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Home My WebLink About2020.02.25 @6:00 e-packet AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, February 25, 2020 Main Library Auditorium 840 West Orange Avenue 6:00PM PEOPLE OF SOUTH SAN FRANCISCO You are invited to offer your suggestions. In order that you may know our method of conducting Library business, we proceed as follows: The regular meetings of the Library Board of Trustees are held on the fourth Tuesday of each month at 6:00 PMin the Main Library, Auditorium, 840 West Orange Avenue,South San Francisco, California. Public Comment : For those wishing to address the Board of Trustees on any Agenda or non-Agendized item, please complete a Speaker Card available from the Main Library and submit it to the Library's Administrative Assistant. Please be sure to indicate the Agenda Item # you wish to address or the topic of your public comment. California law prevents the Board of Trustees from taking action on any item noton the Agenda (except in emergency circumstances). Your question or problem may be referred to staff for investigation or action (or both) where appropriate or the matter may be placed on a future Agenda for more comprehensive action or a report. When your name is called, please state your name and address (optional) for the Minutes. COMMENTS ARE LIMITED TO THREE (3) MINUTES PER SPEAKER. Thank you for your cooperation. The Library Board President will read successively the items of business appearing on the Agenda. As she completes reading an item, it will be ready for Board discussion or action. DIANE HUDDLESTON President ROBERT TURNBERG Vice President MARY GIUSTI Secretary LIRU CHIN Member PAT FITZPATRICK Member In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection at the City Clerk's Office in City Hall. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. The address of City Hall is 400 Grand Avenue, South San Francisco, California 94080. Call (10 + days prior to event) to request sign language or other accommodation. Please refrain from wearing scented products to programs. AGENDA SOUTH SAN FRANCISCO PUBLIC LIBRARY BOARD OF TRUSTEES Tuesday, February 25, 2020 Main Library Auditorium 840 West Orange Avenue 6:00 PM I.CALL TO ORDER II.ATTENDANCE III.PLEDGE OF ALLEGIANCE IV.APPROVAL OF MINUTES:January 28, 2020 LibraryBoard Meeting V.PUBLIC COMMENTS (limited to 3 minutes per speaker) VI.LIBRARY DIRECTOR’S REPORT VII.COMMUNICATIONS a)Circulation, Reference Questions &Literacy Services Statistics (Attachment #1) b)Library Articles, Issues & Programs(Attachment #2) c)Board Attendance Chart (Attachment #3) VIII.OLD BUSINESS a)Library Openings and Recruitments Updates b)New Main Library and Parks & Recreation Community Center Update c)Fundraising Update –Adam Elsholz, Assistant Library Director IX.NEW BUSINESS a)Fiscal Year 2020-2021 Budget requests discussion X.AGENDA BUILDING XI.FEATURED ANNOUNCEMENTS. a)Explore the myriad and fascinating depictions of female deities throughout Asia, presented by the Asian Art Museum on Saturday, March 7, 2:00 P.M. at the Main Library. b)Book Club meets every third Tuesday of the month, 6:00 P.M. at the Main Library. TheMarch17, 2020Book Club selection isThe Woman’s Hour by ElaineWeiss. c)In collaboration with East Bay Dress Day and Skyline College Cosmetology Department, the th South San Francisco Public Library will be hosting their 4Annual Prom Dress Giveaway and th Makeover program on Saturday, March 28beginning at 11:00 A.M. Visit the Main Library to get your free dress for prom! d)Celebrate Dr. Seuss’ birthday with us! The Grand Avenue Library will be hosting a Dr. Seuss’ th Birthday Extravaganza filled with art, crafts, games and more fun on Saturday, March 28at 12:00 P.M. e)Have you received your Census 2020 card in the mail? Stop by the Main Library on Tuesday, March 31 beginning at 10:15 A.M. and we will help you complete the census online. XII.GOOD AND WELFARE XIII.ADJOURNMENT XIV.NEXT MEETING:Dateand Time:Tuesday,March 24,2020,6:00pm Place:Main Library Auditorium South San Francisco Public Library Board of Trustees Unapproved Minutes January 28, 2020Main Library Auditorium CALL TO ORDER The meeting was called to order at 6:00P.M. in the MainLibrary. ATTENDANCE Library Trustees present:Pat FitzPatrick, Robert Turnberg, Liru ChinandMary Giusti.Library staff present: Valerie Sommer, Library Director; Adam Elsholz, Assistant Library Director; Brittany Austin, Acting Assistant Library Director;andAnita Palafox, Administrative Assistant II.Guests:Karla Bourdon,Literacy Services Manager. APPROVAL OF MINUTES Motion to approve the minutes fromtheNovember 26, 2019meeting was made, seconded and approved. PUBLIC COMMENTS No comments. DIRECTOR’S REPORT th The Board reviewed the Director’s Report.Additional, City Hall will be celebrating its 100 year birthday. The City of South San Francisco is planning an event, more information to come. COMMUNICATIONS: a)Circulation, Reference Questions&LiteracyServicesStatistics (Attachment #1) b)Library Articles, Issues & Programs (Attachment #2) c)BoardAttendance Chart (Attachment #3) OLD BUSINESS Library Opening and Recruitments Adam Elsholz, Assistant Library Director continues onspecial assignment. Brittany Austinwill beacting Assistant Library Directorfor the next 6 months.Stacey Lein will be Acting Adult ServicesManager. Diana Castro, Supervising Library Specialist has left SSF Public Libraryfor a promotional opportunityin San Mateo County Library; recruitment for her open position is pending. New Main Library and Parks & Recreation Community Center Project Update Groundbreaking for the Police Station at the Civic Campus is being planned forMarch. A survey will be going out to residents asking about playground concepts and needs. The money raised for the Library and Community Center does not cover parks. The City is lookingatgrant South San Francisco Public Library Board of TrusteesPage 2Unapproved Minutes –January 28, 2020 sources for parkfunding.The next project updateis scheduled to be presented to City Council at th the February 26meeting. Fundraising Update –Adam Elsholz, Assistant Library Director Assistant Library Director, Adam Elsholz and Parks & Recreation and Community Services Supervisor, Erin O’Brien, continue to manage the fundraising campaign for the New Library and Community Center. The Friends of the Library $5,000challengegrantto support the New Library and Community Centerhas been successfully met.The amount raised so far will be sent out next week. Donationscontinue to arrive and are doing well through pledge forms,online promotionand throughsocial media push.Recent largerdonations have been received: $10,000 from Summerhill Housing Group;$10,000 from ananonymous family donation. NEWBUSINESS 2020 Election of Officers A motion was made to elect the slate of officers as nominated at the November 2019 meeting: Diane Huddleston as President; Robert Turnberg as Vice President; Mary Giusti as Secretary. The motion was seconded and the slate of officers was approved by acclamation. Project Read Trivia Challenge Recap –Karla Bourdon, Library Program Manager th The 27Annual Trivia Challenge was held on November 15, 2019. There were 343 people in attendance. Thirty teamssigned up, ZapThink Tank won first prize. Amount raised after expenses was $37,306.38.Karla thankedthe sponsors for the success and acknowledgedthe South San Francisco Friends of the Library for their continuous supportand team sponsorship. Strategic Plan 2016-2020Actions and Objectives Update All but twoitems of the Actions and Objectives of the 2016-2020 Strategic Plan have been met and checked off. Library Board Presidentand theAssistant Library Director will work on a process toupdate thestrategic plan andidentify the length of time/life ofthe update. AGENDA BUILDING New Community Civic Center Campus update; Library Openings and Recruitments; Fundraising Update; Master Fee Schedule; Proposed Budget 2021; Revision of Suspension of Library Privileges; Policy Review; Addition of ADA Access to Policies ANNOUNCEMENTS Upcoming author talk with Robert Cooney –“Celebrating the Centennial of Votes for Women th in the United States”, Saturday, February 29at 2;00 pm GOOD AND WELFARE Thank you to Pat FitzPatrick for hertime as President of the Library Board. ADJOURNMENT There being no further business, the meeting was adjourned at 6:37P.M. South San Francisco Public Library Board of TrusteesPage 3Unapproved Minutes –January 28, 2020 Respectfully Submitted: Mary Giusti, LibraryBoard of Trustees Secretary Valerie Sommer, Library Director Attachment 2 Attachment 2 ATTENDANCESOUTH SAN FRANCISCO BOARD OF LIBRARY TRUSTEES