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HomeMy WebLinkAbout2018.01.23 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, January 23, 2018 Main Library Auditorium 840 West Orange Avenue 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue,South San Francisco, California. Public Comment: For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address(optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it willbe ready for Board discussion or action. DIANE HUDDLESTON President CISCA HANSEN Vice President VALERIE LAMBERTSON Secretary PAT FITZPATRICK Member ROBERT TURNBERG Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, January 23, 2018 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:November 28, 2017Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation,Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library/Community Center Planning Update IX.NEW BUSINESS a)2018 Election of Officers b)Library Staff Survey on Vision and Values–Adam Elsholz, Assistant Library Director (attachmentNB –1) c)Elimination of Youth Fines Update (attachmentNB –2) X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS a)Discuss your favorite books while walking local trails and exercising your health literacy. Join rd our Library Walking Club literacy on Saturday, February 3beginning at 12:00 pm in front of the fishing pier at the Oyster Point Marina. b)Start off the Peninsula Libraries Comic Arts Fest by accepting the challenge:escape the rd supervillain’slair within 60 minutes with your teamonSaturday, February 3. Registration is requiredto the South San Francisco Public Library’s Escape Room. Session times will be 12:00 pm and 2:30 pm. c)Next month’s Book Club will be discussing Arthur & Georgeby Julia Barnes on Tuesday, th February 20at the Main Library, beginning at 6:00 pm. th d)Both Main and Grand Avenue Libraries will be closed on Sunday, February 18and Monday, th February 19,forPresident’s Day. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday,February 27, 2018, 6:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes November 28, 2017Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library ATTENDANCE Library Trustees present: Diane Huddleston, Cisca Hansen, Valerie Lambertson, Pat FitzPatrick, and Robert Turnberg.Library staff present: Valerie Sommer,Library Director; Adam Elsholz, Assistant Library Director and Anita Palafox, Administrative AssistantII; Brittany Austen, Librarian II; Melisa Mendoza, Librarian I.Guest: Kumkum Gupta. APPROVAL OF MINUTES A motion to approve the minutes of the regular October 24,2017meeting was made and seconded. A vote was taken and the minutes were approved. PUBLIC COMMENTS Ms. Gupta commented that the presentation of the Park Rangers was very informativeand she learned a lot about the San Mateo County parks. DIRECTOR’S REPORT The Board reviewed the Director’s Report.Corrections: remove “s” at the endof Reynold on page 1 and achange to calendar on December 26, Board meeting cancelled. COMMUNICATIONS: a)Circulation & Literacy Statistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS Library Openings and Recruitment Interviews for the Patron Services Manager will be held on Tuesday, December 5. Elia, Administrative Assistant will be returning to the Librarythefirst week of December. The Community Learning Centerhastwopending recruitments, onefull-time and one part-time hourlyLiteracy Services Coordinator. New Main Library/Community Center Planning Update On November 20, 2017, aMaster Architect,for the project,SmithGroupJJR,was selected by City Council, City of South San Francisco; the City is negotiating the final contract and will bring to City Council for approval at the January 24, 2018 City Council meeting. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –November 28, 2017 There will be opportunities for public comments and suggestions on project designconcepts and featuresin early 2018.Library and Recreation staff will also begin planning theshared facility. NEW BUSINESS Introduction of NewStaff Brittany Austinwas introduced as the new full time Librarian IIin Adult Services. She has worked as head Librarian at the Fashion Institute of Design & Merchandising and was an Archivist Librarian at Jacob’s Pillow Dance Festival. Melisa Mendozawas introduced as the new full timeChildren’s Librarian I.She has 5.5 yearsof libraryexperienceand startedher career at the South San Francisco Public Library as aSummer 2016Makerspace Intern. Presentation on the history of public libraries and New Main Library planning Apresentation byWayneA. Wiegand,author of Partof our Lives, A People’s History of American Public Libraries,is being planned for February or March. A hold-the-date email will be sent to Library Board members once the date is confirmed. 2018Slate of Officers Nominations of officers were made as follows: Diane Huddleston as President; Cisca Hansen as Vice President; Valerie Lambertson as Secretary. The official election of officers will take place during the January 23, 2018 meeting. Motion to Amend the Main Library AuditoriumUse Policy A motion to amend the Main Library AuditoriumUse Policywas made and accepted. Motion to Approve the Grand Library Meeting RoomUse Policy A motion to approvetheGrand Library Meeting Room Use Policy was made and approved. AGENDA BUILDING New Main Library/Community Center Planning Update; Library Openings and Recruitment; Staff Introductions; Election of Officers; Square FootageComparisonof Libraries; ANNOUNCEMENTS th Library Winter Open House on Friday, December 8. th City Holiday Luncheon on Tuesday, December 19. GOOD AND WELFARE Happy holidays to everyone. ADJOURNMENT There being no further business, the meeting was adjourned at 6:33P.M. Respectfully Submitted: Valerie Lambertson,LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment 1A 2017 – 2018 Reference Statistics Attachment 2 Attachment 2A January 10, 2018 TO:CLA MEMBERS/ SYSTEMS/ NETWORK CONTACTS FROM:Mike Dillon and Christina DiCaro, CLA Lobbyists RE:News From the Capitol GOVERNOR RELEASES 2018-19 PROPOSED STATE BUDGET: INCLUDES $9.5 MILLION TO ENHANCE PUBLIC LIBRARY PROGRAMS This morning Governor Jerry Brown unveiled his final state Budget proposal, as he completes the last year of his term in office.As part of the Budget package, CLA is pleased to report that the Governor has decided to include some significant funding -$9.5 million in new money - for public libraries in the proposal.This funding seeks to benefit libraries that need to connect to high-speed broadband or those that wish to increase existing speed, local literacy programs, and creative ways of sharing and delivering library materials. Before the press corps, the Governor said he was unveiling a “solid Budget that takes account of the needs of the State.”While the Budget increases funding for K-12 schools, Corrections, and Health and Human Services, the Governor also shores up the state’s “rainy day fund” due to his ongoing concern that the next Recession is right around the corner.The Governor offered, “It is important to think ahead and minimize the pain that is coming.”He was asked by several reporters to reflect on his multiple terms in office and his “legacy,” to which he responded that “Governor’s don’t have legacies,” but he noted that he was proud that he and the legislature were able to right the ship in terms of balancing some very difficult Budgets after he first returned to office in 2011. The Governor’s Director of Finance, Michael Cohen then addressed the press corps and noted that the state Budget is proposed as $131.7 billion this year and that revenues are up $4.7 billion from last June.However, he cautioned that the “unknown is the federal tax implications” which Director Cohen said his Department would be actively working to assess in the coming months. PUBLIC LIBRARY FUNDING IN THE PROPOSED 2018-19 BUDGET The Governor’s 2018-19 Budget proposes the following: “Augmentation for Literacy Program –An increase of $2.5 million General Fund ongoing to expand the existing California Library Literacy Services program.” “One-Time Funding for Broadband Grants - $5 million General Fund one-time for broadband equipment grants, with the expectation that $2 million would support connection for public libraries who lack access to the broadband network and $3 million would expand capacity for libraries already Attachment 2A connected.” “One-Time Funding for Online Service System - $1.5 million General Fund one-time for online systems for use by public libraries to support efficient access to resources.” $500,000 is also provided for a combination of State Library staffing and taxes related to the CENIC project. With regard to the library-specific funding in the 2018-19 Budget, the negotiations regarding these particular components in the Budget package were the result of a collective effort between CLA, the Department of Finance, the State Library, and the Corporation for Education Network Initiatives in California (CENIC) during the Fall months. On November 2, we submitted a letter to Department of Finance Director, Michael Cohen as part of our annual outreach to the Director.These conversations in the Fall with the Director are typically very beneficial to CLA, as they give us an opportunity to present the top Budget funding priorities for the association.The Director noted that the State Library also had some priorities, and he stressed that it would be beneficial for all of the stakeholders to hold discussions to see if an agreement on a package could be reached.He requested that his Department deputies convene the meetings, which were conducted throughout the month of November, to include CLA, the State Library and CENIC. A priority for CLA was additional funding for broadband connection grants so that several hundred library branches that are still in need of assistance grants would be able to connect to the high-speed CENIC network.Additionally, CLA and the State Library were interested in identifying funding to increase speeds for the libraries that are already connected to CENIC (e.g. boosting speed from 1 gig to 10 gigs).CLA also supported the State Librarian’s goal to provide more funding for literacy services, as well as continue his efforts, which began a couple of years ago (when $3 million in one-time Budget funding was provided for this purpose) to improve communication and delivery services. All parties ultimately signed off on the package, which was then presented to the Finance Director and the Governor for their consideration.It is important to note that there were no assurances that the package or even parts of the package would be included in the January Budget, but we remained cautiously optimistic.Thus, we were pleased to see the detail of the Governor’s Budget when he unveiled it this morning, and specifically the exciting augmentations proposed for three major program areas. Now, CLA will work in earnest in the coming months to make sure that the proposed funding for libraries remains in the State Budget when the legislature and State Legislative Analyst’s Office begin their annual process of analyzing the Governor’s proposal.Budget subcommittees will likely begin initial hearings on the Governor’s Budget in March. We would personally like to thank Governor Brown and Director Cohen for their leadership on this issue, as well as State Librarian Greg Lucas.CEO Louis Fox and lobbyist, Kim Lewis of CENIC have also been very helpful during this process.Finally, we would like to thank CLA President Dolly Goyal, CLA Legislative Chair Larry Meyer, past CLA Legislative Chair Jennifer Addington, and CLA Legislative Committee member Carol Frost for their active and intensive involvement while negotiations were in progress. Website:http://www.cla-net.org/?page=1067 Attachment 3 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES Attachment NB - 1 Share your vision of the library Please complete at your earliest convenience and return to Adam. To effectively capture our library’s values, compose our vision, and prepare for opening a new library, we are asking staff for their input into why we do what we do. Thanks for your help! Results can be found on the wiki page: Mission Vision and Values 1.Values Please choose five values from the list of ALA core values below that you think are at the heart of this library. As you review the list, please consider: What does the library stand for? What will never change, even 100 years from now? What personally drives or rewards you for coming to work every day? Use the extra spaces to add values that do not appear on this list. DESCRIPTION YOUR VALUE RANKING (TOP 5) ALA: All information resources that are provided directly Access or indirectly by the library, regardless of technology, format, or methods of delivery, should be readily, equally, and equitably accessible to all library users. Staff suggestion Arts, crafts & creativity Staff suggestion Community & social connectivity Staff suggestion; Provide a place that is dry, warm in Comfortable place to stay winter, cool in summer, where everyone feels safe and welcome / Safe place to be and grow SSF: Promoting and maintaining open and constructive Communication communication ALA: A democracy presupposes an informed citizenry. The Democracy First Amendment mandates the right of all persons to free expression, and the corollary right to receive the constitutionally protected expression of others. The publicly supported library provides free and equal access to information for all people of the community the library serves. Attachment NB - 1 ALA: We value our nation's diversity and strive to reflect Diversity that diversity by providing a full spectrum of resources and services to the communities we serve. SSF: Recognizing and Respecting diversity and encouraging opinions of the community and workforce ALA promotes the creation, maintenance, and Education and Lifelong Learning enhancement of a learning society, encouraging its members to work with educators, government officials, and organizations in coalitions to initiate and support comprehensive efforts to ensure that school, public, academic, and special libraries in every community cooperate to provide lifelong learning services to all. SSF: Demonstrating integrity and honesty in all aspects of Honesty service ALA: We uphold the principles of intellectual freedom and Intellectual Freedom resist all efforts to censor library resources. Staff suggestion Leniency ALA: The Association supports the preservation of Preservation information published in all media and formats. The association affirms that the preservation of information resources is central to libraries and librarianship. The American Library Association supports the provision Professionalism of library services by professionally qualified personnel who have been educated in graduate programs within institutions of higher education. It is of vital importance that there be professional education available to meet the social needs and goals of library services. ALA: We provide the highest level of service to all library Service / Customer Service / users. We strive for excellence in the profession by Public Service maintaining and enhancing our own knowledge and skills, by encouraging the professional development of co- workers, and by fostering the aspirations of potential members of the profession. SSF: Committing to Excellence and Service ALA: ALA recognizes its broad social responsibilities. The Social Responsibility broad social responsibilities of the American Library Association are defined in terms of the contribution that librarianship can make in ameliorating or solving the critical problems of society; support for efforts to help inform and educate the people of the United States on these problems and to encourage them to examine the many views on and the facts regarding each problem; and the willingness of ALA to take a position on current critical issues with the relationship to libraries and library service set forth in the position statement. SSF: Strengthening each other and the organization Teamwork through dedication and teamwork SSF: Encouraging skill development and professional Training growth Attachment NB - 1 2.Statement of purpose Please review the proposed statement of purpose below. To contribute to the community of South San Francisco's well-being by providing collections and services that help them experience and understand the world. 3.Vision If we as a group achieve our goals and fulfill our potential, what will the community look like in ten to thirty years? Please add your own scenarios to this list. Every household has a library card. All people in our community are connected to the world. Everyone knows how to find accurate answers to their questions. Everyone has something in transit or on hold, whether a book or something else, waiting to take them where they want to be. The people in our community confidently embrace the future. All children in South San Francisco have books in their homes, their homework is complete, they are getting the grades they want in school Teens are being admitted to their top college choices. Workers are qualified for the modern Bay Area economy, creatively solving the world's problems alongside machines and robots. Adults and seniors understand the world around them and are keeping up with the pace of change. The library’s value is recognized by the community and leaders, regardless of the status of the book industry. All people are digitally literate; they can tell the difference between fake and real news All people know how to protect their information online; they are able to adjust privacy settings and read policies Children are protected from online bullying; parents use tools to monitor online activity Children and adults know how to build and program a code/robot; create their own 3D design and print it on a 3D printer; make their own circuit, with sensors and outputs; __________________________________________________________________________________ __________________________________________________________________________________ Attachment NB - 1 __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Attachment NB - 1 4.Taglines Please check the taglines you like, if any. Please also provide some ideas of your own! Take yourself there, Where you want to be / wherever you want to be, at the library Wherever you want to be, voyage through the library. The library will take us there voyage to new worlds at the library Life is a voyage. Gear up at the library. Imagine yourself there, at the library Imagine what you can do at the library Imagine where the library could take you More than you can imagine Imagine more at the library. Imagine yourself at the library. Keep imagining, at the library Imagine a future together Imagine the places you can go at the library 5.Thoughts? Anything else you’d like to share? __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Attachment NB - 2 Attachment NB - 2 Attachment NB - 2