HomeMy WebLinkAbout05.03.2023 SP Minutes @4:00SOv�N SANF,pMINUTES
41 �� SPECIAL MEETING
U O
'-` BUDGET STANDING COMMITTEE
LIFO RN�P OF THE CITY OF SOUTH SAN FRANCISCO
WEDNESDAY, MAY 3, 2023
4:00 p.m.
City Hall, City Manager's Conference Room
400 Grand Avenue, South San Francisco, CA
CALL TO ORDER TIME: 4:00 p.m.
ROLL CALL PRESENT: Mayor Nicolas and
Councilmember Addiego.
AGENDA REVIEW
No changes to the agenda per City Manager Ranals.
REMOTE PUBLIC COMMENTS
None.
MATTERS FOR CONSIDERATION
Motion to approve the Minutes for the meeting of February 15, 2023.
Motion — Councilmember Addiego / Second — Mayor Nicolas: to approve the minutes. The motion
carried unanimously.
2. Report on Comprehensive Citywide Fee Study and proposed changes to the Master Fee
Schedule for the Fiscal Year 2023-2024 (Karen Chang, Director of Finance and Jason Wong,
Deputy Finance Director)
Director of Finance Chang introduced Deputy Finance Director Jason Wong and Consultant
Khushboo Ingle with Matrix Consulting Group and stated that staff is seeking feedback regarding the
approval of the proposed changes. She provided a background of the study and recommended a fee
study be done every three to five years as best practice. The last study was done in 2017 and was put
on hold in 2020 due to COVID-19. In 2022, a request for proposal (RFP) was distributed to 12
consultants, three responded, and Matrix Consulting Group was selected.
Consultant Ingle presented the report and provided an overview of the objectives, methodology,
results, and next steps.
Councilmember Addiego inquired about the presentation of the 2% technology surcharge fees to
applicants and suggested that it be incorporated into the final total rather than display as an additional
fee.
Mayor Nicolas inquired about the methodology used to determine the calculation of average staff
time and the incorporation of negotiated increases. Director Chang provided clarification regarding
the percentage increases for the fiscal year proposals.
Councilmember Addiego suggested that the item be presented to Council with examples so that there
is an understanding of proposed cost recovery fees.
Director Chang, Deputy Director Wong, and City Manager Ranals discussed future plans to do an
RFP for replacing and updating our current permit, accounting, and purchasing software system.
ADJOURNMENT
Being no further business, Mayor Nicolas adjourned the meeting at 4:39 p.m.
Submitted by:
Approved by:
Jaz me iranda Buenaflor Nicolas
sistant City Clerk Mayor
Approved by the Budget Standing Committee: 05 / � /
SPECIAL BUDGET STANDING COMMITTEE MEETING MAY 3, 2023
MINUTES PAGE 2