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Home My WebLink About2018.09.25 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday,September 25, 2018 Main Library Auditorium 840 West Orange Avenue 6:00PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue,South San Francisco, California. Public Comment : For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. PAT FITZPATRICK President ROBERT TURNBERG Vice President DIANE HUDDLESTON Secretary CISCA HANSEN Member OPEN Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, September 25, 2018 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:August 28, 2018Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)Community Civic Campus Project Update IX.NEW BUSINESS a)Discussion on November joint meeting with the Parks and Recreation Commission b)Discussion on moving Library Board Officer nominations to the October 23, 2018 meeting c)Discussion and Motion to Cancel the regular meeting of December 25, 2018 d)Discussion and Motion to participate in the holiday Food for Fines program again this year X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS a)The League of Women Voters of North and Central San Mateo County will be providing th at 6:00 p.m.at the information on San Mateo County’s upcoming ballot measuresonOctober 11 Main Library.This program is nonpartisan, and will help you learn all of the pros and cons of the state and regional ballot measures on the November 2018 ballot. b)Full Pages, Empty Glasses is SSF Public Library’s newest book club. Join us at 47 Hills Brewing th Company for a discussion of Same Difference by DerekKirkKim on October 13at 4:00 p.m. c)Book Club meets every third Tuesday of the month at 6:00 P.M. at the Main Library. The October Book Club selection is The Last Castle by Denise Kiernan. d)Learn a new way to carve pumpkins this Halloween! Design and print your own Jack -O-Lantern nd on our 3D printers at theGrand Avenue Library onOctober 22at 4:00 p.m. e)Wear your costume and start trick or treating early at the Library! Join us for candy, music and th Halloween fun onOctober 27at 2:00 p.m. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday,October23, 2018,6:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes August28, 2018Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library. ATTENDANCE Library Trustees present: Diane Huddleston, Cisca Hansen,Pat FitzPatrick, and Robert Turnberg.Library staff present: Valerie Sommer, Library Director;Adam Elsholz, Assistant Library Director;Elia Moreno, Administrative AssistantII;Shawnte Santos, Patron Services Program Manager;and Martin Pinol, Youth Services Librarian.Guests:Marian Lee, Assistant City Manager;Kumkum Gupta; Steven Yee. APPROVAL OF MINUTES The minutes of the regular July24,2018meeting were approved as presented. PUBLIC COMMENTS Kumkum Gupta attended the Half Moon Bay Librarygrand opening andrecommends people a visit. Shenoticed interesting items that may be helpful in ournewcommunity civic campus project and also mentioned theupcoming City of Hayward Library grand openingwhich is tentatively scheduled for October 27. Kumkum alsoattended andenjoyed thelibrary’s August 27 estate planning program,presentedby PatriciaDe Fonte. The program had a great turnout with almost 50patrons in attendance. DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS Library Openings and RecruitmentUpdates There are currently three vacantLibrary positions.Recruitments for two Librarian positions and one Supervising Library Specialist will openin earlySeptember, with oral board examinations tentatively scheduled for the end of October. Community Civic Campus Project Update–Marian Lee, Assistant City Manager Assistant City ManagerMarian Lee updated the Library Board of Trustees onthe Community Civic Campus Project. On August 22, 2018, City Council approved amaster plan option to South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –August 28, 2018 include a combination of under-building parking and surface parking, providing more outdoor space. The project will advance tothe schematic design phase.The projected cost for the Community Civic Center Campus, including the Library and Community Center and Police facilitiesis$210 million. The spaceis beingdesignedto allocate 5,000 square feet for the Council Chambers/ Community Theatre, 75,000 square feet shared between the Library and Parks and Recreation, 67,000 square feet of outdoor space and, structured and outside parking. A staff report was presented to the City Council for the funding plan, which willbe finalized within the next year.There is currently a funding gap of $16.2 million that will not be covered with Measure W revenue. Fundraising will be a key means in filling this gap, with a proposed goal of $10 million. The schematic design phase is expected to be completedby the end of this year, withthe finaldesign completed by November 2019. NEW BUSINESS Presentation: Comics Conference for Educators and Librarians –Shawnte Santos and Martin Pinol Patron Services Manager, Shawnte Santos and, Youth Services Librarian, Martin Pinol,both attended the Comics Conference for Educators and Librarians in San Diego.Shawnte and Martin had the opportunity to present as part of a panel onthe Peninsula Library Comic Arts Fest held in February2018.For several years, both Main and Grand Avenue Library have hostedprograms during February for the Comic Arts Fest, as part of a county-wide library initiative. Shawnte’s and Martin’spresentation was entitled “No Budget, No Author, No Problem,” explaining how to provide comic programming very limitedfunds.They were happy to share that teen participation and attendance in library programs and usage has increased almost 600 percent, California Library Association Annual Conference in Santa Clara The California Library Association Annual Conference will this year be hosted in Santa Clara thth from November 9to November 11.During the CLA conference, local teacher and library supporter RueRandallClifford will be acknowledgedand inducted into the California Library th Hall of Fameduring the CLA awards dinner on Saturday, November 10.Ms. Clifford rode through SSF on horseback, getting signatures to ask Andrew Carnegie to build a library here. Appointment of Officers Francisca Hansen has resigned her place as Vice Presidentbecause she is being “termed out” from the Library Board.The appointment of officers was made as follows: Pat FitzPatrick as President; Robert Turnberg as Vice President;andDiane Huddleston as Secretary. AGENDA BUILDING New Main Library/Community Center Planning Update; Library Openings and Recruitment; Library Policies. ANNOUNCEMENTS The South San Francisco Friends of the Library Fall Book Sale will be held on Saturday, th September 29from 10:00 am –2:00 p.m. at the Main Library Auditorium.Volunteersare always welcome. South San Francisco Public Library Board of TrusteesPage 3Unapproved Minutes –August 28, 2018 rdth Banned BooksWeek will be from September 23to September 29.The Grand Avenue Library th will be hosting a Banned Books Week mixer on Wednesday, September 26at 4:00 p.m. GOOD AND WELFARE Valerie Sommer shared a great news articleregarding the new Half Moon Bay Library, “New Library is More Than a Building, it Represents Hope.” ADJOURNMENT There being no further business, the meeting was adjourned at 6:55P.M. Respectfully Submitted: Diane Huddleston, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment 3 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES