HomeMy WebLinkAbout05.24.2023 Regular CC Minuteso�S�VTI SA^'MINUTES
REGULAR MEETING
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CITY COUNCIL
`A`raR��P CITY OF SOUTH SAN FRANCISCO
WEDNESDAY, MAY 24, 2023
6:00 p.m.
Municipal Services Building, Council Chambers
33 Arroyo Drive, South San Francisco, CA
Via Zoom
CALL TO ORDER
Vice Mayor Nagales called the meeting to order at 6:04 p.m.
ROLL CALL
Councilmember Addiego, present
Councilmember Coleman, present
Councilmember Flores, present
Vice Mayor Nagales, present
Mayor Nicolas, absent
PLEDGE OF ALLEGIANCE
Vice Mayor Nagales led the pledge.
AGENDA REVIEW
No changes.
ANNOUNCEMENTS FROM STAFF
Marie Patea, Executive Assistant to the City Manager
PRESENTATIONS
Certificates recognizing three Jack Drago Cultural Arts Commission Youth Art Scholarship
recipients: Alexandra Jose, Gabriel Munoz, and Hop Vargas. (Mark Nagales, Vice Mayor)
Vice Mayor Nagales introduced Cultural Arts Commissioner Sarah Bowen. Commissioner Bowen
accepted a certificate on behalf of recipient Alexandra Jose and presented the remaining certificates
to recipients Gabriel Munoz and Hop Vargas.
2. Certificate recognizing National Bike Month and EKDAB/SMCOE partnership - Nina Garde
and Theresa Vallez-Kelly from SMCOE. (Tamiko Huey, Management Analyst II)
Councilmember Flores presented the certificates to Nina Garde and Theresa Vallez-Kelly of San
Mateo County Office of Education. Nina and Theresa thanked the Council for their recognition and
shared what an honor it's been to work in partnership.
3. Proclamation recognizing May 21-27, 2023 as National Public Works Week. (Flor Nicolas,
Mayor)
Vice Mayor Nagales read the proclamation into the record and presented the proclamation to Director
of Public Works Eunejune Kim. Director Kim accepted the proclamation and thanked the Council.
4. Proclamation recognizing May as Jewish American Heritage month. (Mark Nagales, Vice
Mayor)
Councilmember Coleman presented the proclamation to Alejandro Padron of the Bay Area Jewish
Community Relations Council. Alejandro Padron thanked the Council and shared that it was a great
opportunity to uplift more than 350 years of history.
5. Presentation update on the Hello ADU Program (Jennifer Duffy, President of Hello Housing)
President of Hello Housing provided a presentation to the Council. Vice Mayor Nagales thanked
Jennifer for the work that she and her staff continue to do.
PUBLIC COMMENTS — NON -AGENDA ITEMS
The following individual(s) addressed the City Council:
In Person:
• Richy Cruz
COUNCIL COMMENTS/REQUESTS
Councilmember Flores provided an update on Every Kid Deserves a Bike Program and highlighted
its success and impact on young individuals. He thanked staff and partners for participating in the
distributions and connecting with the youth. He shared that he attended the AAPI Community
Conversations event and recognized the importance of hosting important conversations with
community members and allies. Additionally, he requested that the policy and process for naming
parks and buildings be reviewed as he has been contacted by several residents. He also shared that he
attended a ride along with the Police Department and was able to observe firsthand how policy and
decisions have a positive affect on residents and encouraged his colleagues to do the same. Lastly, he
congratulated the graduating students at our school districts as their accomplishments deserve to be
celebrated.
Councilmember Addiego highlighted the bike giveaway at Sunshine Gardens Elementary and shared
the impact it had on families. He stated there was a big project on Hillside Boulevard and requested
an update. Principal Engineer Matt Ruble provided an update and timeline of the project.
Councilmember Addiego continued by sharing that Principal of Sunshine Gardens Elementary
School, Leticia Gonzalez, offered for the school site to be used for the gathering of National Night
Out on August 1, 2023. He also gave a shoutout to his former colleague, Pradeep Gupta, who will be
celebrating his birthday.
Councilmember Coleman shared the first Childcare Committee Meetings was held on May 15, 2023.
He highlighted the passion and expertise shared amongst the members and is hopeful others can
participate in the two upcoming community meetings. He also shared details on the upcoming pride
events. San Mateo County's first ever Pride Parade will occur on June 10, 2023, and City Hall will
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host a Flag Raising Event on June 17, 2023, at 12:00 p.m. Additionally, he shared that a New York
Times article highlighted the social housing in Vienna and is hopeful the City can take lessons from
it to create an enjoyable and affordable community.
Vice Mayor Nagales shared that he joined the AAPI Community Conversations Event and thanked
those who shared their stories. He also shared that he serves on the Association of Bay Area
Government (ABAG), and they have been discussing how to improve housing community
developments and ensuring family units are built.
CONSENT CALENDAR
The Assistant City Clerk duly read the Consent Calendar, after which Council voted and engaged in
discussion of specific item as follows. Item No. 9 was pulled for further discussion by Vice Mayor
Nagales.
6. Motion to approve the Minutes for May 10, 2023. (Rosa Govea Acosta, City Clerk)
7. Report regarding Resolution No. 78-2023 approving the summary vacation of public sewer
easement for a sewer main on the property APN 014-183-110 (180 El Camino Real) due to
sewer main relocation. (Matthew Ruble, Principal Engineer)
8. Report regarding Resolution No. 79-2023 authorizing purchase agreements with distributors
Baker & Taylor, LLC, Brodart Co., and Ingram Library Services, LLC, and a consulting
services agreement with Midwest Tape, LLC, to supply library books and audiovisual
materials and services. (Adam Elsholz, Assistant Library Director)
9. Report regarding Resolution No. 80-2023 authorizing the City Manager to execute the First
Amendment to the Consulting Services Agreement between the CITY OF SOUTH SAN
FRANCISCO with VERDE DESIGN, INC. of Santa Clara, California for Architectural
Design Services of the Orange Memorial Park Sports Field project in an amount not to
exceed $38,500.00 for consulting services. (Philip Vitale, Deputy Director of Capital
Projects)
10. Report regarding Resolution No. 81-2023 amending the City of South San Francisco wage and
salary schedule and amending the position allocation for the Economic and Community
Development Department for Fiscal Year 2022-2023 (Leah Lockhart, Human Resources
Director)
Item No. 9: Vice Mayor Nagales asked for an update on the timeline on the project. Deputy Director
of Capital Projects Vitale provided an update on the project and explained that there has been delays
due to repeated storms and saturated soils. He shared that he is hopeful the project will be completed
in August.
Motion — Councilmember Coleman/Second — Councilmember Flores: To approve Consent Calendar
6-10 by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales
NAYS: None; ABSENT: Mayor Nicolas; ABSTAIN: None
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PUBLIC HEARING
Public Hearing opened: 6:51 p.m.
11. Report regarding Resolution No. 82-2023 accepting the Comprehensive Citywide Fee Study
and adopting the proposed changes to and fees in the Master Fee Schedule for Fiscal Year
2023-24 (Karen Chang, Director of Finance and Jason Wong, Deputy Finance Director)
Director of Finance Chang provided an overview and background of the study and recommendations.
She then introduced Consultant Khushboo Ingle of Matrix Consulting Group. Consultant Ingle
presented the report to the Council.
Council engaged in discussion regarding the proposed fees for the Parks and Recreation Department.
Direction was given to Director Chang and Parks and Recreation Director Mediati to return with
changes to the proposed fees.
The following individual(s) addressed the City Council:
In Person:
• Edward Toatley
Via Zoom:
• Vanessa Almaguer
Public Hearing closed: 7:36 p. m.
Council recommended that the Resolution be approved with the exception of the Parks and
Recreation Department fee schedule.
Motion — Councilmember Flores/Second - Councilmember Addiego: To approve Resolution No. 82-
2023 accepting the Comprehensive Citywide Fee Study and adopting the proposed changes to and
fees in the City of South San Francisco Master Fee Schedule for FY 2023-24 with the exception of
the Parks and Recreation Department fee schedule, by roll call vote: AYES: Councilmembers
Addiego, Coleman, and Flores, Vice Mayor Nagales NAYS: None; ABSENT: Mayor Nicolas;
ABSTAIN: None
ADMINISTRATIVE BUSINESS
12. Motion to approve the Design Development Documents for the Orange Memorial Park Aquatic
Center (Project No. pk2310). (Philip Vitale, Deputy Director of Capital Projects)
Deputy Director of Capital Projects Vitale presented the report and introduced Clarence Mamuyac
of ELS Architecture who presented the building and design development.
The following individual(s) addressed the City Council:
In Person:
• Don Jumanan
• Coach Bill Olvier
• Edward Toatleu
Via Zoom:
• Tina Wang
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Council and staff discussed the need to balance the demand for accommodations of recreation and
services. They also discussed the difference in costs for applying modifications to the design of the
pool and aquatics center.
Motion — Councilmember Addiego/Second — Vice Mayor Nagales: Motion to approve the Design
Development Documents for the Orange Memorial Park Aquatic Center, by roll call vote: AYES:
Councilmembers Addiego, Vice Mayor Nagales NAYS: Councilmember Coleman, and Flores;
ABSENT: Mayor Nicolas; ABSTAIN: None
A motion was then made to table the item and have it brought back to the Council with the requested
information from staff.
Motion — Councilmember Addiego/Second — Vice Mayor Nagales: Motion to approve the Design
Development Documents for the Orange Memorial Park Aquatic Center, by roll call vote: AYES:
Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales NAYS: None; ABSENT:
Mayor Nicolas; ABSTAIN: None
Meeting Recessed: 8:35 p. m.
Meeting Resumed: 8: 44 p.m.
13. Report regarding approval of Resolution No. 83-2023 authorizing the Mayor to sign a letter of
support urging the Governor and California State legislators to prioritize a multi-year funding
package for transit agencies across California (Sharon Ranals, City Manager)
City Manager Ranals presented the report to Council. Council shared their support for the letter and
authorized the Mayor to sign.
Motion — Councilmember Addiego/Second — Councilmember Coleman: To approve Resolution No.
82-2023 Resolution authorizing the Mayor to sign a letter of support urging the Governor and
California State legislators to prioritize a multi-year funding package for transit agencies across
California, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor
Nagales NAYS: None; ABSENT: Mayor Nicolas; ABSTAIN: None
14. Report regarding Resolution No. 84-2023 authorizing the City Manager to execute a consulting
services agreement with Lotus Water of San Francisco, California for the Storm Drain Master
Plan (sd2301) for $2,702,339 and authorizing a Budget Amendment 23.067 to add $2,580,000
for a total project allocation of $3,380,000. (Matt Ruble, Principal Engineer)
Principal Engineer Ruble presented the report to Council. Councilmember Addiego shared that he
was comfortable with the consultant as they have done a spectacular job with passed projects.
Motion — Councilmember Addiego/Second — Vice Mayor Nagales: To approve Resolution No. 84-
2023 authorizing the City Manager to execute a consulting services contract with Lotus Water of San
Francisco, California for the Storm Drain Master Plan (sd2301) for $2,702,339 and authorizing a
Budget Amendment 23.067 to add $2,580,000 for a total project allocation of $3,380,000., by roll
call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales NAYS:
None; ABSENT: Mayor Nicolas; ABSTAIN: None
15. Report regarding Resolution No. 85-2023 approving the purchase of two advanced life support
ambulances; authorizing the City Manager to enter into a purchase agreement with Braun
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Northwest for the construction and purchase in the amount of $800,573.51; approving the
purchase of tools and equipment in the amount of $110,000; and approving the use of $450,000
of encumbered funds from a cancelled 2021 ambulance contract along with $460,573.51 of
Vehicle Replacement Funds, for a total amount of $910,573.51. (Richard Walls, EMS Chief)
EMS Chief Walls presented the report to Council. Vice Mayor Nagales asked for clarification
regarding the purchasing with new vendors. Chief Walls provided clarification to Council.
Motion — Vice Mayor Nagales/Second — Councilmember Flores: To approve Resolution No. 85-2023
approving the purchase of two advanced life support ambulances; authorizing the City Manager to
enter into a purchase agreement with Braun Northwest for the construction and purchase in the
amount of $800,573.51; approving the purchase of tools and equipment in the amount of $110,000;
and approving the use of $450,000 of encumbered funds from a cancelled 2021 ambulance contract
along with $460,573.51 of Vehicle Replacement Funds, for a total amount of $910,573.51, by roll
call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales NAYS:
None; ABSENT: Mayor Nicolas; ABSTAIN: None
16. Report recommending that the City Council adopt Resolution No. 86-2023 authorizing the
write-off of $675,213.62 in uncollectible ambulance billing accounts receivable. (Richard
Walls, EMS Chief)
EMS Chief Walls presented the report to Council. Councilmember Addiego stated that it would be
great to see references in the future of the number of write-offs vs successfully billed accounts.
Motion — Councilmember Flores/Second — Councilmember Coleman: To approve Resolution No. 86-
2023 authorizing the write-off of $675,213.62 in uncollectible ambulance billing accounts
receivable., roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor
Nagales NAYS: None; ABSENT: Mayor Nicolas; ABSTAIN: None
17. Report regarding Resolution No. 87-2023 approving the purchase of two type one fire engines;
authorizing the City Manager to enter into a purchase agreement with Golden State Fire
Apparatus, Inc. for the construction and purchase from Pierce Manufacturing, Inc. in the
amount of $2,481,923.16; approving the purchase of tools and equipment in the amount of
$120,000.00; and approving Budget Amendment #23.072 to appropriate $598,442.33 from the
Public Safety Impact Fee into the Vehicle Replacement Fund, for a total amount of
$2,601,923.16. (Jess Magallanes, Fire Chief)
Fire Chief Magallanes presented the report to Council. Council shared their support and appreciation
for the information provided on the selection of the engines.
Motion — Councilmember Coleman/Second — Vice Mayor Nagales: To approve Resolution No. 87-
2023 approving the purchase of two type one fire engines; authorizing the City Manager to enter into
a purchase agreement with Golden State Fire Apparatus, Inc. for the construction and purchase from
Pierce Manufacturing, Inc. in the amount of $2,481,923.16; approving the purchase of tools and
equipment in the amount of $120,000.00; and approving Budget Amendment #23.072 to appropriate
$598,442.33 from the Public Safety Impact Fee into the Vehicle Replacement Fund, for a total amount
of $2,601,923.16, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice
Mayor Nagales NAYS: None; ABSENT: Mayor Nicolas; ABSTAIN: None
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ITEMS FROM COUNCIL — COMMITTEE REPORTS AND ANNOUNCEMENTS
None.
ADJOURNMENT
Being no further business Vice Mayor Nagales adjourned the City Council meeting at 9:10 p.m.
Submitted by:
Jazy ine Miranda
Assistant City Clerk
Approved by the City Council: * / « / 2
Approved by:
i
Buenaflor Nicol6s
Mayor
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