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HomeMy WebLinkAbout2019.03.26 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday,March26, 2019 Main Library Auditorium 840 West Orange Avenue 6:00PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue,South San Francisco, California. Public Comment : For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. PAT FITZPATRICK President DIANE HUDDLESTON Vice President ROBERT TURNBERG Secretary LIRU CHIN Member MARY GIUSTI Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, March 26, 2019 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:February 26, 2019Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library and Community Center Update c)Library Board Handbook updates IX.NEW BUSINESS a)Discussion and Motion to change the date of theApril25, 2019meetingto April 15, 2019 b)Library budget draft narrative, FY 2019/2020 and 2020/2021(NB –1) c)Library Networking Event on May 18, 2019(NB –2) X.AGENDA BUILDINGfor April 15, 2019 meeting XI.FEATURED ANNOUNCEMENTS a)National Library Week is April 7 –13, 2019! Join us for an eventful, program filled weekto celebrate: Meet the members of the South San Francisco Bicycle and Pedestrian Advisory Committee and enjoy a viewing of “Power to the Pedals –Bike Culture,” on Wednesday, April 10, 6:00 –7:30 P.M. In honor of National Library Week, a proclamation will be presented at the Wednesday, April 10 City Council meeting. (FA –1) Open HouseCelebrations will be heldall day on Friday, April 12 at both Main and Grand Avenue Libraries. Programs, crafts and refreshments will be provided all day! Discover, discuss and engage in ourBook to Action program! Our One City One Book author talk and discussionwith David Goodrich on his book,A Hole in the Wind: A Climate Scientist’s Bicycle Journey Across the United States,will be held on Saturday, April 13 from 2:00 –3:30 P.M. at the Main Library. b)Both Main and Grand Avenue Librarieswill be closed on Sunday, April 21 for Easter Sunday. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Projected Dateand Time:Monday, April 15,20196:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes February26, 2019Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library. ATTENDANCE Library Trustees present:Liru Chin, Pat FitzPatrick,Mary Giusti, Diane Huddleston andRobert Turnberg.Library staff present: Valerie Sommer, Library Director;andElia Moreno, Administrative AssistantII. APPROVAL OF MINUTES A revised version of the January 22, 2019 meeting minutes was distributed to the Library Board. Motion to approve the revised minutes fromthe January 22, 2019meeting was made, seconded and approved. PUBLIC COMMENTS DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS Library Openings andRecruitmentUpdates Leonardo Gomez has recently been promoted to Supervising LibrarySpecialistfor Community Outreach and Marketing, leaving vacant a Library Assistant II position. A request for the recruitment has been sent to the Human Resources Department. New Main Library and Community Center Design Update Discussion and presentation on the 50% schematic design brought great feedback and comments at the January 22, 2019 Library Boardof TrusteesMeeting. Concernsand commentson parking for the New Community Civic Campus continue to arise; aconsultanthas hired to review parking needs andpublic concerns.Project architects, SmithGroup, will be presenting a design update to the Library Board at a later scheduled meeting date.Schematic design should be completed and presented to the City Council on April 24, 2019. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –February 26, 2019 NEW BUSINESS New Staff Introductions Brian Malibiran has been promoted to a f/t Supervising Library Specialistfor Patron Services,from ap/t hourly Library Assistant I. Brian has been working with the South San Francisco Public Library for 15 years, startinghis careeras a Library Page. He recently worked as a full-time employee with the Redwood City Public Library, while continuing to work as an hourly employee for South San Francisco. Brittany Austin wasoriginallyhired in 2017 as an AdultReferenceServices, Librarian II. She has recently been promoted as the AdultReferenceServices Library Program Manager. Jennifer Taylor has been hired asaChildren’s LibrarianI. Her previous position has been as a school Librarian with the Belmont School District, while also working as an extra help, hourly employee for San Mateo County Libraries. Project Read Trivia Challenge Report –Karla Molina Bourdon, Library Program Manager Library Program Manager, Karla Molina Bourdon, presented a recap on Project Read’s Annual Trivia Challenge held on Friday, November 16, 2018. The Trivia Challenge event has helped support many programs and services provided by Project Read including Learning Wheels, adult tutoring, and Families for Literacy.Despite the smoke caused by surroundingfires, 350 attendants th were present to watch 30 teams compete during the26AnnualTrivia Challenge. Net income raised from the event totaledto $38,903.73. Atotal of 395 volunteer hours werecontributed for the event. The next Trivia Challenge is scheduled for Friday, November 15, 2019. Review of Revised Library Board Handbook The Library Board reviewed the Library Board Handbook. Staff pictures will be updated and distributedto the Library Board at the next meeting, along with additional supplemental materials. AGENDA BUILDING New Main Library/Community Center Planning Update; Library Openings and Recruitment; Discussion and Motion to Approve Change of Dateof the April 23, 2019Meeting. ANNOUNCEMENTS th 1.Puppet Art Theatre Company is returning to the Main Library on Saturday, March 9at 9:00 a.m.with a special show of The Boy Who Cried Wolf. 2.The South San Francisco Public Libraries will be celebrating the legacy of Mr. Rogers with a Mister Rogers’ Neighborhood Watch Party! We will be focusing on certain topics for the following dates: th Curiosity | March 9, 1:00 –3:30 p.m., Grand Avenue Library rd Mad Feelings | March 23, 1:00 –3:30 p.m., Main Library th Families| April 19, 3:00 –5:30 p.m., Main Library th Making Music | April 26, 3:00 –5:30 p.m., Grand Avenue Library rd 3.The South San Francisco Public Library is hosting their 3annual prom dress giveaway in th collaboration with East Bay Dress on Saturday, March 16from 11:00 a.m.–3:30 p.m. Makeovers will also be provided, courtesy of Skyline College Cosmetology Department. South San Francisco Public Library Board of TrusteesPage 3Unapproved Minutes –February 26, 2019 GOOD AND WELFARE Congratulations and welcome to all promotedand, newLibrary staff in their new positions. Congratulations to Diane Huddleston for her reappointment to the Library Board of Trustees. ADJOURNMENT There being no further business, the meeting was adjourned at 6:33P.M. Respectfully Submitted: Robert Turnberg, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES Attachment NB - 1 LIBRARY Mission Statement:South San Francisco Public Library is actively committed to providing access to the best possible combination of library materials and services to meet the informational, educational, and recreational needs of our multicultural community in a professionalmanner with a human touch. The Department supports its mission to the City through: Instruction, assistance and access to informational, recreational and educational resources via the library’sprint, audio visual, electronic and local history collections Customer service-oriented and patron-centeredprograms and services Partnerships with local businesses, agencies, schools and residents, working together to meet the needs of our community Promotion of literacy and lifelong learning through educational programs, classes, reference services and collections Promotion of school success, youth development and the joy of reading Accomplishment Highlights in Fiscal Years 2017-18 and 2018-19: Completed schematic design of new library and communitycenter. In FY 2017-2018, the Library secured $515,082 in grant funding, including $70,000 for STEAM programming at the libraries and the Community Learning Center; in FY 2018- 2019, the Library secured $480,000 in grant funding, including $75,000 for STEAM programming. Attachment NB - 1 Implemented grant-funded upgrade of wireless access points in both libraries: wireless network speeds increased to 189 – 220 Mbps and Apple MacBooks were added for expansion of digital literacy classes. By-the-numbers accomplishmentsfor 2017-18include: 542,230 items checked out; over 631,000 login sessions to computers and WiFi; 64,141 attendees at 2,336 programs; 9,412 learning sessions at Tech Drop-In; and 14,000 volunteer hours, equal to 7 FTE. Established the Veterans Connectresource center at Main Library, a grant-funded program staffed by volunteers to connect Veterans with benefits and services Provided two site coaches for Big LiftInspiring Summer camp each year at Spruce Elementary and Los Cerritos Elementary. Library services and facilities ranked #2 and #3 in satisfaction in the City’sResident Survey of 2017/18. Served as a San Mateo County Voting Centerfor 2018 mid-term elections, with 2,305 ballots cast in-person and large drop-off counts exceeding expectations. Received $10,000 grant to makeover the Makerspace at the Main Library with modular furniture and equipment. Expandedservices for at-risk youth, including establishment of Adult 101 classes, an afterschool teen gaming and activity zone at the Grand Ave. branchand a computer animation project for outgoing fifth-graders at the Community Learning Center. In a County-wide celebration of 20 years of First 5 San Mateo County, Project Read’s Learning Wheels outreach van service received the 2018 Spotlight on Excellence Award. Implemented Auto-Renewalacross the library system, a popular improvement to the user experience. Election of local educator RueRandallCliffordto the California Library Association Hall of Famefor her role in establishing library services in South San Francisco. Completedinitial phase of staff safety engagementof surveying employees, conducting safety engagement meetings, and generation of departmental Staff Safety Engagement Report with ten safety recommendations coming from employees; in addition, Assistant Library Director completed DuPont STOP Safety Observation Training. Project Read’s 26th Annual Trivia Challenge on Friday, November 16, 2018 was a great success, with 30 teams, 350+ registrations and earning $38,000 to support adult and family literacy programs. Project Read’s I am a Writer project participants published a book of 24 Tutor and Learner stories. Expanded foreign language collections, including a grant for children’s books Established “Quick Picks”, a collection of non-reserveable high-demand books and DVDs, another improvement to customer service. Local history walking tours and presentations on African American History Month, Alice Bulos. Thanks to support from the California State Library, our Library is providing free direct access to the New York Times from 1851 to present; check out our website at www.ssf.net/library to connect. Attachment NB - 1 Completed staff-wide training on public libraries, exploring history, values, trends Introduced two streaming video servicesto the library collection, consisting ofaward- winning arthouse, independent, international and non-fiction films and television Established robust weekly staff training and development program. Completed an Emergency Action Plan for Main and Grand libraries, including installation of panic buttons, camera, and alarm system at Main Library. We held a \[number of\] programs in 2017-18 and project \[number\] for 2018-19. Introduced Kidz in Motion, a popular “literacy through movement” program that has now expanded to two weekly sessions. Objectives for Fiscal Years 2018-19 and 2020-21: Continueto planthe New Main Library and Community Center in collaboration with City staff. The timeline for 2019-20includes completing the design phase, conducting a fundraising campaign, and breaking ground on construction. Collaborate on a a celebration event for the 100 year anniversary of City Hall in November 2020. Conduct an employee engagement initiative, culminating in the review and updating of the library’s mission statement. Complete the department’s staff safety engagement project, implementing the report’s ten recommendations to improve workplace safety. Complete pilot of Student Success Initiative, a statewideproject for enabling systematic registration of library cards at the school level. Update online collection of Local History with newly digitizedimagesand oral history recordings. Complete the grant-funded update and refresh of the Makerspace at Main Library. Expand Project Read one-on-one tutoring and support services for families and incorporate group tutoring at the SSFUSD Adult School. Support City outreach and education for the upcoming Census. Attachment FA - 1 National Library Week 2019 Proclamation (To Be Presented to Library Board President Pat FitzPatrick at the April 10, 2019 CC meeting) WHEREAS,today’s libraries are not just about books but what they do for and with people; WHEREAS, libraries of all types are at the heart of cities, towns, schools and campuses; WHEREAS, libraries have long served as trusted and treasured institutions where people of all backgrounds can be together and connect; WHEREAS, libraries and librarians build strong communities through transformative services, programs and expertise; WHEREAS, libraries, which promote the free exchange of information and ideas for all, are cornerstones of democracy; WHEREAS, libraries promote civic engagement by keeping people informed and aware of community events and issues; WHEREAS, librarians and library workers partner with other civic organizations to make sure their community’s needs are being met; WHEREAS,libraries and librarians empower their communities to make informed decisions by providing free access to information; WHEREAS, libraries are a resource for all members of the community regardless of race, ethnicity, creed, ability, sexual orientation, gender identity or socio-economic status, by offering services and educational resources that transformlives and strengthencommunities; WHEREAS, libraries, librarians, library workers and supporters across America are celebrating National Library Week, with the theme “Libraries = Strong Communities.” NOW, THEREFORE, be it resolved that the City Council of the City of South San Francisco does proclaim National Library Week April 7-13, 2019 as National Library Week and encourages all residents to visit their library this week and explore what’s new at your library and take advantage of the wonderful programs, services and resources @ your library. Because of you and our library leaders, Libraries Transform.