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Home My WebLink About2019.02.26 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday,February 26, 2019 Main Library Auditorium 840 West Orange Avenue 6:00PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue,South San Francisco, California. Public Comment : For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. PAT FITZPATRICK President DIANE HUDDLESTON Vice President ROBERT TURNBERG Secretary LIRU CHIN Member MARY GIUSTI Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, February 26, 2019 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:January 22, 2019Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library and Community Center Update IX.NEW BUSINESS a)New Staff Introductions b)Project Read Trivia Challenge Report –KarlaMolina Bourdon, Library Program Manager c)Review of revised Library Board Handbook X.AGENDA BUILDINGfor March 27, 2019 meeting XI.FEATURED ANNOUNCEMENTS a)Join us in celebrating the legacy of Mr. Rogers with a Mister Rogers’Neighborhood Watch Party!We will be focusing on certain topics for the followingdates: th , 1:00 –3:30 p.m., Grand Avenue Library Curiosity | March 9 rd Mad Feelings | March 23, 1:00 –3:30 p.m., Main Library th Families| April 19 , 3:00 –5:30 p.m., Main Library th Making Music | April 26, 3:00 –5:30 p.m., Grand Avenue Library b)In collaboration with East Bay Dress Day, theSouth San Francisco Public Library is hosting their rdth 3annual prom dress giveawayon Saturday, March 1611:00 a.m. –3:30 p.m.Makeovers will also be provided courtesy of Skyline College Cosmetology Department. c)Book Club meets every third Tuesday of the month at 6:00 P.M. at the Main Library. The March Book Club selection is The German Girlby Armando Lucas Correa. d)The South San Francisco Public Library is hosting a Fix it Clinic! Bring in your broken household item and actively participate in the disassembly and repair of your item on Saturday, th March 30from 12:00 –3:00 p.m. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday,March 27,20196:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes January22, 2019Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the MainLibrary. ATTENDANCE Library Trustees present:Pat FitzPatrick,Robert Turnberg, Diane Huddleston, Liru Chin and Mary Giusti.Library staff present: Valerie Sommer, Library Director;Adam Elsholz, Assistant Library Director;andElia Moreno,Administrative AssistantII.Guests:Marian Lee, Assistant City Manager andSmithGrouparchitects for New Main Library presentation. APPROVAL OF MINUTES Motion to approve the minutes fromthe November 27, 2018 meeting was made, seconded and approved. PUBLIC COMMENTS DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS Library Openings and RecruitmentUpdates A motion to move and discussagenda item,Library openingsand recruitments forthe next meeting being heldon Tuesday, February 26, 2019, was made, seconded and approved. NEW BUSINESS 2019Election of Officers A motion was made to elect the slate of officers as nominated at the last meeting: FitzPatrick as President; Diane Huddleston as Vice President; Robert Turnberg as Secretary. The motion was seconded and the slate of officers was approved by acclamation. Discussion and Motion to Approve the Revised 2019 Holiday Schedule The Library Board approved a revision on the 2019 Holiday Schedule to reflect the correct Easter Holiday closure. Both Main and Grand Avenue Libraries will be closed for Easter on Sunday, April st 21. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –January 22, 2019 New Main Library and Community Center Design Update Assistant City Manager, Marian Lee and SmithGrouprepresentatives presented a new civic campus design update.Due to various utilities on the site (Bart, PG&E, water utilities) that conflicted with previous design ideas, modificationsneeded to be made in order to avoid any problems when construction begins. The $210 million project includesthree new buildingsforthe City of South San Francisco–the joint Library and Parks andRecreationfacility,aPolicefacilityand aFire Station,which will be constructed at a future phase. The Library and Parks and Recreation facility consists of 75,000 square feet; 35,000 square feet of space for each department plusan additional 5,000 square feet of Libraryand shared flex space that wasapproved andadded to the buildingby City Council.A 5,000 square foot building will also be built adjacentto the Library/ Parks and Recreation building which will be used as the CommunityTheater/ City Council Chambers.The building will be constructed with3 levelsof shared space; all levels will be planned as a different “destination”areafor patrons. The planning conceptcreated by the architects and City staffhas separatedand labeled the three levels, all to be utilized for different activities and functions: “Events and gatheringspace”will be the first and lowerlevel designated forlarge functions and eventswith two event spaces, one medium sized and one larger room.An indoor parking structure will also be “tucked under the building” onlevel one, with 30 parking spaces, including ADA access.Entrance to the first level will be from the parking garage of from the parking lot on the park side. Thesecond level, recognized as the“activity hub”will be the utilized for dance classes, MakerSpace,collaboration rooms, computer lab,craft/art room,a young children’s classroomand many other active programs.Children’s and Young Adultbookcollections will also be found in the activity hub. The second level will have a street entry from El Camino Real. Thethird level, labeled as the“market place”will be the “retail-like experience,”where the core librarywith the adult book and audio visual collectionswill be placed, along with other program and seating space.Entrance to the third, elevated level will be through inside staircases and elevators. The additional 5,000 square feet of library and shared flex space will be programmed for meetings, events, library collections, seating and displays. Outdoor spacewill consist of 67,000 square feet, or 1.5 acres, ofoutdoor program space,including two playgrounds, landscaping,a turf exercise and play space, informal event spaces outdoor seating, and more. There will also be bike parking and dropoff/pickup points.A total of 220 designated parking spaces(outdoor and indoor) will be availablefor the Community Civic Campus.Public commentsincluded: General support of programming and layout arrangement of spaces Concerns and questions about the use and function of the 5,000 square foot additional Library\\flex space Concern for adequate space for Library to alleviate crowded conditions Parking capacity concerns Concern for accessibility for building and site Traffic congestion concerns Design update will be presented to City Council on Wednesday, January 23. Groundbreaking is tentatively scheduled to begin the beginning of 2020, with the Police facility to be constructed first. Schematic design phase will continuethroughApril. Updates and news can be found on the new projectwebsite: communityciviccampus.net. South San Francisco Public Library Board of TrusteesPage 3Unapproved Minutes –January 22, 2019 AGENDA BUILDING New Main Library/Community Center Planning Update; Library Openings and Recruitment; Project Read Trivia Challenge Recap; New Staff Introductions; Library Board Handbook Review. ANNOUNCEMENTS In honor of President’s Day, both Main and Grand Avenue Libraries will be closed on Sunday, thth February 17and Monday, February 18. The Asian Art Museum’s Community Speakers Program will be hosting an educational and th entertaining multimedia talk on the Lunar New Year: Year of the Pig, on Saturday, February 9 at 2:00 P.M. in the Main Library. th In celebration of the Lunar New Year, a special story time will be held on Saturday, February 16at 12:00 P.M. in the Main Library. Oliver Chin will be reading and talking of his new book Year of the Pig. GOOD AND WELFARE ADJOURNMENT There being no further business, the meeting was adjourned at 7:30P.M. Respectfully Submitted: Robert Turnberg, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director 1 Attachment 9 102 1,140 # Attended 29 Reference Questions # Programs Total Volunteers Program Total Youth /Family Programs # VolunteersVolunteer Hours 045 56.5 45.00 # Attended Family 0 393 # Programs# Attended Volunteers 7517 # of 1,0651,140 Total Adult Programs # Attended # of ADULT Volunteers# of total hours# of MINOR Volunteers# of total hours K - 5 111829 # Programs 0701666 1435 136202373 # Attended# Attended# Attended# Attended Pre K COMMUNITY LEARNING CENTER- January 2019 01011323811 13 # Programs# Programs# Programs # Programs Youth Totals Facilities Total Collaboration Total CLC Programs Total CLC Adult Programs Youth - CLC Programs CLC Sp Events / Facilities Use Creative CenterHomework ClubComputer ClassEnglish LabSpanish Literacy ClassFamilias Fuertes Support Group Collaborations Children's CenterStarVistaSSF Adult Ed - CitizenshipSSF Adult Ed - EnglishPolice Academy - SSF PoliceLittle Steps Preschool Chronic Illness Suport Group 03 1 #3 Attended 03 10 Attachment 3 1215 392419 # Trainings # Attended # Attended Total Distributed 8 14 Total Adult Programs Total Family Programs Instructional Materials LW - Books # of Programs # of Programs Learner - Books Reference Questions Volunteer Trainings OrientationsTrainings 1 4647 Learners 0050700001 29124142 152211392 Tutors TOTAL TOTAL TOTAL 00 # # # 256523 113 Children >5Children >5Children >5 ContinuingNewDrop TOTAL Active 000 ### 7379 152 Children 0-5Children 0-5Children 0-5 PROJECT READ - January 2019 57 2024 492 60 ### 546712 127536 Hours AdultsAdultsAdults Volunteer 1411 41 75250 # 1443 # of# of# of Programs Programs Programs Volunteers TotalTotal Total Total Volunteer Statistics Detail Family Programs Learning Wheels - SSFLearning Wheels - San BrunoLearning Wheels - Daly CityLearning Wheels - ColmaNutrition/Science Adult Programs FWBBook ClubVOC- I am a WriterVITA SPECIAL PROGRAMS Book Signing EventVolunteer CelebrationGED - Jefferson Adult SchoolTutoring Program (non-GED)Trivia Challenge HiCap - SSF Adult Ed ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES