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Home My WebLink About2018.03.27 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, March27, 2018 Main Library Auditorium 840 West Orange Avenue 6:00 PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue,South San Francisco, California. Public Comment : For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address(optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it willbe ready for Board discussion or action. DIANE HUDDLESTON President CISCA HANSEN Vice President VALERIE LAMBERTSON Secretary PAT FITZPATRICK Member ROBERT TURNBERG Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, March27, 2018 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:February 27, 2018Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates IX.NEW BUSINESS a)Community Civic Campus Project Update and Design Input –Smithgroup and staff X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS thth a)Join us for an eventful week to celebrate National Library Week April 8 –April 14, below are a few of our events: th b)OnApril 9beginning at 6:00 PM, Vanessa Garcia, author of See You at the 7: The Story of the Bay Area’s LastOriginal Mile Housewillhost an author talk at the Main Library! c)At this Author Talk, Lee Bruno will be discussing his book,Misfits, Merchants and Mayhem: Tales from San th beginning at 6:00 PM.Hear of San Francisco’s Francisco’s Historic Waterfront, 1849 –1934 on April 11 coming-of-age tale at the Grand Avenue Library. d)We need your help –Assistant Library Director, Adam Elsholzwill be hosting a community meeting,“The stth 21Century Library in South San Francisco”on April 12at 6:00 PMat the Main Library. Participate in the st evolution and construction of the new library as a place of learning and culture for the 21century! th e)End this year’s National Library Week at the Main Libraryfor our Open Houseon April 13from10:00 AM –4:00 PM with activities all day long, including: Book Chat, Pom-Pom Bookmarks and Technology Resource Stations all day long.Light refreshments and beverages will be available throughout the day. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday,April 24, 2018, 6:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes February27, 2018Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library. ATTENDANCE Library Trustees present: Diane Huddleston, Cisca Hansen, Pat FitzPatrick, and Robert Turnberg.Excused absence: Valerie Lambertson. Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director;Elia Moreno, Administrative AssistantI. APPROVAL OF MINUTES The listing of approval of minutes on the agenda was corrected to January 23, 2018. The minutes of the regular January23,2018meeting were approved by acclamation. PUBLIC COMMENTS None. DIRECTOR’S REPORT The Board reviewed the Director’s Report.A copy of the Emergency Action Plan will be emailed to all Library Board members. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) A revision of the Literacy Services Statistics b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS Library Openings and RecruitmentUpdates Therecruitmentfor theLiteracy Services Coordinator at the CommunityLearning Center is currently open.Theunfilled entry level Librarian position will remain open at this time. New Main Library/Community Center Planning Update Library Director and Assistant Library Director have been attending meetings to discuss thejoint vision for the new Main Library/Community Center. Meetings also involvevarious exercises with the intent tolearn how to join the two departments under one facilityand have unity with programs.Library and Parks and Recreation will be meeting with Gyroscope Inc., to review the different servicesand ideastheyhave to offer for interactive exhibits.Community outreach planning will beginshortly. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –February 27, 2018 NEW BUSINESS Policies Approved by the Library Board of Trustees The Library Board of Trustees discussed and reviewed all Library Policies.A motion to cancel the Blog Content Policy was made and approved.A motion to reaffirm all of the following policies, as written,was made and approved: Bulletin Board and Free Literature Policy, Community Center Room Use Policy, Confidentiality Policy, Grand Library Meeting Room Policy, ID Required to Obtain Library Card Policy, Internet and Computer Use Policy, Library Use Policy, Main Library Auditorium Policy, Materials Selection, Deselection and Access Policy, Out of County Inter-Library Loan Policy, and the Unattended Children Policy. A motion to amend the Suspension of Library Privileges Policy was made, secondedand approved. Local Library Comparisons The Library Board reviewed theSouth San Francisco Library Square Footage by Space and the LocalLibrary Square Footage Comparison.Assistant Library Director, Adam Elsholz, measured and compared the number of service points in the Libraryas they are currently,versushow they will be in the New Library/Community Center. Review of Master Fee Schedule The Library Board reviewed the2017–2018Master Fee Schedule and directed no changes for nextfiscal year. AGENDA BUILDING New Main Library/Community Center Planning Update; Library Openings and Recruitment; National Library Week Preview. ANNOUNCEMENTS The Main Library will be hosting twospecialauthor talks in March. First, Co-AuthorsLaura Atkins and Stan Yogi will be discussing their book, Fred Korematsu Speaks Up, on Saturday, rdth March 3.OnTuesday, March 13, Wayne Wiegand will be discussing the history of America’s Public Libraries in his book, Part of Our Lives: A People’s History of the American Public Library. GOOD AND WELFARE No items to report. ADJOURNMENT There being no further business, the meeting was adjourned at 6:40P.M. Respectfully Submitted: Valerie Lambertson, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director 4,113 37,42341,536 Feb-18 4,843 47,72452,567 Jan-18 ATTACHMENT 1 3,940 34,56438,504 Dec-17 4,277 38,18742,464 Nov-17 4,556 40,19544,751 Oct-17 Main LibraryGrand AvenueCombined Total 4,243 39,75643,999 Sep-17 4,595 44,88649,481 Aug-17 5,160 Jul-17 45,95351,113 5,125 44,45749,582 Jun-17 February 2017 - February 2018 South San Francisco Public Library 4,913 42,66847,581 May-17 Notes: Grand Library closed for remodeling September 2015 - mid-October 2016 4,791 44,28849,079 Apr-17 5,386 46,68252,068 Mar-17 4,459 39,42543,884 Feb-17 LocationMain LibraryGrand AvenueCombined Total COMMUNITY LEARNING CENTER- February 2018 PROJECT READ ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES