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Home My WebLink About2017.06.27 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, June 27,2017 Main Library Auditorium 840 West Orange Avenue 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions.In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue ,South San Francisco, California. Public Comment: For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President CISCA HANSEN Vice President VALERIE LAMBERTSON Secretary PAT FITZPATRICK Member ROBERT TURNBERG Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, June 27, 2017 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:May 23, 2017Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Reference Questions, Circulation & Reference Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Library Website (screenshot) (Attachment #3) d)Board Attendance Chart (Attachment #4) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library/Community Center Planning Update IX.NEW BUSINESS a)Tech Demo –Adam Elsholz, Assistant Library Director X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS a)Join Castilleja School Bourn Idea Lab atthe Community Learning Center and experiment with st circuits! Make your own light –upsock puppet to take home on July 1from 10:00 AM to 12:00 PM. th b)The Grand Avenue Library will behosting Latino Day on July 8! A series of events, beginning at 11:30 AM, will fill theday in order to commemoratethe hard work the Latino community contributes to South San Francisco. c)Learnthe significance of different flowers in the Asian culture. The Asian Art Museum will be th presenting on Saturday, July 8beginning at 2:00 PM at the Main Library. th d)Join usfor a book talkat Molloy’sTavern on Saturday, July 15. Areading and discussion of the book Alice: Memoirs of a Barbary Coast Prostitutealong with editors, Ivy Anderson and Devon Angus will begin at 2:00 PM. e)Furs, scales and tailswill be making its’way back to South San Francisco withTracy, our nd favorite animal guy! Learn about your favorite animals on July 22, 1:00 PM at Main and 3:30 PM at Grand Ave. Library. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday, July 25, 2017, 6:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes May 23, 2017Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library ATTENDANCE Library Trustees present:Diane Huddleston,Cisca Hansen, Valerie Lambertson, Pat FitzPatrick andRobert Turnberg.Library staff present: Valerie Sommer,Library Director, Adam Elsholz, Assistant Library DirectorandAnita Palafox,Administrative AssistantII. Guest: Kumkum Gupta. APPROVAL OF MINUTES A motion to approve the amended minutes of the regular April 25, 2017 meeting was made and secondedand approved. PUBLIC COMMENTS Kumkum Gupta is very impressed with all programs that will be offered at the Library this summer. She suggested having a course on using the free GALE Learning courses that the Library offers. DIRECTOR’S REPORT The Boardreviewed the Director’s Report. COMMUNICATIONS: a)Reference Questions, Circulation & Reference Statistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)Library Website, copy (Attachment #3) d)Board Attendance Chart (Attachment #4) OLD BUSINESS Library Openings andRecruitments Shawnte Santos is Acting Patron Services Manager for 6 months. Staff is currently working with HR on two pendingLibrarian recruitments. Positions are currently being filled by our multi- talented hourly staff. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –May 23, 2017 New Main Library / CommunityCenter Planning Update The RFP/RFQ for a “Master Architect” will go live in early June for our Community Civic Campus Project, including new facilities for Library/Recreation, Police and Fire. NEW BUSINESS Summer Learning Programs 2017 Martin(Marty)Pinol,Librarian II presented flyers and brochures of summer programs. Outreach strategies have changed this year,with staff visiting schools during pick up times and school events, rather than in large assemblies. Sign-ups as of now havealready reached half of last year’s.Families are able tosign up untiltheend of summer. Marty hasbeen consulting with the Library’s Teen Advisory Board for suggestions to recruit more members and Reader Leader volunteers. 2017 Library Summer Program for Adults “Summer of Love” th Ashley Nunes, Librarian I presentedsummer activitiesthat willbeprovided to celebrate the 50 anniversary of “Summer of Love”. There will be author talks, museum visits, a film festand two arts &crafts activities a month. Off-site programs will also be offered to attract non-Library users. Fiscal Year 2017-2018 BudgetRequests The Board reviewed the FY 2017-2018 Library budget requests. The City Council Subcommittee will reviewbudget requestswhich will bepresentedat the May 31 CityCouncil Special Meeting. AGENDA BUILDING New Main Library/ Community Center Planning Update; Library Openings and Recruitments; Unattended Children Policy;Inter-Library Loan Policy;Main & Grand Ave Auditorium Policy ANNOUNCEMENTS Molloy’s Chili Cook-off on Sunday, June 4, 2017 benefiting the Community Learning Center. GOOD AND WELFARE No comments ADJOURNMENT There being no further business, the meeting was adjourned at 6:50P.M. Respectfully Submitted: Valerie Lambertson, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment 1D CLC Program Statistics for May 2017 Pre KK - 56th - 12thTTL Youth Progs # of # # of # # of # CLC ProgramProgramsAttn'dProgramsAttn'dProgramAttn'd Creative Center938 HWC221,264# of Start NowPrograms# Attn'd Total 00311,30200311,302 Adult Programs # of # CLC ProgramProgramsAttn'd Computer Class00 Computer Lab722 Spanish Lang. Lit.00 LEAMOS29 Total 931 TOTAL ADULT # of # # CollaborationsProgramsAttn'd # of Attende SSF Adult ED ESL320Programsd Com. Diversity Et.1181368 Total 438 00 Summer HWC Volunteers # of Volunteers11 # of total hours67.5 Other Learning Wheels – Nutrition, & Science Totals # of # # Chldrn # Chldrn LW, Nut., & Sci ProgramsAdults0 -5> 5 TotalTOTAL Youth Progs SSF8278265250793 # of # San Bruno815817788423 ProgramsAttended Colma LW/Nut/ Sci4155736108201,324 Daly City00000Special Program Total 20451499374132400 SPECIAL PROGRAM 0 1 Attachment 1D Other Project Read Program Statistics # of # Children # Children TOTAL ADULT OTHER PROGRAMS Programs# Adults0 - 5> 5TOTAL #PROGRAMS FWB000 # of # VITA000 ProgramsAttn'd Book Club00000 Total00000Special Program Spec Prg: Tutor Trng. 00000 Project Read Volunteer Tutors: 56 Continuing Tutors.0 Tutors started instruction.0 Tutors left the program.56 Active Tutors Total.0 Tutors are in process of training. Project Read Adult Learners:140Continuing Adult Learners. 12 Adult Learners began instruction.0 Adult Learners left the program.140total Active Adult Learners.0 Adult Learners are waitlisted. 0 instructional books were given to Adult Learners. In May Project Read Volunteers contributed 484 hours as follows: GED at Jefferson Adult School Daly CityDaytime15Hours Evening15Hours Total30Hours Tutoring Program (Non GED) 3 hrs./week avg x 4 wk/ month x 36 pairs =456Hours TOTAL VOLUNTEER HRS (instructional):456Hours Other:New Tutor Training hours28Hours VITA and Financial Lit volunteers0 TOTAL VOLUNTEER HRS Combined:484Hours 2 Attachment 2A Attachment 2B Attachment 2B Attachment 3 Attachment 4