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HomeMy WebLinkAbout2017.05.23 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, May23,2017 Main Library Auditorium 840 West Orange Avenue 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue ,South San Francisco, California. Public Comment: For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President CISCA HANSEN Vice President VALERIE LAMBERTSON Secretary PAT FITZPATRICK Member ROBERT TURNBERG Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, May 23, 2017 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:April 25, 2017Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Reference Questions, Circulation & Reference Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Library Website (screenshot) (Attachment #3) d)Board Attendance Chart (Attachment #4) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library/Community Center Planning Update IX.NEW BUSINESS a)Summer Learning Programs2017–Martin Pinol, Librarian II b)2017 Library Summer Program for Adults, “Summer of Love” –Ashley Nunes, Librarian I c)Fiscal Year 2017-2018 Budget Requests(NB –1) X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS rd a)The Summer LearningChallengeKick Offwill beheld on Saturday, June 3 at the Main Library parking lotbeginning at 1:00 PM. thth b)The 38Annual Molloy’s Chili Cook –Offwill be heldon Sunday, June 4at 12:00 PM at Molloy’s Tavern. All proceeds benefit the Community Learning Center. th c)Celebrate the 50anniversary of the Summerof Love at the Main Library! Join us onSaturday, th June 10beginning at 12:00 PM the De Young Museum will be helping us celebrate witha presentation ontheir exhibition, Summer of Love Experience: Art, Fashion and Rock ‘n’ Roll. d)Learn stories behind the fascinating murals that line the streets of this San Francisco th Neighborhoodon Wednesday, June 7beginning at 6:00 PM.The South San Francisco Public Library will be hosting an author talk with Dick Evans, who will be having a presentation and discussion on his new book “The Mission.” XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday, June27, 2017, 6:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes April 25, 2017Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library ATTENDANCE Library Trustees present:Diane Huddleston,Valerie Lambertson, Pat FitzPatrickandRobert Turnberg.Library staff present: Valerie Sommer,Library DirectorandElia Moreno, Administrative AssistantI. Guests: Kumkum Gupta and VanessaTorres. APPROVAL OF MINUTES A motion to approve the minutes of the regular March28, 2017meeting was made and seconded. A vote was taken and the minutes were approvedas presented. PUBLIC COMMENTS Kumkum Gupta suggestedtwobooktitlesto include in our library collection. During a Progress Seminarpresentationshe attended, one of the guest speakers wasGrace Crunican, General Manager of BART and author of “Boots on the Ground, Flats on the Boardroom.” The second booksuggestion was “Option B: Facing Adversity, Building Resilience, and Finding Joy,” by Sheryl Sandberg.The Library will order the first title; the second title is on order. DIRECTOR’S REPORT The Boardreviewed the Director’s Report.The Board members received an updated program spreadsheet to reflect corrections madeon dates. COMMUNICATIONS: a)Reference Questions, Circulation & Reference Statistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)Library Website, copy (Attachment #3) d)Board Attendance Chart (Attachment #4) OLD BUSINESS Library Openings and Recruitments Nicole Cuadra, Patron Services Manager has left her position attheSouth San Francisco Public Libraryand has taken a promotional opportunity at San Mateo County Library.Shawnte Santos, Librarian II, will be Interim Patron Services Manager for the next 6 months. Recruitment to fill Anna Taloma’sand Anissa Malady’s previousLibrarian positionswill soon commence. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –April 25, 2017 New Main Library / Community Center Planning Update rd The date to distribute the Request for Proposal/Quotation is tentatively scheduledforJune 3. The “master design team”hired will coordinate the vision for all three buildings in Community Civic Campus (Library/Community Center, Police, Fire).It is anticipated the construction process for Police/ Fire will be design-build, while for the Main Library/Community Center, the process will be a design-bid-build method. NEW BUSINESS Introduction of new Literacy Services Coordinator –Vanessa Torres Vanessa Torres introduced herself as the new Literacy Services Coordinator for the Community Learning Center. Vanessa has a background of working within community and social services and hashelpedunderserved populations. She has a Master’s in Public Health Administration and is very excited to help and serve the South San Francisco community. National Library Week Recap During National Library Week, 748 patrons attended Library events, at both Main and Grand Avenue Library.Events included meet your library staff, family story times, an author talk, along with many otherprograms. Summer Technology Classes –Adam Elsholz, Assistant Library Director Technology classes will be available to patrons over the summer.Our tech spaces,the Technology Learning Centers at Main and Grand, havebeenreconfigured for ease of use and to promote patron engagement.Class schedules are available in English and Spanish. AGENDA BUILDING Summer Reading Presentation;Budget Update;New Main Library/ Community Center Planning Update; Library Openings and Recruitments. ANNOUNCEMENTS On May 11, at 6pm, the SanMateo County Historical Association, along with Library staff will presenta program on Prohibition atthe Armstrong Brewery. th The Friends of the Library Book Sale is on May 13, 10am –2pm at the Main Library. The City of South San Francisco Reception and Presentation at thePlymire-Schwarz th , from 11am –2pm. This House, along with P-S House tours, is scheduled onMay 20 event is in celebration of NationalHistoric Preservation Month. th The Rosicrucian Egyptian Museum will be making a presentation on May 20at the Main Library. South San Francisco Public Library Board of TrusteesPage 3Unapproved Minutes –April 25, 2017 GOOD AND WELFARE Next year’s Interactive Opera for the younger kids at the Community Learning Centerwill be Hansel and Gretel. The Library Board members commend all of staff for National Library Week programs and the Volunteer Appreciation Luncheon; Kudos to all of staff for their continuous, wonderful work. ADJOURNMENT There being no further business, the meeting was adjourned at 6:30P.M. Respectfully Submitted: Valerie Lambertson, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director COMMUNITY LEARNING CENTER- April 2017 Pre KK - 56th - 12thTTL Youth Progs CLC Program# of Programs# Attended# of Programs# Attended# of Programs# Attended Creative Center720 HWC14760 Start Now`626# of Programs# Attended Total 00278060027806 Adult Programs CLC Program# of Programs# Attended Computer class210 Computer Lab210 Spanish Language Literacy37 LEAMOS38 Total 1035 Collaborations# of Programs# Attended SSF Adult Ed - ESL Citizenship455 Total 455 Internal Fac Use# of Programs# Attended TOTAL ADULT PROGRAMS # of Programs# Attended Total 001490 Volunteers # of ADULT Volunteers4TOTAL Volunteer # of total hours2911 # of MINOR Volunteers7TOTAL Volunteer Hours # of total hours33.562.5 Other # Ref Quest. PROJECT READ LW, Nut., & Sci# of Programs# Adults# Chldrn 0 -5# Chldrn > 5 TOTAL # TOTAL Youth Progs SSF68913947275 San Bruno4695927155 # of Programs# Attended Colma LW/Nut/ Sci262212915803 Daly City33221993344Special Program Total 1519641918880300 SPECIAL PROGRAM 0 OTHER PROGRAMS # of Programs# Adults# Children 0 - 5# Children > 5TOTAL #TOTAL ADULT PROGRAMS FWB 22020 VITA 74242 # of Programs# Attended Book Club 0962 Total 9620062Special Program SPECIAL PROGRAM 000 -- Description: FWB Vol.6 -- Volunteer hours: 6 TutorsLearners TOTAL Volunteer Hrs. Continuing 56128432+64+6=502 New 2 Drop (use - sign) -2 TOTAL Active 56128 # attended# attendedReference ? PR/CLC TTL OTHER INFO Orntns/Trngs 6 Waitlisted 6 Rec'd Materials -- Description: Project Read Volunteer Statistics -- Volunteer Hours 6 # Ref Quest.6 --Description: Project Read Volunteer Statistics Detail GED at Jefferson Adult School Daly CityDaytime15volunteer hours Evening15volunteer hours Total30 Tutoring Program (Non GED) 3 hrs./week avg x 4 wk/ month x __ 36volunteer hours TOTAL VOLUNTEER HRS (instructional):432 Other:New Tutor Training hours0volunteer hours Financial Literacy Volunteers and VITA70 TOTAL VOLUNTEER HRS Combined:502volunteer hours Description: Plus VITA vol.hrs64 496 Attachment 2A Attachment 2A Attachment 2A Attachment 2B Tvnnfs!TUFN!Tfsjft Tdjfodf!Ufdiopmphz!Fohjoffsjoh!Nbui Kvof!4!.!Bvhvtu!6!}!Tbuvsebzt!}!21!bn!.!23!qn Gsff!espq.jo!TUFN!bdujwjujft!gps!Tpvui!Tbo! Gsbodjtdp!gbnjmjft!xjui!zpvui!4.24!zfbst!pme-! bddpnqbojfe!cz!bo!bevmu/ Cfdpnf!b!TUFN!Tvqfstubs!cz!kpjojoh!vt!gps! uif!xipmf!tvnnfs!boe!fbso!sfxbset"! 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Efqbsubnfoupt!ef!Qpmjdîb!z!Cpncfspt-!z!mb!dpnqbòîb!Tdbwfohfs! Dpnqboz/ UffoUfdiTG!z!Tlfudi!Uphfuifs 21!ef!kvojp Fyqfsjnfoub!dpo!djsdvjupt!dpo!mfhpt!ejhjubmft!z!dsfb!!uv!qspqjp! qspupujqp!vtboep!vob!bqmjdbdjôo!npcjmf/ Jsjeftdfou“t!Dvsjptjuz!Nbdijof 28!ef!kvojp Dpnqfuf!fo!vo!ejtfòp!epoef!fm!sfup!ft!ef!ejtfòbs!b!!vo!ejoptbvsjp!rvf! njeb!7•!ef!bmup!z!rvf!tf!cbmbodff!fo!3!qbubt/ Tubogpse!Tpdjfuz!pg!Xpnfo!Fohjoffst 35!ef!kvojp Ibdf!uv!qspqjp!BEO!..!fyusbduboep!BEO!ef!vob!gsftb!z!b!mb!njtnb!wf{! bqsfoef!rvf!uf!ibdf!b!uj/ Dbtujmmfkb!Tdippm!Cpvso!Jefb!Mbc 2!ef!kvmjp Fyqfsjnfoub!dpo!djsdvjupt!z!ejtfòb!vo!uîufsf!rvf!tf!bmvncsb!z!mmêwbufmp! b!dbtb" Cbz!Bsfb!Ejtdpwfsz!Nvtfvn 9!ef!kvmjp Fyqfsjnfoub!dpo!ufdopmphîbt!joopwbepsbt!dpnp!mâtfs!dpsubepsft!f! jnqsftpsbt!4E/ Dbmjgpsojb!Bdbefnz!pg!Tdjfodft 26!ef!kvmjp Wfo!b!ejtfdbs!vob!cpmjub!ef!cûip!z!nât!dpo!Joufsopt!ef!Dbssfsbt!fo! Djfodjb/ Dpnqvufs!Ijtupsz!Nvtfvn 33!ef!kvmjp Eftdvcsf!bsufgbdupt!ijtupsjbmft!ef!dpnqvubepsbt-!ejtfòb!vo! qspupujqp!z!fyqmpsb!qsphsbnbdjôo!dpo!ufdopmphîbt!ef!Sbtqcfssz!Qj/ Hfofoufdi 3:!ef!kvmjp Fyqmpsb!rvînjdbt!dpmpsjebt!z!ibt!uv!qspqjb!qvmtfsb!ef!BEO/ Uif!Fofshz!Dpbmjujpo 6!ef!bhptup Bqsfoef!tpcsf!fm!jnqbdup!rvf!uvt!efdjtjpoft!tpcsf!mb!fofshîb-!ujfofo! fo!fm!qmbofub!z!dpjowjêsufuf!fo!vo!nbofkbeps!joufmjhfouf!ef!fofshîb/ Dpnnvojuz!Mfbsojoh!Dfoufs!!!!}!!!!631!Ubnbsbdl!Mbof-!Tpvui!Tbo!Gsbodjtdp-!DB!!!!!}!!!!761/988/9651 Attachment 3 Attachment 4 Attachment NB - 1 LIBRARY BUDGET REQUESTS FOR FY 2017-2018: During the recession, two full-time Administrative Assistant positions for Project Read and CLC were combined into one. Since that time, front desk coverage at the CLC has been sporadic, sometimes requiring a manager to fill-in, and there is a backlog in general program and project clerical support. Additional clerical help is needed throughout the weekday schedule, Monday through Saturday, to provide general office support, including handling increased statistical data entry requirements for grant reporting, and to monitor and facilitate entry to the facility while staff is engaged in providing services to the public. 30 hours per week for a p/t hourly Library Clerk is being requested. $25,558 The Library has not increased the budget for book and video collections in over ten years. Costs for purchasing and processing these items have increased. During the strategic plan process, the community identified developing international language and cultural collections as a priority. Additional funding will help to grow Asian and Spanish language collections at Main Library as well as supplement the collection budget for other materials. The current materials budget is $267,807. This request would increase the materials budget by approximately 11%. $30,000 Demand for online movies, documentaries and television is strong and growing. A number of streaming video services for the library market have emerged as popular options and are being added by a number of Bay Area libraries. The goal of providing such a service is included in our Strategic Plan as a component of building a robust digital environment. $15,000 The Library provides services to the community during outreach efforts to local schools, organizations, and during community events. In order to enable staff to issue library cards, demonstrate online resources, and provide reference assistance during these off-site events, internet access, facilitated through the use of a Mi-Fi unit, or mobile hotspot, is necessary. This funding will cover monthly charges to provide service to two Mi-Fi units to be used by Main and Grand staff during outreach events. $1,000 The Literacy Services Assistant Coordinator position provides services to adults at the Community Learning Center, including teaching English, Citizenship, Computer, and Spanish Language Literacy classes. This position has been primarily funded using grants and donations. As our funding streams have shifted to focus more on children and families, it has become more difficult to cover the costs of these services to adults. This request for funding will provide 15 hours per week for this position, which will help us continue to provide these needed classes. $38,700 As the needs of patrons change, the demand increases for library staff who are able to provide assistance in the use of technology. By adding Library Assistant I hours ($22.30-$27.02/hour), the library will be able to train and promote staff working at the lower levels of Pages ($10.50-$12.76) and Clerks ($13.78-$16.75), meeting community needs while providing growth opportunities and improving staff retention. To help offset the cost of adding 1.25 FTE Library Assistant, the library will eliminate 1 FTE Library Page hours and .65 FTE Library Clerk hours. $18,500 Additional conference attendance: $4,000