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Home My WebLink About07.26.2023@600 RegularWednesday, July 26, 2023 6:00 PM City of South San Francisco P.O. Box 711 South San Francisco, CA Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA City Council BUENAFLOR NICOLAS, Mayor (District 3) MARK NAGALES, Vice Mayor (District 2) MARK ADDIEGO, Councilmember (District 1) JAMES COLEMAN, Councilmember (District 4) EDDIE FLORES, Councilmember (District 5) ROSA GOVEA ACOSTA, City Clerk FRANK RISSO, City Treasurer SHARON RANALS, City Manager SKY WOODRUFF, City Attorney Regular Meeting Agenda 1 July 26, 2023City Council Regular Meeting Agenda How to observe the Meeting (no public comment): 1) Local cable channel: Astound, Channel 26, Comcast, Channel 27, or AT&T, Channel 99 2) https://www.ssf.net/government/city-council/video-streaming-city-and-council-meetings/city-council ZOOM LINK BELOW -NO REGISTRATION REQUIRED Join Zoom meeting: https://ssf-net.zoom.us/j/88636346631(Enter your email and name) Webinar ID: 886 3634 6631 Join by Telephone: +1 669 900 6833 Teleconference participation is offered in the meeting via Zoom as a courtesy to the public. If no members of the City Council are attending the meeting via teleconference, and a technical error or outage occurs on the teleconference feed, the City Council will continue the meeting in public in the Council Chambers. How to submit written Public Comment before the City Council Meeting: Members of the public are encouraged to submit public comments in writing in advance of the meeting via the eComment tab by 4:00 p.m. on the meeting date. Use the eComment portal by clicking on the following link : https://ci-ssf-ca.granicusideas.com/meetings or by visiting the City Council meeting's agenda page. eComments are also directly sent to the iLegislate application used by City Council and staff. How to provide Public Comment during the City Council Meeting: COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER 1. By Zoom: When the Clerk calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 2. By Phone: Enter the conference ID fund on the agenda. When the Clerk calls for the item on which you wish to speak, Click *9 to raise a hand to speak. Click *6 to unmute when called. 3. In Person: Complete a Digital Speaker Card located at the entrance to the Council Chamber ’s. Be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. When your name is called, please come to the podium, state your name and address (optional) for the Minutes. American Disability Act: The City Clerk will provide materials in appropriate alternative formats to comply with the Americans with Disabilities Act. Please send a written request to City Clerk Rosa Govea Acosta at 400 Grand Avenue, South San Francisco, CA 94080, or email at [email protected]. Include your name, address, phone number, a brief description of the requested materials, and preferred alternative format service at least 72-hours before the meeting. Accommodations: Individuals who require special assistance of a disability -related modification or accommodation to participate in the meeting, including Interpretation Services, should contact the Office of the City Clerk by email at [email protected], 72-hours before the meeting. Page 2 City of South San Francisco Printed on 7/27/2023 2 July 26, 2023City Council Regular Meeting Agenda CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA REVIEW ANNOUNCEMENTS FROM STAFF PRESENTATIONS Presentation on AHMC Seton Medical Center improvements. (Tim Schulze, Associate Chief Operating Officer) 1. Presentation regarding update on the City of South San Francisco’s investment portfolio (Frank Risso, Treasurer, Karen Chang, Director of Finance, Carlos Oblites, Chandler Asset Management) 2. PUBLIC COMMENTS Under the Public Comment section of the agenda, members of the public may speak on any item not listed on the Agenda and on items listed under the Consent Calendar. Individuals may not share or offer time to another speaker. Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future Council meeting . Written comments on agenda items received prior to 4:00 p.m. on the day of the meeting will be included as part of the meeting record but will not be read aloud. If there appears to be a large number of speakers, the Mayor may reduce speaking time to limit the total amount of time for public comments (Gov. Code sec. 54954.3(b)(1).). Speakers that are not in compliance with the City Council's rules of decorum will be muted. COUNCIL COMMENTS/REQUESTS Page 3 City of South San Francisco Printed on 7/27/2023 3 July 26, 2023City Council Regular Meeting Agenda CONSENT CALENDAR Matters under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted by one motion and without discussion. If, however, any Council member (s) wishes to comment on an item, they may do so before action is taken on the Consent Calendar. Following comments, if a Council member wishes to discuss an item, it will be removed from the Consent Calendar and taken up in order after adoption of the Consent Calendar. Motion to approve the Minutes for July 12, 2023 and July 19, 2023. (Rosa Govea Acosta, City Clerk) 3. Report regarding a resolution amending the City of South San Francisco Master Fee Schedule to correct an omission and administrative errors for Fiscal Year 2023-24. (Karen Chang, Director of Finance) 4. Resolution amending the City of South San Francisco Master Fee Schedule to correct an omission and administrative errors for Fiscal Year 2023-24. 4a. Report regarding a resolution authorizing the acceptance of two public art sculpture donations for installation at the Orange Memorial Park Sports Field and the Library | Parks and Recreation Center site. (Greg Mediati, Parks and Recreation Director) 5. Resolution authorizing the acceptance of two public art sculpture donations for installation at the Orange Memorial Park Sports Field and the Library | Parks and Recreation Community Center. 5a. Report regarding a resolution authorizing the acceptance of $120,386 from the California State Library to support Gene Mullin Community Learning Center’s English as a Second Language Program and approving Budget Amendment 24.006. (Valerie Sommer, Library Director) 6. Resolution authorizing the acceptance of $120,386 from the California State Library to support Gene Mullin Community Learning Center’s English as a Second Language Program and approving Budget Amendment 24.006. 6a. Report regarding a resolution declaring a prima facie speed limit of 15 miles per hour when children are present, as allowed by State Law, for the remaining qualified K-12 schools within the City limit. (Jeffrey Chou, Senior Civil Engineer) 7. Resolution declaring a prima facie speed limit of 15 miles per hours when children are present, as allowed by State law, for the remaining qualified K-12 schools. 7a. ADMINISTRATIVE BUSINESS Report regarding the release of the Draft Lindenville Specific Plan. (Billy Gross, Principal Planner) 8. Page 4 City of South San Francisco Printed on 7/27/2023 4 July 26, 2023City Council Regular Meeting Agenda Motion accepting the South San Francisco/San Bruno Water Quality Control Plant (WQCP) Wet Weather and Digester Improvements Project (Project No. ss1301) as complete per plans and specifications (Total Construction Cost $53,730,227.00). (Brian Schumacker, Water Quality Control Plant Superintendent) 9. Report regarding a resolution approving a Joint Use Agreement between the City of South San Francisco and the South San Francisco Unified School District for shared use of facilities. (Greg Mediati, Director of Parks and Recreation) 10. Resolution approving and authorizing the execution of a Joint Use Agreement between the City of South San Francisco and the South San Francisco Unified School District for shared use of facilities. 10a. ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS ADJOURNMENT Page 5 City of South San Francisco Printed on 7/27/2023 5 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-587 Agenda Date:7/26/2023 Version:1 Item #:1. Presentation on AHMC Seton Medical Center improvements.(Tim Schulze, Associate Chief Operating Officer) City of South San Francisco Printed on 7/21/2023Page 1 of 1 powered by Legistar™6 AHMC Seton Medical Center Update Tim Schulze Associate Chief Operating Officer July 26, 2023 7 Improvements •Seismic Retrofitting •Capital Expenditure •Staffing Stability •ER Improvements & Turnaround Times 8 “FRP Collector Strengthening in a California Hospital” •https://www.structuremag.org/?p=23014 9 Upcoming •Internal Medicine Residency •Marketing Efforts & Community Relations •Social Media: https://www.linkedin.com/company/seton-medical-center https://www.facebook.com/setonmedicalcenter •Planning for Grand Reopening 10 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-593 Agenda Date:7/26/2023 Version:1 Item #:2. Presentation regarding update on the City of South San Francisco’s investment portfolio (Frank Risso, Treasurer, Karen Chang, Director of Finance, Carlos Oblites, Chandler Asset Management) RECOMMENDATION Staff recommends City Council receive a presentation on the investment portfolio. BACKGROUND/DISCUSSION California Government Code Section 53600 et seq.,strictly governs the investment activities related to public funds.Code provides guidance and restrictions related to permitted investment sectors,concentration limits, minimum credit quality,and maximum maturities permitted.Public agencies may only invest in fixed income securities.The purchase of stock is prohibited.Therefore,the City primarily invests in highly rated debt securities such as U.S.Treasury obligations,federal agency and government sponsored enterprise debt,as well as obligations issued by high credit quality,non-governmental entities such as corporations,and issuers of passthrough securities, and supranational issuers. California Government Code also specifies that the investment objectives of public agency investment programs shall be safety,liquidity,and return,in that order.As such,the safety of principal is the foremost objective of the City’s investment program.The investment program must remain sufficiently liquid to enable the City to meet all cash requirements.The City collaborates with its registered investment advisor,Chandler Asset Management,in managing the City’s funds.The City’s investment program totals nearly $322 million,of which Chandler Asset Management currently manages $265 million.The Chandler-managed portion comprises the City’s Mid-Term Portfolio targeting a duration of 2.5 years ($192,030,756),Limited Maturity Portfolio which is structured to achieve competitive yields for a portion of the City’s most liquid funds ($67,429,567), and a smaller Pension Reserve Portfolio ($5,596,397).The remainder comprises cash and investments held in Local Agency Investment Fund (LAIF), the State Treasurer’s investment pool for California local governments. Recent economic data continues to suggest positive but below trend growth this year.Although the pace of job growth is moderating,labor markets remain solid,and the U.S.consumer has demonstrated resiliency. Inflationary trends are subsiding,but core levels remain well above the Fed’s target.Given the cumulative effects of restrictive monetary policy and tighter financial conditions,the economy is expected to soften gradually, and the Fed will remain data dependent as they tread cautiously going forward. At the June meeting,the Federal Open Market Committee paused in their rate hiking campaign after ten straight rate increases and left the target Federal Funds rate in the current range of 5.00 -5.25%.Market participants viewed the FOMC’s decision as a ‘hawkish’pause,expecting further tightening in the future, primarily based on the updated release of the FOMC’s Summary of Economic Projections (SEP)forecast which reflected a stronger economic outlook and higher rates compared to the March forecast.It is expected that the resiliency of future economic data will determine if the Federal Reserve can stay on hold for a period of time or will be forced to tighten policy further to bring inflation back down towards their 2% policy objective. The City’s investment program remained safe and liquid during the past year.The portfolio’s large allocation toCity of South San Francisco Printed on 7/21/2023Page 1 of 2 powered by Legistar™11 File #:23-593 Agenda Date:7/26/2023 Version:1 Item #:2. The City’s investment program remained safe and liquid during the past year.The portfolio’s large allocation to US Treasury and Agency securities continues a buffer to other markets with their strong liquidity characteristics.Chandler will continue to evaluate and monitor all portfolio holdings as the economy recovers and adapts to a new normal. FISCAL IMPACT There is no fiscal impact in receiving this presentation. RELATIONSHIP TO STRATEGIC PLAN The investment portfolio is consistent with the City’s Priority Area 3, Financial Stability. CONCLUSION The Investment portfolio is in compliance with California Government Code and the City’s Investment Policy. The City has sufficient cash and investments to meet its obligations over the next six months. Attachments: Attachment 1 - Investment Report for period ending June 30, 2023 City of South San Francisco Printed on 7/21/2023Page 2 of 2 powered by Legistar™12 CHANDLER ASSET MANAGEMENT, INC. | 800.317.4747 | www.chandlerasset.com INVESTMENT REPORT Period Ending June 30, 2023 City of South San Francisco 13 SECTION 1 Economic Update SECTION 2 Account Profile Table of Contents As of June 30, 2023 1 14 SECTION |Section 1 |Economic Update 2 15 Economic Update    Recent economic data continues to suggest positive but below trend growth this year.Although the pace of job growth is moderating,labor markets remain solid,and the U.S.consumer has demonstrated resiliency.Inflationary trends are subsiding, but core levels remain well above the Fed’s target.Given the cumulative effects of restrictive monetary policy and tighter financial conditions,we believe the economy will gradually soften and the Fed will remain data dependent as they tread cautiously going forward. At the June meeting,the Federal Open Market Committee paused in their rate hiking campaign after ten straight rate increases and left the target Federal Funds rate in the current range of 5.00 -5.25%.Market participants viewed the FOMC’s decision as a ‘hawkish’ pause, expecting further tightening in the future,primarily based on the updated release of the FOMC’s Summary of Economic Projections (SEP)forecast which reflected a stronger economic outlook and higher rates compared to the March forecast. We believe the resiliency of future economic data will determine if the Federal Reserve can stay on hold for a period of time or will be forced to tighten policy further to bring inflation back down towards their 2% policy objective. The yield curve remained inverted in June.The 2-year Treasury yield surged 50 basis points to 4.90%,the 5-year Treasury yield rose 40 basis points to 4.16%, and the 10-year Treasury yield increased 19 basis points to 3.84%. The inversion between the 2-year Treasury yield and 10-year Treasury yield widened to -106 basis points at June month-end versus -76 basis points at May month-end.The spread between the 2-year Treasury and 10-year Treasury yield one year ago was +6 basis points. The inversion between 3-month and 10-year Treasuries narrowed to -146 basis points in June from -176 basis points in May. The shape of the yield curve indicates that the probability of recession is increasing. 3 16 Source: US Department of Labor Source: US Department of Labor Employment The U.S.economy added 209,000 jobs in June,falling short of consensus expectations,and the last two months were revised downward by 110,000 jobs.Although decelerating,the pace of job growth remains healthy with the three-month moving average payrolls at 244,000 and the six-month moving average at 278,000.The unemployment rate declined to 3.6%in June from 3.7%in May,while the labor force participation rate remained at 62.6%.The U-6 underemployment rate,which includes those who are marginally attached to the labor force and employed part time for economic reasons,increased to 6.9%from the prior month at 6.7%.Average hourly earnings remained at 4.4%year-over-year in June, unchanged from an upwardly revised 4.4%increase in May.While the longer-term trend of hiring is slowing,levels remain consistent with a solid labor market. 0 100 200 300 400 500 600 700 800 900 1,000 MOM Change In (000's)Nonfarm Payroll (000's) Non-farm Payroll (000's) 3 month average (000's) 0.0% 2.0% 4.0% 6.0% 8.0% 10.0% 12.0% Unemployment Rate Underemployment Rate (U6) Unemployment Rate (U3)Rate (%)4 17 Source: US Department of Labor Source: US Department of Commerce Inflation The Consumer Price Index (CPI)increased in May by 0.1%month-over-month and 4.0%year-over-year,down from 4.9%in April.The Core CPI, which excludes volatile food and energy components,remained firm at 0.4%month-over-month and 5.3%year-over-year,decelerating modestly from 5.5%in April.The Personal Consumption Expenditures (PCE)index rose 3.8%year-over-year in May,down from a 4.3%gain in April.Core PCE,the Federal Reserve’s preferred inflation gauge,increased 4.6%year-over-year in May,down slightly from a 4.7%increase in April.Core inflation remains stubbornly elevated above the Fed's 2%target, with service-sector inflation and strong wage growth as headwinds. 0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% 7.0% 8.0% 9.0% 10.0% Personal Consumption Expenditures (PCE) PCE Price Deflator YOY % Change PCE Core Deflator YOY % ChangeYOY( %) Change0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% 7.0% 8.0% 9.0% 10.0% Consumer Price Index (CPI) CPI YOY % Change Core CPI YOY % ChangeYOY( %) Change5 18 Federal Reserve Source: Federal Reserve Source: Bloomberg At the June meeting,the Federal Open Market Committee paused in their rate hiking campaign after ten straight rate increases and left the target Federal Funds rate in the current range of 5.00 -5.25%.Market participants viewed the FOMC’s decision as a ‘hawkish’ pause, expecting further tightening in the future,primarily based on the updated release of the FOMC’s Summary of Economic Projections (SEP)forecast.The SEP is forecasting higher GDP,a lower unemployment rate,and higher PCE inflation compared to the March 2023 forecast.The median forecast for the Fed Funds rate was also increased to 5.6%in June,compared to the prior forecast of 5.1%in March,suggesting another 50 basis points of tightening in 2023.We believe the resiliency of future economic data will determine if the Federal Reserve can stay on hold for a period of time or will be forced to tighten policy further to bring inflation back down towards their 2% policy objective. 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% 3.50% 4.00% 4.50% 5.00% 5.50% Effective Federal Funds Rate Yield (%)2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 Federal Reserve Balance Sheet Assets In$ millions6 19 Source: Bloomberg Source: Bloomberg 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% 3.5% 4.0% 4.5% 5.0% US Treasury Note Yields 2-Year 5-Year 10-Year Yield (%)0.0% 1.0% 2.0% 3.0% 4.0% 5.0% 6.0% US Treasury Yield Curve Jun-23 Mar-23 Jun-22Yield (%)Bond Yields At the end of June,the 2-year Treasury yield was 194 basis points higher,and the 10-Year Treasury yield was about 82 basis points higher,year- over-year. The inversion between the 2-year Treasury yield and 10-year Treasury yield widened to -106 basis points at June month-end versus - 76 basis points at May month-end.The average historical spread (since 2003)is about +130 basis points.The inversion between 3-month and 10-year Treasuries narrowed to -146 basis points in June from -176 basis points in May.The shape of the yield curve indicates that the probability of recession is increasing. 7 20 Section 2|SECTION |Section 2 |Account Profile 8 21 City of South San Francisco Investment Program Milestones for FY 2022-23 Action •Launched a new strategy for City funds to be maintained liquid in January 2023 •Launched an additional new strategy for the City’s pension reserve fund •Navigated a rising rate environment that has devalued investments •Updated City’s Investment Policy with updates to California Government Code Benefit •Starting YTM: 4.68% vs. LAIF’s 2.42% Current YTM: 5.19% vs. LAIF’s 3.25% •City funded $5.5 million on 11/30/2022; portfolio returned 1.75% through FY End, with earnings of over $153,000 •Though valuations are lower, interest income continues to be competitive •Updated language addressing final maturity and decreased call risk associated with securities that may be called back early by the issuer 9 22 Objectives Chandler Asset Management Performance Objective The performance objective for the portfolio is to earn a total rate of return through a market cycle that is equal to or above the return on the benchmark index. Investment Objectives The City of South San Francisco’s investment objectives, in order of priority, are to provide safety to ensure the preservation of capital in the overall portfolio, provide sufficient liquidity for cash needs and a market rate of return consistent with the investment program. Strategy In order to achieve these objectives, the portfolio invests in high quality fixed income securities consistent with the investment policy and California Government Code. As of June 30, 2023 10 23 Compliance As of June 30, 2023 Category Standard Comment U.S. Treasuries No limit; 5 years max maturity Complies Federal Agencies 25% max per issuer; 5 years max maturity Complies Supranational Obligations "AA" rating category or higher by a NRSRO; 30% max; 10% max per issuer; 5 years max maturity; USD denominated senior unsecured unsubordinated obligations; Issued by IBRD, IFC, or IADB Complies Corporate Medium Term Notes "A" rating category or better by a NRSRO; 30% max; 5% max per issuer; 5 years max maturity; Issued by corporation organized and operating within the U.S. or by depository institutions licensed by U.S. or any state and operating within the U.S. Complies Asset-Backed, Mortgage-Backed, Mortgage Pass-Through Securities, Collateralized Mortgage Obligations "AA" rating category or better by a NRSRO; 20% max (combined); 5% max per issuer; Excluding issuers of U.S. Government and its agencies; 5 years max maturity Complies Negotiable Certificates of Deposit (NCDs) The amount of NCD insured up to the FDIC limit does not require any credit ratings; Any amount above FDIC insured limit must be issued by institutions with "A-1" short-term debt rating or better by a NRSRO; or "A" long-term rating category or better by a NRSRO; 30% max; 5% max per issuer; 5 years max maturity Complies Commercial Paper A-1 and P-1 by S&P and Moody's; 25% max; 5% max per issuer; 270 days max maturity; Eligible paper is limited to corporations organized and operating within the U.S. and having total assets of at least $500 million.Complies Mutual Funds and Money Market Mutual Funds Highest rating or AAA rated by two NRSROs or SEC registered with AUM >$500 million; 20% max; 10% per institution; Strive to maintain NAV of $1.00 per share at all times Complies Local Agency Investment Fund (LAIF)No maximum limit for LAIF is set by the investment policy Complies Repurchase Agreements "AA" rating category or better by a NRSRO (S&P and Moody's); Purchased agreement executed with a bank in which the underlying security with market value of at least 102% for U.S. Treasuries or 105% for U.S. Agencies of the funds borrowed; Issuing counterparty shall be "AA" rating category or better by a NRSRO; Not used by Investment Adviser Complies Maximum Per Issuer 5% max per issuer, except US Treasuries, LAIF (no limit), US Agencies (25% max per issuer), Supranational (10% max per issuer), and Money Market Mutual Fund (10% max per issuer) Complies Maximum Maturity 5 years Complies City of South San Francisco Consolidated This portfolio is a consolidation of assets managed by Chandler Asset Management and assets managed internally by Client. Chandler relies on Client to provide accurate information for reporting assets and producing this compliance statement. 11 24 Portfolio Characteristics So. San Francisco Consolidated Portfolio 06/30/23 06/30/22 Portfolio Portfolio Average Maturity (yrs)1.67 1.82 Modified Duration 1.47 1.64 Average Purchase Yield 2.96%1.18% Average Market Yield 4.60%2.37% Average Quality*AA+/Aa1 AA/Aa1 Total Market Value 321,927,925 269,211,317 * Portfolio is S&P and Moody’s respectively. As of June 30, 2023 12 25 So. San Francisco Consolidated Portfolio Sector Distribution ABS 4.5% Agency 16.7% Cash 2.3% CMO 1.2% Corporate 17.1% LAIF 15.4% Money Market Fund 0.4% Negotiable CD 1.3% Supranational 1.9% US Treasury 39.2% June 30, 2023 June 30, 2022 ABS 6.1% Agency 15.8% Cash 3.9% CMO 2.4% Corporate 17.4% LAIF 27.9% Money Market Fund 2.2% Negotiable CD 1.5% Supranational 2.5% US Treasury 20.4% As of June 30, 2023 13 26 Purchase Yield as of 06/30/23 = 2.96% 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 Percent (%)Historical Average Purchase Yield So. San Francisco Consolidated Portfolio As of June 30, 2023 14 27 Portfolio Characteristics So San Francisco Mid-Term (Chandler) Portfolio 06/30/23 06/30/22 Benchmark*Portfolio Portfolio Average Maturity (yrs)2.64 2.67 2.67 Average Modified Duration 2.49 2.34 2.40 Average Purchase Yield n/a 2.21%1.34% Average Market Yield 4.74%4.92%3.08% Average Quality**AAA AA/Aa1 AA/Aa1 Total Market Value 192,030,756 183,843,285 *ICE BofA 1-5 Yr US Treasury & Agency Index **Benchmark is a blended rating of S&P, Moody’s, and Fitch. Portfolio is S&P and Moody’s respectively. As of June 30, 2023 15 28 So San Francisco Mid-Term (Chandler) Portfolio Sector Distribution ABS 7.6% Agency 27.1% CMO 1.9% Corporate 28.0% Money Market Fund 0.6% Negotiable CD 2.2% Supranational 3.2% US Treasury 29.5% June 30, 2023 June 30, 2022 ABS 9.0% Agency 23.2% CMO 3.5% Corporate 25.5% Money Market Fund 3.2% Negotiable CD 2.2% Supranational 3.6% US Treasury 29.8% As of June 30, 2023 16 29 -3.00% -2.50% -2.00% -1.50% -1.00% -0.50% 0.00% 0.50% 1.00% 1.50% 2.00% 12 months 2 years 3 years 5 years 10 years Since Inception So San Francisco Mid-Term (Chandler) Portfolio ICE BofA 1-5 Yr US Treasury & Agency Index Total Rate of Return Annualized Since Inception March 31, 2009 Annualized TOTAL RATE OF RETURN 3 months 12 months 2 years 3 years 5 years 10 years Since Inception So San Francisco Mid-Term (Chandler) Portfolio -0.34%0.38%-2.07%-1.30%1.19%1.13%1.40% ICE BofA 1-5 Yr US Treasury & Agency Index -0.85%-0.42%-2.53%-1.78%0.89%0.86%1.15% Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains and losses in the portfolio. Investment Performance So San Francisco Mid-Term (Chandler) Portfolio As of June 30, 2023 17 30 Purchase Yield as of 06/30/23 = 2.21% 0.00 0.50 1.00 1.50 2.00 2.50 Percent (%)Historical Average Purchase Yield So San Francisco Mid-Term (Chandler) Portfolio As of June 30, 2023 18 31 Portfolio Characteristics So San Francisco Limited Maturity 06/30/23 01/31/23 Benchmark*Portfolio Portfolio Average Maturity (yrs)1.83 0.14 0.27 Average Modified Duration 1.75 0.13 0.26 Average Purchase Yield n/a 5.19%4.68% Average Market Yield 5.02%5.19%4.68% Average Quality**AAA AAA/Aaa AAA/Aaa Total Market Value 67,429,567 36,101,348 *ICE BofA 1-3 Yr US Treasury & Agency Index **Benchmark is a blended rating of S&P, Moody’s, and Fitch. Portfolio is S&P and Moody’s respectively. As of June 30, 2023 19 32 Purchase Yield as of 06/30/23 = 5.19% 4.40 4.50 4.60 4.70 4.80 4.90 5.00 5.10 5.20 5.30 Percent (%)Historical Average Purchase Yield So San Francisco Limited Maturity As of June 30, 2023 20 33 Portfolio Characteristics City of South San Fran Pen Res 06/30/23 12/31/22 Benchmark*Portfolio Portfolio Average Maturity (yrs)2.64 2.76 0.88 Average Modified Duration 2.49 2.49 0.83 Average Purchase Yield n/a 4.43%4.00% Average Market Yield 4.74%4.85%4.01% Average Quality**AAA AA/Aa1 AAA/Aaa Total Market Value 5,596,397 5,500,340 *ICE BofA 1-5 Yr US Treasury & Agency Index **Benchmark is a blended rating of S&P, Moody’s, and Fitch. Portfolio is S&P and Moody’s respectively. As of June 30, 2023 21 34 -1.00% -0.50% 0.00% 0.50% 1.00% 1.50% 2.00% 3 months Since Inception City of South San Fran Pen Res ICE BofA 1-5 Yr US Treasury & Agency Index Total Rate of Return Since Inception December 31, 2022 TOTAL RATE OF RETURN Latest 3 months Since Inception City of South San Fran Pen Res -0.21%1.75% ICE BofA 1-5 Yr US Treasury & Agency Index -0.85%0.95% Investment Performance City of South San Fran Pen Res Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains and losses in the portfolio. As of June 30, 2023 22 35 Portfolio Characteristics So San Francisco Liquidity Portfolio 06/30/23 06/30/22 Benchmark*Portfolio Portfolio Average Maturity (yrs)0.40 0.00 0.00 Average Modified Duration 0.40 0.00 0.00 Average Purchase Yield n/a 2.83%0.83% Average Market Yield 5.22%2.83%0.83% Average Quality**AAA AAA/Aaa NR/NR Total Market Value 56,871,204 85,368,032 *ICE BofA 6-Month US Treasury Bill Index **Benchmark is a blended rating of S&P, Moody’s, and Fitch. Portfolio is S&P and Moody’s respectively. As of June 30, 2023 23 36 City’s Chandler-Managed Portfolios Interest Income Interest Income Profile Inception Market Value as of June 30, 2023 FY 2021-22 Interest Income FY 2022-23 Interest Income Mid-Term Portfolio March 31, 2009 $192,030,756 $2,239,563 $3,386,338 Limited Maturity Portfolio January 31, 2023 $67,429,567 N/A $1,229,567 Pension Reserve Portfolio December 31, 2022 $5,596,397 N/A $153,259 Source: Chandler Asset Management. Does not include realized nor unrealized gains and losses. 24 37 Important Disclosures 2023 Chandler Asset Management, Inc, An Independent Registered Investment Adviser. Information contained herein is confidential. Prices are provided by ICE Data Services Inc (“IDS”), an independent pricing source. In the event IDS does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures.Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A. Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio. Index returns assume reinvestment of all distributions. Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial charges or the deduction of an investment management fee, the incurrence of which would have the effect of decreasing historical performance results. It is not possible to invest directly in an index. Source ICE Data Indices, LLC ("ICE"), used with permission. 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Your qualified custodian bank maintains control of all assets reflected in this statement and we urge you to compare this statement to the one you receive from your qualified custodian. Chandler does not have any authority to withdraw or deposit funds from/to the custodian account. As of June 30, 2023 25 38 Benchmark Disclosures ICE BofA 6-Month US Treasury Bill Index The ICE BofA US 6-Month Treasury Bill Index is comprised of a single issue purchased at the beginning of the month and held for a full month. At the end of the month that issue is sold and rolled into a newly selected issue. The issue selected at each month-end rebalancing is the outstanding Treasury Bill that matures closest to, but not beyond, six months from the rebalancing date. ICE BofA 1-5 Yr US Treasury & Agency Index The ICE BofA 1-5 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies. ICE BofA 1-3 Yr US Treasury & Agency Index The ICE BofA 1-3 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than three years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies. As of June 30, 2023 26 39 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-621 Agenda Date:7/26/2023 Version:1 Item #:3. Motion to approve the Minutes for July 12, 2023 and July 19, 2023. (Rosa Govea Acosta, City Clerk) City of South San Francisco Printed on 7/27/2023Page 1 of 1 powered by Legistar™40 CALL TO ORDER Mayor Nicolas called the meeting to order at 6:00 p.m. ROLL CALL Councilmember Addiego, present Councilmember Coleman, present Councilmember Flores, absent Vice Mayor Nagales, present Mayor Nicolas, present PLEDGE OF ALLEGIANCE South San Francisco Housing Authority Interns Mariam Rashid, Omar Ali, Destiny Gonzalez Melany Gonzalez and Carlos Gonzales, led the pledge. AGENDA REVIEW At the request of City Manager Ranals, Items No. 4 was moved to be the first item under presentations. ANNOUNCEMENTS FROM STAFF  Christina Fernandez, Deputy City Manager PRESENTATIONS 4. Proclamation recognizing July as Disability Pride Month. (Flor Nicolas, Mayor) Mayor Nicolas presented the proclamation to South San Francisco employee, volunteer, and advocate, Ulisses Arias. Ulisses along with his mother, Edith, thanked the Council for their support and recognition. 1. Certificates of recognition to the Oyster Point Dragons - Team USA 2023 Dragon Boat Team. (Flor Nicolas, Mayor) Vice Mayor Nagales presented the certificate to Shirley Lau and her team. Shirley and her team thanked the Council for their support and shared how paddling has impacted their lives. MINUTES REGULAR MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO WEDNESDAY, JULY 12, 2023 6:00 p.m. Municipal Services Building, Council Chambers 33 Arroyo Drive, South San Francisco, CA Via Zoom 41 REGULAR CITY COUNCIL MEETING JULY 12, 2023 MINUTES PAGE 2 2. Certificate recognizing outgoing Youth Commissioners. (Flor Nicolas, Mayor) Councilmember Coleman presented certificates to Youth Commissioners Ethan Mizzi, Melissa Hua, and Megan Yoshida. The commissioners thanked Council and acknowledged staff for their support. 3. Proclamation celebrating July as Parks and Recreation Month. (Flor Nicolas, Mayor) Councilmember Addiego presented the proclamation to Chair of Parks and Recreation Commission, Steve Firpo. Steve thanked Council and acknowledged the City for celebrating and recognizing Parks and Recreation Month in July for the past 35 years. He also invited the public to participate in the free classes and events being offered this month. PUBLIC COMMENTS – NON-AGENDA ITEMS The following individual(s) addressed the City Council: In Person:  Dimitrios Vlahakos  Leah Taylor and Marwan Rashid, SSF Housing Authority  Leslie Fong The following individual(s) submitted an electronic comment:  Guest User All electronic comments received were made a part of the record of the meeting. COUNCIL COMMENTS/REQUESTS Vice Mayor Nagales shared that he attended the ribbon cutting for Keith’s Chicken and Waffles as well as Evolve Training Center. He also attended the Farmer’s Market a few weeks ago and highlighted the success of the Silicon Valley Bicycle Coalition Walk ‘N Roll event. He also attended the last day at Orange Library and enjoyed listening to the memories that families shared. Lastly, he thanked the San Mateo County Board of Supervisors for their first guaranteed income program. Councilmember Coleman shared that he would be hosting National Night Out on Tuesday, August 1, 2023 at Buri Buri Park at 5:30 p.m. Councilmember Addiego shared that he will be hosting the first annual National Night Out in Sunshine Gardens. He shared it would be hosted at the outdoor space of Sunshine Gardens Elementary and would be environmental themed. Several departments and programs will be featured to promote a healthier City. He also asked City Manager Ranals and staff to communicate with the County to upkeep the parcel area of the San Mateo County Northern Courthouse. Mayor Nicolas shared that she attended the Senior Health Fair sponsored by Kaiser Permanente and the City. She acknowledged the success and highlighted the hard work of the Parks and Recreation Department. She also noted the success of the Silicon Valley Bicycle Coalition Walk ‘N Roll event at the Farmer’s Market. Additionally, she congratulated Captain Keith Wall for receiving an award from the California Office of Traffic Safety for his Exceptional Performance, Outstanding Contribution, and Dedicated Service to Traffic Safety. She also acknowledged Code Enforcement Officer, Edgar Arias, for his attentiveness and speedy response to requests. Lastly, she asked to adjourn the meeting in memory of Luz Gopez and David Sciandri. 42 REGULAR CITY COUNCIL MEETING JULY 12, 2023 MINUTES PAGE 3 CONSENT CALENDAR The Assistant City Clerk duly read the Consent Calendar, after which Council voted and engaged in discussion of specific item as follows. 5. Motion to approve the Minutes for June 28, 2023. (Rosa Govea Acosta, City Clerk) 6. Report regarding Resolution No. 114-203 approving the City of South San Francisco Wage and Salary Schedule for Fiscal Year 2023-2024 and Resolution No. 115-2023 amending the Wage and Salary schedule for Fiscal Year 2022-2023 effective September 30, 2022. (Leah Lockhart, Human Resources Director) 7. Report regarding Resolution No. 116-2023 authorizing the acceptance of a grant from the San Mateo County Office of Arts and Culture in the amount of $4,125 for Fiscal Year 2023-24, and amending the Parks and Recreation Department’s Fiscal Year 2023-24 Operating Budget pursuant to budget amendment #24.003. (Angela Duldulao, Deputy Director of Parks and Recreation) 8. Report regarding Resolution No. 117-2023 adopting a proposed list of projects for fiscal year 2023-24 funded by SB 1: The Road Repair and Accountability Act of 2017. (Angel Torres, Senior Engineer) Motion – Vice Mayor Nagales /Second – Councilmember Coleman: To approve Consent Calendar 5- 8 by roll call vote: AYES: Councilmembers Addiego, Coleman, Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSENT: Councilmember Flores; ABSTAIN: None PUBLIC HEARING 9. Report regarding consideration of applications for a Design Review Permit, Transportation Demand Management Plan, and Community Benefits Proposal to allow a new Office/R&D development on 800 Dubuque Avenue, and consideration of associated California Environmental Quality Act determination. (Christopher Espiritu, Senior Planner) Public Hearing opened: 6:45 p.m. Senior Planner Espiritu presented the report and noted there was an errata submitted updating the presented Resolutions with minor changes. The errata updates required findings being made by Council and reflects the updated TDM ordinance. He also introduced Carey Algaze, Director of Development at IQHQ, who presented their project proposal. Council engaged in discussion to include clarification on parking maximums, tracking of alternative methods and enforcement of TDM, public amenities, timelines, and community benefits package. Public Hearing closed: 7:26 p.m. 9a. Resolution No. 118-2023 making findings and adopting the Initial Study/Mitigated Negative Declaration (ND22-0001) in accordance with Section 21080 of the California Public Resources Code and CEQA Guidelines Section 15070 et seq. Motion – Vice Mayor Nagales/Second– Councilmember Coleman: To approve Resolution No. 118- 2023 making findings and adopting the Initial Study/Mitigated Negative Declaration (ND22-0001) in accordance with Section 21080 of the California Public Resources Code and CEQA Guidelines 43 REGULAR CITY COUNCIL MEETING JULY 12, 2023 MINUTES PAGE 4 Section 15070 et seq., by roll call vote: AYES: Councilmembers Addiego, Coleman, Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSENT: Councilmember Flores; ABSTAIN: None 9b. Resolution No. 119-2023 making findings and approving a Design Review Permit, Transportation Demand Management Plan, and Community Benefits Proposal to allow a new Office/R&D Development on 800 Dubuque Avenue Motion – Councilmember Coleman /Second– Vice Mayor Nagales: To approve Resolution No. 119- 2023 making findings and approving a Design Review Permit, Transportation Demand Management Plan, and Community Benefits Proposal to allow a new Office/R&D Development on 800 Dubuque Avenue, by roll call vote: AYES: Councilmembers Addiego, Coleman, Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSENT: Councilmember Flores; ABSTAIN: None ADMINISTRATIVE BUSINESS 10. Report regarding adoption of Resolution No. 120-2023 opposing ballot initiative number 1935 also known as the Taxpayer Protection and Government Accountability Act and authorizing the mayor to send a letter in opposition. (Christina Fernandez, Deputy City Manager and Niccolo De Luca, Townsend Public Affairs) Deputy City Manager Fernandez presented the report and introduced Vice President, Niccolo De Luca and Associate, Carley Shelby with Townsend Public Affairs. Vice President De Luca and Associate Shelby provided a presentation to Council and engaged in discussion surrounding the impacts of sending a letter in opposition of the ballot initiative. The following individual(s) addressed the City Council: Via Zoom:  Linda Gomez Motion – Vice Mayor Nagales/Second – Councilmember Coleman: To approve Resolution No. 120- 2023 opposing ballot initiative number 1935 also known as the Taxpayer Protection and Government Accountability Act and authorizing the mayor to send a letter in opposition, by roll call vote: AYES: Councilmembers Coleman, Vice Mayor Nagales, and Mayor Nicolas; NAYS: Councilmember Addiego; ABSENT: Councilmember Flores; ABSTAIN: None 11. Report regarding Resolution No. 121-2023 authorizing the Parks and Recreation Department to operate an extended learning program for students enrolled in the South San Francisco Unified School District’s Expanded Learning Opportunities Program (ELOP) and amending the Parks and Recreation Department’s Fiscal Year 2023-24 Operating Budget pursuant to budget amendment #24.005. (Angela Duldulao, Deputy Director of Parks and Recreation) Deputy Director of Parks and Recreation Duldulao thanked Council for recognizing the department and presented the report. Vice Mayor Nagales asked for clarification surrounding the gap for TK and enrollment waitlist. Recreation and Community Services Supervisor, Kimberly Morrison, provided clarification. Motion – Councilmember Coleman /Second– Vice Mayor Nagales: To approve Resolution No. 121- 2023 authorizing the Parks and Recreation Department to operate an extended learning program for students enrolled in the South San Francisco Unified School District’s Expanded Learning 44 REGULAR CITY COUNCIL MEETING JULY 12, 2023 MINUTES PAGE 5 Opportunities Program (ELOP) and amending the Parks and Recreation Department’s Fiscal Year 2023-24 Operating Budget pursuant to budget amendment #24.005, by roll call vote: AYES: Councilmembers Addiego, Coleman, Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSENT: Councilmember Flores; ABSTAIN: None 12. Report regarding Resolution No. 122-2023 approving the acceptance of grant funds from the Kaiser Permanente Northern California Community Health Grant in the amount of $25,000 and amending the Parks and Recreation Department Fiscal Year 2023-24 Operating Budget pursuant to budget amendment #24.004. (Angela Duldulao, Parks and Recreation Deputy Director) Parks and Recreation Director Mediati presented the report to Council. Motion – Vice Mayor Nagales /Second– Councilmember Coleman: To approve Resolution No. 122- 2023 approving the acceptance of grant funds from the Kaiser Permanente Northern California Community Health Grant in the amount of $25,000 and amending the Parks and Recreation Department Fiscal Year 2023-24 Operating Budget pursuant to budget amendment #24.004, by roll call vote: AYES: Councilmembers Addiego, Coleman, Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSENT: Councilmember Flores; ABSTAIN: None 13. Report regarding Resolution No. 123-2023 approving the purchase of a 32-foot North River rescue/fire boat; and authorizing the City Manager to enter into a purchase agreement with NW Bend Boats, LLC, dba North River Boats, for the construction and purchase in the amount of $389,949.33. (Jess Magallanes, Fire Chief) Fire Chief Magallanes presented the report to Council. Council suggested developing standards to maintain regular service checks and shared their support for safety. Motion – Councilmember Addiego /Second– Councilmember Coleman: To approve Resolution No. 123-2023 approving the purchase of a 32-foot North River rescue/fire boat; and authorizing the City Manager to enter into a purchase agreement with NW Bend Boats, LLC, dba North River Boats, for the construction and purchase in the amount of $389,949.33, by roll call vote: AYES: Councilmembers Addiego, Coleman, Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSENT: Councilmember Flores; ABSTAIN: None 14. Report regarding the adoption of Resolution No. 124-2023 granting consent to the City of Burlingame to form the San Francisco Peninsula Tourism Marketing District and include the City of South San Francisco within the district. (Ernesto Lucero, Economic Development Manager) Economic Development Manager Lucero presented the report joined by John Hutar, President and CEO of the San Francisco Peninsula and Emily Brown with Civitas Advisors. Council engaged in discussion and expressed their support. Motion – Councilmember Addiego /Second– Vice Mayor Nagales: To approve Resolution No. 124- 2023 granting consent to the City of Burlingame to form the San Francisco Peninsula Tourism Marketing District and include the City of South San Francisco within the district, by roll call vote: AYES: Councilmembers Addiego, Coleman, Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSENT: Councilmember Flores; ABSTAIN: None 45 REGULAR CITY COUNCIL MEETING JULY 12, 2023 MINUTES PAGE 6 ITEMS FROM COUNCIL – COMMITTEE REPORTS AND ANNOUNCEMENTS 15. Motion to approve designation of voting delegates and alternates for the League of California Cities Annual Conference and Expo, Sept. 20-22, 2023. (Flor Nicolas, Mayor) Mayor Nicolas presented the item. Council engaged in discussion and agreed to designate Mayor Nicolas as the delegate and City Managaer Ranals and Councilmember Flores as alternates. Motion – Vice Mayor Nagales/Second– Councilmember Addiego: To approve by Motion designation of voting delegates and alternates for the League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, by roll call vote: AYES: Councilmembers Addiego, Coleman, and Flores, Vice Mayor Nagales, and Mayor Nicolas; NAYS: None; ABSTAIN: None CLOSED SESSION Entered into Closed Session 8:37 p.m. 16. Conference with Real Property Negotiators Properties: Vacant Remnant Parcels on Westborough Blvd. from Oakmont Dr. to Olympic Dr., Assessor Parcel Numbers (APN) 091022010, 091022030, 091025010, 091034080 Vacant Property on Sylvester Rd. north of Associated Rd., APN 015031090 117 Duval Dr,, APN 010122380 321 Aspen Ave., APN 012142140 373 Alta Vista Dr., APN 013233020 360 Swift Ave., Suite 10, APN 100880220 Agency negotiators: Nell Selander, ECD Director, Danielle Thoe, Housing Manager Negotiating parties: Unknown at this time. All properties are potentially subject to tax sale by San Mateo County. Resumed from Closed Session 9:26 p.m. Report out of Closed Session by Mayor Nicolas: Direction given. No reportable action. ADJOURNMENT Being no further business Mayor Nicolas adjourned the City Council meeting at 9:27 p.m. *** Adjourned in Memory of Luz Gomez and David Sciandri *** Submitted by: Approved by: Jazmine Miranda Buenaflor Nicolas Assistant City Clerk Mayor Approved by the City Council: / / 46 CALL TO ORDER Mayor Nicolas called the meeting to order at 6:00 p.m. ROLL CALL Councilmember Addiego, present Councilmember Coleman, present Councilmember Flores, present Vice Mayor Nagales, present Mayor Nicolas, present AGENDA REVIEW No changes. PUBLIC COMMENTS – comments are limited to items on the Special Meeting Agenda. The following individual(s) submitted an electronic comment: • Cory David All electronic comments received were made a part of the record of the meeting. CLOSED SESSION Entered into Closed Session: 6:04 p.m. 1. Conference with Labor Negotiators (Pursuant to Government Code Section 54957.6) Agency designated representatives: Sharon Ranals, City Manager; Leah Lockhart, Director of Human Resources Employee organizations: Teamsters Local 856-Confidential, Teamsters Local 856- Mid Management 2. Closed Session: Conference with Real Property Negotiators (Pursuant to Government Code Section 54956.8) Agency Negotiators: Nell Selander, Economic & Community Development Director; Greg Mediati, Parks and Recreation Director; Danielle Thoe, Housing Manager; and Sky Woodruff, City Attorney Under negotiation: Price and terms MINUTES SPECIAL MEETING CITY COUNCIL CITY OF SOUTH SAN FRANCISCO TUESDAY, JULY 19, 2023 6:00 p.m. City Hall - City Manager Conference Room 400 Grand Avenue, South San Francisco, CA 47 SPECIAL CITY COUNCIL MEETING JULY 19, 2023 MINUTES PAGE 2 Properties: 101 Arroyo Drive, South San Francisco · APN 010402090 ·Negotiating Party: Gary Royce, Ronald D Fanucchi Trust, and Yvette A Royce Trust Site on Forbes Boulevard, South San Francisco · Portions of APNs 015050720, 015050730, and 015050710 · Negotiating Party: LS Forbes LLC 616 and 700 Linden Avenue, South San Francisco · APNs 012174300 and 012145370 · Negotiating Party: San Mateo Countywide Oversight Board Parcels on Sign Hill, South San Francisco · APNs 012-351-020, 012-351-030, 012-024-060, 012-024-070, 012-024-080, 012-024-090, 012-024-100, 012-024-110, 012-024-120 · Negotiating Party: Syme Venture Partners LP 701 Spruce Avenue, South San Francisco · Portion of APN 012131040 · Negotiating Party: Sky Zhang Vacant Remnant Parcels on Westborough Blvd. from Oakmont Dr. to Olympic Dr., South San Francisco · APNs 091-022-010, 091-022-020, 091-022-030, 091-025-010, and 091-034-080 · Negotiating Parties: Unknown, included on list of properties subject to a San Mateo County tax auction 226, 232, and 240 Grand Avenue, South San Francisco · APNs 012315130, 012315140, and 012315150 · Negotiating Party: Giffra Enterprises LLC 421 Cypress Avenue and 209 and 213 Lux Avenue, South San Francisco · APNs 012314090, 012314080, and 012314070 · Negotiating Party: For the Future Housing Inc. 321 Aspen Avenue, South San Francisco · APN 012-142-140 · Negotiating Party: Unknown, included on list of properties subject to a San Mateo County tax auction 3. Closed Session: Conference with Legal Counsel - Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): One potential case Resumed from Closed Session: 8:25 p.m. Report out of Closed Session by Mayor Nicolas: Direction given. No reportable action. 48 SPECIAL CITY COUNCIL MEETING JULY 19, 2023 MINUTES PAGE 3 ADJOURNMENT Being no further business Mayor Nicolas adjourned the meeting at 8:26 p.m. Submitted by: Approved: Jazmine Miranda Buenaflor Nicolas Assistant City Clerk Mayor Approved: / / 49 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-625 Agenda Date:7/26/2023 Version:1 Item #:4. Report regarding a resolution amending the City of South San Francisco Master Fee Schedule to correct an omission and administrative errors for Fiscal Year 2023-24.(Karen Chang, Director of Finance) RECOMMENDATION Staff recommends the City Council adopt a resolution amending the City of South San Francisco Master Fee Schedule to correct an omission and administrative errors for Fiscal Year 2023-24. BACKGROUND/DISCUSSION At the regular City Council meeting on May 24,2023,the City Council adopted the City of South San Francisco Fiscal Year 2023-24 Master Fee Schedule.Subsequently staff discovered that there was an omission to the Expedited Plan Review Fee and two administrative errors from the schedule. The City offers an expedited plan review process for certain types of requests.The expedited fee is 35%of the permit cost in addition to the typical plan review fees.There is no change in fees from the Fiscal Year 2022-23 Master Fee Schedule.The expedited plan review will be placed in a separate queue and is subject to availability of staff. The Housing fee under BMR Monitoring called “Auditing of Reports”was intended to provide a means for the City to recoup costs of monitoring when a property is significantly out of compliance,requires more thorough investigation,or significant technical assistance to get them into compliance.Staff recommends changing the description title to “Addressing Issues of Non-Compliance,”to better cover all of what was intended by this fee. There is no change in fees to the adopted Fiscal Year 2023-24 Master Fee Schedule. Under Chapter 6 of the City of South San Francisco Municipal Code,all persons operating or doing business within the city limits of South San Francisco are required to obtain a business license.Business license renewal fees are due by January 31st of the calendar year.If business license fees are not received by March 31st,the City may impose a 10%penalty for the first month and 25%penalty after the second month plus interest on the balance due.The adopted FY 2023-24 Master Fee Schedule inadvertently had a 1%penalty.Staff recommends changing the overdue invoice fee to 10% - 25%, which is consistent with previous master fee schedules. FISCAL IMPACT The Expedited Plan Check fee and Overdue Business License fee are projected to generate a small increase in revenues for the City depending on the number of applications received and overdue business license applications. There will be no change in revenue for the Addressing Issues of Non-Compliance name change. RELATIONSHIP TO STRATEGIC PLAN This effort supports the City’s strategic initiative (Priority Area 3) of ensuring fiscal stability. CONCLUSION The adopted Fiscal Year 2023-24 Master Fee Schedule will be effective on July 24, 2023. If approved, the City of South San Francisco Printed on 7/21/2023Page 1 of 2 powered by Legistar™50 File #:23-625 Agenda Date:7/26/2023 Version:1 Item #:4. updated Expedited Plan Check fees will be implemented effective September 25, 2023. The change to the BMR Monitoring and Auditing of Reports title description and the Overdue Business License fee will be effective on July 27, 2023. City of South San Francisco Printed on 7/21/2023Page 2 of 2 powered by Legistar™51 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-626 Agenda Date:7/26/2023 Version:1 Item #:4a. Resolution amending the City of South San Francisco Master Fee Schedule to correct an omission and administrative errors for Fiscal Year 2023-24. WHEREAS,the City of South San Francisco adopted the Master Fee Schedule for Fiscal Year 2023-24 on May 24, 2023; and WHEREAS,after adoption of the Master Fee Schedule an omission was found for the Expediated Plan Check fee of 35%; and WHEREAS,after adoption of the Master Fee Schedule housing staff decided to change the BMR Monitoring and Auditing of Reports title description to Addressing Issues of Non-Compliance; and WHEREAS, no fee change to the BMR Monitoring and Addressing Issues of Non-Compliance fee; and WHEREAS,after adoption of the Master Fee Schedule finance staff noticed the overdue business license fee penalty was 1%; and WHEREAS, the new overdue business license fee penalty will range from 10% - 25%; and NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco hereby amends the Fiscal Year 2023-24 Master Fee Schedule to specify the Expedited Plan Check Fee of 35%, effective on September 25, 2023; and BE IT FURTHER RESOLVED,that the City Council of the City of South San Francisco hereby amends the Fiscal Year 2023-24 Master Fee Schedule to change to the BMR Monitoring and Auditing of Reports title description to Addressing Issues of Non-Compliance, effective on July 27, 2023; and BE IT FURTHER RESOLVED,that the City Council of the City of South San Francisco hereby amends the Fiscal Year 2023-24 Master Fee Schedule to change to the Overdue Business License Fee penalty to 10%- 25%, effective on July 27, 2023. ***** City of South San Francisco Printed on 7/27/2023Page 1 of 1 powered by Legistar™52 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-521 Agenda Date:7/26/2023 Version:1 Item #:5. Report regarding a resolution authorizing the acceptance of two public art sculpture donations for installation at the Orange Memorial Park Sports Field and the Library |Parks and Recreation Center site.(Greg Mediati, Parks and Recreation Director) RECOMMENDATION It is recommended that City Council approve a resolution authorizing the acceptance of acceptance of two public art sculpture donations for installation at the Orange Memorial Park Sports Field and the Library | Parks and Recreation Center site. BACKGROUND/DISCUSSION The purpose of this staff report is to recommend that City Council authorize the acceptance of two sculpture donations: 1.Bat Country created and donated by Gwen Fisher and Paul Brown 2.Labyrinthine Heart by Wendy Ackrell, donated by Genentech The Cultural Arts Commission,at their regular meeting on June 15,2023,approved the proposed public art donations by a vote of seven in favor and zero opposed, with two commissioners absent. Bat Country Image 1 Image 2 Image 1: Original “Bat Country” sculpture constructed at Burning Man Image 2: Proposed installation assembly of the “Bat Country” sculpture for South San Francisco Estimated Dimensions: 13’W x 11’H without base (with vertical base approximate height of 30’) In 2022,the Cultural Arts Commission was first introduced to the possibility of a sculpture donation from Gwen Fisher and Paul Brown.The sculpture,Bat Country,combines art,mathematics,and engineering to create a Sierpinski tetrahedron sculpture made from baseball bats and softballs.Bat Country was exhibited at Burning Man three times and once selected as a Burning Man Honorarium Project. Originally designed as an interactive art piece intended for climbing,the artists worked with City staff and the City of South San Francisco Printed on 7/21/2023Page 1 of 3 powered by Legistar™53 File #:23-521 Agenda Date:7/26/2023 Version:1 Item #:5. Originally designed as an interactive art piece intended for climbing,the artists worked with City staff and the Public Art subcommittee of the Cultural Arts Commission to redesign the piece keeping the Sierpinski tetrahedron integrity but adapting from the original design to create a non-climbable sculpture.The piece is intended to be installed at the new Orange Memorial Park Sports Field.City staff and the Public Art subcommittee have worked with the Orange Memorial Park Sports Field team to identify the best location for Bat Country along Orange Avenue.The location’s nexus to where baseball and softball games will occur play an important factor in the decision of the location;however,of equal importance is the accessibility for community members of all ages to be able to experience the sculpture while walking the park.The Cultural Arts Commission,with the advisement of City staff,will select the final placement of Bat Country within the Orange Memorial Parks Sports Field pending any feedback from City Council. Labyrinthine Heart Side 1 Side 2 Dimensions: 6’W x 5’H x 40”D Parks and Recreation Director,Greg Mediati received a proposal from Genentech offering San Francisco based artist Wendy Ackrell’s Labyrinthine Heart sculpture as a donation for the Library |Parks and Recreation Center. Labyrinthine Heart is part of San Francisco General Hospital Foundation’s annual fundraiser,where local artists are commissioned to design and create large heart sculptures.The pieces are auctioned off with the proceeds benefiting the Foundation’s efforts to support the Zuckerberg San Francisco General Hospital and Trauma Center.Genentech purchased Wendy Ackrell’s Labyrinthine Heart sculpture.Labyrinthine Heart is currently on display as part of the 2023 fundraiser and will be available for installation at the Library |Parks and Recreation Center in October 2023.City staff,the Public Art subcommittee,and the Library |Parks and Recreation Center project team have been working to identify best locations within the project footprint where Labyrinthine Heart will be safely installed to enhance the community’s Library |Parks and Recreation Center experience for all community members.The Cultural Arts Commission,with the advisement of City staff,will select the final placement of the sculpture within the Library |Parks and Recreation site.Any feedback from City Council will be taken back to the Commission for consideration. FISCAL IMPACT At this time,no budget amendment requests are expected with the acceptance of the donation of Bat Country and Labyrinthine Heart.If these donations are accepted,additional expenses anticipated for the installation and City of South San Francisco Printed on 7/21/2023Page 2 of 3 powered by Legistar™54 File #:23-521 Agenda Date:7/26/2023 Version:1 Item #:5. and Labyrinthine Heart.If these donations are accepted,additional expenses anticipated for the installation and maintenance of the two sculptures will be covered by a combination of the respective capital projects,the Public Art Fund, or the Parks and Recreation Department’s existing budget. RELATIONSHIP TO STRATEGIC PLAN Acceptance of this grant will contribute to the City’s Strategic Plan under Priority #2 by helping to build and maintain a sustainable city by expanding public art offerings. CONCLUSION Staff recommends that City Council accept the donation of Bat Country from Gwen Fisher and Paul Brown for installation at the Orange Memorial Park Sports Complex,and Labyrinthine Heart from Genentech for installation at the Library | Parks and Recreation Center campus. Public art is freely accessible and these two donations will help enhance the City’s collection for all of the community to enjoy. City of South San Francisco Printed on 7/21/2023Page 3 of 3 powered by Legistar™55 Art Donations B A T C O U N T R Y L A B Y R I N T H I N E H E A R T 56 57 West Orange Avenue West Orange Avenue 58 59 Civic Campus Way 60 El Camino Real 61 Questions? 62 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-522 Agenda Date:7/26/2023 Version:1 Item #:5a. Resolution authorizing the acceptance of two public art sculpture donations for installation at the Orange Memorial Park Sports Field and the Library | Parks and Recreation Community Center. WHEREAS,on June 15,2023,the Cultural Arts Commission approved a proposed public art donation of Bat Country created and donated by Gwen Fisher and Paul Brown; and WHEREAS,the sculpture,Bat Country,combines art,mathematics,and engineering to create a Sierpinski tetrahedron sculpture made from baseball bats and softballs,and was previously exhibited at Burning Man three times and once selected as a Burning Man Honorarium Project; and WHEREAS,Bat Country is intended to be installed at the new Orange Memorial Park Sports Field; and WHEREAS,on June 15,2023,the Cultural Arts Commission also approved a proposed public art donation of Labyrinthine Heart by Wendy Ackrell; and WHEREAS,Genentech purchased Wendy Ackrell’s Labyrinthine Heart sculpture and has offered it as a donation for the Library | Parks and Recreation Center site; and WHEREAS,staff recommend the acceptance of the two public art sculpture donations,Bat Country by Gwen Fisher and Paul Brown, and Labyrinthine Heart by Wendy Ackrell. NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of South San Francisco does hereby accept the public art donations:Bat Country,by Gwen Fisher and Paul Brown for installation at the Orange Memorial Park Sports Field;and Labyrinthine Heart by Wendy Ackrell and donated by Genentech for installation at the Library | Parks and Recreation Center. ***** City of South San Francisco Printed on 7/27/2023Page 1 of 1 powered by Legistar™63 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-614 Agenda Date:7/26/2023 Version:1 Item #:6. Report regarding a resolution authorizing the acceptance of $120,386 from the California State Library to support Gene Mullin Community Learning Center’s English as a Second Language Program and approving Budget Amendment 24.006.(Valerie Sommer, Library Director) RECOMMENDATION It is recommended that the City Council adopt a resolution authorizing the acceptance of $120,386 in grant funding from the California State Library to support Gene Mullin Community Learning Center’s English as a Second Language Program and approving Budget Amendment 24.006. BACKGROUND/DISCUSSION In Fiscal Year (FY) 22-23, the Library received a grant in the amount of $96,309 from the California State Library to provide English as a Second Language (ESL) programming at the Gene Mullin Community Learning Center (GMCLC). On March 15, 2023, staff submitted an application for second-year grant funding and on July 13, 2023, received official notification of a $120,386 grant award for FY 23-24. The California Library Literacy Services ESL initiative provides our target community with English as a Second Language services with the goal of supporting language acquisition for non-native English speakers from a learner- centered approach. Funding will be used to provide 50 participants in GMCLC’s project with 1. one-on- one/small group tutoring where learner/tutor teams establish a work plan based on each learner’s goals, and 2. an English vocabulary and pronunciation lab where learners are supported through trained staff/volunteers as they learn new words and phrases and practice pronunciation. Upon the recommendation of SSFUSD Adult Education, first year grant funding supported the purchase of online access to the Burlington English ESL platform,<https://www.burlingtonenglish.com/> , also used by SSFUSD Adult School students. GMCLC staff will continue working closely with our SSFUD Adult Education, Economic Advancement Center, and Skyline College partners to promote smooth transitions between our programs as participants advance in achieving their goals. FISCAL IMPACT Grant funds will be used to amend the Library Department’s current FY 23-24 Operating Budget per Budget Amendment 24.006.Receipt of these funds does not commit the City to ongoing funding.There is opportunity for additional California State Library funding for a third and fourth year of the ESL program. RELATIONSHIP TO STRATEGIC PLAN Acceptance of this funding will contribute to the City’s Strategic Plan under Priority #2,Quality of Life,by supporting learning opportunities to community members. CONCLUSION Receipt of these funds will enable the Library to continue and expand literacy services in South San Francisco through GMCLC’s English as a Second Language program.It is recommended that the City Council accept $120,386 in grant funding to support GMCLC’s ESL program and amend the Library Department’s FY 23-24 operating budget per Budget Amendment 24.006. City of South San Francisco Printed on 7/21/2023Page 1 of 2 powered by Legistar™64 File #:23-614 Agenda Date:7/26/2023 Version:1 Item #:6. City of South San Francisco Printed on 7/21/2023Page 2 of 2 powered by Legistar™65 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-615 Agenda Date:7/26/2023 Version:1 Item #:6a. Resolution authorizing the acceptance of $120,386 from the California State Library to support Gene Mullin Community Learning Center’s English as a Second Language Program and approving Budget Amendment 24.006. WHEREAS,the City of South San Francisco (“City”)Library Department established the Gene Mullin Community Learning Center (GMCLC)to assist adults and their families in reaching their educational goals; and WHEREAS,the California State Library has awarded the City $120,386 in grant funding to support the GMCLC’s English as a Second Language Program; and WHEREAS,funding from the California State Library will be used to provide 50 participants in GMCLC’s project with one-on-one/small group tutoring and English vocabulary and pronunciation lab; and WHEREAS,GMCLC will continue to collaborate with partners including the Economic Advancement Center, Skyline College and South San Francisco Adult Education to support non-native English speakers by providing onsite Basic English classes; and WHEREAS,staff recommends the acceptance of the grant funding in the amount of $120,386 from the California State Library to support the GMCLC’s English as a Second Language Program; and WHEREAS,the grant funds will be used to amend Fiscal Year (FY)2023-2024 Operating Budget of the Library Department via Budget Amendment 24.006. NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of South San Francisco does hereby accept $120,386 in grant funding from the California State Library and approve Budget Amendment 24.006 to amend the Library Department’s FY 2023-2024 Operating Budget in order to reflect an increase of $120,386. ***** City of South San Francisco Printed on 7/27/2023Page 1 of 1 powered by Legistar™66 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-396 Agenda Date:7/26/2023 Version:1 Item #:7. Report regarding a resolution declaring a prima facie speed limit of 15 miles per hour when children are present,as allowed by State Law,for the remaining qualified K-12 schools within the City limit.(Jeffrey Chou, Senior Civil Engineer) RECOMMENDATION Staff recommends that the City Council adopt a resolution declaring a prima facie speed limit of 15 miles per hour (MPH)when children are present,as allowed by State Law,for the remaining qualified K-12 schools within the City limit. BACKGROUND/DISCUSSION As part of the City’s General Plan and Vision Zero goal to enhance safety for children,families,and school faculty,and to achieve zero roadway fatalities by 2025,City staff have evaluated school zone speed limit reduction to 15 MPH when children are present, at each qualified K-12 school within the City’s limit. The requirements set forth by Assembly Bill 321 (Nava)and the California Vehicle Code (CVC)22358.4a(1) granted authority to local jurisdictions, upon adoption of a local ordinance or resolution: ·To establish a 15 or 20 MPH school zone speed limits within 500 feet of school grounds; and ·To extend the 25 MPH default school zone speed limit from 500 feet to 1,000 feet from school grounds around qualified schools. Local agencies may reduce or extend school zone speed limits when: 1.Only one travel lane in each direction is present; and 2.The posted speed limit is 30 MPH or less; and 3.The roads are located within a residential district. Pursuant to the CVC,implementation of 15 MPH school zones and extended 25 MPH school zones on qualified streets require: 1.Engineering and Traffic Studies (E&TS)(performed in October 2017); and 2.Adoption of an ordinance or resolution by the City Council; and 3.Installation of appropriate signage. The reduced speed limits will be in effect while children are present outside the school,including drop-off and pick-up times and recess periods. City staff recommends a 15 MPH school zone speed limit: ·As according to a National Highway Traffic Safety Administration study (one of many studies)fatality and serious injury rates decrease substantially with lower travel speeds. ·Lower speed limits will promote safer streets for walking,biking,and other active modes of transportation. A similar resolution was adopted for school zone speed reduction to 15 MPH at Sunshine Gardens Elementary City of South San Francisco Printed on 7/21/2023Page 1 of 3 powered by Legistar™67 File #:23-396 Agenda Date:7/26/2023 Version:1 Item #:7. A similar resolution was adopted for school zone speed reduction to 15 MPH at Sunshine Gardens Elementary School in September 2017. And for uniformity around all schools within the City’s limit,City staff recommends adopting the speed limit reduction at both public and private eligible schools. Also,the California Department of Education and California Penal Code defines a school as kindergarten through grade twelve.Preschools and daycares,while considered,do not meet the definition of a school amd are not eligible for speed limit reduction. City staff reviewed a total of 18 schools and is recommending the following qualified schools for the 15 MPH school zone speed reduction (see attached map for more details with 33 roadway segments recommended for speed limit reduction): 1.All Souls Catholic School (Private) 2.Alta Loma Middle School 3.Baden High School 4.Buri Buri Elementary School 5.El Camino High School 6.Los Cerritos Elementary School 7.Martin Elementary School 8.Monte Verde Elementary School* 9.Parkway Heights Middle School 10.Ponderosa Elementary School* 11.Saint Veronica Catholic School (Private) 12.South San Francisco High School 13.Spruce Elementary School *Note:At these schools,there are street segments recommended outside of the City’s limit.City staff has reached out to both the City of San Bruno and County of San Mateo,who are in favor of the project and will pass their own local oridnance or resolution. The following schools do not meet the legal requirements as the school frontage streets consisted of more than a two-lane roadway configuration and the posted speed limit is over 30 MPH: 1.Hillside Christian Academy (four-lane roadway along Hillside Boulevard and 40 MPH speed limit) 2.Mills Montessori School (four-lane roadway along Hillside Boulevard and 40 MPH speed limit) 3.Westborough Middle School (four-lane roadway along Westborough Boulevard and 35 MPH speed limit) The following schools are within the South San Francisco Unified School District,but outside of the City’s limit. Staff will reach out to the respective staff in Daly City to notify them of this project: 1.Junipero Serra Elementary School (in Daly City) 2.Skyline Elementary School (in Daly City) Next Steps Following Council adoption of a resolution memorializing the 15 MPH speed limit reduction zone at the qualified K-12 schools,Staff will continue coordinating with the appropriate school districts and personnel on City of South San Francisco Printed on 7/21/2023Page 2 of 3 powered by Legistar™68 File #:23-396 Agenda Date:7/26/2023 Version:1 Item #:7. an outreach and education strategy. City staff will partner with school faculty in notifying and engaging the students and families to inform them of the speed limit changes.The project will also engage the community through the City’s many outreach platforms. Utilizing the received feedback from the schools,City staff will complete the design of the school zone speed limit reduction effort and will advertise the project to install the appropriate signage along qualified roadway segments pursuant to the CVC requirements. Once the City Council adopts the resolution and the appropriate signage is installed,the 15 MPH speed limit when children are present will become enforceable. City staff has notified the Police Department of this project. City staff will continue to explore other opportunities to other school types,including preschools and daycares. If allowed by State law,staff will bring an update to Council for review following the implementation of the K- 12 schools. FISCAL IMPACT The Miscellaneous Traffic Improvements (CIP No.tr2301)is included in the City of South San Francisco’s fiscal year 2022-2023 Capital Improvements Program.There are sufficient funds in FY 2022-2023 to cover the completion of the design.A new CIP project (tr2405 -Citywide School Traffic Calming Improvement Project) was established for this fiscal year with $600,000 in funding to cover the construction cost of installing the appropriate signage for the 15 MPH school zone and other associated traffic safety and calming improvements. RELATIONSHIP TO STRATEGIC PLAN Approval of this action will contribute to the City’s Strategic Plan outcome of improved Quality of Life by maintaining and improving safety to serve the public. CONCLUSION Adopting the resolution to reduce the posted speed limit,as allowed by State law,in school zones will reduce the risk of severe or fatal conflicts between vehicles and active transportation users (e.g.,cyclists and pedestrians)and help promote students and families walking or biking to school.Adoption of the resolution will be consistent with the City’s General Plan and Vision Zero goal. Attachments: 1.Map of Recommended School Zone City of South San Francisco Printed on 7/21/2023Page 3 of 3 powered by Legistar™69 Alta Loma Middle School El Camino High School Sunshine Gardens Elementary School Parkway Heights Middle School Spruce Elementary School Martin Elementary School Mills Montesary School Westborough Middle School Monte Verde Elementary School South San Francisco High School Saint Veronica Elementary School Ponderosa Elementary School Buri Buri Elementary School Baden High School Los Ceritos Elementary School All Souls School Hillside Christian Academy Junipero Serra Elementary School Skyline Elementary School 0.5 0 0.50.25 Miles SSF City Boundary Private School Middle School High School Elementary School Proposed 15 mph Segment outside City Limits Proposed 15 mph Segment Existing Reduced 15 mph zone Existing City Streets Schools Legend SSF School Zone Speed SegmentMAP OF RECOMMENDED SCHOOL ZONE 70 15 Miles Per Hour (mph)School ZoneJuly 26, 2023Government Code Section 54957.5 SB 343 Item Agenda: 07/26/2023 REG CC - Item #771 2Why Speed Matters?72 3Legal RequirementsCalifornia Vehicle Code 22358.4 allows local jurisdictions to reduce the school zone speed limit to 15 or 20 mph on qualified roadways. These are the following requirements:Roadways within 500 feet of school grounds are qualifiedOnly one travel lane in each direction present in the roadwayA maximum posted speed limit of 30 mphThe roadway is located within a residential districtPublic and private schools, grades K-12 are qualified73 4QUALIFIED ROADWAYS13 Schools33 Roadways74 5IMPLEMENTATION5Ongoing school engagementCity Council Resolution AdoptionComplete design of improvementsConstruct improvements at the Schools (est. Fall 2023)Post-implementation evaluationCommunity Engagement and Education75 6Thank you!76 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-397 Agenda Date:7/26/2023 Version:1 Item #:7a. Resolution declaring a prima facie speed limit of 15 miles per hours when children are present,as allowed by State law, for the remaining qualified K-12 schools. WHEREAS,the California Vehicle Code (CVC)Section 22358.4(b)grants authority to local jurisdictions to 1) reduce the posted speed limit to 15 MPH within 500 feet of school grounds,and 2)extend the 25 miles per hour posted speed limit in school zones from 500 feet to 1,000 feet from school grounds; and WHEREAS,the California Vehicle Code (CVC)Section 22358.4(b)allows the establishment of a school zone and lowering of the speed limit to 15 MPH in front of a school when children are present; and WHEREAS,Local agencies may reduce or extend school zone speed limits when (1)Only one travel lane in each direction is present; and (2) the posted speed limit is 30 MPH or less; and (3) the roads are located within a residential district; and WHEREAS,staff conducted the necessary Engineering and Traffic Studies required for implementation,and identified roadways contiguous to schools that meet the CVC criteria for implementation; and WHEREAS, the reduced speed limits school zones are applicable at the following schools: 1.All Souls Catholic School 2.Alta Loma Middle School 3.Baden High School 4.Buri Buri Elementary School 5.El Camino High School 6.Los Cerritos Elementary School 7.Martin Elementary School 8.Monte Verde Elementary School 9.Parkway Heights Middle School 10.Ponderosa Elementary School 11.Saint Veronica Catholic School 12.South San Francisco High School 13.Spruce Elementary School WHEREAS,following City Council adoption,the appropriate signage will be installed along qualified roadway segments pursuant to the CVC requirements. NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of South San Francisco that the City Council hereby resolution,determines and declares a prima facie speed limit of 15 miles per hour when children are present along the frontage of: 1. All Souls Catholic School at a.Spruce Avenue between Grand Avenue and Park Way City of South San Francisco Printed on 7/27/2023Page 1 of 3 powered by Legistar™77 File #:23-397 Agenda Date:7/26/2023 Version:1 Item #:7a. b.Miller Avenue between Walnut Avenue and 529 Miller Avenue 2.Alta Loma Middle School at a.Del Monte Avenue between El Rancho Drive and 556 Del Monte Avenue b.Romney Avenue between Theresa Drive and the northside dead end of Romney Avenue c.Camaritas Avenue between Alta Loma Drive and the southside dead end of Camaritas Avenue 3.Baden High School at a.Southwood Drive between West Orange Avenue and the southside dead end of Southwood Drive b.Hill Avenue between Southwood Drive and 719 Hill Avenue 4.Buri Buri Elementary School at a.Del Monte Avenue between Nyla Avenue and 221 Del Monte Avenue b.El Campo Drive between Camaritas Avenue and Indio Drive 5.El Camino High School at a.Evergreen Drive between Mission Road and Crestwood Drive 6.Los Cerritos Elementary School at a.West Orange Avenue between Memorial Drive and B Street b.C Street between West Orange Avenue and 414 C Street 7.Martin Elementary School at a.Spruce Avenue between Hemlock Avenue and Hillside Boulevard b.Hillside Boulevard between Claremont Avenue and School Street c.Olive Avenue between School Street and 841 Olive Avenue 8.Monte Verde Elementary School at a.Shannon Drive between Turnberry Ave and 2650 Shannon Drive b.St. Cloud Drive between Shannon Drive and at City Limits near 2520 St. Cloud Drive c.Turnberry Drive between Shannon Drive and at City Limits near 2530 Turnberry Drive 9.Parkway Heights Middle School at a.Sunset Avenue between Chestnut Avenue and Stonegate Drive b.Park Way between 763 Park Way and the westside dead end of Park Way c.Eucalyptus Avenue between Miller Avenue and the northside dead end of Eucalyptus Avenue 10.Ponderosa Elementary School at a.Ponderosa Road between Cornerwood Court and at City Limits near 501 Pondersa Road b.Ponderosa Road between El Camino Real and at City Limits near 205 Ponderosa Road c.Alida Way between Ponderosa Road and Country Club Drive d.Lassen Street between Ponderosa Road and the northside dead end of Lassen Street e.Avalon Drive between Avalon Drive/Dorada Way and Consultation Way 11.Saint Veronica Catholic School at a.Ponderosa Road between Alida Way and El Camino Real City of South San Francisco Printed on 7/27/2023Page 2 of 3 powered by Legistar™78 File #:23-397 Agenda Date:7/26/2023 Version:1 Item #:7a. b.Alida Way between Ponderosa Road and Country Club Drive 12.South San Francisco High School at a.B Street between West Orange Avenue and the southside dead end of B Street 13.Spruce Elementary School at a.Spruce Avenue between Grand Avenue and Park Way b.Lux Avenue between Spruce Avenue and Walnut Avenue BE IT FURTHER RESOLVED that the City Council authorizes: 1.The City Engineer to modify the school zone limits consistent with the requirements of the State law and California Vehicle Code; and 2.The City Manager to take any other related actions consistent with the intention of the staff report or this resolution. ***** City of South San Francisco Printed on 7/27/2023Page 3 of 3 powered by Legistar™79 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-379 Agenda Date:7/26/2023 Version:1 Item #:8. Report regarding the release of the Draft Lindenville Specific Plan. (Billy Gross, Principal Planner) RECOMMENDATION Staff recommends that the City Council receive a presentation on the release of the Draft Lindenville Specific Plan. INTRODUCTION The Draft Lindenville Specific Plan is now available for public review and comment. The Draft Plan is being presented to the City Council, various Boards and Commissions, and to the general public throughout the month of July. In addition, the digital Specific Plan is available on the project website at <https://shapessf.com/plan-lindenville/> and executive summary documents have been prepared and posted. The executive summary documents have been translated into Spanish, Tagalog and Mandarin, and all the documents will be translated upon adoption. This City Council study session is intended to provide an overview of the format and contents of the Lindenville Specific Plan. BACKGROUND/DISCUSSION 2040 General Plan Update In October 2022, the City adopted a comprehensive update of the General Plan, Zoning Code and Climate Action Plan, providing an updated vision for the city. The new General Plan identifies a Vision for the Lindenville sub-area as “a vibrant and inclusive neighborhood that maintains a base of job opportunities, promotes the creative economy, and creates a new residential neighborhood where all people can thrive.” To ensure that new development within the Lindenville sub-area proceeds in an organized and well-planned manner and includes new housing opportunities, the City Council authorized the preparation of a Lindenville Specific Plan and associated environmental analysis. Lindenville Specific Plan The development of the Lindenville Specific Plan occurred in four stages that began in 2022. ·Project Initiation.In this initial phase,the planning team analyzed the existing conditions of Lindenville to understand the key issues,opportunities,and emerging trends of the Plan Area.This phase included a series of community outreach events where the team shared background information and gathered feedback on community priorities related to Lindenville. ·Land Use Alternatives.To compare distinct approaches for accommodating new residential and mixed uses while still supporting Lindenville’s current uses,different land use,mobility,open space,and urban design alternatives were prepared.Public feedback on the alternatives was gathered through workshops and a series of City Council,committee,and commission meetings,and this led to the development of a preferred land use plan in Winter 2023. City of South San Francisco Printed on 7/27/2023Page 1 of 6 powered by Legistar™80 File #:23-379 Agenda Date:7/26/2023 Version:1 Item #:8. ·Development of Preferred Plan,Technical Analysis,and Policies.The technical analysis of the preferred plan covered a range of study areas,such as sea level rise,traffic,health,and economic impacts in Lindenville.Likewise,the goals,policies,and development standards in the Draft Specific Plan built off of the community input heard throughout the planning process and the technical analysis. ·Plan Release and Adoption.The last phase of the planning process includes the release of the Public Review Draft of the Specific Plan for City Council,Planning Commission,and community review.The Plan will be presented at hearings and community workshops before the final plan goes before City Council for adoption. Building off these efforts,the Lindenville Specific Plan will be the guiding document to help realize the General Plan's vision for the area as a mixed-use neighborhood,employment hub,and cultural center of South San Francisco.Walkable,connected districts,including the South Spruce corridor,are envisioned as lively destinations where people have easy access to retail,parks,and other community resources.The Plan will preserve the city's industrial heritage but will also provide new opportunities for people to live in the district.A revitalized Colma Creek has the potential to become a community-serving linear park with restored ecology that benefits the health and wellbeing of people and wildlife.Overall,the Plan presents a unique opportunity to balance priorities that have multiple benefits,including the City’s preparation for climate change impacts and changing demands in the housing and industrial sectors. Public Draft Lindenville Specific Plan The policies set forth in the Lindenville Specific Plan are consistent with the General Plan goals,but the Lindenville Specific Plan refines the land use pattern and creates specific development standards and implementation policies that put those ideas into action. The document is broken up into eight chapters that provide an Introduction (Ch.1)and the Vision for Lindenville (Ch.2),and then provide more detail on how that vision will be realized in relation to Land Use and Housing (Ch.3),Development Standards (Ch.4),Parks and Open Space (Ch.5),Mobility (Ch.6)and Infrastructure (Ch.7).Finally,the Implementation Chapter (Ch.8)identifies capital improvement projects, funding and financing strategies, and a list of implementation actions to realize the Specific Plan vision. Chapter 2:Vision for Lindenville describes where we want to be in the future and how we get there.The Plan’s major strategies to achieve this vision provide the framework for Lindenville’s evolution by laying out eight strategies to guide future changes in Lindenville. 1.Establishing Character Areas.The Specific Plan establishes four distinct Character Areas;standards and policies for each area are intended to guide the “look and feel”of each of these areas,specifying the attributes that make each of these places distinct and unique: a.Mixed Use Neighborhood.This area balances a mixture of housing,retail and services,open spaces,civic uses,and legacy industrial uses.The neighborhood is centered around a transformed City of South San Francisco Printed on 7/27/2023Page 2 of 6 powered by Legistar™81 File #:23-379 Agenda Date:7/26/2023 Version:1 Item #:8. spaces,civic uses,and legacy industrial uses.The neighborhood is centered around a transformed Colma Creek,surrounded by mixed use areas that allow for a diversity of uses that transition over time.The area is characterized by both horizontal mixed use and vertical mixed use development. New housing types,including townhomes,live-work units,and multi-family housing in mid-rise and high-rise buildings provide new opportunities for rental and ownership housing.Residents can access their everyday needs,like restaurants,personal services,and retail within a convenient walk or bike ride to South Spruce Avenue and Downtown. b.South Spruce Avenue Corridor.The South Spruce Avenue Corridor is an active,safe,and inviting corridor for living,shopping,and working.Mixed use housing types described in the Mixed Use Neighborhood are allowed on most sites along the corridor.Smaller-scale housing types buffer existing residential uses in the Orange Park/Mayfair neighborhood from taller mixed-use multifamily buildings on the South Spruce Avenue Corridor.A node of publicly-accessible active ground floor uses,including uses like retail,restaurants,and clinics,are required in new development in order to create pedestrian activity and opportunities for interaction near Colma Creek.Along the entire corridor,engaging building frontage types like arcades and forecourts create varied building facades. c.Employment Area.A mixture of warehousing,manufacturing,processing,and storage and distribution uses are allowed in Lindenville to continue the city’s industrial heritage.High floor area ratio allowances in industrial zones create potential for property owners to increase industrial building square footage and modernize Lindenville’s industrial building stock.Residential uses, except where the South Linden Avenue Arts and Maker Overlay applies,and R&D uses will not be allowed in industrial districts, limiting potential for loss of industrial uses. d.South Linden Arts and Makers District.The South Linden Arts and Makers District is comprised of a variety of uses to promote arts and cultural identity,including live-work housing,studios, makers spaces,and supportive uses such as restaurants and bars.The portion of the corridor north of Victory Avenue has a mix of housing,live-work,arts and makers spaces,and commercial uses, while the southern portion introduces arts and makers uses into its existing industrial character. Ground floors of buildings along the corridor are populated with arts and makers uses,contributing to Lindenville’s vibrancy and an eclectic streetscape.Older industrial buildings are adapted and newer structures are designed to suit the needs of artists and makers. 2.Creating a Complete Neighborhood.The Mixed Use Neighborhood and South Spruce Avenue Corridor will help to provide more neighborhood choice,spur the creation of new housing opportunities and community services,and help to create more complete and walkable neighborhoods.The introduction of housing in Lindenville also creates opportunities for people to live closer to work,help reduce traffic congestion by internalizing trips, and increase housing production. 3.Building on the Industrial Legacy.The Specific Plan encourages the creation of a second-generation industrial neighborhood that retains the logistics,manufacturing and warehousing uses it is known for, but encourages the adaptation of existing older industrial areas into new and modern industrial spaces City of South San Francisco Printed on 7/27/2023Page 3 of 6 powered by Legistar™82 File #:23-379 Agenda Date:7/26/2023 Version:1 Item #:8. but encourages the adaptation of existing older industrial areas into new and modern industrial spaces that allow for more flexibility to support emerging industrial and creative uses.The Plan also includes retention strategies to prevent the displacement of existing businesses and increase City outreach and assistance to local businesses. 4.Cultivating Arts and Cultural Identity.Following the direction laid out in the General Plan and Public Arts Master Plan,the Lindenville Specific Plan establishes an overlay district that facilitates the retention and creation of new creative uses in the South Linden Avenue Arts and Makers District.This district would require arts and maker uses on the ground floor of buildings and minimizes the regulatory requirements for the adaptive reuse of existing buildings along South Linden Avenue.This district would also serve as a transitional area between the traditional industrial areas in the eastern and southern areas of Lindenville and the new,mixed-use residential uses in the northern portion of the Specific Plan area. 5.Building Climate Resilience.The Specific Plan’s blue-green infrastructure network works with the open space network in creating new parks and green spaces in Lindenville that are regenerative, enhanced with stormwater management strategies,and designed to increase Lindenville’s urban forest canopy.Strategies to build climate resilience are woven into all the chapters of the Specific Plan and have influenced the development of the policies, actions, and standards of the Specific Plan. 6.Enhancing Open Spaces.Lindenville currently has no publicly accessible open space.The proposed open space network would create new public parks and open space typologies that could connect to existing green spaces outside of the Plan Area.The open space framework is based on the following strategies: a.Colma Creek Greenbelt.Colma Creek Greenbelt is a nature-based enhancement to the Colma Creek flood channel that provides an active transportation connection through multi-use trails, facilitates passive recreation and gathering opportunities,and provides plant and animal habitat while addressing the area’s stormwater and floodwater management needs. b.Neighborhood Park.A new neighborhood park north of Colma Creek that is a local destination, providing publicly-accessible spaces and facilities for community gatherings,cultural events, recreation, and the social needs of both locals and visitors. c.Lindenville Linear Park.The Lindenville Linear Park runs north to south,connecting the Colma Creek Greenbelt and the Centennial Way Trail via green-lined pedestrian and bike path. d.Mini Parks and Plazas.Mini parks and plazas provide smaller-scale open space throughout Lindenville that support community gathering spaces adjacent to new development. 7.Promoting Health and Environmental Justice.Lindenville has historically supported light industrial, manufacturing,and service and repair businesses,which all contribute to the City’s legacy as the “Industrial City.”This legacy,plus its location adjacent to regional transportation infrastructure,has created environmental conditions that need to be mitigated to ensure the health and wellbeing of current City of South San Francisco Printed on 7/27/2023Page 4 of 6 powered by Legistar™83 File #:23-379 Agenda Date:7/26/2023 Version:1 Item #:8. created environmental conditions that need to be mitigated to ensure the health and wellbeing of current and future residents and workers,and to create a healthier community overall.Considering the overall pollution burden of Lindenville,the Plan includes policies and design standards meant to protect residents and building occupants from air pollution and industrial pollutants present in the soil.The policies,actions,and standards of the Specific Plan have been developed through an environmental justice lens and with the intent to make Lindenville a healthy, livable community. 8.Connecting Communities.The mobility network of Lindenville is designed to be multimodal,safe, and connected while advancing sustainability and livability goals.Street space is limited throughout Lindenville,with each street presenting an opportunity to prioritize walking,biking,transit,truck,and regional auto access.In the layered network presented in the Specific Plan,each mobility mode is prioritized within a subset of streets to offer high quality infrastructure for that mode,it is tied directly to the anticipated future land uses and local and regional mobility improvements. Ch.3:Land Use and Housing establishes land use and housing goals,policies,and standards to guide the City as Lindenville changes.First it describes land use,open space and blue-green infrastructure,and mobility frameworks for Lindenville character areas.Then,the Chapter establishes land use districts and associated standards related to uses,densities and intensities,building height,and active ground floor uses.It also outlines procedures related to transfer of development rights and dedication and easement requirements and defines standards to enhance Lindenville’s arts and cultural identity. Ch.4:Design and Development Standards contains the standards that apply to new development in Lindenville.The development standards include Lindenville-wide design standards and development standards based on the Character Area and Land Use District that a development project is located in. Ch.5:Parks and Open Space prioritizes the creation of an interconnected network of parks and open spaces that provides a wide range of uses to serve all ages and abilities and address ecological,social,equity,and health issues.The Plan identifies Park and Open Space Types to meet the goal of 43.7 acres of open space within the Plan Area. Ch.6:Mobility aims to make travel within Lindenville a more stress-free activity and to better connect local Lindenville streets to regional and active transportation facilities including BART,Caltrain,US-101,and Centennial Way Trail.The goals,policies and streetscape plans in the Chapter provide a vision that invites pedestrians,bicyclists,and transit users into the transportation network in a way that prioritizes their safety and comfort above vehicle speed and creates space for all types of roadway users. Ch.7:Infrastructure identifies the types of infrastructure improvements that are necessary to serve the new mixed-use neighborhoods in the north,an increase in residential population,and utilization of green infrastructure for stormwater management and public realm enhancement. Finally,Ch.8:Implementation describes the implementation activities,funding approach,and plan administration needed to execute the vision for Lindenville.It identifies a range of funding programs to City of South San Francisco Printed on 7/27/2023Page 5 of 6 powered by Legistar™84 File #:23-379 Agenda Date:7/26/2023 Version:1 Item #:8. administration needed to execute the vision for Lindenville.It identifies a range of funding programs to implement the capital improvements needed to support existing and future development. Public Engagement As part of the release of the Public Draft Lindenville Specific Plan on June 30,a series of public meetings were also scheduled to allow the public,City Council,the Planning Commission,and other City Boards and Commissions to review the document and provide feedback. ·July 3 Youth Commission ·July 6 Planning Commission ·July 8 Pop-up at Orange Park Farmers Market ·July 12 Virtual Community Open House ·July 13 Community Open House (in person at Emergency Operations Center) ·July 17 Equity and Public Safety Commission ·July 18 Design Review Board ·July 20 Cultural Arts Commission ·July 21 Pop-up at Orange Park Movie Night ·July 26 City Council A summary of the high-level feedback collected through this public engagement process will be included in the staff presentation to Council. FISCAL IMPACT There is no immediate fiscal impact at this time. RELATIONSHIP TO STRATEGIC PLAN The Lindenville Specific Plan includes goals,policies and actions that are related to each of the Strategic goals of Workforce Development,Quality of Life,Public Safety,Financial Stability,Economic Vitality and Community Connections. CONCLUSION It is recommended that the City Council receive a presentation on the release of the Draft Lindenville Specific Plan and provide any preliminary feedback. Attachments 1.Executive Summary of the Draft Lindenville Specific Plan 2.Staff Presentation City of South San Francisco Printed on 7/27/2023Page 6 of 6 powered by Legistar™85 1 CHAPTER 2 EXECUTIVE SUMMARY 86 2 CHAPTER 2 Community Engagement Throughout the Specific Plan process, the planning team conducted a variety of engagement activities that included public workshops, pop-up events, stakeholder interviews, and Council, committee, and commission meetings. In order to hear from community members, stakeholders, and businesses of different backgrounds, the planning team used a variety of engagement platforms throughout the planning process. Both in-person and virtual events and meetings were organized, and interactive surveys and features of the project website were used. Whenever possible, meetings and materials were available in a bilingual (Spanish/ English) format. Introduction The Lindenville Specific Plan will be the guiding document to help realize the General Plan's vision for the area as a mixed-use neighborhood, employment hub, and cultural center of South San Francisco. Walkable, connected districts, including the South Spruce corridor, are envisioned as lively destinations where people have easy access to retail, parks, and other community resources. The Plan will preserve the city's industrial heritage but will also provide new opportunities for people to live in the district. A revitalized Colma Creek has the potential to become a community-serving linear park with restored ecology that benefits the health and wellbeing of people and wildlife. Pop-up at the South San Francisco Concert in the Park 87 EXECUTIVE SUMMARY 3 Vision for Lindenville The Vision established by the General Plan was developed through extensive community input from City Council, Planning Commission, and local stakeholders. The Specific Plan sets out to continue the city’s industrial legacy, but also create a Colma Creek Mixed Use Neighborhood, and allow for the enhancement of existing features, such as the revitalization of Colma Creek into a community-serving linear park with restored ecology, and the development of new spaces for housing, creative and artistic uses, and improved pedestrian and bicyclist paths. The policy set forth in the Lindenville Specific Plan is consistent with the goals of the General Plan, but it refines the land use pattern and creates specific development standards and implementation policies that put those ideas into action. Lindenville is a vibrant and inclusive neighborhood that maintains a base of job opportunities, promotes the creative economy, and creates a new residential neighborhood where all people can thrive. 88 4 LINDENVILLE SPECIFIC PLAN Major Strategies to Achieve This Vision As South San Francisco begins to prepare for climate change impacts and as demands change in the housing and industrial sectors, Lindenville presents a unique opportunity to balance multiple priorities through development and land use changes, infrastructure improvements, and implementation actions that can have multiple benefits. The following cross-cutting strategies will be used to guide the future changes in Lindenville, create the Colma Creek Mixed Use Neighborhood the community has envisioned, retain an industrial core while allowing some higher-density employment, and reach the goals the Specific Plan sets for Lindenville. These strategies support the Vision and are implemented by the more detailed standards, guidelines, and actions found in following chapters. WHAT DO WE MEAN WHEN WE SAY MIXED USE? Mixed use can be defined in two ways: neighborhood and vertical mixed use. Neighborhood, or horizontal mixed use, describes an area with housing adjacent to retail, commercial, and other uses. While an individual parcel might have only one use, the area of proximate parcels may have a diversity of uses. Vertical mixed use describes parcels with buildings that have homes on the upper floors and a distinct use on the ground floor. The Colma Creek Mixed Use Neighborhood of Lindenville is expected to have both types of mixed-use development patterns. 89 EXECUTIVE SUMMARY 5 Establishing Character Areas The Specific Plan establishes four distinct Character Areas, the Colma Creek Mixed Use Neighborhood, the South Spruce Avenue Corridor, the Employment Areas, and the South Linden Avenue Arts and Makers District. Standards and policies for each area are intended to guide the “look and feel” of each of these places, specifying the attributes that make each of these places distinct and unique. Each area contains standards to implement the Vision for Lindenville, and to create a unified sense of place and address land use compatibility. Guidance for the areas covers land uses, mobility, open space and blue-green infrastructure, and urban design, as these are some of the building blocks for a complete neighborhood. Likewise, building design standards aim to create character, distinction, and visual interest within Lindenville. Materials and craft maintain a strong link to Lindenville’s industrial past. New developments are encouraged to use colors and materials that reference the former industrial uses of buildings. Lindenville Character Areas 90 6 LINDENVILLE SPECIFIC PLAN Creating A Complete Neighborhood The Colma Creek Mixed Use Neighborhood in Lindenville will help the City achieve its sustainability goals and provide more neighborhood choice in South San Francisco. Allowing mixed use land uses will spur the creation of new housing opportunities and community services, which when paired with local job centers and mobility and open space improvements, creates a complete and walkable neighborhood, where people can easily reach destinations within a short walk or bike ride. The introduction of housing in Lindenville also creates opportunities for people to live closer to work, help reduce traffic congestion by internalizing trips, and increase housing production to enable the City to meet its housing goals. PROMOTING HOUSING AFFORDABILITY The Colma Creek Mixed Use Neighborhood and South Spruce Avenue Corridor allow for the construction of a variety of housing types with distinct height and density standards. Townhomes and less intensive building types may be located in areas adjacent to existing residential, while mid-rise apartment buildings can be placed along transit corridors or adjacent to commercial uses. Live/work types are allowed throughout Lindenville, including along South Linden Avenue in the South Linden Avenue Arts and Makers District. Allowing these distinct housing options can create rental and ownership opportunities within Lindenville, in turn creating a community with people of different income levels and family types. The Plan sets a goal of 20% of housing units built within Lindenville to consist of deed-restricted affordable housing for households at or below moderate-income levels. The affordable housing strategies incorporated into the Plan to meet this goal include targeting the use of citywide affordable housing production tools and funding sources, assisting affordable housing developers in overcoming development constraints, and incentivizing commercial and market-rate housing developers to produce affordable units. Policies and actions related to affordable housing are included in the Land Use and Housing chapter. PROVIDING SUPPORTIVE SERVICES AND USES Residents of a complete neighborhood should be able to dine, shop, socialize, and fulfill daily needs all within a short walk or bike ride. Allowing mixed use development creates opportunities for non-residential uses and services to set up shop alongside residential uses or at a walkable or bikeable distance from residential areas. These supportive uses will generally be located along the South Spruce Avenue Corridor, in the South Linden Avenue Arts and Makers District, and within the Colma Creek Mixed Use Neighborhood. People are more incentivized to live in the Colma Creek Mixed Use Neighborhood when there is supportive infrastructure, like public transit, expanded bike lanes, and improved sidewalks, that can connect them to neighborhood-serving uses and job centers. This Plan supports the creation of complete neighborhoods by requiring active ground floor uses in strategic locations and allowing a diversity of resident-supporting land uses in Lindenville. Complete Neighborhood Diagram 91 EXECUTIVE SUMMARY 7 Land Use Districts 92 8 LINDENVILLE SPECIFIC PLAN Building on the Industrial Legacy The changing economy has led to a decline in small businesses, light industrial, and other flex employment uses across the region. There is a strong demand for industrial space throughout San Mateo County and South San Francisco, but businesses are competing for a shrinking supply of space as industrial properties are redeveloped. Building on Lindenville’s industrial legacy, the Specific Plan continues the locally and regionally important industrial uses and jobs while also encouraging the adaptation of existing older industrial areas into new and modern industrial spaces, crafting a second-generation Lindenville, “The Industrial City 2.0.” Lindenville retains the logistics, manufacturing, and warehousing uses it is known for, but the policies and standards of the Specific Plan allow for more flexibility that can support emerging industrial and creative uses. This can maintain the diversity of business types operating in Lindenville and keep South San Francisco at the forefront of innovation. The Specific Plan retains the same capacity for industrial uses as set by the City’s General Plan and includes strategies to prevent the displacement of existing Lindenville businesses. Some of the business retention strategies include increasing City outreach and assistance to local businesses and supporting renovations and new construction needed to meet the evolving needs of industrial businesses. Cultivating Arts and Cultural Identity Lindenville contains a burgeoning group of artists, makers, and creative businesses that enhance the identity of the Plan Area, in particular South Linden Avenue. Following the direction laid out in the General Plan and the Public Arts Master Plan, this Specific Plan establishes an overlay that facilitates the retention and creation of new creative uses in the South Linden Avenue Arts and Makers District. Accompanying guidelines to the overlay seek to create a lively and flexible District that has active ground floor uses and a variety of building types that support a range of creative industries. The Arts and Makers District requires arts and marker uses on the ground floor of buildings and minimizes the regulatory requirements for the adaptive reuse of existing buildings along South Linden Avenue. The Arts and Makers District additionally serves as a transitional area between the existing, traditional industrial spaces in Lindenville and the new, mixed use residential uses in the northern portion of the Plan Area. When paired with mobility and infrastructure improvements, the enhanced South Linden Avenue corridor better connects Downtown South San Francisco to the San Bruno BART Station south of the District. 93 EXECUTIVE SUMMARY 9 Building Climate Resilience Human-induced climate change has begun to affect climate systems and created extreme weather events in cities throughout the world. South San Francisco has witnessed changes in sea level rise, precipitation, and heatwaves. Lindenville faces flood risk that is likely to be exacerbated by rising sea levels and increased intensity of precipitation and extreme storm events. There are multiple potential sources of flood risk surrounding Lindenville, with the San Francisco Bay to the west, Colma Creek running through the north section of the Plan Area, and Navigable Slough in the southeast Plan Area. Climate change will increase pressure on the existing infrastructure systems managed by various agencies, particularly the stormwater system. Opportunities to increase system resilience throughout Lindenville include reducing impervious coverage with new development, increasing detention capacity, and using green infrastructure in parks and streets to remove pollutants and reduce runoff volumes entering the stormwater system. While green stormwater infrastructure can lessen impacts from increased rainfall and sea level rise, interventions within Lindenville alone will not fully mitigate these potential impacts. Watershed wide improvements, both up and downstream from Lindenville, will be required to minimize the potential extent of future flooding. This will require proactive initiatives with OneShoreline, surrounding communities, and State and federal agencies. Lindenville is also susceptible to urban heat island effects due to the extensive impervious and low albedo surface areas and its lack of tree canopy. These conditions can exacerbate heat stress within the Plan Area during extreme heat events. The widespread commercial and industrial land uses (which require large expanses of asphalt and concrete) and building typologies (which require more roof space than typical residential neighborhoods) in Lindenville contribute to the substantially high percentage of impervious coverage. The Specific Plan’s blue-green infrastructure network works with the open space network in creating new parks and green spaces in Lindenville that are regenerative, enhanced with stormwater management strategies, and designed to increase Lindenville’s urban forest canopy. Strategies to build climate resilience are woven into all of the chapters of the Specific Plan and have influenced the development of the policies, actions, and standards of the Specific Plan. Source: Hassell Studio Source: SERA Architects 94 10 LINDENVILLE SPECIFIC PLAN Enhancing Open Spaces Open space and blue-green infrastructure enhance the quality of life, improve ecology, and support resilience in Lindenville. While blue-green infrastructure improvements could solely mitigate flood risk, pairing the infrastructure with open space improvements provides multiple benefits. The open space network contains existing green spaces and new public park and open space typologies that can be used by residents and workers of all ages and abilities. New mini and linear parks located throughout the mixed-use residential neighborhoods create places for residents to gather, engage in recreation, and foster health. Additionally, the open space network connects to the Centennial Way Trail and other active transportation features that connect to Orange Memorial Park and to the Bay Trail. These active mobility connections provide opportunities for physical and passive recreation and reduce greenhouse gas emissions from motorized vehicles. Other open space improvements, such as the naturalization of creek and flood channels, help to restore the ecology of waterways and habitats, increase the biodiversity and resiliency of the area, and create new recreation opportunities. The open space framework is based on the following strategies: • Colma Creek Greenbelt. Colma Creek Greenbelt is a nature-based enhancement to the Colma Creek flood channel that provides an active transportation connection through multi-use trails, facilitates passive recreation and gathering opportunities, and provides plant and animal habitat while addressing the area’s stormwater and floodwater management needs. • Railroad Neighborhood Park. A new neighborhood park north of Colma Creek that is a local destination, providing publicly-accessible spaces and facilities for community gatherings, cultural events, recreation, and the social needs of both locals and visitors. • Lindenville Linear Park. The Lindenville Linear Park runs north to south, connecting the Colma Creek Greenbelt and the Centennial Way Trail via green-lined pedestrian and bike path. • Mini Parks and Plazas. Mini parks and plazas provide smaller-scale open space throughout Lindenville that support community gathering spaces adjacent to new development. Source: SERA Architects Source: SERA Architects 95 EXECUTIVE SUMMARY 11 Parks and Open Space Framework Plan 96 12 LINDENVILLE SPECIFIC PLAN Promoting Health and Environmental Justice Lindenville has historically supported light industrial, manufacturing, and service and repair businesses, which all contribute to the City’s legacy as the “Industrial City.” This legacy, plus its location adjacent to regional transportation infrastructure, has created environmental conditions that need to be mitigated to ensure the health and wellbeing of current and future residents and workers, and to create a healthier community overall. Lindenville has a disproportionately high pollution burden from diesel particulate matter and traffic, two pollution sources that stem from the area’s industrial and logistics uses and its proximity to high- volume roadways. The high proportion of freight truck traffic traveling to, from, and through the area disperse diesel particulate matter, and exhaust from non- diesel vehicles contains many toxic chemicals that may pose health risks to Lindenville’s residents and workers. The area’s industrial legacy also means that there are sites contaminated with hazardous chemicals that require remediation. These historically contaminated sites, and the storage and disposal of hazardous substances, pose threats to soil health, groundwater quality, and human health. South San Francisco faces sea level rise from multiple sources, but the low-lying areas in Lindenville also risk exposure to runoff containing toxic chemicals from rising groundwater. Healthy communities are places that foster positive health outcomes for all who live, work, and play in them. Good nutrition, physical activity, and access to healthcare all influence health. However, health is also influenced by many other factors, including safe and sanitary housing and low exposure to pollution. A neighborhood’s physical, social, and economic environments combine to make residents healthier and more resilient to long-term changes and short-term shocks. Considering the overall pollution burden of Lindenville, the Plan includes policies and design standards meant to protect residents and building occupants from air pollution and industrial pollutants present in the soil. The policies, actions, and standards of the Specific Plan have been developed through an environmental justice lens and with the intent to make Lindenville a healthy, livable community. Connecting Communities The mobility network of Lindenville is designed to be multimodal, safe, and connected while advancing sustainability and livability goals. Street space is limited throughout Lindenville, with each street presenting an opportunity to prioritize walking, biking, transit, truck, and regional auto access. In the layered network presented in the Specific Plan, each mobility mode is prioritized within a subset of streets to offer high quality infrastructure for that mode, it is tied directly to the anticipated future land uses and local and regional mobility improvements. Street design standards call for bike and pedestrian improvements throughout many street types, but they also allow for flexible curbside zones that can better serve the transit agencies, businesses, and people who use those streets. Bike, pedestrian, and transit improvements in particular help to create a walkable and bikeable environment that is safe and comfortable for people of all ages and abilities. These improvements are focused in and around the Colma Creek Mixed Use Neighborhood. By having safer mobility options, more residents and workers can be incentivized to use them over single occupancy vehicles, which furthers the Plan’s climate and sustainability goals and promotes reduction in greenhouse gas emissions. Likewise, due to the industrial and auto-oriented nature of the Plan Area, many streets in Lindenville continue to accommodate auto and truck travel to US-101 and I-380. The layered network approach ensures all Lindenville residents, workers, and visitors can travel throughout the Plan Area and are connected to the rest of the city and region. 97 EXECUTIVE SUMMARY 13 Transit Priority Streets Bicycle Priority Streets 98 Public Draft Specific Plan City Council July 26, 2023 99 Give an overview of the Lindenville Specific Plan process Review vision and major strategies in the Public Draft Specific Plan Review key policy issues for your direction Hear your comments on the Public Draft Specific Plan The Purpose of Today’s Meeting is… City Council / 2 100 Specific Plan Process Existing Conditions Summer 2022 Alternatives Fall 2022 Preferred Plan Winter 2023 Technical Analysis Winter 2023 Specific Plan Winter – Summer 2023 Adoption September 2023 We are here! City Council / 3 101 Summary of Engagement Process •3 online surveys and feedback forms •5 community workshops (3 in person, 2 virtual) •6 pop-up events •3 rounds of stakeholder meetings •6 Technical Working Group meetings •13 Board and Commission meetings •Colma Creek Citizen’s Advisory Committee x2 •Planning Commission x3 •Bicycle and Pedestrian Commission x2 •Parks and Recreation Commission •Cultural Arts Commission x2 •Design Review Board •Equity and Safety Commission •Youth Commission •City Council City Council / 4 102 Public Draft Specific Plan Engagement Activities •Community Open House Events •Virtual event: July 12, 11:30am - 1:30pm •In person event: July 13, 5:30pm - 7:30pm •Pop-Up Events •Orange Memorial Park Farmers’ Market: July 8, 10am - 1pm •Orange Memorial Park Movie Night: July 21, 6pm •Boards and Commissions •Youth Commission: July 3 •Planning Commission: July 6 •Equity and Public Safety Commission: July 17 •Design Review Board: July 18 •Cultural Arts Commission: July 20 •City Council: July 26 •Planning Commission: August 3 City Council / 5 103 Specific Plan Feedback •Available on the Plan Feedback website at: https://shapessf.com/plan-feedback/ •Written comments concerning the Specific Plan should be sent to: •Lisa Costa Sanders, Project Administrator •City of South San Francisco •[email protected] •All public comments must be submitted by July 31, 2023 City Council / 6 104 Public Draft Specific Plan Released June 29, 2023 City Council / 7 105 City Council / 8 106 Executive Summaries Available at: https://shapessf.com/ •English •Spanish •Mandarin •Tagalog City Council / 9 107 Vision Lindenville is a vibrant and inclusive neighborhood that maintains a base of job opportunities, promotes the creative economy, and creates a new residential neighborhood where all people can thrive. Planning Commission / 10 108 Transforming Lindenville City Council / 11 From an employment area To a place for people, nature, arts, opportunity, and resilience Source: Hassell Studio 109 Major Strategies to Achieve the Vision 1.Establishing Character Areas 2.Creating a Complete Neighborhood 3.Building on the Industrial Legacy 4.Cultivating Arts and Cultural Identity 5.Building Climate Resilience 6.Enhancing Open Spaces 7.Promoting Health and Environmental Justice 8.Connecting Communities City Council / 12 110 Establishing Character Areas •Complete neighborhoods •Development and amenities near transit, in residential areas, and in walkable activity centers •Unique design standards Planning Commission / 13 111 Creating a Complete Neighborhood •Diverse housing •Neighborhood serving uses •Arts and makers spaces City Council / 14 112 Creating a Complete Neighborhood •Land use districts regulate use, density / intensity, and height Planning Commission / 15 113 Building on the Industrial Legacy •Industrial building types that support the "Industrial City 2.0" •Emphasis on preserving regionally- important industrial uses and local jobs, while providing modern industrial spaces •Enable reinvestment to provide modern industrial space in MIH, MIM districts City Council / 16 114 Cultivating Arts and Cultural Identity •New Lindenville Arts and Makers Overlay •Unique design standards •Art in public spaces Planning Commission / 17 115 Building Climate Resilience Integrated design strategies •Flooding: Colma Creek, Navigable Slough adaptation strategies •Stormwater management: blue-green infrastructure •Heat island: urban forest canopy cover City Council / 18 116 Enhancing Open Spaces City Council / 19 Neighborhood Parks Plazas Colma Creek Greenbelt Greenways and TrailsMini Parks and Plazas Lindenville Linear Park 117 Enhancing Open Spaces Planning Commission / 20 Type of Open Space Required Open Space (acres) Colma Creek Greenbelt 16.3 Neighborhood Park 3.0 Lindenville Linear Park 7.5 Mini Parks and Plazas 12.4 Centennial Way Trail 4.5 Total 43.7 118 Promoting Health and Environmental Justice •SFO Airport: Noise and safety capability requirements •Industrial and highway adjacency: Window, screening, and open space requirements •Air quality: Indoor air pollutant filtering •Environmental effects: Site and soil assessment •Regional access routes: Away from mixed use areas City Council / 21 119 Connecting Communities •Welcoming and accessible for people using all modes of transportation •Layered network approach •Accounts for existing uses and right of way constraints •Complete street guidance Planning Commission / 22Transit Priority Streets 120 Connecting Communities •Walkable block structure •Integrated bike and pedestrian network Planning Commission / 23Bicycle Priority Streets 121 Open Space/Climate Needs Discussion Topic #1 City Council / 24 122 Open Space and Climate Needs •Needs: •43.7 acres of open space, based on new residents/employees •Flooding and stormwater management solutions •Major strategies •Colma Creek Greenbelt •Lindenville Linear Park •Integration of blue-green infrastructure in open spaces City Council / 25 Example blue-green infrastructure strategies recommended for incorporation in LIndenville 123 Colma Creek Vision GENERAL PLAN GOAL SA-24: Colma Creek is transformed and new open spaces are created to provide opportunities for social interaction, recreation, flood protection, and urban ecology. Policy CR-3.1: Develop Colma Creek adaptation solutions. Continue to work with San Mateo County Flood and Sea Level Rise Resiliency District on developing and implementing adaptation options for Colma Creek. City Council / 26 Source: Hassell Studio Source: Hassell Studio 124 Colma Creek Greenbelt •16+ acres of open space •Active mobility corridor •Flood improvements •Blue-green infrastructure City Council / 27 125 Colma Creek Cross Sections City Council / 28 126 Colma Creek Flood Analysis •Modeled existing and future flood scenarios with sea level rise •Combination of channel capacity improvements (raising floodwalls 1’ and widening the creek to the south) result in the creek meeting it’s intended level of service City Council / 29 Spruce AvenueLinden AvenueDissipator TeethWSE (Future 50-year + 3ft SLR ) 2ft freeboard 1.8ft freeboard Future 50-year Storm + 3ft SLR 127 Colma Creek Greenbelt TDR Program City Council / 30 •Properties in Colma Creek Greenbelt Overlay eligible to transfer floor area / units •Receiving site may also: •Receive up to a 50% parkland credit •Waive linkage / community benefit fees 128 Lindenville Linear Park •100’ wide •Active mobility corridor connecting Centennial Way Trail to Colma Creek •Mini parks, small recreation spaces envisioned along corridor •Opportunity for blue-green infrastructure •Provides emergency vehicle access City Council / 31 129 Lindenville Linear Park •Parcels on the west shall contribute at least 26’ of open space, parcels on the east shall contribute at least 74’ •Parcels still required to contribute open space per Chapter requirements City Council / 32 130 Related Feedback •Planning Commission (7/6) •Incentives may not be enough to make Colma Creek Greenbelt happen •Flooding will be a big problem in the future •The Greenbelt and other flood control projects would be expensive •Colma Creek Citizens Advisory Committee (5/26) •Likes idea of there being floodable open space for recreation •It will be important for the City to communicate next steps for the Greenbelt with the public, business owners, and other agencies •Putting together funding will be a big effort •There's no silver bullet to fix flooding – it will be an iterative process that will layer a number of strategies City Council / 33 131 Discussion •Do you have any feedback on the Colma Creek Greenbelt and the Lindenville Linear Park? •What, if anything, would you change? City Council / 34 132 Design/Development Standards Discussion Topic #2 City Council / 35 133 Key Planning and Urban Design Standards Intent: •Create unique design character for areas in Lindenville, tailored to each Character Area •Provide thoughtful transitions to adjacent residential neighborhoods •Incentivize development of open spaces and green buildings Design Review Board / 36 134 Design Standards Design Review Board / 37 •Simple building massing •Bold materials and color •Expressive passive shading •Identifiable entryways Building Massing Color Shading Materials 135 Unique Design Character | Differentiate from Downtown Design Review Board / 38 136 Design Review Board / 39 Unique Design Character | Building Form 137 Building Height •Heights oriented towards the Mixed Use Neighborhood, San Bruno BART, and along US-101 •Heights in most parts of Lindenville consistent with the rest of the city •Height Incentive Overlay is the exception •Regulated transitions to RL Districts Design Review Board / 40 138 Height Incentive Overlay •Intent: Incentivize green buildings and open space creation •Green building standards •Greenpoint Rated •Whole building lifecycle assessment • Open space standards •At least 20% •Development Incentives •Up to 160’ in height; may not exceed FAA regulations •High rise building requirements apply Design Review Board / 41 Mass Timber High Rise; KTGY 139 High Rise Standards Design Review Board / 42 140 Transition from T4L to RL Districts Design Review Board / 43 141 Related Feedback •Youth Commission (7/3) •Design standards should make buildings look interesting and not just like cubes •Planning Commission (7/6) •Need to make sure we maintain transitions from T4L to RL and don't give exceptions to height limits in this area •Community Open House (7/13) •Need strong setbacks for transitions to residential uses •Design Review Board (7/18) •Design standards are over-simplistic; revise to allow for more innovation City Council / 44 142 Discussion •Do you have any comments on the Design and Development Standards? •What, if anything, would you change? City Council / 45 143 Arts and Makers Overlay Discussion Topic #3 City Council / 46 144 •Home to arts, makers, and creatives •Face many challenges, including affordable makers spaces, high cost of living, and availability of spaces suited for creative work Stakeholder Meeting / 47 Arts and Makers Vision and Intent GP Policy SA-26.1: Create an arts and cultural district. Explore an Arts and Cultural District in Downtown and Lindenville to support artists and creative businesses. 145 Arts and Makers Overlay •Development incentives for provision of arts and makers space – 50% of ground floor use •Development Incentives •All Parcels •Sale of goods on-site is permitted •Relaxing requirements for temporary uses like events and performances •Converted Buildings •No new parking, loading, landscape, or open space required •New Buildings •No minimum parking Planning Commission / 48 146 Arts and Makers Uses Use Category Permitted Uses Residential Live-work Commercial Studios (arts, dance, music etc.); arts exhibition space; maker’s space; breweries and distilleries; artisan shops; media production; or similar use. Industrial Clean technology; food preparation; handicraft/custom manufacturing; manufacturing finished parts or products primarily from previously prepared materials; printing, engraving and publishing; furniture and related product manufacturing; or similar use. Public and Semi- Public College and trade school, public or private; cultural assembly; community garden; cultural institution; or similar use. Planning Commission / 49 147 Feedback on the Arts & Makers Overlay •Community Open House (7/13) •Arts and Makers District should make it easier for artists to use space •The City should establish makers spaces for public use •Consider extending north of Colma Creek •Cultural Arts Commission (7/20) •Support vision for Arts & Makers District •The City should provide incentives to attract first artists/users •Can City construct and/or manage a facility to accommodate multiple artists/makers spaces? •Market the vision for the district to attract developers/users City Council / 50 148 Discussion •Do you agree with the approach for the South Linden Avenue Arts and Makers Overlay? •What, if anything, would you change? City Council / 51 149 Mobility Discussion Topic #4 City Council / 52 150 Bicycle Network BPAC / 53 •More access points to Centennial Trail •New cycle-track on S. Spruce •Extension of trail along Colma Creek •New cross-town trail connecting Centennial and Bay Trail •Many local access routes Bicycle Priority Streets 151 Pedestrian Network BPAC / 54 •Pedestrian improvements in parts of Lindenville with major land use change •S. Spruce and Colma Creek will see the biggest overhaul Pedestrian Priority Streets 152 Vehicle Network BPAC / 55 •Vehicle flow improvements along Airport Blvd and San Mateo Ave •New street extensions break up bigger blocks •S. Canal removed as part of creek widening •Parking maintained on local access routes Auto Priority Streets 153 Transit Network BPAC / 56 •SamTrans uses S. Spruce, Huntington, and Airport Blvd •Private shuttles use Southline, S. Linden and Airport Blvd •Less than a ¼ mile walk to a bus or shuttle stop for everyone in Lindenville Transit Priority Streets 154 Feedback on the Mobility Network •BPAC (6/7) •Likes idea of alleys/laneways •Cars block sidewalks, need to make sure pedestrians can move around •Likes cross-town bike paths •Community Open House (7/13) •Prioritize pedestrian access City Council / 57 155 Discussion •Do you have any feedback on the transportation network? •What, if anything, would you change? City Council / 58 156 Next Steps City Council / 59 157 Next Steps after the Comment Period •Compile public comments and recommend Specific Plan changes: August •Presentations to Boards and Commissions: August and September •SFO Airport Land Use Commission •City/County Association of Governments of San Mateo County (CCAG) Board •Planning Commission •Release Environmental Impact Report Addendum: September •City Council Consideration: September City Council / 60 158 Thank You! City Council / 61 159 EXTRA City Council / 62 160 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-514 Agenda Date:7/26/2023 Version:1 Item #:9. Motion accepting the South San Francisco/San Bruno Water Quality Control Plant (WQCP)Wet Weather and Digester Improvements Project (Project No.ss1301)as complete per plans and specifications (Total Construction Cost $53,730,227.00). (Brian Schumacker, Water Quality Control Plant Superintendent) RECOMMENDATION Staff recommends that the City Council,by motion,accept the construction improvements of the WQCP Wet Weather and Digester Improvement Projects (Project No.ss1301)as complete per plans and specifications (Total Construction Cost $53,730,227.00) BACKGROUND/DISCUSSION On July 11,2018,the City Council of South San Francisco awarded the WQCP Wet Weather and Digester Improvements Project (Project)to Flatiron West,Inc.Carollo Engineers,designed the Project to comply with the City’s National Pollution Discharge Elimination System (NPDES) permit requirements. The Project includes two project elements: 1.Mandated Wet Weather Flow Improvements:This project element increases the peak secondary treatment capacity at the WQCP by ten million gallons per day (MGD) to a total capacity of 40 MGD by: a.Installing a new secondary clarifier with associated equipment and piping, and b.Upgrading associated secondary treatment facilities such as improvements to the aeration basins.These improvements will enhance sludge settleability,increase flow conveyance to the secondary treatment system and increase automation of the treatment process. This element also includes construction of two storm water pump stations and associated piping systems to capture and treat stormwater runoff from the plant grounds. 2.Mandated Digester Replacement and Rehabilitation:This project element replaces/rehabilitates aging infrastructure and improves WQCP reliability.The element includes demolition of two of the five existing digesters (Digester No’s.1 and 2).The element replaces these two digesters with one new digester (utilizing a high-solids digestion system)and rehabilitating a digester (Digester No.3)to withstand stronger seismic events.One associated support building,which houses heating and mixing equipment,was demolished as part of this element.This element also includes the addition of digested sludge thickening equipment,a polymer storage facility,and a digester gas conditioning system.These systems will improve the reliability,service life and overall efficiency of the existing cogeneration engine to produce electrical power for the WQCP. The total construction cost incurred for the project is summarized as follows: Projected Actual Flatiron West, Inc. Contract $49,601,891.00 $49,579,559.50 City of South San Francisco Printed on 7/27/2023Page 1 of 2 powered by Legistar™161 File #:23-514 Agenda Date:7/26/2023 Version:1 Item #:9. Construction Contingency $ 4,180,045.00 $ 4,150,667.50 Total Project Construction Budget $53,781,936.00 $53,730,227.00 The projected construction contingency above includes $1.7 million which the City Council approved by Resolution on May 25, 2022. FISCAL IMPACT This project is funded by the Sewer Enterprise Fund,the City of San Bruno,and the State of California State Revolving Fund (SRF).As a co-owner of the WQCP,San Bruno’s share is 26.92%of the project costs or approximately $16.6 million.The project is included in the City of South San Francisco’s fiscal year 2017-18 Capital Improvement Program (Project No.ss1301).The SRF Fund is providing loan funding of $53,403,000 for Project construction and construction management and administration,with $4,000,000 of loan forgiveness from the SRF Green Project Reserve fund. RELATIONSHIP TO STRATEGIC PLAN Approval of this action will contribute to the City’s Strategic Plan outcome of improved quality of life by continuing the operation of the South San Francisco - San Bruno Water Quality Control Plant. CONCLUSION Staff recommends acceptance of the project as complete.Upon City Council’s motion to accept the project,The City of South San Francisco will file a notice of completion with the County of San Mateo Recorder’s office. At the end of the thirty-day lien period,South San Francisco will release retention funds to the contractor after the City receives a one-year warranty bond. Staff recommends that the City Council,by motion,accept the WQCP Wet Weather and Digester Improvements Project (Project No.ss1301)as complete per plans and specifications (Total Construction Cost $53,730,227.00). Attachments: 1)Visual Staff Report City of South San Francisco Printed on 7/27/2023Page 2 of 2 powered by Legistar™162 WATER QUALITY CONTROL PLANT WET WEATHER AND DIGESTER IMPROVEMENTS PROJECT PROJECT ACCEPTANCE (PROJECT NO. SS1301) JULY 26, 2023 163 WQCP Weather and Digester Improvements Project PRESENTATION CONTENTS •Project Overview •Project Photos •Cost Summary 164 WQCP Weather and Digester Improvements Project PROJECT OVERVIEW Project to comply with plant NPDES permit requirements. Includes: Mandated Wet Weather Flow Improvements (increasing secondary treatment capacity by 10 million gallons per day) Mandated Digester Replacement and Rehabilitation (addressing aging digester infrastructure and plant reliability) 165 WQCP Weather and Digester Improvements Project PROJECT OVERVIEW Components of the project included: Upgraded secondary treatment facilities including aeration basins, new secondary clarifier, and extending the mixed liquor channel. Demolition of two digesters, and replacement with a new high-solids digester. Rehabilitation of a third digester to withstand stronger seismic events. Addition of digester facilities, including digester gas conditioning system, digested sludge thickening equipment, and a polymer storage facility. Two new storm water pump stations to treat stormwater runoff from the plant grounds. 166 WQCP Weather and Digester Improvements Project AERATION BASINS INSTALLATION OF NEW DIFFUSERS IN AERATION BASINS CONSTRUCTION OF NEW BAFFLEWALLS IN AERATION BASINS 167 WQCP Weather and Digester Improvements Project SECONDARY CLARIFIER 4 BEFORE DURING CONSTRUCTION 168 WQCP Weather and Digester Improvements Project SECONDARY CLARIFIER 4 NEAR COMPLETION COMPLETED 169 WQCP Weather and Digester Improvements Project DIGESTER 1 BEFORE AFTER DEMOLITION 170 WQCP Weather and Digester Improvements Project NEW DIGESTER 1 DURING CONSTRUCTION 171 WQCP Weather and Digester Improvements Project NEW DIGESTER 1 COMPLETED 172 WQCP Weather and Digester Improvements Project NEW RECUPERATIVE THICKENING SYSTEM DURING CONSTRUCTION COMPLETED 173 WQCP Weather and Digester Improvements Project DIGESTER 3 BEFORE DURING CONSTRUCTION 174 WQCP Weather and Digester Improvements Project DIGESTER 3 NEW ROOF INSTALLATION NEAR COMPLETION WITH NEW ROOF 175 WQCP Weather and Digester Improvements Project OTHER CONSTRUCTION PHOTOS CONSTRUCTION OF STORM WATERPUMPSTATION4 CONSTRUCTION OF STORM WATERPUMPSTATION5 176 WQCP Weather and Digester Improvements Project OTHER CONSTRUCTION PHOTOS MODIFICATIONS AT MIXED LIQUORCHANNEL INSTALLATION OF NEW BOILERS INDIGESTERCONTROLBUILDING1 177 WQCP Weather and Digester Improvements Project OTHER CONSTRUCTION PHOTOS CONSTRUCTION OF DIGESTER GAS CONDITIONING SYSTEM 178 WQCP Weather and Digester Improvements Project CONSTRUCTION COST The total construction cost incurred to date for the project is summarized as follows: The Project is largely funded by a loan from the State of California State Revolving Fund. ActualProjected $49,579,559.50$49,601,891.00 Flatiron West, Inc. Contract $4,150,667.50$4,180,045.00Construction Contingency (20%) $53,730,227.00$53,781,936.00Total Project Budget 179 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-572 Agenda Date:7/26/2023 Version:1 Item #:10. Report regarding a resolution approving a Joint Use Agreement between the City of South San Francisco and the South San Francisco Unified School District for shared use of facilities.(Greg Mediati,Director of Parks and Recreation) RECOMMENDATION It is recommended that the City Council approve a Joint Use Agreement between the City of South San Francisco and the South San Francisco Unified School District for shared use of facilities. BACKGROUND/DISCUSSION Government Code Section 37350 authorizes municipalities and school districts to establish agreements to make their respective grounds and facilities available for community and student use.This recognizes the fact that taxpayers have funded schools and public buildings,and that parks,schools,sports fields,and civic facilities are scarce resources that should be shared to maximize community benefit and avoid duplication. The current Joint Use Agreement has been in place since 2008.However,the foundational philosophy of the agreement has been in place since at least 1995 and requires that each agency make their facilities available to the other without a rental charge.Fees may be collected to cover some direct,out of pocket costs incurred associated with overtime,chemicals needed for operation of one of the district’s high school pools,and so forth. In some cases where there is a great deal of community use of a District owned field,the City has assumed routine maintenance.These fields include those at Buri Buri Elementary School,Martin Elementary School, Ponderosa Elementary School,Alta Loma Middle School,and Baden High School.The City also is responsible for maintenance and capital investments at Hillside Field. Over the years,many shared uses have been established.Some significant examples include the City’s investment to purchase and install portable classrooms on elementary school campuses to house before and after school child care,the City’s use of a school campus as one of several locations for summer camp,and use of a high school theater for dance performances by the Department’s Civic Ballet, among others. The Parks and Recreation Department has also historically facilitated scheduling and use of available District fields by co-sponsored groups through a permit process.Examples include the use of school fields for activities planned by the South San Francisco Youth Baseball Association,Baseball Managers Association,and South San Francisco United Youth Soccer. The District uses City facilities such as the Municipal Services Building for fundraisers and award banquets. Picnic areas and Orange Pool are used for field trips and class activities.And until recently,the ballfield at City of South San Francisco Printed on 7/21/2023Page 1 of 3 powered by Legistar™180 File #:23-572 Agenda Date:7/26/2023 Version:1 Item #:10. Picnic areas and Orange Pool are used for field trips and class activities.And until recently,the ballfield at Orange Memorial Park served as the home field for the South San Francisco High School varsity baseball team. At the request of the School District,Department and School District staff have been renegotiating the 2008 Joint Use Agreement since late 2022.Fortunately,the basic philosophy of the agreement remains unchanged and provides continued benefit to the taxpayers.Additionally,the updates do not impact any matters related to child care services.The Child Care Memorandum of Understanding,which lapsed in 2022,is expected to be revisited following adoption of the updated Joint Use Agreement.At this time,it is staff’s understanding that the District does not plan to assess fees for use of District facilities for child care programs,continuing with past practice. A summary of updates and clarifying language is as follows: ·The new agreement will be in effect for 10 years -through June 2033.Both parties will have the option to request the agreement be terminated or renegotiated with a one-year notice period or upon mutual consent. ·The agreement will clarify responsibilities related to capital improvements of City and District facilities. The City shall be responsible for improvements of City facilities.The District shall be responsible for improvements of District facilities.Damage experienced outside of normal wear and tear would be repaired by the party causing said damage. ·The agreement updates each party’s inventory of facilities that are available for joint use.This should be updated as some facilities listed in the 2008 agreement are no longer in existence (such as the ballfield at Spruce Elementary School which was removed during bond-measure funded projects). Additionally,new sites are included for shared use that were not contemplated in 2008,such as the new Library |Parks and Recreation Center and South San Francisco High School’s artificial turf fields. ·The agreement memorializes any fees assessed by either party associated with additional custodial or facility services outside of normal operating hours,and fees associated with use of the pools,which largely constitute utility and chemical costs.Otherwise,fees are not assessed.Said fees will be payable to each agency providing this service based on direct costs only,and increases should be capped at 3% per year. ·The new agreement clearly defines groups co-sponsored by the City and memorializes that it extends to them free use of District fields as available, similar to those offered to the City. ·The agreement clarifies that facility users that are not City sponsored or co-sponsored groups (i.e., parochial schools or other neighborhood groups)will directly coordinate with the District to schedule and pay for use of facilities. Previously, the City managed some of these functions. ·The agreement memorializes that the City and District staff will meet on an annual basis to review this agreement and permit requests for the next year. Staff appreciates the continued partnership with the District on this matter. City of South San Francisco Printed on 7/21/2023Page 2 of 3 powered by Legistar™181 File #:23-572 Agenda Date:7/26/2023 Version:1 Item #:10. STRATEGIC PLAN This endeavor supports the City’s Strategic Plan Goal #2 “Quality of Life,”as it supports the City’s mission to provide City and District facilities for public use. FISCAL IMPACT Approval of the joint use agreement allows the City to continue to operate recreational and human services for the community using District facilities at little to no cost to the City.Doing so allows facilities to remain accessible to community members,and for programs at these sites to likewise remain affordable and accessible for residents. CONCLUSION It is recommended that the City Council approve a Joint Use Agreement between the City of South San Francisco and the South San Francisco Unified School District for shared use of facilities.Approving this agreement will allow for the continued partnership in delivery of recreation and human services programs in City and District facilities. City of South San Francisco Printed on 7/21/2023Page 3 of 3 powered by Legistar™182 City / SSFUSD Joint Use Agreement South San Francisco City Council Meeting July 26, 2023 183 Government Code Section 37350 • Authorizes cities and school districts to establish agreements to make their respective facilities available for community and student use • Recognizes: • Taxpayers have funded schools and public facilities • Facilities are scarce resources that should be shared to maximize community benefit and avoid duplication 184 Current Joint Use Agreement • Adopted in 2008 • First agreement adopted in 1995 or earlier • Requires that each agency make their facilities available to the other without a rental charge • District requested JUA be renegotiated in 2022 185 Joint Use Agreement - Updates • 10-year term • Philosophy of agreement remains unchanged and provides continued benefit to taxpayers • Does not impact child care services 186 Joint Use Agreement - Updates • Clarifies responsibilities related to capital improvements of City and District facilities • City responsible for improvements of City facilities • District responsible for improvements of District facilities • Damage other that normal wear and tear to be remedied by user 187 Joint Use Agreement - Updates • Updates each party’s inventory of facilities that are available for joint use • Memorializes any fees assessed by either party associated with additional custodial services outside of normal operating hours, otherwise no fees apply 188 Joint Use Agreement - Updates • The new agreement defines co-sponsored groups • Extends to them free use of District fields as available, similar to those offered to the City • Memorializes that the City and District staff will meet on an annual basis to review this agreement and permit requests for the next year 189 Joint Use Agreement 190 City of South San Francisco Legislation Text P.O. Box 711 (City Hall, 400 Grand Avenue) South San Francisco, CA File #:23-573 Agenda Date:7/26/2023 Version:1 Item #:10a. Resolution approving and authorizing the execution of a Joint Use Agreement between the City of South San Francisco and the South San Francisco Unified School District for shared use of facilities. WHEREAS,Government Code Section 37350 authorizes municipalities and school districts to establish agreements to make their respective grounds and facilities available for community and student use; and WHEREAS,this code recognizes the fact that taxpayers have funded schools and public buildings,and that parks,schools,sports fields,and civic facilities are scarce resources that should be shared to maximize community benefit and avoid duplication; and WHEREAS,Sections 10900 et seq.of the Education Code (Community Recreation Act)similarly authorizes cities and school districts to maintain and operate joint use facilities such as gymnasium and outdoor playing fields to reduce capital and operational cost to both governmental jurisdictions and provide recreational areas for the community as a whole; and WHEREAS,the current Joint Use Agreement between the City of South San Francisco (“City’)and the South San Francisco Unified School District (“School District”)has been in place since 2008,and requires that each agency make their facilities available to the other without a rental charge; and WHEREAS,at the request of the School District,City and School District staff have been renegotiating the 2008 Joint Use Agreement since late 2022, and have now negotiated a draft 2023 Joint Use Agreement; and WHEREAS,the 2023 agreement provides additional clarifying language and updates the inventory of existing facilities while maintain the commitment to shared use of joint facilities identified in the agreement; and WHEREAS,approval of the 2023 Joint Use Agreement allows the City to continue to operate recreational and human services for the community using District facilities at little to no cost to the City; and WHEREAS,approval of the Joint Use Agreement allows facilities to remain accessible to community members, and for programs at these sites to likewise remain affordable and accessible for residents. NOW,THEREFORE,BE IT RESOLVED that the City of South San Francisco City Council hereby approves a Joint Use Agreement between the City of South San Francisco and the South San Francisco Unified School District, as attached hereto, and incorporated herein as Exhibit A, for shared use of facilities. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Joint Use Agreement in substantially the same form as Exhibit A to make minor modifications that do not increase the City’s obligations, subject to approval as to form by the City Attorney. BE IT FURTHER RESOLVED that the City Manager is authorized to take any and all actions consistent withCity of South San Francisco Printed on 7/27/2023Page 1 of 2 powered by Legistar™191 File #:23-573 Agenda Date:7/26/2023 Version:1 Item #:10a. BE IT FURTHER RESOLVED that the City Manager is authorized to take any and all actions consistent with and for the purposes of carrying out the intent of this resolution, subject to approval by the City Attorney. ***** City of South San Francisco Printed on 7/27/2023Page 2 of 2 powered by Legistar™192 JOINT USE AGREEMENT (South San Francisco Unified School District and City of South San Francisco) THIS AGREEMENT (“Joint Use Agreement”) is made on __________, 2023, by and between the SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT, a California public school district organized and existing under the laws of the State of California, (“District”), and the CITY OF SOUTH SAN FRANCISCO, a municipal corporation, (“City”). District and City are sometimes individually referred to as a “Party” and collectively as “Parties”. WITNESSETH WHEREAS, District and City have a mutual interest in the provision of adequate and attractive public facilities for education and recreation for the residents of South San Francisco and its environs; and WHEREAS, both District and City have certain physical facilities, including pools, parks, gymnasiums, indoor meeting rooms, classrooms, multi-use rooms, play areas, tennis courts and athletic fields which may be beneficially used by the other in a comprehensive program of serving the community; and WHEREAS, District and City have in the past, executed an agreement for the mutual benefit and use of facilities and services; and WHEREAS, Sections 10900 et seq. of the Education Code (“Community Recreation Act”) authorizes cities and school districts to maintain and operate joint use facilities such as gymnasium and outdoor playing fields in order to reduce capital and operational cost to both governmental jurisdictions and provide recreational areas for the community as a whole; and WHEREAS, Section 10910 of the Education Code provides that the governing body of any school district may use or grant the use of grounds of the school district to any other public authority for the purposes of joint use, wherever such use does not interfere with school uses; and WHEREAS, it is to the mutual benefit of City and District to contribute jointly to the establishment, operation and maintenance of recreational facilities which can serve the needs of both the general public and District; NOW THEREFORE, in consideration of the covenants and agreements hereinafter set forth, District and City agree as follows: 1. Facilities Included in this Agreement A. Unless otherwise specified, this Agreement shall govern the City’s use of the District facilities listed under Exhibit #1, attached hereto and incorporated herein. B. Unless otherwise specified, this Agreement shall govern the District’s use of the City facilities listed under Exhibit #2, attached hereto and incorporated herein. C. Each party shall have access to the properties and facilities listed under Exhibit #1 and #2 (collectively, “Joint Use Property”) according to the terms and conditions of this Joint Use Agreement. D. Facilities not covered by this Agreement: 193 1. District-owned facilities not specifically listed in Exhibit #1 to this Agreement may be scheduled for use under a separate agreement pursuant to District Board policy. Provisions of this Agreement do not extend to those facilities. 2. City-owned facilities, not specifically covered by this Agreement, are subject to use pursuant to the applicable provisions of the City Municipal Code, and/or policy. Provisions of this Agreement do not extend to those facilities. 2. Terms of Agreement A. This Joint Use Agreement shall become effective upon the first day after approval by the governing bodies of both Parties have been secured and the Agreement has been executed by both Parties ("Effective Date"). B. The term of this Agreement shall be for a period of ten (10) fiscal years, ending June 30, 2033, with annual reviews of the terms by the staff from the District and City. Annual reviews shall be conducted annually in July/August, unless otherwise mutually agreed to by staff, as set forth in Paragraph 8. C. All fees, charges, or other specifics requiring periodic review and/or modification, are to be considered within the timeframes described herein. D. District and City may commence renegotiation of the Agreement by giving the other party one (1) year written notice. Should the renegotiation effort fail, the Agreement shall be terminated effective upon expiration of the 1 year’s notice period, unless the term is otherwise modified or extended by mutual agreement of the Parties in writing. E. This Agreement may be terminated at any time by either Party, by giving to the other Party one (1) year written notice, or by mutual consent in writing. 3. Maintenance and Repairs A. District shall maintain, at its sole costs and expense, all equipment and improvements in District Facilities, other than those specified under 3(D) below and in the Memorandum of Understanding Between the District and City dated ___________pertaining to childcare facilities (“Child Care MOU”). B. City shall maintain, at its sole costs and expense, all equipment and improvements in City Facilities. C. Each Party agrees to exercise reasonable care in the use of the other Party’s facilities and agrees to repair any damage arising out of its use of the facility, except for damage arising from ordinary wear and tear. D. Routine Maintenance and repairs, as used in this Agreement, includes all routine maintenance and custodial services required to keep and maintain the facilities in the Joint Use Agreement in good, clean, orderly condition, and shall be allocated between the Parties. Athletic Fields The City shall provide year-round Field Maintenance as well as Facility Maintenance limited to periods of permitted City use for the following District Facilities: 1. Buri Buri Elementary School • Baseball field, including areas inside the track and the portolet 2. Hillside Elementary School (Terrabay) (The Parties acknowledge that the City provided all capital improvements, including but not limited to grading, irrigation, turf, adding bathrooms, light poles and scoreboards, at the athletic fields and will repair/replace if needed, as determined by the City.) • Baseball and soccer fields 194 • Parking lot past cattle gate • Bathroom/storage building • Bleachers • Area inside field fencing and field lighting 3. Martin Elementary School (Paradise) • Baseball field, including portolet • Area inside field fencing • The Parties acknowledge that use of access road between Paradise Park and the ballfield to the northwest shall be governed by separate agreement between the Parties dated February 5, 1985. 4. Ponderosa Elementary School • Baseball field • Bleachers area • Weed abatement from the field to the perimeter of the fence 5. Alta Loma Middle School • Baseball and soccer fields • Lawn inside (and including) track • Bleachers 6. Baden High School/Adult Education (Southwood) • Southwood - North Baseball field • Callero – South Baseball field • Baseball field lawn inside path • Bleacher area • Soccer field (mowing only) • Weed abatement from the field to the perimeter of the fence The District shall provide ongoing Ballfield Maintenance for the following District Facilities: 1. Foxridge Elementary Site • Baseball diamond 2. Sunshine Gardens Elementary School • Softball diamond upper and lower field(s) 3. Westborough Middle School • Soccer field and track 4. South San Francisco High School • Football Field • Baseball Field • Softball Field • Track 5. Parkway Height Middle School • Soccer Field 195 • Baseball Field General field maintenance for City includes the following listed items. District shall be responsible for any and all maintenance tasks not specifically listed below. 1. Lawn care • Mowing • Fertilizing, edging, broadleafing, aerating • Irrigation (clock, valves, heads, and laterals only) 2. Quick couplers in infield and lawn 3. Infield • Surfacing • Turf • Layout • Bases, pitcher’s mound and home plate 4. Backstop • Repairs • Paint 5. Dugouts • Bench repairs • Cans with fines 6. Ballfield fences • Repair 7. Bleachers • Repairs, cleanup, paint 8. Trash Removal • Receptacles and loose debris 9. Tree limb pruning relative to field safety only 10. Gopher abatement All athletic fields (both City and District) are subject to closure when the fields are wet to the extent that team use could result in significant damage. 1. Field closure due to inclement weather is to be determined by the City’s designated representative for City fields, and the District’s designated representative for District fields. In the event that an extraordinary circumstance necessitates the closure of a City or District field, complex, or indoor facility, the using agency’s representative shall be notified as soon as possible. It is that representative’s responsibility to notify all other affected parties. 196 1. Whenever possible, disrupted events shall be relocated to other facilities in- lieu of cancellation. 2. Every attempt shall be made to accommodate a rescheduling of cancelled activities. Swimming Pool District pools listed in Exhibit 1 are available for City use during the summer months when school is out, and the pools are not being used by the school or District. The City shall reimburse the District for its pro-rata share of the out-of-pocket costs for custodial staff and supplies, as well as chemicals and utilities arising out of its use of the swimming pool(s). The District will invoice the City at the end of the summer session for reimbursement of these costs. The City shall provide lifeguards and other supervisory staff as required to ensure the safety of users and to enforce any pool rules during the City’s use of District pools. To ensure the safety of users during a pandemic or other emergencies, the Assistant Superintendent of Business Services will determine if the pools are available for use. Gymnasium The District utilizes the high school gymnasiums listed in Exhibit 1 (“Gymnasiums”) during normal days of school operation from 8 a.m. to 6 p.m. The City may utilize the high school gymnasiums for City-sponsored programs when they are not needed for District use. Use shall be requested as far in advance as possible. Dates for use not scheduled by the City at least 60 days in advance may be made available by the District to other parties or agencies. Use times may be adjusted by mutual consent of both parties to meet mutual needs. Upon reasonable notice, the District reserves the right to utilize District Gymnasiums for school-related activities during normal City operation times. Augmentations and modifications to this schedule will be provided to the City as soon as practicable. Non-profit groups and for-profit businesses and groups desiring to use the high school gyms (if available) must book directly with the District. Non-profit groups/leagues co-sponsored by the City shall apply to the City for use of said facilities under the permitting process established by the City, since no fees are collected from these organizations. Co-sponsored groups are defined as non-profit organizations that are partners with, and certified by, the City of South San Francisco as recreational and social in nature and provide public benefit to South San Francisco residents on behalf of the City. High School Auditorium for Nutcracker Rehearsals and Performances Each year, the City shall be able to reserve the Auditorium at a high school in December for its Nutcracker performances, which includes seven days for rehearsals and an additional two days for the actual performance. For the City’s reservation, rehearsals are expected to begin around mid-December and start after school lets out for the day (schedule may change depending on availability). The rehearsal can continue until around 11 p.m. The performances are expected to be held on Saturday and Sunday, with two shows held on Saturday and one show held on Sunday. Based on availability of space, City will work with District on the duration of use needed. District staff and City staff may negotiate to decrease/extend the duration of use within reason, as space is available. 197 In addition to the Auditorium, the City also may reserve the Band Room, Multi-use Room, Choral Room, Dressing Rooms, and the Cafeteria, as well as lighting and Audio-Visual (AV) equipment. High School Auditorium for Spring Ballet Performances Each year, the City may reserve the Auditorium at a high school in June for its Spring Ballet performances. The facility is expected to be reserved for three days (Thursday to Saturday). The rehearsal can continue until around 10 p.m. The performances are expected to be held on Saturday. Based on availability of space, City will work with District on the duration of use. Additional custodial support is needed to assist the City during Nutcracker rehearsals and performances, as well as the Spring Ballet rehearsals and performances. The District will invoice the City at the end of the performances for reimbursement of Nutcracker and Spring Ballet-related custodial and utility costs. District staff and City staff may negotiate the provision of City custodial support if needed. 4. Baden High School/Adult Ed. Batting Cages A. District acknowledges that the City installed batting cages on District property at Baden High School/Adult Ed. (Southwood) (“Batting Cages”), intended for exclusive use, operation, control, management, maintenance, safety, and supervision for recreation purposes by the City and co-sponsored community groups only. City designed and installed the Batting Cages in such fashion as to not unnecessarily obstruct District’s development and use of the field. B. Co-sponsored group is defined as non-profit organizations that are partners with and certified by the City of South San Francisco as recreation and social in nature, and provide public benefit to South San Francisco residents on behalf of the City. C. City paid all costs of design, construction, and maintenance of the Batting Cages. D. The Board of Trustees of the District passed a resolution in 2008 stating that the Batting Cages will not be used for school purposes and that no pupils or teachers, as such, will be permitted to use or enter the Batting Cages as part of a school-related activity. (Exhibit 4). E. A sign has been posted on the Batting Cages in a conspicuous location stating that the Batting Cages do not meet the Field Act requirements with respect to structural standards as required by law and earthquake safety. F. The Batting Cages will be for the exclusive use of the City and City programs/staff and the City will assume sole, exclusive and full liability for the use, operation, control, management, supervision, maintenance and safety of the Batting Cages and all persons who use them at all times. G. If at a future time, the City has no use of the Batting Cages, the District may require the City to remove the Batting Cages at the City’s expense at any time. The District shall provide reasonable notice in writing to the City for such a request. Upon receipt of such request, City shall remove the Batting Cages at its sole expense and restore the property where they were located to its condition prior to installation of the Batting Cages to the fullest extent possible. 5. Custodial Services A. District shall provide all custodial services for District facilities when these facilities are used for an event jointly sponsored by the City and the District. B. City will provide all custodial services for City facilities when these facilities are used for an event jointly sponsored by the City and the District. C. When the City uses District facilities during non-school time (summer, weekends, breaks, etc.), the City will provide custodial services or pay the District to provide custodial services. 198 D. District shall bill the City for custodial services if it incurs additional custodial services during a City event using District facilities based on the custodial rates listed under “Direct Cost” on Exhibit #3 attached hereto and incorporated herein. E. City shall bill the District for custodial services if it incurs additional custodial services during a District event using City facilities based on actual cost incurred. F. Custodial hourly rates are approved by the Board for each fiscal year along with the facility use rates. (Exhibit #3) G. Cost shall be mutually agreed-upon by the Parties in writing prior to the costs being incurred. H. Process and procedure are listed under “Billing and Payment” (Section 13). 6. Furnishing of Restrooms A. District shall be responsible for furnishing suitable and adequate washrooms and restrooms at all indoor District facilities where such accommodations are available. B. Such accommodations shall be available for use on such days and at such hours as City- sponsored events and Community Recreation Programs are normally conducted. C. District shall bill the City for custodial services if it incurs additional custodial services during a City event using District facilities based on the custodial rates listed under “Direct Cost” on Exhibit #3. D. Cost shall be mutually agreed-upon in writing prior to the costs being incurred. 7. Alteration to Joint Use Property A. Neither Party may alter the Joint Use Property in a manner that impacts the other Party’s use of the Joint Use Property or impacts the other Party's costs associated with the Joint Use Property without the other Party's prior written consent, which may be granted in such Party's reasonable judgment. Should a Party provide written consent, both Parties shall execute an amendment to this Joint Use Agreement to ensure compliance with the Education Code and Community Recreation Act and ensure that the Parties contribute jointly to the establishment, operation and maintenance of the Joint Use Property. 8. Meetings and Schedules A. District and City shall meet annually in July/August, unless otherwise mutually agreed to by staff, prior to the start of school to discuss and resolve any issues concerning maintenance or renovation of any Joint Use facilities, and to address any of the Parties’ concerns or issues arising under this Agreement. 9. Scheduling/Request for Use of Facilities A. All City and City Co-Sponsored Group requests for use of District facilities will be processed by the District’s Facilities Department. B. Co-sponsored group is defined as non-profit organizations that are partners with and certified by the City of South San Francisco as recreational and social in nature, and provide public benefit to South San Francisco residents on behalf of the City. C. All District requests for use of City facilities will continue to be processed by the City’s Parks and Recreation Department. D. All scheduling for facilities under the provisions of this Agreement, must be done by, and with the approval of, the authorized entity. a. The authorized entity for the City of South San Francisco is the Parks and Recreation Director or their designee. b. The authorized entity for District facilities (including field use) is the District’s Facilities Department or identified designee. E. Either Party who desires to use a Joint Use Facility of the other must schedule as far in advance as possible. 199 F. City shall provide permit requests received from City groups and co-sponsored groups for facilities use by April of each year, or by another mutually agreed-upon date. G. Once scheduled, either Party may cancel a reservation with reasonable cause. H. All third-party reservations (for-profit businesses and groups) desiring to use City facilities must book directly with the City. I. All third-party reservations (non-profit groups and for-profit businesses and groups) desiring to use school facilities must book directly with the District. J. Such requests shall be subject to rules and regulations as may be imposed by the City and/or applicable District School Board adopted policies and provisions, including but not limited to the District’s facility use fee schedule (Exhibit #3). K. The referenced policies and procedures may be subject to change and modification by either Party in this Agreement and modifications shall be memorialized with an amendment in writing to this Agreement. L. Any such change, however, shall be effective no sooner than 30 days or on an agreed- upon effective date by both Parties after the amendment is signed. 10. Supervision and Compliance with Law A. Each Party is responsible for supervision of the Joint Use Property during the time of its use. Each Party shall comply with, and shall ensure compliance by persons within its control and authority of all state and federal laws and regulations now in force, or which may be in force in the future, pertaining to the Joint Use Property. City and District shall each comply with the other Party’s rules and regulations during the time of its use of that portion of the Joint Use Property owned by that Party. 11. Facility-Use Fees and Charges A. The District’s fees to be included in the Fee Schedule set forth under Exhibit 3 will be established by the District pursuant to statute and applicable Board policy. B. The City’s fees to be included in the Fee Schedule set forth under Exhibit 3 will be established by the City pursuant to statute and applicable City ordinances and/or policies. C. The City must communicate the same fee, if applicable, for the use of any District facilities to all City co-sponsored groups equal to the rate on the facility-use schedule approved by the District’s Board of Trustees each year (Exhibit #3). D. All fees collected for the use of City Facilities shall belong to the City. E. All fees collected for the use of District Facilities shall belong to the District. F. Facility use charges may be adjusted annually by either, or both, Parties, based on actual and/or projected costs and may not exceed 3% annually. G. Adjustments to facility use charges shall be effective at the beginning of each fiscal year (July 1). H. All services or requirements beyond the scope of this Agreement, are to be assessed and billed pursuant to the provisions of District and/or City policy and/or ordinance. To the maximum extent possible, these shall be mutually agreed-upon in writing prior to the costs being incurred. I. If the City uses the South San Francisco High School turf for after-school athletic groups that go into the evening/night hours, the City must reimburse the District for the field lights at the hourly rate approved by the Board for facility use. 12. Damage to Facilities A. When damage to a facility or field does occur, the owner will notify the user agency immediately (outside of normal wear and tear). 200 B. Representatives of both agencies, and insurance agency representatives if appropriate, will evaluate and review the damages, preferably together, to assess necessary mitigation, appropriate cost, scheduled repair, and final work product. C. The user agency will be immediately responsible for costs incurred to repair the damaged property. 13. Billing and Payment A. Each Party’s staff shall be responsible for coordinating with their respective Billing/ Finance Departments on the amount and purpose of expenses and billings arising from this Agreement, and to provide supporting documentation. B. Each Party’s staff shall be responsible for invoicing the other Party for expenses or reimbursement pursuant to this Agreement. 14. General Terms and Conditions A. Indemnity/Hold Harmless 1. Each Party will defend, indemnify and hold the other Party, its officers, employees, agents, and volunteers harmless from and against any and all liability, loss, expense (including reasonable attorney’s fees), or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorney’s fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of the indemnifying Party, its officers, employees, agents, or volunteers. B. Insurance 1. Each Party shall maintain the following programs of insurance coverage: 2. General Liability insurance with limits of not less than the following, and naming the other Party as an additional insured: 3. General Aggregate: $3 million 4. Personal Injury: $1 million 5. Each Occurrence: $1 million 6. Workers' Compensation and Employer’s Liability insurance providing workers' compensation benefits, as required by the State of California. C. Entry and Inspection 1. Each Party reserves, and shall always have the right, to enter upon the Joint Use Property at reasonable times for the purpose of viewing and ascertaining the condition of the property. D. Waiver 1. The waiver by either Party of any breach or of any term, covenant, or condition herein contained shall not be deemed to be a waiver of any other breach, term, covenant, or condition of this Joint Use Agreement. E. Notices 1. Any notice required or permitted under this Joint Use Agreement shall be done by email or in writing, delivered to the Party at the address set forth below, and shall be deemed effectively delivered upon (i) personal delivery or electronic delivery, (ii) one day after deposit for overnight delivery by Federal Express or 201 a comparable national express courier, (iii) two days after deposit in the United States mail, by first-class mail, postage prepaid, or (iv) receipt via facsimile or electronic mail. A Party may designate another address for notice purposes upon written notice pursuant to the provisions of this paragraph. The Parties shall provide each other after-hours emergency contact phone numbers of appropriate supervisory staff, which shall be periodically updated. DISTRICT South San Francisco Unified School District Attn: Superintendent 398 “B” Street South San Francisco, CA 94080 Phone: (650) 877-8705 Email: [email protected] CITY City of South San Francisco Attn: City Manager 400 Grand Avenue South San Francisco, CA 94080 Phone: (650) 877-8502 Email: [email protected] F. Defaults 1. Should either Party fail to perform any covenant, condition or agreement contained in this Joint Use Agreement, and the default is not cured within thirty (30) days after written notice is served on the defaulting Party by the non- defaulting Party, then the defaulting Party shall be in default under this Joint Use Agreement; provided however, to the extent that more than thirty (30) days are reasonably required to cure any default, the defaulting Party shall not be in default so long as it commences such cure within the thirty (30)-day period and thereafter diligently pursues such cure to completion. G. Conflicts of Interest 1. City and District agree that their governing boards shall avoid any relationship with the other party that constitutes or potentially constitutes a conflict of interest between City and District and/or members of their boards. This prohibition shall extend to employment with either City or District, in cases where a conflict of interest may arise from said relationship. H. Governing Law 1. The Parties agree that the laws of the State of California shall be used in interpreting this Joint Use Agreement, shall govern all disputes under this Joint Use Agreement and will determine all rights thereunder. I. Complete Agreement 202 1. This Joint Use Agreement contains the complete expression of the whole agreement between the Parties and there are no promises, representations, agreements, warranties, or inducements either expressed verbally or implied except as are fully set forth herein. This Joint Use Agreement cannot be amended, enlarged, modified, or changed in any respect except by written agreement between the Parties. J. Nondiscrimination 1. District, City, and all others who from time to time may use the property and recreational facilities described in this Joint Use Agreement with the permission and on the terms and conditions specified by both Parties shall not discriminate in any manner against any person or persons on account of race, color, gender, creed, national origin, age or mental or physical disability. K. Compliance with all Laws 1. City and District agree that no activity in violation of State and Federal law or local ordinance shall be conducted in the facilities used pursuant to this Agreement. This includes any use that involves the possession, consumption, or sale of alcoholic beverages, tobacco, or any restricted substances on District property. L. Fingerprinting and Health/Safety Checks 1. City employees who are routinely assigned to work on District property during school hours must obtain fingerprint clearance and/or any other health or safety check that is required of District employees by State or County rules. IN WITNESS WHEREOF, the parties hereto have set their hands the day and year first hereinabove mentioned. CITY OF SOUTH SAN FRANCISCO a municipal corporation By: Name: Title: Attest: Name: Title: SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT of SAN MATEO COUNTY By: Name: Title: Attest: Name: Title: 203 EXHIBIT #1 DISTRICT FACILITIES AVAILABLE FOR USE BY THE CITY The following School District facilities shall be available for City use: Elementary School Sites: Including classrooms, multi-purpose rooms, and playgrounds, as available. Excludes those related to childcare as these will be addressed via the Child Care MOU. Buri Buri Ballfield and track Foxridge Ballfield Hillside Ballfield Los Cerritos Playground Martin Ballfield Ponderosa Ballfield Spruce Gym (City Sports Programs only) Sunshine Gardens Ballfields Middle School Sites: Including classrooms, as available. Excludes those related to childcare as these will be addressed via the Child Care MOU. Alta Loma Ballfield, Multi-purpose Room Parkway Heights Ballfield, Multi-purpose Room Westborough Ballfield, Multi-purpose Room High School Sites: Baden/Adult Ed. Ballfields, Soccer Field, Batting Cages (City use only) El Camino Gymnasium, Theatre (Dressing rooms, Choral Room and Band Room), Pool South San Francisco Small field in front of small gym, Gymnasium, Auditorium/Band Room/MUR, Choral Room/Dressing Rooms/Cafeteria, Pool, Tennis Courts, Gym, Ballfield and Track (Charge for field light use – See Exhibit 3 for rate) 204 EXHIBIT #2 CITY FACILITIES AVAILABLE FOR USE BY THE DISTRICT The following City facilities shall be available for District use: Alta Loma Ballfields, Picnic Area, Sports Courts (Tennis and Basketball) Avalon Ballfield, Picnic Area Buri Buri Park, Ballfield, Picnic Area, Sports Courts Orange Memorial Park: Ballfields, Pool, and Joseph A. Fernekes Recreation Building; Picnic Area, Sports Courts Terrabay Gymnasium and Recreation Center Westborough Park Alice Peña Bulos Community Center Building, Picnic Areas and Sports Courts Playgrounds for all park sites Sellick Park Picnic Areas and Fields Library, Parks and Recreation Center and Civic Campus Park Municipal Services Building 205 EXHIBIT #3 SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT 2023-24 RENTAL FEE SCHEDULE Notes Annual fee increase is normally 3% per year. City to pay the Direct Costs rate, if applicable. Overtime custodial rates apply only when no substitute custodian is available. City Co-sponsored groups are responsible for paying for stadium field lights (if needed) when in use by Co- sponsored groups. 206 EXHIBIT #4 SOUTH SAN FRANCISCO UNIFIED SCHOOL DISTRICT Batting Cages Resolution 207 208 209 210 ID Start time Completion time Email Name Language Name / NombreWould you like to speak during Public Comment on a matter NOT on the agenda?Desea hablar de un tema que no esta en la agenda de el concilio?If you would like to speak on an agenda item(s), Enter the Agenda Item Number(s) below. If adding more than one item, please add a comma between each number.Por favor ingrese el número de artíc...1 7/26/23 17:03:37 7/26/23 17:10:33 anonymous English (United States) Mark Leach Yes / Si I want to speak on an item not on the agenda.2 7/26/23 17:26:22 7/26/23 17:56:41 anonymous English (United States) Philip Roidmaier Yes / Si NA3 7/26/23 17:56:45 7/26/23 17:57:04 anonymous English (United States) Robin Roidmaier Yes / Si Na4 7/26/23 18:00:56 7/26/23 18:01:40 anonymous English (United States) Ken weber No 85 7/26/23 18:01:46 7/26/23 18:02:16 anonymous English (United States) Sue Digre Yes / Si Na6 7/26/23 18:02:29 7/26/23 18:02:47 anonymous English (United States) Maricruz Aguilar Yes / Si Na7 7/26/23 18:02:54 7/26/23 18:03:14 anonymous English (United States) Ulisess Arias Yes / Si Na8 7/26/23 18:36:03 7/26/23 18:36:53 anonymous English (United States) Ken cui Yes / Si Lindenville plan update