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Home My WebLink About2019.11.26 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, November 26, 2019 Main Library Auditorium 840 West Orange Avenue 6:00PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue,South San Francisco, California. Public Comment : For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. PAT FITZPATRICK President DIANE HUDDLESTON Vice President ROBERT TURNBERG Secretary LIRU CHIN Member MARY GIUSTI Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, November 26, 2019 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:October 22, 2019Library Board Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library and Parks & Recreation Community Center Update IX.NEW BUSINESS a)Fundraising Update –Adam Elsholz, Assistant Library Director b)California Library Association conference attendance presentations –Brittany Austin, Adult Services Library Program Manager and Melisa Mendoza, Youth Services Librarian X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS. a)The upcoming holiday library schedules are as follows: th Christmas –Both libraries will be open 10:00 am –1:00 pm Tuesday,December 24and closed th Wednesday, December 25. st New Year’s –Both libraries will be open 10:00 am –1:00 pm on Tuesday, December 31and closed Wednesday, January 1, 2019. th Martin Luther King Day –Both libraries will be closed on Sunday, January 19and Monday, th January 20. th b)Celebrate Winter at the Main Library’s Winter Open House on Friday, December 13from 2:00 –4:00 p.m. c)Have you ever wanted to paint like a master? Here's your chance! Christie, from Christie's Creative Cupboard will bring all the supplies and show us how with her Paint Like Monet program. No experience is necessary. You will be encouraged and enjoy an evening of painting while you meet neighbors and friends. Registration is required for this event; please call (650)- 829-3860 tosign up. Seats are limited. This event is for ages 18+. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday,January 28,2020,6:00pm Place:Main Library Auditorium(December 24 meeting is cancelled) South San Francisco Public Library Board of Trustees Unapproved Minutes October 22, 2019Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the MainLibrary. ATTENDANCE Library Trustees present:Pat FitzPatrick, Diane Huddleston, Robert Turnberg, Liru Chinand Mary Giusti.Library staff present: Valerie Sommer, Library Director; Adam Elsholz; Shawnte Santos;andElia Moreno, Administrative AssistantII.Guests:KumkumGupta and Monterey Gordon, Library Assistant II. APPROVAL OF MINUTES Motion to approve the minutes fromtheSeptember 24, 2019meeting was made, seconded and approved. PUBLIC COMMENTS Kumkum Gupta attended the Electric Vehicle presentation on Saturday, October 5,2019. She was very complimentary of theprogram and excellent attendanceand hopes people will now begin to purchase more electric vehicles. Kumkum is very impressed with all the different programs being offered at the Library. DIRECTOR’S REPORT The Board reviewed the Director’s Report. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS Library Opening and Recruitments All full time positions in the Library are currently filled. The Library Director cannot remember a time when this was so. New Main Library and Parks & Recreation Community Center Project Update Library staff has been very involved in the Design Development phase and have attended various meetingswith the project team.Staff attended a furniture presentation atSmithGroup offices in San Francisco.Floor and carpet samples are currently being shown for the new building; all finishes are a work in progress and not all choices have been finalized. The team is in theprocess South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –October 22, 2019 of costing out the building which includes everything from furniture, computers,IT equipment, AMH systems, etc. NEW BUSINESS Introduction of New Staff Member: Monterey Gordon, Library AssistantII Monterey Gordon was promoted to full time Library Assistant II in August,2019. Monte has been a South San Francisco resident for most of his life. He graduated with a degree in Information Systems from San Francisco State University in 2017. Monte started his work with theCity of South San Francisco as an hourly employee withthe Library and IT departments. He findsa lot of joy in working with patrons, from eldersto children. He hopes to be able to continue to provide top notch service to all patrons. Discussion and Motion to Approve the 2020 Holiday Schedule The draft 2020 Holiday Schedule was reviewed. A correction on the January 1, 2021 holiday closure was made. A motion to approve the amended 2020 Holiday Schedule was made, seconded and approved. Nominations for 2020 Slate of Officers Nominations of officers were madeas follows: DianeHuddleston as President; Robert Turnberg as Vice President; Mary Giusti as Secretary. The official election of officers is scheduled to take place during the January 21, 2020 meeting. Discussionand Motion to Amend the Library Conduct Policy Discussion to amend the Library Conduct Policy wasmade. A motion to approve was made, seconded and approved. Discussionand Motion to cancel the regular meeting of December 24, 2019 A motion to approve the cancellation of the regular meeting on December 24, 2019 was made and approved. Discussion to and Motion to participatein the holiday Food for Fines program for 2019 Last year, patrons from both of the South San Francisco Public Libraries brought in 1,300 pounds of food donations. Discussionand motion to participate in the holiday Food for Fines program for 2019 was made, seconded and approved.The holiday Food for Fines program for stst 2019isNovember 1through December 31. AGENDA BUILDING Library Suspension Policy; New Community Civic Center Campus update; Library Openings and Recruitments. ANNOUNCEMENTS thth Project Read’s 27Annual Trivia Challenge will be held on Friday, November 15at the South San Francisco Conference Center. Doors open at 5:30 P.M. Former South San Francisco councilmember, John Penna will be having a book talk and signing rd of his novel, Who Am I, on Saturday, November 23at 2:00 P.M. at the Main Library. South San Francisco Public Library Board of TrusteesPage 3Unapproved Minutes –October 22, 2019 th Both Main and Grand Avenue Libraries will be closed on Sunday, November 10and Monday, th November 11in honor of Veterans Day.Special Thanksgiving Holiday hours for Wednesday, th November 27are as follows:Main Library 10:00 A.M. –6:00 P.M.; Grand Avenue Library th 12:00 P.M. –6:00 P.M. Both libraries will be closed Thursday, November 28and Friday, th November 29for Thanksgiving. GOOD AND WELFARE No comments. ADJOURNMENT There being no further business, the meeting was adjourned at 6:30P.M. Respectfully Submitted: Robert Turnberg, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES