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HomeMy WebLinkAbout2018.05.22 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, May 22, 2018 Main Library Auditorium 840 West Orange Avenue 4:30 PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions.In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue ,South San Francisco, California. Public Comment: For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President CISCA HANSEN Vice President VALERIE LAMBERTSON Secretary PAT FITZPATRICK Member ROBERT TURNBERG Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, May 22, 2018 Main Library Auditorium 840 West Orange Avenue NOTE NEW TIME -4:30PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:April 24, 2018Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)Community Civic Campus Project Update IX.NEW BUSINESS a)Discussion and Motion to Amendthe Community Learning Center Room Use Policy(Attachment NB-1) X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS nd , a)Make your own piñata and watch the movie Wonder Woman onSuper Hero Saturday, June 2 2:00 pm at the Grand Avenue Library. b)Join us at the Molloy’s Chili Cook-off Fundraiser benefitting the Community Learning Center. The rd eventwill take place on Sunday, June 3, 12:00to 4:00 pm, at the Historic Old Molloy’s Tavern, 1655 Mission Road, Colma. c)Author Talk with Dr. Ravi Chandra, author of Facebuddha: Transcendence in the Age of Social th Networkson Monday, June 18, 6:00 pm at the Main Library. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday,June 26, 2018,6:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes April24, 2018Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library. ATTENDANCE Library Trustees present: Diane Huddleston, Cisca Hansen,Valerie Lambertson,Pat FitzPatrick, and Robert Turnberg.Library staff present: Valerie Sommer,Library Director;Adam Elsholz, Assistant Library Director;and Elia Moreno,Administrative AssistantII. APPROVAL OF MINUTES The minutes of the regular March27,2018meeting were approved as presented. PUBLIC COMMENTS None. DIRECTOR’S REPORT The Board reviewed the Director’s Report.The Historic Preservation Grant applications are due in the beginning of May.Corrections and typos on the Library Director’s Report were noted and will be corrected. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS Library Openings and RecruitmentUpdates Part –time Literacy Services Coordinator, Paul Buckley will be presented at the next Library Board of Trustees meeting. The recruitment for the full -time Literacy Services Coordinator is still in process; a second roundof interviews will be made fromthe list of qualifying candidates. A decision is expected to be made by the nextLibrary Boardmeeting in May. Community Civic Campus Project Update The City, along with the master architects, SmithGroupJJR,held a neighborhood informational rd community meeting on Monday, April 23,to present the statuson the Civic Campus project, and to alsolook forfeedbackfrom the public.There will be a Special City Council Meeting on th Wednesday, April 25beginning at 6:00 PM to update Council memberson the project.A list of comments and responses from the Community Civic Campus Survey was passed out to the board members. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –April 24, 2018 NEW BUSINESS Fiscal Year 2018 –2019 Proposed Library Budget The list of proposed budget requests for FY 2018 –2019 was read off to the Library Board.The list of requests will not be finalized by the City Council until June. National Library Week Recap An estimated 500patrons(not includingregularly scheduled programs)attended the special Library eventsheld for National Library Week, at both Main and Grand Avenue Library. Events included two author talks, a puppet show, two Open House events and a community program st hosted by Assistant Library Director, Adam Elsholz, “The 21 Century Library in South San Francisco.” Motion to Change the Time of the Regularly Scheduled Meeting on May 22, 2018 to 4:30 PM Adiscussion andmotion to change the time of the regularly scheduled meeting on May 22, 2018 to 4:30 was made, seconded and approved. AGENDA BUILDING New Main Library/Community Center Planning Update; Library Openings and Recruitment; Staff Presentations –PT LiteracyServices Coordinator; Community Learning Center Meeting Room Policy. ANNOUNCEMENTS th Movie screening of And Then They Came for Uswill be on Thursday, May 10at 6:00 PM. Following the screening will be a panel discussion including film director, Abby Ginzberg; SSF Mayor Pro Tempore, Karyl Matsumoto; SSF Asian American Alliance Board Member, Hilda Barradas; and Steve Okamoto of TACMC. th The Friends of the Library will be holding their Spring Book Sale on Saturday, May 12from 10:00 A.M. –2:00 P.M. GOOD AND WELFARE The Library, along with the IT Department, will be hosting a combined Citizen’s Academy th session on Tuesday, May 8at the Main Library Auditorium. ADJOURNMENT There being no further business, the meeting was adjourned at 6:24P.M. Respectfully Submitted: Valerie Lambertson, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director ,¨¡± ±¸ $¨±¤¢³®±Ȍ² 2¤¯®±³ May2018 LIBRARY DIRECTOR Citizens Academy @ the Library took place on May 8, 2018.We were happyto have Library Board members join us. Staff did a great job in providing hands-on demonstrations of ‘tech’,such as the Virtual Reality equipment, a 3D printer, Meccanoid the robot, and digital resources including e-magazines, Kanopy streaming video and more. Several staff participated in a group PowerPoint presentation that highlighted our great programs and services. The CA participants were positive and supportive. All in all, an informative and fun evening. The Early Voting Center for the June 5 election opened at the Main Library on Monday, May 7. It will operate every day through Election Day, including the full Memorial Day weekend. Registered voters can vote here or dropoffmail-in ballots. Grand Library will be a Voting Center for the fivedays up to andincluding Election Day. Saturday, May 5 was a great day in the parkfor the Parks Alive/Streets Alive Event, with the opening of the Farmer’s Market, a visit from Learning Wheels, a very interactive Library services table in the Fernekes Building courtyard, and an interactive Town Hall program in the FernekesBuilding. This last event was coordinated by our New Main Library and Recreation Community Center architect, Smithgroup, with participation from Library and Parks and Recreation. It was similar to recent focus group activities hosted by Smithgroup. We received very positive feedback and good suggestions regarding our new joint facility. We are happy to partner with the San Mateo County Home for All Initiative on an upcoming program atthe Main Library-Tuesday, June 12, 6:00 p.m. -Living in San Mateo County: Community Discussion with Home for All. Representatives from the Home for All Initiative will lead an informative presentation on the current housing environment in San Mateo County, followed by a facilitated group discussion. The library will provide an inviting space to meet with fellow community members to share and discuss ideas related to housing and living in the area. This program will provide opportunities for open dialogue and engaging conversation. Home for All SMC is a collaborative initiative comprised of the County of San Mateo, various cities/towns, school districts, community-based organizations, advocacy groups, and businesses. The mission of Home for All is to establish a climate in San Mateo County where a diversity of housing is produced and preserved so that San Mateo County will be a culturally, generationally, and economically diverse community with housing for all. 1 Thanks to JeffFong, our Veterans Connect @the Library volunteer, who hosted a table and cooked burgers at the free monthly BBQ at the Veterans Offices in San Bruno.This event takes place on the second Tuesday of the month, at 11:30am. ASSISTANT LIBRARY DIRECTOR Staffing at the Grand Library has been bolstered with Library Assistant and Clerk shifts added from the Main Library. Staff training continues with vision and values workshops. Managers are also being trained in revised scheduling procedures. A new page on the website features “Library News”, the goal of which is to keep community and stakeholders informed of the progress of our strategic plan goals and other initiatives. Managers are recruiting summer interns to help with the history room, makerspace, summer learning, and social media. PATRON, CIRCULATION AND TECHNICAL SERVICES Our annual Volunteer Appreciation event took place on April 17. Volunteers enjoyed an afternoon tea provided by James Stanfield Catering.Donna-Lee Powers waspresented with our Volunteer of the Year awardin recognition of her service with Project Read, especially financial coaching assistance. Teen volunteers Asheli and Kaileiani Louie were also recognized for their hard work and service to the library. The Technical Services team led by Supervising Library Specialist Diana Castro and Library Assistant II Kay Yoong has been working to prepare our new Quick Picks collection, a selection of the newest and hottest books and movies that are non- reservable and non-renewable so they will be availableandon the shelf to patrons in the library. The selection will change frequently, so be sure to check the new release area often. Library Assistants Brian Malibiran, Jovi Bondoc, Steven Wong, and Reuben Margolis, along with Librarian Melisa Mendoza have finished planning their third Escape Room program, this time with a space theme.The two sessions filled up within two days! SSFPL has completed its one year term as chair of the PLS Cataloging Standards Committee. Shawnte Santos and Martin Piñolhave been invited to represent the library and present on the innovative literacy programs created for Peninsula Libraries Comic Arts Fest at both the Comics Conference for Educators and Librarians in July and the California LibraryAssociation Annual Conference in November.In addition, they have been selected by the Peninsula Libraries Comic Arts Fest committee to create and compile program ideas for use by other PLS libraries. Shawnte and Martin were also recognized by the Young Adult Library Services Association (YALSA), a division of the ALA, for the Pixel Art Selfies program they created for Teen Tech Week in March. They were awarded a mini-library of YALSA teen service publications for their commitment to young adult services. 2 INFORMATION AND READER’S SERVICES Digital Literacy & Computer Basics Skills Computer classestaughtby librarians were attended by59patrons duringApril. Programs focused onevaluatingfake news, searching the internet, and accessing e- books and e-audiobooks. Staff alsorevamped theExcel class to teach basic budgeting skills to coincide with Money Smart Week (MSW). Premiere Programs National Library Weekwas celebratedin April with author talks from Vanessa Garcia and Lee Bruno. The library hosted Open Houses with refreshments, crafts, and e-resource drop in stations that brought in over 100 patrons.Cassandra Bankson, a popular You Tube personality,discussed bullyingin the digital age. Online Resources We launched the video streaming service, Kanopy, in April. In our first month, we had over 700 unique sessions totaling 152 plays.https://ssf.kanopy.com/welcome/frontpage The new SSF Library–Peninsula Library Systemapp also debuted in April. Patrons can now download the free app via Google Play and App Store to access their library accounts, search for books, and find out about events.http://www.plsinfo.org/communico YOUTH SERVICES The library hosted Emily Puppetryas aspecial guest at FamilyStorytime.She worea revolving skirt that doubled asthe scenery for her puppets. A very unique storytimewas enjoyed by 92 attendees. Tommy’s Space Adventure Puppet Showhad 101 attendees. After the show, the children learned about types of puppets and how they are made. The two Kidz in Motionprograms in April had a total of 127. Children learn their ABCs, shapes, counting and more using curriculum-based movement activities. The kite-making program had 64 attendees. Families were very creative at drawing, designing and decorating their kites. We reached a total of 236 youth and families through outreach and library visits for the month of April, and issued library cards at each visit. Martin Pinol conducted our first Intro to Music and Podcast Recordingprogram, including editing content,for teens! 18 teens came to the library to do their SAT Practice Test onaSunday. Melisa Mendoza led patrons in making designs on t-shirts using the OsmoCreative Kit. The children projected their designs onto the t-shirt and traced the image. Staffing update: Joseph Ferrer has accepted a newly created position at SFPL (San Francisco Public Library) as their Tech Mobile Librarian. He will be delivering technology learning experiences to disadvantaged neighborhoods in San Francisco. It is with mixed emotions that we wish him good luck! He will remain an hourly librarian for weekends with South San Francisco Public Library. 3 GRAND AVENUE BRANCH LIBRARY J uvenile program attendance at Grand Library was nearly 900 visitors for the month of April; adult program attendance was over 100 visitors. ALA’s National Library Week was celebratedat Grand through week-long programs, and culminated in 100+ patrons partaking in our Open House event. Nathan Dean, a local Eagle Scout in troop 72, partnered with library staff to add a Little Libraryoutside Grand Avenue Library to expand its service modalities and improve curbside appeal. He earned a badge for his contribution to the community. We have replaced tax forms with voter materials in anticipation of the June primary. GRAND HISTORY ROOM R esearch Staff helped a community member locate the South San Francisco home of her childhood.. The History Room Librarian continues to assist City staff with research for theNeighborhood Map project. Programs The second session of our genealogy series focused on military service and immigration using Ancestry.com. PROJECT READ & COMMUNITY LEARNING CENTER Children Programs:all grades inHomework Club (HWC)continued to work on their math skills duringMath Magic. In April,staffalso continued its10-session Hands On Minds On science component which was designed by California Academy of Sciences for rdthth our 3and 4grade students, 5Graders participated in Science Action Club, also a program of the Academy, and students continued to be engaged in engineering design activities through MakerSpace.Everyone is excited and getting ready for the next big nd Family Event coming up on May 22at the Community Learning Center and in collaboration with the Parks and Recreation REAL program. Learning Wheels: SSF Weekly visits to Health Center, WIC, Sitike Drug & Alcohol Treatment Center. San Bruno Weekly visits to Catholic Worker Homeless Shelter. Story time, healthy snacks, and visit to van for free books and activities. SSFmonthly visit to continuation high school, Community Day School. Daly Citymonthly visit to Our Second Home. Volunteers: In AprilCLC had the support from one robotics expert who continues to meet with a group of ten students per week and engages them in math and engineering challenges to promote theirinterest in design and building of robots. Former Reading Circles volunteers continue to contribute their time to the fourth and fifth graders who are struggling with their reading. Six high school studentscompletedtheir Capstone projects while supportingthe CLC as part of the volunteer team. 4 ATTACHMENT1 Attachment 1 Attachment 1 Attachment 3 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES Attachment NB-1 COMMUNITY LEARNING CENTER South San Francisco Public Library ROOM USEPOLICY Eligibility:Space is available for local non-profit organizations,including neighborhood associations, schools, or public agencies, targeting a South San Francisco audience,to hold meetings or programs in the Community Learning Center (CLC)that are open to the public. No fees, dues, or donations may be charged or solicited by the user, nor may any item or service be sold or advertised. In addition, commercial use of roomsby private groups for purpose of sales is prohibited. This policy does not apply to use of the facility for Library, City, or government sponsored programs or programs provided by educational and health organizations providing programs and support for CLC participants in collaboration with the CLC or Library. Reservation Procedure:Designated areas of the Community Learning Center (CLC) are available for reservation based on staffing availability. Reservations may be madeup to two (2) months and no less than two (2) weeks in advanceof the event date through the submission of a paperor electronic application. The electronic application is available at www.ssf.net/libraryunder Reservations. Applications will be accepted from the same organizationto scheduleup to six (6)programsper calendar year. Depending on the nature of the program, proof of personal and property liability insurance may be required. Scheduling priority will be given to Library and City programs. While every effort will be made to follow the schedule, there may be times when a reservation may have to be cancelled. Space use:The use of space is limited to the areas reserved on the application permitand the public restrooms, all other areas are restricted for staff use. Attendance is limited to the room capacity indicated next to each room on the application form and should be monitored by reserving party to ensure room capacity is not exceeded. Set-up and Clean-up:Each group is responsible for room set-up and for returning the room to the condition in which it was found, following the instructions in the Clean Up Guide. Children:Groups that involve children must have adults present in a ratio of 1 to 10 to assure proper supervision and safety. Staff supervising children must be oriented and trained on the Community Learning Center’s Creative Center rules, material use and emergency evacuation procedures. Please monitor children for noise level particularly in the areas adjacent to staff working areas. Smoking and Alcohol use:Neither smoking nor the consumption of alcohol is allowed in the Community Learning Center. Publicity:The use of the Community Learning Center shall not be publicized in such a way as to imply librarysponsorship of the group’s activities, except when stated in acontract oragreement letter. The name, address, and phone number of the Community Learning Center may notbe used as the official address or headquarters of any group using it. Noise:Please keep noise to a minimum in the hallways as loud talking can disrupt the working staff environment. Parking:Not included as part of the application. However, there is some parking available on the streets. Granting permission to use the Community Learning Center does not constitute an endorsement of the programs or organizations by the Library, or City of South San Francisco. Approved by the Library Board of Trustees 10/23/01 Amended by the Library Board of Trustees 9/28/10 Amended by the Library Board of TrusteesXXX Attachment NB-1 COMMUNITY LEARNING CENTER South San Francisco Public Library DRAFT ROOM RESERVATION APPLICATION Name of Organization:_____________________ This is a non-profit Organization:Yes / No non-profit ID #: ________________________ Contact Person: _________________ Address: _________________ Phone:Fax #:E-mail:_________________ Subject or Purpose of the Meeting: _________________ Date of Event:_______Time requested from: ______to: _____ Additional Dates: ____________________________________________________________________ Room(s) Requested(attendance is limited to stated room capacities): Small Classroom (20 seats) Computer Lab (20 computers) Large Classroom (24 seats/10 computers) Creative Center(for children activities ages 3-12, 25 children maximum) Tables, chairs and white board provided. Any special furniture or equipment must be requested. Special equipment requested: _____________________________________________ Refreshments (ready-to-serve):willbe served(follow guide for clean up)___will not be served How many adults are expected to participate? _______ If adult program, will you be offering activities for children? Yes _____No _____ If yes, how many children are expected? _______ Who will supervise the children in the Creative Center? Name(s): _____________________________ Was this person(s) oriented and trained with program rules, material use and evacuation procedures? Yes _____No _____ As the person representing my organization, I agree to: 1.Abide by the guidelines given to me and Patron ConductPolicy. 2.Follow opening/closing and emergency procedures. 3.Use the Community Learning Center for the purpose expressed. 4.Accept the condition that my reservation may be cancelled in special circumstances. 5.Notify officers, members, and guests of my organization of the guidelines for use and terms of this agreement. 6.Hold harmless, indemnify and, at the City of So. San Francisco’s request, defend the City, its officers, agents, employees, volunteers, boards and commissions, whether elected or appointed, from all andagainst all claims, demands, actions, causes of action, losses, damages, liabilities, costs and expenses, (including but not limited to, death) or damage to property (both real and personal) which arises out of or is in any way connected with APPLICANT’S use of the Community Learning Center. _______________________________________________________________________ Applicant’s Name & Title Signature Permission granted as of this __________ day of _________________, in accordance with the above application and terms and conditions thereof and expires on __________________________. Community Learning CenterStaff: ______________ Approved by the Library Board of Trustees 10/23/01 Amended by the Library Board of Trustees 9/28/10 Amended by the Library Board of TrusteesXXX