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Home My WebLink About2021.08.24 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES August 24, 2021 Teleconference Meeting Notice 6:00PM PEOPLE OF SOUTH SAN FRANCISCO Please note that due to the COVID-19 outbreak, theLibrary Board of Trustees Meetingwill be conductedby teleconference only pursuant to the provisions of the Governor’s ExecutiveOrder’s N-25- 20 andN-29-20issued on March 17, 2020 allowing for deviation of teleconference rules required by the Brown Act andpursuant to the order of the Health Officer of San Mateo County dated March 31, 2020. You are invited to offer your suggestions. In order that you may know our method of conducting Library business, wewillproceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 P.M. The public may listen tothis meeting viaZoom: Meeting link: https://ssf-net.zoom.us/j/83347950780?pwd=ZlRmSGZlKzgzNUxBMUxGemp1M05rdz09 Dial in from a phone: +1 669 900 6833 US (San Jose) 888 475 4499 US Toll-free 833 548 0276 US Toll-free 833 548 0282 US Toll-free 877 853 5257 US Toll-free Meeting ID: 833 4795 0780 Passcode: 632758 Please note that dialing in will only allow you to listen in on the meeting. Remote Public Comment: For those wishing to address the Board of Trustees on any Agenda or non- Agendized item, please submit in writing in advance or during the meeting at the email address listed below. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public commenton the subject line of your email. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER INDIVIDUAL COMMENT. Thank you for your cooperation. Email: [email protected] Electronic comments received by email will be monitored during the meeting and read into the record. We ask that you limit your electronic comments that they will comply with the 3 minute time limitation for public comments. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President MARY GIUSTI Vice President LIRU CHIN Secretary HECTOR CAMACHO Member CLAIRE RAMSEY Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday,August 24, 2021 Teleconference Meeting Notice(instructions on cover sheet) 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.APPROVAL OF MINUTES:July 27,2021LibraryBoard Meeting IV.PUBLIC COMMENTS (limited to 3 minutes per speaker) V.LIBRARY DIRECTOR’S REPORT VI.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VII.OLD BUSINESS a)New Main Library and Parks & Recreation Community Center Update b)Library Reopening Update VIII.NEW BUSINESS a)Adult Services Update –Brittany Austin, Library Program Manager IX.AGENDA BUILDING X.FEATURED ANNOUNCEMENTS. a)The South San Francisco Public Library is OPEN! Please visit https://www.ssf.net/departments/library/locations-hoursfor current hours and https://www.ssf.net/Home/Components/News/News/8152/1809for our FAQs. b)Set up an appointment for Virtual Tech Drop-Into get all your technology related questions answered by staff through Zoom.If you want to set up an appointment,call and leave a voicemail at (650) 829 -3860.You can also request an appointment by sending an email [email protected] will contact you to set up a day and time. c)The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. The Septemberbook clubselection is Hamnet by Maggie O’Farrell.Please email [email protected] the Zoom link. d)Library facilities, includingMain and Grand Avenue Librariesand the Community th Learning Center,will be closed Monday, September 6in observance of the Labor Day Holiday. XI.GOOD AND WELFARE XII.ADJOURNMENT XIII.NEXT MEETING:Dateand Time:Tuesday,September 28,2021,6:00pm Place:Virtual ZOOM meeting South San Francisco Public Library Board of Trustees Unapproved Minutes July 27, 2021Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. via Teleconference meeting (Zoom). ATTENDANCE Library Trustees present:Diane Huddleston, Mary Giusti,Liru Chin, Hector Camacho, and Claire Ramsey.Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director;andElia Moreno, Administrative AssistantII.Guests: John Baker. APPROVAL OF MINUTES Motion to approve the minutes fromtheJune 22, 2021meeting was made, seconded and approved as presented. PUBLIC COMMENTS John Baker, South San Francisco Unified School District Board Member, appreciated Library Director, ValerieSommer’s, attendance at their Board meeting regarding renaming the Community Learning Center in honor of Eugene Mullin. The School Board is currently reviewing guidelines for the renaming. DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS New Main Library and Parks & Recreation Community Center Project Update Construction work has begun. Supports have been installed as part ofthe foundation of the building. Concrete is set to be poured in soon. The BART tunnel needs to be continuously monitored which may require special equipment. Summer 2023 is tentatively scheduled for the completion. Library Reopening Update nd The City has set a date of August 2for staff returning to work on site. Full restoration of nd regular, pre-pandemicservice hoursand computer access is plannedfor August 2, along with the reopening of all City buildings.Face masks will still be required to enter all City facilities, including Main and Grand Libraries and the Community Learning Center.SSFPL will be the South San FranciscoPublic Library Board of TrusteesPage 2Unapproved Minutes –July 27, 2021 first Library in the Peninsula to reopen at regular hours. Boards and Commissions will continue st to meet virtually through January 1. NEW BUSINESS Discussion and Motion to Modify the 2021 Holiday Schedule –as needed The Library Board of Trustees discussed the possible modifications to the 2021 Holiday thth Schedule. Sunday, September 5and Monday, September 6were originally observed for the Labor Day holiday. Due to the 30-Day Vote Center at the Main Library on Sunday, September th 5, the Library Board discussed the possibility of opening Library service hours, depending on th staff availability. The Library will remain closed on Labor Day, September 6 ; however the Vote Center will be open. Motion to modify the 2021 Holiday Schedule was made, seconded and approved. AGENDA BUILDING NewCommunity Civic Center Campus Update; COVID-19 Response and Recovery Plans. ANNOUNCEMENTS All Library facilities, including the Main and Grand Avenue Libraries and the Community th Learning Center, will be possibly closed on Sunday, September 5andclosed on Monday, th September 6in observance ofLaborDay. The South San Francisco Public Library Book Club meets virtually via Zoom on the third Tuesday of each month at 6:00 PM. This month’s selection is Casteby Isabel Wilkerson. Please email [email protected] the Zoom link. Free Youth Ecopoets' Workshop with Meera Dasgupta, 2020 United Nations Global Goals Ambassador & 2020 Youth Poet Laureate of the United States in partnership with South San Francisco Public Library, San Mateo County Poet Laureate AileenCassinetto, San Mateo County Office of Arts & Culture, Urban Word NYC and the Academy of American Poets. Workshop is for youth, 18 years old and younger. Event held viaZoom Meetingon Wednesday, th August 11, 5:00 PM. Registration required. Registerhere:https://bit.ly/3jOLdbT GOOD AND WELFARE ADJOURNMENT There being no further business, the meeting was adjourned at 6:21P.M. Respectfully Submitted: Liru Chin, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment 2 Attachment 2A Literacy Services Monthly Report: July 2021 Outdoor Family Literacy Workshops – Attachment 2B SOUTH SAN FRANCISCO PUBLIC LIBRARY 2021 LIBRARY HOLIDAY SCHEDULE The 2021 Library Holiday Closures are as follows: Thursday, December 31, 2020New Year's Eve ½-day (libraries open 10-1) Friday, January 1, 2021 New Year's Day Sunday, January 17 Monday, January18 Martin Luther King Day Sunday, February 14 Monday, February 15 Presidents’ Day Sunday, April 4 Easter Sunday Sunday, May30 Monday,May 31 Memorial Day Sunday, July 4 Monday, July 5 Independence Day (Federal holiday observed) Monday, September 6 Labor Day Sunday,October10 Monday, October 11 Indigenous Peoples Day Thursday, November 11Veterans Day Wednesday, November 24 Closeat 6 p.m. (Main open10-6; Grand open 12–6) Thursday, November 25 Thanksgiving Day Friday, November 26 Day after Thanksgiving Thursday, December 23 Christmas Eveobserved ½-day (libraries open 10-1) Friday, December 24 “Christmas Day” (Federal Holiday observed) Saturday, December 25 Library closed Thursday, December 30, 2021 New Year's Eveobserved ½-day (librariesopen10-1) Friday,December 31, 2021 “New Year’s Day” (Federal Holiday observed) Saturday, January 1, 2022Library closed Approved by the Library Board of Trustees:October 27, 2020; Amended July 27, 2021 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES