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Home My WebLink About2017.08.22 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, August 22, 2017 Main Library Auditorium 840 West Orange Avenue 5:00 PM(note time change for this meeting) PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue ,South San Francisco, California. Public Comment: For those wishing to address the Board of Trustees on any Agenda or non-Agendizeditem, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents theBoard of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President CISCA HANSEN Vice President VALERIE LAMBERTSON Secretary PAT FITZPATRICK Member ROBERT TURNBERG Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, August 22, 2017 Main Library Auditorium 840 West Orange Avenue 5:00 PM(notetime change for this meeting) I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:July 24, 2017 Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Reference Questions, Circulation & Reference Statistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)Library Website (screenshot) (Attachment #3) d)Board Attendance Chart (Attachment #4) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library/Community Center Planning Update IX.NEW BUSINESS a)Review of FY 2017-18 and 2018-19 Budget Objectives (NB – 1) b)Discussion and Motion to Amend the Out-of-County Interlibrary Loan Policy (NB – 2) X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS a)Addie Mattox will be presenting in the first series of speakers sponsored by the South San th Francisco Asian Alliance. The Author Talk will take place on Tuesday, September 12 beginning at 6:00 PM in the Main Library. b)STEAM is back! Explore the world of science and learn how to make your own lava lamp on th Friday, September 15 beginning at 4:00 PM in the Main Library. c)The Spanish Book Club will be discussing La Tregua by Mario Benedetti on Saturday, th September 16at the Grand Avenue Library, beginning at 11:00 AM. d)The Adult Monthly Book Club will be discussing Swing Time by Zadie Smithon Tuesday, th September 19 at the Main Library, beginning at 6:00 PM. rd e)Concert in the Park will be held on Saturday, September 23 from 12:00 PM to 5:00 PM at Orange Memorial Park. f)Celebrate Banned Books Week at the Main Library! We will beginthe week by decorating a tote bag with your favorite banned book cover by using heat – transfer paper on Monday, September th 25 at 1:00PM. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time: Tuesday, September 26, 2017, 6:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes July 25, 2017Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library ATTENDANCE Library Trustees present:Diane Huddleston,Cisca Hansen,Pat FitzPatrickand Robert Turnberg. Library staff present: Valerie Sommer,Library Director, Adam Elsholz, Assistant Library Directorand Elia Moreno, Administrative AssistantI.Guest: Kumkum Gupta. APPROVAL OF MINUTES A motion to approve the minutes of the regular June 27, 2017 meeting was made and seconded. PUBLIC COMMENTS Kumkum Guptaannouncedan upcoming event in celebrationof Women’s Equality day.On August th 24,Carole Groom of the Board of SupervisorsandtheWomen's Community Leadership Network thth will be hosting an eventin honor of the 97anniversary of the ratification of the 19amendment granting women the right to vote. The event will beginat the Dragon Theatre in Redwood City with a reception and presentation by the Office of Diversity and Equity at 6:00 PM and will follow with a performance of Airswimming. DIRECTOR’S REPORT The Boardreviewed the Director’s Report. COMMUNICATIONS: a)Reference Questions, Circulation & Reference Statistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)Library Website, copy (Attachment #3) d)Board Attendance Chart (Attachment #4) OLD BUSINESS Library Openings and Recruitments The posting of the vacant librarian positions are expectedwithin the next few days. There aretwo vacant librarian positions–one eachfor theYouth ServicesandReferencedivisions. New Main Library / Community Center Planning Update There were atotal of nine RFP/ RFQsubmittals for a “Master Architect.” All submittals have met minimum requirements and will go into further reviewin order to narrow down the list of candidates. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –July 25, 2017 Candidates will need to have experience withvarious building designs including:libraries, community centers, fire departments, police and parking structures. Submittals includevery well-known and creative firms. NEW BUSINESS Tech Demo –Adam Elsholz, Assistant Library Director Assistant Library Director, Adam Elsholz, introduced Little Bitsto the Board members. Little Bitsare used during some of the various MakerSpace workshopsand help teach children electronicsconcepts. These workshops involve instructions andinteractive activities that allow our younger patronsto experiment with the different “bits.” Discussion and Motion to Approve Change of Time of the August 22, 2017 Meeting A motion to approve the change of timefrom 6:00 PM to 5:00 PM,of the August 22, 2017 meeting was made and approved. Discussion and Motion to Amend the Unattended Children Policy The Board members reviewed the amended Unattended Children Policy.Drinking has been removed from this policy, but remains in the overall Patron Conduct Policy which states that beverages in closed containers are acceptable.A motion to approve the policy,as presented,was madeand approved. AGENDA BUILDING New Main Library/ Community Center Planning Update; Library Openings and Recruitments;Main & Grand Ave Auditorium Policy; Discussion to change time of September/ October meetings. ANNOUNCEMENTS The Victorian Days Walking Tour on Grand Avenue is scheduledon Saturday, August 26th beginning at 1:30 PM at Grand Avenue Library. GOOD AND WELFARE A big thank you to Library staff member Iunisi Afuha’amangofor setting a greatcustomer services example in assisting Pat FitzPatrick. ADJOURNMENT There being no further business, the meeting was adjourned at 6:30P.M. Respectfully Submitted: Valerie Lambertson, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment 1B COMMUNITY LEARNING CENTER- July 2017 Pre KK - 56th - 12thTTL Youth Progs CLC Program# of Programs# Attended# of Programs# Attended# of Programs# Attended Creative Center26 HWC3164 Start Now`00# of Programs# Attended Total 005170005170 Adult Programs CLC Program# of Programs# Attended 00 Computer Lab00 Magos Math workshop437 ESL Pronuncation213 Total 650 Collaborations# of Programs# Attended STEM4280 Immigration Workshops422 00 00 00 00 00 Total 8302 Internal Fac Use# of Programs# Attended TOTAL ADULT PROGRAMS # of Programs# Attended Total 0014352 Volunteers # of ADULT Volunteers14TOTAL Volunteer # of total hours173.7520 # of MINOR Volunteers6TOTAL Volunteer Hours # of total hours54.5228.25 Other # Ref Quest. PROJECT READ LW, Nut., & Sci# of Programs# Adults# Chldrn 0 -5# Chldrn > 5 TOTAL # TOTAL Youth Progs SSF512616370359 San Bruno4787037185 # of Programs# Attended Colma LW/Nut/ Sci4442215722313767 Daly City0Special Program Total 1324825526476700 SPECIAL PROGRAM 0 OTHER PROGRAMS # of Programs# Adults# Children 0 - 5# Children > 5TOTAL #TOTAL ADULT PROGRAMS FWB 0 VITA 0 # of Programs# Attended Book Club 16616 Total 16006Special Program SPECIAL PROGRAM 000 -- Description: FWB Vol. 7 0 -- Volunteer hours: TutorsLearners TOTAL Volunteer Hrs. Continuing 59140500 New 03 Drop (use - sign) -30 TOTAL Active 56143 OTHER INFO# attended# attendedReference ? PR/CLC TTL Orntns/Trngs 06 Waitlisted Tutors6 Rec'd Materials 4 -- Description: Project Read Volunteer Statistics -- Volunteer Hours 500 # Trivia Challenge volunteers 12 # Ref Quest.6# of hours20 --Description: Project Read Volunteer Statistics Detail GED at Jefferson Adult School Daly City BREA Daytime15volunteer hours On Break Evening15volunteer hours Total30 Tutoring Program (Non GED) 3 hrs./week avg x 4 wk/ month x __ 40480volunteer hours TOTAL VOLUNTEER HRS (instructional):510 Other:New Tutor Training hours0volunteer hours Trivia Challenge Volunteers20 TOTAL VOLUNTEER HRS Combined:530volunteer hours Description: Adult school on Break until August Attachment 3 Attachment 4 NB - 1 NB - 2 NB - 2