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HomeMy WebLinkAbout2022.06.27 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, June 27, 2023 Main Library Auditorium 840 West Orange Avenue 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PM in the Main Library, Auditorium, 840 West Orange Avenue, South San Francisco, California. Public Comment: For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item not on the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. MARY GIUSTI President LIRU CHIN Vice President CLAIRE RAMSEY Secretary HECTOR CAMACHO Member DIANE HUDDLESTON Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, June 27, 2023 Main Library Auditorium 840 West Orange Avenue 6:00 PM I. CALL TO ORDER II. ATTENDANCE III. APPROVAL OF MINUTES: May 23, 2023 Library Board Meeting IV. PUBLIC COMMENTS (limited to 3 minutes per speaker) V. VI. COMMUNICATIONS a) Circulation, Reference Questions & Literacy Services Statistics (Attachment #1) b) Library Articles, Issues & Programs (Attachment #2) c) Board Attendance Chart (Attachment #3) VII. OLD BUSINESS a) Library | Parks and Recreation Center Update VIII. NEW BUSINESS a) New and Promoted Staff Introductions b) Library Closure and Move update (Attachment NB-B) a. Getting collections ready for the move IX. AGENDA BUILDING for July 25, 2023 meeting a) Review of Boards and Commissions meeting attendance procedures b) Library, Parks and Recreation Center Strategic Plan Update c) Library policy updates status X. FEATURED ANNOUNCEMENTS a) The SSF Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. The July 2023 Book Club selection is The Revolutionary by Stacy Schiff. Please email [email protected] for the Zoom link. th b) Holiday closure: All library facilities will be closed Tuesday, July 4. c) South San Francisco Main Library will be open on West Orange Avenue for the last time up to 6:00 PM on Friday, July 7, 2023 after nearly 57 years of service to the community. Services Learning Challenge and many other events. Visit www.ssf.net/library or call (650)829-3860 for more information on the move to our new state-of-the-art Library and Parks & Recreation Center opening Fall 2023. Thanks for the memories and the support, we look forward to seeing you in the new Main Library! d) Happy Birds will WOW audiences of all ages! Six beautiful, feathered friends perform over 25 tricks during this fun and educational show on Saturday, July 22 at the Grand Avenue Library. Visitors to the library will learn important facts about parrots. The show features two talking and singing Amazon parrots, colorful Macaws, and clever Cockatoos. XI. GOOD AND WELFARE XII. ADJOURNMENT XIII. NEXT MEETING: Date and Time: Tuesday, July 25, 2023 6:00 pm Place: Grand Avenue Library Meeting Room 306 Walnut Avenue South San Francisco, CA 94080 South San Francisco Public Library Board of Trustees Meeting Minutes May 23, 2023 Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00 P.M. in the Main Library. ATTENDANCE Library Trustees present: Hector Camacho, Liru Chin, Mary Giusti, Diane Huddleston and Claire Ramsey. Library Staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director; and Anita Palafox, Administrative Assistant II. Guests: Robert Turnberg, Stephanie Torres, Elliot Warren. APPROVAL OF MINUTES Motion to approve the minutes as presented from the April 25, 2023, meeting was made by Library Board Member, Diane Huddleston, and seconded by Claire Ramsey, Secretary. All members were in favor. PUBLIC COMMENTS COMMUNICATIONS: a) Circulation, Reference Questions & Literacy Services Statistics (Attachment #1) b) Library Articles, Issues & Programs (Attachment #2) c) Board Attendance Chart (Attachment #3) OLD BUSINESS New Main Library and Parks & Recreation Community Center Update Assistant Library Director, Adam Elsholz, started attending weekly Punch List meetings. Punch List meetings are walk-through inspections of areas . The team is has done an RFP for a moving company; selection will be made soon. Angela Bernal-Silva, Management Analyst continues working with Information Technology Department on networking and computer equipment. NEW BUSINESS New Staff Introductions Welcome to Stephanie Torres, Literacy Services Coordinator with Project Read and Elliot Warren, Program Manager for Grand Ave Library. Both new staff members introduced themselves with a short bio. South San Francisco Public Library Board of TrusteesPage 2MeetingMinutes May 23, 2023 Fiscal Year 23-24 Library Department Budget Requests Status Full-time positions were not approved to go forward in the pending budget for the upcoming fiscal year; however, hourly positions have been approved in the pending budget. City departments have been asked to reduce their budgets by 2.8%. Reductions may be re-visited at mid-year. The final budget approval request will go to CC at the June 28 meeting. Discussion and Motion to Approve Friday, July 7, 2023, as the final open date for the current Main Library in preparation of the move to the New Main Library The Library Board reviewed and discussed the Motion to approve Friday, July 7, 2023, as the final open date for the current Main Library. The Motion was made by Library Board Member, Diane Huddleston, and seconded by Liru Chin, Vice President. All members were in favor. AGENDA BUILDING Plans for Library Closure and Move Update; Library Policy Updates; Review of Boards and Commissions Meeting Attendance Procedures; New Staff Introductions; Library, Parks and Recreation Center Strategic Plan Update ANNOUNCEMENTS The City of South San Francisco will be raising the Progress Pride Flag. Join the City at the steps th of City Hall (400 Grand Avenue) on Saturday, June 17. Free South San Francisco Proud t-shirts will be given (while supplies last). Following the event, a special screening of Dana Johnson's, TherActivist: They/Them/Theirs documentary will be held at the Grand Avenue Library (306 Walnut Avenue) at 1:00 p.m. GOOD AND WELFARE ADJOURNMENT There being no further business, the meeting was adjourned at 6:35 P.M. Respectfully Submitted: Claire Ramsey, Library Board of Trustees Secretary Valerie Sommer, Library Director 1A ATTACHMENT 11 3535 Volunteers Total Volunteers Program # of ADULT Vol# of total hrs (adult)# of MINOR Vol# of total hrs (minor)Total # VolunteersTotal Vol Hours 4 3478 29.510.5 1154 # hours Total 49 36366035 0.59.5 163262 # hours # Attended Age 12-18 Literacy Services 44145 141739 Monthly Statistics - May 11181118 # Attended # programs Age 6-11 Youth Totals Collaboration Total CLC Programs Total Community Learning Center CLC Adult Programs Youth - CLC Programs Attendance Collaborations Homework ClubTeen Work Exp ProgramAdult ClassesCreative CenterTutoringOpen Computer LabReferalsBay Ed Fund 1A 0 1282 585192126 # of 997 Attendees 30064 ATTACHMENT 20 328 > 5 341 # Children 60 5739 134154 0-5 390 # Children 30 386339 # 123 266 Adults 90 7710 527179 # of 802 Materials 000004 # 4 Online 40350 639 2626 15 # 27 in person Learners VolunteerHours 40354 314 15 26 Literacy Services #66 31 # of Monthly Statistics - May hops Volunteers Tutors Visits/Works Total Total PROJECT READ Family Programs Volunteer Statistics Detail Learning Wheels - SSF Learning Wheels - San BrunoLearning Wheels - ColmaLearning Wheels - Daly CityMy First Years SSFMy First Years Virtual - SSF/SB/DCTutors*Trivia volunteers ContinuingNewDrop (use - sign)TOTAL ActiveProject Read Volunteer Statistics-- Volunteer Hours 1A ATTACHMENT Type of Program LiteracyDigital/LiteracyDigital/LiteracyDigital/LiteracyDigital/LiteracyDigital/LiteracyDigital/LiteracyCollaborationDigital LiteracyChildrens ServicesLab Staff Host Mary Ann CordovaXochitl CervantesXochitl CervantesXochitl CervantesXochitl CervantesXochitl CervantesXochitl CervantesXochitl CervantesXochitl CervantesXochitl CervantesXochitl Cervantes 04 4747363321148260 # of 1128 Participants Program TypeIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, OnsiteIn-Person, Onsite 343474044 2010 Days MayMayMayMayMayMayMayMayMayMayMay Date/Time Content Title Homework Club programBasic Computer ClassEnglish Lab 1English Lab 2CitizenshipTutoring: TechnologyTutoring: EnglishBay Ed FundWider CircleCreative CenterOpen Computer Lab PPPPP May'23 3 PAPPP Apr'23 ATTACHMENT CCCCC Mar'23 PPPPP Feb'23 PPPPP Jan'23 CCCCC Dec'22 PPPPA Nov'22 PAPPP Oct'22 PPPPP Sep'22 PPPPP Aug'22 APPPP July'22 APPAP June'22 PPPPA May'22 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES May 2022 to May 2023 NAMEHector CamachoLiru ChinMary GiustiDiane HuddlestonClaire RamseyA = AbsentP = PresentC = Cancelled ATTACHMENT NB-B FAQs for Library Patrons Main Library on West Orange Avenue will close on Friday, July 7, 2023 in preparation for its move to a new, modern building at El Camino Real and Chestnut Avenue. The new Library and Parks & Recreation Center will open Fall 2023. Where is the library going? The library will be moving to the new, state-of-the-art Library and Parks & Recreation Center on the corner of El Camino Real and Chestnut Avenue, across the street from the new Police Station. When will the library close? The Main Library on West Orange Avenue will close at the end of the day on Friday, July 7, at 6:00 PM. During the closure, movers will box up and move it to the New Main Library while Library staff prepare for programs and services. When will the library open at the new location? Due to the nature of the construction process, an exact opening day for the new facility has yet to be determined. It is the Ciand Parks & Recreation Center in Fall 2023. As we get closer to a clear opening date, we will share that information with the community. What will be new about the new Library and Parks & Recreation Center? The new Library and Parks & Recreation Center programs and events. The Library will feature several new amenities for the community including a high- tech Discovery Center, Teen Zone, and study and meeting rooms and dance studios, classrooms, teaching kitchen, and large banquet and event spaces. The Center also features a 1.3 acre park and playground. For more information about the project, visit www.communityciviccampus.net Where do I get library services while the Main Library is closed? During the closure period, the Grand Avenue Library will remain open and all services normally available at the Main Library, including story times and other programs, will be provided from the Grand Avenue Library. Where do I get Project Read literacy services while the Main Library is closed? Project Read will offer services at the Gene Mullin Community Learning Center, located at 520 Tamarack Lane, (650) 829-3871. Staff will meet with tutors and learners weekdays, between 9 AM and 5 PM by appointment. Services will include one-on-one or group tutoring, and the monthly Book Club. Learning Wheels and Family Literacy Workshops will continue uninterrupted as shared through flyers, calls, and word of mouth. Do I need to return my library materials while the Main Library on West Orange Avenue is closed? ATTACHMENT NB-B You can keep any materials owned by South San Francisco Public Library until a few weeks after the new Main Library opens. Due dates for materials owned by South San Francisco Public Library will be extended until October 2023. Materials owned by other Peninsula Library System libraries must be returned by their due date. Will the Grand Avenue Library have expanded hours? Yes! As of Monday, July 10, Grand Avenue Library will be open Monday through Sunday with the following hours: Monday-Thursday 10 AM 8 PM Friday 10 AM 6-PM Saturday 10 AM 5 PM Sunday 2 PM 5 PM Where is the Grand Avenue Library? The Grand Avenue Library is located at 306 Walnut Ave, on the corner of Grand Avenue and Walnut Ave, next to City Hall. Free two-hour parking is available for Library visitors in the City Hall parking lot behind the library as well as at metered parking in front of the Library on Walnut Avenue. For questions about library materials, you can call Grand Avenue Library at (650) 877-8530. Can I check out books while the library is closed? Where can I pick up my holds or return my materials? You can visit our Grand Avenue Library or any other public library in San Mateo County to check out materials in person. You can also put materials on hold, pick them up, or return them at our Grand Avenue Library or at another library located in San Mateo County. These libraries are close to the Main Library: Daly City LibrarySerramonte Branch 40 Wembly Drive, Daly City (650) 991-8023 San Bruno Library 701 Angus Avenue W San Bruno (650) 616-7078 Will the library have any programs this summer? While the Main Library is closed, many of our popular programs, storytimes, and exciting Summer Learning events will be at our Grand Avenue Library. Check our calendar and website for all of the details. ATTACHMENT NB-B May I drop off donations for the Friends of the Library book sale during the closure? Friends of the Library storage space is limited at this time. For all donations, please wait until we reopen or donate them to another nearby library. What will happen to the Main Library building when you close? The City is studying options to convert the existing Main Library into a new licensed preschool facility. Due diligence and design is expected to begin late 2023. Public outreach opportunities and additional information will be available with the public once this process commences. Rev. 06.20.2023