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HomeMy WebLinkAbout2018.02.27 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, February 27, 2018 Main Library Auditorium 840 West Orange Avenue 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue ,South San Francisco, California. Public Comment : For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address(optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it willbe ready for Board discussion or action. DIANE HUDDLESTON President CISCA HANSEN Vice President VALERIE LAMBERTSON Secretary PAT FITZPATRICK Member ROBERT TURNBERG Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, February 27, 2018 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:November 28, 2017Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library/Community Center Planning Update IX.NEW BUSINESS a)Policies Approved by the Library Board of Trustees(Attachment NB –1) Discussion and Motion to Cancel the Blog Content Policy Discussion and Motion to Reaffirm theBulletin Board and Free Literature Policy Discussion and Motion to Reaffirm the Community Learning Center Room Use Policy Discussion and Motion to Reaffirm the Confidentiality Policy Discussion and Motion to Reaffirm the Grand Library Meeting Room Policy Discussion and Motion to Reaffirm the ID Required to Obtain a Library Card Policy Discussion and Motion to Reaffirm Internet and Computer Use Policy Discussion and Motion to Reaffirm the Library Use Policy Discussion and Motion to Reaffirm the Main Library Auditorium Policy Discussion and Motion to Reaffirm the Materials Selection, Deselection and Access Policy Discussion and Motion to Reaffirm the Out of County Inter-Library Loan Policy Discussion and Motion to Amend the Suspension of Library Privileges Policy Discussion and Motion to Affirm the Unattended Children Policy b)Local Library Comparisons –Adam Elsholz, Assistant Library Director(Attachment NB –2) c)Review of Master Fee Schedule 2017 –2018(Attachment NB –3) X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS a)Learn about courageous, Fred Korematsu’s fight against discrimination; Co-authors Laura Atkins and Stan rd beginning at Yogi will we be discussing their book,Fred Korematsu Speaks Up, on Saturday, March 3 11:00 AM, in the Main Library. b)Discover the history of America’s public libraries. In this author talk,Wayne Wiegandwill be discussing his th book Part of Our Lives: A People’s History of the AmericanPublic Library,on Tuesday, March 13at 6:00 PM,in the Main Library. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday,March27, 2018, 6:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes January23, 2018Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the MainLibrary. ATTENDANCE Library Trustees present: Diane Huddleston, Cisca Hansen, Valerie Lambertson, Pat FitzPatrick, and Robert Turnberg.Library staff present: Valerie Sommer,Library Director; Adam Elsholz, Assistant Library Director and Elia Moreno,Administrative AssistantI.Guest: Kumkum Gupta. APPROVAL OF MINUTES The minutes of the regular November28,2017meeting were approved as presented. PUBLIC COMMENTS None. DIRECTOR’S REPORT The Board reviewed the Director’s Report.Correction: The RFP deadline for a Fundraising Consultant for the South San Francisco Public Library Foundation has been extended to thnd February 16, instead of February 2. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS Library Openings and RecruitmentUpdates The position of Program Manager for Technical and Patron Services has been filled by Shawnte Santos. Currently, one position is still needed to be filled at the Main Library but is being backfilled with hourly employees; recruitment will not begin until the start of the new upcoming fiscal year. Recruitment for the Literacy Services Coordinator at the Community Learning Center will begin soon. New Main Library/Community Center Planning Update The agreement for the New Main Library/Community Center between the City of South San Francisco and SmithGroupJJR, will be presented to the City Council. If agreed, councilmembers will approve and sign the contractat the Regular City Council Meeting on Wednesday, January 24, 2018. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –January 23, 2018 NEW BUSINESS 2018 Election of Officers A motion was made to elect the slate of officers as nominated at the last meeting: Diane Huddleston asPresident; Francisca (Cisca) Hansen asVice President; and Valerie Lambertson as Secretary. The motion was seconded and the slate of officers wasapproved by acclamation. Library Staff Survey on Vision and Values–Adam Elsholz, Assistant Library Director The Library Board reviewed the Library Staff Survey on Visions and Values. Assistant Library Director, Adam Elsholz, conducted a survey within the Library for staff membersto give their input andin order to effectively capture our library’s core values and visions. The SSFPL mission statement will possiblyberevised; further updates will be given in February. Elimination of Youth Fines Update The Library Board reviewed the chart presentations that reflect the changes in circulation, library card registrations, and youth cards blocked since the elimination of youth fines. Youth circulation and new library card registrations have increasedsignificantly since the elimination, while blocked youth cardholders have decreased. AGENDA BUILDING New Main Library/Community Center Planning Update; Library Openings and Recruitment; Library Policy Updates. ANNOUNCEMENTS The Library Director noted the next evening’s meeting of City Council that includes a recommendation to accept the agreement with SmithgroupJJR, starts at 6pm at the MSB. She also noted the January 30, 5pm, openingevent of the Veterans Resource Center atthe Main Library. GOOD AND WELFARE Cisca Hansen had the pleasure of visiting the Lincoln(CA)Library. ADJOURNMENT There being no further business, the meeting was adjourned at 6:27P.M. Respectfully Submitted: Valerie Lambertson, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment 3 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES Attachment NB - 1 Library Board Policies Library Board Policy NameApproved/ AdoptedAmendedReaffirmed Blog Content Policy8/28/2007 Bulletin Board and Free Literature Policy3/28/20067/24/2012 Community Learning Center Room Use10/23/20019/28/2010 Confidentiality Policy11/26/20022/26/20138/23/2016 Grand Library Meeting Room Policy11/28/2017 ID Required to Obtain Library Card8/26/19977/26/2016 Internet and Computer Use8/22/20067/26/2016 Library Use Policy8/28/20016/28/2016 Main Library Auditorium Policy1/28/199211/28/2017 Materials Selection, Deselection and Access7/23/19919/27/20167/27/2010 Out of County Inter- Library Loan4/29/19998/22/2017 Suspension of Library Privileges7/24/2012 Unattended Children Policy9/17/19887/25/2017 Attachment NB - 1A Attachment NB - 1A Attachment NB - 1B Attachment NB - 1B Attachment NB - 1C COMMUNITY LEARNING CENTER South San Francisco Public Library ROOM USE POLICY Eligibility: Space is available for City Departments or local non-profit organizations, targeting a South San Francisco audience, to hold meetings or programs that are open to the public. Reservation Procedure:Designated areas of the Community Learning Center (CLC) may be available and may be reserved ahead of time (at least one week) by completing the appropriate application. A copy of the application will be returned once approved as a confirmation. Priority will be given to library and city programs. While every effort will be made to follow the schedule, there may be times when a reservation may have to be cancelled. No one group may reserve the room(s) for such an extensive period(s) of time that it is effectively unavailable for other uses. For ongoing programs, rooms can be reserved for a maximum of three months. A new application must be submitted for further use. Exceptions may be made for educational organizations that the CLC collaborates with. Space use: The use of space is limited to the areas reserved on the application permit. The manager and administrative offices are off limits to anyone but the library staff. Please be sure that members of your group respect this area and do not trespass, take office supplies, ask to use the phones, interrupt office staff, etc. Set-up and Clean-up:Each group is responsible for room set-up and for returning the room to the condition in which it was found, following the instructions in the Clean Up Guide. Children: Groups that involve children must have adults present in a ratio of 1 to 10 to assure proper supervision and safety. Staff supervising children must be oriented and trained on the Community Learning Center’s Creative Center rules, material use and emergency evacuation procedures. Please monitor children for noise level particularly in the areas adjacent to staff working areas, and ask children to walk quietly around. Smoking and Alcohol use: Neither smoking nor the consumption of alcohol is allowed in the Community Learning Center. Publicity: The use of the Community Learning Center shall not be publicized in such a way as to imply library sponsorship of the group’s activities, except when stated in an agreement letter. The name, address, and phone number of the Community Learning Center may not be used as the official address or headquarters of any group using it. Noise: Please keep noise to a minimum in the hallways as loud talking can disrupt the working staff environment. Parking: Not included as part of the application. However, there is some parking available on the streets. Granting permission to use the Community Learning Center does not constitute an endorsement of the programs or organizations by the Library, or City of South San Francisco. COMMUNITY LEARNING CENTER South San Francisco Public Library 520 Tamarack Lane, South San Francisco, CA 94080 (650) 877-8540 FAX (650) 875-6969 [email protected] http://ssf.net/clc Attachment NB - 1C ROOM RESERVATION APPLICATION Name of Organization: _____________________ Contact Person: _________________ Address: _________________ Phone: Fax #: E-mail: _________________ Subject or Purpose of the Meeting: _________________ Date of Event: _______ Time requested from: ______ to: _____ Additional Dates: ____________________________________________________________________ Room(s) Requested: Small Classroom (20 seats)Computer Lab (20 computers) Large Classroom (24 seats/10 computers) Creative Center(for children activities ages 3-12, 25 children maximum) Tables, chairs and white board provided. Any special furniture or equipment must be requested. Special equipment requested: _____________________________________________ Refreshments (ready-to-serve): will be served (follow guide for clean up)___will not be served How many adults are expected to participate? _______ If adult program, will you be offering activities for children? Yes _____ No _____ If yes, how many children are expected? _______ Who will supervise the children in the Creative Center? Name(s): _____________________________ Was this person(s) oriented and trained with program rules, material use and evacuation procedures? Yes _____ No _____ As the person representing my organization, I agree to: 1. Abide by the guidelines given to me (see back) and Patron Conduct. 2. Follow opening/closing and emergency procedures. 3. Use the Community Learning Center for the purpose expressed. 4. Accept the condition that my reservation may be cancelled in special circumstances. 5. Notify officers, members, and guests of my organization of the guidelines for use and terms of this agreement. 6. Hold harmless, indemnify and, at the City of So. San Francisco’s request, defend the City, its officers, agents, employees, volunteers, boards and commissions, whether elected or appointed, from all and against all claims, demands, actions, causes of action, losses, damages, liabilities, costs and expenses, (including but not limited to, death) or damage to property (both real and personal) which arises out of or is in any way connected with APPLICANT’S use of the Community Learning Center. ___________________________________ ____________________________________ Applicant’s Name & Title Signature Permission granted as of this __________ day of _________________, in accordance with the above application and terms and conditions thereof and expires on __________________________. Community Learning Center Staff: _______ _______ Approved by the Library Board of Trustees 10/23/01 Amended by the Library Board of Trustees 9/28/10 Attachment NB - 1D Attachment NB - 1E Attachment NB - 1F SOUTH SAN FRANCISCO PUBLIC LIBRARY ID REQUIRED TO OBTAIN A LIBRARY CARD ID MUST BE CURRENT Picture ID: California Driver License Or California Dept of Motor Vehicles ID Card Or Consular Identification Card Or Alternative to above: ONE EACH from Section 1 and Section 2: SECTION 1: Picture Verification List School issued student ID Alien Registration Card Out of State Drivers License Passport Employer picture ID Military picture ID Other government-issued ph SECTION 2: Address Verification List Must have name and current California Address. Official mail postmarked within the past 30 days (junk mail and personal mail including credit card offers not accepted.) Imprinted Bank check or deposit slip Current rent receipt (dated within last 30 days) Medi-Cal card Vehicle registration Voter registration Card Pay Stub Utility Bill/credit card statement FOR MINORS, Through Age 14; PARENT/GUARDIAN MUST BE PRESENT Parent/Guardian has current PLS LIBRARY CARD, with same address and phone as minor with a California Driver License or ID number in patron record. Or Parent/Guardian has above ID FOR TEENS, AGE 15 17: School ID plus Parent Signature Approved by Library Board: 8/26/1997; Amended 8/28/2007, 1/22/2008, 7/26/16 Attachment NB - 1G Attachment NB - 1G Attachment NB - 1G Attachment NB - 1H SOUTH SAN FRANCISCO PUBLIC LIBRARY LIBRARY USE POLICY It is the goal of the Library Board of Trustees and staff of South San Francisco Public Library for all visitors to enjoy a positive and safe experience when using the library. This policy is designed to ensure Library facilities serve their primary purposes, including the provision of a quiet and orderly environment in which people may read, study, use library materials and equipment, and contemplate. The rules may regulate disruptive behavior, noise, offensive odors, health and sanitation hazards, and bringing possessions, materials, or objects into the Library which are likely to interfere with its use by others. The rules may not unreasonably or unfairly restrict access to libraries by any person or group. The following behaviors are not allowed in the library and/or are prohibited by law: 1. Damage, destruction, or theft of library property, tampering with computer hardware and/or software, and other illegal activities including (but not limited to) graffiti, vandalism, smoking (including e-cigarettes or vaping), or circumvention of security systems. 2. Use of abusive and/or cursing language. 3. Engaging in or threatening physical assault or abuse; threatening or harassing other patrons or Library staff. 4. Obstructing entrances or exits or interfering with the ability of patrons or staff to enter or exit the library. 5. Solicitations within Library/Community Learning Center buildings (excluding those of the Library and/or Friends of the Library). 6. Disruptive behavior (including running and jumping) such as loud conversations on cell phones or in person or other noise and loitering in groups for any unlawful purpose. 7. Bringing in bedrolls, big boxes, or bulky bags that may obstruct free passage within the Library. Belongings must fit comfortably under the chair or table of occupant, without extending into pathways. 8. Obstructing pathways, seating or access to resources with belongings and/or by sitting or lying on the floor. 9. Drinking beverages or eating in the buildings (except when offered as part of a library program). Beverages in closed containers are acceptable. 10. Using restrooms as bathing or laundering facilities. 11. Strong odors including those caused by fragrance products and/or lack of personal hygiene. Form # 1.08 Attachment NB - 1H 12. Having bare feet and/or being shirtless. 13. Leaving personal belongings unattended. Please keep all personal items with you at all times. 14. Moving furnishings and/or equipment. 15. Using skateboards, roller blades, rolling shoes, etc. in the Library or on Library property in a manner that disrupts access to or use of the Library; bringing bicycles or rolling containers used for storage, such as shopping carts and strollers, into the facility; these must be secured to the appropriate racks outside. 16. Bringing animals or pets into buildings. Service animals, however, are excepted. Unattended Children Parents are responsible for the behavior and safety of their children using the Library. Children under the age of ten years must be closely accompanied at all times by a parent or responsible adult caregiver. The police may be called when children are left unattended. (Unattended Children Policy) The limited to persons under age 18 or through high school and their accompanying parent, caregiver, or n. accompanying parent, caregiver or teacher may assist them. The Teen Area is limited to persons under age 18 or through high school after 2:30 pm or adults using the Teen collection. Courtesy Reminder: The Library encourages a scent free environment. Please be sensitive to others. When a patron behaves in a manner that violates this policy, Library Staff may ask a patron to leave the Library facilities with or without warning, may contact law enforcement if necessary, and/or may suspend the patron from use of the Library facilities, in accordance with the Suspension of Library Privileges Policy. Adopted by Library Board of Trustees: August 28, 2001 Revised and adopted by the Library Board of Trustees: November 23, 2003 Revised and adopted by the Library Board of Trustees: July 26, 2005 Revised and adopted by the Library Board of Trustees: May 27, 2008 Amended by the Library Board of Trustees: June 22, 2010 Amended by the Library Board of Trustees: April 26, 2011 Amended by the Library Board of Trustees: July 24, 2012 Amended by the Library Board of Trustees: February 26, 2013 Amended by the Library Board of Trustees: May 28, 2013 Amended by the Library Board of Trustees: September 23, 2014 Amended by the Library Board of Trustees: June 28, 2016 Form # 1.08 Attachment NB - 1I Attachment NB - 1I Attachment NB - 1J Attachment NB - 1K SOUTH SAN FRANCISCO PUBLIC LIBRARY OUT-OF-COUNTY INTER-LIBRARY LOAN POLICY South San Francisco Public Library offers out-of-county inter-library loan services (ILL) to our library patrons. The goal of the South San Francisco Public Library Inter-library Loan Service is to provide patrons with access to books/materials at libraries nationwide that cooperate with us. The success of this program depends on prompt return of items borrowed. However, because of staff constraints and the costs involved, the following guidelines must be observed. 1. There is a non-refundable processing fee per item requested. The fee is $3.00 per item for South San Francisco residents and $5.00 per item for non-residents. Not all interlibrary loan requests are successful due to availability of the item, willingness of owning libraries to loan, etc. Interlibrary loan requests will be accepted for lending libraries in the continental United States plus Hawaii. 2. Patrons must have a current Peninsula Library System (PLS) library card in good standing. 3. If a number of requests are submitted at the same time, there may be a delay in processing them. Please limit your request to three items at a time. 4. South San Francisco residents may request a maximum of twenty items in a calendar year and non-residents may request a maximum of twelve items. 5. Each volume of a title, each reel of microfilm, etc. constitutes one item request and should be submitted on a separate request form. If we are unable to fill your request on the first search and you would like us to try again in the future, the fee will be charged again. 6. If an item is owned by a Peninsula Library System (PLS) library, we must try to obtain it from that library before going out of system/county. If the item exists as reference use only in PLS, we will refer patron to owning library. 7. Patrons should provide accurate bibliographic information (author, title, year of publication, etc.) for items requested. 8. Patrons are responsible for any fees or charges imposed by the lending library. South San Francisco will try to borrow materials from sources that do not charge fees; however, if there are fees or charges imposed by the lending library, including special shipping fees, SSF Library staff will contact the patron for approval before proceeding with the loan request. 9. Items borrowed by SSF Public Library on ILL are subject to loan periods and other restrictions, i.e. library use only. Please note: microfilm reels must be viewed in the library. Attachment NB - 1K 10. Items borrowed through out-of-county ILL must be picked up and returned to SSF Public Library. 11. Renewals are allowed per lending library policies and approvals. Please call 650-829-3860 at least five days before the due date of the item to request a renewal. 12. AV materials (except for microfilm) are not available through out-of-county ILL. Due to the difficulty in locating libraries that will loan microfilm reels, patrons may be responsible for identifying lending institutions. 13. We will search for journal articles on our online ILL service. If we cannot locate them online, the patron is responsible for locating lending libraries. 14. In addition to the above constraints, the library will not search for: a) Items SSF Public Library has previously borrowed several times for the same person b) Items SSF Public Library has unsuccessfully tried twice to borrow within the last year c) Circulating items owned by a PLS library d) Items that cannot be verified e) Books lik f) Items published within the current and previous year g) Textbooks 15. LOST OR DAMAGED MATERIALS Patron is responsible for entire amount charged by lending library if an item is lost or damaged while checked for lost/damaged items. Patron is also responsible for paying overdue fines charged by the lending library and this library. Approved by the Library Board of Trustees: 4/29/99 Amended by the Library Board of Trustees: 5/25/04 Amended by the Library Board of Trustees: 5/25/10 Amended by the Library Board of Trustees: 2/26/13 Amended by the Library Board of Trustees: 8/22/17 Attachment NB - 1L Attachment NB - 1L Attachment NB - 1L Attachment NB - 1L Attachment NB - 1L Attachment NB - 1L Attachment NB - 1L Attachment NB - 1M Attachment NB - 2 Attachment NB - 2 Library Square Footage Comparison No. of Year of New New Library Total Gross Sq. Total Sq CityPopulationservice LibrarySquare footage Ft. ft/Capita points 2018 Half Moon Bay* 22,000 22,000 1 12,6971.73 Menlo Park** 33,064 TBD 44,000 51,846 2 1.57 TBD 1 Atherton* 7,700 10,800 10,800 1.40 n/a 2 Burlingame 29,941n/a 50,000 1.33 Palo Alto2015 9,750 88,089 5 1.29 66,478 2013 Berkeley 8,700 137,665 5 117,384 1.15 Gilroy* 51,649 2012 52,600 52,600 1 1.02 San Mateo Public 101,335 2006 93,806 105,603 3 0.99 2012 Los Gatos 29,240 29,240 1 30,3980.93 n/a Redwood City n/a 79,200 4 81,3420.92 Watsonville 51,199 2008 42,000 46,000 2 0.86 Santa Clara City 121,374 2004 80,000 105,125 3 0.85 2009 Milpitas* 60,000 60,000 1 71,5330.84 Mountain View 77,973 n/a n/a 60,000 2 0.77 South San Francisco 39,410 50,000 2 67,00020220.75 (New Library)*** 2007 Morgan Hill* 28,000 28,000 1 40,8720.69 Livermore 85,286 2004 56,000 59,600 3 0.68 Walnut Creek* 69,122 2010 42,000 42,000 1 0.61 2009 Castro Valley* 34,000 34,000 1 62,0440.55 Hayward 144,169 early 2018 58,000 66,567 2 0.46 Daly City 104,930 n/an/a 38,300 4 0.35 1 San Bruno (PLS) 42,506 n/an/a 42,443 0.34 Notes Square footage and sq ft/capita from California State Library; includes all library oulets/branches Population figures from American Community Survey, 2015 *branch of San Mateo County or Santa Clara County system **planned Menlo Park projects included; will increase main library by 4,000 sq ft and branch by 10,000 sq ft ***excludes shared spaces (Hub; Forum; Council Chambers) in new library/community center; per capita based on current estimated population; total sq ft excludes the Community Learning Center; if it were included, total would be 60,000 square feet, .91 sq ft/capita Attachment NB - 3 Attachment NB - 3