Loading...
HomeMy WebLinkAbout2017.02.28 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, February28,2017 Main Library Auditorium 840 West Orange Avenue 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue ,South San Francisco, California. Public Comment: For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President CISCA HANSEN Vice President VALERIE LAMBERTSON Secretary PAT FITZPATRICK Member ROBERT TURNBERG Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, February 28, 2017 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:January 24, 2017Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Reference Questions, Circulation & Reference Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Library Website (screenshot) (Attachment #3) d)Board Attendance Chart (Attachment #4) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library/Community Center Planning Update IX.NEW BUSINESS a)Motion to Approve Changes to the Master Fee Schedule 2017–2018 (Attachment NB –1) b)Reference Questions Sampling Presented by Nicole Cuadra, Library Program Manager (Attachment NB –2) X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS a)The South San Francisco Public Library is teaming up with East Bay Dress Day!SSFPL will be th providingfree prom dresses and makeovers tohigh schoolgirls on March 4at Grand Avenue th Library and on March 25at the Main Library beginning at 11:00 AM. b)The South San Francisco Public Library and the Historical Society of South San Francisco present an evening with author, Robert Cherny for a discussion of hisbiography,Victor th Arnautoff and the Politics of Art, onMarch 20at 7:00 PM inthe Magnolia Senior Center. rd c)Join SSFPL on March 23, for aspecial film screening ofthe documentary,Painted Nails, which gives the behind the scene story of the daily dangers Vietnamese nail salon workers are exposed to.Following the screening will be a Q&A with Co –Producers/ Directors Erica Jordan and Dianne Griffin, as well as Van Hoang, a Vietnamese salon ownerturned activist.The film screening will be held at the MSB beginning at 7:00 PM. th d)A Marionette Play of Cinderellawill be presented on Monday, March 27beginning at 6:00 PM at the Main Library. A simple puppet making activity will follow. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday, March 28, 2017, 6:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes January 24, 2017Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00 P.M. in the Main Library. ATTENDANCE Library Trustees present: Diane Huddleston, Cisca Hansen, Valerie Lambertson, Pat FitzPatrick and Robert Turnberg. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director and Elia Moreno,Administrative Assistant I. APPROVAL OF MINUTES A motion to approve the minutes of the regular November 22, 2016meeting was made and seconded. A vote was taken and the minutes were approved. PUBLIC COMMENTS No public comments. DIRECTOR’S REPORT The Board reviewed the Director’s Report. A few typos and corrections were noted and will be corrected. The new formatting of the event programming spreadsheet looks good. Corrections on programs and dates were noted and will be corrected as well. COMMUNICATIONS: a)Reference Questions, Circulation & Reference Statistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)Library Website copy (Attachment #3) d)Board Attendance Chart (Attachment #4) Attachment 1A reflects the incorrect dates.Thisattachmentwith reference question statisticswill no longer be used for future packets to Library Board membersas it reiterates information provided in another chart. OLD BUSINESS Library Openings and Recruitments Hiring for the two open Librarian positions continues to be on hold. Hourly employees are backfilling the positions. An offer has been made for the position of Literacy Services South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –January 24, 2017 Coordinator at the Community Learning Center. A staff photo book of new employees was presented to the Board. New Main Library / Community Center Planning Update Weekly meetings with the City’s project construction management team from Kitchell Corporation and City staff continue to review Measure W project delivery methods foreach site. th A presentation to update City Council on Measure W will be made at the February 8City Council meeting. A joint meeting with the Library, Parks and Recreation, and Cultural Arts Commission is pending. NEW BUSINESS Election of Officers for 2017 A motion was made to elect the slate of officers as nominated at the last meeting: Diane Huddleston asPresident; CiscaHansen asVice President; and Valerie Lambertson as Secretary. The motion was seconded and theslate of officers waselected. Review of Library Strategic Plan Actions and Objectives The Library Board of Trustees reviewed the five year, Library Strategic Plan Actions and Objectives, along with the Culture, Education, and Technologyone-page summary. Allachieved actions and objectivesfrom the strategic plan have been checked off. The Library will continue to keep working on completing alllisteditems within the five year strategic plan. AGENDA BUILDING Joint meeting resolution; Guidelines for Grand Ave. Library Meeting Room;Master Fee Schedule;New Main Library/ Community Center Planning Update; Library Openings and Recruitments. ANNOUNCEMENTS Movies at Main will be presentingtwo movie screenings in honor of Black History Month – Malcolm X and The Black Panthers: Vanguardof the Revolution. GOOD AND WELFARE No comments. ADJOURNMENT There being no further business, the meeting was adjourned at 6:35P.M. Respectfully Submitted: Valerie Lambertson, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment 3 Attachment 4 Attachment NB - 1 DRAFT Master Fee Schedule 2016/20172017/2018 Changes presented at the Library Board meeting of February 28, 2017 LIBRARY DEPARTMENT Damaged and Missing Materials(See also Lost, Replacement Charges) Unless noted otherwise, all fees became effective on July 1, 1993 AV Materials (contents or item damage)Actual cost of each item, plus a processing fee. \[June 26,2002 R:63-02\] CD cases, replacement of lost or damaged Single CD cases$1.00 each \[June 28, 2000 R:77-00\] 2 capacity CD cases$2.00 each \[June 13, 2007 R:57-07\] 4 capacity CD cases$3.00each \[June 13, 2007 R:57-07\]\] 6 capacity CD cases$4.00each \[June 13, 2007 R:57-07\]\] CD/DVDcases, replacement of lost or damaged Single casePer Case$2.001.62each \[June 22, 2005R:72-2005\] Double+case $4.00each \[June 22, 2005 R:72-2005\] Liner notes, cover sleeves$2.00 each \[June 22, 2005 R:72-2005\] ActualProratedcost of set, plus Missing book, DVD, etc. from set processing fee Missing, CD – from audio book Prorated cost of set, plus processing fee vendors that offer replacement \[June 9, 2004 R:53-2004\] Books-on CD binder albums, replacement of lost or damaged 6 capacity (small/thin) 12 capacity (medium)$4.00 each 15 capacity (large/thick) $5.00 each $6.00 each Barcode (Peninsula Libraries$1.00 for each. Automated Network policy) Book covers Regular $0.50 each. \[June 22, 2005 R:72-2005\] $1.00 each RFID security tag Books Actual cost of each item, plus a processing fee. EquipmentActual cost of each item, plus a processing fee. Attachment NB - 1 Fines for Overdue Materials – Adult Borrowers Adult Materials, Books, audio, video, $0.25 daily; $8.00 maximum per item. \[June 22, 2005 R:72-2005\] magazines, DVDs, etc. Children's Materials –books, audio, video, $0.15 daily; $3.90maximum per item. \[June 11, 2003 R:48-02\] magazines, DVDs etc. (only affects adult borrowers) Supplies and Charges set by the Friends of the Library Ongoing and Special Sales, Booksand A/V, used or donated: Paper, small/pocket/mass market$0.25 & up – as markedor listed \[June 22, 2005 R:72-2005\] Paper, large/trade; Hardback$0.50 & up – as markedor listed \[June 22, 2005 R:72-2005\] $.50 &up – as marked or listed A/V (DVDs, CDs, Books on CD, etc.) Special Items, incl. Book bags, canvasAs marked \[May, 1996\] Lost, Replacement Charges Books, AV, equipment, etc.Actual cost for each item, plus a processing fee. Note: Rare/Out-of-Print materials – charges may reflect current value, whichever is higheramount. \[June 9, 2004 R:53-2004\] Magazines --See processing fee belowActual item cost, plus a processing fee. Community Learning Center Activity Take Home Bags Complete Bag$30.00 each Book$ 5.00 each Video$15.00 each Stuffed Animal or Game$15.00 each \[June 22, 2005 R:72-2005\] Processing Fee (Peninsula Library Automated Network policy) applies to all materials. Catalogued materials$5.00 each Generic materials$2.00 each Refunds for lost and paid Library materials will be made within 90 days of payment, and only for items not more than 1 year overdue. Lost and paid audiovisual pieces/partsare not refundable. Refunds will be made for items paid for at a South San Francisco Public Library. An SSF payment receipt must accompany refund requests. The processing fee is non-refundable. Refunds are processed through the Finance Department and mailed to the patron. Refunds can takeup to 1month to process.\[June 13, 2007 R:57-2007\] Miscellaneous Charges Attachment NB - 1 Past due patron accounts referred to a$10.00 per referral \[June 28, 2000; R:77-00\] collection agency PayPal Convenience Fee (for processing $0.50 per transaction online financial transactions for fee-based services such as Interlibrary Loan requests and obituary searches) Black & White Computer Printouts$0.15 per sheet \[June 9, 2004; R: 53-2004\] Color Computer Printouts$0.50 per sheet \[June 9, 2004; R: 53-2004\] History Book –SSF$5.00 each. \[June 22, 2005 R:72-2005\] History Room photographs --digital copies$20.00 new scan; $15.00 existing scan; $1.00 per CD; actual price of shipping, \[July 22, 2009; R: 73-2009\] History Room photographs --print copies$15.00 per item, plus the cost of reproduction Holdssee Reserves below Postcards --SSF, 3.5" x 11", black & white$0.50 each. –b&w; $1.00 –color \[June 22, 2005 R:72-2005\] or color. Microfilm Copies$0.25 each \[July 14, 1999; R: 101-99\] Photocopy$0.20 per page \[June 11, 2003, R: 48-2003\] Postcard, IDPrice set by United States Postal Service Out of County Reserve/Interlibrary Loan$3.00 for SSF residents; $5.00 for non- residents collected at the time the reserve is placed. \[June 13, 2007; R: 57-2007\] Returned Check, Insufficient FundsSee Finance DepartmentSection in Master Fee Schedule Staff Research –General Research$40.00 per hour or portion thereof. \[June 14, 2006; R: 42-06\] requests, including Local History Research and site surveys Staff Research –obituaries (search only Free –San Mateo County residents papers/microfilm available in our $20.00 – all others\[July 22, 2009; R: 73-2009\] collections; must provide date, Payable in advance by cash or money order. No refunds.) $4.00 - $10,00, depending upon unit USB Drives costActual Cost of unit Field Trip Fee$10.00 -$40.00 depending upon cost of transportation, admission, etcActual cost of transportation & admission.\[July 22, 2009; R: 73-2009\] Supplies and Charges set by the Friends of the Library Ongoing and Special Sales, Booksand A/V, used or donated: Paper, small/pocket/mass market$0.25 & up – as markedor listed Attachment NB - 1 \[June 22, 2005 R:72-2005\] Paper, large/trade; Hardback$0.50 & up – as markedor listed \[June 22, 2005 R:72-2005\] $.50 & up – as marked or listed A/V (DVDs, CDs, Books on CD, etc.) Special Items, incl. Book bags, canvasAs marked \[May, 1996\] Attachment NB- 2 CITY OF SOUTH SAN FRANCISCO INTER-OFFICE MEMORANDUM DATE: February 28, 2017 TO: Library Board of Trustees FROM: Nicole Cuadra SUBJECT: Reference Questions sampling As of the start of the next fiscal year, July 1, 2017, we will be moving to a sampling method to track Reference transactions. Currently, we track reference questions daily, recording a hash mark in a notebook for each reference question received. Instead of tracking every question, every day, we will track questions over a representative period, such as one week, which would be repeated once per quarter, a total of four times annually.These representative samples will be combined for our year-end statistical report to the California State Library. Employing a sampling method is recommended for the following reasons: The California State Library allows libraries to use samplingto report Reference Questions. A poll of nearby libraries found that Redwood City and San Francisco are using sampling periods instead of continual tracking. The change to a sampling method is expected to produce more accurate Reference Question counts. When we have focused staff on recording Reference Questions, we have seen increases in such transactions. When changes are implemented, reference questions would be reported quarterly in the Director’s Report to the Board, with fiscal year 2017/2018 first quarter statistics reported in the Library Board packet of October 24, 2017. Please note we will also be tracking separately, per new State Library requirements, requests for assistance with technology.