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Home My WebLink About2019.06.25 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday,June 25, 2019 Main Library Auditorium 840 West Orange Avenue 6:00PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue,South San Francisco, California. Public Comment : For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. PAT FITZPATRICK President DIANE HUDDLESTON Vice President ROBERT TURNBERG Secretary LIRU CHIN Member MARY GIUSTI Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, June 25, 2019 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:May 28, 2019Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library and Community Center Update IX.NEW BUSINESS a)New Staff Introduction b)Discussion and Motion to Amend the Community Learning Center Room Use Policy(NB –1) c)Discussion on Moving the Time or Date of the August 27, 2019 Library Board Meeting X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS th a)Both Main and Grand Avenue Libraries will be closed on July 4for theIndependence Day Holiday. b)Bubble Master, Sterling Johnson returns to SSFPL. Two bubble shows will be held on Saturday, th July 6at Main Library at 12:00 P.M.and,Grand Avenue Library at 3:00 P.M. c)Book Club meets every third Tuesday of the month,6:00 P.M. at the Main Library. The July Book Club selection isThe Great Alone by Kristin Hannah. d)Learn about historic buildings along Grand Avenue on a walking tour with SSFPL History Room th staffon Saturday, July 20. All participants will meet at the Grand Avenue Librarybeginning at 10:30 A.M. e)Meet Python Ron and his reptile kingdom! Ron McGee and his animal friends will be at both th Main and Grand Avenue Libraries on Saturday, July 27.The first presentation will begin at 12:00 P.M.at the Main Library, followed by a 3:00 P.M.presentation atGrand Avenue Library. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday, July 23,20196:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes May 28, 2019Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library. ATTENDANCE Library Trustees present:Pat FitzPatrick, Diane Huddleston, Robert Turnberg, Liru ChinandMary Giusti.Library staff present: Valerie Sommer, Library Director; Adam Elsholz,Assistant Library Director;andAnita Palafox,Administrative AssistantII. APPROVAL OF MINUTES Motion to approve the minutes fromtheApril 15, 2019meeting was made, seconded and approved. PUBLIC COMMENTS None DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) NEW BUSINESS Presentation of Exterior Design and Park Plan for the New Library and Parks and Recreation Community Center.* Marian Lee, Assistant City Manager andrepresentatives from SmithGroup presented the exterior design and park plan for the new Library and Recreation Community Center on the Community Civic Campus.The campus will include approximately 75,000grosssquare feet of building space for Libraryand Parks& Recreation. City Council Chamberswill be5,000 square feet, the Park is 1.3 acresand there will be 220 parking spaces. Theexteriorof the building will be built with curved tempered glass elements.Thedesign of a “wooden material drum”will provide asignature look for City Council Chambers. Design of the parkwas planned forADA accessibilitywith less than 5% slope so no landings or handrails within the parkare needed. Parking will underneath building, on surface and along Antoinette Lane. ADA parking spotswill be available on Antoinette Lane,along drop off areain front of the building, and underneath the building. The 1.3 acre Park willinclude a multi-modaldrop-off area, abike Fix-It Station, multipurpose synthetic turf fieldand playgrounds for different age groups. Workoutstations will be installed along Centennial Trail. Trees will bedrought tolerant and native to California and specifically to South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –May 28, 2019 South San Francisco area. SmithGroup will present the schematic design and park proposal to City Council on June 12. *A list of questionsreceived from Library Board members and the general public isattached to these minutes.(Attachment 1) AGENDA BUILDING None ANNOUNCEMENTS 1.Molloy’s Chili Cook-off on Saturday, June 1st GOOD AND WELFARE ADJOURNMENT There being no further business, the meeting was adjourned at 6:50P.M. Respectfully Submitted: Robert Turnberg, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Library Board Meeting Minutes - Attachment 1 Questions asked at the May 28, 2019 SmithGroup presentation to the Library Board: 1.Is the external enclosure form or function? Both 2.Glass wall - isthe top closed or open? Closed and fully conditioned 3.How shatterproof is the glass? Temperedcurtain wall, if breaks will break in tiny pieces 4.How many entrance and exits to the building? 2 primary entries and some accessory exits 5.Will heating/ventilation equipment beexposed at top? Located on top, current approach would be covered withperforated screen. 6.What is the material glass is mounted on? The glass is hung from the floor above 7.What are the precautions for leaks with glass? Two layers of protection with gaskets. Water goes down first joint andistrapped down to bottom. 8.Will the glassget dirty? Glass is shear and flat, pretty easyto cleanand will not attract so much dirt. Glass is aceramic frit with dots painted on to deter glare and provide more visual comfort. 9.Safety glass in case of earthquake? Tempered glass, curtain wall panels hung from top will rotate and move with force of earthquake. 10.Example of glass wall near SSF? Some actually in SSF. SmithGroup will provide a few addressesof nearby buildings to see. 11.ADA ramp, stairways without handrails? Stairways will probably have hand rails; ramp elevations will not require rails. 12.Red and blue areas, are they sheer? Can people look in from El Camino? Some aresolid elements, depending on purpose. Classrooms will be visible from street. 13.Energy conservationincluded in design? Energy very important to skin of building. Someopaquepanels will have insulationelement behind it to increase energy efficiency. 14.Flexibility for seasonal adjustment? Right now planning for peak low requirement. 15.Is it LEED certified? LEED equivalent, not certified, but equivalent to gold level. 16.Is there a way to integrate BART station with new building to be similar in look or to integrate the environment? Example: rolling hills. 17.Will parking on Antoinette Lane be parallel parking? Yes, there will be parallel parking 18.Parking on El Camino Real? No parking on El Camino Real 19.Will Arroyo continue to Old Mission Road? Still under discussion 20.Any cells in new Police Station? Yes 21.Any plans for sea level rise? Economic Development negotiating with PUC property developerregarding impact on that area. 22.Entrance on El Camino side? Who will be using it? Pedestrians, bus stop,and BART station nearby. ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES Attachment NB - 1 COMMUNITY LEARNING CENTER South San Francisco Public Library ROOM USE POLICY Eligibility:Based on Community Learning Center (CLC) operational needs, spacefor meetings or programsis available for local non-profit organizations,including neighborhood associations, schools, or public agencies, targeting a South San Francisco audience. These must beopen to the public. No fees, dues, or donations may be charged or solicited by the user, nor may any item or service be sold or advertised. In addition, commercial use of rooms by private groups for purpose of sales is prohibited. This policy does not apply to use of the facility for Library, City,local schoolsor government sponsored programs or programs provided by educational and health organizations or groups providing programs and support for CLC participants in collaboration with the CLC or Library. Reservation Procedure:Designated areas of the Community Learning Center (CLC) are available for reservation based on staffing availability. Reservations may be madeup to two (2) months and no less than two (2) weeks in advanceof the event date through the submission of a paperor electronic application. The electronic application is available at www.ssf.net/library under Reservations.Applications will be accepted from the same organizationto scheduleup to six (6)programsper calendar year. Depending on the nature of the program, proof of personal and property liability insurance may be required. Scheduling priority will be given to Library and City programs. While every effort will be made to follow the schedule, there may be times when a reservation will be cancelled. The CLC has very limited to no availability during the summer, over holiday weekends, and during the winter holiday break, through the New Year’s holiday closure. Space use:The use of space is limited to the areas reserved on the application permitand the public restrooms, all other areas are restricted. Attendance is limited to theroom capacity indicated next to each room on the application form and should be monitored by reserving party to ensure room capacity is not exceeded. Set-up and Clean-up:Each group is responsible for room set-up and for returning the room to the condition in which it was found, following the instructions in the Clean Up Guide. Children:Groups that involve children must have adults present in a ratio of 1 to 10 to assure proper supervision and safety. Staff supervising children must be oriented and trained on the Community Learning Center’s Creative Center rules, material use and emergency evacuation procedures. Please monitor children for noise level particularly in the areas adjacent to staff offices and CLC classes or programs.Creative Center use is for support of scheduled meetings or programs and is subject to availability. Attachment NB - 1 Publicity:The use of the Community Learning Center shall not be publicized in such a way as to imply Library or City sponsorship of the group’s activities, except when stated in a contract or agreement letter. The name, address, and phone number of the Community Learning Center may notbe used as the official address or headquarters of any group using it. Noise:Keep noise to a minimum as loud meetings and programs can disrupt the staff working environment and interfere with CLC classes or programs. Not included as part of the application. However, there is some street parking Parking: available. Prohibitions:Smoking, vaping andalcohol arenot allowed in the CLC and surrounding school property. Open flames are not allowed in the CLC. All participants must comply with the Library Use Policy, availableon the Library’s website. Granting permission touse CLC space does not constitute an endorsement of the users and/or their beliefs by the Library staff, LibraryBoard of Trusteesor the City of South San Francisco. Approved by the Library Board of Trustees 10/23/01 Amended by the Library Board of Trustees 9/28/10 Reaffirmed by the Library Board of Trustees 2/27/18 Amended by the Library Board of Trustees 5/22/18 Attachment NB - 1 COMMUNITY LEARNING CENTER South San Francisco Public Library ROOM RESERVATION APPLICATION Name of Organization: _____________________ This is a non-profit Organization Yes / No non-profit ID #: ________________________ ContactPerson: _________________ Address: _________________ Phone: Fax #: E-mail: _________________ Subject or Purpose of the Meeting: _________________ Date of Event: _______Time requested from: ______to: _____ Additional Dates: ____________________________________________________________________ Room(s) Requested(attendance is limited to stated room capacities): Small Classroom (20 seats)Computer Lab (20 computers) Large Classroom (24 seats/10 computers)Creative Center(for children activities ages 3-12, 25 children maximum) Tables, chairs and white board provided. Any special furniture or equipment must be requested. Special equipment requested: _____________________________________________ Refreshments (ready-to-serve): willbe served(follow guide for clean up) ___will not be served How many adults are expected to participate? _______ If adult program, will you be offering activities for children? Yes _____No _____ If yes, how many children are expected? _______ Who will supervise the children in the Creative Center(if this space is available)? Name(s): _____________________________ Was this person(s) oriented and trained with program rules, material use and evacuation procedures? Yes _____No _____ As the person representing my organization, I agree to: 1.Abide by the guidelines the CLC Room Use Policy given to me andtheLibrary UsePolicyon the City’s website: . 2.Follow opening/closing and emergency procedures. 3.Use the Community Learning Center for the purpose expressed. 4.Accept the condition that my reservation may be cancelled in special circumstances. 5.Notify officers, members, and guests of my organization of the guidelines for useand terms of this agreement. 6.Hold harmless, indemnify and, at the City of So. San Francisco’s request, defend the City, its officers, agents, employees, volunteers, boards and commissions, whether elected or appointed, from all and against all claims, demands, actions, causes of action, losses, damages, liabilities, costs and expenses, (including but not limited to, death) or damage to property (both real and personal) which arises out of or is in any way connected with APPLICANT’S use of the CLC. ___________________________________ ____________________________________ Applicant’s Name & Title Signature Permission granted as of this __________ day of _________________, in accordance with the above application and terms and conditions thereof and expires on __________________________. Community Learning Center Staff: _______ _______