Loading...
HomeMy WebLinkAbout2019.07.23 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday,July 23, 2019 Main Library Auditorium 840 West Orange Avenue 6:00PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue,South San Francisco, California. Public Comment : For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. PAT FITZPATRICK President DIANE HUDDLESTON Vice President ROBERT TURNBERG Secretary LIRU CHIN Member MARY GIUSTI Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, July 23, 2019 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:June 25, 2019Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library and Community Center Update IX.NEW BUSINESS a)New Staff Introduction b)Pacific Library Partnership Benefits paper –review and discussion(NB –1) c)Discussion andMotion to changethe Date of the August 27, 2019Library Board Meetingto August 29, 2019 X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS rd a)The Summer Learning Challenge Finale will be Saturday, August 3, 10:00 A.M. at the SSF Farmer’s Market. Find your SSFPL Youth Services Team at Orange Memorial Park for books, games, crafts and more fun! b)Learn about Genghis Khan and his legacy at this Asian Art Museum presentation on Saturday, th August 10at 2:00 P.M. in the Main Library. c)Book Club meets every third Tuesday of the month, 6:00 P.M. at the Main Library. The August Book Club selection is The Library Book by Susan Orlean. d)SSFPL invites all writers and poets to an Open Mic with special guest, San Mateo County Poet, st Laureate Aileen Cassinettoon Saturday, August, 31beginning at 3:00 P.M. in the Main Library. Guests are welcome to join us at the mic or stop by,listen and enjoy. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Thursday,August 29,20196:00pm(tentative) Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes June 25, 2019Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library. ATTENDANCE Library Trustees present:Pat FitzPatrick, Diane Huddleston, Robert Turnberg, Liru ChinandMary Giusti.Library staff present: Valerie Sommer, Library Director; Adam Elsholz,Assistant Library Director;andElia Moreno,Administrative AssistantII.Guests: Karyl Matsumoto, Mayor; and Steven Yee. APPROVAL OF MINUTES Motion to approve the minutes fromtheMay 28, 2019meeting was made, seconded and approved. PUBLIC COMMENTS Steven Yee recommends staff look into 3D bioprinting devices for SSFPL. DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS Library Opening and Recruitments The second round of interviews hasbeen scheduledfor the open Library Assistant II position. Decision will be made soon. One of the main areas of thisLibrary Assistant IIposition will bein the MakerSpace/Technology Learning Center to help assist with things like tech drop-in, and afterschool programs for kids. New Main Library and Community Center Update The new Community Civic Campusmodel has been placed at theMainLibrary, next to the service desk, for Library visitors to see. After it is displayed in the Library, plans are to move the model to display at the Municipal Services Building (MSB) but, a time/place has yet to be determined.The schematic design was approved at the June 12, 2019 City Council meeting. Design development is the next phase. Groundbreakingof the new Police stationis tentatively scheduled the first quarter of 2020, while the groundbreaking for the new Community Civic Campus is tentatively scheduled for late 2020and,a grand opening for fall of 2022. Project architects plan to present aseries of public South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –June 25,2019 meetings to update our community on the design developmentphase, with a tentative schedule in September. NEW BUSINESS New Staff Introductions New staff introductions have been postponed until the next scheduled Library Board of Trustees meeting on Tuesday, July 23, 2019. Discussion and Motion to Amend the Community Learning Center Room Use Policy The Library Board of Trustees reviewed the changes to the Community Learning Center Room Use Policy. After a discussion,a motion to amend the policy, as presented, was made, seconded and approved. Discussion on Moving the Time or Date of the August 27, 2019 Library Board Meeting Discussion on moving the time or date of the August 27, 2019 Library Board meeting was made. The regular meeting date coincides with the Mayor’s Town Hall presentation. The tentative date of Thursday, August 29, at 6pm was identified as a possibility. A decision will be made at the next regularly scheduled Library Board of Trustees meeting on Tuesday, July 26, 2019. AGENDA BUILDING Motion on Moving the Time or Date of the August 27, 2019 Library Board Meeting; New Staff Introductions; Library Opening & Recruitments; New Main Library and Community Center Update; Main Library Auditorium and Grand Avenue Library Meeting Room Use Policies ANNOUNCEMENTS Summer Learning Challenge programs will be taking place at both Main and Grand Avenue Libraries: Bubble Master, Sterling Johnson will be at Main and Grand Avenue libraries on Saturday, th July 6for two bubble shows. The Main Library show will begin at 12:00 P.M. and the Grand Avenue show will begin at 3:00 P.M. th Python Ron will be appearing with his animal friends on Saturday, July 27. The first presentation will begin at 12:00 P.M. at the MainLibrary, followed by a 3:00 P.M. presentation at the Grand Avenue Library. GOOD AND WELFARE Thank you to all of Library staff for their great work and,service to the public from Mayor Karyl Matsumoto. The Annual Boards and Commission Recognition Eventheld by the City Clerk’s Office will be on Friday, August 16, 2019 at the MSB. Mayor Matsumoto recommends the upcoming HBO documentary True Justice and notes this program is based on a book that is owned by the library. ADJOURNMENT There being no further business, the meeting was adjourned at 6:48P.M. South San Francisco Public Library Board of TrusteesPage 3Unapproved Minutes –June 25,2019 Respectfully Submitted: Robert Turnberg, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES Attachment NB - 1 Benefits Statement of PLP System Participation Fiscal Year 2019/20 BACKGROUND The Pacific Library Partnership is a consolidation of four library systems, BALIS (Bay Area Library and Information System), serving Alameda, Contra Costa, and San Francisco Counties; PLS (Peninsula Library System), serving San Mateo County; MOBAC (Monterey Bay Area Cooperative Library System), serving Monterey, Santa Cruz, and San Benito Counties; and SVLS (Silicon Valley Library System), serving Santa Clara County. There are 43 libraries participating in PLP, with 9 academic libraries and 34 public libraries. More information can be found on our PLP website: www.plpinfo.org. The member libraries pay membership participation fees, based on a model adopted in January 2011. For FY 2015/16, fees were lowered for the larger libraries and the academic libraries, in recognition of their value and contribution to the diversity and depth of the total membership. SERVICES FOR PUBLIC LIBRARIES CLSA Funds for Public Libraries For FY 2019/20, PLP received $701,264 in California Library Services Act (CLSA) funding as allocated by the California Library Services Board to be used for Communication and Delivery. PLP uses these funds to offset the cost of delivery of materials among member libraries. The PLP Executive Committee agreed to allocated $300,000 back to the public libraries by formula to spend on local needs, including a subscription to enki; networking/broadband costs; costs related to Link+; purchasing Overdrive eMaterials in a shared environment; purchases of shared eMaterials in Biblioteca's CloudLibrary; purchasing Zinio eMaterials in a shared environment; or participating in a study for a shared ILS between 7 MOBAC libraries. They also allocated $50,000 to invest in SimplyE, an open source application allowing for the discovery and reading of eBooks from multiple eBook platforms. CENIC Broadband All public libraries are eligible to join CENIC, a dedicated network for libraries and universities. Libraries apply through a grant process and can be awarded funds to assist in upgrading network servers, routers and infrastructure to connect. Libraries generally connect at speeds between 1G and 10G. More information can be found at http://califa.org/broadband-project Analytics on Demand The PLP Executive Committee approved renewing Analytics on Demand (AOD) for 18 months, from January 2019 to June 30, 2020. This will include 5 apps the four which we currently have access to (Marketing Action Patrons, Marketing Action Non-Patrons, Patron Profiles, and eBooks (for 13 libraries)), as well as the newly developed Dashboard, which replaces paper reports with a visual business intelligence tool. Attachment NB - 1 PROGRAMS FOR ALL LIBRARIES (ACADEMIC AND PUBLIC) Leadership Programs for Executive and Middle Managers PLP is very proud of its signature Leadership programs for Library Directors, Assistant Directors, and Mid-Managers. These programs bring together library staff from member libraries to share ideas, issues, and hear and learn from leaders in libraries, government and the private sector. An intensive program that runs from January to December, the program focuses on improving problem solving skills, understanding the big picture of the environment in which libraries operate, and strengthening professional networks. Staff Development Committee Training Programs The PLP Staff Development Committee is the only standing PLP committee. Each year it holds two major events: the Spring Fling and the Future of Libraries one-day conference, which is held in October each year. The Spring training focuses on library staff development, while the Future of Libraries focuses on forward-thinking topics. Funding to Staff Training The PLP Executive Committee allocated $10,000 in the FY 2019/20 budget to support initiatives and activities, including workshops, which support the development of staff. Funds are available for existing Committees, a library or a new working group, if the proposed activity is open to PLP member libraries and posted on the PLP website. PLP Innovation and Technology Opportunity Grants For the seventh fiscal year in a row, the PLP Executive Committee authorized $150,000 for another round of the very popular and successful PLP grants to support innovation and technology. As in past years, two categories were funded: the Innovation and Technology Opportunity Grants and the Grant Replication Program. These highly competitive grants are up to $15,000 each, and are open to all PLP libraries. LSTA and IMLS Grants Toolkits from the Statewide Student Success Initiative are available on the PLP website (www.plpinfo.org/student-success). This initiative helps libraries create partnerships with schools, school districts, and county offices of education to provide library cards for students. Our previous grant, News Literacy Resource Toolkit, includes a News Literacy Resource Toolkit which can be found at http://plpinfo.org/news-literacy-toolkit/. This toolkit includes all the resources you need to perform training at your library for finding credible news sources. The goal of Cybersecurity Training for Teens Using Minecraft is to build a new educational model in Minecraft to enhance the learning experience about cybersecurity for youth. More information can be found on our website. For FY 2019/20, PLP has been awarded an LSTA grant, Data Privacy Best Practices Training for Libraries. We are using funds from the grant to contract with LDH Consulting, a data privacy expert. The activities and training will advise libraries in best practices for data privacy policies and ensuring best practices for data retention. The IMLS Laura Bush grant, Reimagining School Readiness was awarded to PLP in collaboration with the Bay Area Discovery Museum and the California State Library. National training will be held for this newly developed toolkit. Attachment NB - 1 Delivery for All Libraries System membership includes delivery services for library materials so that your residents can return materials to other libraries. In addition to the improved service delivery, economies of scale, and efficiencies gained by the consolidation, your residents can borrow from any public library in Santa Clara, San Mateo, San Francisco, Contra Costa, Alameda, San Benito, Santa Cruz, and Monterey counties. Without system membership, other libraries can impose a non-resident fee on your residents in order to obtain a library card to borrow materials or use their libraries. Your residents would not be able to return materials to other libraries. The benefits of PLP include: PLP achieves economies of scale by investing in a set of shared resources in programs and services that will benefit people served by the communities in the four systems. PLP reduces duplication of effort and redundancies at the administration level as the four systems become one. PLP facilitates the ability of member libraries to work together to increase the quantity and quality of the services and programs for the people in this broader geographical area. PLP provides, facilitates, and fosters advocacy at the local, state and federal level on issues of interest to member libraries. PLP serves as a liaison and a communication conduit to the State Library and the California Library Services Board. PLP enables each member to be more responsive to the changing needs and expectations of its community. PLP allows member libraries to have a stronger, more effective and unified voice. PLP capitalizes on the talents and competencies of a larger group of member library staff and increases the opportunity to share and learn from each other. PLP collaborates to invest in research and development of new initiatives and pool resources to support development of these initiatives. PLP is an investment in a common administrative infrastructure. PLP extends the network and communities of practices among the people who work in the member libraries. PLP provides the structure and support for member libraries with common interests to communicate and share in a broader geographical arena. Attachment NB - 1 Fiscal Year 2019/20 PLP Executive Committee President Brad McCulley, Director, Burlingame Public Library Vice-President Susan Nemitz, Director, Santa Cruz Public Libraries Cindy Chadwick, County Librarian, Alameda County Library Ryan Baker, Director, Los Gatos Public Library Inga Waite, Director, Monterey Public Library Jaime Turbak, Director, Oakland Public Library Hilary Keith, Director, Santa Clara City Library Valerie Sommer, South San Francisco Public Library Staff: Carol Frost, PLP CEO Yemila Alvarez, Assistant Director Andrew Yon, Controller Wendy Cao, Operations Manager PLP Participation Fee for Fiscal Year 2019/20 The PLP Participation Fee as approved by the general membership is based on the following formula. Public Libraries: All public libraries pay a base fee of $5,641 and then an additional tiered amount based on the total operating budget of the libraries. Base fee of $5,641 plus the amount below: Total Operating Budget Amount Up to $999,999 $2,000 $1,000,000 - $1,999,999 $3,000 $2,000,000 - $2,999,999 $4,000 $3,000,000 - $3,999,999 $5,000 $4,000,000 - $4,999,999 $6,000 $5,000,000 - $9,999,999 $10,000 $10,000,000 - $19,999,999 $20,000 $20,000,000+ $25,000 San Juan Bautista, under $1M $750 Academic and Special Libraries: Tiered amount based on the total operating budget as below: Total Operating Budget Amount Up to $999,999 $1,500 $1,000,000 - $1,999,999 $2,000 $2,000,000 - $2,999,999 $3,000 $3,000,000 - $3,999,999 $4,000 $4,000,000 - $4,999,999` $5,000 Attachment NB - 1 Pacific Library Partnership Member Libraries Peninsula Library System (PLS) Burlingame Public Library San Mateo County Library Daly City Public Library San Mateo Public Library Menlo Park Public Library South San Francisco Public Library Redwood City Public Library San Mateo County Community College District San Bruno Public Library Bay Area Library and Information System (BALIS) Alameda County Library Livermore Public Library Alameda Free Library Oakland Public Library Berkeley Public Library Pleasanton Public Library Contra Costa County Library Richmond Public Library Hayward Public Library San Francisco Public Library Silicon Valley Library System (SVLS) Los Gatos Public Library San Jose Public Library Mountain View Public Library Santa Clara City Library Palo Alto City Library Santa Clara County Library District Sunnyvale Public Library Monterey Bay Area Cooperative Library System (MOBAC) Cabrillo College Library California State University Monterey Bay Library Gavilan College Library Harrison Memorial Library Hartnell College Library Monterey County Free Libraries Monterey Institute of International Studies Library Monterey Peninsula College Library Monterey Public Library Naval Postgraduate School, Dudley Knox Library Pacific Grove Public Library Salinas Public Library San Benito County Free Library San Juan BautistaCarl Martin Luck Memorial Library Santa Cruz City-County Library System UC Santa Cruz University Library Watsonville Public Library