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HomeMy WebLinkAbout2018.11.27 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday,November 27, 2018 Main Library Auditorium 840 West Orange Avenue 6:00PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue,South San Francisco, California. Public Comment : For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. PAT FITZPATRICK President ROBERT TURNBERG Vice President DIANE HUDDLESTON Secretary LIRU CHIN Member MARY GIUSTI Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, November 27, 2018 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:October 23, 2018Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)Community Civic Campus Update IX.NEW BUSINESS a)Narcan use in public libraries (Attachment #NB-1) b)New Fine Free Policy at San MateoCounty Libraries (Attachment #NB-2) X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS th from a)The Grand Avenue Library will be hosting a Winter Open House on Friday, December 7 11:00 am –4:30 pm. Joinusfor winter crafts, movies, snacks and a special performance by the Parkway Heights Middle School Woodwinds. b)The upcoming holiday library schedules are as follows: th Christmas –Both libraries will be open 10:00 am –1:00 pm Monday, December 24and closed th Tuesday, December 25. st New Year’s –Both libraries will be open 10:00 am –1:00 pm on Monday, December 31and closed Tuesday, January 1, 2019. th Martin Luther King Day –Both libraries will be closed on Sunday, January 20and Monday, st January 21. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday,January 22, 2019,6:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes October23, 2018Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the MainLibrary. ATTENDANCE Library Trustees present:Pat FitzPatrick,Robert Turnberg, Diane Huddleston and Cisca Hansen. Library staff present: Valerie Sommer, Library Director;Adam Elsholz, Assistant Library Director;Elia Moreno, Administrative AssistantII; and Anissa Malady, Reference & Tech. Services Program ManagerGuests:Kumkum Gupta;Mary Giusti;and Steven Yee. APPROVAL OF MINUTES The minutes of the regular September 25,2018meeting were approved as presented. PUBLIC COMMENTS DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS LibraryOpenings and RecruitmentUpdates Oral Board examinations for the two Librarian positionswill be held on Wednesday, October th 24.Oral Board examinations for the Supervising Library Specialistpositionwill be held on th Tuesday, October 30;Departmental interviews are set to be scheduled one month after for all three recruitments. Community Civic Campus Project Update th . The Library and the Fifty percent of the schematic design was delivered on Friday, October 19 Parks and Recreation departments have been given a two-week review period for any comments and feedback. The new community civic campus will have 30,000 square feet of library space and 4,000 square feet of shared space withthe Parksand Recreation Department. Project th architects, SmithGroup,will be presenting the 50% schematic design at the November 14City th Council meeting and at theLibrary Boardof Trustees meeting onNovember 27. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –October 23, 2018 NEW BUSINESS Presentation: PLS Commuter Campaign –Anissa Malady, Library Program Manager Presentation ofthe Peninsula Library System (PLS) Commuter Campaign was made by Reference Program ManagerAnissa Malady. Planned bythe PLS Marketing Committee, the PLS Commuter Campaign has been granted $10,000 of system funds for advertising e-services and promoting the Instant Digital Card (IDC).The OverDrive IDC allows library patronsto digitally sign up for library cardsthrough the OverDrive website and, in the OverDrive and Libby apps. Since September, there have been over 500 digital library cards sign ups, and over 600 circulations of eBooks.Some of the advertising strategies include: ad cards on all SamTrans buses, digital billboards, van wraps on all PLS delivery vans and ongoing social media and in- person advertising. Follow Up Discussion on Joint Meeting with the Parks and Recreation Commission Due to a change in meeting dates as well as board member/commissioner availability, the joint meeting with the Parks and Recreation Commission will no longer takeplace in November. The th Library Board will be having their regularly scheduled meeting on Tuesday, November 27at 6:00 P.M., with a Smithgroup presentation planned for this date. Discussion and Motion to Approve the 2019 Holiday Schedule A motion to approve the 2019 Holiday Schedule was made and approved. Nominations for 2019 Slate of Officers Nominations of officers were made as follows: Pat FitzPatrick as President; Diane Huddleston as Vice President; Robert Turnberg as Secretary. The official election of officers is scheduled to take place during the January 22, 2019 meeting. AGENDA BUILDING New Main Library/Community Center Planning Update–Presentation from SmithGroup; Library Openings and Recruitment. ANNOUNCEMENTS th at the South San Francisco Project Read’s Trivia Challenge will be on Friday, November 16 Conference Center; Doors open at 5:30 P.M. The November Holiday closures are as follows: Both libraries will be closed for Veteran’s Day, thth Sunday, November 11and Monday, November 12. Special Thanksgiving Holiday Library st hours for Wednesday, November 21: Main Library 10:00 AM –6:00 PM; Grand Avenue nd Library 12:00 P.M. –6:00 P.M. Both libraries will be closed Thursday, November 22and rd Friday, November 23for Thanksgiving. GOOD AND WELFARE Thank you to Cisca Hansen for her13 years ofservice to the Library. A proclamation will be th presented to Ciscaat the October 24City Council Meeting.