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Home My WebLink About2017.04.25 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, April25,2017 Main Library Auditorium 840 West Orange Avenue 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue ,South San Francisco, California. Public Comment: For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President CISCA HANSEN Vice President VALERIE LAMBERTSON Secretary PAT FITZPATRICK Member ROBERT TURNBERG Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, April 25, 2017 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:March28, 2017Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Reference Questions, Circulation & Reference Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)LibraryWebsite (screenshot) (Attachment #3) d)Board Attendance Chart (Attachment #4) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library/Community Center Planning Update IX.NEW BUSINESS a)Introduction of new Literacy Services Coordinator-Vanessa Torres b)National Library Week Recap c)Summer Technology Classes –Adam Elsholz, Assistant Library Director X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS a)Deputy Director of theSan Mateo County Historical Association, Carmen Blair,will be sharing storieson the 1930’s Prohibition in San Mateo County. The visual presentation will be held at th Armstrong Brewery on Thursday, May 11beginning at 6:00 PM. th b)The Friends of the Library Book Sale will be held on Saturday, May 13from 10:00 AM –2:00 PM at the Main Library. c)Celebrate National HistoricPreservation Month at the Plymire-Schwarz House Tour and Reception. Join usto look back at South San Francisco memories, community photos and th interviews. Eventwill be held on Saturday, May 20beginning at 11:00 AMat the P-S House, 519 Grand Avenue. d)Explore how the ancient Egyptians interactedwith the animalsin their lives and meet a cat mummy!TheRosicrucian Egyptian Museum will be making a presentation on Saturday, May th 20beginning at 2:00 PM at the Main Library. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday, May23, 2017, 6:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes March28, 2017Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library ATTENDANCE Library Trustees present:Diane Huddleston,Valerie Lambertson, Pat FitzPatrickandRobert Turnberg.Library staff present: Valerie Sommer,Library DirectorandElia Moreno, Administrative AssistantI. Guest: Kumkum Gupta. APPROVAL OF MINUTES A motion to approve the minutes of the regular February 28, 2017meeting was made and seconded. A vote was taken and the minutes were approvedas presented. PUBLIC COMMENTS th On Saturday, March 25, Kumkum Gupta attended “When I Grow Up,” an event presented to elementary and middle school girls, sponsored by Congresswoman Jackie Speier.A panel of women speakers was invited and spoke oftheir professionsand how they reached their goal. Kumkum suggests the Library hostsimilar programs and invite various speakers to draw in South San Francisco residents.Director Sommer noted that last year’s “When I Grow Up” program was held in the Main Library. DIRECTOR’S REPORT The Boardreviewed the Director’s Report.The Tomb Treasures presented by the Asian Art th Museum on Saturday, March 4was funded by the Friends of the Library.Correctionsand typos on the programming spreadsheetwere noted and will be corrected. COMMUNICATIONS: a)Reference Questions, Circulation & Reference Statistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)Library Website, copy (Attachment #3) d)Board Attendance Chart (Attachment #4) OLD BUSINESS Library Openings and Recruitments Marta Bookbinder’s position has now been filled;Vanessa Torres has accepted the position of LiteracyServices Coordinator for the Community Learning Center. South San FranciscoPublic Library Board of TrusteesPage 2Unapproved Minutes –March28, 2017 The two positions for the Library Program Managers are still in process to be filled. The oral board interviewed 6 candidates, a total of 5 proceeded to the next round of interviews with Valerie and Adam. Announcements of the two selected candidates is pending. New Main Library / Community Center Planning Update Since the passage of Measure W in November 2015, much work has been completed. Preliminary planning has been done including site analysis, engineering and survey work, feasibility studies and cost estimates. City Council has identifiedthe PUC property as the best site for the new Main Library/ Community Center. A Measure W Citizen’s Oversight Committee has been appointed to monitor expenditures. Kitchell Construction Management Group has been selected as program manager to manage design and construction of the new facilitiesincluding Library/ Community Center,Fire Department, andPolice Department. Councilmembers Addiego and Garbarino are on the Council’s Measure W subcommittee.The Notice of Preparation of an Environmental Impact Report for the Community Civic Campus Project has been distributed. Kitchell coordinated project team meetings to evaluate and select the best Project Delivery Method. Design-Bid-Build method was selected for the newMainLibrary/ Community Center. An RFP/RFQ for a design team is scheduled to be issued in June/July. The design processis estimatedto begin in December. NEW BUSINESS Monthly Literacy Program Statistics Chart The Library Board of Trustees reviewed the monthly literacy program statistics chart. The attachment will now be included in the monthly board packets totheLibraryBoard Members. Proposed Budget Narrative 2017 –2019 The Library Board of Trustees reviewed the proposed budget narrative for 2017 –2019. AGENDA BUILDING National Library Week Recap; Introduction to new Literacy Services Coordinator–Vanessa Torres;Unattended Minors Policy;Guidelines for Grand Ave. Library Meeting Room;New Main Library/ Community Center Planning Update; Library Openings and Recruitments. ANNOUNCEMENTS The Mock City Council Meeting presented by high school students will be held on Wednesday, th March 29at 3:00 PM. st The all-day Hack-a-thonpresentedby Hack the Future will take placeon Saturday, April 1. GOOD AND WELFARE The Library Board of Trustees congratulatesKatie Donner for thesuccessful prom program events. South San FranciscoPublic Library Board of TrusteesPage 3Unapproved Minutes –March28, 2017 ADJOURNMENT There being no further business, the meeting was adjourned at 6:35P.M. Respectfully Submitted: Valerie Lambertson, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment 1D COMMUNITY LEARNING CENTER- March 2017 Pre KK - 56th - 12thTTL Youth Progs CLC Program# of Programs# Attended# of Programs# Attended# of Programs# Attended Creative Center1351 HWC231,488 Start Now`918# of Programs# Attended Total 00451,55700451,557 Adult Programs CLC Program# of Programs# Attended Computer Class434 Computer Lab948 Spanish Language Lit49 Leamos48 Total 2199 Collaborations# of Programs# Attended SSF Adult Ed - ESL810 SSF Adult Ed - Citizenship569 Police Academy 8StarVista Total 1379 Internal Fac Use# of Programs# Attended TOTAL ADULT PROGRAMS # of Programs# Attended Total 0034178 Volunteers # of ADULT Volunteers3TOTAL Volunteer # of total hours2813 # of MINOR Volunteers10TOTAL Volunteer Hours # of total hours108.75136.75 Other # Ref Quest. PROJECT READ LW, Nut., & Sci# of Programs# Adults# Chldrn 0 -5# Chldrn > 5 TOTAL # TOTAL Youth Progs SSF810625170427 San Bruno46917793 # of Programs# Attended Colma LW/Nut/ Sci26232914549 Daly City0Special Program Total 1418126810054900 SPECIAL PROGRAM 0 OTHER PROGRAMS # of Programs# Adults# Children 0 - 5# Children > 5TOTAL #TOTAL ADULT PROGRAMS FWB 0 VITA 9123123 # of Programs# Attended Book Club 09123 Total 912300123Special Program SPECIAL PROGRAM 000 -- Description: FWB Vol.7 -- Volunteer hours: 7 TutorsLearners TOTAL Volunteer Hrs. Continuing 58131423 + 220 + 643 New Drop (use - sign) -2 TOTAL Active 58129 # attended# attendedReference ? PR/CLC TTL OTHER INFO Orntns/Trngs 5 Waitlisted 36 Rec'd Materials -- Description: Project Read Volunteer Statistics -- Volunteer Hours # Ref Quest.5 --Description: Project Read Volunteer Statistics Detail GED at Jefferson Adult School Daly CityDaytime15volunteer hours Eveningvolunteer hours Total15 Tutoring Program (Non GED) 3 hrs./week avg x 4 wk/ month x __ 38volunteer hours TOTAL VOLUNTEER HRS (instructional):423 Other:New Tutor Training hours0volunteer hours Trivia Challenge Volunteers TOTAL VOLUNTEER HRS Combined:423volunteer hours Description: Plus VITA hVol. Hrs220 Grand Total643 VITA + Tutoring Attachment 3 Attachment 4