HomeMy WebLinkAbout06.14.2023@600 RegularWednesday, June 14, 2023
6:00 PM
City of South San Francisco
P.O. Box 711
South San Francisco, CA
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
City Council
BUENAFLOR NICOLAS, Mayor (District 3)
MARK NAGALES, Vice Mayor (District 2)
MARK ADDIEGO, Councilmember (District 1)
JAMES COLEMAN, Councilmember (District 4)
EDDIE FLORES, Councilmember (District 5)
ROSA GOVEA ACOSTA, City Clerk
FRANK RISSO, City Treasurer
SHARON RANALS, City Manager
SKY WOODRUFF, City Attorney
Regular Meeting Agenda
1
June 14, 2023City Council Regular Meeting Agenda
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June 14, 2023City Council Regular Meeting Agenda
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA REVIEW
ANNOUNCEMENTS FROM STAFF
PRESENTATIONS
Certificate of recognition honoring Linda Parenti, South San Francisco Chamber of
Commerce. (Flor Nicolas, Mayor)
1.
Proclamation recognizing Juneteeth as National Freedom Day: A Day of Observance.
(Flor Nicolas, Mayor)
2.
Proclamation celebrating June as LGBTQIA+ pride month. (Flor Nicolas, Mayor)3.
PUBLIC COMMENTS
Under the Public Comment section of the agenda, members of the public may speak on any item not listed
on the Agenda and on items listed under the Consent Calendar. Individuals may not share or offer time to
another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is
listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may
direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting .
Written comments on agenda items received prior to 4:00 p.m. on the day of the meeting will be included as
part of the meeting record but will not be read aloud.
If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total
amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance
with the City Council's rules of decorum will be muted.
COUNCIL COMMENTS/REQUESTS
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June 14, 2023City Council Regular Meeting Agenda
CONSENT CALENDAR
Matters under the Consent Calendar are considered to be routine and noncontroversial. These items will
be enacted by one motion and without discussion. If, however, any Council member (s) wishes to comment
on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a
Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in
order after adoption of the Consent Calendar.
Motion to approve the Minutes for May 24, 2023. (Rosa Govea Acosta, City Clerk)4.
Report regarding approving an amendment to the service agreement between the City
of South San Francisco and the City of Pacifica to continue to provide Police
Communication Services. (Ron Carlino, Deputy Police Chief)
5.
Resolution approving an amendment to the service agreement between the City of
South San Francisco and the City of Pacifica to continue to provide Police
Communications Services.
5a.
Report regarding approving a service agreement between the City of South San
Francisco and the Town of Colma to continue to furnish computerized police
information services to the Colma Police Department. (Scott Campbell, Chief of
Police)
6.
Resolution approving a service agreement between the City of South San Francisco
and the Town of Colma to continue to furnish computerized police information
services to the Colma Police Department.
6a.
Report regarding a resolution approving the City of South San Francisco Community
Facilities District No. 2021-01 (Public Facilities and Services) levy of special taxes for
Fiscal Year 2023-24 (Jason Wong, Deputy Finance Director)
7.
Resolution of the City Council of the City of South San Francisco Acting as the
Legislative Body of the City of South San Francisco Community Facilities District No.
2021-01 (Public Facilities and Services) Authorizing the Levy of Special Taxes Within
Community Facilities District No. 2021-01 (Public Facilities and Services) for Fiscal
Year 2023-24.
7a.
Report regarding a resolution to adopt proposed user fees for new City of South San
Francisco facilities and amending the Master Fee Schedule for Fiscal Year 2023-2024.
(Greg Mediati, Parks and Recreation Director)
8.
Resolution adopting user fees for new City of South San Francisco facilities and
amending the Master Fee Schedule for Fiscal Year 2023-2024.
8a.
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June 14, 2023City Council Regular Meeting Agenda
Report regarding a resolution approving a services agreement with Nor-Cal Moving
Services for the Civic Campus Phase 2 project. (Jake Gilchrist, Director of Capital
Projects)
9.
Resolution authorizing the City Manager to execute a service agreement with Nor-Cal
Moving Services to move the Main Library’s collection and Parks & Recreation’s
items and equipment from existing facilities to the new building, the Library, Parks and
Recreation, Community Theater/Council Chambers Project (LPR) in an amount not
to exceed $231,980.16.
9a.
PUBLIC HEARING
Report regarding a resolution approving the report of stormwater management service
charges, approving the stormwater management service charges for the fiscal year
(FY) 2023-24, and directing the collection of stormwater management service charges
on the official tax assessment roll. (Sharon Ranals, City Manager, Karen Chang,
Director of Finance, and Andrew Wemmer, Environmental Compliance Supervisor).
10.
Resolution approving the stormwater management service charges for fiscal year
2023-24, and directing the stormwater management service charges to be collected on
the official tax assessment roll
10a.
Report regarding a resolution establishing sewer service rates for fiscal year 2023-2024
amending the Master Fee Schedule to include the fiscal year 2023-2024 Sewer Service
rates; adopting the Report of Annual Sewer Rentals Charges for the fiscal year
2023-2024. (Sharon Ranals, City Manager, Karen Chang, Director of Finance, and
Brian Schumacker, Plant Superintendent).
11.
Resolution establishing sewer service rates for the fiscal year 2023-24; amending the
Master Fee Schedule to include the fiscal year 2023-24 Sewer Service Rates; adopting
the Report of Annual Sewer Rentals Charges for the fiscal year 2023-2024, and
continuing the low-income sewer rebate program
11a.
ADMINISTRATIVE BUSINESS
Motion to approve the Design Development Documents for the Orange Memorial
Park Aquatic Center (Project No. pk2310). (Philip Vitale, Deputy Director of Capital
Projects)
12.
Report regarding the expiration of Urgency Ordinance 1603-2020 temporarily capping
commissions charged by third-party delivery and pick-up service platforms. (Katie
Donner, Management Analyst I)
13.
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June 14, 2023City Council Regular Meeting Agenda
Report regarding a resolution approving the City’s Investment Policy for Fiscal Year
2023-24 (Frank Risso, City Treasurer and Karen Chang, Director of Finance)
14.
Resolution approving the City’s Investment Policy for Fiscal Year 2023-24.14a.
Report regarding a resolution approving the acceptance of $830,000 in grant funding
from the State of California’s Land and Water Conservation Fund for permanent
acquisition of the parcels located at 616 and 700 Linden Avenue for parkland
development, and approving the appropriation of grant funds through budget
amendment #23.056. (Greg Mediati, Director of Parks and Recreation)
15.
Resolution approving the acceptance of $830,000 in grant funding from the State of
California’s Land and Water Conservation Fund for permanent acquisition of the
parcels located at 616 and 700 Linden Avenue for parkland development, and
approving the appropriation of grant funds through budget amendment #23.056.
15a.
Report regarding a resolution authorizing the mayor to provide a letter in support of
Senate Bill 272 (Laird). (Christina Fernandez, Deputy City Manager)
16.
Resolution authorizing the mayor to provide a letter in support of Senate Bill 272
(Laird).
16a.
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
ADJOURNMENT
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-447 Agenda Date:6/14/2023
Version:1 Item #:1.
Certificate of recognition honoring Linda Parenti, South San Francisco Chamber of Commerce.(Flor Nicolas,
Mayor)
City of South San Francisco Printed on 6/8/2023Page 1 of 1
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CITY OF SOUTH SAN FRANCISCO
Certificate of Recognition
LINDA PARENTI
The City Council of South San Francisco does hereby
congratulate and celebrate Linda Parenti on 9 years of dedicated
service to the SSF Chamber of Commerce and our community!
Our best wishes for a well-earned retirement!
Presented on this 14th day of June 2023 by the City Council of South San Francisco.
Buenaflor Nicolas, Mayor
Mark Nagales, Vice Mayor Mark Addiego, Councilmember
James Coleman, Councilmember Eddie Flores, Councilmember
8
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-453 Agenda Date:6/14/2023
Version:1 Item #:2.
Proclamation recognizing Juneteeth as National Freedom Day: A Day of Observance . (Flor Nicolas, Mayor)
City of South San Francisco Printed on 6/8/2023Page 1 of 1
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Dated: June 14, 2023
IN RECOGNITION OF JUNETEENTH AS
NATIONAL FREEDOM DAY: A DAY OF OBSERVANCE
WHEREAS, on June 19, 1865, Union General Gordon Granger led troops into
Galveston, Texas, to announce the end of the Civil War, and the insidious institution of slavery;
and
WHEREAS, The Emancipation Proclamation, issued by President Abraham Lincoln,
had legally freed slaves in Texas on January 1, 1863, almost 2 ½ years earlier. Even after the
general order, some slave masters withheld the information from their slaves, holding them as
slaves through one more harvest season; and
WHEREAS, as word spread about Granger’s announcement, celebrations broke out
across the state. Juneteenth (short for “June Nineteenth”) commemorates this day, which marked
the effective end of slavery in the United States; and
WHEREAS, that December, slavery in America was formally abolished with the
adoption of the 13th Amendment; and
WHEREAS, in the ensuing decades, Juneteenth commemoration features music,
barbeques, prayer services and other activities, and as black people migrated from Texas to other
parts of the country the Juneteenth tradition spread; and
WHEREAS, the thousands of African Americans who journeyed out of the south and
settled in the San Francisco Bay Area, taught our state that American’s struggle for
independence did not end in 1776 or 1865, but continues to this day; and
WHEREAS, on Juneteenth, we recommit ourselves to the work of equity, equality, and
justice. And, we celebrate the centuries of struggle, courage, and hope that have brought us to
this time of progress and possibility. That work has been led throughout our history by
abolitionists and educators, civil rights advocates and lawyers, courageous activists and trade
unionists, public officials, and everyday Americans who have helped make real the ideals of our
founding documents for all.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San
Francisco urge all South San Franciscans to honor and reflect on the significant role that African
Americans have played in the history of the United States and how they have enriched society
through their steadfast commitment to promoting unity and equality.
________________________________
Buenaflor Nicolas, Mayor
________________________________
Mark Nagales, Vice Mayor
________________________________
Mark Addiego, Councilmember
________________________________
James Coleman, Councilmember
________________________________
Eddie Flores, Councilmember
10
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-416 Agenda Date:6/14/2023
Version:1 Item #:3.
Proclamation celebrating June as LGBTQIA+ pride month.(Flor Nicolas, Mayor)
City of South San Francisco Printed on 6/14/2023Page 1 of 1
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Dated: June 14, 2023
RECOGNITION OF JUNE AS LGBTQIA+ PRIDE MONTH
JUNE 2023
WHEREAS, Pride Month is a time to recall the trials the Lesbian, Gay, Bisexual,
Transgender, Queer/Questioning, Intersex, Asexual (LGBTQIA+) community has
endured and to rejoice in the triumphs of trailblazing individuals who have bravely
fought – and continue to fight – for full equality; and
WHEREAS, during LGBTQIA+ Pride Month, we recognize the resilience and
determination of the many individuals who are fighting to live freely and authentically. In
doing so, they are opening hearts and minds, and laying the foundation for a more just
and equitable America; and
WHEREAS, the LGBTQIA+ community has worked tirelessly for respect and
equality. Their battles have been fought in the courts, from marriage equality to
demanding equal protection under the law; and
WHEREAS, today, the rights of LGBTQIA+ Americans are under relentless
attack. Members of the LGBTQIA+ community – especially people of color and trans
people – continue to face discrimination and cruel, persistent efforts to undermine their
human rights. All of this compounded has been especially difficult on LGBTQIA+ youth,
45 percent of whom seriously considered attempting suicide in the last year – a
devastating reality that our Nation must work urgently to address; and
WHEREAS, in South San Francisco we celebrate and support our LGBTQIA+
community’s right to live their lives out loud – during Pride Month and every month. As
we celebrate Pride Month across the State of California, we must continue to demand
equal rights for all.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
South San Francisco do hereby proclaim June as LGBTQIA+ Pride Month by flying the
Intersex-Inclusive Pride Progress flag at the South San Francisco City Hall in addition to
raising the Transgender Flag on our City Hall balcony. We affirm our obligation to
uphold the dignity of all people, and dedicate ourselves to protecting the more vulnerable
among us.
_____________________________
Buenaflor Nicolas, Mayor, District 3
______________________________
Mark Nagales, Vice Mayor, District 2
_________________________________
Mark Addiego, Councilmember, District 1
___________________________________
James Coleman, Councilmember, District 4
_________________________________
Eddie Flores, Councilmember, District 5
Government Code
Section 54957.5
SB 343 Item
Agenda: 06/14/2023
Reg CC - Item #3
12
Dated: June 14, 2023
RECOGNITION OF JUNE AS LGBTQIA+ PRIDE MONTH
JUNE 2023
WHEREAS, Pride Month is a time to recall the trials the Lesbian, Gay, Bisexual,
Transgender, Queer/Questioning, Intersex, Asexual (LGBTQIA+) community has
endured and to rejoice in the triumphs of trailblazing individuals who have bravely
fought – and continue to fight – for full equality; and
WHEREAS, during LGBTQIA+ Pride Month, we recognize the resilience and
determination of the many individuals who are fighting to live freely and authentically. In
doing so, they are opening hearts and minds, and laying the foundation for a more just
and equitable America; and
WHEREAS, the LGBTQIA+ community has worked tirelessly for respect and
equality. Their battles have been fought in the courts, from marriage equality to
demanding equal protection under the law; and
WHEREAS, today, the rights of LGBTQIA+ Americans are under relentless
attack. Members of the LGBTQIA+ community – especially people of color and trans
people – continue to face discrimination and cruel, persistent efforts to undermine their
human rights. All of this compounded has been especially difficult on LGBTQIA+ youth,
45 percent of whom seriously considered attempting suicide in the last year – a
devastating reality that our Nation must work urgently to address; and
WHEREAS, in South San Francisco we celebrate and support our LGBTQIA+
community’s right to live their lives out loud – during Pride Month and every month. As
we celebrate Pride Month across the State of California, we must continue to demand
equal rights for all.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
South San Francisco do hereby proclaim June as LGBTQIA+ Pride Month by flying the
Intersex-Inclusive Pride Progress flag at the South San Francisco City Hall in addition to
raising the Transgender Flag on our City Hall balcony. We affirm our obligation to
uphold the dignity of all people, and dedicate ourselves to protecting the more vulnerable
among us.
_____________________________
Buenaflor Nicolas, Mayor, District 3
______________________________
Mark Nagales, Vice Mayor, District 2
_________________________________
Mark Addiego, Councilmember, District 1
___________________________________
James Coleman, Councilmember, District 4
_________________________________
Eddie Flores, Councilmember, District 5
13
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-467 Agenda Date:6/14/2023
Version:1 Item #:4.
Motion to approve the Minutes for May 24, 2023. (Rosa Govea Acosta, City Clerk)
City of South San Francisco Printed on 6/16/2023Page 1 of 1
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CALL TO ORDER
Vice Mayor Nagales called the meeting to order at 6:04 p.m.
ROLL CALL
Councilmember Addiego, present
Councilmember Coleman, present
Councilmember Flores, present
Vice Mayor Nagales, present
Mayor Nicolas, absent
PLEDGE OF ALLEGIANCE
Vice Mayor Nagales led the pledge.
AGENDA REVIEW
No changes.
ANNOUNCEMENTS FROM STAFF
• Marie Patea, Executive Assistant to the City Manager
PRESENTATIONS
1. Certificates recognizing three Jack Drago Cultural Arts Commission Youth Art Scholarship
recipients: Alexandra Jose, Gabriel Munoz, and Hop Vargas. (Mark Nagales, Vice Mayor)
Vice Mayor Nagales introduced Cultural Arts Commissioner Sarah Bowen. Commissioner Bowen
accepted a certificate on behalf of recipient Alexandra Jose and presented the remaining certificates
to recipients Gabriel Munoz and Hop Vargas.
2. Certificate recognizing National Bike Month and EKDAB/SMCOE partnership - Nina Garde
and Theresa Vallez-Kelly from SMCOE. (Tamiko Huey, Management Analyst II)
Councilmember Flores presented the certificates to Nina Garde and Theresa Vallez-Kelly of San
Mateo County Office of Education. Nina and Theresa thanked the Council for their recognition and
shared what an honor it’s been to work in partnership.
MINUTES
REGULAR MEETING
CITY COUNCIL
CITY OF SOUTH SAN FRANCISCO
WEDNESDAY, MAY 24, 2023
6:00 p.m.
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
Via Zoom
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REGULAR CITY COUNCIL MEETING MAY 24, 2023
MINUTES PAGE 2
3. Proclamation recognizing May 21-27, 2023 as National Public Works Week. (Flor Nicolas,
Mayor)
Vice Mayor Nagales read the proclamation into the record and presented the proclamation to Director
of Public Works Eunejune Kim. Director Kim accepted the proclamation and thanked the Council.
4. Proclamation recognizing May as Jewish American Heritage month. (Mark Nagales, Vice
Mayor)
Councilmember Coleman presented the proclamation to Alejandro Padron of the Bay Area Jewish
Community Relations Council. Alejandro Padron thanked the Council and shared that it was a great
opportunity to uplift more than 350 years of history.
5. Presentation update on the Hello ADU Program (Jennifer Duffy, President of Hello Housing)
President of Hello Housing provided a presentation to the Council. Vice Mayor Nagales thanked
Jennifer for the work that she and her staff continue to do.
PUBLIC COMMENTS – NON-AGENDA ITEMS
The following individual(s) addressed the City Council:
In Person:
• Richy Cruz
COUNCIL COMMENTS/REQUESTS
Councilmember Flores provided an update on Every Kid Deserves a Bike Program and highlighted
its success and impact on young individuals. He thanked staff and partners for participating in the
distributions and connecting with the youth. He shared that he attended the AAPI Community
Conversations event and recognized the importance of hosting important conversations with
community members and allies. Additionally, he requested that the policy and process for naming
parks and buildings be reviewed as he has been contacted by several residents. He also shared that he
attended a ride along with the Police Department and was able to observe firsthand how policy and
decisions have a positive affect on residents and encouraged his colleagues to do the same. Lastly, he
congratulated the graduating students at our school districts as their accomplishments deserve to be
celebrated.
Councilmember Addiego highlighted the bike giveaway at Sunshine Gardens Elementary and shared
the impact it had on families. He stated there was a big project on Hillside Boulevard and requested
an update. Principal Engineer Matt Ruble provided an update and timeline of the project.
Councilmember Addiego continued by sharing that Principal of Sunshine Gardens Elementary
School, Leticia Gonzalez, offered for the school site to be used for the gathering of National Night
Out on August 1, 2023. He also gave a shoutout to his former colleague, Pradeep Gupta, who will be
celebrating his birthday.
Councilmember Coleman shared the first Childcare Committee Meetings was held on May 15, 2023.
He highlighted the passion and expertise shared amongst the members and is hopeful others can
participate in the two upcoming community meetings. He also shared details on the upcoming pride
events. San Mateo County’s first ever Pride Parade will occur on June 10, 2023, and City Hall will
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REGULAR CITY COUNCIL MEETING MAY 24, 2023
MINUTES PAGE 3
host a Flag Raising Event on June 17, 2023, at 12:00 p.m. Additionally, he shared that a New York
Times article highlighted the social housing in Vienna and is hopeful the City can take lessons from
it to create an enjoyable and affordable community.
Vice Mayor Nagales shared that he joined the AAPI Community Conversations Event and thanked
those who shared their stories. He also shared that he serves on the Association of Bay Area
Government (ABAG), and they have been discussing how to improve housing community
developments and ensuring family units are built.
CONSENT CALENDAR
The Assistant City Clerk duly read the Consent Calendar, after which Council voted and engaged in
discussion of specific item as follows. Item No. 9 was pulled for further discussion by Vice Mayor
Nagales.
6. Motion to approve the Minutes for May 10, 2023. (Rosa Govea Acosta, City Clerk)
7. Report regarding Resolution No. 78-2023 approving the summary vacation of public sewer
easement for a sewer main on the property APN 014-183-110 (180 El Camino Real) due to
sewer main relocation. (Matthew Ruble, Principal Engineer)
8. Report regarding Resolution No. 79-2023 authorizing purchase agreements with distributors
Baker & Taylor, LLC, Brodart Co., and Ingram Library Services, LLC, and a consulting
services agreement with Midwest Tape, LLC, to supply library books and audiovisual
materials and services. (Adam Elsholz, Assistant Library Director)
9. Report regarding Resolution No. 80-2023 authorizing the City Manager to execute the First
Amendment to the Consulting Services Agreement between the CITY OF SOUTH SAN
FRANCISCO with VERDE DESIGN, INC. of Santa Clara, California for Architectural
Design Services of the Orange Memorial Park Sports Field project in an amount not to
exceed $38,500.00 for consulting services. (Philip Vitale, Deputy Director of Capital
Projects)
10. Report regarding Resolution No. 81-2023 amending the City of South San Francisco wage and
salary schedule and amending the position allocation for the Economic and Community
Development Department for Fiscal Year 2022-2023 (Leah Lockhart, Human Resources
Director)
Item No. 9: Vice Mayor Nagales asked for an update on the timeline on the project. Deputy Director
of Capital Projects Vitale provided an update on the project and explained that there has been delays
due to repeated storms and saturated soils. He shared that he is hopeful the project will be completed
in August.
Motion – Councilmember Coleman/Second – Councilmember Flores: To approve Consent Calendar
6-10 by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales
NAYS: None; ABSENT: Mayor Nicolas; ABSTAIN: None
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REGULAR CITY COUNCIL MEETING MAY 24, 2023
MINUTES PAGE 4
PUBLIC HEARING
Public Hearing opened: 6:51 p.m.
11. Report regarding Resolution No. 82-2023 accepting the Comprehensive Citywide Fee Study
and adopting the proposed changes to and fees in the Master Fee Schedule for Fiscal Year
2023-24 (Karen Chang, Director of Finance and Jason Wong, Deputy Finance Director)
Director of Finance Chang provided an overview and background of the study and recommendations.
She then introduced Consultant Khushboo Ingle of Matrix Consulting Group. Consultant Ingle
presented the report to the Council.
Council engaged in discussion regarding the proposed fees for the Parks and Recreation Department.
Direction was given to Director Chang and Parks and Recreation Director Mediati to return with
changes to the proposed fees.
The following individual(s) addressed the City Council:
In Person:
• Edward Toatley
Via Zoom:
• Vanessa Almaguer
Public Hearing closed: 7:36 p.m.
Council recommended that the Resolution be approved with the exception of the Parks and
Recreation Department fee schedule.
Motion – Councilmember Flores/Second - Councilmember Addiego: To approve Resolution No. 82-
2023 accepting the Comprehensive Citywide Fee Study and adopting the proposed changes to and
fees in the City of South San Francisco Master Fee Schedule for FY 2023-24 with the exception of
the Parks and Recreation Department fee schedule, by roll call vote: AYES: Councilmembers
Addiego, Coleman, and Flores, Vice Mayor Nagales NAYS: None; ABSENT: Mayor Nicolas;
ABSTAIN: None
ADMINISTRATIVE BUSINESS
12. Motion to approve the Design Development Documents for the Orange Memorial Park Aquatic
Center (Project No. pk2310). (Philip Vitale, Deputy Director of Capital Projects)
Deputy Director of Capital Projects Vitale presented the report and introduced Clarence Mamuyac
of ELS Architecture who presented the building and design development.
The following individual(s) addressed the City Council:
In Person:
• Don Jumanan
• Coach Bill Olvier
• Edward Toatleu
Via Zoom:
• Tina Wang
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REGULAR CITY COUNCIL MEETING MAY 24, 2023
MINUTES PAGE 5
Council and staff discussed the need to balance the demand for accommodations of recreation and
services. They also discussed the difference in costs for applying modifications to the design of the
pool and aquatics center.
Motion – Councilmember Addiego/Second – Vice Mayor Nagales: Motion to approve the Design
Development Documents for the Orange Memorial Park Aquatic Center, by roll call vote: AYES:
Councilmembers Addiego, Vice Mayor Nagales NAYS: Councilmember Coleman, and Flores;
ABSENT: Mayor Nicolas; ABSTAIN: None
A motion was then made to table the item and have it brought back to the Council with the requested
information from staff.
Motion – Councilmember Addiego/Second – Vice Mayor Nagales: Motion to approve the Design
Development Documents for the Orange Memorial Park Aquatic Center, by roll call vote: AYES:
Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales NAYS: None; ABSENT:
Mayor Nicolas; ABSTAIN: None
Meeting Recessed: 8:35 p.m.
Meeting Resumed: 8:44 p.m.
13. Report regarding approval of Resolution No. 83-2023 authorizing the Mayor to sign a letter of
support urging the Governor and California State legislators to prioritize a multi-year funding
package for transit agencies across California (Sharon Ranals, City Manager)
City Manager Ranals presented the report to Council. Council shared their support for the letter and
authorized the Mayor to sign.
Motion – Councilmember Addiego/Second – Councilmember Coleman: To approve Resolution No.
82-2023 Resolution authorizing the Mayor to sign a letter of support urging the Governor and
California State legislators to prioritize a multi-year funding package for transit agencies across
California, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor
Nagales NAYS: None; ABSENT: Mayor Nicolas; ABSTAIN: None
14. Report regarding Resolution No. 84-2023 authorizing the City Manager to execute a consulting
services agreement with Lotus Water of San Francisco, California for the Storm Drain Master
Plan (sd2301) for $2,702,339 and authorizing a Budget Amendment 23.067 to add $2,580,000
for a total project allocation of $3,380,000. (Matt Ruble, Principal Engineer)
Principal Engineer Ruble presented the report to Council. Councilmember Addiego shared that he
was comfortable with the consultant as they have done a spectacular job with passed projects.
Motion – Councilmember Addiego/Second – Vice Mayor Nagales: To approve Resolution No. 84-
2023 authorizing the City Manager to execute a consulting services contract with Lotus Water of San
Francisco, California for the Storm Drain Master Plan (sd2301) for $2,702,339 and authorizing a
Budget Amendment 23.067 to add $2,580,000 for a total project allocation of $3,380,000., by roll
call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales NAYS:
None; ABSENT: Mayor Nicolas; ABSTAIN: None
15. Report regarding Resolution No. 85-2023 approving the purchase of two advanced life support
ambulances; authorizing the City Manager to enter into a purchase agreement with Braun
19
REGULAR CITY COUNCIL MEETING MAY 24, 2023
MINUTES PAGE 6
Northwest for the construction and purchase in the amount of $800,573.51; approving the
purchase of tools and equipment in the amount of $110,000; and approving the use of $450,000
of encumbered funds from a cancelled 2021 ambulance contract along with $460,573.51 of
Vehicle Replacement Funds, for a total amount of $910,573.51. (Richard Walls, EMS Chief)
EMS Chief Walls presented the report to Council. Vice Mayor Nagales asked for clarification
regarding the purchasing with new vendors. Chief Walls provided clarification to Council.
Motion – Vice Mayor Nagales/Second – Councilmember Flores: To approve Resolution No. 85-2023
approving the purchase of two advanced life support ambulances; authorizing the City Manager to
enter into a purchase agreement with Braun Northwest for the construction and purchase in the
amount of $800,573.51; approving the purchase of tools and equipment in the amount of $110,000;
and approving the use of $450,000 of encumbered funds from a cancelled 2021 ambulance contract
along with $460,573.51 of Vehicle Replacement Funds, for a total amount of $910,573.51, by roll
call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales NAYS:
None; ABSENT: Mayor Nicolas; ABSTAIN: None
16. Report recommending that the City Council adopt Resolution No. 86-2023 authorizing the
write-off of $675,213.62 in uncollectible ambulance billing accounts receivable. (Richard
Walls, EMS Chief)
EMS Chief Walls presented the report to Council. Councilmember Addiego stated that it would be
great to see references in the future of the number of write-offs vs successfully billed accounts.
Motion – Councilmember Flores/Second – Councilmember Coleman: To approve Resolution No. 86-
2023 authorizing the write-off of $675,213.62 in uncollectible ambulance billing accounts
receivable., roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor
Nagales NAYS: None; ABSENT: Mayor Nicolas; ABSTAIN: None
17. Report regarding Resolution No. 87-2023 approving the purchase of two type one fire engines;
authorizing the City Manager to enter into a purchase agreement with Golden State Fire
Apparatus, Inc. for the construction and purchase from Pierce Manufacturing, Inc. in the
amount of $2,481,923.16; approving the purchase of tools and equipment in the amount of
$120,000.00; and approving Budget Amendment #23.072 to appropriate $598,442.33 from the
Public Safety Impact Fee into the Vehicle Replacement Fund, for a total amount of
$2,601,923.16. (Jess Magallanes, Fire Chief)
Fire Chief Magallanes presented the report to Council. Council shared their support and appreciation
for the information provided on the selection of the engines.
Motion – Councilmember Coleman/Second – Vice Mayor Nagales: To approve Resolution No. 87-
2023 approving the purchase of two type one fire engines; authorizing the City Manager to enter into
a purchase agreement with Golden State Fire Apparatus, Inc. for the construction and purchase from
Pierce Manufacturing, Inc. in the amount of $2,481,923.16; approving the purchase of tools and
equipment in the amount of $120,000.00; and approving Budget Amendment #23.072 to appropriate
$598,442.33 from the Public Safety Impact Fee into the Vehicle Replacement Fund, for a total amount
of $2,601,923.16, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice
Mayor Nagales NAYS: None; ABSENT: Mayor Nicolas; ABSTAIN: None
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REGULAR CITY COUNCIL MEETING MAY 24, 2023
MINUTES PAGE 7
ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS
None.
ADJOURNMENT
Being no further business Vice Mayor Nagales adjourned the City Council meeting at 9:10 p.m.
Submitted by: Approved by:
Jazmine Miranda Buenaflor Nicolas
Assistant City Clerk Mayor
Approved by the City Council: / /
21
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-394 Agenda Date:6/14/2023
Version:1 Item #:5.
Report regarding approving an amendment to the service agreement between the City of South San Francisco
and the City of Pacifica to continue to provide Police Communication Services.(Ron Carlino,Deputy Police
Chief)
RECOMMENDATION
It is recommended that the City Council adopt a resolution approving an amendment to the service
agreement with the City of Pacifica in order to continue to provide communication services to the City of
Pacifica.
BACKGROUND/DISCUSSION
The City of South San Francsico (“City”)has been providing police communication services to the City of
Pacifica (“Pacifica”)for the last twelve (12)years.The current agreement is set to expire in June of 2023.City
staff recommends that the City Council authorize the execution amendment to the services agreement with
Pacifica in order to continue to provide police communication services through 2026.
FISCAL IMPACT
The City will charge Pacifica $719,168 for Fiscal Year 2023-2024,$740,743 for Fiscal Year 2024-2025 and
$762,965 for Fiscal Year 2025-2026 for dispatch services.This reflects a 3%increase from the last year of the
previous service agreement for dispatch services ($698,221),as well as a 3%increase for each of the following
years.The revenue received pursuant to this amendment will be sufficient to cover the cost of providing the
services contemplated by this agreement.Staffing for these services is presently allocated in the Police
Department’s current operating budget and no modifications will be required.
RELATIONSHIP TO STRATEGIC PLAN
Acceptance of this meets the Strategic Goal #3:Public Safety by rendering skilled police,fire and emergency
service management.
CONCLUSION
Adoption of the resolution will authorize the city to execute the service agreement between the City of South
San Francisco and the City of Pacifica to continue to provide Police Communications Services for the next
three years,starting July 1,2023.The annual revenue to the City for providing this service to Pacifica will be
$719,168 for year one, $740,743 for year two, and $762,965 for year three (3% increase per year).
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-395 Agenda Date:6/14/2023
Version:1 Item #:5a.
Resolution approving an amendment to the service agreement between the City of South San Francisco and the
City of Pacifica to continue to provide Police Communications Services.
WHEREAS, the City of South San Francisco’s Police Department has been providing police communication
services to the City of Pacifica for the 12 years; and
WHEREAS, the current agreement between the City of South San Francisco (“City”) and the City of Pacifica
(“Pacifica”) is due for renewal; and
WHEREAS, staff recommends that the City Council adopt resolution authorizing the Police Department to
enter into an agreement amendment with Pacifica in order to continue to provide police communication
services to Pacifica; and
WHEREAS, the amendment will extend the contract term through June 30, 2026 with revised service charges;
and
WHEREAS, adequate funding and staffing for these services is presently allocated in the Police Department’s
current operating budget and no modifications are required.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of South San Francisco that the City
Council approves an amendment to the service agreement with the City of Pacifica, attached to this resolution
as Exhibit A, in order to continue to provide the City of Pacifica with police communication services.
BE IT FURTHER RESOLVED, that the City Manager of the City of South San Francisco, or her designee, is
hereby authorized and directed to execute the amendment to the service agreement on behalf of the City of
South San Francisco, subject to approval as to form by the City Attorney, and to take any other action
consistent with the intent of this Resolution.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-425 Agenda Date:6/14/2023
Version:1 Item #:6.
Report regarding approving a service agreement between the City of South San Francisco and the Town of
Colma to continue to furnish computerized police information services to the Colma Police Department.(Scott
Campbell, Chief of Police)
RECOMMENDATION
It is recommended that the City Council adopt a resolution approving a service agreement between the
City of South San Francisco and the Town of Colma to continue to furnish computerized police
information services to the Colma Police Department.
BACKGROUND/DISCUSSION
The City of South San Francisco (“City”)has been providing part-time police communications services to the
Town of Colma (“Colma”)for the last 38 years and furnishing computerized police information services since
September of 2014.The current agreement is set to expire on June 30,2023.Due to state mandated
requirements,Colma will not be renewing an agreement for police communications services as they will be
operating their own full-time police communications center.
Colma does desire the City to continue furnishing computerized police information services.The computer
aided dispatch and records management systems belonging to Colma,and the City remain compatible and have
been an effective method of record keeping for both Parties.
This agreement,which would become effective on July 1,2023,follows 9 years of computerized police
information services provided to the Town of Colma.
The City would continue to provide and maintain computer hardware and system software at the City’s
communication center to support Colma computer aided dispatching (CAD)and automated records
management (RMS),provide services for mobile computers to access CAD and RMS databases,pay the
County of San Mateo for the state and regional criminal justice database queries processed through the City’s
systems,make the services of our telecommunications engineering and police technology team available to
design and maintain the systems required to provide services,and the City and Colma will jointly maintain and
update a computerized geographic information file.
FISCAL IMPACT
The City will charge Colma $25,000 for Fiscal Year 2023-2024,$30,000 for Fiscal Year 2024-2025 and
$30,500 for Fiscal Year 2025-2026 for computerized police information services.The revenue received will be
sufficient to cover the cost of providing the services contemplated by this agreement.Staffing for these services
is presently allocated in the Police Department’s current operating budget and no modifications will be
required.
RELATIONSHIP TO STRATEGIC PLAN
Acceptance of this meets the Strategic Goals #3:Public Safety by rendering skilled police,fire,and emergency
management.
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File #:23-425 Agenda Date:6/14/2023
Version:1 Item #:6.
CONCLUSION
Adoption of this resolution will authorize the city to execute the service agreement between the City of South
San Francisco and the Town of Colma to continue to provide computerized police information services for the
next three years, starting July 1, 2023. The annual revenue to the City for providing this service to Colma will
be $25,000 for year one, $30,000 for year two and $30,500 for year three.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-426 Agenda Date:6/14/2023
Version:1 Item #:6a.
Resolution approving a service agreement between the City of South San Francisco and the Town of Colma to
continue to furnish computerized police information services to the Colma Police Department.
WHEREAS, the City of South San Francsico’s Police Department has been providing part-time police
communication services to the Town of Colma for the last 38 years; and
WHEREAS, the current agreement between the City of South San Francisco (“City”) and the Town of Colma
(“Colma”) is set to expire on June 30, 2023; and
WHEREAS, due to state mandates, Colma will not be renewing the agreement, as they will operate their own
full-time police communications center; and
WHEREAS, Colma does desire the City to continue to furnish computerized police information services, which
include computer aided dispatch (CAD) and records management systems (RMS); and
WHEREAS, the City would continue to provide and maintain computer hardware and system software at the
City’s communication center to support Colma’s CAD and RMS; and
WHEREAS, the City would continue to make the services of our telecommunications engineering and police
technology team available to design and maintain the systems required to provide services; and
WHEREAS, the City and Colma will jointly maintain and update a computerized geographic information file;
and
WHEREAS, adequate funding and staffing for these services is presently allocated in the Police Department’s
current operating budget and no modifications are required.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of South San Francisco that the City
Council approves a service agreement with the Town of Colma, attached to this resolution as Exhibit A, in
order to continue to furnish computerized police information services to the Colma Police Department.
BE IT FURTHER RESOLVED, that the City Manager of the City of South San Francisco, or her designee, is
hereby authorized and directed to execute the service agreement on behalf of the City of South San Francisco,
subject to approval as to form by the City Attorney, and to take any other action consistent with the intent of
this Resolution.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-460 Agenda Date:6/14/2023
Version:1 Item #:7.
Report regarding a resolution approving the City of South San Francisco Community Facilities District No.
2021-01 (Public Facilities and Services)levy of special taxes for Fiscal Year 2023-24 (Jason Wong,Deputy
Finance Director)
RECOMMENDATION
It is recommended that the City Council acting in its capacity as the legislative body of the Community
Facilities District No.2021-01 (Public Facilities and Services)within the City of South San Francisco
adopt a resolution approving the levy of special taxes for Fiscal Year 2023-24.
BACKGROUND/DISCUSSION
Kilroy Realty Corporation and its affiliates (collectively “Kilroy”)own approximately 44 acres of land within
the City located at Oyster Point.Kilroy is in the process of developing the property as a life sciences campus
consisting of research and development and office buildings.At completion,the development is planned to
include approximately 2.5 million square feet of rentable area,planned to be completed within four phases.
Construction of the three buildings for Phase 1 is complete and has been fully leased to two tenants.
Kilroy is the assignee of Oyster Point Ventures,LLC under a Development Agreement entered into as of March
23,2011 (the “Development Agreement”),with the City.Pursuant to the Development Agreement,the City
agreed to cooperate with Kilroy to form a Community Facilities District (CFD)pursuant to the Mello-Roos
Community Facilities Act of 1982 (Mello-Roos Act)to finance certain public capital facilities and services
benefiting the territory within the CFD.A CFD is a defined geographic area in which the City is authorized to
levy annual special taxes to be used to either finance directly the costs of specified public improvements and/or
public services,or to pay debt service on bonds issued to finance the public improvements,as well as to pay
costs of administering the CFD.The CFD for this development was formed in March 2021.Special tax levy
pursuant to Section 53340 of the Government Code and Ordinance No.16202021 was adopted on March 10,
2021.
In April 2022,the City of South San Francisco Community Facilities District No.2021-01(Public Facilities
and Services)(“CFD No.2021-01”)issued $19.7 million of Special Tax Bonds to finance the acquisition of
certain public improvements supporting the development of property within CFD No.2021-01.There are
various annual reporting requirements with different reporting dates related to CFD No.2021-01.The
requirements include,among other things,the presentation of the “Annual Special Tax roll”for CFD No.
2021-01 to the Council for consideration.
The annual levy is necessary to pay debt service on the outstanding bonds and to pay for certain public services.
The public services that will be financed by the CFD levy include,without limitation,police services,
maintenance and lighting of parks,parkways,streets,roads,and open space,and the operation and maintenance
of storm drainage systems.
Council consideration and approval is due each year prior to the County of San Mateo’s July 31st deadline for
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File #:23-460 Agenda Date:6/14/2023
Version:1 Item #:7.
Council consideration and approval is due each year prior to the County of San Mateo’s July 31st deadline for
the inclusion of such special taxes on the consolidated property tax bills pursuant to Government Code Section
53340 of the Mello-Roos Community Facilities Act of 1982 (the “Act”),or in the case of direct billing,at a
different time or in a different manner if necessary to meet its financial obligations.
FISCAL IMPACT
The special taxes being levied hereunder are at the same rate or at a lower rate than provided within each
applicable Ordinance. The Fiscal Year 2023-24 special tax levy for CFD No. 2021-01 is $1,235,231.34.
RELATIONSHIP TO STRATEGIC PLAN
Adoption of the resolution meets the City’s strategic planning goals of improving our residents,employees,
and community’s quality of life by ensuring maintenance and availability of open space at Kilroy Oyster
Point.
CONCLUSION
CFD No.2021-01 was needed to finance the cost of new public facilities that are being constructed at Oyster
Point and to pay for certain public services.The levying of special taxes is consistent with prior actions taken
by the City.
Attachments:
Special Tax Worksheets for CFD No. 2021-01.
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Fund Balances as of June 30, 2023 Pending
Special Tax Fund Pending
Redemption Fund Pending
Expense Fund Pending
Remaining Fiscal Year 2022-2023 Sources and Uses
Sources of Funds:$519,106.25
Special Tax Revenue [1]$519,106.25
Capitalized Interest Available $0.00
Revenue Available for Expenses $0.00
Reserve Fund Earnings Available for Debt Service [2]$0.00
Remaining Fiscal Year Obligations:($519,106.25)
Interest Due September 1, 2023 $444,106.25
Principal Due September 1, 2023 $75,000.00
Transfer for Future Debt Service Obligations $0.00
Future Transfer for Administrative Expenses $0.00
Fiscal Year 2022-2023 Surplus / (Deficit)$0.00
Series 2022 Debt Service Obligations:($985,212.50)
Interest Due March 1, 2024 ($442,606.25)
Interest Due September 1, 2024 ($442,606.25)
Principal Due September 1, 2024 ($100,000.00)
Administrative Expense Obligations ($51,001.42)
CFD Administration ($51,000.00)
County Enrollment Charge ($1.42)
Direct Levy for Payment of Authorized Facilities [3]$0.00
Direct Levy for Payment of Authorized Services ($199,017.42)
Fiscal Year 2023-2024 Special Tax Requirement $1,235,231.34
Fiscal Year 2023-2024 Actual Levy $1,235,231.34
Number of Parcels Assessed for Fiscal Year 2023-2024 1
[2] Amounts in the Reserve Fund in excess of the Reserve Requirement may be transferred to the Redemption Fund.
[3] Levy requirement assumes that a direct levy for authorized facilities (per the RMA) is not implemented for this fiscal year.
City of South San Francisco
Community Facilities District No. 2021-01 (Public Facilities and Services)
Fiscal Year 2023-2024 Special Tax Requirement
Special Tax Bonds (Oyster Point), Series 2022
[1] Based on San Mateo County's Tax Collector, the property tax bill has been paid in full. Therefore, all anticipated revenues
will be received by the CFD to make remaining debt service payments.
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City of South San Francisco
Community Facilities District No. 2021-01 (Public Facilities and Services)
Special Tax Rates FY 2023-2024
Land FY 2023-2024
Use Maximum
Class Description Special Tax A [1]
1 Developed Property $2.0808
NA Undeveloped Property $143,697.9672
Land FY 2023-2024
Use Maximum
Class Description Special Tax B [1]Reserve Fund Earnings Available
1 Developed Property $0.3641
Transfer for Future Debt Service Obligations
Land BSF / Acreage * Step 1 ** Step 2 ** Step 3 *Total Percent
Use as of Assigned / Maximum Special Special Special Total Special Tax Levy Levy of
Class of 5/1/2023 Special Tax A Tax Levy Tax Levy Tax Levy Special Tax Levy Per BSF/Acre Assigned
1 546,601 $2.0808 $1,036,213.92 $0.00 $0.00 $1,036,213.92 $1.8957 91.11%
Undeveloped 29.30 $143,697.9672 $0.00 $0.00 $0.00 $0.00 $0.0000 0.00%
TOTAL NA NA $1,036,213.92 $0.00 $0.00 $1,036,213.92 NA NA
Land BSF / Acreage * Step 1 ** Step 2 ** Step 3 *Total Percent
Use as of Assigned / Maximum Special Special Special Total Special Tax Levy Levy of
Class of 5/1/2023 Special Tax B 0 Tax Levy Tax Levy Special Tax Levy Per BSF/Acre Assigned
1 546,601 $0.3641 $199,017.42 $0.00 $0.00 $199,017.42 $0.3641 100.00%
TOTAL NA NA $199,017.42 $0.00 $0.00 $199,017.42 NA NA
[1]Special Tax Rates are rounded to four (4) decimal places, and the total Special Tax A and total Special Tax B will be rounded to an even number with two (2) decimal places.
Fiscal Year 2023-2024 Special Tax A
Fiscal Year 2023-2024 Special Tax B
Fiscal Year 2023-2024 Special Tax A Levy
Fiscal Year 2023-2024 Special Tax B Levy
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City of South San Francisco
Community Facilities District No. 2021-01 (Public Facilities and Services)
FY 2023-2024 Special Tax A Detail
Building FY 2023-2024 FY 2023-2024 FY 2023-2024
Building Special Tax A Certificate of Land Use Square Special Tax A Special Tax A Special Tax A Total
APN Address Tenant Phase Number Classification Occupancy Class Footage Step 1 Step 2 Step 3 Special Tax Levy
350 Oyster Point Blvd Cytokinetics 1 A Developed Yes 1 220,007 $417,076.29 $0.00 $0.00 $417,076.29
352 Oyster Point Blvd Stripe 1 B Developed Yes 1 179,524 $340,331.01 $0.00 $0.00 $340,331.01
354 Oyster Point Blvd Stripe 1 C Developed Yes 1 147,070 $278,806.63 $0.00 $0.00 $278,806.63
Total:-------546,601 $1,036,213.92 $0.00 $0.00 $1,036,213.92
015-011-330
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City of South San Francisco
Community Facilities District No. 2021-01 (Public Facilities and Services)
FY 2023-2024 Special Tax B Detail
Building FY 2023-2024 FY 2023-2024 FY 2023-2024
Building Special Tax B Certificate of Land Use Square Special Tax B Special Tax B Special Tax B Total
APN Address Tenant Phase Number Classification Occupancy Class Footage Step 1 Step 2 Step 3 Special Tax Levy
350 Oyster Point Blvd Cytokinetics 1 A Developed Yes 1 220,007 $80,104.55 $0.00 $0.00 $80,104.55
352 Oyster Point Blvd Stripe 1 B Developed Yes 1 179,524 $65,364.69 $0.00 $0.00 $65,364.69
354 Oyster Point Blvd Stripe 1 C Developed Yes 1 147,070 $53,548.19 $0.00 $0.00 $53,548.19
Total:-------546,601 $199,017.42 $0.00 $0.00 $199,017.42
015-011-330
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-463 Agenda Date:6/14/2023
Version:1 Item #:7a.
Resolution of the City Council of the City of South San Francisco Acting as the Legislative Body of the City of
South San Francisco Community Facilities District No. 2021-01 (Public Facilities and Services) Authorizing
the Levy of Special Taxes Within Community Facilities District No. 2021-01 (Public Facilities and Services)
for Fiscal Year 2023-24.
WHEREAS, the City of South San Francisco (the “City”) previously established Community Facilities District
No. 2021-01 (Public Facilities and Services) (“CFD No. 2021-01”) all pursuant to the terms and provisions of
the Mello-Roos Community Facilities Act of 1982, as amended, commencing with Government Code Section
53111 (the “Act”); and
WHEREAS, the City, acting as the legislative body of CFD No. 2021-01, is authorized pursuant to Resolution
No. 53-2021 approved on March 10, 2021 (the “Resolution of Formation”) and the Ordinance Authorizing the
Levy of Special Taxes, Ordinance No. 1620-2021 approved on March 10, 2021 (the “Ordinance”), to levy a
special tax on property in CFD No. 2021-01 to pay principal, interest, and administrative expenses with respect
to all bonds of CFD No. 2021-01, to finance certain public services authorized for CFD No. 2021-01, and to
pay all expenses incidental thereto pursuant to the Resolution of Formation; and
WHEREAS, it is now necessary and appropriate that the City levy and collect the special taxes for Fiscal Year
2023-24 for the purpose specified in the Ordinance, by the adoption of a resolution as specified in the Act and
the Ordinance; and
WHEREAS, the special taxes being levied hereunder are the same rate or at a lower rate than provided by the
Ordinance; and
NOW, THEREFORE, THE CITY, ACTING IN ITS CAPACITY AS THE LEGISLATIVE BODY OF CFD NO.
2021-01, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOW:
Section 1. The above recitals are true and correct.
Section 2. The special tax (“Special Tax”) is imposed without regard to property valuation and is levied in
compliance with the Act and the Ordinance.
Section 3. In accordance with the Act and the Ordinance, there is hereby levied upon the parcels within CFD
No. 2021-01, which are not otherwise exempt from taxation under the Act or the Ordinance of the special taxes
for Fiscal Year 2023-24 at the tax rates set forth in the attachment prepared by DTA for CFD No. 2021-01
entitled “Maximum Annual Special Tax Levy for Fiscal Year 2023-24” (the “Levy”) submitted herewith, which
rates do not exceed the maximum rates set forth in the Ordinance. After adoption of this Resolution, the City
may make any necessary modifications to these special taxes to correct any errors, omissions or inconsistencies
in the listing or categorization of parcels to be taxed or in the amount to be charged to any category of parcels;
provided, however, that any such modifications shall not result in an increase in the tax applicable to any
category of parcels and can only be made prior to the submission of the tax rolls to the San Mateo County
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Version:1 Item #:7a.
Assessor and/or Tax Collector.
Section 4. All of the collections of the special tax shall be used only as provided for in the Act and Resolutions
of Formation. The special tax shall be levied only so long as needed to accomplish the purposes described in
Resolution of Formation.
Section 5. The special tax shall be collected in the same manner as ordinary ad valorem taxes are collected and
shall be subject to the same penalties and the same procedure and sale in cases of delinquency as provided for
ad valorem taxes as such procedure may be modified by law or this Council from time to time.
Section 6. The Clerk is hereby authorized and directed to transmit a certified copy of this Resolution and the
Levy to the San Mateo County Assessor and/or Tax Collector, together with other supporting documentation as
may be required to place said special taxes on the secured property tax roll for Fiscal Year 2023-24 on or before
July 31, 2023, and to perform all other acts which are required by the Act, the Ordinance, or by law in order to
accomplish the purpose of this Resolution.
Section 7. This resolution shall take effect immediately upon its passage.
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ATTACHMENT A
City of South San Francisco
Community Facilities District No. 2021-01
(Public Facilities and Services)
Annual Special Tax Rates
For Fiscal Year 2023-24 Levy
Special Tax A Rates for Fiscal Year 2023-24:
Special Tax B Rates for Fiscal Year 2023-24:
Land FY 2023-2024
Use Maximum
Class Description Special Tax A
1 Developed Property $2.0808
NA Undeveloped Property $143,697.9672
Land FY 2023-2024
Use Maximum
Class Description Special Tax B
1 Developed Property $0.3641
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-478 Agenda Date:6/14/2023
Version:1 Item #:8.
Report regarding a resolution to adopt proposed user fees for new City of South San Francisco facilities and
amending the Master Fee Schedule for Fiscal Year 2023-2024. (Greg Mediati, Parks and Recreation Director)
RECOMMENDATION
It is recommended that the City Council hold a public hearing to receive input regarding the adoption of
proposed user fees for new City of South San Francisco facilities,and at the conclusion of the public
hearing,consider adopting a resolution approving amendments to the Master Fee Schedule for Fiscal
Year 2023-2024.
BACKGROUND/DISCUSSION
On May 16,2023,the Parks and Recreation Commission approved proposed user fees for the new Library |
Parks and Recreation Community Civic Campus and the Orange Memorial Park Sports Complex,to be
presented to City Council for adoption into the Fiscal Year 2023-2024 (FY 23-24)Master Fee Schedule.City
Council’s Standing Budget Committee reviewed the proposed fees at the May 31, 2023 meeting.
The recommended fees were developed based on equivalent spaces within the current South San Francisco
Master Fee Schedule,comparable fee analysis of neighboring jurisdictions,and the recommendations from the
South San Francisco Parks and Recreation Commission.
The Library |Parks and Recreation Community Civic Campus and the Orange Memorial Park Sports Complex
are state of the art community amenities that are anticipated to be in high demand for privately hosted events
and activities,as available.One proposed mechanism to help assure South San Francisco community members
receive priority in use is through the proposed non-resident incremental rate of an additional $40 per hour over
the resident rate.The newly proposed non-resident rate is more than double the current facility non-resident
incremental rate of $15 per hour.This increase was suggested by the Parks and Recreation Commission at their
May meeting.
Orange Memorial Park Sports Complex
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File #:23-478 Agenda Date:6/14/2023
Version:1 Item #:8.
Library | Parks and Recreation Center
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File #:23-478 Agenda Date:6/14/2023
Version:1 Item #:8.
At the May 24,2023 City Council meeting,City Council adopted a resolution accepting the Fiscal Year 2023-
24 Master Fee Schedule,with the exception of the Parks and Recreation Fee Schedule.While the Parks and
Recreation Department’s existing fees for Fiscal Year 2023-24 will remain the same as Fiscal Year 2022-23
(absent the previously proposed 3%increase),there were a few new fees included in the proposal specific to
the Oyster Point Marina Park picnic rentals.With the completion of Oyster Point Marina Phase 1 project,staff
intend to have the picnic sites available for rentals.The proposed fees align with the current master fee schedule
with comparable sites, including the $15 non-resident incremental rate.
Oyster Point Marina Park
Police Department Community Room
The Police Department’s Community Room at 1 Chestnut Avenue has been used as meeting space for City and
Police operations as well as a resource to local community groups.Thus far,this facility has been made
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File #:23-478 Agenda Date:6/14/2023
Version:1 Item #:8.
Police operations as well as a resource to local community groups.Thus far,this facility has been made
available to local non-profit groups,however for parity with other similar meeting spaces staff recommends
that fees be assessed to recover costs related to managing Community Room uses by outside groups.The Police
Department and Parks and Recreation Department consulted on aligning the proposed Community Room fee
with fees for a similar-sized room at the Library |Parks and Recreation Community Civic Campus,specifically
the Council Chambers, which informed the fee proposed in the table below.
FISCAL IMPACT
The proposed new fees will help contribute to the City’s overall projected revenue and financial sustainability,
and offset direct costs for offering spaces for private use.
RELATIONSHIP TO STRATEGIC PLAN
Acceptance of the proposed fees aligns with the City’s strategic plan under Priority Area 3,ensuring fiscal
stability.
CONCLUSION
Staff recommend that City Council accept the proposed user rental fees for the aforementioned new facilities,
and amend the Fiscal Year 2023-24 Master Fee Schedule.
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Sports Programs and Sports Facilities Resident
Full Soccer Field $ 80
Half Size Soccer Field $ 40
Full Size (Large diamond dimensions)$ 80
Youth Size (Small diamond dimensions)$ 40
Bullpen $ 25
Batting Cages $ 25
Field Attendant $ 30
Commercial / For Profit Group
(add-on)
$ 40
Facility Fees Resident
Banquet Hall $ 275
Social Hall $ 215
Banquet Hall & Social Hall $ 400
Full Kitchen $ 125
Full Kitchen with hall rental $ 250
Kitchen A $ 75
Kitchen A with hall rental $ 150
Kitchen B $ 50
Kitchen B with hall rental $ 100
Council Chamber $ 120
Atrium $ 50
Patio $ 100
Patio with hall rental or Council Chamber $ 100
Dance & Fitness Studio A $ 105
FY 23-24 (Approved by Parks & Recreation Commission)
All Weather Soccer Fields
Per hour
Per Hour add-on
Per hour
Per hour
Per hour
Per hour
Per Hour;
5‐hr minimum (Fri‐Sun)
2-hr minimum (Mon-Thu)
Per Hour;
5‐hr minimum (Fri‐Sun)
2-hr minimum (Mon-Thu)
Library | Parks and Recreation Community Civic Campus
Per Hour
Per Hour
Per Hour
Flat Rate
Per Hour;
5‐hr minimum (Fri‐Sun)
2-hr minimum (Mon-Thu)
Flat Rate
Per Hour
PARKS AND RECREATION DEPARTMENT
Flat Rate
Per Hour;
5‐hr minimum (Fri‐Sun)
2-hr minimum (Mon-Thu)
Flat Rate
Non‐resident rates are an additional $40 per hour
All Weather Baseball/Softball Fields
Non‐resident rates are an additional $40 per hour
Other Add-ons
Per hour
Per hour
Non‐resident rates are an additional $40 per hour
Non‐resident rates are an additional $40 per hour
Non‐profit rates are $15 less per hour
Per Hour;
5‐hr minimum (Fri‐Sun)
2-hr minimum (Mon-Thu)
Per Hour;
5‐hr minimum (Fri‐Sun)
2-hr minimum (Mon-Thu)
80
Dance & Fitness Studio B $ 95
Music Room (A, B, or C)$ 50
Childrens Classroom $ 95
Exercise Studio $ 105
Gallery Room $ 95
Creator's Studio $ 105
Picnic Rentals Resident
Area #1 (6 tables)$ 109.20
Area #2 (3 tables, no BBQ)$ 25
Area #3 (3 tables, no BBQ)$ 25
Area #2 (3 tables)$ 54.60
Area #3 (3 tables)$ 54.60
Miscellaneous Fees Resident
Police Community Room Rental $ 120Per hour
Non‐profit rates are $15 less per hour
POLICE DEPARTMENT
FY 23-24
Police Community Room Rental
Non‐resident rates are an additional $40 per hour
Per Hour
Per Hour
Per Hour
Oyster Point Marina
Non‐resident rates are an additional $15 per hour
Per Hour
Per Hour
Per hour
Per hour
Per hour
Per hour
Per hour
Per hour
81
Library | Parks and Recreation Community Civic Campus
Proposed Rental Fee Schedule FY 2023-2024
New Library | Parks and
Recreation Center
Proposed
Resident Fees
Proposed Non-
Resident Fees
Proposed Non-
Profit Fees Notes SSF Current
Resident
Fees
Non-Resident
Fees Notes Burlingame Fees Notes Los Altos Fees Notes College of Marin Fees Notes Millbrae Fees Notes Mountain View Fees Notes
First Floor P&R MSB
Banquet Hall $275 $315 $260 Per Hour;
5‐Hour Minimum (Fri‐Sun)
2-Hour Minimum (Mon-Thu)
Social Hall $215 Additional $15/hr Comes with
kitchen
Sequoia Room
(M-Th)
$300(R)
$360 (NR)
Deposit per
event: $500 or
$1000 if serving
alcohol
Custodial = $130
per event
Any event with
over 150 guest
will be charged
an additional $40
per hour for a
second building
attendant.
Grand Oak $250 (R)
$300 (NR)
Add on for
Courtyard:
$50 (R)
$60 (NR)
Jonas Center $3,830 7 hour rental Great Hall
w/Patio
$498.73(R)
$598.48 (NR)
Weekend hourly
rates
Adobe Bldg -
Off Peak hours
$121 (R)
$151 (NR)
Hourly
(Mon-Thu)
Social Hall $215 $255 $200 Per Hour;
5‐Hour Minimum (Fri‐Sun)
2-Hour Minimum (Mon-Thu)
Atrium $121 Additional $15/hr Sequia Room (Fri-
Sun)
$420 (R)
$504 (NR)
SAA Sequoia Meeting
Room
$100 (R)
$125 (NR)
$500 Deposit Extended hours
fee
$180 (4:00pm-
10:00pm)
$180.00 per hour
after 10:00pm
Great Hall
w/Patio
$217.34(R)
$260.39(NR)
Weekday hourly
rates
Adobe Bldg -
Peak hours
$182 (R)
$228 (NR)
Hourly
(Fri-Sun)
Banquet Hall & Social Hall $400 $440 $385 Per Hour;
5‐Hour Minimum (Fri‐Sun)
2-Hour Minimum (Mon-Thu)
Grant Park
Community
Center
$120 (R)
$150(NR)
Rengstorff House $225 (R)
$275 (NR)
Full Kitchen $125 $165 $110 Per Hour;
5‐Hour Minimum (Fri‐Sun)
2-Hour Minimum (Mon-Thu)
Large Kitchen $87 Additional $15/hr Elm Meeting
Room
$170(R)
$204 (NR)
Deposit: $200 Manzanita
Meeting Room
$80(R)
$100 (NR)
Cleanup Fee:$179.99
Full Kitchen with hall rental $250 $290 $235 Flat Rate Fine Arts Studio $170(R)
$204 (NR)
Deposit: $200 Apricot Meeting
Room
$80 (R)
$100 (NR)
Kitchen A $75 $115 $60 Per Hour;
5‐Hour Minimum (Fri‐Sun)
2-Hour Minimum (Mon-Thu)
Maker's Space $170(R)
$204 (NR)
Deposit: $200 Cedar Meeting
Room
$80 (R)
$100 (NR)
Kitchen A w/ hall rental $150 $190 $135 Flat Rate Maple Meeting
room
$170(R)
$204 (NR)
Deposit: $200 Sycamore
Meeting Room
$80 (R)
$100 (NR)
Kitchen B $50 $90 $35 Per Hour;
5‐Hour Minimum (Fri‐Sun)
2-Hour Minimum (Mon-Thu)
Sequoia A/B $170(R)
$204 (NR)
Deposit: $200 Maple Meeting
Room
$80 (R)
$100 (NR)
Kitchen B w/ hall $100 $140 $85 Flat Rate STEAM Lab $170(R)
$204 (NR)
Deposit: $200 Juniper Meeting
Room
$80 (R)
$100 (NR)
Council Chamber $120 $160 $105 Per Hour Council
Chambers
$120 Additional $15/hr
Atrium $50 $90 $35 Per Hour
Patio $100 $140 $85 Per Hour
Patio w/ hall rental or Council
Chambers
$100 $140 $85 Flat Rate
Second Floor P&R
Dance & Fitness Studio A $105 $145 $90 Per Hour Dance Studio $83 Additional $15/hr Magnolia
Meeting Room
$150(R)
$180 (NR)
Deposit: $200
Dance & Fitness Studio B $95 $135 $80 Per Hour Dance/Fitness
Studio
$150(R)
$180 (NR)
Deposit: $200
Music Room A $50 $90 $35 Per Hour Kids Town $150(R)
$180 (NR)
Deposit: $200
Music Room B $50 $90 $35 Per Hour Kitchen $150(R)
$180 (NR)
Deposit: $200
Music Room C $50 $90 $35 Per Hour Musical Arts
Room
$150(R)
$180 (NR)
Deposit: $200
Childrens Classroom $95 $135 $80 Per Hour Marie Peterson $89 Additional $15/hr Teen Scene $150(R)
$180 (NR)
Deposit: $200
Exercise Studio $105 $145 $90 Per Hour Elm Meeting
Room A
$150(R)
$180 (NR)
Deposit: $200
Elm Meeting
Room B
$150(R)
$180 (NR)
Deposit: $200
Third Floor P&R Additional Fees
Gallery Room $95 $135 $80 Per Hour Betty Weber $88 Additional $15/hr Custodian (3hrs)$130 per event
Creator's Studio $105 $145 $90 Per Hour Belloni Room $89 Additional $15/hr nonscheduled
hours
2x reg hrly rate
2nd building
attendant
$40(R)
$60 (NR)
per hour for over
150 guests
Security $60 per hour
Dance Floor $100 per event
Large Rooms
Medium Rooms
Attachment 2
82
Orange Memorial Park Sports Complex
Proposed Rental Fee Schedule FY 2023-2024
Orange Memorial Park Sports
Complex
Proposed
Resident Fees
(hourly)
Proposed Non-
Res Fees
(hourly)
South San Francisco
Unified School
District
Resident
Fees
(hourly)
Non-Res
Fees
(hourly)
Jefferson School
District
Resident
Fees
(hourly)
Non-Res
Fees
(hourly)
San Francisco
(Minnie & Lovie /
Beach Chalet)
Resident
Fees
(hourly)
Non-Res
Fees
(hourly)
Burlingame
(Washington Park)
Resident
Fees
(hourly)
Non-Res
Fees
(hourly)Belmont
Resident
Fees
(hourly)
Non-Res
Fees
(hourly)
All Weather Soccer Fields
Full Size Soccer Field $80 $120 All Weather Soccer
Field
$72 $72 All Weather Soccer
Field
$100 $100 All Weather Soccer
Field -Full (Weekday)
$37 $95 Soccer Field $38 $62 All Weather Soccer
Field
$80 $100
Half Size Soccer Fields $40 $80 All Weather Soccer
Field (Weekdend)-
Full Field
$74 $190
All Weather Soccer
Field (Weekdend)-
Half Field
$37 $95
All Weather Baseball / Softball
Fields
All Weather Baseball
/ Softball Field
$72 $72 All Weather Baseball
/ Softball Field
$100 $100 All Weather Baseball
/ Softball Field
$37 $95 All Weather Baseball
/ Softball Field
$80 $100
Full Size (Large Diamond
dimensions)
$80 $120
Youth Size (Small Diamond
dimensions)
$40 $80
Bullpen $25 $65 Bullpen $20 $26
Batting Cages $25 $65 Batting Cages $20 $26
Field Attendant $30 $70
Commercial / For Profit Group
(add-on)
$40 $80
Attachment 3
83
Master Fee Schedule Amendments:New City Facilities
South San Francisco City Council Meeting
June 14, 2023
84
Master Fee Schedule Amendment
•New Library | Parks and Recreation Center
•Orange Memorial Park Sports Complex
•Police Department Community Room
•Oyster Point Park
85
Master Fee Schedule Amendment
•May 16: Approved by Parks and Recreation
Commission
•May 31:Reviewed by City Council Budget
Committee
86
Orange
Memorial
Park Sports
Complex
87
Orange Memorial Park Sports Complex
88
Library | Parks and Recreation Center
89
Library | Parks and Recreation Center
Police Department Community Room: $120 / hr. (resident)
90
Oyster Point Park
91
Oyster Point Park
92
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-479 Agenda Date:6/14/2023
Version:1 Item #:8a.
Resolution adopting user fees for new City of South San Francisco facilities and amending the Master Fee
Schedule for Fiscal Year 2023-2024.
WHEREAS,on May 16,2023,the Parks and Recreation Commission approved proposed user fees for the new
Library |Parks and Recreation Community Civic Campus and the Orange Memorial Park Sports Complex,to
be presented to City Council for adoption into the Fiscal Year 2023-2024 (FY 23-24) Master Fee Schedule; and
WHEREAS, City Council’s Standing Budget Committee reviewed the proposed fees at the May 31, 2023
meeting; and
WHEREAS, the Library | Parks and Recreation Community Civic Campus and the Orange Memorial Park
Sports Complex are state of the art community amenities that are anticipated to be in high demand for privately
hosted events and activities, as available; and
WHEREAS,the completion of Oyster Point Marina Phase 1,has provided opportunities for picnic site rentals
with user fees aligned with comparable existing sites as listed in the current Master Fee Schedule; and
WHEREAS,on April 18,2023,the Parks and Recreation Commission approved proposed user fees for the
Oyster Point Marina picnic sites; and
WHEREAS,the Police Department’s Community Room at 1 Chestnut Avenue has been used as meeting space
for City and Police operations as well as a resource to local community groups; and
WHEREAS,the Police Department and Parks and Recreation Department consulted on aligning the proposed
Community Room fee with fees for a similar-sized room and amenities; and
WHEREAS,staff recommend modifications to the Master Fee Schedule for Fiscal Year 2023-24,as set forth in
Exhibit A to this Resolution.
NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco does
hereby approve the new fees set forth in Exhibit A and amends the Master Fee Schedule for Fiscal Year 2023-
2024.
BE IT FUTHER RESOLVED,that as set forth in Government Code section 66017,those amendments to the
Master Fee Schedule shall go into effect immediately upon adoption of this Resolution.
*****
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Sports Programs and Sports Facilities Resident
Full Soccer Field $ 80
Half Size Soccer Field $ 40
Full Size (Large diamond dimensions)$ 80
Youth Size (Small diamond dimensions)$ 40
Bullpen $ 25
Batting Cages $ 25
Field Attendant $ 30
Commercial / For Profit Group
(add-on)
$ 40
Facility Fees Resident
Banquet Hall $ 275
Social Hall $ 215
Banquet Hall & Social Hall $ 400
Full Kitchen $ 125
Full Kitchen with hall rental $ 250
Kitchen A $ 75
Kitchen A with hall rental $ 150
Kitchen B $ 50
Kitchen B with hall rental $ 100
Council Chamber $ 120
Atrium $ 50
Patio $ 100
Patio with hall rental or Council Chamber $ 100
Dance & Fitness Studio A $ 105
FY 23-24 (Approved by Parks & Recreation Commission)
All Weather Soccer Fields
Per hour
Per Hour add-on
Per hour
Per hour
Per hour
Per hour
Per Hour;
5‐hr minimum (Fri‐Sun)
2-hr minimum (Mon-Thu)
Per Hour;
5‐hr minimum (Fri‐Sun)
2-hr minimum (Mon-Thu)
Library | Parks and Recreation Community Civic Campus
Per Hour
Per Hour
Per Hour
Flat Rate
Per Hour;
5‐hr minimum (Fri‐Sun)
2-hr minimum (Mon-Thu)
Flat Rate
Per Hour
PARKS AND RECREATION DEPARTMENT
Flat Rate
Per Hour;
5‐hr minimum (Fri‐Sun)
2-hr minimum (Mon-Thu)
Flat Rate
Non‐resident rates are an additional $40 per hour
All Weather Baseball/Softball Fields
Non‐resident rates are an additional $40 per hour
Other Add-ons
Per hour
Per hour
Non‐resident rates are an additional $40 per hour
Non‐resident rates are an additional $40 per hour
Non‐profit rates are $15 less per hour
Per Hour;
5‐hr minimum (Fri‐Sun)
2-hr minimum (Mon-Thu)
Per Hour;
5‐hr minimum (Fri‐Sun)
2-hr minimum (Mon-Thu)
94
Dance & Fitness Studio B $ 95
Music Room (A, B, or C)$ 50
Childrens Classroom $ 95
Exercise Studio $ 105
Gallery Room $ 95
Creator's Studio $ 105
Picnic Rentals Resident
Area #1 (6 tables)$ 109.20
Area #2 (3 tables, no BBQ)$ 25
Area #3 (3 tables, no BBQ)$ 25
Area #2 (3 tables)$ 54.60
Area #3 (3 tables)$ 54.60
Miscellaneous Fees Resident
Police Community Room Rental $ 120Per hour
Non‐profit rates are $15 less per hour
POLICE DEPARTMENT
FY 23-24
Police Community Room Rental
Non‐resident rates are an additional $40 per hour
Per Hour
Per Hour
Per Hour
Oyster Point Marina
Non‐resident rates are an additional $15 per hour
Per Hour
Per Hour
Per hour
Per hour
Per hour
Per hour
Per hour
Per hour
95
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-481 Agenda Date:6/14/2023
Version:1 Item #:9.
Report regarding a resolution approving a services agreement with Nor-Cal Moving Services for the Civic
Campus Phase 2 project.(Jake Gilchrist, Director of Capital Projects)
RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving and authorize the City Manager to
execute a services agreement with Nor-Cal Moving Services of Hayward,CA for the Civic Campus Phase 2:
Library,Parks &Recreation and Community Theater/Council Chambers (pf 2207),in the amount not to exceed
$231,980.16.
BACKGROUND
The Civic Campus Phase 2: Library, Parks & Recreation and Community Theater/Council Chambers project
includes the move of Library and Parks and Recreation from their existing Main Library and Municipal
Services Building (MSB) facilities to the new Library, Parks and Recreation Center. The move includes the
Main Library’s existing 75,000+ books, CDs and DVDs display and promotional items, staff offices,
equipment and artwork, and Parks & Recreation’s exercise equipment, kitchen necessities, display and
promotional items, staff offices, pianos, musical instruments, art pieces, event supplies, and assorted
equipment.
Staff issued a Request for Proposal (RFP)for moving services on April 12,2023,available on the City of South
San Francisco online procurement portal.The RFP was also advertised in the San Mateo Daily Journal.
Kitchell CEM (KCEM),the construction management team on the project,held a mandatory site visit for both
buildings,Main Library and MSB on April 19,2023.Five moving companies participated in the site visit.
Following the tour there were two RFP addenda issued to clarify the questions by the interested vendors.
Selection of the vendor for moving services is not based on the lowest bidder,but on the company’s expertise,
experience, and qualifications.
Three proposals were received on the due date of Tuesday May 9, 2023.
·Corovan
·Crown Worldwide Moving and Storage
·Nor-Cal Moving Services
After initial review of the proposals,it was determined two of the proposals,Corovan and Crown,lacked the
required information which were outlined in the RFP.After consulting with the City Attorney,staff requested
the two vendors provide the required information.One vendor,Corovan,provided the information by the due
date of May 18,2023.Since Crown did not provide the information,their proposal was deemed non-
responsive.City staff and KCEM reviewed and scored the submitted proposals from Nor-Cal Moving Services
(bid $231,980.16)and Corovan Moving and Storage (bid $234,018.31)separately and independently.A
committee comprised of representatives from the Library and Parks and Recreation departments interviewed
both vendors,Corovan and Nor-Cal,on Friday June 2,2023.The selection committee unanimously selected
Nor-Cal Moving Services as the best qualified and valued company due to their detailed responses to interview
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File #:23-481 Agenda Date:6/14/2023
Version:1 Item #:9.
Nor-Cal Moving Services as the best qualified and valued company due to their detailed responses to interview
questions regarding working on projects of similar size and scope as well as their process for working with staff
on setting priorities and planning the move.
FISCAL IMPACT
The contract cost of $231,980.16 is included as part of the overall budget of $101,000,000 for pf2207 presented
to City Council on November 9, 2020. This contract does not require an additional funding appropriation.
RELATIONSHIP TO STRATEGIC PLAN
This project aligns with Priority #2,Quality of Life,in the City’s Strategic Plan:Build the Civic Campus,a
New Library, Parks and Recreation Facility and a public park.
CONCLUSION
Staff recommends the City Council adopt a resolution approving and authorizing the City Manager to execute a services agreement
with Nor-Cal Moving Services.
Attachments:
A.Attachment 1 - Proposal
B.Attachment 2 - Fee
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ATTACHMENT 1
98
ATTACHMENT 1
Company Overview
Single Point of Coordination
▪Established in 1982
▪Headquartered in Hayward, CA with
office in San Jose, CA
▪Full service moving company (Local,
Domestic and International Moving
Services; Warehousing and Logistics)
▪Privately Held Company
▪An agent for Allied Van Lines and
North American Van Lines
99
ATTACHMENT 1
Temporary Storage
Long Term Storage
Online Inventory Management
System
Vault Storage
IT Storage
Receiving
Logistics
Residential
Relocation
Commercial
Storage
Overseas Shipment
Crating
International Storage
Relocation Support Assistance
Settling-In Services
Local Moving
Nationwide Shipping of
Electronics
Seismic Anchoring
Modular Furniture Installation
IT Assistance
IT Asset Disposal Services
Industrial and Lab Move
Data Center Move
Office
Moving
International
Relocation
Local Moving
Intrastate
Interstate
Packing
Auto Transportation
Household Goods Shipments
Pet Relocation
Relocation Support Assistance
Settling-in Services
Full Suite of Relocation Services
Our Service Offering
100
ATTACHMENT 1
Single Point of Coordination
101
102
103
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-482 Agenda Date:6/14/2023
Version:1 Item #:9a.
Resolution authorizing the City Manager to execute a service agreement with Nor-Cal Moving Services to
move the Main Library’s collection and Parks & Recreation’s items and equipment from existing facilities to
the new building, the Library, Parks and Recreation, Community Theater/Council Chambers Project (LPR) in
an amount not to exceed $231,980.16.
WHEREAS, the City is carrying out a project entitled Phase 2: Library, Parks & Recreation and Community
Theater / Council Chambers (“LPR”) (“Project”); and
WHEREAS, the existing library collection must be moved from the Main Library to serve the new library for
the City of South San Francisco; and
WHEREAS, the existing staff offices and items must be moved from the Main Library to serve the new library
for the City of South San Francisco; and
WHEREAS, the existing items, staff offices, decorations, musical instruments, and equipment must be moved
from the existing MSB building to the new Library and Parks & Recreation building; and
WHEREAS, staff issued a Request for Proposal (RFP) for moving services on April 12, 2023, and based on the
City’s RFP evaluation and interview procedures, a staff selection committee unanimously selected Nor-Cal
Moving Services as the best qualified and value vendor; and
WHEREAS, funding for the Project is included in the City of South San Francisco Capital Improvements
Program (“CIP”), and sufficient funds are available to cover the moving cost; and
WHEREAS, the City and Nor-Cal Moving Services have negotiated a services agreement; and
WHEREAS, the vendor’s proposal amount was included in the LPR project budget presented to City Council
on November 9, 2020, totaling a project total amount of $101,000,000.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of South San Francisco that the City
Council hereby approves a Services Agreement with Nor-Cal Moving Services of Hayward, California in an
amount not to exceed $231,980.16, as attached hereto and incorporated herein as Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the agreement in
substantially the same form as Exhibit A on behalf of the City upon timely submission of Nor-Cal signed
vendor agreement and all other required documents, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute all other related
documents necessary to achieve the intent of this resolution and accompanying staff report, which documents
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File #:23-482 Agenda Date:6/14/2023
Version:1 Item #:9a.
are consistent with the price and terms approved herein and that do not materially increase the City’s
obligations, subject to approval as to form by the City Attorney.
BE IT FURTHER RESOLVED that the City Council of the City of South San Francisco authorizes the Finance
Department to establish the Project Budget consistent with the information contained in the accompanying staff
report.
BE IT FURTHER RESOLVED that this resolution shall become effective immediately upon adoption.
*****
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Short Form Services Agreement
[Rev:11/14/2016] 1
SOUTH SAN FRANCISCO SERVICES AGREEMENT
This Services Agreement (this “Agreement”) is made and entered into between the City of South
San Francisco, a municipal corporation (“City”) and Nor-Cal Moving Services , (“Consultant”) effective
as of ______________, __________ (the “Effective Date”). City and Consultant are hereinafter
collectively referred to as (the “Parties”). In consideration of their mutual covenants, the Parties hereby
agree as follows:
1. Scope of Services. Consultant shall provide the following services and/or materials (“the
Work”): moving of books, CDs, DVDs, materials, supplies, and other items as necessary, as more
specifically described in the Scope of Services, attached hereto as Exhibit A. The Work shall commence
on _____________, _________and shall be completed to the satisfaction of the City by _____________,
__________ unless such date is extended or otherwise modified by the City in writing. In the event of a
conflict or inconsistency between the text of the main body of this Agreement and Exhibit A, the text of
the main body of this Agreement shall prevail.
2. Payment. City shall pay Consultant an amount not to exceed: $231,980.16 for the full
and satisfactory completion of the Work in accordance with the terms and conditions of this Agreement.
The calculation of payment for the Work shall be set forth as follows:
____________________________________________ [state how payment for Services will be calculated
(ex: based on an hourly rate, a flat fee, or based on an attached rate schedule] The amount stated above is
the entire compensation payable to Consultant for the Work performed hereunder, including all labor,
materials, tools and equipment furnished by Consultant.
City shall make payments, based on invoices received, for Work satisfactorily performed. City
shall have thirty (30) days from the receipt of an invoice to pay Consultant.
3. Independent Contractor. It is understood and agreed that this Agreement is not a contract
of employment and does not create an employer-employee relationship between the City and Consultant.
At all times Consultant shall be an independent contractor and City shall not control the manner of
Consultant accomplishing the Work. Consultant is not authorized to bind the City to any contracts or
other obligations without the express written consent of the City.
4. Indemnification. To the fullest extent permitted by law, Consultant shall indemnify,
defend (with counsel acceptable to the City), and hold harmless the City and its elected and appointed
officers, officials, employees, agents, contractors and consultants (collectively, the “City Indemnitees”)
from and against any and all liability, loss, damage, claims, expenses and costs (including, without
limitation, attorneys’ fees and costs of litigation) (collectively, “Liability”) of every nature arising out of
or in connection with Consultant’s performance of the Work or Consultant’s failure to comply with this
Agreement, except such Liability caused by the gross negligence or willful misconduct of the City
Indemnitees.
5. Insurance. Prior to beginning the Work and continuing throughout the term of this
Agreement, Consultant (and any subcontractors) shall, at Consultant’s (or subcontractor’s) sole cost and
expense, furnish the City with certificates of insurance evidencing that Consultant has obtained and
maintains insurance in the following amounts:
A. Workers’ Compensation that satisfies the minimum statutory limits.
B. Commercial General Liability and Property Damage Insurance in an amount not less than
ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, TWO MILLION
DOLLARS ($2,000,000) annual aggregate, for bodily injury, property damage, products,
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[Rev:11/14/2016] 2
completed operations and contractual liability coverage. The policy shall also include coverage
for liability arising out of the use and operation of any City-owned or City-furnished equipment used
or operated by the Consultant, its personnel, agents or subcontractors.
C. Comprehensive automobile insurance in an amount not less than ONE MILLION DOLLARS
($1,000,000) per occurrence for bodily injury and property damage including coverage for owned and
non-owned vehicles.
All insurance policies shall be written on an occurrence basis and shall name the City
Indemnitees as additional insureds with any City insurance shall be secondary and in excess to
Consultant’s insurance. If the Consultant’s insurance policy includes a self-insured retention that must be
paid by a named insured as a precondition of the insurer’s liability, or which has the effect of providing
that payments of the self-insured retention by others, including additional insureds or insurers do not
serve to satisfy the self-insured retention, such provisions must be modified by special endorsement so as
to not apply to the additional insured coverage required by this agreement so as to not prevent any of the
parties to this agreement from satisfying or paying the self-insured retention required to be paid as a
precondition to the insurer’s liability. Additionally, the certificates of insurance must note whether the
policy does or does not include any self-insured retention and also must disclose the deductible. The
certificates shall contain a statement of obligation on the part of the carrier to notify City of any material
change, cancellation, termination or non-renewal of the coverage at least thirty (30) days in advance of
the effective date of any such material change, cancellation, termination or non-renewal. The City’s Risk
Manager may waive or modify any of the insurance requirements of this section.
6. Compliance with all Applicable Laws; Nondiscrimination. Consultant shall comply with
all applicable local, state and federal laws, regulations and ordinances in the performance of this
Agreement. Consultant shall not discriminate in the provision of service or in the employment of persons
engaged in the performance of this Agreement on account of race, color, national origin, ancestry,
religion, gender, marital status, sexual orientation, age, physical or mental disability in violation of any
applicable local, state or federal laws or regulations.
7. Termination. City may terminate or suspend this Agreement at any time and without
cause upon written notification to Consultant. Upon receipt of notice of termination or suspension,
Consultant shall immediately stop all work in progress under this Agreement. The City's right of
termination shall be in addition to all other remedies available under law to the City.
8. Prevailing Wage. Where applicable, the wages to be paid for a day's work to all classes
of laborers, workmen, or mechanics on the work contemplated by this Purchase Agreement, shall be not
less than the prevailing rate for a day’s work in the same trade or occupation in the locality within the
state where the work hereby contemplates to be performed as determined by the Director of Industrial
Relations pursuant to the Director’s authority under Labor Code Section 1770, et seq. Each laborer,
worker or mechanic employed by Consultant or by any subcontractor shall receive the wages herein
provided for. The Consultant shall pay two hundred dollars ($200), or whatever amount may be set by
Labor Code Section 1775, as may be amended, per day penalty for each worker paid less than prevailing
rate of per diem wages. The difference between the prevailing rate of per diem wages and the wage paid
to each worker shall be paid by the Consultant to each worker.
An error on the part of an awarding body does not relieve the Consultant from responsibility for payment
of the prevailing rate of per diem wages and penalties pursuant to Labor Code Sections 1770-1775. The
City will not recognize any claim for additional compensation because of the payment by the Consultant
for any wage rate in excess of prevailing wage rate set forth. The possibility of wage increases is one of
the elements to be considered by the Consultant.
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(A) Posting of Schedule of Prevailing Wage Rates and Deductions. If the schedule of
prevailing wage rates is not attached hereto pursuant to Labor Code Section 1773.2, the Consultant shall
post at appropriate conspicuous points at the site of the project a schedule showing all determined
prevailing wage rates for the various classes of laborers and mechanics to be engaged in work on the
project under this contract and all deductions, if any, required by law to be made from unpaid wages
actually earned by the laborers and mechanics so engaged.
(B) Payroll Records. Each Consultant and subcontractor shall keep an accurate payroll
record, showing the name, address, social security number, work week, and the actual per diem wages
paid to each journeyman, apprentice, worker, or other employee employed by the Consultant in
connection with the public work. Such records shall be certified and submitted weekly as required by
Labor Code Section 1776.
9. Payment of Taxes; Tax Withholding. Consultant is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes. To be exempt
from tax withholding, Consultant must provide City with a valid California Franchise Tax Board form
590 (“Form 590”), as may be amended and such Form 590 shall be attached hereto and incorporated
herein as Exhibit ____. Unless Consultant provides City with a valid Form 590 or other valid, written
evidence of an exemption or waiver from withholding, City may withhold California taxes from payments
to Consultant as required by law. Consultant shall obtain, and maintain on file for three (3) years after the
termination of this Agreement, Form 590s (or other written evidence of exemptions or waivers) from all
subcontractors. Consultant accepts sole responsibility for withholding taxes from any non-California
resident subcontractor and shall submit written documentation of compliance with Consultant’s
withholding duty to City upon request.
10. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement
shall continue in full force and effect.
11. Entire Agreement. This Agreement represents the entire and integrated agreement
between the Parties. This Agreement may be modified or amended only by a subsequent written
agreement signed by both Parties.
12. Non-Liability of Officials, Employees and Agents. No officer, official, employee or
agent of City shall be personally liable to Consultant in the event of any default or breach by City or for
any amount which may become due to Consultant pursuant to this Agreement.
13. Prevailing Party. In the event that either party to this Agreement commences any legal
action or proceeding (including but not limited to arbitration) to interpret the terms of this Agreement, the
prevailing party in such a proceeding shall be entitled to recover its reasonable attorney’s fees associated
with that legal action or proceeding.
14. Notice. All notices and other communications which are required or may be given under
this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if
personally delivered; (ii) when received if transmitted by telecopy, if received during normal business
hours on a business day (or if not, the next business day after delivery) provided that such facsimile is
legible and that at the time such facsimile is sent the sending Party receives written confirmation of
receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service
(e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt
requested. In each case notice shall be sent to the respective Parties as follows:
Consultant:
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Short Form Services Agreement
[Rev:11/14/2016] 4
Nor-Cal Moving Services
Tony Hernandez
560 East Trimble Road
San Jose, CA 95131
City:
City Clerk
City of South San Francisco
400 Grand Avenue
South San Francisco, CA 94080
15. Execution in Counterpart. This Agreement may be executed in counterparts and/or by
facsimile or other electronic means, and when each Party has signed and delivered at least one such
counterpart, each counterpart shall be deemed an original, and, when taken together with other signed
counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties.
16. Assignment, Governing Law. The Consultant may not assign any of Consultant’s
obligations under this Agreement without the City’s prior written approval. This Agreement is governed
by California law. The jurisdiction for any litigation arising from this Agreement shall be in the state of
California, and shall be venued in the County of San Mateo.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date written above.
CITY: CONSULTANT:
By: _____________________________ By:__________________________
City Manager
Print Name: ___________________
Title: _______________________
APPROVED AS TO FORM:
____________________________
City Attorney
2729961.1
109
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-187 Agenda Date:6/14/2023
Version:1 Item #:10.
Report regarding a resolution approving the report of stormwater management service charges,approving the
stormwater management service charges for the fiscal year (FY)2023-24,and directing the collection of
stormwater management service charges on the official tax assessment roll.(Sharon Ranals,City Manager,
Karen Chang, Director of Finance, and Andrew Wemmer, Environmental Compliance Supervisor).
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing and,by a four-fifths vote,adopt a
resolution approving the stormwater management service charges for the fiscal year 2023-24;and direct
the stormwater management fee collection onto the official tax assessment roll.
BACKGROUND/DISCUSSION
The Environmental Protection Agency enacts regulations that mandate local government to control and reduce
stormwater pollution runoff.The Clean Water Act of 1977 and the Water Quality Act of 1987 give regulatory
authority to the State of California to enforce stormwater mandates.The framework for regulating stormwater
discharge exists through a National Pollution Discharge Elimination System (NPDES)Permit.The California
State Water Resources Control Board (SWRCB) implements and enforces NPDES Permits.
The NPDES Municipal Regional Permit (MRP)specifically regulates stormwater compliance in Local
Municipalities.The SWRCB renewed the MRP on May 11,2022.This permit contains 22 provisions,
including:
·Municipal operations
·New development and redevelopment
·Industrial and commercial site control
·Illicit discharge detection and elimination
·Construction site control
·Public information and outreach
·Water quality monitoring
·Pesticides toxicity control
·Trash load reduction
·Mercury controls
·Polychlorinated biphenyls (PCBs) controls
·Copper controls
·Control of other chemical compounds
San Mateo Countywide Water Pollution Prevention Program (SMCWPPP)is a countywide program that works
with cities to help them meet the MRP.The FY 2023-24 marks the 32nd year of South San Francisco’s
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File #:23-187 Agenda Date:6/14/2023
Version:1 Item #:10.
with cities to help them meet the MRP.The FY 2023-24 marks the 32nd year of South San Francisco’s
participation in this program.
Water Pollution Prevention Program
Examples of general program responsibilities include:
·Coordinate the overall program efforts.
·Submit annual reports to the Regional Water Quality Control Board.
·Develop and sponsor training workshops; and
·Develop educational/informational materials for dissemination within jurisdictions.
Examples of City-specific program activities include:
·Street sweeping,storm drain cleaning,and other maintenance-related activities may increase stormwater
quality.
·Minimizing or eliminating potential stormwater pollution sources at commercial and industrial facilities
through inspection and educational outreach activities,and effectively prohibit illicit discharges (such as
oil, paint, or soapy wash water) to the City’s storm drain systems; and
·Educating the public about the differences between the sanitary sewer and storm drain systems and the
causes of stormwater pollution.
Accomplishments of the South San Francisco FY 2022-23 Water Pollution Prevention Program to date include:
·Responded to over 35 spill or illicit discharge complaints of materials (i.e.,paint,oil,fuel,or concrete
materials) that had the potential to enter the storm drain system.
·The Environmental Compliance Inspectors conducted over 114 erosion control inspections.
·The Environmental Compliance Inspectors conducted over 275 stormwater inspections of food
facilities, auto repair facilities, and industrial facilities.
·Reviewed over 175 building and construction plans and prepared written comments requesting
incorporation of stormwater pollution prevention measures and post-construction stormwater treatment
measures.
·On Saturday,September 17,2022,the City of South San Francisco in partnership with the County of
San Mateo,sponsored a Creek Clean-Up Event of Colma Creek,north of the Utah Bridge,which was a
three-hour event, collecting over 462 pounds of trash.
·On Saturday,April 22,2023,the City of South San Francisco,in partnership with the County of San
Mateo,sponsored Creek Clean-Up Events of Colma Creek north of the Utah Bridge;collecting over 526
pounds of trash; and
·The Environmental Compliance Program participated in additional city-sponsored and community
events,providing pollution prevention information,and distributing outreach materials in-person and
virtually in 2022-2023.
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File #:23-187 Agenda Date:6/14/2023
Version:1 Item #:10.
Stormwater Fee Structure History
On July 19,1993,the City Council adopted a stormwater fee that,at the time,represented an equitable
distribution of stormwater regulation costs.South San Francisco established the fees in 1993 based on the size
and use of the parcel and the estimated amount of stormwater runoff generated.Over the last 30 years,the MRP
compliance requirements have increased while the funding mechanisms for stormwater management have
remained fixed.Most local agencies with stormwater management responsibilities face rising costs with static
funding sources.Due to many legislative constraints at the statewide level,local municipalities offset
stormwater programs through the general fund.
The current fee for a single-family residential property averages $8.72 per year,or $0.73 per month,and has
remained unchanged for 29 years.The proposed program budget for 2023-24 is $1,287,624.However,current
stormwater fees only bring in $429,270 in revenue.The shortfall of $858,354 will be supplemented by General
fund and Gas Tax revenues in the amount of $250,000 and $670,000 respectively.
Potential Fee Amendment Process
In October 2017,the State Legislature passed and the Governor signed Senate Bill (SB)231,which amended
the Proposition 218 Omnibus Implementation Act (the 218 Implementation Action).Previously,neither
Proposition 218 nor the 218 Implementation Act expressly defined stormwater fees as eligible fee for the 218-
increase process for water and sanitary sewer rates,which does not require property owner or voter approval.
Therefore,approval of new or increased charges for stormwater management services would have required
voter or property owner approval,which is why most municipalities have not increased their stormwater fees.
The Legislature’s intention with SB 231 is for stormwater fee increases to follow the same path through Public
Notice and protest hearings,much like the sanitary sewer service charges.Taxpayer groups have threatened to
challenge any stormwater fees increased utilizing the process for sanitary sewer charges,as authorized by SB
231.The courts have not yet ruled on the validity of SB 231.As a result,very few (if any)municipalities have
successfully implemented this process to increase stormwater fees.
RELATIONSHIP TO STRATEGIC PLAN
The Water Quality Control Plant (WQCP)Division promotes public health and environmental stewardship.
Continuing to fund the Storm Water Program helps ensure clean stormwater runoff to Colma Creek and the San
Francisco Bay.The stormwater program positively influences the quality of life for South San Francisco
Residents by protecting public health and safety.
FISCAL IMPACT
Expected revenue from the fiscal year 2023-24 stormwater program service fees is approximately $429,270.
The proposed program budget for the fiscal year 2023-24 is $1,287,624.Currently,funding will be provided
from program service fees and supplemented with other funds,as stormwater fees collected continue to fall
short of the total service cost.Under the City’s Municipal Code requirements,the Finance Director has filed
with the City Clerk a report containing a summary of the annual charges of real property,computed in
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File #:23-187 Agenda Date:6/14/2023
Version:1 Item #:10.
with the City Clerk a report containing a summary of the annual charges of real property,computed in
conformity with the schedule of charges.
Additionally,the City Clerk published the public hearing notices per the applicable Municipal Code
requirements.Following the adoption of the resolution approving the report of stormwater management service
charges for the fiscal year 2023-24,the City Clerk will file a copy of the report with the county assessor and/or
tax collector so that the stormwater management service charges are collected on the official tax assessment
roll.
CONCLUSION
Staff recommends that the City Council conduct a public hearing and,by a four-fifths vote,adopt a resolution
approving the stormwater management service charges for the fiscal year 2023-24;and direct the stormwater
management fee collection onto the official tax assessment roll for collection .
Attachments:
1.FY 2023-24 Stormwater Charge City Council Presentation
City of South San Francisco Printed on 6/8/2023Page 4 of 4
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1
City Council Meeting, June 14, 2023
FY 2023-24
Proposed Stormwater Management Service Charges
114
2
• Regulatory Background
• City Stormwater Programs and
Efforts
• FY 22-23 Stormwater
Accomplishments
•Current Stormwater Fee and
Amendment Process
• Council Questions and Discussion
Presentation Overview
115
Regulatory Background
3
•Environmental Protection Agency (EPA) given authority by:
•Clean Water Act (1977)
•Water Quality Act (1987)
•Framework for regulating stormwater exists through National Pollutant
Discharge Elimination System Permit (NPDES)
•California State Water Resources Control Board (SWRCB) enforces NPDES Permit
•NPDES Municipal Regional Permit (MRP) last renewed in 2022
116
4
Municipal Regional Permit
27 Provisions including:
•Municipal Operations
•New development/redevelopment
•Industrial and commercial site control
•Illicit discharge detection and elimination
•Construction site control
•Public information and outreach
•Water quality monitoring
•Pesticides toxicity control
•Trash load reduction
•Copper, Mercury and PCB controls
117
5
Stormwater Pollution Prevention Program
Responsibilities
•Coordinate overall program efforts
•Submit Annual Stormwater Report to
Regional Water Quality Control Board
•Develop and sponsor training workshops
•Develop educational/information materials
for outreach efforts
118
6
Stormwater Pollution Prevention Program
City Programs
SSF City Programs include:
•Street sweeping, storm drain cleaning, other maintenance activities
•Conducting inspections of commercial, industrial and construction sites
•Educational outreach activities
•Educating the public on difference between storm drain and sanitary
sewer systems and causes of stormwater pollution
119
7
South San Francisco FY 22-23
Accomplishments
•Responded to over 35 spill or illicit discharge complaints
•Conducted over 114 erosion control (construction) inspections
•Inspected over 275 food, auto repair and industrial facilities
•Reviewed over 175 building and construction plans
•Coordinated and conducted 2 large creek cleanups in and
around Colma Creek
•Provided outreach and educational materials for various public
events
120
8
Current Stormwater Fee
•Adopted by South San Francisco in 1993
•Represented equitable distribution of
stormwater regulation costs (at the time)
•MRP requirements have increased over last
30 years, leading to increased costs to the City
121
9
Stormwater Fee Amendment Process
•California State Assembly passed SB 231 in 2017
•Included stormwater under the definition of “sewer” in Proposition 218
•Would allow stormwater fees and increases through the Prop 218 Public
Notice and Hearing processes
•Taxpayer groups have promised to challenge any such fees
•Courts have not yet ruled on the validity of SB 231
122
Questions and
Discussion
10 123
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-188 Agenda Date:6/14/2023
Version:1 Item #:10a.
Resolution approving the stormwater management service charges for fiscal year 2023-24,and directing the
stormwater management service charges to be collected on the official tax assessment roll
WHEREAS,South San Francisco Municipal Code Chapter 14.04 enables the City of South San
Francisco (“City”)to establish a system of charges for the local portion of the San Mateo County Stormwater
Management Program; and
WHEREAS,pursuant to South San Francisco Municipal Code Chapter 14.04,a public hearing notice,
announcing a public hearing to be held on June 14,2023,was published as required for the enactment of the
subject stormwater charges; and
WHEREAS, the proposed local program budget for fiscal year 2023-24 is $1,287,624; and
WHEREAS,the Stormwater Service Charges are maintained at the same level established in fiscal year
1993-94; and
WHEREAS,pursuant to South San Francisco Municipal Code Chapter 14.04,the City Council held a
duly noticed public hearing on June 14, 2023; and
WHEREAS,staff recommends that the City Council adopt the Report of Stormwater Management
Service Charges,approve the Stormwater Management Service Charges for fiscal year 2023-24 for property
within the City,and direct stormwater management service charges to be collected on the official tax
assessment roll.
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco
hereby takes the following actions:
1.Adopts the Report of Stormwater Management Service Charges, attached hereto as Exhibit A,
2.Approves the stormwater management service charges,for fiscal year 2023-24 as set forth in Exhibit B,
attached hereto and incorporated herein; and
3.Directs the stormwater management service charges for fiscal year 2023-24 to be collected on the
official tax assessment roll,together with real property taxes,and that the amount shall constitute liens
upon the properties which shall be effective at the same time and to the same extent as is provided for
by law in the case of real property taxes with like penalties for delinquencies.
*****
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REPORT OF
STORMWATER MANAGEMENT SERVICE CHARGES FOR Fiscal Year 2023-2024
IN ACCORDANCE WITH CHAPTER 14.04.100 OF THE
SOUTH SAN FRANCISCO MUNICIPAL CODE
In accordance with Chapter 14.04.100 of the South San Francisco Municipal Code, staff submits
the following report prepared as of May 1, 2023. This report describes the procedure for charging
those parcels of real property, which receive benefits of stormwater system services, and the
amount of the annual charge, which will be imposed against each parcel for Fiscal Year
2023-2024.
Summary of Charges
All single-family residential properties $ 124,112.34
All multi-family residential properties $ 72,148.62
(Including duplexes)
All commercial/industrial $ 212,736.40
Parking lots $ 14,923.94
Vacant $ 5,348.78
TOTAL $ 429,270.08
This report refers to and incorporates by reference the report entitled “Notice of Proposed City of
South San Francisco Stormwater Management Program Rate Structure” for Fiscal Year
2023-2024 prepared by and on file with the Environmental Compliance Supervisor. This report
summarizes the Fiscal Year 2023-2024 charges that will be reviewed by the City Council on
June 14, 2023. Upon adoption of the proposed charges, or amendments thereto, the report
entitled “City of South San Francisco Stormwater System Charges,” prepared by Engineering
Data Services, Los Altos, California, describes the amount of annual charge imposed against
each parcel, by Assessor’s Parcel Number, for Fiscal Year 2023-2024. All of these documents,
including this report, shall be filed with the County Tax Collector or Auditor. Accompanying the
filing of this report shall be the City Clerk’s endorsement that the report has been duly adopted
by the City Council.
Dated: ___________________ _______________________________
Karen Chang
Director of Finance
DocuSign Envelope ID: F9080C25-8227-4FB9-90AE-DE9BB60ACC93
May 1, 2023 | 6:33:09 PM PDT
125
CITY OF SOUTH SAN FRANCISCO
NOTICE OF PUBLIC HEARING
NOTICE OF PROPOSED CHARGES FOR FY 2023-2024 CITY OF SOUTH SAN
FRANCISCO STORMWATER MANAGEMENT SERVICE CHARGES
NOTICE IS HEREBY GIVEN that the City Council of the City of South San Francisco will hold
a Public Hearing at a Regular Meeting on Wednesday, June 14, 2023, commencing at 6:00 p.m.,
or as soon thereafter as the matter may be heard, in the Council Chambers, at the Municipal
Services Building, 33 Arroyo Drive, South San Francisco, California, to consider the adoption of
charges to be collected on the tax roll for the local portion of the San Mateo Stormwater
Management Program pursuant to Chapter 14.04 of the South San Francisco Municipal Code, at
which time and place any and all persons interested may appear and be heard thereon. The Council
may continue the hearing from time to time without further written notice. Written correspondence
may be submitted to the attention of the City Council, at the address below.
NOTICE IS FURTHER GIVEN that the written report containing a description of each parcel
receiving stormwater management services and the proposed charge for each parcel has been filed
with the City Clerk and is available for public review.
The following formula, proposed for adoption, shall be used to calculate stormwater service fees
for each parcel:
PARCEL SIZE ÷ BASE THRESHOLD x EDU RATE = ANNUAL
SERVICE FEE
(sq. footage) (average sq. ft. of (per class)
single family dwelling)
[number of EDU’s]
Sample Fees per Classification:
Type of Parcels Annual Rate
1. Single Family Residential
5,352 sq. ft. ÷ 5,352 sq. ft. (base) x $8.72 = $ 8.72
[1 EDU]
2. Multi-Family Residential
10,704 sq. ft.÷ 5,352 sq. ft. (base) x $17.42 = $ 34.84
[2 EDU]
3. Commercial/Industrial
(a) 16,056 sq. ft.÷ 5,352 sq. ft. (base) x $17.86 = $ 53.58
[3 EDU’s]
(b) 43,560 sq. ft.÷ 5,352 sq. ft. (base) x $17.86 = $ 145.36
( 1 acre) [8.139 EDU’s]
126
4. Vacant
13,380 sq. ft.÷ 5,352 sq. ft. (base) x $1.74 = $ 4.35
[2.5 EDU]
5. Parking Lots
10,704 sq. ft.÷ 5,352 sq. ft. (base) x $26.14 = $ 52.28
[2 EDU]
No rate increases or changes are proposed at this public hearing. The actual per parcel
Stormwater Program Fees scheduled for adoption will be available for review in the City Clerk’s
Office. Questions concerning the Stormwater Program Fees should be directed to the
Environmental Compliance Supervisor, Water Quality Control Division, Department of Public
Works, (650) 877-8555.
If you challenge in court the action taken by the City Council regarding the item described above,
you may be limited to raising only those issues you or someone else raised at the public hearing
described in this notice of in written correspondence delivered to the City Council at, or prior to,
the public hearings.
Any person wishing to provide comments to the City Council on this matter is invited to attend
the meeting in-person or by teleconference.
Teleconference participation is offered in the meeting via Zoom as a courtesy to the public. If no
members of the City Council are attending the meeting via teleconference, and a technical error or
outage occurs on the teleconference feed, the City Council will continue the meeting in public in
the Council Chambers.
Instructions on how to observe the meeting and provide Public Comment in-person or by
teleconference can be found on the Agenda located at https://ci-ssf-ca.legistar.com/Calendar.aspx.
Comments may be submitted electronically by using the eComment portal.
If you have any questions or wish to submit written correspondence regarding this matter, contact
the City Clerk, at 400 Grand Avenue, South San Francisco, CA 94080 or (650) 877-8518.
Rosa Acosta, City Clerk
City of South San Francisco
May 25, 2023
Published in the Examiner – South San Francisco
(Wednesday, May 31, 2023 and Wednesday June 7, 2023)
127
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-189 Agenda Date:6/14/2023
Version:1 Item #:11.
Report regarding a resolution establishing sewer service rates for fiscal year 2023-2024 amending the Master
Fee Schedule to include the fiscal year 2023-2024 Sewer Service rates;adopting the Report of Annual Sewer
Rentals Charges for the fiscal year 2023-2024.(Sharon Ranals,City Manager,Karen Chang,Director of
Finance, and Brian Schumacker, Plant Superintendent).
RECOMMENDATION
Staff recommends that the City Council conduct a public hearing and adopt a Resolution establishing
sewer service rates for the fiscal year 2023-2024,amending the Master Fee Schedule to include the fiscal
year 2023-2024 Sewer Service rates;adopting the Report of Annual Sewer Rentals Charges for the fiscal
year 2023-2024.
BACKGROUND/DISCUSSION
The South San Francisco-San Bruno Water Quality Control Plant went into service in 1952 to meet the
community’s growing need to protect public health and safeguard San Francisco Bay.The sewage collection
and treatment system operates 24 hours per day,seven days per week,and can process up to 62 million gallons
per day (MGD)of wastewater.The collection system conveys wastewater through a network of over 165 miles
of underground sewer lines and thirteen sanitary sewage pump stations in South San Francisco to the Water
Quality Control Plant (WQCP).
On July 10,2019,regulators readopted the discharge requirements for the WQCP governed by the San
Francisco Bay Regional Water Quality Control Board as defined in Order No.R2-2019-0021,National
Pollution Discharge Elimination System (NPDES)No.CA 0038130.Complex systems treat wastewater at the
WQCP.Local,state,and federal regulators heavily regulate the treatment processes.These regulations help to
protect the health and safety of humans,animals,plants,and the environment.Sewer fees collected from the
users fund critical services such as the operation,maintenance,compliance monitoring,and upgrade of the
sewer collection system and treatment plant required by the NPDES permit.
Public Works staff have started or completed several reliability improvements projects and engineering studies
for the sewage collection system and the main wastewater treatment plant.
·Completed:
o Standby Generator No. 1 Replacement project
o Effluent Storage Pond Relining project
o WQCP Rehabilitation Building Seismic Retrofitting
o Pump Station No. 2 Upgrade
o Bulk Chemical Storage Tank Rehabilitation WQCP Secondary Clarifiers No.1 and No.2
Rehabilitation
o Plant-wide Industrial Re-Coat
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File #:23-189 Agenda Date:6/14/2023
Version:1 Item #:11.
o WQCP Switch Gear and Cogen Controls Update
o Pump Station Industrial Re-Coating
o WQCP Wet Weather and Digester Improvements
o Sanitary Sewer Master Planning
·Under planning, design, and construction:
o Sanitary Sewer Rehabilitation
o Pump Station No. 4 Redundant Force Main
o WQCP Solar Photovoltaic - WQCP
o Dissolved Air Floatation Thickener Rehabilitation Project - WQCP
o Sea Level Rise Study and Army Corp Project Matching
o Variable Frequency Drive Replacement Project - WQCP and Sanitary Pump Stations
o Programable Logic Controller Replacement Project - WQCP and Sanitary Pump Stations
o Headworks No. 1 Grit Chamber Tower Rehabilitation Project - WQCP
o Transformer K Replacement Project - WQCP
o SB 1383 Organics Diversion Mandate Compliance and Cogeneration Expansion Project -
WQCP
o Biosolids Drying and Recycling Project - WQCP
o Industrial Coating Reapplication Project - WQCP and Pump Stations
Public Works and plant management consistently look for opportunities to operate more efficiently and to
implement cost-savings measures, including the following:
·Low-interest Clean Water State Revolving Fund (CWSRF)funding,resulting in a lower interest rate on
debt service and 4 million dollars in principal forgiveness
·Impact Fee offset
•Impact fees paid by developers offset rates by $16.5 million;Replacement of two low-
efficiency centrifugal blowers with two high-efficiency turbo blowers.These new turbo
blowers use up to 25% less electricity
·Staff directed digestion process redesign that replaced two conventional anaerobic digesters with one
high solids digester.
•This redesign saved 50% in tank construction costs
·Feasibility planning for biosolids drying that can reduce biosolids disposal cost by 75% per year
·205 kW solar photovoltaic (PV)covered parking.This project can reduce plant electrical costs by up to
20% per year
Regulators continue to make discharge requirements more stringent since the passage of the Clean Water Act in
1972.The Clean Water Act requires adequate plant upgrades to meet new state and federal mandates.The most
recent mandate requires additional plant upgrades and necessitates the adjustment of user sewer rates to fund
the needed changes.
On January 12,2022,the City Council conducted a public hearing pursuant to the requirements of Proposition
218 to set sewer rates.In compliance with the processes set forth under Prop 218,the City Council adopted a
five-year rate plan that increased sewer fees to fund the mandated sewer collection system and treatment plant
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File #:23-189 Agenda Date:6/14/2023
Version:1 Item #:11.
improvements, as follows:
·In the fiscal year 2022-23, a 2% increase across all rate types
·In fiscal years 2023-24 through 2026-2027, a 3% increase each year across all rate types.
The sewer rate increase presented to the City Council for FY 23-24 is included in this previously approved five-
year program.Staff recommends applying the 3%increase for FY 2023-24 approved by City Council in 2022
to continue to fund mandated capital improvement projects.This $24 per year increase also fiscally supports the
operation and maintenance of the wastewater system.
The chart below displays how the City of South San Francisco’s residential sewer rates compare to other cities
within San Mateo County.
Monthly Charge
City/Agency (Rounded) in Dollars
Hillsborough 319
Burlingame Hills SMD 158
Crystal Springs CSD 146
Emerald Lake Hts SMD 143
Montara WSD 136
Foster City 127
Millbrae 120
San Mateo 119
San Carlos 117
West Bay SD (Menlo Park)107
Pacifica 97
Belmont 95
San Bruno 94
Redwood City 89
Half Moon Bay 88
Fair Oaks SMD 85
SSF (FY 2023-24 3% Increase)66
SSF (Current Rate)64
Brisbane 57
Burlingame 56
East Palo Alto SD 50
Daly City (NSMCSD)45
Bayshore SD 39
The recommended 3% increase denotes a $761,422 per year revenue increase and the City’s Municipal Code
requires the Finance Director to file a report containing a summary of the annual sewer charges with the City
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File #:23-189 Agenda Date:6/14/2023
Version:1 Item #:11.
Clerk. The City Clerk published the notice of the public hearing per applicable state law and Municipal Code
requirements. Following the adoption of the Resolution approving the report of sewer service charges for the
fiscal year 2023-24, the City Clerk will file a copy of the report with the county auditor. The County will then
collect the sewer service charges on the official tax assessment roll.
Staff also notes that in 2018,the City Council approved via Resolution No.78-2018 a sewer rebate program for
residents who qualify for the California Water Service Low Income Rate Assistance (LIRA)program.This
rebate program has continued through the past few years.The accompanying resolution will allow the City
Council to affirm its desire to continue the low-income sewer rebate program.
RELATIONSHIP TO THE STRATEGIC PLAN
The Water Quality Control Plant (WQCP)Division promotes public health and environmental stewardship.
Continuing to fund infrastructure capital improvements positively affects the quality of life for South San
Francisco residents by protecting public health and safety.
FISCAL IMPACT
Staff developed the FY 2023-24 Sewer Fund budget based on revenue from the proposed rate.Projected
revenues for FY 2023-24 are $25,380,746 if approved by the City Council.
CONCLUSION
Staff has updated the financial forecast for the City based on predicted operational costs,state NPDES permit
requirements,and estimates of Sewer Fund revenues and expenses.Staff recommends the existing rate structure
remain as set forth for FY 2023-24 within the five-year rate plan initially adopted by City Council in 2022.
The City determined sewer service rates following state guidelines.Independent financial consultants trust the
proposed 3%rate increase represents a fair and equitable allocation of costs to the various classes of users and
are in proportion to the amount of sewage discharged into the sewer system.
Attachment:
1.Proposed FY 2023-24 Sewer Rate Plan presentation
2.Notice of Public Hearing FY 2023-24 Sewer Service Charges
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FY 2023-24 Proposed Sewer Rate Plan1132
2• Sewer Fund Background• Sewer Rate Plan•Infrastructure Investments• Council Questions and Discussion Presentation Overview 133
3165 Miles of Sewer Line Connecting All of South San Francisco including Thirteen Major Sewage Pumping Stations 134
Wastewater Treatment Plant195220234South San Francisco -San Bruno PartnershipSSFSB135
FY 2026-27FY 2025-26FY 2024-25FY 2023-24FY 2022-23$864 per EDU(3% Increase)$839 per EDU(3% Increase)$815 per EDU(3% Increase)$791 per EDU(3% Increase)$768 per EDU(2% Increase)Single Unit Residential$778 per EDU(3% Increase)$755 per EDU(3% Increase)$734 per EDU(3% Increase)$712 per EDU(3% Increase)$691 per EDU(2% Increase)Multi-Unit/Trailer Residential (3% Increase)(3% Increase)(3% Increase)(3% Increase)(2% Increase)Commercial*5*Minimum commercial rate is tied to Single Unit Residential136
6Low-interest CWSRF fundingresulting in a lower interest rate on debtservice; and4 million dollars in principal forgivenessThe CWSRF targets critical green infrastructure, energy efficiencyimprovements, and other environmentally innovative projects.Impact Fee offsetImpact fees paid by Developers offset rates by $16.5 million
137
7The City’s residential sewer rates will remain among the lowest in San Mateo CountyMonthly Charge $(Rounded)City/Agency319Hillsborough158Burlingame Hills SMD146Crystal Springs CSD143Emerald Lake Hts SMD136Montara WSD127Foster City120Millbrae119San Mateo117San Carlos107West Bay SD (Menlo Park)97Pacifica95Belmont94San Bruno89Redwood City88Half Moon Bay85Fair Oaks SMD66SSF (FY 2023-24: 3% Increase)57Brisbane56Burlingame50East Palo Alto SD45Daly City (NSMCSD)39Bayshore SD138
8139
9Loadings of Pollutants to the Bay from Sewage treatment Plants vs Population0501001502002501955 1965 1975 1985 1995 2005 2015Pounds ofPollutantsBay Area Population Trend140
10141
NOTICE OF
PROPOSED SEWER RATE PLAN
and of
PUBLIC HEARING
for the
CITY OF SOUTH SAN FRANCISCO
NOTICE OF PROPOSED CHARGES FOR FY 2023-2024
CITY OF SOUTH SAN FRANCISCO SEWER SERVICE CHARGES
NOTICE IS HEREBY GIVEN that the City Council of the City of South San Francisco will hold
a Public Hearing at a Regular Meeting on Wednesday, June 14, 2023, commencing at 6:00 p.m.,
or as soon thereafter as the matter may be heard, in the Council Chambers, at the Municipal
Services Building, 33 Arroyo Drive, South San Francisco, California, on items, including
consideration the following, at which time and place any and all persons interested may appear
and be heard thereon. The Council may continue the hearing from time to time without further
written notice. Written correspondence may be submitted to the attention of the City Council, at
the address below.
THE CITY OF SOUTH SAN FRANCISCO HERBY GIVES FURTHER NOTICE that:
1. The City is proposing to increase charges by 3% above the current sewer rate. The proposed
increase is a part of the Sewer Rate Plan previously adopted by the City Council on January
12, 2022 for FY 2022-23 through FY 2027-28, which established a five-year rate schedule
providing for annual increases. The purpose of the increase is to finance improvements to the
City’s sewer collection, pumping and treatment facilities. The improvements are necessary to
comply with State and Federal water quality mandates.
2. A description of how the rates are calculated and the schedule of rates are available from the
Water Quality Control Plant located at 195 Belle Air Road, and the City Clerk located at 400
Grand Avenue, South San Francisco. If the rate increases are approved, it is proposed that they
will commence to be collected with the property taxes beginning with Fiscal Year 2023-24 and
will continue to be collected until otherwise modified by the City. The sewer rates will not
exceed the maximum amounts approved without another written notice to the property owners.
3. To get additional information about the sewer rate plan, please contact:
Water Quality Control Plant
South San Francisco, CA 94080
Telephone: (650) 877-8555
E-mail: sewerrateinfo@ssf.net
142
If you challenge in court the action taken by the City Council regarding the item described above,
you may be limited to raising only those issues you or someone else raised at the public hearing
described in this notice of in written correspondence delivered to the City Council at, or prior to,
the public hearings.
Any person wishing to provide comments to the City Council on this matter is invited to attend
the meeting in-person or by teleconference.
Teleconference participation is offered in the meeting via Zoom as a courtesy to the public. If no
members of the City Council are attending the meeting via teleconference, and a technical error or
outage occurs on the teleconference feed, the City Council will continue the meeting in public in
the Council Chambers.
Instructions on how to observe the meeting and provide Public Comment in-person or by
teleconference can be found on the Agenda located at https://ci-ssf-ca.legistar.com/Calendar.aspx.
Comments may be submitted electronically by using the eComment portal.
If you have any questions or wish to submit written correspondence regarding this matter, contact
the City Clerk, at 400 Grand Avenue, South San Francisco, CA 94080 or (650) 877-8518.
Rosa Acosta, City Clerk
City of South San Francisco
May 24, 2023
Published in the Examiner – South San Francisco
(Wednesday, May 31, 2023 and Wednesday June 7, 2023)
143
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-190 Agenda Date:6/14/2023
Version:1 Item #:11a.
Resolution establishing sewer service rates for the fiscal year 2023-24;amending the Master Fee Schedule to
include the fiscal year 2023-24 Sewer Service Rates;adopting the Report of Annual Sewer Rentals Charges for
the fiscal year 2023-2024, and continuing the low-income sewer rebate program
WHEREAS,Chapter 14.12 of the South San Francisco Municipal Code authorizes the City Council to assess
sewer rates by resolution; and
WHEREAS,in January 2022,following the requirements of Proposition 218,the City notified the owners of
property within South San Francisco of the proposed five-year rate plan and the Water Quality Control Plant’s
(“WQCP”)capital improvement needs,state regulatory changes,the proposed rate increase and the structure of
the rate changes; and
WHEREAS,on January 12,2022,the City Council conducted a properly noticed public hearing,at which there
was not a majority protest, and approved the five-year rate plan; and
WHEREAS,the adopted five-year rate plan included a 2%increase for all rate classifications for the fiscal year
2022-2023;a 3%increase,if needed,for all rate classifications for the fiscal years 2023-2024;through 2026-
2027; and,
WHEREAS,the City Clerk,as required by law,noticed the proposed rates for the fiscal year 2023-2024.The
City Clerk published notice of the public hearing in a newspaper of general circulation; and
WHEREAS,on June 14,2023,the City Council held a public hearing on the implementation of the fiscal year
2023-2024 sewer rates as stated in the five-year rate plan; and
WHEREAS,the rates reflected in the Report of Annual Sewer Rentals and Charges are consistent with the five-
year financing plan; and
WHEREAS,on June 14,2023,the City Council conducted a duly noticed public hearing to consider the
proposed 3%increase for the fiscal year 2023-2024 and related Report of Annual Sewer Rentals and Charges
for the fiscal year 2023-2024; and
WHEREAS,in 2018,the City Council approved via Resolution No.78-2018 a sewer rebate program for
residents who qualify for the California Water Service Low Income Rate Assistance (LIRA)program,and
which rebate program has continued through the past few years,and the City Council desires to affirm its
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File #:23-190 Agenda Date:6/14/2023
Version:1 Item #:11a.
intention to continuing the low-income sewer rebate program.
NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco hereby
approves the schedule of sewer rates as set forth in Exhibit A,attached hereto and incorporated into this
resolution,which is consistent with the previously approved financing plan,and hereby amends the City’s
Master Fee Schedule for sewer service rates, consistent with the schedule of rates set forth in Exhibit A.
BE IT FURTHER RESOLVED that the City Council hereby affirms the continuation of the low-income sewer
rebate program adopted via Resolution No. 78-2018.
BE IT FURTHER RESOLVED that the City Council hereby adopts the Report of Annual Sewer Rentals and
Charges for the fiscal year 2023-24,as set forth in Exhibit B,attached hereto and incorporated herein,and
directs that the rates so established shall be collected on the official tax assessment roll,together with real
property taxes,and that the amount shall constitute liens upon the properties which shall be effective at the
same time and to the same extent as is provided for by law in the case of real property taxes,with like penalties
for delinquencies.
*****
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Maximum Rate FY 2022-2023 $/Unit/YearMaximum Rate FY 2023-2024 $/Unit/YearMaximum Rate FY 2024-2025 $/Unit/YearMaximum Rate FY 2025-2026 $/Unit/YearMaximum Rate FY 2026-2027 $/Unit/Year768791 815 839 864691712 734 755 778691712 734 755 778768791 815 839 8649.8710.17 10.48 10.79 11.1110.9711.30 11.64 11.99 12.34768791 815 839 86415.4515.91 16.39 16.88 17.3917.1717.68 18.21 18.76 19.32768791 815 839 86422.5723.25 23.95 24.67 25.4125.0825.83 26.61 27.41 28.23768791 815 839 8645.916.09 6.27 6.46 6.656.576.77 6.97 7.18 7.39768791 815 839 8647.968.20 8.45 8.70 8.968.849.11 9.39 9.67 9.960.420.43 0.44 0.45 0.460.68992.23392.16880.6698How rates are calculated:Industrial Rates. Industrial Rates are calculated based on the annual amount of flow, chemical oxygen demand and total suspended solids from each property. Separate sewer rates are calculated for eachcomponent and then added for the total sewer fee for each property. Annual measurement and testing are performed at each property to confirm flow and loading.0.6314 0.65031.98482.0443 2.1056Total Suspended SolidsPoundsCity of South San FranciscoProposed Sewer Rate IncreaseResidential Rates. Rates for residential properties are calculated by multiplying the number of dwelling units on each property by the annual rate. The dwelling unit rate for Single Residential assumes an annual effluent flow of 8,400 cubic feet. The Multi-Unit Residential and Trailer Unit rate assumes an "average" annual effluent flow of 7,500 cubic feet.B) Measuring the annual sewer flow from each property and multiplying by the effluent rate.Commercial and Institutional Rates. Restaurant, Institutional and Commercial Rates are calculated by: A) Measuring the annual water use at each property and multiplying this usage by the inflow rate; 0.6130RestaurantsIndustrialInstitutionsSeptage HaulersHundred Cubic Feet InflowOr EffluentHundred Cubic Feet InflowHundred Cubic Feet InflowOr EffluentMinimum ChargeMinimum ChargeMinimum ChargeGallonsOr EffluentChemical Oxygen DemandPoundsMinimum ChargeOr EffluentLight Strength Commercial Hundred Cubic Feet InflowOr EffluentModerate Strength CommercialMinimum ChargeHundred Cubic Feet InflowMulti-Unit ResidentialTrailer Unit ResidentialDwelling UnitDwelling UnitDwelling UnitSeptage Rates. Septage Rates are calculated by multiplying the gallons of flow discharged from the septage pumper by the septage rate.Five Year Rate Plan User Group Basis of CalculationSingle Unit Residential146
REPORT OF
SEWER RENTAL CHARGES FOR 2023-2024
IN ACCORDANCE WITH CHAPTER 14.12.70 OF THE
SOUTH SAN FRANCISCO MUNICIPAL CODE
In accordance with Chapter 14.12.70 of the South San Francisco Municipal Code, staff submits
the following report prepared as of May 1, 2023. The report describes the procedure of charging
those parcels of real property, which directly receive the benefits of municipal sanitary sewer
services and the amount of the annual charge or rental, which will be imposed against each
parcel for Fiscal Year 2023-2024.
1. Summary of Rentals or Charges. The following is a summary of the annual rental or
charges for Fiscal Year 2023-2024.
All commercial and industrial properties $ 11,136,442
All residential properties, except those serviced
by Westborough County Water District $ 13,479,497
Billed by Statement $ 764,807
Total $ 25,380,746
2. Sewer Rental Account File. This report refers to and incorporates by reference the report
entitled "Rate Determination and Revenue Program Summary," prepared by and on file at
the City of South San Francisco Water Quality Control Plant. The report summarizes the
Fiscal Year 2023-2024 sewer rental charge that will be proposed to the City Council on
June 14, 2023. Upon adoption of the proposed charges, or amendments thereto, a report
entitled “City of South San Francisco Sanitary Sewer Charges”, prepared by Engineering
Data Services, Los Altos, California, will be completed. The report will describe by
Assessor's Parcel Number each parcel of real property receiving directly the benefits of
municipal sanitary sewer service and the amount of annual charge or rental imposed
against each parcel for Fiscal Year 2023-2024. All of these documents, including this
report shall be filed with the County Tax Collector or Auditor. Accompanying the filing
of this report shall be the Clerk’s endorsement that the report has been adopted by the
City Council.
Dated:
Karen Chang
Director of Finance
DocuSign Envelope ID: F9080C25-8227-4FB9-90AE-DE9BB60ACC93
May 1, 2023 | 6:33:09 PM PDT
147234
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-483 Agenda Date:6/14/2023
Version:1 Item #:12.
Motion to approve the Design Development Documents for the Orange Memorial Park Aquatic Center (Project
No. pk2310).(Philip Vitale, Deputy Director of Capital Projects)
RECOMMENDATION
It is recommended that the City Council motion to approve the updated Design Development Documents
for the Orange Memorial Park Aquatic Center Project (Project No. pk2310), authorizing staff to move
forward with the Construction Document Development phase of the project.
BACKGROUND/DISCUSSION
On May 24, 2023, staff and the project team presented a design development update to City Council. The staff
report and presentation included an update on design progress since last presenting to City Council at the
schematic design phase in February 2023. The presentation reviewed the project scope, budget, updates on
materials and finishes, entry signage options and design of the Veterans’ Memorial. As had been presented at
the schematic design level, the pool design included an indoor pool with 7 lanes in the 25-yard direction along
with a sloped entry with fun water features, two sets of steps, ladders and a mechanical lift. Also, as presented
at the schematic design level, the outdoor pool features 10 lanes with starting blocks in the 25-yard direction, 5
lanes with starting blocks in the 25-meter direction, width and depth for water polo with deck mounted goals, a
set of steps, ladders and a mechanical lift.
The presentation and staff report generated a series of questions from Councilmembers. These included:
·Explore an all-deep outdoor pool.
·Explore reducing depth of the indoor pool.
·Confirm the outdoor pool size, depth and configuration can accommodate swim competitions and water
polo.
Learn-to-Swim Program
Orange Pool currently sees 100,000 visitors each year. The new aquatic center is projected to receive twice as
many visitors each year, with affordable and accessible learn-to-swim, fun water, lap swimming, and wellness
programs.
The Orange Pool learn-to-swim program has successfully served a significant number of individuals, averaging
between 2,500-3,000 participants annually. To improve and expand these services, staff have set a goal to
accommodate an additional 2,000-3,000 individuals per year. This expansion will enable the City to serve the
community better and meet the growing demand for swim instruction. Both the indoor and outdoor pools have
been designed to accommodate this expansion, while balancing the needs of other lap, recreation, competitive,
and fitness users.
To demonstrate the need for lessons, below is a summary of a typical waitlist for summer learn-to-swim lesson
programs, from summer 2022.
·Infant, Toddler Preschool: 168
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·Level 1, 2, and Pre-Basic Beginners (Shallow Water): 596 (1,583)
·Level 3 - 5 (Deep Water): 87 (139)
·Adult Lessons: 74
·Exercise Classes: 46
The numbers in parentheses include the number of people waitlisted for multiple classes (duplicated
individuals), while the numbers not in parentheses are unduplicated registrants.
Co-Sponsored Group: South San Francisco Aquatics Club
Co-sponsorship is a status granted to non-profit organizations that are recreational in nature, bring people of
like interests together, and provide opportunities for social exchange and development by the Parks and
Recreation Department and Parks and Recreation Commission. Co-sponsored groups must meet certain
qualifications, including serving no less than 51% South San Francisco residents, and must apply for co-
sponsorship designation, which includes a review of their membership, non-profit status, finances, and program
offerings. Benefits of co-sponsorship include modest staff support, inclusion of promotional materials in the
Activity Guide, ability to participate in Department events, and reduced cost of facility usage as available.
The South San Francisco Aquatics Club is one of the City’s co-sponsored groups and an important user group at
Orange Pool. For a reduced rental fee of $6,195 per year, the Aquatics Club uses Orange Pool Monday through
Friday from 3:15 p.m. to 6:15 p.m. If assessed the typical rental fee for the existing pool if not co-sponsored,
the club would be assessed at approximately $114,000 per year in rental feels. Essentially, co-sponsorship
certification allows the City to greatly subsidize non-profits providing recreation programs for the community.
Teams in other cities often pay much higher dues; the Pacifica Sea Lions Aquatics Club for example, is charged
more than $4,000 per month per their July 1, 2021 agreement with the City of Pacifica for 15 hours per week of
use.
Staff estimates that the club has 120-140 members, and per past discussions, are looking to expand to over 200.
The proposed 10-lane outdoor pool will accommodate the growth of members and will allow the team to host
competitions.
Required and Recommended Pool Sizes and Depths
USA Swimming, USA Water Polo and the National Federation of State High School Associations (NFHS) are
three of the most recognized organizations providing guidelines for swim and water polo competitions. These
organizations provide guidelines for the minimum requirements along with recommendations for pool depths,
lane width and water polo course design.
USA Swimming requires a 4’ minimum depth at starting blocks, while California Building Code requires a 6’
minimum depth, with a 6’-6” depth recommended for safety. USA Swimming allows for a 3’-6” depth for flip
turns yet recommends a 4’ depth.
For water polo, the National Federation of High School Associations recommends a minimum depth of 6’-6”
and requires a width between 45’-66’ and a length of 25 meters or 25 yards. USA Water Polo, the national
governing body for water polo in the United States, recommends that the distance between the goal lines shall
not be less than 20 meters and not more than 30 meters for games played by men. The distance between the
goal lines shall not be less than 20 meters and not more than 25 meters for games played by women. The width
of the field of play shall not be less than 10 meters and not more than 20 meters. As such, the pool is
appropriately sized for youth, high school, and adult competitive club water polo.
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File #:23-483 Agenda Date:6/14/2023
Version:1 Item #:12.
Outdoor Pool Depth Options
At the request of City Council, staff explored three additional options for a deeper outdoor pool.
Option 1 - Current Design
·10 lanes with starting blocks in the 25-yard direction
·5 lanes with starting blocks in the 25-meter direction
·Shallow end depth of 3’-6”
·Minimum deep end depth of 7’
·Entry steps/ledges
This option meets required depths for starting blocks and flip-turns in the 25-yard direction for swim
competitions and meets the minimum depth, width and length for high school and collegiate water polo
competitions with deck mounted goals. Additional lane lines may be run for practices in the 25-meter direction;
however, additional starting blocks may not be added per code due to the depth. In this option, the pool can
serve an additional 1,500-3,000 learn-to-swim participants, accommodate lap/competitive swimming, and all of
the programs the indoor pool can offer.
Option 2 - 4’ Deep Shallow End
·10 lanes with starting blocks in the 25-yard direction
·5 lanes with starting blocks in the 25-meter direction
·Shallow end depth of 4’-0”
·Minimum deep end depth of 7’
·Entry steps/ledges
This option requires the entry stair to be lengthened 5’ to accommodate the deeper shallow end. With a slightly
deeper shallow end, this option meets recommended depth for starting blocks and flip-turns in the 25-yard
direction for swim competitions and meets the minimum depth, width and length for high school and collegiate
water polo competitions with deck mounted goals. Like Option 1, additional lane lines may be run for practices
in the 25-meter direction, however, additional starting blocks may not be added per code. Similar to Option 1,
this option can serve an estimated 1,500-3,000 learn-to-swim participants and accommodate lap/competitive
swimming. The slightly deeper shallow area increases the need for in-water elevated teaching platforms
(commonly known as tot docks) for lower level learn-to-swim classes. The deeper water may only be suitable
for younger children to use the pool with a parent or guardian holding onto them or being within arm's reach for
assistance.
Option 3 - All Deep without Steps
·10 lanes with starting blocks in the 25-yard direction
·8 lanes with starting blocks in the 25-meter direction
·Minimum depth of 7’
·No entry steps/ledges
Without steps, the pool would be designated a Special Purpose Pool. California Building Code defines a
Special Purpose Pool as “A pool constructed exclusively for a specific purpose, such as instruction, diving,
competition, or medical treatment.” County Health may require a letter from the City stating that the pool is
special purpose and is committed to only allow certain uses in the pool. In this case, the pool would only be
permitted per California Building Code for lap swimming, and no other activities could be hosted here. Portable
steps as the only means of access do not meet building code, nor do they reach depths of 7’. This pool option
requires slightly larger filter tanks for additional water volume and would result in increased soil mitigation
costs. Additional costs are estimated to be approximately $300,000. An all-deep option eliminates the outdoor
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pool from being used for lower-level learn-to-swim classes. It only caters to advanced swimmers and would
require a swim test for anyone appearing not skilled enough to be in deep water and anyone under the age of
18.
Option 4 - All Deep with Steps
·10 lanes with starting blocks in the 25-yard direction
·8 lanes with starting blocks in the 25-meter direction
·Minimum depth of 7’
·Entry steps/ledges
This option requires expansion of the pool size by approximately 320 to 570 square-feet to accommodate steps
and required area to slope down to the 7’ depth. A larger filtration system and additional soil mitigation would
increase the project cost approximately $500,000. Additionally, this configuration would significantly reduce
the pool deck area, impact circulation around the pool and between the natatorium and outdoor pool deck.
Option 4 would allow for some lower-level learn-to-swim classes. However, it would only accommodate 300 to
400 lower level participants annually. Similar to Option 3, this pool mostly caters to advanced swimmers.
Staff Recommendation
Staff recommends either Option 1 or Option 2 for the outdoor pool as these designs provide a shallow area no
deeper than 4’. This depth allows the pool to be programmed for learn-to-swim and recreation swim while
meeting the requirements for swim competition in the 25-yard direction and up to five lanes with starting
blocks for training in the 25-meter direction and maintaining the required depth and area for water polo at the
high school, club and collegiate level.
Indoor Pool Depth Options
The current design of the indoor pool has roughly half of the lap lane portion of the pool at 3’-6” depth with the
remaining lap lane area sloping down to a deeper end of 7’ depth. This provides for a generous length of
steps/ledges, which in addition provide access for users, are utilized for learn-to-swim programs. This
configuration allows for a deep end that can accommodate starting blocks, offer deep water programs such as
water aerobics, aqua zumba and water treading, which was highly desired by individuals seeking therapeutic
opportunities, particularly senior users.
At the request of City Council, staff explored options for reducing the indoor pool depth. An option explored
allowed for 3’-6” shallow areas at both ends of the lap lane portion of the pool then sloping down to a deeper 7’
depth in the middle. This results in a deep area reduction from 1,825 sf to 875 square-feet, which eliminates the
opportunity for starting blocks and limits the range of fun-water features that could be incorporated into this
portion of the pool. Additionally, this shrinks the overall deep area considerably, where it could not serve the
large group of aqua aerobic users who desire a deeper warm water pool. Annually, the current pool serves 350-
400 aquatic exercise participants. Aquatic Design Group expressed safety concerns with this configuration
stating “shallow water on both ends and deep in the middle often requires more lifeguard saves at a pool. It is
difficult for patrons to understand the depth of water they are getting into when they may think they are going
from shallow end to a shallow end. For this reason, we do not recommend it.”
Staff Recommendation
It is the recommendation of staff that the indoor pool depth remain as presented in the design development
package with a single 3’-6” shallow end and a 7’ depth deep end to allow for a wide range of programs,
opportunities for starting blocks and safety.
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Two entry signage options were presented at the May 24 City Council Meeting. Based on councilmember
comments, the project will move forward with the Orange Memorial Park Aquatic Center lettering along the
face of the building over the main entry, rather than lettering wrapping the corner of the building, facing Tennis
Drive.
Summary
If the approach and amenities presented in this report receive City Council approval, the design team will move
into the Construction Document Development phase. Cost estimates will be refined, and the team will endeavor
to maximize pool features wherever possible. Staff will keep City Council apprised as design refinements are
made.
FISCAL IMPACT
There is no current fiscal impact, unless options 3 or 4 are considered, in which case the project cost would
increase approximately $300,000 to $500,000. The budget of $49 million for this project is included in the City
of South San Francisco’s Fiscal Year 2022-23 Capital Improvement Program from bond sales (fund 524).
RELATIONSHIP TO STRATEGIC PLAN
Approval of this plan will contribute to the City’s Strategic Plan. It aligns with Priority #2, which is focused on
enhancing quality of life by building and maintaining a sustainable city, and making the city a great place to
live, learn and play.
CONCLUSION
Staff recommends that the City Council review the Updated Design Documents for the Orange Memorial Park
Aquatic Center Project (Project No. pk2310) and authorize staff to move forward with the Construction
Document Development phase of the project.
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Orange Memorial Park
Aquatic Center
City Council Meeting
June 14, 2023
Updated Design Development Presentation
153
2
UPDATE
•Pool Design Priorities
•Learn -to-Swim Program
•Swimming & Water Polo Requirements vs. Recommendations
•Pool Depth Options
•Outdoor Pool
•Indoor Pool
•Entry Signage
154
3
POOL DESIGN PRIORITIES
•Learn-to-Swim
•Lap Swim
•Fitness Classes
•Recreational Swim
•25 Yard Competitions
•Water Polo
•Safe, Sustainable and Efficient Operations
•Fun Water Features
•Long-term Flexibility
155
4
LEARN-TO -SWIM PROGRAM WAITLISTS
Summer 2022 Waitlist
•Infant, Toddler Preschool: 168
•Level 1, 2, & pre-basic (Shallow water): 596 (1583)
•Level 3-5 (deep water): 87 (139)
•Adult Lessons: 74
•Exercise Classes: 46
Number in parenthesis is the number of people waitlisted for multiple
classes.
156
REQUIREMENTS & RECOMENDATIONS
157
CURRENT POOL DESIGN
•STARTING BLOCKS
•(10) 8’ WIDE LANES IN 25YD
•(5) 8’ WIDE LANES IN 25M
•WATER POLO COURSE WITH WALL
MOUNTED GOALS (25M x 45')
•SHALLOW END (22’ wide by 25M
long, Area 1800 sf)
•Recreation Swim: 90 by
code,but...
•Learn-to-Swim – 30 minutes
•Up to five level 1 (30)
•Up to two level 2 (12)
•One level 3 (8)
•One level 4 (10)
•One level 5 (10)
•About 70 students per half
hour,could change
depending on what classes
are being offered.158
4’-0” SHALLOW END OPTION
•STARTING BLOCKS
•(10) 8’ WIDE LANES IN 25YD
•(5) 8’ WIDE LANES IN 25M
•WATER POLO COURSE WITH WALL
MOUNTED GOALS (82’x45’ / 25M x
14M)
•ENTRY STAIR IS LENGTHENED BY 5’
•Recreation Swim: Same as
previous slide
•Learn-to-Swim – Similar
to previous slide
•Exercise classes could take place
at the same time
159
ALL DEEP OPTION WITHOUT STEPS
•STARTING BLOCKS
•(10) 8’ WIDE LANES IN 25YD
•(8) 8’ WIDE LANES IN 25M
•WATER POLO COURSE WITH WALL
MOUNTED GOALS (25M x 45')
•SPECIAL PURPOSE POOL
•DEFINITION PER CBC:
•“IS A POOL CONSTRUCTED
EXCLUSIVELY FOR A SPECIFIC PURPOSE,
SUCH AS INSTRUCTION, DIVING,
COMPETITION, OR MEDICAL
TREATMENT”
•COUNTY HEALTH MAY REQUIRE LETTER
FROM THE CITY STATING THAT THE POOL IS
SPECIAL PURPOSE AND IS COMMITTED TO
ONLY ALLOW CERTAIN USES IN THE POOL
•PORTABLE STEPS DO NOT MEET CODE AND
PORTABLE STEPS THAT GO DOWN TO 7’
DEPTH DO NOT EXIST
•REQUIRES SLIGHTLY LARGER FILTER TANKS FOR
ADDITIONAL WATER VOLUME
•INCREASED SOIL MITIGATION COSTS 160
ALL DEEP OPTION WITH STEPS
•STARTING BLOCKS
•(10) 8’ WIDE LANES IN 25YD
•(8) 8’ WIDE LANES IN 25M
•WATER POLO COURSE WITH WALL
MOUNTED GOALS (25M x 45')
•REQUIRES SLIGHTLY LARGER FILTER
TANKS FOR ADDITIONAL WATER
VOLUME
•~$500K COST IMPACT
161
Staff recommends either Option 1 or Option 2 for the outdoor pool as
these designs provide a shallow area no deeper than 4’ which allows
the pool to be programmed for learn-to -swim and recreational swim
while meeting the requirements for swim competition in the 25-yard
direction and maintains the required depth and area for water polo at
the high school, club and collegiate level.
STAFF RECOMMENDATIONS: OUTDOOR POOL
162
CURRENT DESIGN
•Recreation Swim
•Easily defined area for
individuals who pass swim test
•Ideal for monitoring and safety
•Offers wide range of inflatable
options
•Learn-to-Swim
•Multiple location
opportunities for diving
instruction
•Clearly defined area for
advanced levels
•Lap Lanes
•Opportunity for diving blocks
•Fitness Programs
•Large area for aqua zumba and
water aerobics
•Large area for water exercise
and deep-water treading
163
DIVIDED SHALLOW ENDS
•Recreation Swim
•Presents crowded deep
water when pool is split for lap
swimming and recreation swim
•Requires additional staff
and creates safety challenges
•Removes options for inflatables
•Learn-to-Swim
•Adds more shallow water
for lower levels
•Creates only one location for
teaching diving
•Lap Lanes
•No diving blocks
164
STAFF RECOMMENDATIONS: INDOOR POOL
It is the recommendation of staff that the indoor pool depth remain as
presented in the design development package with a single 3’-6”
shallow end and a 7’ depth deep end to allow for a wide range of
programs, opportunities for starting blocks and safety.
165
166
15
SCHEDULE
Design Review Board Update June
Planning Commission TBD
Design Documents Complete Summer 2023
Bid/Award December 2023
Start Construction January 2024
Pool Opening Spring 2025
Full Project Completion (Demo/Sitework Complete) Summer 2025
167
16168
Agenda Item 12. 23-483 Motion to approve the Design Development Documents for the Orange Memorial Park Aquatic Center (Project No. pk2310). (Philip Vitale, Deputy Director of Capital Projects)
1 Public Comment
•
Andrew Gotianse at June 14, 2023 at 9:09am PDT
Support
Thank you for supporting the swim community of SSF. As a longtime resident of SSF, I
appreciate your time and collective support in improving our public swim facilities.
As a parent of a competitive swimmer for our successful SSF swim team I would like to make
a public comment regarding one item on the pools design. It has been recommended by
USA Swimming, NCAA, NFSHS and FINA that the start (shallow end) of a competitive pool
be at least 4ft deep. This is to protect swimmers from head, arm, and leg injury on entry
(diving in) and lap turns during practice and competitive events
A 3.5 ft depth start end is too shallow and we must take preventative measures in our design
and its construction to avoid these potential injury issues. 4ft minimum depth for the shallow
has been implemented since 2001 by these governing swim bodies.
There is also the issue of swim dynamic changes that a swimmer must make specific to 3-
3.5ft depth that in today’s world is unnecessary during competition and practice.
I believe if we design a pool with the appropriate new depth standards it will keep our
swimmers safe and attract more community participation and Bay Area swim related events.
This could lead to improved revenue from usage, membership, and rental receipts.
Overall, 1/2 a foot doesn't seem like much, but it is important to our swimmers for safety and
competitive reasons. Again, I appreciate your time and we are grateful for this new
opportunity to place our Aquatics program and facility on top of the Bay Area map.
Thank you
Andrew
169
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-418 Agenda Date:6/14/2023
Version:1 Item #:13.
Report regarding the expiration of Urgency Ordinance 1603-2020 temporarily capping commissions charged by
third-party delivery and pick-up service platforms.(Katie Donner, Management Analyst I)
RECOMMENDATION
Staff recommends that City Council receive a presentation and provide direction on potential options for
legislation replacing Urgency Ordinance 1603-2020,which expires on August 27,2023.Enacted during
the COVID-19 pandemic,Urgency Ordinance 1603-2020 placed a temporary cap on commissions
charged by third-party delivery and pick-up service platforms for restaurants.Options for Council to
consider include:
1.Creating a tiered fee model for third-party delivery and pick-up service platforms that allows
businesses to opt in for additional services offered, such as marketing or guaranteed customers or
2.Allowing the Urgency Ordinance to expire on August 27,2023 and remove any further temporary
restrictions on third-party commissions charged to local businesses.
BACKGROUND
On August 26,2020,City Council approved Urgency Ordinance 1603-2020 (Attachment 1)establishing a
temporary cap on commissions charged by third-party food delivery and pick-up services affecting local
restaurants during the COVID-19 pandemic.The ordinance placed a temporary cap on delivery service fees at
fifteen percent (15%)and pick-up services at ten percent (10%)per order.The Urgency Ordinance will expire
on August 27, 2023, 180 days after the City Council ended the local state of emergency.
Section 4 of the Urgency Ordinance states that Council shall review the ordinance prior to its expiration and
determine if the extension of its provisions is necessary.On February 22,2023,City Council discussed the
expiration of the Urgency Ordinance and asked staff to engage the restaurant business community to get a sense
of how the restaurants are still using third-party applications three years later,if there is appetite for a
permanent commission cap on third-party application fees,or if they are okay with the ordinance sunsetting
with no further action.
DISCUSSION
Based on Council direction,staff conducted outreach to local restaurants.The full survey results can be found
in Attachment 2.Please note,the survey results are shown as of June 8,2023.The survey will be open until the
study session on June 14,2023,and staff will present all the findings of the survey to City Council during the
study session.
Outreach to Local Businesses
The survey was sent to 111 restaurant contacts via email,posted on the Economic &Community Development
Facebook and Twitter pages,and flyers in English and Spanish advertising the survey were distributed by staff
to businesses on Grand Avenue.Most restaurant merchants reported that they rely heavily on service platforms
for a significant portion of their business,namely DoorDash,GrubHub,and Uber Eats.In addition to these
service platforms,the merchants use their own online ordering system because it is cheaper.Businesses report
they are currently paying 20%-45%in fees for delivery and 6%-15%in fees for pick-up orders and are notCity of South San Francisco Printed on 6/9/2023Page 1 of 4
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they are currently paying 20%-45%in fees for delivery and 6%-15%in fees for pick-up orders and are not
receiving any additional support from the service platform (such as more marketing,guaranteed customers,
etc.).The majority of business owners that responded to the survey urge City Council to consider adopting a
permanent ordinance on commission caps for these service platforms,but they are divided down the middle on
how they feel about the tiered cap system.
Options after Urgency Ordinance 1603-2020 Expires
Staff requests Council’s feedback on which of the following three options is preferred.
1.Creating a tiered fee model for third-party delivery and pick-up service platforms that allows
businesses to opt in for additional services offered, such as marketing or guaranteed customers;
The City and County of San Francisco (“San Francisco”)adopted a permanent commission cap for third
-party delivery and pick-up service platforms in June 2021.In July 2021,DoorDash and GrubHub sued
San Francisco for this legislation claiming the commission cap was unnecessary,harmful,and
unconstitutional.San Francisco came to an agreement with DoorDash,GrubHub,and other third-party
delivery and pick-up service platforms to have a tiered fee cap providing flexibility on how businesses
use their services.Specifically,San Francisco’s tiered system has 15%,25%,and 30%caps for delivery,
based on additional support services,such as larger delivery areas,guaranteed customers,enhanced
advertising,coupon discounts for customers,etc.The 15%charge is the standard,placing an additional
delivery fee onto the customer,and has a limited delivery radius.The 25%charge has a larger delivery
radius and eliminates the delivery fees for the customer.The 30%charge has the largest delivery radius,
no delivery fees for the customer,and guarantees the business twenty (20)orders per month.For pick-
up orders that the customer is picking up themselves but ordering through these applications,it is a flat
6% fee for the business.
City staff spoke with DoorDash,GrubHub,and Uber Eats to discuss the possibilities of a tiered fee cap
system and what their plans are regarding fees once the South San Francisco emergency ordinance
expires.Since the pandemic,DoorDash has implemented their own tiered system and businesses
already operate under this system.The basic partnership plan is a 15%delivery commission and 6%
delivery commission.The plus partnership plan is a 25%delivery commission and 6%pickup
commission,access to DashPass customers*,and a bigger delivery area to reach more customers.The
premium partnership plan is a 30%delivery commission and 6%pickup commission,with the same
perks as the plus partnership plan,as well as a guaranteed twenty (20)orders per month or pay zero (0)
commissions for that month.
*DashPass customers pay $9.99/month or $96/year for unlimited deliveries for a $0 delivery fee on
orders over $12.
GrubHub was already working under a tiered model prior to the pandemic.GrubHub’s basic plan
charges the restaurant 15%,which places a higher delivery fee onto the customer and has a free point of
sale integration for the business.The plus plan charges the restaurant 20%,guarantees 35%more orders
than the basic plan,standard delivery fees for the customer,free point of sale integration,permanent
access to GH+diners*and assisted diner marketing (specific promotion for the restaurant).The
premium plan charges the restaurant 25%,guarantees 45%more orders than the basic plan,offers the
same perks as the plus plan and additionally has lowest delivery fees for the customer,ability to run
promotions, free pickup for customers and respond to ratings and reviews.
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*GH+diners pay $9.99/month for unlimited deliveries for a $0 delivery fee on orders over $12,
exclusive perks and rewards, and a donation match to charity.
Uber Eats did not join DoorDash and GrubHub in the lawsuit against the City and County of San
Francisco.Uber Eats also has their own tiered system,similar to DoorDash and GrubHub.The lite plan
charges the business a 15%fee for delivery orders and a 6%fee for pickup orders.There is
discoverability in the Uber Eats app when customers search for a restaurant.The plus plan charges the
business a 25%fee for delivery orders and a 6%fee for pickup orders.The same perks apply in the lite
plan to the plus plan,and additionally,Uber One benefits ($0 delivery fee and discounts)apply to
member customers ordering from the business.The premium plan charges the business a 30%fee for
delivery orders and a 6%fee for pickup orders.The same perks apply from the plus plan to the premium
plan,and additionally,for the first six (6)months,the business pays 0%fees for each month that you
don’t get at least twenty (20) orders and receive matching of ads spending up to $100 per month.
Per the City Attorney’s Office,issuance of a permanent cap would likely put the City at risk of a
lawsuit,given that the two jurisdictions that have adopted permanent caps have subsequently been sued
(San Francisco and New York City).Moreover,in their review of the San Francisco lawsuit,the City
Attorney noted that San Francisco tried to get the Takings and Due Process claims dismissed,but failed.
Thus,if the City were to be sued as a result of instituting a permanent fee cap,there is meaningful risk
that a court could conclude a permanent cap violates laws that would result in the City having to pay
plaintiffs’ attorneys’ fees.
Staff surveyed other jurisdictions in the region on the status of their fee caps.The City of Milpitas has
ended their fee cap and will not be instituting a permanent one.The businesses were notified of the end
of the fee cap and no businesses have reached out to express concerns or frustrations.The City of
Fremont’s temporary fee cap ended when the State of California’s State of Emergency was lifted.
2.Allowing the Urgency Ordinance to expire on August 27,2023,and remove any further temporary
restrictions on third-party commissions charged to local businesses.
If Council directs staff to pursue option number two (2),no further action is required.The three major
service platforms that South San Francisco restaurant merchants use currently offer a 15%charge option
which aligns with the temporary urgency ordinance cap.Business owners likely would not notice a
financial impact from the expiration of this urgency ordinance with no further action taken.
FISCAL IMPACT
There is no fiscal impact on the General Fund as this is a study session item.
RELATIONSHIP TO THE STATEGIC PLAN
This report meets the City’s strategic planning goal #5, Economic Vitality.
CONCLUSION
Staff recommends that City Council receive a presentation and provide direction on potential options for
legislation replacing Urgency Ordinance 1603-2020,which expires on August 27,2023.Urgency Ordinance
1603-2020 placed a temporary cap on commissions charged by third-party delivery and pick-up service
platforms for restaurants enacted during the COVID-19 pandemic. Options for Council to consider include:
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File #:23-418 Agenda Date:6/14/2023
Version:1 Item #:13.
1.Creating a tiered fee model for third-party delivery and pick-up service platforms that allows businesses
to opt in for additional services offered, such as marketing or guaranteed customers or
2.Allowing the Urgency Ordinance to expire on August 27,2023 and remove any further temporary
restrictions on third-party commissions charged to local businesses.
Attachments:
1.Urgency Ordinance 1603-2020
2.Survey Results
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File Number: 20-563
City of South San Francisco
City Council
Ordinance: ORD 1603-2020
P.O. Box 711 (City Hall,
400 Grand Avenue)
South San Francisco, CA
Enactment Number: ORD 1603-2020
URGENCY ORDINANCE OF THE CITY OF SOUTH
SAN FRANCISCO TO ESTABLISH A TEMPORARY
CAP ON COMMISSION CHARGED BY
THIRD-PARTY FOOD DELIVERY SERVICES ON
LOCAL RESTAURANTS DURING THE COVID-19
PANDEMIC.
WHEREAS, international, national, state, and local health and governmental authorities are responding
to an outbreak of respiratory disease caused by a novel coronavirus named "SARS-CoV-2," and the
disease it causes has been named "coronavirus disease 2019," abbreviated COVID-19, ("COVID-19");
and
WHEREAS, on January 30, 2020, the World Health Organization ("WHO") declared COVID-19 a
Public Health Emergency of International Concern, and on January 31, 2020, the United States Secretary
of Health and Human Services declared a Public Health Emergency; and
WHEREAS, on March 2, 2020, the County of San Mateo activated its Emergency Operations Center
(EOC) to support the local County Health response to COVID-19; and
WHEREAS, on March 3, 2020, the County of San Mateo Director of Emergency Services issued a
proclamation Declaring the Existence of a Local Emergency in the County and the County of San Mateo
Health Officer issued a Declaration of Local Health Emergency Regarding Novel Coronavirus 2019
(COVID-19); and
WHEREAS, on March 4, 2020, California Governor Gavin Newsom declared a State of Emergency to
make additional resources available, formalize emergency actions already underway across multiple
state agencies and departments, and help the state prepare for a broader spread of COVID-19. The
proclamation comes as the number of positive California cases rises and following one official
COVID-19 death; and
WHEREAS, on March 10, 2020, the Board of Supervisors of the County of San Mateo adopted a
resolution Ratifying and Extending the Declaration of a Local Health Emergency; and
WHEREAS, on March 11, 2020, due to an escalating increase in the number of cases in San Mateo
County, under South San Francisco Municipal Code Chapter 2. 72, the City Council of the City of South
San Francisco ("City") adopted a resolution proclaiming a local State of Emergency related to the Novel
Coronavirus 2019 (COVID-19); and
WHEREAS, on March 11, 2020, the San Mateo County Health Officer issued a legal order barring
unauthorized visitors and non-essential personnel from licensed skilled nursing facilities in the County;
and
City of South San Francisco Page1
174
File Number: 20-563 Enactment Number: ORD 1603-2020
WHEREAS, on March 12, 2020, San Mateo County Health Officer issued an order prohibiting mass
gatherings of 250 or more persons and as defined in the order, applicable to public and private gatherings
and includes exceptions for houses of worship, museums, malls, hospital and medical facilities, and the
normal operations of hotels and airports; and
WHEREAS, on March 13, 2020, the President of the United States of America declared a national
emergency and announced that the federal government would make emergency funding available to
assist state and local governments in preventing the spread of and addressing the effects of COVID-19;
and
WHEREAS, on March 13, 2020, San Mateo County Health Officer issued a School Operations
Modification Order requiring all schools to dismiss students from regular attendance; and
WHEREAS, on March 14, 2020, San Mateo County Health Officer issued an update regarding the legal
order prohibiting mass gatherings, further limiting public or private gatherings of more than 50 persons
as defined in the order; and
WHEREAS, on March 16, 2020, seven health officers within six Bay Area counties, including San
Mateo County, took a unified step to slow the spread of novel coronavirus (COVID-19) and preserve
critical health care capacity across the region by issuing a legal order directing their respective residents
to shelter at home for three weeks beginning March 17, 2020 ("Shelter-in-Place Order"). The order
limits activity, travel and business functions to only the most essential needs. The guidance comes after
substantial input from the U.S. Centers for Disease Control and Prevention (CDC) and best practices
from other health officials around the world; and
WHEREAS, on March 16, 2020, California Governor Gavin Newsom issued Executive Order N-28-20
ordering waiver of time limitations set forth in Penal Code section 396(f) concerning protections against
residential evictions, and suspending any provision of state law that would preempt or otherwise restrict
a local government's exercise of its police power to impose substantive limitations on residential or
commercial evictions related to COVID-19. The order further suspended statutory causes of action for
judicial foreclosure, including Code of Civil Procedure section 725a et seq.; the statutory cause of action
for unlawful detainer, Code of Civil Procedure section 1161 et seq.; and any other statutory cause of
action that could be used to evict or otherwise eject a residential or commercial tenant or occupant of
residential real property after foreclosure; and
WHEREAS, on March 19, 2020, Governor Newsom issued Executive Order N-3 33-20, which,
imposed a State Shelter Order requiring individuals to remain in their places of residence except as
needed to maintain continuity of operations of critical infrastructure, access necessities such as food,
prescriptions and healthcare, or engage in other authorized activities; and
WHEREAS, the County of San Mateo previously requested and was approved for a variance allowing
the County to re-open businesses and activities in accordance with the re-opening stages outlined in the
State Resilience Roadmap for California; however, since the State and County began re-opening, the
number of identified COVID-19 cases continues to grow; and
City of South San Francisco Page2
175
File Number: 20-563 Enactment Number: ORD 1603-2020
WHEREAS, on July 13, 2020, all counties statewide were mandated to shut down indoor activities such
as museums, zoos, dining and theaters, and bars, both inside and outside, were also required to close, and
the State Public Health Officer issued an order closing all indoor restaurant dining; and
WHEREAS, the State Department of Health is maintaining a watch list of counties that are being
monitored for worsening COVID-19 trends, and if a county is on the watch list for three days or longer,
the State will order them to further roll back reopening; and
WHEREAS, as of July 29, 2020, San Mateo County has been placed on the watch list, and if it remains
on the watch list for three consecutive days, it will be required to roll back some of its re-opening steps;
and
WHEREAS, as of July 30, 2020, there have been 5,306 confirmed COVID-19 cases, and 118 COVID-19
related deaths, within the County, and 488,000 confirmed COVID-19 cases, and 8,908 COVID-19
related deaths, State-wide; and
WHEREAS, both large and smaller events across the Bay Area and in South San Francisco are
cancelling or being postponed due to the County's and State's Orders and recommendations at all levels
of government to cancel large gatherings amid concerns over spread of the virus. These cancellations
and postponements cause loss in revenue for the event, as well as surrounding local businesses including
eating and drinking establishments that rely on such events to bring in patrons to their businesses; and
WHEREAS, with modified capacity, many restaurants are seeing an increase in carry-out and delivery
offerings, placing a sudden and severe financial strain on the industry, particularly on restaurants that are
small businesses, a category of businesses which typically already operate on thin margins; and
WHEREAS, restricting restaurants to takeout or delivery offerings, and limited indoor and outdoor
dining with decreased capacity, has placed a sudden and severe financial strain on many restaurants,
particularly those that already operate on thin margins, adding to financial pressures in the industry that
predate the COVID-19 crisis; and
WHEREAS, based on surveys conducted by City staff and the South San Francisco Chamber of
Commerce as of the date of this ordinance, many restaurant and food establishments within the City
have been relying on delivery and pick up to generate revenue, and it is critical they operate in a safe
manner where social distancing can be maintained in accordance with guidance from the State of
California and local health officials; and
WHEREAS, continuity of operations among the City's restaurants is critical for the delivery of essential
food services to the residents of South San Francisco and to sustain these sources of employment and
neighborhood vitality within the City; and
WHEREAS, many consumers use third-party applications and websites to place orders with restaurants
for delivery and takeout, and these third-party platforms charge restaurants fees; service agreements
between some restaurants and third-party platforms provide that the platform charges the restaurant
between five percent (5%) to thirty percent (30%) of the purchase price per order; and
City of South San Francisco Page3
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File Number: 20-563 Enactment Number: ORD 1603-2020
WHEREAS, restaurants, eating and drinking establishments, and particularly those that are small
businesses, have limited bargaining power to negotiate lower fees with third-party platforms given the
market saturation of third-party platforms and the financial straits restaurants are facing during this
period of emergency; and
WHEREAS, given that only a few companies in the marketplace provide such delivery services, small
restaurants that do not operate their own delivery service resort to contracting with third-party delivery
service providers as a means to compete in the marketplace; and
WHEREAS, capping delivery service per-order fees at 15% and non-delivery services at 10% per order,
will achieve the public purpose of ensuring the continued operation of local restaurants and third-party
platforms during the period of emergency; the 15% cap and 10% cap is based on the findings and
experience of other California cities and cities nationwide that have already adopted 15% fee ceilings or
similar caps as reasonable emergency regulations in collaboration with food delivery companies; and
WHEREAS, the California Constitution, Article XI, Section 7, provides cities and counties with the
authority to enact ordinances to protect the health, safety, and general welfare, of their citizens; and
WHEREAS, California Government Code Section 36937 authorizes the City Council to introduce and
adopt an ordinance it declares to be necessary as an emergency measure to preserve the public peace,
health, and safety at one and the same meeting if passed by at least four-fifths affirmative votes; and
WHEREAS, the City Council finds and determines that there is an immediate need to preserve public
health, safety and welfare given the negative economic impacts derived from the COVID-19 pandemic,
and that regulating the relations between landlords and tenants is essential to preventing the spread of
COVID-19 in the City and thereby serve the public peace, health, and safety; and
WHEREAS, it is in the public interest to take action to ensure the delivery of essential food services to
residents of South San Francisco and to maximize restaurant revenue from the takeout and delivery
orders that, with the exception of limited dining operations, are currently one of the primary sources of
revenue for these businesses to enable restaurants to survive this crisis and remain as sources of
employment and neighborhood vitality in the City; and
WHEREAS, as restaurants return to modified, lower capacity restaurant service, it is unclear how
restaurants will fare, as restaurants must create new, physically distanced dining areas and implement
increased training and sanitation measures; and
WHEREAS, it is unclear how quickly restaurant patrons will return to restaurant dining and restaurants
may continue to see a significant loss of revenue for an ongoing period of time; and
WHEREAS, this Ordinance is temporary in nature and only intended to promote stability and safe and
healthy operations within the restaurant and food markets in the City during the COVID-19 pandemic
outbreak, and to prevent avoidable business closures thereby serving the public peace, health, safety, and
public welfare and ensuring jobs and economic vitality within the City, while also preventing further
spread of the virus; and
WHEREAS, an urgency ordinance that is effective immediately is necessary to avoid the continuing and
immediate threat to public peace, health, and safety as failure to adopt this urgency ordinance would
result in the avoidable displacement or exposure to COVID-19 of the City's small businesses and to the
amplification of the factors that lead to the spread of the virus, as described in these Recitals.
City of South San Francisco Page4
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File Number: 20-563 Enactment Number: ORD 1603-2020
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOUTH SAN FRANCISCO, DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Findings
1. The City Council of the City of South San Francisco finds that all Recitals are true and
correct and incorporated herein by reference.
2. The City Council of the City of South San Francisco hereby finds that there is a current and
immediate threat to the public health, safety and/or welfare and a need for immediate
preservation of the public peace, health, or safety that warrants this urgency measure, which
finding is based upon the facts stated in the Recitals above, the accompanying staff report,
and any oral and written testimony at the August 26, 2020 City Council meeting.
3. The City Council finds and declares that the adoption and implementation of this ordinance
is an urgency measure necessary for the immediate preservation and protection of the public
peace, health and safety as detailed above and as this ordinance is an emergency response
measure aimed at ensuring the vitality and return of the restaurant industry after closure and
limited operations. The facts constituting such urgency are all of those certain facts set forth
and referenced in this Ordinance and the entirety of the record before the City Council.
SECTION 2. Food Service Deliverv and Non-Delivery Commissions Ca p
A. Commissions Cap and Prohibitions. During the period of declared local emergency, and for
one hundred and eighty (180) days thereafter, it shall be unlawful for any third-party food
delivery service to do any of the following:
1. Charge a restaurant, eating or drinking establishment, or similar food facility located
within the City:
a.A fee, commission, or cost of more than fifteen percent (15%) of the purchase
price per online order for delivery services; and
b. A fee, commission or cost of more than ten percent (10%) of the purchase
price per online order for non-delivery services.
c. As used in this section, fee, commission or cost includes fees charged for
listing, delivery, and marketing services, as defined herein.
2. Limit or impede in any manner the ability for a restaurant, eating or drinking
establishment, or similar food facility to otherwise determine the purchase price for
food or beverage items listed in their respective menus.
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File Number: 20-563 Enactment Number: ORD 1603-2020
3. List any restaurant, eating or drinking establishment, or similar food facility, or their
respective menus in the delivery service's website, mobile application or other
internet service, without the specific consent of the restaurant, establishment or
facility.
B. Tips and Gratuities: no reduction of comp ensation.
1. A third-party food delivery service shall offer customers the option to, as a part of an
online order for delivery or non-delivery service, authorize a tip or gratuity to be paid
to food delivery service workers and any restaurant, eating or drinking establishment,
or similar food facility from which the customer places an order through the third-
party food delivery service.
2. It shall be unlawful for a third-party food delivery service to reduce the
compensation, including any tip or gratuity, paid to any food delivery service worker,
or to reduce any tip or gratuity authorized by a customer to be paid to any restaurant,
eating or drinking establishment, or similar food facility, as a result of the
prohibitions stated in this ordinance.
C. Enforcement.
1. A restaurant, eating or drinking establishment, or similar food facility, or food
delivery service worker claiming a violation of this ordinance shall first provide
written notice to the third-party food delivery service of the specific section of this
ordinance which is alleged to have been violated and the facts to support the alleged
violation. The third-party food delivery service shall have seven (7) business days
from the date of receipt of the written notice to cure any alleged violation including
but not limited to providing a refund of any charges exceeding the caps imposed
herein.
2. If, after written notice is provided pursuant to subsection (D)(l) above and the third-
party food delivery service fails to cure the alleged violation, including failing to
provide a refund or continuing to charge fees in violation of this ordinance, the
person or entity claiming a violation of this ordinance may bring a civil action
seeking damages and injunctive relief. The prevailing party in any such action shall
be entitled to an award ofreasonable attorney's fees.
3. This ordinance is not intended to, and does not, create any rights or benefits,
substantive or procedural, enforceable at law or in equity, against the City of South
San Francisco, its departments, officers, or employees.
D . Definitions. For the purposes of this ordinance, the following definitions shall apply:
1. "Customer" means any person, firm, or association who makes use of a third-party
food delivery service for the purpose of obtaining food or beverage items from a
restaurant, eating or drinking establishment, or similar food facility located within the
City.
City of South San Francisco Page6
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File Number: 20-563 Enactment Number: ORD 1603-2020
2. "Listing services" means services offered by a third-party food delivery service to list
the information and/or menu of a restaurant, eating or drinking establishment, or
similar food facility located within the City and processing online orders including
paying any credit card processing fees.
3. "Marketing services" means services offered by a third-party food delivery service to
a restaurant, eating or drinking establishment, or similar food facility located within
the City for the purposes of promoting, advertising, or otherwise strengthening the
business or performance of the restaurant, establishment or facility on the mobile
application, website or other internet services of the third-party food delivery service.
4. "Online order" means an order for a consumer food item placed through a platform
provided by a third-party food delivery service for delivery or pickup within the City.
5. "Purchase price" means the menu price of an online order, excluding taxes, gratuities,
and any other fees which may contribute to the total cost to the customer of an online
order.
6. "Third-party food delivery service" means any individual, firm, association,
corporation or entity through website, mobile application or other internet service
that offers or arranges for the sale of consumer food or beverage items for same-day
delivery or same-day pickup from a restaurant, eating or drinking establishment, or
similar food facility located within the City.
SECTION 3. Severability .
If any provision of this Ordinance or the application thereof to any person or circumstance is held
invalid, the remainder of this Ordinance and the application of such provision to other persons or
circumstances shall not be affected thereby.
SECTION 4. Effective Date and Term.
This Urgency Ordinance shall become effectively immediate upon its adoption pursuant to California
Government Code Section 36937. This Urgency Ordinance shall expire one hundred and eighty (180)
days from the date that the South San Francisco City Council terminates the local emergency proclaimed
pursuant to Resolution No. 35-2020 related to COVID-19, unless such term is otherwise specifically
amended by the City Council. The City Council shall review this ordinance prior to its expiration and
determine whether to extend its provisions.
SECTION 5. Compliance with the California Environmental Quali ty Act.
The City Council hereby finds approval of this Ordinance is exempt from the California Environmental
Quality Act (Public Resources Code§§ 21000 et seq., "CEQA," and 14 Cal. Code Reg.§§ 15000 et seq.,
"CEQA Guidelines") under Section 15061(b)(3) of the CEQA Guidelines. This is an emergency
response measure aimed at capping delivery services fees for existing restaurants. No new
development will result from the proposed action and the regulation temporary. No impact to the
physical environment will result.
City of South San Francisco Page7
180
File Number: 20-563 Enactment Number: ORD 1603-2020
SECTION 6. Publication.
Pursuant to the provisions of Government Code Section 36933, a summary of this Ordinance shall be
prepared by the City Attorney. Within fifteen (15) days after the adoption of this Ordinance, the City
Clerk shall (1) publish the summary, and (2) post in the City Clerk's Office a certified copy of the full
text of this Ordinance along with the names of those City Council members voting for and against this
Ordinance or otherwise voting.
* * * * *
Introduced and adopted at a regular meeting of the City Council of the City of South San Francisco held
the 26th day of August 2020.
At a meeting of the City Council on 8/26/2020, a motion was made by Councilmember Matsumoto, seconded
by Councilmember Nicolas, that this Ordinance be adopted. The motion passed.
Yes: 5 Mayor Garbarino, Vice Mayor Addiego, Councilmember Nagales, Councilmember
Nicolas, and Councilmember Matsumoto
-~;.,
Richard Garbarino, Mayor
City of South San Francisco PageB
181
Third-Party App Usage f or Food Delivery
1 / 14
75.00%3
25.00%1
Q1 Are you still relying on third-party delivery apps for a significant portion
of your business?
Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No
ANSWER CHOICES RESPONSES
Yes
No
182
Third-Party App Usage f or Food Delivery
2 / 14
Q2 Which third-party apps are you using?
Answered: 4 Sk ipped: 0
0%10%20%30%40%50%60%70%80%90%1 00%
Do or Dash
Uber Eats
Post mates
Gr ubhub
Instacart
Chow Now
Shipt
Olo
Toast
HungerRush
Dr izl y
Other (please
specify)
183
Third-Party App Usage f or Food Delivery
3 / 14
100.00%4
100.00%4
0.00%0
100.00%4
0.00%0
0.00%0
0.00%0
0.00%0
25.00%1
0.00%0
0.00%0
0.00%0
Total Respondents : 4
ANSWER CHOICES RESPONSES
DoorDas h
Uber Eat s
Postmates
Grubhub
Ins tacart
ChowNow
Shipt
Olo
Toast
HungerRus h
Drizly
Other (please s pecify)
184
Third-Party App Usage f or Food Delivery
4 / 14
75.00%3
25.00%1
0.00%0
0.00%0
0.00%0
Q3 Do you use your own online ordering system, separate from a third-
party app?
Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No
Considering It
Used to but
not anymore
Other (please
specify)
ANSWER CHOICES RESPONSES
Yes
No
Cons idering It
Used to but not any more
Other (please s pecify)
185
Third-Party App Usage f or Food Delivery
5 / 14
0.00%0
100.00%3
0.00%0
0.00%0
0.00%0
Q4 If you do use your own online ordering system, what is the reason?
Answered: 3 Sk ipped: 1
TOTAL 3
0%10%20%30%40%50%60%70%80%90%1 00%
I don't have
my own onl in...
It is cheaper
Never used
third-part y...
This was done
pr ior to...
Other (please
specify)
ANSWER CHOICES RESPONSES
I don't have my own online ordering s y s tem.
It is cheaper
Never used third-part y apps
This was done prior t o COVID-19
Other (please s pecify)
186
Third-Party App Usage f or Food Delivery
6 / 14
Q5 What percentage are you currently paying for accepting orders from
third-party apps for delivery?
Answered: 4 Sk ipped: 0
187
Third-Party App Usage f or Food Delivery
7 / 14
Q6 What percentage are you currently paying for accepting orders from
third-party apps for pick-up orders?
Answered: 4 Sk ipped: 0
188
Third-Party App Usage f or Food Delivery
8 / 14
Q7 Is the third-party app providing any add-on support for using their
service? For example: more marketing, guaranteed customers, etc.?
Please explain as much as you would like to share.
Answered: 2 Sk ipped: 2
189
Third-Party App Usage f or Food Delivery
9 / 14
75.00%3
0.00%0
25.00%1
Q8 Do you want the South San Francisco City Council to consider
adopting a new ordinance having some restrictions on commission caps
for third-party app deliveries or allow the temporary fee cap to expire?
Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Consider a new
ordinance
Do nothing
Other (please
specify)
ANSWER CHOICES RESPONSES
Cons ider a new ordinance
Do nothing
Other (please s pecify)
190
Third-Party App Usage f or Food Delivery
10 / 14
50.00%2
25.00%1
25.00%1
Q9 If the third-party apps offered a tiered system of commission fees,
would you be interested in learning more and signing up? For example, the
lowest commission percentage would put most of the fees on the customer
and limit the range of customers you could have, the middle commission
percentage would be a higher percentage rate but reduce delivery costs
and expand the delivery area, and the highest commission percentage
would have the lowest fees, largest delivery area, and guarantee a certain
amount of customers?
Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
No
Other (please
specify)
ANSWER CHOICES RESPONSES
Yes
No
Other (please s pecify)
191
Third-Party App Usage f or Food Delivery
11 / 14
Q10 Anything else you would like to tell us?
Answered: 2 Sk ipped: 2
192
Third-Party App Usage f or Food Delivery
12 / 14
50.00%2
50.00%2
Q11 Would you like to be contacted by the city to discuss this further?
Answered: 4 Sk ipped: 0
TOTAL 4
0%10%20%30%40%50%60%70%80%90%1 00%
Yes
Not needed
ANSWER CHOICES RESPONSES
Yes
Not needed
193
Third-Party App Usage f or Food Delivery
13 / 14
100.00%1
100.00%1
100.00%1
0.00%0
0.00%0
0.00%0
0.00%0
0.00%0
100.00%1
100.00%1
Q12 If "Yes" to question 10, please submit your contact information
Answered: 1 Sk ipped: 3
ANSWER CHOICES RESPONSES
Name
Company
Address
Address 2
City/Town
St ate/Prov ince
ZIP/Postal Code
Country
Email Address
Phone Number
194
Third-Party App Usage f or Food Delivery
14 / 14
Q13 Not required, but would you like to provide your business name?
Answered: 1 Sk ipped: 3
195
Agenda Item 13. 23-418 Report regarding the expiration of Urgency Ordinance 1603-2020 temporarily capping commissions charged by third-party delivery and pick-up service platforms. (Katie Donner, Management Analyst I)
1 Public Comment
•
JeanLouis Curutchet at June 09, 2023 at 9:16pm PDT
Oppose
I am both a gig driver and customer of s.s.f. restaurants. All the urgency ordinance (1603-
2020) did was to pass the cost from the restaurant to the customer, which in turn hurt
potential tips i might of received because of the extra $2 SSF fee imposed by DoorDash as
an example. The gig companies, just like any other business operating in SSF will pass the
extra expense to the customer which is what occurred.
If you look at current restaurants, people will go to a restaurant rather than pay all the extra
fee that are incurred using a gig app to order food. Most restaurants have live customers
enjoying their establishments.
There is no need to protect restaurants in this fashion.
Ordering from a service like Doordash is a LUXURY and no longer a required service for a
restaurant to stay in business. It is now a choice to offer delivery service and no longer a
requirement.If an establishment offers an online option to order food, a majority of
consumers will go to the establishment to avoid the ridiculous fees that gig apps charge and
would rather tip restaurant staff rather some gig app worker who chooses to not take proper
care of a customer's order.
As said, it is now a LUXURY that a restaurant really doesn't need to use. If they choose to
offer delivery using a 3rd party, it is the restaurant that should incur the extra fees as part of
doing business. It is well known that there are restaurants that already charge a higher online
fee than the posted price on the menu in the restaurant.
I hope staff sees that it is a luxury and not a need as it was during the pandemic. Council
shouldn't interfere to protect a business that really doesn't need or forced to use the services
of gig companies.
Thank You,
Gig driver Jean-Louis
DoorDash
Uber Eats
Grubhub
196
Expiration of Urgency Ordinance
1603-2020 temporarily capping
commissions charged by third-
party delivery and pick-up
service platforms.
Katie Donner, Management Analyst I
Economic & Community Development Department
Government Code Section 54957.5
SB 343 Item
Agenda: 06/14/2023
Reg CC - Item #13
197
Timeline
▪August 26, 2020 -City Council approved Urgency Ordinance 1603-
2020 establishing a temporary cap on commissions charged by third-
party food delivery services affecting local restaurants during the
COVID-19 pandemic
▪February 28, 2023 –local state of emergency for COVID-19 ended
▪August 27, 2023 –180 days after local state of emergency ends and
when urgency ordinance 1603-2020 expires
198
Survey Findings
▪75% of businesses reported that they are still relying on third-party apps for a significant portion of their business.
▪100% of businesses reported they use DoorDash, Uber Eats, and GrubHub, with 25% of those respondents also using Toast.
▪75% of businesses reported that they also have their own online ordering system because it is cheaper than the third-party application platforms.
▪Businesses reported they are currently paying 20-45% to accept orders from third-party apps for delivery and that they are not receiving any add-on support for their service.
▪100% of businesses reported that they do want the City Council to consider adopting a permanent restriction on commission caps.
▪Businesses are split down the middle on their opinions on the tiered commission cap system, largely with concerns about the fees that customers are already paying and if businesses opt for the lower end of the commission cap tier, it can impose more fees onto the customer, and can in turn lose customers for the businesses if the fees are too high.
199
DoorDash Tiered Plan
200
GrubHub Tiered Plan
201
UberEats Tiered Plan
202
Option 1 –Create Permanent Tiered
Commission Cap System
-Option that San Francisco and the app
platforms came to an agreement on after
being sued for placing a permanent
commission cap.
-Third-party app platforms already have a
tiered system in place
203
Option 2 –Allow Ordinance to End with
No Further Action
-Staff can revisit this item in six (6) months by
following up with merchants to see how their
businesses are doing with no commission cap and
City Council can determine if they are comfortable
with the decision they made or if they would like
to reconsider the permanent cap.
-Consistent with all the other suburban
municipalities in the County and Bay Area.
204
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-456 Agenda Date:6/14/2023
Version:1 Item #:14.
Report regarding a resolution approving the City’s Investment Policy for Fiscal Year 2023-24 (Frank Risso,
City Treasurer and Karen Chang, Director of Finance)
RECOMMENDATION
It is recommended that the City Council adopt a resolution approving the City’s Investment Policy for
Fiscal Year 2023-24.
BACKGROUND/DISCUSSION
The City of South San Francisco’s Investment Policy was created to establish guidelines for investment
operations,with the objectives of complying with all laws and ensuring the safety,liquidity and yield of the
City’s investments.
Each fiscal year,the City’s Investment Policy is presented to the City Council for consideration.The proposed
Fiscal Year (FY)2023-24 Investment Policy is included as Exhibit A and reflects some minor changes
(highlighted in red) from the prior year’s policy as follows:
·Add: Maximum Maturity Section to reflect the recent change to Code pursuant to Senate Bill 1489
requiring that maturity is counted from trade settlement date.
·Add: 20% limit on federal agency callable debt under the “Mitigating Credit Risk” section.
Staff will continue to work with the City’s investment advisors,Chandler Asset Management,on a regular basis
to review the City’s Investment Policy to ensure compliance with best practices and alignment with state code.
FISCAL IMPACT
There is no direct fiscal impact by the adoption of this resolution.However,a sound Investment Policy,as set
forth herein, assists in preserving the financial stability of the City.
RELATIONSHIP TO STRATEGIC PLAN
This resolution supports the City’s strategic goal of Financial Stability.
CONCLUSION
Approval of the FY 2023-24 Investment Policy ensures that the management of the City’s investment portfolio
is guided by best practices and in compliance with state code.
City of South San Francisco Printed on 6/8/2023Page 1 of 1
powered by Legistar™205
1
City of South San Francisco Adopted Investment Policy
Fiscal Year 2023-24
PURPOSE:
The following statement is intended to provide guidelines for the “Prudent Investor Standard” of
investment of the City’s temporary idle cash and to outline the policies for an effective cash
management system.
A. Prudent Investor Standard: Management of the City’s investments is governed by the Prudent
Investor Standard as set forth in the California Government Code 53600.3:
“…all governing bodies of local agencies or persons authorized to make investment
decisions on behalf of those local agencies investing public funds pursuant to this
chapter are trustees and therefore fiduciaries subject to the prudent investor standard.
When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing
public funds, a trustee shall act with care, skill, prudence, and diligence under the
circumstances then prevailing, including, but not limited to, the general economic
conditions and the anticipated needs of the Agency, that a prudent person acting in a
like capacity and familiarity with those matters would use in the conduct of funds of a
like character and with like aims, to safeguard the principal and maintain the liquidity
needs of the Agency. Within the limitations of this section and considering individual
investments as part of an overall strategy, investments may be acquired as authorized
by law.”
The City’s cash management system’s goal is to accurately monitor and forecast revenues and
expenditures enabling the City to invest funds to the fullest extent possible. The City Treasurer
attempts to obtain the highest yield possible as long as investments meet the criteria established for
safety and liquidity. This Investment Policy applies to all City funds except retirement, pension, or
bond proceeds or bond reserves, which have their own constraining requirements.
The investment policies and practices of the Treasurer of the City of South San Francisco are based
upon federal, state, and local laws as well as prudent money management. The primary objectives of
these policies are, in priority order:
1. To assure compliance with all federal, state, and local laws governing the investment
of monies.
2. To maintain the principal of the City’s investments.
3. To remain sufficiently liquid to meet all expenses.
4. After safety and liquidity are assured, to generate the maximum amount of investment
income within the parameters of this statement of investment policy.
206
2
INVESTMENT OBJECTIVES:
1. SAFETY OF PRINCIPAL is the foremost objective of the Investment Policy. The
Treasurer shall seek to ensure that capital losses are avoided with each investm ent
transaction. The objective is to mitigate credit risk (the risk that a security or a
portfolio will lose some or all of its value due to a real or perceived change in the
ability of the issuer to repay its debt) and interest rate risk (the market value of the
security in the portfolio will fall due to changes in general interest rates).
2. LIQUIDITY is the second most important objective of the Investment Policy. It is
important that a portion of the portfolio contain investments, which can be easily
liquidated with minimal, or no risk to principal and/or interest. The longest maturity
of any investment shall be five years. The portfolio shall be structured so that
sufficient funds are readily available to meet all reasonably anticipated operating
expenses.
3. YIELD is the return earned on monies invested. The City’s funds shall be designed to
attain a rate of return throughout budgetary and economic cycles which is
approximately equal to the return on a Market Benchmark Index which will be
reported to the City Council on a periodic basis. The current index that is consistent
with this policy, the market, and the cash flow needs of the City is the 1-5 year
Government Index. Yield will be considered only after the basic requirements of
safety, liquidity, and credit quality have been met.
INVESTMENT POLICY:
The City is governed by the California Government Code, Section 53600 et.seq. Within the context
of these limitations, the following investments are authorized:
U.S. TREASURY SECURITIES for which the full faith and credit of the U.S. are pledged for
the payment of principal and interest. There is no limit to the percentage of the portfolio that
can be invested in U.S. Treasuries. However, their maturities shall be limited to 5 years or
less.
FEDERAL AGENCY OR UNITED STATES GOVERNMENT SPONSORED
ENTERPRISE OBLIGATIONS, or other instruments, including those issued by federal
agencies or United States government-sponsored enterprises. The amount of any one issuer
shall not exceed 25 percent of the portfolio, with the maturity not to exceed 5 years. Examples
include the Federal Farm Credit Bank System (FFCB), the Federal Home Loan Bank Board
(FHLB), the Federal National Mortgage Association (FNMA), the Federal Home Loan
Mortgage Corporation (FHLMC), Tennessee Valley Authority (TVA).
SUPRANATIONALS securities that are unsubordinated obligations issued by the
International Bank for Reconstruction and Development (IBRD), International Finance
Corporation (IFC), or Inter-American Development Bank (IADB). The securities must be
rated in a rating category of “AA” or higher by a nationally recognized statistical rating
organization. No more than 30% of the total portfolio may be invested in these securities. No
more than 10% of the total portfolio shall be invested in any single issuer. The maximum
maturity of any security of this type shall not exceed five years.
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CORPORATE MEDIUM TERM NOTES issued by corporations organized and operating
within the United States or by depository institutions licensed by the United States or any state
and operating within the United States. Notes eligible for investment under this subdivision
shall be rated in a rating category of "A" or its equivalent or better by a nationally recognized
rating service. Purchases of medium-term notes may not exceed 30 percent of the City’s
surplus money which may be invested pursuant to this section. The maximum maturity shall
not be greater than 5 years
ASSET BACKED SECURITIES including mortgage pass-through, collateralized mortgage
obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate,
consumer receivable pass-through certificate, or consumer receivable-backed bond with a
maximum maturity of five years; excluding issuers of the US Government of its agencies.
Securities eligible for investment under this subdivision shall be rated in a rating category of
"AA" or its equivalent or better by a nationally recognized rating service. Purchase of
securities authorized by this subdivision may not exceed 20 percent of the City’s surplus
money that may be invested pursuant to this section.
COMMERCIAL PAPER must be of prime quality of the highest rating by both Moody’s and
Standard and Poor’s (P-1 by Moody’s and A-1 by Standard and Poor’s). Eligible paper is
limited to corporations organized and operating within the U.S. and having total assets of at
least $500,000,000. There are also limitations as to the total percent (25%) of the portfolio
that may be invested in commercial paper, the time of investment (270 days) and the amount
of any one issuer shall not exceed 5 percent of the portfolio.
NEGOTIABLE CERTIFICATES OF DEPOSIT issued by a nationally or state chartered
bank, a savings association or a federal association, a state or federal credit union, or by a
federally licensed or state licensed branch of a foreign bank. The amount of a negotiable
certificate of deposit insured up to the FDIC limit does not require any credit ratings. Any
amount above the FDIC insured limit must be issued by institutions which have short term
debt obligations rated “A-1” or its equivalent or better by at least one NRSRO; or long-term
obligations rated in a rating category of “A” or its equivalent or better by at least one NRSRO.
No more than 30% of the total portfolio may be invested in negotiable certificates of deposit
and no more than 5% of the portfolio may be invested in any single issuer. The maximum
maturity shall not be greater than 5 years
REPURCHASE AGREEMENTS (Repos) allow a purchase of securities by a local agency;
by agreement, the seller will repurchase the securities on or before a specified date and for a
specified amount. The maturity should not exceed ninety days. Repos should only be
purchased when a purchase agreement is executed with a bank in which the underlying
security shall have a market value of at least: 102% for U.S. Treasuries or 105% for U.S.
Agencies of the funds borrowed. Pledged securities must be held by a third party custodian.
The issuing counter party shall be rated in a rating category of “AA” or its equivalent or better
by nationally recognized rating services (Standard and Poor’s and Moody’s).
THE LOCAL AGENCY INVESTMENT FUND is a pooled fund managed by the State
Treasurer whose permitted investments are identified in the Government Code Section
164291. LAIF offers high liquidity as deposits and withdrawals can be wired to and from
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South San Francisco on the same day, provided the request is made before 10:00 A.M. No
maximum limit for LAIF is set by this investment policy.
MUTUAL FUNDS are shares of beneficial interest issued by diversified management
companies, as defined by Section 23701 M of the Revenue and Taxation Code. To be eligible
for investment, these funds must strive to maintain a net asset value of $1.00 per share at all
times and:
a) Attain the highest ranking in the highest letter and numerical rating provided by
not less than two of the three largest nationally recognized rating services; or
b) Have an investment advisor registered with the Securities and Exchange
Commission with not less than five years experience investing in securities and
obligations, and with assets under management in excess of five hundred million
dollars; and
c) Invest solely in those securities and obligations authorized by Sections 53601 and
53635 of the California Government Code. Where the City’s Investment Policy
may be more restrictive than the State Code, the Policy authorizes investments in
mutual funds that shall have minimal investment in securities otherwise restricted
by the City's Policy. Minimal investment is defined as less than 5 percent of the
mutual fund portfolio.
Mutual fund investments shall not exceed 20% of the portfolio, with no more than 10% of the
portfolio invested with any one institution.
PROHIBITED INVESTMENTS:
Instruments not expressly authorized are prohibited. In accordance with Government Code Section
53601.6, investment in inverse floaters, range notes or mortgage derived interest-only strips is
prohibited, as are derivatives. Investment in any security that could result in a zero interest accrual if
held to maturity is also prohibited.
MAXIMUM MATURITY:
To the extent possible, investments shall be matched with anticipated cash flow requirements and
known future liabilities.
The City will not invest in securities maturing more than five (5) years from the date of trade
settlement, unless the City Council has by resolution granted authority to make such an investment.
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SUMMARY OF AUTHORIZED INVESTMENTS:
Instrument Limitations
Minimum % of % in
Rating Portfolio any single Maximum Minimum
Issuer Maturity Collateral
U.S. Treasuries 100% 100% 5 years
U.S. Agencies 100% 25% 5 years
Supranational AA 30 % 10% 5 years
Corporate MTNs A 30 % 5% 5 years
Asset Backed Security AA 20 % 5% 5 years
Commercial Paper P1/A1 25 % 5% 270 days
Negotiable Certificates A-1 or A 30% 5% 5 years
of Deposit
Repurchase Agreements
Issuing Counter Party AA
Collateral:
If U.S. Treasuries 102%
If U.S. Agencies 105%
Local Agency Investment Fund
(LAIF) 100%
Mutual Funds Aaa Moody’s/
AAAm S&P 20% 10%
AUTHORIZED INVESTMENTS PERSONNEL:
The City Treasurer and any Deputy Treasurers he or she appoints are authorized to approve
investment transactions. Deputy Treasurers shall include at a minimum the City Finance Director.
MITIGATING CREDIT RISK:
Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or
perceived change in the ability of the issuer to repay its debt. The City shall mitigate credit risk by
adopting the following strategies:
1. No more than 5% of the total portfolio may be invested in securities of any single issuer,
other than:
a) U.S. Treasuries and LAIF, which have no limit; and
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b) U.S. Agencies, which shall be limited to no more than 25% of the portfolio in any one
issuing Agency. No more than 20% of the portfolio shall be invested in federal agency
callable securities. Supranational and Money Market Mutual Fund securities shall be
limited to no more than 10% of the portfolio in any one issuer.
2. The City Treasurer may elect to sell a security prior to its maturity and record a capital
gain or loss in order to improve the quality, liquidity or yield of the portfolio in response
to market conditions or City’s risk preferences; and,
3. If securities owned by the City are downgraded to a level below the credit quality required
by this Investment Policy, it shall be the City Treasurer’s policy to review the credit
situation and make a determination as to whether to sell or retain such securities in the
portfolio.
a) If a security is downgraded, the Treasurer will use discretion in determining whether
to sell or hold the security based on its current maturity, the economic outlook for the
issuer, and other relevant factors.
b) If a decision is made to retain a downgraded security in the portfolio, its presence in
the portfolio will be monitored and reported monthly to the City Council.
DEPOSITORY SERVICES:
Monies must be deposited in state or national banks, state or federal savings and loan associations, or
state or federal credit unions in the state of California. The monies may be in inactive deposits, active
deposits, or interest-bearing active deposits. The deposits in any institution cannot exceed the amount
of the bank’s or savings and loan’s paid up capital and surplus.
The bank, savings and loan, or federal credit union must secure the active and inactive depos its with
eligible government securities having a market value of at least 110% of the total amount of the
deposits.
Funds held in a bank should be limited to weekly cash flow needs, and excess funds should be either
invested in LAIF or a money market mutual fund. Any depository institution used by the City should
provide overnight sweep vehicles that comply with this Investment Policy and the State Government
Code.
QUALIFIED DEALERS AND INSTITUTIONS:
Except for transactions with the State and County investment pools, the City shall transact
investment business only with banks, savings and loans, and with investment securities dealers as
defined in Government Code Section 53601.5:
“The purchase by a local agency of any investment authorized pursuant to Section
53601 or 53601.1, not purchased directly from the issuer, shall be purchased either
from an institution licensed by the state as a broker-dealer, as defined in Section
25004 of the Corporations Code, or from a member of a federally regulated securities
exchange, from a national or state-chartered bank, from a federal or state association
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(as defined by Section 5102 of the Financial Code) or from a brokerage firm
designated as a primary government dealer by the Federal Reserve bank.”
The City Treasurer shall investigate institutions that wish to do business with the City in order to
determine if they are adequately capitalized, make markets in securities appropriate to the City’s
needs. Specifically, in order to achieve these objectives:
The Treasurer shall establish a list of qualified securities dealers, and shall obtain a certification submitted
by all financial institutions with which the City has an investment relationship on an annual basis. The
certification shall state that the institution has reviewed the City's investment management plan and that
it will:
• Exercise due diligence in monitoring the activities of its officers and employees
engaged in transactions with the City.
• Ensure that all of its officers and employees offering investments to the City
are trained in the precautions appropriate to public sector investments.
In order to be qualified for use by the City, a qualifying institution must have:
a) At least three years experience operating with California municipalities. In
addition, individual traders or agents representing a dealer must have a minimum
of one year experience operating with California municipalities;
b) An inventory of trading securities of at least $10 million.
SAFEKEEPING AND CUSTODY OF SECURITIES:
To protect against potential losses caused by the collapse of individual securities dealers, all securities
owned by the City, except for investments with LAIF, Repurchase Agreements as authorized in this
Policy shall be kept in safekeeping by a third party custodian acting as agent for the City under the
terms of a custody agreement executed by the bank and by the City. These funds will be held in the
City’s name. All trades will be executed by delivery vs. payment (DVP). This ensures that securities
are deposited to the third party safe keeper prior to release of the City’s funds to the broker, for a
purchase, and ensures that cash is deposited with the safe keeper prior to release of the City’s security
for a sale.
COMPETITIVE PURCHASE AND SALE OF ALLOWED SECURITIES:
Except for purchases in LAIF or with a Mutual Fund otherwise authorized in this Policy, any purchase
or sale of individual securities shall be made after soliciting at least three quotes from authorized
brokers, either verbally or in writing. The Treasurer shall make the purchase or sale from the broker
that offers the best executable price for the security. In the case of a tie of two or more brokers, the
Treasurer shall select by his/her choice. The Treasurer shall maintain documentation relating to
investment quotes for six months.
ETHICS AND CONFLICTS OF INTEREST:
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The City Treasurer and Deputy City Treasurers shall file a State Form 700 annually, wherein they
must disclose all personal assets such as stocks, bonds, properties, business entities, etc., in which
said officials may be involved and which could create a conflict of interest with the proper execution
of their offices or impair their ability to make impartial decisions.
REPORTING:
The Treasurer shall present to the City Council a quarterly report showing the types of investments,
institutions of investment, dates of maturity, amounts of deposit, current market value for all
securities, rates of interest, and other such data as may be required by the City Council.
INVESTMENT OVERSIGHT COMMITTEE:
The City shall establish an Investment Oversight Committee that shall meet at least quarterly. The
committee shall consist of, at a minimum, the City Treasurer, the City Manager, and the Finance
Director.
The purpose of the committee is to:
• Review the portfolio on a quarterly basis to ensure compliance with the City’s
Investment Policy and the requirements of the State of California.
• Make recommendations to Council to change the Investment Policy where
appropriate.
• Meet as needed to review the investment portfolio as a result of changes in the
marketplace or the economic position of any company or agency that affects the City’s
investments.
The City Treasurer will report on any recommendations and/or actions taken by the Investment
Oversight Committee in his/her quarterly investment reports to the full City Council. The Investment
Oversight Committee shall meet and report at least semi-annually with the
Finance/Budget/Investment Committee of the City Council.
INTERNAL CONTROLS:
The Treasurer and the Finance Director are responsible for establishing and maintaining an internal
control structure designed to ensure that the assets of the entity are protected from loss, theft, or
misuse. The internal control of the structure shall be designed to provide reasonable assurance that
these objectives are met.
Management responsibility for the investment program is delegated to the elected City Treasurer who
shall be responsible for all investment transactions. The Deputy City Treasurer(s), appointed by the
City Treasurer, acts at the discretion and direction of the City Treasurer.
WIRE TRANSFER CONFIRMATIONS:
Due to the need to preserve segregation of duties and checks and balances, all non-recurring, outgoing
wire transactions initiated by the City Treasurer or a Deputy Treasurer appointed by the City Treasurer
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shall be confirmed by the bank with a second person, either a Deputy Treasurer or an authorized
person within the Finance Department, prior to the completion of that wire transfer.
Recurring/repetitive wire transactions, such as with LAIF, or to meet regular debt service payments,
may be exempted from a second confirmation requirement, provided that a list of recurring wire
transfers is established with the bank and that both the City Treasurer and the Finance Director
approve the list.
POLICY REVIEW:
This Investment Policy shall be reviewed at least annually to ensure its consistency with the overall
objectives of safety of principal, liquidity, and yield. The Policy should also be relevant to current
law, financial and economic trends, and should meet the needs of the City of South San Francisco.
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Appendix A
GLOSSARY OF INVESTMENT TERMS
Agencies. Shorthand market terminology for any obligation issued by a government-sponsored entity
(GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith
and credit of the US government. Examples are:
FDIC. The Federal Deposit Insurance Corporation provides insurance backed by the full faith
and credit of the US government to certain bank deposits and debt obligations.
FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural
industry. FFCB issues discount notes and bonds.
FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market.
FHLB issues discount notes and bonds.
FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and
liquidity in the housing market. FHLMC also called “FreddieMac” issues discount notes,
bonds and mortgage pass-through securities. Only discount notes and bonds are authorized by
this policy.
FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was
established to provide credit and liquidity in the housing market. FNMA, also known as
“FannieMae,” issues discount notes, bonds and mortgage pass-through securities.
PEFCO. The Private Export Funding Corporation assists exporters.
TVA. The Tennessee Valley Authority provides flood control and power and promotes
development in portions of the Tennessee, Ohio and Mississippi River valleys. TVA currently
issues discount notes and bonds.
Asked. The price at which a seller offers to sell a security.
Asset Backed Securities (ABS). Asset Backed Securities are pass-through instruments collateralized
by installment loans, leases, revolving lines of credit or other consumer finance receivables.
Securitizations are structured to separate the credit of the ABS issuer from the assets being securitized.
Banker’s acceptance. A money market instrument created to facilitate international trade
transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the
bank which “accepts” the obligation to pay the investor.
Benchmark. A comparison security or portfolio. A performance benchmark is a partial market
index, which reflects the mix of securities allowed under a specific investment policy.
Bid. The price at which a buyer offers to buy a security.
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Broker. A broker brings buyers and sellers together for a transaction for which the broker receives
a commission. A broker does not sell securities from his own position.
Callable. A callable security gives the issuer the option to call it from the investor prior to its
maturity. The main cause of a call is a decline in interest rates. If interest rates decline since an issuer
issues securities, it will likely call its current securities and reissue them at a lower rate of interest.
Callable securities have reinvestment risk as the investor may receive its principal back when interest
rates are lower than when the investment was initially made.
Certificate of Deposit (CD). A time deposit with a specific maturity evidenced by a certificate.
Large denomination CDs may be marketable.
Collateral. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase
agreement. Also, securities pledged by a financial institution to secure deposits of public monies.
Commercial paper. The short-term unsecured debt of corporations.
Cost yield. The annual income from an investment divided by the purchase cost. Because it does
not give effect to premiums and discounts which may have been included in the purchase cost, it is
an incomplete measure of return.
Coupon. The rate of return at which interest is paid on a bond.
Credit risk. The risk that principal and/or interest on an investment will not be paid in a timely
manner due to changes in the condition of the issuer.
Current yield. The annual income from an investment divided by the current market value. Since
the mathematical calculation relies on the current market value rather than the investor’s cost, current
yield is unrelated to the actual return the investor will earn if the security is held to maturity.
Dealer. A dealer acts as a principal in security transactions, selling securities from and buying
securities for his own position.
Debenture. A bond secured only by the general credit of the issuer.
Delivery vs. payment (DVP). A securities industry procedure whereby payment for a security must
be made at the time the security is delivered to the purchaser’s agent.
Derivative. Any security that has principal and/or interest payments which are subject to uncertainty
(but not for reasons of default or credit risk) as to timing and/or amount, or any security which
represents a component of another security which has been separated from other components
(“Stripped” coupons and principal). A derivative is also defined as a financial instrument the value of
which is totally or partially derived from the value of another instrument, interest rate or
index. Derivatives are prohibited under this Investment Policy.
Discount. The difference between the par value of a bond and the cost of the bond, when the cost is
below par. Some short-term securities, such as T-bills and banker’s acceptances, are known as
discount securities. They sell at a discount from par, and return the par value to the investor at
maturity without additional interest. Other securities, which have fixed coupons, trade at a discount
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when the coupon rate is lower than the current market rate for securities of that maturity and/or
quality.
Diversification. Dividing investment funds among a variety of investments to avoid excessive
exposure to any one source of risk.
Duration. The weighted average time to maturity of a bond where the weights are the present values
of the future cash flows. Duration measures the price sensitivity of a bond to changes in interest rates.
(See modified duration).
Federal funds rate. The rate of interest charged by banks for short-term loans to other banks. The
Federal Reserve Bank through open-market operations establishes it.
Federal Open Market Committee: A committee of the Federal Reserve Board that establishes
monetary policy and executes it through temporary and permanent changes to the supply of bank
reserves.
Leverage. Borrowing funds in order to invest in securities that have the potential to pay earnings at
a rate higher than the cost of borrowing.
Liquidity: The speed and ease with which an asset can be converted to cash.
Make Whole Call. A type of call provision on a bond that allows the issuer to pay off the remaining
debt early. Unlike a call option, with a make whole call provision, the issuer makes a lump sum
payment that equals the net present value (NPV) of future coupon payments that will not be paid
because of the call. With this type of call, an investor is compensated, or "made whole."
Margin: The difference between the market value of a security and the loan a broker makes using
that security as collateral.
Market risk. The risk that the value of securities will fluctuate with changes in overall market
conditions or interest rates.
Market value. The price at which a security can be traded.
Marking to market. The process of posting current market values for securities in a portfolio.
Maturity. The final date upon which the principal of a security becomes due and payable.
Medium term notes. Unsecured, investment-grade senior debt securities of major corporations
which are sold in relatively small amounts either on a continuous or an intermittent basis. MTNs are
highly flexible debt instruments that can be structured to respond to market opportunities or to
investor preferences.
Modified duration. The percent change in price for a 100 basis point change in yields. Modified
duration is the best single measure of a portfolio’s or security’s exposure to market risk.
Money market. The market in which short term debt instruments (Tbills, discount notes, commercial
paper and banker’s acceptances) are issued and traded.
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Mortgage pass-through securities. A securitized participation in the interest and principal
cashflows from a specified pool of mortgages. Principal and interest payments made on the
mortgages are passed through to the holder of the security. These securities are prohibited under this
Policy.
Mutual fund. An entity which pools the funds of investors and invests those funds in a set of
securities which is specifically defined in the fund’s prospectus. Mutual funds can be invested in
various types of domestic and/or international stocks, bonds and money market instruments, as set
forth in the individual fund’s prospectus.
Nationally Recognized Statistical Ratings Organization. The formal term to describe credit rating
agencies that provide credit ratings that are used by the U.S. government in several regulatory areas.
Ratings provided by Nationally Recognized Statistical Ratings Organizations (NRSRO) are used
frequently by investors and are used as benchmarks by federal and state agencies.
Premium. The difference between the par value of a bond and the cost of the bond, when the cost is
above par.
Primary dealer. A financial institution (1) that is a trading counterparty with the Federal Reserve in
its execution of market operations to carry out U.S. monetary policy, and (2) that participates for
statistical reporting purposes in compiling data on activity in the U.S. Government securities market.
Prudent person (man) rule. A standard of responsibility which applies to fiduciaries. In California,
the rule is stated as “Investments shall be managed with the care, skill, prudence and diligence, under
the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with
such matters, would use in the conduct of an enterprise of like character and with like aims to
accomplish similar purposes.”
Realized yield. The change in value of the portfolio due to interest received and interest earned and
realized gains and losses. It does not give effect to changes in market value on securities, which have
not been sold from the portfolio.
Regional dealer. A financial intermediary that buys and sells securities for the benefit of its
customers without maintaining substantial inventories of securities and that is not a primary dealer.
Repurchase agreement (Repo). Short term purchases of securities with a simultaneous agreement
to sell the securities back at a higher price. From the seller’s point of view, the same transaction is a
reverse repurchase agreement.
Safekeeping. A service whereby securities are held by a bank in the customer’s name.
Supranational. A supranational entity is formed by two or more central governments with the
purpose of promoting economic development for the member countries. Supranational institutions
finance their activities by issuing debt, such as supranational bonds.
Total rate of return. A measure of a portfolio’ performance over time. It is the internal rate of
return, which equates the beginning value of the portfolio with the ending value; it includes interest
earnings, realized and unrealized gains and losses in the portfolio.
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U.S. Treasury obligations. Securities issued by the U.S. Treasury and backed by the full faith and
credit of the United States. Treasuries are considered to have no credit risk, and are the benchmark
for interest rates on all other securities in the US and overseas. The Treasury issues both discounted
securities and fixed coupon notes and bonds.
Treasury bills. All securities issued with initial maturities of one year or less are issued as discounted
instruments, and are called Treasury bills (Tbills). The Treasury currently issues three- and six-
month Tbills at regular weekly auctions. It also issues “cash management” bills as needed to
smooth out cash flows.
Treasury notes. All securities issued with initial maturities of two to ten years are called Treasury
notes, and pay interest semi-annually.
Treasury bonds. All securities issued with initial maturities greater than ten years are called
Treasury bonds. Like Treasury notes, they pay interest semi-annually.
Volatility. The rate at which security prices change with changes in general economic conditions or
the general level of interest rates.
Yield to Maturity. The annualized internal rate of return on an investment which equates the
expected cash flows from the investment to its cost.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-457 Agenda Date:6/14/2023
Version:1 Item #:14a.
Resolution approving the City’s Investment Policy for Fiscal Year 2023-24.
WHEREAS, each Fiscal Year, the City of South San Francisco’s Investment Policy is presented to the City
Council of South San Francisco for consideration; and
WHEREAS, the Fiscal Year (FY) 2023-24 Investment Policy reflects some minor changes from the prior year’s
policy as follows:
·Addition of Maximum Maturity Section
·Addition of 20% limit on federal agency callable debt under the “Mitigating Credit Risk” section; and
WHEREAS, staff will continue to work with the City’s investment advisor to review the City’s Investment
Policy to ensure compliance with best practices and alignment with state code.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of South San Francisco does hereby
approve the FY 2023-24 Investment Policy.
*****
City of South San Francisco Printed on 6/16/2023Page 1 of 1
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-476 Agenda Date:6/14/2023
Version:1 Item #:15.
Report regarding a resolution approving the acceptance of $830,000 in grant funding from the State of
California’s Land and Water Conservation Fund for permanent acquisition of the parcels located at 616 and 700
Linden Avenue for parkland development,and approving the appropriation of grant funds through budget
amendment #23.056.(Greg Mediati, Director of Parks and Recreation)
RECOMMENDATION
It is recommended that the City Council adopt a resolution approving the acceptance of $830,000 in
grant funding from the State of California’s Land and Water Conservation Fund for permanent
acquisition of the parcels located at 616 and 700 Linden Avenue for parkland development,and
approving the appropriation of grant funds through budget amendment #23.056.
BACKGROUND/DISCUSSION
The Land and Water Conservation Fund (LWCF)was established by the United States Congress in 1964 to
fulfill a bipartisan commitment to safeguard natural areas,water resources and cultural heritage,and to provide
recreation opportunities to all Americans.The fund invests earnings from offshore oil and gas leasing to help
strengthen communities, preserve history, and protect the national endowment of lands and waters.
On August 4,2020,the Great American Outdoors Act (GAOA)was signed into law,authorizing $900 million
annually in permanent funding for LWCF.Prior to the passage of the GAOA,funding for LWCF relied on
annual Congressional appropriations.LWCF grants may be administered on behalf of the federal government
by state agencies.In this case,the grant administrator is the California Department of Parks and Recreation,
though the National Parks Service also reviews applications for conformance with grant requirements.
Grants provide funding for the acquisition or development of land to create new outdoor recreation
opportunities for the health and wellness of Californians.Since 1965,over one thousand parks throughout
California have been created or improved with LWCF assistance.This funding cycle,acquisition projects have
been prioritized over development projects. A 50-percent match is required for all applications.
The parcels located at 616 and 700 Linden were acquired by the former Redevelopment Agency and conveyed
to the City as part of the redevelopment dissolution process.The City is not required to disposed of the parcels
under the Successor Agency’s approved Long Range Property Management Plan (LRPMP).The LRPMP states
that,at the time,the expected use of the properties would be as “high density housing;”however,it does not
require them to be sold for that purpose.Previously,the City Council authorized staff to move forward with a
proposal to the San Mateo Countywide Oversight Board that the City would retain the parcels and pay the
taxing entities an amount not to exceed $1,660,000,the appraised land value.Negotiations on the final sale
price for the property are on-going with the Oversight Board.
The parcel at 616 Linden Avenue consists of a 14,000 square-foot lot zoned Downtown Mixed Use.The
property currently serves as a metered parking lot with 20 parking spaces.The Agency acquired the property in
1997 for $325,000.At that time,the lot consisted of a Quonset hut-type building and an automotive repair
building.
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File #:23-476 Agenda Date:6/14/2023
Version:1 Item #:15.
The parcel located at 700 Linden Avenue consists of a 14,000 square-foot lot and is likewise zoned Downtown
Mixed Use.The Agency purchased the property in 1998 for $315,000 with the intention of it serving as
neighborhood parking.Ultimately,the parcel across the street at 616 Linden was utilized for parking,and the
parcel at 700 Linden currently serves as open green space.
On February 1,2022,staff submitted a grant application for $830,000 to fund 50-percent of the appraised land
value to help fund permanent acquisition of the two parcels.The City’s grant application was approved by the
State of California Department of Parks and Recreation in July 2022 and confirmed by the National Parks
Service, who administers the program federally, in May 2023.
Design development and public engagement and listening sessions will begin later this year.
FISCAL IMPACT
LWCF grants do require a 50-percent match.For this reason,staff has requested no more than half of the
appraised land valuation,$830,000,with the balance of funding being shared by the City.Initially,Park Land
Acquisition Developer Fees were identified for all costs associated with the purchase of the property.Savings
may be reimbursed into the Park Land Acquisition Fund for other park acquisition projects in South San
Francisco.
RELATIONSHIP TO STRATEGIC PLAN
This item before the City Council supports the City’s Quality of Life strategic goal by providing additional
funding for improved park amenities for residents.
CONCLUSION
It is recommended that the City Council adopt a resolution approving the acceptance grant funding from the
State of California’s Land and Water Conservation Fund for a total award amount of $830,000 for permanent
acquisition of the parcels located at 616 and 700 Linden Avenue for parkland development, and approving the
appropriation of grant funds through budget amendment #23.056.
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Land & Water Conservation Fund: Linden Park
South San Francisco City Council Meeting
June 14, 2023
223
Land and Water Conservation Fund
•616 Linden: 14,000 square-foot lot parking lot
•700 Linden: 14,000 square foot open space area
•City Council authorized acquisition from Successor
Agency
•Currently in negotiations with Oversight Board
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225
226
Land and Water Conservation Fund
•City awarded $830,000 in grant funds
•Requires 50%match
•Match funded via Park Acquisition Fund
•Design development and community listening /
engagement sessions to begin later this year
227
City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-477 Agenda Date:6/14/2023
Version:1 Item #:15a.
Resolution approving the acceptance of $830,000 in grant funding from the State of California’s Land and
Water Conservation Fund for permanent acquisition of the parcels located at 616 and 700 Linden Avenue for
parkland development, and approving the appropriation of grant funds through budget amendment #23.056.
WHEREAS,the United States Congress under Public Law 88-578 has authorized the establishment of a Land
and Water Conservation Fund Grant-In-Aid program,providing matching funds to the State of California and
its political subdivisions for acquiring lands and developing facilities for public outdoor recreation purposes;
and
WHEREAS,the California Department of Parks and Recreation is responsible for administration of the
program in the State,setting up necessary rules and procedures governing applications by local agencies under
the program; and
WHEREAS, the properties at 616 and 700 Linden Avenue are former Redevelopment Agency properties; and
WHEREAS,the parcel at 616 Linden Avenue consists of a 14,000 square-foot lot and currently serves as a
metered parking lot; and
WHEREAS,the parcel located at 700 Linden Avenue consists of a 14,000 square-foot lot and is currently an
open green space; and
WHEREAS,on February 1,2022,staff submitted a grant application for $830,000 to fund 50-percent of the
appraised land value to help fund acquisition of the two parcels; and
WHEREAS,the City’s grant application was approved by the State of California Department of Parks and
Recreation in July 2022 and confirmed by the National Parks Service,who administers the program federally,
in May 2023.
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby
accepts $830,000 in grant funding from the State of California’s Land and Water Conservation Fund for
permanent acquisition of the parcels located at 616 and 700 Linden Avenue for parkland development,and
approves the appropriation of grant funds through budget amendment #23.056,and delegates the authority to
the City Manager,or designee to conduct all negotiations,sign and submit all documents,including,but not
limited to applications,agreements,amendments,and payment requests,which may be necessary for the
completion of the grant scope.
*****
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File #:23-477 Agenda Date:6/14/2023
Version:1 Item #:15a.
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-488 Agenda Date:6/14/2023
Version:1 Item #:16.
Report regarding a resolution authorizing the mayor to provide a letter in support of Senate Bill 272 (Laird).
(Christina Fernandez, Deputy City Manager)
RECOMMENDATION
It is recommended that the City Council adopt a resolution authorizing the mayor to provide a letter in
support of Senate Bill 272 (Laird).
BACKGROUND/DISCUSSION
In the last 100 years,sea level in the Bay Area has risen over eight inches.San Mateo County recently released
a vulnerability assessment that projects a mid-level end of century scenario with about 77 inches of sea level
rise.The City is already seeing annual impacts of sea level rise with 1-foot King Tides at Oyster Point.Sea
Level Rise continues to threaten the economic vitality of our City,especially east of highway 101 as well as our
most vulnerable neighborhoods.
Senate Bill 272 from Senator John Laird would require a local government in the coastal zone or within the
jurisdiction of the San Francisco Bay Conservation and Development Commission (BCDC) to implement sea
level rise (SLR) planning and adaptation. It would also prioritize funding for local government projects that
meet the state’s goal for approval of the required plans, among other things.
In greater detail, this bill seeks to:
1.Require the sea level rise planning and adaptation to include, at a minimum, all of the following:
a.Use of the best available science.
b.A vulnerability assessment that includes efforts to ensure equity for at-risk communities.
c.A sea level rise adaptation plan.
d.Identification of lead planning and implementation agencies.
e.A timeline for updates, as needed, based on conditions and projections, and as determined by the
local government in agreement with the Coastal Commission or BCDC for the aforementioned
sea level rise planning and adaptation elements.
2.Require the mandated timeline for sea level rise planning and adaptation updates include, to the
maximum extent practicable, applicable implementation approaches that build upon the sea level rise
adaptation plan, and economic analyses of critical public infrastructure.
3.Establish the state's goal to implement these requirements by January 1, 2029.
4.Require all local governments to comply with these requirements by January 1, 2034.
5.Authorize, upon an appropriation by the Legislature, the Coastal Commission and BCDC to award
funding to a local government that has received approval for sea level rise planning and adaptation to
implement projects contained in that local government's sea level rise adaptation plan.
6.Require the Coastal Commission and BCDC to prioritize funding projects of local governments that
received approval on or before January 1, 2029.
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File #:23-488 Agenda Date:6/14/2023
Version:1 Item #:16.
FISCAL IMPACT
There is no fiscal impact the City’s General Fund.
RELATIONSHIP TO STRATEGIC PLAN
Supporting Senate Bill 272 meets the City’s strategic planning goals of building and maintaining a sustainable
city.
CONCLUSION
It is recommended that the City Council adopt a resolution authorizing the mayor to provide a letter in support
of Senate Bill 272 (Laird).
Attachments:
1-Draft Letter of Support
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June 7, 2023
Senator John Laird
1021 O Street, Suite 8720
Sacramento, CA 95814
Dear Senator Laird:
Thank you for your leadership in authoring Senate Bill 272. The City of South San Francisco is a mid-sized
city with a popula�on of approximately 67,0000 residents. Located along the Bay, the city is highly
suscep�ble to sea level rise and flooding. The City appreciates your leadership in providing a pathway for
funding for local governments that have received approval for sea level rise planning and adapta�on.
The City of South San Francisco is proudly diverse with over 80% of our households iden�fying as
households of color and approximately 60% speaking a language other than English at home. South San
Francisco is known as the “Industrial City”, with historical roots in steel plants and ship building. While
the City maintains some light manufacturing and warehouse industries, the City also has a large Life
Science cluster of over 200 biotechnology firms located east of Highway 101 along our shoreline.
Sea Level Rise con�nues to threaten the economic vitality of our region, with billions of dollars’ worth of
economic assets at risk. Addi�onally, cri�cal infrastructure, such as the city’s wastewater control plant is
in a low-lying area suscep�ble to sea level rise. It also threatens our city’s lowest income census tracts,
which includes our most vulnerable neighborhoods consis�ng of primarily La�nx households.
The City of South San Francisco con�nues to study Sea Level Rise and a feasibility study is underway,
however, mi�ga�on measures are costly. Many local governments do not have the resources or the
funding to implement recommended measures to protect our communi�es against Sea Level Rise. We
believe Senate Bill 272 provides a pathway for poten�al implementa�on and funding and support your
efforts.
Thank you for your leadership.
Sincerely,
Mayor Buenaflor Nicolas
City of South San Francisco
Cc: South San Francisco City Council
Sharon Ranals, South San Francisco City Manager
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City of South San Francisco
Legislation Text
P.O. Box 711 (City Hall, 400
Grand Avenue)
South San Francisco, CA
File #:23-489 Agenda Date:6/14/2023
Version:1 Item #:16a.
Resolution authorizing the mayor to provide a letter in support of Senate Bill 272 (Laird).
WHEREAS, Sea Level Rise remains an environmental and economic threat to the San Francisco Bay Area,
especially for coastal and bayside cities.
WHEREAS, in the last 100 years, Sea Level Rise in the Bay Area has risen over eight inches and the City of
South San Francisco regularly experiences 1 foot King Tides at Oyster Point.
WHEREAS, the City of South San Francisco is proactively seeking remedies to mitigate against the threat of
Sea Level Rise along our city’s shoreline;
WHEREAS, Senate Bill 272 (Laird) would require a local government in the coastal zone or within the
jurisdiction of the San Francisco Bay Conservation and Development Commission (BCDC) to implement sea
level rise (SLR) planning and adaptation;
WHEREAS, Senate Bill 272 (Laird) prioritizes funding for local government projects that meet the state’s goal
for approval of the required plans, among other things;
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of South San Francisco that the
Mayor is authorized to send a letter in support of Senate Bill 272, as described in the accompanying staff report
presented to the City Council on June 14, 2023.
* * * * *
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REPORT OF
SEWER RENTAL CHARGES FOR 2023-2024
IN ACCORDANCE WITH CHAPTER 14.12.70 OF THE
SOUTH SAN FRANCISCO MUNICIPAL CODE
In accordance with Chapter 14.12.70 of the South San Francisco Municipal Code, staff submits
the following report prepared as of May 1, 2023. The report describes the procedure of charging
those parcels of real property, which directly receive the benefits of municipal sanitary sewer
services and the amount of the annual charge or rental, which will be imposed against each
parcel for Fiscal Year 2023-2024.
1. Summary of Rentals or Charges. The following is a summary of the annual rental or
charges for Fiscal Year 2023-2024.
All commercial and industrial properties $ 11,136,442
All residential properties, except those serviced
by Westborough County Water District $ 13,479,497
Billed by Statement $ 764,807
Total $ 25,380,746
2. Sewer Rental Account File. This report refers to and incorporates by reference the report
entitled "Rate Determination and Revenue Program Summary," prepared by and on file at
the City of South San Francisco Water Quality Control Plant. The report summarizes the
Fiscal Year 2023-2024 sewer rental charge that will be proposed to the City Council on
June 14, 2023. Upon adoption of the proposed charges, or amendments thereto, a report
entitled “City of South San Francisco Sanitary Sewer Charges”, prepared by Engineering
Data Services, Los Altos, California, will be completed. The report will describe by
Assessor's Parcel Number each parcel of real property receiving directly the benefits of
municipal sanitary sewer service and the amount of annual charge or rental imposed
against each parcel for Fiscal Year 2023-2024. All of these documents, including this
report shall be filed with the County Tax Collector or Auditor. Accompanying the filing
of this report shall be the Clerk’s endorsement that the report has been adopted by the
City Council.
Dated:
Karen Chang
Director of Finance
DocuSign Envelope ID: F9080C25-8227-4FB9-90AE-DE9BB60ACC93
May 1, 2023 | 6:33:09 PM PDT
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