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HomeMy WebLinkAbout2019.08.29 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Thursday,August 29, 2019 Main Library Auditorium 840 West Orange Avenue 6:00PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue,South San Francisco, California. Public Comment : For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address(optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it willbe ready for Board discussion or action. PAT FITZPATRICK President DIANE HUDDLESTON Vice President ROBERT TURNBERG Secretary LIRU CHIN Member MARY GIUSTI Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Thursday,August 29, 2019(Date change) Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:July 23, 2019Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library and Community Center Update IX.NEW BUSINESS a)New Staff Introductions–Monte Gordon, Library AssistantII; Frances Ulrich, Literacy Services Coordinator b)Discussion and Motion to Amend the Main Library Auditorium Use Policy (NB –1) c)Discussion and Motion to Amend the Grand Library Meeting Room Use Policy (NB –2) X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS st a)Both Main and Grand Avenue Libraries will be closed Sunday, September 1and Monday, nd September 2, for Labor Day. b)September is Hispanic Heritage Month! Celebrate Hispanic culturewith a variety of activities th including: storytime, music, movies and crafts onSaturday, September 14at 12:00 P.M. at the Grand Avenue Library. c)Learn how to apply a minimalist mindset to every area of your life. Join us at the Main Library on th Saturday, September 14, 11:00 A.M. where author Erica Layne will discuss her book,The Minimalist Way: Minimalism Strategies to Declutter Your Life and Make Room for Joy, and share some tips on how to discover the peace and joy of living with less. d)Book Club meets every third Tuesday of the month, 6:00 P.M. at the Main Library. The SeptemberBook Club selection is Educated by Tara Westover. e)The South San Francisco Friends of the Library will be having their fall book sale on Saturday, th September 28, at the Main Library Auditorium,from 10:00 A.M. to 3:00 P.M. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday,September 24, 20196:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes July 23, 2019Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library. ATTENDANCE Library Trustees present:Pat FitzPatrick, Diane Huddleston, Robert Turnberg, Liru ChinandMary Giusti.Library staff present: Adam Elsholz,Assistant Library Director;andElia Moreno, Administrative AssistantII.Guest: Kathryn Alexander, Librarian I. APPROVAL OF MINUTES Motion to approve the minutes fromtheJune 25, 2019meeting was made, seconded and approved. PUBLIC COMMENTS No comments from the public were made. DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS Library Opening and Recruitments The Library Assistant II position in the MakerSpace and Technology Center remains vacant. The interviews have gone to a third round, due to having variouswell-qualified, internal candidates. Staff introduction of the new Library Assistant IIis tentatively scheduled for the next Library Board of Trustees meeting. New Main Library and Community Center Update Assistant Library Director, Adam Elsholz has been assigned towork on the fundraising forthe new Main Library/ Community Center.An upcoming fundraisingevent at the Main Library, along with the Silicon Valley Community Foundation, will be in September or October.The project is currently in the design development phase and is tentatively scheduled to be completed by the beginning of October, to be presented to City Council in November. Fundraising is set to be completed by June of 2020. Bidding for the project is scheduled to begin in the fall of 2020. Issue number 3 of the Community Civic Campus Newsletter was passed out to the Library Board. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –April 15, 2019 NEW BUSINESS New Staff Introductions Kathryn Alexander introduced herself as the new Adult Services Librarian. Prior to joining the South San Francisco Public Libraryin April, Kathryn workedpart time at both Menlo Park and Redwood City as a Youth Services Librarian. Kathryn received her MLIS at the University of Montreal. Pacific Library Partnership Benefits Paper –Review and Discussion The Library Board of Trustees reviewed thePacific Library Partnership Benefits paper. Discussionand Motionto Change the Date of the August 27, 2019 Library Board Meeting to August 29, 2019 A discussion and motion to change the date of the scheduled August 27, 2019 Library Board of Trustees meeting to August 29, 2019 was moved, seconded and approved. AGENDA BUILDING New Staff Introductions; Library Opening & Recruitments; New Main Library and Community Center Update; Main Library Auditorium and Grand Avenue Library Meeting Room Policies. ANNOUNCEMENTS The Summer Learning Challenge Finale will be on Saturday, August 3, 2019 at the Orange Memorial Park Farmer’s Market beginning at 10:00 A.M. GOOD AND WELFARE Former South San Francisco Councilmember and State Assemblyman, Gene Mullin, gave kudos on the youth services story times; his grandchildren really enjoy attending. Pat FitzPatrick received compliments on the Library’s dash and dot robot races program held by Monte. ADJOURNMENT There being no further business, the meeting was adjourned at 6:33P.M. Respectfully Submitted: Robert Turnberg, LibraryBoard of Trustees Secretary Adam Elsholz,Assistant Library Director ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES Attachment NB - 1 SOUTH SAN FRANCISCO PUBLIC LIBRARY MAIN LIBRARYAUDITORIUM USE POLICY Draft revision 07.26.19 This policy is designed to ensure Library facilities serve their primary purposes, including the provision of a quiet and orderly environment in which people may read, study, use library materials and equipment, and contemplate. The rules may regulate disruptive behavior, noise, offensive odors, health and sanitation hazards, and bringing possessions, materials, or objects into the Library which are likely to interfere with its use by others. The rules may not unreasonably or unfairly restrict access to libraries by any person or group. Use of the auditorium is available – on a limited basis – for booking by local non-profit groupsserving South San Francisco,including neighborhood associations, schools, or public agencies. Bookings must be for meetings or programs open to the public. Due to limited parking, groups of more than 25 adults will not be accommodated. No fees, dues, or donations may be charged or solicited by the user, nor may any item or service be sold or advertised. In addition, commercial use of the auditorium by private groups for purpose of sales is prohibited. This policy does not apply to use of the auditorium forprograms sponsored by the Llibrary- or, City, City, government-sponsored programs or programs sponsored by government agencies, or Friends of the Library. AVAILABILITY:The auditorium is regularly used for public events. However, there is some availability for reservation of the auditorium during the following hours. Occasionally, additional afternoon and evening hours may be available. Monday 10:00 a.m.to 5:00 p.m. Tuesday1:00 p.m.12:00 noonto 5:00 p.m. Wednesday12:00noonto 5:00 p.m. Thursday 12:00 noonto 5:00 p.m. Friday10:00 a.m.12:00 noonto 5:00 p.m. Reservations must include setup and cleanup time for your meeting or event. All participants must exit the buildingprior to the library’s closing. BOOKING:Requests to book the auditorium may be accepted from persons 18 years and older, up to two(2) months in advance, by calling650-829-3878, Monday through Friday between 9 a.m. and 4 p.m. Because theauditorium is used by a wide variety of public, library, andCity of South San Franciscodepartments, advance reservations are requiredandmust be made at least two(2)weeksprior to the date. A telephone reservation is tentative only. Thewritten application, theMain LibraryAuditorium Use Applicationform, must be received within48 hours of the telephone reservation. The application may be submitted online at Library’s website www.ssf.net/library. “Reserve a Space.” Attachment NB - 1 Depending upon the nature of the program, proof of personal and property liability insurance may be required.Applications will be accepted from the same organization up tosix (6)times in a calendar year. PRIORITY:Libraryand Cityprograms have first priority. While the utmost care will be taken to schedule Library and City programs in advance, there may be times when a reservation will be cancelled. BUILDING ACCESS:For safety reasons, entrance to the lower level of the Library is limited to Project Read patrons and persons attending programs or meetingsinthe auditoriumand adjacent rooms.ADA access to the auditorium is via the elevator on the main floor of the library.Restrooms and a drinking fountain are located down the hall. ADA accessible restrooms are available on the main floor. SETUP:The auditorium includes tables andchairs, permanently mounted projector andscreen, and a small stage. With a library card, a Windows laptop computer, with HDMI cable, can be borrowed for the event. Users can bring their own laptop and other audio visualequipment and supplies.Testing audio visual connections prior to the event is highly recommended. KITCHEN/CLEANUP: The kitchen adjacent to the auditorium is for library use only. Food may not be prepared on the premises.Each group is responsible for leaving the room in a clean and orderly condition. Users must pay the cost of repair for any damage. The library is not responsible for materials or equipment left in the building by users. CHILDREN:In order to ensureproper supervision and safety, groupsinvolvingchildren must have adults present in a ratio of one(1)adult for every fifteen ten (105) children. Noise: Keep noise to a minimum as loud meetings and programs can disrupt the staff working environment and interfere with adjacent meetings and patron usage. PROHIBITIONS:The name, address, and phone number of the South San Francisco Public Library MAY NOT be used as the official address or headquarters of any group using the auditorium. The use of the auditorium shall not be publicized insuch a way as to imply library sponsorship of the group's activities. Neither smokingSmoking, vaping, andnor the consumption of alcohol is are notallowed in the auditorium.the Library and onLibrary property.Open flames are not allowed in the Libraryand on Library property. All participants must comply with the Library Use Policy, as posted in the auditoriumand available on the Library’s website.Granting permission to use the auditorium does not constitute an endorsement of the users and/or their beliefs by the Library staffor, Library Board of Trusteesor the City of South San Francisco. Attachment NB - 1 Approved by the Library Board of Trustees:January 28, 1992 (rev. 2/97, 3/99, 6/02, 2/05) Amended by the Library Board of Trustees:June 22, 2010 Amended by the Library Board of Trustees:February 26, 2013 Amended by the Library Board of Trustees:November 28, 2017 Reaffirmed by the Library Board of Trustees: February 27, 2018 Attachment NB - 2 SOUTH SAN FRANCISCO PUBLIC LIBRARY GRAND LIBRARY MEETING ROOMUSE POLICY Draft revision July 26, 2019 This policy is designed to ensure Library facilities serve their primary purposes, including the provision of a quiet and orderly environment in which people may read, study, use library materials and equipment, and contemplate. The rules may regulate disruptive behavior, noise, offensive odors, health and sanitation hazards, and bringing possessions, materials, or objects into the Library which are likely to interfere with its use by others. The rules may not unreasonably or unfairly restrict access to libraries by any person or group. Use of the meeting roomis available – on a limited basis – for booking by local non- profit groupsserving South San Francisco, including neighborhood associations, schools, community groups, or public agencies. Bookings must be for meetings or programs open to the public. The room is intended to be used for meetings by groups of at least sixpeople. Due to room capacity,groups of more than 25 will not be accommodated. No fees, dues, or donations may be charged or solicited by the user, nor may any item or service be sold or advertised. In addition, commercial use of the meeting roomby private groups for purpose of salesis prohibited. This policy does not apply to use of the meeting roomfor programs sponsored by the Library, City, government agenciesor Friends of the Library. AVAILABILITY:The meeting room is reserved for reading and study during the school year,from 2:00 p.m. to 6:00 p.m.Reservations may be madetouse the meeting room during the following hours. Occasionally, additional afternoon and evening hours may be available. Monday 10:00 a.m.to 2:00 p.m. Tuesday 10:00 a.m. to 2:00 p.m. Wednesday 12:00 noonto 2:00 p.m. Thursday 12:00 noonto 2:00 p.m. Friday 10:00 a.m. to 2:00 p.m. Saturday10:00 a.m. to 4:304:00p.m. Reservations must include setup and cleanup time for your meeting or event. The meeting roommust be returned to its previous setup by the end of your reserved time and be made available for general use. BOOKING:Requests to book the meeting roommay be accepted up to two(2) monthsin advance, by calling650-877-8530or by submitting an application online at www.ssf.net/libraryon the Reserve A Space page.Because the meeting roomis used by a variety of groups, advance reservations are requiredandmust be made at least one (1) weekprior to the date. A telephone reservation is tentative only. Thewrittenor 3.22 Attachment NB - 2 onlineapplication, theGrandLibraryMeeting RoomUse Applicationform, must be received within 48 hours of any telephone reservation. Applications will be accepted from the same organization up tosix (6) times in a calendar year. PRIORITY:Libraryand Cityprograms have priority. While the utmost care will be taken to schedule library and City programs in advance, there may be times when a reservation will be cancelled. SETUP:The meeting roomincludes tables and chairs and amounted television/computer monitor.With a library card,a Windows laptop computer, with an HDMI cable, may be borrowed for the event. Users can bring their own laptop and other audio visual equipment and supplies. Testing audio visual connections prior to the event is highly recommended. CHILDREN:In order to ensureproper supervision and safety, groups involvingchildren must have adults present in a ratio of one (1)adult for every fifteen ten (105) children. NOISE:Keep noise to a minimum as loud meetings and programs can disrupt the staff working environment, library programs, and library use by patrons. PROHIBITIONS:The name, address, and phone number of the South San Francisco Public Library, Grand Ave Branch,may notbe used as the official address or headquarters of any group using the meeting room. The use of the meeting roomshall not be publicized in such a way as to imply library sponsorship of the group's activities. Neither smokingSmoking, vaping nor the consumption ofand alcoholisare notallowed in themeeting roomLibraryor on Library property.Openflames are not allowed in the Libraryor on Libraryproperty.All participants must comply with the Library UsePolicy, as posted in the libraryand available on the Library’s website.Granting permission to use the meeting roomdoes not constitute an endorsement of the users and/or their beliefs by the Library staffor ,Library Board of Trustees, or the City of South San Francisco. Approved bythe Library Board of Trustees: November 28, 2017 Reaffirmed by the Library Board of Trustees: February 27, 2018 3.22