kind operational costs and coordination services were provided by the City. The program was offered at no cost to families. Parks and Recreation Department staff have once again received a request from the District to provide such services to the BLIS program,serving rising kindergarten to 3rd graders.BLIS supports the development of academic and social skills in young scholars.Students work on projects that integrate reading,art,and science and participate in mindfulness experiences and fun and games.This summer’s program will take place at Los Cerritos and Spruce Elementary Schools from June 14,2023 to July 21,2023,8:00 a.m.to 3:30 p.m.The program is offered at no cost to participants.If approved,the extended day program offered by the City will also be offered at no cost to participants.Spruce Elementary School has been identified as the most desirable location to host the extended day program based on classroom availability,community need,and limited staffing availability.This partnership will essentially offer a full day program to children with working parents who may not otherwise enroll in summer school if after school care was not provided. The intent is for the City’s program to be available on an optional basis for working parents who need full-day care for their children while remaining on campus.The afternoon extended day program,managed and staffed by the Parks and Recreation Department,would operate from 3:30 p.m.until 6:00 p.m.allowing parents to pick up their children after typical work hours.At the District’s request,this budget request proposes operating two classrooms,serving up to 40 students.The District will be reimbursing the City for the direct costs of operating the extended day program. The City is also looking to hire District high school students to work in the extended day program.This opportunity will give them valuable work experience and perhaps inspire some to enter the teacher or early learning professional employment pipeline. As the provider of preschools,before and after school programs,and seasonal camp programs,the Parks andCity of South San Francisco Printed on 5/5/2023Page 1 of 2 powered by Legistar™307 File #:23-383 Agenda Date:5/10/2023 Version:1 Item #:16. As the provider of preschools,before and after school programs,and seasonal camp programs,the Parks and Recreation Department fully appreciates,supports and advocates for affordable,high-quality programs for children in South San Francisco.The provision of an extended day program for working families is essential for many families to be able to take advantage of a summer school program,which is particularly important to equitably address learning loss associated with COVID-19. FISCAL IMPACT The estimated cost to operate the extended day program in partnership with the District is approximately $28,710.Approximately $13,780 will be expended in fiscal year 2022-2023,and the remaining $14,930 in fiscal year 2023-2024. The itemized cost estimate is available in Attachment 1. Based on discussions held to date,the District will reimburse the City for direct expenses so this program can be offered at no cost to families.In-kind services,including administration and overhead will be provided by the City. RELATIONSHIP TO STRATEGIC PLAN Approval of the proposed extended learning summer program will contribute to the City’s Strategic Plan under Priority #2 by helping to build active recreation, learning, and childcare programs. CONCLUSION The Parks and Recreation Department will continue to provide programming to the community and looks forward to partnering with the District.Staff’s goal is to provide high-quality learning,socialization and recreation programs,in addition to much needed options for working parents who require wrap around services year-round. City of South San Francisco Printed on 5/5/2023Page 2 of 2 powered by Legistar™308 ATTACHMENT 1 SSFUSD Request for City Services Proposed Summer Extended Day Program Staff Cost Summer 2023 Based on the information provided by the South San Francisco Unified School District (SSFUSD) in their proposal for the City to operate an Extended Day Summer School Parks and Recreation Program in collaboration with their Big Lift Summer Program, the cost outlined below is reflective for an elementary program for 40 students (2 classrooms). The budget does not include city administration costs. The SSFUSD will provide custodial support for this program. Staffing FT Recreation & Community Services Coordinator $ 13,600 8.0 hrs. x 25 days Recreation Leader III $ 7,700 3.0 hrs. x 25 days x 2 staff Recreation Leader I $ 3,300 3.0 hrs. x 25 days x 2 staff Program Supplies & Snacks $ 1,500 TOTAL $ 26,100 10% Contingency $ 2,610 TOTAL + Contingency $ 28,710 By Fiscal Year 2022-23 budget $ 13,780 2023-24 budget $ 14,930 Additional cost per classroom $5,400 staff, $750 supplies = $6,150 309 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-385 Agenda Date:5/10/2023 Version:1 Item #:16a. Resolution approving the provision of an extended learning summer program offered by the City of South San Francisco for students enrolled in the South San Francisco Unified School District’s Big Lift Inspiring Summers (BLIS)at Spruce Elementary School,and amending the Parks and Recreation Department’s Fiscal Year 2022-2023 and 2023-2024 Operating Budget pursuant to budget amendment #23.071. WHEREAS,the City of South San Francisco (City)Parks and Recreation Department staff have received a request from South San Francisco Unified School District (District)staff to operate an extended day program to complement the District’s Big Lift Inspiring Summers (BLIS) programs for summer 2023; and WHEREAS,the City has partnered with the District in recent years to offer an extended day program for BLIS; and WHEREAS,the District has requested that the City operate four classrooms,serving up to 40 students in grades kindergarten through third grade from June 14, 2023 - July 21, 2023, from 3:30 p.m. to 6:00 p.m.; and WHEREAS,the Spruce Elementary School site was identified as the most desirable location to host the extended day program component,based on classroom availability,community need,and limited staffing availability; and WHEREAS,the District will reimburse the City for the direct costs of operating the extended day program,and the program will be offered at no cost to families; and WHEREAS,this partnership between the City and District will offer a full day program to children with working parents who may not otherwise enroll in summer school if extended care was not provided. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby approves the proposed extended learning summer program offered by the City of South San Francisco for students enrolled in the South San Francisco Unified School District’s Big Lift Inspiring Summers (BLIS) program at Spruce Elementary School,and amends the Parks and Recreation Department’s Fiscal Year 2022-23 and 2023-24 Operating Budget pursuant to budget amendment #23.071. ***** City of South San Francisco Printed on 5/12/2023Page 1 of 1 powered by Legistar™310 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-286 Agenda Date:5/10/2023 Version:1 Item #:17. Report regarding a resolution approving Budget Amendment Number 23.063,accepting a $1 million grant for the Economic Advancement Center provided by California Assembly Bill 179 and administered through the California Governor’s Office of Business and Economic Development,and appropriating the funds in the Economic &Community Development Department’s operating budget.(Ernesto Lucero, Economic Development Manager) RECOMMENDATION Staff recommends that City Council approve Budget Amendment Number 23.063,accept a $1 million grant to the City of South San Francisco for the Economic Advancement Center appropriated from California Assembly Bill 179,or Budget Act of 2022,and administered through the California Governor’s Office of Business and Economic Development (GO- Biz), and appropriate the funds in the Economic & Community Development Department’s operating budget. BACKGROUND On September 8,2022,Governor Gavin Newson signed Assembly Bill 179,or the Budget Act of 2022,appropriating $1 million to support the Economic Advancement Center (“EAC”)located in South San Francisco.The $1 million grant was made possible by the support of California Senator Josh Becker who has been an advocate for the development of the services provided at the EAC.On October 13,2022,a check presentation and press conference were held at the EAC by Senator Becker and regional elected officials in North San Mateo County. Since July 2021,Renaissance Entrepreneurship Center (“Renaissance”)has been providing small business and entrepreneurial support services to local small businesses,and JobTrain has been providing workforce development services to local unemployed and underemployed residents.Workforce development services have included rapid employment placement,career pathway development,and cohort training programs geared towards enhancing economic mobility for community members.In June 2023,approval of the renewal of annual contracts with Renaissance and JobTrain will be considered by the City Council. What initially started as a focus on South San Francisco small businesses as well as unemployed and underemployed residents,the EAC has now grown to provide services to other North San Mateo County communities including the Cities of Brisbane,Daly City,Millbrae,San Bruno,Pacifica,and the Town of Colma.As North San Mateo County has had a strong demand for services,and has historically been underserved,the EAC,with its central location to support small businesses and those in need of workforce development support fills a resource gap and continues to attract grant funding support at the federal, state, regional, and local levels. To date,the EAC has attracted $3,034,165 in grant funding to support the main services provided within the space,as well as the operations of the EAC,augmenting the City of South San Francisco’s initial investment of $2 million.Of the $3,034,165 in grant funding, financial partners include: ·County of San Mateo - $200,000 ·California Workforce 9.0 - $100,000 ·U.S. Department of Labor (earmark through Congresswoman Speier) - $500,000 City of South San Francisco Printed on 5/5/2023Page 1 of 2 powered by Legistar™311 File #:23-286 Agenda Date:5/10/2023 Version:1 Item #:17. ·U.S. Economic Development Administration - $1,134,549 ·Corporate sponsorships - $99,616 ·GO-Biz (earmark through Senator Becker) - $1,000,000 DISCUSSION On April 4,2023,the City was informed that the $1 million grant from AB 179 would be administered through GO-Biz. City staff are currently in the process of developing a scope of work and budget with GO Biz that meets their program requirements,while augmenting funding for existing commitments at the EAC.As many of the other grants received are on different expenditure schedules,City staff are proposing to use this specific funding over Fiscal Years 2022-23,2023- 24, and 2024-25. The GO-Biz grant funding will support a portion of three main components of the functions of the EAC including small business and entrepreneurial support services,workforce development services,and operations of the building (such as front-desk support,rent,utilities,and maintenance).As the implementation of the EAC approaches two years of services offered to the community,the programs and operations of the building cost on average $1.25 million annually,which includes approximately $500,000 each for small business and workforce development services,and approximately $250,000 to operate the building. City staff will return to City Council in June 2023 for renewal of service contracts and an update on program funding and accomplishments.Thereafter,staff will return to Council on a biennial basis with a report on how funds are supporting services offered and who is being served. FISCAL IMPACT Approving Budget Amendment Number 23.063 has no fiscal impact on the General Fund.Acceptance of this grant, administered through GO-Biz, does not require a match. RELATIONSHIP TO STRATEGIC PLAN This item supports the City Council Strategic Goal of improving quality of life for the local economy and residents. CONCLUSION Approval of the resolution will allow the City to formally accept the $1 million grant administered by the California Governor’s Office of Business and Economic Development and allow City staff to work with the state agency on an agreed upon scope of work,budget,and reportable metrics to show how the funds are supporting economic mobility and advancement in North San Mateo County. City of South San Francisco Printed on 5/5/2023Page 2 of 2 powered by Legistar™312 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-387 Agenda Date:5/10/2023 Version:1 Item #:17a. Resolution approving Budget Amendment Number 23.063,accepting a $1 million grant for the Economic Advancement Center provided by California Assembly Bill 179 and administered through the California Governor’s Office of Business and Economic Development,and appropriating the funds in the Economic &Community Development Department’s operating budget. WHEREAS,on September 8,2022,Governor Gavin Newsom signed Assembly Bill 179,or the Budget Act of 2022, which appropriated a total of $1 million to support the Economic Advancement Center (“EAC”)located in South San Francisco; and WHEREAS,the $1 million grant was made possible by the support of California Senator Josh Becker who has been an advocate for the development of the services provided at the EAC.On October 13,2022,a check presentation and press conference were held at the EAC by Senator Becker and regional elected officials in North San Mateo County; and WHEREAS,the EAC serves small businesses and aspiring entrepreneurs as well as unemployed and underemployed residents with support services throughout North San Mateo County; and WHEREAS,North San Mateo is defined as the Cities of Brisbane,Daly City,Millbrae,San Bruno,Pacifica,South San Francisco, and the Town of Colma; and WHEREAS,the $1 million grant will be administered through the California Governor’s Office of Business and Economic Development (“GO Biz”); and WHEREAS,the $1 million grant will support three main components of the EAC which include small business and entrepreneurial services, workforce development services, and operations of the building; and NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby takes the following actions: 1.The foregoing recitals are true and correct and incorporated herein as part of this Resolution; and 2.Accepts the $1 million grant to be solely used for the functions identified at the Economic Advancement Center in South San Francisco; and 3.Appropriates the funds in the Economic & Community Development Department operating budget; and 4.Authorizes the Finance Director to take all necessary budgetary actions to carry out the intent of this Resolution, which may straddle appropriations across multiple fiscal years; and 5.Authorizes the City Manager to take any other related actions necessary to carry out the intent of this City of South San Francisco Printed on 5/12/2023Page 1 of 2 powered by Legistar™313 File #:23-387 Agenda Date:5/10/2023 Version:1 Item #:17a. 5.Authorizes the City Manager to take any other related actions necessary to carry out the intent of this Resolution. ***** City of South San Francisco Printed on 5/12/2023Page 2 of 2 powered by Legistar™314 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-392 Agenda Date:5/10/2023 Version:1 Item #:18. City Selection Committee Proxy Designee for the May 25, 2023 meeting.(Flor Nicolas, Mayor) City of South San Francisco Printed on 5/12/2023Page 1 of 1 powered by Legistar™315 TO: Sukhmani S. Purewal, Secretary City Selection Committee SUBJECT: Alternate to the City Selection Committee I __________________________, Mayor of the City/Town of _____________________________, hereby appoint Councilmember __________________________________________, to serve as my alternate to the City Selection Committee meeting(s). In the absence of my appointee, I then appoint: (Please choose one) Councilmember __________________________________ to represent me Vice-Mayor and each Councilmember in order of seniority (You must check only ONE of the following options) My alternate is to serve for the: meeting only Date duration of my term of office as Mayor I do not choose to appoint an alternate ________________________________________ ___________________________ Signature of Mayor Date Please return to: Sukhmani S. Purewal, Secretary County Executive's Office Hall of Justice, 400 County Center, 1st Floor Redwood City, CA 94063 Or email to spurewal@smcgov.org or bring to the meeting If you should have any questions please do not hesitate to call me (650) 363-1802 Updated on 12/2/2022 SAN MATEO COUNTY CITY SELECTION COMMITTEE Rico E. Medina, Chairperson Eddie Flores, Vice Chairperson Sukhmani S. Purewal, City Selection Secretary 400 County Center Redwood City, 94063 650-363-1802 316