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Home My WebLink About2019.09.24 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, September 24, 2019 Main Library Auditorium Note: ifthe library elevator is still out-of-order, meeting will be held on the main floor 840 West Orange Avenue 6:00PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue,South San Francisco, California. Public Comment: For those wishing to address the Board of Trustees on any Agenda or non-Agendizeditem, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents theBoard of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. PAT FITZPATRICK President DIANE HUDDLESTON Vice President ROBERT TURNBERG Secretary LIRU CHIN Member MARY GIUSTI Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to anopen session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, September 24, 2019 Main Library Auditorium Note: ifthe library elevator is still out-of-order, meeting will be held on the main floor 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:August 27, 2019Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates IX.NEW BUSINESS a)New Main Library and Parks &Recreation Community Center Project Update –presented by Smithgroup, project architects(NB –1) X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS a)Celebrate National Voter Registration Day at the Main Libraryand in collaboration with San Mateo County Supervisor, Dave Pine; California State Assemblymember, Kevin Mullin; Assessor-County Clerk-Recorder, Mark Church. Donuts for Democracy will be voter registration th and pre-registration (for 16 and 17 year olds) on Tuesday, September 24beginning at 4:00 P.M. b)Learn about thearrival of coffee to the Bay Area! Author Monika Trobits will be discussing her book, Waves of Beans: Coffee’s Journey to the Bay Area. The author talk will be Saturday, th October 12, 2:00 PM at the Main Library. th c)Both Main and Grand Avenue Libraries will be closed on Sunday, October 13and Monday, th October 14for Columbus Day. d)Book Club meets every third Tuesday of the month, 6:00 P.M. at the Main Library. The October Book Club selection is There There by Tommy Orange. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXTMEETING:Dateand Time:Tuesday,October 22,20196:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes August 29, 2019Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the Main Library. ATTENDANCE Library Trustees present:Pat FitzPatrick, Diane Huddleston, Robert Turnberg, Liru ChinandMary Giusti.Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Fundraising Coordinator/Assistant Library Director;Shawnte Santos, Acting Assistant Library Director;and Elia Moreno, Administrative AssistantII.Guests: Karla Bourdon, LiteracyProgram Manager; Frances Ulrich, Literacy Services Coordinator; andKumkum Gupta, SSFPL Foundation President. APPROVAL OF MINUTES Motion to approve the minutes fromtheJuly 23, 2019meeting was made, seconded and approved. PUBLIC COMMENTS Kumkum Gupta statedthat the Library has been looking great and continues to remain busy. DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS Library Opening and Recruitments All full time positions in the Library are currently filled. Testing for the available hourly clerk positions was held on Monday, August 26, 2019. A total of 12 people attended and took the test. New Main Library and Community Center Update TheCommunityCivic Campus project team will be presenting the 50% Design Development plans covering the exterior “skin” concept, preliminary floor plans for the building and the City Council/community theater facility, and another review of the site and parkplan to the public during the months of September and October, beginning with the Parks and Recreation Commission meeting on Tuesday, September 17, 2019 at 7:00 P.M. and, followed by the Library Board of Trustees meeting on Tuesday, September 24, 2019 at 6:00 P.M.Presentation to the South San Francisco City Council will be made on Wednesday, October 9, 2019 at 7:00 P.M.A flyer listing the public meetings was distributed to the Library Board members. Finishes, furniture, lighting, etc. are pending. The Design Development phase is to be completed November1. South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –August 29, 2019 NEW BUSINESS New Staff Introductions Frances Ulrich introduced herself as the new Project Read, Literacy Services Coordinator for family and children’sservices. Frances previously workedas a part time employee for the Community Learning Center. Currently, she has been successful in securinga $35,000 grant from the Woodlawn Foundation to help supportProject Read’sLearning Wheelsprogram. New hire, Monterey Gordon’s staff introduction has been rescheduledto a future Library Board of Trustees meeting. Discussion and Motion to Amend the Main Library Auditorium Use Policy The Library Board of Trustees reviewed theMain Library Auditorium Use Policy. Amotion to approve the revisions of theMain Library Auditorium Use Policywas made, seconded and approved. Discussionand Motionto Amend the Grand Library Meeting Room Use Policy The Library Board of Trustees reviewed the Grand Library Meeting Room Use Policy. A motion to approve the revisions of the Grand Library Meeting Room Use Policy was made, seconded and approved. AGENDA BUILDING New Staff Introductions; Library Openings& Recruitments; New Main Library and Community Center Update; Presentation by the SmithGroup on the NewCommunity Civic Campus Project; Robotics Competition Presentation; Nominations for 2020 Slate of Officers; Cancellation of December 2019 meeting. ANNOUNCEMENTS The Book Club meets every third Tuesday of the month, 6:00 P.M at the Main Library. The September Book Club selection is Educatedby Tara Westover. The South San Francisco Friends of the Library Fall Book Sale will be Saturday, September 28, 2019 at the Main Library Auditorium from 10:00 A.M. –3:00 P.M. GOOD AND WELFARE The Library Board of Trustees commends staff who helped put together the Library table at the Tuesday, August 27, 2019 Mayor’s Town Hall. ADJOURNMENT There being no further business, the meeting was adjourned at 6:24P.M. Respectfully Submitted: Robert Turnberg, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director 2 Attachment ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment 1 - NB Attachment