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Home My WebLink About2023.05.03 @0930 SP Budget StandingWednesday, May 3, 2023 4:00 PM City of South San Francisco P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA City Hall - City Manager Conference Room: 400 Grand Avenue, South San Francisco, CA Budget Standing Committee of the City Council Special Meeting Agenda 1 May 3, 2023Budget Standing Committee of the City Council Special Meeting Agenda American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at all-cc@ssf.net. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 24-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at all-cc@ssf.net, 24-hours before the meeting. Notification in advance of the meeting will enable the City of South San Francisco to make reasonable arrangements to ensure accessibility to the meeting. How to submit written Public Comment before the Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 2:00 p.m. on the meeting date. Use the eComment portal by clicking on the following link : https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. Page 2 City of South San Francisco Printed on 5/3/2023 2 May 3, 2023Budget Standing Committee of the City Council Special Meeting Agenda CALL TO ORDER ROLL CALL AGENDA REVIEW PUBLIC COMMENTS - Comments are limited to items on the Special Meeting Agenda. MATTERS FOR CONSIDERATION Motion to approve the Minutes for the meeting of February 15, 2023.1. Report on Comprehensive Citywide Fee Study and proposed changes to the Master Fee Schedule for the Fiscal Year 2023-2024 (Karen Chang, Director of Finance and Jason Wong, Deputy Finance Director) 2. ADJOURNMENT Page 3 City of South San Francisco Printed on 5/3/2023 3 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-390 Agenda Date:5/3/2023 Version:1 Item #:1. Motion to approve the Minutes for the meeting of February 15, 2023. City of South San Francisco Printed on 5/3/2023Page 1 of 1 powered by Legistar™4 Call to Order. Time: 9:30 a.m. Roll Call. PRESENT: Mayor Nicolas and Councilmember Addiego. AGENDA REVIEW No changes to the agenda per Interim City Manager Ranals. REMOTE PUBLIC COMMENTS None. MATTERS FOR CONSIDERATION 1. Motion to approve the Minutes for the meeting of May 23, 2022. Motion – Councilmember Addiego / Second – Mayor Nicolas: to approve the minutes. The motion carried unanimously. 3. Report presenting Fiscal Year (FY) 2022-23 Mid-Year Financial Report as of December 31, 2022, and proposed budget amendments for FY 2022-23 City Operating and Capital Improvement Program (CIP) Budgets (Karen Chang, Director of Finance) Director of Finance Chang presented and summarized the report and shared that we are doing well in the second quarter. She highlighted the sales tax for transient occupancy tax, license and permits, and noted that areas such as intergovernmental can improve. The projected proposal was adjusted to reflect those areas. Director Chang proposed revenue adjustments and stated Department Heads could now review their requests in detail. She provided a summary of each request by department and category; and stated that MINUTES SPECIAL MEETING BUDGET STANDING COMMITTEE OF THE CITY OF SOUTH SAN FRANCISCO P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, California 94083 WEDNESDAY, FEBRUARY 15, 2023 9:30 a.m. Teleconference via Zoom Budget Standing Committee may meet by teleconference, consistent with the Brown Act as amended by AB 361 (2021. Under the amended rules, the City will not provide a physical location for members of the public to participate in the teleconference meeting. 5 SPECIAL BUDGET STANDING COMMITTEE MEETING MAY 23, 2022 MINUTES PAGE 2 this is not a 4-year request and in fact is more like a 3-month request and the impact to the payroll for 2023-24 is about $2.7 million. The Non-General Fund Appropriation Request is about $2 million that is not funding from General Fund. Mayor Nicolas and Councilmember Addiego provided comments and feedback. Director of Finance Chang said she would incorporate comments and present it for the February 22, 2023, meeting to present it to council and thanked council for the opportunity to present. ADJOURNMENT Being no further business, Mayor Nicolas adjourned the meeting at 10:19 a.m. Submitted by: Approved by: Maricela Lomeli Flor Nicolas Deputy City Clerk Mayor Approved by the Budget Standing Committee: / / 6 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-388 Agenda Date:5/3/2023 Version:1 Item #:2. Report on Comprehensive Citywide Fee Study and proposed changes to the Master Fee Schedule for the Fiscal Year 2023-2024 (Karen Chang, Director of Finance and Jason Wong, Deputy Finance Director) RECOMMENDATION Staff recommends that the Budget Standing Committee provide feedback on the adoption of the proposed changes to the City of South San Francisco Master Fee Schedule. BACKGROUND/DISCUSSION Tax revenues support City services such as public safety,streets,and other infrastructures.Discretionary services that benefit a specific user group (rather than the entire community)are funded in whole,or part,by user fees.Under state law,public agencies,like the City of South San Francisco,are permitted to recover the costs associated with providing certain services considered to be a “personal choice”or “user fees.”Any amount not covered by user fees is then subsidized by General Fund tax dollars or other available sources.Such services are provided to a specific customer for their singular benefit.Some examples of those services are building permits or commercial film permit fees, which benefit the individual and not the community. By law,most user fees may not exceed the reasonable cost of the service.Propositions 218 and 26 amended Article XIIIC of the California Constitution to require that user fees be limited to the City's reasonable cost of providing the service or benefit.Council can set fees by a simple majority vote.Subject to other exceptions in Article XIIIC and XIIID,a fee for service that exceeds the reasonable cost of providing the service or benefit becomes a tax,which requires a vote of the electorate.Cities perform periodic studies to assess their costs of providing services before increasing existing fees or adopting new fees.The purpose of a cost of services study is to evaluate and determine the full cost (direct and indirect) of providing a variety of city services. The last time the City of South San Francisco underwent a comprehensive Cost Allocation Plan and User Fee study was in Fiscal Year (“FY”)2016-17.An interim update was scheduled for 2020,however,due to the COVID-19 pandemic this study was placed on hold.Under best business practices,the fee study should be re- examined and updated every three to five years. On October 7,2022,the City released a Request for Proposal for comprehensive user fee study,cost allocation plan and impact fee study to 12 consultants.We received three responses by the November 4,2022 deadline. The review committee selected Matrix Consulting Group (“Matrix”)based on their extensive experience with other Bay Area cities providing similar services, familiarity with the City, and competitive fee quote. Over the past several months, Matrix’s analysis of the proposed fees for service involved the following steps: ·Department /Program Staff Interviews:The project team interviewed department /program staff regarding their needs for clarification to the structure of existing fee items,or for addition of new fee items; ·Data Collection:Data was collected for each permit /service,including time estimates.In addition,all budgeted costs and staffing levels for Fiscal Year 2023 were entered into the Matrix’s analytical City of South San Francisco Printed on 5/2/2023Page 1 of 8 powered by Legistar™7 File #:23-388 Agenda Date:5/3/2023 Version:1 Item #:2. software model; ·Cost Analysis: The full cost of providing each service included in the analysis was established; and ·Review and Approval of Results with City Staff:Department management has reviewed and approved these documented results. In working with Matrix, staff examined the following as part of the fee study: ·Ensuring that fee calculations followed state and federal guidelines; ·Understanding the current cost to provide these services; and ·Establishing fees that reasonably recover the City’s cost to provide each service. The final "Report on the Cost of Services (User Fee)study"is attached as Attachment 1 ("Study").The Study provides data related to current service levels and the cost and demand for those services.It identifies the maximum fees that the City can charge.The study also provides the framework for assessing legal,financial, and policy issues associated with establishing those fees for service. A supplemental memo was developed for Parks and Recreation related fees as those fees are subject to different regulations. METHODOLOGY The methodology employed by the Matrix is a widely accepted “bottom-up”approach to cost analysis. Calculating fees begins with time spent per unit of fee activity for each position within a department or program.Once time spent for a fee activity is determined,all applicable City costs are then considered to calculate the “full”cost of providing each service.Direct costs include FY 2022-23 budgeted salaries,benefits, and allowable expenditures.Indirect costs include departmental or division administration.This includes management and clerical support,a proportionate share of operating expenses,overhead,and replacement costs for assets involved in delivering the service.Together,the cost components comprise calculating the total “full” cost of providing any particular service, regardless of whether a fee for that service is charged. DISCUSSION The proposed FY 2023-24 Master Fee Schedule (Attachment 3)is based on the study results.The Master Fee Schedule contains a description by each user fee's department --both current and recommended fees amount. Based upon the current schedule,if adopted by Council,the fees would become effective on or around July 23, 2023. SUMMARY OF RESULTS When comparing FY 2022-23 fee-related budgeted expenditures with FY 2021-22 fee-related revenue the City is under-recovering its costs by approximately $1.3 million or recovering 92%of its costs.The following table shows by major service area /discipline,the revenue collected,the total annual cost,the resulting difference, and the resulting cost recovery percentage. City of South San Francisco Printed on 5/2/2023Page 2 of 8 powered by Legistar™8 File #:23-388 Agenda Date:5/3/2023 Version:1 Item #:2. Planning has the largest under-recovery at approximately $1.04 million.Planning’s under-recovery is partially due to restructuring fees to account for City Attorney and Engineering cost and partially due to the increased time and effort associated with providing their services.Fire’s over-recovery is due to ensuring alignment with the level of service provided,in particular,the right-sizing of valuation-based fees to ensure that all services are appropriately accounted for in the fee. During the review process,staff recommended deleting,modifying,consolidating and expanding some fees to better reflect existing services.The largest change occurred in the Planning and Building Divisions of the Economic and Community Development Department (“ECD”), and the Fire Department. ECD Department - Planning Division The Planning Division is responsible for reviewing development related projects to ensure compliance with zoning procedures and development standards.The division is also responsible for design reviews,general plan,use permits,zoning ordinance,and historical reviews.Fees examined in this study relate to development review and include fees such as conditional use permits,master licensing agreements,and design reviews. Staff recommend restructuring planning fees to include Planning,Engineering,and City Attorney time, resulting in the applicant paying a single fee.The adjustments will provide applicants with a better reflection of the services being provided by Planning. Planning shows an annual estimated deficit of approximately $1.04 million.This represents a 52%cost recovery level.The largest source of deficit is in relation to ‘Design Review’at $700,000.Approximately $357,000 of that is due to ‘Commercial and Industrial -New’permits,where the per unit deficit is $44,600;and $207,000 is from the ‘Single Family Residential /New or Additions to 2 to 3 Units’permit where the per unit deficit is $9,800.The large deficits for these fees coupled with the frequency of their use,results in a large impact for Planning revenue.Planning should review their fees and make appropriate adjustments as a means to bridge these gaps. ECD Department - Building Division The Building Division reviews all construction projects (residential and commercial)to ensure compliance with the California Building Code and its rules and regulations.The Building fee schedule consists of both flat fees and valuation based fees,both of which were studied.The project team worked with the Building Division to streamline the current fee schedule by expanding valuation-based fees for single-family residential, commercial,and mechanical,electrical,and plumbing permits.The report also recommends creating stand- alone permits for over-the-counter building permit fees.Identifying and implementing these changes to the Building fee structure will help to clarify the fee schedule,increase consistency of fee application,and reduced City of South San Francisco Printed on 5/2/2023Page 3 of 8 powered by Legistar™9 File #:23-388 Agenda Date:5/3/2023 Version:1 Item #:2. Building fee structure will help to clarify the fee schedule,increase consistency of fee application,and reduced the complexity in relation to both internal staff and developers determining the full fees associated with their development projects.Many building projects may last beyond a singular year and as such,the project team annualized the revenue and cost to better reflect the annual cost associated with building services.Based upon the annualized cost,the annualized deficit related to Building is approximately $223,000,reflecting a cost recovery level of 96%. The Building Division established a policy and standards regarding refunds of Building Permit,Plan Review, and Permit Processing Fees.This policy (Attachment 4)is pursuant to the Building Official’s authority under Section 109.6 of the California Building Code and Section 15.08.010 of the South San Francisco Municipal Code. Fire Department The Fire Department is responsible for protecting South San Francisco residents from fires,medical emergencies,natural disasters,and hazardous materials.Fees studied relate to transport fees,training,fire prevention,fire and life safety,and fire protection systems.In reviewing the current fee structure for Fire services,it was determined that modifications could be made to enhance an applicant’s understanding of the services offered and how fees are applied.The changes made to the fee schedule by right-sizing fees better reflect the services that are being provided,maintain compliance with legal requirements and enable the fire department to more accurately collect fees for those services. Fire shows a surplus of approximately $352,000 and a cost recovery level of 112%.Similar to Building permits,some of the Fire Life Safety items can span multiple years,as such some level of surpluses can be expected.The surpluses are in relation to ‘Fire &Life Safety -Plan Check’at $827,000 and ‘Fire Flat Fees’at $296,000.The over-recovery seen with ‘Fire &Life Safety -Plan Check’is primarily due to plan check currently working to offset revenue for both plan check and inspections.For ‘Fire Flat Fees’the largest over recovery is in relation to ‘Group R-1 &R-2 residential occupancies’at $259,000.This surplus represents a $342 over-recovery.Similarly,this over-recovery is due to a proposed change to combine Group R1 and R2 occupancy permits rather than have them parsed out by number of units. Public Works Department - Engineering Division The Engineering Division is responsible for supporting its customers by providing technical,timely,and cost- effective solutions that promote environmentally sustainable infrastructures.Overall Engineering shows a deficit of $416,000 and a cost recovery level of 76%.The primary source of this deficit is in relation to flat fees.Of the roughly $318,000 deficit associated with flat fees,$202,000 is due to ‘Sewer Lateral Review and Permit’which has a $546 per unit deficit.The large deficit for this fee coupled with the frequency of its use, results in a large impact for Engineering’s revenue.Increasing fees where appropriate will help increase annual cost recovery for Engineering.The modifications proposed will ensure that the Engineering fee schedule more accurately reflects the services being provided by staff. Public Works Department - Water Quality Division Water Quality charges fees for ‘Discharge Permits’,‘Wastewater Analysis’and facility inspections.The project team worked with City staff to gather permit workload information for FY 2021-22.Water Quality shows an annual deficit of $88,000 and a cost recovery level of 51%.The primary source of this deficit is in relation to ‘Discharge Permits’.Roughly,$48,000 of the deficit is in relation of ‘Food Facility Discharge Permit’,resulting in a per unit deficit of $377.The large deficits for this fee coupled with the frequency of its use,results in a large impact for Water Quality revenue.Water Quality should review their fees and make appropriate City of South San Francisco Printed on 5/2/2023Page 4 of 8 powered by Legistar™10 File #:23-388 Agenda Date:5/3/2023 Version:1 Item #:2. adjustments as a means to bridge gaps and maximize cost recovery. Parks and Recreation Department The Parks and Recreation Department provides opportunities to residents and visitors for physical,cultural and social wellbeing;protects and enhances the physical environment;and ensures the effective and efficient use of public facilities and open spaces.Parks and Recreation class fees are subject to a market-based analysis,and the offerings vary by season.The fees are included in seasonal activity guides to reflect each season's specific price and offerings.In order to review cost recovery,the project team looked at total revenue and compared it to the direct costs associated with each program.The following table shows by Fee Program:Revenue,Revised Budget, the associated difference, and cost recovery percentage. Preschool &Early Learning /Childcare /Real Program accounts for the majority of the Parks and Recreation Department’s revenues.When comparing the revenue collected by the City for these Programs ($3.44 million) to the direct costs incurred ($8.04 million),cost recovery is 43%or has an annual shortfall of approximately $4.6 million. However,in order to provide these services,there are departmental overhead costs associated with recreation management,recreation commission,as well as citywide overhead costs incurred from city manager,city council,finance,facilities maintenance,etc.The below table outlines the same Fee Programs accounting for the full cost (direct + indirect) and showing the resulting differences and cost recovery percentages. A 3%increase across the board applied over last year’s fees was approved unanimously by the Park and Recreation Commission on April 18,2023.The Commission considered that a 5%fee increase was implemented in 2022/23,and the goal of ensuring equity and affordability of enrichment and health and wellness programs for the community.The industry standard cost recovery for a Parks and Recreation City of South San Francisco Printed on 5/2/2023Page 5 of 8 powered by Legistar™11 File #:23-388 Agenda Date:5/3/2023 Version:1 Item #:2. wellness programs for the community.The industry standard cost recovery for a Parks and Recreation department is between 20-50%.The low-cost recovery for these services is due to the belief that these services primarily benefit the community at large,and as such are providing a benefit to the residents of the jurisdiction. The department’s direct and full cost recovery of 43% and 27% are both within the typical cost recovery range. Library The Library Department provides accessible and exciting programs,services,and collections to support lifelong learning and literacy goals of our community,school success,access to and assistance with technology, safe and inviting spaces for youth and families,and gathering places and programs to connect community with reading,learning and personal interests.Services at three sites include computer and wireless access,study areas,homework and research help,multimedia collections,online resources and activities and programs for all ages.Access to core public library services,programs and collections are free,with fees identified in areas such as lost and damaged materials,computer printouts and photocopies,and out-of-library-system reserve requests.In discussion with Library staff,removal of “Microfilm Copies”was proposed as the Library no longer offers this service.At the April 25,2023 meeting of the Library Board of Trustees,the Board unanimously approved the recommended library fee changes. DEVELOPMENT SERVICES SURCHARGES There are two typical surcharges assessed as part of the development review process -General Plan Maintenance and Technology (Database Maintenance)fee.The City of South San Francisco currently charges the General Plan Maintenance Fee as part of the building phase,and the Database Maintenance Fee for all development-related fees and Business Licenses.In addition to these typical surcharges,the City is proposing to charge a Climate Action Surcharge, which would help fund greenhouse gas reduction measures. General Plan Maintenance Fee The City of South San Francisco currently assesses a General Plan Maintenance Fee as part of its building permit process.The fee is meant to account for updates to the general plan,zoning ordinance,specific plans, transit action plans,housing elements,and other long-range planning activities that are part of the larger General Plan.The General Plan Maintenance fee is governed by Government Code Section 66014(b)which states that fees “may include the costs reasonably necessary to prepare and revise the plans and policies that a local agency is required to adopt before it can make any necessary findings and recommendations.”The total annual costs associated with updating the General Plan are approximately $1.48 million,of which staff costs represents $673,000.It is important to note that the staff costs in the table are representative of fully burdened hourly rates and billable time. The General Plan Update cost is based upon the City’s most recent contract to update its General Plan (2019) and these comprehensive updates are typically completed on a 10-year lifecycle.The calculated General Plan Maintenance Fee is 0.30%of the Building Permit Valuation.The City’s current fee is 0.16%of the Building Permit Valuation.Therefore,the full cost fee would result in increasing the City’s current fee from 0.16%to 0.30%. Technology Surcharge Fee The City currently collects a database maintenance fee,which is a flat rate of $29 per permit or license.In discussions with staff and based upon comparison of other jurisdictions it was determined that this fee should be renamed as the Technology Surcharge Fee.The nomenclature of technology fee allows the City to more accurately convey the intent behind the fee,which is to support the costs associated with the City’s permitting system (TRAKiT),and the staff time for managing permit systems;as well as to bring the fee name in line with standardized practices.Based upon this revised calculation,the City’s technology fee would be 2%of the City of South San Francisco Printed on 5/2/2023Page 6 of 8 powered by Legistar™12 File #:23-388 Agenda Date:5/3/2023 Version:1 Item #:2. standardized practices.Based upon this revised calculation,the City’s technology fee would be 2%of the permit fee. Climate Action Surcharge As a means to ensure compliance with various greenhouse gas reduction initiatives being implemented across California,the City is proposing a new surcharge which would be added onto building permits based on their valuation.In order to calculate the annual costs associated with these climate initiatives,the project team collected information regarding estimated costs to be set aside for meeting these initiatives and divided them over a ten-year period. The estimated costs are approximately $128,000 to be collected annually over a ten-year period.It’s proposed that this surcharge be applied as a percentage of building valuation.The project team utilized the total annual cost and divided it by the total building valuation in FY 2021-22 to calculate the total percentage to be applied per permit.The Climate Action surcharge percentage per building valuation is calculated at approximately 0.026%.Additionally,as this is a new surcharge being collected it is recommended the City should collect this fee in a separate fund so that it can be utilized for the purpose of ensuring that all building permits are in compliance with greenhouse gas reduction initiatives. RECOMMENDATION Staff recommends that the Budget Standing Committee provide feedback on the adoption of the proposed changes to the City of South San Francisco Master Fee Schedule.The proposed FY 2023-24 Master Fee Schedule is Attachment 3 of this staff report. It is a best management practice to complete a Fee Assessment every three to five years.In between comprehensive updates,the City should utilize published industry economic factors such as Consumer Price Index (CPI) or other regional factors to update the cost calculations established in the Study on an annual basis. FISCAL IMPACT Based on City staff recommendations and the prior year’s workload,implementing the recommended fees will result in approximately a $1.15 million increase in revenue. City of South San Francisco Printed on 5/2/2023Page 7 of 8 powered by Legistar™13 File #:23-388 Agenda Date:5/3/2023 Version:1 Item #:2. RELATIONSHIP TO STRATEGIC PLAN This effort supports the City’s strategic initiative (Priority Area 3) of ensuring fiscal stability. CONCLUSION The overall results of the study indicate the City is effectively capturing recoverable revenue. Conducting the study has confirmed that the user fees charged are legal, fair, and reasonable. If approved as proposed, based on the current schedule, the new Master Fee Schedule will go into effect on or around July 23, 2023. Attachments 1.Cost of Services (User Fee) Study Report 2.Parks and Recreation Supplemental Memo 3.FY 2023-24 Proposed Master Fee Schedule 4.Building Department Refund Policy 5.PowerPoint Presentation City of South San Francisco Printed on 5/2/2023Page 8 of 8 powered by Legistar™14 Report on Cost of Services (User Fee) Study CITY OF SOUTH SAN FRANCISCO, CALIFORNIA DRAFT REPORT May 2023 15 Table of Contents 1. Introduction and Executive Summary 1 2. Legal Framework and Policy Considerations 4 3. User Fee Study Methodology 8 4. Results Overview 10 5. Administrative Services 11 6. Housing 13 7. Planning 15 8. Building 22 9. Fire 31 10. Engineering 41 11. Code Enforcement 46 12. Water Quality 47 13. Police 49 14. Library 52 15. Parks and Recreation 53 16. Development Services Surcharges 55 17. Annual Revenue Impacts 62 18. Cost Recovery Considerations 66 Appendix – Comparative Survey 71 16 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 1 1. Introduction and Executive Summary The draft report, which follows, presents the results of the Cost of Services (User Fee) Study conducted by the Matrix Consulting Group for the City of South San Francisco, California. 1 Project Background and Overview The City of South San Francisco last conducted a formal fee study in 2016. An interim update was scheduled for 2020; however, due to the COVID-19 pandemic this study was put on hold. The purpose of a cost of services study is to evaluate and determine the full cost (direct and indirect) of providing a variety of city services. The Matrix Consulting Group analyzed the cost-of-service relationships that exist between fees for service activities in the following areas: Administrative Services (City Manager and Finance), Housing, Planning, Building, Fire, Engineering, Code Enforcement, Water Quality Control, Police, Library, and Parks and Recreation. The results of this Study provide a tool for understanding current service levels and the cost for those services. 2 General Project Approach and Methodology The methodology employed by the Matrix Consulting Group is a widely accepted “bottom up” approach to cost analysis, where time spent per unit of fee activity is determined for each position within a Department or Program. Once time spent for a fee activity is determined, all applicable City costs are then considered in the calculation of the “full” cost of providing each service. The following table provides an overview of types of costs applied in establishing the “full” cost of services provided by the City: Table 1: Overview of Cost Components Cost Component Description Direct Fiscal Year 2023 Budgeted salaries, benefits and allowable expenditures. Indirect Program, departmental, clerical, and Citywide support. Together, the cost components in the table above comprise the calculation of the total “full” cost of providing any particular service, regardless of whether a fee for that service is charged. The work accomplished by the Matrix Consulting Group in the analysis of the proposed fees for service involved the following steps: 17 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 2 • Department / Program Staff Interviews: The project team interviewed department / program staff regarding their needs for clarification to the structure of existing fee items, or for addition of new fee items. • Data Collection: Data was collected for each permit / service, including time estimates. In addition, all budgeted costs and staffing levels for Fiscal Year 2023 were entered into the Matrix Consulting Group’s analytical software model. • Cost Analysis: The full cost of providing each service included in the analysis was established. • Review and Approval of Results with City Staff: Department management has reviewed and approved these documented results. A more detailed description of user fee methodology, as well as legal and policy considerations are provided in subsequent chapters of this report. 3 Summary of Results When comparing FY23 fee-related budgeted expenditures with FY21-22 fee-related revenue the City is under-recovering its costs by approximately $1.27 million or recovering 92% of its costs. The following table shows by major service area / discipline, the revenue collected, the total annual cost, the resulting difference, and the resulting cost recovery percentage. Table 2: Annual Cost Recovery Analysis Service Area Total Revenue Total Annual Cost Difference Cost Recovery % Housing $23,221 $32,104 ($8,883) 72% Planning $1,114,668 $2,151,986 ($1,037,318) 52% Building $9,220,734 $9,295,300 ($74,567) 99% Fire $3,303,365 $2,951,803 $351,562 112% Engineering $1,305,957 $1,722,166 ($416,209) 76% Water Quality $92,421 $180,530 ($88,109) 51% Total $15,060,366 $16,333,889 ($1,273,522) 92% Planning has the largest under-recovery at $1.04 million. Planning’s under-recovery is partially due to restructuring fees to account for City Attorney and Engineering cost and partially due to the increased time and effort associated with providing their services. Fire’s over-recovery is due to ensuring alignment with the level of service provided, in particular, the right-sizing of valuation-based fees to ensure that all services are appropriately accounted for in the fee. The detailed documentation of this study will show an over-collection for some fees (on a per unit basis), and an undercharge for most others. The results of this analysis will 18 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 3 provide the Department and the City with guidance on how to right-size their fees to ensure that each service unit is set at an amount that does not exceed the full cost of providing that service. The display of the cost recovery figures shown in this report are meant to provide a basis for policy development discussions among Council members and City staff, and do not represent a recommendation for where or how the Council should act. The setting of the “rate” or “price” for services, whether at 100 percent full cost recovery or lower, is a policy decision to be made only by the Council, with input from City staff and the community. 4 Considerations for Cost Recovery Policy and Updates The Matrix Consulting Group recommends that the City use the information contained in this report to discuss, adopt, and implement a formal Cost Recovery Policy, including a mechanism for the annual update of fees for service. 1 Adopt a Formal Cost Recovery Policy The Matrix Consulting Group strongly recommends that the Council adopt a formalized, individual cost recovery policy for each service area included in this Study. Whenever a cost recovery policy is established at less than 100% of the full cost of providing services, a known gap in funding is recognized and may then potentially be recovered through other revenue sources. The Matrix Consulting Group considers a formalized cost recovery policy for various fees for service an industry Best Management Practice. 2 Adopt an Annual Fee Update / Increase Mechanism The purpose of a comprehensive update is to completely revisit the analytical structure, service level estimates and assumptions, and to account for any major shifts in cost components or organizational structures that have occurred since the City’s previous analysis. The City already has a practice in place to conduct fee studies every five years. It’s recommended the City continue the practice of conducting comprehensive analyses every three to five years as this practice captures any changes to organizational structure, processes, as well as any new service areas. In between comprehensive updates, the City should continue to utilize published industry economic factors such as Consumer Price Index (CPI) or other regional factors to update the cost calculations established in the Study on an annual basis. Utilizing an annual increase mechanism ensures that the City receives appropriate fee increases that reflect growth in costs. 19 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 4 2. Legal Framework and Policy Considerations This section of the report is intended to provide an overview of legal rules and regulations as well as general policy considerations regarding fees for service. A “user fee” is a charge for service provided by a governmental agency to a public citizen or group. In California, several constitutional laws such as Propositions 13, 4, and 218, State Government Codes 66014 and 66016, and more recently Prop 26 and the Attorney General’s Opinion 92-506 set the parameters under which the user fees typically administered by local government are established and administered. Specifically, California State Law, Government Code 66014(a), stipulates that user fees charged by local agencies “…may not exceed the estimated reasonable cost of providing the service for which the fee is charged”. 1 General Principles and Philosophies Regarding User Fees Local governments are providers of many types of general services to their communities. While all services provided by local government are beneficial to constituents, some services can be classified as globally beneficial to all citizens, while others provide more of a direct benefit to a specific group or individual. The following table provides examples of services provided by local government within a continuum of the degree of community benefit received: Table 3: Services in Relation to Benefit Received “Global” Community Benefit “Global” Benefit and an Individual or Group Benefit Individual or Group Benefit • Police • Park Maintenance • Fire Suppression • Recreation / Community Services • Fire Prevention • Building Permits • Planning and Zoning Approval • Site Plan Review • Engineering Development Review • Facility Rentals Funding for local government is obtained from a myriad of revenue sources such as taxes, fines, grants, special charges, user fees, etc. In recent years, alternative tax revenues, which typically offset subsidies for services provided to the community, have become increasingly limited. These limitations have caused increased attention on user fee activities as a revenue source that can offset costs otherwise subsidized (usually) by the general fund. In Table 3, services in the “global benefit” section tend to be funded primarily through voter approved tax revenues. In the middle of the table, one typically finds a mixture of taxes, user fee, and other funding sources. Finally, in the “individual / 20 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 5 group benefit” section of the table, lie the services provided by local government that are typically funded almost entirely by user fee revenue. The following are two central concepts regarding the establishment of user fees: • Fees should be assessed according to the degree of individual or private benefit gained from services. For example, the processing and approval of a land use or building permit will generally result in monetary gain to the applicant, whereas Police services and Fire Suppression are examples of services that are essential to the safety of the community at large. • A profit-making objective should not be included in the assessment of user fees. In fact, California laws require that the charges for service be in direct proportion to the costs associated with providing those services. Once a charge for service is assessed at a level higher than the actual cost of providing a service, the term “user fee” no longer applies. The charge then becomes a tax subject to voter approval. Therefore, it is commonly accepted that user fees are established at a level that will recover up to, and not more than, the cost of providing a particular service. 2 General Policy Considerations Regarding User Fees Undoubtedly, there are programs, circumstances, and services that justify a subsidy from a tax based or alternative revenue source. However, it is essential that jurisdictions prioritize the use of revenue sources for the provision of services based on the continuum of benefit received. Within the services that are typically funded by user fees, the Matrix Consulting Group recognizes several reasons why City staff or the Council may not advocate the full cost recovery of services. The following factors are key policy considerations in setting fees at less than 100 percent of cost recovery: • Limitations posed by an external agency. The State or an outside agency will occasionally set a maximum, minimum, or limit the jurisdiction’s ability to charge a fee at all. An example includes time spent copying and retrieving public documents and / or transportation permits. • Encouragement of desired behaviors. Keeping fees for certain services below full cost recovery may provide better compliance from the community. For example, if the cost of a permit for charging a water heater in residential home is higher than the cost of the water heater itself, many citizens will avoid pulling the permit. 21 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 6 • Benefit received by user of the service and the community at large is mutual. Many services that directly benefit a group or individual equally benefit the community as a whole. Examples include Planning Design Review, historical dedications and certain types of special events. The Matrix Consulting Group recognizes the need for policies that intentionally subsidize certain activities. The primary goals of a User Fee Study are to provide a fair and equitable basis for determining the costs of providing services and ensure that the City complies with State law. 3 Parks and Recreation Specific Regulations Specific rules and regulations within Proposition 26 impact Parks and Recreation related activities directly. These regulations note that Parks and Recreation stands apart from other departments and services, as users are not compelled to participate in recreation programs, or to utilize rental facilities. As such, Parks and Recreation fees can be set based on market rates including both private sector providers as well as other public entities. The regulatory exceptions can be separated into two categories – rental rates and recreation programs. The following points provide further information regarding these items: 1. Rental Rates: One of the exceptions to the tax category under proposition 26 is a charge imposed for entrance to or use of local government property, or the purchase, rental, or lease of local government property1. There is no requirement that these rates must be limited to the cost of service, as they can be dependent upon a variety of features of the facility or park being rented. 2. Recreation Programs: Under Proposition 26, the exception to the tax category is a charge that is “imposed”. Based upon the League of California Cities implementation guide for Proposition 26, as well as other legal opinions, recreation classes, youth sports, adult sports, are not a charge that is “imposed upon residents”. Rather residents have the option to voluntarily participate in those programs and utilize a private entity (non-governmental entity) for those activities. Therefore, these rates are allowed to be set based upon the market options within the area rather than being restricted to the cost of service being provided. Due to these two principles, the Parks and Recreation fees have been provided under separate cover to the department and are not included in this user fee report. 1 Proposition 26 Article XIII C(1)(e)(4) 22 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 7 4 Summary of Legal Restrictions and Policy Considerations Once the full cost of providing services is known, the next step is to determine the “rate” or “price” for services at a level which is up to, and not more than the full cost amount. The Council is responsible for this decision, which often becomes a question of balancing service levels and funding sources. The placement of a service or activity within the continuum of benefit received may require extensive discussion and at times fall into a “grey area”. However, with the resulting cost of services information from a User Fee Study, the Council can be assured that the adopted fee for service is reasonable, fair, and legal. The City will need to review all fees for service in this analysis and where subsidies are identified increase them to reduce the deficit, and where over-recoveries are identified the fee must be reduced to be in compliance with the law. 23 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 8 3. User Fee Study Methodology The Matrix Consulting Group utilizes a cost allocation methodology commonly known and accepted as the “bottom-up” approach to establishing User Fees. The term means that several cost components are calculated for each fee or service. These components then build upon each other to comprise the total cost for providing the service. The following chart describes the components of a full cost calculation: The general steps utilized by the project team to determine allocations of cost components to a particular fee or service are: • Calculate fully burdened hourly rates by position, including direct & indirect costs; • Develop time estimates for the average time spent to delivery each service included in the study; • Distribute the appropriate amount of the other cost components to each fee or service based on the staff time allocation basis, or another reasonable basis. The results of these allocations provide detailed documentation for the reasonable determination of the actual cost of providing each service. One of the key study assumptions utilized in the “bottom up” approach is the use of time estimate averages for the provision of each fee related service. Utilization of time estimates is a reasonable and defensible approach, especially since experienced staff members who understand service levels and processes unique to the City developed these estimates. The project team worked closely with City staff in developing time estimates with the following criteria: • Estimates are representative of average times for providing services. Extremely difficult or abnormally simple projects are not factored in the analysis. DIRECT (Salaries, Benefits, Productive Hours) INDIRECT (Departmental Admin, Services & Supplies, Citywide Overhead etc.) Total Cost 24 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 9 • Estimates reflect the time associated with the position or positions that typically perform a service. • Estimates provided by staff are reviewed and approved by the department / program, and often involve multiple iterations before a Study is finalized. • Estimates are reviewed by the project team for “reasonableness” against their experience with other agencies. • Estimates were not based on time in motion studies, as they are not practical for the scope of services and time frame for this project. • Estimates match the current or proposed staffing levels to ensure there is no over- allocation of staff resources to fee and non-fee related activities. The Matrix Consulting Group agrees that while the use of time estimates is not perfect, it is the best alternative available for setting a standard level of service for which to base a jurisdiction’s fees for service and meets the requirements of California law. The alternative to time estimating is actual time tracking, often referred to billing on a “time and materials” basis. Except in the case of anomalous or sometimes very large and complex projects, the Matrix Consulting Group believes this approach to not be cost effective or reasonable for the following reasons: • Accuracy in time tracking is compromised by the additional administrative burden required to track, bill, and collect for services in this manner. • Additional costs are associated with administrative staff’s billing, refunding, and monitoring deposit accounts. • Customers often prefer to know the fees for services in advance of applying for permits or participating in programs. • Departments can better predict revenue streams and staff needs using standardized time estimates and anticipated permit volumes. Situations arise where the size and complexity of a given project warrants time tracking and billing on a “time and materials” basis. The Matrix Consulting Group has recommended taking a deposit and charging Actual Costs for such fees as appropriate and itemized within the current fee schedule. 25 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 10 4. Results Overview The motivation behind a cost of services (User Fee) analysis is for the City Council and Departmental staff to maintain services at a level that is both accepted and effective for the community, and also to maintain control over the policy and management of these services. It should be noted that the results presented in this report are not a precise measurement. In general, a cost-of-service analysis takes a “snapshot in time”, where a fiscal year of financial and operational information is utilized. Changes to the structure of fee names, along with the use of time estimates allow only for a reasonable projection of subsidies and revenue. Consequently, the Council and Department staff should rely conservatively upon these estimates to gauge the impact of implementation going forward. Discussion of results in the following chapters is intended as a summary of extensive and voluminous cost allocation documentation produced during the Study. Each chapter will include detailed cost calculation results for each major permit category including the following: • Modifications: discussions regarding any proposed revisions to the current fee schedule, including elimination or addition of fees. • “Per Unit” Results: comparison of the full cost of providing each unit of service to the current fee for each unit of service (where applicable). The full analytical results were provided to City staff under separate cover from this summary report. 26 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 11 5. Administrative Services The Administrative Services section of the fee schedule consists of fees from the City Manager and Finance Departments. These departments provide services that benefit not only internal city departments, but also city residents and visitors. The focus of this fee analysis was only on the services provided to city residents and visitors for which fees are assessed, including Film Applications, Business Licenses, and Cannabis Operator Fees. The following subsections discuss any proposed fee schedule modifications and detailed per unit results. 1 Fee Schedule Modifications In discussions with Administrative Services staff, the following fee schedule modifications were proposed: • Finance: The following two fees were added to the schedule: - ‘Business License Copy’ - ‘Business License Certificate Reprint’ • City Manager: The ‘Film Permit’ fee was renamed to ‘Film Application’ in order to better reflect the service being provided, which is a review and approval of the application. The modifications proposed will allow for a clearer display of the services being offered to the public. 2 Detailed Results The City Manager and Finance Departments collect fees for a variety of services such as film applications, business licenses, and cannabis operations. The total cost calculated includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service. Table 4: Total Cost Per Unit Results – Administrative Services Fee Name Current Fee Total Cost Difference FINANCE Business License Master List $9 $12 ($3) Monthly Update $9 $12 ($3) 27 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 12 Fee Name Current Fee Total Cost Difference Business License Copy2 $0.25 $0.25 $0.00 Business License Certificate Reprint $10 $12 ($2) Cannabis Operator Fees Cannabis Operator Permit Application $8,344 $10,411 ($2,067) Cannabis Business Inspection $399 $404 ($5) Cannabis Operator Permit $16,931 $18,744 ($1,813) Miscellaneous Fee Returned Checks Due to Insufficient Funds3 $25 $25 $0 Subsequent Returned Checks4 $35 $35 $0 CITY MANAGER Film Application $613 $306 $307 Finance is generally under-recovering for their fees. The largest under-recoveries are in relation to ‘Cannabis Operator Fees’, ranging from $5 for the ‘Business Inspection’ to $2,067 for the ‘Operator Permit’. The ’Film Application’ fee under the City Manager’s Office also shows a surplus but that is due to the modification of this fee from being a film permit that used to cover all City services to only being the review associated with the application and additional departmental fees would be added. 2 The fee is governed and set by GOV § 6253(b) 3 The fee is governed and set by CIV § 1719(a) 4 The fee is governed and set by CIV § 1719(a) 28 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 13 6. Housing The Housing Division is responsible for managing the City’s affordable housing program, which includes creating affordable housing units, regulating the program, and monitoring compliance with City regulations. The services rendered through this division include; development agreements, housing and rental monitoring, and hearing fees. The following subsections outline how a fee structure was determined and the total cost calculated for each proposed service. 1 Fee Schedule Modifications In discussion with Housing staff, it was proposed to combine the Initial Sale or Lease-up For-Sale and For-Rental BMR Units into a singular category as both the current fees and the full cost are the same. Additionally, ‘Auditing of Reports’ was proposed to be added to their current fee schedule as it is currently providing this service to the public. Lastly, the BMR Monitoring Fees for Condos was proposed to be eliminated as this service is no longer applicable. 2 Detailed Results The proposed fee structure for the Housing Division includes charging fees for items such as affordable housing application, initial sale of BMR units, and refinancing a single-family home. The total cost calculated for each Housing service includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service. Table 5: Total Cost Per Unit Results – Housing Fee Name Current Fee Total Cost Difference Development Application Including Affordable Housing Application (review BMR Plan) $540 $555 ($15) Agreement Preparation $608 $352 $256 Agreement Preparation - with waiver or Modification $1,014 $966 $48 Initial Sale or Lease Up For-Sale or Rental BMR Units Less than 10 BMR units $296 $766 ($470) 10-50 BMR units $351 $1,206 ($855) More than 50 BMR units $485 $1,647 ($1,162) Consultant Costs Actual Cost 29 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 14 Fee Name Current Fee Total Cost Difference BMR Monitoring Rentals (per development) $174 $237 ($63) Auditing of Reports New Actual Cost N/A Refinance and or Subordination of Agreement or Loan Single Family or Condo $338 $417 ($79) Multi-Family $770 $685 $85 Payoff Demand $54 $56 ($2) Resale Administration - Single Family / Condo $1,709 $2,178 ($469) Real Estate Transactions Initial Consideration for Purchase Offers $889 $1,335 ($446) Tax Equity and Fiscal Responsibility TEFRA Hearing $1,315 $430 $885 Housing under-recovers for a majority of their fees, ranging from a low of $2 for ‘Refinance and or Subordination or Agreement or Loan – Payoff Demand’ to a high of $1,162 for ‘Initial Sale or Lease Up For-Sale BMR Units – More than 50 BMR units’ and ‘Initial Sale or Lease Up of Rental BMR Units – More than 50 BMR units’. The largest over- recovery is in relation to ‘TEFRA Hearing’ at $885. The surpluses are in part due to reductions in time estimates and changes in primary positions, as well as, the conversion of City Attorney time / costs from deposit based to overhead on various fees. 30 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 15 7. Planning The Planning Division is responsible for reviewing development related projects to ensure compliance with zoning procedures and development standards. The division is also responsible for design reviews, general plan, use permits, zoning ordinance, and historical reviews. Fees examined in this study relate to development review and include fees such as conditional use permits, master licensing agreements, and design reviews. The following subsections discuss any proposed fee schedule modifications and detailed per unit results. 1 Fee Schedule Modifications In discussions with Planning staff, the following modification to the current fee schedule were proposed: • Removed Fees: The following fees were proposed to be removed as the City no longer offers these services or they are covered through other existing applications: - ‘Design Review - Projects Requiring Planning Commission Approval’ - ‘Design Review - Resubmitted (after 2 reviews by Design Review Board)’ - ‘Cultural Arts Contribution / Unit Landscaping Cost’ - ‘City Attorney Cost Recovery’ - ‘Parking Exemption’ - ‘Parking District Annexation Fee’ - ‘Sidewalk Dining Permit (Annual)’ - ‘Preliminary Review’ • Added Fees: The following fees highlight new services offered by this Division or services already offered for which the Division would like assess a fee: - ‘Design Review – Single Family Residential Modification / Addition’ - Water Efficiency Landscape Ordinance (WELO) Review – Small (500 – 2,500 square feet)’ - Water Efficiency Landscape Ordinance (WELO) Review – Large (2,500+ square feet)’ - ‘Pre-Application Submittal – Small Project (Residential Up to 10 Units / Comm. Façade or addition)’ - ‘Pre-Application Submittal – Large Project (Residential Over 10 Units / New Commercial Development)’ - ‘Private Outdoor Dining Permit – Annual Permit’ 31 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 16 - ‘Private Outdoor Dining Permit – Annual Use of Space’ • Expanded Fees: To capture staff time and effort more accurately, the following fees were expanded - ‘Design Review – Commercial and Industrial’ was expanded into the following two categories: - ‘New’ - ‘Modification’ - ‘Transportation Demand Management Plan – Initial Filing Fee’ was expanded into the following two categories: - ‘Initial Filing Fee Tier 1 & 2’ - ‘Initial Filing Fee Tier 3 & 4’ - ‘Design Review - Multi-Family Residential / Subdivisions 4 of More Units / Modifications / Additions to 4 of More Units’ was expanded into the following two categories: - ‘Multi-Family Residential 4-25 Units’ - ‘Multi-Family Residential 25+ Units’ - ‘Building Review – Single Family (New or Remodel)’ was expanded into the following two categories: - ‘Single Family Residential (Minor Modification)’ - ‘Single Family Residential (New or Substantial Remodel)’ • Condensed Fees: To streamline the fee schedule the following fees were condensed into a single fee. - ‘Conditional Use Permit / Site Development’ encompasses services from the following fees: - ‘Conditional Use Permit / Site Development Modification’ - ‘Conditional Use Permit / Site Development - Multi-Family Residential or Civic Use’ - ‘Conditional Use Permit / Site Development - All Others’ - ‘Minor Use Permit’ encompasses services from the following fees: - ‘Minor Use Permit - Residential’ - ‘Minor Use Permit - All Other’ - ‘Time Extension Non-Conforming Use / All Others’ encompasses services from the following fees: - ‘Time Extension – Non-Conforming Use’ - ‘Time Extension - For a Use Permit, Planned Unit Development Permit, Non-Conforming Status Permit, and for all Other Permits and Maps’ 32 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 17 - ‘Appeal for the Planning Commission’s Decision to the City Council’ encompasses services from the following fees: - ‘Applicant’ - ‘Adjacent Property Owner’ - ‘City Resident’ - ‘Homeowners Association’ - ‘All Others’ • Renamed Fees: To more accurately describe the scope of service offered the follow fee name changes were proposed: - ‘Precise Plan Modification (Resident Only)’ is now titled ‘Precise Plan Modification’ - ‘Conditional Use Permit / Site Development’ is now ‘Conditional Use Permit’ - ‘Appeal of the Chief Planner’s decision to the Planning Commission by any party’ is now ‘Appeal of the Chief Planner’s decision to the Planning Commission’ - ‘Initial Study, Negative Declaration, Mitigated Negative Declaration, Environmental Consistency Analysis and other Contract Planning Studies’ is now ‘Initial Study, Negative Declaration, Mitigated Negative Declaration, and Environmental Consistency Analysis’ - ‘Certificate of Convenience and Necessity (taxi)’ is now ‘Certificate of Convenience and Necessity’ The adjustments and additions proposed will provide applicants with a better reflection of the services being provided by Planning. 2 Detailed Results The Planning Division collects fees for items such as multi-family conditional use permits, zoning amendments, specific plans, variances, commercial and industrial design reviews, and tentative parcel maps among others. The total cost calculated for each Planning service includes direct staff costs, cross-departmental support5, and Departmental and Citywide overhead6. The following table details the fee name, current fee, total cost, and difference associated with each service. 5 Planning receives support on various fees from the following Divisions: Engineering, Building, and Fire. 6 Citywide overhead includes direct City Attorney support identified to the Planning Division. 33 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 18 Table 6: Total Cost Per Unit Results – Planning Fee Name Current Fee7 Total Cost Difference Public Hearing Cases Planned Unit Development $18,587 $23,296 ($4,709) Precise Plan $18,587 $23,296 ($4,709) Precise Plan Modification $11,185 $10,942 $243 Conditional Use Permit $9,851 $12,982 ($3,131) Temporary Use Permit $1,764 $2,336 ($572) Minor Use Permit $4,737 $7,640 ($2,903) Small Cell Wireless MLA For City-Owned Poles or Structures $5,136 $5,146 ($10) CUP For privately-owned poles or structures $4,655 $5,146 ($491) Zoning Amendment (Text) $14,237 $30,590 ($16,353) Rezoning Map $14,237 $30,590 ($16,353) Specific Plan $30,613 $59,943 ($29,330) Variance $12,662 $19,782 ($7,120) General Plan Amendments $15,540 $30,739 ($15,199) Master Plan $30,425 $59,943 ($29,518) Development Agreement $27,773 $31,796 ($4,023) Appeal of the Planning Commission's Decision to the City Council $1,848 $12,839 ($10,991) Appeal of the Chief Planner's decision to the Planning Commission $923 $12,690 ($11,767) Time Extension Non-Conforming Use / All Others $923 $2,660 ($1,737) Transportation Demand Management Plan Initial Filing Fee Tier 1 & 2 $1,293 $2,716 ($1,423) Initial Filing Fee Tier 3 & 4 $1,293 $6,456 ($5,163) Annual Monitoring (plus survey cost) $1,848 $3,464 ($1,616) Triennial Review $1,848 $3,464 ($1,616) Modifications & Waivers Minor (Staff Review) $277 $2,217 ($1,940) Major (Planning Commission Review) $3,848 $6,605 ($2,757) Design Review - Signs Type A (up to 25 sq. ft.) $185 $2,538 ($2,353) Type B (up to 100 sq. ft.) $923 $3,410 ($2,487) Type C / Master Sign $3,848 $8,297 ($4,449) Design Review Single Family Residential Modification / Addition New $249 ($249) Single Family Residential / New or Additions to 2 to 3 Units $7,000 $11,131 ($4,131) Multi-Family Residential 4-25 Units $9,187 $26,931 ($17,744) Multi-Family Residential 25+ Units $9,187 $39,398 ($30,211) Commercial and Industrial: New $10,125 $47,400 ($37,275) Modification $10,125 $15,400 ($5,275) Environmental Document Fees Categorical Exemption $185 $1,469 ($1,284) Initial Study, Negative Declaration, Mitigated Negative Declaration, and Environmental Consistency Analysis $10,543 $37,625 ($27,082) Environmental Impact Report (EIR) $16,084 $50,092 ($34,008) 7 For a more accurate comparison, current fees include City Attorney deposit and Engineering fees. 34 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 19 Fee Name Current Fee7 Total Cost Difference Subdivisions Tentative Subdivision Map $8,967 $17,072 ($8,105) Tentative Parcel Map $8,229 $11,745 ($3,516) Miscellaneous Fees Minor Changes to Approved Permit $185 $2,217 ($2,032) Inspection Fees: Additional visits $370 $470 ($100) Certificate of Alteration $1,848 $3,713 ($1,865) Legal Notices $554 $797 ($243) Duplication of Planning Commission Meeting $20 $20 $0 Zoning Verification Letter $923 $952 ($29) Zoning Administrator Decision $923 $1,968 ($1,045) Certificate of Convenience and Necessity $185 $1,719 ($1,534) Hourly Rate - Planning $185 $249 ($64) Short Term Rental Application $150 $249 ($99) Building Plan Review Single Family Residential (Minor Modification) $636 $249 $387 Single Family Residential (New or Substantial Remodel) $636 $748 ($112) Multi-Family / Commercial / Industrial (New or Tenant Improvement) 5% 14% -9% Construction Coordination for Active Building Permits 5% 5% 0% Proposed New Fees Water Efficiency Landscape Ordinance (WELO)Review Small (500 - 2,500 square feet) New $610 N/A Large (2,500+ square feet) New $1,496 N/A Pre-Application Submittal Small Project (Residential Up to 10 Units / Comm. Façade or addition) New $2,913 N/A Large Project (Residential Over 10 Units / New Commercial Development) New $5,738 N/A Private Outdoor Dining Permit (POD) Annual Permit New $1,216 N/A Annual Use of Space New $2,880 N/A With the exception of ‘Precise Plan Modification’ and ‘Building Plan Review -Single Family Residential (Minor Modification)’, which over-recover for $243 and $387 respectively. These are due to creating new categories for the fees. The remaining Planning fees all under-recover. These shortfalls are in part due to the cross-departmental support on various Planning fees, as well as the conversion of City Attorney time / costs from deposit based to overhead on all fees. The largest deficit is in relation to ‘Design Review – Commercial and Industrial – New’ at $37,275, followed by ‘Environmental Impact Report (EIR)’ at $34,008 and ‘Design Review - Multi-Family Residential 25+ Units’ at $30,211. 35 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 20 3 Cross-Departmental Support City Attorney, Engineering, Building, and Fire each provide support on various Planning fees. In order to recover for all costs associated with providing these services, the full cost of each Division has been incorporated into the fees noted. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name and shows by service area the full cost calculated resulting in the total City Cost. Table 7: Total Cost Per Unit Results – Planning Cross-Dept Support Fee Name Planning Cost City Attorney Cost Eng. Cost Bldg Cost Fire Cost Total City Cost Public Hearing Cases Planned Unit Development $15,687 $2,584 $5,025 $0 $0 $23,296 Precise Plan $15,687 $2,584 $5,025 $0 $0 $23,296 Precise Plan Modification $7,190 $1,108 $2,645 $0 $0 $10,942 Conditional Use Permit $8,252 $1,292 $3,438 $0 $0 $12,982 Temporary Use Permit $1,826 $314 $196 $0 $0 $2,336 Minor Use Permit $6,127 $923 $589 $0 $0 $7,640 Small Cell Wireless MLA For City-Owned Poles or Structures $4,003 $554 $589 $0 $0 $5,146 CUP For privately-owned poles or structures $4,003 $554 $589 $0 $0 $5,146 Zoning Amendment (Text) $26,159 $4,431 $0 $0 $0 $30,590 Rezoning Map $26,159 $4,431 $0 $0 $0 $30,590 Specific Plan $43,302 $7,384 $9,256 $0 $0 $59,943 Variance $16,749 $2,769 $264 $0 $0 $19,782 General Plan Amendments $26,308 $4,431 $0 $0 $0 $30,739 Master Plan $43,302 $7,384 $9,256 $0 $0 $59,943 Development Agreement $26,308 $4,431 $1,058 $0 $0 $31,796 Appeal of the Planning Commission's Decision to the City Council $10,993 $1,846 $0 $0 $0 $12,839 Appeal of the Chief Planner's decision to the Planning Commission $10,844 $1,846 $0 $0 $0 $12,690 Time Extension Non-Conforming Use / All Others $2,291 $369 $0 $0 $0 $2,660 Transportation Demand Management Plan Initial Filing Fee Tier 1 & 2 $2,347 $369 $0 $0 $0 $2,716 Initial Filing Fee Tier 3 & 4 $5,533 $923 $0 $0 $0 $6,456 Annual Monitoring (plus survey cost) $2,984 $480 $0 $0 $0 $3,464 Triennial Review $2,984 $480 $0 $0 $0 $3,464 Modifications & Waivers Minor (Staff Review) $1,922 $295 $0 $0 $0 $2,217 Major (Planning Commission Review) $5,682 $923 $0 $0 $0 $6,605 Design Review - Signs Type A (up to 25 sq. ft.) $2,261 $277 $0 $0 $0 $2,538 Type B (up to 100 sq. ft.) $3,004 $406 $0 $0 $0 $3,410 Type C / Master Sign $7,190 $1,108 $0 $0 $0 $8,297 Design Review 36 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 21 Fee Name Planning Cost City Attorney Cost Eng. Cost Bldg Cost Fire Cost Total City Cost Single Family Residential / New or Additions to 2 to 3 Units $8,869 $1,477 $786 $0 $0 $11,131 Multi-Family Residential 4-25 Units $17,366 $2,954 $6,611 $0 $0 $26,931 Multi-Family Residential 25+ Units $27,987 $4,800 $6,611 $0 $0 $39,398 Commercial and Industrial: New $33,743 $5,723 $7,934 $0 $0 $47,400 Modification $11,438 $1,846 $2,116 $0 $0 $15,400 Environmental Document Fees Categorical Exemption $1,285 $185 $0 $0 $0 $1,469 Initial Study, Negative Declaration, Mitigated Negative Declaration and other Contract Planning Studies $32,087 $5,538 $0 $0 $0 $37,625 Environmental Impact Report (EIR) $42,708 $7,384 $0 $0 $0 $50,092 Subdivisions Tentative Subdivision Map $8,720 $1,477 $6,876 $0 $0 $17,072 Tentative Parcel Map $5,533 $923 $5,289 $0 $0 $11,745 Documents, Maps and Plans - Reproduction of Documents and Maps $186 $37 $0 $0 $0 $223 Miscellaneous Fees Minor Changes to Approved Permit $1,922 $295 $0 $0 $0 $2,217 Inspection Fees: Additional visits $396 $74 $0 $0 $0 $470 Certificate of Alteration $3,197 $517 $0 $0 $0 $3,713 Legal Notices $723 $74 $0 $0 $0 $797 Zoning Verification Letter $823 $129 $0 $0 $0 $952 Zoning Administrator Decision $1,710 $258 $0 $0 $0 $1,968 Certificate of Convenience and Necessity (taxi) $1,497 $222 $0 $0 $0 $1,719 Hourly Rate – Planning $212 $37 $0 $0 $0 $249 Short Term Rental Application $776 $111 $0 $0 $0 $249 Building Plan Review Single Family Residential (Minor Modification) $212 $37 $0 $0 $0 $249 Single Family Residential (New or Substantial Remodel) $637 $111 $0 $0 $0 $748 Proposed New Fees Water Efficiency Landscape Ordinance (WELO)Review Small (500 - 2,500 square feet) $536 $74 $0 $0 $0 $610 Large (2,500+ square feet) $1,275 $222 $0 $0 $0 $1,496 Pre-Application Meeting Small Project (Residential Up to 10 Units / Comm. Façade or addition) $2,347 $369 $196 $0 $0 $2,913 Large Project (Residential Over 10 Units / New Commercial Development) $4,471 $738 $529 $0 $0 $5,738 Private Outdoor Dining Permit (POD) Annual Permit $111 $121 $115 $234 $1,216 These total costs per unit were integrated into the overall Planning total costs per unit. This integration ensures that the City is appropriately recovering for all costs as it relates to Planning services. 37 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 22 8. Building The City of South San Francisco provides plan check and inspection services in-house, supplemented with contract plan checkers. The purpose of the Building Division, part of the Economic and Community Development Department, is to review all construction projects (residential and commercial) to ensure compliance with the California Building Code and its rules and regulations. The following subsections discuss modifications made to the Building fee structure and detailed per unit analysis results. 1 Fee Schedule Modifications The Building fee schedule consists of both flat fees and valuation based fees, both of which were studied. The project team worked with the Building Division to streamline the current fee schedule by modifying structures and adding new flat fees. The following points highlight the proposed changes: • Modifications to Valuation Based Fees: - For all new construction projects (residential and commercial) the plan check and inspection (permit) fees are now inclusive of structural, and green energy reviews and inspections. - Incorporation of Title 24 Energy Plan Check Surcharge into the proposed plan check fees to minimize the number of surcharges added to fees. - Plan Check Fees were converted from valuation tables to percentage of the building permit fee to help streamline the fee schedule and simplify the plan check fee calculation process. For commercial plan check fees, a tiered percentage structure was developed depending upon the scope of the project and valuation. - Mechanical, Electrical, and Plumbing fees were converted from valuation- tables based on trade type to valuation-tables to be based on construction type. Additionally, the valuation ranges were expanded to better capture the scope of projects. • Removed Flat Fee: ‘Photovoltaic – Commercial’ was removed as the City is capturing the time and cost of providing this service within other fees. • Added Flat Fees: The following fees were added to streamline the processing and application of commonly pulled residential permits: - ‘Energy Storage System – Residential’ - ‘OTC or Standalone MEP Permit 38 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 23 - ‘Water Heater’ - ‘Electric Water Heater’ - ‘Reroof’ ‘Garage Door’ - ‘Kitchen Update’ - ‘Bath Update’ - ‘Furnace Replacement’ - ‘All Electric Furnace Replacement’ - ‘Service Upgrade’ - ‘Lateral Replacement’ - ‘EV Charger’ - ‘Residential Addressing Fee’ - ‘Multi-Family Commercial Addressing Fee’ - ‘Alternate Means and Method – Base’ - ‘Alternate Means and Method – Each Additional Hour’ Identifying and implementing these changes to the Building fee structure will help to clarify the fee schedule, increase consistency of fee application, and reduced the complexity in relation to both internal staff and developers determining the full fees associated with their development projects. 2 Detailed Results The Building division collects two types of fees: Flat Fees and Valuation Based fees. The following subsection discuss the detailed results for each fee type. 2.1 Flat Fees The Building Division currently assesses a variety of permits for over the counter or simplified permits, such as reroofs, photovoltaic, residential remodels, etc. The following table details the current fees associated with Flat Fees Permits, the full cost associated with Building to provide these services, and the difference. Table 8: Total Cost Per Unit Results – Building Flat Fees Fee Name Current Fee Total Cost Difference Inspections Or Re-Inspections Outside Normal Business Hours $120 $281 ($161) Re-Inspections During Normal Hours $120 $209 ($89) Permit Process - Initial Project Input, Fee Collection New / Existing Residential, Commercial, and MF $239 $273 ($34) MEP $40 $91 ($51) 39 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 24 Fee Name Current Fee Total Cost Difference Additional Plan Review Required by Changes, Additions or Revisions to Approved Plans $60 $115 ($55) Photovoltaic Residential $239 $300 ($61) Energy Storage System Residential New $300 N/A Residential Permits Water Heater New $145 N/A Electric Water Heater New $344 N/A Reroof New $543 N/A Garage Door New $344 N/A Kitchen Update New $700 N/A Bath Update New $501 N/A Furnace Replacement New $195 N/A All Electric Furnace Replacement New $418 N/A Service Upgrade New $244 N/A Lateral Replacement New $195 N/A EV Charger New $302 N/A OTC or Standalone MEP Permit New $300 N/A Addressing Residential New $209 N/A Multi-Family Commercial New $418 N/A Alternate Means and Methods Base New $732 N/A Each Addl. Hr. New $209 N/A Building under-recovers for all of their flat fees, ranging from a low of $34 for ‘Permit – Process – Initial Project Input, Fee Collection – New / Existing Residential, Commercial, and MF’ to a high of $161 for ‘Inspections or Re-Inspection Outside of Normal Business Hours’. 2.2 Valuation The City of South San Francisco currently uses a valuation table to establish plan check and permit fees for all Construction Projects that is based on the value of construction costs. There are currently five different valuation tables utilized by the City: 1. Building Inspection 2. Plan Check – Existing Residential 3. Plan Check – New Residential and All Commercial (New and Existing) 4. Plan Check – Mechanical and Plumbing 5. Plan Check – Electrical 40 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 25 As discussed in the modifications section, the project team worked with City staff to modify the current structure to simplify the fee calculation and administration process. The project team modified the five valuation tables to now consist of: 1. Single-Family Residential Permit (New and Remodels) 2. Commercial / Industrial / Multi-Family (New and Tenant Improvements) 3. Single Family MEP 4. Commercial / Industrial / Multi-Family MEP Plan Check fees were established as a percentage of the building permit fee. The following subsections discuss the residential, commercial, and MEP valuation-based tables calculated for the City. 2.2 (a) Single-Family Residential Valuation While the City currently has two separate plan check valuation-based tables for residential, it only has a singular table for building permit fees. Through this study as many simplified residential permits were identified as flat fees, it was determined that a singular valuation-based table was still appropriate for all new and existing single-family residential projects. The following table outlines the valuation range, current fee, total cost per unit, and the associated difference. Table 9: Total Cost Per Unit Results – Single Family Residential Building Permit Fees Project Valuation Sliding Scale Category Current Fee Total Cost Difference Project Valuation $1 to $500 $90.00 $209.02 ($119.02) Project Valuation $501 to $2,000 First $500 $90.00 $209.02 ($119.02) Each Additional $100 or fraction thereof $2.14 $10.45 ($8.31) Project Valuation $2,001 to $25,000 First $2,000 $120.00 $365.79 ($245.79) Each Additional $1,000 or fraction thereof $25.70 $20.45 $5.25 Project Valuation $25,001 to $50,000 First $25,000 $719.00 $836.08 ($117.08) Each Additional $1,000 or fraction thereof $28.92 $36.23 ($7.31) Project Valuation $50,001 to $100,000 First $50,000 $1,437.00 $1,741.83 ($304.83) Each Additional $1,000 or fraction thereof $14.37 $14.98 ($0.61) Project Valuation $100,001 to $500,000 First $100,000 $2,157.00 $2,490.82 ($333.82) Each Additional $1,000 or fraction thereof $8.99 $8.49 $0.50 41 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 26 Project Valuation Sliding Scale Category Current Fee Total Cost Difference Project Valuation $500,001 to $1,000,000 First $500,000 $5,752.00 $5,887.40 ($135.40) Each Additional $1,000 or fraction thereof $17.25 $6.34 $10.91 Project Valuation $1,000,001 to $3,000,000 First $1,000,000 $10,065.00 $9,057.53 $1,007.47 Each Additional $1,000 or fraction thereof $1.80 $3.14 ($1.34) Project Valuation $3,000,001 to $5,000,000 First $3,000,000 $17,973.00 $15,328.13 $2,644.87 Each Additional $1,000 or fraction thereof $2.22 $3.48 ($1.26) Project Valuation $5,000,001+ First $5,000,000 $21,568.00 $22,295.47 ($727.47) Each Additional $1,000 or fraction thereof $0.98 $1.74 ($0.76) The City is generally under-recovering for its costs. The largest over-recoveries appear at a valuation of $1 million and above; this is primarily due to the fact that currently the City has a singular permit table that is applicable to both residential and commercial projects. While many commercial projects can get extremely complex the higher the valuation, many times residential projects simply are larger rather than more complex. Additionally, as discussed, the City previously had two different types of plan check fees associated with residential projects. The project team worked with City staff to simplify the two tables into a singular percentage. The full cost associated with Residential Plan Check was calculated at 65% of the Residential Building Permit fee. To provide comparison, for a new residential project the current plan check fee for a project valued at $500,001 would be $3,969; whereas now it would be $3,867, representing about a $142 difference. Overall, the changes to the residential fee schedule more accurately and simplistically represent the level of effort incurred by City staff as it relates to conducting plan check and inspections. 2.2 (b) Commercial / Industrial / Multi-Family Valuation The City currently only has a singular table for commercial plan check and for commercial inspection. Through this study the project team worked with staff to review the assumptions behind those tables and where appropriate updated those assumptions. The following table outlines the valuation range, current fee, total cost per unit, and the associated difference: 42 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 27 Table 10: Total Cost Per Unit Results – Commercial / Industrial / Multi-Family Building Permit Fees Project Valuation Sliding Scale Category Current Fee Total Cost Difference Project Valuation $1 to $500 $90.00 $104.51 ($14.51) Project Valuation $501 to $2,000 First $500 $90.00 $104.51 ($14.51) Each Additional $100 or fraction thereof $2.14 $9.29 ($7.15) Project Valuation $2,001 to $25,000 First $2,000 $120.00 $243.86 ($123.86) Each Additional $1,000 or fraction thereof $25.70 $13.25 $12.45 Project Valuation $25,001 to $50,000 First $25,000 $719.00 $548.68 $170.32 Each Additional $1,000 or fraction thereof $28.92 $12.19 $16.73 Project Valuation $50,001 to $100,000 First $50,000 $1,437.00 $853.50 $583.50 Each Additional $1,000 or fraction thereof $14.37 $28.22 ($13.85) Project Valuation $100,001 to $500,000 First $100,000 $2,157.00 $2,264.38 ($107.38) Each Additional $1,000 or fraction thereof $8.99 $6.75 $2.24 Project Valuation $500,001 to $1,000,000 First $500,000 $5,752.00 $4,964.23 $787.77 Each Additional $1,000 or fraction thereof $17.25 $14.11 $3.14 Project Valuation $1,000,001 to $3,000,000 First $1,000,000 $10,065.00 $12,018.65 ($1,953.65) Each Additional $1,000 or fraction thereof $1.80 $0.26 $1.54 Project Valuation $3,000,001 to $5,000,000 First $3,000,000 $17,973.00 $12,541.20 $5,431.80 Each Additional $1,000 or fraction thereof $2.22 $9.09 ($6.87) Project Valuation $5,000,001 to $10,000,000 First $5,000,000 $21,568.00 $30,725.94 ($9,157.94) Each Additional $1,000 or fraction thereof $0.98 $3.26 ($2.28) Project Valuation $10,000,001 to $25,000,000 First $10,000,000 $26,360.00 $47,029.50 ($20,669.50) Each Additional $1,000 or fraction thereof $0.96 $3.14 ($2.18) Project Valuation $25,000,001 to $50,000,000 First $25,000,000 $40,739.00 $94,059.01 ($53,320.01) Each Additional $1,000 or fraction thereof $0.48 $2.51 ($2.03) Project Valuation $50,000,001+ First $50,000,000 $52,722.00 $156,765.01 ($104,043.01) Each Additional $1,000 or fraction thereof $1.05 $1.25 ($0.20) Similar to the single-family residential permit fees, the Building Division is generally under- recovering its costs as it relates to commercial, industrial, and multi-family projects. There are a couple of valuation-based ranges for which the City is currently over- recovering such as the $25,000, $50,000, $500,000, and $3 million category. While those projects might be complex for residential projects, they are not necessarily as complex for commercial projects and as such the separation of the permit tables into two separate categories more accurately allows the City to capture the support. It was determined that similar to the residential projects, a streamlined approach of plan check as a percentage of the building permit fee would be utilized. However, instead of a 43 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 28 singular plan check percentage, during discussion with staff it was determined that a tiered approach should be developed. The following table shows the proposed plan check percentage calculation: Table 11: Commercial / Multi-Family – Plan Check Calculation Project Valuation Total Cost Per Unit $1 - $50,000 60% of Building Permit Fee $50,000 - $1,000,000 65% of Building Permit Fee $1,000,000+ 85% of Building Permit Fee The concept behind utilizing the tiered system is to capture the different level of complexities. For projects at a lower valuation typically the plan check is not generally very complex and there is minimal back and forth between the city and the applicant. However, as projects gain in value, the plan check becomes more complex. Additionally, while the city previously added a surcharge for Green Energy Title 24 Plan Check Fees, the proposed fee structure has incorporated that surcharge into the calculation for plan check fees. This will ensure that there is a simplified process for plan check fees. 2.2 (c) Residential MEP Valuation While the City currently has three separate plan check valuation-based tables for MEPs based on type of MEP, it was discussed that having two tables split by type of permit would be more accurate. Through this study, it was determined that a singular valuation- based table was appropriate for all residential MEP permits. The following table outlines the valuation range, current fee, total cost per unit, and the associated difference Table 12: Total Cost Per Unit Results – Residential MEP Permit Fees Project Valuation Sliding Scale Category Current Fee Total Cost Difference Project Valuation $1 to $500 $30.00 $69.67 ($39.67) Project Valuation $501 to $1,000 First $500 $30.00 $69.67 ($39.67) Each Additional $100 or fraction thereof $11.98 $13.93 ($1.95) Project Valuation $1,001 to $3,000 First $1,000 $60.00 $139.35 ($79.35) Each Additional $1,000 or fraction thereof $7.50 $30.48 ($22.98) Project Valuation $3,001 to $5,000 First $3,000 $75.00 $261.28 ($186.28) Each Additional $1,000 or fraction thereof $22.00 $32.66 ($10.66) Project Valuation $5,001 to $10,000 First $5,000 $120.00 $391.91 ($271.91) Each Additional $1,000 or fraction thereof $11.98 $23.51 ($11.53) 44 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 29 Project Valuation Sliding Scale Category Current Fee Total Cost Difference Project Valuation $10,001+ First $10,000 $180.00 $627.06 ($447.06) Each Additional $1,000 or fraction thereof $17.98 $11.76 $6.22 The Building Division under-recovers for all Residential MEP ranges. Parsing out the MEP valuation tables by construction type rather than trade allows for Building to more accurately capture their time spent reviewing and inspecting stand-alone MEP permits. 2.2 (d) Commercial / Industrial / Multi-Family MEP Valuation The City currently has two separate plan check valuation-based tables (Mechanical and Plumbing) and Electrical. For streamlining purposes, it was determined that a singular valuation table could be developed that would be assessed per trade (Mechanical or Electrical or Plumbing). The following table outlines the valuation range, current fee, total cost per unit, and the associated difference Table 13: Total Cost Per Unit Results – Commercial / Industrial / Multi-Family MEP Permit Fees Project Valuation Sliding Scale Category Current Fee Total Cost Difference Project Valuation $1 to $500 $30.00 $69.67 ($39.67) Project Valuation $501 to $1,000 First $500 $30.00 $69.67 ($39.67) Each Additional $100 or fraction thereof $11.98 $13.93 ($1.95) Project Valuation $1,001 to $3,000 First $1,000 $60.00 $139.35 ($79.35) Each Additional $1,000 or fraction thereof $7.50 $30.48 ($22.98) Project Valuation $3,001 to $5,000 First $3,000 $75.00 $261.28 ($186.28) Each Additional $1,000 or fraction thereof $22.00 $32.66 ($10.66) Project Valuation $5,001 to $10,000 First $5,000 $120.00 $391.91 ($271.91) Each Additional $1,000 or fraction thereof $11.98 $23.51 ($11.53) Project Valuation $10,001 to $25,000 First $10,000 $180.00 $627.06 ($447.06) Each Additional $1,000 or fraction thereof $17.98 $13.93 $4.05 Project Valuation $25,001 to $50,000 First $25,000 $719.36 $1,045.10 ($325.74) Each Additional $1,000 or fraction thereof $17.98 $23.69 ($5.71) Project Valuation $50,001 to $100,000 First $50,000 $1,618.33 $2,229.55 ($611.22) Each Additional $1,000 or fraction thereof $17.98 $5.57 $12.41 Project Valuation $100,001 to $500,000 First $100,000 $3,416.29 $2,786.93 $629.36 Each Additional $1,000 or fraction thereof $17.98 $3.70 $14.28 Project Valuation $500,001 to $1,000,000 First $500,000 $17,800.26 $5,748.05 $12,052.21 Each Additional $1,000 or fraction thereof $17.98 $6.44 $11.54 45 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 30 Project Valuation Sliding Scale Category Current Fee Total Cost Difference Project Valuation $1,000,001 to $3,000,000 First $1,000,000 $35,780.22 $12,192.83 $23,587.39 Each Additional $1,000 or fraction thereof $17.98 $1.52 $16.46 Project Valuation $3,000,001+ First $3,000,000 $107,700.18 $18,289.25 $89,410.93 Each Additional $1,000 or fraction thereof $17.98 $0.76 $17.22 Generally, the Building Division under-recovers its Commercial / Industrial MEP costs up to $100,000, at which point it over-recovers. Parsing out the MEP valuation tables by construction type rather than trade allows for Building to more accurately capture their time spent reviewing and inspecting stand-alone MEP permits. 46 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 31 9. Fire The Fire Department is responsible for protecting South San Francisco residents from fires, medical emergencies, natural disasters, and hazardous materials. The Fire Department has three divisions: Administration, Fire Prevention, and Emergency Medical Services / Operations. Fees studied relate to transport fees, training, fire prevention, fire and life safety, and fire protection systems. The following subsections discuss any proposed fee schedule modifications and detailed per unit results. 1 Fee Schedule Modifications In reviewing the current fee structure for Fire services, it was determined that modifications could be made to enhance an applicant’s understanding of the services offered and how fees are applied. The following points highlight the modifications proposed: • Removed Fees: The following fees were removed from the schedule as they reflect services that are no longer provided: - Transport Fees - ‘Contracted BLS Inter Facility’ - Fire Service EMS Training - ‘First-Aid / CPR Classes for SSF Businesses’ - ‘ACLS Knowledge and Skills Review Workshop’ - ‘Initial Recognition - Pediatric Advanced Life Support (PALS)’ - ‘Initial Recognition - Advanced Cardiac Life Support (ACLS)’ - ‘Advanced Recognition – Pediatric Advanced Life Support (PALS)’ - ‘Advanced Recognition – Pediatric Advanced Life Support (PALS)’ - ‘Advanced Recognition – Advanced Cardiac Life Support (ACLS)’ - ‘Advanced Recognition – Basic Life Support-Health Care Provider (BLS HCP)’ - ‘Advanced Recognition – Lead EKG Class’ - ‘Advanced Recognition –Geriatric Education for Emergency Medical Services’ - ‘Advanced Recognition – Infrequent Paramedic Skills’ - ‘Advanced Recognition – Other EMS Continuing Education Classes’ - ‘Advanced Recognition – Student Materials, Supplies, etc. Required to Participate’ - ‘Advanced Recognition –Certification Fees required by Certifying Authority (EMT Instruction)’ 47 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 32 - Miscellaneous Fire Fees - ‘Key Box Service’ - ‘Plan Digitizing Fee – Per Letter’ - ‘Plan Digitizing Fee – Per Plan - ‘Plan Digitizing Fee – Per Image • Added Fees: The following fees were added to highlight new services offered as well as reflect updated California Fire Codes to be administered: - Prevention - ‘Access & Water Supply Review (2 hour minimum)’ - Operational Permits - ‘Temporary LP-gas’ - Additional Permits - ‘Production Facilities’ - ‘Pyrotechnics and Special Effects’ - ‘Live Audiences’ - Local Permits - ‘Emergency responder communications coverage systems (ERCCS)’ - ‘Fuel Cell Power Systems’ - ‘Holiday tree sales lot’ - Miscellaneous Fire Fees - ‘Fire Marshal Consultation (2 hour minimum) • Renamed Fees: The following fee names were modified as a means to more accurately describe the scope of service offered: - Fire Service EMS Training - ‘HeartSaver CPR / AED Community Classes’ is now ‘CPR / AED’ - ‘First-Aid / CPR / AED Classes for Non-Residents’ is now ‘CPR / AED / First-Aid’ - ‘Pediatric Education for Pre-hospital Professionals (For residents and non-residents)’ is now ‘Pediatric CPR / AED / First-Aid’ - Prevention - ‘Construction Re-Inspection Fees’ is now ‘Additional Inspection’ - Miscellaneous Fire Fees - ‘Preventable False Alarms’ is now ‘Nuisance Alarms’ - ‘2nd alarm (within 12 months of 1st alarm)’ is now ‘2nd alarm (within 12 months period)’ - ‘3rd alarm (within 12 months of 1st alarm)’ is now ‘3rd alarm (within 12 months period)’ 48 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 33 - ‘4th and other additional alarm (within 12 months of 1st preventable alarm)’ is now ‘4th and other additional alarm (within 12 months period)’ • Expanded Fees: The following three fees were expanded into a ‘First 2 Hours’ base fee and a subsequent ‘Each Additional Hour’ hourly fee, to more accurately capture the scope of services offered: - Prevention - ‘Inspections Outside of Normal Business Hours (2 hour minimum)’ - Miscellaneous Fire Fees - ‘Application for Use of Alternate Methods of Protection’ - ‘Additional Fire Plan Check Review (2 hr. minimum) Each review beginning with 4th resubmittal’ • Condensed Fees: Under Prevention, ‘Group R, Division 1 Occupancies and Group R, Division 2 with 3 or More Dwelling Units Per Building’ was parsed out into five fees but is now captured under a single fee titled ‘Group R-1 & R-2 Residential Occupancies’ The modifications made to the Fire department’s fee schedule better reflect the services that are being provided and enable the department to more accurately collect fees for those services. 2 Detailed Results The Fire Department collects two types of fees: Flat Fees and Valuation Based fees. The following subsection discuss the detailed results for these types of fees: 2.1 Flat Fees The Fire Department collects flat fees for items such as ALS transports, training classes, prevention inspections, and operational permits among others. The total cost calculated for each Fire Department service includes direct staff costs, Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service. 49 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 34 Table 14: Total Cost Per Unit Results – Fire Fee Name Current Fee Total Cost Difference Transport Fees Fire Service Ambulance Transportation ALS I $2,161 $3,447 ($1,286) ALS II $2,161 $3,447 ($1,286) BLS (Emergency) $2,161 $3,447 ($1,286) BLS (Non-Emergency) $754 $1,206 ($452) Mileage (All levels) $57 $22 $35 Oxygen $137 $141 ($4) Fire Service EMS Training CPR / AED $62 $119 ($57) CPR / AED / First Aid $62 $155 ($93) Pediatric CPR / AED / First Aid $137 $155 ($18) Basic Life Support-Health Care Provider (BLS HCP) $86 $128 ($42) Other EMS Continuing Education Classes $8.87 Actual Cost N/A Fire Training Division Emergency Response Team Class (Incl. Fire extinguisher training) $32 $252 ($220) Permit Required Confined Space Class $32 $252 ($220) Hazardous Materials Responder Class $32 $252 ($220) Technical Rescue Class $32 $252 ($220) Vehicle Extrication Class $32 $252 ($220) Other Fire Training Continuing Education Classes $29 $252 ($223) Student Materials, Supplies Required to Participate Actual Cost Certification Fees required by Certifying Authority Actual Cost Prevention Fire Protective Systems Construction Permit Access & Water Supply Review (2 hour minimum) New $234 N/A Work Performed Without a Permit 2x Permit Cost Inspection Cancellation Fee (Less than 24 hours) $95 $218 ($124) Other Fire Prevention Inspections Annual Fire Inspection (Basic) $282 $288 ($6) Additional Inspection $189 $218 ($29) Inspections Outside of Normal Business Hours (2 hour minimum) First 2 Hours $378 $246 $132 Each Additional Hour $189 $246 ($57) Inspection for Which a Fee is not Specifically Indicated $189 $218 ($29) New Occupancy / Business $376 $181 $195 Title 19, 5 Year Automatic Fire Sprinkler Certification $376 $289 $87 Pre-inspection of Residential Care Facilities $376 $214 $162 Operational Permits Additive manufacturing $62 $211 ($149) Aerosol products $376 $262 $114 Amusement buildings $62 $227 ($165) Aviation buildings $62 $262 ($200) Carnivals and fairs $62 $262 ($200) Cellulose nitrate film $62 $211 ($149) Combustible dust-producing operations $565 $262 $303 Combustible fibers $376 $211 $165 Compressed gases $189 $227 ($38) 50 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 35 Fee Name Current Fee Total Cost Difference Covered and open mall buildings $62 $312 ($250) Cryogenic fluids $565 $227 $338 Cutting and welding $565 $211 $354 Dry cleaning $565 $227 $338 Energy storage $376 $227 $149 Exhibits and trade shows $62 $262 ($200) Explosives $62 $312 ($250) Fire hydrant and valves $62 $211 ($149) Flammable and combustible liquids $565 $211 $354 Floor finishing $62 $211 ($149) Fruit and crop ripening $62 $211 ($149) Fumigation and insecticidal fogging $62 $211 ($149) Hazardous materials $753 $211 $542 MPM facilities $62 $262 ($200) High-piled storage $753 $312 $441 Hot work operations $62 $211 ($149) Industrial ovens $189 $211 ($22) Lumber yards and woodworking plants $753 $312 $441 Liquid- or gas-fueled vehicles or equipment in assembly buildings $62 $211 ($149) LP-gas $376 $211 $165 Temporary LP-gas New $211 N/A Magnesium $376 $211 $165 Miscellaneous combustible storage $376 $211 $165 Mobile fueling of hydrogen-fueled vehicles $62 $211 ($149) Motor fuel-dispensing $376 $211 $165 Open burning $62 $211 ($149) Open flames and torches $62 $211 ($149) Open flames and candles $62 $211 ($149) Organic coatings $376 $211 $165 Outdoor assembly event $62 $211 ($149) Places of assembly $376 $211 $165 Plant extraction systems $62 $262 ($200) Private fire hydrants $62 $211 ($149) Pyrotechnic special effects material $753 $312 $441 Pyroxylin plastics $62 $262 ($200) Refrigeration equipment $189 $262 ($73) Repair garages and motor fuel-dispensing facilities $376 $262 $114 Rooftop heliports $62 $227 ($165) Spraying or dipping $376 $262 $114 Storage of scrap tires and tire byproducts $565 $262 $303 Temporary membrane structures and tents $62 $211 ($149) Tire-rebuilding plants $62 $262 ($200) Waste handling $376 $262 $114 Wood products $376 $262 $114 Lithium batteries $62 $312 ($250) Additional Permits Production facilities New $211 N/A Pyrotechnics and special effects New $211 N/A Live audiences New $211 N/A 51 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 36 Fee Name Current Fee Total Cost Difference Local permits Care facilities $376 $211 $165 Emergency responder communication coverage systems (ERCCS) New $262 N/A Fire alarm system $565 $211 $354 Fuel cell power systems New $262 N/A Group R-1 & R-2 residential occupancies New $110 N/A High-rise buildings $189 $515 ($326) Holiday tree sales lot New $262 N/A Miscellaneous Fire Fees Fire Marshal Consultation (2 hour minimum) New $234 N/A Hazard Mitigation Fee (Includes all other incident types) Actual Cost Application for Use of Alternate Methods of Protection First 2 Hours $282 $468 ($186) Each Additional Hour $282 $234 $48 Emergency Response DUI Cost Recovery Actual Cost Emergency Response Hazmat Cost Recovery Actual Cost Investigations $176 Actual Cost N/A Additional Fire Plan Check Review (2 hr. minimum) Each review beginning with 4th resubmittal First 2 Hours $378 $447 ($69) Each Additional Hour $189 $223 ($34) Fire Watch Actual Cost Nuisance Alarms 2nd alarm (Within 12 months period) $113 $0 $113 3rd alarm (Within 12 months period) $226 $0 $226 4th and other additional alarms within 12 months period $567 $0 $567 With the exception of ‘Mileage (All Levels)’ which over-recovers for $35, all of the Fire Department’s Transport Fees under-recover. ‘ALS I’, ‘ALS II’, and BLS (Emergency) show the largest under-recovery at $1,286. The Fire Department also under-recovers for all of the Fire Service EMS Training and Fire Training fees; ranging from a low of $18 for ‘Pediatric CPR / AED / First Aid’ to a high of $223 for ‘Other Fire Training Continuing Education Classes’. Under Prevention fees, Operational Permits have the most over- recoveries; with the largest over-recover in relation to ‘Hazardous Materials’ at $542. 2.2 Valuation Based Fees Currently, the Fire Department charges fees for Fire and Life Safety Plan Check and Fire Protection Systems Plan Check and Inspections. These fees are charged based on the valuation of the project. In discussion with Fire staff, the addition of a fourth valuation table for Fire and Life Safety Inspection was proposed as a means to properly capture staff time. Additionally, Fire Protection Systems Plan Check and Inspections table ranges were modified to be limited to greater $1 million. The following subsections provide the detailed results for each of these fee categories. 52 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 37 2.2 (a) Fire and Life Safety Plan Check Fire Prevention staff are responsible for reviewing building plans to ensure that fire and life safety standards are met. The total cost calculated includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each valuation range. Table 15: Total Cost Per Unit Results – Fire Department – Fire and Life Safety Plan Check Project Value Current Fee Total Cost Difference Project Valuation: $1 to $6,000 $95 $118 ($23) Project Valuation: $6,001 to $25,000 First $6,000 $95 $118 ($23) Each Additional $1,000 or fraction thereof $9.89 $24.70 ($14.81) Project Valuation: $25,001 to $50,000 First $25,000 $189 $588 ($399) Each Additional $1,000 or fraction thereof $15.06 $7.78 $7.28 Project Valuation: $50,001 to $100,000 First $50,000 $376 $782 ($406) Each Additional $1,000 or fraction thereof $45.15 $3.93 $41.22 Project Valuation: $100,001 to $500,000 First $100,000 $3,009 $979 $2,030 Each Additional $1,000 or fraction thereof $11.29 $3.42 $7.87 Project Valuation: $500,001 to $1,000,000 First $500,000 $7,526 $2,346 $5,180 Each Additional $1,000 or fraction thereof $9.04 $4.69 $4.35 Project Valuation: $1,000,001 to $3,000,000 First $1,000,000 $12,040 $4,693 $7,347 Each Additional $1,000 or fraction thereof $4.00 $0.78 $3.22 Project Valuation: $3,000,001 to $5,000,000 First $3,000,000 $20,068 $6,257 $13,811 Each Additional $1,000 or fraction thereof $6.02 $4.69 $1.33 Project Valuation: $5,000,001 to $10,000,000 First $5,000,000 $32,108 $15,643 $16,465 Each Additional $1,000 or fraction thereof $2.42 $1.56 $0.86 Project Valuation: $10,000,001 to $25,000,000 First $10,000,000 $44,147 $23,464 $20,683 Each Additional $1,000 or fraction thereof $1.07 $1.30 ($0.23) Project Valuation: $25,000,001 to $50,000,000 First $25,000,000 $60,202 $43,018 $17,184 Each Additional $1,000 or fraction thereof $0.33 $1.41 ($1.08) Project Valuation: $50,000,001 + First $50,000,000 $68,228 $78,214 ($9,986) Each Additional $1,000 or fraction thereof $1.37 $0.70 $0.67 53 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 38 The total cost per unit reflects changes in processes and efficiencies implemented over time by the department. Due to this right-sizing of the valuation table, the lower valuations and the highest valuation show under-recoveries, while mid- to high valuations show over- recoveries. 2.2 (b) Fire and Life Safety Inspection Fire Prevention staff are responsible for inspecting buildings to ensure they match submitted plans and are in compliance with the Fire Code. The total cost calculated includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name and total calculated cost associated with each valuation range. Table 16: Total Cost Per Unit Results – Fire Department – Fire and Life Safety Plan Check Project Value Total Cost Project Valuation: $1 to $6,000 $142 Project Valuation: $6,001 to $25,000 First $6,000 $142 Each Additional $1,000 or fraction thereof $35.68 Project Valuation: $25,001 to $50,000 First $25,000 $819 Each Additional $1,000 or fraction thereof $8.94 Project Valuation: $50,001 to $100,000 First $50,000 $1,043 Each Additional $1,000 or fraction thereof $17.13 Project Valuation: $100,001 to $500,000 First $100,000 $1,899 Each Additional $1,000 or fraction thereof $7.17 Project Valuation: $500,001 to $1,000,000 First $500,000 $4,767 Each Additional $1,000 or fraction thereof $5.36 Project Valuation: $1,000,001 to $3,000,000 First $1,000,000 $7,449 Each Additional $1,000 or fraction thereof $1.56 Project Valuation: $3,000,001 to $5,000,000 First $3,000,000 $10,578 Each Additional $1,000 or fraction thereof $8.27 Project Valuation: $5,000,001 to $10,000,000 First $5,000,000 $27,114 Each Additional $1,000 or fraction thereof $2.68 Project Valuation: $10,000,001 to $25,000,000 First $10,000,000 $40,522 Each Additional $1,000 or fraction thereof $2.24 54 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 39 Project Value Total Cost Project Valuation: $25,000,001 to $50,000,000 First $25,000,000 $74,192 Each Additional $1,000 or fraction thereof $1.43 Project Valuation: $50,000,001 + First $50,000,000 $110,021 Each Additional $1,000 or fraction thereof $0.72 The total cost per unit reflects the staff time and effort necessary to provide inspection services for Fire and Life Safety permits. As with other valuation tables, as the valuation increases so does the base amount, while each additional amount decreases. 2.2 (c) Fire Code Permits Plan Check Fire Prevention staff are responsible for reviewing fire code permit plans to ensure that they are in compliance with the fire code and meet or exceed the requirements for building occupancy. The total cost calculated includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each valuation range. Table 17: Total Cost Per Unit Results – Fire Department – Fire Code Permit Plan Check Project Value Current Fee Total Cost Difference Project Valuation: $1 to $6,000 $189 $260 ($71) Project Valuation: $6,001 to $25,000 First $6,000 $189 $324 ($135) Each Additional $1,000 or fraction thereof $9.89 $6.47 $3.42 Project Valuation: $25,001 to $50,000 First $25,000 $376 $447 ($71) Each Additional $1,000 or fraction thereof $3.76 $8.94 ($5.18) Project Valuation: $50,001 to $100,000 First $50,000 $470 $670 ($200) Each Additional $1,000 or fraction thereof $1.89 $4.47 ($2.58) Project Valuation: $100,001 to $500,000 First $100,000 $565 $894 ($329) Each Additional $1,000 or fraction thereof $1.41 $0.56 $0.85 Project Valuation: $500,001 to $1,000,000 First $500,000 $1,129 $1,117 $12 Each Additional $1,000 or fraction thereof $3.76 $0.45 $3.31 Project Valuation: $1,000,001 + First $1,000,000 $3,009 $1,341 $1,668 Each Additional $1,000 or fraction thereof $1.00 $0.22 $0.78 The total cost per unit reflects the staff time and effort associated with conducting plan review on fire protection systems. Due to adjusting the cap of the valuation table, the 55 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 40 lower valuations show under-recoveries, while the higher valuations show over- recoveries. 2.2 (d) Fire Code Permit Inspection Fire Prevention staff are responsible for inspecting fire code permits to ensure they match submitted plans, are properly installed, and functioning. The total cost calculated includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each valuation range. Table 18: Total Cost Per Unit Results – Fire Department – Fire Code Permits Inspection Project Value Current Fee Total Cost Difference Project Valuation: $1 to $6,000 $565 $596 ($31) Project Valuation: $6,001 to $25,000 First $6,000 $565 $1,229 ($664) Each Additional $1,000 or fraction thereof $9.89 $45.09 ($35.20) Project Valuation: $25,001 to $50,000 First $25,000 $753 $2,086 ($1,333) Each Additional $1,000 or fraction thereof $15.06 $65.55 ($50.49) Project Valuation: $50,001 to $100,000 First $50,000 $1,129 $3,724 ($2,595) Each Additional $1,000 or fraction thereof $7.53 $80.45 ($72.92) Project Valuation: $100,001 to $500,000 First $100,000 $1,506 $7,747 ($6,241) Each Additional $1,000 or fraction thereof $4.70 $10.43 ($5.73) Project Valuation: $500,001 to $1,000,000 First $500,000 $3,386 $11,918 ($8,532) Each Additional $1,000 or fraction thereof $8.27 $21.45 ($13.18) Project Valuation: $1,000,001 + First $1,000,000 $7,525 $22,645 ($15,120) Each Additional $1,000 or fraction thereof $0.95 $1.07 ($0.12) The total cost per unit reflects the staff time and effort it takes to conduct inspections. All valuation-ranges show an under-recovery. 56 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 41 10. Engineering The Engineering Division is responsible for supporting its customers by providing technical, timely, and cost-effective solutions that promote environmentally sustainable infrastructures. Fees for service involve the regulation and facilitation of private development permits relating to: encroachments, mapping, transportation, and grading. The following subsections discuss any proposed fee schedule modifications and detailed per unit results. 1 Fee Schedule Modifications Based upon discussions with Engineering staff, the following modifications to the current fee schedule were proposed: • Renamed Fees: The following fee names were modified as a means to more accurately describe the scope of services offered: - Encroachment - ‘Sewer Lateral’ is now ‘Sewer Lateral Repairs or Replacements’ - ‘Utility Improvements’ is now ‘Utility Services’ - ‘Utility / Outside Service’ is now ‘Utility / Outside Service Connection Review’ - ‘Revocable Encroachment Permits’ is now ‘Revocable Encroachment’ - ‘Sidewalk Closure for Maintenance or Construction - per day of sidewalk closure’ is now ‘Sidewalk Closure for Maintenance or Construction’ - ‘Work without a permit (after the fact permit) - Fee + Plan Check Fee’ is now ‘Work without a permit (after the fact permit)’ - Mapping - ‘Grant of Easement / Easement Abandonment Request’ is now ‘Easement Grant / Vacation’ - Transportation - ‘Transportation - Single trip or a modification of on original permit’ is now ‘Transportation - Single trip or modification’ - Grading - ‘Grading Plan Check and Permit’ is now ‘Grading Plan Review and Permit’ - Building Support - ‘Site Review Supplemental’ is now ‘Subsequent Site Review’ 57 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 42 • Removed Fees: The following fees were removed from the schedule as they reflect services that are no longer provided: - Encroachment - ‘Minor Frontage Improvements’ - ‘Utility Trenching’ - ‘Pothole Projects’ - Miscellaneous - ‘Re-inspection Assessed Under Provisions of Section 305(h)’ - Planning Support - ‘Engineering Design and Conditions Review’ fees were all removed from the Engineering fee schedule as Engineering’s time is being captured directly through the fee being charged by Planning. • Added Fees: The following fees were added to highlight new services offered by Engineering: - Encroachment - ‘180-Day Extension Fee’ - ‘Standard Encroachment’ - Storage Container Permit’ - ‘Storage Container Deposit’ - ‘Roadway Closures’ The modifications proposed will ensure that the Engineering fee schedule more accurately reflects the services being provided by staff. 2 Detailed Results The Engineering Division collects fees for items such as public improvement plan check, public improvement inspection, minor and major subdivision tentative map, and transportation permits among others. The total cost calculated for each Engineering service includes direct staff costs, Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service. 58 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 43 Table 19: Total Cost Per Unit Results – Engineering Fee Name Current Fee Total Cost Difference Encroachment Sewer Lateral Repairs or Replacements Video Review $102 $101 $1 Sewer Lateral Certificate $66 $98 ($32) Sewer Lateral Review and Permit $406 $952 ($546) 180-Day Extension Fee New $196 N/A Minor Frontage Improvements MFI Plan Review $334 $491 ($157) Small Cell Towers Cell Phone Tower Review (City owned pole) $2,174 $2,478 ($304) Cell Phone Tower Review (non-City pole) $534 $627 ($93) Utility Services Utility / Outside Service Connection Review $300 $442 ($142) Utility Access and TCP Only $233 $344 ($111) Dig Once Dig Once Advertisement $534 $786 ($252) Dig Once Policy Admin $10,000 $10,000 $0 Potholing Potholing Permit $712 $751 ($39) Revocable Encroachment Revocable Encroachment Plan Review $300 $442 ($142) Revocable Encroachment & Maintenance Agreement $753 $1,088 ($335) Revocable Encroachment Annual Renewal Fee $200 $295 ($95) Encroachment Plan Review Cost of ROW Improvements Up to $49,999 $1,836.00 $2,009.36 ($173.36) $50,000 $1,836.00 $2,009.36 ($173.36) each additional $10,000 or fraction thereof $772.60 $872.19 ($99.59) $100,000 $5,699.00 $6,370.29 ($671.29) each additional $10,000 or fraction thereof $342.27 $395.64 ($53.37) $250,000 $10,833.00 $12,130.66 ($1,297.66) each additional $10,000 or fraction thereof $296.84 $357.15 ($60.31) $500,000 $18,254.00 $20,362.43 ($2,108.43) each additional $10,000 or fraction thereof $139.06 $170.32 ($31.26) $1,000,000+ $25,207.00 $28,065.28 ($2,858.28) each additional $100,000 or fraction thereof $387.00 $109.03 $277.97 4th and subsequent Plan Checks or revisions $1,152.00 $1,250.29 ($98.29) Encroachments Permit & Inspection Cost of ROW Improvements Up to $49,999 $612.00 $1,104.48 ($492.48) $50,000 $612.00 $1,337.46 ($725.46) each additional $10,000 or fraction thereof $346.80 $623.40 ($276.60) $100,000 $4,080.00 $4,454.44 ($374.44) each additional $10,000 or fraction thereof $136.03 $565.30 ($429.27) $250,000 $8,161.00 $12,933.88 ($4,772.88) each additional $10,000 or fraction thereof $81.62 $356.36 ($274.74) $500,000 $12,242.00 $21,842.77 ($9,600.77) each additional $10,000 or fraction thereof $204.00 $257.22 ($53.22) $1,000,000+ $22,442.00 $33,771.73 ($11,329.73) 59 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 44 Fee Name Current Fee Total Cost Difference each additional $100,000 or fraction thereof $2,040.00 $2,022.32 $17.68 Additional Inspections $204.00 $201.25 $2.75 Permit Work Deposit Sewer Lateral $1,000 $1,000 $0 Standard Encroachment New $2,000 N/A All other ROW improvement projects $5,000 $5,000 $0 Storage Container Storage Container Permit New $134 N/A Storage Container Deposit New $400 N/A Other Fees No Parking Signs $5 $6 ($1) Roadway Closures New $101 N/A Sidewalk Closure for Maintenance or Construction $102 $101 $1 Work without a permit (after the fact permit) 2x Permit Fee Engineering Staffing CCC $183 $233 ($50) Engineering Staffing TAGs $183 $264 ($81) Geotechnical Peer Review $702 $2,645 ($1,943) Mapping Map Extensions $969 $1,451 ($482) Final / Parcel Map Review and Processing $5,603 $6,732 ($1,129) Property Merger Review and Cert $2,549 $4,971 ($2,422) Lot Line Adjustment Review and Cert $2,433 $4,706 ($2,273) Lot Conformance Review and Cert $1,934 $3,618 ($1,684) Easement Grant / Vacation $3,170 $3,332 ($162) Subsequent Engineering Mapping Reviews $702 $1,058 ($356) Engineering Agreements $3,505 $2,607 $898 Outside Sewer Service Agreement $5,818 $4,413 $1,405 Benchmark Maintenance Fee $233 $264 ($31) Subdivision Tentative Map Minor Tentative Map $2,877 $3,430 ($553) Major Tentative Map $4,197 $5,013 ($816) Each Additional Lot Over 5 $58 $66 ($8) Transportation8 Single trip or modification $16 $49 ($33) Annual or repetitive permit $90 $147 ($57) Grading Hauling Permit Hauling Permit Fee $237 $250 ($13) Hauling Permit Deposit $2,000 $2,000 $0 Grading Permit Grading Plan Review and Permit 51 to 9,999 Cubic Yards $3,826.00 $3,898.90 ($72.90) 10000 - 49,999 Cubic Yards $3,826.00 $3,898.90 ($72.90) each additional 10,000 cubic yards or fraction thereof $527.00 $595.03 ($68.03) 50,000 - 99,999 Cubic Yard $5,934.00 $6,279.03 ($345.03) each additional 10,000 cubic yards or fraction thereof $234.00 $476.03 ($242.03) 100,000+ Cubic Yards $7,104.00 $8,659.16 ($1,555.16) 8 Cal. Code Regs. tit. 21 § 1411.3(a) 60 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 45 Fee Name Current Fee Total Cost Difference each additional 10,000 cubic yards or fraction thereof $351.00 $317.35 $33.65 4th and subsequent Plan Checks or revisions $936.00 $1,192.71 ($256.71) Grading Permit Deposit $50,000 $50,000 $0 Erosion Control Compliance Base $204 $201 $3 Per 250 cubic yards (round to the nearest 250) $17 $16 $1 Miscellaneous Inspections Outside of Normal Business Hours $204 $201 $3 Inspections for which a fee is not specifically indicated $241 $263 ($22) Permit Renewal / Reinstatement Fee $66 $98 ($32) Research for Non-Permit Application Inquires $66 $98 ($32) Engineering Staff Time for Services not Specifically Indicated $233 $264 ($31) Building Support Engineering Site Review Cost of Site Improvements Up to $49,999 $836.00 $989.84 ($153.84) $50,000 - $99,999 $836.00 $989.84 ($153.84) each additional $10,000 or fraction thereof $562.00 $634.70 ($72.70) $100,000 - $249,999 $3,646.00 $4,163.35 ($517.35) each additional $10,000 or fraction thereof $187.33 $211.57 ($24.24) $250,000 - $499,999 $6,456.00 $7,336.87 ($880.87) each additional $10,000 or fraction thereof $177.92 $334.98 ($157.06) $500,000 - $999,999 $10,904.00 $12,361.59 ($1,457.59) each additional $10,000 or fraction thereof $112.40 $126.94 ($14.54) $1,000,000+ $16,524.00 $18,708.61 ($2,184.61) each additional $100,000 or fraction thereof $351.00 $399.33 ($48.33) Subsequent Site Review $936.00 $1,192.71 ($256.71) With the exception of a handful of fees, Engineering fees show an under-recovery. The largest under-recoveries are in relation to ‘Encroachment Permit and Inspection’ fees. ‘Encroachment Permit and Inspection at $1,000,000’ has the highest deficit at $11,330; followed by ‘Encroachment Permit at $500,000’ and ‘Encroachment Permit at $250,000’ at $9,601 and $4,773 respectively. ‘Mapping’ also includes the largest over-recovery at $1,405 for ‘Outside Sewer Service Agreement’. The surplus for the agreements is due to adjustment in time estimates, as well as the conversion of City Attorney time / costs from deposit based to overhead on various fees. 61 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 46 11. Code Enforcement The Code Enforcement Division is responsible for educating and ensuring compliance to federal, state, and municipal laws and codes. Fees for service include an investigation fee and an hourly rate. The following subsections discuss any proposed fee schedule modifications and detailed per unit results. 1 Fee Schedule Modifications Based upon discussions with staff, as a means to account for general services provided by Code Enforcement an hourly rate for ‘Code Enforcement Officer’ was proposed as an addition to the fee schedule. 2 Detailed Results The Code Enforcement Division collects fees for investigations and an hourly staff rate. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service. Table 20: Total Cost Per Unit Results – Code Enforcement Fee Name Current Fee Total Cost Difference Code Enforcement Investigation $376 $385 ($9) Code Enforcement Officer New $128 N/A Code Enforcement current charges one fee, ‘Code Enforcement Investigation’, for which they under-recover by $9. 62 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 47 12. Water Quality The Water Quality Control Division is responsible for administering environmental compliance programs mandated by the State of California, including: Pretreatment, Pollution Prevention, and Stormwater Pollution Prevention. Fees examined in this study relate to Discharge Permits and Renewals, Wastewater Analysis, and Stormwater Inspections. The following subsections discuss any proposed fee schedule modifications and detailed per unit results. 1 Fee Schedule Modifications In discussion with Water Quality staff, the following modifications to the current fee schedule were proposed: • Expanded Fees: Fees are broken out in order to provide clarity and depth of services provided within the fee schedule. For example, previously Permit and Renewals only had two generic categories: ‘Significant Industrial Users’ and ‘All Other Required Businesses’. These were broken out into the following categories: ‘Food Facility Discharge Permit’, ‘SIU Waste Water Discharge Permit’, ‘General / Groundwater Discharge Permit’, and ‘Waste / Septage Hauler Discharge Permit’. • Added Fee: ‘Stormwater Facility Inspection’ was added to highlight a new service offered by the Division. • Renamed Fee: To more accurately describe the services offered, ‘Waste Management Plan Review’ was renamed ‘Water Quality Control Plan Review’. The proposed modifications better express the services provided by the Water Quality Control Division, and when each permit is applicable. 2 Detailed Results The Water Quality Control Division collects fees for items such as food facility discharge permits, waste discharge permits, water quality control plan reviews, and stormwater facility inspections. The total cost calculated for each service includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service. 63 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 48 Table 21: Total Cost Per Unit Results – Water Quality Control Fee Name Current Fee Total Cost Difference Permits and Renewals: (valid for 3-year time intervals) Food Facility Discharge Permit $163 $540 ($377) SIU Wastewater Discharge Permit $652 $2,186 ($1,534) General / Groundwater Discharge Permit $163 $414 ($251) Waste / Septage Hauler Discharge Permit $163 $526 ($363) Water Quality Compliance Review $163 $225 ($62) Inspections - Outside of Normal Pretreatment Activities $163 $177 ($14) Inspections - Outside of Normal Business Hours $163 $195 ($32) Special Monitoring Activities for Enforcement and Surveillance $163 $177 ($14) Special Sampling / Equipment Use $163 $177 ($14) Wastewater Analysis BOD Actual Cost COD Actual Cost TSS Actual Cost Oil & Grease Actual Cost Metals (except Hg) Actual Cost Hg Actual Cost pH Actual Cost Bioassay Actual Cost CN Actual Cost PAH Actual Cost Phenol Actual Cost Ammonia Actual Cost Conductivity Actual Cost Oxygen Uptake Rate Actual Cost Others Actual Cost Water Quality Control Plan Review $163 $225 ($62) Stormwater Stormwater Facility Inspection New $242 N /A Hourly Rate Public Works – Water Quality $163 $177 ($14) Water Quality under-recovers for all of its fees. The largest under-recovery at $1,534 is in relation to ‘SIU Wastewater Discharge Permit’; followed by ‘Food Facility Discharge Permit’ and ‘Waste / Septage Hauler Discharge Permit’ at $377 and $363 respectively. Breaking out the discharge permit by type of user better captures the variety in service level provided. 64 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 49 13. Police The Police Department is responsible for managing safety within the City, which includes monitoring and reducing crime, enforcing laws, and providing community education. The fees included in this analysis are in relation to fingerprinting services, vehicle abatement, reports, personnel services, vehicle release, firearm storage, and clearance letters provided by the Police Department. The following subsections discuss any proposed fee schedule modifications and detailed per unit results. 1 Fee Schedule Modifications In discussions with Police staff, the following modification to the current fee schedule were proposed: • Removed Fee: ‘Photographs – Digital Photographs on Disks’ was removed as this service is covered through other fees. • Condensed Fees: ‘Video Tape, ‘DVD Video’, ‘In Car / BodyCam Video - DVD’, ‘Cassette Tape’, and ‘CD Audio’ were condensed into the following two general fee categories ‘Media – Non-Redacted’ and ‘Media – Redacted – per hour’. • Renamed Fee: To more accurately describe the services offered, the following fees were renamed: - ‘All individuals, City Employees excluded’ is now ‘Fingerprint Cards (All individuals, City Employees excluded)’ - ‘Junk Collector’ is now ‘Junk Vehicle Collector’ The modifications proposed more accurately represent the services being provided by the Police Department. 2 Detailed Results The Police Department charges fees for service including items such as fingerprint cards, single firearm storage, and driver permits for cab companies. The total cost calculated for each Police service includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service. 65 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 50 Table 22: Total Cost Per Unit Results – Police Fee Name Current Fee Total Cost Difference Alarms & Fingerprinting Fingerprints Fingerprint Cards (All individuals, City Employees excluded) $62 $50 $12 Live Scan Fingerprinting $81 $91 ($10) Permits Alarm Registration (Commercial) New/Renewal $29 $40 ($11) False Alarm Fines 2nd alarm (Within 12 months of 1st alarm) $113 $190 ($77) 3rd alarm (Within 12 months of 1st alarm) $226 $380 ($154) 4th and other additional alarms within 12 months of the 1st preventable alarm $567 $760 ($193) False Alarm Fine Appeal $62 $80 ($18) Bingo Initial Permit (Refundable if denied) $62 $240 ($178) Annual Renewal $578 $240 $338 Card room I.D. Card Initial Operator Permit $1,931 $721 $1,210 Initial Employee Permit $384 $240 $144 Annual Renewal (for operator & employee permit) $97 $240 ($143) Replacement $97 $120 ($23) Cab Company Driver Permit $62 $262 ($200) Vehicle for Hire Initial Certificate of Convenience and Necessity $7,735 $2,402 $5,333 Certificate of Renewal $193 $240 ($47) Special Event Permit For Profit $282 $240 $42 Non-Profit Group / Charity Event $198 $240 ($42) Junk Vehicle Collector $97 $74 $23 Massage Establishment or Bath House Initial Permit $1,931 $480 $1,451 Annual Renewal $193 $240 ($47) Pawnbroker/Secondhand Goods Background Investigation: Dealer $1,931 $721 $1,210 Employee $384 $240 $144 Fortune Telling $1,931 $721 $1,210 Tow Vehicle Companies Initial Permit / Annual Renewal $20 $192 ($172) Driver Permit (5-year permit) $193 $108 $85 Renewal Tow Service Franchise Fee $20 $192 ($172) Replacement of Lost, Stolen, or Mutilated Permits $45 $192 ($147) Reissued Permits $45 $192 ($147) Miscellaneous Fees Vehicle Abatement $384 $297 $87 Media - Non-Redacted $57 $74 ($17) Media - Redacted - per hour $113 $160 ($47) Police Reports $0.25 $0.25 $0.00 66 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 51 Fee Name Current Fee Total Cost Difference Special Personnel Services Staff Police Officer $193 $195 ($2) Non-Sworn $113 $153 ($40) Discounted Rate for SSFUSD $102 $195 ($93) Transcripts $0.03 $0.03 $0.00 Emergency Response to Driving Under the Influence (DUI) Accidents Actual Cost Incident Response (includes Accident, Hazmat, DUI or other incident) Actual Cost Towed Vehicle Release, Negligent Operator $193 $149 $44 Firearm Storage Administration Fee Single Firearm $384 $383 $1 Each Additional Weapon $384 $383 $1 Ammunition Storage Administration Fee $153 $135 $18 Clearance Letter $11 $37 ($26) A majority of Police fees under-recover, ranging from a low of $1 for Firearm Storage fees to a high of $200 for ‘Cab Company – Driver Permit’. The largest over-recovery is in relation to ‘Vehicle for Hire – Initial Certificate of Convenience and Necessity’ at $5,333; followed by ‘Massage Establishment or Bath House – Initial Permit’ at $1,451. The over- recoveries are due to streamlined processes since the previous fee study was conducted. 67 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 52 14. Library The Library Department provides accessible and exciting programs, services, and collections to support lifelong learning and literacy goals of our community, school success, access to and assistance with technology, safe and inviting spaces for youth and families, and gathering places and programs to connect community with reading, learning and personal interests. Services at three sites include computer and wireless access, study areas, homework and research help, multimedia collections, online resources and activities and programs for all ages. Access to core public library services, programs and collections are free, with fees identified in areas such as lost and damaged materials, and out-of-library-system reserve requests. The following subsections discuss any proposed fee schedule modifications and detailed per unit results. 1 Fee Schedule Modifications In discussion with Library staff, removal of ‘Microfilm Copies’ was proposed as the City no longer offers this service. 2 Detailed Results The user fees charged by the Library Department include items such as damaged DVD cases, lost process fees, and inter-library loan processing fees. Other fees are material or actual cost based. The total cost calculated for each Library service includes direct staff costs and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and difference associated with each service. Table 23: Total Cost Per Unit Results – Library Fee Name Current Fee Total Cost Difference Damaged and Missing Materials CD/DVD Cases, Replacement of Lost or Damaged $2 $3 ($1) Lost, Replacement Charges - Processing Fee Catalogued Materials $5 $6 ($1) Generic Materials $2 $2 ($0) Miscellaneous Charges Reserve: Out of County Reserve / Inter-Library Loan SSF residents $3 $22 ($19) Non-residents $5 $22 ($17) Library under-recovers for all their fees. The largest under-recoveries are in relation to ‘Reserve: Out of County Reserve / Inter-Library Loan’, SSF Residents’ shows a deficit of $19 followed by ‘Non-Resident’ with a deficit of $17. 68 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 53 15. Parks and Recreation The Parks and Recreation Department provides opportunities to residents and visitors for physical, cultural and social wellbeing; protects and enhances the physical environment; and ensures the effective and efficient use of public facilities and open spaces. The Department is comprised of four divisions: • Administration: Provides leadership, resource development, and administrative support to Parks and Recreation. • Recreation: Oversees recreation opportunities relating to Aquatics, Cultural Arts, Sports and Athletics, Rentals and Picnics, Classes, Events, Childcare, and Senior Services. • Parks: Maintains and rehabilitates the city’s many parks and open spaces, community center grounds, neighborhood park buildings, playgrounds, and athletic fields. • Facilities: Provides maintenance services and manages custodial services on behalf of city facilities including community centers, city hall, police and fire stations. The majority of the programs and services offered by the Department are dependent upon the preferences of the community and can change from season to season. Due to the number and variety of programs and classes offered, as well as the use of contract service providers, this study only conducted a fee analysis for services associated with application processing and permits. All program-related activities were evaluated and provided under separate cover to the Department. 1 Detailed Results When calculating the total cost for application processing and permitting, the project team included direct staff costs, direct material costs (where applicable), and Departmental and Citywide overhead. The following table details the fee name, current fee, total cost, and the associated difference. 69 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 54 Table 24: Total Cost Per Unit Results – Parks & Recreation Processing Fees Fee Name Current Fee Total Cost Difference Childcare and Youth Enrichment Programs Processing Fee / New Enrollment $71 $38 $33 Waiting List $34 $38 ($4) Document Retrieval $34 $45 ($11) Rentals Picnic Fees Application Processing $38.50 $34.74 $3.76 Facility Fees Municipal Services Building Duplicate Permit Fee Retrieval Cost $26.78 $10.57 $16.21 Insurance (Subject to change from insurance company year to year) Per event, depending on the facility and size of group Application Processing Fee $89.25 $126.86 ($37.61) Other Services Refundable Tree Planting Deposit $350 $500 ($150) Protected Tree Permit $112.35 $561.44 ($449.09) Special Event Support Staff $32.55 $78.38 ($45.83) Parks & Recreation under-recovers for a majority if their processing fees. The deficits range from a low of $37.61 for ‘Insurance – Application Processing Fee’ to a high of $449.09 for ‘Protected Tree Permit’. The largest over-recovery is in relation to Childcare and Youth Enrichment Programs – Processing Fee / New Enrollment’ at $33. 70 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 55 16. Development Services Surcharges There are two typical surcharges assessed as part of the development review process – General Plan Maintenance and Technology (Database Maintenance) fee. The City of South San Francisco currently charges the General Plan Maintenance Fee as part of the building phase, and the Database Maintenance Fee for all development-related fees and Business Licenses. In addition to these typical surcharges, the Department currently assesses a Building Training Surcharge, which helps to fund training activates for Building staff, and are proposing to charge a Climate Action Surcharge, which would help fund greenhouse gas reduction measures. The following subsections discuss the General Plan Maintenance Fee, Technology (Database Maintenance) Fee, Building Training Surcharge, and Climate Action Surcharge calculated through this study. 1 General Plan Maintenance Fee The City of South San Francisco currently assesses a General Plan Maintenance Fee as part of its building permit process. The fee is meant to account for updates to the general plan, zoning ordinance, specific plans, transit action plans, housing elements, and other long-range planning activities that are part of the larger General Plan. This is a fairly typical fee charged by many jurisdictions and it is generally calculated as either a percentage of the building permit fee or percentage of the building / project valuation at the time of permit submittal and calculation. The City of South San Francisco currently charges this fee as a percentage of the building project valuation at the time of building permit submittal. The General Plan Maintenance fee is governed by Government Code Section 66014(b) which states that fees “may include the costs reasonably necessary to prepare and revise the plans and policies that a local agency is required to adopt before it can make any necessary findings and recommendations.” This code states that fees can be charged against zoning changes, zoning variances, use permits, building inspections, and filing applications. More typically, the fee is charged during the building permit phase so as to ensure any development project, which gets to that phase, makes enough of an impact to require the need for an update to the Zoning Code or the General Plan. This fee should only be applied to major building permits (i.e., new or remodel / tenant improvements) rather than standalone permits for water heaters or electrical outlets. The project team worked with staff in the Planning Division to estimate the annual percentage of time spent by staff as it relates to long-range planning efforts. In addition 71 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 56 to internal staff cost there are contracted costs associated with updates to the General Plan and Zoning Code. The following table shows by cost component the total cost associated with each type of cost factor, the life of the cost factor, and the resulting annual cost: Table 25: General Plan Maintenance Fee Cost Components Cost Category Cost Life (Yrs) Total Annual Cost General Plan Full Update $3,550,000 10 $355,000 Five Year Review of Plan $80,000 5 $16,000 Housing Element $400,000 7 $57,143 Other Long-Range Planning $3,795,000 10 $379,500 Contractual Costs $807,643 Deputy Economic Community Development Director $21,603 1 $21,603 Economic Community Development Director $50,225 1 $50,225 Housing Officer $82,866 1 $82,866 City Planner $122,130 1 $122,130 Planner - Associate $59,338 1 $59,338 Planner - Senior $143,386 1 $143,386 Principal Planner $193,490 1 $193,490 Staffing Support $673,038 TOTAL GENERAL PLAN MAINTENANCE ANNUAL COST $1,480,681 The total annual costs associated with updating the General Plan are approximately $1.48 million, of which staff costs represents $673,000. It is important to note that the staff costs in the table are representative of fully burdened hourly rates and billable time. The General Plan Update cost is based upon the City’s most recent contract to update its General Plan (2019) and these comprehensive updates are typically completed on a 10- year lifecycle. In order to assess this fee as a percentage of the building permit valuation, the project team took the annual cost associated with general plan upkeep and divided it by the total building permit valuation for FY21-22. The following table shows this calculation: Table 26: General Plan Maintenance Fee Calculation Category Amount Total General Plan Annual Maintenance Cost $1,480,681 FY18-19 Building Project Valuation9 $ 488,754,204 General Plan Maintenance Fee - % of Permit Valuation 0.30% 9 The project valuation utilized for building permits was adjusted to only reflect valuation associated with new and remodel projects, as standalone permits would not be charged this fee, and additionally, any outliers were taken out as they were not reflective of typical valuation trends for the jurisdiction. 72 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 57 As the table indicates, the calculated General Plan Maintenance Fee is 0.30% of the Building Permit Valuation. The City’s current fee is 0.16% of the Building Permit Valuation. Therefore, the full cost fee would result in increasing the city’s current fee from 0.16% to 0.30%. As part of this analysis, the project team conducted a comparative survey of other local jurisdictions and their assessment of the General Plan Maintenance Fee. The following table shows the results of this comparative analysis: Table 27: General Plan Maintenance Fee – Comparative Survey Jurisdiction Fee Amount Daly City 0.005% of Valuation Millbrae 0.39% of Valuation Mountain View 0.26% of Valuation Palo Alto 0.119% of Valuation Redwood City 0.20% of Valuation San Bruno 10% of Building Permit Fee San Mateo 0.40% of Valuation The majority of the jurisdictions surveyed charge their General Plan Fee as a percentage of the Building Permit Valuation similar to the City of South San Francisco. The City’s full cost calculated at 0.30% of Permit Valuation is higher than Daly city, Mountain View, Palo Alto and Redwood City, and lower than Millbrae and San Mateo. The City already follows best management practices by collecting and accounting for these funds separate from the General Fund. However, currently, these funds are stored in a fund that includes developer deposits, the technology fee, and the General Plan maintenance fee. The City should separate out the three categories of revenues within the fund and create separate expense divisions associated with each of those areas to mitigate any potential issues with comingling of funds. Therefore, as revenue is generated in this fund and subaccount for the General Plan, that is where any staff costs and contracted costs should be incurred. 2 Technology Surcharge Fee The City currently collects a database maintenance fee, which is a flat rate of $29 per permit or license. In discussions with staff and based upon comparison of other jurisdictions it was determined that this fee should be renamed as the Technology Surcharge Fee. The nomenclature of technology fee allows the City to convey the intent 73 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 58 more accurately behind the fee, which is to support the costs associated with the City’s permitting system (TRAKiT), and the staff time for managing permit systems; as well as to bring the fee name in line with standardized practices. The following table shows by cost category, the total cost, the life for the cost, and the resulting annual cost: Table 28: Technology Surcharge Fee Cost Components Cost Category % of Time Cost Life (Yrs) Total Annual Cost IT Director 15% $74,770 1 $74,770 IT Technician 5% $16,523 1 $16,523 Subtotal Staffing Costs $91,292 TRAKiT Maintenance $100,000 1 $100,000 TRAKiT Upgrade $250,000 5 $50,000 TRAKiT Replacement $1,500,000 10 $150,000 Subtotal TRAKiT Costs $300,000 TOTAL TECHNOLOGY ANNUAL COST $391,292 While the City currently charges a flat rate for each permit, it was determined that this was not proportional, as larger projects can generate more of a burden on the system (more storage space for plans, more data input in the office and in the field, etc.). Therefore, through this study, the project team worked with staff to reevaluate the Technology Surcharge as a percentage of the permit fee paid. In this revised nexus, the larger the permit fee, the greater the impact on TRAKiT. Therefore, the project team took the total Technology Annual Cost and divided it by the permitting revenue associated with Building, Planning, Fire, Engineering, and Business Licensing services. The following table shows this calculation: Table 29: Technology Fee Calculation Category Amount Total Technology Annual Cost $391,292 FY20-21 Permit Revenue10 $17,395,208 Technology Fee - % of Permit 2% Based upon this revised calculation, the City’s technology fee would be 2% of the permit fee. Therefore, if a permit fee was $100, the technology fee collected would be $2.00; whereas if a permit fee was $1,000; the technology fee collected would be $20.00. This structure enables the surcharge to be more proportionately distributed based upon the projects and their impact upon the system. 10 The permit revenue includes Fire Prevention, Planning, Engineering, Business Licensing and Building Permit and Plan Check. Building revenue associated with Mechanical, Electrical, and Plumbing Permits has been discounted in order to account for inflated revenues. 74 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 59 As part of this analysis, the project team conducted a comparative survey of other local jurisdictions and their assessment of the Technology Fee. The following table shows the results of this comparative analysis: Table 30: Technology Fee – Comparative Survey Jurisdiction Fee Amount Daly City 9% of Permit Fee Millbrae 7% of Permit Fee Mountain View 4% of Permit Fee Redwood City 16% of Permit Fee San Bruno 5% of Permit Fee San Mateo 0.15% of Project Valuation The majority of the jurisdictions surveyed charge their Technology Fee as a percentage of the permit fee, as has been proposed for the City of South San Francisco. The calculated full cost for the City at 2% of the permit fee is lower than all other jurisdictions. Mountain View at 4% and San Bruno at 5% are the closest to the City’s calculated full cost. The City already collects the Technology Fee in a separate fund; however, this fund is also the same fund in which developer deposits and the General Plan Maintenance fee is also collected. While there are separate revenue codes in the fund, there are not separate expense codes, and a separate expense division should be created to ensure that the revenue collected for TRAKiT is only utilized to fund the permitting related needs for the City (staffing and contracted). 3 Building Training Surcharge The State of California requires that Building Inspectors receive mandatory training and certification to ensure that they are able to accurately implement the California Building Code. The cost of this certification and annual updates on training can vary from year to year depending upon the cycle of training and costs. Therefore, in order to calculate the annual training costs associated with Building staff training, the project team collected information regarding training costs for three years. To account for inconsistencies caused by the COVID-19 pandemic, the three years used were pre-COVID. The following table shows the annual training expenses for the three fiscal years for the Building Division and the resulting three year average annual cost: 75 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 60 Table 31: Annual Building Training Costs FY Training Expenses FY17-18 $25,247 FY18-19 $7,788 FY19-20 $7,670 3-year average $13,568 As the table indicates on average the annual training costs associated with Building staff are approximately $13,568. The costs associated with this building training surcharge are stored in a separate fund, similar to the General Plan and Technology Surcharge, which ensures that the funds collected can only be used for inspector certification and training. The current fee for building training is set up as a per permit fee, meaning that for every building permit fee issued, this fee is collected. The project team utilized the three-year average and divided it by the total number of building permits issued in FY21-22 to calculate the total training surcharge per permit: Table 32: Building Training Surcharge Fee Category Amount 3 year average $13,568 FY21-22 # of Building Permits 1,986 Training Surcharge Per Permit $7 As the table indicates the training surcharge per building permit is calculated at approximately $7 per permit. The City currently charges a fee of $8 per permit, based upon the updated calculation, as the number of permits issued have increased, this fee can be reduced from $8 to $7 per permit. The City should continue to collect this fee in a separate fund so that it can be utilized for the purpose of ensuring that all building inspectors employed by the City are appropriately trained and certified by the state. 4 Climate Action Surcharge As a means to ensure compliance with various greenhouse gas reduction initiatives being implemented across California, the City is proposing a new surcharge which would be added onto building permits based on their valuation. In order to calculate the annual costs associated with these climate initiatives, the project team collected information regarding estimated costs to be set aside for meeting these initiatives and divided them over a ten-year period. The following table shows the ten-year climate action expenses. 76 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 61 Table 33: Annual Climate Action Costs Cost Category Total Cost # of Year Annual Cost Adopt/Maintain Reach code with Consultant Assistance $150,000 10 $15,000 Update the community greenhouse gas inventory every five years. Initial $250,000 10 $25,000 5-year and 10-year updates $150,000 10 $15,000 Adopt Burnout Ordinance. $75,000 10 $7,500 Review and update funding programs for resilient building design $150,000 10 $15,000 Energy audits for homes and businesses. $250,000 10 $25,000 Retro-commissioning partnership. $250,000 10 $25,000 Total Annual Cost $127,500 The estimated costs are approximately $128,000 to be collected annually over a ten-year period. It’s proposed that this surcharge be applied as a percentage of building valuation. The project team utilized the total annual cost and divided it by the total building valuation in FY21-22 to calculate the total percentage to be applied per permit: Table 34: Climate Action Fee Category Amount Total Annual Climate Action Surcharge Cost $127,500 FY21-22 Building Valuation $488,754,204 Training Surcharge Per Permit 0.026% The Climate Action surcharge percentage per building valuation is calculated at approximately 0.026%. Additionally, as this is a new surcharge being collected it is recommended the City should collect this fee in a separate fund so that it can be utilized for the purpose of ensuring that all building permits are in compliance with greenhouse gas reduction initiatives. 4 Surcharge Funds The City of South San Francisco currently collects all surcharges in a single fund. It is a best practice to collect and account for General Plan Maintenance, Technology, and surcharges in separate accounts. As such, the project team recommends collecting the current surcharges and proposed surcharge in separate funds as a way to ensure compliance with funding requirements, enable appropriate allocation of funds, and mitigate any potential issues with comingling of funds. 77 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 62 17. Annual Revenue Impacts One of the most important components of a cost of services analysis is the revenue impact associated with fees. Due to various departments having minimal fees charged or not tracking workload on a per unit basis, annual impacts were only calculated for the following departments: Housing, Planning, Building, Fire, Engineering, and Water Quality. Additionally, a programmatic analysis of Parks and Recreation fees and revenues was provided under separate cover to City staff. The following subsections discuss the annual revenue impacts based upon these departments. 1 Housing Housing provides services including fees for ‘Development Applications’, ‘Initial Sale or Lease Up’, ‘BMR Monitoring’, among other things. The project team worked with City staff to gather permit workload information for FY21-22. Based upon this workload data, the project team calculated the current fee revenue, the total annual cost, and the resulting difference as shown in the following table. Table 35: Housing Revenue Impact Fee Category Current Fee Revenue Total Cost Difference Housing Fees $23,221 $32,104 ($8,883) Total $23,221 $32,104 ($8,883) Housing shows an annual estimated deficit of $8,900. This represents a 72% cost recovery level. The largest source of this deficit is due to ‘BMR Monitoring’ which represents $3,000 of the $8,900 deficit. The per unit shortfall is only $24, however, due to the number of units being monitored it has a large impact on Housing’s revenue. Overall, Housing should evaluate their fees and make adjustments where appropriate to maximize their revenue. 2 Planning Planning currently assesses fees for ‘Use Permits’, ‘Variance,’ ‘Design Review’, ‘Subdivisions’, and more. The project team worked with City staff to gather planning application information for FY21-22. It is important to note that in this fee study, there is a change in that Engineering and City Attorney costs are being built directly into the fee being charged to the applicant. This streamlines the City’s fee schedule. As such, based upon this workload data, the project team calculated the current fee revenue (including Engineering and City Attorney support as well as estimated deposit revenue), the current 78 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 63 total annual cost (based upon the fully burdened cost calculated through the study), and the resulting difference as shown in the following table. Table 36: Planning Revenue Impact Fee Category Current Fee Revenue11 Total Cost Difference Planning Fees $1,114,668 $2,151,986 ($1,037,318) Total $1,114,668 $2,151,986 ($1,037,318) Planning shows an annual estimated deficit of $1.03 million. This represents a 52% cost recovery level. The large deficit is caused primarily due to adjustments in staff time and efforts to provide the services. A detailed look at the breakdown of the cross- departmental support is addressed under the Planning section within this report. The largest source of deficit is in relation to ‘Design Review’ at $700,000. Approximately $357,000 of that is due to ‘Commercial and Industrial – New’ permits, where the per unit deficit is $44,600; and $207,000 is from the ‘Single Family Residential / New or Additions to 2 to 3 Units’ permit where the per unit deficit is $9,800. The large deficits for these fees coupled with the frequency of their use, results in a large impact for Planning revenue. Planning should review their fees and make appropriate adjustments as a means to bridge these gaps. 3 Building Building charges fees either as flat fees (over the counter and standalone permits) or valuation-based fees (new construction, remodels, etc.). Valuation based fees are parsed out by project type: single-family or Commercial / Multi-Family / Industrial as well as trades. The project team worked with City staff to gather permit workload information for FY21-22. Based upon this workload data, the project team calculated the current fee revenue, the total revenue at full cost, and the resulting difference as shown in the following table. Table 37: Building Revenue Impact Fee Category Current Fee Revenue Total Cost Difference Flat Fees $642,101 $753,259 ($111,158) Single Family Valuation $2,028,900 $2,211,704 ($182,805) Commercial / MF / Industrial Valuation $6,549,733 $6,330,337 $219,396 Total $9,220,734 $9,295,300 ($74,567) The above table shows the total revenue brought in by the Building Division compared to the total cost associated with providing those activities. However, many building projects may last beyond a singular year and as such, the project team annualized the revenue 11 The FY21-22 revenue was modified to include City Attorney and Engineering’s portion of cost in support of Planning fees to more accurately compare current fee and full cost revenue 79 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 64 and cost to better reflect the annual cost associated with building services. The following table shows based upon the average project lifespan the annualized revenue and cost: Table 38: Building Revenue Impact – Annualized Fee Category Annualized Fee Revenue Annualized Total Cost Difference Flat Fees $642,101 $753,259 ($111,158) Single Family Valuation $1,892,725 $2,041,217 ($148,492) Commercial / MF / Industrial Valuation $3,018,664 $2,981,752 $36,912 Total $5,553,491 $5,776,228 ($222,737) Based upon the annualized cost, the annualized deficit related to Building is approximately $223,000, reflecting a cost recovery level of 96%. 4 Fire Similar to Building, the Fire Prevention Division assesses fees based upon flat fees (fire code permits, training, etc.) as well as valuation-based for fire protection systems and fire life safety. The project team worked with City staff to gather permit workload information for FY21-22 for fire prevention. Based upon this workload data, the project team calculated the revenue based upon the current fee, the total cost, and the resulting difference as shown in the following table. Table 39: Fire Revenue Impact Fee Category Current Fee Revenue Total Cost Difference Fire Flat Fees $633,940 $338,326 $295,614 Fire Protection Valuation $476,693 $1,247,747 ($771,054) Fire & Life Safety Valuation $2,192,732 $1,365,729 $827,002 Total $3,303,365 $2,951,803 $351,562 Fire shows a surplus of approximately $352,000 and a cost recovery level of 112%. Similar to Building permits, some of the Fire Life Safety items can span multiple years, as such some level of surpluses can be expected. The surpluses are in relation to ‘Fire & Life Safety – Plan Check’ at $827,000 and ‘Fire Flat Fees’ at $296,000. The over-recovery seen with ‘Fire & Life Safety – Plan Check’ is primarily due to plan check currently working to offset revenue for both plan check and inspections. For ‘Fire Flat Fees’ the largest over- recovery is in relation to ‘Group R- & R-2 residential occupancies’ at $259,000. This surplus represents a $342 over-recovery. Similarly, this over-recovery is due to a proposed change to combine Group R1 and R2 occupancy permits rather than have them parsed out by number of units. Overall, Fire should evaluate their fees and make adjustment where necessary in order right-size their revenue. 80 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 65 5 Engineering The Engineering Division primarily assesses fees for grading and encroachment services. Its support fees for Planning were eliminated and captured in the Planning section. The project team worked with City staff to gather permit workload information for FY21-22. Based upon this workload data, the project team calculated the current fee revenue, the total costs, and the resulting difference as shown in the following table. Table 40: Engineering Revenue Fee Category Current Fee Revenue Total Cost Difference Engineering Flat Fees $502,547 $820,717 ($318,170) Encroachments Valuation $803,410 $901,450 ($98,039) Total $1,305,957 $1,722,166 ($416,209) Overall Engineering shows a deficit of $416,000 and a cost recovery level of 76%. The primary source of this deficit is in relation to flat fees. Of the roughly $318,000 deficit associated with flat fees, $202,000 is due to ‘Sewer Lateral Review and Permit’ which has a $546 per unit deficit. The large deficit for this fee coupled with the frequency of its use, results in a large impact for Engineering’s revenue. Increasing fees where appropriate will help increase annual cost recovery for Engineering. 6 Water Quality Water Quality charges fees for ‘Discharge Permits’, ‘Wastewater Analysis’ and facility inspections. The project team worked with City staff to gather permit workload information for FY21-22. Based upon this workload data, the project team calculated the current fee revenue, the annual revenue at full cost, and the resulting difference as shown in the following table. Table 41: Water Quality Revenue Fee Category Current Fee Revenue Total Cost Difference Water Quality Fees $92,421 $180,530 ($88,109) Total $92,421 $180,530 ($88,109) Water Quality shows an annual deficit of $88,000 and a cost recovery level of 51%. The primary source of this deficit is in relation to ‘Discharge Permits’. Roughly, $48,000 of the deficit is in relation of ‘Food Facility Discharge Permit’, resulting in a per unit deficit of $377. The large deficits for this fee coupled with the frequency of its use, results in a large impact for Water Quality revenue. Water Quality should review their fees and make appropriate adjustments as a means to bridge gaps and maximize cost recovery. 81 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 66 18. Cost Recovery Considerations The following sections provide guidance regarding how and where to increase fees, determining annual update factors, and developing cost recovery policies and procedures. 1 Fee Adjustments This study has documented and outlined on a fee-by-fee basis where the City is under and over collecting for its fee-related services. City and Department management will now need to review the results of the study and adjust fees in accordance with Departmental and City philosophies and policies. The following dot points outline the major options the City has in adjusting its fees. • Over-Collection: Upon review of the fees that were shown to be over-collecting for costs of services provided, the City should reduce the current fee to be in line with the full cost of providing the service. • Full Cost Recovery: For fees that show an under-collection for costs of services provided, the City may decide to increase the fee to full cost recovery immediately. • Phased Increase: For fees with significantly low cost recovery levels, or which would have a significant impact on the community, the City could choose to increase fees gradually over a set period of time. The City will need to review the results of the fee study and associated cost recovery levels and determine how best to adjust fees. While decisions regarding fees that currently show an over-recovery are fairly straight forward, the following subsections, provide further detail on why and how the City should consider either implementing Full Cost Recovery or a Phased Increase approach to adjusting its fees. 1 Full Cost Recovery Based on the permit or review type, the City may wish to increase the fee to cover the full cost of providing services. Certain permits may be close to cost recovery already, and an increase to full cost may not be significant. Other permits may have a more significant increase associated with full cost recovery. Increasing fees associated with permits and services that are already close to full cost recovery can potentially bring a Department’s overall cost recovery level higher. Often, 82 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 67 these minimal increases can provide necessary revenue to counterbalance fees which are unable to be increased. The City should consider increasing fees for permits for which services are rarely engaged to full cost recovery. These services often require specific expertise and can involve more complex research and review due to their infrequent nature. As such, setting these fees at full cost recovery will ensure that when the permit or review is requested, the City is recovering the full cost of its services. 2 Phased Increases Depending on current cost recovery levels some current fees may need to be increased significantly in order to comply with established or proposed cost recovery policies. Due to the type of permit or review, or the amount by which a fee needs to be increased, it may be best for the City to use a phased approach to reaching their cost recovery goals. As an example, you may have a current fee of $200 with a full cost of $1,000, representing 20% cost recovery. If the current policy is 80% cost recovery, the current fee would need to increase by $600, bringing the fee to $800, in order to be in compliance. Assuming this particular service is something the City provides quite often, and affects various members of the community, an instant increase of $600 may not be feasible. Therefore, the City could take a phased approach, whereby it increases the fee annually over a set period until cost recovery is achieved. Raising fees over a set period of time not only allows the City to monitor and control the impact to applicants, but also ensure that applicants have time to adjust to significant increases. Continuing with the example laid out above, the City could increase the fee by $150 for the next four years, spreading out the increase. Depending on the desired overall increase, and the impact to applicants, the City could choose to vary the number of years by which it chooses to increase fees. However, the project team recommends that the City not phase increases for periods greater than five years, as that is the maximum window for which a comprehensive fee assessment should be completed. 2 Annual Adjustments Conducting a comprehensive analysis of fee-related services and costs annually would be quite cumbersome and costly. The general rule of thumb for comprehensive fee analyses is between three and five years. This allows for jurisdictions to ensure they account for organizational changes such as staffing levels and merit increases, as well as process efficiencies, code or rule changes, or technology improvements. 83 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 68 Developing annual update mechanisms allow jurisdictions to maintain current levels of cost recovery, while accounting for increases in staffing or expenditures related to permit services. The two most common types of update mechanisms are Consumer Price Index (CPI) and Cost of Living Adjustment (COLA) factors. The following points provide further detail on each of these mechanisms. • COLA / Personnel Cost Factor: Jurisdictions often provide their staff with annual salary adjustments to account for increases in local cost of living. These increases are not tied to merit or seniority, but rather meant to offset rising costs associated with housing, gas, and other livability factors. Sometimes these factors vary depending on the bargaining group of a specific employee. Generally, these factors are around two or three percent annually. • CPI Factor: A common method of increasing fees or cost is to look at regional cost indicators, such as the Consumer Price Index. These factors are calculated by the Bureau of Labor Statistics, put out at various intervals within a year, and are specific to states and regions. The City of South San Francisco should review its current options internally (COLA) as well as externally (CPI) to determine which option better reflects the goals of the Department and the City. If choosing a CPI factor, the City should outline which CPI should be used, including specific region, and adoption date. If choosing an internal factor, again, the City should be sure to specify which factor if multiple exist. 3 Policies and Procedures This study has identified areas where the City is under-collecting the cost associated with providing services. This known funding gap is therefore being subsidized by other City revenue sources. Development of cost recovery policies and procedures will serve to ensure that current and future decision makers understand how and why fees were determined and set, as well as provide a road map for ensuring consistency when moving forward. The following subsections outline typical cost recovery levels and discuss the benefits associated with developing target cost recovery goals and procedures for achieving and increasing cost recovery. 84 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 69 1 Typical Cost Recovery The Matrix Consulting Group has extensive experience in analyzing local government operations across the United States and has calculated typical cost recovery ranges. The following table outlines these cost recovery ranges by major service area. Table 42: Typical Cost Recovery Ranges by Department Department / Program Typical Cost Recovery Ranges Building 80 – 100% Planning 50 – 80% Housing 50 – 80% Fire 70 – 100% Water Quality 80 – 100% Engineering 80 – 100% Information presented in the table above is based on the Matrix Consulting Group’s experience in analyzing local governments’ operations across the United States and within California and reflects typical cost recovery ranges observed by local adopting authorities. The following graph depicts how South San Francisco compares to industry cost recovery range standards. Based upon the analysis conducted Fire Prevention is the only department that is above the typical cost recovery. Housing, Planning, and Building are within the typical cost recovery ranges; while Engineering and Water Quality are below the typical cost recovery for their service areas. 72% 52% 99% 112% 76% 51% 0% 20% 40% 60% 80% 100% 120%HousingPlanningBuildingFireEngineeringWater QualityCost Recovery %Current Revenue Cost Recovery vs. Typical Revenue Cost Recovery Typical Cost Recovery Current Cost Recovery 85 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 70 2 Development of Cost Recovery Policies and Procedures The City should review the current cost recovery levels and adopt a formal policy regarding cost recovery. This policy can be general in nature and can apply broadly to the City as a whole, or to each department and division specifically. A department specific cost recovery policy would allow the City to better control the cost recovery associated with different types of services being provided and the community benefit received. 86 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 71 Appendix – Comparative Survey As part of the Cost of Services (User Fee) study for the City of South San Francisco, the Matrix Consulting Group conducted a comparative survey of user fees. The City identified ten jurisdictions to be included in the comparative survey: Brisbane, Burlingame, Daly City, Millbrae, Mountain View, Napa, Palo Alto, Redwood City, San Bruno, and San Mateo. While this report will provide the City with a reasonable estimate and understanding of the true costs of providing services, many jurisdictions also wish to consider the local “market rates” for services as a means for assessing what types of changes in fee levels their community can bear. However, a comparative survey does not provide adequate information regarding the relationship of a jurisdiction’s cost to its fees. The following sections detail various factors to consider when reviewing comparative survey results, as well as graphical comparisons of current fees and total calculated costs for various permits issued or services provided by the City. 1 Economic Factors To provide additional context to the comparative survey information, the project team collected economic factors for the jurisdictions included. Three important economic factors to consider when comparing fees across multiple jurisdictions are: population, budget, and workforce size. The following tables rank each jurisdiction from smallest to largest for each of these economic factors: Table 43: Ranking of Jurisdictions by Population Jurisdiction 2020 Census Population Brisbane 4,851 Millbrae 23,216 Burlingame 31,386 San Bruno 43,908 South San Francisco 66,105 Palo Alto 68,572 Napa 79,246 Mountain View 82,376 Redwood City 84,292 Daly City 104,901 San Mateo 105,661 87 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 72 Table 44: Ranking of Jurisdictions by Budget Jurisdiction FY22/23 Budget Brisbane $33,897,500 Millbrae $45,065,000 San Bruno $102,355,226 Burlingame $129,111,543 Redwood City $158,090,000 Mountain View $158,480,000 San Mateo $216,873,106 Daly City $238,237,526 Napa $322,859,000 South San Francisco $373,190,622 Palo Alto $832,126,000 Table 45: Ranking of Jurisdictions by Workforce Size Jurisdiction FY22-23 FTE Millbrae 85.50 Brisbane 97.74 Burlingame 225.02 San Bruno 261.50 Daly City 484.00 Napa 510.00 Redwood City 571.15 South San Francisco 582.75 San Mateo 606.24 Mountain View 679.25 Palo Alto 956.00 Based on the data shown in the above tables, the City of South San Francisco is just below the middle in terms of population, and on the higher end when looking at budget and size of workforce compared to the surveyed jurisdictions. 2 Recency Factor While the above comparative information can provide some perspective when paralleling South San Francisco’s fees with surveyed jurisdictions, other key factors to consider are when a jurisdiction’s fee schedule was last updated and when the last comprehensive analysis was undertaken. The following tables detail when each surveyed jurisdiction last conducted a fee analysis and when they last updated their fee schedule. 88 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 73 Table 46: Last Fee Study Update Jurisdiction Response Brisbane 200212 Napa 201113 Burlingame 2016 Palo Alto 2016 Redwood City 201714 San Mateo 201815 Millbrae 201916 Mountain View 201917 San Bruno 2021 Daly City 2022 Table 47: Last Fee Schedule Update Jurisdiction Response Millbrae FY20-2118 Brisbane FY22-23 Napa FY22-23 Burlingame FY22-23 Palo Alto FY22-23 Mountain View FY22-23 San Bruno FY22-23 Daly City FY22-23 Redwood City FY22-23 San Mateo FY22-23 Eight of the ten jurisdictions surveyed have completed fee studies in the last ten years, the majority of which were conducted within the last four years. All surveyed jurisdictions have updated their fees within the last two years, with the exception of Millbrae, which only updated their Development fee schedule in FY22-23. It is important to note that even though jurisdictions may have conducted fee studies, fees are not always adopted at full cost recovery. The comparative results only show the adopted fee for the surveyed jurisdictions not necessarily the full cost associated with the comparable service. 12 Brisbane conducts internal updates annually for the fee study (one dept a year). 13 Napa conducted a fee study update in 2015 of the Parks & Rec Department only. 14 Redwood City is currently under-going a Citywide fee study. 15 San Mateo is currently under-going a Citywide fee study and last fee study update for San Mateo included development services only. 16 Millbrae conducted a fee study update in 2022 for the Building Department and are currently undergoing a fee study updates for the Planning and Parks & Rec Departments. 17 Mountain View is currently undergoing a fee study for the Fire Department only. 18 In FY22-23, Millbrae updated their Development fee schedule only. 89 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 74 3 Additional Factors Along with keeping the statistics outlined in the previous sections in mind, the following issues should also be noted regarding the use of market surveys in the setting of fees for service: • Each jurisdiction and its fees are different, and many are not based on the actual cost of providing services. • The same “fee” with the same name may include more or less steps or sub- activities. In addition, jurisdictions provide varying levels of service and have varying levels of costs associated with providing services such as staffing levels, salary levels, indirect overhead costs, etc. In addition to the issues noted, market surveys can also run the risk of creating a confusing excess of data that will obscure rather than clarify policy issues. Because each jurisdiction is different, the Matrix Consulting Group recommends that the information contained in the market comparison of fees be used as a secondary decision-making tool, rather than a tool for establishing an acceptable price point for services. 4 Comparative Survey Results As part of this study, the project team conducted a survey of how the City’s current user fees and calculated full cost compare to other similarly sized and regionally located jurisdictions. The following subsections provide a comparative look at several fee-related services provided by the City. 1 Film Application Currently, the City Manager’s Department charges a fee of $613 for a film application. Through this study, the project team calculated the full cost of the application to be $306. The following graph shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. 90 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 75 South San Francisco’s current fee and full cost are above the jurisdictional average of $213. Its fee is significantly higher than the other jurisdictions, and more than double the second highest fee in Palo Alto. 2 Zoning Amendment Currently, the Planning Department charges a fee of $9,237 for a zoning amendment application. Through this study, the project team calculated the full cost of the application to be $30,590. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are above the jurisdictional average of $8,778. Its fee is most aligned with Daly City at $10,000 and Burlingame at $8,218. It should be noted that San Mateo and Napa’s fees represent initial deposits. 3 Zoning Verification Letter Currently, the Planning Department charges a fee of $923 for a zoning verification letter. Through this study, the project team calculated the full cost of the review to be $952. The 91 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 76 graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are above the jurisdictional average of $517. Its fee is similar to Daly City at $1,000, but above many other jurisdictions (Millbrae, Redwood City, and Burlingame). 4 Variance Inspection Currently, the Planning Department charges a fee of $4,618 for a variance inspection. Through this study, the project team calculated the full cost of the inspection to be $19,782. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee is below the jurisdictional average of $5,471, while its full cost is well above. Its current fee is most aligned with Millbrae at $4,772 and Burlingame at $4,902. However, as the graph indicates, the majority of the surrounding jurisdictions are charging significantly lower. For many of those jurisdictions, the 92 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 77 Variance fee is collected as a deposit, so while a lower amount is collected upfront additional costs could still be incurred by the applicant. 5 Appeal to City Council Application Currently, the Planning Department charges a fee of $1,848 for an application to appeal to city council. Through this study, the project team calculated the full cost of the application to be $12,389. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are above the jurisdictional average of $1,028. Its current fee is most aligned with Mountain View at $1,000. Appeal fees are generally subsidized in other jurisdictions and are charged at a much lower rate to ensure residents have the ability to appeal projects. 6 Design Review – Commercial/Industrial Currently, the Planning Department charges a fee of $2,784 for a commercial/industrial design review. Through this study, the project team calculated the full cost of the review to be $47,400. The following graph shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. 93 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 78 South San Francisco’s current fee is below the jurisdictional average of $5,805, while its full cost is above. Its fee is most aligned with Redwood City at $3,000 and Mountain View at $2,603. It should be mentioned that the Redwood City fee is a deposit. 7 Design Review – Single Family Residential/New or Additions up to 2 to 3 Units Currently, the Planning Department charges a fee of $1,298 for an SFR design review. Through this study, the project team calculated the full cost of the review to be $11,131. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee is below the jurisdictional average of $3,627, while its full cost is above. SSF has the third lowest fee of all the jurisdictions. It’s most aligned with Burlingame at $1,552 and Napa at $819. It should be mentioned that Burlingame’s fee is a deposit. 94 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 79 8 Conditional Use Permit Currently, the Planning Department charges a fee of $4,807 for a conditional use permit. Through this study, the project team calculated the full cost of the permit to be $12,982. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee is below the jurisdictional average of $7,355, while its full cost is above. Its fee is most aligned with Mountain View at $5,341 and Redwood City at $3,569. It should be mentioned that San Mateo’s fee is a deposit. 9 Additional Dwelling Unit, $141,462 Valuation, 900 Square Feet Currently, the Building Department charges a fee of $4,275 for building plan review and inspection of a 900 square foot additional dwelling unit valued at $141,462. Through this study, the project team calculated the full cost of building plan check and inspection to be $4,487. The graph below shows how South San Francisco’s current fee and full cost compared to the surveyed jurisdictions. 95 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 80 South San Francisco’s current fee and full cost are both slightly above the jurisdictional average of $4,048. Its fees are most aligned with Palo Alto at $3,387. Note that Napa charges a flat rate permit fee for projects less than 1,200 square feet. 10 Single Family Residence, $406,000 Valuation, 3,350 Square Feet Currently, the Building Department charges a fee of $8,294 for building plan review and inspection of a 3,350 square foot single family residence valued at $406,000. Through this study, the project team calculated the full cost of building plan check and inspection to be $8,397. The graph below shows how South San Francisco’s current fee and full cost compared to the surveyed jurisdictions. South San Francisco’s current fee and full cost are both slightly below the jurisdictional average of $9,155. Its fees are most aligned with Burlingame $7,361 and Palo Alto at $11,155. 11 New Lab/Office, $74,000,000 Valuation, 280,765 Square Feet Currently, the Building Department charges a fee of $143,376 for building plan review and inspection of a new 280,765 square foot lab/office valued at $74,000,000. Through this study, the project team calculated the full cost of building plan check and inspection to be $345,698. The following graph shows how South San Francisco’s current fee and full cost compared to the surveyed jurisdictions. 96 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 81 South San Francisco’s current fee and full cost are both below the jurisdictional average of $443,733. Its fee is significantly lower than the other jurisdictions and second lowest overall. Its fees are most aligned with San Mateo at $106,381. 12 New Office, $925,367 Valuation, 15,000 Square Feet Currently, the Building Department charges a fee of $21,968 for building plan review and inspection of a new 15,000 square foot office valued at $925,367. Through this study, the project team calculated the full cost of building plan check and inspection to be $22,738. The graph below shows how South San Francisco’s current fee and full cost compared to the surveyed jurisdictions. South San Francisco’s current fee and full cost are both below the jurisdictional average of $30,511. Its fees are most aligned with Millbrae at $21,686. 13 New Multi-Family Residence, $41,164,326 Valuation, 157,364 Square Feet Currently, the Building Department charges a fee of $89,236 for building plan review and inspection of a new 157,364 square foot multi-family residence valued at $41,164,326. Through this study, the project team calculated the full cost of building plan check and 97 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 82 inspection to be $249,016. The graph below shows how South San Francisco’s current fee and full cost compared to the surveyed jurisdictions. South San Francisco’s current fee and full cost are both below the jurisdictional average of $264,791. Its fees are most aligned with Millbrae at $130,402. It is also the second lowest of all the jurisdictions. 14 Commercial TI, $968,333 Valuation, 9,073 Square Feet Currently, the Building Department charges a fee of $22,406 for building plan review and inspection of a new 9,073 square foot commercial TI valued at $968,333. Through this study, the project team calculated the full cost of building plan check and inspection to be $19,094. The graph below shows how South San Francisco’s current fee and full cost compared to the surveyed jurisdictions. South San Francisco’s current fee is above the jurisdictional average of $19,276, while its full cost is slightly below. Its fees are most aligned with San Bruno at $23,064 and Redwood City at $22,182. It has the fourth highest fee overall. 98 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 83 15 Residential Reroof, $12,000 Valuation Currently, the Building Department charges a fee of $521 for a residential reroof inspection valued at $12,000. Through this study, the project team calculated the full cost of the inspection to be $543. The graph below shows how South San Francisco’s current fee and total cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are above the jurisdictional average of $404. Its fee is most aligned with San Mateo at $509 and Millbrae at $534. It has the second highest fee overall. 16 Water Heater, Valued at $1,800 Currently, the Building Department charges a fee of $178 for a water heater inspection valued at $1,800. Through this study, the project team calculated the full cost of the inspection to be $145. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee is above the jurisdictional average of $164, while its full cost is below. Its fee is most aligned with Redwood City at $163. It should be noted that Redwood City’s fee is a flat plumbing fee. 99 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 84 17 ALS Transport Currently, the Fire and EMS Department charges a fee of $2,161 for ALS Fire Service Ambulance Transportation. Through this study, the project team calculated the full cost of the permit to be $3,447. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are above the jurisdictional average of $2123. Its fee is most aligned with Napa at $1,961, and San Mateo County at $2,431. 18 BLS – Non-Emergency Transport Currently, the Fire and EMS Department charges a fee of $754 for BLS Non-Emergency Fire Service Ambulance Transportation. Through this study, the project team calculated the full cost of the permit to be $1,206. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are below the jurisdictional average of $1,636. Its fee is one of the lowest, second only to Palo Alto at $674. 100 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 85 19 Fire Service Ambulance Transportation Mileage Currently, the Fire and EMS Department charges a mileage fee of $57 for ambulance transportation. Through this study, the project team calculated the full cost of the service to be $22. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee is slightly above the jurisdictional average of $55, while its full cost is below. Its fee is most aligned with San Mateo County at $61, and Mountain View at $48. 20 Fire Service Ambulance Transportation Oxygen Currently, the Fire and EMS Department charges a fee of $137 for transportation oxygen. Through this study, the project team calculated the full cost of the service to be $211. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are below the jurisdictional average of $219. Its fee is lowest of all the jurisdictions, and most aligned with Napa at $140. 21 Fire Operational Permit – Care Facility Currently, the Fire and EMS Department charges a fee of $376 for a fire operational permit for a care facility. Through this study, the project team calculated the full cost of the 101 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 86 permit to be $211. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee is above the jurisdictional average of $308, while its full cost is below. Its fee is most aligned with San Bruno at $359, and Millbrae and Burlingame, which both charge $358. It’s the second highest fee of all the jurisdictions. 22 Fire Operational Permit – Repair Garages Currently, the Fire and EMS Department charges a fee of $376 for a fire operational permit for a repair garage. Through this study, the project team calculated the full cost of the permit to be $211. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee is above the jurisdictional average of $296, while its full cost is below. Its fee is most aligned with Palo Alto at $430 and San Bruno at $325. 23 Multi-Housing Inspection (3-10 Units) Currently, the Fire and EMS Department charges a fee of $282 for an inspection for multi- family housing with 3 to 10 units. Through this study, the project team calculated the full cost of the permit to be $330. The following graph shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. 102 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 87 South San Francisco’s current fee and full cost are above the jurisdictional average of $245. Its fee is most aligned with San Mateo at $266 and Brisbane at $272. It should be mentioned that Daly City’s fee is an Annual Fire Inspection Fee. 24 Temporary Membranes (Tents) Currently, the Fire and EMS Department charges a fee of $376 for tents. Through this study, the project team calculated the full cost of the permit to be $211. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are above the jurisdictional average of $434.30. Its fee is most aligned with Daly City at $345 and Mountain View at $406. 25 Residential Fire Sprinkler (up to $6,000) Currently, the Fire and EMS Department charges a fee of $754 for inspections of residential fire sprinkler systems. Through this study, the project team calculated the full cost of the permit to be $856. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. 103 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 88 South San Francisco’s current fee is below the jurisdictional average of $849, while its full cost is slightly above. Its fee is most aligned with Redwood City at $806. It should be mentioned that Brisbane charges twenty-four cents per square foot, with a $330 minimum. 26 Encroachment Permit Valued at $50,000 Currently, the Engineering Department charges a fee of $2,448 for an encroachment permit valued at $50,000. Through this study, the project team calculated the full cost of the permit to be $3,347. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. The current and full cost fee for the City is below the jurisdictional average of $4,677 but in alignment with Daly City, San Mateo, and Palo Alto. 27 Encroachment Permit Valued at $100,000 Currently, the Engineering Department charges a fee of $9,779 for an encroachment permit valued at $100,000. Through this study, the project team calculated the full cost of the permit to be $10,825. The following graph shows how South San Francisco’s current fee compares to the surveyed jurisdictions. $- $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 SSF - Current SSF - Full Cost Daly City Millbrae Mountain View Palo Alto Redwood City San MateoFee AmountEnroachment Permit -$50,000 Engineering Cost Construction Valuation Fee Average 104 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 89 The City’s current fee and full cost are only slightly below the jurisdictional average of $11,733 and seems to be in alignment with the surrounding jurisdictions. 28 Encroachment Permit Valued at $500,000 Currently, the Engineering Department charges a fee of $30,496 for an encroachment permit valued at $500,000. Through this study, the project team calculated the full cost of the permit to be $42,205. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are above the jurisdictional average of $29,301. The full cost fee is most closely in alignment with Palo Alto and Redwood City’s fee. 29 Grading Permit of 1,000 cubic yards Currently, the Engineering Department charges a fee of $3,826 for a grading permit for an area of 1,000 cubic yards. Through this study, the project team calculated the full cost of the permit to be $3,899. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. $- $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000 $18,000 $20,000 SSF - Current SSF - Full Cost Daly City Mountain View Palo Alto Redwood City San MateoFee AmountEncroachment Permit -$100,000 Engineering Cost Construction Valuation Fee Average $- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 SSF - Current SSF - Full Cost Daly City Mountain View Palo Alto Redwood City San MateoFee Amount$500,000 Encroachment Permit Fee Average 105 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 90 South San Francisco’s current fee and full cost are both above the jurisdictional average of $1,944. Its fee is most aligned with Palo Alto at $2,437. 30 Food Facility Discharge Permit Currently, the Water Quality Department charges a fee of $163 for a food facility discharge permit. Through this study, the project team calculated the full cost of the permit to be $540. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are both below the jurisdictional average of $1,242. Its fee is most aligned with Millbrae at $100, and Redwood City at $300. It is significantly lower than the other jurisdictions, second only to Millbrae. 31 SIU Wastewater Discharge Permit Currently, the Water Quality Department charges a fee of $652 for an SIU wastewater discharge permit. Through this study, the project team calculated the full cost of the permit to be $2,186. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. $- $500 $1,000 $1,500 $2,000 $2,500 $3,000 $3,500 $4,000 $4,500 SSF - Current SSF - Full Cost Brisbane Burlingame Daly City Napa Palo Alto San MateoFee Amount1,000 Cubic Yards Grading Permit Fee Average 106 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 91 South San Francisco’s current fee is below the jurisdictional average of $1,605, while its full cost is above. Its fee is most aligned with San Bruno at $517, and San Mateo at $687. It should be noted that Palo Alto’s fee is for a Full Industrial Waste Discharge permit. 32 General/Groundwater Discharge Permit Currently, the Water Quality Department charges a fee of $163 for a general/groundwater discharge permit. Through this study, the project team calculated the full cost of the permit to be $414. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are below the jurisdictional average of $768. Its fee is most aligned with Millbrae at $250. It should be noted that Millbrae’s fee is $125 if less than 1000 gallons are discharged annually. 33 Fingerprinting Cards Currently, the Police Department charges a fee of $62 for fingerprinting. Through this study, the project team calculated the full cost of the service to be $50. The graph below 107 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 92 shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are above the jurisdictional average of $38.14. The City’s full cost shows a reduction from the current fee but is more in alignment with other jurisdictions. 34 Cab Company Driver Permit Currently, the Police Department charges a fee of $62 for a cab company driver permit. Through this study, the project team calculated the full cost of the permit to be $262. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. The City’s full cost is well above the jurisdictional average and is the highest among all jurisdictions surveyed. The full cost is closest to Millbrae and Mountain View’s fees. 35 Massage Establishment and Bath House Currently, the Police Department charges a fee of $1,931 for an initial massage establishment permit. Through this study, the project team calculated the full cost of the permit to be $480. The following graph shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. 108 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 93 South San Francisco’s current fee is above the jurisdictional average of $541, while its full cost is below. The full cost calculated through this analysis is much more in alignment with other jurisdictions and better reflects the level of effort. 36 Vehicle Release Currently, the Police Department charges a fee of $193 for vehicle release. Through this study, the project team calculated the full cost of the service to be $149. The graph below shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee and full cost are above the jurisdictional average of $140. However, its full cost fee at $149 is the closest to the average. 37 Clearance Letter Currently, the Police Department charges a fee of $11 for a clearance letter. Through this study, the project team calculated the full cost of the service to be $37. The graph below 109 DRAFT Cost of Services (User Fee) Study Report City of South San Francisco, CA Matrix Consulting Group 94 shows how South San Francisco’s current fee and full cost compares to the surveyed jurisdictions. South San Francisco’s current fee is below the jurisdictional average of $23, while its full cost is above. Its fee is most aligned with San Mateo at $10, and Redwood City at $14. 5 Summary Based upon the comparative survey, the full cost calculated is generally higher than the current fee charged. The majority of the fees surveyed are in alignment with other jurisdictions. It is important to note that the results of this survey only show the fees adopted by council, not the cost recovery policy decisions for departments or a jurisdiction. As such, the results of this survey should be used as a secondary decision- making tool. 110 Matrix Consulting Group 1 April 11, 2023 Summary of Parks & Recreation Fee Study The City of South San Francisco contracted with the Matrix Consulting Group to conduct a Cost of Service (User Fee) analysis for fee-based services provided by City Departments. As part of this study, the fees and rental rates for Parks and Recreation were also evaluated. The detailed results of that analysis were provided to City staff under separate cover. This memo addresses pertinent legal framework for evaluating Parks & Recreation fee and the city’s current cost recovery levels. Legal Framework A majority of services provided by Parks and Recreation can be separated into two categories – rental rates and recreation programs. The following points provide further information regarding these items: 1. Rental Rates: One of the exceptions to the tax category under proposition 26 is a charge imposed for entrance to or use of local government property, or the purchase, or rental, or lease of local government property1. There is no requirement that these rates must be limited to the cost of service, as they can be dependent upon a variety of features of the facility or park being rented. 2. Recreation Programs: Under Proposition 26, the exception to the tax category is a charge that is “imposed”. Based upon the League of California Cities implementation guide for Proposition 26, as well as other legal opinions, recreation classes, youth sports, adult sports, are not a charge that is “imposed upon residents”. Rather residents have the option to voluntarily participate in those programs and utilize a private entity (non-governmental entity) for those activities. Therefore, these rates are allowed to be set based upon the market options within the area rather than being restricted to the cost of service being provided. Utilizing these two principals it’s recommended to base these types of fees upon the rates that the market can bear rather than based on cost of service. 1 Proposition 26 Article XIII C(1)(e)(4) mat rix consulting group 111 Summary of Parks & Recreation Fee Study CITY OF SOUTH SAN FRANCISCO, CA Matrix Consulting Group 2 Parks and Recreation Detailed Results The project team did work with City staff to calculate the cost associated with providing rental services and recreation activities. However, as the previous legal framework section states, because these services are voluntary, the City is not under the same obligation to set these fees based upon the cost of service. Additionally, the cost of service varies depending upon number of participants, desirability of the program, and the amenities offered. Therefore, while the project team has calculated based upon certain assumptions the City’s cost, City staff should carefully review that information and set their fees based upon market demand. Parks and Recreation Cost Recovery South San Francisco’s Parks and Recreation Department provides opportunities to residents and visitors for physical, cultural and social wellbeing; protects and enhances the physical environment; and ensures the effective and efficient use of public facilities and open spaces. In order to review cost recovery, the project team looked at total revenue and compared it to the direct costs associated with each program. The following table show by Fee Program: Revenue, Revised Budget, the associated difference, and cost recovery percentage. Table 1: Direct Program Cost Recovery Fee Program Revenue2 Budget3 Difference Direct Cost Recovery % Aquatics Program $245,185 $751,662 ($506,477) 33% Sports & Athletics $40,874 $773,900 ($733,026) 5% Rentals/Picnics $440,988 $722,006 ($281,018) 61% Classes/Events $349,302 $715,297 ($365,995) 49% Preschool & Early Learning / Childcare $2,270,012 $4,648,869 ($2,378,857) 49% Senior Centers $97,545 $429,770 ($332,225) 23% TOTAL $3,443,906 $8,041,504 ($4,597,599) 43% Preschool & Early Learning / Childcare / Real Program accounts for the vast majority of the Parks and Recreation Department’s revenues. When comparing the revenue collected by the city for these Programs ($3.44 million) to the direct costs incurred ($8.04 million), cost recovery is 43% or has an annual shortfall of approximately $4.6 million. However, in order to provide these services, there are departmental overhead costs associated with recreation management, recreation commission, as well as citywide overhead costs incurred from city manager, city council, finance, facilities maintenance, 2 FY21-22 Actual Revenue. 3 FY22-23 Adopted Budget. 112 Summary of Parks & Recreation Fee Study CITY OF SOUTH SAN FRANCISCO, CA Matrix Consulting Group 3 etc. The below table outlines the same Fee Programs accounting for the full cost (direct + indirect) and showing the resulting differences and cost recovery percentages. Table 2: Full Cost Recovery Fee Program Revenue Annual Full Cost Difference Full Cost Recovery % Aquatics Program $245,185 $1,575,581 ($1,330,396) 16% Sports & Athletics $40,874 $1,216,873 ($1,175,999) 3% Rentals/Picnics $440,988 $1,242,012 ($801,024) 36% Classes/Events $349,302 $1,327,829 ($978,528) 26% Preschool & Early Learning / Childcare $2,270,012 $6,697,592 ($4,427,580) 34% Senior Centers $97,545 $821,224 ($723,679) 12% TOTAL $3,443,906 $12,881,112 ($9,437,206) 27% Factoring in these overhead costs, the overall cost recovery for the department decreases from 43% to 27%. The 27% cost recovery is an overall average for recreation and rental- related services. Certain programs or activities might achieve higher cost recovery (i.e., rentals and classes); whereas other programs such as aquatics and senior center, due to their benefit to the community, may have lower cost recovery. Parks and Recreation programs typically base their cost recovery levels based upon a tiered or pyramid structure depending on the proportion of benefit provided to the community. The typical cost recovery for Parks and Recreation services is between 20-50%. The low- cost recovery for these services is due to the belief that these services primarily benefit the community at large, and as such are providing a benefit to the residents of the jurisdiction. The department’s direct and full cost recovery of 43% and 27% are both within the typical cost recovery range. 113 Master Fee Schedule City of South San Francisco, CA Page 1 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 1. CITY MANAGER 1.01 Film Application Per Application $613 $306 $321 $321 User Fee 1.02 Film Application (50% discount for students)Per Application $307 $306 $321 $161 User Fee 2. FINANCE Business License 2.01 Master List Flat $9 $12 $12 $12 User Fee 2.02 Monthly Update Flat $9 $12 $12 $12 User Fee 2.03 Business License Copy Per Copy $0.25 $0.25 $0.25 $0.25 GOV § 6253(b) 2.04 Business License Certificate Reprint Flat $10 $12 $12 $12 User Fee 2.05 Overdue Invoices (10% minimum)% of Monthly Bill 1%1%1%1%Penalty 2.06 Technology Fee % of Fee $27 per permit 2%2%2%Surcharge Cannabis Operator Fees 2.06 Cannabis Operator Permit Application Per Application $8,344 $10,411 $10,931 $10,931 User Fee 2.07 Cannabis Business Inspection Per Inspection $399 $404 $424 $424 User Fee 2.08 Cannabis Operator Permit Per Business $16,931 $18,744 $19,681 $19,681 User Fee Parking Permits 2.09 Monthly Per Check $50 $50 $53 $50 Set by Parking Commission 2.10 Quarterly Per Check $150 $150 $158 $150 Set by Parking Commission Miscellaneous Fee 2.11 Returned Checks Due to Insufficient Funds Per Check $25 $25 $25 $25 CIV § 1719(a) 2.12 Subsequent Returned Checks Per Check $35 $35 $35 $35 CIV § 1719(a) Credit Card Convenience Fee 2.13 Credit Card Convenience Fee Percentage 2.20%2.20%2.31%2.31%Surcharge 3. LIBRARY Damaged and Missing Materials 3.01 AV Materials (contents or item damage)Each Actual Cost Actual Cost Actual Cost Actual Cost Penalty 3.02 CD/DVD Cases, Replacement of Lost or Damaged Each $2 $3 $3.05 $2.50 Penalty 3.03 Missing Book, DVD, etc. from Set Each Actual Cost Actual Cost Actual Cost Actual Cost Penalty 3.04 Missing CD - from Audio Book Vendors that offer ReplacementEach Actual Cost Actual Cost Actual Cost Actual Cost Penalty 3.05 Books & Equipment Each Actual Cost Actual Cost Actual Cost Actual Cost Penalty 3.06 Lost, Replacement Charges - Magazines - See Processing Fee BelowPer Day Actual Cost Actual Cost Actual Cost Actual Cost Penalty Lost, Replacement Charges - Processing Fee (Peninsula Library Automated Network Policy) Applies to all Materials 3.07 Catalogued Materials Each $5 $6 $6 $6 Set by Peninsula Libraries 3.08 Generic Materials Each $2 $2 $3 $3 Set by Peninsula Libraries Miscellaneous Charges 3.09 PayPal Convenience Fee Pass Through $0.50 $0.50 $0.50 $0.50 Surcharge Computer Printouts 3.10 Black & White Flat $0.15 $0.15 $0.15 $0.15 Material Cost 3.11 Color Flat $0.50 $0.35 $0.35 $0.35 Material Cost 3.12 History Book - SSF Flat $5 $5 $5 $5 Market Rate History Room Photographs 3.13 Digital Copies of CD/DVD/USB Per Copy $13 $13 $13 $13 Material Cost 3.14 Print Copies Per Item $0.20 $0.20 $0.20 $0.20 Material Cost Postcards - SSF, 3.5" x 5" 3.15 Black & White Flat $0.50 $0.50 $0.50 $0.50 Material Cost 3.16 Color Flat $1 $1 $1 $1 Material Cost 3.17 Photocopy Per Page $0.20 $0.20 $0.20 $0.20 Material Cost 3.18 Postcard, ID Flat Set by USPS Set by USPS Set by USPS Set by USPS Material Cost 114 Master Fee Schedule City of South San Francisco, CA Page 2 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations Reserve: Out of County Reserve / Inter-Library Loan 3.19 SSF residents Flat $3 $22 $23 $7 User Fee 3.20 Non-residents Flat $5 $22 $23 $9 User Fee 3.21 Returned Check, Insufficient Funds Fine $25 $25 $25 $25 CIV § 1719(a) 3.22 USB Drives Flat Actual Cost Actual Cost Actual Cost Actual Cost Material Cost 3.23 Field Trip Fee Flat Actual Cost Actual Cost Actual Cost Actual Cost Market Rate 3.24 Past Due Patron Accounts Referred to a Collection Agency Each $10 $11 $12 $12 User Fee Credit Card Convenience Fees 3.25 Credit Card Convenience Fees Percentage 2.20%2.20%2.20%2.20%Surcharge 4. POLICE Alarms & Fingerprinting Fingerprints 4.01 Fingerprint Cards (All individuals, City Employees excluded)Per Card $62 $50 $52 $52 User Fee 4.02 Live Scan Fingerprinting Per Person $81 $91 $95 $81 User Fee Permits Alarm Registration (Commercial) 4.03 New/Renewal Per Registration $29 $40 $42 $42 User Fee False Alarm Fines 4.04 2nd alarm (Within 12 months of 1st alarm)Per Alarm $113 $190 $199 $199 Penalty 4.05 3rd alarm (Within 12 months of 1st alarm)Per Alarm $226 $380 $399 $399 Penalty 4.06 4th and other additional alarms within 12 months of the 1st preventable alarmPer Alarm $567 $760 $798 $798 Penalty 4.07 False Alarm Fine Appeal Per Appeal $62 $80 $84 $84 Penalty Bingo 4.08 Initial Permit (Refundable if denied)Per Permit $62 $240 $252 $252 User Fee 4.09 Annual Renewal Per Renewal $578 $240 $252 $252 User Fee Card room I.D. Card 4.10 Initial Operator Permit Flat $1,931 $721 $757 $757 User Fee 4.11 Initial Employee Permit Flat $384 $240 $252 $252 User Fee 4.12 Annual Renewal (for operator & employee permit)Flat $97 $240 $252 $252 User Fee 4.13 Replacement Flat $97 $120 $126 $126 User Fee Cab Company 4.14 Driver Permit Per Individual $62 $262 $275 $275 User Fee Vehicle for Hire 4.15 Initial Certificate of Convenience and Necessity Per Individual $7,735 $2,402 $2,523 $2,523 User Fee 4.16 Certificate of Renewal Per Driver $193 $240 $252 $252 User Fee Special Event Permit 4.17 For Profit Each $282 $240 $252 $252 User Fee 4.18 Non-Profit Group / Charity Event Each $198 $240 $252 $177 User Fee Junk Vehicle Collector 4.19 Junk Vehicle Collector Per Individual $97 $74 $78 $78 User Fee Massage Establishment or Bath House 4.20 Initial Permit Per Individual $1,931 $480 $505 $505 User Fee 4.21 Annual Renewal Per Individual $193 $240 $252 $252 User Fee Pawnbroker/Secondhand Goods Background Investigation: 4.22 Dealer Per Permit $1,931 $721 $757 $757 User Fee 4.23 Employee Per Permit $384 $240 $252 $252 User Fee Fortune Telling 4.24 Fortune Telling Per Permit $1,931 $721 $757 $757 User Fee 115 Master Fee Schedule City of South San Francisco, CA Page 3 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations Tow Vehicle Companies 4.25 Initial Permit / Annual Renewal Each $193 $192 $202 $202 User Fee 4.26 Driver Permit (5-year permit)Per Driver $193 $108 $113 $113 User Fee Renewal 4.27 Tow Service Franchise Fee Per Vehicle $20 $192 $202 $20 User Fee 4.28 Replacement of Lost, Stolen, or Mutilated Permits Per Permit $45 $192 $202 $202 User Fee 4.29 Reissued Permits Per Permit $45 $192 $202 $202 User Fee Miscellaneous Fees 4.30 Vehicle Abatement Per Vehicle $384 $297 $312 $312 User Fee 4.31 Media - Non-Redacted Each $57 $74 $78 $78 User Fee 4.32 Media - Redacted - per hour Per Hour $113 $160 $168 $168 User Fee 4.33 Police Reports Per Page $0.25 $0.25 $0.25 $0.25 User Fee Special Personnel Services 4.34 Staff Police Officer Per Hour $193 $195 $204 $204 User Fee 4.35 Non-Sworn Per Hour $113 $153 $160 $160 User Fee 4.36 Discounted Rate for SSFUSD Per Hour $102 $195 $204 $204 User Fee 4.37 Transcripts Per Page $0.03 $0.03 $0.03 $0.03 User Fee 4.38 Emergency Response to Driving Under the Influence (DUI) AccidentsEach Actual Cost Actual Cost Actual Cost Actual Cost User Fee 4.39 Incident Response (includes Accident, Hazmat, DUI or other incident)Each Actual Cost Actual Cost Actual Cost Actual Cost User Fee 4.40 Towed Vehicle Release, Negligent Operator Per Vehicle $193 $149 $156 $156 User Fee Firearm Storage Administration Fee 4.41 Single Firearm Each $384 $383 $402 $402 User Fee 4.42 Each Additional Weapon Each $384 $383 $402 $402 User Fee 4.43 Ammunition Storage Administration Fee Each $153 $135 $141 $141 User Fee 4.44 Clearance Letter Each $11 $37 $39 $39 User Fee Credit Card Convenience Fees 4.45 Credit Card Convenience Fees Percentage 2.20%2.20%2.20%2.20%Surcharge 5. FIRE Transport Fees Fire Service Ambulance Transportation 5.10 ALS I Per Trip $2,161 $3,447 $3,619 $2,593 EMS Fees 5.11 ALS II Per Trip $2,161 $3,447 $3,619 $2,593 EMS Fees 5.12 BLS (Emergency)Per Trip $2,161 $3,447 $3,619 $2,593 EMS Fees 5.13 BLS (Non-Emergency)Per Trip $754 $1,206 $1,267 $905 EMS Fees 5.14 Mileage (All levels)Per Mile $57 $22 $22 $57 EMS Fees 5.15 Oxygen Per Use $137 $141 $148 $148 EMS Fees Fire Service EMS Training 5.16 CPR / AED Per Person $62 $119 $125 $125 User Fee 5.17 CPR / AED / First Aid Per Person $62 $155 $163 $163 User Fee 5.18 Pediatric CPR / AED / First Aid Per Person $137 $155 $163 $163 User Fee 5.19 Basic Life Support-Health Care Provider (BLS HCP)Per Person $86 $128 $134 $134 User Fee 5.20 Other EMS Continuing Education Classes Per Hour Per Person $8.87 Actual Cost Actual Cost Actual Cost User Fee Fire Training Division 5.21 Emergency Response Team Class (Incl. Fire extinguisher training)Per Hour / Per Person $32 $252 $265 $265 User Fee 5.22 Permit Required Confined Space Class Per Hour / Per Person $32 $252 $265 $265 User Fee 5.23 Hazardous Materials Responder Class Per Hour / Per Person $32 $252 $265 $265 User Fee 5.24 Technical Rescue Class Per Hour / Per Person $32 $252 $265 $265 User Fee 5.25 Vehicle Extrication Class Per Hour / Per Person $32 $252 $265 $265 User Fee 116 Master Fee Schedule City of South San Francisco, CA Page 4 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 5.26 Other Fire Training Continuing Education Classes Per Hour / Per Person $29 $252 $265 $265 User Fee 5.27 Student Materials, Supplies Required to Participate Flat Fee Actual Cost Actual Cost Actual Cost Actual Cost User Fee 5.28 Certification Fees required by Certifying Authority Each Actual Cost Actual Cost Actual Cost Actual Cost User Fee Prevention Fire Protective Systems Construction Permit 5.30 Access & Water Supply Review (2 hour minimum)Hourly New $234 $246 $246 User Fee 5.31 Work Performed Without a Permit Flat Fee 2x Permit Cost 2x Permit Cost 2x Permit Cost 2x Permit Cost Penalty 5.32 Inspection Cancellation Fee (Less than 24 hours)Flat Fee $95 $218 $229 $229 Penalty Other Fire Prevention Inspections 5.33 Annual Fire Inspection (Basic)Flat Fee $282 $288 $303 $303 User Fee 5.34 Additional Inspection Hourly $189 $218 $229 $229 User Fee Inspections Outside of Normal Business Hours (2 hour minimum) 5.35 First 2 Hours Base $378 $246 $258 $258 User Fee 5.36 Each Additional Hour Each Addl Hour $189 $246 $258 $258 User Fee 5.37 Inspection for Which a Fee is not Specifically Indicated Hourly $189 $218 $229 $229 User Fee 5.38 New Occupancy / Business Flat Fee $376 $181 $190 $190 User Fee 5.39 Title 19, 5 Year Automatic Fire Sprinkler Certification Per Riser $376 $289 $304 $304 User Fee 5.40 Pre-inspection of Residential Care Facilities Flat Fee $376 $214 $224 $224 User Fee Operational Permits 5.41 Additive manufacturing Flat Fee $62 $211 $222 $222 User Fee 5.42 Aerosol products Flat Fee $376 $262 $275 $275 User Fee 5.43 Amusement buildings Flat Fee $62 $227 $239 $239 User Fee 5.44 Aviation buildings Flat Fee $62 $262 $275 $275 User Fee 5.45 Carnivals and fairs Flat Fee $62 $262 $275 $275 User Fee 5.46 Cellulose nitrate film Flat Fee $62 $211 $222 $222 User Fee 5.47 Combustible dust-producing operations Flat Fee $565 $262 $275 $275 User Fee 5.48 Combustible fibers Flat Fee $376 $211 $222 $222 User Fee 5.49 Compressed gases Flat Fee $189 $227 $239 $239 User Fee 5.50 Covered and open mall buildings Flat Fee $62 $312 $328 $328 User Fee 5.51 Cryogenic fluids Flat Fee $565 $227 $239 $239 User Fee 5.52 Cutting and welding Flat Fee $565 $211 $222 $222 User Fee 5.53 Dry cleaning Flat Fee $565 $227 $239 $239 User Fee 5.54 Energy storage Flat Fee $376 $227 $239 $239 User Fee 5.55 Exhibits and trade shows Flat Fee $62 $262 $275 $275 User Fee 5.56 Explosives Flat Fee $62 $312 $328 $328 User Fee 5.57 Fire hydrant and valves Flat Fee $62 $211 $222 $222 User Fee 5.58 Flammable and combustible liquids Flat Fee $565 $211 $222 $222 User Fee 5.59 Floor finishing Flat Fee $62 $211 $222 $222 User Fee 5.60 Fruit and crop ripening Flat Fee $62 $211 $222 $222 User Fee 5.61 Fumigation and insecticidal fogging Flat Fee $62 $211 $222 $222 User Fee 5.62 Hazardous materials Flat Fee $753 $211 $222 $222 User Fee 5.63 MPM facilities Flat Fee $62 $262 $275 $275 User Fee 5.64 High-piled storage Flat Fee $753 $312 $328 $328 User Fee 5.65 Hot work operations Flat Fee $62 $211 $222 $222 User Fee 5.66 Industrial ovens Flat Fee $189 $211 $222 $222 User Fee 5.67 Lumber yards and woodworking plants Flat Fee $753 $312 $328 $328 User Fee 5.68 Liquid- or gas-fueled vehicles or equipment in assembly buildings Flat Fee $62 $211 $222 $222 User Fee 5.69 LP-gas Flat Fee $376 $211 $222 $222 User Fee 117 Master Fee Schedule City of South San Francisco, CA Page 5 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 5.70 Temporary LP-gas Flat Fee New $211 $222 $222 User Fee 5.71 Magnesium Flat Fee $376 $211 $222 $222 User Fee 5.72 Miscellaneous combustible storage Flat Fee $376 $211 $222 $222 User Fee 5.73 Mobile fueling of hydrogen-fueled vehicles Flat Fee $62 $211 $222 $222 User Fee 5.74 Motor fuel-dispensing Flat Fee $376 $211 $222 $222 User Fee 5.75 Open burning Flat Fee $62 $211 $222 $222 User Fee 5.76 Open flames and torches Flat Fee $62 $211 $222 $222 User Fee 5.77 Open flames and candles Flat Fee $62 $211 $222 $222 User Fee 5.78 Organic coatings Flat Fee $376 $211 $222 $222 User Fee 5.79 Outdoor assembly event Flat Fee $62 $211 $222 $222 User Fee 5.80 Places of assembly Flat Fee $376 $211 $222 $222 User Fee 5.81 Plant extraction systems Flat Fee $62 $262 $275 $275 User Fee 5.82 Private fire hydrants Flat Fee $62 $211 $222 $222 User Fee 5.83 Pyrotechnic special effects material Flat Fee $753 $312 $328 $328 User Fee 5.84 Pyroxylin plastics Flat Fee $62 $262 $275 $275 User Fee 5.85 Refrigeration equipment Flat Fee $189 $262 $275 $275 User Fee 5.86 Repair garages and motor fuel-dispensing facilities Flat Fee $376 $262 $275 $275 User Fee 5.87 Rooftop heliports Flat Fee $62 $227 $239 $239 User Fee 5.88 Spraying or dipping Flat Fee $376 $262 $275 $275 User Fee 5.89 Storage of scrap tires and tire byproducts Flat Fee $565 $262 $275 $275 User Fee 5.90 Temporary membrane structures and tents Flat Fee $62 $211 $222 $222 User Fee 5.91 Tire-rebuilding plants Flat Fee $62 $262 $275 $275 User Fee 5.92 Waste handling Flat Fee $376 $262 $275 $275 User Fee 5.93 Wood products Flat Fee $376 $262 $275 $275 User Fee 5.94 Lithium batteries Flat Fee $62 $312 $328 $328 User Fee Additional Permits 5.95 Production facilities Flat Fee New $211 $222 $222 User Fee 5.96 Pyrotechnics and special effects Flat Fee New $211 $222 $222 User Fee 5.97 Live audiences Flat Fee New $211 $222 $222 User Fee Local permits 5.98 Care facilities Flat Fee $376 $211 $222 $222 User Fee 5.99 Emergency responder communication coverage systems (ERCCS)Flat Fee New $262 $275 $275 User Fee 5.100 Fire alarm system Flat Fee $565 $211 $222 $222 User Fee 5.101 Fuel cell power systems Flat Fee New $262 $275 $275 User Fee 5.102 Group R-1 & R-2 residential occupancies Per Unit New $110 $116 $116 User Fee 5.103 High-rise buildings Flat Fee $189 $515 $540 $540 User Fee 5.104 Holiday tree sales lot Flat Fee New $262 $275 $275 User Fee Miscellaneous Fire Fees 5.105 Fire Marshal Consultation (2 hour minimum)Hourly New $234 $246 $246 User Fee 5.106 Hazard Mitigation Fee (Includes all other incident types)Actual Cost Actual Cost Actual Cost Actual Cost Actual Cost User Fee Application for Use of Alternate Methods of Protection 5.107 First 2 Hours Base $282 $468 $492 $492 User Fee 5.108 Each Additional Hour Each Addl Hour $282 $234 $246 $246 User Fee 5.109 Emergency Response DUI Cost Recovery Each Actual Cost Actual Cost Actual Cost Actual Cost User Fee 5.110 Emergency Response Hazmat Cost Recovery Each Actual Cost Actual Cost Actual Cost Actual Cost User Fee 5.111 Investigations Hourly $176 Actual Cost Actual Cost Actual Cost User Fee 118 Master Fee Schedule City of South San Francisco, CA Page 6 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations Additional Fire Plan Check Review (2 hr. minimum) Each review beginning with 4th resubmittal 5.112 First 2 Hours Base $378 $447 $469 $469 User Fee 5.113 Each Additional Hour Each Addl Hour $189 $223 $235 $235 User Fee 5.114 Fire Watch Actual Cost Actual Cost Actual Cost Actual Cost Actual Cost User Fee Nuisance Alarms 5.115 2nd alarm (Within 12 months period)Flat Fee $113 $113 $119 $119 Penalty 5.116 3rd alarm (Within 12 months period)Flat Fee $226 $226 $237 $237 Penalty 5.117 4th and other additional alarms within 12 months period Flat Fee $567 $567 $595 $595 Penalty Fire Code Permits - Inspections 5.118 $1 - $6,000 Flat $565.00 $595.92 $625.71 $625.71 User Fee 5.119 $6,001 - $25,000 Base $565.00 $1,229.08 $1,290.53 $1,290.53 User Fee 5.120 $6,001 - $25,000 Each Addl $1,000 $9.89 $45.09 $47.34 $47.34 User Fee 5.121 $25,001 - $50,000 Base $753.00 $2,085.71 $2,190.00 $2,190.00 User Fee 5.122 $25,001 - $50,000 Each Addl $1,000 $15.06 $65.55 $68.83 $68.83 User Fee 5.123 $50,001 - $100,000 Base $1,129.00 $3,724.48 $3,910.71 $3,910.71 User Fee 5.124 $50,001 - $100,000 Each Addl $1,000 $7.53 $80.45 $84.47 $84.47 User Fee 5.125 $100,001 - $500,000 Base $1,506.00 $7,746.92 $8,134.27 $8,134.27 User Fee 5.126 $100,001 - $500,000 Each Addl $1,000 $4.70 $10.43 $10.95 $10.95 User Fee 5.127 $500,001 - $1,000,000 Base $3,386.00 $11,918.35 $12,514.26 $12,514.26 User Fee 5.128 $500,001 - $1,000,000 Each Addl $1,000 $8.27 $21.45 $22.53 $22.53 User Fee 5.129 $1,000,001+Base $7,525.00 $22,644.86 $23,777.10 $23,777.10 User Fee 5.130 $1,000,001+Each Addl $1,000 $0.95 $1.07 $1.13 $1.13 User Fee Fire Code Permits - Plan Check 5.131 $1 - $6,000 Flat $189.00 $259.97 $272.97 $272.97 User Fee 5.132 $6,001 - $25,000 Base $189.00 $324.03 $340.23 $340.23 User Fee 5.133 $6,001 - $25,000 Each Addl $1,000 $9.89 $6.47 $6.79 $6.79 User Fee 5.134 $25,001 - $50,000 Base $376.00 $446.94 $469.28 $469.28 User Fee 5.135 $25,001 - $50,000 Each Addl $1,000 $3.76 $8.94 $9.39 $9.39 User Fee 5.136 $50,001 - $100,000 Base $470.00 $670.41 $703.93 $703.93 User Fee 5.137 $50,001 - $100,000 Each Addl $1,000 $1.89 $4.47 $4.69 $4.69 User Fee 5.138 $100,001 - $500,000 Base $565.00 $893.88 $938.57 $938.57 User Fee 5.139 $100,001 - $500,000 Each Addl $1,000 $1.41 $0.56 $0.59 $0.59 User Fee 5.140 $500,001 - $1,000,000 Base $1,129.00 $1,117.34 $1,173.21 $1,173.21 User Fee 5.141 $500,001 - $1,000,000 Each Addl $1,000 $3.76 $0.45 $0.47 $0.47 User Fee 5.142 $1,000,001+Base $3,009.00 $1,340.81 $1,407.85 $1,407.85 User Fee 5.143 $1,000,001+Each Addl $1,000 $1.00 $0.22 $0.23 $0.23 User Fee Fire and Life Safety - Inspections 5.144 $1 - $6,000 Flat New $141.53 $148.61 $148.61 User Fee 5.145 $6,001 - $25,000 Base New $141.53 $148.61 $148.61 User Fee 5.146 $6,001 - $25,000 Each Addl $1,000 New $35.68 $37.46 $37.46 User Fee 5.147 $25,001 - $50,000 Base New $819.39 $860.36 $860.36 User Fee 5.148 $25,001 - $50,000 Each Addl $1,000 New $8.94 $9.39 $9.39 User Fee 5.149 $50,001 - $100,000 Base New $1,042.86 $1,095.00 $1,095.00 User Fee 5.150 $50,001 - $100,000 Each Addl $1,000 New $17.13 $17.99 $17.99 User Fee 5.151 $100,001 - $500,000 Base New $1,899.49 $1,994.46 $1,994.46 User Fee 5.152 $100,001 - $500,000 Each Addl $1,000 New $7.17 $7.53 $7.53 User Fee 5.153 $500,001 - $1,000,000 Base New $4,767.34 $5,005.71 $5,005.71 User Fee 5.154 $500,001 - $1,000,000 Each Addl $1,000 New $5.36 $5.63 $5.63 User Fee 5.155 $1,000,001 - $3,000,000 Base New $7,448.97 $7,821.41 $7,821.41 User Fee 5.156 $1,000,001 - $3,000,000 Each Addl $1,000 New $1.56 $1.64 $1.64 User Fee 5.157 $3,000,001 - $5,000,000 Base New $10,577.53 $11,106.41 $11,106.41 User Fee 5.158 $3,000,001 - $5,000,000 Each Addl $1,000 New $8.27 $8.68 $8.68 User Fee 119 Master Fee Schedule City of South San Francisco, CA Page 7 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 5.159 $5,000,001 - $10,000,000 Base New $27,114.24 $28,469.95 $28,469.95 User Fee 5.160 $5,000,001 - $10,000,000 Each Addl $1,000 New $2.68 $2.82 $2.82 User Fee 5.161 $10,000,001 - $25,000,000 Base New $40,522.37 $42,548.49 $42,548.49 User Fee 5.162 $10,000,001 - $25,000,000 Each Addl $1,000 New $2.24 $2.36 $2.36 User Fee 5.163 $25,000,001 - $50,000,000 Base New $74,191.70 $77,901.29 $77,901.29 User Fee 5.164 $25,000,001 - $50,000,000 Each Addl $1,000 New $1.43 $1.50 $1.50 User Fee 5.165 $50,000,001+Base New $110,021.23 $115,522.29 $115,522.29 User Fee 5.166 $50,000,001+Each Addl $1,000 New $0.72 $0.75 $0.75 User Fee Fire and Life Safety - Plan Check 5.167 $1 - $6,000 Flat $95.00 $118.44 $124.36 $124.36 User Fee 5.168 $6,001 - $25,000 Base $95.00 $118.44 $124.36 $124.36 User Fee 5.169 $6,001 - $25,000 Each Addl $1,000 $9.89 $24.70 $25.93 $25.93 User Fee 5.170 $25,001 - $50,000 Base $189.00 $587.72 $617.11 $617.11 User Fee 5.171 $25,001 - $50,000 Each Addl $1,000 $15.06 $7.78 $8.17 $8.17 User Fee 5.172 $50,001 - $100,000 Base $376.00 $782.14 $821.25 $821.25 User Fee 5.173 $50,001 - $100,000 Each Addl $1,000 $45.15 $3.93 $4.13 $4.13 User Fee 5.174 $100,001 - $500,000 Base $3,009.00 $978.79 $1,027.73 $1,027.73 User Fee 5.175 $100,001 - $500,000 Each Addl $1,000 $11.29 $3.42 $3.59 $3.59 User Fee 5.176 $500,001 - $1,000,000 Base $7,526.00 $2,346.42 $2,463.75 $2,463.75 User Fee 5.177 $500,001 - $1,000,000 Each Addl $1,000 $9.04 $4.69 $4.93 $4.93 User Fee 5.178 $1,000,001 - $3,000,000 Base $12,040.00 $4,692.85 $4,927.49 $4,927.49 User Fee 5.179 $1,000,001 - $3,000,000 Each Addl $1,000 $4.00 $0.78 $0.82 $0.82 User Fee 5.180 $3,000,001 - $5,000,000 Base $20,068.00 $6,257.13 $6,569.99 $6,569.99 User Fee 5.181 $3,000,001 - $5,000,000 Each Addl $1,000 $6.02 $4.69 $4.93 $4.93 User Fee 5.182 $5,000,001 - $10,000,000 Base $32,108.00 $15,642.83 $16,424.97 $16,424.97 User Fee 5.183 $5,000,001 - $10,000,000 Each Addl $1,000 $2.42 $1.56 $1.64 $1.64 User Fee 5.184 $10,000,001 - $25,000,000 Base $44,147.00 $23,464.24 $24,637.45 $24,637.45 User Fee 5.185 $10,000,001 - $25,000,000 Each Addl $1,000 $1.07 $1.30 $1.37 $1.37 User Fee 5.186 $25,000,001 - $50,000,000 Base $60,202.00 $43,017.78 $45,168.67 $45,168.67 User Fee 5.187 $25,000,001 - $50,000,000 Each Addl $1,000 $0.33 $1.41 $1.48 $1.48 User Fee 5.188 $50,000,001+Base $68,228.00 $78,214.14 $82,124.85 $82,124.85 User Fee 5.189 $50,000,001+Each Addl $1,000 $1.37 $0.70 $0.74 $0.74 User Fee Technology Fee 5.190 Technology Fee % of Fee $27 per permit 2%2%2%Surcharge Credit Card Convenience Fees 5.191 Credit Card Convenience Fees Percentage 2.20%2.20%2.20%2.20%Surcharge 6. PLANNING Public Hearing Cases 6.01 Planned Unit Development Flat Fee $18,587 $23,296 $24,461 $24,461 User Fee 6.02 Precise Plan Flat Fee $18,587 $23,296 $24,461 $24,461 User Fee 6.03 Precise Plan Modification Flat Fee $11,185 $10,942 $11,489 $11,489 User Fee 6.04 Conditional Use Permit Flat Fee $9,851 $12,982 $13,631 $13,631 User Fee 6.05 Temporary Use Permit Per Permit $1,764 $2,336 $2,453 $2,453 User Fee 6.06 Minor Use Permit Per Permit $4,737 $7,640 $8,022 $8,022 User Fee Small Cell Wireless 6.07 MLA For City-Owned Poles or Structures Flat Fee $5,136 $5,146 $5,404 $5,404 User Fee 6.08 CUP For privately-owned poles or structures Flat Fee $4,655 $5,146 $5,404 $5,404 User Fee 6.09 Administrative Deposit Per Pole $1,003 $1,003 $1,053 $1,053 Deposit 6.10 Attachment Fee / Annual Rent Per Pole $1,663 $1,663 $1,746 $1,746 Market Rate 6.11 Zoning Amendment (Text)Flat Fee $14,237 $30,590 $32,119 $32,119 User Fee 6.12 Rezoning Map Flat Fee $14,237 $30,590 $32,119 $32,119 User Fee 6.13 Specific Plan Flat Fee $30,613 $59,943 $62,940 $62,940 User Fee 120 Master Fee Schedule City of South San Francisco, CA Page 8 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 6.14 Variance Per Verification $12,662 $19,782 $20,771 $20,771 User Fee 6.15 General Plan Amendments Flat Fee $15,540 $30,739 $32,276 $32,276 User Fee 6.16 Master Plan Flat Fee $30,425 $59,943 $62,940 $62,940 User Fee 6.17 Development Agreement Flat Fee $27,773 $31,796 $33,386 $33,386 User Fee 6.18 Appeal of the Planning Commission's Decision to the City CouncilFlat Fee $1,848 $12,839 $13,481 $1,848 User Fee 6.19 Appeal of the Chief Planner's decision to the Planning CommissionFlat Fee $923 $12,690 $13,325 $923 User Fee 6.20 Time Extension Non-Conforming Use / All Others Per Extension $923 $2,660 $2,793 $2,793 User Fee Transportation Demand Management Plan 6.21 Initial Filing Fee Tier 1 & 2 Flat Fee $1,293 $2,716 $2,852 $2,852 User Fee 6.22 Initial Filing Fee Tier 3 & 4 Flat Fee $1,293 $6,456 $6,779 $6,779 User Fee 6.23 Annual Monitoring (plus survey cost)Flat Fee $1,848 $3,464 $3,637 $3,637 User Fee 6.24 Triennial Review Flat Fee $1,848 $3,464 $3,637 $3,637 User Fee Modifications & Waivers 6.25 Minor (Staff Review)Flat Fee $277 $2,217 $2,328 $2,328 User Fee 6.26 Major (Planning Commission Review)Flat Fee $3,848 $6,605 $6,936 $6,936 User Fee Design Review - Signs 6.27 Type A (up to 25 sq.ft.)Per Application $185 $2,538 $2,665 $250 User Fee 6.28 Type B (up to 100 sq.ft.)Per Application $923 $3,410 $3,581 $1,500 User Fee 6.29 Type C / Master Sign Per Application $3,848 $8,297 $8,712 $8,712 User Fee Design Review 6.30 Single Family Residential Modification / Addition Per Application New $11,131 $11,688 $3,500 User Fee 6.31 Single Family Residential / New or Additions to 2 to 3 Units Per Application $7,000 $11,131 $11,688 $11,688 User Fee 6.32 Multi-Family Residential 4-25 Units Per Application $9,187 $26,931 $28,278 $28,278 User Fee 6.33 Multi-Family Residential 25+ Units Per Application $9,187 $39,398 $41,368 $41,368 User Fee Commercial and Industrial: 6.34 New Flat Fee $10,125 $47,400 $49,770 $49,770 User Fee 6.35 Modification Flat Fee $10,125 $15,400 $16,170 $16,170 User Fee Environmental Document Fees 6.36 Categorical Exemption Flat Fee $185 $1,469 $1,543 $250 User Fee 6.37 Initial Study, Negative Declaration, Mitigated Negative Declaration, Environmental Consistency Analysis and other Contract Planning Studies Flat Fee $10,543 $37,625 $39,506 $39,506 User Fee 6.38 Environmental Impact Report (EIR)Flat Fee $16,084 $50,092 $52,597 $52,597 User Fee 6.39 Environmental Document Prepared by 3rd Party Flat Fee Actual Cost Actual Cost Actual Cost Actual Cost Subdivisions 6.40 Tentative Subdivision Map Flat Fee $8,967 $17,072 $17,926 $17,926 User Fee 6.41 Tentative Parcel Map Flat Fee $8,229 $11,745 $12,333 $12,333 User Fee 6.42 Documents, Maps and Plans - Reproduction of Documents and Maps Per Page Actual Cost Actual Cost Actual Cost Actual Cost User Fee Miscellaneous Fees 6.43 Minor Changes to Approved Permit Flat Fee $185 $2,217 $2,328 $2,328 User Fee 6.44 Inspection Fees: Additional visits Per Inspection Per Application $370 $470 $494 $494 User Fee 6.45 Certificate of Alteration Each $1,848 $3,713 $3,899 $3,899 User Fee 6.46 Legal Notices Flat Fee $554 $797 $837 $837 User Fee 6.47 Duplication of Planning Commission Meeting Per CD $20 $20 $21 $21 User Fee 6.48 Zoning Verification Letter Flat Fee $923 $952 $999 $999 User Fee 6.49 Zoning Administrator Decision Flat Fee $923 $1,968 $2,066 $2,066 User Fee 6.50 Certificate of Convenience and Necessity Flat Fee $185 $1,719 $1,805 $1,805 User Fee 121 Master Fee Schedule City of South San Francisco, CA Page 9 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 6.51 Hourly Rate - Planning Flat Fee $185 $249 $262 $262 User Fee 6.52 Short Term Rental Application Flat Fee $150 $249 $262 $262 User Fee 6.53 Building Plan Review 6.54 Single Family Residential (Minor Modification)Each New $249 $262 $262 6.55 Single Family Residential (New or Substantial Remodel)Each $636 $748 $785 $785 User Fee 6.56 Multi-Family / Commercial / Industrial (New or Tenant Improvement) Percentage of Bldg Permit Fee 5%14%14%14%User Fee 6.57 Construction Coordination for Active Building Permits Percentage of Bldg Permit Fee 5%5%5%5%User Fee Proposed New Fees Water Efficiency Landscape Ordinance (WELO)Review 6.58 Small (500 - 2,500 square feet)Flat Fee New $610 $640 $640 User Fee 6.59 Large (2,500+ square feet)Flat Fee New $1,496 $1,571 $1,571 User Fee Pre-Application Submittal 6.60 Small Project (Residential Up to 10 Units / Comm. Façade or addition)Flat Fee New $2,913 $3,058 $3,058 User Fee 6.61 Large Project (Residential Over 10 Units / New Commercial Development)Flat Fee New $5,738 $6,025 $6,025 User Fee Private Outdoor Dining Permit (POD) 6.62 Annual Permit Annually New $1,216 $1,277 $1,277 User Fee 6.63 Annual Use of Space Annually New $2,880 $3,024 $3,024 User Fee Credit Card Convenience Fees 6.64 Credit Card Convenience Fees Percentage 2.20%2.20%2.20%2.20%Surcharge Surcharges 6.65 Technology Fee % of Fee $27 per permit 2%2%2%Surcharge 6.66 General Plan Maintenance Fee Percentage of Bldg Permit Valuation greater than $100,0000.16%0.30%0.30%0.30%Surcharge 7. HOUSING Development Application Including Affordable Housing 7.01 Application (review BMR Plan)Each $540 $555 $582 $582 User Fee 7.02 Agreement Preparation Each $608 $352 $369 $369 User Fee 7.03 Agreement Preparation - with waiver or Modification Each $1,014 $966 $1,014 $1,014 User Fee Initial Sale or Lease Up For-Sale OR Rental BMR Units 7.04 Less than 10 BMR units Each $296 $766 $804 $804 User Fee 7.05 10-50 BMR units Each $351 $1,206 $1,267 $1,267 User Fee 7.06 More than 50 BMR units Each $485 $1,647 $1,729 $1,729 User Fee 7.07 Consultant Costs Each Actual Cost Actual Cost Actual Cost Actual Cost User Fee BMR Monitoring 7.08 Rentals (per development)Per Development $174 $237 $249 $249 User Fee 7.09 Auditing of Reports Per Audit New Actual Cost Actual Cost Actual Cost User Fee Refinance and or Subordination of Agreement or Loan 7.10 Single Family or Condo Each $338 $417 $438 $438 User Fee 7.11 Multi-Family Each $770 $685 $719 $719 User Fee 7.12 Payoff Demand Each $54 $56 $58 $58 User Fee 7.13 Resale Administration - Single Family / Condo Each $1,709 $2,178 $2,287 $2,287 User Fee Real Estate Transactions 7.14 Initial Consideration for Purchase Offers Each $889 $1,335 $1,402 $1,402 User Fee Tax Equity and Fiscal Responsibility 7.15 TEFRA Hearing Per Hearing $1,315 $430 $452 $452 User Fee 122 Master Fee Schedule City of South San Francisco, CA Page 10 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations Credit Card Convenience Fees 7.16 Credit Card Convenience Fees Percentage 2.20%2.20%2.20%2.20%Surcharge 8. BUILDING 8.01 Inspections Or Re-Inspections Outside Normal Business HoursPer Hour $120 $281 $295 $295 User Fee 8.02 Re-Inspections During Normal Hours Per Hour $120 $209 $219 $219 User Fee Permit Process - Initial Project Input, Fee Collection 8.03 New / Existing Residential, Commercial, and MF Flat Fee $239 $273 $287 $287 User Fee 8.04 MEP Flat Fee $40 $91 $96 $96 User Fee 8.05 Additional Plan Review Required by Changes, Additions or Revisions to Approved Plans Per 30 Min $60 $115 $120 $120 User Fee Photovoltaic 8.06 Residential Flat Fee $239 $300 $315 $315 User Fee Energy Storage System 8.07 Residential Flat Fee New $300 $315 $315 User Fee Residential Permits 8.08 Water Heater Per Permit New $145 $152 $152 User Fee 8.09 Electric Water Heater Per Permit New $344 $361 $361 User Fee 8.10 Reroof Per Permit New $543 $570 $570 User Fee 8.11 Garage Door Per Permit New $344 $361 $361 User Fee 8.12 Kitchen Update Per Permit New $700 $735 $735 User Fee 8.13 Bath Update Per Permit New $501 $526 $526 User Fee 8.14 Furnace Replacement Per Permit New $195 $204 $204 User Fee 8.15 All Electric Furnace Replacement Per Permit New $418 $439 $439 User Fee 8.16 Service Upgrade Per Permit New $244 $257 $257 User Fee 8.17 Lateral Replacement Per Permit New $195 $204 $204 User Fee 8.18 EV Charger Per Permit New $302 $317 $317 User Fee 8.19 OTC or Standalone MEP Permit Per Permit New $300 $315 $315 User Fee Addressing 8.20 Residential Per Permit New $209 $219 $219 User Fee 8.21 Multi-Family Commercial Per permit New $418 $439 $439 User Fee Alternate Means and Method 8.22 Base Per Permit New $732 $768 $768 User Fee 8.23 Each Addl. Hr. Per Hour New $209 $219 $219 User Fee Single Family Residential - Permits 8.24 $0 - $500 Flat $90.00 $209.02 $219.47 $219.47 User Fee 8.25 $501 - $2,000 Base $90.00 $209.02 $219.47 $219.47 User Fee 8.26 $501 - $2,000 Ea. Addl. $100 $2.14 $10.45 $10.97 $10.97 User Fee 8.27 $2,001 - $25,000 Base $120.00 $365.79 $384.07 $384.07 User Fee 8.28 $2,001 - $25,000 Ea. Addl. $1,000 $25.70 $20.45 $21.47 $21.47 User Fee 8.29 $25,001 - $50,000 Base $719.00 $836.08 $877.88 $877.88 User Fee 8.30 $25,001 - $50,000 Ea. Addl. $1,000 $28.92 $36.23 $38.04 $38.04 User Fee 8.31 $50,001 - $100,000 Base $1,437.00 $1,741.83 $1,828.93 $1,828.93 User Fee 8.32 $50,001 - $100,000 Ea. Addl. $1,000 $14.37 $14.98 $15.73 $15.73 User Fee 8.33 $100,001 - $500,000 Base $2,157.00 $2,490.82 $2,615.36 $2,615.36 User Fee 8.34 $100,001 - $500,000 Ea. Addl. $1,000 $8.99 $8.49 $8.92 $8.92 User Fee 8.35 $500,001 - $1,000,000 Base $5,752.00 $5,887.40 $6,181.77 $6,181.77 User Fee 8.36 $500,001 - $1,000,000 Ea. Addl. $1,000 $17.25 $6.34 $6.66 $6.66 User Fee 8.37 $1,000,001 - $3,000,000 Base $10,065.00 $9,057.53 $9,510.41 $9,510.41 User Fee 8.38 $1,000,001 - $3,000,000 Ea. Addl. $1,000 $1.80 $3.14 $3.29 $3.29 User Fee 123 Master Fee Schedule City of South San Francisco, CA Page 11 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 8.39 $3,000,001 - $5,000,000 Base $17,973.00 $15,328.13 $16,094.54 $16,094.54 User Fee 8.40 $3,000,001 - $5,000,000 Ea. Addl. $1,000 $2.22 $3.48 $3.66 $3.66 User Fee 8.41 $5,000,001 - $10,000,000 Base $21,568.00 $22,295.47 $23,410.24 $23,410.24 User Fee 8.42 $5,000,001 - $10,000,000 Ea. Addl. $1,000 $0.98 $1.74 $1.83 $1.83 User Fee 8.43 Single Family Residential - Plan Check % of Bldg Permit Fee 69%65%65%65%User Fee Single Family MEP - Permits (per trade) 8.44 $0 - $500 Flat $30.00 $69.67 $73.16 $73.16 User Fee 8.45 $501 - $1,000 Base $30.00 $69.67 $73.16 $73.16 User Fee 8.46 $501 - $1,000 Ea. Addl. $100 $11.98 $13.93 $14.63 $14.63 User Fee 8.47 $1,001 - $3,000 Base $60.00 $139.35 $146.31 $146.31 User Fee 8.48 $1,001 - $3,000 Ea. Addl. $500 $7.50 $30.48 $32.01 $32.01 User Fee 8.49 $3,001 - $5,000 Base $75.00 $261.28 $274.34 $274.34 User Fee 8.50 $3,001 - $5,000 Ea. Addl. $500 $22.00 $32.66 $34.29 $34.29 User Fee 8.51 $5,001 - $10,000 Base $120.00 $391.91 $411.51 $411.51 User Fee 8.52 $5,001 - $10,000 Ea. Addl. $500 $11.98 $23.51 $24.69 $24.69 User Fee 8.53 $10,001+Base $180.00 $627.06 $658.41 $658.41 User Fee 8.54 $10,001+Ea. Addl. $500 $17.98 $11.76 $12.35 $12.35 User Fee Commercial / Industrial / Multi-Family - Permit 8.55 $0 - $500 Flat $90.00 $104.51 $109.74 $109.74 User Fee 8.56 $501 - $2,000 Base $90.00 $104.51 $109.74 $109.74 User Fee 8.57 $501 - $2,000 Ea. Addl. $100 $2.14 $9.29 $9.75 $9.75 User Fee 8.58 $2,001 - $25,000 Base $120.00 $243.86 $256.05 $256.05 User Fee 8.59 $2,001 - $25,000 Ea. Addl. $1,000 $25.70 $13.25 $13.92 $13.92 User Fee 8.60 $25,001 - $50,000 Base $719.00 $548.68 $576.11 $576.11 User Fee 8.61 $25,001 - $50,000 Ea. Addl. $1,000 $28.92 $12.19 $12.80 $12.80 User Fee 8.62 $50,001 - $100,000 Base $1,437.00 $853.50 $896.17 $896.17 User Fee 8.63 $50,001 - $100,000 Ea. Addl. $1,000 $14.37 $28.22 $29.63 $29.63 User Fee 8.64 $100,001 - $500,000 Base $2,157.00 $2,264.38 $2,377.60 $2,377.60 User Fee 8.65 $100,001 - $500,000 Ea. Addl. $1,000 $8.99 $6.75 $7.09 $7.09 User Fee 8.66 $500,001 - $1,000,000 Base $5,752.00 $4,964.23 $5,212.44 $5,212.44 User Fee 8.67 $500,001 - $1,000,000 Ea. Addl. $1,000 $17.25 $14.11 $14.81 $14.81 User Fee 8.68 $1,000,001 - $3,000,000 Base $10,065.00 $12,018.65 $12,619.58 $12,619.58 User Fee 8.69 $1,000,001 - $3,000,000 Ea. Addl. $1,000 $1.80 $0.26 $0.27 $0.27 User Fee 8.70 $3,000,001 - $5,000,000 Base $17,973.00 $12,541.20 $13,168.26 $13,168.26 User Fee 8.71 $3,000,001 - $5,000,000 Ea. Addl. $1,000 $2.22 $9.09 $9.55 $9.55 User Fee 8.72 $5,000,001 - $10,000,000 Base $21,568.00 $30,725.94 $32,262.24 $32,262.24 User Fee 8.73 $5,000,001 - $10,000,000 Ea. Addl. $1,000 $0.98 $3.26 $3.42 $3.42 User Fee 8.74 $10,000,001 - $25,000,000 Base $26,360.00 $47,029.50 $49,380.98 $49,380.98 User Fee 8.75 $10,000,001 - $25,000,000 Ea. Addl. $1,000 $0.96 $3.14 $3.29 $3.29 User Fee 8.76 $25,000,001 - $50,000,000 Base $40,739.00 $94,059.01 $98,761.96 $98,761.96 User Fee 8.77 $25,000,001 - $50,000,000 Ea. Addl. $1,000 $0.48 $2.51 $2.63 $2.63 User Fee 8.78 $50,000,001+Base $52,722.00 $156,765.01 $164,603.27 $164,603.27 User Fee 8.79 $50,000,001+Ea. Addl. $1,000 $1.05 $1.25 $1.32 $1.32 User Fee Commercial / Industrial / Multi-Family - Plan Check 8.80 $0-$50,000 % of Bldg Permit Fee 55%60%60%60%User Fee 8.81 $50,000 - $1,000,000 % of Bldg Permit Fee 62%65%65%65%User Fee 8.82 $1,000,000+% of Bldg Permit Fee 84%85%85%85%User Fee 124 Master Fee Schedule City of South San Francisco, CA Page 12 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations Commercial / Industrial / Multi-Family - MEP (per trade) 8.83 $0 - $500 Flat $30.00 $69.67 $73.16 $73.16 User Fee 8.84 $501 - $1,000 Base $30.00 $69.67 $73.16 $73.16 User Fee 8.85 $501 - $1,000 Ea. Addl. $100 $11.98 $13.93 $14.63 $14.63 User Fee 8.86 $1,001 - $3,000 Base $60.00 $139.35 $146.31 $146.31 User Fee 8.87 $1,001 - $3,000 Ea. Addl. $500 $7.50 $30.48 $32.01 $32.01 User Fee 8.88 $3,001 - $5,000 Base $75.00 $261.28 $274.34 $274.34 User Fee 8.89 $3,001 - $5,000 Ea. Addl. $500 $22.00 $32.66 $34.29 $34.29 User Fee 8.90 $5,001 - $10,000 Base $120.00 $391.91 $411.51 $411.51 User Fee 8.91 $5,001 - $10,000 Ea. Addl. $500 $11.98 $23.51 $24.69 $24.69 User Fee 8.92 $10,001 - $25,000 Base $180.00 $627.06 $658.41 $658.41 User Fee 8.93 $10,001 - $25,000 Ea. Addl. $500 $17.98 $13.93 $14.63 $14.63 User Fee 8.94 $25,001 - $50,000 Base $719.36 $1,045.10 $1,097.36 $1,097.36 User Fee 8.95 $25,001 - $50,000 Ea. Addl. $500 $17.98 $23.69 $24.87 $24.87 User Fee 8.96 $50,001 - $100,000 Base $1,618.33 $2,229.55 $2,341.02 $2,341.02 User Fee 8.97 $50,001 - $100,000 Ea. Addl. $500 $17.98 $5.57 $5.85 $5.85 User Fee 8.98 $100,001 - $500,000 Base $3,416.29 $2,786.93 $2,926.28 $2,926.28 User Fee 8.99 $100,001 - $500,000 Ea. Addl. $500 $17.98 $3.70 $3.89 $3.89 User Fee 8.100 $500,001 - $1,000,000 Base $17,800.26 $5,748.05 $6,035.45 $6,035.45 User Fee 8.101 $500,001 - $1,000,000 Ea. Addl. $500 $17.98 $6.93 $7.28 $7.28 User Fee 8.102 $1,000,001 - $3,000,000 Base $35,780.22 $12,680.55 $13,314.58 $13,314.58 User Fee 8.103 $1,000,001 - $3,000,000 Ea. Addl. $500 $17.98 $3.23 $3.39 $3.39 User Fee 8.104 $3,000,000+Base $107,700.18 $25,604.95 $26,885.20 $26,885.20 User Fee 8.105 $3,000,000+Ea. Addl. $500 $17.98 $1.62 $1.70 $1.70 User Fee Surcharges 8.106 Building Permit Training Surcharge Per Permit $8 $7 $7 $7 Surcharge 8.107 Technology Fee % of Permit Fee $27 per permit 2%2%2%Surcharge 8.108 Climate Action Surcharge % of Valuation New 0.026%0.026%0.026%Surcharge Credit Card Convenience Fees 8.109 Credit Card Convenience Fees Percentage 2%2%2.20%2.20%Surcharge 9. ENGINEERING Encroachment Sewer Lateral Repairs or Replacements 9.01 Video Review Each $102 $101 $106 $106 User Fee 9.02 Sewer Lateral Certificate Each $66 $98 $103 $103 User Fee 9.03 Sewer Lateral Review and Permit Each $406 $952 $1,000 $1,000 User Fee 9.04 180-Day Extension Fee Each New $196 $206 $206 User Fee Minor Frontage Improvements 9.05 MFI Plan Review Each $334 $491 $516 $516 User Fee Small Cell Towers 9.06 Cell Phone Tower Review (City owned pole)Each $2,174 $2,478 $2,602 $2,602 User Fee 9.07 Cell Phone Tower Review (non-City pole)Each $534 $627 $659 $659 User Fee Utility Services 9.08 Utility / Outside Service Connection Review Each $300 $442 $464 $464 User Fee 9.09 Utility Access and TCP Only Review Each $233 $344 $361 $361 User Fee Dig Once 9.10 Dig Once Advertisement Each $534 $786 $825 $825 User Fee 9.11 Dig Once Policy Admin Deposit $10,000 $10,000 $10,000 $10,000 User Fee 125 Master Fee Schedule City of South San Francisco, CA Page 13 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations Potholing 9.12 Potholing Permit Each $712 $751 $789 $789 User Fee Revocable Encroachment 9.13 Revocable Encroachment Plan Review Each $300 $442 $464 $464 User Fee 9.14 Revocable Encroachment & Maintenance Agreement Each $753 $1,088 $1,142 $1,142 User Fee 9.15 Revocable Encroachment Annual Renewal Fee Annually $200 $295 $309 $309 User Fee Encroachment Plan Review (Cost of ROW Improvements) 9.16 Up to $49,999 Base $1,836.00 $2,009.36 $2,109.83 $2,109.83 User Fee 9.17 $50,000 Base $1,836.00 $2,009.36 $2,109.83 $2,109.83 User Fee 9.18 each additional $10,000 or fraction thereof Each Addl $10,000 $772.60 $872.19 $915.80 $915.80 User Fee 9.19 $100,000 Base $5,699.00 $6,370.29 $6,688.81 $6,688.81 User Fee 9.20 each additional $10,000 or fraction thereof Each Addl $10,000 $342.27 $395.64 $415.42 $415.42 User Fee 9.21 $250,000 Base $10,833.00 $12,130.66 $12,737.20 $12,737.20 User Fee 9.22 each additional $10,000 or fraction thereof Each Addl $10,000 $296.84 $357.15 $375.00 $375.00 User Fee 9.23 $500,000 Base $18,254.00 $20,362.43 $21,380.55 $21,380.55 User Fee 9.24 each additional $10,000 or fraction thereof Each Addl $10,000 $139.06 $170.32 $178.84 $178.84 User Fee 9.25 $1,000,000+Base $25,207.00 $28,065.28 $29,468.54 $29,468.54 User Fee 9.26 each additional $100,000 or fraction thereof Each Addl $10,000 $387.00 $109.03 $114.49 $114.49 User Fee 9.27 4th and subsequent Plan Checks or revisions Each $1,152.00 $1,250.29 $1,312.81 $1,312.81 User Fee 9.30 Up to $49,999 Base $612.00 $1,104.48 $1,159.71 $1,159.71 User Fee 9.31 $50,000 Base $612.00 $1,337.46 $1,404.33 $1,404.33 User Fee 9.32 each additional $10,000 or fraction thereof Each Addl $10,000 $346.80 $623.40 $654.57 $654.57 User Fee 9.33 $100,000 Base $4,080.00 $4,454.44 $4,677.16 $4,677.16 User Fee 9.34 each additional $10,000 or fraction thereof Each Addl $10,000 $136.03 $565.30 $593.56 $593.56 User Fee 9.35 $250,000 Base $8,161.00 $12,933.88 $13,580.58 $13,580.58 User Fee 9.36 each additional $10,000 or fraction thereof Each Addl $10,000 $81.62 $356.36 $374.17 $374.17 User Fee 9.37 $500,000 Base $12,242.00 $21,842.77 $22,934.91 $22,934.91 User Fee 9.38 each additional $10,000 or fraction thereof Each Addl $10,000 $204.00 $257.22 $270.08 $270.08 User Fee 9.39 $1,000,000+Base $22,442.00 $33,771.73 $35,460.32 $35,460.32 User Fee 9.40 each additional $100,000 or fraction thereof Each Addl $10,000 $2,040.00 $2,022.32 $2,123.44 $2,123.44 User Fee 9.41 Additional Inspections Per Inspection $204.00 $201.25 $211.31 $211.31 User Fee Permit Work Deposit 9.42 Sewer Lateral Deposit Deposit $1,000 $1,000 $1,000 $1,000 Deposit 9.43 Standard Encroachment Deposit New $2,000 $2,000 $2,000 Deposit 9.44 All other ROW improvement projects Deposit $5,000 $5,000 $5,000 $5,000 Deposit Storage Container 9.45 Storage Container Permit Each New $134 $141 $141 User Fee 9.46 Storage Container Deposit Deposit New $400 $420 $420 Deposit Other Fees 9.47 No Parking Signs Each $5 $6 $7 $7 User Fee 9.48 Roadway Closures Per Day New $101 $106 $106 User Fee 9.49 Sidewalk Closure for Maintenance or Construction Per Day $102 $101 $106 $106 User Fee 9.50 Work without a permit (after the fact permit) Each 2x Permit Fee 2x Permit Fee 2x Permit Fee 2x Permit Fee Penalty 9.51 Engineering Staffing CCC Each $183 $233 $245 $245 User Fee 9.52 Engineering Staffing TAGs Per Meeting $183 $264 $278 $278 User Fee 9.53 Geotechnical Peer Review Per Review $702 $2,645 $2,777 $2,777 User Fee Encroachments Permit & Inspection (Cost of ROW Improvements) 126 Master Fee Schedule City of South San Francisco, CA Page 14 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations Mapping 9.54 Map Extensions Each $969 $1,451 $1,523 $1,523 User Fee 9.55 Final / Parcel Map Review and Processing Each $5,603 $6,732 $7,069 $7,069 User Fee 9.56 Property Merger Review and Cert Each $2,549 $4,971 $5,219 $5,219 User Fee 9.57 Lot Line Adjustment Review and Cert Each $2,433 $4,706 $4,942 $4,942 User Fee 9.58 Lot Conformance Review and Cert Each $1,934 $3,618 $3,799 $3,799 User Fee 9.59 Easement Grant / Vacation Each $3,170 $3,332 $3,499 $3,499 User Fee 9.60 Subsequent Engineering Mapping Reviews Each $702 $1,058 $1,111 $1,111 User Fee 9.61 Engineering Agreements Each $3,505 $2,607 $2,737 $2,737 User Fee 9.62 Outside Sewer Service Agreement Each $5,818 $4,413 $4,633 $4,633 User Fee 9.63 Benchmark Maintenance Fee Each $233 $264 $278 $278 User Fee Transportation 9.64 Transportation - Single trip or modification Each $16 $49 $52 $16 Cal. Code Regs. tit. 21 § 1411.3(a) 9.65 Transportation - Annual or repetitive permit Annually $90 $147 $155 $90 Cal. Code Regs. tit. 21 § 1411.3(a) Grading Hauling Permit 9.66 Hauling Permit Fee Each $237 $250 $263 $263 User Fee 9.67 Hauling Permit Deposit Deposit $2,000 $2,000 $2,000 $2,000 Deposit Grading Permit 9.68 Grading Plan Review and Permit 9.69 51 to 9,999 Cubic Yards Base $3,826.00 $3,898.90 $4,093.84 $4,093.84 User Fee 9.70 10000 - 49,999 Cubic Yards Base $3,826.00 $3,898.90 $4,093.84 $4,093.84 User Fee 9.71 each additional 10,000 cubic yards or fraction thereof Each Addl 10,000 CY $527.00 $595.03 $624.78 $624.78 User Fee 9.72 50,000 - 99,999 Cubic Yard Base $5,934.00 $6,279.03 $6,592.98 $6,592.98 User Fee 9.73 each additional 10,000 cubic yards or fraction thereof Each Addl 10,000 CY $234.00 $476.03 $499.83 $499.83 User Fee 9.74 100,000+ Cubic Yards Base $7,104.00 $8,659.16 $9,092.12 $9,092.12 User Fee 9.75 each additional 10,000 cubic yards or fraction thereof Each Addl 10,000 CY $351.00 $317.35 $333.22 $333.22 User Fee 9.76 4th and subsequent Plan Checks or revisions Each $936.00 $1,192.71 $1,252.35 $1,252.35 User Fee 9.77 Grading Permit Deposit Deposit $50,000.00 $50,000.00 $50,000.00 $50,000.00 Deposit Erosion Control Compliance 9.78 Base Base $204 $201 $211 $211 User Fee 9.79 Per 250 cubic yards (round to the nearest 250)Each 250 CY $17 $16 $17 $17 User Fee Miscellaneous 9.80 Inspections Time - Normal Business Hours Per Hour $204 $201 $211 $211 User Fee 9.81 Inspections Time - Outside of Normal Business Hours Per Hour $241 $263 $276 $276 User Fee 9.82 Permit Renewal / Reinstatement Fee Each $66 $98 $103 $103 User Fee 9.83 Research for Non-Permit Application Inquires Each $66 $98 $103 $103 User Fee 9.84 Engineering Staff Rate Per Hour $233 $264 $278 $278 User Fee Surcharges 9.85 Technology Fee % of Permit Fee $27 per permit 2%2%2%Surcharge Building Support Engineering Site Review Cost of Site Improvements 9.86 Up to $49,999 Base $836.00 $989.84 $1,039.34 $1,039.34 User Fee 9.87 $50,000 - $99,999 Base $836.00 $989.84 $1,039.34 $1,039.34 User Fee 9.88 each additional $10,000 or fraction thereof Each Addl $10,000 $562.00 $634.70 $666.44 $666.44 User Fee 9.89 $100,000 - $249,999 Base $3,646.00 $4,163.35 $4,371.52 $4,371.52 User Fee 9.90 each additional $10,000 or fraction thereof Each Addl $10,000 $187.33 $211.57 $222.15 $222.15 User Fee 127 Master Fee Schedule City of South San Francisco, CA Page 15 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 9.91 $250,000 - $499,999 Base $6,456.00 $7,336.87 $7,703.71 $7,703.71 User Fee 9.92 each additional $10,000 or fraction thereof Each Addl $10,000 $177.92 $334.98 $351.73 $351.73 User Fee 9.93 $500,000 - $999,999 Base $10,904.00 $12,361.59 $12,979.67 $12,979.67 User Fee 9.94 each additional $10,000 or fraction thereof Each Addl $10,000 $112.40 $126.94 $133.29 $133.29 User Fee 9.95 $1,000,000+Base $16,524.00 $18,708.61 $19,644.04 $19,644.04 User Fee 9.96 each additional $100,000 or fraction thereof Each Addl $10,000 $351.00 $399.33 $419.30 $419.30 User Fee 9.97 Subsequent Site Review Each $936.00 $1,192.71 $1,252.35 $1,252.35 User Fee Credit Card Convenience Fees 9.98 Credit Card Convenience Fees Percentage 2.20%2.20%2.20%2.20%Surcharge 10. CODE ENFORCEMENT 10.01 Code Enforcement Investigation Flat $376 $385 $405 $405 User Fee 10.02 Code Enforcement Officer Per hour New $128 $135 $135 User Fee 10.03 Technology Fee % of Fee $27 per permit 2%2%2%Surcharge Credit Card Convenience Fees 10.04 Credit Card Convenience Fees Percentage 2.20%2.20%2.20%2.20%Surcharge 11. WATER QUALITY CONTROL Permits and Renewals: (valid for 3-year time intervals) 11.01 Food Facility Discharge Permit Flat $163 $540 $567 $324 User Fee 11.02 SIU Wastewater Discharge Permit Flat $652 $2,186 $2,295 $1,311 User Fee 11.03 General / Groundwater Discharge Permit Flat $163 $414 $435 $435 User Fee 11.04 Waste / Septage Hauler Discharge Permit Flat $163 $526 $553 $316 User Fee Inspections and Reviews $0 11.05 Water Quality Compliance Review Per Hour $163 $225 $236 $236 User Fee 11.06 Inspections - Outside of Normal Pretreatment Activities Per Hour $163 $177 $186 $186 User Fee 11.07 Inspections - Outside of Normal Business Hours Per Hour $163 $195 $205 $205 User Fee 11.08 Special Monitoring Activities for Enforcement and Surveillance Per Hour $163 $177 $186 $186 User Fee 11.09 Special Sampling / Equipment Use Per Hour $163 $177 $186 $186 User Fee Wastewater Analysis 11.10 BOD Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.11 COD Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.12 TSS Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.13 Oil & Grease Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.14 Metals (except Hg)Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.15 Hg Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.16 pH Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.17 Bioassay Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.18 CN Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.19 PAH Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.20 Phenol Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.21 Ammonia Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.22 Conductivity Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.23 Oxygen Uptake Rate Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.24 Others Per Analysis Actual Cost Actual Cost Actual Cost Actual Cost User Fee 11.25 Water Quality Control Plan Review Hourly $163 $225 $236 $236 User Fee Stormwater 11.26 Stormwater Facility Inspection Flat New $242 $254 $121 User Fee 128 Master Fee Schedule City of South San Francisco, CA Page 16 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations Hourly Rate 11.27 Public Works - Water Quality Hourly $163 $177 $186 $186 User Fee 11.28 Administrative Code Enforcement Fee (for failure to correct violations after receiving Courtesy Notice 14-day grace period to correct)Flat Fee $351 $351 $369 $369 Penalty Credit Card Convenience Fees 11.29 Credit Card Convenience Fees Percentage 2.20%2.20%2.20%2.20%Surcharge 12. PARKS & RECREATION Childcare and Youth Enrichment Programs Camp Programs Traditional Summer Camp 12.01 Resident Per Week $194 $194 $200 $200 Market Rate 12.02 Non-Resident Per Week $226 $226 $233 $233 Market Rate Spring Camp 12.03 Resident Per Day $39 $39 $40 $40 Market Rate 12.04 Non-Resident Per Day $44 $44 $45 $45 Market Rate Winter Camp 12.05 Resident Per Day $39 $39 $40 $40 Market Rate 12.06 Non-Resident Per Day $44 $44 $45 $45 Market Rate 12.07 Full of Fun Camp Per Week $222 $222 $229 $228 Market Rate Specialty Camps (Enrichment and Sports Camps) 12.08 Resident Per Week $238 $238 $245 $246 Market Rate 12.09 Non-Resident Per Week $271 $271 $279 $279 Market Rate Note: No fees assessed for ASES Grant funded after school programs. Before and After School Recreation Programs 12.10 5 Days / With Before School Care Per Month $462 $462 $476 $476 Market Rate 12.11 5 Days / With After School Care Per Month $399 $399 $411 $411 Market Rate 12.12 3 Days / With Before School Care Per Month $315 $315 $324 $324 Market Rate 12.13 3 Days / With After School Care Per Month $273 $273 $281 $281 Market Rate 12.14 2 Days / With Before School Care Per Month $210 $210 $216 $216 Market Rate 12.15 2 Days / With After School Care Per Month $184 $184 $190 $189 Market Rate 12.16 Before School Care Only - 5 Days Per Month $147 $147 $151 $151 Market Rate 12.17 "Sibling Discount: Applies Only to Full‐ Time Before/After School, Pre‐School. Children must be enrolled in the same program."Per Month 15%15%15%15%Market Rate Pre-School Child Care 5 Days / With Before School Care 12.18 Resident Per Month $698 $698 $719 $719 Market Rate 12.19 Non-Resident Per Month $781 $781 $804 $805 Market Rate 5 Days / With After School Care 12.20 Resident Per Month $617 $617 $636 $636 Market Rate 12.21 Non-Resident Per Month $688 $688 $709 $708 Market Rate 3 Days / With Before School Care 12.22 Resident Per Month $433 $433 $446 $446 Market Rate 12.23 Non-Resident Per Month $483 $483 $497 $497 Market Rate 3 Days / With After School Care 12.24 Resident Per Month $382 $382 $393 $394 Market Rate 12.25 Non-Resident Per Month $425 $425 $438 $438 Market Rate 129 Master Fee Schedule City of South San Francisco, CA Page 17 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 2 Days / With Before School Care 12.26 Resident Per Month $299 $299 $308 $308 Market Rate 12.27 Non-Resident Per Month $336 $336 $346 $346 Market Rate 2 Days / With After School Care 12.28 Resident Per Month $265 $265 $273 $273 Market Rate 12.29 Non-Resident Per Month $294 $294 $303 $303 Market Rate 12.30 Late Pick-Up Per Minute $7 $7 $7 $7 Penalty 12.31 Processing Fee / New Enrollment Per Application $71 $86 $89 $74 User Fee 12.32 Waiting List Per Application $34 $38 $40 $35 User Fee 12.33 Late Payment Per Occurrence $31 $31 $32 $32 Penalty 12.34 Document Retrieval Per Retrieval $34 $45 $46 $35 User Fee Aquatics Aquatic Admissions 12.35 Adult Admission Per Admission $6.50 $7 $7 $7 Market Rate 12.36 Senior/Veteran Admission Per Admission $5 Market Rate Adult 10-Punch Pass 12.37 Resident 10 admissions $38.59 $39 $40 $40 Market Rate 12.38 Non-Resident 10 admissions $61.43 $61 $63 $63 Market Rate Adult 10-Punch Pass (Senior or Veteran) 12.39 Resident 10 admissions $25.99 $26 $27 $27 Market Rate 12.40 Non-Resident 10 admissions $37.80 $38 $39 $39 Market Rate 12.41 Child Admission (Resident / Non-Resident)Per Admission $5.25 $5 $5 $6 Market Rate Child 10-Punch Pass 12.42 Resident 10 admissions $25.73 $26 $27 $27 Market Rate 12.43 Non-Resident 10 admissions $50.40 $50 $52 $52 Market Rate 12.44 Family Swim (1 to 5 swimmers)Per Family Admission $7.50 $8 $8 $8 Market Rate 12.45 Additional Swimmer(s)Per Admission $2.75 $3 $3 $3 Market Rate Adult Monthly Pass 12.46 Resident Per session $57.23 $57 $59 $59 Market Rate 12.47 Non-Resident Per session $65.10 $65 $67 $67 Market Rate Adult Monthly Pass (Senior) 12.48 Resident Per session $46.75 $47 $48 $48 Market Rate 12.49 Non-Resident Per session $53.50 $54 $55 $55 Market Rate Adult 3-Month Pass 12.50 Resident Per session $162.00 $162 $167 $167 Market Rate 12.51 Non-Resident Per session $185.00 $185 $191 $191 Market Rate Adult 3-Month Pass (Senior) 12.52 Resident Per session $133 $133 $137 $137 Market Rate 12.53 Non-Resident Per session $152 $152 $157 $157 Market Rate Aquatic Classes 12.54 Non-Resident Class Fees Per Session $4.20 $4.20 $4.33 $16.25 Market Rate 12.55 Infant/Toddler/Pre-School Water Orientation Per Hour $14.44 $14 $15 $15 Market Rate 12.56 Child Lessons (Group)Per Hour $14.4-$16.80 $14.4-$16.80 $15-$17.50 $15-$17.50 Market Rate 12.57 Adult Lessons (Group)Per Hour $14.44 $14 $15 $15 Market Rate Semi-Private & Private Lessons 12.58 Semi‐Private (Child or Adult)Per Hour $22.05 $22 $22.71 $22.75 Market Rate 12.59 Private (Child or Adult)Per Hour $42.00 $42 $43.26 $43.25 Market Rate 12.60 Adult Fitness Per Hour $6.30 $6 $6.49 $6.50 Market Rate 12.61 Adult Aquatic Exercise Per Hour $6.30 $6 $6.49 $6.50 Market Rate 12.62 Aqua Zumba Per Hour $6.30 $6 $6.49 $6.50 Market Rate 130 Master Fee Schedule City of South San Francisco, CA Page 18 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 12.63 Lifeguard Training: *Includes Book & Materials Per Session $221 $221 $227.89 $228.25 Market Rate 12.64 Red Cross Lifeguard Certification Fee Per session $41 $41 $42 $42 Market Rate 12.65 Junior Lifeguard Camp Per 1 week Session $117 $117 $120 $120 Market Rate 12.66 Swim Team Annual $6,195 $6,195 $6,381 $6,381 Market Rate Pool Rental Participants 1 to 30 12.67 Resident 1.5 Hours Each $189.00 $189 $195 $195 Market Rate 12.68 Non-Resident 1.5 Hours Each $210.00 $210 $216 $216 Market Rate Participants 31 to 60 12.69 Resident 1.5 Hours Each $213.25 $213 $220 $219.50 Market Rate 12.70 Non-Resident 1.5 Hours Each $234.25 $234 $241 $241 Market Rate Participants 61 to 100 12.71 Resident 1.5 Hours Each $237.50 $238 $245 $244.50 Market Rate 12.72 Non-Resident 1.5 Hours Each $258.30 $258 $258 $266 Market Rate Locker Rental 12.73 Small Lockers Per Day $0.26 $0.26 $0.27 $0.25 Market Rate 12.74 Large Lockers Per Day $0.53 $0.53 $0.55 $0.50 Market Rate Rentals Picnic Fees 12.75 Application Processing Per Permit $38.50 $46.33 $46 $40 User Fee Orange Park 12.76 Eucalyptus Shelter (15 Tables- 10am-6pm)Per Day (8 hours)$344.40 $344.40 $355 $355 Market Rate 12.77 Area #2 (2 tables)Per Day $37.80 $37.80 $39 $39 Market Rate 12.78 Area #3 (3 tables)Per Day $54.60 $54.60 $56 $56 Market Rate 12.79 Area #4 (4 tables)Per Day $72.45 $72.45 $75 $75 Market Rate 12.80 Area #5 (5 tables)Per Day $92.40 $92.40 $95 $95 Market Rate 12.81 Refundable / Deposit - covers clean-up, repair, and/or overtime costs Deposit $200.00 $200 $206 $206 Market Rate 12.82 Extended Hours Per Day $55.65 $56 $56 $57 Market Rate Alta Loma 12.83 Area #1 (6 tables)Per Day $111.30 $111 $115 $115 Market Rate 12.84 Area #2 (2 tables)Per Day $37.80 $38 $39 $39 Market Rate 12.85 Area #3 (2 tables)Per Day $37.80 $38 $39 $39 Market Rate Avalon Park 12.86 5 small tables Per Day $67.20 $67 $69 $69 Market Rate Buri Buri Park 12.87 I (6 tables)Per Day $109.20 $109 $112 $112 Market Rate 12.88 II (2 tables)Per Day $36.75 $37 $38 $38 Market Rate 12.89 III (3 tables)Per Day $54.60 $55 $56 $56 Market Rate 12.90 IV (3 tables)Per Day $54.60 $55 $56 $56 Market Rate Sellick Park 12.91 7 tables (includes Camp Fire Area)Per Day $92.40 $92 $95 $95 Market Rate Westborough Park 12.92 Sheltered Area (18 tables)Per Day $366.45 $366 $377 $377 Market Rate 12.93 Area 2 (5 tables)Per Day $132.30 $132 $136 $136 Market Rate 12.94 Combined Sheltered Area & Area 2 (23 tables)Per Day $483.00 $483 $497 $497 Market Rate 12.95 Additional Gas Grill Per Day $111.30 $111 $115 $115 Market Rate 131 Master Fee Schedule City of South San Francisco, CA Page 19 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 12.96 Refundable / Damage Deposit - covers clean-up, repair, and/or overtime costs. Deposit $200.00 $200 $206 $206 Market Rate Breezeway Open Space Rental 12.97 Open Space Per Hour $50.00 $50 $52 $52 Market Rate 12.98 Non-Profit Gropus Per Hour $35.00 $35 $36 $36 Market Rate 12.99 Shelter Extended Hours Per Day $55.65 $56 $57 $57 Market Rate Oyster Point 12.100 Area #1 (6 tables)Per day New $115 Market Rate 12.101 Area # 2 (3 tables, note: no bbq)Per day New $25 Market Rate 12.102 Area #3 (3 tables, note: no bbq)Per day New $25 Market Rate 12.103 Area # 2 (3 tables with BBQ)Per day New $56 Market Rate 12.104 Area # 3 (3 tables with BBQ)Per day New $56 Market Rate Sports Sports Programs & Facilities Annual Renewal Fees to Co-sponsored Groups that Use our Fields / Facilities: 12.105 Category I: Up to 99 Members Annually $117.60 $117.60 $121 $121 Market Rate 12.106 Category II: 100 - 199 Members Annually $117.40 $117.40 $121 $182 Market Rate 12.107 Category III: 200 - 299 Members Annually $228.75 $228.75 $236 $297 Market Rate 12.108 Category IV: 300 and Up Annually $406.35 $406.35 $419 $419 Market Rate 12.109 Non-Resident League Surcharge Per Season / League $15.75 $15.75 $16.22 $16.25 Market Rate 12.110 Adult Men's Softball League Per Game $94.50 $94.50 $97 $97 Market Rate 12.111 Adult Basketball Per Game $107.10 $107.10 $110 $110 Market Rate 12.112 Bocce Ball Beginner League Per Person / Season New $30 Market Rate 12.113 Bocce Ball Experienced League Per Team / Season New $120 Market Rate 12.114 Forfeit Fee Per Game $52.50 $52.50 $54 $54 Market Rate Field Lights 12.115 Resident Per Hour $35.70 $35.70 $37 $37 Market Rate 12.116 Non-Resident Per Hour $38.85 $38.85 $40 $40 Market Rate Field Preparation General: 12.117 Resident Per Preparation $34.65 $34.65 $36 $36 Market Rate 12.118 Non-Resident Per Preparation $56.70 $56.70 $58 $58 Market Rate Affiliated League: 12.119 Resident Per Preparation $30.45 $30.45 $31 $31 Market Rate 12.120 Non-Resident Per Preparation $53.55 $53.55 $55 $55 Market Rate Open Gym: Basketball, Futsal, Pickleball, Volleyball 12.121 Adult Per Admission $4.20 $4.20 $4.33 $4.25 Market Rate 12.122 Junior - Resident Per Admission $3.15 $3.15 $3.24 $3.00 Market Rate Junior - Non-Resident Per Admission $3.15 $3.15 $3.24 $3.25 Market Rate Open Gym: Badminton 12.123 Adults Per Admission $6.30 $6.30 $6.49 $6.50 Market Rate 12.124 Juniors Per Admission $4.20 $4.20 $4.33 $4.25 Market Rate Open Gym Script Card: Basketball, Futsal, Pickleball, Volleyball 12.125 Adults Resident Per 10 visits $36.75 $36.75 $38 $38 Market Rate 12.126 Adults Non-Resident Per 10 visits $36.75 $36.75 $38 $54 Market Rate 12.127 Juniors Resident Per 10 visits $21.00 $21.00 $22 $22 Market Rate 12.128 Juniors Non-Resident Per 10 visits $21.00 $21.00 $22 $38 Market Rate Open Gym Script Card: Badminton 12.129 Adults Resident Per 10 visits New $55 Market Rate 12.130 Adults Non-Resident Per 10 visits New $72 Market Rate 12.131 Juniors Resident Per 10 visits New $36 Market Rate 132 Master Fee Schedule City of South San Francisco, CA Page 20 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 12.132 Juniors Non-Resident Per 10 visits New $52 Market Rate 12.133 Terrabay Fitness Room Per Admission $2.63 $2.63 $2.71 $2.75 Market Rate 12.134 Gymnasium Rental (addl. Fee is payable to SSFUSD)Per Hour $33.60 $33.60 $35 $35 Market Rate Field Reservations 12.135 Resident Per Hour $29.40 $29.40 $30 $30 Market Rate 12.136 Non-Resident Per Hour $37.80 $37.80 $39 $46.25 Market Rate 12.137 Field Permit Per Permit $28.35 $28.35 $29 $29 Market Rate Bocce Ball Permit Fee Assessed to private events not co‐sponsored by the city 12.138 Resident Per Permit $87.15 $87.15 $90 $90 Market Rate 12.139 Non-Resident Per Permit $87.15 $87.15 $90 $106.25 Market Rate 12.140 Children ‐‐ Co‐Sponsored League. There is no charge to co‐sponsored groups for field reservations or preparation Per League $0 $0 $0 $0 Market Rate After School Sports Program 12.141 RAPP Clinic (K-2nd)Per 6 hour session $60.90 $60.90 $63 $63 Market Rate 12.142 RAPP Program (K-5th)Per League $66.15 $66.15 $68 $68 Market Rate Middle School Sports: 12.143 Football, Volleyball, Basketball, Badminton Per Session $79 $79.00 $81 $81 Market Rate 12.144 Golf League (coach instruction included)Per Session New $81 Market Rate 12.145 Golf Match Per Round New $14 Market Rate 12.146 Track & Field/Lacrosse Each $79 $79.00 $81 $81 Market Rate Facility Fees Roberta Cerri Teglia Center Large Room 12.146 Resident Per Hour $197.40 $197.40 $203 $203 Market Rate 12.147 Non-Resident Per Hour $213.15 $213.15 $220 $220 Market Rate Commercial Kitchen Space for Caterers and Small Producers (M-F During the day) 12.148 Resident Per Hour $87.15 $87.15 $90 $90 Market Rate 12.149 Non-Resident Per Hour $102.15 $102.15 $105 $106 Market Rate Municipal Services Building Social Hall w/Kitchen and One-hour Use of Atrium 12.150 Resident Per Day $215.25 $215.25 $222 $222 Market Rate 12.151 Non-Resident Per Day $231.00 $231.00 $238 $238 Market Rate 12.152 Non-Profit Groups Per Day $199.50 $199.50 $205 $205 Market Rate Atrium Kitchen (As add-on to Social Hall only) 12.153 Resident Per Day $88.20 $88.20 $91 $91 Market Rate 12.154 Non-Resident Per Day $102.90 $102.90 $106 $107 Market Rate 12.155 Non-Profit Groups Per Day $72.45 $72.45 $75 $75 Market Rate 12.156 Non-Resident Non-Profit Groups Per Day New $91 Market Rate Social Hall 12.156 Resident Per Day $215.25 $215.25 $222 $222 Market Rate 12.157 Non-Resident Per Day $231.00 $231.00 $238 $238 Market Rate 12.158 Non-Profit Groups Per Day $199.50 $199.50 $205 $205 Market Rate Atrium/Marie Peterson Room w/Kitchen 12.159 Resident Per Day $138.60 $138.60 $143 $143 Market Rate 12.160 Non-Resident Per Day $154.35 $154.35 $159 $159 Market Rate 12.161 Non-Profit Groups Per Day $122.85 $122.85 $127 $127 Market Rate Atrium w/Kitchen 12.162 Resident Per Day $127.05 $127.05 $131 $131 Market Rate 12.163 Non-Resident Per Day $142.80 $142.80 $147 $147 Market Rate 12.164 Non-Profit Groups Per Day $111.30 $111.30 $115 $115 Market Rate 133 Master Fee Schedule City of South San Francisco, CA Page 21 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations Marie Peterson Room w/Kitchen 12.165 Resident Per Day $111.30 $111.30 $115 $115 Market Rate 12.166 Non-Resident Per Day $127.05 $127.05 $131 $131 Market Rate 12.167 Non-Profit Groups Per Day $95.55 $95.55 $98 $98 Market Rate Marie Peterson Room w/o Kitchen 12.168 Resident Per Day $99.75 $99.75 $103 $103 Market Rate 12.169 Non-Resident Per Day $115.50 $115.50 $119 $119 Market Rate 12.170 Non-Profit Groups Per Day $84.00 $84.00 $87 $87 Market Rate Betty Weber Room & Butterfly Room 12.171 Resident Per Day $88.20 $88.20 $91 $91 Market Rate 12.172 Non-Resident Per Day $103.95 $103.95 $107 $107 Market Rate 12.173 Non-Profit Groups Per Day $72.45 $72.45 $75 $75 Market Rate Community Room w/o Kitchen, No Food 12.174 Resident Per Day $121.80 $121.80 $125 $125 Market Rate 12.175 Non-Resident Per Day $137.55 $137.55 $142 $142 Market Rate 12.176 Non-Profit Groups Per Day $106.05 $106.05 $109 $109 Market Rate William M. Belloni Family Room 12.177 Resident Per Day $89.25 $89.25 $92 $92 Market Rate 12.178 Non-Resident Per Day $105.00 $105.00 $108 $108 Market Rate 12.179 Non-Profit Groups Per Day $73.50 $73.50 $76 $76 Market Rate 12.180 Co-sponsored Groups Per Day $55.65 $55.65 $57 $57 Market Rate 12.181 Special Use Rentals Per Day $89.25 $89.25 $92 $92 Market Rate Alice Pena Bulos Community Center Multi-Use / Activity Rooms w/Kitchen 12.182 Resident Per Hour $162.75 $162.75 $168 $168 Market Rate 12.183 Non-Resident Per Hour $179.00 $179.00 $184 $184 Market Rate 12.184 Non-Profit Groups Per Hour $147.00 $147.00 $151 $151 Market Rate Multi-Use Room w/Kitchen 12.185 Resident Per Hour $151.20 $151.20 $156 $156 Market Rate 12.186 Non-Resident Per Hour $167.00 $167.00 $172 $172 Market Rate 12.187 Non-Profit Groups Per Hour $135.45 $135.45 $140 $140 Market Rate Activity Room w/Kitchen 12.188 Resident Per Hour $128.10 $128.10 $132 $132 Market Rate 12.189 Non-Resident Per Hour $144.00 $144.00 $148 $148 Market Rate 12.190 Non-Profit Groups Per Hour $112.35 $112.35 $116 $116 Market Rate Joseph A. Fernekes Building Multi Use Activity Room w/Kitchen 12.191 Resident Per Hour $204.75 $204.75 $211 $211 Market Rate 12.192 Non-Resident Per Hour $220.50 $220.50 $227 $227 Market Rate 12.193 Non-Profit Groups Per Hour $189.00 $189.00 $195 $195 Market Rate Extra Fees 12.194 Outside Gas Grill Per Day $107.10 $107.10 $110 $110 Market Rate Terrabay Recreation Center Iris Room w/Kitchen, Gym and Poppy Room 12.195 Resident Per Hour $185.85 $185.85 $191 $191 Market Rate 12.196 Non-Resident Per Hour $201.60 $201.60 $208 $208 Market Rate 12.197 Non-Profit Groups Per Hour $170.10 $170.10 $175 $175 Market Rate Iris Room w/Kitchen and Poppy Room 12.198 Resident Per Hour $128.10 $128.10 $132 $132 Market Rate 12.199 Non-Resident Per Hour $143.85 $143.85 $148 $148 Market Rate 12.200 Non-Profit Groups Per Hour $112.35 $112.35 $116 $116 Market Rate 134 Master Fee Schedule City of South San Francisco, CA Page 22 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations Iris Room w/Kitchen and Gym 12.201 Resident Per Hour $138.60 $138.60 $143 $143 Market Rate 12.202 Non-Resident Per Hour $154.35 $154.35 $159 $159 Market Rate 12.203 Non-Profit Groups Per Hour $122.85 $122.85 $127 $127 Market Rate Iris Room w/Kitchen 12.204 Resident Per Hour $99.75 $99.75 $103 $103 Market Rate 12.205 Non-Resident Per Hour $115.50 $115.50 $119 $119 Market Rate 12.206 Non-Profit Groups Per Hour $84.00 $84.00 $87 $87 Market Rate Gymnasium 12.207 Resident Per Hour $111.30 $111.30 $115 $115 Market Rate 12.208 Non-Resident Per Hour $127.05 $127.05 $131 $131 Market Rate 12.209 Non-Profit Groups Per Hour $95.55 $95.55 $98 $98 Market Rate Iris Room w/o Kitchen 12.210 Resident Per Hour $89.25 $89.25 $92 $92 Market Rate 12.211 Non-Resident Per Hour $105.00 $105.00 $108 $108 Market Rate 12.212 Non-Profit Groups Per Hour $73.50 $73.50 $76 $76 Market Rate Poppy Room w/o Kitchen 12.213 Resident Per Hour $89.25 $89.25 $92 $92 Market Rate 12.214 Non-Resident Per Hour $105.00 $105.00 $108 $108 Market Rate 12.215 Non-Profit Groups Per Hour $73.50 $73.50 $76 $76 Market Rate Extra Rental Fees 12.216 Portable Bar Per Use $64.05 $64.05 $66 $66 Market Rate 12.217 Sound System Per Use $80.85 $80.85 $83 $83 Market Rate 12.218 Flip Chart with Paper/Markers Per Use $12.60 $12.60 $13 $13 Market Rate 12.219 LCD Projector Per Use $53.55 $53.55 $55 $55 Market Rate 12.220 Event Day Room Setup Adjustment Flat Fee $80.85 $80.85 $83 $83 Market Rate 12.221 LCD Displays Per Use $21.53 $21.53 $22 $22 Market Rate 12.222 Portable Stage Flat Fee $107.10 $107.10 $110 $110 Market Rate 12.223 Projection Screens Per Day $5.25 $5.25 $5 $5 Market Rate 12.224 City Holiday Rental Surcharge Per Hour $33.08 $33.08 $34 $34 Market Rate 12.225 Damage / Overtime / Clean-Up Deposit (Refundable if no- violation) - All Buildings Deposit New $350-$1,000 Deposit 12.226 Group Set-Up Charges Per Hour Per Hour $84.00 $84.00 $87 $87 Market Rate 12.227 Application Processing Fee Each $89.25 $126.86 $131 $92 User Fee Alcohol Surcharge 12.228 Champagne Each $32.55 $32.55 $34 $40 Market Rate 12.229 Champagne & Wine Each $58.80 $58.80 $61 $65 Market Rate 12.230 Champagne / Wine / Beer Each $85.05 $85.05 $88 $90 Market Rate 12.231 Champagne / Wine / Beer / Mixed Drinks Each $111.30 $111.30 $115 $115 Market Rate 12.232 Extra Hour of Alcohol Consumption Each New $100 Market Rate 12.233 Refunds Policy Pre-School Resident Classes 12.234 Non-Resident Class Fees Per Session $15.75 $15.75 $16.22 $16.25 Market Rate 12.235 Class Supplies Per Class Actual Cost $0-$90 $0-$90 $0-$90 Market Rate 12.236 Animal Adventures Per Hour $4.69 $4.69 $4.83 $4.83 Market Rate 12.237 Art Adventures with Parent & Me Per Hour $5.37 $5.37 $5.53 $5.53 Market Rate 12.238 Claymagic Per Hour $5.37 $5.37 $5.53 $5.53 Market Rate 12.239 Cooking Per Hour $6.00 $6.00 $6.18 $6.18 Market Rate 12.240 Creative Dance Per Hour $5.67 $5.67 $5.84 $5.84 Market Rate 12.241 Fantastic Family Fun Per Hour $4.58 $4.58 $4.72 $4.72 Market Rate 12.242 Foreign Language Per Hour $6.55 $6.55 $6.75 $6.75 Market Rate With 60 days advance notice of cancellation, 50% of Deposit will be returned if the date can be resold 135 Master Fee Schedule City of South San Francisco, CA Page 23 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 12.243 Kindergarten Readiness Per Hour $6.17 $6.17 $6.36 $6.36 Market Rate 12.244 Mom’s Gym Per Hour $8.20 $8.20 $8.45 $8.45 Market Rate 12.245 Move with Music Per Hour $5.67 $5.67 $5.84 $5.84 Market Rate 12.246 Pre‐Ballet Per Hour $7.96 $7.96 $8.20 $8.20 Market Rate 12.247 Pre‐Gymnastic Per Hour $6.29 $6.29 $6.48 $6.48 Market Rate 12.248 Pre‐Karate Per Hour $6.42 $6.42 $6.61 $6.61 Market Rate 12.249 Pre‐Karate (2x/week Per Hour $4.53 $4.53 $4.66 $4.66 Market Rate 12.250 Pre‐School Fun Per Hour $6.05 $6.05 $6.23 $6.23 Market Rate 12.251 Science Exploration Per Hour $6.11 $6.11 $6.29 $6.29 Market Rate 12.252 Soccer Tots Per Hour $6.48 $6.48 $6.67 $6.67 Market Rate 12.253 Storytime Adventures Per Hour $4.77 $4.77 $4.91 $4.91 Market Rate 12.254 Terrific 3’s Per Hour $4.77 $4.77 $4.91 $4.91 Market Rate 12.255 Toddlergarten Per Hour $3.47 $3.47 $3.57 $3.57 Market Rate 12.256 Tot Tapper Per Hour $6.28 $6.28 $6.47 $6.47 Market Rate 12.257 Tumbling Per Hour $6.28 $6.28 $6.47 $6.47 Market Rate Children's Classes 12.258 Non-Resident Class Fees Per Session $15.75 $15.75 $16.22 $16.25 Market Rate 12.259 Art Adventures Per Hour $9.06 $9.06 $9.33 $9.33 Market Rate 12.260 Ballet Per Hour $7.96 $7.96 $8.20 $8.20 Market Rate 12.261 Ballet Combo Class (3 days per week)Per Hour $6.37 $6.37 $6.56 $6.56 Market Rate 12.262 Computers Per Hour $12.60 $12.60 $12.98 $12.98 Market Rate 12.263 Cooking Per Hour $6.30 $6.30 $6.49 $6.49 Market Rate 12.264 Drama Per Hour $5.37 $5.37 $5.53 $5.53 Market Rate 12.265 Eskrima Per Hour $6.05 $6.05 $6.23 $6.23 Market Rate 12.266 Exercise for Kids Per Hour $5.71 $5.71 $5.88 $5.88 Market Rate 12.267 Fencing Per Hour $10.06 $10.06 $10.36 $10.36 Market Rate 12.268 Foreign Language Per Hour New $6.75 Market Rate 12.269 Gymnastics Per Hour $6.66 $6.66 $6.86 $6.86 Market Rate 12.270 Irish Step Dancing Per Hour $6.35 $6.35 $6.54 $6.54 Market Rate 12.271 Karate (2x/week)Per Hour $3.76 $3.76 $3.87 $3.87 Market Rate 12.272 Kenpo Eskrima Per Hour $4.88 $4.88 $5.03 $5.03 Market Rate 12.273 Knitting for Kids Per Hour $6.30 $6.30 $6.49 $6.49 Market Rate 12.274 Math Fun Per Hour $6.55 $6.55 $6.75 $6.75 Market Rate 12.275 Mexican Folk Dance Per Session $25.17 $25.17 $25.92 $25.92 Market Rate 12.276 Mindful Meditation Per Hour $5.21 $5.21 $5.37 $5.37 Market Rate 12.277 Painting & Drawing Per Hour $8.83 $8.83 $9.10 $9.10 Market Rate 12.278 Rhythmic Gymnastics Per Hour $5.92 $5.92 $6.10 $6.10 Market Rate 12.279 Summer Mini Camps (1/2 Day)Per Hour $10.86 $10.86 $11.18 $11.18 Market Rate 12.280 Dance Per Hour $6.30 $6.30 $6.49 $6.49 Market Rate 12.281 Tap Dance, Semi‐private Per Hour $9.88 $9.88 $10.18 $10.18 Market Rate 12.282 Watercolor Per Hour $8.83 $8.83 $9.10 $9.10 Market Rate 12.283 Writing Workshop Per Hour $5.07 $5.07 $5.22 $5.22 Market Rate Adult Classes 12.284 Non-Resident Class Fees Per Session $15.75 $15.75 $16.22 $16.25 Market Rate 12.285 Ballet Per Hour $7.96 $7.96 $8.20 $8.20 Market Rate 12.286 Ballet Combo Class (3 days per week)Per Hour $6.37 $6.37 $6.56 $6.56 Market Rate 12.287 Ballroom Dance (Tango, Salsa & Swing)Per Hour $7.90 $7.90 $8.13 $8.13 Market Rate 12.288 Belly Dancing Per Hour $6.91 $6.91 $7.12 $7.12 Market Rate 12.289 Cake Decorating Per Hour $3.96 $3.96 $4.08 $4.08 Market Rate 136 Master Fee Schedule City of South San Francisco, CA Page 24 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 12.290 Ceramics Per Hour $7.96 $7.96 $8.20 $8.20 Market Rate 12.291 Classroom Lecture Per Hour $5.40 $5.40 $5.56 $5.56 Market Rate 12.292 Computers Per Hour $7.58 $7.58 $7.81 $7.81 Market Rate 12.293 Cooking Per Hour $12.76 $12.76 $13.14 $13.14 Market Rate 12.294 Dog Training Per Hour $16.31 $16.31 $16.80 $16.80 Market Rate 12.295 Drawing for Teens Per Hour $8.83 $8.83 $9.10 $9.10 Market Rate 12.296 Dying for Crafters Per Hour $3.90 $3.90 $4.01 $4.01 Market Rate 12.297 Eskrima Per Hour $4.88 $4.88 $5.03 $5.03 Market Rate 12.298 Exercise Per Hour $5.60 $5.60 $5.76 $5.76 Market Rate 12.299 Exercise Drop‐In Per Drop-In $3.15‐15.75 $3.15‐15.75 $3.25-$16.20 $3.25-$16.20 Market Rate 12.300 Fencing Per Hour $10.06 $10.06 $10.36 $10.36 Market Rate 12.301 Flower Design Per Hour $4.69 $4.69 $4.83 $4.83 Market Rate 12.302 Foreign Language Per Hour $7.58 $7.58 $7.81 $7.81 Market Rate 12.303 Garden Workshop Per Hour $4.69 $4.69 $4.83 $4.83 Market Rate 12.304 Jewelry Per Hour $5.01 $5.01 $5.16 $5.16 Market Rate 12.305 Karate (1x week)Per Hour $5.88 $5.88 $6.06 $6.06 Market Rate 12.306 Karate (2x week)Per Hour $4.84 $4.84 $4.99 $4.99 Market Rate 12.307 Kickboxing Per Hour $5.24 $5.24 $5.40 $5.40 Market Rate 12.308 Knitting Per Hour $4.69 $4.69 $4.83 $4.83 Market Rate 12.309 Mexican Folk Dance/Advanced Per Hour $5.37 $5.37 $5.53 $5.53 Market Rate 12.310 Mindful Meditation Per Hour $5.75 $5.75 $5.92 $5.92 Market Rate 12.311 Painting Per Hour $8.83 $8.83 $9.10 $9.10 Market Rate 12.312 Photography Per Hour New New $9.10 Market Rate 12.313 Polynesian Dance Per Hour $6.55 $6.55 $6.75 $6.75 Market Rate 12.314 Quilting Per Hour $4.44 $4.44 $4.57 $4.57 Market Rate 12.315 Sewing Per Hour $6.55 $6.55 $6.75 $6.75 Market Rate 12.316 Stretch & Tone Per Hour $5.87 $5.87 $6.05 $6.05 Market Rate 12.317 Tai Chi Chuan Per Hour $5.92 $5.92 $6.10 $6.10 Market Rate 12.318 Tap Dance Per Hour $6.60 $6.60 $6.80 $6.80 Market Rate 12.319 Yoga Per Hour $6.60 $6.60 $6.80 $6.80 Market Rate Music Classes 12.320 Guitar, Private Per Hour $17.65 $17.65 $18.18 $18.18 Market Rate 12.321 Guitar, Group Per Hour $8.20 $8.20 $8.45 $8.45 Market Rate 12.322 Mariachi Music Per Hour $5.72 $5.72 $5.89 $5.89 Market Rate 12.323 Piano, Private Per Hour $40.29 $40.29 $41.50 $41.50 Market Rate 12.324 Clarinet/Saxophone, Private Per Hour $8.20 $8.20 $8.45 $8.45 Market Rate 12.325 Ukulele, Group Per Hour $6.11 $6.11 $6.29 $6.29 Market Rate 12.326 Voice, Group Per Hour $10.06 $10.06 $10.36 $10.36 Market Rate 12.327 Voice, Private Per Hour Tennis Classes 12.328 Non‐Resident Class Fees Per Session $15.75 $15.75 $16.22 $16.25 Market Rate 12.329 Private Lesson Per person, per hour $41.61 $41.61 $42.86 $42.86 Market Rate 12.330 Semi‐Private Lessons Per person, per hour $30.32 $30.32 $31.23 $31.23 Market Rate 12.331 Pee Wee Tennis Per Hour $7.57 $7.57 $7.80 $7.80 Market Rate 12.332 Juniors Team Tennis Per Person $10.57 $10.57 $10.89 $10.89 Market Rate Senior Services Other Services 12.333 Adult Day Care Sliding Fee based on ability to pay 12.334 Monday - Friday Per Day $48-$64 $48-$64 $49-$66 $49 - $66 Market Rate 137 Master Fee Schedule City of South San Francisco, CA Page 25 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations Congregate Meal 12.335 Qualified Participants Rec. Donation $3 - $4 Market Rate 12.336 Non-Participant Per Meal $6.30 $6.30 $6.30 $6 - $7 Market Rate 12.336 Senior Special Event Meal Per Event $6.30 $6.30 $6.30 $6 - $10 Market Rate 12.337 Senior Transportation Donation (Suggested)Per Trip - One Way $3.68 $4 $4 $4 Market Rate 12.338 Seniors Program Field Trip Fee (Out of Town)Per Trip $6.38 $6 $7 $7 Market Rate 12.339 Drop-In Senior Class Fee Per Class $5.25-$10.50 $5.25-$10.50 $5-$11 $5 - $11 Market Rate Other Services 12.340 Contractual Classes Service Fee Each $5.25-$27.30 $5.25-$27.30 $5.50-$28 $5.50 - $28 Market Rate 12.341 Registration Processing Fee Each $2.36 $2.36 $2.43 $2.50 Market Rate 12.342 Community Garden Plot Annual $111.30 $111.30 $115 $115 Market Rate 12.343 Artist Studio Fee Per Sq. Ft.$0.55 $0.55 $0.57 $0.56 Market Rate 12.344 Special Event & Recital Tickets Each $5.25-$13 See Activity Guide Market Rate Thanksgiving Fun Run 12.345 Under 12 years old Each $0 $0 $0 $0 Market Rate 12.346 Children 13-17 years old Each $6.30 $6.30 $6 $6 Market Rate 12.347 18 and older - Pre-registration Each $22.05 $22.05 $23 $23 Market Rate 12.348 18 and older - Day of Event Registration Each $32.55 $32.55 $34 $34 Market Rate 12.349 Refundable Tree Planting Deposit Per Tree $350.00 $350.00 $361 $361 Market Rate 12.350 Protected Tree Permit Per Tree $112.35 $561.44 $578 $116 User Fee 12.351 Wholesale Tree Purchase Pass-Through Cost Per Tree $0-$525 $0-$525 $0 - $541 $0 - $541 User Fee 12.352 Children's Classes Late Pick-up Fee Per Minute $6.30 $6.30 $6 $6 Penalty 12.353 Special Event Support Staff Per Hour Per Staff $32.55 $78.38 $81 $34 User Fee 12.354 Mail Notices Per Parcel $0.84 $0.84 $0.87 $0.87 Market Rate Credit Card Convenience Fees 12.355 Credit Card Convenience Fees Percentage 2.20%2.20%2.20%2.20%Surcharge 13. CITY CLERK Agendas, Transcripts, Administrative Transcripts 13.01 Folio Rate Per Page Actual Cost Actual Cost Actual Cost Actual Cost User Fee 13.02 Additional Copies Per Page $0.10 $0 $0.10 $0.10 User Fee Subpoena Processing 13.03 Complying with each subpoena and delivering records to attorney, attorney's representative, or deposition officer Per Hour Per Person $15 $15 $15 $15 EVI § 1563(b)(6) 13.04 Clerical costs incurred in locating and making records available Per Hour Per Person $24 $24 $24 $24 EVI § 1563(b)(1) 13.05 Standard reproduction of documents 8 1/2 x 14 inches or less Per Page $0.10 $0 $0.10 $0.10 GOV § 6253 (b) 13.06 Standard reproduction of larger size documents Per Page $0.20 $0 $0.20 $0.20 Material Cost 13.07 Daily cost for a non‐public safety employee required to remain in attendance pursuant to a subpoena Per Day $161 $161 $161 $161 Cal. Code Regs. Tit. 15, § 3413.1 13.08 Daily cost for a public safety employee required to remain in attendance pursuant to a subpoena Per Day $275 $275 $275 $275 GOV § 68097.2 (b) 13.09 Police - Sworn Per Day $275 $275 $275 $275 GOV § 68097.2 (b) 13.10 Fire Per Day $275 $275 $275 $275 GOV § 68097.2 (b) 13.11 Daily cost for a custodian of records to appear to describe records Per Day $161 $161 $161 $161 Cal. Code Regs. Tit. 15, § 3413.1 13.12 Daily cost for public safety custodian of records to appear to describe records Per Day $297 $297 $297 $297 GOV § 68097.2 (b) 138 Master Fee Schedule City of South San Francisco, CA Page 26 of 26 Fee No.Fee Name Unit Current Fee Full Cost Full Cost + CPI Recommended Fee Rules & Regulations 13.13 Police - Sworn Per Day $297 $297 $297 $297 GOV § 68097.2 (b) 13.14 Fire Per Day $297 $297 $297 $297 GOV § 68097.2 (b) Other Fees 13.15 Campaign Disclosure Statements (FPPC)Per Page $0.10 $0 $0.10 $0.10 GOV § 81008 13.16 Candidate Statements Deposit $1,056 $1,056 $1,056 $1,056 Deposit 13.17 Candidates Election Manual (for non‐candidates, persons who fail to file nomination papers, or withdraw candidacy)Each $0 $0 $0 $0 User Fee 13.18 Preparing Proof of Residence Letters or Notarizing Proof of Living Documents Each $9 $9 $9 $9 GOV § 8223 (b) 13.19 Postage Each Actual Cost Actual Cost Actual Cost Actual Cost User Fee 13.20 Copy of CD / DVD $0 13.21 External file Per CD $13 $13 $13 $13 User Fee 13.22 Non-existing file Per CD $20 $20 $20 $20 User Fee 13.23 City Clerk Meeting Per CD $29 $29 $29 $29 User Fee Citywide Reproduction of Printed Blueprinting $0 13.28 Blue Line copies Per Sq. Ft.Actual Cost Actual Cost Actual Cost Actual Cost Material Cost 13.29 Sepia Line Copies ($4 minimum) Per Sq. Ft.Actual Cost Actual Cost Actual Cost Actual Cost Material Cost 13.30 Photocopying of all items not otherwise listed in this Master Fee Schedule Per Page $0.10 $0.10 $0.10 $0.10 GOV § 6253 (b) 13.31 Published materials for which there is a stated cost.Each Actual Cost Actual Cost Actual Cost Actual Cost Material Cost 13.32 Execution fee (Flat) for passport application Per Application $35 $35 $35 $35 US Passport Fee Credit Card Convenience Fees 13.33 Credit Card Convenience Fees Percentage 2.20%2.20%2.20%2.20%Surcharge 139 1 ATTACHMENT 4 BUILDING PERMIT, PLAN REVIEW, AND PERMIT PROCESSING FEE REFUND POLICY The Building Official has established the following policy and standards regarding refunds of Building Permit, Plan Review, and Permit Processing Fees. This policy is established pursuant to the Building Official’s authority under Section 109.6 of the California Building Code and Section 15.08.010 of the South San Francisco Municipal Code. 1. Erroneously Paid Fees The Building Official may fully refund Building Permit Fees or Plan Review Fees actually paid in the following circumstances: a. The fee was miscalculated. b. The type of fee was not applicable to the work described in the application. c. Other mistakes were made that resulted in payment of an incorrect fee amount or payment for a fee not required. 2. Refunds When Application Withdrawn Prior to Permit Issuance The Building Official may refund Plan Review and Permit Processing Fees actually paid when an application is withdrawn prior to issuance of a permit, as follows: a. If no plan review work has started when the application is withdrawn, then the Building Official may fully refund Plan Review Fees actually paid. b. If plan review work has started when the application is withdrawn, then the Building Official may refund 80% of Plan Review Fees actually paid. c. If plan review work has started when the application is withdrawn, and the first round of comments has been returned to the applicant, then the Building Official may not refund any portion of Plan Review Fees actually paid. d. Regardless of whether plan review work has started when the application is withdrawn, the Building Official will not refund Permit Processing Fees. 3. Refunds after a Permit Has Been Approved and Issued The Building Official may refund Building Permit Fees actually paid after a permit has been approved and issued, as follows: a. The Building Official may refund up to 80% of the Building Permit Fees actually paid if: 140 2 i. No work has been done on a building permit approved and issued, and ii. The permittee files a request to cancel the permit within 180 days of issuance. b. The Building Official may refund 40% of the Building Permit Fees actually paid if: i. No work has been done on a building permit, ii. The permit has expired, and iii. The permittee files a refund application within one year of expiration. c. The Building Official shall not issue a refund of Building Permit Fees paid if: i. No work has been done on a building permit, ii. The permit has expired, and iii. The permittee files a refund application more than a year after permit expiration. d. Once a building permit is approved and issued, Plan Review Fees and Permit Processing Fees shall not be refunded fully or partially. 4. Process for Requesting a Refund of Building Permit, Plan Review, or Permit Processing Fees a. Any refund request pursuant to this Policy shall be in writing and on an application form prepared by the Building Official, if the Building Official issues an application form. The request shall be filed by the original applicant or permittee, or by a person who can demonstrate that they are the legal successor- in-interest to the original applicant or permittee with a right to receive a refund. b. A refund request pursuant to this Policy shall contain all of the information required by this Policy for the refund requested as well as an explanation for the request. If the refund requested requires withdrawal of a permit application or cancellation of a permit approved and issued, then the request shall be accompanied by notice of withdrawal of the permit application or cancellation of the permit. c. The Building Official may require additional information reasonably required to determine a requester’s eligibility for a refund requested pursuant to this policy. d. The Building Official may reasonably condition a refund pursuant to this policy or cancellation of a permit application to protect the public health, safety, or general welfare. 141 mat rix consulting group Comprehensive Citywide Fee Study Results SOUTH SAN FRANCISCO, CA mat rix consulting group 142 matrix consulting group2 SOUTH SAN FRANCISCO, CA 1.Study Objectives 2.Methodology 3.Results 4.Recommendations AGENDA Comprehensive Citywide Fee Study 143 matrix consulting group Study Objectives 3 Consolidate and expand fees where appropriate to better reflect existing services. Streamline Fee Structures Benchmark against other Bay Area jurisdictions. Comparative Survey Identify the average level of effort associated with different permits and applications. Average Time Assumptions Ensure that the direct and indirect costs do not exceed current fees. Compliance with Prop 218 and 26 Determine direct and indirect costs associated with staff time. Fully Burdened Hourly Rates Provide an updated master fee schedule reflective of current costs. Updated Master Fee Schedule 144 matrix consulting group Fee Calculation Methodology 4 Avg staff time by Position Title per Permit / Application Fully Burdened Hourly Rate per Position Title Full Cost Fee 145 matrix consulting group Fee Study Results (1) 5 •Streamlined the Building Fee Schedule by expanding valuation-based fees for Single-Family Residential, Commercial, and Mechanical, Electrical, and Plumbing Permits. •Created stand-alone permits for over-the-counter building permit fees. •Incorporated City Attorney, Engineering, and Police, Fire, and Building time assumptions into Planning fees, resulting in the applicant paying a single fee. •Added a separate valuation table in Fire Prevention to cover Fire Life Safety Inspection review. 146 matrix consulting group Fee Study Results (2) –Development Surcharges 6 •Technology Surcharge (Database Maintenance Fee) –covers the annual and potential replacement cost of TRAKiT. Calculated at 2% of the permit fee applicable to Building, Engineering, Fire Prevention, Planning, and Business Licenses. •General Plan Maintenance Fee –covers the cost of updating long-range planning efforts, only applicable on Building Permits. Calculated at 0.30% of the Building Permit Valuation. •Building Training Surcharge –cover annual training costs for Building staff, calculated at $7 per permit. •Climate Surcharge –cover the costs of updating ordinances and plans based upon Climate policies. Calculated at 0.026% of Building Permit Valuation. 147 matrix consulting group Fee Study Results (2) 7 Category Current Fee Revenue Full Cost Revenue Difference Cost Recovery Housing $23,221 $32,104 ($8,883)72% Planning $1,114,668 $2,159,082 ($1,037,318)52% Building $9,220,734 $9,295,300 ($74,567)99% Fire $3,303,365 $2,951,803 $351,562 112% Engineering $1,305,957 $1,722,166 ($416,209)76% Water Quality $92,421 $180,530 ($88,109)51% Total $15,060,366 $16,333,889 ($1,273,522)92% Overall, at 90% cost recovery level. Highest cost-recovery at 99% and 112% is for Building and Fire. Lower cost recoveries for Planning and Water Quality. 148 matrix consulting group Cost Recovery Comparison 8 Fire is above typical cost recovery and Engineering and Water Quality are below the typical cost recovery ranges. 72% 52% 99% 112% 76% 51% 0% 20% 40% 60% 80% 100% 120%HousingPlanningBuildingFireEngineeringWater QualityCost Recovery %Current Revenue Cost Recovery vs. Typical Revenue Cost Recovery Typical Cost Recovery Current Cost Recovery 149 matrix consulting group City Staff Recommendations 9 •Parks and Recreation Fees are proposed at 3% increase per Parks and Recreation Commission and market-based analysis. •All user fees are proposed at 100% cost recovery with exceptions for: è Design Review –Signs & Single Family è Categorical Exemption for Environmental Projects è Fingerprinting and Tow Service Franchise Fee •Fees should be annually updated based upon local CPI per best practices. 150 matrix consulting group City Staff Recommendation Impacts 10 Category Current Fee Revenue Recommended Fee Revenue Revenue Change Housing $23,221 $32,104 $8,883 Planning $1,114,668 $2,097,810 $983,142 Building $9,220,734 $9,295,300 $74,567 Fire $3,303,365 $2,951,803 ($351,562) Engineering $1,305,957 $1,722,166 $416,209 Water Quality $92,421 $113,237 $20,816 Total $15,060,366 $16,212,420 $1,152,054 Based on City staff recommendations and prior year workload, implementing the recommended fees will result in approximately a $1.15 million increase in revenue. Largest increases would be for Planning and Engineering. 151 matrix consulting group11 Questions and Answers 152